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HomeMy WebLinkAbout06-21-2006 Special Meeting Minutes AGENDA FAIRFAX CITY COUNCIL SPECIAL MEETING WEDNESDAY,JUNE 21, 2006 AT 5:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative Agenda with possible action on the following items: 1. Call to Order/Roll Call 2. Approval of Agenda 3. Consider motion to remove Resolution No. 2006-35 from the table 4. Resolution No. 2006- 5 approving and making award of contract for construction of new mechanical Wastewater Treatment Facility 5. Consider motion to remove Resolution No. 2006-36 from the table 6. Resolution No. 2006-36 approving Linn County&Fairfax Agreement for Building Code Services 7, Discussion on Building Permit Fees - Contracted Services 8. Consider motion for approval of Claims List dated June 2,1, 2006 9. Discussion a. Opportunity for citizens not on agenda 10. Mayor Comments 11. Adjournment Council Meeting Attendance 2006 MONTH Beer Frieden Scott Magers Wainwright Flickinger Frame Dusil Yanecek Zamastil 777777= 777777"777777777E January 10 February February e ruary 14 March arc arc April May May May 30 u n e une TOTAL: 9 13 11 12 11 13 13 6 7 6 X $50"00 $ 450 $ 650 $ 550 $ 600 $ 550 $ 650 $ 650 $ 300 $ 350 300 TOTAL: 0 0 0 0 0 0 0 0 0 0 X $510.,00 $0 $o $o $a $o $'o $o $o $o $0 CITY OF FAIRFAX SPECIAL COUNCIL MEETING TUESDAY, JUNE 21, 2006 AT 5:00 PM Mayor Voss called the special meeting to order at 5:00 PM. Council members present: Frieden„ Magers, vVainwright. Absent: Beer, Scott. Also present: Nancy Flickinger, Dave Yanecek, Dick Ransom, Steve VanNote. Frieden moved to approve the agenda, seconded by Wainwright. Roll call vote: Ayes: Frieden„ Magers, Wainwright. Nays: None. Absent: Beer, Scott. Motion carried. Magers moved to remove proposed Resolution No. 2006-35 from the table, seconded by Frieden, Roll call vote: Ayes: Frieden, Magers, Wainwright. Nays: None, Absent: Beer, Scott. Motion carried, Dick Ransom, Hall & Hall Engineers, Inc.,reported that 3 bids were submitted for the construction of the new mechanical Wastewater Treatment Facility. Ransom recommended that we award the contract to Kleiman Construction, The mayor announced that sealed bids were canvassed on behalf of the City on the 13`h day of June, 2006, and the following sealed bids were received: Company Amount 1. Kleiman Construction $2,065,781,00 2. Knutson Construction $2,459,700.00 3. Taylor Construction $2,530,000.00 Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes:. Frieden, Magers, Wainwright, Nays: None. Absent: Beer, Scott. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-35 entitled, "A RESOLUTION APPRO'V'ING AND MAKING AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS." Passed and approved this 21 st day of June 2006. Frieden moved to remove proposed Resolution No. 2006-36 from the table, seconded by Wainwright. Roll call vote: Ayes: Frieden, Magers, Wainwright. Nays: None. Absent: Beer, Scott. Motion carried. Wainwright introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Wainwright. Nays: None. Absent: Beer, Scott. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-36 entitled, "A RESOLUTION APPROVING LINN COUNTY AND CITY OF FAIRFAX AGREEMENT FOR BUILDING CODE SERVICES." Passed and approved this 21st day of June 2006. Discussion was held on building permit fees and contracted services. Frieden moved to approve the claims list dated June 21, 2006, seconded by Magers. Roll call vote: Ayes: Frieden,Magers, Wainwright. Nays None. Absent: Beer, Scott. Motion carried. There being no further business, Magers moved adjournment at 5:12 P`M, seconded by Frieden. All in favor. MAYOR: Bill Voss ATTEST: Connie Frame, City Clerk STATE OF IOWA Counties of Linn and Johnson ss. FAIRFA1C 'SPB1GiAR;Cf7UNC1��rIE + T11 SAY,AJN91 2gltb AT'JaTfMC5;bb PM MbY.6rV0#Gaffed the spetiiof meetfng:to order a15,8i1M Cautic�l membes Rresenl:Frredeh, Nagata atnvaiig>�t Absept Beer,,S�N_Also trresdh,1�1anrY:f=.licklnmer, Davte.l anecek, DlckRansomh Steve VanNote. Frl0 m'MOy64to aoproue the agenda sec- rin ,b Walnwrfg}at Roll caU vette Ayes Frleden gager Walnwrlght..NAYS None. I, Joe Hladk , do state that I arra the publisher of Absent Baer X011 Mo11aP carriad,: y Mars oyelf 10 ra rnova prQPosedT2esglu lion-raQ.21G�-3rQm 1he;lableiseconded by THE GAZETTE, a daily newspaper of general Friedeni RaircaClvate Ayes Frreden;'Mageis, ; Walnjrrilghl Not None.Absent;Beer,ScopG1TCulatlOn lri L1n11 and JOhnSOn Counties, in Iowa. Nrotitfn cart fJldk RanSarc,; He1I. Flair# ngirteers,1r1n., The notice, a printed copy of which is attached, was reported i#1at S`hYds were subtralifed for the + �s,nsiructlt�nmf.thenewmechenlcalWastewa- '- inser-ted and published in THE GAZETTE ler Tl eatrrtent Faciilfv Ransom recorrlmended 1W Wal,award fhe contract to Kleiman Con- a struefpan, newspaper in the issue(s) of June 30, 2006. Th�,FinayQr Announced thif sealed olds were ca sed lsehalt of the Crty flu the-13th day of J51ner glbbb and fhe to[IQwing sealed bids wareiYerelved. Corritxrafuyrnount The reasonable fee for publishing said notice is 1 ireafttarr wonstrucllon ,fta5�e7 rrA' $46.48 2,fniatanQnslruetlan S2,a59 7f16 Ofl: 3,Ta3r$dr Construction 52,530 t10A13R Frledalr fnittnrlNMe-'1110.7ft+1CoY+in� ResohrllQn end mr1 etl tts ePfilrrnseppnded hY Riggers Roll ddl1 ,fftle Ayes Fileden lulager5 Waln- wrlgtRt Nay Nn ue Al> nl Beer Szwtf Mo- tion crufecr §s"hereuPon 1?re MevQr declared the 10fHowr0g tfgly 4bd Resolut rr 2t105�s5 erptt#tad,`"A f7;SfljLtiTiDN APPRCSiJs. IN 6:AN MAI NG A9sCAl D 0 c(3NTIRACT FzsR T Il C0 iATRUCTt NRF THE NEW MEC 14AN1CAL 1N sTi WATER tRl AT NiE'♦�i"r FAC1t��TY :2�6 WASTEYlATER. TRFtyTMENT Pt�AhIT ,111hPROWrMNT$r' Passed andpPrs�ved...this 21st day,.gf June,+ 21944.' Frleasern, oyedioremQye l renQsed, sstriafi©n This instrument was acknowledged by Joe Hladky Na.7445 35 Er r e labia;'seconded br W' In wrrghf R ti. al ynt� Ayes AbFrleden,,MagertK before me on June 30.„:2006, Waln:wrtahle Nays.Nene. sent Bper,sco—: leis tx#I 1# v fsdA sn`Fr[eden�dMa a s, MQtlan c�rrlett,' w ad WarnMrlgnt Introduced the following gesolu W,ainrrrrighf„1sf None,--Absenf Beer,Scoff. Morten carried VlhereuDan the Mayor de-. - clared 1ha fQtfosvin9 duly:adopted;Resoiuilon z No,;ratN LINK,C .a COUNTY:: CIN:O Notar ublic in and for the State o Iowa PROM@NG i.#t�N couri�r� ANb erTY or= 17At1 FAX AGREEMENT FOR BUILDING ::....'.:.C.-o ,'SE�Wficts Pissed ansa a0prOe0 lhls 2751;day of 3u1g 200b II 1 1 Disc lsslen was:held on f ullding pe€mit lees:: aAd:cantrat led>serYices.:`.' r. Frieder moYed.1 .a rove;lhe rWrins;llsl dewed' tune27,2tW16,seionded t#y MagerSiRo11 call` vQI%Byes: Frieder, wagers Wa:lnvyrixshf.+ Navy;Nlane„Assent,E1eer,Scoff.motlon car. tied,; - � • Them bating no 3urfher business, Masers+ ���a g . KEY moved adiournment at 512 PM,seconded by e (f]WWdMf ;1B P31i11JtrN�E 7fb•3QS7 Frieder.ANN 1n taYor x r MAYt3R BN#i boss 9°r MISM N i ATTEST conn ta Frarne,:Ciro Claris ea}, 7 ChriSt#na Mliler.:1JSA Day supplies 454.41 Dar z StCi'Armnr A1139.QS Derek Lewis Basabail iferm 1r117o,24 Farewaib Stores SsfPRlles;597. .. GSTC Fiuel 142 a3 Hacht mpanlr Cfidnnimeler 1,363.09 Insy.nr IBaSeball;ilams 131725 Interstate A##Saftery Center Balterdes 76.77 Cowa40ne Call Locate 24.16 KA !Zoatinos,LLC C#end water iower 2,560.00 Coen-lrtYay'Sewer-ServCce Jethng 155.04 Ki&WOIId Community College EM3 SupPP&ea45d.91 Me�iardls-Oedar Rapitls SO CzAeislsua1t11as 143,28 MIM AF'Idr can.Energy Gas 232.37 Mpnflce 0 SPORTS Baseball Heins§9B 1A TeNd9ne Isco, Inc.Power:pack 218;04 The.;Sled Shed Needaafar'rapair 34.49 WelImEi rk insurance 1,391156 Wt15sl1i^HNte Snsurance, Inc.:93 Fnrd.34b,f}0 Total a N811ha..14,33577 ,, Christine Miller USA Day supplies 454.41 Dan Zamastil Armor All 391,105 Dere!lk Lewis Baseball items 1,870.20 Fareway Stores Supplies 5.97 GSTC Fuel 102.43 Hach Company Chem/meter 1,368.00 Insynic Baseball items, 817'.25 Interstate All Battery Center Batteries 7877 Iowa One Call Locate 26.1 D K&W Coatings, LLC Clean water tower 2,5010.00, Ken-Way Sewer Service Jetting 155,,00 Kirkwood Community College EMS Supplies 954.91 Menards-Cedar Rapids SO Parts/supplies 140.28 Mid American Energy Gas 232,31 Monticello SPORTS Baseball items 598.10 Teledyne Isco, Inc. Power pack 218.001 The Sled Shed Weedeater repair 3449 Welimark Insurance 1,394.510 Wilson-Hite Insurance, Inc. 92 Ford 346,1010 Total Claims: 11,335.77 CITY OF FAIRFAX REISOLUTION NO. C,?"-,5 A RESOLUTION APPROVING LINN COUNTY AND CITY OF FAIRFAX AGREEMENT FOR BUILDING CODE SERVICES WHEREAS, the Fairfax City Council, Linn County, Iowa, pursuant to Iowa Code Chapter 28E, proposes that the City of Fairfax enter into an agreement with Linn County, Iowa under the title Linn County and City cif Fairfax Agreement for Building Code Services; and WHEREAS, The purpose for such agreement is to provide for plan review, inspection and services related to the city building codes for certain construction projects in the City of Fairfax by Linn County in order to protect the public health, safety and welfare; and WHEREAS, Such agreement is in the best interests of Linn County and the City of Fairfax. BE IT RESOLVED, By the Fairfax City Council, Linn County, Iowa, this date met in lawful session,that the City of Fairfax Iowa will join pursuant to Iowa Code Chapter 28E,with Linn County, Iowa into an agreement', titled Linn County and City of Fairfax Agreement for Building Code Services. NOW, THEREFORE, BE IT FURTHER RESOLVED, That the Mayor and City Clerk are hereby authorized and directed to execute the Contract for and on behalf of the City, and upon execution, the Contract shall be in full force and effect. Passed and approved this day of a` ' , 2006. � ry AYE: A 10 ,i;01,t Au A,q NAY: ABSENT: r Bill Voss,Mayor ATTEST: Connie Frame, City Clerk The foregoing Resolution No. u ' ('�) 6 - having been approved this date by the City Council, I hereby KTrove the same by affixing my signature as City Clerk on this day of_ _ , 2006. LINN COUNTY AND CITY OF FAIIRFAX AGREEMENT FOR BUILDING CODE SERVICES 1 TITLE 1.1 Pursuant to Iowa Code Chapter 28E, this Agreement by and between Linn County, Iowa and the City of Fairfax, Iowa, shall be known as the Linn County and City of Fairfax Agreement for Building Code Services, 2 PURPOSE AND SCOPE 2.1 The purpose of this Agreement is to provide for plan review, inspection and services related to the building, mechaniical, plumbing and electrical codes of the City of Fairfax to protect the public health, safety and welfare. 2.2 Linn County, through the Building Division of the Department of Planning and Development, shall provide services to administer and enforce the building, mechanical, plumbing and electrical codes of the City of Fairfax. 2.3 It is the intent that the same level of service shall be provided to the citizens of Fairfax as are currently provided to the citizens of the unincorporated areas of Linn County. 3 LIMITATIONS: This Agreement shall be limited to those construction projects requiring a building permit and listed below: 3.1 The new Branch Facility for Guaranty Bank 3.2 The new Fairfax Retail Center 3.3 Other constructiion projects as may be agreed to by the City of Fairfax and Linn County. 4 DEFINITIONS: As used in this Agreement, the following terms are defined: 4.1 Building Division' the Building Division of the (Linn County Department of Planning and Development. 4.2 County Building Official: The Linn County Building Official who is the designated authority charged with the administration and enforcement of the Linn County (Building Codes. 4.3 City Building Official- The City of Fairfax Building Official who is the designated authority charged with the administration and enforcement of the Fairfax Building Code. 4.4 City.-The City of(Fairfax, Iowa. 4.5 Code:The building, mechanical, plumbing and electrical codes of the City of Fairfax. 4.6 County.,The County of Linn, Iowa. 4.7 Inspectors; The Combination Building Inspectors employed with the Linn County Building Division under the direction of the Linn County Building Official 4.8 Permit: Building„ mechanical, plumbing or electrical permit issued in accordance with the building, mechanical, plumbing and electrical codes for work within the city limits of Fairfax. 5 PERMITS AND FE'E'S 5.1 The City shall receive application for permits. 5.2 The City shall forward to the County a copy of the permit application, two sets of construction drawings and an approved) site plan. 5.3 Permit and inspection fees shall be the same for City Permits as for County Permits and shall be determined by the County Building Official in accordance with the Linn County Building, Mechanical, Plumbing and 'Electrical Regulations Fee Schedules in effect as set by resolution of the Linn County Board of Supervisors. 5.4 The permit fees shall be paid to the City by the applicant. The City shall then pay the permit fees to the County at least monthly on a schedule agreed upon by the City Building Official and the County Building Official. All fees paid by the City to the County shall be retained by the County. 5.5 Fees may be renegotiated and changed at any time if mutually agreed by both parties. 5.6 The County will review the construction drawings for compliance with the Code. Once Code requirements have been satisfied, the permit will be issued by the County. The issued permit and a copy of the approved construction drawings will be sent to the applicant. A copy of the issued permit will be sent to the City. This application and document distribution process may be changed at any time as mutually agreed by both parties, 6 INSPECTIONS 6.1 The County shall provide inspections in accordance with the Code. 6.2 Inspection requests will be received by the Building Division office between 8:00 a.m. and 5:00 p.m., Monday through Friday. 6.3 Inspections will be conducted by the County Inspectors between approximately : 0 a.m. and 3:30 p.m., Monday through Friday. 6A The permit holder will be responsible for inspection requests. At least four hours notice is required prior to an inspection. 6.5 Inspections shall l )include footings, setbacks, electrical service, gas piping, rough-ins for framing, electrical, mechanical and plumbing work, and final) inspection. 7 ENFORCEMENT 7.1 Administration and enforcement of the Code shall be by the County in accordance with the administrative provisions of the Code. 7.2 Enforcement and prosecution of Code violations cited by the Building Division shall be by the City. 8 ZONING 8.1 The City shallprovide copies of an approved site plan for each new building or addition with setbacks dimensioned. The County shall not issue Permits until receiving verification that the buildings or structures meet the requirements of the City zoning ordinance. 8.2 Enforcement of t'he City zoning ordinance shall be by the City. 8.3 County Inspectors shall confirm that the location of the buildings meet the setback requirements of the approved site plan during the footing inspection. 9 RECORDS 9.1 The County shall imaintain records of Permits„ (beginning with the effective date of this agreement, for a period of five years from the issuance date, unless this agreement is terminated sooner.. Within six months following termination of this agreement, records shall be transferred to the City upon written request. Other arrangements for record keeping may be made if mutually agreed by both parties. 10 HOLD HARMLESS 14.1 The City of Fairfax shall hold harmless, indemnify and defend all claims and suits for liability against Linn County and any of its employees arising as a result of any services performed by Linn County under this agreement. 11 APPEALS 11.1 Appeals of decisions or determinations of the County Building Official relative to the application and interpretation of the Code shall be through the City in accordance with the Code. 11.2 The City shall provide decisions and findings in writing to the County Building Official'. 12 AMENDMENTS 12.1 Any portion of this Agreement may be amended at any time, as mutually agreed, by Resolution of the Linn County Board of Supervisors and Resolution of the City Council, 13 DURATION OF AGREEMENT 13.1 This Agreement shall continue until terminated) by either the County or the City. 14 TERMINATION 14.1 Either the County or the City may terminate this Agreement at any time by providing written notice at least three months. Iprior to the termination date. Written notice shall be a certified copy of a resolution by the Linn County Board of Supervisors or the Fairfax City Counciil. 14.2 This agreement may be terminated at any time, as mutually agreed, by Resolution of the (Linn County Board of Supervisors and Resolution of the City Council. 14.3 The County shall not be obligated to perform inspections after the termination date for Permits that are applied for or issued prior to the termination date. 14.4 Upon termination, fees collected for unissued' Permits will be refunded upon written request after deducting a processing and plan review fee not to exceed 30% of the fees previously collected. 14.5 Upon termination„ fees collected for issued permits will be refunded upon written request on a prorated basis for the work completed and inspected) as determined by the County Building Official, 15 EFFECTIVE DATE The effective date of this Agreement is the date the cert'if'ied Agreement is recorded at the Linn County Recorder. Dated this �� day of a 2006. City of Fairfax, Iowa County of Linn, Iowa eahWA, Mayor Chair Attest Gity C erk Linda Lang n ditor r City of Fairfax Claims List dated 21 Jure Of General Fund Check 25150 Kirkwood Community College EMS Supplies 954.91 Check 25151 Wilson-Hite Insurance, Inc. 92 Ford 346.00 Check 25153 Interstate All Battery Center Batteries 78.77 Check 25154 Derek Lewis Baseball items 1,870.20 Check 25155 GSTC Fuel 102.43 Check 25161 Mid American Energy Gas 189.77 Check 25162 Menards-Cedar Rapids SO -USA Day supplies 76.34 Check 25164 Dan Zamastil Armor All 39,05 Checlk 25165 Christine Miller USA Day supplies 454.41 Check 25168 Wellmark Health insurance 624.48 Check 25169 Insync Baseball items 817.25 Check 25170 Monticello SPORTS Baseball items 598.10 Check 25171 The Sled Shed Weedeater repair 34.49 Total General Fund': 6,186.20 Road Use Tax Check 25167 Wellmark 770.02 Total Road Use Tax: 770.02 Water Fund Check 25156 Iowa One Call Locate 26.10 Check 25158 K&W Coatings,LLC Clean water tower 2,500.00 Check 25160 Mid American Energy Gas 42.54 Check 25173 Hach Company Chemicals 193.00 Total Water Fund: 2,761.64 Sewer Fund Check 25157 Fareway Stores Supplies 5.97 Check 25172 Ken-Way Sewer Service Jetting 155.00 Total Sewer Fund: 160.97 WWTF Check 25152 Hach Company Oxygen meter 1,175.00 Check 25163 Menards-Cedar Rapids SO Valves 63.94 Check 25166 Teledyne Isco, Inc. Power pack 218.00 Total WWTF: 1,456.94 Total Claims: 11,335.77