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08-8-2006 Council Meeting
AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,AUGUST 8, 2006 AT 7:00 PM FAIRFAX CITY HALL--525 VANDERIIILT STREET Tentative Agenda with possible action on the following items: 1. Call to Order/Roll Call 2. Approval of Agenda and Clerk's Financial Reports 3. Approval of and place on file•. a. Minutes dated July 11, 2006—Regular Meeting b. Minutes dated July 20, 2006 - Special Meeting 4. Bill Barry-Discussion on location of 2007 Fireworks 5. Jason Rabe, Dawn Svenson- Guaranty Bank 6. Resolution to approve Site Plan-Lot 2, Karal's Second Addition to Fairfax - Wain Repair& Collision Center 7. Resolution to approve Change Order No. 1 to Septagon, 2006 WWTF - Erection of Public Works Building 8. Resolution affirming Partial Pay Request No. 2 to Septagon, 2006 WWTF - Erection of Public Works Building 9. Resolution authorizing Partial Pay Request No. 3 to Septagon, 2006 WWTF - Erection of Public Works Building 10. Resolution authorizing Partial Pay Request#3 (Final) to Septagon, 2006 WWTF - Building Materials 11. Resolution to issue Partial Pay Request No. 1 to Kleiman Construction 12. Resolution approving IDOT Pre-construction Agreement No. 2006--6-153 - Hwy 151. Improvements to Beverly Road 13. Resolution approving IDOT Pre-construction Agreement No. 2006-17-156 -Hwy 151 Improvements for signal installation at Stoney Point Road 14. Discussion on purchase of a street sweeper 15. Resolution setting Public Hearing for Vacation of Utility Easements 16. Resolution to approve designation of NIMS as basis for all incident management 17. Don Kleis -Discussion 2006-07 Seal Coat Project submitted by Prairie Road Builders 18. Resolution setting Public Hearing on SRF Sewer Revenue Loan 19. Consider motion to approve Claims List dated August 8,2006 20. Reports a. Sheriff Department b. Library c. Fire Department d. Maintenance Department e. Parks Department 1. Review tree bids for Fairfax Heights Addition 2. Award bid for tree plantings in Fairfax Heights Addition f. Visioning Committee 21. Discussion a. Opportunity for citizens not on agenda 22. Mayor Comments a. Park acquisition 23. Adjournment CITY OF FAIRFAX REGULAR COUNCIL MEETING AUGUST 8, 2006 Regular meeting of the Fairfax City Council was held Tuesday, August 8, 2006 at Fairfax City Hall at 7:00 p.m. Mayor Voss presided. Council members present: Frieden, Scott, Magers, Wainwright. Absent.: Beer. Others present: Nancy Flickinger, Dave Yanecek, Dick Ransom, Bill Barry, Jason Rabe,Dawn Svenson, Teresa Waln, Dion lCeis. Ron Dusil and Dan Zamastil arrived at 8.00 p.m. Wainwright moved to approve the agenda and Clerk's Financial Statements, seconded by Frieden. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None, Absent: Beer. Motion carried. The minutes dated July 20, 2006 were amended to read: Council members present: Frieden, Scott, Magers. Wainwright arrived at 5:40 p.m. Scott moved to approve and place on file the minutes of the regular meeting dated July 11, 2006 and the amended niinutes of the special meeting dated July 20, 2006, seconded by Frieden. Roll call vote: Ayes: Frieden, Scott,Magers, Wainwright, Nays: None. Absent: Beer. Motion carried. The sheriff s report was given by Deputy Brady and the Call for Service Log was submitted and discussed. Bill Barry discussed the desire to continue having the 2007 Fairfax fireworks at the same location, Jason Rabe and Dawn Svenson, Guaranty Bank, discussed some of the facilities that will be available at the Guaranty bank that is under construction in Fairfax. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 20106-51 entitled, "A RESOLUTION APPROVING SITE PLAN FOR LOT 2, KARAL'S SECOND ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA". Passed and approved this 8th day of August 2006. Scott introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright, Nays: None. Absent., Beer. Motion carried. Whereupon the Mayor, declared the following duly adopted: Resolution No. 2006-52 entitled, "A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE ERECTION OF THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 8th day of August 2006. Wainwright introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Scott, Magers, Wainwright. Nays: None. Abstain: Frieden. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-53 entitled, "A RESOLUTION AFFIRMING PARTIAL PAYMENT #2 TO SEPTAGON FOR ERECTION OF THE PUBLIC WORKS AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this Sth day of August 2006. Scott introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Scott, Magers, Wainwright. Nays: None. Abstain: Frieden, Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-54 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #3 TO SEPTAGON FOR THE ERECTION OF THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 8th day of August 2006. Magers introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Scott, Magers, Wainwright.. Nays: None, Abstain: Frieden. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-55 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #3 (FINAL PAYMENT) TO SEPTAGON FOR THE BUILDING MATERIALS FOR THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 'Sth day of August 2006. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-56 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO KLEIMAN CONSTRUCTION, INC. FOR THE u u i CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 8th day of August 2006. Magers introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright, Nays: None. Absent: ]Beer. Motion carried. Whereupon the Mayor, declared the following duly .adopted: Resolution No. 2006-57 entitled, "A RESOLUTION APPROVING IDOT PRE-CONSTRUCTION AGREEMENT NO,. 2006-6-153 FOR IMPROVEMENTS TO U.S.. HIGHWAY 151 —IMPROVEMENTS TO BEVERLY ROAD". Passed and approved this 8th day of August 2006. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Rall call vote: Ayes Frieden, Scott, Magers, Wainwright. Nays; None. Absent:. Beer. Motion carred. Whereupon the Mayor declared the following duly adopted: Resolution No. 20016-58 entitled, "A RESOLUTION APPROVING IDOT PRE-CONSTRUCTION AGREEMENT NO,., 2006-6-156 FOR IMPROVEMENTS TO U.S. HIGHWAY 151 — SIGNAL INSTALLATION AT STONEY POINT ROAD". Passed and approved this 8th day of August 2006.. Discussion was held on the need and purchase of a street sweeper for the City. Wainwright moved to approve the purchase a street sweeper from Bob Slaton in the amount of 6,006.00, seconded by Magers. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried. Frieden introduced the following Resolution and moved its adoption, seconded by Magers, Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-59 entitled, "A RESOLUTION SETTING PUBLIC HEARING FOR VACATION OF UTILITY EASEMENT". Passed and approved this 8th day of August 2006. Magers introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes:. Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried, Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-60 entitled, "A RESOLUTION TO APPROVE DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE BASIS FOR ALL INCIDENT MANAGEMENT". Passed and approved this 8th day of August 2006. Don Ileis,Prairie Road Builders, discussed the seal coat project. Magers introduced the following Resolution and moved its adoption, seconded by Frieden, Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright. Nays: None. Absent: Beer. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 20,06-61 entitled, "A RESOLUTION SETTING PUBLIC HEARING ON A LOAN AND DISBURSEMENT AGREEMENT FOR A SEWER IMPROVEMENT PROJECT". Passed and approved this 8th day of August 2006. Frieden moved to approve the claims list dated August 8, 2006, seconded by Magers. Roll call vote: Ayes: Frieden, Scott,Magers, Wainwright, Nays: None. Absent: Beer. Motion carried. Reports: Vernon Cerveny, Library, reported that 101 people participated in the summer reading program and read a total of 1,558 hours. Since July 1, 2006, sixty-eight library cards have been issued to Walfdrd residents. Walford cards make up 19% of the check-outs this current fiscal year, On August 31, 2006 at 9:00 a.m. Cedar Rapids, Marion, Hiawatha and Fairfax will discuss a community survey regarding library services. This will be for the Greater Cedar Rapids Community Foundation. Mike Sankot, Fire Department, inquired about the street signs for lots 102— 105 in Fairfax Heights Second Addition. Hall &Hall will provide him with a current map of the new developments. Mayor Voss, reporting for the Maintenance department, stated that a company is hired to do the painting of the shelter houses,playground equipment,posts, etc. at the City parks. Dick Ransom, for the Parks department, opened the tree bids for the Fairfax Heights Addition. The low bid was from:Stark Enterprises. Wainwright moved to award the tree planting bid in Fairfax Heights Addition to Starr Enterprises, seconded oy Scott. Roll call vote: Ayes: Frieden, Scott, Magers, Wainwright, Nays: None. Absent: Beer. Motion carried. Discussion: Fairfax residents expressed concern for the safety of their children because of speeding in the Prairie View Circle area. Council agreed to have police monitor this area and proceedings to put a 4-way stop sign at the intersection of West Prairie Drive and Prairie View Circle will be instituted and addressed at the next regularly scheduled meeting. Mayor Comments: Mayor Voss and Dick Ransom led a discussion on green space and the sewer extension in Prairie View Estates. There being no further business, Wainwright moved adjournment at 8:33 p.m., seconded by Frieden. All in favor. MAYOR: Bill Voss ATTEST. Corrie Frame, City Clerk Disclaimer: The foregoing minutes are not official until approved by Council. STATE OF IOWA Counties of Linn and Johnson ss. �r= .lGltR ��� Cat� 1Gk���"IiVG I, Joe Hladky, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation i�-i Linn and Johnson Counties, in Iowa. The notice, a printed eopy of which is attached, was inserted and published in THE GAZETTE newspaper in the issuei(s) of August 18, 2006. The reasonable fee dr,publishing said notice is .s ¢o ¢t��uass p g s �.o G $159.18 PMPW d tt sucits¢, d saPue¢6U!SSedL9 �ar�it�ar�15 6Z �rraura�u€ Paeoq�6ui #. j ,u1 L7t dn:PO e9 fie { ua€�9uuc `alga¢ U 8U ua s r o Z3 a� as psi la6uttraar� This instrument was acknowledged by Joe Hladky before me on August 22, 2006. asoma ina. 1 ti6t�lrta?aad I dt a a M 09:L9.::: ea Q unouok ztx�s s6uncae a1 ¢5 u Notary Public in and for the State Iowa > aws } atlkt( Uqr} aUUm3 a c+o p peuadwa¢P89 5b � qeq �aa.aq�{s�:as�a iat s '> as�osoqoarauatypoeat¢�"pr¢{�r.;Raa��n¢�es�u6�v-as�eQl3er�a�6� � � KEYS Willem 9 OP ,sww S K. u of 6 9s P914 NA ada v i��s sura#sfsaanai¢aasAtf6J , il�� v �. i RESOLUTION NO. ( ?00 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE ERECTION OF THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Septagon. Construction Co., Inc. for the Erection of the Public Works Office and Laboratory Building, 2006 Wastewater Treatment Plant Improvements„ within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended Change Order No. 1 for an increase of$7,682.00, to over excavate unsuitable soils, pile on site and fill over excavation site with 53.75cubic yards of additional concrete. BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa,to approve Change Order No. 1 for the Erection of the Public Works Office and Laboratory Building, 2006 Wastewater Treatment Plant Improvements, which will result in an increase of $7,682.00 to make a revised total construction contract cost amount of $129,682.00. NOW,W, Ti HEREFOIRE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of �O06• AYES: NAYS: ABSENT: Bill Vo' ss, Mayor ATTEST: Connie Frame, City Cler The foregoing Resolution o.��6 vin been approved this date by the Fairfax City ouncil, I her day approve the same by affixing my signature as City Cleric. on this day of 006. c Connie Frame, City Clem RESOLUTION NO. 64X6-53 RESOLUTION AFFIRMING PARTIAL PAYMENT##2 TO SEPTAGON FOR ERECTION OF THE PUBLIC WORKS AND LABORATORY BUILDING,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, On July 20,2006, as part of the claims list payment to Septagon Construction Co., Inc. was approved by motion in the amount of$32,518.50; and WHEREAS, Said payment included $7,682.00 as payment for Change Order No. 1 which was approved by Resolution No. A(V6- 63_, on August 8, 2006; and WHEREAS, The City Engineer has reviewed and approved said payment. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the payment of partial payment,No. 2 to Septagon Construction Co., Inc. for the erection of the Public Works and Laboratory Building, 2006 'Wastewater Treatment Plant Improvements is hereby affirmed. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 9___day of , 2006 AYES: OaZ4�2 NAYS: CT ABSENT: _ I1 Bill Voss, Mayor ATTEST: onnie Frame, City Clerk The foregoing Resolution Nb.(--2C" J having been approved this date by the Fairfax Cit council, reby approve the same by affixing m signature as City Clerk on this day of ,2006. Connie Frame, City der eptagon Construction Company Invoice J. Street SW Cedar Rapids, to 52404 tnvoice rrla.- 6 Q 75 Phone. (819)865-6948 Fax: ( 1 )366.936 tr�vr r3� l t : /2ta! Termg. Net 10 E To. City of Fairfax 4 O Front St ! Fairfax, IA 52228 gal smart. . job b I,3amelf ocation e PatYerso�a 6.06-0 City of Fairfax-Erecfion Fray Application 0� �1 K1 11 Sub-Total Teel Amount Due $32,518.50, A finance charge of 1.112%pier month=npouoded to an annual rata of M will e charged on all ecoounts 30 days east clue. =rto sl Thank You! Page 1 of I City of Fairfax From: "Nancy Flickinger" <nanfllick@netins.net> To: "City of Fairfax" <fairfax@southsl ope.net> Sent: Friday, August 04, 2006 11:17 AM Attach: 20D60804082134098.pdf Subject: Fw: Erection of New Public Works Office and Laboratory Building Contract- Septagon Construction Pay Request No. 2 -----Original Message From: Dennis Kettel To: nanflicknetins.net Cc: Richard Ransom Sent: Friday, August 04, 2006 10:18 AM Subject: Erection of New Public Works Office and Laboratory Building Contract- Septagon Construction Pay Request No. 2 We have reviewed Septagon's Pay Request No. 2 (attached), for work through 07/20/2006, and we find it to be in accordance with their Schedule of Vailues and work completed to date. Therefore,we recommend payment of $32.518. on Contract for Erection of New Public Works Office and Laboratory Building. Please contact us if you have any questions. Dennis J. Keitel, P.E. Hall and Hall Engineers, Inc. 1860 Boyson Road Hiawatha, IA 52233 PH.: 319-362-9548 FAX 319-362-7595 CELL: 319-361-6309 8/4/2006 o � �^ ' r wG a' ¢moi + m U ,Q a e IIS a y ul a -d O 0 GGo a c LIS .51 4) a qq Z .cry ¢ E H y. Q add }.., MKT ca A r oz'n It C7 ❑ ❑❑ ❑ 0 z cYv 3 kap N w t "led � i R fS jr E Iv y LTJ in Q C 03 a a O ten'' 0.Q y ,. iI w -14 v p V U Z7 CID LL ' •' bu �v w e O L) vi wrol C) G U Q aha v .4 U y ie a s ,�'-p V•QR.Ty O ICG. b n O a ;gOG: as pm Y O q�, 'Q N Ge' y U L) F U. O Q y b ', p , q U u N LL�' q 0 o a 3O Un ~ �, U 'r- _9 R o fn U O a� cn ¢) .b c+1 .b y•., 4.. C 1 L y C* "� ❑+ s'^ O D as 3 p N N:� tti'd 0.�� 7 LU 'z: ,� ►+ t G p P: ,�.fl V W �. , ` `i ti o W �.,, F1 � GM FF� vs i N a ca -K © ca b wQ as O X5 o 0.S ed °u a i O' o .c 5 T LIS 510 t3 o o crc71 �' WC _ N6s &1 Cc z c a _ W619 Q L lz S U O d U. '3 LLl Q a o a o o a �' ZO o L� W a, 6�9 r11 6699 000 01 rte- a 72M til rq LU C1 J o ° o o " L) aye }rte L. � CL O W N O W O `�"a w AU 'as Ci0 F n °� o F- n 5 c rte- ��_5 O a o O w° d n o w o G Vn u ! wi o � � � U)� e H �EEp o 5 . Ew U DC V lo "I Z 7 J U c WI " S v li G CC C O Ud O E vo ILU a Cw7 a e �° O W s z L e uaG ii O Q a m e L c V 6aWJ }- W U j a � O Q h• a ? 2 a E Q g 6 0 is W Z 4 0.H' Z 0 m O o W G u f° . c O �3 O O O O 0 p O CV CL d u co �*+ o ¢ y � ' 10 O V'7 C! g O R O O O O O IN C� 0 Co [V +c CO w7 v C) v o d � C'15 N v0 r- o m � r +n ¢ u 691 to i9 e9 m Z —cp O 0 0 0 n O o � U v O r C> � ti to U AA oaovQo o ' w oaoCs C) c) o M [ O a A Q ea to m Ua s� m 0 0 4 Oco C7 6 O O C� C! Cn O O O m 0 0 0 C' 0 a O ..S A 64 H9 4A 4i1# fiFt 69 Q)L O � w � Q 0 A C) N O OO 0 iC3 a s A S acvcr C v v A 0C30o010 o 40 per„' .,v ig ry LU w w � Uo �av � o o � Na r H� o Z o o a CDS O o C) m mCala I R C L r o A c>r ¢ w oy IN m z >s A, CJ R yr t» p c S ? as UJ aia OO0 00 O 0 , 'C. O a C4 0 o Cj CJ f m .7 CV vc CG q Ci C3 tc a j N tO III, N? 6%F iN W N "$ 49 .0 r C a y d 4.� U, o 41� i 2 d r p ' 3 o N $ U1 -4 L) o cp .•c G .`3 F. a Lu o A S tlQ m O A a C, v 0 [nU C a � a O 3 U Q N Z 0 vvv Ct o o a v v a '� vvvvrr ljail'� u i RESOLUTION NO. ® � A RESOLUTION TO ISSUE PARTIAL PAYMENT#31 TO SEPTAGON FOR THE ERECTION OF THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Septagon. Construction Co., Inc. for the erection of the Public Works Office and Laboratory Building, 2006 Wastewater'Treatment Plant Improvements. WHEREAS, The City engineers, Hall and Hall Engineers, Inc., have received the application for Partial Payment Request No. 3 and they have made recommendation for payment. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment No. Sin the amount of $5,510.00 to Septagon Construction Co., Inc. for the erection of the Public Works Office and Laboratory building, 2006 Wastewater Treatment Plant Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of ", a ' , 2005. AYES: NAYS: ABSENT: C i Bill Vass,Mayor AT EST: onnie Frame, City Clerk The foregoing Resolution Nb k" having been approved this date by the Fairfax Ci Council,l he by approve:the same by affixing my signature as City Clerk on this day of 2006. Connie Frame,City Clerk Page ll of 1 City of Fairfax From: "Nancy Flickinger" <nanflliick@netins.net> To: "City of Fairfax" <fairfax@southslope.neth Sent: Friday, August 04, 2006 11:17 AM Attach: 20060804082303573.pdf Subject: Fw: Erection of New Publiic Works Office and Laboratory Buiilding Contract-Septagon Construction Pay Request No. 3 E-mail and attachment need to be printed off. These are VERY important 1p apers and will have to be filed with the resolutions that pertain, I believe council should also have a copy. 2 more to follow. -----Original Message ----- From: Dennis Keitel To: pg-glick netins.net Cc: Richard Ransom Sent: Friday, August 04, 2006 10:34 AM Subject: Erection of New Public Works Office and Laboratory Building Contract-Septagon Construction Pay Request No, 3 We have reviewed Septagon's Pay Request No. 3 (attached),for work through 0810312006, and we find it to be in accordance with their Schedule of Values and work completed to date. Therefore,we recommend payment of _ 5 5"x{1.00 on Contract for Erection of New Public Works Office and Laboratory Building. Please contact us if you have any questions. Dennis I Keitef, P.E. Hall and Hall Engineers, Inc. 1860 Boyson Road Hiawatha, IA 52233 PH.,319-362-9548 FAX 399-362-7595 CELL. 399-361-6309 814/2.006 w omo x 0 p O r7���yy� Fi [A•H Q „�7 � � � � � dy Li CCM W �L Cw S L 'd Ed n gCd o w � �`'A' �. oQ. title '' p cd w U 00 LOI z FA U' I�' F-• N-0 C '° n1 Gy G) LL �a +V U� +U U d O Ifa1 U pA v q �* � ~ �+ Ob � r � � � WFavi as q o bpi N\ U �S o � 9 * n z p � +� p o n .F II #o W G V 2F NLuOca �Y " '� Cf x > a qLnac.n 4. 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IR r- �Z 0 o m Lo s 6 rl C) =0 00000 0 0 (D 0 CD 0 0 0 -a C4 Lo 0 cl� cl� C� ate. j Z$ C'4 CD m M� N tl- Q L) CD 0 a a O C, ID Ci o V) 69 4A V> 00 0 O 0 O C) 0 O 0 sq (D O I;R C3 0 o Imt, m Ci OF LO era, � i0 6p, 0 "2 1kr) U') E/3 0 0 0 0C_1 0� 0 0 Z p C> 0 Q �O C� 6 0 LO 0 Ln 0 411�1 rq m 0 N m co 17 N',- N (D f - ta� V> a. U + 44 &3 a 0 0 0 C, C� CR C� (; C� C, 0 0 N 0 0 0 C4 cl C) OD 0 0 C) ca CIL 0'0.11:1 ct (q OD co Lo m co m a C4 b% in W, cd 64 u -, % z E LU 0 Lu 0 k;l 1,§ ir U) ul 0 E C, z0 CL gn 16 cn m(D LL,z 'ma) 'Ej ca 0 of G z < 0 0 0 0 0 0 L, lz; c i m Lei ir-: RESOLUTION NO. O A RESOLUTION TO ISSUE PARTIAL PAYMENT 93 (FINAL PAYMENT) TO SEPTAGON FOR THE BUILDING MATERIALS FOR THE PUBLIC WORDS OFFICE AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Septagon Construction Co., Inc. for the building materials for the Public Works Office and Laboratory Building, 2006 Wastewater Treatment Plant Improvements. WHEREAS, The City engineers, Hall and Hall Engineers, Inc.,have received the application for Partial Payment Request No. 3 (Final Payment), and they have made recommendation for payment. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment 43 (Final Payment) in the amount of$4,850.00 to Septagon Construction Co., Inc. for the building materials for the Public Works Office and Laboratory building, 2006 Wastewater Treatment Plant Improvements, making the total payment for the building materials $68,100.00. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized. and directed to execute said Resolution. Passed and approved this Q day of 06. AYES: ? NAYS: Q49r-�� ABSENT: _� ^ Bill Voss,Mayor ATTEST: Connie Frame, City Clerk RESOLUTION NO. A RESOLUTION TO ISSUE PARTIAL PAYMENT 93 (FINAL PAYMENT) TO SEPTAGON FOR THE BUILDING MATERIALS FOR THE PUBLIC WORKS OFFICE AND LABORATORY BUILDING, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Septagon Construction Co., Inc. for the building materials for the Public Works Office and Laboratory Building, 2006 Wastewater Treatment Plant Improvements. WHEREAS, The City engineers, Hall and Hall Engineers, Inc., have received the application for Partial Payment Request No. 3 (Final Payment), and they have made recommendation for payment, BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment #3 (Final Payment) in the amount of$4,850.00 to Septagon Construction Co., Inc. for the building materials for the Public Works Office and Laboratory building, 2006 Wastewater Treatment Plant. Improvements, making the total payment for the building materials $68,100.00. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax., Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this o day of J06. AYES: NAYS: ABSENT: AIBST-A 1 ,k), Bill'doss,Mayor ATTEST: Connie Frame, City Clerk The foregoing Resolution No.� .-55 having been approved this date by the Fairfax City Council, I h eby approve the same by affixing my signature as City Clem on this � day of , 2006, Connie Frame,City Clerk Page 1 of 1 City of Fairfax From: "Nancy Flickinger" <nanfllick@netins.net> To: "City of Fairfax" <fairfax@southslope.net> Sent: Friday, August 04, 2006 ,11:17 AM Attach: 20060804082215964.pdf Subject: Fw: New Public Works Office and Laboratory Building Contract- Septagon Construction Pay Request No. 3 ----- Original Message----- Frorm: Dennis Keitel To: irnanfiick�netins.net Cc: Richard _Ransom Sent: Friday, August 04, 2006 10:26 AM Subject: New Public Works Office and (Laboratory Building Contract-Septagon Construction Pay Request No. 3 We have reviewed Septagon's Final Pay Request No. 3 (attached), for work through 0810312006, and we find it to be in accordance with their Schedule of Values and work completed to date. Therefore, we recommenda final payment of$4,850.00 on Contract for New Public Works Office and Laboratory Building. Please contact us if you have any questions. Dennis J. Keitel, P.E. Haff and Hal!Engineers, Inc. 1860 Boyson Road Hiawatha, IA 52233 PH': 319-362-9548 FA. "319-362-7595 CELL 319-361-6309 8/4/2006 w � v O av " cm °d a } P- moo ' o Q0 opt 79 C4O �i C7 q al to.Q m uy w ml❑ ❑❑ ❑ o > pp €z 02' tb x° �, al •� �°, C CE. I }a Q q okra hyo C' '�S' t O c rc„ 'ca o +. q_" m q ' + ;% } 'op�lt F o u a �Jnyi i3 LL cu [�� o s a3 Z d CdL)L) n '; W � v [- zI 4 vs m e LA 58 10 L Y V fl U'O dCp ,b p C�CL C al P q '] c O O C4, i+: ca cl. 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FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Kleiman. Construction, Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, WHEREAS, The City engineers, Hall & Hall Engineers, Inc. has reviewed Kleiman Construction, Inc,."s Partial Pay Request No. 1 for work through 07-31-06 and have found it to be in accordance with their Schedule of Values and work completed to date and has,therefore, recommended payment of $102,125.00 on the Contract for 2006 Wastewater Treatment Plant Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa,,, that the City Clerk is hereby directed to issue Partial Payment No. 1 in the amount of $102,125.00 to Kleiman Construction, Inc. for the construction of the new mechanical wastewater treatment facility,2006. Wastewater Treatment.Plant Improvements. NOW, THEREFOiRE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized. and directed to execute said Resolution. Passed and approved this day of 2006. , AYES: ABSENT: xjds Bill ' 'doss,Mayor AT ST: Connie Frame, City Clerk The foregoing Resolution No. � � having been approved this date by the Fairfax Ci ouncil, I h by approve th same by affixing my signature as City Clerk on this day of 2006. Connie Frame, City Clerk i T LY atca p 5 0�l <a._ y U IS a `D = .0LD wE om c t, o b d 13 Q U ° W ^m U ires b d_ Co c^ iau� © U aMw {..7 co VS U In C Z. 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RESOLUTION NO. � A RESOLUTION APPROVING IDOT PRE-CONSTRUCTION j AGREEMENT NO. 2006-6-153 FOR IMPROVEMENTS TO U.S. HIGHWAY 151 -IMPROVEMENTS TO BEVERLY ROAD WHEREAS, The IDOT proposes to establish or improve an extension of U.S. Primary Highway 151 within Linn County, Iowa; and WHEREAS, The IDOT and the City of Fairfax, Iowa, are willing to jointly participate in said project, in the manner provided hereinafter in the attached agreement; and WHEREAS, The attached agreement reflects the current concept of this project which is subject to modification by mutual agreement between the Recipient and the IDOT. BE IT RESOLVED, The attached Agreement is made and entered into by and. between the Iowa Department of Transportation and the City of Fairfax, Iowa, in accordance with provisions of the Iowa Administrative Rules 761 - Chapter 150 (IAC) and sections 28E,12 and 306A of the Iowa Code. BE IT RESOLVED, By the Fairfax City Council that the Mayor is hereby authorized to sign the Pre-construction Agreement No. 2006-6-153 for Improvements to U.S. Highway 151 in Fairfax for improvements to Beverly Road. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of 006, 61 AYES: NAYS: ABSENT: Bill Voss, Mayor ATTEST: Connie Frame, City Clerk The foregoing Resolution No.6�6 having been approved this date by the Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk. on this day of &&a�006. Connie Frame, City Cleric .HALL & HALL ENGINEERS, INC. L.ea,derp tai.Land Developmew Sivsce 1953 July 20, 2006 Honorable Mayor Voss and City Council City of Fairfax, Iowa 525 Vanderbilt Street P.O. Box 337 Fairfax, IA 52228-0337 Re: Iowa DOT Agreements for Hwy 151 and signalinstallation at Stoney Point Road Honorable Mayor Voss and City Council, We have reviewed the 2 agreements submitted by the Iowa DOT for the Hwy. 151 widening and resurfacing project and for the traffic signal installation at the Stoney Point Road 1 Beverly Road intersection. The agreements are consistent with earlier plans and cost estimates we have reviewed) (previously. The City of Fairfax cost responsibility outlined in the agreements are as follows: Agreement 2006-6-153 Improvements to Beverly Road: $21,000.00 (25% of a total cost of$84,000.00) Agreement 2006-17-156: Installation of traffic signal: $40,000.00 (25% of a total of $160,000.00) Approval of the two agreements is recommended. Respectfully Submitted, Richard C. Ransom, P.E, City Engineer CIVIL ENGINEERING o LAND SURVEYING o LAND DEVELOPMENT PLANNING e LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha IA 52233 a Ph:319362,9548 e Fx:3!19.362.7595 • www.halleng.com Iowa Department of Transportation CF� District 6 Office OFFICE: 319-364-0235 430 Sixteenth Avenue SW' FAX: 319-364-9694 P.O. Box 3150,Cedar Rapids,!A 52406-3150 August 28, 2006 Ref: STP'1` -151-3(120)--2J-57 Linn County City of Fairfax Agreement 2006-6-153 The Honorable William.Voss,Mayor 525 Vanderbilt Street P.O. Box 337 Fairfax, IA 52228-0337 SUBJECT: Improvements to U.S. 151 in Fairfax Dear Mayor Voss: Attached is your original of the fully executed agreement between the City of Fairfax and the Iowa Department of Transportation for the above referenced project. The agreement reflects the current concept for improvements to U.S. 151 in Fairfax. Thank you for your cooperation in the processing of this agreement. Very truly yours, Richard E. Kautz, P.E. District Engineer REK(jh Attachment cc: Jim Schnoebelen,P.E. Assistant District Engineer, Iowa DOT, Cedar Rapids, IA 52406-3150 Bruce Kuehl,P.E., District: Construction Engineer, Iowa DOT, Cedar Rapids, IA 52406-31.50 Gretchen Gresslin,District Maintenance Manager, Iowa DOT, Cedar Rapids, IA 52404 Tom Storey, P.E., District Staff Engineer, Iowa DOT, Cedar Rapids, IA 52404 STAFF ACTION NO: S-2007-0161 PRECONSTRUCTION AGREEI"IENT County Linn City Fairfax Project No. STPN-151-3(120)--2J-57 Iowa.DOT Agreement No. 2006-6-153 This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "'DOT", and the City of Fairfax, Iowa, hereafter designated the. "CITY" in accordance with 761 Iowa Administrative Code Chapter 150 and Iowa Code sections 28E.12 and 306A; WITNESSETH; that WHEREAS, the DOT proposes to establish or improve an extension of U.S. Primary Highway No. 151 within Linn County, Iowa; and WHEREAS, the DOT and the CITY are willing to jointly participate in said project, in the manner hereinafter provided; and WHEREAS, this Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the Recipient and the DOT; and NOW, THEREFORE,IT IS AGREED as follows: I. The DOT will design, let and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: U.S. 151 will be Hot Mix Asphalt{HMA)resurfaced from Church Street in Fairfax northeasterly to the junction with U.S. 30. (See Exhibit B for the project location) The pavement will be widened to provide a 1 -;foot wide painted median with left- turn bays from 80'b Street to U.S. 30. Right-turn lanes will also be constructed at intersecting sidle roads from $0t' Street to U.S. 30. Beverly Road south will be widened and HMA resurfaced at the intersection with U.S. 151. Stoney Point Road will be reconstructed from U.S. 151 to Palmetto Circle. The project also includes bridge backwall repair at Prairie Creek and construction of new bridge barrier ends at two other bridges. The project also includes Portland Cement Concrete (PCC') patching, installation of longitudinal subdrains, culvert extensions, and guardrail updates. 1 This project will be constructed in seven(7)divisions. This agreement covers work in Division 3 for Beverly Road, Sta. 9808+00.00 to Sta. 9813+32.72 and is to be paid 50% by the DOT; 25% by the CITY, and 25%, by Linn County. The total cost is estimated at $84,000 ($42,000 DOT; $21,000 CITY; $21,000 Linn County). ('See Exhibit A for an estimate of the costs.) 2. CITY reimbursement estimated at $21,000 will be made upon completion of construction and proper billing by the DOT and will be determined by the actual quantities in place and the accepted bid at the contract letting. 3. Upon completion of construction, the CITY agrees to accept ownership and jurisdiction of the following referenced side street improvements located within CITY jurisdiction as well as any drainage structures located outside of the primary highway right of way limits and which were constructed as part of said improvement (if any). The CITY shall also assume responsibility for all future maintenance operations associated therewith,all at no additional expense or obligation to the DOT: Beverly Road will be widened from 2-lanes of pavement to 3 lanes at the intersection with U.S. 151 to provide a center left-turn lane. The existing pavement will be widened and overlaid with HMA to a distance of approximately 500 feet from U.S. 151. The roadway will retain a rural cross section. The work will include reconstruction of one residential entrance and one joint farm entrance. Special Provisions 4. The CITY and DOT have previously entered into Agreement No. 2006-1-023 for right of way acquisition on the above referenced proj ect.The Agreement was signed by the CITY and DOT on September 13, 2005 and September 19, 2005 respectively, 5. U.S. 151 through-traffic will be maintained during the construction period 6. If the CITY has completed a Flood Insurance Study(FIS)for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the CITY shall promptly provide notice of the modification,amendment or revision to the DOT. If the CITY does not have a detailed Flood Insurance Study(FIS) for an area which is affected by the proposed Primary Highway project and the CITY does adopt an FIS in an area affected by the project after the date of this Agreement,the CITY shall promptly provide notice of the FIS to the DOT. 2 General Provisions 7. The DOT will bear all costs except those allocated to the CITY under other terms of'this Agreement. 8. The CITY, in cooperation with the DOT,will take whatever steps may be required to legally establish the grade lines of the new highway facilities constructed under the project in accordance with Iowa Code sections 313.21 and 364.1.5. q. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. 10. Also as part of the project, it may be necessary to temporarily close various local CITY streets and/or alleys during portions of said project. If temporary closures are necessary,the DOT will furnish and install the required road closure barricades and signing at project cost and shall remove same upon completion of the project also at no expense or obligationto the CITY. The DOT will work in close cooperation with the CITY and the contractor to accommodate fire protection and local access across the project during construction. 11. In the event this project is financed with federal funds,the CITY will take whatever action may be necessary to comply with applicable federal laws and regulations which includes but is not limited to Title 23 CFR(Code of Federal Regulations). 12. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 13. New lighting construction which may be accomplished within this project area as part of or incident to this project shall be provided under guidelines established in 761 Iowa Administrative Code Chapter 150.Lighting installations will not be constructed as part of the proj ect unless specifically requested by the CITY. Lighting which is requested by the CITY will also be paid for entirely by the CITY at no cost to the DOT or project.If constructed,the CITY shall accept ownership of and responsibility for future energy and maintenance costs of those lighting and/or traffic signal units which lie within the CITY'S corporate boundaries. Those lighting units located outside of the CITY at corporation line primary highway junctions shall be owned and operated by the DOT. Those lighting units located within the CITY shall be owned and operated by the CITY. In the event that more land is annexed in to the CITY in the future,those lighting units situated on the land to be annexed that are not integral with the traffic signal poles shall be owned and operated by the CITY after the annexation is final. 3 14. Any costs incurred by the CITY in performing its obligations hereunder will be borne exclusively by the CITY without reimbursement by the DOT. 15. Subj ect to the provisions hereof,the CITY in accordance with 761 Iowa Administrative.Code sections 150.3(1)c and 150.4(2) will remove or cause to be removed (within the CITY project limits) all encroachments or obstructions in the existing primary highway right of way. The CITY will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs,buildings,pumps,wells,and parking areas. 16. Subject to the approval of and without expense to the DOT,the CITY agrees to perform or cause to be performed all relocations,alterations,adjustments or removals of existing utility facilities within the CITY, including but are not limited to power, telephone lines, fiber optics lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, storm water intakes, sanitary sewers, and related poles, installations and appurtenances, whether privately or publicly owned, and all parking meters, traffic signals and other facilities or obstructions which are located within the limits of an established street or alley and which will interfere with construction of the project and the clear zone, as provided in Chapter 761 Iowa Administrative Code section 150.4(5)and in accordance with the Utility Accommodation Policy of the DOT referenced therein. 17. With the exception of service connections no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way,will be permitted or undertaken by the CITY without the prior written approval of the DOT.All work will be performed in accordance with the Utility Accommodation.Policy and other applicable requirements of the DOT. 18. All storm sewers constructed by the DOT,within the jurisdiction of CITY, as a part of the project will become the property of the CITY, which will be responsible for their maintenance and operations.The CITY will not make any connections to said storm sewers without the prior written approval of the DOT. The CITY will prevent use of such storm sewers as a sanitary sewer. 19. The CITY will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, sex,color,national origin,religion or disability,be excluded from participation in,be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State f mds are used. 4 Miscellaneous Provisions 20. All previously executed agreements (see section 3 herein) will remain in effect except as amended herein. 21. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. 22. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional,such finding shall not affect the validity of the Agreement as a whole or,any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. 23. This Agreement may be executed in two counterparts, each of which so executed will be deemed to be an original. 24. This document; as well as the unaffected provisions of any previous agreement(s), addendum(s),and/or amendment(s);represents the entire Agreement between the CITY and DOT regarding this project. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 5 IN WITNESS WHEREOF, each of the parties hereto has executed Preconstruction Agreement No, 2006-6-153 as of the date shown opposite its signature below.. CITE'OF FAIRFAX: s Date 200i. Title: Mayor certify that I am the Clerk of the CITY, and that K i a-';Ljjho signed said Agreement for and on behalf of the CITY was duly authorized to execute saris on the--?-day of 200 . Signed: &"/o7.(;City Clerk of Fair , owa. IOWA DEPARTMENT OF TRANSPORTATION: By: O 6 K 1 — Date g- 204 Richard Kautz � District Engineer District 6. 6 EXHIBIT Estimate of Costs Division 3 STPN-151.31120)--2J-57,Cast Estimate' e ,,. 117�hr1 � jeF `?�` r - i., - °n�7Y UhlfPlieb� E' wF 1 - EXCAVATION,C9�u1�6, r•„. .�,.I ” 2102I7100T0l03 RDWY+BORRD$^!I CY 371.001 �t_,54.37 51.621 1 2105-6425ODS 103 •TOPSOIL FURN*SPREAD •CY 140.00 51305 $i1�62V 2115-0100000[03 EMODIFIED SUBBASE ,CY 296.DOI ;34.91� $9.96: 1 X2121-7425020'03-�GRANULARSHLD,TYPE B jTON 190,ODi 515931 $3„026Y� '2212.0476095103 +PREP'ARATIONOFBASE~MILE _ 0,10 357821I �� 12214-5145160'03 PAVT,SCARIFItcxr ON 'ETON 15,00! $11.221 $'168j 2303-0001000103 ='HMA WEOGEiLEWEIfJ'STRENGTH ,TON 160.00` $65.00 S10400� 2303-0041T6043 :HMA(3M ESALpi BASE 314 TON i 491.00 525971 $12763 {3f1 $i i it2 r TRIC L-= — - l —�_�... '9,9'94 2303OD43503 03 E HMA SUPY TON 310.00! $3224E $ 2303-0246426;03 ;ASPH SIN06R,PG 64-23 1'TON i 58.001 $312.49—$115.119� 1230-691100;03 :HMAPAV7'SAtll1'9iP0..fa_._. .._.._..__.,LS---I 0.10 52,820.42! $2621 12316-5276066 03 !SURF DRIVEWAY TON 65.00• $18971 $1,233- RIJl1lL6F Ci3F4G�EA3OT5N�G OF '2401-6749356',03LIG14TPOLE EACH '1 1.001 $296.94 3.299' {2401.6746786!63 RMVLoFLIah7pCLE —u EACH 1 1.001 S380mi I$'361t 2422-1722010,03 ±CULV,UNCLE"PIPE,18" ;LF BE.* $32A9, $2„794: I 126156746600 03 RMVL OF PAVED DRIVEWAY Sy 148.001 $T.961 S11,165l 12516.6910000'!03 SAFETY CLOSiURE EACH 2.41 $179.71 $3591 2520-3360016103 FiE1.DOFFICE :EACH 1 010 $4198A01 $428. I f - GUIDANCE MARKER, - . .. _.1_......_ 1... 2524,9130011`D3 .EACH 4.00• $270,54 $1,0621 ;2524.9275100 ;WOOD POST-TYPE 03- •4, :LF 60.DD1 $9.561 $5731 26000'03 !CONSTRUCTQCNSURVEY LS 0.101 $11,135.51 51,114+ r �i : VTMARARK, 12527.9263109-03-� �D-'-PAl1VTEDPA ;STA W 61.60ir 511.02 $6791 i TWAT ORNEVSOLVENT - 'PAINTED SYMIBOL+LEGEND i -�: 2527-9283137 D3 'EACH 3.D0' 511913 $:357 ..:__._. ._.1_ ...._ .?_.._. 2528444511003 i7itAFFlCCONTR01. �LS 0.10 $6,633.25'� 6 1 i2533A98W05,03' 7'MO$3GZATlGINI �- --:LS-.�-...-..-0.10; $27,166.94 �52,716p � 2501-2632110103 `FERTILIZE --------- (ACRE 0.501 $353.2511 . 1$1771 ? .2601-2633100;03 -MOWING =ACRE 1 0.50 $35.85] S18y 12601-2634100 X03 MULCH - . .. - _ ..;ACRE j`._.- -0.501- $465.001� P� I $2283 ..... 4 2 6 01-264 212003 'ACRE l 0.50 $549.461_ $2-151` �,OLItlzE,�1kR6At�#j�.�1_._.._-,._._.......______._—__._.�_.._..�N�.� `2802-OWN201 , 03 .55LTFENOE, LF 460.001 52ABj S1t,142i $94,0001 —_----- — — _— --.--'t –___= �� 1 7 EXHIBIT Project Location End Project To U.S. 30 30 R-8W d ' ulv, 1 «.6 1 u �G�virs�d>FtM C �p t 1 1 ' w L j G 14 }arr.'nR i T-82 kk :' - � �- S IL19•S. 4 ? e LEGEND 'I �N,: sr N, n4�^TaTS Rota¢ --[sem l 15 FRmyxyQRG}PFEBbiWY Ruum i f iil us.IluNaERM;0-G � t u MW N4.IRERM ROUTE Begin Project � CCliif'fWA16EPGV ROUTE L� Lilt•ILR_^ACCRCNYsTREEG 4 yr}IA:FFA[Vi-on n r�.IR RiLRGMA ---f-� .._-............... I� M 9GG710N TINE 1 CVL DE 810 ---- 4 eX(MON.TOMINPig=NUNLEIW 0,74M.FPWAI u � Ew, � BOALEIN IMLE6 j « d oa 0.2 as e14 a.s 0.75 S IIP b 4.1 02 4.8 0.4 0,5 1 A is 2•J ��5� o � SCiLE IN KILPifETERS 8 RESOLUTION NO. �06 5 6 A RESOLUTION APPROVING IDOT PRE-CONSTRUCTION AGREEMENT NO. 2006-6-156 FOR IMPROVEMENTS TO U.S. HIGHWAY 151 -SIGNAL INSTALLATION AT STONEY POINT ROAD WHEREAS, The IOaOT proposes to establish or improve an extension of U.S. Primary Highway 151 within Linn County, Iowa; and WHEREAS, The IDOT and the City of Fairfax, Iowa, are willing to jointly participate in said project, in the manner provided hereinafter in the attached agreement; and WHEREAS, The attached agreement reflects the current concept of this project. which is subject to modification by mutual agreement between the Recipient and the IDOT. BE IT RESOLVED, The attached Agreement is made and entered into by and between the Iowa Department of Transportation and the City of Fairfax, Iowa, in accordance with provisions of the Iowa Administrative Rules 761 - Chapter 150 (IAC) and sections 28E.12 and 306A of the Iowa Code. BE IT RESOLVED, By the Fairfax City Council that the Mayor is hereby authorized to sign the Pre-construction Agreement No. 2006-6-156 for Improvements to U.S. Highway 151 in Fairfax for signal installation at Stoney Point Road. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of 2006. 0 AYES: tr NAY'S: ABSENT: J?� Bill Foss,Mayor ATTEST: Connie Frame, City Clerk The foregoing Resolution No.�/� �� having been approved this date by the Fairfax City Council, I hereby approve the sante by affixing my signature as City Clerk on is day of 2006. Connie Frame, City Clerk. HALL & HALL ENGINEERS9 INC. _w= Leaders in,Laud Development Since 1953 July 20, 2006 Honorable Mayor Voss and City Council City of Fairfax, Iowa 525 Vanderbilt Street P.O. Box 337 Fairfax, IA 52228-0337 Re: Iowa DOT Agreements for Hwy 151 and signal installation at Stoney Point Roadl Honorable Mayor Voss and City Council, We have reviewed the 2 agreements submitted by the (Iowa DOT for the Hwy. 151 widening and resurfacing project and for the traffic signal installation at the Stoney Point Road 1 Beverly Road intersection. The agreements are consistent with earlier pians and cost estimates we have reviewed) previously. The City of Fairfax cost responsibility outlined in the agreements are as follows: Agreement 2006-6-153: Improvements to Beverly Road: $21,000.00 (25% of a total cost of $84,000.00) Agreement 2006-17-156: Installation of traffic signal: $40,000.00 (25% of a total of$160,000.00) Approval of the two agreements is recommended. Respectfully Submitted, Richard C. Ransom, P.E. City Engineer CIVIL ENGINEERING o LAND SURVEYING d LAND DEVELOP;TIENT PLANNING a LANDSCAPE ARCHITECTURE }86O Boyson Road - Hiawat'ha,➢A 52233 a Ph:3 i 9.362.9548 ^ Px;3 1'9.362.7595 , www.halleng.com Iowa Department of Transportation ��t District 6 Office OFFICE: 319-364-0239 430 Sixteenth Avenue SWW' FAX: 319-364-9614 P.O. Box 3150,Cedar Rapids,IA 52406-3150 August 28, 2006 Ref: STPN-151-3(124)--2J-57 Linn.County City of Fairfax Agreement 2006-17-156 The Honorable William Voss,Mayor 525 Vanderbilt Street P.O. Box 337 Fairfax, IA 52228-0337 SUBJECT: U.S. 151 Intersection Improvements Dear Mayor Voss: Attached is your original of the fully executed agreement between the City of Fairfax and the Iowa Department of Transportation for the above referenced project. The agreement reflects the current concept for improvements on U.S. 151 at the intersection with Stoney Point Road. Thank you for your cooperation in the processing of this agreement. Very truly yours, Richard E. Kautz,P.E. District Engineer R.EK/jh Attaclunent cc: Jim Schnoebelen, P.E. Assistant District Engineer, Iowa DOT, Cedar Rapids, IA 52406-3150 Bruce Kuehl, P.E., District.Construction Engineer, Iowa DOT, Cedar Rapids, IA 52406-31.50 Gretchen Gresslin,District Maintenance Manager, Iowa DOT, Cedar Rapids, IA 52404 Tom Storey,P.E., District Staff Engineer, Iowa DOT, Cdar'Rapids, IA 52404 STAFF ACTION NO: S-2007-0162 P] CONSTRUCTION AGREEMENT County Linn City Fairfax Project No. STPN-151-3(124)--2J-57 Iowa DOT Agreement No. 2006-17-156 This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "'DOT", and the City of Fairfax, Iowa, hereafter designated the "CITY" in accordance with 761 Iowa Administrative Code Chapter 150 and Iowa Code sections 28E.12 and 306A; WITNESSETH; that WHEREAS, the DOT proposes to establish or improve an extension of U.S. Primary Highway No. 151 within Linn County, Iowa; and WHEREAS, the DOT and the CITY are willing to jointly participate in said project,in the manner hereinafter provided; and WHEREAS, this Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the Recipient and the DOT; and NOW, THEREFORE, IT IS AGREED as follows: 1. The DOT proposes to design,let and inspect a project for intersection improvements on U.S. 151 at the intersection with Stoney Point Road located within the jurisdictions of the cities of Cedar Rapids and Fairfax as well as rural Linn County. The project shall be developed and constructed in accordance with the project plans and DOT standard specifications. Special Provisions 2. The CITY and DOT have previously entered into Agreement No. 2006-1-023 for right of way acquisition on the above referenced project.The Agreement was signed by the CITY.and DOT on September 13,2005 and September 19, 2005 respectively. 3. This Agreement covers only the proposed traffic signal improvements. New traffic signals will be installed at the intersection of U.S. 151 and Stoney Point Road. 4. U.S. 151 through-traffic will be maintained during the construction period. General Provisions 5. The DOT will bear all costs except those allocated to the CITY under other terms of this Agreement. 6. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. 7. The DOT shall construct the new traffic signal installations at an estimated cost of$160„000 to be shared equally(25%each)by the CITY,the city of Cedar Rapids,Linn County and the DOT. The city of Cedar Rapids shall thereafter accept ownership of and responsibility for future energy and maintenance costs of said traffic signal installations atno additional expense or obligation to the DOT. . CITY reimbursement estimated at $40,000 will be made upon completion of construction and proper billing by the DOT and will be determined by the actual quantities in place and the accepted bid at the contract letting. 9. In the event this project is financed with federal funds,the CITY will take whatever action may be necessary to comply with applicable federal laws and regulations which includes but is not limited to Title 23 CFR(Code of Federal Regulations). 10. New lighting units located within the CITY shall be owned and operated by the CITY.In the event that more land is annexed in to the CITY in the future,those lighting units situated on the land to be annexed that are not integral with the traffic signal poles shall be owned and operated by the CITY after the annexation is final. 11. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 12. Any costs incurred by the CITY in performing its obligations hereunder will be borne exclusively by the CITY without reimbursement by the DOT. 13. The CITY will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, sex,color,national origin,religion or disability,be excluded from participation in,be denied the benefits of, or be otherwise subj ected-to discrimination under any program or activity for which State funds are used. Miscellaneous Provisions 14. All previously executed agreements (see section 2 herein) will remain in effect except as amended herein. 15. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. 16. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section,provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. 117. This Agreement may be executed in two counterparts, each of which so executed will be deemed to be an original. 18. This document; as well as the unaffected provisions of any previous agreement(s), addendum(s),and/or amendment(s);represents the entire Agreement between the CITY.and DOT regarding this project. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. IN WITNESS WHEREOF, each of the parties hereto has executed Preconstruction Agreement No. 2006-17-156 as of the date shown opposite its signature below. CITY OF FAIRFAX: B — _GC Date 200 . Title: Mayor I, certify that I am the Clerk of the CITY, and that. who signed said Agreement for and on behalf of the CITY was duly authorized to execute the s e on the day of UAI-7 200 . Signed: *C'1qyC'lerik4of�Fa-Raix---, Iow IOWA DEPARTMENT OF TRANSPORTATION: BDate Y-21 , 200 Richard Kautz - District Engineer District 6 EXHIBIT Estimate of Costs Traffic Signalization,LS $120,000 Traffic Control, LS 10,000 Mobilization, LS 20,000 Miscellaneous and Contingency 10,000 TOTAL $160,000 EXHIBIT B Project Location Stoney Point Road Intersection -r 4w W. ' � �' r u7-' � �� 1�1 Ahk ((�{L{ Qpl EV LY L? 19 1••taekUOiF AY w,151 -n i (] Ian .�utim w � 0 RD 218 1 Y d 1 121 r 30 �T CU ERY RD FAI RFAX r r I rOUR pop, r � 1 i 0. a 166 r 1p I 14 17 P 16 l 76TH W E SM1 F RESOLUTION NO. 17 RESOLUTION FOR THE VACATION OF UTILTY EASEMENT WHEREAS, The City of Fairfax holds a sixteen(16) foot utility easement between Lots 103 and 104 of Fairfax Heights Second Addition, Linn County,Fairfax, Iowa; WHEREAS, The utility easement is legally described as follows: BEGINNING at the Northwest corner of Lot 103 of Fairfax Heights Second Addition,Fairfax,Iowa, in accordance with the Plat thereof Recorded in Book 31995, at Page 610, of the Records of the Linn County Recorder's Office; Thence N62°43'19"E, along the Northerly line of said Lot 103, a distance of 8.04 feet; Thence S32°45'49"E, 294.77 feet, to a point on the Northerly line of an Existing Utility Easement; Thence S67'58'3 5"W, along said Northerly line, 16.29 feet;Thence N32°45'49" W, 293.27 feet, to a point on the Northerly line of Lot 104 of said Fairfax Heights Second Addition;Thence N62°42'33"E, along said Northerly line, 8.04 feet, to said POINT OF BEGINNING, containing 0.11 acre (4,704 square feet), and subject to easements and restrictions of record ("Utility Easement ); WHEREAS, Robson Homes, Inc. has presented the City of Fairfax with a formal request to vacate the Utility Easement for the consideration of$100.00; WHEREAS, The utility companies have consented to vacating the Utility Easement; WHEREAS,The City Engineer has reviewed the request to vacate the Utility Easement and has recommended to the City that it vacate the Utility Easement; WHEREAS, The City of Fairfax shall hold a public hearing to hear comments regarding the City's resolution to vacate the Utility Easement; and NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF FAIRFAX,IOWA, to approve that the Mayor and Clerk are hereby authorized and directed to schedule a public hearing at 7:00 P.M. on September 12, 2006 at City Hall, 525 Vanderbilt Street, to hear comments and consider a resolution to vacate the Utility Easement for the consideration of$100.00. AYES: NAYS ASSET: Passed and approved this day of 'r '" , 2006. Bill Voss, Mayor ATTEST: onnie Frame,"CityClerk The foregoing Resolution No L - having been approved this date by the City ouncil, I h pby approve the same by affixing my signature as City Clerk on this day of ' ^r , 2006. I HALL & HALL ENGINEERS, INC. Leaders art Land Develrpient Since 1953 August 3, 2006 Honorable Mayor and City Council City of Fairfax, Iowa PQ Box 337 Fairfax, IA 52228-0337 Re: Request to Vacate Utility Easement between Lots 103 and 104 Fairfax Heights Second Addition Honorable Mayor and City Council, We have reviewed the regluest submitted by Joe Robson to vacate the utility easement referred to above. Submitted with the request are utility signoffs from the various interested utiliities approving the vacation. Approval of the vacation is recommended. We would also recommend a fee of $100.00 be paid by the requester along with the direct expenses incurred by the City for processing the vacation. Respectfully Submitted, Richard C. Ransom, P.E. City Engineer CIVIL ENGINEERING a LAND SURVEYING • LAND DEVELOPMENT PLANINING • LANDSCAPE ARCHITECTURE 1860 Boyson Road a Hiawatha,IIA 52233 a Ph:319.362.9548 o Fx:3'169.362.7595 • www.hafleng.com LAW OFFICES NAZE=,MARNER,WENDT,KNOLL&.USHER,L.L.R. 100 FIRST STREET SW.;SUITE 100 CEDAR RAPIDS,IOWA 52404-5798 RICHARD F. NAZETTE TELEPHONE(319)364-0124 KEVIN P.SHEA DAVID L MARKER,SR. FACSIMILE {314}3641116 RANDALLA-NA'l,EITE WRITER'S EMAIL Rnazctoj&naz r:camn RONALD W.WENDT MOKA KNOLL DAVID L MARNER,JR CRYS'T'ALL USHER ANGELA K RAI SBACK RICH L_PAZDERNIK JIL July 11,2006 Ms.Nancy Flickenger, City Clerk City of Fairfax ]P'.O. Box 130 Garrison, Iowa 52229 RE: Fairfax Heights Second Addition Vacation of Easements on Lots 102-105 Dear Fancy: As I.'indicated to you in our telephone conversation the other day, I represent Joe Robson of Robson Homes, Inc, and I would like you to consider this letter his formal request to vacate the existing Utility Easements located on Lots 102, 103, 104 and 105, Fairfax Heights Second „Addition. 'The various utility companies have consented to the vacation and I have enclosed herewith the original of those Consents signed by the representatives of Mediacom, South Slope Cooperative 'Telephone Company,Linn County Rural Electric Cooperative and MidAmerican Energy. Dick Ransom your city Engineer is aware of the proposed vacation, inasmuch as it was a recommendation that he made as part of the plan review process for the project. I have spoken with Randy Schuler concerning the vacation of these easements and he is aware that I will be contacting you regarding this matter. I believe that the city needs to proceed forward with publishing Notice of a Proposed Resolution pursuant to Iowa Code Chapter-'364.7 and I have advised Randy that my client assumes that he will be responsible for the publication expenses. If there are additional expenses, which the city intends to levy I would appreciate if you would Tet me know those as soon as possible so I can pass that on to my client. I trust that you will be moving this matter forward as soon as possible. If you need any additional information,please feel free to contact me. CordiaUy and sincerely, NAZETTE,DARNER,WEND",KNOLL&USHER,L.L.P. L RANDALL A.NAZETTE 1, srt Enclosure CONSENT TO VACATION OF EASEMENT The undersigned, on behalf of Mediacom hereby consents to the vacation of the 16-foot utility easement currently existing between Lots 103 and 104, Fairfax Heights second Addition to Fairfax, Iowa as set forth in the Final Plat thereof. MEDIACOM f Ooe Ernster CONSENT TO VACATION OF EASEMENT The undersigned, on behalf of South Slope Cooperative Telephone Company hereby consents to the vacation of the 16-foot utility easement currently existing between Lots 103 and 104,Fairfax Heights Second Addition to Fairfax,Iowa as set forth in the Final Plat thereof. SOUTH SLOPE COOOPERATIVE TELEPHONE COMPANY By:. 4L Mark Ditch i u CONSENT TO VACATION OF EASEMENT The undersigned on behalf of Linn County Rural Electric Cooperative hereby consents to the vacation of the 16-foot utility easement currently existing between Lots 103 and l 104,Fairfax Heights Second.Addition to Fairfax,Iowa as set firth in the Final Plat thereof LINN COUNTY RURAL ELECTRIC COOPERATIVE By: ^ Stn ohnston CONSENT TO VACATION OF EASEMENT The undersigned, on behalf of Mid American Energy hereby consents to the vacation of the 16-foot utility easement currently existing between Lots 10(3 and 104,Fairfax Heights Second Addition to Fairfax,Iowa as set forth in the Final Plat thereof. MID AMERICAN ENERGY Dan R Stevenson i CON o. MAIOWA CITYCEDAR RAPIDS OFFICE: 319/351-8282 1 OFFICE: 319/841-5188 Cel 6miliny3a Veam of semice LETTER OF TRANSMITTAL Date: 7125106 Project #: 6818-07'"2 Nancy Flickinger, City Clerk TO: City of Fairfax From: Duane Musser PO Box 130 Garrison, IA 52229 RE: Easement Release Plat i We are sending you the following attached items: COPIES DATE PROJECT NO. DESCRIPTION 5 7125106 6811 .072 A part of lot 103 and 104 Fairfax Heights Second Addition These are transmitted as checked below: ❑ For approval ❑Approved as submitted ❑ For Approval &Signature ❑ For your use Approved as noted ❑ Submit copies for distribution ❑As requested ❑ Returned as.noted ElFor Recording ElFor review&comment ElPrints returned after loan to ups ❑Other (REMARKS: Duane Musser MMS Consultants, Inc. COPY TO: file IF ENCLOSURES ARE NOT NOTED,IONDLY NOTIFY US AT ONCE. 1917 SOUTH GUSERT STREET•10WA CITY,IOWA WEBSITE: MMNW-USGONSULTANT&NET MAIL: h604 4gMSCONSULTANTS.NET , , ' M ` I QL �D o cmmi till /J z \ U" \ \ Z�) �r r✓ j \ T �! 6 6p. a A S _N MP -gini \ .y-i a O D J \ A m m \\ cm \ Nm� It Z � l \ � I O 00 Ra �m z I °moz=-*rlm");O(nm a, I b rnh7 a o m m m C) i m 9Cal m ; ((n 2nn0c} a� � I'I H a O (D m N .. m o o 0 o I ' C v °n cmiN� +� �°<aaz rUllifi �OI�P,o\\ .� J t=y m =m m 11111//11piQryBtN11N1194141N\6\l\ 0 a7 �aDz Ti ° m a - c o®C>Bpi� Z � Z, 0-S .o,+ Cox] t' p o O -P 7 0 p0 ' 3 w 7i z 'ro' ro Q m I I I I Q 'Cy 0.07O �t3 ° otn' m Z 4r F i dWpm°•Z I a ro M oo a� M m I N 7 N p -P Vl -moi. O ro ro c^ n'° a°''4i J^'°:(OD CP x g a o a m 6 O_Z6 007 �o 67 m Z czn I I I ! 1 1 1 1 1 1 I 1 1 0 0 G1 N f pIA S= m _0 0 - C7-� mrr(7:0 f7'b CS vvC7'7ry C7 ti] ptl ?° m070 O H a £a TI m >fm7� 00 cj0 Irl Z0-CI �O OZZ2 �,("+ aJ aY x J�Zm N ((DD p 7 K a roQh� o m�ozrizz "M aro'�Ammm mm n..K m° ZCA° m ro ° mro (nmm�zmm Ovi m -1Ln(n(n � cn[� oA=� mO '"Oo�Jn D 3 drooc aop--INinZ��� o.�4{000 O C} p-`�m .Si-'F� O N 0 O_ N o E P e ro v �3mCmzrnzR° �r�c•rzzz O' m i° �'1' a ro ro ro`S. o Z ,ym z^� �_<Z> M�D>� O PCo o mK G o ° o r s - M. s z z CD Z z(�l NZ Z c�nm M,M,M,00 } � AOn ° °.= m ��'(D� � O 0 -3n 0 0� coo, mcma� �~vz�z ' *rom y ] ° p 0 z c m o mmN� A Noo N' m. zzz ° ti,° 2.zo k COa O b P 'ro 3 rT1 �x m Zy '0-1�7�� m N °'..O ° -t w ya m rA .. o a� o m a Ul a� Hca mC c ocmim�c 111 a° rn fi °_02-m ° a m m m tl ro ; { AOpa Ntmi7 ft n yODa tlNOSK rt�NO ckrri 10 f ® m W Nq(n (rn '0 aN Qat zm NZ x m roaw rs O �° .pO ?_2 O 'fro n z0 o aao C ?.�+rt,.+C U-_lD r�o ° 0 0 m°)=(yam rico 4 1I p aZmzNh _l 7 pS z -42 K (0,< 5 -+.CO 7 o m fl QED ODD ;u m ° m C/) �C z 7 :0 D m > a lD O > ri -1 nX m co 0 C ZQ mT-n v o Q D CA Z m 0 CD fn C7 n nJi s C p O fn O cn RESOLUTION NO.C Z3Z30 ' —600 RESOLUTION TO APPROVE DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIM,S) AS THE BASIS FOR ALL INCIDENT MANAGEMENT WHEREAS, The President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a. National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and - WHEREAS, The collective input and guidance from all Federal, State, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; and WHEREAS, It is necessary and desirable that all ]Federal, State, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and WHEREAS, To facilitate the most efficient and effective incident management it is critical that Federal, State, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action pians, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and WHEREAS, The NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the 'State's ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes. WHEREAS, The Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State, including current emergency management training programs; and WHEREAS, The National Commission on Terrorist Attacks (9-11 Commission)recommended adoption of a standardized Incident Command System. BE IT RESOLVED, By the City Council of Fairfax, Iowa, to adopt the NIMS concept of emergency planning and unified command for use in the City of Fairfax as its system of preparing for and responding to emergencies and direct that appropriate city officers and employees be trained in the use of NIMS. NOW, THEREFORE, BE IT RESOLVED, By the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of 006. AYES: .E- W4- NAYS: ? ABSENT: 1J1 Bill Voss, Mayor ATTEST: Connie Frame, City Clerk The foregoing Resolution No having been approved this date by the Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk on t is day of , 2006. O Connie Frame, City Clerl eA FZ� August 22,2006 Iowa Homeland Security&Emergency Management Division 7105 N.W. 70"'Ave. Camp Dodge,Building W-4 Johnston, IA 50131 Dear Sirs, Enclosed is a resolution from the City of Fairfax. This Resolution No. 2006-60 is a RESOLUTION TO APPROVE DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM(NIMS)AS THE BASIS FOR ALL INCIDENT MANAGEMENT'. This resolution was passed by the Fairfax City Council on August 8,2006. Thank you, Connie Frame Fairfax City Clerk FairfaV419915-8/1Sewer Rev MINUTES TO SET DATE FOR HEARING ON ENTERING INTO A LOAN AND DISBURSEMENT AGREEMENT 419915-8 (N/I) Fairfax,Iowa August 8, 2006 The City ouncil of e City of Fairfax, Iowa, met on August 8, 2006, at� o'clock m., at the WILLI, in the City. The Mayor presided and the roll was called howing the followin members of the Council present and absent: Present: F t Absent: Council Member " introduced a-msolutiop hereinafter next set out and moved its adoption, seconde y Council Member _ ; and after due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: p Nays: Whereupon, the Mayor declared the resolution duly adopted as follows: -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Faidax/419915-8/1� %z-Sewer Rev RESOLUTION NO. To fix a date for a public hearing on a loan and disbursement agreement for a Sewer Improvement Project WHEREAS, the City of Fairfax (the "City"), in the County of Linn, State of Iowa, did heretofore establish a Municipal Sanitary Sewer System (the "Utility") in and for the City which has continuously supplied sanitary sewer service in and to the City and its inhabitants since its establishment; and WHEREAS, the management and control of the Utility are vested in the City Council (the`{Council") and no board of trustees exists for this purpose; and WHEREAS, the City now proposes to enter into a Sewer Revenue Loan and Disbursement Agreement (the "`Agreement") in a principal amount not to exceed $2,400,000 pursuant to the provisions of Section 384.24A of the Code of Iowa for the purpose of paying the cost, to that extent, of constructing improvements and extensions to the Utility, and it is necessary to fix a date of meeting of the Council at which it is proposed to take action to enter into the Agreement and to give notice thereof as required by such law; NOW, THEREFORE,Be It Resolved by the City Council of the City of Fairfax, Iowa, as follows: Oill This Council shall meet on the 12th day of September, 2006, at the in the City, at J o'clock, .m., at which time and place a hearinheld and proceedings will be instituted a d action taken to enter into the Agreement. Section 2. The City Clerk is hereby directed to give notice of the proposed action on the Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held, by publication at least once and not less than four nor more than twenty days before the meeting, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Failfax/419915-8/1'%-Sewer Rev NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AND DISBURSEMENT AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED$2,400,000 (SEWER REVENUE) The Ci Counci f the City of Fairfax, Iowa, will meet on the 12th day of September, 2006, at the in the City, at '7 o'clock-�.m., for the purpose of instituting proce dings and tallying action to enter into a loan and disbuiPsement agreement(the "'Agreement") and borrow money in a principal amount not to exceed $2,400,000, for the purpose of paying the cost, to that extent, of constricting improvements and extensions to the Municipal Sanitary Sewer System. The Agreement will not constitute a general obligation of the City, nor will it be payable in any manner by taxation but, together with any additional obligations of the City as may be hereafter issued and outstanding from time to time ranking on a parity therewith, will be payable solely and only from the Net Revenues of the Municipal Sanitary Sewer System of the City. At the aforementioned time and place, oral or written objections may be filed or made to the proposal to enter into the Agreement. After receiving objections, the City may determine to enter into the Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen(15) days thereafter. By order of the City Council of the City of Fairfax, Iowa. Connie Frannie City Clerk -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-8/1'%-Sewer Rev Section 3. All resolutions or parts of resolutions conflict herewith are hereby repealed to the extent of such conflict. Passed and approved this.August 8, 2006. Mayor Attest: City Clerk -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA FaiTfax/419915-8/1"'/a-Sewer Rev On motion and vote, the meeting adjourned. Mayor Attest: City Clerk -5- DORSEY&WIHTNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-8/1 '/�-Sewer Rev STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I, the undersigned, Clerk of the aforementioned City, do hereby certify that attached hereto is a true and correct copy of the proceedings of the City Council relating to fixing a date for hearing on the Council's proposal to take action in connection with a loan and disbursement agreement. WITNESS MY HAND this day of , 2006. City Clerk -6- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-81V -Sewer Rev STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX 1, the undersigned City Clerk, do hereby certify that the aforementioned City is organized and operating under the provisions of Title IX of the Code of Iowa and not under any special charter and that such City is operating under the Mayor-Council form of government and that there is not pending or threatened any question or litigation whatsoever touching the incorporation of the City, the inclusion of any territory within its limits or the incumbency in office of any of the officials hereinafter named. And I do further certify that the following named parties are officials of the City as indicated: Mayor F A7 14 City Clerk i' Finance Administrator/Treasurer Council Member Council Member a Council Member Council Member Council Member/Mayor Pro-Tena And I do further certify that the City has provided for the office of Treasurer, and the Council has selected the Treasurer aforementioned. WITNESS MY HAIL and the seal of the City hereto affixed this day of 006. City Clerk (Seal) -7- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, Iowa (the "City"), do hereby certify that the City established the Municipal Sanitary Sewer System (the "Utility") and that the Utility has been in continuous operation by the City since its establishment as aforesaid in supplying sanitary sewer service to the City and its inhabitants. I further certify that the management and control of the Utility are vested in the Council of the City, and that no board of trustees exists which has any part of the control and management of such Utility. I further certify that the City has no bonds or other obligations of any kind now outstanding which are secured by and payable from the revenues derived from the operation of the Utility, except as follows: Date Type Amount Maturity (Attach here a separate sheet listing any other outstanding obligations of the City secured by and payable from the revenues of the Utility excluding the proposed issue.) I further certify that the annual earnings and annual operating expenses in connection with the operation of the Utility for each of the years indicated have been as follows: Operation and Net Revenues frorn Maintenance Expenses Operation Before Fiscal (do not include Bond Payment.of Capital Year Dela Service and Capital Expenditures and Band Capital Bond Debt Ending Gross Revenues Expense Items) Debt Service Expenditures Service 2003 $108,578 $90,079 $18,499 $ $ 2004 $112,159 $87,326 $24,835 $ $ 2005 $107,157 $116,013 $(8,856) $ $ 2006 $129,685 $131,096 $(1,411) $ $14,672 2007 $149,300 $149,300 $ 0.00 $ $ (projected to end of fiscal year) I do further certify that the rates which were in effect for services furnished to customers by the Utility during the aforementioned fiscal years were as follows: (Attach here a copy of each of the rate schedules in effect during such fiscal years). CHAPTER 99 SEWER SERVICE CHARGES 99.01 Sewer Service Charges Required 99.05 Payment of Bills 99.02 Rate 99.06 Lien for Nonpayment 99.03 Special Rates 99.07 Special:Agreements Permitted 99.04 Private water Systems 99.01 SEWER SERVICE CHARGES REQUIRED. Every customer shall pay to the City sewer service fees as hereinafter provided. (Code of Iowa, Sec. 384.84) 99.02 RATE. Each customer shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed and a flat charge for the construction of a Wastewater Treatment.Facility as follows: 1. Amount of Water Consumed: A. 0 to 1,000 gallons or lesser amount per month — $3.00 (minimum bill). B. 1,001 to 25,000 gallons of waster usage - $3.00 plus an additional $.30 for each 100 gallons of water usage. C. 25,001 gallons of water usage and up - $75.00 plus an additional $.15 for each 100 gallons of water usage. 2. Flat charge of $6.00 per month for the construction of the Wastewater Treatment Facility. (Ord. 46-Jun. 06 Supp.) 99,03 SPECIAL RATES. Where, in the judgment of the Superintendent and. the Council, special conditions exist to the extent that the application of the sewer charges provided in Section 99.02 would be inequitable or unfair to either the City or the customer, a special rate shall be proposed by the Superintendent and submitted to the Council for approval by resolution. (Code of Iowa, Sec. 384.84) 99.04 PRIVATE 'CATER SYSTEMS. Customers whose premises are served by a private water system only and in a benefited district and who elect not to install a City-approved water meter at their expense shall pay sewer charges in the amount of twenty-four dollars ($24.00)per month. (Code of Iowa, Sec. 384.84) CODE OF ORDINANCES,FAIRF"AX,,,IOWA - 493 - CHAPTER 99 'SEWER SERVICE CHARGES 99.05 PAYMENT OF BILLS. All sewer service charges are due and payable under the same terms and conditions provided for payment of a combined service account as contained in Section 92.04 of this Code of Ordinances. Sewer service may be discontinued in accordance with the provisions contained in Section 92.05 if the combined service account becomes delinquent, and the provisions contained in Section 92.08 relating to lien notices shall also apply in the event of a delinquent account. 99.06 LIEN FOR NONPAYMENT. The owner of the premises served and any lessee or tenant thereof shall be jointly and severally liable for sewer service charges to the premises. Sewer service charges remaining unpaid and delinquent shall constitute a lien upon the premises served and shall be certified by the Clerk to the County Treasurer for collection in the same manner as property taxes. (Code of Iowa, Sec. 384.84) 99.07 SPECIAL AGREEMENTS PERMITTED. leo statement in these chapters shall be construed as preventing a special agreement, arrangement or contract between the Council, and any industrial concern whereby an industrial waste of unusual strength or character may be accepted subject to special conditions, rate and cost as established by the Council. [The next page is 5051 CODE OF ORDINANCES,FAIRFAX,IOWA - 494 - CHAPTER 99 SEVER SERVICE CHARGES 99.01 Sewer Service Charges Required 99.05 Payment of Sills 99.02 Rate 99.06 Lien fair Nonpayment 99.03 Special Rates 99.07 Special Agreements Permitted 99.04 Private Water Systems 99.01 SEWER SERVICE CHARGES REQUIRED,. Every customer shall pay to the City sewer service fees as hereinafter provided. (Code of Iowa, Sec. 384,84) 99.02 RATE. Each customer shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed as follows: 0 to 1,000 gallons or lesser amount per month—$3.00(minimum bill). 1,001 to 25,000 gallons of water usage---$3.00 plus an additional $.30 for each. 100 gallons of water usage. 25,001 gallons of water usage and up— $75.00 plus an additional $.15 for each 100 gallons of water usage. 99.03 SPECIAL RATES. Where, in the judgment of the Superintendent and the Council, special conditions exist to the extent that the application of the sewer charges provided in Section 991.02 would be inequitable or unfair to either the City or the customer, a special rate shall be proposed by the Superintendent and submitted to the Council for approval by resolution. (Code of Iowa, Sec. 384.84) 99.04 PRIVATE WATER SYSTEMS. Customers whose premises are served by a. private water system only and in a benefited district and who elect not to install a City- approved water meter at their expense shall pay sewer charges in the amount of twenty-four dollars ($24,.00) per month. (Code of Iowa, Sec, 384.84) 99.05 PAYMENT OF RILLS. All sewer service charges are due and payable under the same terms and conditions provided for payment of a combined service account as contained in Section 92.04 of this Code of Ordinances. Sewer service may be discontinued in accordance with the provisions contained in Section 92.05 if the combined service account becomes delinquent, and the provisions contained in Section 92.08 relating to lien notices shall also apply in the event of a delinquent account. CODE OF ORDINANCES,FAIRFA ,IOWA - 493 - CHAPTER 99 SEWER SERVICE CHARGES 99.06 LIEN FOR NONPAYMENT. The owner of the premises served and any lessee or tenant thereof shall be jointly and severally liable for sewer service charges to the premises. Sewer service charges remaining unpaid and delinquent shall constitute a lien upon the premises served and shall be certified by the Clerk to the County Treasurer for collection in the same manner as property taxes. (Code of Iowa, Sec. 384.84) 99.07 SPECIAL AGREEMENTS PERMITTED. No statement in these chapters shall be construed as preventing a special agreement, arrangement or contract between the Council, and any industrial concern whereby an industrial waste of unusual strength or character may be accepted subject to special conditions, rate and cost as established by the Council.. [The next page is 505] CODE OF ORDINANCES,FAIRFAX IOWA - 494- Fairfax/419915-811"%-Sewer Rev I do further certify that attached hereto is a true, correct, and complete copy of the present rate ordinance for the Utility. (Attach here a copy off'the current rate ordinance). WITNESS MY HAIL and the seal of the City this �`� day of 2006. 1t'Mc eric (Seal) -9- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA CHAPTER 99 SEWER SERVICE CHARGES 99.01 Sewer Service Charges Reclnired 99.05 Payment of Bills 99.02 Rate 99.06 Lien for Nonpayment 99.03 Special Rates 99.07 Special agreements Permitted 99.04 Private Water Systems 99.01 SEWER SERVICE CHARGES REQUIRED. Every customer shall pay to the City sewer service fees as hereinafter provided. (Code of Iowa, Sec, 384.84) 99.02 RATE. Each customer shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the amount of water, consumed and a flat charge for the construction of a Wastewater Treatment.Facility as follows: 1. Amount of Water Consumed: A. 0 to 1,000 gallons or lesser amount per month — $3.010 (minimum bill). B. 1,001 to 25,000 gallons of water usage — $3.00 plus an additional $.30 for each 100 gallons of water usage. C. 25.,001 gallons of water usage and up — $75.00 plus an additional $.15 for each 100 gallons of water usage. 2. Flat charge of $6.00 per month for the construction of the Wastewater Treatment Facility. (Ord 46—Jan. 06 Supp.) 99.03 SPECIAL RATES. Where, in the judgment of the Superintendent and the Council, special conditions exist to the extent that the application of the sewer charges provided in Section 99.02 would be inequitable or unfair to either the City or the customer, a special rate shall be proposed by the Superintendent and submitted to the Council for approval by resolution. (Code of,Iowa, Sec. 384.84) 99.04 PRIVATE WATER SYSTEMS. Customers whose premises are served by a private water system only and in a benefited district and who elect not to install a City-approved water meter at their expense shall pay sewer charges in the amount of twenty-four dollars ($24.00) per month. (Code ofIowa, Sec, 384.84) CODE OF ORDINANCES,FAIRFAx,IOWA - 493 - CHAPTER 99 SEWER SERVICE CHARGES 99.05 PAYMENT OF BILLS. All sewer service charges are due and payable under the same terns and conditions provided for payment of a combined service account as contained in Section 92.04 of this Code of Ordinances. Sewer service may be discontinued in accordance with the provisions contained in Section 92.05 if the combined service account becomes delinquent, and the provisions contained in Section 92.08 relating to lien notices shall also apply in the event of a delinquent account. 99.06 LIEN FOR NONPAYMENT. The owner of the premises served and any lessee or tenant thereof shall be jointly and severally liable for sewer service charges to the premises. Sewer service charges remaining unpaid and delinquent shall constitute a lien upon the premises served and shall be certified by the Clerk to the County Treasurer for collection in the same manner as property taxes. ''Code of Iowa, Sec. 384.84) 99.07 SPECIAL AGREEMENTS PERMITTED. No statement in these chapters shall be construed as preventing a special agreement, arrangement or contract between the Council, and any industrial concern whereby an industrial waste of unusual strength or character may be accepted subject to special conditions, rate and cost as established by the Council. [The next page is 505] CODE OF ORDrNANCES,FAIRFAX,IOWA - 494 - Fairfax/419915-9I1 '/z-Sewer Rev PLEASE NOTE: Please do not date and return this certificate until you have received the publisher's affidavit and have verified that the notice was published on the date indicated in the affidavit,but please return all other completed pages to us as soon as they are available.) STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX 1, the undersigned, Clerk of the aforementioned City, do hereby certify that pursuant to the resolution of its Council fixing a date of meeting at which it is proposed to take action to ,enter into a loan and disbursement agreement, the notice, of which the printed slip attached to the publisher's affidavit hereto attached is a true and complete copy, was published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City, WITNESS MY HAND this day of , 2006. City Clerk (Attach here the publisher's original affidavit with clipping, of the notice, as published.) -10- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA STATE OF IOWA Counties of Linn and Johnson ss. I, Joe Hladky, do state that I am the publisher of _- THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. NOTICE OF PROPOED ACTION TO INSTITUTE PROCEEDING TO ENTER The notice, a printed copy of which is attached, was INTO A LOAN AND DISBURSEMENT LTC AA 77 AGREEMENT IN A PRINCIPAL AMOUNT inserted and published in THE GAZETTE NOT TO.EXCEED,$2,40%000 Y (SEWER REVENUE) The City Council of the City of Fairfax, newspaper in the issues} of August 30, 2006. , Iowa,will meet on the 121h day of September, 2006;at the Fairfax City Hall,in the City,at 7 O'clock p.m.,for the purpose of instituting pro- ceedings and faking action to enter Into a loan The reasonable fee farpublishing said notice is and disbursement agreement (the "Agree- meht°) and borrow money: in a principal Q 8 84 amount not to exceed$2,400,000,for the aur- $ Pose of paying the cost,to that extent,of con- strucftng Improvements and extensions to the Municipal Sanitary Sewer System. The Agreement wilt not constitute a general obligation of the City,nor will It be payable in any manner by taxationbut,together with any additional-obligations of of the Clty as may be hereafter Issued and outstanding-from time to — time ranking on a parity therewith, will be payable solefy and only from the Net Revenues of the Municipal Sanitary Sewer System of the Clfy. At the aforementioned time and place,oral or written objections may be flied or made to the proposal to enter Into the Agreement.After Thus instr(im ent was acknowledged by Joe Hladky receiving ohiecflohs, the City may determine to enter Into the Agreement,in which case,the decdlon will be final unless appealed to the before me on August 31, 2006, District Court within fifteen(15)days ihereaf- ter. By order of the City Council of the City of Fairfax,Iowa. onnie-Frame,City Clerk Published to the Gazette on August 30,2006 ary Public in and for the Stu of Iowa ,rF' 4 toSK4AM K.KE" _ : COMMMSION WJMM 709057 • W MMSION EMFU ow* 11:19 AM City of Fairfax 08/09/06 Balance Sheet Accrual l Basis As of July 31, 2006 Jul 31, 06 ASSETS Current Assets CheckinglSavings Fairfa) 7,245.99 Mone} 5,931.69 Certifi Ger__. , wfr� �` 118,243.05 Sev yr_.... 43,326.14 Total 161,569.19 Checl Get ` 258,001.95 ,r :. ` ti�"a b r r ( 44,781.57 1 x a96,930.05 _ Tc ° `a y I hft r i 141,711.62 Er .. ................... .............. 101,417.31 ......... . 64,417.38 68,612.01 Lagoonivvvv „, . ..,,___ 672,463.27 Trust&Agency 13,927,75 Total Enterprise Fund 920,837.72 Total Checking Account 1,320,551.29 Savings Accounts Arbor Team 1,060.71 FD Equipment MemorialFund 6,674.97 Merle Merritt 74.60 Public Education 768.36 Regular Savings 15,750.05 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 23,957.93 FD Fireworks 10,282.62 FD Truck Fund 9,940.64 Library Gifts & Bequests Memorial's 1,911.63 Library Gifts & Bequests -Other 13,310.32 Total Library Gifts & Bequests 15,221.95 Local Option 2001-02 Property Tax Relief 11,872.55 Street Improvements 3,919.51 Total Local Option 2001-02 15,792.06 Local Option 2004-2005 Any Lawful Purpose 53,833.43 Sewer Improvements 107,666.87 Page 1 11:19 AM City of Fairfax 08109106 Balance Sheet Accrual (Basis As of July 31, 2006 Jul 31, 06 Street Improvements 107,666.87 Total Local Option 2004-2005 269,167.17 Total Savings Accounts 345,423.08 Total Checking/Savliings 1,840,721.24 Total Current Assets 1,840,721.24 TOTAL ASSETS 1,840,721.24 LIABILITIES & EQUITY' Equity Opening Bal Equity 2,037,680.90 Net Income -196,959.66 Total Equity 1,840,721.24 TOTAL LIABILITIES & EQUITY 1,840,721.24 Page 2 10:04 AM Certificates of Deposit 08108106 Balance Sheet Accrual Basis As of July 31, 2006 Jul 31, 06 ASSETS Current Assets Checking/Savings General Fund Maintenance Fund 6000_316 6,000.00 Total Maintenance Fund 6,000.00 Library 10274 7,852.46 10679 7,240.00 Total Library 15,092.46 Park 10180 12,820.66 60004392 3,752.31 Total Park 16,572.97 Policy&Administration 60008575 2,392.13 10681 7,240.00 60006871 21,782.14 60007237 6,118.67 Total Policy&Administration 37,532.94 Transportation 10680 7,240.00 6000722'8 8,215.64 60004418 27,589.04 Total Transportation 43,044.68 Total General Fund 118,243.05 Sewer Fund 60006773 6,558.64 60006853 36,767.50 Total Sewer Hund 43,326.14 Total Checking/Savings 161,569.19 Total Current Assets 161,569.19 TOTAL ASSETS 161,569.19 LIABILITIES & EQUITY Equity Opening Bal Equity 160,403.74 Retained Earnings 905.81 Net Income 259.64 Total Equity 161,569.19 TOTAL LIABILITIES &EQUITY 161,569.19 Pagel y� N N N N N N N N N N N N N N L L ,� L moi+ � E c C: c c c ro c c c cc D c� 00 00 00 � 0 000 0 z1a R F E E E E E E (N E E E E CO COE LU to co cD CD to co `- co O CD CID CD r r N N N N N N N N N N N 'L £ C C C C C C (� C C C C C lZS (V 0 0 0 0 0 0 0 '0 0 0 0 0 C) "0 'O E E E E E E N E E E E E N N CID 00 co 00 00 co N 00 N It co co co r O O N (fl Co to ti co h (o Co CD CO O O Ca Q . O . O C7 Ca OCDO a 7 M 0 C) d O ~ F O m - M co co mac) co cc) co (Y) rN L O CD' cD 0_0 Co r T Co r 0R N Q r a {fy aI o p o 0 o a o1.1-1 p o 0 o p o 0 M M fl_ O M CO N co N fl_ O h (0 .L 0o co N LO CD 00 IM � 0o fl_ U) to � M EW N N M 4 N M M N M M 4 M M N �a 'O as tf') fl_ LCA Cn M h co Co 1l_ (o In cD LO CD CDM d d O C0 O O O d O O O� O O Lo CD O O sh O fl_ ;r O M d M O co ❑ Ci M M M NMN N M N M r N Q. L N � � CD QD Co CD CD �' Co co r CD T Co 'ct' N O ❑ Ii}y T `F O N }' O OCD r ti M d 1l_ C] C M' O O LID �Y CD O O M r C] r CD � O Co Ca CG O d Co Ln r V0 0 Lo 4 N `N ti IN O 00 �t O Ca d ao co E M N d M r- Lr M N P` r � N N LO 0 O p � � � �? 10 C f J T7 N tl_ N Co m Il_ 00 N M (6 (6 r CID CO M CO r M 'r V � C C O ILL O � r-. O i C 0 J Q LL G LL C co pi� O 00 00 �N 0 CO �, 0 IlaO M "W7 h O M A +''.2 0 N r Cry 0 r LL O O E. G. 0) �_ C O Q i' Q t r a) ti - in O ti s 2 C(4 co cC M h LL Ita M O h h 0000 cG' X000 OO O OOOO s_ = O L M hr LL O O LL O (D d O O to G O 0. C7 O G O ~ r0+ p M CCD Oj i' u i r 0 w M r CO CO M r CO CO CO O LL O O 49 u� 10 IL H 0. H C1. H F- I- ca ca V f�9 O aa) 0 H fn H ' 01 ala Receipts/Expenditures by Fund 31 July 06 July Receipts General Fund 10308.26 Road Use Tax 10836.48 T&A Meter Deposits 540,00 Water Fund 14935.79 Sewer Fund 12954.95 Garbage Fund 7367.18 TIF 3311.01 W TF 476.46 Fairfax Visioning 425.50 Savings Revenue FD Equipment Fund 18,59 FD Firework's Fund 3955.90 Literary Gifts/Bequests 105.68 UP'IRR Money Market 19.73 GD Revenue 259.64 Total Revenue: 65515.17 July Expenses General Fund 48269.58 Road Use Tax 5383.11 Water Fund 6355.66 ;hewer Fund 21858.26 Gaiarbage Fund 4989.02 T&A- Meter Deposits 480.00 Lagoon Aeration Project 1165063,89 Fairfax Visioning 10075,31 Total l Expenses: 262474.83 ter � � sr �- " tin f �- aLC 4p c<� t w � - .C� r cr `� - ' � V � � r t� tC) Ali r c PP-4 o 0 4� 0 N q llj C �i U '� A '—' � �✓ � 43 "'n"�' � N � Qi � � � cy at P, F__� 1.0w F� W - f, 0 Qc .^y vkod s ENO 23 tx -� " .1 �. p4 Z>C c u onon 'O 0 0 v� r C7 chi �-i Receipts/Expenditures by Fund � 31July 08 � ` July Receipts General Fund 10308.28 Road Use Tax 18838.48 T &A Meter Deposits 540.00 Water Fond 14935.79 Sewer Fund 12954.05 Garbage Fund 7387.18 T|F 3311.01 VVWTF 476.46 Fairfax Visioning 425.50 Savings Revenue FD Equipment Fund 18.59 FDFi�pevvork'uFund 3055.90 Library Gifts/Bequests 105.68 UPRRMoney Market 19.73 C[} Revenue 259.64 Total Revenue: 65S1&17 July Expenses Geniero| Fund 48289.58 Road Use Tax 5383.11 Waiter Fund 6355.66 Sewer Fund 21858.26 Garbage Fund 4988.03 . ' T &A Meter Deposits 480.00 � � Lagoon Aeration Project '165063.80 . Fairfax Visioning 18075.31 ! Total Expenses: 262474.83 | City of Fairfax Claims List dated 8 August 06 Checks 25347 -25449 Visioning Check 1014 Tom Hill Reimb insurance US,A Day 201100 Check 1015 Sue Kramer Landscaping fees 1,457.41 Total Visioning: 1,657A1 General Fund Check 25347 Fareway Stores Water 15,96 Check ACH Elan Various supplies 349.79 Check ACH Elan Postagelmovie 416.49 Check 25354 ORKIN Exterminating 102.90 Check 25356 Catherine Bayne Wage 876,:51 Check 25357 Kathy J. Everett Janitorial wage 169.102 Check 25358 Kathy J. Everett Janitorial wage 796,99 Check 25359 Beth A.Witz Wage 59"19 Check 25363 Port'O'Johnny Tollet service 177.50 Check 25364 Menards-Cedar Rapids SO Park maint 25.78 Check 25365 Pace Supply Paper towels 510.65 Check 25366 Grant Wood AEA Printing Brochure 222,00 Check 25367 The Sled Shed Fuel Cap 33.190 Check 25368 K&B Ag Supply Spraying 1,151,10 Check 25369 Matt Parrott&Sons Company Envelopes 82.80 Check 25370 Fareway Stores Grocery items 57.52 Check 25371 South Slope Telephone Phones 602.54 Check 25372 Gazette Communkcaflicns,Inc, Publishing 1,92.91 Check 25373 Moyer&Bergman, PLC Legal fees 1,995,00 Check 25374 LISPO Bulk permit fee 160.00 Check, 25375 ORKIN Exterminating 51.45 Check 25376 CTS Textile Leasing Mat rental 39.41 Check 25377 Municipal Emergency Services Gloves 56.25 Check 25378 Mercy Medical Center Training 150,00 Check 25379 Kirkwood Community Coliege Training 191.00 Check 26380 Municipal Emergency Services Gloves 59.50 Check 25381 CLIA Laboratory Program Certificate fee 150.00 Check 25382 The Sled Shod Truck maintenance 1'13.93 Check 25383 RDJ Specialties Supplies 1,770.87 Cheri( 25384 CITA Dues 25.00 Check 25394 Alliant Energy Electricity 875'.55 Check 25404 Hall&Hall Engineers,Inc. Fees 6,042,40 Check 25411 Life Time Fence COMI32ny Install cap 99&00 Check 25412 Gazette Communications, Inc, Publishing 48.60 Check 25416 Linn County Building Division Electric Permit 4,400.00 Check, 25417 Menards-Cedar Rapids SO Parts1supply 1181.84 Check 25422 IPERS Taxes 325.34 Check 25423 Fairfax State Savings Bank Taxes 1,452,,72 Check 25429 Menards-Cedar Rapids SO Paint 78,55 Check 25430 Sankot's Garage Truct Maint 985.50 Check 25432 Schimberg Co. Wrench 11016,16 Check 25434 Fareway Stores Grocery items 94.85 Check 25435 Neuhaus, Inc. Tractor repairs 75.00 Total General Fund: 25J10.47 Road Use Tax Fund City of Fairfax Claims List dated 8 August 06 Checks 25347 -25449 Check 25391 Fauser Energy Resources Fuel 821.81 Check 25392 Sankot's Garage Maint supplies 135.50 Check 25393 Alliant Energy Electricity 940.04 Check 25413 Linn County REC Electricity 361,92 Check 25447 Bob Slaton Street sweeper 6,000.00 Total Road Use Tax: 8,259.27 Water Fund Check 25348 Treasurer,State of Iowa Sales tax 1,349.00, Check ACH' Elan Postage 5.00 Check 25387 The Waterworks C&I Potassium&filter 109.41 Che^ok 25388 Dan's Overhead Doors 1 Service door 63.24 Check 25389 Schimberg Co. Meters&cpl 3,034.07 Check 25390 Keystone Laboratories,Iliac. Tests 7:5.00 Check 25395 Alliant Energy Electricity 477,97 Check 25414 Linn County REC Electricity 666.96 Check 25420 Menards-Cedar Rapids SO Parts/supply 87.911 Check 25437 Advanced Water Technollogy, Inc. Chemicals 409.00 Check 25438 Becky Thomson Shaffer Reimb/Hoffpaur 128,12 Check 25445 HUD Reim#8400, K. Hoffpauir 50.00 Total Water Fundi. 6,455.68 Sewer Fund Check 25349 Treasurer,State of Iowa. Taxes 72.00 Check ACH Elan Various items 157.92 Check 25350 Ronald G. Dusil Wage 550.50 Check 25354 Connie R, Frame Wage 421,81 Check 25352 David Yanecek Wage 476.22 Check 25353 Daniel R.Zamastil Wage 463,.38 Check 25355 Nancy Flickinger Wage 2,539.29 Check 25360 Ronald G. Dusk Wage 550.50 Check 25361 David Yanecek Wage 476.22 Check 25362 Daniel R.Zamastil Wage 463.36 Check 25385 Keystone Laboratories, IInc. Tests 130.00 Check 25386 Iowa Department of Natural Resources NPDES Permit 2.10.00 Check 25396 Ailiant Energy Electricity 172.66 Check 25407 Connie R. Frame Wage 421.82 Check 25410 US Cellular Phones 11:52.38 Check 25415 Linn County REC Electricity 80,66 Check 25421 IPERS Taxes 1,420.27 Check 25424 Fairfax State Savings Bank Taxes 4,095.44 Check 25431 Teledyne Isco, Inc. Parts sewer repairs 501.35 Check 25436 Keystone Laboratories,Inc. Tests 15,00 Check 25439 Ronald G. Dusil Wage 550.00 Check 25440 Connie R. Frame Wage 421.80 Check 25441 David Yanecek Wage 476.21 Check 25442 Daniel R.Zamastil Wage 463.36 Check, 25446 Alliant Energy Electricity 3,392.86 Check 25448 Crawford Quarry Co. Roadstone 112.78 Total Sewer Fund 18,787.77 Capital Project-WWTF City of Fairfax Claims List dated 8 August 06 Checks 25347 - 25449 Check 25397 Star Equipment Partsisupplies 590,81 Chuck, 25398 Professional Plumbing)Service Sewer pipe 744,71 Check 25399 Schimberg Co. Pipe 34.80' Check 25400 M&K Dust Control,Inc. Dust control 562„50 Check 25401 Martin Marietta Materials Sand 26.33 Check 25402 Van Meter Industrial,Inc. Conduit,cog,ell 43.109 Check 25403 Hall&Hall Engineers, Inc. Fees 34,414,66 Check 25418 Menards-Cedar Rapids SC Supplies/parts 24.85 Check 25439 Menards-Cedar Rapids SO Supplieslparts 32.72 Check 25425 Septagon Construction Co., Inc, PW Building Materials 4,850.00 Check 25426 Septagon Construction Co.,Inc. PW Building Materials 5,5110.041 Check 25427 Weiman Construction, Inc, Par Pay#1 1NWTF' 102,125,00 Check 25428 Ace Concrete Cutting Curb cutting 1.258.00' Check 25433 Schimberg Co. Parts 1'1•'14 Check 25449 Crawford Quarry Co. Rock 167.24 Total WWTF Project: 154,441 '85 Trust&Agency Check 25405 Cella Davidson Deposit refund 26.50' Checlk 25406 City of Fairfax Applied to bill 63,40 Check 25408 Michelle Kiesey Deposit refund 41.13 Check 25409 City of Fairfax Applied to bitl 78,87 Check 25443 Aldona Fischer Deposit refund 31,96 Check 25444 City of Fairfax Applied to bill 58.04 Total Trust&Agency: 399.04 211,572',45 Ufflity Bing,Month.incl Worksheet Month of lno 1. Month Utilities Receivables on IAJ14 bb .(Dated (Billing Register) 2. Billing of Penalties on 06 &S-W (Date-Penalt Calculation) 3.Total Billed(Add lines 1 &2) MOTH 3 4 Adjustments to Balan c(Adjustment Report) ::AE6 5. Net Receivables (Add/Subtract Lines 3,4) 31161..49 6. Less Payments Receive::(Deposits for month) 'T. CurrentUti�ifies Receivables(Calculated) (Subtract line 5 from 6) , 8. Current Utilities Receivable(Trial Balance) 9 Difference(Zero if balanced)(Subtract line 7 from 10). 10. Balance due City as of Date Prapared.. Date ApprGVCd Prepared By Approved By E;PASTRF Sat Jul 29, 2006 12:27 PM City of Garrison OPER: DTI PAGE 1 6.27.03 DELINQUENT ACCOUNT LISTING CYCLE 1 SERV CODE ALL ACCGUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT CUSTOMER ADDRESS DATE PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (RGT) ------------------------------------------------------------------------------------------------------------------------------- 6500 MATT' WILLEMSEN 7/29/06 17.22 .00 00 .00 17.22 .00 6400 KASEY HOFFPAUIR 1/15/06 .00 .00 .001 128.12 126.12 .00 11004 ROBYN MEYERS 7/16/06 2.08 Go '00 .00 2.08 .00 1420D TIM STRIMPLE 7/18/06 25.16 .00 �00 DO 25.16 .00 15B00 MARGIE KEMMERER 7/19/06 92.80 OG .00 DO 92.80 DO 16900 DENISE EVELAND 7/19/06 84.83 .00 OO .00 84.82 .00 24500 LISA J ABBEN 5/21/06 '00 2.70 47.44 .00 50.14 .00 26900 WALTER HOPKINS 6/2C/06 31.44 .00 .00 .0G 31.44 .00 27000 ANTHONY MOORE 10/15/04 .00 .00 .00 37.51 37,51 27500 LEROY MORGAN .00 .00 .0 170.88 170.88 DD 30200 REBECCA WRIGHT 7/29/06 12.87 .DO DO .00 12,87 .00 37303 CELLA DAVIDSON 6/20/06 30,3D .00 00 .00 3C.3D .00 386D0 ROCHELLE STONE OD DO .00, 223.62 223.62 .00 3860I ROCHELLE STONE 00 .00 .00, 6.36 6.36 .00 38604 THOMAS ZUMSANDE 7/16/06 3.00 OO .00 .00 3.00 .00 40400 JEELITA GALLMAN 5/18/05 .00 .00 .00 61.15 61.15 .00 41300 CHRISTY GLASSFORD 7/29/06 11.00 .00 ,06 DO 11.00 .00 51500 CHRIS HARTMAN 7/29/06 15.00 .00 .00 DO 15.00 .00 1D4000 CLINT PRICE 6/20/06 25.00 .00 00 'Do 25.00 .00 144000 BRIAN &: TINA MERTA 6/20/06 25.00 .00 .00 .00 25.00 .,Do DISCONNECT EXEMPT | PPASTRP Sat Jul 29. zoos zuuY mx City of Garrison m+* npon' ozz emoE z | 8.27.03 DaLIm0000r nc000mr Lzoczwo *** oogooc coruL8 ^�* ACCOUNT NO/cU,STOMEDNAMo LAST PMT AMOUNT ACTUAL AMT CUSTOMER ADDRESS DATE PERIOD 1 pEozoo 2 PERIOD 3, PERIOD 4 000 DUE <aGT) —_—________--_—_—_—_---___------------_—_____—_-------------___--- � ameox? z0zuLo SERVICES 252.49 2.06 32�00 540.52 829.87 ou 3.23 .36' .*4 12.12 15.43 PEN 105.00 .no .no 45.00 150�00 wzmz 14.99 .on 15.00 30.00 59.98 TAX .00 .on .00 .00 .on PEN .00 .00 .00 .oV .VV � rorxLS 375.70 2.70 47.44 627.6e 1053.4n .no ! i � � i ' City of Fairfax Balance Sheet Cash Basis As of July 31,2006 Jul 31, 06 ASSETS Current Assets Checking/Savings CP Fairfax Visioning 7,245.99 Money Market- U'P'IRR Fund 5,931.69 Certificates of Deposit General Fund 118,243.05 Sewer Fund 43,326.14 Total Certificates of Deposit 161,569.19 Checking Account. General Fund 258,428.05 Special Revenue Road Use Tax 44,781.57 TIF Fund 96,930.05 Total Special Revenue 141,711.62 Enterprise Fund Water 101,417.31 Sewer 64,417.38 Garbage 68,612.01 Lagoon/WWT'F Project 672,463.27 Trust&Agency 13,927.75 Total Enterprise (Fund 920,837.72 Total Checking Account 1,320,977.39 Savings Accounts Arbor Team 1,060,71 FD Equipment Memorial Fund 6,674.97 Merle Merritt 74.60 Public Education 768.36 Regular Savings 15,750.05 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 23,957.93 FD Fireworks 10,282.62 FD Truck Fund l 9,940.64 Library Gifts & (Bequests Memorials 1,911.63 Library Gifts & Bequests -Other 13,310.32 Total Library Gifts &Bequests 15,221.95 Local Option 2001-02 Property Tax Relief 11,872.55 Street Improvements 3,919.51 Total Local Option 2001-02 15,792.06 Pagel City of Fairfax Balance Sheet Cash (Basis As of July 31, 2006 Jul 31, 06 Local Option 2004-2005 Any Lawful Purpose 53,833.43 Sewer Improvements 107,666.87 Street Improvements 107,666.87 Total Local Option 2004-2005 269,167,17 Total Savings Accounts 345,423.08 Total Checking/Savings 1,841,147.34 Total Current Assets 1,841,147.34 TOTAL ASSETS 1,841,147.34 LIABILITIES & EQUITY Equity Opening Bal Equity 2,037,680.90 Net Income -196,533.56 Total Equity 1,841,147.34 TOTAL LIABILITIES& EQUITY 1,841,147.34 Page 2