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Home My WebLink About04-10-2007 Council Meeting AGENDA FAIRFAX CITY COUNCIL TUESDAY,APRIL, 10, 2007 AT 7:00 PM FAIRFAX CITY HALL--525 VANDERBILT STREET Tentative Agenda with possible action on the following items: 1. Call to Order/Roll Call 2.. Approval of Agenda and Clerk's Financial Reports 3. Approval of and place on fele: a. Minutes dated March. 13, 2007 - Regular Meeting b. Minutes dated March 13, 2007 - Special Meeting c. Minutes dated March 19, 2007 - Special Meeting 4. Chad Sands—Discussion on.Comprehensive Plan 5. Patrick Slater—USA Day 6. Chief Sankot Discussion on the ordinance that pertains to back yard burning 7. Brad Larson—Discussion on participating in Metro Hazard Mitigation Plan . Dan Bushman—Living quarters &crops 9. Dick Ransom—Discussion on CRANDIC Railroad's estimate on the crossings 1.0. Discussion on Veenstra&Kimm's clarification of specifications for the dewatering of the 2006 Wastewater Treatment Plant Improvements 1.1. Consider motion to remove Resolution No. 2006-95 from the table 12. Consider motion to approve/deny Resolution No. 2006-95—Kleiman Change Order No, 4 13. Consider Resolution to approve/deny Change Order No. 5 —Kleiman Construction 1.4. Discussion on Life Time F'ence's proposal for perimeter fence -WWTF 15. Consider Resolution to issue partial payment#9 to Kleinnan Construction, Inc. for the construction of the new Mechanical Wastewater Treatment Facility, 2006 Wastewater Treatment Plant Improvements 16. Consider Resolution to issue partial payment#1 to Ricklefs Excavating, LTD for the 2006 Sanitary Sewer Improvements 17. Consider Resolution authorizing the transfer of General Fund money to Fairfax Visioning 18. Consider Resolution setting time/place for Public Hearing—FY 2006-07 Budget Amendment 19. Discussion on park expenditures &ball diamond behind the school 2.0. Consider motion to accept bid for design of City web site 21. Review combined insurance coverage &premium for 2007-08 22. Consider motion to re-appoint Board of Adjustment Members 23. Discussion on Grade III Wastewater operator wage 24. Discussion on Mediacom franchise renewal 2.5. Consider motion to approve claims list dated April 10, 2007 26. Reports a. Sheriff Department b. Library c. Fire Department d. Maintenance Department c. Parks Department f Visioning Committee 27. Discussion a. Opportunity for citizens not on agenda 28. Mayor Comments 29. Adjournment CITY OF FAIRFAX REGULAR COUNCIL MEETING APRIL 10,2007 The regular council meeting of the Fairfax City Council was held Tuesday, April 10 2007 at Fairfax City Hall at 7:00 PM. Mayor Voss presided. Council members present: Beer, Frieden, Magers, Scott, Wainwright. Absent: None. Others present: Dave Yanecek, Ron Dusil, Dan Zamastil,Dick Ransom, Chief Sankot, John Hill, Jack Rowray, Chad Sands, Patrick Slater,Nancy Flickinger, Dan Bushman. Scott moved to approve the agenda and the Clerk's Financial Statements, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. The minutes of the special meeting dated March 19, 2007 were amended to reflect that Frieden arrived at 5:40 PM. Frieden moved to approve and place on file the minutes of the regular meeting dated March 13, 2007, and the minutes of the special meeting dated March 13, 2007, and the amended minutes of the special meeting dated March 19, 2007, seconded by Beer. Roll call vote. Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion Carried. The Sheriff's report was given by Deputies Peshek and Omar and the Call for Service Log was submitted and discussed. Chad Sands, ECICOG, led a discussion on the City's Comprehensive Plan. Further discussion will be held and a public hearing date and time will be set at the next regular meeting of the Fairfax City Council. Magers moved to approve 1600 to Fairfax State Savings Bank for the 2007 USA Days celebration, seconded by Beer. Roll call vote: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Chief Sankot led a discussion on amending the City's ordinance pertaining to back yard burning. No action was taken as council deemed the ordinance sufficient as set forth. Beer moved to approve $2,000 for participation in the Metro Hazard Mitigation Plan, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays; None. Absent: None. Motion carried. Discussion was held and council approved the custodial quarters and planting of crops, as per the Fairfax Zoning Code, at the Bushman site, 600 Fairfax Road. Dick Ransom led a discussion on CR ANDIC Railroad's 60/20/20 estimate for fixing the Williams Blvd. and Fairfax Road crossings. It was the consensus of Council not to -participate in the funding of this project. Discussion was held on Veenstra & Kimrn's clarification of specifications for the dewatering of the 2006 Wastewater Treatment Plant Improvements. Magers moved to remove Resolution No. 2006-95 from the table, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright, Nays None. Absent: None. Motion carried. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2006-95 entitled "A RESOLUTION DENYING CHANGE ORDER NO. 4 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 10th day of April 2007. Wainwright introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-16 entitled "A RESOLUTION REGARDING CHANGE ORDER NO. TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 10th day of'April 2007. Discussion was held on Life Time Fence's proposal for a perimeter fence around the Wastewater Treatment Facility. Two more bids are being requested before a decision will be made. Beer introduced the following Resolution and moved its adoption, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution. No. 2007-17 entitled "A RESOLUTION TO ISSUE PARTIAL PAYMENT #'9 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS". Passed and approved this 10th day of April 2007. Magers introduced the fallowing Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 20017-18 entitled "A RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS". Passed and approved this 10th day of April 2007. Frieden introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-19 entitled "A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE GENERAL FUND TO FAIRFAX VISIONING FUND". Passed and approved this 10th day of April 2007, Magers introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-20 entitled "SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO FISCAL YEAR 2006-2007 BUDGET". Passed and approved this 10th day of April 2007. Discussion was held on parr expenditures and Council agreed to the City maintaining, the bail diamond behind the school. Discussion was held on the City website proposals. A work session was set for May 8, 2007 at 6:00 PM. Review was made of the combined insurance coverage and premium for 2007-08. Wainwright moved to appoint Doug Exline, Tom Hill, and Ray Zamastil to the Fairfax Board of Adjustments, for a five year term expiring January 2012, seconded by Beer. Roll call vote: Ayes: Beery Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Discussion was held on hiring a Grade III Wastewater operator. Discussion was held on Mediacom franchise renewal. Magers moved to approve the claims list dated April 10, 2007, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None, Absent: None. Motion carried. Other items of discussion/reports: Maintenance Department Zamastil reported that the city will need to repair a driveway that was damaged due to a water main break and he will be requesting three bids for this project. Discussion was held on the agreement regarding the mobile home on the Olsen property. Discussion was held on parking o grass. Parks Department — Councilor Beer reported that: upcoming meetings will be held on April 19th and May 17th at 7:00 PM and that an open house, including a showing of the Disney movie "Cars", will be held in the community room at Guaranty Bank on April 21St at 3:00 PM. 'Visioning Committee — Councilor Beer led a discussion o renting the movie equipment to other cities and it was decided that the equipment would not be rented. Upcoming meetings will be held on April 1.7'1' and May 15th at 7:00 PM. Other--Discussion was held on the 2007 Citywide Cleanup and the date was set for June 2, 2007,with the time and place to be determined. There being no further business before the Council, Mayor Voss adjourned the meeting at 9:30 PM. MAYOR: Bill Voss ATTEST: Vickie Kindl Disclaimer: The foregoing minutes are not official until approved by Council. City of Fairfax Claims List dated 10 April 07 Checks 26528 - 26659 General Fund Check, ACH Elan Various 131.43 Check 26528 Linn County Building'Diivision Permits 1,126.00 I Check 26529 Linn County Recorder Recording fees 71.00 Check 26530 Ronald G. Dusil Wage 580.70 Check 26531 Debra A.Warner Wage 335.87 Check 26532 David Yanecek Wage 504.51 Check 26533 Daniel R.Zamastil Wage 490.95 Check 26534 Ronald G. Dusil Wage 580.70 Check 26535 David Yanecek Wage 504.51 Check 26536 Daniel R.Zamastil Wage 490.94 Check 26537 Fairfax State Savings Bank Taxes 1,378.32 Check 26538 Wellmark Health insurance 958.47 Check 26539 1 wireless Phone 94.97 Check 26540 Firehouse Magazine Subscription 52.00 Check 26542 Ronald G. Dusil Wage 580.70 Check 26543 David Yanecek Wage 504.52 Check 26544 Daniel R.Zamastil Wage 490.96 Check 26545 Ronald G. Dusil Wage 310.85 Check 26546 Daniel R.Zamastiti Wage 457.56 Check 26547 Debra A.Warner Wage 335.87 Check 26548 Fairfax State Savings Bank Taxes 1,021.66 Check 26554 Sara Mays Movie screen 294.98 Check 26551 Ronald G. Dusil Wage 580.69 Check 26552 Dave Yanecek Wage 504.51 Check 26553 Daniel R.Zamastfl Wage 490.95 Check 26554 Debra Warner Contract labor 420.00 Check 26555 ABC Disposal Systems,Inc. Brush removal&landfill fee 343.85 Check 26557 Nancy Flickinger Wage 2,968.58 Check 26558 Fairfax State Savings Bank Taxes 1,678,22 Check 26559 Catherine Bayne Wage 1,189.48 Check 26560 Kathy J. Everett Janitorial wage 149.93 Check 26561 Kathy J. Everett Wage 873.44 Check 26562 Beth A.Wilz Wage 191.85 Check 26563 Iowa Fire Chiefs Assn Dues 84.00 Check 26564 Pace Supply Paper towels 26.60 Check 26568 Nancy Flickinger Reimb computer 1,508,55 Check 26569 Moyer&Bergman„PLC Legal fees 539.00 Check 26570 The Sled Shed Mower repairs 865.50 Check 26571 Solbergs Engraving 10.50 Check 26573 Fareway Stores Grocery iteims 17.78 Check 26574 Tennis Services of Iowa Tennis net 169.78 Check 26575 Sevig Constructions Co. Laborthauhng 1,537.07 Check 26576 Sevig Construction Co. Laborfhaulliing 166.77 City of Fairfax Claims List dated 10 April 07 Checks 26528 - 26659 Check 26580 Monticello SPORTS Baseball equip 563,50 Check 26582 Cedar Landscaping Sod/ball diamond 1,727.75 Check 26584 Clarey's Safety Equipment Truck Maint 605.95 Check 26585 Office Express Paper 96.04 Check 26586 Gazette Communications, Inc. Publishing 185.46 Check 26587 Tri-County Pyrotechnics Fireworks 6,100.00 Check 26589 Graybill Electronics, Ilinc,, FID Radios 1,032.60 Check 26590 Discover Card Computer software 159.99 Check 26594 Debra A.Warner Labor 372.00 Check 26595 Menards-Cedar Rapids SO Various materials 101.69 Check 26597 Sankot's Garage Various maint,&repair 339,47 Check 26598 Lawson Products, Inc. Fittings&bits 77.37 Check 26599 US Cellular Phones 142.69 Check 26602 IPERS Taxes 1,962.81 Check 26603 Fairfax State Savings Bank Taxes 557,00 Check 26605 Treasurer,State of:Iowa Taxes 2,323.00 Check 26606 Storm Steel Mower repair 186.02 Check 26607 Pace Supply Dispenser&soap 60.90 Check 26611 CTS Textile Leasing Mat rental 46.66 Check 26612 South Slope Telephone Phones 707.38 Check 26613 Gazette Communications,Inc. Publishing 46,12 Check 26616 Wendling Quarries, Ilinc. Roadstone 64,44 Check 26619 Mid American Energy Gas 701.64 Check 26620 Alliant Energy Electricity 581.78 Check 26625 Staples Credit Plan Supplies 263.75 Check 26626 Wilson-Hite Insurance,Inc. Insurance 12,025.00 Check 26627 Wilson-Hite Insurance,Inc. Insurance 3,352.00 Check, 26628 Wilson-Hite Insurance,Inc. Insurance 6,094.00 Check, 26631 ISU Extension Registration fee 280.00 Check 26633 Fauser Energy Resources Fuel 1,345.35 Check 26636 CRL Lawn Care&Landscaping Lawn care 1,825.00 Check 26637 Capitol Sales Company,Inc. DVD player 48.33 Check 26641 Sevig Construction; Co. Rock/hauling 510,51 Check 26644 Hall&Hall Engineers, Inc. Fees 586,13 Check 26649 Graybill Electronics,, Inc. Antenna tuinling 20.00 Check 26651 ORKIN Exterminating 54.02 Check 26652 1 wireless Phone 41.32 Check 26653 CITA Dues 25.00 Check 26654 The Sled Shed Filler cap 9.02 Check 26655 Sankot's Garage Thermostat&gasket 83.28 Check 26656 Sew Much More Sewing 25.00 Check 26657 Shelton Technologies, Inc. Copies 95.90 Check 26658 Van Meter Industrial,, Inc. Bulbs 51.78 Total General Fund: 71,092.17 City of Fairfax �Claims List dated 10 April 07 Checks 26528 - 26659 Road Use Tax Check 26691 Ronald G. Dusil Wage 580.70 Check 26592 David Yanecek Wage 504.51 Check 26593 Daniel R.ZamastH Wage 490.95 Check 26604 Fairfax State Savings Bank Taxes 638.02 Check 26615 L.L. Pelling Co. Pre-mix 75.87 Check 26622 Alilant Energy Electricity 902.10 Check 26648 Linn County REC Electricity 483.10 Total Road Use Tax Fund: 3,675.25 Water Fund Check ACH Elan Various 175.25 Check 26541 USPO Postage 59,00 Check 26567 USA Blue Book Charts 64.30 Check 26578 IAMU 2007 Dues 395,43 Check 26579 Advanced Water Technology, Inc. Chemicals 921.54 Check 26600 Treasurer, State of Ilowa Sales tax 1,358,00 Check 26609 Keystone Laboratories,Inc, Tests 33.50 Check 26610 Atkins Lumber Lumber 190.01 Check 26617 Wendling Quarries, Inc. Road Stone 16.00 Check 26620 Mid American Energy Gas 715,49 Check 26621 Alfiant Energy Electricity 240.00 Check 26629 Wilson-Hite Insurance, Inc. Insurance 3,742.00 Check 26634 Fauser Energy Resources Fuel 318,74 Check 26638 Fauser Energy Resources Pump hose 430.79 Check 26639 Waterworks C& I Water softneir 300.00 Check 26646 Linn County REC Electricity 64821 Check 26650 Advanced Water Technology, Inc. Chemicals 163,50 Total Water Fund 9,771,76 Sewer Fund Check ACH Elan Postagefice!auger 308,10 Check 26556 Coonrod Wrecker&Crane Service Crane service 370.00 Check 26572 City Treasurer 2B E PVE 2,909.20 Check 26601 Treasurer, State of lowa Taxes 98.00 Check 26608 Keystone Laboratories, Inc, Tests 147.90 Check 26618 Aeration Industries Ilintlernational, Inc. Aerator parts 587.39 Check 26624 Alliant Energy Electricity 1,183.71 Check 26630 Wilson-Hite Insurance,IInc. Insurance 5,870.00 Check 26635 Fauser Energy Resources Fuel 2,376,83 Check 26642 Sevig Construction Co. Hauling dirt 300.00 Check 26643 Hall&Hall Engineers,Inc. Fees 1,818,75 Check 26647 Linn County REC Electricity 113.78 Tota Sewer Fund: 16,183.66 City of Fairfax Maims List dated 10 April 07 Checks 26528 - 26659 Garbage Fund Check 26614 Johnson County Refuse„ Inc. Trash service 5,469.75 Total Garbage Fund: 5,469.75 WY fF Project Check 26565 Life Time Fence Company Latch 125.00 Check 26577 Professional Plumbing Service Fixtures 803.00 Check 26596 Menards-Cedar Rapids SO Various items 4,319.53 Check: 26640 Menards-Cedar Rapids SO Trim board PVVB 156.80 Check 26645 Hall&Hall Engineers,Inc, Fees 6,192.50 Check 26659 Van Meter Industrial, Inc. PW Bldg electrical 609.90 Total WVVTF Project: 12,206.73 Total Checking Account: 118,399.36 Transfers In: CID Mature Trail Project 25,000.00 Cd Maintenance Fund 2 6,000.00 FCD Fireworks Fund 642.60 Total; 31,642.60 Transfers Out: General Fund 31,000.00 FCD Equipment Fund 642.60 Total 31,642.60 City of Fairfax Balance Sheet Accrual l Basis As of March 31, 2007 Mar 31, 07 ASSETS Current Assets Checking/Savings Fairfax Visioning 1,721.48 Money Market- UP,RR Fund 6,088,68 Certificates of Deposit General Fund 152,048.38 Sewer Fund 44,173.80 Total Certificates of Deposit 196,222.18 Checking Account General Fund 193,348.55 Special Revenue Road Use Tax 78,379.47 TIF Fund 170,911.44 Total Special Revenue 249,290.91 Debt Service Fund 18,969.88 Enterprise Fund Water 45,166.95 Sewer 25,780.95 Garbage 72,998.90 LagoontWWT`F Project 120,560.06 SRF Bond Fund 29,390.00 Trust&Agency 13,692.00 Total Enterprise Fund 307,588.86 Total Checking Account 769,198.20 Savings Accounts Arbor Team 1,078.57 FD Equipment Memorial Fund 10,024.97 Merle Merritt 74,60 Public Education 125.76 Regular Savings 19,628,21 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 30,543.49 FD Fireworks 11,098.32 FD Truck Fund 10,108.52 Library Gifts& (Bequests Memorials 1,911.63 Library Gifts& Bequests -Other 17,366.86 Total Library Gifts &Bequests 19,278.49 Local Option 2001-02 Property Tax ,Relief 12,072.41 Street Improvements 3,985.48 Total LocalOption 2001-02 16,057.89 Local Option 20104-2005 Page 1 City of Fairfax Balance Sheet Accrual l(Basis As of March 31, 2007 Mar 31, 07 Any Lawful Purpose 93.13 Sewer Improvements 79,067.08 Street Improvements 113,105.53 Total Local Option 2004-2005 192,265.74 Total Savings Accounts 280,431.02 Total Checking/Savings 1,253,661.56 Total Current Assets 1,253,661,56 TOTAL ASSETS 1,253,661.56 LIABILITIES & EQUITY Equity Opening Bal Equity 2,037,680.90 Net Income -784,019.34 Total Equity 1,253,661.56 TOTAL LIABILITIES & EQUITY 1,253,661.56 Page 2 Receipts/Expenditures by Fund 31 March 07 March Receipts General Fund 23,797.72 Road use Tax 14,435.35 T&A Meter Deposits 630.00 Water Fund 10,432.98 Sewer Fund 9,944.62 Garbage Fund 6,862.39 TIF 4,088.27 SRF Bond Retirement Fund 5,920.00 Savings=Revenue FD(Equipment Fund 919.37 FD(Firework's Fund 57.26 FD Truck Fund 55.28 Library Gifts/Bequests 105.43 LOST Property Relief 2001-02 66.02 I-OST'Street Imp 2001-02 21.79 LOST Street Imp 2004-05 612.38 LOST Sewer Imp 2004-05 483.93 LOST Lawful Purpose 2004-05 93.13 Arbor Team 5.90 U'PRR Money Market 20.26 W1TF 183,445.03 tsionling Fund 344.00 Total Revenue: 262,341.11 March Expenses General)Fund 45,403.16 Road IUlse Tax 3,818.09 Water Fund 3,595.88 Sewer Fund 8,601.29 Garbage Fund 5,460.00 T&A-Meter Deposits 945.00 WWTF Project 1194,395.33 Total)Expenses: 262,218.75 Transfers In: CD(Mature Trail Project 25,000.00 CD(Maintenance Fund 2 6,000.00 FD Fireworks Fund 642.60 31,642.60 Transfers Out: General Fund 31,000.00 FD Equipment Fund 642.60 31,642.60 rrrr � . 00 O O CD C' 'TJ 'Tj 'i7 r H 7d r, �s Cla ria M U].81 In R ' CID H cn to r�+ LOA rSN ICY a! N c� oil all RN y � A7 a _ c� G m i p W CA p 0 [D cy,CA a o CL d rA y m � tz y Xw- X5 r N r N n tC 0[3 � oti LA H Ln y 7� cz-n ;Z)p o � Utility Billing Month End Worksheet Month of u 1. Month Utilities Receivables on (Date) (Billing Register) 2. Billing of Penalties on A AA6 D-I (Date-Penalty Calculation) 3. 'Total Billed (Add lines 1 &2) A,14D l 6 4. Adjustments to Balance (Adjustment Report) 5. Net Receivables (Add/Subtract Lines 3, 4) 6. Less Payments Received(Deposits for month) 7. Current Utilities Receivables (Calculated) (Subtract line :5 from 6) 8. Current Utilities Receivables (Delinquent Account) MIMS 9. Current Credit Balancers (Trial Balance) 10. Current Utilities Receivable (Trial Balance) 11. Difference (Zero if balanced)(Subtract line 7 from 10) 12. Balance due City as cel' (Supporting documents on file:) Date Prepared 2-vhfc n Date Approved y () Prepared By \\\ANtAAApproved By IL, UBPASTRP Ked Mar 28, 2007 4:22 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 1 10.19.05 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT') DELA 600 DARN FRIEDEN 3/28/07 15.00 .00 ,00 DO 15.00 .CIO 1 8300 CATHY HAM 3/19/07 .20 .00 ,00 .00 .20 .010 14800 GARY GALLO 2/21/07 110.69 .00 .00 DO 116.68 CIO 1 16900 REEF CHEKAL 2/21/07 47.30 71.83 .00 ,00 119.13 .00 10 18100 BETH BRADY 3/19/O7 ,10 .00 .00 .DO .10 010 1 20004 ROAN VOLK 2/21/07 49.94 .00 .00 ,DO 49,94 00 2 31904 JOANN TIEDEMANN 3/26/07 3.00 'Co .00 .00 3.00 .00 7 31905 NATHANIEL UNDERWOOD 3/28/07 13,46 .00 .00 .00 13.46 ,00 1 42400 KEVIN SANBORN 3/28/07 15.00 .00 .00 ,00 15.00 .00 1 57000 SCOTT/'TANYA POWELL 3/28/07 15.00 ,00 .00 .00 15.00 .00 1 104000 CLINT PRICE 2/21/07 25,00 .00 .00 .00 25.00 ,00 5 151000 MICHAEL KELLY 2/21/07 25.00 .00 O0 ,00 25.00 .00 1 * DISCONNECT EXEMPT, F FINAL BILLED, "TIME DELQ' # OF TIMES DELINQUENT IN THE LAST 12 MONTHS, UBPASTRP Tied Mar 28, 2007 4:22 PM ** CITY OE FAIRFAX IA *** OPER: DTI PAGE, 2 10.19.05 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO/C'US'TOMER NAME LAST P14T AMOUNT ACTUAL AMT TIME C'US'TOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT) DELQ ------------------------------------------------------------------------------------------------------------------------------------ REPORT TOTALS SERVICES 242.21 42,04 .00 DO 284.25 TAX 2,47 .55 .00 ,00 3.02 PEN 75.00 15.00 .00 .00 90.00 MISC .00 14.24 .00 .00 14.24 TAX .00 .00 .00 .00 .00 PEN ,00 .00 .00 .00 .00 TOTALS 319.68 71.83 .00 .00 391.51 .00 RESOLUTION NO. 2006-95 RESOLUTION REGARDING DENIAL OF CHANGE ORDER NO. 4 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANTIMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Kleiman. Construction Co., Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, within the corporate limits; and WHEREAS, Hall .and Hall Engineers, Inc., has recommended the denial of Change Order No. 4 Kleiman Construction, Inc., for dewatering the clarifiers. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to deny Change Order No. 4 for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment. Plant Improvements, which will result in no increase to the contract. Passed and approved this day of Apz,,', , 2007. AYES: lI � � 1c1), sc__ uht&r. NAYS; b&7— ABSENT: �� Bill'doss Mayor Voss, Y ATTEST: tckie Kindl, zty Clerk The foregoing Resolution No. �,WO4-9 having been approved this date by the Fairfax City Cou 1eil, lh reby approve the same by affixing my signature as City Clerk on this /any of 2007. Vickie Kindl,City Clerk RESOLUTION NO. C -7- ko RESOLUTION REGARDING CHANGE ORDER NO. 5 TO KLEIMAN CONSTRUCTION,INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Kleiman Construction Co., Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended Change Order Na. 5 Kleiman Construction, Inc. to install extra loading dock ramp, as shown on the attached HUE sketch dated 10-31-06. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to approve Change Order No. 5 for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, which will result in an increase, as reflected in the attached schedule. 44 Passed and approved this day of Aare , 2007. AYES: Ctt S NAYS: ABSENT: 1()6,-J Bill Voss,Mayor ATTEST: Vickie Kindl, City Clerk ! The foregoing Resolution No. having been approved this date by the Fairfax City Council,t hereby approve the same by affixing my signature as City Clerk on thas 10 day of ;y , 2007. Vickie Kindl.-City Clerk RESOLUTION NO. (�(�1 J A RESOLUTION TO ISSUE PARTIAL PAYMENT 99 TO KLEIMAN CONSTRUCTION,INC.FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Kleiman Construction, Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater T'r'eatment Plant Improvements, and WHEREAS, The City engineers, Hall & Hall Engineers, Inc. has reviewed Kleiman Construction, Inc."s Partial Pay Request No. 9 for work through 3-31-07 and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of$103,525.30 on the Contract for 2006, Wastewater Treatment Plant Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment No. 9 in the amount of $103,525.30 to Kleiman Construction, Inc. for the construction of the new mechanical wastewater treatment facility,2006 Wastewater Treatment Plant Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this lU day of , 2007. AYES: � P/V� n 'lt:1r NAYS: ABSENT: Bili Voss, Mayor ATTEST: Vickie Kindl, City Clerk The foregoing Resolution No, having been approv d this date by the F irfax City Council,I hereby approve the same by affixin m si,gnuture as City Clerk on this /[ day of 2007. ckie Kindl,C6'Clerk RESOLUTION NO. �UC� A RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Ricklefs Excavating, LTD for the 2006 Sanitary'Sewer System Improvements; and WHEREAS, The City engineers, Hall & Hall Engineers, Inc. has reviewed Ricklefs Excavating, LTD's Partial Pay Request No. 1 for work through 3-31-07 and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of $60,800.00 on the Contract for 2006 Sanitary Sewer System Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa,. that the City Clerk is hereby directed to issue Partial Payment No. 1 in the amount of $60,800.00 to Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of , 2007. � r• AYES: � P/Z;, NAYS: ABSENT: Bill Voss, Mayor ATTEST: CIA-0 ickie Kindl, City Clerk r The foregoing Resolution No. u"4 C r�- having been approved this date by the Fai fax City Council,I hereby approve the same ley affix my signature as City Clerk on this�(/} day of '2007. Vickie Kindl,City Clerk RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE GENERAL FUND TO FAIRFAX"'VISIONING FUND Be it enacted by the City Council of the City of Fairfax, Iowa: Section 1. Transfer from General Fund to Fairfax Visioning Fund as follows: a. Transfer Order°. $2,500.00 Purpose: Grant match THEREFORE,BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said. Resolution. Passed and approved this 10— day of� J , 2007. AYES: NAYS: � . ABSENT: Bill Voss,Mayor ATTEST: Vickie Kindl, City Clerk The foregoing Resolution No. ��(}()1� �� having been approved this date by the City Council, I hereby appro e the sanne by affixing my signature s City Clerk on this Wit ,day of 12007 Vickie Kindl,City Clerk RESOLUTION NO. "-7 i SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO FISCAL YEAR 2006-2007 BUDGET WHEREAS, The City Council of the City of Fairfax, Iowa, has prepared an amendment to the Annual Budget for Fiscal Year 2006-2007; and WHEREAS, Iowa Code 384.16.3 requires a public hearing on the proposed amended budget where any resident or taxpayer of the city may present to the council objections to any part of the budget amendment for the following fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, Interested residents or taxpayers having comtnents for or against these proposals may appear and be heard at the public hearing at the City Council meeting on May 8, 2007 at 7:00 PM or soon thereafter, at the Fairfax City Hall, 52.5 Vanderbilt St., Fairfax, Iowa.; and NOW; THEREFORE, BE IT RESOLVED By the City Council of the City of Fairfax, Iowa, that this confirms that the Council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2006-2007 Amended Budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. Passed and approved this day of , 2007. AYES: /' " NAYS: I ABSENT: Bill Voss,Mayor Attest: r C Vickie Kindl, City Clerk The foregoing Resolution No.. 300]-,?--U having been approved this date by the Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk on this day of , 2007. is 'e Kindl, City Clerk NOTICE OF PUBLIC HEARING AMENDMENT OF CURRENT CITY BUDGET Form 653.01 The City Council of Fairfax In LINN County,Iowa will meet at Fairfax City Hill at 7:00 PM on December 12,2006 (hour) (Date) ,ror the purpose of amending the current budget of the city for the fiscal year ending.lune 30, 2007 (year) by changing estimates of revenue and expenditure appropriations In the fallowing programs for the reasons given.Additional detail is available at the city clerk's office showing'revenues and expenditures by fund type. and by activity. Total-Budget Total Budget as r#rttned Current after Current ! or last amended Amendment Amendment Re vL09 ........ rJMfl� ............ .. Taxes Levied on Property 1 : 321,4126 :0 :_ 324,426 Less:Uncollectled Property Taxes-I evy Year 2 0 0 0 Net durrent Property Taxes 3 324,426 0 321,426 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 259,1653 . 0 259,653 Other City Taxes 29,. '91 0 29,594 Licenses&Permits 7 11,000 17,300 28,000 Use of Money and Property 8 14.ta"50 0 14,650 II Intergovernmental 9 232,346 32,500 264,846 I Charges for Services 10 3W,8171 . 0 366,874 Special Assessments 11 0 0 0 Miscellaneous 12 10,000 10,000 .20,000 Other Financing Sources 13 2,780,011? 803,970 3,583,987 o a avenues ancl uIrter Sources ,'!«•: r ;. ✓': e dltures&Other Financing itl'ses is Safely 15 1157„684 0 157,884 Public Works 16 396 65 0 396,165 j Health and Social Services 17 0 0 0 s Culture and Recreation 18 255,430840,824 1,096,254 Community and Economic Development 19 16,031 30,000 46,051 General Government 20 04,076 0 204,076 i Debt Service 21 303,000 18;970 - 321,970 . Capital Projects 222 25,000 -25,000 0 15731 overnmen Activities nit urea usmess rype n terpnses 24 3.054,531 Tollal UOV Activities&Businessores Zb 14,422037 1,596,794 6,018,831 Transfers Out7 Total Expenditures/Transfers Out 27 4,802,054 1,600,764 6;402,818 Excess Revenues&Other Sources Over :..... (Under)Expendituresfrransfers Out for Fiscal Year 28 776,5d0 737,294 1,513,794 Continuing Appropriation 29 0 N/A 0 Beginning Fund Balance July 1 301 1,624,4171 01 1,524,417 Ending Fund Balance June 30 311 747,9171 -737,2941 10,623 Explanation of Increases or decreases In revenue estimates,appropriations,or'avallabte rash: •Jti.; Unexpected expenditures T` -will be no Increase In tax levies to be paid in the current fiscal year named above._Any Increase in e. .iditures set out above will be met from the Increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced)budget. 3 j Nancy Flickinger, Finance i City Clerk STATE OF IOWA Counties of Linn and Johnson ss. I, Joe Hladky, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issues) of November 30, 2006. The reasonable fee for publishing said notice is $99.63 This instrument was acknowledged by roe Hladky before me on November 30, 2006. Notary Public in and for the State of wa ,tai g SHARON K.KEn n # COMMISSIO Y NUMBEF1 703957 "' City of Fairfax Balance Sheet Cash Basis As of March 31, 2007 Mar 31,07 ASSETS Current Assets CheckinglSavings CP Fairfax Visioninlg 1,721.48 Money Market UP'RR Fund 6,088.68 Certificates of Deposit General Fund 152,048.38 Sewer Fund 44,173.80 Total Certificates of Deposit 196,222.18 Checking Account General Fund 193,809.65 Special Revenue Road Use Tax 78,379.47 TIF Fund 170,911.44 Total Special Revenue 249,290.91 Debt Service Fund 18,969.88 Enterprise Fund Water 45,166.95 Sewer 25,780.95 Garbage 72,998.90 Lagoon/WWT'F Project 1120,560.06 SRF Bond Fund 29,390.00 Trust&Agency 13,692.00 Total Enterprise(Fund 307,588.86 Total Checking Account 769,659.30 Savings Accounts Arbor Team 1,078.57 FD Equipment Memorial Fund 10,024.97 Merle Merritt 74.60 Public Education 125.76 Regular Savings 19,628.21 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 30,543.49 FD Fireworks 11,098.32 FD Truck Fund 10,108.52 Library Gifts & Bequests Memorials 1,911.63 Library Giftsi:& Bequests -Other 17,366.86 Total Library Gifts& Bequests 19,278.49 Local Option 20:01-02 Property Tax Relief 12,072.41 Street Improvements 3,985.48 Total Local Option 2001-02 16,057.89 Pagel City of Fairfax Balance Sheet Cash 'Basis As of March 31, 2007 Mar 31, 07 Local Option 2004-2005 Any Lawful IPurpose 93.13 Sewer Improvements 79,067.08 Street Improvements 113,105.53 Total Local Option 2004-2005 192,265.74 Total Savings Accounts 280,431.02 Total Checking/Savings 1,254,122.66 Total Current Assets 1,254,122.66 TOTAL ASSETS 1,254,122.66 LIABILITIES & EQUITY Equity Opening Bal Equity 2,037,680.90 Net Income -783,558.24 Total Equity 1,254,122.66 TOTAL LIABILITIES & EQUITY 1,254,122.66 Page 2