Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
05-8-2007 Council Meeting
CITY OF FAIRFAX REGULAR COUNCIL MEETING MAY 8,2007 The regular council meeting of the Fairfax City Council was held Tuesday, May 8, 2007 at Fairfax City Hall at '7:00 PM. Mayor Voss presided. Council members present: Beer, Frieden, Magers, Scott, Wainwright. Absent None. Others Present: Ben Anderson, Tom Decker, Ron Dusil, Leon Evans, Nancy Flickinger, John Hill, Tom Hill, Linda Langston, Rich Mahaney, Travis Otto, Jason Rabe, Dick Ransom, Chad Sands, Dave Yaneeek, Dan Zamastil. Beer moved to approve the agenda and the Clerk's Financial Statements, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Frieden moved to approve .and place on file the minutes of the regular meeting dated April 10, 2007, seconded by Scott. Roll call vote: Ayes:. Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Beer moved to accept and place on file the minutes of the Planning and Zoning Commission regular meeting dated April 17, 2007, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Mayor Voss announced that this was the time and place for a public hearing on the (natter of the proposed Amended Budget for the fiscal year 2006-2007. Notice of this hearing was published in the Cedar Rapids Gazette on April 27, 2007. There being no further comments or objections, Mayor Voss closed the public hearing at 7:04 PM. Magers introduced the following Resolution and moved its adoption, seconded b Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None, Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution. No. 2007-21 entitled, "RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING MUNE 30, 2007." Passed and approved this 8th day of May 2007. Chad Sands, ECICOG, led a discussion on the 2007-2027 Comprehensive Plan. Magers introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None, Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-22 entitled, "A RESOLUTION SETTING DATE AND TIME FOR A PUBLIC HEARING ON THE. PROPOSED 2007-2027 COMPREHENSIVE PLAN." Passed and approved this 8th day of May 2007. The Sheriff's report was given by Deputy Dunn and the Call for Service Log was submitted and discussed. Discussion was held regarding the mobile home located on the property of Russ Olson. Tom Decker led a discussion on the services offered by Dynamic Broadband. Magers and Wainwright, along with Mayor Voss and City Clerk IKindl will act on a committee to determine the city's needs. Linda Langston and Jason Rabe led a discussion on the Housing Fund for Linn County. Wainwright introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-23 entitled, "A RESOLUTION SUPPORTING THE HOUSING FUND FOR LINN COUNTY." Passed and approved this 8th day of May 2007. Frieden moved to approve Mayor's recommendation to appoint Sam Kielsmeier to the Fairfax Board of Adjustments, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Wainwright moved to approve Star Bar Liquor License renewal, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Wainwright moved to approve Artistic Glass sign permit, pending review by building inspector, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Discussion was held on bids for permanent generators. No action was taken. Discussion was held on expenses incurred for seeding the field on Linn Street. Magers introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-24 entitled, "A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF GENERAL OBLIGATION DEBT DUE JUNE 1, 2007."1 Passed and approved this 8t:' day of May 2007. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None.. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-25 entitled, "RESOLUTION REGARDING CHANGE ORDER NO. 1 'TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS." Passed and approved this 8th day of May 2007. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution. No. 2007-26 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #2 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS." Passed and approved this 8th day of May 2007. Beer introduced the fallowing Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None,. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-27 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #10 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLAN IMPROVEMENTS." Passed and approved this 8th day of May 2007. Beer introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Whereupon the Mayor declared the following duly adopted:. Resolution No. 2007-28 entitled, "A RESOLUTION WAIVING THE CITY OF FAIRFAX'S RIGHT TO REVIEW FINAL PLAT OF CYNTHIA FIRST' ADDITION TO LINN COUNTY, IOWA." Passed and approved this 8th day of May 2007, Ron Dusil led a discussion on Plumbing Code specifications, Wainwright moved to accept the bid from Lifetime Fence Co. for the Perimeter Fence— WWTF, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. .Absent: None. Motion carried. Frieden moved to approve the claims list dated May 8, 2007, with the exception of payment to Swank Motion Pictures, seconded by Scott. Roll call vote: Ayes: Beer, Frieden,Magers, Scott, Wainwright. Nays: None, Absent: None, Motion carried. Other items of discussion/reports: Maintenance Department — Dusil reported that the city may want to consider selling some assets that are no longer needed. The maintenance department also reported on a water main break that occurred and was. repaired on May 4, 2007. Zamastil reported that there are trecs growing into the fence at the Linn Street Park. Parks Department—Upcoming meetings will be held on May 17th and June 21st. Discussion was held on the Alliant Energy Branching Out grant program, Visioning Committee ---- Upcoming meetings will be held on May 22"' and June 26th. Tom Hill led a discussion on placement of the Fairfax Welcome Sign. Other — Rich. Mahaney, Director, Linn County EMA, introduced himself to council and discussed his position with the Agency. John Hill requested council representation at the next Planning & Zoning Commission meeting; Mayor Voss agreed to attend. Leon Evans voiced. concern over the damage that has been done to E. Southview Road. There being no further business before the Council, Mayor Voss adjourned the meeting at 8:42 PM. MAYOR: Bill Voss ATTEST: Vickie Kindl Disclaimer: The foregoing minutes are not official until approved by Council. ElCity of Fairfax LiClaims List dated 8 May 2007 Flr'ha.•4c General Fund Check ACH Elan Various 268.55 Check 26664 Victoria A.Kindl Wage 480.90 Check 26667 Debra A.Warner Labor 276.00 Check 26668 Secretary of State Notary fee 30.00 Check 26669 Fairfax State Savings Bank Taxes 1210.80 Check 26673 Debra A.Warner Labor 333.100 Check 26631 Victoria A.Kindl Wage 408.46 Check 26685 Fairfax State Savings Bank Taxes 96,90 Check 26689 Cathy Bayne Reirnbs 89.92 Check 26690 Kathy Everett Reimbs 4.513 Check 26691 Perfection Learning Corporation Books 494.34 Check 26692 Librarian's Book Express Books 334.14 Check 26693 Gazette Communications, Inc. Publishing 236.95 Check 26694 Creative Software Services,linc. Computer Services 2,189.25 Check 26695 Baker&Taylor Books 50'7.39 Check 26698 Victoria A.Kindl Wage 392.52 Check 26702 Fairfax State Savings Bank Taxes 91.44 Check 26704 Nancy Flickinger Wage 2,378,73 Check 26705 Catherine Bayne Wage 1.02733 Check 26706 Kathy J. Everett Wage 136,30 Check 26707 Kathy J.Everett Wage 8119.18 Check 26708 Beth A.Wilz Wage 146•'95 Check 26710 Victoria A.Kindl Wage 480.90 Check 26714 Fairfax State Savings Bank Taxes 1,376,62 Check 26715 IPERS Taxes 705.84 Check 26717 Jo Ann Beer Reimb supplies 25A7 Check 26718 Vickie Kindl ReImb mileage/stamp 3+9.09 Check 26719 Premier Developers Permit reimbursement 1110.00 Check 26720 South Slope Telephone Phones 484-31 Check 26721 Alliant Energy Electricity 619.60 Check 26725 Mid American Energy Gas 613.85 Check 26730 Moyer&Bergman, PLC Legal fees 1,11,15.00 Check 26732 Gazette Communications, Inc. Publishing 254.85 Check 26734 CDW Government, Inc. Projector 859'.08 Check 26735 Fairfax Grain Co., Inc. Seed 76.00 Check 26736 Pace Supply Supplies 109.40 Check 26737 Kirkwood Community College Training 45,00 Check 26738 Grant Wood AEA Printing Brochures 46.56 Check 26739 Office Express Paper 39.10 Check 26744 Fareway Stores Grocery items 38.25 Check 26745 Monticello SPORTS Baseball equip 1157.40 Check 26746 CTS Textile Leasing Mat rental 46.66 Check 26747 Port'O'Johnny Tollet service 108.75 Check 26749 Menards-Cedar Rapids SO Various materials 61.69 Check 26750 Staples Credit Plan Supplies 241.45 Check 26751 Strategic Print Solutions, Inc. Copies 96•'04 Check 26752 ORKIN Exterminating 54.102 Check 26757 Don's Lock&Key Keys&lock 2530 Check 26758 Sankot's Garage Bladestmaint 215.96 Check 26761 Victoria A.Kindl Wage 480.90 Check 26763 Daniel R.Zamastil Wage 4910.194 Check 26765 Fairfax State Savings Bank Taxes 3110.22 Check 26767 Northern Tool&Equipment Welding table 39.56 Check 26771 Nancy Flickinger Reimb recording feetmileage 2976 Check 26774 Don's Lock&Key Keys 2216.32 Check 26776 Hall&Hall Engineers, Inc. Fees 755.161 Check 26782 Swank Motion Pictures, Inc. Movie cars 171.0() check 26783 Pace Supply Grass seed,supplies, 94105 Total General Fund: 22,366.83 Road Use Tax Check 26663 Ronald G.Dusil Wage 580.70 Check 26665 David Yanecek Wage 504.51 Check 26666 Daniel R.Zamastil Wage 490.94 Check 26670 Fairfax State Savings Bank Taxes 638,04 Check 26680 Ronald G. Dusil Wage 580.70 Check 26682 David Yanecek Wage 504.51 Check 26683 Daniel R.Zamastil Wage 490.95 Check 266134 Fairfax State Savings Bank Taxes 638.02 Check 26697 Ronald G.Dusil Wage 580.69 Check 26699 David Yanecek Wage 50451 Check 26700 Daniel R.Zamastil Wage 490,95 Check 26701 Fairfax State Savings Bank Taxes 638,04 Check 26703 Wellmark Health insurance 95847 Check 26709 Ronald G.Dusil Wage 5180,70 Check 26711 David Yanecek Wage 504,51 Check 26712 Daniel R.Zamastil Wage 4,90,95 Check 26713 Fairfax State Savings Bank Taxes 638,02 Check 26716 IPERS Taxes 840,08 Check 26722 Alliant Energy Electricity 902,10 Check 26731 Fauser Energy Resources, Fuel 560.86 Check 26760 Ronald G, Dusil Wage 5810.70 Check 26762 David Yanecek Wage 504.52 Check 26764 Ronald G. Dusil Wage 580.70 Check 26766 Fairfax State Savings Bank Taxes 69826 Check 26770 Linn County REC Electricity 486.71 Check 26773 Fauser Energy Resources Fuel 847,39 Total Road Use Tax Fund: 15,816.53 Water Fund Check ACH Elan Various 180.00 Check 26679 Iowa One Call Digging 316,00 Check 26723 Atilant Energy Electricity 311.15 Check 26726 Mid American Energy Gas 264,21 Check 26727 Schimberg Co. Meters/Parts 3,286,,87 Check 26728 Advanced Water Technology,Inc. Chemicals&pumps 2,437'.05 Check 26729 Waterworks C&I Chemicalsllabor 155.40 Check 26740 Wilson-Hite Insurance,Inc. Insurance 64.00 Check 26754 Keystone Laboratories,Inc,, Tests 87.510 Check, 26755 US Cellular Phones 1416.89 Check 26756 Don's Look&Key Keys&looks 698.00 Check 26768 Linn County REC Electricity 716.38 Check 26777 Hall&Hall Engineers, Inc. Fees 1,181.25 Total Water Fund: 9,564.70 Sewer Fund Check ACH Elan Various 286,58 Check 26724 Alliant Energy Electricity 1,22333 Check 26743 City Treasurer 28 E PVE 2.9019,20 Check 26753 Keystone Laboratories, Inc,. Tests 111'7.30 Check 26769 Linn County REC Electricity 111733 Check 26772 Iowa Department of Natural Resources NPIDES Permit 150.00 Check 26778 Hall&Hall Engineers, Inc. Fees 724.100 Check 26780 Menards-Cedar Rapids SIO Posts 116,80 Total Sower Fund: 5,544.54 Garbage Fund Check 26741 Matt Parrott&Sons Company Utility bills 553.62 Check 26742 Johnson County Refuse,Inc,, Trash service 5,547.75 Total Garbage Fund: 6,101.37 WWTF Project Check 26671 Kleiman Construction,Inc. Pay Request#9 103,525.30 Check 26672 Ricklefs Excavating,LTD Pay request#1 60,800.100 Check 26748 Menards-Cedar Rapids SC Various materials 8610.56 Check 26775 Hall&Hall Engineers,Inc. Fees 7,431,00 Check 26779 Menards-Cedar Rapids SO Various materials 5118,24 Total WWTF Project: 173,135-10 Trust&Agency Chelclk 26674 Jesse Dubishar Deposit refund %00 Check 26675 Bert McClintock Deposit refund 60.00 Check 26676 Global Automotive Deposit refund 60.00 Check 26677 Robert Kolek Deposit refund 120.00 Check 26678 Vicki Kindl Deposit refund 160,00 Check 26686 Kyle Wilson Deposit refund 90.00 Checlk 26687 Daniel Albert Deposit refund 30.00 Check 26688 Gaddis Construction Deposit refund 60.00 Check 26759 City of Fairfax Applied to bill 90.00 Total Trust&Agency: 6,30.00 Total Checking: 233,1159.07 Transfer in-Fairfax Visioning 2,500.00 Transfer out-General Fund 2,5010.010 Utility ]filling Month End Worksheet Month ®f 2UD 1. Month Utilities Receivables on (Da e) (Billing Register) 2. Billing of Penalties on n Nm,1 "nb.D� (Tate-Pen lty Calculation) 3. Total Billed (Add lines 1 & 2) �[ 4. Adjustments to Balance (Adjustment Report) -- hf 5. Net Receivables (Add/Subtract Lines 3, 4) 5. Less Payments Received(Deposits for month) 7. Current Utilities Receivables (Calculated) (Subtract line from 5) 8. Current Utilities Receivables (Delinquent Account) } y3b� _ 9, Current Credit Balances (Trial Balance) z 10. Current Utilities Receivable (Trial Balance) 11. Difference (Zero if balanced) p 12. Balance due City as of, 1 01 {Supporting documents on file) Date Prepared Z1 l +k _ Date Approved " Prepared By 111 Approved By �,J A, 61L UBPASTRP Fri Apr 27, 2007 2:25 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 1 10,19,05 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGTp DELA 15800 MARGIE KEMMERER 8/19/06 37.30 .00 .00 00 ------37.30--------- ,00------- ' 6 16900 JEFF CAEKAL 2121107 48.12 47.30 71,83 .00 167.25 ,00 10 18000 JOYCE ELSBURY 4126107 3.13 OD ,00 .00 3,13 „D@ 11 22400 DUAN'E CARVER 4/17/07 .02 .OD .00 .00 D2 OD 2 31904 JOANN TIEDEMANN 3/26/07 42.40 3.00 .00 .00 45.40 .00 7 31908 STACY GARDNER 3/12/017 37.30 .00 D01 .00 37,30 01D 2 36200 KEVIN WICKMAN 4/26/07' 15.00 .00 DD' .00 15.00 .010 1 36900 T'EGAN FARLEY 4/17/07 29.24 .00 .00 .00 29.24 010 1 44100 ERIK RAEBURN 4/17/07 .13 .00 .00 .00 ,13 010 50500 DONALD KEARNEY 4/26/07 15.00 ,00 .00 DD 15,00 D1@ 1 575DO JOHN WIASHBURN 4/17107 .02 .00 D0 OD .02 DU 1 60100 ARDOR HOMES, INC 4/26/07 15.00 .00 .00 ,00 15.00 ..00 1 * DISCONNECT EXEMPT. F FINAL BILLED, "TIME DELA' #( OF TIMES DELINQUENT IN THE LAST 12 MONTFS, URPASTRP Fri Apr 27, 2007 2;25 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 2 10.19.05 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO�ICUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE GBCT)i DEL4 ------------.___ REPORT TOTALS SERVICES 166.32 35.00 42.04 .00 243.36 TAX 1.34 .30 .55 DO 2.19 PEN 60.00 15.00 15.00 .00 90,00 MISC 15.00 .00 14.24 .00 29.24 TAX .00 DO .OD OD OD PER .00 .00 .00 .00 .00 TOTALS 242.66 50.30 7'1.53 .00 364.79 .00 4:21 PMCity of Fairfax 05/05107 Balance Sheet Accrual Basis As of April 30, 2007 Apr 30, 07 ASSETS Current Assets Checking/Savings Fairfax Visioning 19,221.48 Money Market UIIPRR Fund 6,108.35 Certificates of Deposit General Fund 152,245.31 Sewer Fund 44,173,80 Total Certificates of Deposit 196,419.11 Checking Account General Fuad 252,798.95 Special Reveniu+e Road Use Tax 77,067.00 TIF Fund 283,922.81 Total Special' Revenue 360,989.81 Debt Service Fund 18,969.88 Enterprise Fundl Water 44,330.35 Sewer 18,370.38 Garbage 74,409.60 Lagoon/WVll'TF Project 108,648.90 SRF Bond Fund 35,340.00 Trust&Agency 14,322.00 Total Enterprise Fund 295,421.23 Total Checking Account 928,179.87 Savings Accounts Arbor Team 1,078.57 FD Equipment Memorial' Fund 10,024.97 Merle Merritt 74.60 Public Education 340.51 Regular Savings 19,638.21 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 30,768.24 FD Fireworks 11,098.32 FD Truck Fund 10,108.52 Library Gifts & (Bequests Memorials 1,911.63 Library Gifts & Bequests -Other 17,366.86 Total Library Gifts & Bequests 19,278.49 Local Option 2001-02 Property Tax (Relief 12,072.41 Street Improvements 3,985.48 Total Local Option 2001-02 16,057.89 Local Option 2004-2005 Pagel 4:21 PM City of Fairfax 05/05107 Balance Sheet Accrual Basis As of April 30, 2007 Apr 30, 07 Any Lawful Purpose 93.13 Sewer Improvements 79,067.08 Street Improvements 1113,105.53 Total Local Option 2004-2005 192,265.74 Total Savings Accounts 280,655.77 Total Checking/Savings 1,430,584.58 Total Current Assets 1,430,584.58 TOTAL ASSETS 1,430,584.58 LIABILITIES & EQUITY Equity Opening Bal Equity 2,037,680.90 Net Income -607,096.32 Total Equity 1,430,584.58 TOTAL LIABILITIES &EQUITY 1,430,584.58 Page 2 4:09 PMI Certificates of Deposit 05/05/07 Balance Sheet Accrual (Basis As of April 30, 2007 Apr 30, 07 ASSETS Current Assets Checking/Savings Manitenance Fund 2 60012454 6,000.00 Total Maniteinance Fund 2 6,000.00 Nature Trail IProject 60012463 25,000.00 Total Nature Trail Project 25,000.00 General Fundl Maintenance Fund 600083'16 6,279.18 Total Maintenance Fund 6,279.18 Library 10274 8,027.66 10679 7,437.94 Total Library 15,465.60 Park 10180 13,115.64 600102'24 3,853.94 Total Park 16,969.58 Policy&Administration 60008575 2„5103,43 10681 7„437.95 60009208 22„212.24 6000723'7 6,233.41 Total Policy &Administration 38,387.03 Transportation 10680 7,437.95 60007228 8,369.71 60010233 28,336.26 Total Transportation 44,143.92 Total General Fund 121,245.31 Sewer Fund 60011277' (8940) 6,680.30 60009217 (:6853) 37,493.50 Total Sewer Fund 44,173.80 Total Check!ng/Savings 196,419.11 Total Current Assets 196,419.11 TOTAL ASSETS 196,419.11 LIABILITIES & EQUITY Pagel 4:09 PIIIII Certificates of Deposit 05/05/07 Balance Sheet Accrual (Basis As of April 30, 2007 Apr 30, 07 Equity Opening Bal Equity 191,403.74 Retained Earnings 905.81 Net Income 4,109.56 Total Equity 196,419.11 TOTAL LIABILITIES& EQUITY 196,419.11 Page 2 sa0000TAH CD co M. C. ti C% FraIt t7 (G ffl LV C4 CI o' v io tai rim, � 1aa14 _ I a H � N - Ste+ ty laopCD I M co C d ' cn CA n ►r, G d QA DO CK I CC I t d M. C cn 7a - zn as RESOLUTION NO. a( TI RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 30, 2007 WHEREAS, The Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment to the budget and modifications proposed at the hearing. BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa: Section 1. Following notice published on April 27, 2007 and the Public Hearing held on May 8, 2007 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at the hearing. Section 2. The City Clerk is directed to submit these forms to the Limr. County Auditor on or before May 31, 2007. NOW, THEREFORE,BE IT FURTHER RESOLVED,By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of , 2007. t AYES: e jkr , , ��tc �.�`�(cn1 ,� �� NAYS: L� o ABSENT: f 1� �. ��csp-mss Bill Voss,Mayor ATTEST: r AY1111/11 - Vickie Kind , City Clerk The foregoing Resolution No, having been approved this date by the Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk on this day of03&j=�4 2007. Vickie Kindl,City Clerk RESOLUTION NO.000'7— A RESOLUTION SETTING DATE AND TIME FOR A PUBLIC HEARING ON THE PROPOSED 2007-2027 COMPREHENSIVE PLAN WHEREAS, The Fairfax City Council, by Resolution No. 9906-08 previously adopted the Fairfax Comprehensive Plan 1999; and WHEREAS, A proposal has been made which shrews the desirability of updating, Comprehensive Plan of 1999; and WHEREAS, This Council is desirous of obtaining as much information as possible from the residents of the City before making this decision; and WHEREAS, An updated plan, hereby known as the Comprehensive Plan of 2007.2027, has been prepared by the Fairfax Planning & honing Commission with the assistance from the East Central Iowa Council of Governments (ECICOG) and it is now necessary that a date be set for a public hearing on the future planning document of Fairfax, Iowa. BE IT RESOLVED., By the Fairfax City Council of the City of Fairfax, Iowa, as follows: Section 1. The Fairfax City Council will meet at Fairfax City Hall, Fairfax, Iowa, on the 12th day of.lune, 2007, at 7:00 PM, at which time and place it will hold a public hearing for the purpose of receiving input and suggestions from the general public concerning the City's proposed Comprehensive Plan 2007-2027. Section 2. The City Clerk shall publish notice of said hearing, which publication shall be made in a legal newspaper of general circulation in Fairfax, which publication shall be not less than four (4) nor more than twenty(20) days before the date set for hearing. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax,Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of a _$ 2007. AYES: NAYS: h ,�_ ABSENT: Bill Voss, Mayor ATTEST: r Vickie Kindl, City Clerk The foregoing Resolution No. 697-a,';I, having been approved this date by the City Council,I hereby approve the same by affixing my signature as City Clerk on this day of _, 2007. RESOLUTION NO. �IOQI A RESOLUTION SUPPORTING THE HOUSING FUND FOR LIMN COUNTY WHEREAS, Linn County and the 18 incorporated communities in the county have identified that affordable housing is an issue; and WHEREAS, There is a clear need for more affordable owner housing, rental housing, and transitional housing for the homeless; and WHEREAS, It is important for all communities to collaborate to address this issue; and WHEREAS, The Dousing Fund for Linn County has recently been formed to address affordable housing issues in Linn County; BE IT RESOLVED, That the City of Fairfax indicates its support for the efforts of the Housing Fund of Linn County through this resolution and also through a letter of support. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day ofmCt�t „ 2007. AYES: ' NAYS: (� r ABSENT: t „� Bill Voss, Mayor ATTEST: Vickie Kind, City Clerk The foregoing Resolution rlo. f "L-� aving been apprgved this date by the Fairfax City Council,I hereby approve the same by affixing rpy signature as City Clerk on this day of 2007. I#I Azo L2 Vickie Kindl,City Clerk Board€f Supervisors Linn County, Iowa Lu Barron Administrative Office Building rte"' lames SII, Houser 930 First Street Southwest, Lunda Langston Cedar Rapids,Iowa 52404-21161 April 3, 2007 Dear Mayor and City Council Members: I am writing to you on behalf of the Housing Fund for Linn. County, which has recently formed in order to address the issues of affordable housing in Linn County. In order for the Housing Fund for Linn County to be certified for funding through the Iowa Finance Authority and to eventually apply for funds, it is necessary for all the communities in Linn County to prepare a letter of support and a resolution supporting the Linn County Housing Trust Fund. I am hoping that you will consider signing the proposed letter of support and passing the example resolution included with this letter. Members of the Housing Fund for Linn County are willing to come to your council meeting as you schedule us and male a presentation regarding the Linn County Housing Trust Fund and answer any questions you may have regarding the letter of support and resolution for the Housing Fund for Linn County. We will have supporting documentation for your council at the time of these presentations. We hope that each community in Linn County will join us in addressing the need for affordable housing in Linn County by showing support. The funding accessed by and through the Housing Fund for Linn County will allow our community to assist in the building and rehabilitation of affordable housing in all of Linn County. I have enclosed the proposed letter of support, a list of board members of the Housing Fund of Linn County and the proposed resolution. You may reach me at the phone numbers listed below, if you have any questions. One of the board members of the Housing Fund for Linn County will be calling you to arrange for time on your agenda. Thank you for your time and consideration. Si eerely, �1 d I nda Langston Linn County Supervisor (319) 892-5000 (319) 721-3574 v .tinncounty.org Iu+.barron@linncounty.org • james.houser hnncounty.org linda,langston@linncounty.org ++ phone 319.892.5000 e fax 319.892.500'9 ° bJ�J y WHAT IS A HOusING TRUST FUND? A Housing Trust Fund is an independent, non-profit organization established to provide a permanent, dedicated source of revenue to support the production and preservation of safe, quality housing that people can afford. WHERE IS THE TRUST FUND FOCUSED? Countywide: Participation is encouraged from the full Linn County community. WHY DOES LINN COUNTY NEED A HOUSING TRUST FUND? >- The Supply of Affordable housing is rapidly decreasing + The percentage of renter-occupied housing households have increased in numbers since 1990, but as a percentage of total housing unfits they are a smaller percer€tage. This is attributed to Mower interest rates, which resulted in more households choosing to buy ratherthan rent. It has led to a decline in multifamily construction. -Iowa Appraisal and Research Corporatbn + From 1990 to 2000 the percentage of SpecifiedOwner-Occupied Units valued at $39,000 or less decreased from 20%to 2% and those units valued at $40,000 to $99,999 decreased from 68% to 48%. - U.S.Census Bureau Age of the Housing Stock + 41% of Linn County's Housing stock was built prior to 1959. - U.S.Census Bureau + 73% of Linn County's housing stock was built prior to 1978, which is utilized as the cut- off date for the common usage of lead-based paint. - U.S.Census Bureau + From 1992 to 1999, screenings for elevated lead blood levels in Linn County's area children revealed that 10.9% had levels greater than 10mcg/dl. This is well above the national average of 4.4%. One in every nine children in Linn County is affected by problems related to lead-based paint -consolidated Mian for cedar Rapids 2005-2010 = _ WHO NEEDS AFFORDABLE HOUSING? In order to afford the Fair Market Fent of a two-bedroom apartment in Linn County, a household must earn $11.40 per hour ($23,712 annually). This is called the "Housing Wage". -National Low Income Housing Coalition, Out of Reach 2005 According to the 2005 Wage Survey by Iowa Workforce Development, An entry level preschool teacher in Linn County earns $8.00 per hour and a Secondary School Teacher earns$22,700 per year. } Social Workers dealing with our community's mental health and substance abuse issues earn $10.37 per hour. > The home health care workers and nurses aides charged with caring for our community's elderly and disabled earn from $7.77 to 9.66 per hour. Professions like cardiologist technician, medical transporter, carpenter, insurance agent, and accountants all earn below the housing wage in Linn County. WHEN WILL THE LINN COUNTY COMMUNITY HOUSING TRUST FUND BffGIN? Incorporate the Board of Directors: Apply for Funding: Next Iowa Finance Authority Deadline. History o f the- Earlier Effort. 1995:Foresight 2020 recognizes the need to "Secure a continuum of affordable housing" with the key being "to create a revolving fund. " November.1997: A Linn County Housing Trust Fund Subcommittee began meeting as an outgrowth of the Foresight 2020 effort. Linn County appliedfor and received a "Local Housing Development Planning and Stang Program Grant"from the Iowa Department of Economic Development. The State Public Policy Group was hired to provide consultant, research and administrative services. January 1998: The Subcommittee met with the State Public Policy Group and determined that a Linn Housing Council should be established to guide the formation of the trust fund. June 1998: the first meeting of the Linn Housing Council was held. The Council continued to meet throughout the summer and fall to determine governance structure of the Linn County Housing Trust Fund and to develop guiding documents. ■ December 1998: A final report on the establishment of the Linn County' Housing Trust Fund was presented to the Linn County Board of Supervisors. Recent Effort: ak March 28, 2006:A group of affordable housing advocates assembled to discuss thepossibility of pursuing the development of a Local Housing Trust Fund for Linn County and the Local Housing Trust Fund Task Force was established • April 18, 2006: Andy Johnson of the Housing Trust Fund of Johnson County was invited to speak with Task Force members about Johnson County's efforts. R July12, 2006: Two public meetings were held at the Kirkwood Training and Outreach Services Center to help people understand the concept of and need for a Local Housing Trust Fund, • September 26, 2006: The Linn County Board of Supervisors hosted an informational meeting regarding the establishment of a countywide Housing Trust Fund. Andy,Johnson and Mary Ann Dennis of the Housing Trust Fund of Johnson County shared information regarding its establishment. Following this meeting the Task Force was expanded to include additional members. November & December, 2006: Task Force members identified and began recruiting Board members for the Linn County Housing Trust Fund. ■ February 15, 2007: Organizational meeting of the Linn County Housing Trust Fund Board is held! 91FkAl PO Box 337 319-846-2204 Fairfax, IA 52228-0337 fairfax@southslope.net May 8, 2007 To the Iowa Finance Authority: The City of Fairfax is pleased to submit a letter of support on behalf of the Housing Fund for Linn County. Our community is pleased to see the HFLC begin to address the issue of affordable housing in Linn County. Forty,-one percent of all renters in Linn County lack affordable housing.. Additionally, Linn County has no public housing. The largest community in Linn County, Cedar Rapids,has over 1,300 people on a waiting list for the Housing Choice vouchers. Twenty percent of the over 63,000 housing units which are owner occupied in Linn County are cost burdened. Further,Linn County's affordable housing stock continues to decline and is also aging. Housing Fund for Linn County's efforts to address affordable housing issues are commendable. Our community is happy to support their efforts as they work to make inroads on this important issue. Sincerely, Bill Voss, Mayor City of Fairfax i RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF GENERAL OBLIGATION DEBT DUE JUNE 1, 2007 Be it enacted by the City Council of the City of Fairfax,Iowa: Section 1. Principal and interest due on $465,000 General Obligation Combined Corporate Purpose Loan Note Series 2003, dated March 1,2003 as follows: a. Transfer Order: $6,036.25 from the 'TIF Fund to the Debt Service Fund. Purpose of note: Library Repairs/Reassigned to WWTF. b. Transfer Order: $39,173.75 from the General Fund, Fire Department Budget to the Debt Service Fund. Purpose of note: Fire Equipment Purchase„ Section 2. Principal and interest due on $1.,185,000 General Obligation Corporate Purpose Loan Note Series 2001, dated June 1, 2001 as follows: a. Transfer Order: $97,406.25 from the TIF Fund to the Debt Service Fund. Purpose of note: Water Main Construction Project/Reassigned to WWTF. Section 3. Principal and interest due on $450,000 General Obligation Water Note Series 2001, dated October 1, 2001 .and follows: a. Transfer Order: $37,91.3.75 from the TIF Fund to the Debt Service Fund. Purpose of note: Water Main Construction Project/Reassigned to WWTF. Section 4. Principal and interest due on $700,000 General Obligation Wastewater Note Series 2004, dated December 1, 2004 as follows: a. Transfer Order: $52,466.25 from the TIF Fund to the Debt Service Fund. Purpose of note: Wastewater Improvement Project. Section 5. Principal and interest due on $650,000 General Obligation Sanitary Sewer Improvement Note Series 2005, dated October 1, 2005 a. Transfer Order: $11,003.75 from the TIF Fund to the Debt Service Fund. Purpose of note: Sanitary Sewer Improvement Project. Section 4. Total transfers by fund: a. From TIF Fund to Debt Service Fund: $204,826.25 b. From Fire Department Budget to Debt Service: 39,173.75 Total transfer of all funds to Debt Service: $244,000.00 NOW,THEREF RE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 111 day of ED ' , 2007. AYES: a NAYS: ABSENT: Bill Voss, Mayor ATTEST: Vickie Kin 1, City Cler The foregoing Resolution No. '—WO—c' �-] having been approved this date by the Cit Council, I hereby approve the same by affixing my signature as City Clerk on this day of , 2007. RESOLUTION NO. RESOLUTION REGARDING CHANGE ORDER NO. 1 TO RICKLEFS EXCAVATING,LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements; and WHEREAS, Hall & Hall Engineers, Inc. has recommended Change Order No. I Ricklefs Excavating, LTD to install 12" sanitary sewer on Railroad Street from STA 0+10 to STA 2+50 by directional drilling method, per attached correspondence dated April 30, 2007. Contract: items for 12" sanitary sewer and pavement removal and. replacement will be combined as price for directional drilling so that no increase in price for this change in work will result. BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa, to approve Change Order No, 1 for the 2006 Sanitary Sewer System Improvements, which will result in no increase, per the attached schedule. NOW, THEREFORE,BE IT FURTHER RESOLVED,By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of -- , 2007. AYES: NAYS: -►till ABSENT:, ��'+^ Bill Voss, Mayor ATTEST: ickie Kindl, City Clerk The foregoing Resolution No. O)2- having been approve this date by the Fairfax City Council, I hereby approve the same b affixing my signature as City Clerk on this_ day of ,2007. 1 JL �,J(A V1ckie K ndl,City Clerk CHANGE ORDER N' . 'I PROJECT: 2006 SANITARY SEWER IMPROVEMENTS CITY OF FAIRFAX, IOWA GATE: May 1, 2007 CONTRACTOR: RIICKLEFS EXCAVATING LTD. ANAMOSA, IOWA ORIGINAL CONTRACT AMOUNT: $715,656,40 CONTRACT COMPLETION DATE: No Change— November 1, 2007 REASONS FOR ORDERING CHANGE OR EXTRA WORK: Item No. 1 change is being made to allow Contractor to install 12" sanitary sewer on Railroad Street from STA 0+10 to STA 2+50 by directional drilling method, per attached correspondence dated April 30, 2007. Contract items for 12" sanitary sewer and pavement removal and replacement will be combined as price for directional drilling so that no increase in price for this change in work will result. ITEM No. 1: Delete 240 LF of 12° PVC Truss Sanitary Sewer@ $28.0011-F = -6,720.00 Delete 606 SY of 6" PCC Pavement c@$30.00/SY= -18,180.00 Add 240 LF of 12:" PVC/RJ DR18 Directional Bore 103.751LF = 24_900.00 Total Change in Cost = $0.00 Original Contract Amount: $715,666.40 C.O. #1 --- ,.. X00.00 Revised Contract Amount: $715,656.40 RICKL S EXCAVATIN D. Rec mmended by Hall & al Engin ers, Inc.. By: f By: Title: Title: - � ' // ��-A 1z Date: �Y Date: Q City of FAIRFAX, IA By: � Title: � - Date: q ffhLA, 0-7 RICKLE,FS EXCAVATINGLTD® 12536 Buffalo Rd Anamosa, lA 52205 Phare; 310-4624435 Fax: 319-462-2013 April 30, 2007 Hall and Hall Engineers Attn: Dennis Keitel 1060 Boyson Road Hiawatha, IA 52233 Dear Dennis Regarding the 2006 Sanitary Sewer Improvements Project, we propose to directional bore a 12" C-900 certa-lok line under the driveway at the Fairfax lift station. This lire would run from section number 0+10 to 2+50, thus saving the driveway and keeping full access for residents and roll road personnel. This change will not add or subtract from the cast of the project. The line item 32: 608 sq. yd. pavement costing a total of $1$,1$0.00 will still apply, but will instead be for the borings and pipe. The footage price in line item 12 will also still! apply to this change. These two line items cover the cast of this change in the plan, but it does not cost the City of Fairfax anything in addition to the original contract price. Sincerely 13 ce i&lefs / Ricklefs Excavating, Ltd. RESOLUTION NO. A RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO RICKLEFS EXCAVATING,LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements; and WHEREAS, The City engineer, Hall & Hall Engineers, Inc. has reviewed Ricklefs Excavating, LTD's Partial Pay Request No. 2 for work through 4-30-07 and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of$78,565.00 on the Contract for 2006 Sanitary Sewer System Improvements. BE IT RESOLVED., By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment No. 2 in the amount of $78,565.00 to Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED,By the Fairfax City Council of the City of Fairfax,Iowa, that the Mayor and City Clerk are hereby authorized. and directed to execute said Resolution. Passed and approved this day of , 2007. AYES: IA U ALAVii MAYS: ABSENT: ]Bill Voss, Mayor ATTEST: 7 �f' i, A, Vickie Kindl, City Clerk The foregoing Resolution No,L9(XA—c?-b having been approlved this date by the Fairfax City Council,I hereby rov thesarrwb ffixi y signature as City Clerk on this - day o;i J 2007. tckie Kind-1,City Clerk Q APPLICATION FOR PAYMENT APPLICATION NO, 0 Project: 2006 SANITARY SEWER SYSTEM IMPROVEMENTS CITY OF FAIRF'AX, IOWA Contractor; Ricklefs Excavating Ltd. 12536 Buffalo Road Anamosa, IA 52205 Owner. City of Fairfax, lowa Original Contract Amount: $715,656.40 Date: April 30, 2007 The Contractor noted above, in accordance with the provisions of'the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 146,700.00 lMaterials Stored On Site $ - Change Orders: Qh4nge Order No. Date Approved: Total Change in Contract Amount from Change Orders $ - Total Change Order Work Completed $ - Total Complete and Stored to Date $ 146.,700.00 Retainage 5% $ 7.,335.00 Total Complete and Stored to date Less Retainage $ 130,365,00 Less Previous Estimates $ 60.,800.00 Current Payment Due $ 78,565.00 Distribution: Owner Engineer Contractor Other Application for Payment-2.xls Wage 1 of 3 4/27/2007 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents, that all amounts have been paid by the Contractor for work for which (previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative: By: r 24� Date: EN'GINEER'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's on-site observations of the work included in this Application for Payment and based on the Engineer's review of this Application for Payment including the accompanying supporting dlata, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's Authoriz d Representative; N By: Date; e Z7 — ®-7- CITY'S CIITY'S PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's recommendation. City of Fairfax Authorized Representative: By _.. �. Date: U ATTACHMENTS REQUIRED: SIR Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. 2. Line Item Schedule of Contract Materials Stored and Values (if applicable). ACCOUNTING USE ONLY; Application for Payment-2.xls Page 2 of 3 412712007 APPLICATION FOR PAYMENT APPLICATION NO.02 ProjerL 2006 SANITARY SE'WWER SYSTEM IMPROVEMENTS CITY OF FAIRFAX,IIOWA Contractor: Ricklefs Excavating Ltd, Engineer: Hall&Hall Engineers,inc, Original Contract Amount: $715,656.40 Date: April 30,2007 Bid l Bid Prices This Period To Daae em Description Units Quant[tyr Un1t Price Total Quantity Amount Quantity Amount %Complete 1, MobillZatlan LS 1 $48000.00 $48,000.00 10% $4,800,00 20% $9,600.100 20,00% 2. Traffic Contra[ LS 1 $3,000,01) $3,000.00 $0,01) 3, Removal of'Ex1r6ng Pavement SY 4,283 $5.00 $21,415.00 $0,00 Abandon Sanitary Structures(Siepman LS.,City 4, Hall L.S,&Quarry L.S.) EA 3 $1,200,00 $3,600.00 $0,00 5. Dewatering LS 1 $20 000,00 $20,000.01) $0.00 250/. $5,000,00 25.00% 5, Trench Stablgsatton TON $20.00 Unit Price Only $0,00 7. 20"Casing Pl a Barin &Jacking LF 1401 $140,00 $19,600.00 $0.00 s, 6"Casing Pipe-Bozing&Jacking LF 140 $90.00 $12,600.00 $0,00 &., 6"PVCIRJ DR'18 Odrecfianal Bare Force Main LF 4701 $40,00 $18,800.00 $0,00 480 $19,200.00 102.13% D. 18"Sanitary Sewer LF 1,417' $40.00 $56,680.00 $0,00 1 15'PVC Truss Sanitary Sewer LF 2 $100.00 $200.00 $4.DD 2. 12"PVC Truss SantlaSewer LF 2,42111 $28.00 $67,788.00 $0.00 3. 10"PVC Truss Sanitary Sewer LF 262 $25.00 $6,65D.00 $0.00 4. 8"PVC Truss Sanitary Sewer LF 459 $22.00 $10,098.00 $G.00 5. Sanitary Sewer Services EA 4 $800,00 $3,20D.D0 $0.00 9. Sanitary Sewer SarvMce Reconnection EA 1 $500.00 $500.00 $0.00 7. Sanitary Sewer Manholes EA 11 $2,700.00 $29,700.00 $0AG 9. 10"PVC SDR1181Force Main LF 570 $23.00 $13,110.00 $0,00 9. 6"PVC SORIIIBIForce Main LF 1,215 $20,00 $24,300.0D 220 $4,400.00 1,220 $24,400.00 1 100.41% a Fairfax Road Ltl1.Station,In-Place LS t S55,ODO.00 $55,D00.00 $0.00 'I. Quarry I-M Station,In-Place LS 1 50,000,OD $50,000,00 $0.00 :2. Prairie View Estates Lift Sta,In-Place LS 1 $50,000.01) $50,000,00 50% $25,000.00 80% $40,0130,00 80.00% :3. 10 FT.Dia,VWetwell-Fairfax Rd EA 1 S45 000,0D $45,000,00 $0.01) - A S FT.Dia,Valve Manhole-Fairfax Rd EA 1 $8 D00.0D $81000.00 $0.00 15. 5 FT.Ola..VWetwell-P.V.Estates EA 1 $20,D00.00 $20,00D,00 100% $20,000.00 10D% $20,000.00 5 FT.Dia,Valve Manhole,Prairie View L.S.& ..P ua L.S. EA 2 $5,000.00 $12,000.00 100% $6,000.00 10D% $5,4013.o1D1 andby Generator,,incl.Concrete Pad-Quarry '.7. z,S. LS 1 $25,000.00 $25,000,00 $0.00 Standby Generator,III Concrete Pad-Prairie e, View L.S. LS 1 $25,000.00 $25,060,00 9D% $22,500.00 90% $22,5OO.OD R FM Connectian to Existing Manhole EA 1 $90D,00 $900.00 $D.00 D, PAemal ChiMe Seals EA 11 $320.00 $3,520,00 $0,00 Flowable Mortar and Grout(Siepman LS.& !1, Qua L..S. CY 24 $100.00 $2,400,00 $0,00 ,2. 6"PCC Pavement SY 606 $30,00 $18,180.00 $0.00 !3, 4"ACC Pavement Repair SY 45 $23.00 $1,035.00 $0.00 A. Aggregate Surfacing TON 1,50D $14,00 $21,0OO.OD $0,00 15, Biturnineus Seal Coat,Binder Bitumen GAL 2,400 $4,50 $110,800.01) $0.00 . Z. Bit.Seal Coat,Cosner Aggregate TON 100 $35.00 $3,500.00 $0,00 .7. H droSeading!wiLi uld Mulch Binder SF 64,755 $0,08 $5,184.40 $0,00 COMPUTED TOTAL BID (ITEMS 1 THROUGH 37)= $715,656,40 '$82,700.00 $146,700.00 20.50% TERIALS STORED ON SITE EM DESCRIPTION UNITS QUANTITY PRICE PER UNIT TOTAL T-01 T-02 T-03 TOTAL MATERIALS STORED ONSITE 4NGE ORDER NO. it CHANGE ORDER TOTAL.34 $0.00 0.00 4.40 REVISED CONTRACT TOTAL. $715,656.40 $64,000,DO I PREVIOUS CONTRACT WORK COMPLETED 0.00 1 MATERIALS STORED ON SITE $32,70P TOTAL WORK COMPLETED THIS PERIOD 0.00 TOTAL CHANGE ORD€R..WORK COMPLETED M= i i TOTAL WORK COMPLETE AND STORED MATERIAL: 5.00% 7335.00 RETAINAGE M i TOTAL COMPLETE AND STORED LESS RETAINAGE $60,800.00 LESS PREVIOUS PAYMENT'S CURRENT PAYMENT DUE ilication for Payment-2,xis Page 3 of 3 RESOLUTION NO. PWQ- A RESOLUTION TO ISSUE PARTIAL PAYMENT#10 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Kleiman. Construction, Inc, for the construction of the new mechanical wastewater treatment. facility, 2006 Wastewater Treatment Plant Improvements; and WHEREAS, The City engineers, Hall & Hall Engineers, Inc. has reviewed.. Kleiman Construction, Inca's Partial Pay Request No. 10 for work through 4-30-07 and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of$295,879.63 on the Contract for 2006 Wastewater Treatment Plant Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment No. 10 in the amount of $295,879,63 to Kleiman Construction, Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of ` , 2007. AYES: z i t- NAYS: ABSENT: Bill Voss, Mayor ATTEST: 4 Vickie Kindl, City Clerk The foregoing Resolution No, rW-2D__having been approv d this date by the Fairfax City Council,1 hereby approve the same by affixing fny si ature as City Clerk on this day of M 2007. Vickie Xfndl,City Jerk nl _e 7S 2 le F" "mow ex, YJ LT, 2z LIK Q z IP7- 2 2� �5 E V_-ell Wt rt r, 1% 0.6 61 ho f'j if, X ol�� eel- LZ; 17� :15 41: tj t: 3z:, p :i: ILL i-W R_ ;R nl- z 0er 0 (7 c3 0 ". c.✓> C"� 15 � ccaick r� ca � cx. ca :ca aa0 6 C5 r ,Zn �r Cy fD u) Ul)n car t7 ra' C � � u ey m F� � a i� is L �a � 'r^ fqi t•. d In to i•7' _3 0 t0 aD CJ tNr E t�. `�-- G.� C;3 !$Z C`F N '6T' h,: ",•.; '.$- iU u^ C3 £`..',.Tf tw r Y tYa f14 114 to 4 rn (1d o V) n V4 OL) idY ttd W 0 0 W "'! t(!tr] 4f# (1J LL n gt c "` G u ,. ' a :�� a�.Za G Ctl C:. Y GE7 h CS7Ya 4 CS Ln O C.3 t C] v-L� L� s t7F C3'G rr Y.}" L fi ^G'.-4� G7 :7 ZS3 tJ C� Q ';7 S. S, Lu 0 00CS in 0 O CF d:� O 'd C'YO G� fJ L::3 Gid ':CJ L7 C:b q +�' 0 00 G - q - q9 d C".7 C3 C? C^ C,7 C7 £� C3 C7 q DOCS J t!3 c(a C.) LfR C? 0 a0 0 d 0 S_z CS 0 t_a 0 C7 p d 'L6 0 t% :> 0 Zn ' q In 4t) � N W T`- 0 CV r3 O CO 000 LI) 4) d G 0 0 0 0..-.m p <C Q n r soca n lts 47 C) rr � �r, CJ3 10 r., rry r17,w c v r= tVr In C'J [C> :C t6 In v l�3 OD m ^•" � '�' !f"`. � � � � r? � r cE �+� �: . ,_ � rh ;n na •- trr c� u- t.._ t • G1'• afi 4Fr GYM(?5 ird 4tY GA".+4tz7 t6 Gt*.0 0 to 1A (4) V) 0 �1'F! � 117 (A V) 0 (nU} VY W) dA Vt Vi V) 0 tri to 0 �3 W, ! d cq CD co cm Lay C Lu 0 p p K G7 £ Q 0 0 C> O q O © h3 C> 0 o 00 p dClJCJ O: T'?: t 7 rccGPm � M 0 CDIN 13 cl 0 0:0 v7 4D 11 t?: l(7 LU 1;F d.0 0 0 1_1;1I 0 Cs�b0 0�0 C3 0 d 0 © 00 CSO 0 I z q 0 c o O 00 as C9 0 O r "' t 00 [a C:1 E('r C7 C3 sfY SS O 0 h•• 0 C9 Cp tom. C= N 0 t7 C d tL! 0O d C3 rY O 473 CJ P- O t7 CS 0 ko Ur AD N (0 LO 0 r1> O N. LJ {� A- r. t47 tLl ,- �u[5 cq N IN .- Liz [+f p7 M tt3 "� cu mrr EL ii'1(�3 Ct'i H'F ifY 4Pd YFM r.J'P Cd3 417 to rn ft'S (3 to V1'0 V) tf,}t-TS' tta ill dfk sta #ri i!# iEA d_7 L700a 0 O 0J-0 C] 00 0i:7 CJdd DOCS E7 to Ca Otia �d !w ;,ft 'V nj q d: d C:5 C] C7 d C7 1`- GF C7 t d F* p•- r- O Q'�CJ C3 C5: � �F y '" '� IS O ria:d co-0-O 1n 0 C] Y_�.C.a C;,7-d 0 M, !rr Z) d' 0 §,[i C] G5 t'� �� 00 0.D 9' iw � w 4v o Ry 4c Irk En rr rl i cr to IQ r— Eckv r! H. ,I eta sw �e 1 w n � re C3 et 0 to dt r trs r. to IN ai to M (D N e le�lw (D �Q;N ro<t a= IN ir n 000 �3 iL w • � fl. L3. 1t) f✓a u5 rid Ln c«yte^k r.+)..a.+F t+7+174A (A <A) Merg tff� _ .sr3 et>•tfl'SeS� ata tt3 t.+!tea tta v) u3 >a� t>a r/a at w7 v3 sts 'cam J, !n a 0 n gs m 0A g w gym° — � E c W w fi o m � �) Q m d , N2 ( au CL a o CJ LLul 'J [�4 '� '✓ G .fi IA LLS J tl m m c ro v m [ c cmi 0) 10 LL m e W 0 C}.._ cm ao h roti CL Od 0 nu v C 5 to w ._ cs E t: u! r4 £¢1 Q 3 (� th m C} lU U) 3 41} C!Y S. ub Si: r CV Yh '<t R t7 C t� as s U Uro a = c' cL M " a) (a u a oc otS �ro a fl m CL � us ,�a a[ ' m2E EEa ro 3 m rn c ! GtJ a� v c;� p µsI �S w C3�° tr fi c > ie ,3 to 0 w p' c m mat 9 y e,3 m (L 1a - to : E � �. xt atuua .= {J � cu oG > > t0 OL °rm � ff� � av � � CJCp ' !ii Y = fA 0 O (D_d [L L� 1:t.1 0 V) CL 0 �,"rJ' C.> U V L7 .,_,.,__�.........»....... r N •+� '�L7 to !h•. �[ C1a cr- t`? t[y tt? F--[O pl 'Cs r hF t`'3 'C -.. I i RESOLUTION NO. ��— A RESOLUTION WAIVING THE CITY OF FAIRF'AX'S RIGHT TO REVIEW FINAL PLAT OF CYNTHIA FIRST ADDITION TO LINN COUNTY, IOWA WHEREAS, Chapter 354 of the State Code provides authority for the City of Fairfax to review subdivisions within two miles of its corporate boundary; and WHEREAS, Cynthia First Addition is located in. Linn County within two miles of the City of Fairfax; and WHEREAS, The City Engineer, Hall & Hall Engineers, Inc., has reviewed said plat and recommends the City of Fairfax waive its right to review the Final Plat of Cynthia First Addition to Linn County, Iowa. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the right to review the Final Plat of Cynthia First Addition to Linn County, Iowa is hereby waived. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of , 2007. AYES: F NAYS: _ ABSENT: ( Bill Voss,Mayor ATTEST: Vickie Yi_ndl, City Clerk The foregoing Resolution No.� -)- { having been appy ved this date by the Fairfax City Council,I hereby approve the same by affixing my signature as City Clerk on this day of 2007. r Vickie Kindl,City Clerk L HALL ALL ENGINEERS, INC. Leaden in L izd Develop neat Since 1953 April 30, 2007 Honorable Mayor and City Council City of Fairfax, lowa 525 Vanderbilt Street P.C. Box 337 Fairfax, IA 52228-0337 Re: Final Plat; Cynthia (First Addition to Linn County, Iowa Honorable Mayor and City Council, We have reviewed the final plat of Cynthia First Addition to Linn County, Iowa, submitted by Brain Engineering, Inc. The City of Fairfax has been requested to approve this plat. In lieu of conducting a complete review of this plat, we would recommend the City waive its right to review because the plat is a split of a parcel that was previously (platted. Respectfully Submitted, lie L Richard C. Ransom, P.E. City Engineer CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE 1860 1 Road • Hiawatha,BA 52233 • Ph:319.362.4`348 ^ 1319.362.7595 www.halleng.com m N � onAim : -�............ s ENGINEERING , INC . April 19, 2007 Honorable Mayor and City Council City of Fairfax 525 Vanderbilt Street Fairfax, IA 52228 RE: Cynthia First Addition Project Number: 284907-10 ®ear Honorable Mayor and City Council: Attached is a Linn County final plat for the above referenced) property within the 2-mile limit of Fairfax. We are currently undergoing final platting in (Linn County. We are requesting that the said plat be approved. If acceptable, please send us a copy of the attached resolutions, If you have any questions, please call. Thank you for your consideration. Sincerely, Brain Engineering, Inc. S. Michael Brain, PE & LS Vice President Fix 0 ► ■ � meetings wiil be held on May 17th and'Jurne .21sf....Discussi6n.,.was, hefd;an the Alliant � Energy Branching out grant programs V, sinning.Committee-- iUpcomino meetings will be held:on May 22nd and June 26th•Tam Hill i led.a discussion on tullacenaw of the Fafrfax Welcome Sign. Other - Rich Mahaney Di- reclor,:Linn County IEMA,:infroduced.:hrm- self to council and drscussed:hrs position with the Agency. Sohn Hill requested council representation at,4ha in Plari&.Zoning.. Commission meeting,MaYdr:Vass agreed to attend.Leon.Evans voiced=concerh aver the damage that has:been done:to E.Southvlew Road. There:be€n6 no tlarther business before the STATE �F IC Council, Mayos Vass adjourned the heating at 9:42.PM.. .. MAYOR Bill Voss Counties of Li ATTE ST V1ckie:Kindi Disclaimer- The foregoing minutes are not.: officiakuntt approved by:Council. Advanced Water Tech Chem/pumps 243705 Al(iant Energy EtecWcffy 365618' Baker&Taylor Books 507.39 Bert McClintock. 60.00 Cathy Bavne Reihhbs 89,42. CDW Government Projector 859.08 City of i Fairfax Applied to bill 2409.20 City Treasurer 28 E'PVE Creative Software Services 218925 CTS Textile Leasing Mat rental 4666 Daniel.Albert Refund 30d4:.�ladk do state that I am the ublisher of Debra Warner Labor 609.01). y, p Don's Lock&Key Keys locks 149.61::. Elan Various 735.13sAZETTE a dailynewspaper of general Pairfak Grain Seed 7600 : r Fafrfax Bank Taxes 5246.36 CITY OF FAIRFAX' Farewav Stores Grocarnes 38.25 'Ilion In Linn and Johnson Counties, in Iowa. REGUL AYEt$C2007MEE7tS1C Fauser Fuel 140835 Gaddis Const RelUnd 60.00 )tire, a printed copy of which is attached, was jhe regular crduunc9l riteet€ng Of the Fairfax Gazelte Publishing 491 80 itv Count! was held Tuesday May 81 2007 Global Auto Refund 60.00 d and published in THE GAZETTE P'Fairfax C€tv Halt ai 7 00 PM,Mayor Voss Grant Wood AEA Printing 46.56 presided. Cauncll reSdmfiers present: Beer, Hall&Hall Eng Fees 10091.86 l=riedon,Magers,5ca3f,Wamwei9ht. Absent: IDNR NPDES.Permlt 150.60 aper 1T1 the Issues) of 5/19/07 :Done. Others Pp'esc*n:T:Bart Anderson, Tom '..lo+bra.One Call.:Digging : 36:00: Dicker Ram Dusaf; Leon Evans Nancy IPERS Taxes 1545.92 Ftick€nger, .4okn'n NTrll Tom H€II, L€nda Lang- Jesse:Dubishar Refund 60.60 sfon Ri01 h&aneY, Travis Otto, Jason Jo Ann Beer Re}mb 25.17 aSOriabTe fee fo'r publishing Sold notice IS Rab Dickc Ransom, Chad Sands, Dave Johnson Co Refuse Serwdces 5547,75 p g Yaneeek, Dan Zamaatil. iCathl Everest Relimbs 4.53 '6 Beer P.ri fly approve the agenda and the Keystone Lab Tests 204.80 Clerk's Ftnr iak Statements, seconded by Kirkwood Training 1: 45.00: .Magers.Rolf iCaft vane: Ayes: Deer Frieden, Kleiman Const.Pay Request 143525.30 AkdgersE 5eott,VVainyiri9ht,Nays:None.Ab- KYle.Wilsan Refund :: 90.00- sent Nane. Motldq.carried- L€brarkan`s Bibi Books 334 14: Frieden moved to approve and pface 011-file: Linn.County REC Ellectrjcity. 132042 the minutes df the regular heating dated Matt:ParrotfUiggity^b1i[s 55362 April 10, 2.00'7 seconded bY..Scots- Roll call Menards Material 1457.V. Vote: Avera Beer,, FrredenI h![agers, Scott Mid:Ar icam Gas 878.06 `^tainwf€9hf oleos°None.Absent: None.MO- Monticello SPORTS EQUIP 167.40 t carried. Mover&Bergman(Fees 1115.40' er moved`to accelp and Place or.file the Nancy Flickinger Relmb 29.76. .kr€nutes.of the,P46T16in.and Zoning Cainmis- Northern Tools Table 39.55: sion regufar rneeling datetl Aar€I 17, 2047, Office Express'Papeir 39.10 seconded tit Frteden. Rolf call-vote. ayes. ORKINExterminatulh9 5402. Beer, Frkedeh, Magers, Scutt,:WatnW6iPub. Pace:Supply Seedfsuppfles 105245:: a T u7 1 -,'.Nays; Npue. Abseatl::`None. M.6P€on carried. -perfection Learhing.Books 49434�-strument was acknowledged by Joe Hladky ....:Mayor Voss anrnoupced that:this:.was-;the port-.'D'JohnnY Service 108.75:. Irl time.and €hare for,;a-public hearing on the Prerr€ier DeveloPers Refund 110.00:-Inc on 5/22!v7 rnatter of the Iproposad Amended Budget:for Ricklefs Excavading PaY bequest 0804.60: tits tiscal year 2006400T Notice of this Robert IColek Refund 120.00. hearing was puub4m ed to the Cedar Rapids Sankot's Garage IBlades/malnt 21696:. Gazette on April 27r 2007, There being no _Schimberg Co Mafersa�Parts 128687 further commends or obWtkans,Mai Voss Setretary of 51afo Nofarv:to 3000 it closed the::Public hearing.at 7:04 PM. South Slope Tel Phones 48431 AM1asers Infroduced the fallowing Resolution Staples Supplies 241 45;'C and moved its adoption, secanded by Beer.. Sirategic Print So9utions Gop€es 96.04 kr c� g6ti call+taste;Aves:-Beer, Frteden, Masers, Swank Motion=Pic Mnvie. 171.00:.Public ill and for the .rotate of Iowa Scott .wainwwrigh4.::Nays: None. Absent: ..US Cellular Phones 146.89, ]None.MONOM carried Whereupon the Mayor Vicki Kindl Refund/reimb 99.09 declafed the,folfoavf.[tig duly adopted: Resolu- Waterworks CheimtcaESElabor. 155.40.= tion Na. 2007-21 ens;ilea, ."RESOLUTION Niel€mark Heattth insurance 958,47 -AMENDING TIME!CURRENT BUDGET Wilson-Rife Ins Ilnsnbrance 64.00 FOR FISCAIL YEAR ENOkNG JUNE:30, Net salaries 15213.65 2007,° Passed and approved Iriis 8th day of Tota!Claims: 233159.07 l�kav 2407. April ReceiPts:. :Chad Sands, ECICOG, led a discussion`on General Fund1 125368,46 the 2007-2027 Cumii:rehensive`;Plan. . Read Use Tax 9963.81 Magers ktrsraduced the following Resolution :T&A Meter Dep 1170.40 and moved kis adoption, seconded by Beer. Water Fund 9066,43. Roll call rote,AYess Beer, Frleden, Magers, :Sewer Fund 8381:57: Scarf, Wainwright.; Nays: Nene. Absent Garbage Fund 6880,45 None.Manoh earrjed Whereupon the Nevar TIF 11301}.37 declared the foktmrwing duly ad.oPied;Resolu 15000.00 lion No. 2007-22 end fled, "A RESOLUTION FDFairEqu p�menlnFund 224.75, �I z rf��i�E� �>UMBER 74=1301 SETTING DATE AND TIME FOR A PUB1767 LIC HEARING ON THE PROPOSED 'UPRR Monev Markel 196.93 ' � �!{��f'��i�����IGN EnP1t�'�ES�. 2007-2027 C�DMPR> HENS.IVE PLAN CD General Passed 86d approved this 8th day of Mev WWTF 164620.87.. /0 y ill +.. iJl =E�7,� U� 2047. Bond Retiremanil Fund 595000s The: Stsariff s lapo[1 was given by Deputy Total Revenue. 459854.31 L - Dunn and One Calt for Serv€ce Log :was Aprll Expenses 6341806, submitted and discussed. General Fund 1127628 DiscussfoEf was held regarding, the moble Road Use Tax 9903.03` horde located on the PrePeriv'kf Russ Olson Water Fund }5792.14.��,; ToriS Dect e1 Ile a d[scusslan on the services. Sewer Fund offered b5 11Dynamic.Broadband.Magers and Garbage Fund 5469.75.. Wainwright,alomg with MdYur Vass and City T&A-Meler DePoslts 54400;: Cleric Kiiydf w€8 aci an a 4corncri to WWTF 17653203 defermlin @he citv3s needs Total Expend tures 282931 29; Linda -Langston:<and Jason. Rabe led a Transfer Out General Fund 2500110::,111 discussfon on line-:Housing Fund for]-inn Transfer In.V.isuoining Fund 2500.Oi1`. Cawntsr..€ t City of Fairfax Balance Sheet Cash Basis As of April 30, 2007 Apr 30, 07 ASSETS Current Assets Checking/Savings CP Fairfax Visioning 19,221.48 Money Market-U'PRR Fund 6,108.35 Certificates of Deposit General Fund 152,245.31 Sewer Fund 44,173.80 Total Certificates of Deposit 196,419.11 Checking Account General Fund 253,260.05 Special Revenue Road Use Tax 77,067.00 TIF Fund 283,922.81 Total Special Revenue 360,989.81 Debt Service Fund 18,969.88 Enterprise Fund Water 44,330.35 Sewer 18,370.38 Garbage 74,409.60 LagoonANWTF Project 108,648.90 SRF Bond Fund 35,340.00 Trust&Agency 14,322.00 Total Enterprise (Fund 295,421.23 Total Checking Account 928,640.97 Savings Accounts Arbor Team 1,078.57 FD Equipment Memorial Fund 10,024.97 Merle Merritt 74.60 Public Education 340.51 Regular Savings 19,638.21 St Luke's Grant 681.00 Truck Memorial 8.95 Total FD Equipment 30,768.24 FD Fireworks 11,098.32 FD Truck Fund l 10,108.52 Library Gifts & (Bequests Memorials 1,911.63 Library Gifts& Bequests - Other 17,366.86 Total Library Gifts& Bequests 19,278.49 Local Option 20011-02 Property Tax (Relief 12,072.41 Street Improvements 3,985.48 Total Local Option 2001-02 16,057.89 Page 1 City of Fairfax Balance Sheet Cash (Basis As of April 30, 2007 Apr 30, 07 Local Option 2004-2005 Any Lawful Purpose 93.13 Sewer Improvements 79,067.08 Street Improvements 113,105.53 Total Local Option 20042005 192,265.74 Total Savings Accounts 280,655.77 Total Checking/Savings 1,431,045.68 Total Current Assets 1,431,045.68 TOTAL ASSETS 1,431,045.68 LIABILITIES & EQUITY Equity Opening Bal Equity 2,037,680.90 Net Income -606,635.22 Total Equity 1,431,045.68 TOTAL LIABILITIES &(EQUITY 1,431,045.68 Page 2