The URL can be used to link to this page

Home My WebLink About08-30-2007 Special Meeting CITY OF FAIRFAX SPECIAL COUNCIL MEETING AUGUST 30, 2007 Mayor Voss called the special meeting to order at 6:02 PM. Council members present:. Beer, Frieden, Magers, Scott; Wainwright by phone. Others present: Dick Ransom, Nancy Flickinger, Randy Scholer, Gordon Sevig. Magers moved to approve the agenda, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden,Magers, Scott, Wainwright. Nays: None. Absent: None. Motion carried. Frieden moved to accept. Planning & Zoning Commission Recommendation 2007-01 approving final plat of Prairie View Heights, Phase Two. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright.Nays: None. Absent: None. Motion carried. Magers introduced the following Resolution and moved its adoption, seconded by Scott. Roll call vote: Ayes. Beer, Frieden, Magers, Scott, Wainwright, Nays; None, Absent: None.. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-54 entitled, "RESOLUTION APPROVING A LETTER OF CREDIT FROM FAIRFAX STATE SAVINGS BANK FOR PUBLIC IMPROVEMENTS IN PRAIRIE VIEW HEIGHTS,PHASE TWO."Passed and approved this 30th day of August, 2007. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Absent: None, Motion carried, Whereupon the Mayor declared the following, duly adopted: Resolution No.. 2007-55 entitled, "RESOLUTION APPROVING FINAL PLAT OF PRAIRIE VIEW HEIGHTS, PHASE TWO TO THE CITY OF FAIRFAX, IOWA." Passed and approved. this 30'' day of August, 2007. Discussion was held on the sewer agreement with Cedar Rapids. Council member Wainwright removed herself from the meeting at 6:45 PM. Magers moved to remove Resolution 2007-48 from the table, seconded by Scott. Roll call vote: Ayes: Beer, Frieden,Magers, Scott, Nays: None. Absent: Wainwright. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott. Nays: None. Absent: Wainwright. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-48 entitled, "RESOLUTION APPROVING WAGE INCREASES AFTER EVALUATION FOR CITY EMPLOYEES HIRED PRIOR TO JULY 1, 2007."Passed and approved this 30th day of August, 2007. Council member Magers left the meeting at 7:05 PM. Beer introduced the following Resolution and moved its adoption, seconded by Scott. Roll. call vote. Ayes: Beer, Frieden, Scott. Nays: None, Absent: Magers, Wainwright. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2007-56 entitled, "RESOLUTION APPROVING ANNUAL FINANCIAL REPORT FOR. FISCAL YEAR 2006-2007."Passed and approved this 30th day of August, 2007. Discussion was held on increasing the reconnect fee for water to $50. Clerk was instructed. to include this on the September regular meeting agenda, There being no further business before the Council, Mayor Voss adjourned the meeting at. 7:15 PM. MAYOR: Bill Voss ATTEST: Vickie Kindl, City Clerk Disclaimer: The foregoing minutes are not official until approved by Council. AGENDA FAIRFAX CITY COUNCIL SPECIAL MEETING THURSDAY,AUGUST 30, 2007 AT 6:00 PM FAIRFAX CITY HALL —525 VANDERBILT STREET Tentative Agenda with possible actions on the following items. 1. Call to Order/Roll Call 2. Approval of Agenda 3. Consider motion to accept Planning &Zoning Commission Recommendation 2007-01 approving final plat of Prairie View Heights,Phase Two 4. Consider Resolution approving Letter of Credit for Prairie View Heights, Phase Two 5. Consider Resolution approving final plat of Prairie View Heights, Phase Two 6. Discuss sewer agreement 7. Consider motion to remove Resolution 2007-48 from the table 8. Consider motion to approve Resolution 2007-48 to set city employee wages 4. Consider Resolution approving annual financial report for fiscal year 2006-07 10. Discussion a. Opportunity for citizens not on agenda 11. Clerk Comments 12. Mayor Comments 13. Adjournment RECOMMENDATION NO. 2007-01 RECOMMENDATION APPROVING FINAL PLAT" OF PRAIRIE VIEW HEIGHTS,PHASE TWO TO THE CITY OF FAIRFAX,IOWA WHEREAS, Prairie View Heights, Phase Two to the City of Fairfax, Iowa, a Final Plat has been filed with the Fairfax Planning and Zoning Commission, Fairfax, Iowa, and after consideration., the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of the City of Fairfax, Iowa; and WHEREAS, Hall & Hall Engineers, Inc. has reviewed said Final Plat and found it to be in accord with the approved Preliminary Plat and the Code of Ordinances of the City of Fairfax. BE IT RESOLVED, That the City Planning and Zoning Commission, Fairfax, Iowa, has recommended approval of the Final Plat of Prairie View Heights, Phase Two to the City of Fairfax, Linn County, Iowa. NOW, THEREFORE, BE IT RESOLVED, By the Fairfax Planning and Zoning Commission of the City of Fairfax, Iowa, that said plat and dedications of said Final Plat of Prairie View Heights, Phase Two to the City of Fairfax, Iowa, be and the same is hereby acknowledged and approved on the part of the Fairfax Planning and Zoning Commission, and this Commission hereby regi u"�9 �`�`xda to tii� i alPfax City Council the acceptance of the same, and the chairman is 'hereby authorized and directed to certify this recommendation of approval and affix the same to said plat as by law provided. Passed and approved this day of AYAu , 2007. Jo K'11, Chairman ATTEST: Vickie Kindl, City Clerk RESOLUTION RESOLUTION APPROVING WAGE INCREASES AFTER EVALUATION FOR CITY EIVIPL01TES HIRED PRIOR TO JULY 1, 2007 WHEREAS, During the August 30, 2007, City Council Meeting, the City Council reviewed evaluations on all city employees hired prior to July 1, 2007. DE IT RESOLVED, The wages were set for each employee as follows: Ron Dusil, Maintenance II $22.00, effective July 1, 2007 Dave Yanecek,, Maintenance I $18,42, effective July 1, 2007 Dan Zamastil, Maintenance I $18,00, effective July 1, 2007 Vickie Kindl, City Clerk $15.95, effective October 2, 2007 Nancy Flickinger, Finance Admin $18,67, effective July 1, 2007 NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approve this day of 2007, AYES: &—u-'Iy, 1C�G� 5c NAY S: ABSENT: Bill Voss, Mayor ATTEST: f Vickie Kindl, City Clerk t The foregoing Resolution No.c2P0' -t-I having been approved this date by the Fairfax City Council, 1 hereby approve the same be axing my signature as City Clerk on this day of ,2007. a _— Vickie KindL City Clerk RESOLUTION NO. 4 `7 RESOLUTION APPROVING A LETTER OF CREDIT FROM FAIRFAX STATE SAVINGS BAND FOR PUBLIC IMPROVEMENTS IN PRAIRI ,'\'IEW HEIGHTS, PHASE TWO WHEREAS, The public improvements in Prairie View Heights, Phase Two have not been completed as required for the approval of the Final flat; and WHEREAS, The City Engineer determined the value of the remaining public improvements is $500,000.00; and WI-IEREAS, Gordon Sevig has submitted a Letter of Credit from Fairfax State Savings Bank in the amount of $500,000.00 as security for the completion of the public Improvements. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, in the amount of$500,000,00, that the letter of credit submitted by Gordon Sevig from the Fairfax State Savings Bank is hereby approved and accepted as security for the completion of public improvements in Prairie Vie'VNF Heights, Phase Two. Passed and approved this 3 day of T , 2007 Lj AYES: NAYS: ABSENT: Bill Voss, Mayor ATTEST: Lit Vickie Kindl, City Clerk The foregoing Resolution No. �" � having been approved th14�= cil, I hereby approve the same by affixing m}^signature as City Clerk on this day of 2007, Vickie Kindl, ityt lerk RESOLUTION NO. 1131 RESOLUTION APPROVING FINAL PLAT OF PRAIRIE VIEW HEIGHTS, PHASE TWO TO THE CITY OF FAIRFA .,IOWA WHEREAS, Prairie View Heights, Phase Two to Fairfax, Iowa, legal description is as follows: A part of the SE corner of the SW 1/4 of the NE lea of Section 10, Township 82 North, Range 8 West of the nth Principal Meridian, City of Fairfax, Linn County, Iowa, a Final Plat has been filed with the City Clerk, Fairfax, Iowa, and after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of the City of Fairfax, Iowa; and WHEREAS, Hall &Hall Engineers, Inc, has reviewed said Final Plat and found it to be in accord with the approved Preliminary Plat and the Code of Ordinances of the City of Fairfax; and WHEREAS, The City Planning and Zoning Commission, Fairfax, Iowa, has recommended approval of the Final Plat of Prairie View Heights, Phase Two to Fairfax, Iowa, NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that said plat and dedications of said Final Plat of Prairie View Heights, Phase Two to Fairfax, Iowa, be and the same is hereby acknowledged and approved on the part of the City Council of the City of Fairfax, Iowa, and the Mayor and the City Clerk are hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. Passed and approved this day day of ice! , 2007. AYES: NAYS:- ABSENT: AYS:ABSENT: Bi Voss, Mayor ATTEST; ickie Kindl, City Clerk The foregoing Resolution No. having been aroved this date by th Fairfax City Council,I hereby approve the sane y affixing my signtur as City Clerk on this day of P JCtt ,T 2007, �V L'6 �, Vickie Kindi,City Clerk RESOLUTION NO. RESOLUTION APPROVING ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2006-2007 WHEREAS, The Code of Iowa, Chapter 384, requires that all cities prepare and submit an Annual Financial Statement of expenditures and receipts to the Office of the Auditor of State by December 1, 2007; and BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code, Section 2. The City Clerk is directed to submit these forms to the Office of the Auditor of State by December 1, 2007. NOW, THEREFORE, BE IT FURTHER RESOL''''ED, By the City Council of the City of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this ��day of p " , 2007. AYES NAYS: j ABSENT: Bi Joss, Mayor ATTEST: Vickie Kindl, City Clerk The foregoing Resolution No. 3 having been approved s date Iby the Fairfax ity Council, I hereby approve the same by affixing my signature a<s City Clerk on this day of�2007. �l � I A' 0 L�� Vickie iln-A City Clerk STATE OF IOWA Counties of Linn and Johnson ss. � x - _�'^ 'd. '$G ," "Courtua deck, rs grade Cod Ra��,t� Belfe itaine,iA 5210 I, Joe Hladky, do state that I am the publisher of Answers. vv:gaa®tteanunexom THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. ACROSS 3..:: 4 5 The notice, a printed copy of which is attached, was 1 T bd or parlerf�ot+se 14inserted and published in THE GAZETTE Charges newspaper in the issues) of 9113/07 f tt Passperit stamp 1 P�Oe.d iq Bar in a tar... ; The reasonable fee for publishing said notice is 1 l ircl6 parts- 1 Plentifully. $188.46 16 Pinball goof � as s� s ilk F�an`w�[d gg Aired again 1 ExPress No-sats- �c dvailable.l€tters place to do tirrxe. 45e 41 Lazy folk s, 52 Bach+plane This instrument was acl �owledged by Jae Hladly 51 l�r�#:pct¢ve before me on 9/17/07 at}tng sa s1 s� a�Fre�[�enter ParryMason' ` storyr si 5� 1 f Ds�fl'pa�ns is'Able 1 shaping Notary Public in and for the State of Iowa "c tion rr u a pariury 3' de corps small sofas.: 4 Caliectlon of l € Talked pro€ ily maps Thatand,once S;Main ideas t 4rie 6 Rock er.Dorr[�no '. 1 Afpioe songs 'Tu turnpirnoff a W :�� t�i` MUM a� atG�TeW$f4 a 1 0" �s� a k"si �€�h"�� capital 8 Logan anq sonfollaa�rer F'tz erdid v€1iltlS,0N�Aci 6 Healey and 9'Pioneer. Via!s _ w ��V�+i�E R r 47a�Ilel t Alt .9 Cora Coral creations :11:Dub[ine€ N Miftllen.:aeid 12"Mean'Streets. `i Mc:Mane director: F .D N C Z Neat-aIGonderning ..... -�—Mx T -Pa a uP. lie I STATE OF IOWA Counties of Linn and Johnson ss. CIgY CbF FAIRFAX SPECIAL Cb UNUL:Ii1SEETING AUGliST 30,200T::> Mayor Voss C51fed the;we.giai meeting€o order r :I M:Council' ,embers e5en- peer, I Joe Hladky, do state that I am the publisher of Frieden,Magers 5catt Wainwright by phone.. i €hePresent Tri :=5chaler,ck RRansom -Ftakln THE GAZETTE, a daily newspaper of general lea, and pardon SaKig . gee's mbked toapprove the agenda,sec onded by Frfeden,lRol[call cote:Ayes:Beer circulation in Linn aild Johnson Counties, in Iowa.. Frieden Magbrs, Scait Walnwrioht. Nays: i dnen ovI:NoM fon canned_ The notice a printed copy of which is attached was FYPedef)n m[nOved t0 aCCept.Pianning .Zoning- > > Commistic:n Recommendation 20jx.01:aP- proving f€nal PEai af:>Prairie view Heights, inserted and published in THE GAZETTE PhaseTrrasRducaf[ydle Ayes:steer,1ne-Ai- n, None_Abnewspaper in the issue(s) of 9/7107 r+;ftasiers,Scall, Wairtvrr�gh€ Nati�s .... :mgt.Nona...:Mohan-taerled.., .. <.....:_ Nagana rritroduced''fhe following Resolution'. and moved.its adopfi°n, seconded by:ScoCCz °«call v`fte Ayes: seer FriAden Mag ne, 5celty The reasonable fee for publishing said notice is 4NairtwrTght.Nays None.Absenf;Name. Motion carried. Whereupon the Mayor. de 42.28 c€aured 114 following:duly adopted: Resolu€fon No. 2007-54 eni'rfled, ."RESOLUTION.AP=, PROVING.'A.LI=TTER OF CREQIT FROM FAIRFAX..STATE SAV4NGS;...BANK.'FOR. . ''UBLtC--fMPROVEMENTS-:IN PRAIRIE:: VIEW ME40HTS,PHASE TWO;' Passed and approvred chis 30th day of Augusti 2007, Mangers t0froduced the following ResoluCion and movediits:adoption,seconded bg:Frleden.' Rollll calt voter Ayes:;Beer, Frieden, Mage.rs;. Scot€i VvlatnWrfoh€..Nays:None.'.Absenti None. Mbtnon carrietl. Whereupon,the Mayor sde- dared trig_.folfawing:duty adopted:Resolulioir: No. 2007:-55 enfF#fact; ."RESOLUTION.:AP= PROVtNG FINAL PLAT Or PRAIRIE_VIEW' HEIGHTS,iPFtASE TWO TO THE CITY OF FAIRFAX,;IQWA"Passed and approved this: This instrument was acknowledged by Joe Hladky 30ttr day oi':Augus€;;::2001. Ctiscusstanlwvas held:on the sewer agreennent before me On 9/7/07 v it Ceclor Rapids. Councii McMber WairiwrighP removed he Self from the>rheelin4 at`6.45 PM, Masers sKivved to retnave Res'olui'son 2oux-48' front tha':tabie, seconded by Scott. Roll call yaps Ayes Beer, Prieden, Magers, Sco1I. N'ay's None Absidnik.Wainwright E .r Mageirs In€:roduced Che folfowins Resolution avid moved,ICs adoptiortseconded by Frieder. Poll ca9l erste Ayes Heer Frieder Masers, � 6/ kott.Nays:None Absent,Wainwrfgh€.Molion carried. Wbereupon;:the Mayor':declared the Nii Public in and for the State of IOWa tollowvNrig dilly adapted:Resolution No.200 -48 7 entil4ed "RFSOi.UTION APPROVING nfAGEi. I[ kEASES AFTEREVA LUAT€ON..FOR HIRED.PR109 TO,I LfL f' t 20aT1"Pass@d and approved fhis 31(rFtf day.o Flktgu5f�2iX'tt7. Cauricif rnember Magers teff,tl a rneetin4 aft 1:®S PM Bev rt iiolcoduced the,fallowing Resoiuiion and. mored 14s;adoptr6n,secondedby Scott.Rall cath vote Ayes:;Beer,Frieden,Scott:Nays:None: Absent.NQ6,.rs,Wsli wright.Motion_cariied ollhereupon the Mayor declared the following duly adapted:Resolution No.20107 56 entitled; � � 'RESOLUTION APPROVING ANli Fl= b �C TE [^iANCIAL:REPORT FOR FISCAL YEAR ,l �7 'C Pis 3Ci} NUMBER 7��t � 20106 20101^:Passed and aPProued this:301h oar rfy'u�u or Augfl1101 E �'lRAugust,2007. Dticusslon v s heldon rea Incsing the recon- hectl fee for water to.150 Clerk Was instructed L ,, _ DEEMPER 7,2009 " .. .. tcu iPrytclude:itkis.on the September.eegufarmeel- lets agenda: There he a ni further business before.the Councff,Mayor Voss adjourned the meetift9 at 7.75 PM. MAY'OR:.:Bill Voss ATTEST;'VickieWndl, City Clerk bisctaitners,The Foregoing rii.iriutes are not oflf- cfal un€«apAroved ov Cou