HomeMy WebLinkAbout12-13-2007 Council Meeting CITY OF FAIRFAX
REGULAR COUNCIL MEETING
DECEMBER 13,2007
The regular council meeting of the Fairfax City Council was held Thursday, December
13, 2007, at Fairfax City Hall at 7:00 PM. Mayor Bill Voss presided. Council members.
present: Beer, Frieden, Magers, Scott, Wainwright. Absent: None. Others present:
Annette and Tim McKeever„ Jenna Underwood, Jerry Zenisek, Fire Chief Mike Sankot,
Cathy Bayne, Dick Ransom,Ron Dusil, Dave Yanecek, Nancy Flickinger.
Beer moved to approve the agenda and Clerk's financial reports, seconded by Magers,.
Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright, Nays: None. Motion
carried.
Frieden moved to approve and place on file the minutes of the regular Council meeting
dated November 13, 2007, seconded by Scott. Roll call vote: Ayes: Beer, Frieden,
Magers, Scott, Wainwright.Nays: None, Motion carried.
Wainwright moved that Ordinance No. 75, AN ORDINANCE AMENDING THE
CODE OF ORDINANCE'S OF THE CITY OF FAIRFAX, IOWA, 2007, BY
AMENDING PROVISION PERTAINING TO SEWER SERVICE CHARGES,
having been considered by the council for the 2nd time, be voted on for passage prior to
its final adoption, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers,
Scott, Wainwright. Nays: None. Motion carried.
Frieden moved that the rule requiring that an ordinance be voted on for passage at two
council meeting prior to this meeting be suspended with respect to Ordinance No. 75,
seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays:
None. Motion carried.
Beer moved that Ordinance No. 75, AN ORDINANCE .AMENDING THE CODE
OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING
PROVISIONS PERTAINING TO SEWER SERVICE CHARGES, be considered for
the third time, placed upon its passage, and adopted, seconded by Frieden. Roll call vote:
Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Motion carried.
Ordinance No. 75 is declared to have been adopted.
Magers introduced the following Resolution and moved its adoption as amended,
seconded by Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays:
None. Whereupon the Mayor declared the following duly adopted: Resolution 2007-68
entitled, "AGREEMENT FOR WINTER SNOW AND ICE CONTROL CITY OF
FAIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT." Passed
and approved this 13th day of December 2007.
Wainwright introduced the: following Resolution and moved its adoption as amended,
seconded by Frieden. Roll call vote: Ayes: Beer, Frieden„ Magers, Scott, Wainwright.
Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted:
Resolution No. 2007-69 entitled, "A RESOLUTION FOR THE ADOPTION OF
THE USE OF A CONSENT AGENDA FOR THE FAIRFAX CITY COUNCIL."
Passed and approved this 13th day of December 2007.
Frieden introduced the following Resolution and moved its adoption, seconded by
Scott. Roll call vote: Ayes: Beer, Frieden, Magers, ScotsWainwright. Nays: None.
Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution
No. 2007-70 entitled, "A RESOLUTION AUTHORIZING THE TRANSFER OF
GARBAGE FUNDS TO THE LAGOON/WASTEWATER TREATMENT
FACILITY FUND." Passed and approved this 13th day of December 2007.
Magers introduced the following Resolution and moved its adoption, seconded by
Scott. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None.
Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution
No. 2007-71 entitled, "A RESOLUTION AUTHORIZING THE TRANSFER OF
LOCAL OPTION SALES TAX SAVINGS FUNDS TO THE SEWER FUND."
Passed and approved this 13Th day of December 2007.
Magers introduced the following Resolution and moved its adoption, seconded by
Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays: None.
Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution.
No. 2007-72 entitled, "RESOLUTION TO FIX A HATE FOR A PUBLIC
HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO
EXCEED $350,000." Passed and approved this 13th day of December 2007.
Wainwright introduced the following Resolution and moved its adoption as amended,
seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright,
Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted:.
Resolution No. 2007-73. entitled, "A RESOLUTION TO ISSUE PARTIAL
PAYMENT #7 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY
SEWER SYSTEM IMPROVEMENTS." Passed and approved this 13th day of
December 2007.
The Sheriff's report was given by Deputy Louis and the Call for Service log was
submitted and discussed.
City Clerk administered the Oath of Office to Mayor-elect Bill Voss, Councilor-elect
Marc Magers, and Councilor-elect Jason Rabe,
Magers moved to approve the American Legion liquor license, seconded by
Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright. Nays:
None. Motion carried.
Wainwright moved to approve the MAC Express sign permit, seconded by Beer. Roll
call vote: Ayes: Beer, Frieden, Magers, Scott, Wainwright.Nays:None. Motion carried.
Frieden moved to accept FY 2007 audit, seconded by Wainwright. Roll call vote: Ayes:
Beer, Frieden, Magers, Scott, Wainwright. Nays: None. Motion carried.
Wainwright moved to retain the same auditing firm that conducted the FY 2007 audit
for yearly audits, seconded by Beer. Roll call vote: Ayes Beer, Frieden, Magers, Scott,
Wainwright. Nays: None. Motion carried.
Frieden moved to agree to pay for the city's portion of costs associated with replacing
tile along Williams Blvd, seconded by Magers. Roll call vote: Ayes: Beer, Frieden,
Magers, Scott, Wainwright. Nays: None. Motion carried.
Discussion was held on the Fairfax Baseball Association and Little League.
Dick Ransom led a discussion on the IDOT street inventory report. Further discussion
will be held on this at a later date.
Frieden moved to approve the Claims list, seconded by Wainwright. Roll call vote:
Ayes: Beer, Frieden, Magers, Scott,Wainwright. Motion carried.
Other items of discussion/reports —Library — Cathy Bayne reported that they are still
looking for a board member to replace Jason Rabe. She also reported that she went to the
Walford City Council this week to request funds for, the next fiscal year. Fire
Department — Fire Chief Mike Sankot reported that the department responded to its
183rd call earlier this week, a number higher than previous years. Maintenance — A.
dumpster will be placed at. City Hall for citizens to dispose of brush left after the recent
ice storm(s). Sixty-four hours have been spent on streets for snow and ice removal since
the start of December. Parks ---The committee was given the go ahead to start the design
process for the Highway 151 Trail. It was also agreed that they would begin taking bids.
for trees for the new park, as well as looking again at the bid for the walking trail at the
new park. Visioning They are looking at more planting around the entrance signs.
Other—Jenna Underwood discussed her concern that the ditch at the end of Burger Lane
is holding water since the work was done in that area by Ricklefs. The City will look into
this issue and make sure that it is resolved.
There being no further business before the Council, Mayor Voss adjourned the meeting
at 8:45 PM.
MAYOR: Bill Voss
ATTEST: Vickie Kindl, City Clerk
Disclaimer: The foregoing minutes are not official until approved by Council
CITY OF FAIRFAX
OATH OF OFFICE
I, DO SOLEMNLY SWEAR THAT I
SUPPORT THE CONSTITUTION OF THE UNITED STATES AND O
THE STATE OF IOWA, AND THAT I WILL FAITHFULLY AND
IMPARTIALLY, TO THE BEST OF MY ABILITY, DISCHARGE ALL
THE DUTIES OF THE OFFICE OF r , IN THE CITY
OF FAIRFAX, IOWA, AS NOW OR HEREAFTER REQUIRED BY LAW.
SiCgna�ture
Tim
ATTEST;
Subscribed and sworn before me this day of A , 20_(X7
V'Ll
Sig atur
`�
Title
CITY OF FAIRFAX
OATH OF OFFICE
I, {� � ► �-�� DO SOLEMNLY SWEAR THAT I
SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF
THE STATE OF IOWA, AND THAT I WILL FAITHFULLY AND
IMPARTIALLY, TO THE BEST OF MY ABILITY, DISCHARGE ALL
THE DUTIES OF THE OFFICE OF 6 - , IN THE CITY
OF FAIRFAX, IOWA, AS NOW OR HEREAFTER REQUIRED BY LAW.
Signature ` 1
e!0111c.
Title
ATTEST:
1 � - n�
Subscribed and sworn bean
ne e this da yof , 20L)
)
r
Signature
_�L j
Title
CITY OF FAIRFAX
OATH OF OFFICE
DO SOLEMNLY SWEAR THAT I.
SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF
THE STATE OF IOWA, AND THAT I WILL FAITHFULLY AND
IMPARTIALLY, TO THE BEST OF MY ABILITY, DISCHARGE ALL
THE DUTIES OF THE OFFICE OF IN THE CITY
OF FAIRFAX, IOWA, AS NOW OR HEREAFTER REQUIRED BY LAW.
Sign ure
Title
ATTEST:
� 1
Subscribed and sworn before me this day of� ��'{3 '�1� , 20
St ature
C ya
Title
Utility Billing Month End Worksheet
Month of V�,wl�c lob
1. Month Utilities Receivables on
(Date) (Billing Register)
2. Billing of Penalties on I&A
(Date-Penalty Calculation)
3. Total Billed (Add lines 1 & 2)
4. Adjustments to Balance (Adjustment Report)
5. Net Receivables (Add/Subtract Lines 3, 4) 2,122,b�
6. Less Payments Received(Deposits for month) 51 I M
7. Current Utilities Receivables (Calculated) (Subtract line 16, from 5)
8. Current Utilities Receivables (Delinquent Account) JUDI.6P
9. Current Credit Balances (Trial Balance) - .
10. Current Utilities Receivable(Trial Balance) —�P
11. Difference (Zero if balanced) �]
12. Balance due City as of 5b ibA Mm Ir 01
(Supporting documents on file)
Date Pxepared Date Approved c�,'] 4v[ 1 J�.EL\JTz 07
Prepared By h Approved By L(1
UBPASTRP Wed Nov 28, 2007 10;57 AM *** CITY OF FAIRFAX SA *** OPER; DTT PAGE', 1
10.19.05 DELINQUENT ACCOUNT LISTING
CYCLE ALL SERV CODE ALL
ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME
CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT1l DELA
------------------------------------------------------------------------------------------------------------------------------------
5700 MATT STARSCEVICH 10/28/07 89,71 .52 .00 .00 90.23 .001 10
10800 MARY HARGRAFEN 11/15/07 58.44 98.83 .00 .00 157.27 .00 3
11004 ROBYN MEYERS 11/15/07 .05 .00 .00 .00 .05 .00
12630 DANE DIETRICH 11/18/07 58.79 .00 .00 ,00 58.79 ,00 4
16000 2AC'HARY SOBASKI 11/28/0`1 15.00 .00 .00 .00 15.00 ..010 1
21500 AMBER CASTORF 11/28/07 15.88 .00 .00 .00 15.88 AD 6
24603 COdLBY STEPANEK 10/17/07' 47.36 .00 .00 .00 4'1.36 .00, 5
24700 RICK WISEMAN 11/18/07' .09 .00 .00 .00 .09 .00 1
26300 LINDSY 14ALLY 10/28/07' 37.36 22.36 .00 .0D 59.72 .00, 2
27002 RIT'A WRIGHT 10/28/07' 59.33 15.00 .00 .00 74.33 .001 6
27200 JEREMY RICE 11/28107 15.00 .DO .00 .00 15.00 .00 2
28503 BEN MITCHELL 10/13/07 59.00 .00 .00 .00 59.00 .00 1
31904 JOANN TTEDEt9ANN 11/18/07 .20 .00 00 .00 .20 .00 7
34100 MARK BJDDE 11/28/0`1 15.00 .00 .00 .00 15.00 .010 1
37600 NICHOLAS JOHNSON 10/28/07 40.40 .00 .00 .00 40.40 DID 6
44100 ERIK RAEBURN 11/1B/07' .1D .00 .00 .00 .10 .00 1
50800 04BERLY MC KERNAN 11/18/07' 98.04 .00 .00 .00 98.04 .0'01 2
51400 FRANK BARNES 11/18/0T .02 .00 .00 .00 .02 .00 1
55400 RYAN/NICOLE LEE 11/28/07 15.00 .00 .00 .00 15.00 .00 1
56000 JASON PITTS 11/28/07 ,75 .00 .00 .00 .75 .010 1
58300 BRENT YTRKOVSKY 11128{01 5.00 DO .00 .00 5.00 .0110 I
59300 KIM 'SCHENCK 11/28/07 15.00 .06 .00 .00 15.00 .00 2
136000 JACK HARVILLE 11/18/07 10.00 5.00 .00 .00 15.00 ,001 2
DISCONNECT EXEMPT. F FINAL BILLED. "TIME DELA' 4 OF TIMES DELINQUENT IN THE LAST 12 MONTHS.
UBPASTRP Wed Nov 28, 2007 10:57 AM * CITY OF EAIRFAX 1A *** OPER: DTI PAGE'. 2
10,19,05 DELINQUENT ACCOUNT LISTING
x** REPORT TOTALS
ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL ANT T1ME
CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DDE DUE {BGfl DELA
------------------------------------------------------------------------------------------------------------------------------------
REP'OR:T TOTALS SERVICES 500.58 141.35 .00 .00 641.93
TAX 4.94 .36 .00 .00 5.30
PEN 1.20.00 .00 .00 .00 120.00
M1SC 30.00 .00 .00 .00 30.00
TAX ,00 .00 00 .00 ,0o
PEN .00 .00 .00 .00 0o
TOTALS 655,52 141.71 .0'0 .00 797.23 .00
Claims List Dated 13 Neve4rirWr 2007
Checks 27799-27980
General Fund
Check ACH Elan Various items 577.06
Check 27799 Cathy Bayne Reimbs 319.87
Check 27800 Reiman Publications Subscription 29.98
Check 27801 Arthritis Today Magazine 29.95
Check 27802 The Prairie Pirates Movie,LLC DVD 17,50
Check 27803 Our Iowa Magazine 14.98
Check 27804 Junior Library Guild 375.00
Check 27805 Baker&Taylor Books 647.79
Check 27806 Creative Software Services, Inc, Computer services 275,25
Check 27807 Pace Supply Supplies 61.05
Check 27808 Nancy Terpstra Books 270,00
Check 27809 Treasure Bay Books 102,84
Check 27810 Penworthy Books 553.87
Check 27811 East Central Library Service Workshop 16.00
Check 27813 Wellmark Insurance 11148,02
Check 27816 Ronald G, Dusil Wage 609.36
Check 27817 Victoria A.Kindl Wage 360.80
Check 27818 David Yanecek Wage 523.69
Check 27819 Daniel R.Zamastil Wage 513.84
Check 27821 Fairfax State Savings Bank Taxes 762.42
Check 27824 Ronald G.Dusil Wage 609.36
Check 27825 Victoria A.Kindl Wage 506.31
Check 27826 David Yanecek Wage 523,69
Check 27827 Daniel R.Zamastil Wage 513.84
Check 27828 Iowa Title Company Fees 225.00
Check 27831 Mid American Energy Gas 321.54
Check 27833 Fauser Energy Resources Fuel 827.54
Check 27834 Nancy Flickinger Wage 2,538.49
Check 27835 Fairfax State Savings Bank Taxes 1,663.94
Check 27837 Ken J.Barnell Calls 48.03
Check 27839 William T. Barry Calls 105.28
Check 27840 Marcus Burns Calls 108.97
Check 27841 Kyle Burroughs Calls 49.87
Check 27842 Matthew J.Crispin Calls 101.58
Check 27843 Douglas L. Exline Calls 120.05
Check 27844 Brian W. Gibson Calls 49.87
Check 27845 Donald J.Gillen Calls 75.73
Check 27846 Chris W. Hansen Calls 149.61
Check 27847 Christopher L,Jordan Calls 144.07
Check 27848 Daniel L. Kosmach Calls 60.95
Check 27849 Cody L. Luther Calls 62.79
Check 27850 Michael D. Machula Calls 94.20
Check 27851 Jesse B. Manning Calls 44.32
Check 27852 Brian D.Merta Calls 118.20
Check 27853 Brad A.Meyers Calls 107.13
Check 27854 Lynn D. Miller Calls 153.30
Check 27855 Jeffrey S. Pottebaum Calls 62.79
Check 27856 Micheal S.Sankot Salary&calls 770.20
Page 1 of 5
Claims List Dated 13 Novembelr 2007
Checks 27799-27980
Check 27857 Shane A.Schrader Calls 33.25
Check 27858 Tyler R.Schwartz Calls 59.10
Check. 27859 Derrick A.Sexton Calls 127.44
Check. 27860 Brian G.Stallman Calls 145.91
Check 27861 Michael W. Steimel Calls 38.79
Check 27862 Colby J.Stepanek Calls 31.40
Check 27863 Cory D. Stockton Calls 59,10
Check 27864 Gary D.Stockton,Jr. Calls 60.95
Check 27865 Jake L.Williams Calls 72.03
Check 27866 Dave Yanecek Calls 193.93
Check 27867 Dan Zamastil Calls 149.61
Check 27868 William K.Zamastil Calls 173.61
Check 27869 Catherine Bayne Wage 1,172.89
Check 27870 Raymond C. Davis Wage 174.06
Check 27871 Kathy J. Everett Wage 769.27
Check 27872 Jenna L,Mumm Wage 200.18
Check 27873 Beth A.Wilz Wage 80.51
Check 27874 Fairfax State Savings Bank Taxes 1,135.54
Check 27877 Ronald G. Dusil Wage 60936
Check 27878 Victoria A. Kindl Wage 506.31
Check 27879 David Yanecek Wage 523.70
Check 27880 Daniel R.Zamastil Wage 513.84
Check 27881 1PERS Taxes 2,124.09
Check 27884 Fairfax State Savings Bank Taxes 814.14
Check 27890 Fauser Energy Resources Fuel 1,556.44
Check 27891 Hall&Hall Engineers, Inc. Fees 1,647,42
Check 27894 Staples Credit Plan Various supplies 459.29
Check 27895 Cathy Bayne Reimbs 269.45
Check 27896 East Central Library Service Workshop 16.00
Check 27897 Pace Supply Supplies 12.70
Check 27898 Penworthy Books 109.20
Check 27899 Golden Horse, LTD Books 13.39
Check 27900 Knowbuddy Resources Books 455,60
Check 27901 Mid-America Books Books 279.61
Check 27902 Thomas Bouregy&Company Books 138.50
Check 27903 Baker&Taylor Books 550.52
Check 27904 Menards-Cedar Rapids SO Various materials 777.45
Check 27907 Fareway Stores Grocery items 76,90
Check 27908 Alliant Energy Electricity 494.59
Check 27913 Linn County Treasurer Election fees 1,480.04
Check 27918 i wireless Phone 44.24
Check 27919 South Slope Telephone Phone 740,67
Check 27923 Office of Auditor of State 2007 Audit filing fee 425.00
Check 27924 Dietz, Donald&Company 2007 Audit service fee 4,144.76
Check 27925 Fairfax Senior Citizens Donation 500.00
Check 27926 Moyer&Bergman,PLC Legal fees 2,900.94
Check 27928 Cedar Rapids Welding Supply Oxygen 242.20
Check 27929 JW Trailer Repair Sandblasting 130.00
Check 27930 Iowa Fireman's Association Dues 370.00
Page,2 of 5
Claims List Dated 13 November 2007
Checks 27799-27980
Check 27931 Pace Supply Supplies 61.65
Check 27932 Strategic Print Solutions, Inc. Copies 115.20
Check: 27933 Cedar Rapids Welding Supply Shop supplies 27,60
Check. 27936 Van Meter Industrial, Inc. Bulbs 7.28
Check 27937 Gazette Communications, Inc. Publishing 157.40
Check 27938 Graybill Electronics, Inc.. Radio repairs 64.95
Check 27939 The Sled Shed Cap&oil 20.36
Check 27940 Municipal Emergency Services Gloves 293.65
Check 27947 Dan's Overhead Doors 1 Doors/labor 117.00
Check 27948 Hawkeye Fire&Safety Co. Bracket 40.00
Check 27952 Custom Hose&Supplies Parts 57.40
Check 27956 Ronald G.Dusil Wage 609.36
Check 27957 Victoria A. Kindl Wage 506.32
Check 27958 David Yanecek Wage 523.69
Check 27959 Daniel R.Zamastil Wage 513.84
Check 27960 Brenton Barry Calls 40.63
Check 27961 Fairfax State Savings Bank Taxes 814.14
Check 27963 Vicki Kindl Mileage reimb 76.82
Check 27964 Nancy Flickinger Mileage reimb 73.72
Check 27970 Storm Steel Steel for railing 18.39
Check 27971 Ken-Way Sewer Service Pumped pit 200.00
Check 27975 Clarey's Safety Equipment Gear 100,91
Check 27977 Menards-Cedar Rapids SO Various materials 387.58
Check 27978 Office Express Paper 79.90
Cheek 27980 Moyer&Bergman, PLC Legal fees 773.00
Total General Fund 50,650.63
Road Use Tax
Check 27875 L.L. Pelling Co. E Southview Rd 15,222.00
Check 27911 Alliant Energy Electricity 883.01
Check 27916 Linn County REC Electricity 440.89
Check 27917 Sankot's Garage Maint/supplies 2,510.21
Check 27934 Gee Asphalt Systmes Salt 1,306.03
Check 27941 Future Line Truck Equipment Parts 381.10
Check 27942 Sevig Construction Co. Hauling&rock 622,44
Check 27944 Iowa Prison Industries Signs 50.75
Check 27945 Fauser Energy Resources Dynalife 162.42
Check 27950 Don's Truck Sales Fuel tank 523.52
Check 27951 GCR Tire Centers Tires 349.00
Check 27972 Sevig Construction Co. Hauling&Sand 452.87
Total Road Use Tax 22,904.24
Water
Check ACH Elan Postage 9.65
Check 27832 Mid American Energy Gas 130.28
Check 27906 Menards-Cedar Rapids SO Various items 35.50
Check 27910 Alliant Energy Electricity 284.65
Check 27915 Linn County REC Electricity 413.99
Check 27920 Advanced Water Technology,Inc. Chemicals 895.25
Page 3 of 5
Claims List Dated 13 November 2007
Checks 27799-27980
Check 27921 Keystone Laboratories, Inc. Tests 63.50
Check 27927 Hach Company Chemicals/lab equip 288.50
Check 27946 Iowa One Call Digging 24.30
Check 27954 Hall&Hall Engineers, Inc. l=ees 1,050.00
Check 27965 Schimberg Co, Meters,cpig,gskt 3,066.83
Check 27966 US Cellular Phones 195.30
Check 27973 Iowa Rural Water Association 2008 Dues 225.00
Check 27979 Dave Yanecek Reimb 49.99
Total Water 6,732.74
Sewer
Check ACH Elan Shipping&ice 188.04
Check 27812 Wellmark Insurance 237.12
Check 27814 Alliant Electricity 729.75
Check 27815 Jeffrey A.Ammeter Wage 561,60
Check 27820 Fairfax State Savings Bank Taxes 235.40
Check 27823 Jeffrey A,Ammeter Wage 561.60
Check 27829 Mid American Energy Gas 12.62
Check 27830 Alliant Electricity 24.55
Check 27836 Fairfax State Savings Bank Taxes 235.40
Check 27876 Jeffrey A.Ammeter Wage 561,60
Check 27882 IPERS Taxes 398.00
Check 27883 Fairfax State Savings Bank Taxes 235.40
Check 27905 Menards-Cedar Rapids SO Various parts/materials 574.56
Check 27909 Alliant Energy Electricity 1,625.45
Check 27914 Linn County REG Electricity 310.77
Check 27922 Keystone Laboratories, Inc. Tests 151.30
Check 27943 USA Blue Book Gloves 21.75
Check 27948 Don's Lock&Key Keys&Houdini 74.42
Check 27953 Life Time Fence Company Fence&materials 2,070.00
Check 27955 Jeffrey A.Ammeter Wage 561.60
Check 27962 Fairfax State Savings Bank Taxes 235.40
Check 27967 US Cellular Phone 48.82
Check 27968 Mid American Energy Gas 7.49
Check 27969 Hygienic Labaratory 285,00
Check 27974 Custom Hose&Supplies Fitting&clamp 21.37
Check 27976 Menards Screws 24.99
Total Sewer 9,994.00
Garbage
Check 27935 Johnson County Refuse,Inc. Garbage service 5,830.50
Total Garbage 5,830.50
LagoonNVWTF Project
Check 27822 Ricklefs Excavating, LTD Pay Request#6 161,247,63
Check 27893 Hall&Hall Engineers, Inc. Fees 619.25
Total Lagoon/WWTF Project 161,866,88
Trust&Agency
Page 4 of 5
Claims List Dated 13 November 2007
Checks 27799-27980
Check 27885 Mary Ann Lewis Deposit refund 90.00
Check 27886 City of Fairfax Applied to bill 114.36
Check 27888 !Nicholas Johnson Deposit refund 16.99
Check 27889 Michele Irmen Deposit refund 48.65
Total Trust&Agency 270.00
ACH Withdrawals
Banker's Trust Interest 72,018.75
Banker's Trust Agent Fees 2,780.00
Iowa Finance Authority Interest 31,920.52
Total ACH Withdrawals 106,719.27
Total Checking Account 364,968,26
Page 5 of 6
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Receipts/Expenditures by Fund
30 November 07
NOVEMBER RECEIPTS
General Fund 64,358.76
Road Use Tax 10,950.47
T&A Meter Deposits 570.00
Water Fund 11,643.77
Sewer Fund 10,486.41
Garbage Fund 6,419.83
WWTF 86,407,25
TIF 48,125.49
Bone( Retirement Fund 6,290.00
UPRR 18.89
FD IEquipment Fund 200.00
Certificate Deposit 119„773.17
Total Revenue: 266,244.04
NOVEMBER EXPENSES
General Fund 54,759.05
Road Use Tax 13,522.50
Water Fund 13,227.96
Sewer Fund 18,352.14
Garbage Fund 7,184.57
T & A- Meter Deposits 390.00
WWTF 161,587.58
Totalll Expenses: 21691,023.80
4:34 PM City of Fairfax
12110107' Balance Sheet
As of November 30, 2007
Nov 30, 07
ASSETS
Current Assets
Checking/Savings
Fairfax Visioning, 18,221,48
Money Market- UPIRR Fund 6,247.75
Certificates of Deposit
General Fund
CD General Murphy Land 19,773.17
General Fund -Other 155,733.67
Total General Fund 175,506.84
Sewer Fund45,109.61
Total Certificates of Deposit 220,616.45
Checking Account
General Fund 252,983.79
Special Revenue
Road Use Tax 84,022.52
TIF Fund' 381,014.66
Total Special Revenue 465,037.18
Enterprise Fund
Water 30,064.63
Sewer 15,090.53
Garbage 76,547.58
LagoonNVV T'F Project -32,380.62
SRF Bond Fund 59,536.22
Trust&Agency 14,241.86
Total Enterprise Fund 163,100.20
Total Checking Account 881,121.17
Savings Accounts
Arbor Team 1,090.64
FD Equipment
Memorial' Fund 2,866.00
Public Education 340,51
Regular Savings 6,531.41
Total FD Equipment 9,737.92
FD Fireworks 11,140.92
Library Gifts & IBequests
Memorials 1,911.63
Library Gifts 1& Bequests -Other 15,244.44
Total Library Gifts&Bequests 17,156.07
Local Option 2001.02
Property Tax(Relief 12,207.46
Street Improvements 4,030.07
Total Local Option 2001-02 16,237.53
Pagel
4:34 PM City of Fairfax
12/10/07 Balance Sheet
As of November 30, 2007'
Nov 30, 07
Local Option 2004-2006
Any LawfulPurpose 94.17
Sewer Improvements 60,613.36
Street Improvements 114,370.86
Total Local Option 2004-2005 175,078.38
Total Savings Accounts 230,441.46
Total Checking/Savings 1,356,648.31
Total Current Assets 1,356,648.31
TOTAL ASSETS 1,356,648.31'
LIABILITIES & EQUITY yLLWY ��
Equity
3000 • Opening Bal Equity 1,202,573.31
Net Income 154,075.00
Total Equity _ -- --- 1,356,648.31
TOTAL LIABILITIES & EQUITY 1,356,648.31
Page 2
4:39 PM Certificates of Deposit
Balance Sheet
Cash Basis As of November 30, 2007
Nov 30, 07
ASSETS
Current Assets
Checking/Savings
General Murphy Land
4610013670 19,773.17
Total General Murphy Land 19,773.17
Manitenance Fund 07
60012454 6,149.42
Total Manitenaince Fund 07 6,149.42
Nature Trail Project
60012463 25,622.58
Total Nature Trail Project 25,622.58
General Fund
Maintenance f=und
60008316 6,424.00
Total Maintenance Fund 6,424.00
Library
10274 8,205.79
10679 7,626.72
Total Library 15,832.51
Park
10180 13,403.39
60010224 3,935.29
Total Park 17,338.68
Policy &Administration
6000867'5 2,561.17
10681 7,626.73
60011428 (9208) 22,688,49
60007237 6,372.61
Total Policy &Administration 39,248.90
Transportation
10680 7,626.73
60007228 8,556.48
600/0233 28,934.37
Total Transportation 45,117.58
Total General. Fund 123,961.67
Page 1
4:39 PMI Certificates of Deposit
Balance Sheet
:ash Basis As of November 30, 2007
Nov 30, 07
Sewer Fund'
60011277 (6940) 6,812,21
60009217(6'853) 38,297.40
Total Sewer Fund 45,109.61
Total Checking/Savings 220,616.45
Total Current Assets 220,616.45
TOTAL ASSETS 220,616.45
LIABILITIES & EQUITY
Equity
Opening Bal Equity 191,403.74
Retained Earnings 7,459.65
Net Income 21,753.06
Total Equity 220,616.45
TOTAL LIABILITIES & EQUITY 220,616.45
Page 2
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ORDINANCE NO.75
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRAX,IOWA,2007,
BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES
BE IT ENACTED by the City Council of the City of Fairfax,Iowa:
SECTION 1.SECTION MODIFIIED. Section 99.02 of the Code of Ordinances of the City of Fairfax,Iowa,2007,is
repealed and the following adopted in lieu thereof:
99.02 RATE. Each customer shall pay sewer service charges for the use of and for the service supplied by
the municipal sanitary sewer system based upon the amount of water consumed and a flat charge for the Debt
Service Retirement Fund as follows:
1. Amount of water consumed:
A. 0 to 1,500 gallons or lesser amount per month-$6.00(minimum bill).
B. 1,501 to 25,000 gallons of water usage - S6 00 plus an additional $3.31 for each
1,000 gallons of water usage over 1,500 gallons.
C. 2.5„001 gallons of water usage and up - ,$75.00 plus an additional $1,81 for each
1,000 gallons of water usage over 25,000 gallons.
2. Flat charge of'$10.00 per month for the Debt Service Retirement Fund,
SECTION 2.REPEALER.All ordinances or parts of ordinances in conflict with the provisions of this ordinance are
hereby repealed.
SECTION 3. SEVERABILITY CLAUSE. If any section, provision, or park of this ordinance shall be adjudged
invalid or unconstitutional, such adjudication shall not affect the validity of the ordinances as a whole or any section„
provision,or part thereof not adjudged invalid or unconstitutional.
SECTION 4. WHEN EFFECTIVE, This ordinance shall be in effect from and after its final passage, approval, and
publication as provided by law.
Introduced and passed Py the Council on the 1 J” day of �, ° , 2007, and approved this�y
day of �.1 22007. /• ,,
Bill Voss°„Mayor
ATTEST:
F
c 1 O
fi
Vickie Kindl,City Clerk
First Reading: .
Second Reading:
Third Reading:
I c rtify that the folegoi g as posted as Ordinance No. on the day of `P:p n.�A 2007.
Vickie Ki Kl,6ty Clerk
RESOLUTION NO. �oQl--73
A RESOLUTION TO ISSUE PARTIAL PAYMENT 97 TO RICKLEFS
EXCAVATING, LTB FOR THE 2006 SANITARY SEWER SYSTEM
IMPROVEMENTS
WHEREAS, The City of Fairfax, Iowa, has contracted with Ricklefs Excavating,,
LTD for the 2006 Sanitary Sewer System Improvements; and
WHEREAS, The City engineer, Hall & Hall Engineers, Inc. has reviewed
Ricklefs Excavating, LTD's Partial Pay Request No. 7 for work through 11-30-07 and
have found it to be in accordance with their Schedule of Values and work completed to
date and has, therefore, recommended payment of $52,435,87 on the Contract for 2006
Sanitary Sewer System Improvements.
BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the
City Clerk is hereby directed to issue Partial Payment No. 7 in the amount of$52,435.87
to Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements.
NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of
the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and
directed to execute said Resolution.
Passed and approved this
ply day of 2007..
AYES -Y F(-Ilorio: j C . 1� � uj f`' ..
NAYS: Cv�Q
ABSENT: }�
Bill Voss, Mayor
ATTEST:
Vickie Kindl, City Clerk
F'aimfu/419915-1013"%x Go LA
COPYMINUTES TO SET DATE FOR HEARING
ON ENTERING INTO A LOAN
AGREEMENT
419915-10
(NII) - GENERAL OBLIGATION
Fairfax,Iowa.
December 13, 2007
The City Council of the City of Fairfax, Iowa, met on December 13, 2007, at
o"clock? m., at the (j 11 , in the City. The Mayor presided and the roll was
called showing the following rnernbers of the City Council present and absent.
Present: a E'_"f , de , SCJ C'J' { C 0 i i� (ICS►L__
Absent:
Council Member 0-') introduced the resolution hereinafter
next set out and moved its adoption, seconded by Council Member = ;
and after due consideration thereof by the City Council, the Mayor put the question upon the
adoption of the said resolution and the roll being called, the following named Council Members
voted:
Ayes: i ,C-
-&t
,[1W 10 f-�i k
Nays:
Whereupon, the Mayor declared the resolution duly adapted as hereinafter set out:
At the conclusion of the meeting, and upon motion and vote,the City Council adjourned.'
. �9�- b�"�
Mayor
Attest:
C
I 4 F
City Clerk
" -1-
DORSEY&WLIITNEY LLP, ATTORNEYS,DRS MOINES, IOWA
Fairfax/419915-10/1"1/,GO LA
RESOLUTION NO.
Resolution to fix a date for a public hearing on a loan agreement in a principal
amount not to exceed $350,000
WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa, proposes to
enter into a General Obligation Sanitary Sewer Loan Agreement (the "Loan Agreement") in a
principal amount not to exceed $350,000 pursuant to the previsions of Section 384.24A of the
Code of Iowa for the purpose of paying the cost, to that extent, of constructing sanitary sewer
improvements, and it is necessary to fix a date of meeting of the City Council at which it is
proposed to take action to enter into the Loan Agreement and to give notice thereof as required .
by such law;
NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as
follows:
Section 1. The City Council shall meet on the 8th day of January, 2008, at the
Fairfax, Iowa, at o'clock .m., at which time and place a
hearing will be held and proceedings will be instituted and action taken to enter into the Loan
Agreement.
Section 2. The City Clerk is hereby directed to give notice of the proposed action on
the Loan Agreement setting forth the amount and purpose thereof, the time when and place
where the said meeting will be held by publication at least once and not less than 4 nor more than
20 days before the meeting, in a legal newspaper which has a general circulation in the City. 'The
notice shall be in substantially the following form:
DORSEY& "WHITNEY LLP,ATTORNEYS,DE'S MOINES, IOWA
Fairfax/419915-10/1"'/2 GO LA
NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO
ENTER INTO A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO
EXCEED $350,000
(GENERAL OBLIGATION)
The City Council of the City of Fairfax, Iowa, will meet on the 8th day of January, 2.008,
at the (&:11", Fairfax, Iowa, at _ o'clock in., for the purpose of
instituting proceedings and taking action to enter into a loan agreement (the "Loan Agreement")
in a principal amount not to exceed$350,000 for the purpose of paying the cost, to that extent., of
constructing sanitary sewer improvements.
The Loan Agreement is proposed to be entered into pursuant to authority contained in
Section 384.24A of the Code of Iowa and will constitute a general obligation of the City.
At the time and place, oral or written objections may be filed or made to the proposal to
enter into the Loan Agreement. After receiving objections, the City may determine to enter into
the Loan Agreement, in which case, the decision will be final unless appealed to the District
Court within fifteen (15) days thereafter.
By order of the City Council of the City of Fairfax, Iowa.
Vickie Kindl
City Clerk.
-3-
DORSEY&WHITNEY LLP,ATTORNEYS,ETES MOINES, IOWA
Fairfax/419915-1011` 00 LA
Section 3, All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict,
Passed and approved December 13, 2007.
Mayor
Attest:
t
City Clerk
-4-
DORSEY&WHITNEY LLP, ATTORNEYS,IBES MOINES,IOWA
Fairfax/419915-10/1"''/s GO LA
STATE OF IOWA
]SINN COUNTY SS.
CITY OF FAIRFAX
1, the undersigned, City Clerk of the City of Fairfax, do hereby certify that attached
hereto is a true and correct copy of the proceedings of the City Council relating to fixing a date
for a hearing on the City Council's proposal to take action in connection with a loan agreement,
as referred to therein.
WITNESS MY HAND and the seal of the City hereto affixed this day of
— , 2007.
City Clerk.
(Seal)
-5-
DORSEY & WHITNEY LLP,ATTORNEYS,DDS MOINES, IOWA
Fairfax/419915-10/1"%2 00 LA
STATE OF IOWA
COUNTY OF LINN S'S:
CITY OF FAIRFAX
I,the undersigned City Clerk, do hereby certify that the City of Fairfax, Iowa is organized
and operating under the provisions of Title IX of the Code of Iowa and not under any special
charter and that such City is operating under the Mayor-Council form of government and that
there is not pending or threatened any question or litigation whatsoever touching the
incorporation of the City, the inclusion of any territory within its limits or the incumbency in
office of any of the officials hereinafter named.
And I do further certify that the following named parties are officials of the City as
indicated:
Mayor
City Clerk
Finance Administrator
Council Member/Mayor Pro-Tem.
Council Member
{ n Council Member
Council Member
Council Member
WITNESS MY HAND and the seal of the City hereto affixed this day of
2, , 2007.
ILL"
City Clerk.
(Seal)
-6-
DORSEY&WHITNEY LLP,AT'T'ORNEYS,DES MOINES, IOWA
Rairfax/419915-10/1"/z GO LA
('LEASE NOTE: Do not date and return this certificate until you have received the
publisher's affidavit and have verified that the notice was published on the date indicated
in the affidavit but please return all other completed pages to us as soon as they are
available.)
STATE OF IOWA
TL.INN COUNTY SS:
CITY OF FAIRFAX
1, the undersigned, City Clerk of the City of Fairfax, do hereby certify that pursuant to the
resolution of the City Council fixing a date of meeting at which it is proposed to take action to
enter into a loan agreement, the notice, of which the printed slip attached to the publishers
affidavit hereto attached is a true and complete copy, was published on the date and in the
newspaper specified in such affidavit,which newspaper has a general circulation in the City.
WITNESS MY HAND and the seal of the City hereto affixed this � '"A day of
2008.
LAJ
City Clerk
('Seal)
(Attach here the publisher's original affidavit with clipping of the notice, as published.)
_7_
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
STATE OF IOWA
Counties of Linn and Johnson ss,
I, Dave Storey, do state that I am the publisher of
THE GAZETTE, a daily newspaper of general
circulation in Linn and.Johnson Counties, in Iowa.
The notice, a printed copy of which is attached, was
inserted and published in THE GAZETTE newspaper
in the issuc(s) of 12/21/107
The reasonable fee for publishing said notice is
$15.79
NOTICE OF PROPOSED ACTION
TO INSTITUTE PROCEEDINGS TO
EIIIITER INTO A LOAN AGREEMENT
IN A PRINCIPAL:AMOUNT NOT TO
EXCEED§350,000
(GENERAL OBLIGATION)
Tlhe CRY Cauncif of the City of Fairfax,Iowa,
the Fairfax
on the 8th day it January,tat 0
the Fo rthe City Wall, Fairfax, laws, a 7:00
Ptah far the purpose of Instituting proceedings
and taking action to enter into a loan agree-
ment (the "Loan Agreement") in a principal
aruuouat not to exceed$350,000 for the purpose
of Paying the cost,10 that extent,of construct-
ing'sanitary sewer improvements.
The Loan Agreement is proposed to be en-
cored Into pursuant to authority contained in
Section 384:24A of the Code of Iowa and will
constitute a general obligation of the City,
At the time and place,oral or written obiec-
tTans may be filed or made to the proposal to
enter Into the Loan Agreement.After receiving
oWeciions, the City may defermtne to enter This instrument was acknowledged by Dave Storey
Into the Loan Agreement, in which case, the
decision will be final unless appealed to the before me On 12271(}7
MONO Court Within fifteen(15)days thereaf-
ter'.,
PY order of the City Council of the City of
Fairfax, Iowa.
Vlckle Klndl, City Clerk'
Published in The Gazette december 21,2007
i..
Not y u lic inland for the State of Iowa
o � JOpY II+IOLTE
* COMMISSION'NUMBER 744301
MY COMMISSION EXPIRES:
�owA DECEMBER 7,2009
RESOLUTION NO. �
A RESOLUTION AUTHORIZING THE TRANSFER.OF LOCAL OPTION
SALES TAX SAVINGS FUNDS TO THE SEWER FUND
BE IT ENACTED by the City Council of the City of Fairfax,,Iowa:
Section 1. Transfer from the 2004-2005 LOST Sewer Improvements Savings Account as
follows:
a. Transfer Order: $2,070.00 from the 2004-2005 LOST Sewer
Improvement Savings Fund to the Sewer Fund. Purpose: Sanitary Sewer
Improvements -Fence at Lift Station.42
NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to
execute said Resolution.
Passed and approved this day of , 60Y- , 2007.
AYES: fi .... `nom
NAYS: Y1Q—
ABSENT:
Bill`Foss,Mayor
ATTEST:
Vickie Kindl, City Clerk
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF GARBAGE FUNDS
TO THE LAGOONIWASTEWATER TREATMENT FACILITY FUND
BE IT ENACTED by the City Council of the City of Fairfax,Iowa:
Section 1. Transfer from the Garbage Fund as follows:
a, Transfer Order $32,380.62 from the Garbage Fund to the
Lagoon/Wastewater Treatment Facility Fund. Purpose: Sanitary Sewer
Improvements—Balance due on Ricklefs Excavating, LTD Pay Request No. 6
NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute
said Resolution.
Passed and approved this day of2007,
AYES
NAYS: C�v�L
ABSENT: N J.
Bi11 V oss,Mayor
ATTEST:
ickie Kindl, City Clerk
RESOLUTION NO-
A RESOLUTION FOR THE ADOPTION OF THE USE OF A CONSENT AGENDA FOR THE FAIRFAX CITY
COUNCIL
WHEREAS,The Fairfax City Council desires to adopt the use of a Consent Agenda for its future meetings,which
is intended to minimize the time required for the handling of routine,non-controversial matters and permit additional time to
be spent on complex and significant matters;and
WHEREAS, The items proposed for the Consent Agenda are considered to be routine and public comment or
inquiries are not anticipated;and
WHEREAS, It is reasonably expected that the proposed action on a Consent Agenda item would not require a
Council Member to disclose a potential conflict or abstain from voting;and
WHEREAS, Any item on the Consent Agenda will be moved to the Regular Agenda upon request from any
Council Member prior to or during the Council meeting;and
WHEREAS,The items to be placed on the Consent Agenda are as follows.
I, Clerk's financial reports
2. Minutes of Regular and Special Council meetings
3. Minutes of Board of Adjustments and Planning&Zoning meetings
WHEREAS,If a Consent Agenda format is adopted,complete documentation for all items on the Consent Agenda
will be provided in advance to all Council Members, which will provide all Council Members the opportunity to consider
whether the item requires public discussion and should be moved from the Consent Agenda.
BE IT RESOLVED,The use of a consent agenda is hereby adopted,
NOW,THEREFORE, BE IT FURTHER RESOLVED,by the City Council of Fairfax,Iowa that the Mayor and
the City Clerk are hereby authorized and directed to execute said Resolution.
Passed and adopted this day of m. (� 2007,
NAYS:_ I v�
ABSENT: fL?YZ
Bill Voss,Mayor
}ATTEST:
lAP
Vickie Kindl,City Clerk
RESOLUTION NO.
AGREEMENT' FOR WINTER SHOW AND ICE CONTROL
CITY OF FAIRFAX AND LINK COUNTY SECONDARY ROAD DEPARTMENT
WHEREAS, The attached agreement outlines the means of snow removal and ice
control with shared jurisdiction.
THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said
Resolution and Mayor is .authorized to sign the agreement with the Linn County
Secondary Road Department.
Passed this day of Qj2jb ,2007.
AYES: 6- "eck
� -
NAYS:
ABSENT:
Bill Voss,Mayor
ATTEST:
ALL
Vickie Kindl, City Clerk
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