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Home My WebLink About02-12-2008 Council Meeting CITY OF FAIRFAX REGULAR COUNCIL MEETING FEBRUARY 12,2008 The regular meeting of the Fairfax City Council was held Tuesday, February 12, 2008 at Fairfax City Hall at 7:00 PM. Mayor Bill Voss presided. Council members present: Frieden, Magers, Rabe, Wainwright. Absent: Beer. Others present: Larry Burger, Maggie Burger, Dot Pospisil, Tim& Annette McKeever, Larry Petrick, Dick Draisey, Don Kleis, Dick Ransom, Shane Wicks, Cathy Bayne, Fire Chief Sankot, Ron Dusil, Nancy Flickinger, Dave Yanecek, Dan Zamastil, and numerous other representatives of the Fairfax Public Library. The agenda was amended to reflect the following: Remove item 5. Dustin.Hinricks--Discuss open burning Change item 14 to `Consider Resolution to award $560,000 GO Sanitary Sewer and Refunding Notes, Series 2008A' Change item 22 to `Consider Resolution to accept bid for supplying trees at new city park' Frieden moved to approve the agenda, as amended, and the Clerk's financial reports, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Rabe moved to approve and place on file the minutes of the regular Council meeting dated January 8, 2008, and special Council meetings darted January 30, 2008 and February 5, 2008, seconded by Frieden. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Wainwright moved to accept and place on file the minutes of the Planning & Zoning Commission regular meeting dated January 15, 2008, seconded by Magers. Roll call vote: Ayes: Frieden, Magers,Rabe, Wainwright. Nays: None. Motion carried. The Sheriff's report was given by Deputy Uher and the Call for Service Log was submitted and discussed. Wainwright moved to allow Dick Draisey to trap turtles in the lagoon, in coordination with Maintenance Department, seconded by Magers. Roll call vote: Ayes; Frieden, Magers, Rabe, Wainwright.Nays: None. Motion carried. Wainwright moved to lock in seal coat prices submitted by Don Kleis, Prairie Road Builders, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright.. Nays: None. Motion carried. Discussion was held on the distribution of the Fairfax Facts. Distribution will continue to include mailing to Fairfax residents and copies available at local banks, library, City Hall, and Casey's. Dot Pospisil led a discussion on the future needs of the Fairfax Public Library. Discussion was held on the FY 2008-2009 Annual Budget. Magers introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-04 entitled, "SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2008-2009 BUDGET." Passed and approved this 12`' day of February 2008. Wainwright introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-05 entitled, "SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO FISCAL YEAR 2007-2008 BUDGET.'" Passed and approved this 121' day of February 2008. Rabe introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes:. Frieden, Magers, Rabe, Wainwright. Nays: None. Mention carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-06 entitled, "RESOLUTION TO ACCEPT BID AND ENTER INTO A PURCHASE/LEASE AGREEMENT FOR A BACKHOE." Passed and approved this 12�h day of February 2008', Magers introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the .Mayor declared the following duly adopted: Resolution 2008-017 entitled, "A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICES WITH LINN COUNTY AND THE LINN COUNTY SHERIFF FOR FISCAL YEAR 2008-2009." Passed .and approved this 12'�' day of February 2008. Larry Burger, Speer Financial, discussed the conditions of the $560,000 General. Obligation loan. He reported that four bids were received for the loan and recommended that Council award the bid to Bankers' Bank, Madison, Wisconsin in cooperation with Fairfax State Savings Bark,Fairfax, Iowa, The Mayor announced that sealed bids were canvassed on behalf of the City on the 12t" day of February 2008 and the fallowing sealed bids were received: Bidders Interest Bankers' Bank,Madison, Wisconsin and 3.1644% Fairfax State Savings Bank, Fairfax, Iowa UMB Bank,n.a., Kansas City, Missouri 3.4035% Ruan Securities, Des Moines, Iowa 3.5450% Northland Securities, Minneapolis, Minnesota 3.6345% Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2008-08 entitled, "AWARDING $560,000 GENERAL OBLIGATION SANITARY SEWER AND REFUNDING NOTES, SERIES 2008A."Passed and approved this 12't, day of February 2008. Frieden moved that further action with respect to the approval of the Loan Agreement and the issuance of the Notes be deferred until the next meeting, seconded by Magers.. Roll call vote: Ayes: Frieden,Magers, Rabe, Wainwright.Nays: None. Motion carried. Frieden introduced the following Resolution and moved its adoption, seconded by Magers. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion. carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-09 entitled, "RESOLUTION REGARDING CHANGE ORDER NO. 7 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS." Passed and approved this 12th day of February 2008. Frieden introduced the following Resolution and moved its adoption, seconded by Rabe, Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-10 entitled, "RESOLUTION REGARDING CHANGE ORDER NO. 8 TO KLEIMAN CONSTRUCTION, INC'. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WAS"T"EWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS." Passed and approved. this 12th day of February 20018. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-11 entitled, "RESOLUTION REGARDING CHANGE ORDER NO. 9 TO KLEIMAN CONSTRUCTION, INC'. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS." Passed and approved this 12th day of February 2008. Magers introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes Frieden, Magers, Rabe, Wainwright. Nays: None. Motion. carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-12 entitled, "A RESOLUTION TO ISSUE FINAL PAYMENT #15 TO KLEIMAN CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY, 2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS." Passed and approved this 12th day of February 2008. Magers introduced the following Resolution and moved its adoption, seconded by Wainwright. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None.. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-13 entitled, "RESOLUTION REGARDING CHANGE ORDER NO. 2 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS." Passed and approved this 12th day of February 2008. Magers introduced the following Resolution and moved its adoption, seconded by Wainwright. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-14 entitled, "A RESOLUTION TO ISSUE PARTIAL PAYMENT #8 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS." Passed and approved this 12th day of February 2008. Frieden introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-15 entitled, "RESOLUTION TO ACCEPT BID FOR THE CONSTRUCTION OF A TRAIL AT NEW CITY PARK." Passed and approved this 12th day of February 2008. Wainwright introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-16 entitled, "RESOLUTION TO ACCEPT BID FOR SUPPLYING TREES AT NEW CITY PARK." Passed and approved this 12th day of February 2008. Shane Wicks led a discussion on the IDOT process for the trail project along Highway 151. Magers moved to approve the claims list dated February 12, 2008, seconded by Wainwright. Roll call vote: Ayes: Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Other items of discussion/reports — Maintenance — They are running out of places to put snow! Parks — Annette and Tire McKeever reported that Parks is working on deciding on a name for the new park. Visioning — Jason Rabe and Mary Rita Meyers reported that bids had been reviewed for the landscaping along the North entryway. There being no further business before the Council, Mayor Voss adjourned at 9:03 PM. MAYOR: Bill Voss ATTEST: Vickie Kindl, City Clerk Utility Billing Month End Worksheet Month of h E0 1. Month Utilities Receivables on �4, A d �Z` q•�+ (Date) (Billing Register) 2, Billing of Penalties on (\ (Date-Penalty C culation) 3. Total Billed (Add lines 1 &2) 4. Adjustments to Balance (Adjustment Report) 5, Net Receivables (Add/Subtract Lines 3, 4) 6. Less Payments Received(Deposits for month) ' 7. Current Utilities Receivables (Calculated) (Subtract line 16 from 5) '�2. 8. Current Utilities Receivables (Delinquent Account) ' 9. Current Credit Balances(Trial Balance) 10, Current Utilities Receivable (Trial Balance) 11. Difference (Zero if balanced) 12. Balance due City as of A N A LW DV (Supporting documents on file) Date Prepared Date Approved Prepared By I Approved.By UBPASTRP Wed Jan 30, 2008 9:21 AM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 1 10.19,05 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT') DELA ------------------------------------------------------------------------------------------------------------------------------------ 5600 RANDY EICHHORN 1/17/08' 19.36 .00 ,00 .00 19.36 .00 10800 MARY HARGRAFFN 1/17/OS' 20.39 .00 .00 .00 20.39 ,00 3 12000 RONALD SHARE 1/17/06 .08 A .00 .00 ,68 .010 12600 DAKE DIETRICH 1/28/06 15.00 .00 .00 DO 15.00 .010 4 14200 TIM STRIMPLE 11/18/07 76,51 61.03 .00 .DO 137.54 .010 2 22700 DELMAR THOMAN 1/16/08 .10 Co. .00 .00 .10 .0110 26300 LINDSY MALLY 12/19/07 118.91 42.08 .00 .00 160.99 .010 4 26703 NERME CLOSE 1/17/08 58.68 .00 .00 ,00 58.68 .00 5 27100 BECKY LUMLEY 1/17/08 80.44 .00 .00 .00 80.44 .00 2 27200 JEREMY RICE 12/18/07 37.36 .00 OO 00 37.36 .00 3 28100 MARCEL WASHINGTON 12/28/07 79.55 14,31 ,00 AD 93,86 010 5 32100 MATT METER 1/28/08 15.00 .00 .00 100 15.00 .00 1 36700 DANISE DAVILLE 1/17/108 33.19 .00 .00 .00 33.19 .00 2 37500 APRIL ERICKSON 1/28/08 12.36 .00 .00 .00 12,36 .00 1 41002 GREG VETT 12/19/07 44,69 ,00 .00 .00 44.69 AD 2 41100 WENDELL & MEGAN GAN 12/18/07 37.36 .00 .00 .00 37.36 .00 2 45500 KEN/CONNIE VAN WINKLE 1/17/08 .07 ,00 .00 .00 .07 .00 1 53900 ,SHANNON BOLLMAN 12/18/07 79,01 ,00 .00 .00 79.01 .00 1 56700 JOHN/'SANDY IKEDA 12/16/07 78.40 AD .00 ,00 78.40 .010 1 58300 BRENT YIRKOVSKY 1/28/08 15.00 .00 ,00 .00 15.00 .010 2 63200 VIOLET LEFLORE 1/28/08' 15,00 .00 .00' .00 15,00 .010 2 120000 SANDY FETTER 12/18/07 25.00 .00 .00 .00 25.00 .010 2 144000 BRIAN & TINA MERTA 1/17/08' 5.00 .00 .00 .00 5,00 .010 3 DISCONNECT EXEMPT. F FINAL BILLED. 'TIME DELA' OF TIMES DELINQUENT IN T'HE LAST 12 MONTHS, U3PASTRP Wed Jan 30, 2008 9;21 AM *** CITY OF FAIRFAX IA *** OPER: DTI PAGE 2 10.19.05 DELINQUENT ACCOUNT LISTING *'* REPORT TOTALS *** ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL Al4T' TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT') DELQ ------------------------------------------------------------------------------------------------------------------------------------ REPORT TOTALS SERVICES' 622.50 81.59 .00 .00 704.09 TAX 10.07 1.11 .00 .00 11.18 PEN 180.00 30.00 .00 .00 210.00 MISC 53.89 4.72 .60 .00 58.61 TAX 00 .00 .00 .00 DO PEN 00 .00 .00 .00 .00 TOTALS866.46 117.42 .00 .00 983.88 .00 Claims List Dated 12 February 08 Checks 28133 - 28265 Fairfax Visioning Check 1021 Sue Kramer Landscaping fees 3,920 00 Total Visioning; 3,92,!0.00 General f=und Check ACH Elan Various items 447.26 Check 28105 Victoria A. Kindl Wage 507.31 Check 28136 Fairfax State Savings Bank Taxes 131.62 Check 28138 i wireless Phone 53 92 Check: 28145 Wellmark Insurance 21 8162 Check 28150 Victoria A. Kindl Wage 411 92 Check 28155 Fairfax State Savings Bank Taxes 97,48 Check 28157 Firehouse Pyrotechnics LC Fireworks 2,319,100 Check 28158 Nancy Flickinger Wage 2,727Z9 Check 28161 Victoria A. Kindl Wage 467,93 Check 28164 Catherine Bayne Wage 1,305„65 Check. 28165 Raymond C. Davis Wage 195,83 Check 28166 Kathy J. Everett Wage 830.34 Check 28167 Jenna L.Mumm {Nage 213.23 Check 28168 Beth A.Wilz Wage 130.55 Check 28170 IPERS Taxes 9111,68 Check 28173 Fairfax State Savings Bank Taxes 73102 Check 28175 Fairfax State Savings Bank Taxes 999 68 Check 28176 Vicki Kindl Mileage reimb 551.15 Check 28177 Kirkwood Community College Training 1 801100 Check 28178 CASMED Repairs 368,,.60 Check 28181 Pace Supply Supplies 55,60 Check 28182 Don's Lock&Key Repair lock 75.00, Check 28184 Alliant Energy Electricity 608.12 Check 28187 Office Express Paper 701.41 Check 28188 Mid American Energy Gas 1,403.51 Check 28191 Don Gillen Training 5&010 Check 28192 ESP3 LLC Shirts&caps 452.00 Check 28193 Gazette Communications,Inc. Publishing 12736 Check 28195 Kirkwood Community ColVlege Training 359.00 Cheek 28196 Fareway Stores Grocery items 23220 Check 28197 Strategic Print Solutions, Ilnc, Copies 115.20 Check 28198 Moyer&Bergman,PLC Legal fees 470,001 Check 28199 Fauser Energy Resources. Fuel 44851 Check 28208 Solbergs Engraving 9,60 Cheek 28209 AllMed Repairs 5161.92 Check 28210 Hall&Hall Engineers, Inc. Fees 1,226.21 Check 28213 Staples Credit Plan Various supplies 228,96 Check 28215 South Slope Telephone Phone 766 58 Check 28216 ORKIN Exterminating 54.02 Check 28217 Commercial Towel Service, Inc. Uniforms&Mat Rental l 220.06 Check 28298 Sankot's Garage Maintlsupplies 87.90 Check 28219 Toyne, Inc. Truck maintenance 1,960.45 Check 28224 Victoria A. Kindl Wage 449.78 Check 28228 Fairfax State Savings(Bank Taxes 1110.40 Check 28230 Menards-Cedar Rapids SO Various materials 508.85 Check 28233 Van Meter Industrial, Ilnc. Bulbs 52.52 Check 28234 Batteries Included Batteries 43.92 Check 28235 Frieda Coonrod Embroidery Logos&names 240.00 Check 28236 Fareway Stores Pop&water 48.13 Check 28245 Iowa Fire Chiefs Assn Dues 75.00 Check 28249 Kieck's Gear i5215.00 Check 28250 Clarey's Safety Equipment Sabrelite lamp 129.68 Check 28251 Hall&Hall Engineers,Inc. Fees 3,644.00 Check 28258 Victoria A. Kindl Wage 410.40 Check 28262 Fairfax State Savings(Bank Taxes 95.88 Check 28265 Corridor Metropolitan(Planning 2008 dues 58,28 Total General Fund: 29,47'1.43 Road Use Tax Fund Check ACH Elan Various items 177.71 Check 28104 Ronald G. Dusil Wage 610.36 Check 28106 David Yanecek Wage 524.69 Check 28107 Daniel R.Zamastil Wage 514.84 Check 28135 Fairfax State Savings(Bank Taxes 1678.54 Check 28139 Linn County Treasurer Lights 1135.16 Check 28140 Linn County REC Electricity 4611.01 Check 28146 Weilmark Insurance 1„1116.71 Check 28149 Ronald G. Dusil Wage 610.36 Check 28151 David Yanecek Wage 524.69 Check 28152 Daniel R.Zamastil Wage 5114.84 Check 28153 Fairfax State Savings(Bank Taxes 678.54 Check 28160 Ronald G. Dusil Wage 610.36 Check 28162 David Yanecek Wage 524.70 Check 28163 Daniel R.Zamastil Wage 514.84 Check 28169 IPERS Taxes 1„014.66 Check 28174 Fairfax State Savings(Bank Taxes 678.52 Check 28180 Schrader Excavating&Grading,Co. Hauling&sand 2„556.21 Check 28186 Alliant Energy Electricity 861.40 Check 28200 Fauser Energy Resources Fuel 1,459.38 Check 28201 Martin Equipment of IIA-IL„Inc. Rental-JD 1,,070.00 Check 28202 Iowa Prison Industries Signs 3+59.70 Check 28204 Storm Steel Steel 2'7.90 Check 28220 Sankot's Garage MainUsupplies 149.54 Check 28223 Ronald G. Dusil Wage 610.36 Check 28225 David Yanecek Wage 524.69 Check 28226 Daniel R.Zamastil Wage 514.84 Check 28227 Fairfax State Savings IBank Taxes 678.54 Check 28237 MAC Tools Distributor Socket 44.51 Check 28238 Cortez Truck Sales&Equiipment Cable 33,60 Check 28243 Linn County REC Electricity 468.82 Check 28244 Midwest Wheel Companies Alarm,strobe, sta-dry 16Z94 Check 28247 Lawson Products, Inc. Bolts&washers 11570 Check 28257 Ronald G. Dusil Wage 611036 Check 28259 David Yanecek Wage 52470 Check 28260 Daniel R.Zamastil Wage 514,84 Check 28263 Fairfax State Savings Bank Taxes 6718.52 Total Road Use Tax: 21,857,08 Water Fund Check ACH Elan Postage Check 28133 Treasurer, State of Iowa Sales tax Check 28147 USPO Stamps Check 28156 Linn County REC Electricity 9G473 Check, 28185 Alliant Energy Electricity 346.90 Check 28190 Mid American Energy Gas 336.51 Check 28203 Cedar Rapids Welding Supply Acetylene 57.31 Check 28205 Iowa One Call Digging 3 60 Check 28206 Waterworks C&I Potassium 64.168 Check 28207 Advanced Water Technology,,Inc, Chemicals 1,265.50 Check 28212 Staples Credit Plan Supplies 40 65 Check 28214 US Cellular Phones 173,43 Check 28221 Keystone Laboratories,IInc. Tests 73 50 Check 28232 Menards-Cedar Rapids SO Various items 122'19 Check 28242 Linn County REC Electricity 697.58 Total Water Fund: 6,120.18 Sewer Fund Check 28103 Jeffrey A.Ammeter Wage 56Z160 Check 28134 Treasurer,State of Iowa Sales tax 110.1010 Check 28137 Fairfax State Savings Bank Taxes 234.40 Check 28141 Linn County REC Lights 386.23 Check 28144 Wellmark Insurance 27487 Check 28148 Jeffrey A.Ammeter Wage 562,60 Check 28154 Fairfax State Savings Bank Taxes 234.40 Check 28159 Jeffrey A,Ammeter Wage 562.60 Check 28171 IPERS Taxes 32835 Check 28172 Fairfax State Savings Bank Taxes 234,40 Check 28179 UPS Shipping 110.163 Check 28183 Alliant Energy Electricity 1,973,55 Check 28189 Mid American Energy Gas 40.31 Check 28194 Gazette Communications, Inc. Publishing 16.81 Check 28222 Jeffrey A.Ammeter Wage 562.60 Check 28229 Fairfax State Savings Bank Taxes 234.401 Check 28231 Menards-Cedar Rapids SO Various partsimaterials, 15,11 Check 28240 Keystone Laboratories, Inc. Tests 136.30 Check 28241 Linn County REC Lights 437.311 Check 28246 Grainger Belt&Filter 92.63 Check 28252 Hall&Hall Engineers„ Inc. Fees 49.00 Check 28256 Jeffrey A.Ammeter Wage 562.60 Check 28264 Fairfax State Savings(Bank Taxes 234,40 Total Sewer Fund: 7,856.10 Garbage Fund Check 28239 Johnson County Refuse„ Inc. Garbage service 5,898-75 Total Garbage Fund:; 5,898.75 LagoonNUWTF Project Check 28211 Hall&Hall Engineers,, Inc. Fees 237.00 Check 28261 Ricklefs Excavating, LTC Pay Request#8 39,429.34 Total LagoonTF: 391,666.34 Trust&Agency Check 28142 Tegan Farley Deposit refund 56.09 Check 28143 City of Fairfax Applied to bill 33.91 Total Trust&Agency: 90.00 Total Checking: 114b1e7'9.88 Receipts/Expenditures by Fund 31 January 08 January Revenues General Fund 5,798.60 Road Use Tax 13,739.31 T&A Meter Deposits 270-00 Water IFaund 10,866,31 Sewer Fund 10897.56 Garbage Fund 6,445,66 TIF 1,,815.95 SRF Bond Retirement 6,1360.00 Savings/CD Revenue FD Equipment Fund 2,410.25 UPRIR Money Market 19,45 General CDs 390.10 Fairfax'Visioning 850,00 To all Revenue: 69,863.19 January Expenses General Fund 35,734.42 Road Use Tax 19,663.77 Water Fund 4,339.85 Sewer Fund 7,183.90 Garbage Fund 5,889,00 T&A-Meter Deposits 870,00 Fairfax Visioning 3,920.00 Total Expenses: 77,600.94 Transfers In: Sewer!Fund 2,070.00 Lagoon1WWTF Project 32,380.62 Transfers Out: LOST 104-05 Sewer Imp 2,070.00 Garbage Fund 32,380.62 34,460.62 RESOLUTION NO. 0�6- ' N SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2008-2009 BUDGET WHEREAS, The City Council of the City of Fairfax, Iowa, has prepared the annual budget for Fiscal Year 2008-2009; and WHEREAS, Iowa Code 384.15.3 requires a public hearing on the proposed budget where any resident or taxpayer of the city may present to the council objections to any part of the budget for the following fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, Interested residents or taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the City Council meeting on March 11, 2008 at 7:00 PM at the Fairfax City Hall, 525 Vanderbilt St, Fairfax, Iowa. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that this confirms that the council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2008-2009 budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and. directed to execute said Resolution. Passed and approved this day of Q--,fyg-iLj 2008. AYES: NAYS: ABSENT: I�ILA—J Bill Voss, Mayor ATTEST: lid 1 , Vickie Kindl, City Clerk i STATE OF IOWA Counties of Linn and Johnson ss. r4/53 pa. Yew Den]tf W&2 sun Sydoey,- ...:44 3 rn,:Ds 0 /5 c ly �ars� 54/50 rn nntnntd 4/a sun` F>V44 in �Yeranz..: 05a146 Pc Rn 6 Iar€tha .. ..8a/70 p& pW sFssw' I i, Dave Storey, do state that I am the publisher of to eprtq�Yaes THE GAZETTE, a daily Newspaper of general 'Ma'r 'ecirculation in Linn and Johnson Counties, in Iowa. ly Once. Crp�Yto;puala�is��odad�orttat000,t raprasert®d WA ease Fetter,:Torek td The notice, a printed copy of which.is attached, was. vuords,short words,and wards with as at neerded Mayhefound in TontUNdorwdoed' inserted and published in THE GAZETTE newspap�e� in the issue(s) of 2129/08 :G AX i UC X 0 1 A` ly The reasonable fee for publishing said notice is $102.33 ::Q:XG:: : .GD DIT X Yesrda ' answer "Paan rules tha.air.ti°Y r€ q � �2008f 2 29 By'�pm Untf�Csrr�tarS �� ?4 Eai 4 c[ @.:gla 1 7.'.4 5: 3 9 tae 4 1 5 82 S 3 8 ' 2 rte 4 52 8 This instrument was aclu-iowledged by Dave Storey wo>zt Puzzt 5W Kld a ,; `' $ TOS before nye on 31410$ 5 1 2 7 4 Hema,4annid k�rtxl RA"ek Argm]m L..; Notary Pum in and for the State of Iowa I✓ AT I At yt(k k.-R 1'-�¢ �T O .i'i. _ F11tt 1l IV I�,-^.3q�i.✓k1 ��t 3i'tll {"! 4�� Pant MaurAnsrteKs Tire. uj t.rt EDIT 5q. F lT , AriTHE [UL . arrang,��e �led;4�tters, RESOLUTION NO. - " SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO FISCAL YEAR 2007-2008 BUDGET WHEREAS, The City Council of the City of Fairfax, Iowa, has prepared and amendment to the Annual Budget for Fiscal Year 2007-2008; and WHEREAS, Iowa Code 384.16.3 requires a public hearing on the proposed. amended budget where any resident or taxpayer of the city may present to the council objections to any part of the budget amendment for the current fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, Interested residents of taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the City Council meeting on March 11, 2008 at 7:00 PM at the Fairfax City Hall, 525 Vanderbilt St., Fairfax, Iowa; and BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that this confirms that the Council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2007-2008 Amended Budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that they Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this dayof AYES: orLCA e_r NAYS:- 6�t� ABSENT: Bi11 Voss, Mayor ATTEST: Vickie Kindl, City Clerk i i STATE OF IOWA Counties of Linn and Johnson ss. tarn 3784101 k:33 �tClS�i ,fix y I r ion l�otke CS i. Pi6dectrdn%and ugm:; Iiddustria workers neetletl APatt irxersdnp I, Dave Storey, do state that I am the publisher of THE GAZETTE a daily newspaper f general 1,20161ta:Ave.SVSf. , �F per op Ia tttE iasa4°� circulation in LM-in and Johnson Counties, in Iowa. The notice a printed copy of which is attached was tt a�n cdm inserted and published in THE GAZETTE newspaper .H1 Ilk tA`C CtUiPfti!,E.M.t in the issuc(s) of 2/291, 08 sales Learn unsdre det SA1AL ETA I t aavegurRment.cdm_ SALES P MON The reasonable fee for publishing said notice is ��t1�Gbx �l ASir INe:ire&IarB�PrQ1'F¢55CON�at I , 6ftid¢Where the success of $102.33 a rManu ar-Urrng€irrrt our salasPeoafe comes sec-' 1#a to0-,,ouster.ClP=Y, and"an€y to the creeds nw6wr butt tiriepdstti6rYs clients,if uou'are interested veil beiiefitsdaen;far: . .In::oil aring ftY:e answers to questions sctch as h<oW ¢uid +ra»ssTech5 mudh can F earnl hidwdo t. S ttR Techs Qei a license. What tra rtitiq Prnalocfidall arKers is offered.and mtheesr.:CzO ' Paf�+h`,hurPhY at@S64 rry31(!4. Seittdrestttnetzs. a7t1� ,�5��'Cl�ak� Frktn Ernahcelfil�nitanag er 4T.CYdx S t7 SR, .LESISk, Pcatt4t5�r e tai ter'c;rv.[A sasgs I [F[I�kT'('GONTACT wW.lofInLtYC6n4aCf.Ce7 7 1atluS� �celr sI�vicE fi datkfig PRDESStoNALS T. Wholesale �eed9, fnt. nay GEM: trrtr'redlate apenin9s ,iii the 1ii.§1t W4l'NF_4+•!co_co[n or ea0t.,. WarehdarseJtl€stritYutioa da 1d61ene_S14-4d6-3St2 _ start rMerkts,iTl6rkers ctrl(tte, This instrument was acknowledged by Dave Storey rerfrltired trr: routine€y lift TlJiONE 1S.N W HIRING. 5U-?6 bads,f� r�t[ocarrrc�any cansumer:a¢rri�us;nsss before ine on 3/4/08 pro,cedores and he.. Setatl.,..Saies„Named inc.Maoa- od¢rted. = tsrktift etperi- �irte s#1�asfest yraza irm end crreferred. Salary and rdrrldor. :8�e;-577-2d'�5� hed tkts W(V' motiv ate the rnr w.9rriorYe;cdmFcaa @rs right s i,EWO L rdr 66 idem fiaf.cdnsaderattarrti appiF in T- ........ 5 peeWn between 4arn-3Pnr on ti�ndte�ate Feeds lnc. i dt6l�dt Ltnii tSrre eve avidnr Awa Notary Public in and�fa'r the State of Iowa uAn6tesaid#eeTfsinc.dum .S85ATTEMTIO S58 ��, Sdewaltc st&veters needert + 812 19.Perhour APON at Gress Lavan X206 Cdntine� �iSVndfal RL,7CtE Dx[Vf ��tefl Fli � � X12 I'd� 3 7t� 43f]" t3 r"11 AemfrUNBE dM60 have xPerence . lot"vesmcenSe ePd _ _rte_ D gg R RESOLUTION NO. � cb°� ° RESOLUTION TO ACCEPT BID AND ENTER INTO A PURCHASE/LEASE AGREEMENT FOR A BACKHOE WHEREAS, The City of Fairfax requested bids for leasing a backhoe tractor; and WHEREAS, Three 3) bids were received by the City Council and reviewed at a. Special Meeting dated January 30, 2008; and WHEREAS, The City of Fairfax wishes to enter into a purchase/lease agreement for a backhoe. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to accept the bid from and enter into a purchase/lease agreement with Altorfer Inc. in the amount and terms as attached hereto, NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 1 7'3-day of brw't , 2008. AYES: r jocj , J)-�?o-I- NAYS; ABSENT: Bill Vass, Mayor ATTEST: Vickie Kindl, City Clerk RESOLUTION NO. 4D'6 A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICES WITH LINN COUNTY AND THE LINN COUNTY SHERIFF FOR FISCAL YEAR 2008-2009 WHEREAS, The City of Fairfax desires to have Linn County and the Linn County Sheriff provide law enforcement protection within the corporate limits of the City of Fairfax. BE IT RESOLVED, That the City of Fairfax agrees to pay to Linn County the sum of$24.00 per hour for 18 hours per week for law enforcement protection with said. contract continuing in effect until June 30, 2009, or terminated in accordance with the provisions for termination, as set forth in the Contract attached hereto. NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby directed to certify this resolution of approval and the Mayor is authorized to sign the Contract for Law Enforcement with Linn County and the Linn County Sheriff, Passed and approved this day of (UCS , 2008. AYES: Mao" �1 � NAYS: �Y� . ABSENT: ^ ) Bill Voss, Mayor ATTEST: A-� I . Vickie Kindl, City Clerk F1airfax/4I9915-10/2nd1/'i Sale MINUTESTO SELL NOTES 419915-1 (2nd '/, Sale) Fairfax, Iowa February 1.2,,, 2008 The City Council of the City of Fairfax, Iowa, met on February 12, 2408, at o'°clock m., at the 4-14 , Fairfax, Iowa. The meeting was called to order by the Mayor, and the roll was called showing the following Council Members present and absent: Present: Absent: This being the time and place fixed by the Council for the consideration of bids for the purchase of the City's $560,000 General Obligation Sanitary Sewer and Refunding Notes, the Mayor announced that bids had been received and canvassed on behalf of the City at the time and place fixed therefor. Whereupon, such bids were placed on file, and the substance of such bids was noted in the minutes, as follows: Name and Address of Bidder Final Bid (interest cast) (ATTACH BID TABULATION) After due consideration and discussion, Council Member introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Members The Mayor put the question upon the adoption of said resolution, and the roll being called,the following Council Members voted: Ayes: E,jt ktl i 1 f . Nays: U(7rL- Whereupon, the Mayor declared the resolution duly adopted as hereinafter set out. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA F'airraV419915-10/2nd V2 Sale RESOLUTION NO. Awarding $560,000 General Obligation Sanitary Sewer and Refunding Notes, Series 2009A WHEREAS, pursuant to the provisions of Section 34.24A of the Code of Iowa, the City of Fairfax (the "City"), in the County of Linn, State of Iowa has heretofore proposed to contract indebtedness and enter into a loan agreement (the "Loan Agreement") in the principal amount of $560,000, for the purpose of paying the cost, to that extent, of constructing sanitary sewer improvements and refunding the City's outstanding General Obligation Water Notes, Series 2001A , and has published notice of the proposed action and has held a hearing thereon; and WHEREAS, pursuant to advertisement of sale, bids for the purchase of$560,000 General Obligation Sanitary Sewer and Refunding Notes (the "Notes''') to be issued in evidence of the City's obligation under the Loan Agreement were received and canvassed on behalf of the City and the substance of such bids noted in the minutes; and WHEREAS, upon final consideration . of all bids, the bid of �-A. !C )_�J ' (the "Purchaser"), is the best, such bid proposing the lowest interest cost to the City; NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City shall enter into the Loan Agreement with the Purchaser, in substantially the form as will be placed on file with the Council, providing for a loan to the City in the principal amount of$5(0,000 for the purpose or purposes set forth in the preamble hereof. The Mayor and City Clerk are hereby authorized and directed to sign the Loan Agreement on behalf of the City, and the Loan Agreement is hereby approved. Section 2. The bid of the Purchaser referred to in the preamble is hereby accepted, and the Notes are hereby awarded to the Purchaser at the price specified in such bid, together with accrued interest. Section 3. The form of agreement of sale (the "Sale Agreement") of the Notes to the Purchaser is hereby approved, and the Mayor and City Clerk are hereby authorized to execute the Sale Agreement for and on behalf of the City. -2- DORSEY&WffITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-10/2nd Y�Safe Section 4. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved February 12, 2008. Mayor Attest; 4 1-4 City Clerk -3- DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fafrfa7J429915-10/2nd%Sale Thereupon, it was moved by Council Member J61 and seconded by Council Member . MC -- ' that further action with respect to the approval of the Loan Agreement and the issuance of the Notes be deferred until the next meeting in the City. The Mayor put the question on the motion and the roll being called, the following named Council Members voted: Ayes: AQ—r x\(`J'a � y Nays: w Whereupon,the Mayor,declared the motion adopted. Mayor Attest: City Clerk -4- DORSEY&WHITNEY LLP,ATTORNEYS,DE'S MOINES,IOWA Fair1'ax/419915-10/2nd''/z Sale STATE OF IOWA COUNTY OF LINN S S: CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that as such City Clerk I have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached with the aforesaid corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to the sale of$560,000 General Obligation Sanitary Sever and Refunding Notes of said City evidencing the City's obligation under a certain Loan Agreement and that the transcript hereto attached contains a true., correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time with respect thereto. WITNESS MY HAND and the seal of the City hereto affixed this day of QhLr �, 2008, City Clerk Seal) (Attach here a copy of the bid of the successful bidder.) -5- DORSEY& WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA 02-12-` H 11 43 FB'OE'9-Bonkers Bank 6 188255 13' T-634 Fd i1,ll F-763 OFFICLA-L 131D FORT' City of Fairfax February 12, 2008 525 Vanderbilt Sueet Speer Financial. Inc, Fairfax,LA 52228 FacT rnile (319) 291-8628 Mumblers of the City Council, For the $550,000 General Obligation Sanitary Sewer and Refun6ing Notes (Tax Exempt), Series 2008A (the, "Notes") of the City of Fairfax, Linn County, Iowa, (the "City") as described in the annexed Preliminary Term Sbttt, which is expressly maciz a part hereof, we will 'Play you � S S� 7�o. �O (aro less than $554,400) plus accrued interest from March 1,2008 to the date of delivery. The Nates are to bear imrust at tllo followirl.g respective rates (each nate a multiple of 1/8 or 'l/100 of 1%) for Notes of each designated maturity. MATUR=S -JUNE I interest Interest lsncrest Rate Rate Rate $ 30,000 --.-2009 2. 50 �$ 60,000....,,,,..2012 2, c % $ 75,000..........2016 -'3,1/o $ 60,000 ,.........2010 2.50 V. $ bS,000,.., ,.,,.2013 Z. c7 % $ 35,000..........2017 3- yo $ 60,000 .__•.-.._2011 Z.>� Kl $ 70,000..,,......2014 2N 1'1 % $ 35,000..- 1018 y ' $ 70,000..........2015 5- 10 % *AAy consccw ive maiur,may be awegwad into no more thanfour inn nares at the oprion of the bidder, in which eve the mrxlary redernoxion prouwons shallbe on the same schedule as abova 01— 2 0 11 rerrn oawrpy L o i[ Muxurities 2 o i V- 20 r S Terre mlot, 0—Ir Nrrturoes Z 0 1 Z -. 2 011 Term Mwarity Z o MOW aties 2 f)it 62Ten,M Aft airyz 0 B �, T'he Notts arc to be executed and d+elivemd w us in accordanoe with the terms of this bid accompanied by the approving legal opinion of Dorsey & Whitney LLP, 'Drs Moines, Iowa, The City is to pay for the legal opinion, The Puruhasicr agrees to apply for CUSip numbers and pay the fere charged by the C Septi -_ P21 RC1d ASER INFORMATION ONCW) Name Q,;k n K ors' -CS a Direct Tekphonne No. fax Number s� Address 9 M ,n r� �,i �,1ti� �/ Signarure, City Smail Adcirc.9s Stale/Lip l-J l S I The foregoing bid was accepted and the $560,000 General Obliga:tiori Sanitary Sewer and R6foi,ndin,g Notes (Tax Exempt), Series 2008A, sold by resol4tion of the City of Fairfax, Limn County, ort Fsbruary12, 2008. CrTY OF FAIRFAX ATTEST:TEST: ��f��II,,vT��N COUNTY, IOWA 1 ' try ler Mayor —NOT PARS"OF T14E BM--,, CWculation v rf"U0 infered't .°p Gross lnccr ' 99Hz41 $ a Less premutnr"'1'Iuss Discount 5 2 2 True Interest Cost 1 O R ya}. o° True loterest Rnikrg '3, 1 6 LI Too Boand Y,c43 3.210-00 A-Verd e'Lift 5.732 years PUBLIC FINANCE CONSULTANTS SINCE 1954 SPEER FIN AC ', , INC. KEVIN W.McCANNA DAVID F.PHILLIPS LARRY P.BURGER DANIEL D.FORBIES BARBARA L.CHEVALIER RAPFAUATA McKENZIE PRESIDENT SR.VICE PRESIDENT vICE PRESIDENT VICE PRFRDENT VICE PRESIDENT VgCE PRESIDENT February 12, 2008 'The Honorable William Voss, Mayor and Members of the City Council City of Fairfax 52.5 Vanderbilt St. Fairfax, IA 52228 Dear Mayor Voss and City Council Members: Bids were received today for the. $560,000 General Obligation Sanitary Sewer and Refunding Notes, Series 2008A. There were 4 bids received, which are listed at the bottom of this letter in accordance with the signed bid's. Upon examination, it is our opinion that the bid of Bankers' Bank, Madison, Wisconsin, is the best bid received, and it is further our opinion that the bid is favorable to the City and should be accepted, We therefore recommend that the Notes be awarded to that bidder at a price of $557,760.00, plus accrued interest, being at a true interest rate of 3,1644%. True Account Managers Interest Rate Bankers' Bank, Madison, Wisconsin ............. ........•................................... 3.1644% UMB Bank, n.a., Kansas City, Missouri........................................................... 3.4035'°ro Ruan Securities, Des Moines,Iowa.................... ............................................ 3,54501% Northland Securities, Minneapolis, Minnesota................ ............................... 3.6345% Respectfully submitted, SPEER FINANCIAL, INC. arry P urger Vic silent LPBImb Enclosures - SUITE 4100-ONE NORTH'LASALLE STREET+CHICAGO,ILLINOIS 60602+(312)346-3700•I kx(312)346-8833 SUITE 606-531 COMMERCIAL STREET+WATERLOO,IOWA 50701•(31!9)291-2077•FAX(319)291-8626 RESOLUTION NO. ' D RESOLUTION REGARDING CHANGE ORDER NO. 7 TO KLEIMAN CONSTRUCTION,INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa, has contracted with Kleiman Construction Co., Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended Change Order No. 7 (Kleiman CO #15) Kleiman Construction, Inc. to provide for the installation of relays at the bio-solids and water return pumps to monitor for and provide automatic shutdown for overheating and to provide a warning light for a seal leak. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to approve Change Order No. 7 for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, which will result in an increase of $963.08, as reflected in the attached schedule. NOW,THEREFORE,BE IT FURTHER RESOLVED,By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 1 0�� day of QX ( , 2008. AYES: -n r �►� (Y1 "�'_.2 � � t,c �.-"� r :1 NAYS: Cf° AB SENTIL-�Z.0—'v) B, 1 oss,Mayor ATTEST: Vickie Kindl, City Clerk RESOLUTIONNO. RESOLUTION REGARDING CHANGE ORDER NO. 8 TO KLEIMAN CONSTRUCTION.,INC.FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa, has contracted with Kleiman Construction Co., Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements,within the corporate limits; and WHEREAS, Hall and. Hail Engineers, Inc., has recommended Change Order No. (Kleiman CO#16) Kleiman Construction, Inc. to remove seeding fro the slopes along the aeration basins and added shot rock and erosion stone to the slopes, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to approve Change Order No. S for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, which will result in an increase of $453.04, as reflected in the attached schedule. NOW,THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of a � f l 2,200& AYES: �,t _ t NAYS: -�-- ABSENT-. � � Bill Voss,Mayor ATTEST: Vickie Kindl, City Clerk i RESOLUTION NO. � ' RESOLUTION REGARDING CHANGE ORDER NO. 9 TO KLEIMAN CONSTRUCTION,INC. FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT FACILITY,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa, has contracted with Kleiman Construction Co., Inc. for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended Change Order No. 9 (Kleiman CO#17) Kleiman Construction, Inc. to revise splitter manhole #2 by adding adjustable weir plates to control the elevation of the water in aeration lagoons. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to approve Change Order No. 9 for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements, which will result in an increase of $2,031.13, as reflected in the attached schedule. NOW,THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of :b Com.C' , 2008. NAYS: ABSENT: � A—Il7oss�,,M a ATTEST; Vickie Kindl, City Clerk RESOLUTIONS —lam A RESOLUTION TO ISSUE FINAL PAYMENT 915 TO KLEIMAN CONSTRUCTION,INC,FOR THE CONSTRUCTION OF THE NEW MECHANICAL WASTEWATER TREATMENT"FACILITY,2006 WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa has contracted with Kleiman Construction, Inc, for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements; and WHEREAS, The City engineer, Hall & Hall Engineers, Inc., has reviewed Kleiman Construction Inc.''s Final Pay Request No. 15 for work through 1-31-08 and has. found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of $28,447,25 on the Contract for 2006 Wastewater Treatment Plant Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the City Clerk is hereby directed to issue Final Payment No. 15 in the amount of$28,447.25 to Kleiman Construction, Inc, for the construction of the new mechanical wastewater treatment facility, 2006 Wastewater Treatment Plant Improvements. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this — day of 2008. AYES: NAYS: ABSENT: I a AVss, Mayor ATTEST: Vickie Kindl, City Clerk RESOLUTION NO. , _. RESOLUTION REGARDING CHANGE ORDER NO. 2 TO RICKLEFS EXCAVATING, LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa, has contracted with Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements, and WHEREAS, Hall and Hall Engineers, Inc., has recommended Change Order No. Ricklefs Excavating, LTD to revise quantities of original bid items upon completion 'of project. BE IT RESOLVED,, By the City Council of the City of Fairfax, Iowa, to approve Change Order No. 2 for the 2006 Sanitary Sewer System Improvements, which will result in an increase of$41,504.57, as reflected in the attached schedule. NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Massed and approved this 1 a day of Ju , 2008. AYES: jq.+ IAC G t NAYS: J ABSENT: Bil Voss,Mayor ATTEST: 4 (.)L�L%� j Vickie Kindl, City Clerk RESOLUTION NO. DO�S— A RESOLUTION TO ISSUE PARTIAL PAYMENT#8 TO RICKLEFS EXCAVATING,LTD FOR THE 2006 SANITARY SEWER SYSTEM IMPROVEMENTS WHEREAS, The City of Fairfax, Iowa, has contracted.with Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements; and WHEREAS, The City engineer, Hall & Hall Engineers, Inc. has reviewed Ricklefs Excavating, LTD's Partial Pay Request No. 8 for work through 2-1-08 and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of $39,429.34 on the Contract for 2006 Sanitary Sewer System Improvements. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the City Clerk is hereby directed to issue Partial Payment No. '8 in the amount of$34,429.34 to Ricklefs Excavating, LTD for the 2006 Sanitary Sewer System Improvements. NOW, THEREFORE,BE IT FURTHER RESOLVED,By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of bf L-,C , 2008. AYES: k NAYS: ABSENT: Bill Voss, Mayor ATTEST: Vickie Kindl, City Clerk SOLUTION NO. XCA- RESOLUTION TO ACCEPT BID FOR THE CONSTRUCTION OF A TRAIL AT NEW CITY PARK WHEREAS, The City of Fairfax requested bids for constructing a quarter-mile gravel trail at the new city park, and WHEREAS, One (1) bid was received by the city engineer, Hall & Hall. Engineers, Inc. for this project, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to accept the bid from Whitters Landscaping, Inc. for the construction of a quarter-mile gravel trail in the amount of$17,488.50. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this day of �� , 2008. NAYS: ABSENT: 1 137111TVoss,oss, Mayor ATTEST: Vickie Kindl, City Clerk SOLUTION NO. �~ RESOLUTION TO ACCEPT BID FOR SUPPLYING TREES AT NEW CITY PARK WHEREAS, The City of Fairfax requested bids for supplying trees at the new city park; and WHEREAS, Eight 8) bids were received by the city engineer, Hall & Hall. Engineers, Inc. for this project. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, to accept the bid from Whitters Landscaping, Inc. for supplying trees in the amount of$2,025.00. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this± day of 2008. AYES: ,- NAYS: ABSENT: Bill Voss, Mayor }ATTEST: Vickie Kindl, City Clerk i I i ITY OF FAIRFAX RER At$ CO(JNtIL MEETING FEBR}ARA 12, 1008 The rcu tar meeting at the.Fairfax City Counyas Yield Tuesday,February k2,,2008. a@ 176IFfax City Hall at 7:09 P.M.Mavor.Biif 'Voss-presided,Council mmbers presei}1: 4, Reseal.Beer Ofhers present[Larry Burger, Maggie;Burger,:.Dot Powlsil'.Tim&Annette McXeieyer, Larry Petrick,::Dick Draisev, Dort K3ats; Dick Ransom, Shane :Wicks, Cal#Iv 61vre, Fire:Chief Sankol, Rah:Dusil, NarR_y Flickinger; Dave Yanecek, Dan':Za- masmi land numerous other=representatives of the Fairfax Public Library. t t i The agenda was amended to reflecK.the 3 state that T i am the publisher Of fnlllfot+Aang. - Rarrtuove ifels[ CJustin Hlnrlcks - Discuss a daily newspaper Of general 4pan isurning . : Charge:ifern 14 lo:. Consider ResOfutiofi f0 nJohnson Counties, 11110W a. award 8560,000:GO sanitary Sewer and an Relundiril Notes, to Series,2dr: R Chanted copy of which is attached, was ge:-Bern 22 to Consider esolufion accepf bid Por suPptvin9 tress at new cilY party, fished in.THE GAZETTE newspaper FlriLden::moved to.:approve Ilfe.6benda,. as amended, and the Clerk s.flnancial reports, 2/21/08 seconded.by Magers. RC: Ayes::4 Nays: G::MC. Rabe rrtov 10 approve and:plata On file:the mnlinutes.of the regular Council:meefing.daled January%:Z08, and special'Council rneef- e for publishing Said notice is ings..dated.January::30,..2008:and.February 5 2Q08,;seconded by FHeden:.:.RC.:Ayes: 4,. Nays,--:0 MC. Wainwright moved to accept and place.or fffe, the rninutes'of the.Planning l&:Zonlnt Comtriisston regular.meeting�:dated::,lanuar 15„2p08 secorided by Magers.RC:Ayes:r Nays;a.' MC. The Sheriff s repdo was given by Depul other:and..the Cal! far Service Log we submitted and discussed. Wainwright moved.to alldw Dick araisey i Trop lurfles in the lagoon in coordinafl0 Maintenance Department seconded k Ma Magers:!.RR C' Aye 4 Nays::-0. MC. Wainwrigfil moved to lock in seal coat prig submlifed by Don Kleis,Prairie Road.Bulll ers,seconded by.:Magers.:RC:-.Aves:4:Nay T mc- Discussion was held on lhe'distribution.of.11 Faiefax_::Facls,':Disfribution-:will continue includema+iing;(`,fo Fairfaxc residents ai rgn1es ava4able::a€:Ivcat:banks, €ibrary,C.% Hall,:and Casey s: Dot PnspWf led a dlseuss3on on the ftfltr c+ Heads of the Fairfax Public.Llbrary, s acknowledged by Dave Storey Drcscussi0n was field on the:FY 2008-20 Anima}.:Budget, /08 Magers:introduced fho,following ResoWi and Moved 11s'adopl.ivn,.`seconded:by RaI <.` RC.-yes,..4-.Nays: 0. MC:::Whereupon.::- - Mayor declared the folloving.duly:adoph Resolution 2008104 entitledt:"SETTING_TI AND PLACE FOR A PUBLIC HEARI FOR :THEPURPOSE OF SOLICITI WR(TTEN AND PRAL COMMENTS;' THE::CITY s`PRbPasD FISCAL:v 200$-2004 BUDGET." Passed:and appro :idfor the Mate Of IOWA this Mh day.of February 2008. Wainyiright introduced-.the:follOwing Res Nlon and moved its..adooldn,.seconded Magerst RC:AVeSa 4,Nays:0_MC.Where on ihle Mayor declared the following.f ado Wd'.:ResoIu)loh 2008-05.`entitled, "S TING-TIME AND PLACE FOR R PUE HEARif1G FOR THE PURPOSE OF SO ITNNG.WRITTEN:AND ORAL COMME NOLTE ON:: THE CITY s PROPOSED AM � lDIpSR 744301 MENT-TO FISCAL YEAR 2007-200a.B GET°'Passed and[approvedj.fhls 12th dr ..)Mm I SiON EXPIRES: February 2008. Rabe introduced rise fo€towing Resnlutio' ( IIIMBER 7,2009 moved��:its adoplion,�.:seconded by-Frk RCr Ayes'.4, Nays: O. MC:'.Whereupor Mayor declared`.1he following duWy ad IResattutfon.X2008-06: enfilled, 1RES0LIJ:. TO ACCEPT BID AND ENTER INT' PURCHASE/LEASE:AGREEMENT F( BACKHOE." Passed and approved this.. ... day of:February:2008. Garbage Fund Magers:introduced the following Resofufion T&A-Meter Deposits.: 870.00 and moved::its.:adwiloo,seconded:by Rabe.. Fairfax WsBoning 3,920.00 RC.'Ayes: 4. Nays: 0. MC. Whereupon) the TotaN Expenses: - `77,6Q0.94 Mayor declared:the following duly. adopled: Transfers In: ResoGd ion:`:2Q08�01 entitled, "A RESOLU= Sewer Fund `- 2,070.00 TION:APPROVING.THE:CONTRACT.FOR Lagoon/W°v'WTFProfccf 32,380.62:.`.`- LAW 1ENFORCEMENT`<SERVICES i.WITH' Transfers Out: LINN:`COUNTY:AND:THE::LINN:COUNTY- LOST'04-0�5 Sewer IMP 2,070.00 SHERIFF FOR FISCAL'YEAR 200a-2009." Garbage Fund 32,380.62: Passed and approved this 121fi day of Febru- 34,450.62 ary 2008,