Loading...
HomeMy WebLinkAbout03-11-2008 Council Meeting CITY OF FAIRFAX REGULAR COUNCIL MEETING MARCH 11,2008 The regular meeting of the Fairfax City Council was held'Tuesday, March 11, 2008, at Fairfax City Hall at 7:00 PM. Mayor Fro-tem Marianne Wainwright presided. Council members present: Beer, Frieden, Magers, Rabe, Wainwright, Absent: Mayor Voss. Others present: Richard Berstler, Maggie Burger, Dustin Hinricks, Dick Ransom, Cathy Bayne, Ron Dusil,Nancy Flickinger, Mike Sankot, Dave Yanecek, Dan Zarnastil. Frieden moved to approve the agenda and the Clerk's financial reports, seconded by Beer. Roll call vote: Ayes:. Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Rabe moved to approve and place on file the minutes of the regular council meeting dated February 12, 2008, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays:None. Motion carried. Beer moved to approve and place on file the minutes of the special meeting dated February 20, 2008, seconded by Frieden. Roll call vote Ayes: Beer, Frieden, Magers, Rabe, Wainwright.Nays: None. Motion carried. Magers moved to accept and place on file the minutes of the Planning & Zoning regular meeting dated February 1 , 2008, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays:None. Motion carried. The Sheriff's report was given by Deputy Peshek and the Call for Service log was submitted and discussed. Mayor Pro-tem Wainwright announced that this was the time and place for a public hearing on the matter of the proposed Fiscal Year 2008-2009 Annual Budget. Notice of this Public Hearinwas published in The Gazette on February 29, 2008. There being no further comments or objections, Mayor Pro-tem Wainwright closed the public hearing at 7:04 PM. Magers introduced the fallowing Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rale, Wainwright. Nays: None. Motion carried. Whereupon the Mayor Pro-tem declared the following duly adopted: Resolution 2008-19 entitled, "RESOLUTION APPROVING CITY OF FAIRFAX ANNUAL BUDGET FOR FISCAL YEAR 2008-2009." Passed and approved this I Itb day of March, 2008. Mayor Pro-tem Wainwright announced that this was the time and place for a public hearing on the matter of the proposed amendment to the Fiscal Year 2007-2008 Annual Budget. Notice of this Public Hearing was published in The Gazette on February 29, 2008. There being no further comments or objections, Mayor Pro-tem closed the public hearing at 7:05 PM. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayers: Beer, Frieden, Magers, Rabe, Wainwright, Nays: None. Motion carried. Whereupon the Mayor Pro-tem declared the following duly adopted: Resolution No. 2008-20 entitled, "RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING ,TUNE 30 ,2008." Passed and approved this 1 Vh day of March, 2008. Mayor Pro-tem Wainwright announced that this was the time and place for a public hearing on the matter of$800,000 refunding loan agreement. Notice of the Public Hearing was published in The Gazette on February 28, 2008. There being no further comments or objections, Mayor Fro-tem Wainwright closed the public hearing at 7:08 PM. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor Pro-tem declared the following duly adopted: Resolution No. 2008-21 entitled, "RESOLUTION TAKING ADDITIONAL ACTION TO ENTER INTO A LOAN AGREEMENT.." Passed and approved this 11'x' day of March, 2008. Sale date was set for March 31, 2008 at 11:00 AM with a special meeting to be held at 6:00 PM. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor Pro-tem declared the following duly adopted:. Resolution No. 2008-22 entitled, "A RESOLUTION AUTHORIZING THE TRANSFER OF TRUST' AND AGENCY FUNDS TO THE WATER FUND.' Passed and approved this 11n day of March, 2008. Dustin Hinricks, Linn County Public Health, led a discussion on open burning and. actions being taken at the State and Federal level that could affect the city in the future. ICAP was not able to present an insurance quote, therefore it was the consensus of Council to accept the renewal of the present policy. Magers moved to approve Polar Bird Peppy's Inc. Peddlers Permit, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Frieden moved to approve Stark,Enterprises Site Plan, seconded by Wainwright. Ayes::.. Beer,Frieden, Magers,Rabe, Wainwright. Nays: None. Motion carried. Discussion was held on the naming of the new park. Park Committee was advised to present 2-3 names for Council to review and make a selection. Discussion was held on a new park tree planting event.. City workers will dig holes prior to the event during regular hours and then volunteers, can plant the trees during the weekend event. Wainwright moved to approve the claims list dated March 11, 2008, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None.. Motion carried. Other items of discussion/reports—Library—They have a number of activities planned for Spring Break. Fire Department—Fire Chief Sankot discussed the need for a new gas meter. Council agreed for the City to pay for half. He also discussed needed repairs to the sidewalk along City Hall and the Fire Station. Further discussion will be held in April, Fire Chief Sankot also voiced his concern that there are no requirements for sprinkler heads in apartment buildings to be inspected on a regular basis. This issue will be discussed further in April. Maintenance—Department reported that they are dealing with a number of water drainage issues and that there will be extensive work needed on the streets this Spring. Visioning—They are planning Spring planting around the North Entry sign. The Tea Party fundraiser scheduled for April is sold out. Other — Richard Berstler was present to discuss drainage issues between his property and that of the Star Bar. The City will review and see what can be done to remedy the situation. City Council requested a report be made at the April meeting regarding the status of the City website. City Clerk reported that she will be out for about two weeks at the end of April and therefore May issue of Fairfax Facts will be sent out late. Notice will be put in the April issue. Council agreed to make Don Murphy responsible for scheduling use of the ballpark and collecting fees for use. Council would like to know what the fees are and have them published in the Newsletter for public knowledge. Discussion was held on co-location of cell antennae on the City water tower. It was the consensus of Council not to accept any requests to co-locate on our water tower. There being no further business before the Council, Mayor Pro-tem adjourned at 8:26 PM, MAYOR: Marianne Wainwright,Mayor Pro-tem ATTEST: Vickie Kindl, City Clerk Disclaimer: The foregoing minutes are not official until approved by Council. Claims ]List Dated 11 March 08 Checks 28266 - 28402 General Fund Check ACH Elan Various items 728.85 Check ACH USPO Postage 141.98 Check 28266 Cathy Bayne Reimbs 359,99 Check 28267 Baker&Taylor Books 304.43 Check 28268 Penworthy Books 214,44 Check 28269 Oriental Trading Company Supplies 102.42 Check 28270 Librarian's Book Express Books 375.59 Check 28271 Demco,Inc. Supplies 62,46 Check 28272 Pace Supply Janitorial supplies 72.95 Check 28275 Victoria A. Kindl Wage 507.31 Check 28278 i wireless Phone 40.94 Check 28279 Wellmark Insurance 218.62 Check 28283 Fairfax State Savings Bank Taxes 131.62 Check 28286 ISU Extension Workshop 45,00 Check 28289 Victoria A. Kindl Wage 397.30 Check: 28292 Nancy Flickinger Wage 2,372.44 Check 28293 Fairfax State Savings Bank Taxes 868.82 Check 28298 IPERS Taxes 913.50 Check 28299 Catherine Bayne Wage 1,420.05 Check 28300 Raymond C.Davis Wage 174,06 Check 28301 Kathy J,Everett Wage 766.57 Check 28302 Jenna L. Mumm Wage 117,49 Check 28303 Beth A.Wilz Wage 137,08 Check 28304 Fairfax State Savings Bank Taxes 615,36 Check 28314 Alliant Energy Electricity 575.08 Check 28324 Gazette Communications,Ilinc, Publishing 198.15 Check 28325 Mid American Energy Gas 1,901.35 Check 28326 Lynn Miller Communication Meeting 25.00 Check 28327 ORKIN Exterminating 54.02 Check 28329 Iowa Codification, Inc, Code update 197.50 Check 28330 Grainger Cutter&breaker 467.00 Check 28331 Batteries Included Batteries 50.88 Check 28332 Graybill Electronics, Inc. Radio repairs 70.00 Check 28333 AIIMed Repairs 181.61 Check 28334 Strategic Print Solutions, Inc. Copies 115.20 Check 28335 Van Meter Industrial, Inc. Bulbs 63.56 Check 28336 Clarey's Safety Equipment, Sabrelite lamp 496.98 Check 28337 Moyer&Bergman,PLC Legal fees 285.00 Check 28338 Dave Yanecek Reimb Dues 10.00 Check 28340 Mar-Han, Inc. Squeegees 72.00 Check 28342 Bill Barry Reimb 180.00 Check 28345 Victoria A.Kindl Wage 507.31 Check 28350 Fairfax State Savings Bank Taxes 131.62 Check 28356 The Sled Shed Super Z mower 7,883.60 Check 28357 Gazette Communications,linc. Publishing 247.96 Check 28361 IMFOA Registration fee 65.00 Check 28362 Commercial Towel Service,,Inc, Uniforms&Mat Rental 346.81 Check 28363 South Slope Telephone Phone 716.47 Check 28366 Brian Merta Reimb for food 77.82 Check 28367 MAC Tools Distributor Plier set 99.99 Check 28368 i wireless Phone 72 70 Check 28377 Menards-Cedar Rapids SO Various materials 103.40 Check 28378 Altorfer,Inc. Parts 108.90 Check 28379 Altorfer Rents Carriage&Forks 2,835.00 Check 28385 Staples Credit Plan Various supplies 54,23 Check 28386 Hall&Hall Engineers,Inc. Fees 2,187,00 Check 28387 Menards-Cedar Rapids SO Various materials 122.42 Check 28388 Grainger Electrical box 69.1.0 Check 28389 Faraway Stores Pop&water 48.05 Check 28394 Victoria A. Kind[ Wage 467.94 Check 28397 Costigan Construction Light replacement 181,45 Check 28398 Fairfax State Savings Bank Taxes 116.06 Check 28401 Linn County Rural Electric Coop N Welcome Sign 625,40 Check 28402 Cedar Rapids Welding Supply Oxygen 21.12 Total General Fund: 33,121.95 Road Use Tax Check 28274 Ronald G. Dusil Wage 610.36 Cheek 28276 David Yanecek Wage 524.70 Check 28277 Daniel R.Zamastil Wage 514.84 Check 28280 Wellmark Insurance 1,116.71 Check 28282 Fairfax State Savings Bank Taxes 678.52 Check 28285 Ron Dusil Reimb for V-plow 500.00 Check 28288 Ronald G, Dusil Wage 610.36 Check 28290 David Yanecek Wage 524.69 Check 28291 Daniel R,Zamastil Wage 514.84 Check 28294 Fairfax State Savings Bank Taxes 678.54 Check 28297 IPERS Taxes 1,162.60 Check 28315 Alliant Energy Electricity 860.95 Check 28318 Schrader Excavating&Grading„Co. Hauling&sand 3,848.32 Check 28319 Custom Hose&Supplies Hoses 105.24 Check 28320 Klinger Paint Co. Paint 117.15 Check 28323 Fauser Energy Resources Fuel 1,723.54 Check 28344 Ronald G.Dusil Wage 610,36 Check 28346 David Yanecek Wage 524.69 Check 28347 Daniel R.Zamastil Wage 514.84 Check 28348 Fairfax State Savings Bank Taxes 678.54 Check 28358 Fauser Energy Resources Fuel 2,131.40 Check 28369 Sankot's Garage Maint/supplies 1,674.07 Check 28370 Schrader Excavating&Grading,Co. Hauling,sand&salt 3,087,79 Check 28371 Linn County REC Electricity 463.04 Check 28390 Future Line Truck Equipment Parts 380.00 Check 28391 Altorfer, Inc. Parts for backhoe 94.20 Check 28393 Ronald G.Dusil Wage 610.36 Check 28395 David Yanecek Wage 524.70 Check 28396 Daniel R.Zamastil Wage 514.84 Check 28399 Fairfax State Savings Bank Taxes 678.52 Total Road Use Tax: 26,578.71 Water Fund Check ACH Elan Postage 5.70 Check 28307 Brian Sankot Deposit refund 60.00 Check 28313 Alliant Energy Electricity 295.34 Check 28317 Mid American Energy Gas 357.17 Check 28321 Waterworks C&I Clean probes, install injectors 125.00 Check 28322 Advanced Water Technology„ Inc. Chemicals 332.20 Check 28328 Jordan's Heating&Cooling,Inc. Exhaust fan 120,00 Check 28339 Dave Yanecek Reimb 25,00 Check 28341 Professional Plumbing Service Repair kit 29,25 Check 28355 US Cellular Phones 177,76 Check 28359 Ilten's Labortfilters&belt 147,43 Check 28360 Advanced Water Technology„ Inc. Valve assembly 321.48 Check 28365 Van Meter Industrial, Inc, Electrical supplies 59.77 Check 28373 Linn County REC Electricity 553.96 Check 28374 IAMU CCR Workshop 10.00 Check 28375 Keystone Laboratories,Inc. Tests 35.00 Water Fund: 2,655.06 Sewer Fund Check 28273 Jeffrey A.Ammeter Wage 562.60 Check 28281 Wellmark Insurance 274.87 Check 28284 Fairfax State Savings Bank Taxes 234.40 Check 28287 Jeffrey A,Ammeter Wage 562.60 Check 28295 Fairfax State Savings Bank Taxes 234.40 Check 28296 IPERS Taxes 398.00 Check 28312 Alliant Energy Electricity 1,962,21 Check 28316 Mid American Energy Gas 12,67 Check 28343 Jeffrey A.Ammeter Wage 562.60 Check 28349 Fairfax State Savings Bank Taxes 234.40 Check 28372 Linn County REC Lights 375.58 Check 28376 Keystone Laboratories, Inc, Tests 188.00 Check 28392 Jeffrey A.Ammeter Wage 562.60 Check 28400 Fairfax State Savings Bank Taxes 234,40 Sewer Fund: 6,399.33 Garbage Fund Check ACH USPO Postage 173.94 Check 28364 Johnson County Refuse, Inc. Garbage service 5,947.50 Garbage Fund: 6,121.44 Lagoon/WWTF Project Check 28354 Kleiman Construction, Inc, Final Pay req#15,COs 7„8,9 31,894.50 i i LagoonNVWTF Project: 31 894.50 Trust&Agency Cheek 28305 City of Fairfax Applied to bill 125.06 Check 28306 Casey Anderson Deposit refund 54.66 Check 28308 Robert Stauffer Deposit refund 60.00 Check 28309 David Bagdonas Deposit refund 60.00 Check 28310 Tom Delaney Deposit refund 120.00 Check 28311 Steve Pittman Deposit refund 60.00 Check 28351 City of Fairfax Applied to bill 36.71 Check 28352 Scott Saylor Deposit refund 53.29 Check 28353 Stacy Gardner Deposit refund 60,00 Check 28380 Guaranty Bank Deposit refund 60.00 Check 28381 Cindy Pierson Deposit refund 60.00 Check 28382 Christina Berger Deposit refund 60.00 Check 28383 Linda Pribyl Deposit refund 60.00 Check 28384 Aiko Ikeda Deposit refund 60.00 Trust&Agency Fund': 929.72 Total Claims: 107,700.71 City of Fairfax Balance Sheet As of February 29, 2008 Feb 29, 08 ASSETS Current Assets CheckinglSavings Fairfax Visioning 15,351.48 Money Market UPIRR Fund 6,302.62 Certificates of Deposit General Fund CD General Murphy Land 19,967.50 General Fund -Other 158,398.57 Total General Fund 178,366.07 Sewer Fund 46,076.81 Total Certificates of Deposit 224,442.88 Checking Account General Fund 190,878.94 Special Revenue Road Use Tax 57,207.20 TIF Fund 327,261.63 Total Special Revenue 384,468.83 Enterprise Fundl Water 49,021.73 Sewer 24,554.08 Garbage 45,879.82 LagoonNVWTF Project -92,721.46 SRF Bond Fund 46,655.70 Trust&Agency 15,801.86 Total Enterprise Fund 89,191.73 Total Checking Account 664,539.50 Savings Accounts Parks Department 750.00 Arbor Team 1,096.36 FD Equipment Memorial Fund 4,223.50 Public Education 340.51 Regular Savings 9,658.20 Total FD Equipment 14,222.21 FD Fireworks 11,764,85 Library Gifts & Bequests Memorials 1,911.63 Library Gifts & Bequests -Other 15,334.38 Total Library Gifts & Bequests 17,246.01 Local Option 2001-02 Property Tax (Relief 12,271.46 Street Improvements 4,051.20 Total Local Option 2001-02 16,322.66 Page 1 City of Fairfax Balance Sheet As of February 29, 2008 Feb 29,08 Local Option 2004-2005 Any Lawful Purpose 94.66 Sewer Improvements 58,861.14 Street Improvements 114,970.47 Total Local Option 2004-2005 173,926.27 Total Savings Accounts 235,328.36 Total Checking/Savings 1,145,964.84 Total Current Assets 1,145,964.84 TOTAL ASSETS 1,145,964.84 LIABILITIES & EQUITY Equity 3000 • Opening Bal Equity 1,202,573.31 Net Income -56,608.47 Total Equity 1,145,964.84 TOTAL LIABILITIES& EQUITY 1,145,964.84 Page 2 2:45 PMI Certificates of Deposit Balance Sheet Cash Basis As of February 29, 2008 Feb 29,08 ASSETS Current Assets Checking/Savings General Murphy Land 461001367'0 19,967.50 Total General Murphy Land 19,967.50 Manitenance Fund 07 60012454 6,149.42 Total Manitenaince Fund 07 6,149.42 Nature Trail Project 60012463 25,622.58 Total Nature Trail Project 25,622.58 General Fund Maintenance Fund 6000831116 6,424.00 Total Maintenance Fund 6,424.00 Library 10274 8,388.87 10679 7,821.35 Total Library 16,210.22 Park 10180 113,735.36 60010224 4,024.00 Total Park 17,759.36 Policy&Administration 60008575 2„561.17 10681 7,821.36 6001142'8 (9208) 23,174.96 60007237 6,517.02 Total Policy&Administration 40,074.51 Transportation 10680 7,821.36 60007228 8,750.52 60010233 29„586.60 Total Transportation 46,158.48 Total General (Fund 126,626.57 Page 1 2:45 PFS Certificates of Deposit Balance Sheet Cash Basis As of February 29, 2008 Feb 29, 08 Sewer Fund' 60011277(8940) 6,958.27 60011660 39,118.54 Total Sewer(Fund 46,076.81 Total Checking/Savings 224,442.88 Total Current Assets 224,442.88 TOTAL ASSETS 224,442.88 LIABILITIES& EQUITY Equity Opening Bal Equity 191,403.74 Retained Earnings 7,459.65 Net Income 25,579.49 Total Equity 224,442.88 TOTAL LIABILITIES& EQUITY 224,442.88 Page 2 tm C Cu Cc CC C C C C: C C C C C ` O O O O 0 0 0 O O O O O O EE E E E E IN E E' E E E E ca cqW CO CO CD CO CD CD T CO CD CD CD (D (O (n N 0) to En NN (n C1!) {n rn to Cn (n L (n r_ C C !v !C C C C_ C C -O O O 10 O O 0 -0 O 10 O O O O O c1-- EE EE E E N E SEE E E E r N 00 00 00 N 00 OO 00 N CON N 00 OD 00 Com ,+ O O 0 O O O O O0 OC) C7 O O •L O Q O N O C) 0 0 0 '0 Q O O O Ca N N N N N N N N N N N 3 b N ++ OD O O C) d' O Lf) � C M C] M O O ® L� co N M N C_V E2 C_V 22 V- C` t` N CD 00 CD CD r CDI T ODLL CA l33 W M ,w CV O] o 0 o cx o 0 0 o a sa o 0 0 0 ° r O O N1" LO LID O to 0) 10 M LID LO d d E LO Il- ko P+ CO I- CO CD Ir-- CD i`+ co r-- (D C) C) O C? O O Co CD 0) 4 CD CD W ID'p d 0) 0) C7 Q O O O m O O C ) O O ++ N T T T {U N r- N N r N N N N N •� 0 N l_fy O O C3 ''Y C] I� d CD CO CO co O CD O 7 M MM NMN IN ediNM T M co N r Q LII. r r CD co OD 4 CD CD Ito c- CO 4 M M 0 cl 4L- O 0 0 O O N CD cD (D co T- O 00 Co OO ++ 0 c) C7 I� N CDN O C) N N N d C L(7 LO) l7N M O � r M � O � C'''A U-) � d. O Ca d: 'at Ct) Ln O ~ ~ 00 O LLQ CA t- �-: "T I~ r O CD CD 4 V O) 6 N N O CO co T M tsa t- t-- OD LO N N o) ECA 00 N CN! l - N CD C 4 r r Q N � L47 T N N 11 11 {O CO co 00O V) o0 U) 00 F- r r O CA CD M r CO LO Lr)1L=. Q r T �` r T r (Ni f� NCD O a l Cp N (D C¢ CD (D' N N ti V � G C O LL CC1 (_ O J ` ) IL Cid r .�C "( C Q O V. iL O _ 0 L Q w v MCL O CO 0 V � M C r CTI he W "r1' N CS a N N r- C M C -* CC1 d O O CTi ` ', C D O L. a 00 r T h CO r� C D CC 00 w N N CL O O CL I- I` O CO T m CIS O 00 e- O O O' 00l CD T � r- O = T (" r ¢), O CuT liC�f (OJ � r oQ OCoOO � CLCD0cp QLO 0! O yO d3i LL d C D C4 0 0 U. 10' o vCD 0 0 CD C1) 'C 0 0 ++ O CD C r r `' 'T c0 _ t8 r CD CDccC "r' CD fiD w CD 1= CD CO 0 ` d •RS O mi O O O � O c 0 LL � o� � CL f— H H g � z u C � U) U) . � / CO 7 $ \ � � / \ J 0000 00 SS / / 2 � % % � @ LL (7) 0 c all, $ 2 � LOLO § E *a ° \ \ U) 0 to \ M @ ❑ co 22 \ 7 \ o m 66 W % % moo Ak / Ce) � CL ILL @ U k C § 0 _ 2 $ 2 § ® C $ m 00 2 ¢ © = m L) 0 $ 0 � 0 w Revenue and Expense by Fund 29 February 08 February Revenue General Fund 6,241.98 Road Use Tax 10,837.32 T&A Meter Deposits 1,440.00 Water Fund 11,324.88 Sewer Fund 11,149.10 Garbage Fund 6,072.65 TIF 1,318.25 Band Retirement Fund 6,370.00 Saviings/CD Revenue FD Equipment Fund 1,457.00 FD Fireworks 200.00 Parks(Department 750.00 General CDs 832.30 UPRR(Money Market 15.84 Total(Revenue: 58,009.32 February Expense Generali Fund 28,773.03 Road Use Tax 20,904.65 Water Fund 3,087.55 Sewer Fund 7,925.47 Garbage Fund 6,245.07 V' TF Project 39,666.34 Total Expenses: 105,802.11 'JI rna 9 a �• •:; c,,, ., . -tea `� _ � � �— c� .. ��?' 4cl c►a - - z - - t t 07 t� U U ~- . ZOO � f' rte.► r r-~ � C --- �' ILI v� v 04 Q ® ® Un aaaa �' . N - w - w - v5 h w � i fsj i U H � � w 2114 . . rA H Q, a4 po on o w Utility Billing Month End Worksheet Month of Z 1, Month Utilities Receivables onb(UA��I d b 3�5 •�S (Date) (Billing Register) 2. Billing of Penalties on �D �6 &f Vq Won (Date-Penalty Cal lation) 3. Total Billed (Add lines 1 &2) 1 D3 q• � 4. Adjustments to Balance(Adjustment Report) 5. Net Receivables (Add/Subtract Lines 3, 4) aq� 6. Less Payments Received (Deposits for month) MIVI•�L 7. Current Utilities Receivables(Calculated) (Subtract line 16 from 5) 112 8. Current Utilities Receivables (Delinquent Account) W 1• 9. Current Credit Balances (Trial Balance) b .� 10. Current Utilities Receivable (Trial Balance) 1 Zti 11. Difference (Zero if balanced) (� 12. Balance due City as olf (Supporting documents on Me) Date Prepared '�� ��rV, "(I Date Approved Prepared By Approved By , �� UBPASTRP 'Thu Feb 28, 2008 10;37 AM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 2 X0,.19.05 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO/CUSTOMER NAME LAST PMTAMOUNT ACTUAL. AMT" TIME CUSTOMER ADDRESS DATE PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE {BGTp DELQ ------------------------------------------------------------------------------------------------------------------------------------ REPORT TOTALS SERVICE'S 590.84 103.06 00 .00 693.90 TAX 8.D9 ,36 .00 .00 8.45 PEN 1.80.00 15.00 .00 .00 195.00 MTSC 38.44 DO .00 .00 38.44 TAX DO .00 DO .00 .00 PEN .00 .00 '00 .00 .00 TOTALS 817.37 118.42 .00 .00 935.79 .00 ' s RESOLUTION NO. 2008-119 RESOLUTION APPROVING CITY OF FAIRFAX ANNUAL BUDGET FOR FISCAL YEAR 2008-2009, WHEREAS, The Code of Iowa, Chapter 384, Section 16, requires that all cities prepare and adopt an Annual Budget of expenditures and receipts for at least the next fiscal year; and WHEREAS, The Clerk shall certify the necessary tax levy for the next fiscal year to the County Auditor, BE IT HEREBY RESOLVED, By the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found there to be in compliance with the requirements of the Iowa Code. Section 2, The City Clerk is directed to submit these forms to the Linn County Auditor on or before March 17, 2008, NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of Fairfax, Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and adopted this I I tb day of March, 2008. AYES: Beer,Frieden, Magers,Rabe, Wainwright NAYS: None ABSENT: None Bill Voss, Mayor ATTEST: Vickie Kindl, City Clerk RESOLUTION NO. 2008-20 RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 30,2008 WHEREAS, The Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment to the budget and modifications proposed at the hearing. BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa: Section 1, Following notice published on February 29, 2008 and the Public Hearing held on March 11, 2008 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at the hearing. Section 2. The City Clerk is directed to submit these forms to the Linn County Auditor on or before May 31,2008, NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and. directed to execute said resolution. Passed and approved this 1 lth day of March, 2008, AYES: Beer,Frieden, Magers,Rabe, Wainwright NAYS:None ABSENT: None Bill Voss, Mayor ATTEST: 6 j Vickie Kindl, City Clerk Fairfax/419915-11/2"Y2 PIrg Only 419915-11 (Loan Agreement Hearing) Fairfax, Iowa March 11,2008 The City Council of the City of Fairfax, Iowa, met on March 11, 2008, at 7:00 o'clock p.m., at the City Hall,Fairfax, Iowa. The meeting was called to order by the Mayor, and the roll was called showing the following members of the City Council present and absent: Present; i� k -'� '. .- -� `.^ ._ O .. Absent:`' ' I This being the time and place specified for taking action on the proposal to enter into a 3 refiuiding loan agreement, the City Clerk announced that no written objections had been placed on file, Whereupon, the Mayor called for any written or oral objections, and there being none, the Mayor closed the public hearing. After due consideration and discussion, Council Member k C/1-" introduced the following resolution and moved its adoption, seconded by Council Member . The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes i Nays: Whereupon, the Mayor declared the resolution duly adopted, as hereinafter set out. L At the conclusion of the meeting and upon motion and vote, the City Council adjourned.. Mayor I Attest: rt ,I City Clerk 3 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fai¢faxJ419915-11/2°d'/z Hrg Only RESOLUTION NO '.. „ Resolution taking additional action to enter into a Loan Agreement WHEREAS,pursuant to the provisions of Section 384.24A of the Code of Iowa, the City of Fairfax (the "City"), in the County of Linn, State of Iowa has heretofore proposed to contract indebtedness and enter into a. General Obligation Refunding Loan Agreement (the "Levan Agreement") in the principal amount not to exceed $800,000, for the purpose of paying the cost, to that extent, of refunding the City's outstanding General Obligation Corporate Purpose Notes, Series 2001, and has published notice of the proposed action and has held a hearing thereon; NOW, THEREFORE, It Is Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Loan Agreement in the future and orders that General Obligation Refunding bonds or notes be issued in evidence thereof The City Council further declares that this resolution constitutes the "additional action"' required by Section 384.24A of the Code of Iowa. Section 2. All resolutions and orders or parts thereof in conflict with the provisions of this resolution, to the extent of such conflict, are hereby repealed. Section 3. This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law. Passed and approved March 11, 2008. Mayor Attest: City Clerk -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-11/2'd%Hrg Only STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I, the undersigned, City Cleric of the City of Fairfax, do hereby certify that attached hereto is a true and correct copy of the proceedings of the City Council relating to the hearing on the City Council's intention to enter into a Loan Agreement in the principal amount of$800,000, WITN SS MY HAND, and the seal of the City hereto affixed this 14' day of 2008,, _ a ,M City Cleric Seal j i ' i l ' 1 3 f -3- DORSEY&WHITNEY LLP, ATTORNEYS,DES MOINES,IOWA I RESOLUTION NO. 2008-22 A RESOLUTION AUTHORIZING THE TRANSFER OF TRUST AND AGENCY FUNDS TO THE WATER FUND WHEREAS, The Code of Ordinances of the City of Fairfax, Iowa, 2007, requires residents to make a deposit for water service; and WHEREAS, After reasonable effort City Clerk has been unable to locate some former residents in order to refund the deposit left on file; and THEREFORE, BE IT ENACTED by the City Council ofthe City of Fairfax, Iowa: Section 1. Transfer from the Trust and Agency Fund as follows: a. Transfer Order. ?.l from the Trust and Agency Fund to the Water Fund. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 11 th day of March, 2008. AYES: Beer, Frieden, Magers,Rabe, Wainwright MAYS: None ABSENT: None U Bill Voss, Mayor Vickie Kindl, City Clerk -aglusac�spa{}cssela: ..::uaoasuor}ealunwuxoa- n0It 10 St{10g� vesa-csE-aas`AU1J1 esE n �L .� 'I.. +VY Ifu .. .`s4a Ilea^-{uawjsanul JlaLg!UO Pcl#uSj � �Z ujnlaJ;saq au!way!6u!4 of sn oj.u.M4 sips!{JaAP'hf pe irl�ssaaans�:-: :aaeld{a�lJeyry:s,71 wa�se3 ': aFl.un�nox dlayIjjnii. ..:®31d155`/"1�3tt� :.td"`.J' �iaosk!'4-ptT,.lJadx�.y�. _ 5Ja8Je7REU®3'al�OLaa¢'/�MA% -:L9bL'GdS-998 'JaplJJ�j _ ;1uj6uIMOJ&(jsadse�t#sau9s -e6etp/•aul pauaet4-sales j J9WarVt`11 55amsng Lace JalidiY 014.IaLw nna.t4 uL SNOcxs�W- a�. iLSC-99.P-61E aurlgar ss. Hao j6 w0:vo0!q6'ffiMm AsIA s�d�oissRd0z1d 30W63s Luoata2wanliur;uL°m 1, Dave Storey, do state that I am the publisher of LVA0.0�l 1jul 99Z MTE sjsllelaad5 nanJns/S3 ih�S THE GAZETTE, a daily newspaper of general 41e0a w40 circulation in Linn and Johnson Counties, in Iowa. £ �� bolE b9C',e A4@L w'a The notice, a printed copy of which is attached, was Ilea: `SJaylo:pue paJal}a 5! 6u!ule q;eyM Casuaoil a;a £ l op MOH�yaea L ue=4a,IpLu, inserted and published in THE GAZETTE newspaper moll se dins suotlsano o{:.sJa,asue.:ay{ 6upea4 Ut in the issue(s) of 3/21/108 pa4sauakui6,ie noA;I.:-sluiawla m 'no}o spaau.:.a4{04 Aluo puo 01 -las Saluda aldoadSale5 ina }o ssaaan5 91,{ajeqm a0190: The reasonable fee forublishin said notice is {eudlssa}oJd:.aSJeF a a.{e am p � ,. SNOSH3d 51 �a $159.79 u0 :11 3d sales, UiWoa'luaLunuowuouueJg ®a�llut Ilew�a Jo �'SLE9-C94-E95 ke a'>t W II'lea uL3 saleplpueo alq!suodSaJ -:-.Pua.,;Jal4els ;1a5 'PaaJasap ® oad h{}n!leaJa Pug sees.j�s a'.sAep 'aaualJadxa: sales 's�"k@p -an{eS awos pue >IMAep ouia ")Inum'OSJno4+oz'AUedhu03IS — }uawo- sp!dea Jepa- 1 e.. uos.�adsajes aalSSa aLU4 -. -',e. {uau@LLJJad 5U1 488s, - 04 s3ivs-11Jawni4d'Ly Wo3'BdjjA4S&.4 �6r&40Way'A MA% `allsgW4 ina uo uol{oolidde -ue!no l!!}A AeAol uL.ddLS 'SI!elap ajaLU JU}al{sgaAR This instrument was acllmowledged by Dave Storey :in.o}oualjjas SaEllun;Jo+, -d0 JaaJe:);a4{aaS 216aAn before me on 3/26/08 Uj a6eJaAe-.14/0Z-SIS IURW j.:-;Jedaa Fiu!sseAuea.Jnd u90 . i s6uluado aleipaw w!se4 WON ( 's�Ee- Lc-ass ,d- 'sii;auaq pue uolsslwwoa 6; j A 'nJeles aseg'auoydajat pue Je8A U! 'Al oss ,:6�Y:3 Not ublic in and for the State of Iowa .: .lean �Jad.:::+Slt)55.. N2}'�3 _ °. Semol MINT— Luw3,o8puewn)17mmAm o P .s JODY N01,TE ;e Aepol.alllluo Aldit COMMISSION�20 Jno g4im saiunpoiddq y YCC' '�t160WA � C�i in /fl�loj5�/O/VI J/ {y6luJanp'sa6elrl an!{!{aiiLuaa 6ulJa}yt iivaW UQJlnua wea; - • 51La6JauaJn0;a{Jed ag 'sa;glans u salest+�r"Jv PUB sJaseue+JV;uetslss^1� ><•6uLJlIi Mom" ® j 1 q 0 Ilea le I. a _ 06 n