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HomeMy WebLinkAbout09-09-2008 Council Meeting FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 9,2008 The regular meeting of the Fairfax City Council was held on Tuesday, September 2008, at 7:00 PM at Fairfax City Hall, Mayor Voss presided. Council members present: Beer, Frieden, Magers, Rabe,, Wainwright. Absent: None. Others present: Jeff Iben, Don Kleis, Steve Waln, Shane Wicks, Cathy Bayne, Ron Dusil, Dave Yanecek, Dan Zamastil. Frieden moved to approve the agenda and Clerk's financial statements, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Rabe moved to approve and place on file the minutes of the regular Council meeting. dated August 12, 2008. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried„ The Sheriff's report was given by Deputy Brady and the Call for Service log was submitted and discussed. Council discussed concerns over cars parking in No Parking zones. Cathy Bayne reported on the library. They have been notified to expect a large donation. Discussion was held on the Fire Department and City sharing the cost of the new sidewalk at the Fire Station/City Hall. Council agreed to pay half of what was originally bid. The Maintenance report was given by Ron Dusil. Jo Ann Beer reported on the Parks Department. The final Movie in the Park had a good turnout. Trees in the new park will be planted in October after leaves are off. The trail will also be done in October. Jo Ann Beer reported that the Visioning Committee will be doing some entryway planting in late September, They are also planning a Christmas House Walk in December. Wainwright introduced Ordinance No. 76, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO DELINQUENT UTILITY ACCOUNTS. Magers moved that the rule requiring that an ordinance be considered and voted on for passage at two council meetings prior to this meeting be suspended with respect to Ordinance No. 76, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright.Nays:None. Motion carried. Frieden moved that Ordinance No. 76, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING THE PROVISIONS PERTAINING TO DELINQUENT UTILITY ACCOUNTS, be considered for the third time, placed upon its passage and adopted, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright„ Nays: None. Motion carried. Ordinance No. 76 is declared to have been adopted. Magers introduced the following Resolution and moved its adoption, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution 2008-47, "RESOLUTION APPROVING ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2007-2008."Passed and approved this 9#h day of September, 2008. Wainwright moved to approve Waln Enterprises site plan„ with the condition that they get a written agreement from Professional Plumbing for the private sanitary sewer and water main facilities, per the recommendation of City engineer, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden,Magers, Rabe, Wainwright.Nays:None. Motion carried. Frieden moved to approve Waln Enterprises building permit, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers,Rabe, Wainwright,Nays:None. Motion carried. Don Kleis, Prairie Road Builders, led a discussion on road repair needs and costs.. Council will meet again to discuss options to pay for the repairs. Discussion was held on the Prairie Creek Estates drainage issue. Discussion was held on potential interest in commercial lots along Highway 151. Council is not opposed to considering this option. Discussion was held on water main replacement. Wainwright moved to approve purchase of a new snow plow from Future Line, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays:None. Motion carried. Frieden moved to approve the claims list dated September 9, 2008, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None.. Motion carried. There being no further business before the Council, Mayor Voss adjourned at 8:15 P . MAYOR: Bill Voss ATTEST: Vickie Kindl, City Clerk Disclaimer: The foregoing minutes are not official until approved by Council. AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING SEPTEMBER 9,2008 AT 7:00 P1M FAIRFAX CITY HALL—525 VANDERB'ILT STREET Tentative agenda with possible action on the following items: 1. Call to order/Roll call 2. Approval of agenda and Clerk's financial statements 3. Approval of and place on file minutes dated August 12, 2008 — Regular Council Meeting 4. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks Department f. Visioning Committee 5, Proposed Ordinance No. 76 pertaining to delinquent utility accounts a. Consider introduction of Ordinance No. 76 b. Consider motion to suspend rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to Ordinance No. 76 c. Consider motion for final passage and adoption with respect to Ordinance No. 76,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO DELINQUENT UTILITY ACCOUNTS 6. Consider Resolution approving annual financial report for fiscal year 2007-2008 7. Consider motion to approve Waln site plan 8. Consider motion to approve Waln building permit 9. Discuss Prairie Road Builders cost estimate(s) 10. Discuss drainage issue 11. Discuss interest in conunercial lots along Highway 1.51 12. Discuss water main replacement 13. Discuss snow plow 14. Consider motion to approve claims list 15. Discussion a. Opportunity for citizens not on agenda 16. Clerk comments 17. Mayor comments 18. Adjournment Claims List Dated 9 September 08 Checks 29139-29268 Fairfax Visioning Check 1029 Smith Massman Landscaping Fees 7,716.65 Total Fairfax Visioning 7,716.65 General Fund Checlk. ACH Elan Various items 1,003.65 Check DEBIT USPO postage 150.08 Check 29144 National Flag and Flagpole Flagpole 2,125.00 Check 29147 Kirkwood Community College Training 585.00 Check 29165 Wellmark Health insurance 537.94 Check 29176 Catherine Bayne Wage 1,924.11 Check 29179 Raymond C. Davis Wage 195.38 Check 29180 Kathy J.Everett Wage 907.92 Check 29181 Jenna L.Mumm Wage 236.64 Check 29182 Beth A..Wilz Wage 119.58 Check 29183 Fairfax State Savings Bank Taxes 885.58 Check 29186 Schrader Excavating&Grading„Co. Hauling/materials 406.15 Check 29190 Cathy Bayne Reimbursements 364.44 Check 29191 Baker&Taylor Books 1,142.13 Check 29192 Creative Software Services,Inc. Consulting 565.90 Check. 29193 Thomas Bouregy&Company Books 139.54 Check 29194 Pace Supply Supplies 20.85 Check 29195 Golden Horse,LTD Book 1351 Check 29196 State Library of Iowa Subscription fee 74.86 Check 29197 Center Point Large Print Books 231.15 Check 29198 Oriental Trading Company Materials 122.39 Check 29199 Perfection Learning Corporation Books 514.92 Check 29200 Penworthy Books 535.25 Check 29201 Demco,Inc. Supplies 29.85 Check 29202 USPO Box rent 72.00 Check 29203 Faraway Stores Grocery items 78.20 Check 29204 Mary Ellen Barry Postage 42.00 Check 29205 Alliant Energy Electricity 679.29 Check 29210 Mid American Energy Gas 237.86 Check 29212 Matt Parrott&Sons Company Envelopes 110.23 Check 29214 Menards-Cedar Rapids SO Various items 89.66 Check 29215 Sindt Implement,Inc. Tractor repairs 182,83 Check 29216 Iowa Codification, Inc. Code updates 200.00 Check 29217 The Sled Shed Various items 92.89 Check 29219 Strategic Print Solutions,Inc. Contract 115,20 Check 29228 Mike Sankot Reimb supplies 27.71 Check 29229 John's Lock and Key, Inc. Lock repair 131.00 Check 29230 RDJ Specialties Wristbands 591.94 Check 29231 Fairfax Greenhouses, Inc. Plantings city hall 608.02 Check 29232 Matt Parrott&Sons Company Envelopes 93.83 Check 29233 Staples Credit Plan Supplies 186.02 Check 29235 South Slope Telephone Phone 700.59 Check 29236 Linn County REG Electricity 18.41 Check 29243 Menards-Cedar Rapids SO Signs,screws,stake 48.74 Check 29244 Benton County Fireman's Association Dues 50.00 Check 29245 Gazette Communications, Inc, Publishing 15028 Check 29246 John's Lock and Key, Inc. Key&ring 3156 Check 29247 ORKIN Exterminating 56.72 Check 29248 Swank Motion Pictures, Inc. Movie rental 2711.00 Check 29249 Port'O'Johnny Toillet service 202.00 Check 29252 Moyer&Bergman, PLC Legal fees 660.00 Check 29253 Clarey's Safety Equipment Valve,adapter 306.94 Check 29254 Shaun Meyers Decal 66.00 Check 29255 Sankots Garage Oil,filter,antifreeze 125.83 Check 29256 K&B Ag Supply Weed spraying 387.20 Check 29257 Hall&Hall Engineers,Inc. Engineering fees 3,646.23 Check 29259 Fareway Stores Pop 39.95 Check 29260 Menards-Cedar Rapids SO Supplies 41.26 Check 29261 Dan's Overhead Doors 1 Door repairs 275.40 Check 29262 Schrader Excavating&Grading,Co. Hauling/materials 236,84 Check 29266 SankoVs Garage Oil,plugs,filters 154.05 Check 29267 1 wireless Phone 82.09 Total General Fund 23,911.55 Road Use Tax Check 29189 Fauser Energy Resources Fuel 624.59 Check 29207 Alliant Energy Electricity 914.09 Check 29218 Ken-Way Sewer Service Jetting services 250,00 Check 29237 Linn County REC Electricity 240,91 Total Road Use Tax 2,029.69 Water Check ACH Elan Postage 5.20 Check DEBIT USPO Postage 238.68 Check 29139 Jeffrey A.Ammeter Wage 578,71 Check 29140 Ronald G.Dusil Wage 62718 Check 29141 Victoria A.Kindl Wage 521.79 Check 29142 David Yanecek Wage 539,82 Check 29143 Daniel R.Zamastil Wage 629,64 Check 29145 Fairfax State Savings Bank Taxes 1,090.76 Check 29146 Waterworks C&I Potassium 100,16 Check 29159 Jeffrey A.Ammeter Wage 57871 Check 29160 Ronald G.Dusil Wage 627,79 Check 29161 Victoria A.Kindl Wage 521.81 Check 29162 David Yanecek Wage 539.81 Check 29163 Daniel R.Zamastil Wage 529.65 Check 29164 Wellmark Health insurance 1,732.97 Check 29166 Fairfax State Savings Bank Taxes 1,090.70 Check 29171 Jeffrey A.Ammeter Wage 578.70 Check 29172 Ronald G.Dusil Wage 627.79 Check 29173 Victoria A. Kindl Wage 521.80 Check 29174 David Yanecek Wage 539.82 Check 29175 Daniel R.Zamastil Wage 529.63 Check 29176 Fairfax State Savings Bank Taxes 1,090,76 Check 29177 Nancy Flickinger Wage 2,477,84 Check 29184 Fairfax State Savings Bank Taxes 823.18 Check, 29188 Grainger Lamp 35.00 Check 29208 Alliant Energy Electricity 507.74 Check 29209 Mid American Energy Gas 48.05 Check 29213 Menards-Cedar Rapids SO Pail&lid 5.51 Check 29220 Schimberg Co. Meters,cpl,gskt 3,110.70 Check 29221 Advanced Water Technology,IInc. Chemicals 2,967,92 Check 29222 Jeffrey A.Ammeter Wage 578.71'. Check 29223 Ronald G.Dusil Wage 627.78 Check 29224 Victoria A.Kindl Wage 521.79 Check 29225 David Yanecek Wage 539.82 Check 29226 Daniel R.Zamastil Wage 529.64 Check: 29227 Fairfax State Savings Bank Taxes 1,090.76 Check 29239 Linn County REC. Electricity 938.93 Check 29240 US Cellular Cell phones 174.46 Check 29241 Keystone Laboratories,Inc. Tests 35.00 Check 29258 Hall&Hall Engineers,Inc. Fees 45.00 Check 29263 Audio/Video Technologies Montoring service 228.00 Check 29264 Advanced Water Technology, Inc, Chemicals 337.00 Total Water 29,365.31 Sewer Check 29148 Alliant Electricity 4,397.59 Check 29187 Grainger Hour meter 6360 Check 29206 Alliant Energy Electricity 2,190.71 Check 29211 Mid American Energy Gas 26.10 Check 29234 Staples Credit Plan Office supplies 63.47 Check 29238 Linn County REG Electricity 323.17 Check 29242 Menards-Cedar Rapids SO Snap springs 3.58 Check 29265 Keystone Laboratories,Inc. Tests 181.78 Check 29268 Electrical Engineering&Equipment C Parts&filters 209.35 Total Sewer 7,459.35 Garbage Check 29250 Johnson County Refuse, Inc. Services 6,318,00 Total Garbage 6,318.04 LagoonNVWTF Project Check 29185 BWC Industrial Services,LLC Vac grit chamber 850.75 Check 29251 Ricklefs Excavating,LTD Remove dirk 9,000.00 Total LagooNWVVTF Project 9,850.75 Trust&Agency Check 29149 William Barnhart deposit refund 60.00 Check 29150 Carma Kucera Deposit refund 60.00 Check 29151 Lynda Lanus Deposit refund 60.00 Check 29152 Richard Stephens Deposit refund 120.00 Cheek 29153 Jack Sauer Deposit refund 120.00 Check 29154 Jim Schuster Deposit refund 60,00 Check 29155 Jesse B.Manning Deposit refund 60.00 Check 29156 Neal Armstrong Deposit refund 60.00 Check 29157 Cecelia McCrea Deposit refund 60,00 Check 29158 Susan Zozaya Deposit refund 120.00 Check 29169 City of Fairfax Applied to bill 38.97 Check 29170 Stacy Baye Deposit refund 51.03 Total Trust&Agency 870.00 Total Checking Account 79,804.55 3:53 PIM. City of Fairfax 09107l0�8 Balance Sheet As of August 31, 2008 Aug 31, 08 ASSETS Current Assets Checking/Savings Fairfax Visioning 1,298.03 Money Market - UiIPIRR Fund 6,394.11 Certificates of Deposit General Fund 168,003.22 Sewer Fund 47,119.44 Total Certificates of Deposit 215,122.66 Checking Account General Fund103,005.67 Special Revenue Road Use Tax 70,178.99 TIF Fund 113,106.71 Total Special' Revenue 183,285.70 Enterprise Fund Water 43,629.94 Sewer 29,759.70 Garbage 35,920.98 Lagoon/WWTIF Project 124,025.63 SRF Bond Fund 39,483.20 Trust & Agency 14,655.00 Total Enterprise (Fund 287,474.45 Total Checking Account 573,765.82 Savings Accounts Parks Dept - Guaranty 7,853.92 General - Murphy Land 7,668.04 Parks Department FFSB 1,761.09 Arbor Team 1,106.76 FD Equipment Memorial Fundl 4,473.50 Public Education 340.51 Regular Savings 14,487.04 Total FD Equipment 19,301.05 FD Fireworks 14,752.89 Library Gifts & Bequests Memorials 1,911.63 Library Gifts & (Bequests - Ot... 15,656.64 Page 'I 3:53 PM City of Fairfax 09107108 Balance Sheet As of August 31, 2008 Aug 31, 08 Total Library Gifts & Bequests 17,568.27 Local Option 2001-02 Property Tax (Relief 12,387.91 Total Local Option 2001-02 12,387.91 Local Option 2'004-2005 Sewer Improvements 59,422.93 Street Improvements 76,204.94 Total Local Option 2004-2005 135,627.87 Total Savings Accounts 218,027.80 Total Checking/Savings 1,014,608.42 Total Current Assets 1,014,608.42 TOTAL ASSETS 1,014,608.42 LIABILITIES & EQUITY Equity 3000 - Opening Ball Equity 1,067,855.79, Net Income -53,247.37 Total Equity 1,014,608.42 TOTAL LIABILITIES & (EQUITY 1,014,608.42 Page 2 3:43 PM Certificates of Deposit Balance Sheet Cash Basis As of August 31, 2008 Aug 31, 08 ASSETS Current Assets Cheek inglSavin,gs General Murphy Land 4610013670 20,183.31 GeneralMurphy Land -Other -20,183.31 Total General 'Murphy Land 0.00 Nature Trail Project 60012463 26,252.88 Total Nature Trail Project 26,252.88 General Fundl Maintenance Fund 08 60018546 6,000,00 Total Maintenance Fund 08 6,000.00 Manitenance Fund 07 60012454 6,300.69 Total Manitenance Fund 07 6,300.69 Maintenance Fund 60008316 6,567.11 Total Maintenance Fund 6,567.11 Library 10274 8„569,30 10679 7„989.51 Total Library, 16,558.81 Park 10180 14,074.63 60010224 4,114.54 Total Park 18,189.17 Policy&Administration 60008575 2„618.21 10681 7,989.52 60011428(9208) 23,699.36 60007237 6,652.81 Total Policy&Administration 40,959.90 Transportation 10680 7,989.52 6000722.8 8,932.84 60010233 30,252.30 Total Transportation 47,174.66 Total General' Fund 141,750.34 Page 1 3:43 PIM Certificates of Deposit Balance Sheet Cash Basis As of August 31, 2008 Aug 31, 08 Sewer Fund 60011277' (8940) 7,115.75 60011660 40,003.69 Total Sewer Fund 47,119.44 Total Checking/Savings 215,122.66 Total Current Assets 215,122.66 TOTAL.ASSETS 215,122.66 LIABILITIES & EQUITY Equity Opening BalEquity 197,403.74 Retained Earnings 36,788.48 Net Income -19,069.56 Total Equity 215,122.66 TOTAL LIABILITIES& EQUITY 215,122.66 Page 2 a w Ln m to m w w U) w u1 cn (n (n W ss s c ss as sss s s s c CC cc -ac C C C C c c c a s o 00 o a o a o 0 0 F 0 0 F= E E E E E 0 E E E E E E E E w (0 (0 (D to (0 t0 r (0 0 0 CD (0 t0 (0 Cfl U) (n U) U) (h Q) U) U N to U) s c s s s s U) s s s s s s s O O O a a 0 �0 0 O O O 0 O 0 a CIO 00 0o N 00 0o 00 T (\I o0 N N co 00 M co CO O 0) 0 O 0 0) 0) 0 0 CIO O CID ' a � o0 oc� Qa o00 0 0 o C� O dp O 0 0 C) O 0 0 0 0 O N 0 O N N N N N N N N N N N N N N 3 LSC NCQ C, � -� Q QQ � Q Q 0) Q N ® 0 o d' C) N o co o M 0 N 0 LO}� M MN M CQ N_ M N M_ .r_4 M M y� O iD C\I00 V CD r C0 T CO V 0 r 0 a T co \ \ \ \ \ C . rteo o b o L o o 0 0 0 0 0 0 o a 0 0 � 0 f7 O co 0) 0 6) � ci N d E .N M L, L() h u7 ti (D P` 0 to r~ (0 I-- (O ti 00 O 0) 0 6) 0 0 0) 0 0 M 0 0 0 O 0 0 a 0 0 0 0 0 0 0 0 M O O 0 O O 0 ++ r T r N N r N N r N N N N N N N CA N Q IN Q Q LO 0 0 0 IT C) f� 0 M CO (r) 0 0 0 O M M M NMN N M N M r M co co N CD (0 00 (D (D � D_ T CD (0 a() Lt' t¢ LQ T (D 00 'ct M (0 M V) V 4- O T M I. ti r N 0 r 0 N 0 (D r r 0 0 0 0 000 000 G1 tU c M LO O M Ln T N Ltd M 00 0 LC) 00 M (0 T (D to O O � N 01600 <F 0 0� m0 (N0 CciNN V' 1� 1� 00 C? 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O O 00 �3C 3mq, 01 O� C� tiD Vii' tD 01 01 O� O G1 00 E� O 00 O N lam ' W OG ,r CO � 00 00 M �O r+� 5 [� 00 \c OO �� �, V1 � oo O 00 Lon IT a C C o � C� U0C) U rn all C-400 ; a; o; rno +rM C14 00 M C� trj CAN C., "7 red': Un oo 00 O � IE- O 00 O 00 C) M CD M Okn doo N 00 D l� tri It CN IN tt 9b' Ln N M M N Ips M w p.,, w Z u c4 a� a� 4 o W w COI C/) C*O °n p Receipts/Expenditures by Fund 31 August 08 AUIGUST RECEIPTS General Fund 111,659.66 Road Use Tax 11,389.15 T &A Meter Deposits 630.00 Mater Fund 14,017.52 Sewer Fund 11,798.44 Garbage Fund 16,732.80 Bond Retirement Fund 16,810.00 Certificates of Deposit 756.24 UP'RR 15.18 Fire Dept Equip Fund 337.01 Firemen's Fund 325.00 Total Revenue: 164,471,00 AUGUST EXPENSES General Fund 29,005.59 Road Use Tax 5,624.96 Water Fund 29,041.76 Sewer Fund 8,587.94 Garbage Fund 16,460.60 T&A- Meter Deposits 870.00 Visioning Committee 7,716.65 Total Expenses: 87,307.50 Transfer Out: General Fund 4000.00 Transfer In: Fairfax Visioning 4000.00 a W fn fn rn co fn fn fn rn fn fn (n w m U) CC c cc c � c c c c c c c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E E E E E EE E E E E E E E m 00 w (0 CD (0 o (D (0 4- (0 (0 CO CO Cfl M cD t0 fn fn fn fn (n w N fn fn fn fn fn ilF ice-+ •� C C C C C C N C C C C C C C C 0 0 0 0 0 0 -6 0 0 0 0 0 0 0 0 a E E E E E E N E E E E E E E E OD 00 00 N IGC? 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LCD LID co M O 0 y- a CO ti (r0 d orD N N CO tv OD Cg C4 C4 Cb CO (0 N N d U '�G C C C) LL 0 N CID �,' � � 'O C 4 O .►, UR LL (C p Q C OLL LL LL �' et of 0 >~ Old 0 00 m rL O w 0 � 0 cs N -0 t- N0 >% +' N M r U LCD U - to -a N , LD ct N �' O ti O CML? m N (ti N O a � 0 � 0 0 L- CID r- ` ti ti C CO t• CCd ( t7 00 r 0 O O O 0 GOA U- CD >+0000 Ua1000 � 0 °+ O °rD � o fL"II r K^ R 1L CO LC4 CD r O CD Id C O CD RS C tL7 C (0 C CD O ++ l 1 L FO- LL iEL Z CCD 4a WA Pww. w 0 E ¥ @ w n 0 ° i � MCD M % k-4 C 2 U) -now c M \ / 2 rL 0 Q) 0 0 CA -4 C:) - k � C) K) tow S E k2d k $ 0 _ 0 13 co / y / / 00 U) v m m m / / k � ■ � � � c � ^ / / / / ■ / C % % 2 \ \ -1 7f 2 m m ■ ORDINANCE NO. 76 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007,BY AMENDING PROVISIONS PERTAINING TO DELINQUENT UTILITY ACCOUNTS Be It Enacted by the City Council of the City of Fairfax,Iowa: SECTION 1. SUBSECTION MODIFIED. Subsection 92.05(1) of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in. lieu thereof- 1 hereof1. Notice. The Clerk shall notify each delinquent customer that service will be discontinued if payment of the combined service account, including late payment charges, is not received by the date specified in the notice of delinquency. Such notice shall be sent by ordinary mail to the customer in whose name the delinquent charges were incurred and shall inform the customer of the nature of the delinquency and afford the customer the opportunity for a hearing prior to the discontinuance. SECTION 2. SECTION MODIFIED. Section 92.07 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 92.07 LIEN EXEMPTION. The lien for nonpayment ,shall not apply to a residential. rental property where water service is separately metered and the rates or charges for the water service are paid directly to the City by the tenant;, if the landlord gives written notice to the City that the property is residential rental property and that the tenant is liable for the rates or charges. The City may require a deposit not exceeding the usual. cost of ninety (90) days of water service be paid to the City, The landlord's written notice shall contain the name of the tenant responsible for chargees, the address of the rental property and the date of occupancy. A change in tenant shall require a new written notice to be given to the City within thirty (30) business days of the change in tenant. When the tenant moves from the rental property, the City shall refund the deposit if the water service charges are paid in full. A change in the ownership of the residential rental property shall require written notice of such change to be given to the City within ten (10 business days of the completion of the change of ownership. 'T'he lien exemption does not apply to delinquent charges for repairs to a water service. (Code of Iowa, Sec, 384.84) SECTION 3. SECTION MODIFIED. Section 92.08 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following is adopted in lieu thereof: 92.08 LIEN NOTICE. A lien for delinquent water service charges shall not be certified to the County Treasurer unless prior written notice of intent to certify a lien is given to the customer in whose name the delinquent charges were incurred. If the customer is a tenant and if the owner or landlord of the property has made a written request for notice, the notice shall also be given to the owner or landlord. The notice shall be sent to the appropriate persons by ordinary mail not less than thirty (30) days prior to certification of the lien to the County Treasurer. (Code of Iowa, Sec. 384.84) SECTION 4. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not. adjudged invalid or unconstitutional. SECTION 5. WHEN EFFECTIVE. This ordinance shall he in effect from and after its final passage, approval and publication as provided by law.. Passed by the Council on the 9a" day of September, 2008, and approved this 9th day of September, 2008. B'1-Voss,Mayor ATTEST: , 1 Vickie Kindl, City Clerk First Reading: suspended Second Reading: suspended Third Reading: September 9.,2008 I certify that the foregoing was published as Ordinance filo. 76 on the 16th day of September, 2008. Ila ViArCuacW, ity Clerk RESOLUTION NO.2008-47 RESOLUTION APPROVING ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2007-2008 WHEREAS, The Code of Iowa, Chapter 384, requires that all cities prepare and submit an Annual Financial. Statement of expenditures and receipts to the Office of the Auditor of State by December 1, 2008. BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code, Section 2. The City Clerk is directed to submit these forms to the Office of the Auditor of State by December 1, 2008. NOW, THEREFORE,BE IT FURTHER RESOLVED,By the City Council of the City of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and. directed to execute said Resolution. Passed and approved this 9t' day of September, 2008. AYES: Beer, Frieden, Mag;ers,Rabe, Wainwright NAYS: None ABSENT: None Bill Voss,.Mayor ATTEST: VP r ickie Kin 1, City Clerk F-F-e6 ns-z) (a-7-20051 STATE OF IOWA 2008 16 2 057 008 1635 FINANCIAL REPORT Fairfax City FISCAL YEAR ENDED Finance Administrator JUNE 30,2008 PO Box 337 Fairfax,IA 52228 CITY OF Fairfax ,IOWA Please toner(any arror in name address,and ZIP Code E3a'vid A.Vaudt CPA • M Aadttor of State NOTIE.•The information supplied in this report will be shared by the Iowa State Capitol Building Shale,Awuditors Office,the U,S.Bureau of the Census,various publlo Interest • Das Moines lA 50319-0004 groups„and State and federal agencies. ALL FUNDS I'lem Description Governmental Proprietary Total actual Budget a b c d Revenue and Other Financing Sources Taxes levied l"roperty tax 250,720 :,,:;:::::::::::::i::• 258,720 258,832 Less:Uncollected property taxes-le year 0 0 Net current property taxes 258,720 258,720 258,832 Delinquent property taxes 0 0 TIF revenues 572,680 572,6150 554,178 Other rN taxes 32,029 0 32.029 28,599 Licenses andpermits 35,845 0 35,845 44,400 Use of money and propertV 20,533 12,384 32,917 19.496 Intergoveminnetal 271,711 6 988 278,699 279 51]0 Charges for foes and service 6,271 439.432 445,703 474,256 Special assessments 0 0 0 Miscellaneous 36,800. 0 36,800 54,000 Other financing sources 1,717,230 1 815 779 3,533,009 3 757 869 Total revenues and other sources 2,951,819 2,274,583 5,226,402 5,471,130 ,............,....,.,. .............. Expenditures and Other Financing Uses .; .. ... ................................. Public Wety 108.726 D 10,726 174,036 Public works 328 941 0 32.8;941 39D,147 Health and social services 0 D 0 Culture and irecreation 140,321 0 1410.321 196,477 Community and economic development 15,043 0 1'S i043 39,930 General government 167,781 0 167 781 235,914 Debt service 1,646,73B 0 1,648,T38 1,646,73B Capital pnolects 0 0 0 Total government activities expenditures 2,407,550 0 2,407,;550 2,683,242 Business type(enterprises 0 1 1 74635 1.174,535 1,526,082 Total ALL expenditures 2,407,550 1,174,635 3,562„16'5 4,209,324 Other financirm uses Includino transfers out 667,230 1,111,704 1 77'8'934 1,921,234 Total AL!L expenditures/And other financin 'sources 3,074,780 2,286,339 5,3611,11'9 6,130,558 Excess irevenues and other sources over (Under)Expenditures/And other financing uses -122,961 11,756 134,717 -659,428 Beoitininq fund Ihatence July 1 2DD7 795,892 405,6131 1 202 573 709,707 Ending fund balance June 30 2008 673 931 393,925 1',057,,;658 60,279 Note-These balances do not include $ held in non-budgeted internal seruioe(Funds; $ held In Pension Trust Funds; $ held in Private Purpose Trust fundsand $ held in agency funds which were not budgeted and are not available for city operations. Indebtedness at June 30 2008 Amaarrt-Omit cents Indebtedness at June 30 2008 Amount-Omll cents General obligation debt $ 3 180,000 Other long-term dept 0 Revenue debt $ 2,39D.000 Short-term debt 0 TIF Revenue debt $ 0 ............................................... ....,... General obli allon debt limit $ 5,566,720 CERTIFICATION THE FOREGOING REPORT IS CORRECT"TO THE BEST OF MY KNOWLEDGE AND BELIEF valure of city cNark Data Mark(x)one x] Dale Published Dale Posted Printed name of cilyr dark Area Coda Number Extension TeN'afehona -► Nana 17110in ler Finance Administrator 319 846-2204 PLEASE PUBLISH THIS PAGE ONLY to r-- m 0 N " er LO M r-- = M,= N ro) Ir LO ED r- co — N NNNNNNC4NNM mmmmmmmmv CD C) 0CI-E 0 m a 0 C>0 0 0 m 0 0 C) 0 O ....... ..... N r1l co .%.C14 r4 v ......... 0 0 ,9 00 co co N r1i LO cli (4 Lf) Lr) u r- M 0 C-4 U') Z ....... .......... .......... CD 0) a) C) CD 0) O C. 0) C> 0 0 N .... ... 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VI 10 ID Ill 0 - (D N" N N cq N N N N N C4 CN rq N N CV N N N 1 0 11 -l", n n Lo W,Lo N -It un 6 _141011-1-N"-I mimic Z (0 Cl)in "Tololn INTERGOVERNMENTAL EXPENDITURES Please report below expenditures made to the Stale or to other local governments on a reimbursement or cost sharing basis. Include these expenditures in part 11. Enter amount,omit cents. Purpose Amount paid to other Purpose Amount paid focal governments to State Corraction............... M05 s — Hiay ..... L44 Health.................... M32 Algohwers— [La, Highways............... M44 Transit subsidies...... M94 Libraries-............... M52 Police protection...... M62 21,628 Sewerage,.............. M80 S8111tation.,.... M81 An other.................. M89$$ SALARIES AND WAGES Report here the total salaries and wages paid to aifl employees of your government before deductions of social security, retirement,etc.Include also salaries and wages paid to employees of any utility owned and operated by your government, ;as well as salaries and wages of municipal employees charged to construction projects. Amount-Omit cauls Total salaries and wages paid.............. . . � zoo ............................. 285.499 DEBT OUTSTANDING,ISSUED,AND RETIRED A. Long-term debt Debt during the flare]year Debt Outstanding JUNE 30,2009 Debt outstanding Interest pald JULY 1, Issued Retired General TIF Revenue Other this year Purpose 2007 ohiigation revenue (b) (0) - (d) (a) 19LI 29U 39U 49U 49U 49U 49U $ $ $ 1gU 29U i r2., ,.ver utillt 19U 1,953,560 29U 417,440 39U �5000 49U 49LI 491.1 2,390,000 49U 159 73,833 39U 49U 49U 49U 192 3. Electric utility ty 191U 29U 39U 49U 49U 49U 193 A. Gas utili 19U 291-1 39U 49U 49U 49U 194 5. Transit-bus. G. IndusIdal 19T 24T 34T 44T 44T 109 Revenue 7, Mortgage 19T 24T 34T 44T 44T 189 revenue 19U 291.1 39U 49U 49U 49U 49U 1189 8. TIF revenue 3.310.000 265,000 395,000 3,100,000 134,178 01hor-Sp9cify 19U 29U 39U 49U 49U 491.1 49U 11189 9. GO Fire Truck 19U1 29U 39U 49U 49U 49U 40U 189 10.Note 19V 230,000 29U 39U 357560 ,000 49U 49U 49U 49U 189 , 11. 119U 29U 39U 49U 49U 49U 49U ISO 12. 1!91J 29U 39u 49U 49U 49U 49U 1189 13. 19U 291) 39U 49U QU 49U 49U 1189 14. rota)long-term 6,493P5601 682 4401 4350001 3.1130.000 01 2,390P000 0, 216,571 3. Short-term debt Amount-Omit cents 61V Outstanding as of JULY 1, 2007 $ 64V Outstanding as of JUNE 30.2008 $ DEBT LIMITATION FOR GENERAL OBLIGATION BONDS Amount-Omit cents Actual Valuations January 1 21006 $ 111,334,403 X.06=$ 5 566,720 r nUr 11111DASH AND INVESTMENT ASSETS AS OF JUNIE30,2003 Amount-Omit cents Type of asset Bond end Bond construction Penslontratirament all other funds Total interest funds funds funds &no, is) (bc dl (a) 'ash and investments Include ash on hand, C17s,time, ;herking and savings deposits, 'ederal securities,.Federal agency ........... acurities, State and]local i i STATE OF IOWA Counties of Linn and Johnson ss. 1 Had the ruerve fi Planted,.as:' FrA! grass �7 i�t �� 1Q Brewery supPlY X 14 Last at Scrtett �m Dave Storey, do state that I am the publisher of 15.Hatcher or Garr . et^ 16 surface size THE GAZETTE, a daily newspaper of general 17 Gad of thunder 18 the Red 2 z 29 irculation�n Linn and Johnson Counties, in lova, 14"Oa 19Ficfioneer he notice, a printed copy of which is attached,was 20 Former NY Met.. nserted and ublished in THE GAZETTE newspaper Lena" p 22 Most.chivatrous in the issue(s) of September 18, 2008. 24,.Actisr tinea'; ��acTe#kaerFn 25 Spr;ctacles 26 l=mtt;toa tightly The reasonable fee for publishing said notice is rr �rn ¢ 30P otrces recyct'rng $188.46 32 Top-drawera 33 Sea.eagle. t7iamond.and ' r L f c e�ea a 39 WWI u 41 Zany Caesar: . 43 Handed.out. rrrue� cards rg, a 44 ©f Liberty 46 AltErt or Curry 48 Columntst 4 Hlistorib.`perioc! Sorinbeck S;Prul�Pastime a 49 Covered vwrrth 6"rtrieesi lawn 7s"tftetand of ' 51 0racheted oian or Meg the free 52 C :;" 11 is instrument was acknowledged by Dave Storey s Preists farcrbfy e r r coverlets 9+I 14 rnan And::.Before tree on 09119/08'. 56 PoWerfW Bobek r nxx sPhBre 10ShoWRI 56 D61: 6 of CBIS centers r; s 5Z Haifdresser5 t 1:Zodfac stgn ,� 64 Sttootout stgnat 12Te696ts 65 For certain contractlotar actor 1ajbpless.lrttle Public in and for e State of Iowa I t 67 We..sterns y h 68j MUFPhy ;Ales ames 21;Very ursrsual Jones 23 Stationed 60ftk6dte 41 juqo 69 Busboy`s tote 26 Andreww t_layd.', 70.Sad on unit k felbber play d�� 71 Hair colorings 2,7:Errrbarrasstng 1 '�s Sandra K.Smith 72 Gets thePoirot defeat. Commissionum5er 753223 73 Glossy 2a May along. My Mission Expires: 29.Track gatherhn June 11,2011 DOWN31 Mltitary;"UPS 1 Jimmie.of"The 3S'Malicious took' ®ami Mickey Mouse 36 Lamb aWner Clutr" 37'_mater 2 Craw s-nest cry 3t3'C'orrr€o Laurel `: 3 1=3elat�ve status.. . 4th:sweetener WNW �, i STATE OF IOWA Counties of Linn and Johnson ss. Lxa.�Er�ouE�cEtr 'Au ".TUESDA SEP'T£l SE 9,2Q6a The reeu€at rneetirts dj 4he Fair CQllntlE was t emd an T,€se5dav«Setq4 ber.91.20Q& aY 7QQ PAI aY Fairfax�itv HaE9: 14riaYar ktgs :Frresid. rrunti[st�er[ttaers present beer,FCieden„_. faers„Ram Yffarrlwrtght_Absent (Vane CYhers r�reseirs: pest Ibety,ICpnn .(e�s,Steve:€Naln, Shane 5rlieks, GathY �avrse,Rr ' ❑tvt,-taveYanecek,E}aa Zarnastl 'Pruden rn�Eved RK appr6Ve the agenda and Clark'&Y n&At4d sEakements secartded by Seer.RC:Aves 5,Nays Q fM .. e Ate rrted roz pprovd and,plate oar tope the minutest thn reg I Dave Storey, do state that I am the publisher of uiar ft "tin. dated Aug s#€2 ZOQQ RC Ayes 5A ttews: e Q. THE GAZETTE, a daily newspaper of general 'Che�1nea"iP@''s report utas given by[�apuYY t3radv and the--�n�N for 9 Sargk4 tsQ;:Was subrt tted and discussed. Count'll discussed carnterns aysrcars aarkEnel in No PariCmg zoo es circulation in Linn and.Johnson Counties, In Iowa. The notice, a printed copy of which is attached,was inserted and published in THE GAZETTE newspaper in the issue(s) of September 24, 2008. 4 The reasonable fee for publishing said notice is $129.43 i " OU,4 VI&4(; show y Stj E�avo-a eStmnnc UJtaot. I . 410"06.1 dudtts. dd ta�nulee�tS�tF�€se6sr,s � .�� espndrba .uuot sap ee#[e�reN NVIIA LtYE t: r' I�AdLi ea urs This instrument was acknowledged by Dave Storey before me on 09/25/08. i IfiLt�ltlX! V i<a pavasay ei4aia iRf �. .� f �6'�nlnm99P�Vx aungVd9Wa� - r t 99 Notary Public in and for the State of Iowa sfxta�kreu§ud inati®S nt 1 rd t! :J F a��reea a�enbsr�ee3atiette[ann `selgWttc�ntiiasaytat0.�nsu�,' j, g i is ��r t�"4�l�Yfftl�14.1tlk6L � ' _ — _... ._ Sandra K.Smith Commission Number 753223. y Commission Expires: rowP .curie 11,2011 CD z. E .9L 5 $ � 1z 61 9! L: RESOLUTION NO. 2008-43 RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2007-2008 WHEREAS, The Code of Iowa, Chapter 312, Section 14, requires that all cities prepare and submit and annual Street Finance Report of expenditures and receipts to the Iowa Department of Transportation. BE IT RESOLVED,By the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code, Section 2. The City Clerk is directed to submit these forms to the Iowa Department of Transportation before September 30, 2008, 'NOW, THEREFORE,BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 12th day of August, 2005. AYES: Beer, Frieden, Rabe,Wainwright NAYS: None ABSENT: Magers Bill Voss, Mayor ATTEST: Vickie Kindl, City Clerk