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HomeMy WebLinkAbout11-11-2008 Council Meeting FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,NOVEMBER 11,.2008 'The regular meeting of the Fairfax City Council was held on 'Tuesday, November 11, 2008, at 7:00 PM at Fairfax City Hall. Mayor Voss presided. Council members present: Beer, Frieden, Magers, Rabe, Wainwright. Absent: None. Others present: Larry Burger, Maggie Burger, Scott Drzycimski, Harold McCormick, Dick Ransom, Shane Wicks, Cathy Bayne, Nancy Flickinger, Dave Yanecek,Dan Zamastil. Rabe moved to approve the agenda and the Clerk's financial statements, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright.Nays: None. Motion carried. Frieden moved to approve and place on file the minutes of the regular Council meeting dated October 14, 2008, and the special Council meeting dated October 27, 2008, seconded by Beer. Roll call vote: Ayes: Beer, Frieden,Magers, Rabe, Wainwright,Nays: None. Motion carried. Beer moved to accept and place on file the minutes of the Planning and Zoning Commission meeting dated October 7, 2008, and the Board of Adjustment meeting dated October 8, 2008, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. The Sheriff's report was given by Deputies Igli and Payne and the Call for Service Log was submitted and discussed. Dan Zamastil reported that the Fairfax Fire Department assisted with a structure fire in Palo a few nights ago. The Maintenance Department has been preparing for the winter season, has flushed the hydrants, and will get more sand to have on hand. Jo Ann Beer reported that the Parks Department is still waiting on the walking trail in the new park,but that all the trees have been planted. The Visioning committee reported that plantings were done by a few members at the south entryway sign. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2008-52 entitled, 64RESOLUTION SETTING PUBLIC HEARING FOR VOLUNTARY ANNEXATION AND ZONING CLASSIFICATION." Passed and approved this 11th day of November,2008. Frieden introduced the following Resolution and moved its adoption, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2.0008---53 entitled, "RESOLUTION SETTING PUBLIC HEARING FOR AN ORDINANCE GRANTING FRANCHISE TO INTERSTATE POWER AND LIGHT COMPANY." Passed and approved this 11th day of November,2008. Rabe introduced the following Resolution and moved its adoption, seconded by Magers, Rall call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright, Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2008-54 entitled, 61A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF GENERAL OBLIGATION DEBT DUE DECEMBER 1, 2008." Passed and approved this 11th day of November;2008.. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2008-55 entitled, A RESOLUTION AUTHORIZING THE TRANSFER OF LOCAL OPTION SALES TAX SAVINGS FUNDS & TRANSPORTATION CERTIFICATE OF DEPOSIT TO THE GENERAL FUND — STREET MAINTENANCE." Passed and approved this 11'h day of November, 2008. Magers introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2008-56 entitled, "RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH HALL AND HALL ENGINEERS, INC. FOR EAST DRAINAGE WAY PROJECT ON EAST CEMETERY ROAD." Passed and approved this 11th day of November, 2008. Wainwright moved to table Resolution No. 2008-57 entitled, "RESOLUTION SETTING PUBLIC HEARING FOR PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST OF EAST DRAINAGE WAY PROJECT ON EAST CEMETERY ROAD" until a future meeting, seconded by Rabe. Roll call vote: Ayes: Beer,Frieden, Magers, Rabe, Wainwright.Nays: None. Motion carried. Wainwright moved to table Resolution No. 2008-58 entitled, "RESOLUTION APPROVING PROPERTY PURCHASE AGREEMENT WITH REGIS AND BARBARA ARP AND KENNETH ARP FOR PROPERTY ON EAST CEMETERY ROAD" until a future meeting, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: None. Motion carried. Wainwright moved to table Resolution No. 2008-59 entitled, "RESOLUTION APPROVING PROPERTY PURCHASE AGREEMENT WITH HAROLD MCCORMICK AND JEANET'TE MCCORMICK FOR PROPERTY ON EAST CEMETERY ROAD" until a future meeting, seconded by Rabe. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays:None. Motion carried. Wainwright introduced Ordinance No. 78, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Frieden moved that the rule requiring that an ordinance be considered and vote upon for passage at two meeting prior to this meeting be suspended with respect to Ordinance No. '78, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays: Nene. Motion carried. Frieden moved that Ordinance No. 78, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES, be considered for the third time, placed upon its passage and adopted, seconded by Magers. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright.Nays:None. Motion carried. Ordinance No. 78 is declared to have been adopted. Magers moved to table Ordinance No. 79, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING 'TO LOAD AND WEIGHT RESTRICTIONS, until a future meeting, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Magers, Rabe, Wainwright. Nays:None. Motion carried. Larry and Maggie Burger, 'Speer Financial, led a discussion on the TIF report and City finances. They will attend a meeting with the CIP committee on December 8, 2008, at 6:00 PM. Discussion was held on the purchase of a new welder. Frieden moved to approve the claims list, seconded by Beer. Roll call vote: Ayes: Beer, F'rieden,Magers, Rabe, Wainwright.Nays:None. Motion carried. Financial Administrator Flickinger discussed using a debt service levy to pay for future debt... City Clerk Kindl led a discussion on the iCash 28E program. There being no further business before the Council, Mayor Voss adjourned the meeting at 8':35 PM. MAYOR: Bill Voss ATTEST: Vickie Kindl, City Clerk Disclaimer: The foregoing minutes are not official until approved by Council. AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,NOVEMBER 11,2008 AT 7.00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative agenda with possible: action on the following items. 1. Call to order/roll call 2. Approval of agenda and Clerk's financial statements 3. Approval of and place on file; a. Minutes dated October 14, 2008 —Regular Meeting b. Minutes dated October 27, 2008 —Special Meeting 4. Accept and place on file; a. Minutes dated October 7, 2008—Planning& Zoning Commission b. Minutes dated October 8, 2008—Board of Adjustment 5. Reports a. Sheriff b. Library c. Fire d. Maintenance e. Parks f. Visioning 6. Consider Resolution setting Public Hearing for Voluntary Annexation and Zoning Classification 7. Consider Resolution setting Public Hearing for Ordinance granting franchise agreement to Interstate Power and Light Company 8. Consider Resolution authorizing the transfer of funds for the payment of General Obligation Debt Due December 1, 2008 9. Consider Resolution authorizing the transfer of Local Option Sales Tax Savings Fund Transportation Certificate of Deposit to the General Fund—Street Maintenance 10. Consider Resolution approving Engineering agreement for East Drainage project on East Cemetery Road 11. Consider Resolution filing plans and specifications and setting the date to accept bids and Public Hearing for East Drainage project on East Cemetery Road 12. Consider Resolution approving acquisition agreement with Arps' 13. Consider Resolution approving acquisition agreement with McCormick 14. Proposed Ordinance No.. 78 pertaining to sewer service charges a. Consider introduction of Ordinance No. 78 b. Consider motion to suspend rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to Ordinance No. 78 c. Consider motion for final passage and adoption with respect to Ordinance No. 78, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES 15. Proposed Ordinance No. 79 pertaining to load and weight restrictions a. Consider introduction of Ordinance No. 79 b. Consider motion to suspend rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to Ordinance No. 79 c. Consider motion for final passage and adoption with respect to Ordinance No. 79,AN ORDINANCE AMENDING THE CODE OF ORDINANCE'S OF THE CITY" OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO LOAD AND WEIGHTRESTRICTIONS 16. Larry &Maggie Burger, Speer Financial---discuss TIF report 17. Discuss purchase of a new welder 18. Consider motion to approve claims list dated November, 11,2048 19. Discussion a. Opportunity for citizens not on agenda 20. Clerk Comments a. Discuss debt service levy b. Discuss iCash 28E 21.Mayor Comments 22.Adjournment Claims List Dated 11 November 2008 Checks 29432-29549 General Fund Check ACH Elan Various items 1,857.85 Check 29432 Tim McKeever Materials disc golf course 2,140.84 Check 29435 Victoria A.Kindl Wage 521,79 Check 29439 Welimark Health insurance 495.51 Check 29441 Discover Card 112 payroll subscription 119.50 Check 29442 Municipal Emergency Services Boots 274,83 Check 29443 Fairfax State Savings Bank Taxes 138.06 Check 29451 Victoria A.Kindl Wage 521,80 Check 29454 Vickie Kind] Reimb mileage&recording fees 206,80 Check 29455 Fairfax State Savings Bank Taxes 138,04 Check 29464 Fairfax State Savings Bank Taxes 138.04 Check 29465 Nancy Flickinger Wage 2,658 85 Check 29466 Fairfax State Savings Bank Taxes 901,58 Check 29469 Victoria A, Kindl Wage 521.80 Check 29472 Catherine Bayne Wage 2,278,41 Check 29473 Raymond C, Davis Wage 219,81 Check 29474 Kathy J, Everett Wage 982,90 Check 29475 Jenna L.Mumm Wage 238,80 Check 29476 Beth A.Wilz Wage 124.35 Check 29477 Fairfax State Savings Bank Taxes 1,070,58 Check 29480 Mid American Energy Gas 177.91 Check 29484 Alliant Energy Electricity 487.16 Check 29487 Strategic Print Solutions, Inc. Contract 115.20 Check 29488 Heiman, Inc. Gear 135.00 Check 29489 Dell's Auto Body Window repairs 295.70 Check 29490 Moyer&Bergman,PLC Legal fees 503.00 Check 29491 Clarey's Safety Equipment Bunker gear 273.04 Check 29492 Sindt Implement,Inc. Mower repairs 301,55 Check 29493 Graybill Communications Radio equipment&lights 1,624.54 Check 29494 ORKIN Exterminating 56.72 Check 29495 Hawkeye Fire&Safety Co. Extinquisher maintenance 332.25 Check 29496 Municipal Emergency Services. Boots 274.66 Check 29497 Gazette Communications, Inc. Publishing 175.45 Check 29506 John's Lock and Key, Inc. Keys 14.95 Check 29509 Victoria A. Kindl Wage 521.80 Check 29513 Fairfax State Savings Bank Taxes 138.04 Check 29518 (PERS Taxes 1,236.25 Check 29522 Hall&Hall Engineers,Inc. Engineering fees 7,476.74 Check 29523 Menards-Cedar Rapids 80 Supplies 199,90 Check 29526 The Sled Shed Pole pruner 499.99 Check 29527 Altorfer Rents Rental 325.00 Check 29537 Staples Credit Plan Supplies 368,22 Check 29538 Sankot's Garage Maintenance 779,99 Check 29539 GCR Tire Centers Tire 264.78 Check 29540 Titan Machinery Cylinder 350,37 Check 29541 The Sled Shed Anti-scalp Wheel 11,63 Check 29542 Fareway Stores Pop 48,40 Check 29543 South Slope Telephone Phone 647.10 Check 29544 Municipal Emergency Services Boots&Vests 743.55 Check 29545 CTS Textile Leasing Uniforms&mats 373.41 Check 29546 Port'O'Johnny Toiliet service 199.60 Check 29547 Klinger Paint Co, Paint 38.58 Check 29548 Iowa Firemen's Association Dues 360.00 Total General Fund 34,900.62 Road Use Tax Check 29434 Ronald G.Dusil Wage 627.78 Check 29436 Dave Yanecek Wage 539.82 Check 29437 Daniel R.Zamastil Wage 529.64 Check 29438 Wellmark Insurance 1,231.56 Check 29445 Fairfax State Savings Bank Taxes 708,02 Check 29446 Iowa Prison Industries Signs 396,00 Check 29450 Ronald G.Dusil Wage 627,78 Check 29452 Dave Yanecek Wage 539.81 Check 29453 Daniel R,Zamastil Wage 529.64 Check 29456 Fairfax State Savings Bank Taxes 708,04 Check 29462 Fairfax State Savings Bank Taxes 708,00 Check 29468 Ronald G.Dusil Wage 627,79 Check 29470 Dave Yanecek Wage 539.82 Check 29471 Daniel R.Zamastil Wage 529.64 Check 29486 Alliant Energy Electricity 864.56 Check 29498 Fauser Energy Resources Fuel 544,50 Check 29499 Storm Steel Plow repair 309.15 Check 29500 Custom Hose&Supplies Hoses&parts 123,12 Check 29508 Ronald G. Dusil Wage 627,78 Check 29510 Dave Yanecek Wage 539.82 Check 29511 Daniel R.Zamastil Wage 529.65 Check 29514 Fairfax State Savings Bank Taxes 708.00 Check 29517 IPERS Taxes 1,310.63 Cheek 29528 S&G Materials Salt&Sand Mix 356,40 Check 29530 Schrader Excavating&Grading,Co. Hauled salt/sand 468.75 Total Road Use Tax 15,225.70 Water Check ACH Elan Postage 27.03 Check DEBIT USPO Postage 188.46 Check 29448 USPO Postage 378.20 Check 29482 Mid American Energy Gas 84.17 Check 29483 Alliant Energy Electricity 339.10 Check 29501 Waterworks C&I Potassium 100.16 Check 29502 Hach Company Chemicals 186.55 Check 29505 John's Lock and Key,Inc. Dead bolt lock 51.48 Check 29519 Hall&Hall Engineers, Inc. Fees 1,661.00 Check 29524 Menards-Cedar Rapids SO Various supplies 87.29 Check 29534 US Cellular Cell phones 174.41 Check 29535 Keystone Laboratories, Inc. Tests 63.00 Check, 29536 Advanced Water Technology,Inc. Chemicals 525.19 Total Water 3,866.04 Sewer Check 29433 Jeffrey A.Ammeter Wage 578.71 Check 29440 Wellmark Insurance 274.87 Check 29444 Fairfax State Savings Bank Taxes 244.68 Check 29449 Jeffrey A.Ammeter Wage 578.71 Check 29457 Fairfax State Savings Bank Taxes 244.68 Check 29463 Fairfax State Savings Bank Taxes 244.68 Check 29467 Jeffrey A,Ammeter Wage 578.71 Check 29481 Mid American Energy Gas 25,84 Check 29485 Alliant Energy Electricity 1,421.74 Check 29503 Electrical Engineering&Equipment Co, Coolant filter 63.24 Check 29504 Custom Hose&Supplies Lube spin-on 44,31 Check 29507 Jeffrey A,Ammeter Wage 578.70 Check 29515 Fairfax State Savings Bank Taxes 244.70 Check 29516 IPERS Taxes 432.63 Check 29520 Hall&Hall Engineers, Inc. Fees 1,530,00 Check 29525 Menards-Cedar Rapids SO Brushes,pole 30.96 Check 29531 Keystone Laboratories,Inc. Tests 164.80 Check 29533 Keystone Laboratories,Inc. Tests 164.80 Total Sewer 7,446.76 Garbage Check 29549 Johnson County Refuse, Inc. Services 6,337.50 Total Garbage 6,337.50 LagoonNVVVTF Project Check 29521 Hall&Hall Engineers, Inc. Fees 237.00 Total LagoonlWWTF Project 237.00 Trust&Agency Check 29458 City of Fairfax Applied to bill 58.64 Check 29459 Carl Carrillo Deposit refund 31.36 Check 29460 City of Fairfax Applied to bill 48.93 Check 29461 Matt Fandel Deposit refund 71.07 Check 29478 City of Fairfax Applied to bill 33.69 Check 29479 Rebecca Dripps Deposit refund 56,31 Check 29512 Michelle Jordan Deposit refund 60.00 Total Trust&Agency 360,00 Total Checking Account 68,373.62 Utility Billing Month End Worksheet Month of fx- �D ? 1. Month Utilities Receivables on (Date) (Billing Register) 2. Billing of Penalties o (Date-Penalty Calculation) 3. Total Billed (Add lines l &2) 4. Adjustments to Balance (Adjustment Report) 5. Net Receivables (Add/Subtract Lines 3, 4) I,V% DQ _ 6. Less Payments Received(Deposits for month) `�,���•,� 7. Current Utilities Receivables (Calculated) (Subtract line 6 from 5) 8. Current Utilities Receivables (Delinquent Account) 9. Current Credit Balances (Trial Balance) 10. Current Utilities Receivable(Trial Balance) ���•a`� 11. Difference (Zero if balanced) 12. Balance due City as of � LOh�r (Supporting documents on file) Date Prepared 50 V-4t4f �� Date Approved Prepared By Approved By ( M UBPASTRP 7'Au Oct 30, 2008 12:13 PM *** CTTY OF FAIRFAX IA *** OPER; DTI PAGE 1 10.19.05 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL a ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT'p DELA ----------------------------------- 1500 ROSEMARY BEAN 9/17/08 32.36 ,00 .00 .00 32.36 .00 5700 MATT STARSCEVICH 10/16/08 54.86 .00 .00 .DD 54.86 .OD 3 8100 BRENT MCMULLEN 10/30/08' .12 .00 .00 .00 .12 .00 3 8200 PEARLE BELL 9/17/08 59,69 .00 .00 .00 59.69 C,ID 2 10600 DWAYNE SCHMUECKER 9/17/08 32.36 .00 .04 .00 32,36 010 1 12700 DAN EGGER 9/17/48 68.34 .00 .00 .00 68.34 .00 2 18600 KAREN VASKE 10/19/08 58.25 .00 .00 .00 58.25 .00 3 19200 JENNIFER BLONDTN 10/19/09' 22.22 O0 .00 ,00 22.22 ,00 2 26703 NERME CLOSE 9/29/08 73.85 53.67 ,00 .00 127.52 .00 11 27100 DAVID & CHRISTINA CANNON 10/16/08 63.77 8.94 00 .00 72,71 .00 8 273001 ANDREA COOPER 10/16/08 6.01 .00 .00 .00 6.01 ,00 2 28100 MARCEL WASHINGTON 10/15/08 57.09 DO .00 .00 57.09 .00 5 41100 WENDELL & MEGAN GAN 10/30/08 15.00 .00 .00 .OD 15.00 .00 8 41200 CHE'RI SNIDER 10/19/08' 40.83 .00 .00 .00 40.83 .00 8 43500 KEVIN & RACHEL CHRISTENSON 10/16/08 5.53 .00 .00 .00 5.53 .00 3 49800 CHARLES ADAMS 1D/30/08 15.OD .00 .00 ,00 15.00 DO 4 51600 TOM LINDLEY 10/16/018 .03 .00 .00 .00 03 ,OO 6 59100 SHERI THOMAS 10/30/08 15.00 .00 .00 .00 15.00 .00 2 60300 JOSE BARTA 9/29/08 62.36 15.00 .00 .00 77.36 .010 6 682DO V014 ESSEN GALLERIE 10/30/08 .64 .00 .00! .00 .64 ,00 4 104000 CLTNT PRICE 8/15/08 25.00 25.00 .00 .00 50.00 .00 7 144000 BRIAN & TTNA MERTA 7/17/08 25.00 25.00 25.00 5.D0 80.00 DO 3 DISCONNECT EXEMPT. F FINAL BILLED 'TIME DELQ' # OF TIMES DELINQUENT IN THE LAST 12 MONTHS. UBPASTRP T'9u Oct 30, 2008 12,13 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 2 10.19.05 DELINQUENT ACCOUNT LISTING r� *** REPORT TOTALS *** d ACCOUNT NO/CUST'OMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE $GT) DELA ------------ -_---------------------- REPORT TOTALS SERVICES 4$8.91 89.22 10.00 5.00 593.13 TAX 5.99 1.02 .00 .DO 7.01 PEN 165.00 37.37 15.00 .00 217.37 MISc 73.41 .00 .00 .00 73.41 `FAX DO .00 .00 .00 .00 PEN .00 .00 .00 .00 .00 TOTALS 733.31 127.61 25.00 5.00 890.92 .00 Ul � oo n m O� tp I'D n N Lr) ON r-- \D O Go O N M O Q tiO 't +� �t Lr) n 00 Fn N ',O � M I 00 p n O" 4 c, E� O CD �1N- d' IZ ON 44 4 z' E- L� f O O U E- m It Ln d' to o N o I ~ N Ln 00 IC Vl 00 It, N -- M a1 lfl I'D t-- 00 Ol n O .--a 00 00 O Ic It N o 00 00 o O o �D oo v n co ,--4 = O .t t-- ON 01 61 N I-D 110 [l- n '_ Ic O O n \D N -� pR M 4-4 tn TAS4 . C � 0Ca �Z) C7C7il-0 -L-J a� Hw U 0o r -t oo <= ON C) c} <t Cy N 00 00 O a1 On1Lri t N Q Lr) 00 '-+ ry 00 nj n n n QCs ic� a m M i pio H OZ h0 a1 O O Til- � � U r CCS PllwI O d N a1 C:) C� v N °r 0000 M W d' 00 a\ N d' C0 It- N 00 m m Ql i!1 V"a -- M 01 N a, gra C n 00 00 r� 00 ki`n �,c k M ,- Le) lin Ips � rr W) O w 1 10 Q cu Receipts/Expenditures by Fund 31 October 07 OCTOBER REVENUE General Fund 25,454.08 Road Use Tax 9,213.70 T&A Meter Deposits 750.00 Water Fund 16,309,04 Sewer Fund 12,569.64 Garbage Fund 6,627,02 TIF 27,69130 Bond Retirement Fund 6,870.00 UPIPR 15.21 Savings Revenue FD Equipment Fund 364.84 Certificate Deposit 204.38 Total Revenue: 106,171.21 OCTOBER EXPENSES General Fund 50,116.46 Road Use Tax 23,281.10 Waiter Fund 12,053.57 Seer Fund 7,648.78 Garlbage Fund 6„357.00 T&A- Deter Deposits 870,00 WVVFF 40,585.03 Total Expenses: 140,911.94 U) N N CO N N N N N 0) (A N N N N N N L C C C C C C C -d C C C C C C C C O O O 0 0 0 0 O 0 0 0 O O Q O H E E E E E E E E E E E E E E E (D co (D (O co (D (D T (O (O (D QO (D (O CD (D N N N N N N N N N N N N N � t • C C C C C C C (O C C C C C C C 7 ` O O O O O O O "O O 0 0 0 O O C O E E E E E E E c-4 E E E E E E 00 00 co o0 00 N 00 co N OO N N co W co r r s-• r r r r r r- r r r r r ', 00 CA CD C? 0 m CA D) 0 07 Ch a) CF) O co C7 O C7 r 0 Ca 0 C) 0 C) O CO C) r 0 r d9 0 O O 0 0 0 C) O C) C) C7 O 'L '} a N N N N N N N N N N N N N df ® o 0o tNod Y olio co C) Cn o � M �- (= M NMNN MNtY r M N M O N i C,4 v a.+ (D M r CO (DN rr (D r (CF [I M r M U O T a o o 0 8111 0 o a 0 0 0 0 0 0 y D C) C) rr 0 LO O M 0) C) m 0 LO r~ M ti L M M 0 r Ey M M d J tet' tet" "gr 19i M 4 (Yi M E N LO ti co L() fl- (D t• (D (D ti CD r-- (D m m C7 M o C) M C) C) 0) o Cs CD C] O a +, D 0) rn0 m0 ornoo 0) C) 0 0 0 0 0 r r N r N N r N N r N N N N N N N p L_O0 C7 C) grC� f� IT 0M0 M o 0 0 M r mM N M N N M N M r M 22 M 0 �i N � m � 22 24 r CO Cn (D OD q co CD r (D r 00 M (D co 00 (0 M tti N (0 r (0 N It 0 (D M M t~ O C) NM Ln N �l? r d Lo M CO `- L.0CO M {V NC) C) OR r r c VJ d CA Cn M CF) 00 (d Cn 0) NCX) N M M d1 (D 00 d' CA r r- CO Lo 00 M s r- LO LO 0 C) U � E (D M C� r- r' (D Ch � LQ CA m Nw r- ItIT O 0 CA O c Q W h CA N i co N r-: N (D r,7 0 ra D (D (D (D (D toN q d V C O LL (9 O N 00 O C7 N V LL C = C u- li U- OL C1 r E to w ti ca O OD M O W N =3 M N M 7+ N M w U r V �CLV to 7 CA -0 N je Q to V N (� N N C C M C � C ` v �' m0) O00 � co t. 't: OtiO M 00 N N CL X cm to C3O odOODra O ODO0r 5. C � rr O .- e- (D .kt- W WrWW W ( 6 c (D C (D _c (p (c o mo o p �° 0 (a ca ca LL I- d F d F- z da dm U tEl ws� Q � CN � / \ / / . . � $ / & c o RE � . py ~ \ o cq v . O , � � & . � * $ m / . § m & & . E . ■ � 2 / Q . O \to � do q @ ❑ 0 ■ 2 � 2 q v CD > 0 � ® g @ � U 0 M / �k a 2 o L § k k ® k $ c LL CD . ` 0 k 2 $ (o to 0 a) 2 � R � � REVENUE 2007-2008 - OPERATING FEMA Reimbursement 5,989.74 Building inspection fees 650.00 CD Fewer interest 2,009.83 Checking interest 2,440.03 Miscellaneous 1,430.00 Sales tax 403.50 Collections 120,824.27 Total.Sewer Revenue: 133,747.37 Expenses 2007-2008 28 E Agreement- PVE 11,889.43 (Revenue collected in 06-07) Salary 51,890.67 Maintenance & Repair 56,639.28 Other Administrative 4,310.02 Engineering- CIP 1,094.82 Engineering 6,655.75 Sales tax 837.00 Total Sewer Expenses: 133,316.97 Income 133,747.37 Expense -133,316.97 430.40 Beginning Balance - July 1, 2007 28,476.22 Income - SRF Bond Fund 76,260.00 Expense -SRF Bond Fund -78,833.02 Ending Balance - June 30, 2008 25,903.20 LOST Savings 2004-05 21,312.32 (Sewer Expense) Beginning Balance - July 1, 2007 93,213.45 Income-Lagoon/WWTF Project 1,761,479.17 Expense -Lagoon/WWTF Project -713,047.61 Transfer to Debt Service -1,050,000.00 Transfer in from Garbage Fund 32,380.62 Ending Balance- June 30, 2008 124,025.63 City of Fairfax Balance Sheet As of November 30, 2008 Nov 30, 08 ASSETS Current Assets Checking/Savings Fairfax Visioning 1,270.23 Certificates of Deposit General Fund 350,517.04 Sewer Fund 47,119.44 Total Certificates of Deposit 397,636.48 Checking Account General Fund 187,469.65 Special Revenue Road Use Tax 62,502.02 Employee Benefits 9,632.47 TIF Fund 402,220.75 Total Special Revenue 474,355.24 Enterprise Fund Water 37,519.18 Sewer 47,876.11 Garbage 37,279.48 Lagoon/WWT'F Project 73,352.85 SRF Bond Fund 60,043.20 Trust & Agency 16,815.00 Total Enterprise (Fund 272,885.82 Total Checking Account 934,710.71 Savings Accounts Parks Dept - Guaranty 7,886.84 General - Murphy Land 7,700.18 Parks Department FFSB 1,769.06 Arbor Team 1,111.77 FD Equipment Memorial Fund 4,473.50 Public Education 340.51 Regular Savings 15,388.62 Total FD Equipment 20,202.63 FD Fireworks 17,405.89 Pagel City of Fairfax Balance Sheet As of November 30, 2008 Nov 30, 08 Library Gifts & Bequests Memorials 1,911.63 Library Gifts & (Bequests - Ot... 15,736.13 Total Library G'if'ts & Bequests 17,647.76 Local Option 2004-2005 Sewer Improvements 59,691.79 Total Local Option 20042005 59,691.79 Total Savings Accounts133,415.92 Total Check!ng/Saviings 1,467,033.34 Total Current Assets 1,467,033.34 TOTAL ASSETS 1,467,033.34 LIABILITIES & EQUITY Equity 3000 - Opening Ball (Equity 1,067,855.79 Net Income 399,177.55 Total Equity 1,467,033.34 TOTAL LIABILITIES & (EQUITY 15467,033.34 Page 2 ORDINANCE NO.78 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO SEWER. SERVICE CHARGES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Section 99.02 of the Code of Ordinances of the City of Fairfax, Iowa,2007, is repealed and the fallowing adopted in lieu thereof: 99.02 RATE. Each customer shall pay sewer service charges for the use of an for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed and a flat charge for the Debt Service Retirement Fund as follows: 1. Amount of water consumed: A. 0 to 1,500 gallons or lesser amount per month-$6.90(minimum bili), B. 1,501 to 25,000 gallons of water usage - $6.90 plus an additional $3.81 for each 1,000 gallons of water usage over 1,5100 gallons. C. 25,0011 gallons of water usage and up - $86.25 plus an additional $2.08 for each 1„000 gallons of water usage over 25„0.00 gallons. 2. Flat charge of''$12.00 per month for the Debt Service Fund, SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE, If any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a. whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval,and publication as provided by law. ]introduced and passed by the Council on the 1 lt' day of November, '2008, and approved this I Ph day of November,2008. Bill Voss,Mayor ATTEST: r " Y Vickie Kindl,Ci Clerk First Reading: Suspended Second Reading: Suspended Third Reading: November 11, 2008 I certify that the foregoing was posted as Ordinance No. 78 on the 11'day of November,2008. 'dickie Kindl,City Clerk RESOLUTION NO. 2008-521 RESOLUTION SETTING PUBLIC HEARING FOR VOLUNTARY ANNEXATION AND ZONING CLASSIFICATION WHEREAS, The Fairfax City Council has received applications from Kenneth, Regis, and Barbara Arp,requesting Voluntary Annexation of certain territory to the City of Fairfax, Iowa; and WHEREAS, A zoning request has been proposed by Kenneth, Regis, and Barbara Arp for a zoning classification of AG (Agricultural), all of which is located in that portion of the Northwest Quarter of the Southwest Quarter (NWV4 SWI/4) in Section Ten (10), Township Eighty-Two North (T82 ), Range Eight West (R8W) of the Fifth Principal Meridian, Linn County, Iowa, described as follows: "Commencing at the West Quarter (WI/4) corner of said Section 10; thence S01012'38!"E on the West Iine of said. NWS/4 SWI/4 a distance of 258.84 feet to the South line of the North 258.71 feet of said NWI/4 SW%and the point of beginning; thence S89125'16"E on said South line a distance of 395.28 feet to the East line of the West 395.09 feet of said NW1/4 SWI/4; thence N0,1012'38"W on said East line a distance of 258.84 feet to the North line of said NWIA SWI/4; thence S89°25'16"E on said North line a distance of 99.66 feet; thence S011201'19"E a distance of 389.34 feet; thence S89136'15"W a distance of 495.62 feet to the west line of said NWI/ SWI/4; thence N01012'38"W on said West line a distance of 138.91 feet to the point of beginning. The north line of said NW% SW% is assumed to bear S89°25'16"E. Described parcel contains 2.13 acres, including 0.08 acres of existing road right of way." BE IT RESOLVED, That the Fairfax City Council does hereby set the date of Tuesday, December 9, 2008, at 7:00 PM, or soon thereafter, for a Public Hearing for the purpose of public input on the Voluntary Annexation and Zoning Classification. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution.. Passed and approved this 11"'day of November, 2 008. AYES: Beer, Frieden, Magers, Rabe, Wainwright NAYS:None ABSENT:None Bill Voss,Mayor A TEST: NXic 1 4 kie Kindl, City erk RESOLUTION NO. 2008-53 RESOLUTION SETTING PUBLIC HEARING FOR AN ORDINANCE GRANTING FRANCHISE TO INTERSTATE POWER AND LIGHT COMPANY WHEREAS, The City of Fairfax wishes to pass an ordinance to renew the franchise agreement with Interstate Power,and Light Company for another twenty-five (25)year term. BE IT RESOLVED, That the Fairfax City Council does hereby set the date of Tuesday, December 9, 2008, at 7:00 PM., or soon thereafter, for a Public Hearing for the purpose of public input on the Ordinance granting franchise to Interstate Power and Light Company. NOW, THEREFORE, BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this l lth day of November, 2008. AYES: Beer, Frieden, Magers, Rabe, Wainwright NAYS:None ABSENT: None Bill Voss, Mayor ATTEST: 0"� r y69 VickWK!ncft, City Clerk RESOLUTION NO. 2008-54 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF GENERAL OBLIGATION DEBT DDE DECEMBER 1,2008 Be it enacted by the City Council of the City of Fairfax,Iowa: Section 1. Interest due on $465,000 General Obligation. Combined Corporate Purpose Loan Note Series 2003, dated March 1, 2003 as follows: a. Transfer Order: $850.00 from the TIF Fund to the Debt Service Fund. Purpose of note: Library Repairs/Reassigned to WWTF. b. Transfer Order: $3325.00 from the General Fund, Fire Department Budget to the Debt Service Fund. Purpose of note: Fire Equipment Purchase. Section 2. Interest due on '$780,000 General Obligation Corporate Purpose &Refunding Note Series 200813, dated April 1, 2008 as follows: a. Transfer Order: $16, 760.00 from the TIF Fund to the Debt Service Fund. Purpose of note: Water Main Construction Project/Reassigned to WWTF. Section 3. Interest due on $'560,000 General Obligation Sanitary Sewer & Refunding Note Series 2008A, dated March 1, 2008 as follows: a. Transfer Order: $12,390.00 from the TIF Fund to the Debt Service Fund. Purpose of note: Water Main Construction Project/Reassigned to WWTF. Section 4. Interest due on '$700,000 General Obligation Wastewater Note Series 2004, dated December 1, 2004 as follows: a. Transfer Order: $11,456.25 from the'TIF Fund to the Debt Service Fund. Purpose of note: Wastewater Irmprovement Project. Section 5. Interest due on $650,000 General Obligation Sanitary Sewer Improvement Note Series 2005, dated October 1, 2005 as follows: a. Transfer Order: $9,918.75 from the TIF Fund to the Debt Service Fund. Purpose of note: Sanitary Sewer Improvement Project. Section 6. Interest due on $800,000 General Obligation Urban Renewal Laird Acquisition Note Sereies 2006,dated October 11, 2006 as follows: a. Transfer Order: $11,593.75 from the TIF Fund to the Debt Service Fund. Purpose of note: Urban Renewal Land Acquisition. Section 7. Total transfers by fund: a. From TIF Fund to Debt Service Fund: $56,931.25 b. From Fire Department Budget to Debt Service: 3,325.00 c. From WWTF Fund to Debt Service Fund.: 6,037.50 Total transfer of all funds to Debt Service: $66,293.75 NOW,THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 111h day of November, 2008. AYES: Beer, Frieden, Mag,ers,Rabe, Wainwright NAYS: None ABSENT:None Bill Voss,Mayor ATTEST: r r Vickie Kindl, City Clerk RESOLUTION NO. 2008-55 A RESOLUTION AUTHORIZING THE TRANSFER OF LOCAL OPTION SALES TAX SAVINGS FUNDS & TRANSPORTATION CERTIFICATE OF DEPOSIT TO THE GENERAL FUND—STREET MAINTENANCE BE IT ENACTED by the City Council of the City of Fairfax,,Iowa: Section 1. Transfer from the 2004-2005 Local Option Sales Tax Savings Account, as follows: a. Transfer Order: $76,704.64 from 2004-2005 LOST Street Improvement Savings Fund to the General Fund. Purpose: Street Maintenance b. Transfer Order: $12,469.14 from 2004-2005 LOST Property Tax Relief Savings Fund to the General Fund. Purpose: Street Maintenance c. Transfer Order: $9,047.38 from Transportation Certificate of Deposit #60007228 Fund to the General Fund. Purpose: Street Maintenance d. Transfer Order: $6,429.30 from UPRR Fund to General Fund. Purpose: Street Maintenance. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 11 th day of November, 2008. AYES: Beer, Frieden, Magers, Rabe, Wainwright NAYS:None ABSENT:None Bill Voss,Mayor ATTEST: J k Vickie-16ndl, City Clerk RESOLUTION NO. 2008-56 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH ]HALL AND HALL ENGINEERS,INC. FOR EAST DRAINANGE WAY PROJECT ON EAST CEMETERY ROAD BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Professional Service Agreement submitted by Hall and Hall Engineers, Inc. is hereby approved. NOW, THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this l 11h day of November„ 2008. AYES: Beer, Frieden, Magers, Rabe, Wainwright NAYS:None ABSENT:None ill Voss, Mayor ATTEST: r d�u Vickie Kindl, City Clerk ORDINANCE NO. 78 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES BE IT ENACTED by the City Council of the City of Fairfax, Iowa; SECTION 1. SECTION MODIFIED. Section 99.02 of the Code of Ordinances of the City of Fairfax, Iowa,2007, is repealed and the following adopted in lieu thereof. 99.02 RATE. Each customer shall pay sewer service charges for the use of an for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed and a flat charge for the Debt Service Retirement Fund as follows, 1. Amount of water consumed; A. 0 to 1,500 gallons or lesser amount per month -$6.90(minimum bill). B. 1,501 to 25,000 gallons of water usage - $6.90 plus an additional $3.81 for each 1,000 gallons of water usage over 1,500 gallons. C. 25,001 gallons of water usage and up $86.25 plus an additional $2.08 for each 1,000 gallons of water usage over 25,000 gallons. 2. Flat charge of$12.00 per month for the Debt Service Fund. SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. if any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval, and publication as provided by law. Introduced and passed by the Council on the 11"' day of November, 2008, and approved this I Ph day of November,2008, f Bill Voss,Mayor T`TEST: 'dickie Kindl, City Clerk First Reading: Suspended Second Reading: Suspended Third Reading: November 11, 2008 1 certify that the foregoiif"g w posted as Ordinance No. 78 on the 1 Ith day of November,2008. a 9 Vickie Kindl, City Clerk i i STATE OF IOWA � G s 1, Dave Storey, do state that I am the publisher of �. T Linn HE GAZETTE, a daily newspaper of general THE circulation m and Johnson Counties in Iowa. The notice, a 1� ley printed copy of which is attached was ay 04p UGV.A.#ue�nexsax 914µa{e� Jaru�sutl sfiepte seh wav3� :sa,qua inserted and published in THE GAZETTE newspaper Ass pui th in the issue(s) of November 26 , 2008 6Y fl Al® ,' � s' The reasonable fee for publishing said notice is oaw 9cftal#Mary 4EIN i aa� ct C} �Cll s s o <2 1 . d30d'a 91N n 'Pauaaail�yyela lR J� '�f 8 .�u('se�l�®S:srysYJ auMlLB�� s d This instrument was acknowledged by Dave Storey �c -sp�oM:kaeulalnal.�Wa1 o � � o before me on December 1St 2008 � -: �&�leM B.3¢hb6 pose a6 JB](a�auo 'se�qu�n�.mo�asay�a�giuelasun siuprU8+7.�1iW�t '� cl C.7� % i dd4'CI�"k£81'6I'k SJ.tlkE]. - e .I 3 1. j OW r Notary Public in and for the State of Iowa >vsz a s 4 larca 1671noL33TQ O Diems Gula lion tiumb8r73222 ! 6 M emission[Expires: ,vup Jane 11,2A11 JAV6 . ` °�a�o dkua�aqu,nu aiu�s aye�u�e;uo� tis dura ay;uc s�ac�uinu a.Lf; Id .