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HomeMy WebLinkAbout08-11-2009 Council Meeting CITY OF FAIRFAX REGULAR CITY COUNCIL MEEETING AUGUST 11, 2009 The regular meeting of the Fairfax City Council was held Tuesday, August 11, 2009, at Fairfax City Hall. Mayor Voss called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden,Jason Rabe, and Marianne Wainwright. Marc Magers was absent. Other city staff present: City Clerk Cynthia Stimson,Finance Administrator Nancy Flickinger, Library Director Cathy Bayne, and Dave Yanceck. Motioned by Frieden, seconded by Rabe to approve the agenda and clerk's reports. Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Motioned by Rabe, seconded by Beer to approve and place on file the city council minutes from July 30, 2009. Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Motioned by Rabe, seconded by Beer to approve RESOLUTION NO. 2009-38,A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE DRAINAGE WAY ON E CEMETERY ROAD AND DETENTION BASIN PROJECTS TO THE GENERAL FUND FOR EXPENSES PAID ON THE DRAINAGE WAY ON E CEMETERY ROAD AND DETENTION BASIN PROJECTS. Roll Call Vote: Ayes: Beer, Frieden,Rabe, and Wainwright. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-38 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION NO. 2009-39, A RESOLUTION AUTHORIZING THE TRANSFER OFF FUNDS FROM THE WASTEWATER TREATMENT FACILITY FUND FOR REIMBURSEMENT TO THE GENERAL,WATER AND SEWER FUNDS FOR EXPENSES PAID ON THE 2006 WASTEWATER TREATMENT FACILITY AND SEWER IMPROVEMENTS PROJECTS. Roll Call Vote: Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 20019-39 duly adopted. Motioned by Rabe, seconded by Wainwright to approve RESOLUTION NO. 2009-40, A RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2008-09. Roll Call Vote: Ayes: Beer,Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 200940 duly adopted. Discussion was held about the water main project. The planned start date is Monday, August 17. A notification will be sent to those addresses along the project. Motioned by Wainwright, seconded by Rabe to approve RESOLUTION NO.2009-41, A RESOLUTION APPROVING CHANGE ORDER NO.2 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS. Roll Call Vote: Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-41 duly adopted. The revised plan for the Prairie Creek Estates Drainage 'Swale and Storm Water Drainage Improvements was reviewed. Jeff Then is committed to finishing the project with his part of the work. Motioned by Frieden,seconded by Wainwright to approve RESOLUTION NO. 2009- 42,A RESOLUTION TO ACCEPT COST ESTIMATE FROM SCHRADER EXCAVATING AND GRADING COMPANY FOR PRAIRIE CREEK ESTATES DRAINAGE SWALE AND STORM WATER DRAINAGE IMPROVEMENTS. Roll Call. Vote: Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-42 duly adopted. Linn County Deputy Tim Payne presented the list of calls. Motioned by Wainwright, seconded by Rabe to approve Schrader Excavating and Grading Company's cost estimate of$2,680.00 for the East Cemetery Road ditch re-grading and seeding. Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Motioned by Wainwright., seconded by Beer to approve the application for a building permit from the Fairfax Chiropractic Center. Ayes: Beer,Frieden, and Wainwright. Absent: Magers. Abstain: Rabe. Jason Rabe abstained due to a conflict of interest through his employer. Motion carried. The demolition of the house at 510 Church Street was discussed. The City has received the results from the asbestos testing and is now waiting for bids„ Mayor Voss met with the city attorney. The City feels that Linn County should be responsible for any costs associated with the antenna project. Our attorney and a representative from Linn County are to attend the next city council meeting. Motioned by Wainwright, seconded by Beer to approve the bid to paint the outside of the water tower for$37,575 from McGuire Iron, Inc. subject to working out the payment details. Ayes: Beer, Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. The City Council was informed that the employee manual is being revised. The highlights were discussed and the file will be emailed for review before the next meeting. A report showing recent park expenses was reviewed. Nancy Flickinger and JoAnn Beer, will sort out the expenses. Two certificates of deposit will be cashed and a transfer from the park's savings account will be done. The hole at Hawk's Ridge Park for the second playground set was discussed. Hall and Hall Engineers will mark the area. The concept of a Union Pacific Train Viewing Park was. discussed. A drawing is needed to apply for grant money. Andy Meyers has resigned from the Planning and Zoning. The City Council will need to appoint a replacement. Motioned by Wainwright, seconded by Frieden to approve the list of claims. Ayes: Beer,Frieden, Rabe, and Wainwright. Absent: Magers. Motion carried. Nancy Flickinger will contact Hall and Hall Engineers,Inc. for a detailed description of charges. Cathy Bayne informed the City Council that the library door is still leaking and the lights are still not installed. The contractor is to be contacted. She reported that the Library Board of Trustees is in the process of re-writing our library policy concerning sex offenders because of a change in the state law. Dave Yanecek reported that the fire department has been busy with storm watch and that the maintenance department had residents bring limbs to city hall after the storm. JoAnn Beer stated that the last Movie in the Park will be held on August 28. The Parks Committee is checking on possible donations to help with a park pavilion. Marianne Wainwright stated that erosion is a problem in Gordon Sevig's new development. He will be contacted. Cynthia Stimson let the City Council know that election papers are ready and the requested lists of duties were in their packets. Mayor Voss asked for updates on several issues. There is no new information about the sand and salt bunker,the water in the garage issue is a neighborhood issue, we do not have something for the REAP application this year, a follow-up with the Union Pacific is needed for the water in the ditch issue, and no additional information has been submitted regarding Vance''s building permit application. Information about current employee wages was reviewed. Discussion was held about the cost of living index,the raised insurance deductible, and budgets. Insurance quotes are to be obtained next year well in advance of the renewal date. Motioned by Beer, seconded by Wainwright to approve RESOLUTION 2009-43,A RESOLUTION APPROVING WAGE INCREASES FOR CITY EMPLOYEES. Roll Call Vote: Ayes: Beer, Rabe, and Wainwright. Nays: Frieden. Absent: Magers. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-43 duly adopted. Motioned by Frieden, seconded by Rabe to adjourn the meeting. Ayes: Beer, Frieden, Rabe, and Wainwright. Absent. Magers. Motion carried. Mayor Voss adjourned the meeting at 9:05 PM. Mayor Bill Voss City Clerk Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST AUGUST 11,2009: Allegra Print Forms 85.84 Alliant Electricity 4789.61 Amy Flynn Refund 9.68 BWVC Industrial Maint 1022.00 Carus Phosphates Chemicals 556.00 City of Fairfax Applied to bila 160.91 City Treasurer Pump testing 600.00 Croell Cement 402.00 CTS Textile Leas Mats/uniforms 420.07 Cynthia Stimson Reimbs 181.83 DW Zinser Co Asphalt 543.75 Have Schmitt Cons Parts 5347.45 Don's Look/Key Key system 485.00 Ecinc Pulled pumps 1304.00 Ed M Feld Equip Recharge Extinguisher 18.00 Elan Various items 2351.63 Fairfax Bank Taxes 6111.54 Fareway Grocery items 49.68 Fauser Fuel 2055.00 G&H Etec Overload heaters 334.81 Gazette Publishing 279.09 Hach Chlorine/Accuvacs 207,98 Hall&Hall Eng Fees 15351,15 Heiman Gear 383,59 I wireless Phone 60.90 IDNR Permits 350.00 IA One Call Digging 19.00 IPERS Taxes 3133.31 Jamie Harmening Refund 60.05 Jeremy Petty Refund 64.68 John Washburn Reimb 168.53 JC Refuse Services 7342,25 Joyals Tree Service Services 100.00 Julie Grimm Refund 64,68 K&B Ag Supply Weed control 1847,40 Keystone Lab Tests 247.70 Lattice Com Generator 14650.00 Life Time Fence Railing 623.70 Linn County REC Electricity 2008.33 LC Recorder Fees 71.00 Llrrweld Welder items 11.51 Manatt's Concrete mix 685.75 Matt Orton Reimb 130.00 Menards Parts 1066.97 Mid American Gas 201.67 Miracle Rec Equip Parts 140.14 MES Flow test 1680.50 ORKIN Exterminating i 59.56 Pace Supply Supplies 279.99 Port'O`Johnny Services 285.00 Quality Pump/Ctrl Gaskets 451,47 Sankot's Maint 1214,73 Schimberg Meters/epigs 1958,52 Schrader Exc/Grdg Trucklmillings 4437.11 Simmons Perrine Fees 8444,44 South Slope Phones 531,50 Staples Supplies 254.56 Storm Steel Pipe 86.55 Strategic Print Sol Contract 122.44 Swank Motion Pic Rental 196.00 The Sled Shed Weedeater line 12.15 Tim McKeever Reimb 86,46 US Cellular Phone bili 188.24 lISPO Postage 417.44 Van Meter Ind Conduit/nipples 115.27 Wellmark Ins 2404.03 Whitler's Ldscpg Gravel trail 17488.50 filet salaries 18352,67 Total Claims: 135165.31 June Receipts General Fund 11,933.01 Road Use Tax 18,510.22 Employee Benefits 264.52 Local Option 09 19,621.46 T&A Meter Deposits 660.00 'later Fund 16,218.32 Sewer Fund 14,626.97 Garbage Fund 8,813,56 TIF 9,166.41 SRF Bond Retire 8,580.00 Savings Revenue FD Equip Fund 1,532.50 FD Firework's 75,00 CD General 85,23 Parks Dept 528.00 Total Revenue: 110,615.20 June Expenses General Fund 85,016.34 Road Use Tax 6,118.63 Employee Benefits 412.82 Water Fund 34,077.01 Sewer Fund 5,588.35 Garbage Fund 8,913.61 T&A-Meter Deposits 270.00 Drainage/Detention Proj 76,276.49 Mater Main Proj 5,536.64 Remote Read Proj 1,610.40 Visioning Committee 26.97 Total Expenses: 223,847.26 Transfers In General Fund 19,465.50 Fire Dept Equip 100.00 Total: 19,565.50 Transfers Out General Fund 100.00 Fire Dept Equip 14,650.00 (Parks-Guaranty 4,815.50 Total* 19,565.50 RESOLUTION NO. 2009-43 RESOLUTION APPROVING WAGE INCREASES FOR CITY EMPLOYEES WHEREAS, during the August 11, 2009 city council meeting, the City Council reviewed employee evaluations,current wage rates, and established wage ranges; and WHEREAS, the Fairfax Library Board of Trustees met on May 5, 2009 and set the wages for the library staff for the fiscal year beginning on.July 1, 2009. NOW,THEREFORE,BE IT RESOLVED,the wages were set for each employee as follows: Ron Dusil, Maintenance II $23.34 per hour, effective July 1, 2009 Jeff Ammeter, Wastewater $21.22 per hour, effective July 1, 2009 Dave Yanecek,Maintenance 1 $19.54 per hour, effective July 1, 2009 Dan Zamastil, Maintenance I $19,10 per hour, effective July 1, 2009 Nancy Flickinger, Finance Admin $19.80 per hour, effective July 1, 2009 Cynthia Stimson, City Cleric $17,43 per hour, effective July 1, 2009 Cathy Bayne, Library Director $16,94 per hour, effective July 1, 2009 Kathy Everett, Assistant Director $14.67 per hour, effective July 1, 2009 Ray Davis, Library Janitor $12,67 per hour, effective July 1, 2009 Beth Wilz,Librarian Assist. $11.17 per hour, effective July 1, 2009 Jenna Mumm, Librarian Assist. $9.84 per hour, effective July 1, 2009 Loralei Pleiness, Librarian Assist. $9.50 per hour, effective July 6, 2009 BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approve this 11th day of August, 2009. AYES: Beer, Rabe, Wainwright NAYS: Frieden ABSENT: Magers Bill Voss„Mayor ATTEST: — r-Jvul Cy thia Stimson, ity Clerk. RESOLUTION NO. 2009-42 RESOLUTION TO ACCEPT" COST ESTIMATE FROM SCHRADER EXCAVATING AND GRADING COMPANY FOR PRAIRIE CREEK ESTATES DRAINAGE SWALE AND STORM WATER DRAINAGE IMPROVEMENTS WHEREAS, the City of Fairfax has reviewed the drainage swale area in Prairie Creek Estates; and WHEREAS, this drainage swale area has become an area of deep, fast moving water with severe ground erosion; and. WHEREAS, it has been determined that the City of Fairfax and Synergy Development Group,LLC both have some responsibility to repair this area; and WHEREAS, Schrader Excavating and Grading Company has submitted a Unit Price Work Report showing a cost estimate of$24,794.24 for the City's share of the repair; and WHEREAS, Hall and Hall Engineers, Inc. recommends hiring Schrader Excavating and Grading Company to make these repairs as shown on the Unit Price Work Report and their engineering drawings of the improvements. NOW,THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax., Iowa, to approve the Unit Price Work Report to spend $24,794,24 to complete the City's share of the repairs to the Prairie Creek Estates Drainage Swale and Storm Water Drainage Improvements. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this l lth day of August, 2009. AYES: Beer, Frieden, Rabe, Wainwright NAYS: None ABSENT: Magers r i 1 Voss, Mayor ATTEST: Cyn is Stimson, City Clerk O CD O Cd C) 0 0 It O O C) qT, O00C) C7 0004 LO l[) O C14 (� 4 C) Ltj C O O CA co co (6 N +� N o C) OD Co co Ch ti I- Ca N U) +C)l c CL LO co'Cd t v (71 O N CES CO I~� w O C r CA N co Me,a) r4l j O � Q1 LLI Ef} Vf F 6% 69 E g of W Ef} 03, 61k 69, #ASN E c > a) O C) 0 0 C) C] 0 co 0 m C) a7 C ¢ U 9 0 47 Co OR 0 m r lf) O N E a Cl) CL cc CY)C3 0 ~ r O CL d:F Eft 69. 691 - 646% Ef} Eft cf} 69 64 m j U) 07 U- 0 3- >- U- Q LL LL LL C) U --a W U) to co RCS •L ''d Ci ❑ C1 � � O O 00 Co C] C) Q p co CCD cc N C d r m cc LU ac E 6. CL in 0 ° �, o c c N o () CF) U C C O N c m H C) c c a) m } c3 w CL a) (Mcn 00 rn ° � � j cu tm 10 c ° M CD c d L7a [2L C o w c o f -� J c Q1 ° RS CL M. ate) ❑ R c 9) X2 LU tti w '�_ w H L U) aLu � m O � ID w _ CL w C LU C1 d a) N LL CL Z I - U - r U) Qa "-' [2 N m d T Cn o CD X a) W p o CO o Co LD LM o o a1 L N w � [� fi7 '= cU) N UU32 V r 0r r O N Ed C) N C IL O C7 C] r � C3 O CV r 0 Co 0 0 C] O C) C) r V- 2 V- NNN N N N EL � O C? 0 0 C) C] C3 C] C7 C) CY Zr N co " >t� (D l� co cN- eM- RESOLUTION NO. 2009-41 RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction Co. for the Water Main Replacement Program, Phase I Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 2, to increase the contract amount $71,502.15 to add additional 12- inch water main and appurtenances along Railroad Street and additional 8-inch water main and appurtenances along Highway 151. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve Change Order No. 2 for the Water Main Replacement Program, Phase I Improvements which will result in an increase of $71,502.15 to make a revised total construction contract cost amount of$340,830.80. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this I Ith day of August, 2009. AYES: Beer,Frieden, Rabe„ Wainwright NAYS:None ABSENT: Magers Bill Voss, Mayor ATTEST: Cynt a Stimson, City Clerk CHANGE ORDER NO. 2 PROJECT: WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS FAIIRFAX, LINN COUNTY, IOWA DATE: August 11, 2009 CONTRACTOR: Rathje Construction Co. Marion, Iowa ORIGINAL CONTRACT AMOUNT: $243,728.65 REVISED CONTRACT AMOUNT: $269,328.65 ORIGINAL CONTRACT COMPLETION DATE: FINAL COMPLETION: November 9, 2009 for entire Contract ITEM #1: Add additional 12'-inch water main and apurtenances along Railroad Street and additional 8-inch water main and apurtenances along Highway 151, for a total increase to the contract in the amount of$71,502.15, ITEM ITEM ESTIMATED UNIT PRICE NO. CODE ITEM DESCRIPTION QUANTITIES UNIT (Bid EXTENDED Numbers) COST 8" PVC C-900 Watermain Including Necessary Pavement Removal, Disposal and Replacement,Polyethylene Wrap,Tracer Wire, 5 02500-01 and Fittin s In Place See Special Provisions 781 LF $24.65 $19,251.65 12"PVC C-900 Watermain Including Necessary Pavement Removal, Disposal and Replacement, Polyethylene Wrap,Tracer Wire, 6 02500-01 and Fittings In Place See Special Provisions 623 LF $43.50 $27,100.50 7 02500-20 8"Water Main Gate Valve Assembly 4 EA. $900.00 $3,600.00 8 02500-20 12"Water Main Bate Valve Assembly 3 EA. $1,600.00 $4,800.00 9 02500-31 12"Water Main Blaw-Off Assembly 1 EA. $600.00 $600.00 Water Services, 1"" Copper, Including Removal, Disposal, and Replacement of Existing Curb 13 02500-40 Stop and Box 6 EA. $770.00 $4,620.00 Connect Fire Hydrant to New Watermain, 15 02500-51 Including Necessary Lead Line 2 EA. $525.00 $1,050.00 CO-1 02500-50 Furnish & Install Fire Hydrant 2 EA. $3,200.00 $6,400.00 CO- Remove and Replace Chain Link Fence along 2-1 02950-01 the Sankot Properlt LS EA. $1,100,00 $1,100.00 C01- Permanent Erosion Seeding Along Slope of 2-2 02900-12 Highway 151 LS EA. $420.00 $420.00 CO- Erosion Control Matting Along Slope of 2-3 02900-40 Hi hwa 151 LS EA. $365.00 $365.00 Confined Space Water Main Installation from CO- Main Street to Church Street, Including 2-4 Necessary Tree Trimming and Disposal LS EA. $2,195.00 $2,195,00 TOTAL: $71,502.15 Revised Contract Amount after C.0. #1 $269,328,66 C.O.#2 .$71,502.15 Revised Contract Amount: $340,830.80 ITEM#2: Doe to the installation of additional water main, the Project Schedule shall be revised as follows: Revised The Final Completion Date for the entire contract shall be revised from November 9, Schedule 2009 to December 9, 2009, Rathje Constru 'on Co. Half& Hall (Engineers, Inc. By. By: t Tulle: Title: .�r c. ��� e_2 I- Date: 8'z O 9 Date: City of Fairfax, Iowa By: Title: Date: 4 CADocuments and Setting s\twi I I larns.RATH]ECONSTRUMLocal Settlings\Temporary Internet Files\OLKAC\C 0 #2.doc - 2 - RESOLUTION NO. 2009- 0 RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2008-09 WHEREAS,the Code of Iowa, Chapter 312, Section 14,requires that all cities prepare and submit an annual Street Finance Report of expenditures and receipts to the Iowa Department of Transportation. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code., Section 2. The City Clerk is directed to submit these forms to the Iowa Department of Transportation before September 30, 2009. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby.authorized and directed to execute said Resolution. Passed and approved this I I't'day of August, 2009. AYES: Beer, Frieden, Rabe, Wainwright NAYS: None ABSENT: Magers Bill Voss, Mayor ATTEST: Cyn is Stimson, City Clerk 0 FU to Ul P W N 3 ;aW N -' m r.a b � .U1 0 'c p C c Q c G) a. 0 d. 'v �. + a m w 0) — a m: C m C+ x 3 �' Z. nom � « ea 617 � = D 6' m {� � m m GI >3 2 o m CL -r,-'.(D U1 �.. 7 ,.fi CAS- 'fit 3 .0 mm n a CL r m d 3 a C z h CD m �cn d _� y � fp ;on r K pf o C]. v, Tt - �A J' V N J C cs,, a, ., v C oa, ca s.� w 7 y I arE� G7o O� d C. ..n C o 0 -n 3(D— N N m m N N o. {n Ut�to O N L's A N z `' a , w me cr, CO CD d r+ Q w t7 o CD fli �o 0 ��a °c u) m +A w w cn {L *0 w oa, c 3 N 00 r,�.t W 0 - A W N r a cs a '" D oo oa cs c cn w d n CL D) N CD cp CO cn -70 th — L •d CD 177 �,.OL cp �* v cxa W .-t O1 f/7 a D a.' `C �G 0. C r' �, iR b tD N -Q.fP f,1. 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C gr N rt .-• N �•- N oo r N ro O O O Q O \0 O c Vx J p O Q O O N CO (n D tD 00 .01 ld 'L11„ Cle; -a CD � cs c os �m a_ = y~ N 'n ro O t/p Z Z `4 Z Z Z Z Z Z z �4 O a .• `DC7 " O O O O O O O O 0 O O �M, O O O O O P O O z3 O n n n n n n n n C tCD CD a RESOLUTION NO. 2009-39 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE WASTEWATER TREATMENT FACILITY FUND FOR REIMBURSEMENT TO THE GENERAL, WATER AND SEWER FUNDS FOR EXPENSES PAID ON THE 2006 WASTEWATER TREATMENT FACILITY AND SEWER IMPROVEMENTS PROJECTS BE IT ENACTED by the City Council of the City of Fairfax, Iowa: Section 1. Transfer from. Wastewater Treatment Facility Fund for reimbursements of expenses, as follows: a. Transfer Order: '$11,469.33 to the General Fund b. Transfer Order: x$19,759.43 to the Water Fund c. Transfer Order: $26,514.26 to the Sewer Fund Section 2. Total transfer amount: $57,743.02 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to exeeute said Resolution. Passed and approved this I lt' day of August, 2009. AYES: Beer, Frieden, Rabe„ Wainwright NAYS:None ABSENT: Magers r z 1 Voss, Mayor ATTEST: Cyntja Stimson, City Clerk WWTF Expense Charged to: Water Sewer Streets Total Expenses 2006-2007 19,177.36 16,432,18 6,995.34 Expenses 2007-2008 582.07 10,082.08 4,473.99 Total Fund Expenses: 19,759.43 26,514.26 111469.33 57,743.02 Total to be reimbursed (57,743.02) Excess Bond Money 63,525.35 Balance 5,7823 Total to be reimbursed (58,175.54) Local. Option Tax 60,403.73 Balance 2,228.1'9 RESOLUTION NO. 2009-38 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE DRAINAGE WAY ON E CEMETERY ROAD AND DETENTION BASIN PROJECTS TO THE GENERAL FUND FOR EXPENSES PAID ON THE DRAINAGE WAY ON E CEMETERY ROAD AND DETENTION BASIN PROJECTS BE IT ENACTED by the City Council of the City of Fairfax, Iowa: Section 1. Transfer from the Drainage Way on E Cemetery Road and Detention Basin Projects Fund to the General.Fund, as follows: a. Transfer Order: $13,303.00 Purpose: Reimbursement for expenses NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this I lxh day of August, 2009, AYES: Beer, Frieden, Rabe, 'wainwright NAYS: None ABSENT: Magers Brll Vass, N ayor ATTEST: Cyn 'a Stimson, City Clerk Utility billing Month End 'worksheet Month of 1, Month Utilities Receivables on � , (Date) (Billing Register) 2. Billing of Penalties on 1 VIILi , (Date-Penalty Calculation) 1 3. Total Billed (Add lines 1 &2) 411 LIIA I , 4. Adjustments to Balance (Adjustment Report) mmI . 5. Net Receivables (Add/Subtract Lines 3, 4) 6. Less Payments Received (Deposits for month) e 7. Current Utilities Receivables (Calculated) (Subtract line 6 from 5) s 8. Current Utilities Receivables (Delinquent Account) 9. Current Credit Balances (Trial Balance) 10. Current Utilities Receivable (Trial Balance) 11. Difference (Zero if balanced) 12. Balance due City as of to I -W44 (Supporting documents on file) Date Prepared w w Date Approved io y Prepared Byi' 1 — Approved B UBPASTRP Wed Jul 29, 2009 2;45 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 1 10.19,05 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BCT) OELQ 1900 JPbIES & LESLIE HAGEN 7/29/09 15.00 .00 .00 .00 15.00 .00 7 2900 LINCOLN ALLEN 7/29/09 15.00 .00 .00 .00 15.00 ,00 5 5100 MATT STARSCEVICH 7/17/09 2,01 .00 .00 .00 2.01 .Co 5 650OF MATT' WILLEMSEN 10/17/06 .00 .00 .00 38,40 38.40 .010 7500 WILLIAM FORESTER 7/29/09 15.00 .00 .00 .00 15.00 010 1 10200 LOWELL UNDERWOOD 7/29/09 15.00 .00 .00 .00 15.00 .00 1 10800 MARY HARGRAFEN 7/17/09 .05 .00 .00 .00 .05 .001 1 11100E CARRIE EMERSON 11/18/08 .00 .00 .00 117.14 117.14 .00 3 12900 LAWRENCE MATTHESS 7/29/09 15.00 .00 .00 .00 15.00 .00 1 1610OF SEAN CASEY/KATHY KING 6/18/08 .00 .00 .00 35.13 35.13 .010 16600E CARL EMERSON 7/14/08 .00 .00 .00 758.38 758.38 .010 2 19200 JENNIFER BLONDIN 7/18/09 24.96 .00 .00 .00 24.96 .010 6 20100 CHAD PEGUMP 6/17/09 83.24 2.61 .00 .00 85.85 .010 8 24700 RICK WISEMAN 7/17/09 68.60 63.19 36.81 .00 168.60 .010 1 26703 NERMIE CLOSE 6/17/09 67.84 56.09 .00 .00 123.93 .00 11 2700OF ANTHONY MOORE 10/15/04 .00 .00 .00 37.51 37.51 .001 27100 DAVID & CHRISTINA CANNON 6/15/09 40.32 .00 .00 .00 40.32 .00 10 27500E LEROY MORGAN .00 .00 .00 170,88 170.88 .00 27504 ANTHONY NEDERHOFF 7/29/09 15.00 .00 .00 .00 15.00 .00 1 28100 MARCEL WASHINGTON 7/17/09 .13 .00 .011 .00 .13 .00 4 31908 CHARLES A MAUSSER 7/29/091 15.00 .00 .00 .00 15.00 .010 4 37100 ROBERT/SHELLY SCHMIDT 7/29/091 15.00 .00 .00 .00 15.00 .010 6 3860OF ROCHELLE STONE .00 .00 .00 223.62 223.62 .010 38601F ROCHELLE STONE .00 .00 .00 6.36 6.36 .010 40403 JAIDA SCHUPP 7/29/09 15.00 .00 .00 CO. 15.00 ..001 1 41100 WENDELL & MEGAN GAN 7/29/09 15.00 .00 .00 .00 15.00 .00 10 41500E JENNIFER RASCR 1/18/09 .00 .00 .00 26.91 26.91 .00 4 43900 ERIK ROBEN 7/29/09 15.00 .00 .00 .00 15.00 .010 2 43901 ERIC ROSEN 7/29/09 15.00 .00 00 .00 15.00 .010 1 48800E CORY STEELE 7/16/06 .00 .00 .00 40.41 40.41 010 48801F CORY STEELE 11/17/05 .00 .00 .00 6.31 6.31 010 5890OF' MA'T'THEW TERNES 6/16/09 66.77 .00 .00 .00 66.77 .00 1 62900 TA14I PICKERING 7/29/09 15.00 .00 .00 .00 15.00 ..00 3 63300 ADVANCED TECHNOLOGY SOLUTIONS 7/29/09 15.00 .00 .00 .00 15.00 .00 1 66600 MAIC XPRESS 7/25/09 15.00 .00 .00 .00 15.00 ,00 4 66700 AMIE MILLIGAN 7/29/09 15.00 .00 .00 .00 15.00 .00 2 66800 DOPEY SHAHEEN 7/17/09 29.42 .00 .00 .00 29.42 ,00 5 DISCONNECT EXEMPT. F FINAL BILLED, "'T'IME DELA' # OF TIMES DELINQUENT IN THE LAST 12 MONTHS. UBPASTRP Wed Jul 29, 2009 2:45 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 2 10.19.05 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO/CU'STOMER NAME LAST PMT" AMOUNT ACTUAL AMI.' TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT( DELA REPORT TOTALS SERVICES 548.44 105.11 36.40 1271.44 1961.39 TAX 6.32 1.78 .41 39.61 48,12 PEN 68.58 15.00 .00 75.06 158.58 MISC .00 ,00 .00 75.00 75.00 TAX 00 .00 .00 .00 00 PEN .00 .00 .00 .00 .00 TOTALS 623.34 121,89 36.81 1461.05 2243.09 .00 C3 C) O -i o a O m --1 d Ai Ai 0h � O� O) C O1 M :3 om �I Ai (n OO O C3+M o o GN ��oO0orn'C -000O) o -00 0 w tD s j z -A m O =I -L DO O O O N co 09 Q0 131 s 00 C . -4 -4 i3 ew : ACO y100 � CO �su = w =' J,) n Nu > mC. w O (a 0) ,P 0 (110 s C)l N W rt 'C W A til M N to a et W O) Co ,p W 09 (®i Z3 W OV CA CA ,A O 90 .. t? ,O C C On C0 O O' , Cl ,Ow t]. O d1 O a_ Q CL co y � C O. 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O (A r- W � � W c n r- W c.n O\ 00 �c 00 '^ �1 t^+ LD G a1 W O W O\ 10 O''. C w --• --' W CAY' O �] W W V--t F-+: N O1 00 O P Gi: c} �7 CCC G tz ;H ' on Q "! UQC� . CD AMx coy CD w 01 W ON N -p 00 J C� w 00 �P N w in w w w oo ip p cA 00 iR O w 'C) �-D to 00 00 0000 N r0 a w o� 00 Hrr� w'h D4 00 tIl t]0; iw LD Z-A p �; Ali ''^' W ^•«� �--" 00 �1 C_ O orn W oo v Ni O .A a1 w p k7 N O W a 1 �1 �] lh "D -P o" 00 W 00 r-� �c' P 00 N w p -P � " c tp N O w - N "0 M CSG' tp W N +1 LA p6 t!t P Vt © w p P tli W \p I Receipts/Expenditures by Fund 31 July 09 June(Receipts Generali Fund 11,933.01 Road Use Tax 18,510.22 Employee Benefits 264.52 Local Option 09 19,621.46 T&A(Meter Deposits 660.00 Water(Fund 16,218.32 Sewer Fund 14,626.97 GarlSage Fund 8,813.56 TIF 9,166.41 SRF(Bond Retirement Fund 8,580.00 Savlings Revenue FD Equipment Fund 1,53250 FD Firework's Fund 75.00 D General 85.23 Parks(Department 528.00 Total l Revenue: 1'10,615.20 June Expenses General Fund 85,016.34 Road Use Tax 6,118.63 Employee Benefits 412.82 Water(Fund 34,077.01 Sewer Fund 5,588.35 Garbage Fund 8,913.61 T&A-Meter Deposits 270.00 DraiinagelDetention Proj 76,276.49 Water(Main Project 5,536.64 Remote Read Project 1,610.40 Visioning Committee 26,97 Total(Expenses; 223,847.26 Transfers In General Fund 19,465.50 Fire Dept Equip 100.00 Total: 19,565.50 Transfers Out Generali Fund 100.00 Fire(Dept Equip 14,650.00 Parks-Guaranty 4,815.50 Total. 19,565.50 .... a � ".... .. i City of Fairfax Balance Sheet As of July 31, 2009 Jul 31, 09 ASSETS Current Assets Checking/Savings Fairfax Visioning 4,014.18 Certificates of Deposit General Fund 350,233.00 Sewer Fund48,363.05 Total Certificates of Deposit 398,596.05 Checking Account Drainage/Detention Project 124,136.26 General Fund 32,516.41 Special Revenue Local Option 109 39,209.01 Road Use Tax 101,539.30 Employee Benefits 10,357.74 TIF Fund 1177,111.32 Total Special Revenue 328,217.37 Enterprise Fund Remote Meter (Read Project -2,749.45 Water Main Project 390,782.94 Water 55,112.59 Sewer 93,891.13 Garbage 23,840.34 Lagoon/WWTF Project 63,525.35 SRF Bond Fund 44,932.20 Trust & Agency 16,695.00 Total Enterprise Fund 686,030.10 Total Checking Account 1,170,900.14 Savings Accounts Parks Dept -Guaranty 8,653.61 General - Murphy Land 16,510.87 Parks Department FFSB 2,318.16 Arbor Team 1,125.04 FD Equipment Memorial Fund 3,980.07 Public Education 340.51 Regular Savings 12,137.76 Total FD Equipment 16,458.34 FD Fireworks 13,609.14 City of Fairfax Balance Sheet As of July 31, 2009 Jul 31, 09 Library Gifts & Bequests Memorials 1,911.63 Library Gifts & Bequests - Ot... 6,054.75 Total Library Gifts & Bequests 7,966.38 Local Option 2004-2005 Sewer Improvements 60,403.73 Total Local Option 2004-2005 60,403.73 Total Savings Accounts 127,045.27 Total Check!ng/Savings 1,700,555.64 Total Current Assets 1,700,555.64 TOTAL ASSETS 1,700,555.64 LIABILITIES & EQUITY Equity 3000 . Opening Ball (Equity 1,813,787.70 Net Income -113,232.06 Total Equity 1,700,555.64 TOTAL LIABILITIES & EQUITY 1,700,555.64 Certificates of Deposit Balance Sheet As of July 31,2009 Jul 31,09 ASSETS Current Assets Checking/Savings General Murphy Land 4610013670 20,183.31 General Murphy Land-Other -20,183.31 Total General l Murphy Land 0.00 Nature Trail Project 60012463 27,353.86 Total Nature Trail Project 27,353.86 General Fund Maintenance Fund 08 60018546 16,158.17 Total Maintenance Fund 08 6,158.17 Maintenance Fund 07 60012454 6„564.93 Total Maintenance Fund 07 6,564.93 Maintenance Fund 600083116 6,862.01 Total Maintenance Fund 6,862.01 Library 6001999/1 194,204,80 10274 8,941.15 Total Library 203,145.95 Park 10180 14„643.75 60010224 4:,177-61 Total Park 18,821.36 Policy&Administration 60008575 2,735.80 10681 8,336.28 60023745(60011428) 24,324.09 60007237 16,87823 Total Policy&Administration 42,274.40 Transportation 10680 8„336.28 60010233 30,716.04 Total Transportation 39,052.32 Total General Fund 322,879.14 Page 1 Certificates of Deposit Balance Sheet As of July 31,2009 Jul 31, 09 Sewer Fund 4610081 501(60011277)GB 7,304.83 60023763(60011660) 41,058.22 Total Sewer IFund 48,363.05 Total CheckingiSavings 398,596.05 Total Current Assets 398,596.05 TOTAL ASSETS 398,596.05 LIABILITIES& EQUITY Equity Opening Bal Equity 197,403.74 Retained Earnings 201,107.08 Net Income 85.23 Total Equity 398,596.05 TOTAL LIABILITIES&EQUITY 398,596.05 (Page 2 Claims (List Dated 11 August 09 Checks 30810-30941 Drainage/Detention Project Check ACH Elan Gate,posts,acc 770.13 Check 30909 Hall&Hall Engineers, line, Fees 3,375.00 Total DrainagelDetention Project: 4,145.13 General Fund Check ACH Elan Various items 1,497.08 Check DEBIT USPO Postage 156.20 Check 30810 Linn County Recorder Recording fees 71.00 Check 30814 Wellmark Insurance 286.25 Checlk 30815 John Washburn Reimb park materials 168.53 Check 30816 Matt Orton Reimb for food 130.00 Check 30827 Simmons Perrine,PLC Fees 2,250.00 Check 30828 City Treasurer Pump testing 600.00 Check 30829 Heiman, Inc. Gear 142.50 Check 30831 Lattice Communications,Inc. Generator 14,650.00 Check 30837 Cynthia Stimson Reimb mileage,food,hotell'taxes 181.83 Check 30838 Dave Schmitt Construction Co.,Inc Haulingllabor-park equip 4,815.50 Check 30839 Tim McKeever Reimb for banners 86.46 Check 30842 Catherine Bayne Wage 2,393.48 Check 30843 Raymond C.Davis Wage 200.80 Check 30844 Kathy J.Everett Wage 590.65 Check 30845 Jenna L.Mumm Wage 216.60 Check 30846 Loralei A.Pleiness Wage 250.03 Check. 30847 Beth A.Will Wage 88.52 Check 30848 Fairfax State Savings.IB'aink Taxes 924.62 Check 30849 IPERS Taxes 447.72 Check 30861 Gazette Communications,Inc. Publishing 220.71 Check 30863 Municipal Emerge ncyServices Flow test 1,680.50 Check 30864 Heiman,Inc, Gear 241.09 Check 30865 Swank Motion Pictures,line. Movie rental 196.00 Check 30866 CTS Textile Leasing Mats&uniforms 420.07 Check 30867 Storm Steel Pipe 86.55 Check 30869 Allegra Print&Imaging Forms 85.84 Check 30870 Miracle Recreation Equipment Co, Parts/park equip 140.14 Check 30871 Ed M Feld Equip Co., Inc Extinguisher recharge 18.00 Check 30872 Pace Supply Cleaning supplies 127.70 Check 30873 Don's Lock&Key Key system 485.00 Check 30874 Croell Concrete Products Cement 402.00 Check 30875 Strategic Print Solutions,Inc. Copy contract 122.44 Check 30880 Fareway Stares Grocery items 49.68 Check 30881 Mid American Energy Gas 144.41 Cheek 30885 Alliant Energy Electricity 791.72 Cheek 30889 Simmons Perrine,PLC Fees 6,194.44 Check 30893 Staples Credit Plan Various supplies 254.56 Check 30895 K&B Ag Supply Weed control 1,847.40 Check 30896 ORKIN Exterminating 59.56 Check 30897 South Slope Telephone Phones 531.50 Check 30898 Port'O'Johnny Services 285.00 Check 30901 The Sled Shed Weedeater line 12.15 Check 30904 Menards-Cedar Rapids SO Various items 537.04 Cheek 30905 Menards-Cedar Rapids SO Various items 457,12 Check 30906 Dave Schmitt Construction Co.,Inc Bolt,nuts,cement 531.95 Check 30910 Hall&Hall Engineers,Inc. Fees 4,161.45 Check 30911 Schrader Excavating&Goading,Co. Hauling&materials 4,308.46 Check 30914 Manatt's,Inc. Concrete mix 685,75 Check 30915 Schimberg Co. Pipe&caps 314.90 Check 30917 Pace Supply Shop supplies 152.29 Check 30918 Gazette Communications,Inc. Publishing 58.38 Check 30919 Van Meter Industrial,Inc.. Conduit&nipples 115.27 Check 30920 Linweld,Inc. Weider items 11.51 Check 30922 Sankot's Garage Purge kit 79.53 Check 30923 Whitter's Landscaping„(Inc. Gravel trail 17,488.50 Check 30924 D.W.Zinser Company,Inc. Samples/testing 510 Church 440,00 Check 30925 i wireless Phone 60.90 Check 30926 Fauser Energy Resources Fuel 1,323.50 Cheek 30932 Linn County REC Electricity 26.89 Total General Fund; 75,297.67 Road Use Tax Check 30811 Fauser Energy Resources Fuel 731,50 Check 30812 Joyals Family Tree Service Tree service 100.00 Check 30888 Alliant Energy Electricity 1,017.05 Check 30890 D.W.Zinser Company, Inc. Asphalt 103.75 Check 30921 Sankot's Garage MainUrepairs 1,135.20 Check 30930 Linn County REC Electricity 478.41 Total Road Use Tax Fund: 3,565.91 Remote Meter Read(Project Check 30908 Hall&Hall Engineers„Inc. Fees 550.00 Total Remote Meter Read Project: 550.00 Water Main Project Check 30856 Iowa Department of Natural Resources Permit fee 140.00 Check 30907 Hall&Hall Engineers,(Inc. Fees 7,264.70 Total Water Main Projlect, 7,404.70 Water Fund Check ACH Elan Keys 37.38 Check DEBIT USPO Postage 261.24 Check 30813 Wellmark Insurance 2,117.78 Check 30821 Jeffrey A.Ammeter Wage 589.05 Check 30822 Ronald G. Dusil Wage 638,96 Check 30823 Cynthia K.Stimson Wage 536.74 Check 30824 David Yanecek Wage 550.31 Check 30825 Daniel R.Zamastil Wage 540.16 Check 30826 Fairfax State Savings Bank Taxes 1,036.72 Check 30832 Jeffrey A.Ammeter Wage 589.06 Check 30833 Ronald G.Dusil Wage 636.97 Check 30834 Cynthia K.Stimson Wage 536.74 Check 30835 David Yanecek Wage 550.29 Check 30836 Daniel R.Zamastil Wage 540.15 Check 30840 Nancy Flickinger Wage 3,191,75 Check 30841 Fairfax State Savings Bank Taxes 2,076,70 Check. 30850 IPERS Taxes 2,685.59 Check 30851 Jeffrey A.Ammeter Wage 589.06 Check 30852 Ronald G.Dusil Wage 638.96 Check 30853 Cynthia K,Stimson Wage 536.74 Check 30854 David Yanecek Wage 550.30. Check 30855 Daniel R.ZamastilWage 540.15 Check 30857 Fairfax State Savings(Bank Taxes 1,036.74 Check 30860 Carus Phosphates,Inc. Chemicals 556.00 Check 30876 Hach Company Chlorine&Accuvacs 207.98 Check 30882 Mid American Energy Gas 34,44 Check 30886 Alliant Energy - Electricity 586.21 Check 30899 Keystone Laboratories„Inc. Tests 49.00 Check 30902 Menards-Cedar Rapids SO Cast iron,cord,ties 8.59 Check 30912 Schrader Excavating&Grading,Co. Trucklmillings-water main 128.65 Check 30916 Schimberg Co. Meters&couplings 1,643,62 Check 30927 Iowa One Call Digging 19,00 Check 30931 Linn County REC Electricity 1,185.27 Check 30936 Jeffrey A.Ammeter Wage 589,06 Check 30937 Ronald G.Dusil Wage 638.96 Check 30938 Cynthia K.Stimson Wage 536.74 Check 30939 David Yanecek Wage 550.29 Check 30940 Daniel R.Zamastil Wage 540.15 Check 30941 Fairfax State Savings(Bank Taxes 1,036.76 Total Water Fund' 29,320.26 Sewer Fund Check. ACH Elan Various items 47.04 Check 30830 Iowa Department of Natural Resources NPDES Permit 210.00 Check 30858 Quality Pump&Control Gaskets 451.47 Check 36877 Ecinc Pulled sewage pumps 1,304.00 Check 30878 G&H Electric, Inc. Overload heaters 334.81 Check 30879 BWC Industrial Services„LLC Lift station maintenance 1,022.00 Check 39883 Mid American Energy Gas 22.82 Check 30887 Allianl Energy Electricity 2,394.63 Check 30894 US Cellular Phone bill 188.24 Check 30903 Menards-Cedar Raplds SO Anchor,caps,box beam 64.22 Check 30913 Life Time Fence Company Railing 623.70 Check: 30928 Keystone Laboratories,IInc. Tests 198.70 Check 30933 Linn County REC Electricity 317.76 Total Sewer Fund: 7,179.39. Garbage Fund Check 30929 Johnson County Refuse„Inc. Services 7,342.25 Total Garbage Fund': 7,342.25 Trust&Agency Check 30817 City of Fairfax Applied to bill 135.59 Check: 30818 Jamie Harmening Deposit refund 60.05 Check 30819 Amy Flynn Deposit refund 9.68 Check 30820 Julie Grimm Deposit refund 64.68 Check 30934 Jeremy Petty Deposit refund 64.68 Check 30935 City of Fairfax Applied to bill 25.32 Total Trust&Agency.:. 360.00 Total Claims: 135,165.31 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,AUGUST 11,2009 AT''7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative agenda with possible action on the following items: L Call to order 2.. Roll call 1 Approval of agenda and clerk's financial reports 4. Approval of and place on file: a. City council minutes dated July 30, 2009 5. Consider RESOLUTION to approve transfer to general fund for Drainage Way on E Cemetery Road and Detention Basin Projects' expenses 6. Consider RESOLUTION to approve transfer to general,water,and sewer funds for Wastewater Treatment Facility expenses 7. Consider RESOLUTION to approve Street Finance Report for Fiscal Year 2008-2009 8. Water Main Replacement Program,Phase I Improvements Project: a. Preconstruction meeting information b. Sample notification letter c. Consider RESOLUTION to approve Change Order No. 2 9. Prairie Creek Estates Drainage Swale& Storm Water Drainage Improvements: a. Revised plan b. Consider RESOLUTION to approve Schrader Excavating and Grading Company's cost estimate 10�. Consider motion to approve Schrader Excavating and Grading Company's cost estimate for East Cemetery Road ditch re-grading and seeding 1.1. Consider motion to approve Fairfax Chiropractic Center's application for a building permit 12. 510 Church Street property update 1.3,. Water tower lease 14. Water tower painting 15.. Employee manual revisions 16. Discussion of park expenses 17, Union Pacific Train Viewing Park design assistance 18. Planning and Zoning Commission vacancy 1.9. Consider motion to approve the claims list dated August 11,2009 20. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks Department f. Visioning Committee 21. Discussion a. Opportunity for citizens not on agenda 22. Clerk's comments 23. Mayor's comments 24. Topic for possible closed session; employee compensation 25.. Adjournment Fairfax Coity Council Agenda—August 11., 2009 page 1 E [pi E STATE OF IOWA Counties of Linn and Johnson SS. water.an,Me garage issue is a neign _ borhaod issue,,wd do not Piave some thing for the REAP apPl Catiah ihis MS LIST Al1G€IST+11 20C9� Year,.a YoaMioW up:wdit its Union Paci4 ra Print Forms fly Ela tic i5 needed Yoe=atte vYateritln the ditch, A Electricity 4789.6:.1 issae;ate no al of tonal informatf6h h6s Flynn ReYund 9.68 The been $Ulb n&1180 regarding Vance'S Industr[a[Main11022.00 Cau bu'srdirtgpermltaaP➢talion. s PhaSptiates Cherrlicals 556.60 -.loot InforMt1orx a!aout currenE' emglovee ifFafrfdxApPlied:la.lai01f.1b0.97.:-. eal[t vtages.vwa9 ravfev ed DY5cus5€an was Treasurer Putrip testing 60106 Cou held ataaul dYea cosi of➢vfn9 index,fhe If Cement2.0 400 Bee rai9ed insurance deductible; and bud; Textile Leas Maf9runifa m I, Dave Storey, do State that I am the publisher of Mar gefs. insurance quolos are to be ob 7 wa$ i..... roeatrfYsar werl in ativance of fhe We Stimson Reimbs renewal date l8tl 83 a1L GAZETTE, a daily newspaper Of general Civ Lnser ca:A5Phalt 54315 Ad( oby Beer,seconded by.Wain-:a Schmitf Cons Parts 5347,45 Circulation in Linn andJohnson Counties n Iowa. fere wnri§hl h1 e ha approve RE5OLUTtON 2009:rs Lock/ibex Kev system 44$5,00. ' i Y at 43, A: RESOLUTION APPROVlNCr[c Pulled oumps 1304:00 M WAGE INCREASES FOR CCTV EM-M Feld Equip Recharge Exon The notice, a printed copy of which is attached, was Raf PLO`EES. Roil Call Vdte Axes:her 18A0 k's er Be , Rabe, and Watnwri§hI Nays tVarlouslYems2351.63 inserted and published in THE GAZETTE newspaper Ra< Frieder. Absen Wgars Mofio6 Pax BankTaxes 6111:54 Me carried. Maver Voss declared RESO ?way GrocuvItems49.68 1n the iSSUe(S) Of August 20, 2009. MLUTlCtr9NO.20➢943dx{xatfOPYed, ser:Fud205&00 Ya _ hMiioned bx Frteden seconded-by H Met Overload healeirs 334,81:. coy Rahe to adiourn ite meeffrig Ayes:,aIle P6bllshins2709 It l Beer,Frteden„Rahe,and wa€nwri9ht.:h Chlorin®IAccuxacs 807.95 L L t wr i Absenh. Magers,'Moflonca r€ed- g Halt ErigFees15351uY5 ThO:EaSOXI&lfle fee for publishing S31�t' rif�tiCC is tie Mayer V49s adjdurned fhe:meefing atan Gear'383.54 if 9:05 Pt1, Bless Phnne 60.90 $152.59 Ao -Mayor Bull Voss R Permits 350.00 A, ;,ON Clerk Cynthia Sftmsdn ane Call€Ii99in§19.0➢- T,0- Dtsclairner� The foeegain§Minutesare`RSTaxes"313331 W.7 not ofri,tat �unttA approved by the Cily.Fi Harrriei2in9.Refaund 60.➢5 RE s councr#. mx PON Refund 64:68 t Washburn Retmh 168.53 u1 Fi IElIt ?; tlpi[p�atpf�e�it)raey RetuseSmriice57142,25 Tt I� ashyd; JIQ41 u[5l�a �yatsTree Service Ser rices 100.00 :TI:€euo!{eu "arp9 uatgtia� paaaa 4ioGrimm>kefund64.69 sr: roNa� `a sa� lq' paseq ;uor{ &B Ag Supply.Med 6tlrol 1047,40 �ulutuasfp�a uta{ettu�tl `qua 2!25tone Lab tTe9fs 147.E aisua Aue aslt ar peof::[e6 otice Com Generator 14650.00 all€9I aateuu snra€asayJ '69;j.a{ fe Ttme Fence Railing 623:.10 .-0e43 `sPmu"3 Beal iuraW splde� fn,p County FZEC Elec4rYcftty 2008.33 aaPaO iq ttttO at[{ Pue :,eM 4 Recorder.Fees hs 1, B -oF 40 aP+o „ae4y;ut.qLi;ua{de4O igweld6�eldet items ti„$1 2 {fid Stuff§ f9r 1� el. is a{Ris a 1a1t'S CancFLYe mF%6$5 75 4=B41 pue.'iituh 211U Palws jo�v. aw Vatt Orton Relmli 130.00 '�snof{leJOPa4 a44o{loalgns si lenards Parts 1066.97 t u!a�at{ Past4 axile.a{else Ieal g� 4id American Gas 201.67 f lddNntt ddtt SirdtleRec'EqufpParts i140.tt4 I': �o 7vuxra NES Flow test 1686.50 a RKM ExWminatind 59.56 ace Supply Supplies 279:99 fort O Johnny Services:285,i00 j yaliiy Pump/Ctrl GasketsdI5➢47 'ankol`s MaiCit 1214.7:1 :''. chimberg Metersfcplgs 1958,52 dclirader lcxcrsrd , Truckdminings This instrument was acknowledged by Dave Storey a�7.11 ®qrt Immans Perrine Fees 8444.44 before me on August 20, 2009. pufh 51ape Phones 531.50 {f�ples-:SLJPPIi@9254.56 Wfin Steel Pipe E9�L Cl�1u�lttC�i�.ib'F�S�"773`J .Yratesic PFfrit Sot Cantreci 122.44 r i ZL SOVA2t3S 11H153 1tl2t,.:wank Motic R on;Pietrtal;&96,00 bLE h183 dO21d:31 MJ 5 3(71nO he Sled Shed.Medeaier line 12.15. 0ZL StP3 G 37: 5'S�SS NISi1El tin McKeever Reimb 86.46 8!L S��VS A L2YdO2ld SSfVfSflf3 lSPO Postage 417 4418$:24 blL 3 V-9.8044 S161 ran Meter.ind Candultfnipples II 5.271: Notary Public in and for the tate of Iowa i[L "5124053}1'SfVf9�t7 Yellmark tns 2404.03 0!L e4t dlOBy j NMd! ilio Vhirter s LdscPS GraveE trait 174885u: 601 vel salar€es 18352.67 3� a 2103 934t'18Z! I`WM Claims:135165.31 pot 37 5'S1E59 loneRecelpts S3WOHai�jntDtfdithtyln/ ueneralFun dA:L933.01 1 OL S�SF VOIfRdad Use Tax 18 5€0.22 Pac[0 X01Employee B�tieftFs 264.52 66H saSnOW:Loral Option:09 19°621.46 OOi r3:MRNMOt SQQNOt� T.&AMeterlleposiis 66b.00 Wafer Fund 96,218.32 Sewer:Fund 14,626.97 Garbage Fund'8.873 56 t r z TIF 4166.41 _ .. SRF Bond Retire a 58➢.od -k E6R`ZC't� +nwiuss$,a ,v;." . 0E+�.isu amg9O{vim{ua x /5981er i8wjq�e#S SW008CFE Cs L 'our/05ps.u,uo-11 Ff"bs tL8`95 :`t5 W{L lr<�fe dads ilPda.0 IntaapuoM i 'Ilatal:,ra oaf4Fa icif leap! ± s OOOI tatua ileia2}ze{1 e r 'splduau�ed ¢uenl;alq 9ZOSEbE1A'4dlLa .VIS 68Pue ani! 3o rauo a 8aaff4 Itut9S a6eaee rylstq .'uu ��p q.LMN S1143 -;:ejlene sa�ees9,/a�d 'ytuaua-a2d :091$MOM V`s 3-tIf"6-W aaai8u€c..... ���Trt/A'f'1i4�.L'S3M