The URL can be used to link to this page

Home My WebLink About12-08-2009 Council Meeting CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING DECEMBER 8, 2009 The regular meeting of the Fairfax City Council was held Tuesday, December 8, 2009, at .Fairfax City Hall, Mayor Voss called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden,Jason Rabe, and Marc Magers, Marianne Wainwright was absent, Other city staff present: Cynthia Stimson, Dave Yaneee]k, and Ron Dusil. Motioned by Magers, seconded by Rabe to approve the agenda. It was noted that due to the weather emergency, only the essential items will be discussed this evening. Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Rabe to approve and place on file the City Council minutes from November 10, 17, .and 30, 2009;the Planning and Zoning Commission minutes from November 17, 2009; the Library Board of Trustees minutes from November 3, 2009;the Visioning Committee minutes from October 27, 2009; the Parrs Committee minutes from October 15, 2009, and the Fire Department minutes from November 30, 2009. Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried, Mayor Voss announced that this was the time and place for the public hearing concerning the proposed specifications, form of contract, opinion of probable cost, and the proposed improvements described thereby for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project at 7:02 PM, Notice of this public hearing was published in The Gazette on November 24, 2009. No one submitted written or oral comments. The City Council discussed equipment and software capabilities. Mayor Voss closed the public hearing at 7:06 PM. Motioned by Magers, seconded by Beer to approve RESOLUTION 2009-66, A RESOLTUION FINALLY APPROVING AND CONFIRMING PLANS SPECIFICATIONS,FORM OF CONTRACT AND ESTIMATE OF COST FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers, Absent: Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-66 duly adopted. Motioned by Frieden, seconded by Rabe to approve RESOLUTION 2009-67, A RESOLTUION AWARDING CONTRACT FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT, Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO. 0,09-67 duly adopted. Magers introduced ORDINANCE NO. 101,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO COLLECTION AND DISPOSAL OF SOLID WASTE FEES, Motioned by Rabe, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 101. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Motioned by Rabe, seconded by Magers to give final approval and adoption to ORDINANCE NO. 101, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA ,IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO COLLECTION AND DISPOSAL OF SOLID WASTE FEES. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Magers introduced ORDINANCE NO. 102, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Beer, seconded by Rabe to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 102. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Motioned by Rabe, seconded by Beer to give final approval and adoption to ORDINANCE NO. 102,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007,BY AMENDING PROVISIONS PERTAINING TO SEWER.SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Rabe,and Magers. Absent: Wainwright. Motion carried, Magers introduced ORDINANCE NO. 103,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA, 2007,BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Motioned by Beer, seconded by Rabe to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 103. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent Wainwright. Motion carried. Motioned by Magers, seconded by Beer to give final approval and adoption to ORDINANCE NO, 103, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA ,IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. .Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Rabe to approve RESOLUTION 2009-68, A RESOLUTION APPROVING CHANGE ORDER#4 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-68 duly adopted. Motioned by Frieden, seconded by Magers to approve RESOLUTION 2009-69, A RESOLUTION TO ISSUE PARTIAL PAYMENT 92 TO IIATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO. 2009-69 duly adopted. Motioned by Rabe, seconded by Magers to approve the claims list dated December 8, 2009. Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Discussion was held on the need for another city council meeting to finish the current agenda items. This meeting is being cut short because of the severe winter storm. The date of the next meeting will be Tuesday,December 15, 2009. We will begin at 6:00 PM. The Planning and Zoning Commission can use the upstairs if the city council meeting runs past their start time of 1:00 PM. On behalf of the Fairfax City Council, city staff, and the citizens of Fairfax, Bernie Frieden presented Mayor Bill Vass with a plaque thanking him for his years of service as mayor. Bill will continue to serve as mayor through December 31, 2409, Motioned by Magers, seconded by Rabe to adjourn the meeting. Ayes: Beer, Frieden, Rabe, and Magers. Absent: Wainwright. Motion carried. Mayor Voss adjourned the meeting at 7:17 PM. Mayor Bill Voss City Clerk Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. Claims List December 8, 21009: Abby Nolan Refund 60.00 Alliiant Electricity 3654.56 AItorfer Repairs 946.34 April Erickson Refund 16.39 7arensdorf Exc Final pay req 4 7830.87 Art Kelsey Refund 32.95 Baker&Taylor Books 1104.83 Becky Thur Refund 60.00 Beth Witz Reimbs 48.85 BWC Ind Maintenance 429.90 Carus Phosphates Chemicals 496.00 Casey Johannes Refund 38.55 Cathy Bayne Reiimbs 251.48 CR Photo Copy Equipment 45,85 Christina Cannon Refund 2,81 City of Fairfax Applied to bill 328.49 Clarey's Gear 1365.90 Crawford Quarry Roadstone 255.57 Curtis Talbott Refund 120,00 Custom Hose Fuel filter 27.86 DW Zinser Co Demolition 7450.00 (Danko Flashlight 61.50 Des Moines Stamps Supplies 62,00 Dianna Gilchrist Training 100.00 Elan Various items 453,35 Every Day Rachael Ray Subscription 15.00 Fairfax Bank Taxes 6239.66 F'areway 'Various items 63.34 Fastenal Co Parts 52.80 Fauser Fuel 2449,88 Future Line Truck Parts 1631,46 Gazette Publishing 429.93 Hall&Hall Eng IFees 1430.00 (Heiman Handle kit 79.10 llten's Service call 92,02 IIA Codification Fees 92,50 IA One Call IDigging 18.00 Iowa Prison Ind Signs 140.47 IIRWVA IDues 225.00 IIPERS Taxes 2495.94 Jeff Henderson Refund 60.00 Jessica Montgomery Refund 120,00 Jody Hosch Refund 60.00 John Merta Refund 120.00 SIC Refuse Services 14899,50 Jose Vega Refund 8.41 Joyce Hogan Refund 60.00 Keystone Lab Tests 21.00 Kimberly McKernan Refund 120.00 LC REC. Electricity 1972.83 Maguire Iron Repairs 16000.00 Mild American Gas 352.21 Niick Zumsande Refund 60.00 ORKIN Exterminating 59.56 ,Our Iowa Subscription 26.98 Penworthy Books 14.85 Rainbow Book Co Books 786.25 Rathje Const Pay req 2 186909.75 Sankot's Maintllabor 930.54 Sheryl Cline Refund 60,00 Simmons Perrine Legal fees 2448,60 simple&delicious Subscription 19.98 South Slope Phones 517,81 SE Library Services Continuing Ed 15.00 Stacey Oldham Refund 30,95 Staples Supplies 64.18 Storm Steel Steel 15.45 Strategic Print Sol Contract 115.20 'Terracon Fees 1500.00 Thomas Bouregy Cc Books 13.95 Tim Cortez Refund 60.00 Titan Machinery weal kit 72.61 USPO Postage 369,88 Van Meter Ind Bulbs 65.00 ellmark Insurance 2456,02 Yancey Miller Refund 60.00 Net salaries 20059,97 291225.63 NOVEMBER RECEIPTS General Fund 85515.61 Road Use Tax 13130.62 T&A Meter Deposits 840.00 Water Fund 12286,35 Sewer Fund 13366.15 Garbage Fund 7984,72 TIF 54139.07 Bond Retirement Fund 8760.00 Employee Benefits 2428,34 LOST 09 29172,28 JE-Transfer In from#26 38.55 Total Revenue: 227661.69 NOVEMBER EXPENSES General Fund 33135.17 Road Use Tax 21580,49 Fater Fund 18066.93 Sewer Fund 7563.42 Garbage Fund 8279.88 T&A-Meter Deposits 1409,80 Drainage/Detention 2530.95 Employee Benefits 1818,91 Water Main Project 80216,88 Remote Read Project 7215.50 Total Expenses: 181817.93 Transfers In: Debt Service 69663.91 Total: 69663.91 Transfers Out: General Fund MOM TIF 47568.75 LOST 49 99295.16 Total: 69663.91 City of Fairfax Planning and Zoning Commission Minutes November 17, 2009 Chairman Joe Kell called the meeting to order at 7:00 PM. Commission members present: Joe Kell, Tom Nurre,Travis Otto, Jack Rowray, and Doug Smith. Absent: John Hill and Virginia Soukup. Also present: City Clerk Cynthia Stimson and City Engineer Shane Wicks. Motioned by Smith, seconded by Nurre to approve the minutes from October 20, 2009. Ayes: Kell,Nurre, Otto, Rowray,and Smith. Nays: none. Motion carried, Extensive discussion was held about corner side yards,visibility requirements at intersections, and fence placement. Shane Wicks and Cynthia Stimson are to get examples of these types of codes from other cities for the Commission's review. The Commission members are to drive around and view current placements of buildings and fences. Cynthia Stimson informed the Planning and Zoning Commission that the City Council did adopt the revision of the zoning code's definition of family, as revised by the attorney. A councilmember is going to work on a possible further revision. if one is developed,this will be placed before the Planning and Zoning Commission. Discussion was held about the current Planning and Zoning Commission's terms. Doug Smith and Jack Rowray stated that they are not interested in serving another 5-year term. They will be resigning effective the end of 2009. Motioned by Rowray, seconded by Otto to recommend that the City Council adopt the fallowing schedule of term expiration dates. This should make the terms follow the requirements in Chapter 22 of the Code of Ordinances. Term Expiration Date • Doug Smith January 1, 2010 • Jack Rowray January 1, 2010 • John Hill January 1, 2011 • Virginia'Soukup January 1,2011 • Tom Nurre January 1, 2013 • Travis Otto January 1, 2013 • Joe Kell January 1, 2014 Cynthia Stimson and Shane Wicks informed the Commission about their work with updating the zoning map. Once the map is corrected, it will be an item for review by the Planning and Zoning Commission. Motioned by Smith, seconded by Otto to adjourn the meeting. Ayes: Kell,Nurre, Otto, Rowray, and Smith. Nays: none. Motion carried. Chairman Joe Kell adjourned the meeting at 8:05 PM. Cynthia Stimson City Clerk Acting P &Z Secretary FAIRFAX PARKS COMMITTEE Monthly Meeting October 15,2009 The monthly Fairfax Parks Committee meeting was held at 7;00 pm Thursday, October 15 at the Fairfax Library. Members in attendance: Jo Ann Beer, John Berns, Vernon Cerveny, John Hill, Matt Orton and Tim Mc Keever. A tentative date of November 7 was established for the 2nd playground installation. Prior to that date, a layout plan with elevations was requested. Jo Ann will forward the original plan to John Berns, and John Berns will discuss it with the City Engineer staff. Jo Ann will also contact the playground manufacturer regarding the possible delivery of a swing set at the same time, The next monthly meeting will be 7 PM Thursday,November 19 at the Fairfax Library. Fire Department Meeting November 30, 2009 The regular business meeting of the Fairfax fire dept was called to order on November 30, 2009, at''7:04 with 24 members in attendance. The previous months minutes were read and stood approved with zero corrections or additions l s B. Meyers 2nd C,, Jordan. The run totals are counted and all members need to let chief know if you would like to accept your money or decline it. Congratulations Chris Jordan on your new position as lieutenant for the next term. Thank you Danny Zamastil for the years of'service you have given the dept as lieutenant. All other officers will be the same as they were.. Discussion on all the calls we had this year and what kind. 26 of the calls were in Walford. We have purchased new extricati=on gloves this year and if you haven't got a pair yet find out what size you need and let chief know. December 21St we will be having our normal business meeting and all the retired members will. be invited remind them if you see them. Group 1-salads Group 2-potato's and rolls Group 3-meat and desserts Croup 4-veggies New members that will be joining this term are Jim Bullock, Eric Bradshaw, EJ Brink, Derek Miller motion to accept as new members all members in attendance. If you are having any problems with your duty day contact chief or your duty day officer. The monthly fire training will be on the 3rd Wednesday of the month and one other day that hasn't been decided on. 355 has a new primer on it we will go over it at training, it has an oil reservoir that will need to be checked every duty day. With this new primer it will spray oil out when the primer is used, remember to clean up mess when done. With the cold weather make sure you have extra clothes on,take time to put them on as your safety is top priority. Medical training will be December @ 6:00 the topic will be trauma/emergencies Motion to adjourn meeting 1St S. Carriger 2nd M, Magers Respectively submitted Derrick sexton Fairfax Public Library Board of Trustees Meeting Tuesday, November 3, 2009 at 7:00 p.m. Board Members Present: Linda B;alog,belly Giese,Brenda Haendler,Bernie Kleppe,Mary Rita Meyers, Dot Pospischil, and Jim Stallman.. Lisa-Marie B. Fortier arrived at'7:28 p.m. Board Members Absent (excused):Mary Pacha Staff Present: Cathy Bayne and Kathy Everett Board President Mary Rita Meyers called the meeting to order at 7:05 p.m. Minutes from the October 2009 Board meeting were reviewed. Bernie made a motion to approve the Minutes as presented. Brenda seconded. Motion carried. The Budget Report was presented and discussed. It was noted that the Tax Revenue Remaining should be listed as $0.00. Bills were submitted for payment approval. Postage costs were questioned, and Cathy explained that most of the postage expense is for interlibrary loan returns. After discussion, Dot suggested Cathy research whether comparable-size libraries,and libraries in this area, charge patrons for interlibrary loan transactions to help defray postage costs. Dot made a motion to approve payment of the bills. Brenda seconded. Motion carried. Circulation and other reports were presented and discussed. Cathy presented the revised Resolution requesting the establishment of a Trust Account for memorials and donations received by the Fairfax Public Library. Cathy will subtnit the proposed Resolution to the City, and Jim will speak for the Library Board at the November City Council meeting. Board membets are encouraged to attend if possible, and Vernon Cerveny will attend as well. Linda will not be able to attend the Council meeting. The Community Room Policy was discussed because a recent renter left garbage bags in the room.,and left shredded paper towels on the restroom floor. The possibility o requiring a deposit was proposed to ensure that renters clean and tidy the Community Room,kitchen, and restrooms,and remove their garbage:. Cathy will contact Guaranty Bank to get a copy of their rental agreement.. MidAmerican Energy has donated'$250.00 to the library,asking that it be used in a manner that will benefit the community. Cathy will bring recommendations to the December meeting. Cathy submitted the Sex Offender Policy at the October City Council meeting, The Council accepted the policy,but will not have it reviewed by the city attorney, The Sex Offender Policy needs to be posted in the library. The Walford Contract was discussed. The Board wants to know the dollar amount of the tax revenue Walford collects for library purposes. Mary Pacha submitted her resignation from the Library Board, Dot made a motion to accept the resignation. Lisa-Marie seconded. Motion carried. Suggestions were made for possible candidates to replace Mary. Lisa-Marie suggested Brock Renner,and Bernie will check to see if Steve Howes would be interested in serving on the Board. Dot asked Cathy to prepare a progress report about things she has been able to accomplish since changing to full-time status, job descriptions and employee reviews, and cabinets for the entry way. Fairfax Public Library Board of Trustees Meeting Tuesday, November 3, 2009 at 7:00 p.m, An item will be put in the newsletter to let patrons know that donations must be brought to the front desk for approval,not just dropped off. Linda mentioned that the cement outside the front door is hazardous,and should be painted yellow until repairs can be made. Kelly made a motion to adjourn at :03 p.m. Linda seconded. Motion carried. Respectfully submitted, NOTICE OF HEARING AND LETTING FOR WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATIC METER READING SYSTEM NOTICE OF HEARING ,At 7:00 p.m,, local time, on the 8th day of December, 2009 at the Council Chambers, City Hall, in the City of Fairfax, Iowa, a hearing will be conducted on the proposed specifiications, form of contract, opinion of P cost and the proposed improvements described thereby fair the Water Meter Replacement and Upgrade to an Automated Meter Reading System. The City Council has previously filed these documents with the City Clerk of the City of (Fairfax, Iowa. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person, may file written and/or oral objections to these documents and the proposed improvements. 1 NOTICE OF LETTING Description of Work The Work generally consists of replacing the water meters in the older (portion of the City(Fairfax Proper), installing a few new water meters on, properties that are currently un-metered, and installing an automatic meter reading system throughout the City of Fairfax. Type of Bid Bids shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units. Final payment will be based on quantities installed as specified in the Contract Documents. Contract Time Information Start Date (Early): February 1, 20,10 Start Date (Late): March 1, 2010 Milestones: None Completion Date: July 31, 2010 Bid Opening Time, Date and Location The City Council will receive sealed bids at the office of the City Clerk until 10:00 a.m. on December 4th„ 2009. Bids received after this time will not be opened. The bids will be opened and read aloud', at 110:00 a.m. on December 4th, 2009, at the office of the City Clerk, in the City of Fairfax, Iowa. The bids will be acted upon at 7:00 p.m. on December 8th, 2009, at the Council Chambers, City Hall, in the City of Fairfax, Iowa. Contract Terms Alli contract documents and specifications are included as part of the project manual. Examination and Procurement of(Documents Bid Documents may be examined at the following locations: City of Fairfax Hall and Hall Engineers Office of the City Clerk 1860 Boyson Rd. 825 Vanderbilt Street Hiawatha, IA 52233 Fairfax, IA 52228 Copies of the Bidding Documents may be obtained at Hall & Hall Engineers, 1860 Boyson Road, Hiawatha, Iowa 52233, in accordance with the Instructions to Bidders, A $15 non-refundable deposit will be required for the documents. Bid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The successful bidder shall be required to provide performance and payment Bonds, each in the amount of 100 percent of the Contract Price. Applicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required) under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvement, which shall include building or construction 'Fork to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference giivein or required by the state or foreign country with which the nonresident bidder is a resident. "Resident budder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The City will not process payment requests until the affirmative action program is approved by the City. Failure to comply with this requirement may be deemed cause for contract termination. +D'WWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalities and technicalities, and to enter such contracts as it deems in the best interest of the City. The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. By order of the City Council, City of Fairfax. Dated this 17th day of November, 2009. Cynt a Stimson, City Clerk Published in the Cedar Rapids Gazette on the 24th day of November„ 2009. i i E � I ENGINEERS,HALL & HALL I F 7 www.halletig,,cc�ur�� i December 8, 2009 To: Honorable Mayor Voss and City Council City of Fairfax, Iowa From; Shane R. Wicks, P.E. Assistant to, the City Engineer Subject. Bids for Waaler Meter Replacement and upgrade to an Automatic Meter Read'Ing System On Friday, November 13, the City of Fairfax initially received bids for the above referenced project. A total of four bids were received at that time, but all four bids were declared non-responsive for various reasons,. This project was then re-bid., and on. Friday, december 4, 2009 the City of Fairfax again received bids far this project, A total offive bids were received this time, and all five bids have been reviewed and are considered responsive, A comllpllete bid tabulation with the five responsive bids is attached to this letter. The low bid was submitted by Elster AMCO Water, Inc.. with a total bid amount of $107,858.75 for Item No's. 1 through 7; and a total bid amount of$115,858.76 for Item No's. 1 through 6 and alternate Item No. 7A. We recommend this Project be awarded to Elster AMCO Water, Inc. Respectfully Submitted, Shane R. Wicks, P.E, Assistant to the City Engineer I CIN/P.P fGINI:FI ING ° I.ANI) !iURNA:°u°I1hlG 3 I_ANO I)I_!Nki 111-ANIN11111iN(J e I iANI)I CAIl AIZC. II II:C:hIJ(W I U(>() I.§r,y)n ItOnfI F h.l wxh;l ,IA '033 I I 3 I sJ.,£1 }']x;i3 Fx11') I(,../Y,P 408 IuAvomw (.N d ul^.illt'•,IA I1 {4 319A,18,040 I,r,:3S`J K): A II.IIh1(VI WF,(.:ON`4vi Wt,,RASK/e Al E E! f I ;I I a o � _ RPM N<. N Nro o QAiFA3 Y aro IIN a n !amm m,6-4.' b v m��v� H�S3ry Sw 81. era 3 ti os�m r�i 3 oN `. nA�»33 �1O of 2A.�.E A? ryry g ry m -1 v ° b rtrtII IItt11 mm Y O � o Comy{ ^ p yTA CN �N b � O •. pp n � _. �3 n za q y b Oo m 2 a ° � m z A o e D � I w a � m z a v o rt7 w w w w w cz za m m n o am � 3Tvp w w w w w oz�z yy ^0c bm w w w w yz A w 2 a c'ro D d m 2 K O N qyy w M w w w n 9 m m � � z m � o w w w w w C2 w 2� 3 p m � it b w w w w w A A N m C N 'rotl w w w w w Z 2y a m z —w v _ r ro � ro z � o lo - o z w w w w w zz City of Fairfax Balance Sheet As of November 30, 2009 Nov 30, 09 ASSETS Current Assets Checking/Savings Fairfax Visioning 177.64 Certificates of Deposit General Fund Library - 10274 8,941.15 Library Special Gifts Trust 198,120.82 General Fund' - Other 129,440.39 Total General F'uiind 336,502.36 Sewer Fund 48,363.05 Total Certificates of Deposit 384,865.41 Checking Account Drainage/Detent!ion Project 72,903.33 General Fund 168,302.04 Special Revenue Local Option 09 86,755.73 Road Use Tax: 91,536.44 Employee Benefits 16,077.10 TIF Fund 414,093.41 Total Special Revenue 608,462.68 Debt Service Fund 69,663.91 Enterprise Fundl Remote Meter Read Project -116,264.52 Water Main Project 2'95,793.96 Water 58,840.75 Sewer 100,306.99 Garbage 22,158.25 Lagoon/WWTIF' Project 5,782.33 SRF Bond Fund 79,816.20 Trust & Agency 16,485.20 Total Enterprise (Fund 562,919.16 Total Checking Account 1,482,251.12 Savings Accounts Parks Dept -Guaranty 2,113.02 General - Murphy Land 1,847.01 Parks Department FFSB 5,089.91 Arbor Team 1,128.70 FD Equipment City of Fairfax Balance Sheet As of November 30, 2009 Nov 30, 09 Memorial Fund 3,980.07 Public Education 340.51 Regular Savings 9,455.53 Total FD Equipment 13,776.11 FD Fireworks 14,127.23 Library Gifts & IBequests Memorials 1,911.63 Library Gifts & Bequests - Ot... 6,080.65 Total Library Gifts & Bequests 7,992.28 Local Option 2004-2005 Sewer Improvements 160,600.13 Total Local Optiion 2004-2005 60,600.13 Total Savings Accounts 106,674.39 Total Checking/Savings 1,973,968.56 Total Current Assets 1,973,968.56 TOTAL ASSETS 1,973,968.56 LIABILITIES & EQUITY Equity 3000 . Opening Bal (Equity 1,813,787.70 Net Income 160,180.86 Total Equity 1,973,968.56 TOTAL LIABILITIES & EQUITY 1,973,968.56 Certificates of Deposit Balance Sheet As of November 30,2009 Nov 30, 09 ASSETS Current Assets Checking/Savings General Murphy Land 4610013670 20,183.31 General Muirphy Land -Other -20,183.31 Total General l Murphy Land 0.00 Nature Trail Project 60012463 27,818.56 Total Nature Trail Project 27,818.56 General Fund Maintenance Fund 08 60018546 6,158.17 Total Maintenance Fund 08 6,158.17 Maintenance Fund 07 60012454 6,676.46 Total Maintenance Fund 07 6,676.46 Maintenance Fund 60008316 6„950.77 Total Maintenance Fund 6,950.77 Library LSG Trust 60019991 198,120.82 10274 8,941.15 Total Library 207,061.97 Policy&Administration 60008575 2,771.19 10681 8„336.28 60023745(60011428) 24„324.09 60007237' 6,878.23 Total Policy&Administration 42,309.79 Transportation 10680 8„336.28 60010233 31,190.36 Total Transportation 39,526.64 Total General Fund 308,683.80 Page 1 Certificates of Deposit Balance Sheet As of November 30, 2009 Nov 30, 09 Sewer Fund 4610081350(60011277) GB 7,304.83 60023763('160011660) 41,058.22 Total Sewer(Fund 48,363.05 Total Checking/'Savings 384,865.41 Total Current Assets 384,865.41 TOTAL ASSETS 384,865.41 LIABILITIES& EQUITY Equity Opening Bal Equity 197,403.74 Retained Earnings 201,107.08 Net Income -13,645.41 Total Equity 384,865.41 TOTAL LIABILITIES &EQUITY 384,865.41 Page 2 Receipts/Expenditures by Fund 30 November 08 NOVEMBER RECEIPTS General Fund 85,515.61 Road Use Tax 13,130.62 T&A Meter Deposits 840.00 Water Fund 12,286.35 Sewer Fund 13,366.15 Garbage Fund 7„984.72 TIF 54„139.07 Bond Retirement Fund 8,760.00 Employee Benefits 2,428.34 LOST 09 29,172.28 JE -Transfer in from#26 38.55 Total Revenue: 227,661.69 NOVEMBER EXPENSES General Fund 33„135,17 Road Use Tax 21,580.49 Waiter Fund 18,066.93 Sewer Fund 7,563.42 Garbage Fund 8,279.88 T&A-Meter Deposits 1,409.80 Drainage/Detention 2,530.95 Employee Benefits 1,818.91 Water Main Project 80,216,88 Remote Read Project 7,215,50 To+talll Expenses: 1181,817.93 Transfers In: Debt Service 69,663.91 Total: 69,663.91 Transfers Out.- General ut:General Fund 2,800.00 TIF 47,568,75 LOST 09 19,295.16 Total: 69,663.91 M aS O O O O O O O O O O F E E E E ccNo, E E EIM 00 E E N LU d (D to (D d (D (D cD tD (D (n (n N (n 0) N N N C L5, L a L O O O O O O O O O O 'o O E E E EN 'E E E E E N E d oO 00 00 co C\l 00 N co 06 d p 00 r r r r' r r r r r 0) p d p p 0) d p p p p d A r r r r p r r r d (] p d r r 7 (d N N d (—") N —ON M N N N — —O —(-9 OD N 0 04 p ® N r r r r r r r m O Z C U) 0 0 M N d N (VN. N MN N C6 N cM ujd E N U"� 00 (D I- p (D Il- (D tl� 00 ti M Co p (A t7 p d d O O O Q N N = N N = N N N N N Rt o p C) 0 0 C IL r — - - - - - - — — — — � p � m p r dao v (+7 cD co w U1 0 � r pt.- � NpNco m � C-4 tiff Vp � � r to LO M M 0 r N (D t- CD ' 00 d (D O p p Q tD (D 00 CO CD 06 Q '►'r a) �C r O !� m N r- p co d N l() � ti 4D l() (11 > E d ti M C) w in d W (D (0 r r00 = Q Cp pN 00 CN (D Ili CS Cl) cflp (() (4 (D (O NN M Q1 V CD 'a0 o cLLw (D CO! 0s co cw Mte r' p O O +, L _ ...I N CD 'a � C (D Nlila _ LL U- LL 'a O V as 2' E ti �+ M t3 a) (D im 9T a) to � M 7 ro (0 u a" ntirQ000e- mP. = "Loo 2 m00 M V ((a 0000 x ((14 fG a6000 (V 0 0 000 r- L a0 r- T.- r- -r- Fr L a) x N (D a 07 (D O CD 10 O. M(D O F O O a,) O � O a) O d) to e- (D (D C t- (D C (D !C tD C (D (D a) 0 � 0 o o (a � to Z 0 O F t►:.I iC 47 C,� ■ m ui § $ . 0 tm / \ \ / f # E / co : CD 2 : k k q5 2 � � # 0 2 � 2 7 C) � m & & @ E / / � 0 + @ m D � 2 2 � 0 / . 2 $ kLOB 2 _ � ® / . � @ U � 0 b % 0 CD CD .. �o � c 02 § % Lf) L $ ® 2 � � CDN / / Z k 2 m 0 ltl- C� N Ln m G4 rl -- M 00 ' u : I M t� � [*� moi'. Lo [� G� N 00 r O N �Y d -� O �Ci.; m a, t> � �s: rD; N 00 Ol� N : "�: oo Q� 00 00 4Ilp \.D OG 9f' M -I "�, O � � � t• GIO' O� ,� •--� 00 �+: tip' ,-� ,-r +,�. P4 O O 00 kr) :fn �i PTK 00 N 00 CA F� �' oo tn 00 LO r•F-t O •� � �' � O M N ff; O C1 00 N 4 00tfi; M d' N of flG tl4i +-� V) N A� O cl N V-) -- N 00 00 0 W o1 m o0 N dN COY t� 06 tfi ;� 00 N �D n t(� n N DD N Cil d *-4 T oo ,-w �O r-I` a\ Ln -t 00 0# t O04 00 00 00 m "n It- r- N rn t� M; o� O ,-� t� C1 ,•-+ � U H •O .O C4 s73 4-4 scn ° •• Q Q A ' 0 CIS Cd CJ 0�1 O N NOM- ON M uN", �, V dO' O lMC) U d 00 C) 000 Qo bI� M M d" I'D 00 � � N ' :�A'i. 00 C) 00 A4 Y9I;M ;,.. in p 0 � A � 1: 00 0l0 OHO © � th' C;1 POrn v O P1: Ri DO {y OD; A Ln 1n is 4.0 F U F � lD et Cj O N m cT 00 OA 00 "D in - Ca M C� t� N C7 et U p N CY M M ! rn C7 \D N O ® 00 00 O �o to V) O Ln oo if : N wci V't M 't O C� l O Cs ly d- v �o V .tea' Q O Opo 4i i Ma 4 U Utility Billing Month End Worksheet Month of D 1. Month Utilities Receivables ons ' �A- 6, (Date) (Billing Register) 2. Billing of Penalties on ' L AJ.[(A (Date-Penalty Calculation) 3, Total Billed (Add lines 1 & 2) � > 4. Adjustments to Balance (Adjustment Report) u ,1€ 5. Net Receivables (Add/Subtract Lines 3, 4) �, 6. Less Payments Received(Deposits for month) D , 7, Current Utilities Receivables (Calculated) (Subtract line 16 from 5) 8. Current Utilities Receivables (Delinquent Account) 22M5 �t 9. Current Credit Balances(Trial Balance) g -} 10. Current Utilities Receivable (Trial Balance) :c 11. Difference (Zero if balanced) o. 12. Balance due City as of : ' 9� (Supporting documents on file) Date Prepared tli" -- Date Approved Prepared By \4A.WAA V,IOVAVQf Approved By UBPASTRP Fri Nov 27, 2009 12:40 PM * * CITY OF FAIRFAX IA *** OPER; DTI PAGE I 05.12.09 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NO/C'U'STOMER NAME LASTPMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGTl DELQ ------------------------------------------------------------------------------------------------------------------------------------ 1200 KENNY BARNELL 11/24/09 15.00 .00 DO OD 15.00 .00 2 1900 JAMES & LESLIE HAGEN ll/1B/09 95.06 ,00 .00 ,OD 95,06 .010 10 2500 KAREN SCHULTE 11/24A4 15.00 .DO .00 .00 15.00 .00 2 2900 LINCOLN ALLEN 10/29/D9 101.14 15,00 .00 .00 116.14 010 7 6800 ERIK & CATHY ENCKE 11/24/09' 15.D0 ,00 .00 .00 15.00 CIO 3 14100 LAURI KELL 11/18/09i 23,38 .00 .00 .00 23.38 .DO 7 15500 BRAD & JAMIE MEYERS 10/17/09 63.82 .00 .00 .00 63.82 .00 1 16100F SEAN CASEY/KATHY FLING 6/18/08 .00 .00 .00 35.13 35.13 OCI 1660OF CARL EMERSON 7/14/08 00 .00 .D0 758.38 758.38 .00 19200 JENNIFER BLONDIN 11/16/09 40,32 27.22 4.16 .00 71.76 .00 7 22300 S'T'EVE & MARY HUBER 10/16/09 44.23 .00 ,00 ,Co 44,23 .00 3 24700 RICK WISEMAN 11/18/09 59.47 .00 .00 .00 59.47 .00 1 26300 YVONNE ALEXANDER 10/27/09 73.85 15.00 .00 .00 88.85 .010 3 27003 RAQUEL TRUAX 11118/09 1,47 OO .00 DO 1.47 .010 27100 CHRISTINA CANNON 9/17/09 15.00 46.87 .00 ,00 61,87 .00 8 28105F MARCEL WASHINGTON 91.44 .00 .00 .DO 41,44 ,00 28503 TOM & LORY TOWNE 10/29/09 83,33 Ol .00 .00 83.34 .OiD 4 3660OF CHARLES SPICKA 9/23/09 .00 .00 9.54 .00 9.54 OiD 1 36700 ERIC & ERIN MADDEN 11/24/09 19.21 .DO .00 .00 19.21 ,CID 1 37100 ROBERT/SHELLY SCHMIDT 10/17/09 80,76 DO ,00 ,OD 80.76 .Clo 5 39500 MARK LEFORGE 11/18/09 2.97 DO .00 .DO 2.97 DO 41100 WENDELL & MEGAN GAN 11/24/09 15.00 DO .00 .00 15.00 .00 11 41200 CHERI SNIDER 10/29/09 46.22 DO .00 OD 46.22 OD 10 44000 JIM SHIMEK 11/24/09 15.00 .00 .00 .00 15.00 .00 1 44800 RODNEY KUEHL 11/24/09, 15.00 .00 .00 .00 15.00 .00 3 49800 CHARLES ADAMS 11/18/09, 131.33 ,00 ,00 ,00 131.33 .00, 4 54100 STEVEN/JODI PYLE 11/24/09, 15.00 .00 .00 .00 15.00 .00 5 55900 LARRY COFFLAND 10/17/09 89.14 .00 ,00 .00 89,14 .00 2 57000 SCOTT/TANYA POWELL 11/27/09 15.00 .00 D0 .00 15.00 .00 2 60300 JOSH BARTA 10/16/09 50.32 .00 .00 .00 50.32 .010 5 60500 LINDA PIPPEN 11/24109 15.00 .OD ,00 Co 15,00 .00 1 64900 JENNIFER WTTTE 10/17/09 65,86 .00 .00 00 65.86 .00 4 66600 MACS XPRESS 11/24/09 15,00 .00 .00' .DO 15.00 OO 5 68000 STACEY PEDERSEN 10/29/09 87.27 .00 .00 DO 87,27 00 10 69500 DAN & KLM GRADY 10/17/09 82.03 .00 .00 .00 82.03 .010 3 DISCONNECT EXEMPT. F FINAL BILLED. ':TIME DELQ' # OF TIMES DELINQUENT IN THE LAST 12 MONTHS. UBPASTRP Fri Nov 27, 2009 12:90 PM *** CITY OF FAIRFAX IA *** OPER: DTT PAGE 2 05.12.09 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO/C'USTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (ECfl DELA REPORT TOTALS SERVICES 1117.13 88.00 13.70 689.55 1908.38 TAX 16.01 1.10 .00 28.96 46.07 PEN 240.00 15.00 .)0 30.00 285.00 MISC 74.48 .00 .00 45.00 119.48 TAX .00 .00 .00 .00 .00 PEN .00 .00 .00 .00 .00 TOTALS 1447.62 104.10 13.70 793,51 2358.93 OD Claims List dated S December 09 Checks 31407 - 31564 Drainage/Detention Project Check 31532 Arensdorf Excavating and Trucking,Inc. Final pay request#4 7,830.87 Check 31533 Ball&Ball Engineers,Inc. Fees 1,430.00 Total Drainage/Detention Project: 9,260.87 General Fund Check ACH Elan Various Items 363,58 Check Debit USPO Postage 159.04 Check 31411 Cynthia K.Stimson Wage 547.88 Check: 31414 Fairfax State Savings Bank Taxes 89.34 Check 31434 Wellmark Insurance 693.94 Check 31441 Cynthia K.Stimson Wage 547.89 Cheek 31444 Fairfax State Savings Bank Taxes 89.33 Check 31447 Baker&Taylor Books 1,104.83 Check 31448 Cathy Bayne Reimbursements 251.48 Check 31449 Every Day With Rachael Ray Magazine subscription 15.00 Check 31450 Rainbow Book Company Books 786.25 Check 31451 Beth Wilz Reimbursements 48.85 Check 31452 Penworthy Books 14.85 Check 31453 Thomas Bouregy&Company Books 13.95 Check 31454 simple&delicious Magazine subscription 19.98 Check 31455 Our Iowa Magazine subscription 26.98 Check 31456 Southeastern Library Services Continuing Education 15.00 Check 31458 Cedar Rapids Photo Copy Equipment 45.85 Check 31459 Des Moines Stamps Supplies 62.00 Check 31460 Nancy Flickinger Wage 2,661.62 Check 31461 Catherine Bayne Wage 2,208.83 Check 31462 Raymond C. Davis Wage 189.65 Check 31463 Kathy J.Everett Wage 719.27 Check 31464 Loralel A, Pleiness Wage 173.28 Check 31465 Beth A.Wilz Wage 142.62 Check 31466 Fairfax State Savings Bank Taxes 824.80 Check 31470 Cynthia K,Stimson Wage 547.88 Check 31472 Fairfax State Savings Bank Taxes 808.20 Check 31473 Fairfax State Savings Bank Taxes 89.34 Check 31477 Dianna Gilchrist Training 100.00 Check 31478 IPERS Taxes 795.95 Check 31487 Marcus Burns Fire calls 22.16 Check: 31488 Douglas L.Exllne Fire calls&Officer pay 181.01 Check 31489 Donald J.Gillen Fire calls 31.40 Check 31490 Daniel L, Kosmach Fire calls 24,01 Check 31491 Cody L.Luther Fire calls 33.25 Check 31492 Michael D,Machula Fire calls 44.32 Check 31493 Jesse B.Manning Fire calls 55.41 Check 31494 Brian D.Marta Fire calls&Officer pay 168.08 Cheek 31495 Brad A. Meyers Fire calls 53.56 Check 31496 Lynn D.Miller Fire calls&Officer pay 181.01 Cheek 31497 Jeffrey S.Pottebaum Fire calls 48.03 Check 31498 Micheal S.Sankot Fire calls&salary 714.79 Check 31499 Derrick A.Sexton Fire calls&secretary pay 264.12 Check 31500 Brian G,Stallman Fire calls&Officer pay 181.01 Check 31501 Jeremiah J.Stewart Fire calls 42.48 Check 31502 Cory D,Stockton Fire calls 24,01 Check 31503 Jake L.Williams Fire calls 53.56 Check 31504 Bradford Wisnousky Fire calls&Officer pay 140,38 Check 31505 Dave Yanecek Fire calls 103.44 Check 31506 William K.Zamastil Fire calls 90.50 Check 31507 Fairfax Stale Savings Bank Taxes 406.94 Check 31508 Alliant Energy Electricity 514.86 Check 31512 Fareway Stores Various items 63.34 Check 31515 South Slope Telephone Phones 517,81 Check 31516 Iowa Codification, Inc. Code update fees 92.50 Check 31517 Clarey's Safety Equipment Gear 1,365.90 Check 31518 Gazette Communications, Inc. Publishing 361.37 Check 31520 Van Meter Industrial, Inc. Light bulbs 65,00 Check 31524 ORKIN Exterminating 59.56 Check 31530 Fauser Energy Resources Fuel 202,85 Check 31536 Mid American Energy Gas 202,95 Check 31540 Strategic Print Solutions,Inc. Copy contract 115.20 Check 31541 D.W.Zinser Company„Inc, Demolition 7,450.00 Check 31542 Danko Emergency Equipment Flashlight 61,50 Check 31543 Staples Credit Plan Various supplies 64,18 Check 31544 Heiman, Inc. Handle kit 79.10 Check 31552 Linn County REC Electricity 31,76 Check 31553 Simmons Perrine, PLC Legal fees 2,448.60 Check 31556 Cynthia K.Stimson Wage 547.89 Check 31561 Fairfax State Savings Bank Taxes 89.33 Total General Fund: 31,354.63 Road Use Tax Check 31409 Ronald G.Dusil Wage 652,03 Check 31410 Lynn D.Miller Wage 497.74 Check 31412 David Yanecek Wage 561.19 Check 31413 Daniel R.Zamastil Wage 67.26 Check 31416 Fairfax State Savings Bank Taxes 676.20 Check 31436 Wellmark Insurance 1,189.58 Check 31439 Ronald G,Dusil Wage 652.04 Cheek 31440 Lynn D.Miller Wage 497.74 Check 31442 David Yanecek Wage 561.21 Check 31443 Fairfax State Savings Bank Taxes 664.44 Check 31468 Ronald G.Dusii Wage 652.05 Check 31459 Lynn D.Miller Wage 497.74 Cheek 31471 David Yanecek Wage 561,20 Check 31475 Fairfax State Savings Bank. Taxes 664.44 Check 31480 (PERS Taxes 795.21 Check 31511 Alliant Energy Electricity 970.67 Check 31521 Titan Machinery Seal kit 72.61 Check 31522 Future Line Truck Equipment Plow parts 1,631,46 Check 31525 Fastena)Company Parts for signs 52.80 Check 31526 Iowa Prison Industries Signs 140.47 Cheek 31529 Fauser Energy Resources Fuel 2,24703 Check 31531 Custom Hose&Supplies Fuel filter 27.86 Check 31538 Altorfer,Inc. Backhoe repairs 946.34 Check 31546 Storm Steel Steel 15.45 Check 31547 Crawford Quarry Co. Roadstone 255.57 Check 31548 SankoVs Garage Truck maintenance 930.54 Check 31551 Linn County REC Electricity 485.47 Check 31555 David Yanecek Wage 561.19 Check 31557 Lynn D.Miller Wage 497.74 Check 31558 Ronald G.Dusil Wage 652.03 Check 31563 Fairfax State Savings Bank Taxes 664.50 Total Road Use Tax: 19,341.80 Employee Benefits Checlk 31415 Fairfax State Savings Bank Taxes 53,34 Check 31446 Fairfax State Savings Bank. Taxes 53,33 Cheek 31474 Fairfax State Savings Bank. Taxes 53,34 Check 31479 IPEARS Taxes 533.01 Check 31562 Fairfax State Savings Bank Taxes 53.33 Total Employee Benefits:: 746.35 Remote Meter Read Project Check 31519 Gazette Communications,Inc. Publishing 68,56 Total Remote Read Project; 68.56 Water Main Project Check ACH Elan Flag markers 26.85 Check 31407 Terracon Geotechnical fees 1,500.00 Check 31554 Rathje Construction Co. Pay request 2-Water Malin 186,909.75 Total Water Main Project,: 188,436.60 Water Fund Check ACH Elan Various items 52.90 Check 31482 Casey Johannes Refund 38.55 Check 31509 Alliant Energy Electricity 469.47 Check 31513 Keystone Laboratories,Inc. Tests 21,00 Check 31527 Iowa Rural Water Association Dues 225.00 Check 31528 Iowa One Call Digging 18.00 Check 31535 Mid American Energy Gas 61.30 Check 31545 Carus Phosphates, Inc. Chemicals 496.00 Check 31549 Linn County REG Electricity 1,120.35 Check 31560 Maguire Iron, Inc. Water tower repairs 16,000.00 Total Water Fund: 18,502.57 Sewer Fund Check ACH Elan Tubes 10.02 Check Debit USPO Postage 210.84 Check 31408 Jeffrey A.Ammeter Wage 601.36 Check 31417 Fairfax State Savings Bank Taxes 239.88 Check 31435 Wellmark Insurance 286.25 Check 31438 Jeffrey A.Ammeter Wage 601.37 Check 31445 Fairfax State Savings Bank Taxes 239.86 Check 31467 Jeffrey A.Ammeter Wage 601.37 Cheek 31468 Wellmark Insurance 286.25 Check 31476 Fairfax State Savings Bank Taxes 239,86 Check 31481 IPERS Taxes 371.77 Check 31510 Alliant Energy Electricity 1,699.56 Check 31534 Mid American Energy Gas 87.96 Check 31537 Ilten's Service call 92.02 Check 31539 BWC Industrial Services,LLC Sewer maintenance 429.90 Check 31550 Linn County REC Electricity 335.25 Check 31555 Jeffrey A.Ammeter Wage 601.37 Check 31564 Fairfax State Savings Bank Taxes 239.86 Total Sewer Fund: 7,174.75 Garbage Fund Check 31378 Johnson County Refuse, Inc. Services 7,449.75 Check 31514 Johnson County Refuse, Inc. Services 7,449.75 Total Garbage Fund: 14,899.50 Trust&Agency Check 31418 Kimberly McKernan Deposit refund 120,00 Check 31419 City of Fairfax Applied to bill 130.66 Check 31421 Art Kelsey Deposit refund 32.95 Check 31422 April Erickson Deposit refund 16.39 Check 31423 Jeff Henderson Deposit refund 60.00 Check 31424 Becky Thur Deposit refund 60.00 Check 31425 Joyce Hogan Deposit refund 60.00 Check 31426 Jody Hosch Deposit refund 60.00 Check 31427 Sheryl Cline Deposit refund 60.00 Check 31428 Nick Zumsande Deposit refund 60.00 Cheek 31429 Tim Cortez Deposit refund 60.00 Check 31430 Abby Nolan Deposit refund 60.00 Check 31431 Curtis Talbott Deposit refund 120.00 Check 31432 Yancey Miller Deposit refund 60.00 Check 31433 Jessica Montgomery Deposit refund 120.00 Check 31437 John Merta Deposit refund 120.00 Check 31483 City of Fairfax Applied to bill 197.83 Check 31484 Stacey Oldham Deposit refund 30.95 Check 31485 Christina Cannon Deposit refund 2.81 Check 31486 Jose Vega Deposit refund 8,41 Total Trust&Agency: 1,440.00 Total Claims: 291,225.63 ORDINANCE 101 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA: , IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO COLLECTION AND DISPOSAL OF SOLID WASTE FEES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Section 106.08, Paragraph 1. of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof- 1. hereof:1. Fee for Collection. A fee of$11.00 for recyclables collection and disposition as well as solid waste collection and disposal service, used or available, from each residential premises will be assessed each month, The fee allows one (34-gallon) container or bag of solid waste, not to exceed forty (40) pounds, and unlimited recyclables and yard waste. Each additional solid waste container or bag must have a tag affixed. The cost per waste collection tag is $1.25 and tags are available for purchase at the Fairfax City Hall and the Casey's General Store in Fairfax. SECTION 2. SEVERABILITY CLAUSE, If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after January 1., 2010. Passed by the Fairfax City Council on the 8th day of December,.2009. Ayes: Beer, Frieden, Rabe, and Magers Nays: None Absent: Wainwright Bill Voss, Mayor ATTEST: c na Cy thia Stimson, City Clerk 1t Reading: Waived 2d Reading: Waived 3 'd Reading: December 8, 2009 I certify that the foregoing was posted as Ordinance 101 on the 11th day of December, 2009 1 4 Cyn is Stimson, City Clerk ORDINANCE 102 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Section 99.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 99.02 RATE. Each customer,shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed and a flat charge for the Debt Service Retirement Fund as follows: 1. Amount of Water Consumed: A. 0 to 1,500 gallons or lesser amount per month—$6.90 (minimum bill). B. 1,501 to 2.5,000 gallons of water usage — $6.90 plus an additional $4.00 for each 1,000 gallons of water usage over 1,500 gallons. C. 25,001 gallons of water usage and up — $100.90 plus an additional $2.,1 8 for each 1,000 gallons of water usage over 25,000 gallons. 2. Flat charge of$13.00 per month for the Debt Service Retirement Fund. SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after January 1, 2010, Passed by the Fairfax City Council on the 81h day of December, 2009. Ayes: Beer, Frieden, Rabe, and Magers Nays: None Absent: Wainwright Bill Voss,Mayor ATTEST: Cy hia Stimson, City Clerk I't Reading: Waived 2d Reading: Waived Mrd Reading: December 8, 2009 l eertify that the foregoing was posted as Ordinance 102 on the 1 Vh day of December, 2009 CynNa Stimson, City Clerk ORDINANCE 103 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA , IOWA, 20075 BY AMENDING PROVISIONS PERTAINING TO WATER RATES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED, Section 92.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof. 92.02 RATES FOR SERVICE. Water service shall be furnished at the following monthly rates within the City: (Code of Iowa, Sec. 384.84) Gallons Used Per Month Rate First 1,500 $6.00 (minimum bill) 1,501 to 25,000 $6.00 plus $3.50 per 1,000 gallons 25,001 and u $88.25 plus $2.34 per 1000 gallons SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of'the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after January 1,, 2010, Massed by the Fairfax City Council on the 8th day of December, 2009. Ayes: Beer, Frieden, Rabe, and Magers Nays: None Absent: Wainwright Bill Voss, Mayor ATTEST: �p f 1 l '4 l " Cynthia timson, ity erk 1i5t Reading: Waived "d Reading: Waived P Reading: December 8, 2009 1 certify that the foregoing was posted as Ordinance 103 on the 111`' day of December, 2009 C n is Stimson, City Clerk Faasfffax(419915-13/Letting MINUTES OF MEETING TO APPROVE PLANS AND SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST AND TO RECEIVE BIDS 419915-13L) Fairfax, Iowa December g,2009 The City Council of the City of Fairfax, Iowa, met at the Council Chambers, City Hall, in Fairfax, Iowa, at 7:00 o'clock p.m., on December S, 2009, pursuant to previous resolution and published notice. The meeting was called to order, the Mayor presided and the roll being called, the following named Council Members were present and absent: Present: Absent: � The Mayor announced this was the time and place set for hearing and inspection of bids for the proposed Water Meter Replacement and Upgrade to an Automated Meter Reading System Project. Upon investigation, it was found that no persons had appeared and fled objections to the proposed plans, specifications, form of contract and estimate of cost of such Water Meter Replacement and Upgrade to an Automated Meter Reading System Project. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-13/Letting The Council heard said objectors and evidence for or against the proposed Water Meter Replacement and Upgrade to an .Automated Meter Reading System Project; whereupon, the Mayor declared the hearing closed. Council Memberi ." , ' introduced the following resolution and moved its adoption, seconded by;;t. ouncil Member1 , and after due consideration thereof by the Council, the Mayor put the question upon the motion and the roll being called,the following named Council Members voted: 4 S r: Ayes: ' ' Pill,�e• r:-2: . , : > Nays: 1 f� Whereupon, the Mayor declared the said motion duly carried and the resolution adopted as follows: -2- DORSLY&WHITNEY LLE,ATTORNEYS,DES MOINES,IOWA 1 alrraxl419915-131Letting RESOLUTION NO, 2009-66 Finally approving and confirming plans, specifications, form of contract and estimate of cost for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project WHEREAS, the City Council of the City of Fairfax, Iowa, has heretofore given preliminary approval to the plans, specifications, form of contract and estimate of cost (the "Contract Documents") for the proposed Water Meter Replacement and Upgrade to an Automated Meter Reading System Project (the "Project"), as described in the resolution providing for a notice of hearing on the Contract Documents for the Project and the taking of bids therefor; and WHEREAS, a hearing has been held on the Contract Documents; NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The Contract Documents referred to in the preamble hereof are hereby finally approved, and the prior action of the Council giving preliminary approval is hereby finally confirmed, and the Project, as provided for in the Contract Documents, is necessary and desirable. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved December 8, 2009. Bill Voss,Mayor Attest: Cynt a Stimson, City Clerk -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfm/419915-13/Letting The Mayor announced that bids for the construction of the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project had been received, opened and read by the City Clerk at 10:00 o'clock a,m., at the office of the City Clerk, on December 4, 2009, and that this was the time and place set for the consideration of such bids. Thereupon, the City Clerk reported the results of the bidding, and the Project Engineers made their recommendations thereon to the Council. The bids received for the construction of the Water Meter Replacement and Upgrade to an Automated Deter Reading System Project are as follows: Name and Address of Bidder Bid Amount Bid Amount with Alternate 7A. Elster AMCO Water,Ince. 107,858.76 115,858.76 1100 SW 38th Avenue Oscala, FL 34474 Dakota Supply Group 132,834.19 141,934.19 12205 Nicollet Ave. South Burnsville,MN 55337 Northern Water Works Supply 154,376.63 156,983.69 1694 91St Avenue NE Blaine,MN 55449 Municipal Supply 163,960.89 163,960.89 1550 51St Avenue Des Moines, IA 50313 DECO 188,216.00 193,216.00 3739 State Street Bettendorf, IA -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA FaitfW419915-131Letting MINUTES OF MEETING TO AWARD CONTRACT 419915-1 Fairfax, Iowa December 8,2009 The City Council of the City of Fairfax, Iowa, met at the city hall in Fairfax, Iowa, at 2' 00 o'clock p.m., on December g, 2009, pursuant to adjournment and the rules of this Council. The meeting was called to order by the Mayor and the roll being called, there were present the following named Council Members: Present: l I � Absent: P The Council further considered proposals received for the proposed Water Meter Replacement and Upgrade to an Automated Meter Reading System Project and embodied its findings in the resolution next hereinafter referred to. Council MemberF , introduced the resolution next hereinafter set out, and moved that the said resolution be adopted; seconded by Council Member e- .,f lei C ; and after due consideration thereof by the Council, the Mayor put the que ion upon the motion and the roll being called, the fallowing named Council Members voted: Ayes: n r `°,: _1 ha ' ,- ' P Nays: 1 r, Whereupon, the Mayor declared the said motion duly carried and the said resolution duly adopted. -5- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA F nirfax/419915-13/Letting RESOLUTION NO. 2009-67 Awarding contract for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project WHEREAS, pursuant to notice duly published in the manner and form prescribed by resolution of the City Council of the City of Fairfax, Iowa, and as required by law, bids and proposals were received by the City Clerk and reported to this Council for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project (the"Project"); and WHEREAS, all of the said bids and proposals have been carefully considered, and it is necessary and advisable that provision be made for the award of the contract for the Project; NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The bid for the Project submitted by the following contractor is fully responsive to the plans and specifications for the Project, heretofore approved by the Council,, and is the lowest responsible bid received, such bid being as follows: Name and Address of Contractor Amount of'Hid Elster AMCO Water, Inc. 115,858.76 1100 SW 38th Avenue Oscala, FL 34474 Section 2. The contract for the Project is hereby awarded to such contractor at the total estimated cost set out above, the final settlement to be made on the basis of the unit prices therein set out and the actual final quantities of each class of materials furnished, the said contract to be subject to the terms of the aforementioned resolution, the notice of hearing and letting,the plans and specifications and the terms of the bidder's written proposal. Section 3. The Mayor and City Clerk are hereby authorized and ordered to enter into a written contract with said contractor for the Project, said contract not to be binding until approved by resolution of this Council. Section 4. The amount of the contractor's performance and/or payment bonds is hereby fixed and determined to be 100% of the amount of the contract. -6- DORSEY& WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-13/Letting Section 5, All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved December 8, 2009. Bill Voss, Mayor Attest: Cynt is Stimson, City Clerk _7_ DORSEY &WHITNEY LLP,ATTORNEYS,DES'' MOINES,IOWA Fairrax/419915-131Latting On motion and vote, the meeting adjourned. _` -� Bill Voss, Mayor Attest: Cyn is Stimson, City Clerk -8- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA RESOLUTION NO. 2009-68 RESOLUTION APPROVING CHANGE ORDER NO. 4 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction Co. for the '"Vater Main Replacement Program, Phase I Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 4, to amend the contract by accepting Item #1 and Item #2 as listed below: Item #1: Rathje Construction Company shall place either 2" of cold mix asphalt or 3" of hot mix asphalt at all of the street crossing locations, the fire station approach, and the disturbed section of Church Street from Vanderbilt Street to the east side of Reynolds Street. Rathje Construction Company shall maintain these areas along with the entire unfinished pavement within the initial phase of the project until Rathje Construction Company can complete the street paving in the spring of 2010. At that time, Rathje Construction Company shall have the entire street paving complete per the plan of improvements. Item #2: To allow for the completion of all the street paving and for final seeding in the spring of 2010, the following dates shall be revised as follows: milestone date of December, 9, 2009 shall be added to the contract for the completion of all the water main and water services for this contract. The final completion date for the project shall be revised from December 9, 2009 to May 28, 2010 to allow for final street. paving and final seeding. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 4 for the Water Main Replacement Program, Phase I Improvements which will result in an amendment to the contract as described in the previously listed Item #I .and Item#2 . BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 8th day of December, 2009. AYES: Beer,Frieden, Rabe, and Magers NAYS: None ABSENT: Wainwright Bill Voss,Mayor ATTEST: Cyn is Stimson,tihy Clerk CHANGE ORDER NO. 4 PROJECT: WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS FAIRFAX, LINN COUNTY, IOWA DATE: December 3, 2009 CONTRACTOR: Rathje Construction Co. Marion, Iowa ORIGINAL CONTRACT AMOUNT: $243,726.65 REVISED CONTRACT AMOUNT: $344,993.53 ORIGINAL CONTRACT" COMPLETION DATE: FINAL COMPLETION: November 9„ 2009 for entire Contract REMISED CONTRACT COMPLETION DATE: FINAL COMPLETION: December 9., '2009 for entire Contract ITEM #1: Rathje Construction Company shall place either 2" of cold mix asphalt or 3" of hot mix asphalt at all of the street crossing locations, the fire station approach, and the disturbed section of Church Street from Vanderbilt Street to the east side of Reynolds Street. Rathje Construction Company shall maintain these areas along with the entire unfinished pavement within the initial phase of the project until Rathje Construction Company can complete the street paving in the spring of 2010. At that time Rathje Construction Company shall have the entire street paving complete per the plan of improvements, i ITEM #2: To allow for the completion of all the street paving and for final seeding in the spring of 2010, the following dates shall be revised as follows° Add A Milestone Gate of December 9, 2009 shall be added to the contract for the completion Milestone of all the water main and water services for this contract, Completion The Final Completion Date for the project shall be revised from December 9, Date 2009 to May 28, 2010 to allow for final street paving, and final seeding. Rathje Construction Co. Hall & Hall Eineers, Inc. / Dy; ®ren ��rI7� By: Title: Pr"xe-e't/Itae-Aq-Cx" Title: __.. 05C�:-Z:" Date: C--2 7 690 " ' Date: Z-610 City of Fairfax, Iowa By: Title: Date: RESOLUTION NO. 2009-69 RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO RATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction Co. for the Water Main Replacement Program, Phase I Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 2 from Rathje Construction Co., for a current payment due of$186,909.75. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No.. 2 from Rathje Construction Co. for the Water Main Replacement Program, Phase I Improvements and issue a check for$186,909.75. BE IT FURTHER RESOLVED, by the Fairfax. City Council of the City off' Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 0 day of December, 2009, AYES: Beer, Frieden, Rabe,and Magers NAYS: None ABSENT: Wainwright William Foss, Mayor ATTEST: Cyn is Stimson, City Clerk. APPLICATION FOR PAYMENT APPLICATION NO. 02 Project: WATER MAIN REPLACEMENT PROGRAM, PHASE II FAIRFAX, LINN COUNTY, IOWA Contractor: Rathje Construction Co. 305 44th Street,P.O. Box 488 Marion, Iowa 52302 Owner: City of Fairfax, Iowa Original Contract Amount: $243,728.65 Revised Contract Amount: $344,993.53 Date: December 2, 20:09 The Contractor noted above,in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 194,437.30 Materials Stored On Site $ Change Orders: Change 5......... a Date Approved ' a 1 Juty 30, 2009 25,600.00 2 Au ust 13, 2009 $ 71,502.15 3 October 27, 2009 $ 4,162,73 Total Change In Contract Amount from Change Ordersl $ 101,264.88 Total Change Order Work Completed $ 72,4161,30 Total Complete and Stored to Date $ 266,853..60 Retainage 5% $ 13,342.68 Total Complete and Stored to Date Less Retainage $ 253,510.92 Less Previous Payments $ 66,601.18 Current Payment Due $ 186,9091.75 Distribution: Owner Engineer Contractor Other Page 1 of 3 121312009 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies;,to the best of the Contractor's knowledge,that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contrac Contractor's Authorize Repr sentative: By: 9 Date: �� /qr ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment in E'ngineer's/Architect's Authorized Representative: By: tI r Date: Z- l� CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Applilcation for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. ,City of Fairfax Authorized Representative: By; Date:� f ATTACHMENTS REQUIRED: 'l. Line Item Schedule of Contract Values Summary,Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. . Line Item Schedule of Contract!Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 2 of 4 011-04-02 APPLICATION FOR PAYMENT APPLICATION NO.D2 P.1c.t: WATER MAIN REIPLACFMENT PROGRAM,PHASE 1 FAIRFAX,LINN COUNTY,IOWA Contractor: Rathie Consimctian Co. Enghreer: Hall S Hall Englnealrs,Inc. '.. Revised Contract Amount; $344,993.53 Date: December 2,20C91 BW Bid Prices This Period To Date Item Item Description Units Quantities Unit Price Total Quantity Amount Quantity Amount %'Complate I LS 111 $ 10aamo $10,000.00 ;3,d0 $4,900,00 0.77 $7700,00 77.00% 2. Traffic Control LS 11 $ 2,275.00 12,275.00 (1,5 $1478,75 0180 $1820,00 80.00% 3. ITemporary Erosion and SedimenlConhal LS 11 S 160.90 $150.00 0.0 ',DC 0.00 $0,00 10.00% 4.. Ginlmg end Grubbing LS 11 $ 1,400,00 $1,400.00 0 $1,050.011 0.75 111D:50-00 75,110% W(PVC C-900 Waternraln Including Necessary F'aMrnentRerroval,Disposal and Replaeamani, $75,207.15 ._2..7.00 $'29,752.55 3,092.00 $76,217.80 1101.34% Polyethlylene Wrap,Tracer Wire,and Rings in 5, 1Placa(8-Specla€Pnrviaions) LF 3,051 $ 24.651 1 127 PVC"DoWawnrialn Including Necessary PaysmenFRemaval,Disposal and Repiacemenl, $62,161.50 i,d:i7.='tl $62,509.50 1,437.00 $$2,509.50 1001.56% polysthlyfere Wrap,Tracer Wlra,end F46ngs In 6. Race,(Sae Special Pmvls[.ns) LF 1,429 $ 43.50 7, 0'Water Main Gate Valva Assembly EA 13 $ 9n0.00 $11,700.00 :;.OD $4 540-00 10.00 $9,000.00 715.92% S,. 12"Water Main Gate Valve Assembly EA. 8 $ 1G0d,00 $12,000.00 ?.,)o $11,200GO 7.00 11200.00 187.514% 9. e""Watsr Main Blow-qO Assemhly FA 3; $ 600.00 $1,80090 2.€:71s $11,200.00 2.OD $120D.0(I 66.93776 10. 12'."W'al.r Main Blow-cit Assembly PA. 1 $ 600.00 $600.00 - 6.01) $0.00 0.00 $0.00 0.00% 11, W'Kalar Main Air Release As MbI FA. 2 $ 600.00 $1,200,00 ') 0% .00' $0.00 0.00 $0.00 0.0 Oban-1Fir 4'tie Water S PA-Fmnr Fire 12, sialic.to New Water Me In EA 7 $ 1,200-00 $1,200.00 :?.00' $0,00 0,00 $0.00 0.00% wailer se s,i'Copper,IncludIng Nernval, 13, hDuspasl.l,and R.pt...rn-t of Rdskng Curh Step $25,410.00 $19,25090 25.00 $19,250.00 75„76% and Bax E4 so S 770.00 Water Services(Directions 1061),1 Copper, ino9mding Removal,❑Ispesai,and Replaeemenl $27,500.UD 4.GG $4,400.00 4.00 $4,400,00 116.00% 14. E.dsSarg Curb Stop end Box EA. 2S, $ 1,100.00 sect g ire rents Now Watensin, 15. 9nr4ad9ag Necessary Lead LineEA. 9 $ 525,00 $4725.00 O.Li) $0.00 0.00 $0.00 10,00% i6. OisFlmldmiri and HydroalaOc Testing LS 1 1 $ f00,00 $100.00 0'a(:•. $90.00 0,90 $90.00 90.00% 17.. Grading and Seeding I L5 1 1 $ 5,540.00 $5 500.00 C,,0 I 0,00 0.00 1 $0.00 10.00% COMPUTED TOTAL BID(ITEMS 1 THROUGH 17)- $243,728,85 $140,330.80 $194,437.30 79.78% MATERGAL'S STORED ON SITE ITEM DESCRIPTION I UNITS I QUANTITY PRICEPER.UNIT', TOTAL TOTAL MATERIALS STORED ONSFTIEJ $0.00 CHANGE'ORDERS This,(Pernod To Date NO, Decription Unit Tolell UnitPdne Total Quantity Amount Quantity Amount %Complete QuaanitN. 1 Added New Fire Hydrants to Project 8 $3,200.00 $25,600.00 $9,600.00 0.00 s25,666.55 1010.00% 2 8FD4PVC Water Main LF 781 $24.65 $19251.65 '.2.1,•0 $295.80 12.00 $295.80 1,54% 2 12Z'D1a PVC Water Main LF 623 $43,50 $27,100,50 6123.9--'+ 7 100.50 623.00 $27 100.50 900.00% 2 16,Grata Valve EA. 4 $900,00 $3,600,00 9.66 $3.600-00 4.00 $3,600.00 100.001y. 2 112""Gate Valve EA. 31 $1,6Cc.00 $4,800.00 3 06 $4004h 3.00 $4,800.00 100.00% 2 12'Btorr-off Assein EA. 11 600.00 600.W 0.^G $0,00 0.00 $0.00 0'01%2 Weber Sewlce 1'copperand stopbox EA. 6 $770.00 $4620.00 crib $4520.00 6.00 $4,620.00 11010.00% 2 calnnelct Fire Hydrant to new Water Mafn FA. 2 $525.00 $1,050.00 0.111,0 $0.00 0,00 $0,00 0.100% 2 IFtrmrsh and Install Fire Hydrant EA. 21 $3,200.00 $6,400.00 2.9€? ,440.00 2.00 $6,400.00 1100.009& 2 Remove and Replace Farce(Sankat Prap.l EA 11 $1,100.00 $0.00 0100 $0.00 10.00% 2 IPamlanertErosIon Seeding 151 EA. 1 $420.00 $42090 6.E57 $090 090 $0.00 0.00% 2 Erosion Control Mattieg(Hwy 151 FA. 1 $365.00 $365.DD o U0 1 $0,00 0.00 $0.00 .0,00% Oorr6ned Space Water main Install, 2 Including necessary Treo'Ldmmtngand 1 $2,195.00 $2,195.00 0.00 $0.00 0.00 $090 10.00% ID"as 5a1 EA. MGumplact 8'PVC water main trench to 95% 3 compaction along Hwy 151,includes trench LF 78+1 $5.33 $4,162.73 q 1A; $0.00 0.00 $0.00 0.00% binx CHANGE ORDER NO,01-3 TOTALS $101,4$4.88 $wA1116,30 $72,416.10 '71.51% REVISED CONTRACT TOTAL AFTER ALL.C.O,.(IF', 344,993.53 $194.437.30 JORIGINAL CONTRACT WORK COMPLETED 0,a0 MATERIALS STORED ON SITE $72,416.30 TOTAL CHANGE ORDER WORK COMPLETED $266,S53.61) TOTAL E--5555% $13,342m RETAINAGE $253,51012 TOTAL LESS RETAINAGE $66 681.18 LESS PREVIOUS PAYMENTS 5186A09 7b CURRENT PAYMENT DUE Paae3 ar7 t2rar2txta I STATE OF IOWA Co-unties of Linn and Jolnlson ss. C11OF-'FAIRFAX: Uanka FIasP7iighi 61.50: REOULAP cuy COUNCIL Des MoingVSteril 'SUPphes 62.00:: MiEE4114fiY biannale}rvniisl Training 100.00'` J7ECE9tiPiElEt $,2.004 Eta n 1 aricus idem as 453:35. The regular maelfns of the.Fairfax :Every C}av Rachael day CITY CdUnci¢.was.i Tuesday,.i :.Subscrpflon cemberB,M19, al'i alrfax:CiPv Nalk. ;::Fairfaxt§ank Taxes:: 6239.66:: Mayor-Voss called-fhe.rtiesFins fa ar-. Farevray carious items : 63,34 der at 7:00 PM. : Council rnembers` Fastenal.Co Parts 52,80 s ioresenf: JoAnn Beer,.Bernie.Frieder, _.__Fauser Fuel -::2449.88'x: Jason Katie,and Marc Masers. Ma- Future Line Tiruck Paris 1631.46 rilanne Wainwright was absent. Other CaYette PubllirshIng 429,93 Storey, do State that I a111 the publisher Of CITY Si present Cvntkt[a 51ir1'rson HarI&RaWEng Fees; 143000,E Crawa ranecek.and yrs dGirie`c,§hens l�i�n 1, Oce 7970 YAZETTE, a daily newspaper of general {1n❑� ynr f3 Oce calf 92 42 cttV staff an esenfed toy his lion Fees.: 9250 Itlon in Lima and Johnson Counties in Iowa. Bernie FY'redlaauelhankin0 . Btii wii4+ Co-iiGgana .: 1$.00 Goss y t sepvice'as rnavor, years a as mavar through Ind Signs 140.47:)t1Ce a printeCl Cally of W111C11 1S attached was cnnhnue fa set :.225 o0. 2009• seconded tsY rs 2495.94 pecember3l J�agers, Ayes• min Refarid 60.0o- ,d and publlsbed i.11 THE GAZETTE newspaper Malloned lsv r: the meeting Rabe;to adinurr andMagers R 4armery Refund 120.0. €teden_Rabe 60.QQ`>sslle(s) of 11ece11iber 15tH, 2009 Beer,,�alnv+rt9tit Mobon�srtee5ing 9alartd 120.011 sent',.: ass adiourned the ilces .148445 ! lvtavo€V fund 8.41 7.17¢ - - Refund 60.00-. Ci � tyrLysdhiaVrPsbn minutes are Nests 21.0aS011able fee fC0i1 publishing said notice RS Ais larmer 1heforeaotn9 VV the C.itr ernan f2etund 124.00 r 2atf'icral unto approved €icitly `1972.83s 5 nufi:- g, �epalrs 16000.04: Go�rn51 sTUeeember8.204 6G9'QiS was a =35221: Cfa" alan..Refund 31554-5 i Refund 611.00:x. AtSbY 946.34 ilnating 59.56:- Alliant Electalrsy 16 39lPtion 26.48' pitorter Req Kefund 87 14.85 At 1 nelson >loaf pay req 4 7Et32 5�s Books 786.25. Arensdotf>refund T{04.83:eq 2I 786404.75 :RfttCelsev.. ooks:' 60.00 trot: :: 93054. faker&Taylor fi Alt 85 60.0[} Becky hur:'SYetund 42�m40ind,. geftss�int,l2almbs Legatfees 2448.60 gs/+IC lnd MainteRanCe herpjC615 :4960741,$UbscriPHon:: T9.9k1. 38 5S,s - 517.81 CarusPtluspnateR{and 251.48s:6bnPinuin9.. Casey.Sohannes 45.85 Cathy Bayne.Reimbs 15 di CR V EautPment 281 €arid 3495 Phoia COP stand 328 A9 64.18 CBrisifna GannoA .ed Sa hilt p IS _i365 94 75.45 city at Fairfax 7555? CiareY's--Dear loadsione dnTract 115:24 arry 120'00 1500,00 ..Crawfordqu y�blun 27.86.gooks 13:95 Curtis Taloste pue[:fit er T450.QQ 60M Cusf0ym_H epiniihaR > A;;. r USBY a+1�0 :�1(1 X negriRaCtti Y5ebsk't 365 oa dr;Ei0Ri1 aqi 8i 141faf ROe i;.tflPAf`Oataek;:lnsuranca 2456.02. RABAS31`1V °JAZ ey MiOer Refnnd 60.00, AS f� raries 20059.97 LL��II 291225.63 st��nent Was acknowledged by Dave Store nO�I�R la�£��Ts 777 �.lFund 95rS156t lzle on December 15th 2009 I l wTax i.........._":13130;62. � Meter DePasjJ:s 840:00 -r Fund 12286:35 x Fund 13366;1:5 ` Sage Pund 7984.72 .` Adnd UMOf I orJBq;06,1 gl '.ng 54139.07 761 Y Jou se goof Ap'Gna�uui�;}iaa4S d Reii Bene f Feria $760.00 P ' ueug '600ZI0f/dl :a e❑ 2411 T Dio09 a Benefits _ 29172.28 S14 sul�ltlay .M u 41e1f13 0066-bi.L Transfer in from#26 38.55 I g -Aau,o,tV Public in and for the State of Iowa 60-ot-[0teal;�aSL 9 aIReuenue 227661.69 ds@ aduf 's#swr 6uinuobe:.Snid ."L9'SLp$ VEMSER EXPE04SE5`- "sdso 68'0�6'b85 danowe dGaterB rr neral Fund 33135.17 6BtxC Ld AJasiFJga�pan5s!sampaoonr ad Use Tax 21580:49 AAa;:gulpJe66t aAjJ00J!p aA'tjRj sluFicrpe iter Fund t8066.g3 uno3 BuaaJdns Yntap ad:J s pin6ys jrar Fund 756142:8279.$8 snau ro;dy} s3116lJ asayl JaulllE?ad�A-Mel sr 81ePasits 1479:80. -aPfll 6GrJpay a 6ulpJa6ai skrlslJ�nOA pUe'91411P AAA:;a uoJ#euetaxa fln;enoA.rainagef oefentloki--: :.2530.95: 7Burodde xnaA dinsuaa ptnays na nwoyee:Bene4ts ` 1818.9E _ "olf-lburaxa aq AR,hlJadaJd io,�uetem eYatrGProiect 3Q2i6.88 l� Pr AaGbCft Ljella -: UagdUlaXa Aduabas "ate Read Pralect 7215.50: 4?A"4'P' Diane Guys ua7aurapa,off3aPgns;o6 sr ales sl d otar Expenses, 1818,7.93 Number ,� sono 's ra ransfers In; Commission 1"u r 753222 G4S anuaha pug Or£ a7lfP!d Jti�3[jg3ebt Service 6966391: CQg�'}missionp1 res: BreS#a a areS}o eae+ct y1t 604017°aRisfarsiud: 696639, J#1 �11, V11 A rl74Zl9ZYl ?feS;no-a4kGeneral Farrand 2840.40` - IUoJ# aq( 7568.75.. rrui�zada:fcf�nd.{e Bles 16;LOST 0:ri �14295.76 paJa pBijuosaP ailTofal: 69663.91 -elf J.e htS`any uasr60#Siff SAJtl. s.kdi� Aq papina4d Se ssp2Pje3nb AL3+ty6rp{3y n a11yalgns'aufu 46d�B4-}a Mod ay'#od B la f P(es ya aulF B4d of tOff2Jetl Burl e:8uare;aa; 00'L6 isrt�eauatFEl.`duJod a 6J dao;50`1 1 3S aboagl'q lRlPres;b.aUlt;sea aa41. d IaDIJed Bull '6trate 1aa;c.l61rZ dl�K, a? W1:-:tr1a7 Pies';a it 4#Jb a cu046 0# ierelt a 6trol2;oatI- 0', tat:OOL Aaauaep} Z6,auf€bSe3€sles ruate At-S aqua -PIOs 10 JauJO?au a rrri a I, a,' AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, DECEMBER 8, 2009 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERIBILT STREET Tentative agenda with possible action on the following items: L Call to order 2,. Roll call 3.. Approval of agenda and clerk's financial reports 4., Approval of and place on file a. City Council minutes dated November 10, 2009 b. City Council minutes dated November 17, 2009 c. City Council minutes dated November 30, 2009 d. Planning & Zoning Commission minutes dated November 17, 2009 e. Library Board of Trustees minutes dated November 3, 2009 f. Visioning Committee minutes dated October 27, 2009 g. Parks Committee minutes dated October 15, 2009 h. Fire Department minutes dated November 30, 2009 5. Public Hearing—7:00 P a. Written and oral comments on the proposed specifications, form of contract, opinion of probable cost and the proposed improvements described thereby for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project 6, Consider RESOLUTION to accept the proposed project manual, specifications, form of contract, opinion of probable cost and the proposed improvements for the Water Meter Replacement.and Upgrade to an Automated Meter Reading System Project 7. Consider RESOLUTION to accept a bid for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project, subject to the Iowa DNR issuing the award of concurrence & Consider ORDINANCE 101 to amend Section 106.08, Paragraph 1. of the Code of Ordinances of the City of Fairfax, Iowa, 2007' a. Consider introduction of ORDINANCE 101 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 101 c. Consider motion for final passage and adoption with respect to ORDINANCE NO. 101,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO COLLECTION AND DISPOSAL OF SOLID WASTE FEES 9, Consider ORDINANCE 102 to amend Section 99,02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007 a. Consider introduction of ORDINANCE 102 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 102 c. Consider motion for final passage and adoption with respect to ORDINANCE NO. 102,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, Fairfax City Council Agenda - December 8, 2009 Page 1 IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES 10. Consider ORDINANCE 103 to amend Section 92.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007 a. Consider introduction of ORDINANCE 103 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage;at two council meetings prior to this meeting with respect to ORDINANCE NO. 103 c. Consider motion for final passage and adoption with respect to ORDINANCE NO. 103, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO WATER RATES 1.1. Water Main Replacement Program, Phase I Improvements a. Consider RESOLUTION for Change Order#4 from Rathje Construction b. Consider RESOLUTION to issue payment number two to Rathje Construction 12.Discussion of the 28E Agreement with Linn County for road maintenance 13.Drainage swale along east side of Prairie Creek Estates 14. East Cemetery Road and 80th Street Drainage Basin Report 15. Consider motion to approve the Class C Liquor License (LC) (Commercial) Renewal Application from American Legion Pekomy Post#572 16. Parker Krouse—water quality issue 17. Health insurance quote review 1.8. Jason Rabe's council seat vacancy discussion 19. Consider motion to approve City Clerk's six month review and wage 20. Consider motion to approve the Fire Department's election of the Fire Chief 21. Consider motion to approve the Fire Department's new members 22. Consider motion to approve the Planning and Zoning Commission member's terms 23. Consider motion to appoint a new member to the Planning and Zoning Commission 24. Consider motion to appoint a new member to the Planning and Zoning Commission 25, Mayoral appointment of a new member to the Library Board of Trustees 26. Consider motion to approve the claims list dated December '8', 2009 27. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks Department f Visioning Committee 28. Discussion a. Opportunity for citizens not on agenda 29. Clerk's comments 30. Mayor's comments 31. City Council Oaths of Office 32. Adjournment Fairfax City Council Agenda - December 8, 2009 Page 2 i STATE OF IOWA Counties of L1111-1 and Johnson ss. NOOK. F HARING ANla LETTING i WATER T9R rtEPLACE7s� T 7iCE oFHEARfNG. 'At 700 P ttt.;'iecat trrne aEt fhe StE?day of.:Doderrrber Ms of The Coutreii Cksatntxers, ;CRY Hall,'rrf the IQY of i �atr�aX� EaY�a a iteartx€g YFk[I t�e..earr-. d Ead on the proposed VacK 1CV[am 4#Eris at carrot apfnjon 0t Prafiahle- I, Dave Storey, do state that I ain the publisher of east and the pFovpnsed'lmpE'averfte6ttc: described tf i.reEty tar tae .M ar MOO. ' THE GAZETTE a daily newspaper of general A��:eRtacerd-end;.tLa9foda ttr art.�;ufa-; , mated Aftetef CYeatYfng 4VstE . :The Gtv Cauncr[has prevtausfV 4ffed'thesecirculation in Linn and Johnson Counties, in Iowa. documiefits with the Cr4Y CEerkc t the C.tty ttrat Fatr#ax, keYze ;1`he nrrreeailtnt8s> The notice, a printed copy of which is attached, was o€ e 0i cauncrl referring to ttte.Pram ed Plans peerfMflprts, � of inserted and published in THE GAZETTE newspaper' cantraCt,::,arrd �ast..pzsrrtran are-:'also; enadaysart of itsisnotice At€tris(rear In the issue(s) of 1``�loveinber 24th, 2009 koo any interested aerson rnev fie l wIOff aocttar ararbht otbtis t fhosO darvumerifs;artd the proposed irt5t3gave=:. MINI,,o,t�>i� �TTrt�� The reasonable fee for publishing said notice is t�estrtptian:tx�tt+lark The Wark generally catsstsfs a#rePla $68.56 :eitl the tvaier metare,tn tt oft¢ar par- t om.of the. iiY faFtaX stalling a neva ne4v:..akar ttrefe s on" Ri'ap@rtra5fha4 are.rzrrrntlx rtsetered .dod rrtsfal�rtg an autatnatfc rtie eea�Titfg stotrs thracaghrx the qty trt Falffm Type E F tds stteitl tie an a€rrritPricebo.. The stvttYated' l[uarrtities itre nisi duarah- Yd but arae safety the the Purpose of conalvsorc`of obits. 1=rnrfi P�r�ment vx€tP ba based atr quanfrhes insg4 0. as suet<iftezi.€nFhe Cor4tra,Et�Saetirments C rae9 Tirrre tzrfnr�a�ra� i 2ttiO �C SM Sta ; t E9ES-LLE tAR[3Cf`ITf/5 Vit[ tro,! r "SA $'VGe7t19 4+... Vit~ ! �N SSEs'tAl[xO21C73'8[ c '[tLO 4Efa;`448-56fS ra AhN 'ani{a EE9 stall au`�+purr¢t , re .. U l Mi t SfhIQ[}iil � $N uroa•suaWjj�assa;.�r48-EES em..T st,L aopt W°�4 ut r� n5> au, This instrument was acknowledged by Dave Storey ce s lda�as t� r}�eis f suroa�a s�1 �r�F'f before me on Novernber 24tH, _..2009 £d uttr�t��cut�aqutrfy#-rit�na C Ersrh xs attrr Jai ES LL LLE-fiLE dei A L 6.. 1;A�td�t�idd� 4r twdWpaq Notary Public in and Ifor the State of Iowa t�i6.£9E .,rtC,S:ert�[tY41OOtE 5. [aa FAL!la OLS as Frteru tvi;;a n .. MfVI'.L9`JC1fP8' Cfb rib. l F IOWA 09 rD'9N3d htckO�d SS3h1tSf1$ � J� Dan 'Ikt abs svtr ti �rfas5r,Number 72 22 uvoFi i32tntabdrtfgVW N 212fo� SnOK X49 s6cif�� rrftrtrnt�i + itisloxires: OWN sg s w�.�f��tba��f�rlW�tn� Jur�e'li .2071 ff t a 1ta�swooa; € .; ,{ a an.rl eet#t Paa6 oat taunos. r r(G stj�10 aaceeho u!..