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HomeMy WebLinkAbout07-13-2010 Council Meeting CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JULY 139 2010 The regular meeting of the Fairfax City Council was held Tuesday, July 13, 2010, at Fairfax City Hall. Mayor Rabe called the meeting to order at :00 PM. Council members present: Marc Magers, Travis Otto, and Marianne Wainwright.. JoAnn Beer and Bernie Frieden were absent. Other city staff present: Cynthia Stimson, Cathy Bayne,Ron Dusil, and Lynn Miller. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Magers, Otto,and Wainwright. Absent: Beer and Frieden. Motion carried. Motioned by Magers, seconded by Otto to approve and place on file the City Council minutes from June 8, 2010. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden.. Motion carried. Motioned by Wainwright, seconded by Magers to approve and place on file the Planning and Zoning Commission minutes from June 15, 2010. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Motioned by Magers,seconded by Wainwright to approve and place on file the Parks and Beautification Committee minutes from May 20, 2010. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Cathy Bayne reported that they have been busy at the library and that the building issues have been fixed. Mike Sankot reported that the chassis for the new truck should be delivered the first week of August. Lynn Miller and Ron Dusil discussed the following maintenance department issues: Rathje Construction's restoration work, water drainage,the broken lift station pump, insurance safety issues, road barricades, the block heater on the generator; and mowers. The Parks and Beautification Committee will show a movie on July 23 in Hawk's Ridge Park. They want to get trees and a swing set ordered. The City Council wants to be sure they get the plan set first, so items are placed in the correct locations. A needed slide replacement at Prairie Creek Park was discussed. Cynthia Stimson presented some of the financial reports and a tax levy listing. She reported that she is working on learning Quick Books. Harold McCormick discussed water detention requirements. Stopping building permits until detention basins are in compliance was discussed. Ron Maxa, 331 Highland Court, discussed the condition of the area behind him. He asked about the mowing process, stated that the outlet is plugged,and said that the area will need to be repaired and drained to mow properly. Virginia Soukup informed the City Council about a water t unoff problem. The culvert on the corner of Church and Vanderbilt was filled in and this makes more water drain to the south side of Church Street. Harold Zenisek discussed the maintenance of Southview Road West and the placement of a semi at Riley's. Cathy Bayne stated that there is vegetation over the sidewalk at the apartment building on the corner of Main and Vanderbilt Streets. 07-13-201.0 City Council Minutes Page 1 Mayor Rabe opened the public hearing to consider amending sections 1.05, 1.07, and 1..08 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa,at 8:17 PM. Barbara Conner read a letter about her concerns about setback requirements. JoAnn Beer's email with questions about existing fences was reviewed. The current zoning code was reviewed. The process of the revisions and the drafts of the ordinances were discussed. The city clerk reported that she had. not received any other written or oral objections. Mayor Rabe closed the public hearing at 8:40 PM. Wainwright introduced ORDINANCE 106,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05—RULES AND DEFINITIONS, SUBSECTION B. DEFINITIONS. Motion by Wainwright, second by Magers to approve the first reading of ORDINANCE 106. Roll call vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Magers introduced ORDINANCE 107,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07—SCHEDULES OF DISTRICT REGULATIONS. Motioned by Magers, seconded by Otto to approve the first reading of ORDINANCE 107. Roll call vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Wainwright introduced ORDINANCE 108,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION LOS—SUPPLEMENTARY DISTRICT REGULATIONS. Motioned by Magers, seconded by Otto to approve the first reading of ORDINANCE 11.08. Roll call vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion. carried. Mayor Rabe opened the public hearing concerning instituting proceedings and taking action to enter into a loan agreement in a principal amount not to exceed $400,000 for the purpose of paying the costs, to that extent, of acquiring a fire truck and refunding the outstanding balance of the City's General Obligation Corporate Purpose Notes,dated March 1, 2003 at 8:44 PM. No one present had any input. The city clerk reported that she had not received any written or oral objections. Mayor Rabe closed the public hearing at 8:45 PM. Motioned by Wainwright, seconded by Magers to approve RESOLUTION 2010-32,A RESOLUTION TAKING ADDITIONAL ACTION TO ENTER INTO A LOAN AGREEMENT. Roll call vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO.2010-32 duly adopted. Motioned by Otto, seconded by Magers to approve RESOLUTION 2010-33,A RESOLUTION APPROVING WAGE INCREASES FOR CITY EMPLOYEES. Roll call vote: Ayes: Magers, Otto, and.Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-33 duly adopted. Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2010-3 ,A. RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO ELSTER AMCO WATER,INC. FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT. Roll call vote: Ayes: Magers, Otto, and 07-13-2010 City Council Minutes Mage 2 Wainwright. Absent: Beer and:Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-34 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2010-35,A RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT. Roll call vote: Ayes: Magers, Otto,and Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-35 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2010-36,A RESOLUTION TO APPROVE APPLICATION FOR PAYMENT NO. 3 —FINAL TO ELSTER AMCO WATER,INC.FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT. Roll call. vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-36 duly adopted, Motioned by Magers, seconded by Otto to approve RESOLUTION 2010-37,A RESOLUTION ACCEPTING'THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT. Roll call vote: Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-37 duly adopted. Shane Wicks discussed the East Cemetery Road detention basin. He had an estimate of $12,000 to improve the drainage and maintenance of this area. Motioned by Magers, seconded by Wainwright to make the needed improvements to the East Cemetery Road detention basin as discussed, as long as we can use drainage money available. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Discussion was held about Jeff lben's north/south drainage swale. Teff did not complete the required improvements by the date deadline and the work that he has had done is not according to the engineer's specifications. A letter about this project and possible enforcement options is to be sent. Shane Wicks presented a request from Prairie Creek Veterinary Clinic to remove the culvert in 80th Street. This culvert is in an old field access. No action was taken on this request at this time. Discussion was held on the building permit application frtorn Michael and Deanna Heintz. Water drainage was discussed. Shane Wicks stated that the City should determine site plan minimum standards and a procedure with a checklist and schedule for review. The roadway repair at 76t4 Avenue and Williams Blvd. was discussed. The box culvert is in tenable shape. Linn County did a minimum fix because their mower fell in the hole. Linn County sent the City a bill for $1,115.16 for this work. A proposal from Mr. &Mrs. William Gibney for the purchase of their property near City Park was reviewed with no action taken. Discussion was held regarding an ordinance about grass/weed height. Several samples. were reviewed. The clerk is to draft an ordinance. An estimate for the repair to the ditch area along Church.Street was reviewed. This area was damaged due to a car being driven into the ditch. The City has pictures and the name of the car's owner. The Linn County Sheriff's Department is to be contacted. Discussion was held about the proposed salt and sand bunker. More information is to be gathered for the next meeting.. 07-13-2010 City Council Minutes Page 3 The city clerk was directed to advertise for a full-time deputy clerk position. Mayor Rabe,Travis Otto, and Cynthia Stimson will serve as the interview committee. They will have a recommendation for the next city council meeting. Motioned by Magers, seconded by Wainwright to approve the financial reports and list of claims dated July 13, 2010. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. The city clerk mentioned the Speer Financial golf outing and the League of Iowa Cities' annual conference in Coralville this September. Motioned by Wainwright, seconded by Otto to adjourn the meeting. Ayes: Magers, Otto, and Wainwright. Absent: Beer and Frieden. Motion carried. Mayor Rabe adjourned the meeting at 10:22 PM. Mayor Jason Rabe City Clerk Cynthia Stimson Disclaimer. The foregoing minutes are not official until approved by the City Council CLAIMS LIST JULY 13, 2010 Payee Description Amount AFLAC Insurance 224.52 Allen Hutchison Water Deposit Refund 60.00 Alliant Energy Utility Bills 4,821.45 Aramark Uniforms &Mats 374.22 Atkins Lumber FID Cabinets 81.31 Banker's Trust Debt Payments 585,905.00 Carus Corporation Water Chemicals 532.00 Chris Miller FID Parade Candy 412.38 City of Fairfax Meter Deposit Credit 82.24 Clemens Canvas &Mfg. Repair Banners 15.00 Doris 011inger Permit Fee Refund 25.00 Elan Various Items 575.22 Elster AMCO Water, Inc. Meter Project Draw 17,503.73 Fareway Pop & Water 55.46 Fauser Energy Resources Fuel 582.43 Flavia Peterson Water Deposit Refund 60.00 FSSB Payroll Taxes 6,350.24 Gazette Communications Publications 219.39 Oraybill Communications FID Equipment 33.08 Hach Water Testing Supplies 194.38 Hall &Hall Engineers, Inc. Engineering Services 11,109.26 Iowa DNR Water Supply Fee 200.81 07-13-2010 City Council Minutes Page 4 Iowa Finance Authority Debt Payments 52,496.13 Iowa One Call Locates 23.40 Iowa Prison Industries signs&posts 862.62 IPERS Payroll 2,598.94 Jason Spangler Permit Fee Refund 25.00 Jay Thorpe Water Deposit Refund 60.00 Jessica Keeran Water Deposit Refund 60.00 Jester Apparel, Inc. F/D Shirts 316.77 John's Lock&Key Keys 201.10 Johnson County Refuse, Inc. June 2010 Collections 7,686.25 Keystone Labs, Inc. Testing 221.37 Kieck's Career Apparel F/D Shirts 307.40 Kimberlie Thede Water Deposit Refund 120.00 Kirkwood Comm. College Training 345.00 Lattice Communications Generator Keys 14.00 Leo Koss Water Deposit Refund 120.00 Liam County REC Utility Bills 3,429,56 Linn County Sheriffs Office Police Services 6,318.00 Linweld Supplies 13.30 LL Pelting Co. Premix 249.39 Mar-Han, Inc. F/D Supplies 26.60 Menard's Supplies 951.99 Merta Concete Const. Co. Concrete Work 780.00 MES FID Equip. Testing 1,855.05 MidAmerican Energy Utility Bills 207.02 Network Computer Solutions Computer System 4,662.00 Orkin Library Spraying 63.73 Patricia Meyers Water Deposit Refund 120.00 Pollard Water Locking Nuts 547.45 Port'O' Jonny,Inc, June Service 380.00 Pro Hydro-Testing F/D Equip. Testing 120.00 Resourceful Bag& Tag, Inc,. Garbage Tags 601.00 Richard Tebbe Permit Fee Refund 25.00 Robert& Susan Nelson Meter Deposit Refund 7.76 Sankot's Garage, Inc, Service &Parts 643.60 Sara Olmstead Water Deposit Refund 60.00 Sara Wood Water Deposit Refund 60.00 Schimberg Co. Water Supplies 22.95 Schrader Excavating& Grading Sand& Delivery 235.19 SCS Midwest,Inc. F/D Floor Polishing 4,500.00 South Slope Telephone Bill 523.62 07-13-2010 City Council Minutes Page 5 Staples Office Supplies 833.17 Storm Steel Steel 76.08 Strategic Print Solutions Copier Meter Count 115.20 Swank Motion Pictures, Inc. Movie in the Park 271.00 Terracon Water Main Project 386.50 The Sled Shed, Inc. Parts 224.41 Tire Associates Parks Supplies 23.98 Treasurer, State of Iowa State W/H 5,972.00 United Health Care Insurance 3,225.31 US Cellular Cell Service 502.55 USA Days Pledge Payment 1,800.00 USPO Postage on Bills 892.07 Various Net Payroll 19,931.14 von Essen Galerie Meter Deposit Refund 90.00 Waterworks C &I Water Supplies 628.98 Welter Storage Equip Co., Inc. Storage Cabinets 750.00 ach Nelson Water Deposit Refund 60.00 TOTAL 757,060.70 June Receipts General Fund 57,128.05 Road Use Tax 9,327.41 T/A Meter Deposits 930.00 LOST 12,797.36 Trail Project 9,558.48 Water Fund 15,398.35 Sewer Fund 13,974.8'6 Garbage Fund 9,095.58 TIF 4,101.45 Employee Benefits 141.21 SRF Bond Retire 9,724.00 Total Revenue: 142,176.75 017-13-2010 City Council Minutes Page 6 June Expenses General Fund 28,575.23 Road Use Tax 2,440,74 Employee Benefits 1,370.88 "'Nater Fund 5,538.75 Sewer Fund 17,227.19 Garbage Fund 15,166.13 TYA Meter Deposits 180.00 'Nater Main Project Phase 1 98.63 SRF Fund 46,825.00, Debt Service Fund 585,905.00 LOST 2009 5,767.419, Total Expenses: 709,095,04 07-13-2010 City Council Minutes Page 7 Planning and Zoning Commission June 15, 2010 'The regular Fairfax Planning and.Zoning Commission meeting was called to order by vice chair Tom Nurre at 7:04 pm. Commissioners present: Boxa, Hill, Kunze; Meyers,Nurre, and Soukup, Absent: Kell. No others were present. Approval of the minutes from the regular meeting held May 18,2010 was moved by Nurre and seconded by Meyers. All ayes. Motion carried, Approval of the minutes from the special meeting held June 2, 2010 was moved by Meyers and seconded by Kunze. All ayes, Miction carried. A preliminary copy of an updated zoning map for Fairfax was spread on the table alongside the current map. Commissioners reviewed the map and the list of potential revisions supplied by the city engineer. These potential revisions could be researched and reviewed to clarify current borders and address areas zoned with old district descriptions. It was generally agreed that this list should be prioritized and each item could addressed every few meetings in the future. The current comprehensive plan was discussed among the commissioners. Some needs identified by the plan have shown progress, such as parks, while others are ongoing, such as trails. Many of the forecasts within the plan are based on population growth. The commission would like to inquire when Fairfax might receive results from the 2010 U.S. Census so the predicted population could be compared to current numbers. The 28E agreement discussion was forwarded to another meeting so that more information could be gathered from the city engineer and/or city council. No further discussions occurred and no citizens not on the agenda were present. Moved by Meyers, seconded by Boxa to adjourn at 8:40 pm. All ayes. Motion carried. John R. Hill Secretary Planning and Zoning Commission FAIRFAX PARKS/VISIONING COMMITTEE Monthly Meeting May 20,2010 The monthly Fairfax Parks Committee meeting was held at 7:00 pm Thursday,May 20 at the Fairfax Library. Members in attendance: Jo Ann Beer,Vemon Cerveny, Annette Mc Keever and Tim Mc Keever. The first Movie in the Park of 2010 will be "Field of Dreams" on Friday, June 25 at the ball diamonds. Tentative additional movie dates will be July 23 (Raiders of the Lost Ark) and August 20(Toy Story)...The Mc Keever's will be out of town August 20., Jo Ann will check with the Hawks Ridge Park neighbors to see if they are able to assist. Guaranty Bank may be able to donate the use of their popcorn machine and supplies. Annette has not heard from any potential.Garden Walk host sites. Vernon will check with John Barnes to see if they are interested and/or can recruit host sites quickly. The 2010 Hawks Ridge Park priorities' status is as follows: • Grade, disc and seed the area inside of walking trail. Disc and seed complete. Grading outstanding. • Purchase/plant remainder of tree grant money ($1,500) trees. Determine parking lot plan; front section layout. • Install additional playground. Purchase and install the donated swing set,park benches and trash containers. Mayor Rabe and Lynn Miller still need to meet with John Berns to review his proposed site grading plan. Tim will propose disc golf signage including an estimate for the June meeting. Jo Ann will ask the City Clerk to check into signs made by prison personnel. The committee voted against pursuing the Prairie School playground sets. The next monthly meeting will be 7 PM Thursday, June 17 at the Fairfax Library. To the City of Fairfax,it's Council.and Planning and.Zoning Committee The late date, of this meeting, is unfortunate, for all parties,however,be it the last moment, or days, I will share these concerns,with receipt of this document, I am formally expressing my concerns. 1, Barbara Conner, reside at 101 Williams Blvd. Fairfax, Iowa. This property {in it's entirety) is zoned. Commercial. It was recently, brought to my attention, the City of Fairfax has proposed, many new amendments, concerning set back requirements, effecting all properties within the City. At this time, while my personal research has been limited,the amendments,that are most concerning, appear to be limited to fence setback requirements. The concerns I have, are respectfully,these. 1. The above property consists of 3 corners. It is a triangle. These proposed setbacks,would be much more substantial,and debilitating to the above property,than others within the City. 2.The above property is zoned Commercial.With a proposed minimum of 25 feet set back,and corners, 50 feet, as proposed, the remaining property, outside, a fence line, would become useless, and totally non productive. 3. Though, at this time, we are not required to have a fence, this could change, at any time. Other Commercial properties,within,the City of Fairfax,are required. {Industrial} I was informed that a discussion was made, considering `no' set back requirements. This is what I am asking the City Council, and Planning and Zoning Committee, to reconsider. Though, I feel all properties, including Residential, and Ag.,should also,have `no set back'restrictions,at this time,I will be asking for this consideration,concerning all.Commercial Properties, We are taxed 100%, on Commercial Properties, in Fairfax, and the County of Linn. No rollbacks. Since 1979, the above property has little more than doubled, in it's assessed value,yet, the property taxes have been 7 fold. I feel,we should be allowed to make best use,of our property. We continually pay dearly for it,I expect no less, from it. These proposed amendments, would at the very least be constrictive, and debilitating to our survival. I am,TeSpe-Ctfully king e Fairfax City Counc'1,to consider the above concerns. Vul Barbara Conner,July 13,2010 Map of 101 Williams Blvd, Fairfax, TA 52228-9706 Pagel of 1 Maip f 101 Williams Blvd, Fairfax,fax, 52228®9706 - s ..� 77 f. I ry �� aV s G. When usiing any driving directions or neap, it's a good idea to do a reality check and rraake sure the road still exists, watch out for construction, and follow al!traffic safety precautions. This is only to be used as an aid in planning. http,i/T aps.yahoo.com/print?mvt=s&ioride=us&tp=1&stx=&fcat=&frat=&clat=41.92635... 7/13 '2010 Utility Billing Month End Worksheet Month of 1. Month Utilities Receivables on �9 ak' (Dae (Billing Register) 2. Billing of Penalties o 1 6 m (Date—Pe.' alty Calculation) 3. Total Billed (Add lines l &2) 4, Adjustments to Balance (Adjustment Report) 56 5. Net Receivables (Add/Subtract Lines 3, 4) 6. Less Payments Received (Deposits for month) , 7, Current Utilities Receivables (Calculated) (Subtract line 6 from 5) . 8. Current Utilities Receivables (Delinquent Account) 146.41 9. Current Credit Balances (Trial Balance) 411 � . 10. Current Utilities Receivable{Trial Balance) a 11, Difference (Zero if balanced) 12. Balance due City as o�f a (supporting documents on file) Date Prepared - 4IN Date Approved Prepared By ) al _, __ Approved By UBPASTRP Sat Jun 26, 2010 11,11 AM *** CITY OF TAIRTAX TA *** OPER; DTI PAGE 1 05,12,09 DELINQUENT ACCOUNT LISTING CYCLE ALL SERV CODE ALL ACCOUNT NC/CUSTOMER NAME LAST PMT AMOUNT ACTUAL AMT TIME CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE (BGT� DELQ ------------------------------------------------------------------------------------------------------------------------------------ 200 AMERICAN LEGION 6/13/10 1,04 ,00 .00 .DO 1.04 ,.010 4300 BRAD HANSEN 5/27/10 88,70 ,00 ,00 ,00 88,70 ,010 9 5600 RANDY EICHHORN 6/18/10 ,85 00 ,00 .00 .85 Clio 13700 KATHY MIZNER 6/13/10 21,50 ,00 AD 00 21,50 .010 9 14100 LAURI KELL 6/26/10 18,76 ,00 .00 AD 18.76 .01U 8 24300 ALICE M GLICK 6/13/10 ,05 ,00 .00 .00 .05 .0110 27100 MAGG'IE GLOVER 6/18/10 44.84 .00 .00 ,00 44,84 ,0710 6 28800 A14'BER WELCH 6126/10 15.00 .00 .00 .00 15.00 .00110 2 30000 DEB COLLINS 5/19/10 69,82 .00 ,00 .00 69,82 ,00 3 30001 DEB COLLINS 5/19/10 21.42 .00 ,00 ,00 21,42 ,000 2 33200 TADD AN➢RLE 6/26/10, 15.00 .00 ,00 ,00 15.00 .00 1 33201 TADD ANDRLE 6/26/101 15.00 ,00 .00 ,00 15,00 .001 1 33700 TTM FR,AZEE 6/26/10 15.00 .00 DO .00 15,00 ,001 3 33701 T'IM FRAZEE 6/26/101 15.00 .00 .00 .00 15.00 ,000 1 36703 SHELLY SCHMIDT 6/26/1.01 15.00 ,00 ,00 .00 15.00 ,1900 1 41200 CHEBI SNIDER 5/27/101 43.18 .00 .00 .00 43.18 ,1000 10 41303 CASEY BROWN 6/18/101 55,11 ,00 .00 .00 55.11 ,000 10 45000 JERRY/JANET APPLETON 6/26/101 15.00 .00 .00 ,00 15.00 ,000 1 45900 DENNIS H, & KAY YORKE 6/26/10 15.00 .00 .00 .00 15.00 ,100 1 45901 DENNIS H. & KAY FORKS 6/26/10 15,00 .00 .00 .00 15.00 ,000 1 58300 IAN POULIN 5/27/101 67.32 .00 .00 ,00 67.32 ,00 4 61301 TOM DELANEY 6/16/10 ,75 .00 .00 .00 .75 .100 64700 SALLY BALLARD 6/18/101 46,19 .00 .00 .00 46.19 00 1 69105 ADAM LANGRECK 33,55 .00 .00 ,00 33.55 .010 70300 JENNY LARSEN 6/18/101 5.96 ,00 .00 A 6,96 .00 1 72800 TCDD TOMASH 6/26/1011 15,0) 00 .00 .00 15.00 .010 1 72801 TODD TOMASH 6/26/101 15,00 00 .00 .00 15.00 .010 1 74300 HERMAN SOHI 6/18/10 80,37 ,00 .00 .00 80,37 .010 8 DISCONNECT EXEMPT. E FINAL BILLED. 171114E DELQ' # OF TIMES DELINQUENT IN THE LAST 12 MONTHS. UBPASTRP Sat Jun 26, 2010 11;11 AM *** CITY OF FAIRFAX IA *** OPER: DTI PACE 2 05.12,09 DELINQUENT ACCOUNT LISTING *** REPORT TOTALS *** ACCOUNT NO/CUSTOMER NAME LAST PMT AMOUNT ACTUAL ANT TI14F CUSTOMER ADDRESS DATE PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 DUE DUE EBG'T'p DELA ------------------------------------------------------------------------------------------------------------------------------------ REPiORT TOTALS SERVICES 540.23 .00 Oc .00 540.23 TAX 5.94 .00 AD .00 5.94 PEN 169.32 .00 ,00 .00 169.32 MISC 49,92 A .00 .00 49.92 TAX .00 .00 .00 .DO .00 PEN .00 .00 .00 .DO ,00 TOTALS 165.41 .00 ,OO 00 765.41 010 July 9,2010 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of June 10, 2010 to July 9, 2010 Dear Mayor Rabe and City Council Members: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: rctiveProiectsl 6950-09-3B Water Main Relglaceirnent—Phase 1 • ATTACHED: Nothing • STATUS: Informational Only As of July 8, 2010,the Phase 1 Waiter Main Project is still not complete. Rathje Const. has some final grading and seeding work that needs to be completed along the retaining wall adjacent to Hwy 151. The overall project completion date per the contract documents is May 28,2010. Because a majority of the seeding for this project has been completed after the acceptable seeding dates, I recommend that this project not be considered for acceptance by the City until a site review of the grass cover for the entire project is completed by City and Hall and Hall personnel sometime during the fall seeding period. Due to significant time committed to this project by Hail and Hall personnel and City staff after the project completion date of May 28, 2010, 1 recommend that liquidated damages be considered for this project, and remind the City to keep track of the City's staff time committed to this project after the May 28ft" Completion Date. Due to the timing of seeding and the possible consideration of liquidated damages, I anticipate that the final review and acceptance of this project will not be completed until October or November of this year. 6950 09.4 Remote Read Water(Meter Proiect.—ARRA/SRF • ATTACHED: Pay Application 2(1A); Pay Application -Final(98); Change Oder 2-Final Balancing (9C);and Engineer's Certification of the Projects Completion (?D) • STATUS: Consideration and Action at Council Meeting on Pay Applications and Change, Order; Resolution Accepting the Completed Project This project was completed in June with the implementation of the automatic meter reading system. Pay application no. 2 pays all but the 5%retainage for the project. Pay application no.3 is for the final payment on the project,and is for the release of the 5%retainage. The funds for pay application no. 3 shall be held for one month before it is paid to Eister AMCC Water, Inc. We have submitted the two pay applications for consideration so Elster AMCO Water„ Inc. can receive some payment as soon as possible(the last, and only payment was in April). If we were to consider this with one payment,the entire payment would have to be held for one month, The project should be considered for acceptance at this Council meeting. 6950-10.01 'Fairfax Trail Along Highway 151 • ATTACHED: Notification of 14% increase to pre-fabri acted bridges (2A) • STATUS: Informational Only Dick and I met with Jason and Marc to discuss the status of the Prairie Drive to E.Cemetery Road Trail Project and the shortfall In project funding. Hall and Hall Engineers have agreed to bring)the design documents to the preliminary plan of improvement stage and submit there to the Iowa DOT for their initial review. At this point, Half and Hall will shelve the project until the City feels it can affiord to bring the project to a bid letting and complete the improvements, Hall and Hall will not bill the City for the remaining work to bring the design documents to the preliminary plan of improvement stage until the City decides to take this project to completion. Hall and Hall will assist the City as necessary to identify and seek funding to help bring this project to completion. With the recent 14%increase to the cost of the pre-fabriicated bridges, resulting in an increase of about$30,000, the preliminary project estimate is at about$943,000 with fully paved trails,or$877,000 without the paved trails. X6950 General Engineering Servlicesl Storm Water Drainage Items: North-South Swale along the east side of the Prairie Creek Estates Development: • ATTACHED: Site Photos(3A) • STATUS: DiscussionatCouncil Meeting This drainage swale was supposed to be completed by Jeff iben by June 1 of this year. Jeff completed the grading and seeding along the bottom of the swale the weekend of June 11 —13t"(after the spring seeding dates). We had significant rain the end of that week(June 1 S)that eroded the bottom of this swale(see Iphotos). It is my understanding that Jeff has talked with Mayor Rabe regarding the possibility of installing rock(on filter fabric)along the bottom of this channel. This could be an option if other alternatives fail, but I have the following concerns with this suggestion at this time: Jeff has not constructed the swale per the plans. With a 6'vide bottom and approximately a 1.0% channel slope, the velocities in this swale are approximately:5 feet per second to 6 feet per second,which are well within the 7 feet per second that can be handle by a turf grass on stable soils. The pians call for turf grass seed mix to be'installed on a 4 inch layer of topsoil(stable soil to help establish a goad root system for the grass). I do not believe Jeff had placed any to,psoll along the swale, and it appears that he has planted an erosion seed mix rather than turf grass. My other concern with the seed mix Jeff planted is that with the construction of each new house along this swale,the home builder will be in the Swale to reseed it,causing damage to the integrity of the Swale and creating more possibilities for erosion of the drainage swale, • The rock bottom would lik,eiy become a maintenance issue with difficulty accessing the opposite slide of the swale to mow, and weed control would become an issue:n 2 to 4 years when the filter fabric Ibegins to deteriorate. My suggestions for this Swale would be that the swale be installed per the plan of improvements. Jeff could temporarily divert significant run-off from the swale during the establishment of the grass seed by creating a temporary berm and ditch at the inorth side of the 2"d Street Culvert. Sod could also be installed over a layer of topsoil if there Is still a concern with seeding the swale, but I would still recommend trying to divert runoff north of 2nd Street until the sod was established, If these options did not work„the rock bottom with filler fabric could be considered. Drainage issues at Fairfax Road at Union Pacific Railroad: • ATTACHED: Nothing • STATUS: Informational Only I still have not heard back from the'Union Pacific Railroad. East Cemetery Road Detention Basin: • ATTACHED: Proposal'from Shane Schrader(0); Site Improvement layout(4B) • STATUS: Discussion and Possible Action at Council Meeting Due to the very flat slopes in this pond,there remain a few areas with some drainage Issues. To repair this,some touch up grading, seeding and additional subdrain and intakes have been proposed, Shane Schrader has provided an estimate to complete this work for your consideration. Hall l and Hall's time related to this work would be related to correspondence and over-site, and our costs would be less than$1,000. Request to Remove the Existing Culvert in East R.O.W.of 80t"'street: • ATTACHED: Site Location Map (5A) • STATUS: Discussion at Council Meeting Jeff Then and his engineer have requested that the old 36 inch diameter culvert under the field entrance along the east side of 801h Street be removed,. This culvert is located along the west side of the detention pond at the intersection of 801h Street and E.Cemetery Road. With the site improvements for the vet's clinic, Jeff has noticed that this culvert is sitting higher than the upstream driveway culvert for the vet's clinic(approx.9" higher). Even if this culvert is removed, there is only about 7"of fall from the driveway culvert for the vet clinic to the existing 42" dia. CMP under E. Cemetery Road. The detention pond at the corner of 80th Street and E.Cemetery Road can be accessed from Driftwood Lane. Water Supply: Water Main Replacement—Phase 2 Project: This project is currently inactive. The City's Water Supply Needs: ATTACHED: Nothing STATUS: Informational'Cnly In a recent Council meeting, concern was been expressed regarding the possible need for a second water tower to address the City's population growth and related water demands, Currently, I am unaware of any immediate water shortages that the City has encountered, and the City's current growth rate is not exceedingly high„'so at this time I would recommend that we use the next several months to collect meter readings from the automatic water meter reading system just recently installed and activated. This should track the City's water usage more accurately than our previous system, and by the time we have this information, the City's current population from the 2090 census should be available, With this information, we can look at the City's current water demands vs. the City's water supply, and possible options to consider for future water supply needs. If the Council feels this work is necessary, it could be completed in late 2010 or early 2011, Sanitary Sewer; Wastewater Treatment Plant Aeration Lagoon Repairs, • ATTACHED: Nothing • STATUS: Informational Only The two aeration basins have been raised approximately 1ft. 3in. to accommodate for diffuser assemblies which reached the bottom of the basins during their installations. In an effort to identify which diffuser assemblies need to be shortened, Ed Brinton and Duck Ransom took a boat onto the west lagoon and collected measurements to the bottom of each diffuser assembly and to the bottom of the basin at each diffuser. In doing this, it became apparent that some of the diffuser assemblies were installed with overall lengths longer than their design (lengths. The next step is for Hall and Hall Engineers and MMS Consultants to coordinate with the Project Contractor and their sub-contractor responsible for the installation of the diffuser assemblies regarding the discrepancies'with the diffuser lengths. Then Hall and Hail,MMS, and the Contractor will need to work together to get the diffuser assemblies to their correct lengths so we can adjust the water levels in the two basins to the proper design levels. Site Reviews 1 Ordinance Review: 610 Hillview Drive(Lot 9 of Faiirfax Heights Third Addition): • ATTACHED: Nothing • STATUS: Informational Only Dave had asked me to review a site plan for a detached three season's patio(accessory building)with a raised walkway, There were several issues for the home owner to consider with this addition, so apparently they revised the improvements to an attached three season's patio. Dave reviewed the building permit from that point„ Lot 1 of Prairie Creek Estates Third Addition(New Veterinarian Clinic): • ATTACHED: Storm Water Detention Basin Certification from Brain Engineering, Inc, (6A) • STATUS. Informational'Only Dan Schmitt, P.E. with Brain Engineering, Inc. provided the City with a Fetter certifying that the two on-site detention ponds at Lots 1 and 2 of(Prairie Creek Estates Third Addition,are currently operating per their design. This was one of the conditions to obtain an occupancy permit at the veterinarian clinic, 70 Williams Blvd. (Lot 5 of KurtzAddition): • ATTACHED:Building Permit(7A); Site Plan (7B) • STATUS: Discussion and Possible Action on Building Permit The Applicant submitted a building permit and a site pian to build a 5,040 SF building on their lot at 70 Wliiliams Blvd. Regarding the site plan submittal, I have the following items that should be considered by the Council: Site Specific items: • Proposed Building Locatiion: Where is the proposed building relative to septic field,the existing shop, possible service lines? • Existing and proposed contours along with possible impact to the site drainage. • Existing and proposed surfacing on-site, including hard surface calculations. (Does the City have an ordinance on dust control l and/or surfacing requirements)? • Storm water management requirements. Without hard surface calculations, it Is difficult to determine the possible impact of storm water run-off on adjacent properties. • Consideration should also be given to when and where storm water management requirements should be implemented per the City's ordinances(see the following issues for consideration): a Should lots with existing buildings established before the storm water management ordinance was adopted be completely exempt from the storm water management ordinance? a Should all Industrial, Commercial and Multi-family lots be considered for storm water management? If so,do you address storm water management requirements for buildings additions or new buildings based upon a minimum area of new hard surface or on a total area of hard surface on an individual lot? o How should the City address storm water management requirements for the possibility of numerous small additions or improvements to a large lot over several years, such as possible with this lot? o What should the City consider hard surface when reviewing storm water management requirements? General submittal requirements and procedures(Typical for Industrial,,Commercial and Multi-family lots): • Establish an initial submittal deadline and schedule for the review process: This would make it clear to the City clerk and the applicant when they need to have their iinformation prepared and when they can expect to make the Council's agenda. This would also allow for the time necessary for a complete review by the engineer, and also establish a time period for revisions to the site plan as necessary prior to the Council meeting. • Establish a check list for the site plan preparer to ensure they,complete the site plan to meet the City's ordinances. • Require that site plans are prepared and certified by a licensed engineer. This does the following: o Places the burden(which results in cost)of providing the necessary information for the proposed improvements on the applicant, and not onto the City. o The applicants engineer should provide insight to the applicant regarding the City's regiuilrements for site improvements, and how the applicant can best meet these requirements for their site and planned improvements. o The applicants engineer should also provide the applicant with insight and direction during the review process to ensure a good site design that is within the City's ordinances. o Provides for consistent, clear site plans that tend to be more complete submittals and typically are much easier to review. Revisions to Sanitary Sewer Connection Fees; • ATTACHED: Nothing • STATUS: Informational Only No Activity this month. Revisions to Water Main Connection Fees: • ATTACHED: Nothing • STATUS:informational Only No Activity this month. Revisions to the Storm Water Mlainagement Ordinances Regarding the completion and approval f acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS: informational'Only No Activity this month. Mapoing: Updated Zoning Map: • ATTACHED: Nothing • STATUS: Informational Only The Updated zoning map has not yet been finalized. I anticipate getting the mapping revisions completed this summer so we can adopt the new imap sometime this fall. FIRM(Flood Insurance Rate Maps), • ATTACHED: Nothing • STATUS:Informational Only The new Flood Insurance Rate Maps were issued in April of this year, and the revisions to the 100-year flood plain and 500-year flood plain on these maps have affected numerous (property owners within the City. "+a''yith notification from their mortgage lenders, many of these property owners have contacted Cynthia and me regarding flood mapping information, Cynthia has asked me to provide her with the updated maps, and a property map with the flood plain Information on it. I have not yet provided these to Cynthia. Miscellaneous 1 Meetings 1 Planning: Shared Road Maintenance and Winter Snow and Ice Control Agreement with Linn County {76'h Avenue and Williams Blvd. • ATTACHED: County Invoice (8A); Location Map(8B);Agreement(8C); Photos of Culvert(SD) • STATUS: Informational, with possible discussion at Council meeting Linn County repaired the roadway along the curve of 76w''Avenue and Williams Blvd. on June 171"and 18re". The County has invoiced the City for this work in the amount of$1,115.16„ 'The County's Maintenance Engineer, Nick Bettis informed me that he considers this work outside the scope of tlhe agreement because the roadway was damaged due to the significantly corroded box culvert. Nick also indicated that they felt this was an"emergency' repair situation where they had to shut down the roadway until it was repaired, and that the Fairfax maintenance crew had indicated to him that they would not be able to attend to this issue immediately. Lynn Miller has indicated to me that there is a nearby property owner that may have contacted Linn County about some level of damage to this roadway long before it became an"emergency" repair situation. Lynn had also indicated to me the City's maintenance crew could have completed this repair had they been give prior notification, A couple of items for consideration with this situation: This box Culvert, which is likely the City's responsibility, is in very poor condition. At a minimum,the City maintenance crew should l make regular inspections of the roadway at this culvert,and anticipate having to provide regular maintenance to the roadway similar to what Linn County has done, At a maximum,the Sox Culvert should be replaced with a longer and possibly larger culvert than the existing one. + The City may want to consider having an inventory completed for.all of their major drainage structures, including the conditions of'these structures, so they can include these repairs or replacements In the Capital Improvement Pl'an, Sincerely, ��J"O'9 Shane R.Wicks, RE, Hail and Hall Engineers, Inc. i 6A) APPLICATION FOR PAYMENT APPLICATION NO.02 Project: WATFR METIER.RI-PLACEMENT AND UPGRADE TO AN AUTMATIC METER READING SYSTEM FAIRFAx,LIINN COUNTY,IOWA SRF No.FS-57-10-DWSRF-033 Contractor: ElsterAMCO Water,Inc. 1100 SW 38th Avenue Ocala,FL 34474 Owner; City of Fairfax,tow'a Contract Amount: $115,858:78' Date: July 0.2010 T e Cantraotor noted above,in accordance with the provisions of the contract documents,hereby -requests.approval of this application for payment an the following estimates of contract work completed; Original Contract Work Completed 112 328,01 Materials Stored on Site $ Change Orders.- ChangcOrderf%lo. Date Approved Amount -7 tA rll 13,2010 1 8a0JEtS Total Change fn Contract Amovatfrom Change Orders $ (1,850,85)1 TOW Change Order Work Completed Total Complete and Stored to Date $ 110,477.19 Retainage 5,523.86 Total Complete and Stored to Data Less Retainage $ 104,95330 Less Previous Payments 93,348.48 Current Payment Due $ X11,604.87 Dislrlbution: Owner_Engineer,_Contractor Other._____. Pege 1 of a 71717n10 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifics,to the best of the Contractor's knowledge,that the above information and estimated values of completed work covered on this Application for}payment have been completed in accordance with'the provisions of the Contract Documents,thatt all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner,and that the current payment billing requested Is now due. Contractor's Authorize ve: Ry: Date: llsbo ENGINEER'SIARCHITECT`S RECOMMENDATION: In accordance with the proviisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based oil the Engineer's/Architects review of this Application for Payment including the accompanying supporting data, and to the best of the Engineers knowledge,[nformatlon and belief,the work Included in this Application for Payment is completed sulbstantlally in conformance with the Contract Documents and payment by the Owner Is hereby recommended Engineer'slArchitect's Author .d Representahve' CY bate: / ifs ed/d CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for(Payment submitted by the Contractor and the Engineer sfArchitect's recemmendatlon. City of Fairfax Authorized Representative: Date: ATTACHMENTS REQUIRED; 1. Line Item Schedule of Contract Values Summary,Amounts Completed This Period,and Amounts Completed To tate. Recomimrnd use of AIA Document 0703, 2. Line Item Schedule of Contract Materials Stored and Values(if applicable,). ACCOUNTING US&ONLY: 5 _ S Page 20#3 71712010 $ 1490 N oµ to a os a i 5 � M � iJ z LU $ d � Q w a r f 1 Ck h I13 k 5 tdd L3 1!3 lu ti 43 Y! Ms Ai- K �I g�gG Ulu i -A 4r—WI-10, J CONTRACTOR/SUPPLIER COMPLIANCE ASSURANCE WITII {'SPECT TO ARRA. BUY AMERICAN REQUIREMENTS S 11 )'T/\TE Project:� _ T-- - 5 7- id-N4 �'F-C33 LU10Lvat5 FUNIn l3a•ro4ver, � �t � Contraotor/Srippller. Pay Request/Invoice#',. The Contractor/Supplier acknowledges to and for the benefit of the Borrower fliat it understands the goods and services for this project axe being funded with monies made available by the federal Anrerioau Recovery and Reinvestment Act of 2009(ARRA)band such law contains provisions commonly known as"Buy American;"that requires all of(he iron,steel,and raranufactin'ed goods users in the prgject be produced iri the United States("Buy American Requirements"),inelrrd'ing iron,steel,and manufactured goods provider.by tile Contractor/Supplier for this project. The Contractor/Supplier hereby represents and warrants to and for the benefit of thQ,Borrower that the manufacfwcrs'certification of all iron,steel,and ananufuctarred;goods used!a this project have been reviewed and,as of the date of the final payment, a:lll Such iron,steel,and manafactuled goods used in the project ll been produced in the United States except for any steins specifwally waived by EPA's Dr,Minimis waiver effective May 22,2009(Federal Register Vol.74 No.104),which was later revised with all effective date of July 24,2009 (Federal Register Vol.74 No. 152). Ttrc Contractor/Supplier further certifies that if the Do Minimis waiver is used,the total cost of the items covered do not c scecd 5%of the total materials cost of the project. The Contractor/Supplier agrees to maintaiir all doen mentation of eertifleatiou and to provide such d m tit o t upon request to the 11 orrower. .. _., Autf orircd representative of ContractoriSupplier 13ate 'typed or Fainted Na<nre and Title APPLICATION FOR PAYMENT APPLICATION NO. 03 - FINAL Project: WATER METER REPLACEMENT AND UPGRADE TO AN AUTMATIC METER READING SYSTEM FAIRFAX,LINN COUNTY, IOWA SRF No.FS-57-10-DWSRF-033 Contractor: Elster AMCO Water,Inc. 1100 SW 38th Avenue Ocala, FL 34474 Owner: City of Fairfax, Iowa Contract Amount. $115,858.76 Date: July 6,2010 The Contractor noted above, in accordance with the provisions of the contract documents,hereby requests approval of this application for pa meat on the following estimates of contract work completed- Original om leted-Original Contract Price $115,858.76 Materials Stored On Site $ _ Change Orders: Change Order • Date Approved Amount 1 Aril 13,2010 $ 1,850.85 2 July 13,2010 $ 3,530.75 Total Change In Contract Amon-nt from Change Orders $ I „381.60 Total Change Order Work Completed $ 5,381.60 Total Complete and Stored to pate $ 110,477.16 Retalnage(Final Payment-Release Retainage) 0% $ » Total Complete and Stored to Date Less Retainage $ 110,477.16 Less Previous Payments $ 104,953.30 Current Payment Due $ 5,523.86 Distribution: Owner_Engineer Contractor Other Page 1 of 3 T W2010 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies,to the best of the Contraclor's knowledge„that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner,and that the current payment billing requested is now due. Contractor's Authoriz si tative: By: Data: t ENGINEER'SfARCHtTECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work Included in this Application for Payment and based on the EngineeeslArchitect's review of this Application for Payment Including the accompanying supporting data, and to the best of the Engineer's knowledge,Information and belief,the work:Induced in this Application for Payment Is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended, Englneer'slArchltect's Author Ile By:� Date: LOQ a CITY OF FAIRFFAX PAYMIENT'RIECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer'stfthitect's recommendation. City of Fairfax Authorized Represent-atdve: By: Date: ATTACHMENTS REQUIRED: 1; Line Item Schedule of Contract Values Summary,Amounts Completed This Period,and Amounts Completed To Date. Recommend use of AIA Document G703. 2: Line Item Schedule of Contract Materials Stored and Values(if applicable). ACCOUNTING USE ONLY: Page 2 of 3 7!7!2010 _n rn � is in�-•, ca�.'� y 14 m cn _ �?777d m il IS No iq 69. IN 6 S 80 B -..mr 5 �Iq his a C7 !7S -fagEF pm A S v N v D N a , - -m n ro ' �c ;3'a m a� a d m y i7 m 5 D R it 63 Fi c O `tl S:'g. 0 3 w f7 6 +ra P1S m 3F EF 6TY {n m a �, D m CL r�r 1A 11 a $ tli G C1rI, �' >•N d 7 ID 4FR m �aaC m rn 10 je lip 15 cb 00 STI ryrytl ��17 #� C: �y �77 2 LTI VY"WR � N cmriST'p T� VIP #Aa' 4 w to fo by Hf �, to O 0 91 y IM S tip o ' �, C p PP13 4n IH w b9 M�3(n W d+ 4n bi UP E9 to 4n n D W 1 m M 6 O v O CI O T $ no O C�Bt p SIC � N � Ip j49w 4.s W idr 6m sn N+ i�iA vl5" ' os y " e Op M1gA b 4d�ANup fAygg AI o$ to s m xzv" " znj dO G13 n pp S $p opafl S m w im �P �J CONTRACTOR/SUPPLIER COMPLIANCE ASSURANCE WITH RESPECT TO ARRA .�. BUY AMERICAN REQI ." I'ME!NTS T TI t F-; Project# rr.Fur: PROJECT: WATER METER REPLACEMENT AND UPGRADE TO AN AUTMATIC METER REAOI1tiIts SYSTEM DATE: July 6,7010 OWNER: Thu City ofFarrtax,Linn CcuriIowa CONTRACTOR: Elster AMCO Water,Inc. ENGINEER; Hall and Hail Englnears,laic. '. CHANGE ORDER N0,2.BALANCING BID ITEM SCREDULE OF VALUES ' NO. DESCRIPTION UNIT i UMTPIli ADJUSTEDAMOUNT '. Replacement of Fxlsting Water Mstor„With a Now 518"x'/i" 2 Water Motor,the Rsmovial and 10lepooal of the Existing We tar EA 9 S Meter and All PlamOlaD and Wilding ding Required to Complete the $ 758,00 Installation Is Considered taoldaetaM Lr thts Item installation of a Now 579"x/"Waler Meter;A0 Plumbing and — 4. Wldng RequVed to Complete this Installation Is Considered EA •9 319,75 $ (2,077,75) Incidental to thla Item Installation of an AMR Transmasorand Related Equlpmonh All 5, plumbing and Wiring Required to Caimpdets the Inatallalioa Is EA _20 S 70.45 Considered Incidental to this Item ORIGINAL CONTRACT AMOUNT $ 115,896,7 NET ADJUSTMENT TO ORIGINAL�C6 'ONTRACT 9,530,76 ORIGINAL CONTRACTWORK.COMPLETED ; 112,32EA1 ii all) ITEM SCHEDULE OF VALUES NO, DESCRIPTION UNIT CITY UNITPRICE ADJUSTED AMOUNT 1.1 :I'M srvAt€1'S0 ERT,h1st Ilad Fahtdx EA 1 216,135 $ 215;65 1,4 5f6'-Melerwfl116pWERT.In61a1lodl Fairfax EA 54 $., 2rJ.d0 S 5338 1'.3 80 R'f,Iaatelled by. s rfax, EA 73 $ (7-30) 592.80 TOTAL NET ADJUSTMENTTO CONTRACT NET ADJUtiTMENTTOORIGINAL CONTRACT TOTAL CNANGEORDER WORK(CHANGE ORDER NO.1} $X1,690.86 TOTAL CONTRACT AMENDMENT S (5,391.50) CONTRACT SUMMARY: ORIGINAL CONTRACT AMOUNT $ 115,858.78 TOTAL CONTRACT AMENDMENTS S _ (5,981,80] FINAL REVISED CONTRACT'AMOUNT' S 1f0,47T.16 OWNER BY: I TITLE' DATE: CONTRACTOR '\ BY: TITLE: T L DATE: ENGINEER BY: y y c f r TITUi --P)zyr/ii W L R DATE: �._L_ll ✓Y Page 1 of 1 HALL & HALL (ENGINEERS, INC. - 7 � i City of Fairfax Memo Date: July 7,2010 To: Honorable Mayor and City Council,City of Fairfax From: Shane R.Wicks,P.E. CC: Tracy Scebold, Iowa Finance Authority Polly Jones, Eisler AMCO Water, Inc. RE: Water Meter Reptacement and Upgrade to an Automatic(Mater Reading System I hereby certify that the above referenced Project has been completed within substantial conformance to the project dans and specifications. The Automate Meter Reading System, which will improve the accuracy in which the City's water usage is measured and paid for, was implemented in June,2010. The final contract amount for,the project is$110,477.16. We have enclosed Pay,Application##3(Final)for the above referenced project and found this request is acceptable in the amount of$5,523.86. Please note the retainage is being released with this final pay application. Shane R.Wicks P.E. Date CIVIL ENGINEERING'LAND SURVEYINGLAND DEVELOPMENT PLANNING`LANDSCAPE ARCHITECTURE 1860 Boyson Road.Hfawatha.IA 52233"Ph;318.362.9548'Fx 319.362.7695`www.halleng.com Page 1 of 2 (zA) Shane Wicks From: Mary Houg Sent: Thursday, July 01, 2010 4:05 PM To: Richard Ransom; Ken deKeyser;Shane Wicks; Brian Vogel Subject., FW: CONTECH Announces July Price Increase for Prefabricated Truss Bridge Structures This would affect the cost estimates for the Fairfax Bridges. Mary From: CONTECH Construction Products Inc. [malito:newsletter@www-contech-cpi.ccsend.com] On Behalf'Of CONTECH Construction Products Inc. Sent: Thursday,July 01, 2010 3:49 PM To: Mary Houg S'uibject: CONTECH Announces July IPrice Increase for Prefabricated Truss Bridge Structures Sender ALLOWED C Remove i [Block] details Vanquish Anti-Spare Control Panel No images in your emall? Please cIlIck here. CONTECH Announces July Price Increase for Prefabricated Truss Bridge Structures (WEST CHESTER, OH, July 11„2010)-CONTECH Construction Products Inc, announces effective immediately, a pr" . 'ncreaso ftar-all ofwits_{arefabricated-s#eets_Ie� ructure��s Tfie arise increase will b 14%for all Continental and Steadfast pedestrian and vehicular truss bridges. "The escalating cost of steel from our suppliers is the main reason for this price increase," said Steve Spanagel, President of CONTECH Sales, "We are working hard to minimize the impact that this increase will have on our customers, while recovering the increases we have felt in raw material casts." About CONTECH CONTECH Construction Products Inc. is a leading provider of site solution products and services for the civil engineering industry,,CONTECH's product portfolio includes bridges,drainage, retaining walls, sanitary sewer, stormwater,erosion control and soil stabilization solutions. 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M� �g J�, d, N -N 4 -.N ME J, ........... .......... Wz` Ai 4 A, :s :P4 q, + t N "o, X -ft, �E *M kl, 4, N y k ?T Vold act gymAqu Imp r '� NOW, "4r'e .,. n s m. r - o all it P>N ZY ,a A o K no �€ All y f u p `*.S '- too gayu dQMI p 3 r j P 5'.Y .0, tax,. z I NANNENNUUM Schrader Excavating Trading,Co. a " Estimate. P.0 80x 270, Watford,IA 52351 Phoned 319;7215152 s,5chradetazschraderexc.c®rn 6!35!2010 10.1315 Fax# 319,227-2277j,galbraith@schraderemcom q+of Fairfax- 525 VanderbiltSt, Fairfax,IA 52238 Drain Tile Imp.Detention Bas 01 Clearing&Grubbing LS 1 1,100.00 1,10000 02ImpartandSpreadTopWt CY 75 30.00 2,25M100 03 Wood Fx.elsior Mat SY 675 2.25 1,518:75 44 Hydrmeeding With Liquid Mulch Binder,Including SF 8,000 0.19 1,520;00 Fertilizing,acid Mildhing(rurf Grass) 15 6 Drain Tile LF 125 17.60 2,200..00 06 24'RCP.Standpipe with Beehive(Inlet EA 2 11500.00 3,000,00 ' Class E Revetment,Including Removing It Ton 15 40.00 600!.00 Replacing Existing Revetment'0t Filter Fabric Sales Tax 7.00% 18.00 Customer signature of approval: Date: Schrader Excavating signature of approval: Date, In the event there is any utilities or any other structures that need to be dug around,the price for the additional time will be billed on an hourly basis.All rook excavation is extra.it any backfill material needs to be brought in do to unsuitable backfill,this will be extra for both materials brouOt in and all material.that is hauled out. Frozen ground removal and replacement will be extra. All hauling of extra dirt off exact construction site will be additional, All payments will be made within 15 days of the invoice date, Price Quotes are good for 30 days from the date at the top of the estimate unless agreed upon otherwise. Cants : Tota $12,11118,75 ShaneSchrader(31.9)721~5152 lion Galbraith(319)929.8148 MHS» =Ag.9a1191d."Par". OM Ill ADA V*llotd alog 6µP'I]EE)%^IOd4-'60�tl5fi4tti..8+'"�''"t-.G4-t}SS9\80-R3\OS69\OQS9��W artl\.I !0113 Ctvo '. 1� 5>SYtAEW AVE '. 0[4 ¢ZIt �a V if uy ,� IFi FII�iS, 7,x I z vi in S - oz> a�az YI I Ia 1 5x; 'El l n u f { � I � I ° Im. w�ui -117 8 x �l - $T ST w I 141' p azLLiI ( IES 1 r �[n r-en r `5r. 1 I l ! r�ir'i4t• 1 ' �¢E o �,,I p, t s+. i I (II QI 11 I � �•N A L{l N !ei "�.�' i I v r CY ZI 2'. 'A 5i9 i, NUdl IF. r` �` s i V e �iyi7ppyy�33 (5A) Ll w Mal 1nP a li W Aiv '_"4 I f 'i I"1 0 LM 0 a Z44 � W .,J C LU LU LU s � ft ou i s r: go LLI F 1 l d x1116 i I z �I EanA w ENGINEERING! , INC . WIN== July 7,2010 Shane Wicks Hall&Nall Engineers, Inc. 1860 Boyson Road Hiawatha, IA 52233 RE: Storm Water Detentlon Basin Certificate Lots 1 and 2, Prairie Creek Estates Third Project No. 350810-90 Dear Mr,Wicks: On behalf of Creekside Development, Brain Engineering, Inc,performed'a visual Inspection of the two existing private detention facilities'located on Lots 1 and 2 of Prairie Creek Estates Third Addition. The drainage report,dated May, t,2006,specified detention volumes and release rates as follows: NW Basin Storage Volume—2,923 cubic feet Release Rate—0,18 cfs ES Basi❑ Storage Volume—3,590 cubic feet Release Rate—0,.11 ofs The inspection,on July 7, 2010,revealed that the storage volumes of the basins have not decreased from the original design and the release rates from the two basins have not Increased. The outlet structures for each basin are functioning properly and are clear of obstructing debris. If you have any questions, please call, Thank you for your consideration. Sincerely, Brain Engineering, Inc, � Z Daniel L.Schmidt, PE Vice President I hereby ccrrUly 4no4 Our enginuaring document �E551q was perfotmav� lay me OT undar my direct personal supvisian and Vhot i am a duly licensed Protessionel Enginurcar under alto !avis of line Slate o1 lowc. yo I)AIJlEL as r ofr. L, > 13841 finial L. Schmidt, P E. Aly License Renewal Dole Is Dcaerrmbe, 3t, 200 f�NA License Number 13841 .Pages or shoals covered by pais saai j In MEN CITY OF FAIRF'AX BUILDING DEPARTMENT APPLICATION FOR BUILDING PERMIT7A) **'*Ntote: Two approved site plans and/or plot plans shall accompany each application for a building permit. Date ��Q Permit Number Application toeree (or)remodel 'r e e, Lot,Address O `� Valuation Permit Fee Review Fee WA/SW Fee Total: Owner of Lot lhkl &A ?- Address of Owner o Wu ' ' ,t, " Phone#of Owner (Home) � ,6, (Work)? Contractor/Contact Person A41A rA,, LGVWvk, Address 5q0-1 0-1 Contractor Phone Engineering Firm/Contact Person Address Engineer Phone# Contact Person Phone#: Legal Description of Lot Addition Name w it Exterior Walls:Dimensions q ?C 2, 1 !r _ Kind of Heat c t' Foundation Walls Mat'l 7-x ; � ( f �, _Interior Walls. Dimensions Roofing Mat'l Girders j. • VC' Columns 3 l� Floor Joists Z"�Floor Ceiling Roof Rafters -� �' p,d ... tE x 30 Ceiling Ht: Basement_.. J l Floor _ 2"d Floor �—3rd Floor 2 F. ly A 0 04 #of Toilets Location(Floor) Dimensions of Building: Width ( 2 Depth #of Stories Plumbing Contractor Electrical Contractor Mechanical Contractor Sewer Contractor ARA Total Area of Lot Square Feet_ _- - # of Families in BIdg, Intended Use of Bldg , 4 This application and any permit that may be granted in response thereto are subject two all laws of the State of Iowa,and all ordinances of thecity i airfax,Iowa,that maxhave a bearing on the same. i C7 Date Official Date Fol,< k-X Sty A VV Co ?av• r Tk loll M. S4,ff; .w r i 744 wt r o � � .9 aulplr _ (776) Show by sketch an exact layout of systemg dive exact distances from buildings, lot lines , wells, streams or other nearby items which `may influence the operation of the system. R� I 14 . SO ;r �1 w 720 A , r/ C T'liment8 NORTH LINE � 5WJ% MEA ' 5Er_ ,)oN 1.9t- --� 4Z4.8 ! 0 3oC1 33 r M �r 69'143a ' e9'45` Jag` 1,z6' 4134' - if t .+ W .� k � " 4 0 kilt, rag' 1��" 300'1 c•, J f :1b:149% . t i 91�0 � ..717 LOCAL OU ICY Y)ZaAa '.AJTEI ' .� &EM SECTION 9-8z-8 , • PRICPEPTY Cc OPP.CPATY Co PLACLrn : 5ICTIDAJ COP, i FOUND CERTIFICATION; 4 I , LYLE R. FLETC1Ai_t, do he'rehy certlf'y that I am a licensed land surveyor of the State of love; that the survey of the above descril3ed lands 'was made by me or under my direction during July t; August 1978; and that: the survey is true an+d comolete as sho,.ri, that g' all stakes, monuiments and markers set together v®ith those f•aLtx�d, are,,^` of the character and occupy the positions show"ereoryE'`ard ,f" I Linn Cou my Secondary Roads Invoice No, 4274-67-10 1888 County Home Road Marion,IA 52302 (319)892-6400 fax(319)882-6419 +rMwriwrrwrwrrrrrwrr+rw�rrrwrrrrrrrr� i.o inwunnwwumoinoiuunuiowuumiiuuonirninnr INVOICE emm Customer LNameCity of Fairfax (Date 612212010 PO Box 337 Order No. Fairfax State IA ZIP 52228 Rep Project 76th/Williams Blvd City a 13escription Unit Price TOTAL Repair Reed Damage at Boat Tube Undor 76th and Williams 131vd Caused by Undermining at Culvert Equipment; 3.00 ;Hours-Single Axle Dump Truck $71.10 $213.30 2.00 Hours-Gradall Excavator $98.16 $196.32 1,00 Hours-Motor Grader $82.75 $82.75 3.00 Hours-Pickup $19.14 $57.42 Labor., 5,00 Hours-Light Equlprnent Operator $31.46 $157.30 5,00 Hours-Heavy Equipment Operator $34.27 $171.35 1.00 Hours-Labor Supervisor $36.72 $36.72 ;Material: 10.00 'Tons-Mac Base Rock $10.00 $100,00 10.00 Tons-Class"A"Road Rock $10.00 $100.00 SubTotal $1,115.16 Payment Details $0.00 Make check payable to: Linn County Treasurer Mail check to: TOTAL $1 11 4,16 Linn County Engineer 1888 County Home Rd Office Use Only Marion,Iowa 52302 STATE OF IOWA,.COUNTY OF LINN.SSS l iNe 107 TY SECONDARY FUND I solemnly swear that the above account is Just and true,that the some is under authority of Ilaw,and PER has not been paid,or any part thereof,I rn a this statement for the purpose of payment of said claim. EXHIBIT B - Snow & Ice and Shared Road Maintenance Agreemen gfs LINN COUNTY& CITY OF FA RF, X 11 Inch_2,WO feet Ms ! MAb'y, `s.a Sas` •J`• CCC �<,,�-,., se�sY .SLAY ✓ I$I&" FAIRFAX w S � aeras � F 1' 'f't 9 f Tlesponslbllity' City of Fairfax Linn Counter PnnLng f4nkd N��PY"u�ip49 FAn d A'e�u�,i'mla�enrvrYvy�dsYSrsaw Y Adainl Npisameel[erSivCrN d iyumticg�errfanl€n�4'nd '. "'Id®rd bqY IHuOm lm pulmosee only I 4 Prepared by and return to:Linn County Secondary Road Dept. 1888 County Home Rd„liMarion, Iowa 52302 Telephone(319)892-6+400 SHARED ROAD MAINTENANCE AND WINTER SNOW&ICE CONTROL AGREEMENT (8C) CITY OF 1=AIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT WHEREAS, for the benefit of the traveling public and the mutual benefit of the City of Fairfax, Iowa and the Linn County, Iowa, and WHEREAS, to effectively deal with common street and road maintenance problems which occur on shared portions and are considered to be of a normal and routine nature, to enhance consistency of related traffic control measures and to provide a more cost effective maintenance program, and WHEREAS, to effectively deal with the common problem of snow removal and ice control on road surfaces and to promote the safer flow of traffic; NOW THEREFORE, the City of Fairfax, Iowa (City)and Linn County„ Iowa (County) herewith enter into agreement for maintenance and upkeep of roads and for winter snow and ice control on those roads as listed or shown on attached Exhibits and under the provisions hereinafter stated. The City shall provide normal acid routine maintenance on County portions of roads indicated. The ntty,, shall rg Ovide mal and rsutyine m�nance on �portions of roads i rlica d. Far the ur ass oft this a reeplent normal and routine maintenance shall 'llu�clftallowing work items as neede : ditch cleaning, granularsurface vulderte ,mowir , brush-cutti l =triimming, minor su ace pairs uc s crag, k sealing dr othvle re air, delbris removal, pavement niarkinos, sw�%_, si�jtig, i e a um to clears Viand dead animal di seal. Each fatty shall cgntrol their maintenance operations as require by t etr respective pnllcles and oyees are to be eoveract by their own employer's insurance. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account its own rules.and tempering its response according to type and severity of the maintenance issues that arise. The County and City as deemed necessary shall provide snow and lice control on the other's portion of the routes as listed or as shown on the attached.Each.party shall control their operations as directed by their' individual winter maintenance policies. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account their policy and the type, severity,and duration of the storm. Requests for additional winter show and Ice control on roads within the incorporated area may be considered by the County, and the County shall be reimbursed From the City for the reasonable cost of this service. The requested additional work shall be performed after the County has completed its regularly scheduled work outside of the incorporated area. The routes listed in this agreement may be reviewed annually :by the County and City, The City and County agree to save and indemnify and keep harmless,each other against all liabilities„ judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. The City and County agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, demandls,or suits by any person or persons arising out of any acts or omissions by the City or County, its agents, servants or employees in the course of any work done In connection with any,of the matters set forth in this agreement. C:tEngineer\AgreementslAgreements word DocumcntslFairfax\Shared Read&' inter Agreement-2009,doc r` 1 MVa�r 7,711 .. A rep . y� , ,, y �) �� «. �.r� �-� �' ��� [ � � 4 P,' ✓. �� �¢t C M iM ;..'";"fin .� �� � .p y. 'S 5: c 3 n $ v s ��� �,y�� �; � � �t� �� �� : � V� �,,,T �� -�� < < �; �. ,�� ,, �� �� s�, µ �` : ��� . �µ ;�; �� STATE OF IOWA Counties of Linn and Johnson ss. CITY OF FAIRFAX NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN, You are hereby notlfled that a:Public. l-teildng wlll be held duringthe regular 1, Dave Storey, do state that I am the publisher of Fairfax Citi'Council rneeiing onTuos-:. da,,, July ��, 2010 beginning al inn THE GAZETTE, a daily newspaper of general In Fairfax to con- slider amendlnat thetn ihelfollowins listed sec- tion$of(he.Fairfax.Zoning Ordinance'. circulation in Linn and Jo1311son Counties, In Iowa. oi3Uplf Fairfex lawn, sEeTIoN :a os, $, ❑efinhtou by The notice, a printed copy of which is attached, Was repealing aoy current definitions al.fhe dotW exists. and ado Jita current den- inserted and published in THE GAZETTE newspaper hifion exists;and adapting a new defini- tion for the iollowMng terms::Fence;.Lot_; In the issue(s) of June ' , 2010. lines;Front.Lot Line;.Interior.Side Lot Lime; Rear'1,ol Llne; Slde Lal:'J lie• Streat SIde:Lof Line;Yard Yard;Cor ner Side; Yard Front, Yard Interior Side;andYard Rear The reasonable fee for publishing said notice is SECTION Ib7A AG AGRICUL TUR- s L,Subsection D.Bulk Regulations by $41.58 repealing fhe current bulk regola:tlons: graph and adopting a new bulk regula-. :tion$graph;::. SECTION 1.07.8, RS, SINGLE FAMILY.RESIDENTIAL, Subseclion D; .&ON Reputations.by repealing the: current bulk regulaligns graphand adapftng a new bulk regulations graph, SECTION 1'a7,C, RM: MIJLTIP.LE FAWLY RESIDENTIAL Subsection D. Bulk R, ations':by repealing the current bulk regutattons graph and. 4dopling a new bulk regulations graph. SECTION 'IVA), ;RH. MOHILE':. HOME PARK RESIDENTIAL,`Sub- se.ctwn O,Regulations dor SMobile Hm oes Outside of a Ho M6611e Hame:Park : py repealing fhe current graph':and . aifopting a new graph. : ' .SECTION <1.97 E Cli CENTRAL l BUSINESS DfSTRICT COMMERCIAL, Subsectlon::1) Bulk Requirements by:. repealing itis'current'!bulk require-.:i. :menu grap.h'.and a.d.oplidg a neW<bulk';.: xequiremenis graph. SECTION 1ln7 F CIA: LIGHT.COM MERCIAL DISTRICT, SUl3Wtigh:D<' BUIK Requirements by repealing:the current bulk requirements graph`'and: Tlli5 inStlL11n1e1-it Was acknowledged by Dave Storey adopling a new bulk requlremehts graph before ine on June 30 a 10. SECTION 1;1)7 G. C2:. HIGHWAY.' x COMMERCIAL DISTRICT,Subse.clion.. D.:Bulk Requirements'.by repeallhg:tha cu&ent bulk;requirements graph and adopting a new bulk. requlremants graph / SECTION 1.07.H;Ml LIGHT IND1J5- T$IAL, Subsection F. Buik Require- an s Y.repealing:the.current:bulk re-, qulremenls graph and adopting a neW NOta1' I�UbliC 111 and for the State of IOWA hulk requirements graph. y SECTION 1.071;.M2::HI AVY 1tVOUS TRIAL, Subsectlon F. Bulk Require- ments by repealing the-curreol bulk"re-3 quirements lgraph and adooling a new'. bulk requirements graph, SECTION• Yoe SUPPLEMENT{�RY DISTRICT -:REGULATIONS Para-:. graph A Vlstbhity at:Intersection:.by - repealing the>currenJ paragraph and adopting a new paragraph, €4� s Sandra K.Si,(Clil�yl 2 SECTION 7A8, SUPPLEMENTARY Cmllission Number 153223 DISTRICT REGULATIONS, Para- I greph G.Fences by repealing the cur- Nay Commission Expires: rent paragraph and adopting a :new JIUr �1,2011 pa 4graph, '.. A copy of all of the proposed amend- mnen€s may be oblalnedarom the city.. clerks office>at 325 V.:anderbitt, torn: Jhe, city's:::, website a11` wwwfairfaxia.com, .or:Vlewed:an:the` Posting' at city hall, fhe Fairfax post office and the.Fairfax Pub)fc.Library, You may appear and be heard}n:re- gard tp theses amendments to the Fair iax Zoning Qrgfnance o1 2000,. Fairfax ioiva. Cynthia Stims6h;CRY Cierk Pubi#shed An:the Gasetfe on ,June 30, 207U NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $400,000 (GENERAL OBLIGATION) The City Council of the City of Fairfax, Iowa, will meet on the 13th day of July, 2010,. at the city hall, Fairfax, Iowa, at 7:00 o'clock p.m., for the purpose of instituting proceedings and taking action to enter into a loan agreement (the "Loan Agreement") in a principal amount not to exceed $400,000 for the purpose of paying the costs, to that extent, of acquiring a fire truck and refunding the outstanding balance of the City's General Obligation Corporate Purpose Notes, dated March 1, 2003. The Loan Agreement is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obligation of the City. At that time and place„ oral or written objections may be filed or made to the proposal to enter into the Loan Agreement, After receiving objections, the City may determine to enter into the Loan Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen (1 S) days thereafter. By order of the City Council of the City of Fairfax, Iowa. Cynthia Stimson City Clerk Published in the CR Gazette June 3 0, .2010 STATE OF IOWA Counties of Limn and Jolllson ss. 1, Dave Storey, do state that I am the publisher of THE GAZETTE, a dally newspaper of general circulation in Linn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of June 31 , 2010. NOTICE OF Pl@OPOSEFI ACTION TO FIIFTT �SNTO A LOANS TO; pGgEEfNENTtFI A:pttiNCFPAL The reasonable fee for publishing said notice is I AMOUNT MOTTO EXCEM$404,000 (GENERALOBLIGATION) lorYa,MY hreet ton the 1 1hYd Y aillu v, TDD 'c the p.nn hfor the pu Pose of 4n.t 7:ilk o"dock P:Cn„ stl:ta ng Proceedings and taking acllpn: to:enter Fnito.a loan �gmerhenti[the "Loan Agireement ) in a prinsFpal. amouyol hot to exceed$400,000 ior;the putpose of paying the.costs,to that ex- teni, of eicguSring a 'Nre truck and refulnuiluig the outstanding balance of;. the CIIY°s Cameral 4bS15aftah CorP.orate:� Purpose AFat .dated Merch 1>Z043 T.he Lo uuu eersxenl Is;propose6 fn be entered thio.q�ursuanf to aulhorltY oon- , tetrad In Section 88.424A of the ode.of tows a nd will canstitute;a neneral poll- gation of the cil At that tulle 4110-Place;;.xlral or wr3tlen obtecttons aY be fiied(or made t6 the f praposat fo center into itie Loan Agree rttionl. After recetw4n9iobtect3nns, the CSib ,fussy determine to enter lnlo She Lawn Agreement, in which case; the ; decision will beifinal unless appealed to the 'Fl9stracf'Court within fifteen 0751 days thereafter By order.of She csSY counch of the CitY This instrument was acknowledged by Dave Storey of Faurfax,iowa m. CYrnituga SflMson,City Clerk Pubttsined 'sn the CR Gazette June 301before me On JU11e0, 201 , Notary Public in and for the State of Iowa Sandra K.Smith Commission Number 753223 My Expires: June 11,2011 Fairff&V419915-14/2n°%Hrg Only MINUTES 'TO HOLD HEARING ON A LOAN AGREEMENT 419915-1 Fairfax,Iowa July 13,2010 The City Council of the City of Fairfax, Iowa, met on July 13, 2010, at 7:00 p.m., at the City Hall, Fairfax, Iowa. The meeting was called to order by the Mayor, and the roll was called showing the following members of the City Council present and absent: r Present. jt , Absent: U , . t.. ..y LLVILL`24.�. This being the time and place specified for taking action on the proposal to enter into a loan agreement related to paying the cost, to that extent, of acquiring a fire truck and refunding a 2003 bond issue, the City Clerk announced that no written objections had been placed on file. Whereupon, the Mayor called for any written or oral objections,, and there being none,the Mayor closed the public hearing. After due consideration and discussion Council Member ub, _ introduced the following resolution and moved its adoption, secori ed by Council Member j c The Mayor put the question upon the adoption of said resolution, andthe roll being called, the following Council Members voted: Ayes: ' �Ne 'x �"A ;,,.; Nays: g�r Whereupon, the Mayor declared the resolution duly adapted, as hereinafter set out. • • • • At the conclusion of the meeting and upon motion and vote,the City Council adjourned, r Mayor Attest: Y f City Q rk DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-14/2"''/x Hrg Only RESOLUTION NO. Resolution taking additional action to enter into a Loan Agreement WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa,pursuant to a resolution of the City adopted on March 11, 2003 (the "2003 Note Resolution"), previously issued its $465,000 General Obligation Corporate Purpose Notes(the"2003 Notes"), a portion of which remain outstanding; and i WHEREAS, pursuant to the 2003 Note Resolution, the City reserved the right to call the 2003 Notes maturing in the years 2009 to 2013 (the "Callable 2003 Notes"), inclusive, on any date on or after June 1, 2008,for early redemption; and WHEREAS, the City has heretofore proposed to enter into a loan agreement (the "Loan Agreement") in a principal amount not to exceed $400,000 pursuant to the provisions of Section 384.24A of the Code of Iowa for the purpose of paying the costs, to that extent, of acquiring a fire truck and refunding the Callable 2003 Notes, and has published notice of the proposed action and has held a hearing thereon on July 13, 2010; NOW, THEREFORE, It.Is Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Loan Agreement in the future and orders that general obligation bonds or notes be issued at such time in evidence thereof. The City Council further declares that this resolution constitutes the "additional action'" required by Section 384.24A of'the Code of Iowa. Section 2. All resolutions and orders or parts thereof in conflict with the provisions of this resolution, to the extent of such conflict, are hereby repealed. Section 3, This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law. Passed and approved July 13, 2010. Mayor Attest: City Cl rk -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA EairfaW419915-1412nd%Hrg Only S"K"ATE OF IOWA COUNTY OF LINK SS CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that attached hereto is a true and correct copy of the proceedings of the City Council relating to the hearing on the City Council's intention to enter into a Loan Agreement in a principal amount not to exceed $400,000. WITNESS MY RANI)this i day ofi„t,4 1'1.1 ._ , 2010. � t City ! lerk. -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA RESOLUTION NO. 2010-33 RESOLUTION APPROVING WAGE INCREASES FOR CITY EMPLOYEES WHEREAS, during the June 8, 2010 city council meeting,the City Council reviewed employee evaluations,current wage rates, and established wage ranges; and WHEREAS, the Fairfax Library Board of Trustees met on July 6, 2010 and set the wages for the library staff for the fiscal year beginning on July 1, 2010. NOW,THEREFORE,BE IT RESOLVED,the wages were set for each employee as follows: Ron Dusil, Maintenance Il $24.04 per hour, effective July 1, 2010 Jeff Ammeter,Wastewater $21.86 per hour, effective July 1, 2010 Dave Yanecek, Maintenance 1 $20.13 per hour, effective July 1, 2010 Nancy Flickinger,Finance Admin $20.39 per hour, effective July 1, 2010 Cynthia Stimson, City Clerk $18.57 per hour, effective July 1, 2010 Lynn Miller, Maintenance 1 $17.60 per hour, effective May 2, 2010 Lynn Miller, Maintenance 1 $18.13 per hour, effective July 1, 2010 Cathy Bayne,Library Director $16.94 per hour, effective July 1, 2010 Kathy Everett, Assistant Director $14.67 per hour,effective July 1, 2010 Beth Wilz, Librarian Assist. $11.17 per hour,effective July 1, 2010 Loralei Pleiness, Librarian Assist. $9.50 per hour, effective July 6, 2010 BE IT FURTHER RESOLVED,by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approve this 13th day of July, 2010. AYES: Magers, Otto, and Wainwright NAYS: None ABSENT: Beer and Frieden Jasonabe,Mayor ATTEST: f Cyn is Stimson, City Clerk RESOLUTION NO. 2010-34 RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO ELSTER AMCO WATER,INC. FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT WHEREAS,the City Council of Fairfax, Iowa has contracted with Elster AMCO Water, Inc. for the Water .Meter Replacement and Upgrade to an Automated Meter Reading System Project; and. WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No.. 2 from Elster AMCO Water, Inc. for a current payment due of$11,604.87. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 2 from Elster AMCO Water, Inc. for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project and issue a check for$11,604.87. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 13 day of July, 2010. AYES: Magers, Otto, and Wainwright NAYS: None ABSENT: Beer and Frieden f > Jason abe,Mayor ATTEST: OWN— Cynt a Stimson, City Clerk APPLICATION FOR PAYMENT APPLICATION NO. 02 Project: WATER METER REPLACEMENT AND UPGRADE TO AN ALUTMATIC METER READING SYSTEM FAIRFAX, LINN COUINTY, IOWA SRF No. FS-57-1'0-DWSRF-033 Contractor: Elster AMCO Water, Inc. 1100 SW 38th Avenue Ocala, FL 34474 Owner: City of Fairfax, Iowa Contract Amount: $115,858,76 Date: July 6,2010 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 112,328.01 Materials Stored On Site $ - Change Orders: Change Order No,. Date Approved Amount 1 April 13,2010 -$1,850,85 Total Change In Contract Amount from Change Orders 1 $ 1,850.85 Total Change Order Work Completed $ 1,850,85 Total Complete and Stored to Date $ 110,477.16 Retainage 5ro $ 5,523.86 Total Complete and Stored to Date Less (Retainage $ 104,953.30 Less Previous Payments $ 93,348.43 Current Payment Due $ 11,604.87 Distribution: Owner Engineer Contractor Other Page 1 of 3 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents„ that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorize e t�ve: By: ) Dater i �/ 4 I ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including i the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's/Architect's Authori ed Representative, By Date: CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer'sArchitect's recommendation. City of Fairfax Authorized Representative: By: '� Date: -7-�` 1 ATTACHMENTS REQUIRED: 1. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. . Line Item Schedule of Contract Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 2 of 3 7712010 G w� Th Oan� � �35mIn ; tTsx m o �Lm3 m 5",© c @vim =3 mm m Ibis u���w 3 wm @ 33 `z3 n aum ev ?o� �a�, ���m � v_ ta �@ n� v nma Zma�mrme , A T A © o.. m a 0 0 m u, �- m .. leo Nv _max n_m� a � m m ^ _ v -4 () a O v ma mamma m oQron p a v 2 ° m n"� N. z y v ' o @ @ a a s7 F v Y PH w m_ 3 ? nf° @ m Nam. - ' 5.0Z �mt -a m ' m�a m �Fn'rs F 3 n o m @ n m11 o zz g.. irrn m m m m m n>n D r a r U`@ T tla1 D m r Q C N ur2Do m p Xc m.. yyb orn TOin zm DWo a �° O z r 0ffin b N -'a l C N m 2 > C ni w t» ss C o O Z w�i �mN y °vD > Ir v v z pp p A OS 70 o A 0 a(n m a o m 'wo b Gd o ran c`ri� a b cn sv am'.. r» ei Fn w cn y3 i22rr mp "n z z "O n m io a a 1 U o o a O o z �m1 CD w m z rn sn y N 4 O ti anai.,ear z o o z vwamm �,o cn 2 o w tar-i rTJ-I-i g O C mf3m00 q A X 10 tzmi;a >gor.> ➢ m ob Jo 9 �m0�7xr wry.'' z WCj D y omZAz z m p1 O zw m mm Mm> b O o o PobD' a f rfl v�rn in. ara N rm -� y 173 M In m NA § 3 y A z;a m cn is ro Z In ,,.. ;�. ao w C P b 0 Ti o N W 1 m CSS o ,I�p W C) m 8p b oocn ao o o 2 In vN u r m bm m ;am Dmb o0o p o m o o:. J p p a �b oao 3 " o o z ; b 2 m o 0 o v w �* CONTRACTOR/SUPPLIER COMPLIANCE ASSURANCE WITH RESPECT TO ARRA BUY AMERICAN REQUIREMENTS MENTS SRF STATE REVOUVING FUND Project#: �(D-- LNW5 ,F-033, Borrower: k�') Contractor/Supplier: " x' r i r Pay Request/Invoice#'s: The Contractor/Supplier acknowledges to and for the benefit of the Borrower that it understands the goods and services for this project are being funded with monies made available by the federal American Recovery and Reinvestment Act of 2009 (ARRA) and such►law contains provisions commonly known as `Buy American;"that requires all of the iron, steel, and manufactured goods used in the project be produced in the United.States ("Buy American Requirements"), including iron, steel, and manufactured goods provided by the Contractor/Supplier for this project. The Contractor/Supplier hereby represents and warrants to and for the benefit of the Borrower that the manufacturers' certification of all iron, steel, and manuflactured goods used in this project have been reviewed and,as of the date of the final payment, all such iron, steel, and manufactured goods used in the project have been produced in the United States except for ally items specifically waived by EPA's De Minimis waiver effective May 22, 2009 (Federal Register Vol. 74 No. 104),which was later revised with an effective date of July 24, 2009 (Federal Register Vol. 74 No. 152). The Contractor/Supplier further certifies that if the De Minimis waiver is used, the total cost of the items covered do not exceed 5% of the total materials cost of the project. The Contractor/Supplier agrees to maintain all documentation of'eertification and to provide such d r nta 'o 1 upon request to the Borrower. Authorized representative of Contractor/Supplier Date Typed or Printed Name and Title RESOLUTION NO. 2010-35, RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT WHEREAS,the City Council of Fairfax, Iowa has contracted with Elster AMCO Water, Inc. for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 2, to balance the project costs as described in the quantity changes in Bid Items No. 2, 4, and 5, for net decrease to the contract of$3,530.75: Bid Item #2 Add nine new 518" x 3/a" water meters at $84.00 each for an increase of$756.00. Bid Item 04: Remove nine new 518" x %" water meters with installation at $319.75 each for a decrease of$2,877.75. Bid Item #5: Remove twenty AMR Transmitters and related equipment with installation at$70.45 each for a decrease of$1,409.00. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 2 for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project which will result in an amendment to the contract as described in the previously listed Bid Items #2, #4, and #5 for a total decrease to the contract in the amount of$3,530.75 to make a revised total contract cost amount of$110,477.16. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 13'x' day of July, 2010. .AYES: Magers, Otto, and Wainwright NAYS: None ABSENT: Beer and Frieden 4`, ,�L Jason a e,Mayor ATTEST: C nt,is Stimson, City Clerk PROJECT: WATER METER REPLACEMENT'AND UPGRADE TO AN AUTMATIC METER(READING SYSTEM DATE.: July 6,2010 OWNER. The City of Fairfax,Linn County;,Iowa CONTRACTOR: Elster AMCO Water,Inc. ENGINEER: Hall and Hall Engineers,Inc, CHANCE ORDER NO. 2 w BALANCING BIIID ITEM SCHEDULE OF VALUES NO, DESCRIPTION UNIT QTY UNIT PRICE ADJUSTED AMOUNT Replacement of Existing Water Meter,with a New 518"x'/" 2. Water Meter;the Removal and Disposal of the Existing Water EA 9 $ 84.00 $ 756.00 Meter and All Plumbing and Wiring Required to Complete the Installation is Considered Incidental to this Item Installation of a New 518"x'/"Water Meter;All Plumbing and 4. Wiring Required to Complete the Instaliallon is Considered EA -9 $ 319.75 $ (2„877,75) Incidental to this Item Installation of an AMR Transmitter and Related Equipment;All 5, Plumbing and Wiring Required to Complete the Installation is EA -20 $ 70.45 $ (11,409.00} Considered incidental to this Item $ ('3,530.75} ORIGINAL CONTRACT AMOUNT $ 1115,858.76 NET ADJUSTMENT TO ORIGINAL CONTRACT $ (3i,530.75) ORIGINAL CONTRACT WORK COMPLETED $ 1112',328.01 C.O. BID ITEM SCHEDULE OF VALUES NO.. DESCRIPTION UNIT CITY UNIT PRICE ADJUSTED AMOUNT 1.1 1”Meter with 60W ERT, Installed by Fairfax EA 1 $ 215-6-5T-s— 215 65 1,2', 5/8"Meter with 6OW ERT,Installed by Fairfax EA 54 $ !(74.30) $ Y„533,60 1.3 6OW ERT,Installed by Fairfax EA 73 $ $ 532,90 $ (11„850.85) TOTAL NET ADJUSTMENT TO CONTRACT NET ADJUSTMENT TO ORIGINAL CONTRACT $ (3,530.75) TOTAL CHANGE ORDER WORK(CHANGE',ORDER NO,1) $ (11,850.85) TOTAL CONTRACT AMENDMENT $ (5,381.60) CONTRACT SUMMARY: ORIGINAL CONTRACT AMOUNT $ 1115,858.76 TOTAL CONTRACT AMENDMENTS $ ($,381,60) FINAL REVISED CONTRACT AMOUNT $ 11101„477.16 OWNER BY: .�r �E TITLE: �s DATE.:. CONTRACTOR BY: TITLE: 17,P htc -(— DATE; ENGINEER BY: TITLE: s -ter DATE,: Page 1 of 1 RESOLUTION NO. 2010-361 RESOLUTION TO APPROVE APPLICATION FOR PAYMENT NO. 3—FINAL TO ELSTER AMCO WATER, INC. FOR THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT WHEREAS,the City Council of Fairfax, Iowa has contracted with Elster AMCO Water, Inc. for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project; and WHEREAS, Hall and Hall Engineers, Inc., has reviewed the Application for Payment No. 3 —Final from Elster AMCO Water, Inc. for completion of the project and have found it to be in accordance with their Schedule of Values and work completed to date and has, therefore, recommended payment of $5,523.56 on the contract for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project. NOW, THEREFORE, BE IT RESOLVED, by the. City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 3 - Final from Elster AMCO Water, Inc. for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project and that the City Clerk is hereby directed to issue Payment No 3 — Final in the amount of $.5,523.86 to Elster AMCO Water, Inc. for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project after 30 (thirty) days have elapsed from the date of acceptance if no claims against the project are filed. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 13 day of July, 2010. AYES: Magers, Otto, and Wainwright NAYS: None ABSENT: Beer and Frieden Jaso abe, Mayor ATTEST: r f thia Stimson, City C erk APPLICATION FOR PAYMENT APPLICATION NO. 03 - FINAL Project: WATER METER REPLACEMENT AND UPGRADE TO AN AGTMATIC METER READING SYSTEM FAIRFAX, LINN COUNTY, IOWA SRF No. FS-57-10-DWSRF-033 Contractor: Elstor AMCO Water,Inc. 1100 SW 38th Avenue Ocala, FL 34474 Owner: City of Fairfax, Iowa Contract Amount: $115,858.76 Date: July 6, 2010 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Price $'115,858.76 Materials Stored On Site $ - Change Orders: Change Order No. Date Approved Amount 1 April 13,2010 $ t„850.85 2 July 13, 2010 $ 3,530.75 Total Change In Contract Amount from Change Orders $ 5,381.60 Total Change Order Work Completed $ (5,381.60) Total Complete and Stored to Date $ 110,477.16 Retaiiinage(Final Payment-Release Retainage) 0% $ - Total Complete and Stored to Date Less IlRetainage $ 110,477.16 Less Previous Payments $ 104,953.30 Current Payment Due $ 5,523.86 Distribution: Owner Engineer Contractor Other Page 1 of 3 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments. received from the Owner, and that the current payment billing requested is now due. Contractor's Authoriz res nta lve: By: Date:. C e ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Eng!nee r's/Arch itect's oin- site observations of the work included in this Application for Payment and based on the Fngiineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substanfiially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's/Architect's AuthorizedRelpresentative: Ey: U Date: 2AZ CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Representative: BY: /, .� Date: � r ATTACHMENTS REQUIRED: I. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend' use of AIA Document G703. . Line Item Schedule of Contract(Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 2 of 3 717/2010 zq in :n IV is N z ➢ a m m m m or(1 DRE ]C U $- 1 a� .�I;c;p xA A v m my o� 0 0 ° a f 0 0 M M m3M 0 etro o n, o n, o m m m mOn w in 'n m R, 0) o n ni o sp. Ip.. 0T. �o cQ rn op q 5 Gll ![A p o o p o o D z'm a m m '- ..m mn ',, Icy'o x• m o x a a a< X 0 m � 077 m o i o g 010 3m ro uri uc, m°`.. M '� m ro m cn imp 0 v m RL ur E N N N C d d 61 K j O. J, O. j c., iE 70 �a m N N 5 eq'ul, , a a m Oami ori ami --13' d .. 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', o o ct� s eNp O z D m•0 G}pxrr o �p o NO m 1 r 0 0 D Lp 3Q�m to fn tf, rn fCA to to 4n 59 by m Q 3 v �m mQ� GSA N GY �, 0 R1'2'G} m z 'a m evi, '� 1 N E r -i D N s A cn O C Z i~il m o N o m a' rc"a o Encwn z 0 m O X o ut N w',cs oa o a m W rn Z 1 O M3 b Ul 0 n m D m a o 0 ppp o o w w Z 3 c 0 000 a n o o D v m o o a ooa m o o o a o r p ;aa 0 0 04 o o fl e m' r m CD I C CONTRACTOR/SUPPLIER COMPLIANCE ASSURANCE WITH RESPECT TO ARRA BUY AMERICAN REQUIREMENTS SRF REVOLWIG FUND Project#: � ��., Z 3,3 ---- s Borrower: . W d ' Contractor/Supplier: A,N A, Pay Request/Invoice#'s: 3 The Contractor/Supplier acknowledges to and for the benefit of the Borrower that it understands the goods and services for this project are being funded with monies made available by the federal American Recovery and Reinvestment Act of 2009 (ARRA) and such law contains provisions commonly known as"Buy.American;"that requires all of the iron, steel, and manufactured goods used in the project be produced in the United States ("Buy American Requirements"), including irori, steel, and manufactured goods provided by the Contractor/Supplier for this project. The Contractor/Supplier hereby represents and warrants to and for the benefit of the Borrower that the manufacturers' certification of all iron, steel, and manufactured goods used in this project have been reviewed and, as of the date of the final payment, all such iron, steel, and manufactured goods used in the project have been produced in the United States except for any items specifically waived by EPA's De Minimis waiver effective May 22, 2009 (Federal Register Vol, 74 No. I04), which was later revised with an effective date of July 24, 2009 (Federal Register Vol. 74 No. 152). The Contractor/Supplier further certifies that if the De Minimis waiver is used, the total cost of the items covered do not exceed 5%of the total materials cost of the project, The Contractor/Supplier agrees to maintain all documentation of certification and to provide such dm nta 'o i upon request to the Borrower. Autl orized representative of Contractor/Supplier Date Typed or Printed Naive and Title HALL & HALL ENGINEERS, INC. City of Fairfax Memo Date: July 7, 2010 To: Honorable Mayor and.City Council,City of Fairfax From: Shane R.Wicks,P.E. CC: Tracy Scebold, Iowa Finance Authority Polly Jones, Elster AMCO Water, Inc. RE: Water Meter Replacement and Upgrade to an Automatic Meter Reading System I hereby certify that the above referenced Project has been completed within substantial conformance to the project(plans and specifications. The Automatic Meter Reading System, which will improve the accuracy in which the City's water usage is measured and paid for, was implemented in June,2.010. The final contract amount for the project is$110,477.16. We have enclosed Pay Application#3(Final)for the above referenced project and found this request is acceptable in the amount of$8,523,86. Please note the retainage is being released with this final pay application. '7, Shane R.Wicks, P.E. Date CIVIL ENGINEERING*LAND SURVEYING*LAND DEVELOPMENT PLANNING*LANDSCAPE ARCHITECTURE 1860 Sayeon Road,,Hiawatha,IA 52233'Ph;319382,9548"Fx;319,362,7595*wvvw.halleng.com RESOLUTION NO. 2010-37 RESOLUTION ACCEPTING THE WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATED METER READING SYSTEM PROJECT WHEREAS, The City of Fairfax, Iowa, entered into a contract with Elster AMCO Water, Inc, for the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project; and WHEREAS, Hall & Hall Engineers, Inc. has certified that said project has now been completed in substantial compliance with the plans and specifications. NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Water Meter Replacement and Upgrade to an Automated Meter Reading System Project, constructed by Elster AMCO Water, Inc., is hereby accepted. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute this Resolution. Passed and approved this 1P day of July, 2010. AYES: Magers, Otto, and Wainwright NAYS: None ABSENT: Beer and Frieden 4 RF Jason, ab�e, Mayor ATTEST: Cy i1iia Stimson, rty Clerk <3 y L AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,JULY 13,2010 AT 7:00 I'M FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 0 2. Roll call 3. Approval of agenda MO tk2q-6 4,. Approval of and place on file: ez a. City Council minutes, dated June 8, 2010 111 V) MOT b. Planning and Zoning Commission minutes dated June 15, 2010 c. Parks and BeautificationCommittee minutes from May 20, 2010 C:3�y 5. Reports heriff (14 a. S 4 b. Library '(55wo lJt4" c. Fire Depaitrient #W�h d. Maintenance Department k0 e. Parks ridBea"utification D C/1 epaZm t U)Vku lu IIS y4l V Fairfax City Council Agenda-July 13, 2010 Page 1 r, 6.J� b f. Financial � q s p ,f' 16. Discussion ns not on agenda ' a. Opportunity for cite t 61) i,VAA _ 7. Public hearing to consider amending sections 1.05, 1.07, and 1.08 of the Fairfax Zoning Ordinance of 2000, Fairfax,Iowa. $ k { 4�:4` is !€ . Consider ORDINANCE 106,to amend Section 1.05 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider introduction of ORDINANCE 106 b. Consi er otion to suspend the rule requiring that an ordinance be voted on for passage at two co cit meetings prior to this meeting with respect to ORDINANCE 106 C. Consider motion f 1 ORDINANCE 106,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05—RULES AND DEFINITIONS, SUBSECTION B. DEFINITIONS 9. Consider ORDINANCE 107,to amend Section 1.07 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider introduction of ORDINANCE 107 b. Consider motion t suspend the rule requ'ring that an ordinance be voted on for passage at two council me " gs prior to this mee�g with respect to ORDINANCE 107 Fairfax City Council Agenda-July 13, 2010 Page 2 p tl f� Ac ALA n 1 f t VGA 'Y F � r C. Consider motion ORDINANCE 107,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07--SCHEDULES OF DISTRICT REGULATIONS 10. Consider ORDINANCE 108,to amend Section 1.08 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider introduction of ORDINANCE 108 b. Considern tion to suspend the rule requiring h an ordinance be voted on for passage at two count `meetings prior to this meeting wit respect to ORDINANCE 108 C. Consider motion f ORDINANCE 108,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING }} TO SECTION 1.08-SUPPLEMENTARY DISTRICT REGULATIONS k4y 1.1. Public hearing concerning instituting proceedings and taking action to enter into a loan agreement in a principal amount not to exceed $400,000 for the purpose of paying the costs,to that extent,of acquiring a fire truck and refunding the outstanding balance of the City's General Obligation Corporate Purpose Notes, dated March 1, 2003, 12. Consider RE UTI01# . AKING ADDITIONAL ACTION TO ENTER INTO A LOAN AGREEMENT ' l � � e d 4� - a 13. Consider RESO -U `ION to approve wages for fiscal year 2010-2011 14. Remote Read Water.mekr to'ect a. Considerto approve Pay Application No. 2 b. Consider R LUTI(IN tD a rove Change Order No. 2 Fairfax City Council Agenda -July 13, 2'010 Page 3 C. Consider to approve Pay Application No. 3 d. Consider� � Eo accept the project . � - e 15. Discussion and possibe action on East Cemetery Road detention basin 16, giscussion about Jeff Iben's nortlisouth drama e swa e �- 1.7. Discussion about culvert in 80th Street . �. cf0 1'8. Discussion and possible action on a building permit application for 70 Williams Blvd. from Michael and Deanna Heintz -- 19. Discussion about roadway repair at 76th Avenue and Williams Blvd. �. 0, Discussion about a propertyspa a proposa`� - $ a q ,� >ei — 21, Discussion about grass/weed height ordinance I> 6>w!�U -If, t d I I— * (e.�K6-J 2, Discussion an 'possible action on ditch damage from car Q 3. Discussion and possible action on salt/sand bunker g .�, �� 4.� 01�4%1 k 2.fir[- �.�:.. ? Fairfax City Council Agenda-July 1 ,2010 Page 4 , p 1 gg v( .° G '24. Discussion and possible action on city clerk's office staffing 5. Consider motion to approve the claims list dated July 13, 2010 . m fs-cussion a. Opportunity for citizens not on agenda 7. Clerk's comments t` a 28. Mayor's comments 9. Adjournment � C� ✓` � Fairfax City Council Agenda -July 13, 2010 Page 5 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,JULY 13, 2010 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: L Call to order 2.. Roll call 3. Approval of agenda 4 Approval of and place on fills: a. City Council minutes dated June 8, 2010 b. Planning and Zoning Commission minutes dated June 15,2010 c. Parks and Beautification Committee minutes from May 20, 2010 5. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financial 6... Discussion a. Opportunity for citizens not on agenda 7. Public hearing to consider amending sections 1.05, 1.07, and 1,08 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. 8., Consider ORDINANCE 106,to amend Section 1.05 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider introduction of ORDINANCE 106 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 106 C. Consider motion for final passage and adoption with respect to ORDINANCE 106,AN ORDINANCE A11r°IENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF'FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05-RULES AND DEFINITIONS, SUBSECTION B.DEFINITIONS '. Consider ORDINANCE 107,to amend Section 1.07 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider introduction of ORDINANCE 107 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 107 C. Consider motion for final passage and adoption with respect to ORDINANCE 107,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2040 OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1,07-SCHEDULES OF DISTRICT REGULATIONS Fairfax City Council Agenda-July 13, 2'010 Page 1 10. Consider ORDINANCE 108,to amend Section 1.08 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider introduction of ORDINANCE 108 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 108 C. Consider motion for final passage and adoption with respect to ORDINANCE 108,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF'2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.08-SUPPLEMENTARY DISTRICT REGULATIONS 11. Public hearing concerning instituting proceedings and taking action to enter into a loan agreement in a principal amount not to exceed $400,000 for the purpose of paying the costs, to that extent, of acquiring a fire truck and refunding the outstanding balance of the Cry's General Obligation Corporate Purpose Notes, dated March 1, 2003. 12. Consider RESOLUTION TAKING ADDITIONAL ACTION TO ENTER INTO A LOAN AGREEMENT 13. Consider RESOLUTION to.approve wages for fiscal year 2010-2011 14. Remote Read Water Meter Project a. Consider RESOLUTION to approve Pay Application No. 2 b. Consider RESOLUTION to approve Change Order No. 2 C. Consider RESOLUTION to approve Pay Application No. 3 d. Consider RESOLUTION to accept the project 15.Discussion and possible action on East Cemetery Road detention basin 16. Discussion about Jeff Iben's north/south drainage swale 1.7. Discussion about culvert in 80th Street 18. Discussion and possible action on a building permit application for 70 Williams Blvd. from Michael and Deanna Heintz 19. Discussion about roadway repair at 76`h Avenue and Williams Blvd. 20. Discussion about a property sale proposal 2.1. Discussion about grass/weed height ordinance 22. Discussion and possible action on ditch damage from car 23. Discussion and possible action on salt/sand bunker 24. Discussion and possible action on city clerk's office staffing 25. Consider motion to approve the claims list dated July 13, 2010 26. Discussion a. Opportunity for citizens not on agenda 27. Clerk's comments 28. Mayor's comments 29. Adjournment Fairfax City Council Agenda-July 13,, 2010 Page 2 STATE OF IOWA Counties of Liivi and Johnson ss. CITY OF:FAIRFAX NOTICE OF PUBLIC HEARING TO WHOM IT:MAY.CONCERN. Y*u are hereby nolified that:a Public Hearing will6e heltl tluring the regular f u+Ylt�� oici hn,eet.on Toa I, Dave Storey, do state that I am the publisher of PMu at the city he fn.olio Pa lis a con- THE GAZETTE, a daily newspaper of general giber amending the fallowing Ilsled sec- Ifao 91`.j aFairfax:20nlnp grdlnance 12100fl,Folrtax 1,x,. circulation in Linn arid Johnson Counties, in Iowa. 13e lE�s anYg rr nt dePnillions of the following 11151 terms 3f a current deft The notice, a printed copy of which is attached, was ninon exists,and adapting a new detipl inserted and published in THE GAZETTE newspaper: tion for tbi fallowing lean LiRs Fence;Lot:' lines;Front Lot Line interlor side Lot in the issue(s) of June: '0, 2010. ne; ear Lot Line Side Lot Line; Strael Side Loi une;lYard;Yard,Cor ner Side;':Yard, Fronl; Yard,-:Interior: Side and Yard,Rear: .SECTION£,°n A'r AR IC T5 b The reasonable fee for publishing said notice is reipeallns .the currelil bulk rebul6t7ons $41.58 graph and.adapting anew bulk�regula- tions gratih. SECTION`: 1 09 B. `RS' SIigGLE- d� ulkYResulaila is by reR allllhg Ithe curren# Milk regulattons graph and adoPting a new bulk regula#t0ns graph SECT6ON'107C RMMULTIPLE FAMILY. Rr=$I : soh 7 Bulk.F661atQons by rep abllng:the current ,bunk regulallons -graph and adotnling a new bulk regulallons graph BILE HPM,PARK: RDE$tD.ENTIAL,.Sub section D.Regulations for Siting Mobile- Homes rOutside of a Mobile Home Park. Dk� by raflig Un e the current graph and adoptlni9,a new staph. SECTP2TN `1_t27.E, C1 CENTRAL BUSINESS:DISTR ICT COMMERCIAL, S.ubseclaon;.`D Bulk.Requlremer 1s by repeating the current bulk require- rt're!nts graph and adppling a new bulk rM equireenls graph. SECTION 1t07 F CIA; LIGHT COM MERCIAL::DISTRICT., Subsection D Faulk Regwreinenls by repealing the current bulk,:requirements 9raPh and .ado 11 a new bulk requirements graph This instrument was acknowledged by Dave Storey SECTIC«N 9 OI.G. C2 HIGHWAY COMME#zctAL UISTRICT $un,��Ojo� before me on June 3 I O, D3 BUilk Re4ulrernents by repealing the current bulk requlrernents grapes and adopfing a1,new bulk requirements-::: - scaph SECTION 1.0X1 Mr: .LIGHT INDu.S !i TRIAL, Subsection F. Bulk Require - Merits by repealing the current bulk re !; quire graph and_'adopting anew bulk requtremenls graph SECTtQN 1:0�1 M2. HEAVY I[iGlL15- Notary Public in and for the State of Iowa TRIAL, Subsection .F::Bulk;;Require- mems by rel Baling the'current bulk re- rnen qulrets'Rraph and':0doptin9 anew!. bulk dregUlrertlents graph. SECTION Lt8, Sup PLEMENTARY:. A1STlRICT :1?50ULATIQNS, Para graph A, V1sIb#lliv al We lion.by= repealing the. current parasraph:and Sandra + F adoPttfRg a new ParaSraphSUpp . .r,,R �{+P �. 1iti PSRISECTION 1,as, ULATtEh1El1TARY Commission Number 753223 O;STRICT .REGULATIONS, Fara- sraph G Fences by repealing the cur M Col lF $ion Expires: A.ccP teat F�ragraptt and adoPltng a new raph. + �+coipv o6 all of iha proposod amend- June 11,2014 Men%may be obtalnedfrom the city . clerk"s office at 525 Vandeorblll, .frorn. the; city.,$ website a:: www.talrfaxta con, nr'�lewed In the. postln,gs at;'cl. half, the Fairfax do§1 0ffic%and the Palrfax Pu61ic LtbrarSt' You may appear and iia heard ln'm Bard to tlhese amendments to the:Falr- fax Zoning Ordinance:of:21700, Fairfax;' Iowa. CytithlaSlittnson,City Clerk P:utatisherr�In the Gazelle 0n June 30, 2010 35,. A.RESOLUTION APPROVING :The 5 e Sed,Inc, arts 224. CHANGE ORDER NO 2 FOR.THE. TireAssociaies Parks:SuaP(!es 215.8 WATER METER: REPLACEMENT TYaasurer,:':Slate of Iowa State.VVIH AND UPGRADE TO AN AUTOMAT-. .:Un1ed0 ED METER READING--..SYSTEM :.LlnttedHealFhCare Insurance3,22531 US Cellular.'Cell Service:502.55 PROJECT: Roll ca&t vote: Ayes- USA Days Pledge Payrneni 1,800.00 nn�na.c:netn. and Wainwright" Ab- riaac?._Postage on Si!Is 892147 Net Payroll 19,931.14 O4'95z8 en Ga!erie Meter Deposit Re- ING pagdniap 'dVH:�la#,h 00'000"45(3 -, PIPuo}y d -uo!}nq!u;UoD:uio!!waanuo D V.eau '�yb0 ar4ks C & I. Nater Supplies £E L£la°t5 00'[08'OL$ dD Au5 autVN g:Jdd Jx3 je!aoJruer;uadx3 ;!un pa!dnaap'dVH liedy IHH nu;unoD iiorage Equip Co Inc. Storage S,331A 9E'E l o'L E4 saamn uaS LItleaH u!!sa 6nj # saa!Aaa s 750.04 04'CN9L,°LtS !aa e S 4tleaH"uo?pP.iod!0D !aAJOD elson. Waier:Lleposil Refund 6u!dPdspue j:easpuel uaau I W` BS'SE6'9E3 49 L6Z9 O-aaAd SaainJaS q#leaH,U()u}ejoduoD Ia 1JOD 757.064.70 at!ddn5 uo!ssaaua 5u!n s! £t'E8S'£55 cedtsis DO'E8Z9 3- J q. I 0 sueA3 saa!AJUS y}t19WU0!;eJoduaD IaAuoD I Fund 57,13.45 Pun IPaldnajp d7H:aa}}eys aue uA ZD'ZE5 seTaX 9.32741 Oct'DtZB ! 3 - a!geARd s ac!ane . - 00'496'E5 A'3 u1Rlj6G1PquoD ?ter Deposits. 93004 J!un paauno O drMf!ue!zeds aua6n s iac 12,7.9736 3 luauuanoudUA Ioyi! Lua{sA5 Ito D0"DIYJS 1!un OZ't£L'9!8 o„uo o!ect 9,55848 4f oo s1 dVH f siAe(j-.. .. a ua auo3. !d./aunIIUJn-jd!m�b3.urgsivarrd Fund 13,97486: !o, psoD:arn,rag Jau } t., u o D.le Fund 9019.5.58... �: ODs- 00`696`f8 ZEE90"905 jogai Ja:. .,#esuadu o Pa!dnaa0 'dVH:oexua . ie;uaui}}. Vee Benefits 4 141.2➢ pasaalaG:s3V a r J D OD"LBS and Retire 91774JDO Z6`9t L`ZS ay alga dtln3 tion Pa!dnaag}`dV1-Csplatd f eiiemsuOD revenue 142,176.75 Zz 180£9 P!zaln uoqueD !xpenseODd3 °ung Pa!dna3gj 'dVH:JaP!US d a!uua I Funds 28,579.23 leaauat sallddnS' 00.95b5 D 4 dD:Ptxo!O uoqjeD ODd3 Pa!dnaap 'dtl'H p,ua}_saddoD a!i roZ) Jse.Tax 2.4410.74 iyee Benefits C,37i0.8E !9"9LP E9" sa!!ddn5 OL'500'E5 s}uP,uO:an-uSUODAajjauuo Fund, 5,5318.79 feo!uuayD.p!xoIG uagaeD pDd� aa'aE�. 15°2,17.74 hat I am the publisher of Fund' Paidn 8 !!un -algRAed sua mO4,:sej0i}a!N'A!!auuo ige Fund 15,166.13 pa!dnaaO 'dbH}uadau as! duo}u3. OD'OSZS sa0adn5 uUes6aud:aaPtdrauioj Neter Qepdsits t'80.4E newspaper of general E9'BLZ°SZL9 auennddo5 01'6595 ua}adwn?aD olouyaaJ a;uiod u3 98 63 san uo!u ao soot ea!ualggAed and n Prosect Phase 1 46,A25.00 )11115011 Counties, 111 IOWA. 00"OLLS Q fl: MA ! Jtun Pa!dnDD 40'ZL6'ti8 -. nuD Service Fund 585,9'115.04 1� ,3 ,CtYt G4,Lt�18 Q� dVH"A}e3 auuear�w3 au1W'8ua61 Jx-y,�eaV 44P10nuow�uoj '2009 5,767.49 0f which i5 attached, was 13, - algeAed saayanbApeweH }}!ww3 080pue8 9 Expenses: . . .7 709;095.GPt y Rab? E LS ,Ja Iglu"l suOIF-?1oD wwoD Two and punlisnec in THE GAZETTE newspaper 3Uajnsu a? ase aE 55'E18'9ts s}ULj54sua!}aajuoDwwo PM R 1 a f l jeurn;eN DW3 65'COtS D Mag 001vallflunpamun aODO'.d:O!:Drew13 - ,EgZS d s,aagDWA;g Auuyof'uo;sjo� he lssue�S� of July 2tth , 2.01-0 -Wan n P O'dKt-I:�ll w!g 00'E8Z3 Erie Dun P mun paidn33 - II D pres dlun` IPa!dnaap dV.H;a-Q4eyD:W. 0!3 ZZ'OZE'Zt3 O 'dVH'su!nal }} uaa 6 OVESS gertRd 8aY }!u(}pa!dnaa s;uawys!u eD:aa!AJ S uotgeAQD }� O:'dVH:uosugof y}age7!13 L6'Z5tB - Otto 00"£6E5 s uaua s!uue aoanna geAed t!Un AagtlmaaO:'dttH:D it su!saa a } y O' s uo!}aa!!oD Mag l N3 l0'ZE£'ZLS gPAed -:�seni 0®"iy[59 ad.u€lPa!dnaarliu .aiuou}aa!3. s;uawys!uaeO:a0IAaas :: u6!l eAed tied O:'dV' :HaN P3 00'DLZs - 00'8{CS 131Gin;1ujn3/d!n43:auIS33 I!u}y., pa!dnaap. 'd`ArH'37apno}-! pur!D Otto DO'LEE"IpZS.d/aJn;?wnd/dtnb3:aul sD3 0E'Z98 ! City 'SlEbfP0Pad's ou uo!duns n oas s}Uawys3uue0ye3 pno geAed Aye �1 B' } g 5 g3 0£"Z9$ D`' Abs OD`LLS .. Ifun stuaw sluJP 'gPAed cart Pa}dnaa0 "cSVH'su!6sa-# N. era!uog3 44'95zs O'!eO pnoD }o �lua!D 1e 1rCaS011able fEe fC2r p11b11S11111g SalCl IlOt1CC 15 P 8"SCt�an ono sd!ysJagwaW t!un pa!anaa p!e !D;14.06 by i _ <]I:! J. enrol uua}se3 OD'6E3: O .,d's We F f >Ije the 0005E Z9 aayt0 41-in pa!anaa mit "ub!ingmu}iOaD.un�!d enAa! uaa;sR- 00'988'ZS O °d NrH:Pedsfaag aaielD -me eMo6fr.'J 7djaln}!uan,djdmtj3:p!!ng 11un... Pa!anasp..:. 'dy7H:311 "O>IfD ser Z9:OZS uua}se3 OZ'£LZ$ tie - at geaAed saagonon:W. AI!a i!un pa!dno:)a'dVd"Pi1agl maN Jo Al!D LS'5S6'09Z$ .. 8'4se3 04'SE6'tS iw uayJ(2sluaiwanouau�}au!o0 uasujz N40 OOOSsHun aidnaap'dVH�AJflD emot 30 AI!D 8E't$b'E81hS MI Au5 af!(W ad2l:Ix3 out dj lasui 06-!j$aOoD asn}a j uecdmauoj uoJJPD Ad!D A5 z nn❑ 4D'eZs ;!un AL Z6"®BS°6159 pa!dnoap 'dVH:sAaS2 ca naS aulW u'rd?3}x3:aul o�jal,12 MO 00'E£ R O W.eUrjs!lyD SQ'99€"LZ5 Hun Pa!dnaa Lkr ugge} lae.u}uoj.6ut OD Jasu!Z MO 00'L88 O`dVH P9ouuV'1 etr!i5PgD DaIdna:a� PA A9srjyD }!un a!geARd suayanajy aasjapu bE P o dt+H:dr�V 6u!snoH a6edn0# 00'ZZLS. bA 05'6bzfi8 on P3!dnaa 's#e3!pdgyacd"sspbog(}aa}sp ueuQ.Ij unCl 00,9z Z$ O °db"H:Atuagn}-} su yD fa U4SZ6'63 }!un i!un. pa!dnaa til pardnaaO "d'VH:Uae!!!!M ama.?a uO 00'009'EA O 'dVH:,aNuagnH s!uyD OD 004'Z5' - 8 7 puR It taao}ssakWd aayiQ:us!M D loud Ri a l Jo!e}uag:sof pug uap3 suAj Els instrument Was acknowledged by Dave Storey ao'SZSs. SP p 00'9fS t$ !tun Aaldnaap Id�H4 aJO r;sejsnoa gena s3naap 'dv"H ibiunbA N e}!nb!iyj fore 111e on July 27th„ 2010 ��, D [furl sand. uo!u . . -.._algeAed s Pa!dnaoO 'd�H:q}asnug q s2lsndo 00'BCg n:a}sweal s na}}neyD tion Pardinaa Ilun Pa!dnaa0 dVH:.am. y OOTLES O dt+H uo}uaN O 5no}j 00'CSZR. 8 AJ!tseun p Pardnaap, dVIW i uaajoc]pue en!op 00-0&0., dYWaoueuud awoH aseyj 00405$: Aiau ..ufdmb C 7 stied 31td- ooui!g Janilp-Jaoa O'SOZ`fgyaeW:puod sngeO:- sa!aeya :1 40'09L : :: eW paldnoa }!un a t V slued 3�3 d: oauu!3 ian!Ip-uoq DO'89E5 dyf}:uosru.yaH sap6q:) Dtary Public in and for the State o1 Iowa r pal��tZaa }Fun I!un.Paidnaao 'dVH yaa A UatetS. W AylouoO 00'L£t't8 g.O sauey7 009lrz3C$ l:�algeAed suayanoA:aea3 spoq padnaa0 'dY/H:u[ abu min 00'956° D'sa Je f pe!dn-= - ::-1!un DO"90L'ES ! yD 144'595 dbPl-aC uasuar -1 PIP 0c] pa!dna3pin 'dbH.peW 10 afipi jjadelyn pa}dnaaoun DO'9Ebs, un 00'69E$: dVHti( uma�g p!euoo pa!dnaa0 'ddH:P!sa} Jt1ogeje!47 Pun paldnaao I IVH ha as 006448 j IA1 g-r pteuoq }iur!Paidnaap'd'bH:6Uuawta!s V PeyD 00 Z6S-algeAed sjayanon sua;!ery1 uoO 05 L09 9s 01176% 90,jU,wej6oud }!suRug:aul nD qPD A.In}ua� q ��aa,,,, ADianeGusta 3 ap a!geAed suat}�J64MO4:#u uoq D0 rjn3:). Commission�Q �q lTL1 d �C2 00'Z6$ a!giPSad suayanaA.epuef uoO pa!dnaa0 'ddH:!dxadaud uor n}t!un ., 4o"o5z� E6'LEE'Ls Cfl 15530115: asuadX3 aad BUaie1'Afuag6neC] uoq slassR pa!fouJuoD:aeg saleJS: IPu}uaj: 44 tDE� D4"m6as " June 11,2011 t6'LLSParl0mb0 aVHTleAQS.a!u!ueaO pardnaap; 'dVH:adoJd }uwod. ua}Uaj }on algeAed stayaniA.s/V eISAI:j'jap!oO 6s!ejipou2d's�00g:able-1 }u!acj:ia!uaj 00"ZEES 5nP914MOp'dVH:VNO 00-ZZss w6S8`LS I!un pa!dnaa " oun Pa!dnaap; d9 H:ani; Apadojd.]Dip 00'5G5'S� `d dH dV SIHIM P06MaepaD 40 Z65W,,. Iju Paldnaap 'd VH:d`d stuijA..? roonnn�nnati 1 T_ 35, A RESOLUTION APPROVING The Sled Shed,Inc. Parts:224.41 { CHANGE ORDER NO. 2 FOUR THE Tire Associates:Parks Supplies 23.98. 1 WATER METER REPLACEMENT Treasurer, State of Iowa: State W H AND UPGRADE TO AN AUTOMAT- 5,972.40 F ED METER READING SYSTEM United Health.Care Insurance 3"225.31. PROJECT. Roll call Vole: "Ayes; US Cellular Cell Servjce 502.55 Magers, 011ti; and Wainwright. Ab- USA,Days PledgePayin 1,80040 sena: Beer and Frieden; Molldr car- USPD Po tageooBills 892,07 ried. Mayor Rabe declared RESOLD, Various NeBPaVrull 14,93.1.14 TION NO.2010-35 duly adopted, von Essen(aalF4ri4 Metart DepOsif R - Motioned by Magars, seconded by fund 4000 Otto to approve RESOLUTION 2016- .62898 war l« C;t� 1 Waler Supplies 36, A RESOLUTION TO APPROVE Wa o APPLICATION FOR PAYMENT NO. Weltter Storage Equip Co.,Inc Sloraae 3- FINAL TO ELSTER AMCO WA- Cabinets 750.00: TER, INC: FOR THE WATER ME- Zach.Nelson Water Deuasit Refund TER REPLACEMENT AND,`: UP- 60.00 .. STATE ()L'TATEQ die&ace pTs GRADE TO AN AUTOMATED.ME- STOTAL060 70 _ TER READING SYSTEM PROJECT, General Fund 5T,128.Q5 Roll call vote: Ayes: Magers,Otto,and Road Ease Tax: 9,32T41:.._- COsintles O Wainwright. Absent:, Beer. and :Road.TfA eTer 6j<::.Depmiis 930.00 Frieden. Motion carried'.:Mayor Rabe. LOST 12;797.36 declared RESOLUTION. NO 2010.-36._..LOSTrail Project 9,558.48 duly adopted: Wafer Fund 15,398:35 . Motioned.by Magers, seconded 0- Sewer Fund 13,974.86 Otto.to approve RESTION.UTION ACCEPTING Garbage Fund 9,095:58 37,THE RESOLUTION_: ACCEPTING -T[F.': 4,191:45 r: THE WATER METER REPL"4LE- Employee Benefits 141:21 MENT AND UPGRADE TO AN AU- SRF Bond Retire 9,724:40 TOMATED METER READING SYS= ,Total and R ti 142,126.75 TEM PROJECT. Roll call vole: Auer: yune Expanses' Magers, Otto, and Wainwright. Ab- JU66 gl Fund 28,575.23 sent: Beer and Frie<9en Motion car- Road Use Tax ; 2,440.74 ried. Mayor Rabe declared RESOLD- EmPtovee Benetlis l,3?4;88 'LION NO.2010.37 duly adopted. WaterFund 5,538.75 :flat I inti the ptiblisber of Shang Wicks discussed the East Sewer Fund 17,227.19 Cemetery Road detention basun. He CITY*IF FAIRFA14 tsad an estimate 0t 812,000 to dmPrcve Garbage Fund 15,166,13 newspaper o federal REGlILA6tCITYt7UNCd6 the drainage and maintenance: of this TEA MeterOeposiis 184;00 M1GEETPNG area. Water Main PralecP Phase.1 98.0,3 Oluison Counties, in Iowa.. JUL-'C 13,2010 Motioned by Magers; seconded by SRF Fund 46,825.04 1 The regular cmueeting.of the Fairfax Wainwright to make The needed im- Debt Service Fund 585,905.00 Of wbicfl 15 attached Was City Council:was held Tuesday, July prdvements to the East Cemetery LOST 2009 5,767:49 rPY i 13 2010, W.FairlFa.. C1iY Haff. Mayas Road detention basin as discussed;-as Total Expenses: ..709,095,04.:, THE T , �.AZ�.,TTE newspaper. Rabecalled the meefingg f6 order afT:QQ long as we can use drainage money iiaoui wu cuiu�u�uoii4+�n. A PM Council.membar&Present: Marc available. Ayes: Magers, Olto,and 1 3 1n1 n Magers'. TrtWs III and Marianne wainwright. Absent: Beer and 1n the issue(s) Of July 27tYI, Gv lv :WatTnwrrght, 16t:tln.Beer and.8.ernie Frieden.Motion carried:. Frieden were absent.:--Ofber citv'.:stat€ Discussion was held abouf,teff lben's present .°CyhfhYi.".SfirICath north/south drainage swage:""Jeff did Bayne,Ron OuSoilt said 4ynnMiller:> not complete the required improve- Mottoned by Magers, seconded by: merits by the date deadline and:the Oita to appirove rhe`agenda Ayes;: work that he has had done is not ac- Magers, Otto, and WainwrEght '.Ab- cording to.the engineer."s specaticakions, senT: gear and IFrleden MaIIontdcar-: A letter about this Project and possible riedi enforcement options is to be sent. Motioned by Magers seconded by. Shane Wicks Presented a request Offo fo,approve and place on file the from Prairie Creek Veterinary Clinic,to Cittl CduOtil,minules from dune 8,2010. remove the culvert In 8WIR Street, This Ayes< Magers,011o,and Wainwri,rThf culvert Is in an old Folo access. No ac- y Atrsetkt: BB r and Frieden M ijon Tion was taken on this request at this The reasonable fee fbr publishing said notice is Sart tail. M0tonod by Wit r!lghir So on ed; time.,scusslan was held on rho building $214.06 LrY'Mdoers tpapprove end plate on,file. permit appllcaTlon from:MPchael and then P 'Ing:and Zoning Corntlkisslon:. Deanna: Fleiniz. Water, drainage was minutes from June 15 2Qt0 Ayes: discussed. Shane Wicks stated that the .nhsaers rv_rlitil bpd.„'f dt�k''ddrr .,t...c� .._ cy rrvl��'t`�;ftpgpine site plank mini:-.. exceed 8400 000 .far the our 9e of t.invreld Supplies 13.30 pang Phc gists Cy tti3TF ent :1st ac= LL Pelting Co. Premix 719.39 qutring a fire Ir�uck is refundtrig the Mar-Han;-Enc. FID Supplies 26.611 eral:andilig bafaerGe o=fihe CStY s'Gan.' McMrd's Supplies 951.99 Not ObGgahonr Corporate Purpose Merle Concete Const_ Ca, Concrete Notes datedeMarcLt 1 2003 at 8.44 PM Work 780.00 No one preSenf haefariy npuF. The city MES'F/D Equip.Tesfirig 7,855,03 --- clerk reporfd mrat slke frail riaf re- MidAmerican Energy UtiWuy Bills avec€any avrrtfen oc"brat obecffons: 207.02 h/iayor Rabe tloseaA th2 public hearIn9 Network Computer Solutions Cornpuf- at!8A5 PlVI. er System 4,662.00 Motioned by Wainwright, seconded Orkin Library Spraying 63.13 by Magers to approveRESOLUTION Patricia Meyers Water Deposit Re- 20:04-32, A 'RESOLUTtOrq TAKING fund 120.00 INTO A.LOAN AGRiEEMENT T� Pollard Water Locking Nuts 54745 Gall vola: Ayes: MaOers Olio,end Port '0' ,Idnnv, Inc. June Service T'� Watrt�rOW, Absent, Beer?and 380,00 This instrument was acknowledged by Dave Storey `rlgden. M6Ijon car to Mavar 1abe Pro Flydro-�T6sling F/O Equip.Test- I July ded4eedd RE'SOI, ION NO 2010 32 Ina 120.04 bei01'e t ae on DLII 111, 2010 duGyadopfed, Resourceful B40&rag, fnG. Garbagia: I lyl0,or by 13110; seconded bv. Togs 601.00 ML'ngers to approve RESOLLfT10N Richard Tebbe Permit Fee Refund 201043; A RESOLUTION APPR011 25.00 ING WAGE INCREASES FOR CITY Robert&Susan Nelson Meier Deposit i Refund 7.76 EMPLOYEES, d calf vote. Ayes Sankot's Garage,Enc. Service&Parts: Magers, Otto Fr C✓s+aiit Motion.-AEz 643.60 sent, Seer and-p Ii et Motion:car-: Sara Olmstead Water Deposit Refund ried Mayor Rabe declared RESOLD- 60.00 Notary PUUl1C 111 and for the State Of Iowa TIONA.. N0.24t0 3 dufvad0p a , Sara Wood Water DePosif Refund. N4otraned:bY ger:seconded by. 6000 YVa 1-34, A to LNOLUTION Schimberg Co. Water Susapfes 22.95: 2010 34, R RESOLUTIONSTO ISSUE.: Schrader Excavating&Grading""Sand PARTIAL PAYMEN 7r,0 TO ELSTER: &Delivery 235.19 TER METER f EP AGEMENT AND THE W.A- SCS Midwest,Inc. P/D Floor IPofishing UPGRADE TO AN AUTOMATED.. 4,SOd.00 METER READING SYSTEM PROD South Slope Telephone Bill 52362 ECT. Rolf tali yrnto: Ayes Masers Staples Oftic Steel 7 les 833.17 ^ 4 u Ofl and Wainwmjght. Absent Beer SformSleel Steel 76,08 +� and Frieden: Motion mrrwed Maayor Strategic Print Solutions Copier Mefer commis �umbw P%lb e declared (RESOLUTION I40 �o, s 1T520 2 O4f s Io apPrp Oiled fErPairtkn271 0 Pictures Inc. Movie In " �COMMISSim 2010 34d6V1 a Swank Mot on lytdpfoned by Magers,'A4dstrtded:I7Y rNainPrcject 386.50. ye RI SOL UTION 1biTlt rv.® __. 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