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08-10-2010 Council Meeting
CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING AUGUST 10, 2010 The regular meeting of the Fairfax City Council was held'Tuesday, August 10, 2010,at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, Travis Otto, and Marianne Wainwright.. Other city staff present: Cynthia Stimson, Cathy Bayne, and Dave Yanecek. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Magers, seconded by Otto to approve and place on file the City Council minutes from July 13, 2010. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Frieden, seconded by Beer to approve and place on file the Planning and Zoning Commission minutes from July 20, 2010. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Cathy Bayne reported that they had a good summer reading program at the library. Dave Yaneeek and Marc Magers reported that the fire department has recently responded to two fires. Lynn Miller and Ron Dusil were not present because they are working on a broken water main. JoAnn Beer reminded everyone that the Parks and Beautification Committee will show a movie on August 20 in Hawk's Ridge Park. Discussion was held concerning the proposal for work at Hawk's Ridge Park from Dave Schmitt Construction Co., Inc. An easement is needed for storm,water drainage. The property owners are to be contacted about;granting the City a drainage easement. Twenty feet wide is best. Some engineering would be needed to finalize the easement process. This project will be discussed during the next city council meeting. Cynthia Stimson presented the financial reports. Motioned by Frieden, seconded by Otto to approve the financial reports. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Lyle Vance, 305 Vanderbilt, discussed sidewalk requirements. He would like the City to develop a plan of sidewalk replacement to meet all current requirements. Laura Egger, 110 Vanderbilt,stated that she had a rat in her yard. Mayor Rabe stated that he has talked to the old elevator property owner and that they dad take some action to kill the rats. He will call them again about their ongoing efforts. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 106, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05—RULES AND DEFINITIONS, SUBSECTION B. DEFINITIONS. Roll call vote: Ayes: Beer,Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Magers, seconded by Frieden to give final approval and adoption to ORDINANCE 106, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA, BY AMENDING 05-10-2010 City Council Minutes Page 1 i PROVISIONS PERTAINING'TO SECTION 1.05—RULES AND DEFINITIONS, SUBSECTION B. DEFINITIONS. Roll call vote: Ayes: Beer,Frieden, Magers, Otto, and Wainwright. Motion carried. Discussion was held about ORDINANCE 107,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07—SCHEDULES OF DISTRICT REGULATIONS and ORDINANCE 108, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING TO SECTION 1.08—SUPPLEMENTARY DISTRICT REGULATIONS. 'The City Council wants to see wording that would protect existing non-conforming structures added to these revisions. These ordinances are to be sent back to the Planning and Zoning Commission for review. Magers introduced ORDINANCE 109,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007, BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX. Discussion was held about different types of vegetation. This ordinance is to be revised. Discussion was held about the restoration work for the Water Main Replacement Programs, Phase I Improvements. More seeding will be done after the acceptable dates are reached. Mayor Rabe and Shane Wicks will meet with a resident who is still having increased water concerns. Shane Wicks stated that May 28th was the project completion date. The total of the additional costs is around $11,000.00. This is still within the retainage amount. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-38,A RESOLUTION TO ISSUE PARTIAL PAYMENT#5 TO RATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Magers,Otto, and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-38 duly adopted. Larry Burger, from Speer Financial, reviewed the bids that the City received earlier today for the$335,000 General Obligation Fire Truck and Refunding Bonds Series 2010. The lowest bid was submitted by Bankers' Bank of Madison, Wisconsin with Fairfax State Savings Bank of Fairfax, Iowa for a true interest rate of 1.8748%. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2010-39, A RESOLUTION AWARDING'SALE OF$335,000 GENERAL OBLIGATION FIRE TRUCK AND REFUNDING BONDS. Roll call vote: Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO.2010-39 duly adopted. Motioned by Magers,seconded by Beer to approve RESOLUTION NO. 2010-40,A RESOLUTION APPROVING ONLINE PAYMENT OPTION THROUGH FAIRFAX STATE SAVINGS BANK USING BILLPOINTE. Roll call vote: Ayes: Beer,Frieden, Magers, Otto,and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-40 duly adopted. The City's storm water management requirements for site improvements to existing commercial or industrial lots was discussed. How the City might enforce these requirements consistently to protect property,,but not put undue hardship on property owners was considered. 08-10-2010 City Council Minutes Page 2 Mayor Rabe, Shane Wicks, Bernie Frieden, and Travis Otto will work as a committee to develop some guidelines. Two site plans for 70 Williams Blvd. from Michael and.Deanna Heintz were reviewed. They have submitted a building permit application for a new building. Motioned by Frieden, seconded by Magers to approve the building permit application for Michael and Deanna Heintz at 70 Williams Blvd. Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Abstain: Wainwright. Wainwright abstained because the applicants are her parents. Motion carried. Several surveys from residents along East Cemetery Road were reviewed. Based on the input,no action will be taken at this time on possible sanitary sewer and water main extension along East Cemetery Road. The deteriorating box culvert at the curve of 76`" Avenue and Williams Blvd. was discussed. Shane Wicks stated that a structural analysis needs to be done before any remedy is chosen, Linn County should share in any repair costs since this road selves more county residents than city residents. Shane will contact Steve Gannon with Linn County. Jeff[ben and Bob Kadlec discussed water drainage in the ditch near the Prairie Creek Veterinary Clinic. Removal of'the field access culvert will improve the flow. Jeff Then will remove the culvert with no costs to the City of Fairfax. Motioned by Frieden, seconded by Magers to allow the removal of the field access culvert along the east side of 80th Street just south of the Prairie Creek Veterinary Clinic. Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Motion carried. Discussion was held regarding the possible extension of the existing storm sewer culverts from the driveway of Prairie Creek Veterinary Clinic to their south property line. Bob Kadlec stated he would pay for the costs involved. He wants to get the area around the vet clinic dry enough to mow easily. No action was taken because more information is needed. Shane Wicks talked about the possibility of establishing inspection fees for public improvements. Some communities assess an inspection fee and some also do a storm water development fee. No action was taken at this time. Costs estimates and a site plan were reviewed concerning a new salt and sand bunker for the maintenance department. The maintenance department would work with the Parks and Beautification Committee to re-configure some of the disc golf course. Motioned by Magers, seconded by Otto to approve the bid from Eastern Iowa Building, Inc. and accept the most advantageous concrete bid for the City of Fairfax. The City is to use Local Option Sales Tax funds to pay for this project. Ayes: Beer,Frieden, Otto, and Magers. Nays: none. Abstain: Wainwright. Wainwright abstained because of a connection with a bidder. Motion carried. An estimate from Schrader Excavating and Grading Co. for the Linn Street Trail was reviewed and discussed. Motioned by Magers, seconded by Beer to approve the estimate of$10,468.22 from Schrader Excavating and Grading Co. for the Linn Street Trail project. The City is to use Local Option Sales Tax funds to pay for this project. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Wainwright to approve RESOLUTION NO. 2010- 41,A RESOLUTION TO ESTABLISH THE CITY CLERK/TREASURER AND DEPUTY CITY CLERK POSTIONS. Roll call vote: Ayes: Beer, Frieden, Magers, Otto, and 08-10-2010 City Council Minutes Page Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-41 duly adopted. The hiring committee for the deputy city clerk position recommended that the City of Fairfax hire Kathy Everett as deputy city clerk. She can start part-time immediately. She currently works part-time at the Fairfax Public Library, so we want to give the library some time to find her replacement. Motioned by Beer, seconded by Otto to hire Kathy Everett as the full-time deputy city clerk at $13.25 per hour. Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Wainwright to approve Casey's Class C Beer permit with Sunday Sales with the change in ownership noted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Magers to approve the change in license status for Riley's Cafe. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Otto to approve the claims list dated August 10, 20 10. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Michael Heintz stated he feels the weed control should be for everyone. Mark Africa clarified responsibility for farm issues. Cynthia Stimson and Mayor Rabe are to attend the Iowa League of Cities' annual conference. Mayor Rabe stated he will be making a trail presentation to the MPO on the 19th. Marc Magers encouraged people to attend and participate in the Mayor's Bike Ride on :Monday, September 6. Motioned by Frieden, seconded by Otto to adjourn the meeting. Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:36 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST AUGUST 10, 2010 Adam Langreck Refund 15,00 AFLAC Insurance Premiums 384.91 Alliant Energy Utility Bills 5,120.54 Aranark Mats &Uniforms 725.45 Baker& Taylor Library 1,276.05 Batteries Included FID 53.28 Beth Wilz Library 300.41 Bound Tree Medical FID 407.48 Carus Corporation Water Supplies 917,56 Catherine Bayne Library 816.99 013-10-2010 City Council Minutes Page 4 Cedar Rapids Photo Copy Library 69,51 CITA F/D 25.00 City of Cedar Rapids F/D 600.00 CLIA Laboratory Programs F/D Certificate Fee 150.00 Creative Software Services Library 445,99 Demco Library 88.65 Elan Misc. 52.0.19 Elster AMMCO Water Water Meter 390,00 Emergency Medical Products FID& Maintenance 500.63 Fairway FID 57.54 Fauser Oil Co., Inc. Fuel 1,259,96 FSSB SIC 25.00 FSSB Payroll Taxes 7,641.06 Gazette Communications Publications 450.20 Grainger Water/Sewer Supplies 281.10 Graybill Communications F/D 49.95 GreenValley Ag& Turf Parks Mower Parts 91.98 Hach water testing supplies 156.40 Hall &Hall Engineers, Inc, Engineering Services 4,180.00 IDNR NPDES annual permit 2.10.00 Iowa One Call Locates 19.80 Iowa Prison Industries Signs 149,80 IPERS Payroll 3,375.89 Johnson County Refuse Garbage Services 7,804.50 K&B Ag Supply, Inc, Farm Expenses 1,347.16 ]keystone Labs, Inc. Testing 388.92 Kirkwood Comm. College F/D 357,00 Linn County REC Utility Bills 1,550.53 Linweld Rental Fees 13.51 Menard's Supplies 110,69 MidAmerican Energy Utility Bills 211.11 Movie Licensing USA Library 75.00 NCS Labor/Software/Equip. 1,713.70 Orkin Library 63,73 Pace Supply Ball Diamond Supplies 67.60 Richard Pankey refund 25.00 Penworthy Library 778.35 Port'O'Jonny, Inc, Toilets 285.00 P'roSource Specialties Library 119.80 Rathje Construction Co. water main project 6,273,83 Reiman Publications Library 91,87 08-10-2010 City Council Minutes Page 5 Sankot's Garage, Inc. Parts &Labor 1,980.12 Schimberg Co. Supplies 33.90 Schrader Excavating & Labor&Equipment Grading Use 17,357.64 South Slope Telephone Service 520.02 Staples Office Supplies 515.43 State Library of Iowa Library 74.86 Storm Steel Supplies 34.68 Strategic Print Solutions Copier Contract 180.63 Swank Motion Pictures, Inc. Toy Story 271.00 The Sled Shed Parks Mower Parts 84.27 Thomas Bouregy Library 139.50 UnitedHealthcare Insurance Premiums 156.60 UnitedHealthcare Plan Insurance Premiums 3,040.61 US Cellular Cell Service 202.31 USA Blue Book Supplies 115.18 USPO Postage 445.07 Weber Paint& Glass Inc. Window Replacement 449.76 Total Net Payroll Payroll 23,160.69 TOTAL 100,795.89 July Receipts General Fund 19,031.0'9 Road Use Tax 9,202.07 T1A Meter Deposits 540.00 LOST 12.638.57 Water Fund 20,153.43 Sewer Fund 18,198,93 Garbage Fund 9,50839 TIF 5,978.44 Employee Benefits 163.36 SRF Bond Retire 9,802.00 Total Revenue: 105,216.28 08-10-2010 City Council Minutes Page 6 July Expenses General Fund 46,925.43 Road Use Tax 4,864,08 Employee Benefits 1,452.81 Nater Fund 19,543,36 Sewer Fund 17,734..2:6 Garbage Fund 13,03 8.619 4"/A Meter Deposits 960,00, Remote Read Project 11,604 87 ''mater Main Project Phase 1 8,94100 Water Main Project Phase 2 29..76 "Total Expenses: 125,096.26 08-10-2010 City Council Minutes page, 17 City of Fairfax 08105,10 Budget vs. Actual' July 2009 through June 2010 Jul'09-Jun 10 Budget Income Local Option Tax 2009 2 110,8 13.92 200,000,00 RA.. Tax Draws Employee Benefits Utility Excise 1,034.83 81 9.00 Employee Benefits,Other 19,563,36 19,702.00 Total Employee Benefits 20,598.19 201,521.00 Property Tax Utility Excise Tax 20,042.58 18,054.100 Property Tax-Other 385,268.25 387,619.00 Total Property Tax 405,310.83 403,673.00 TIF 585,576.24 580,000.00 Total l RA. Tax Draws 1,0111;485.26 9,004,194.00 RB.License&Permits Beer Permits 179,00 75.00 Building Permits 31,36737 331,785,00 Cigarette Permits 75,00 150.00 , . Liquor license Fee 127008 31q,00 Peddler Permit 100.00' 200.00 Sign Permits 258.00 400.00 Total IRB.License&Permits 331,249.77 35,000.00 RC.Use of Money General CD General Interest Fairfax SpeclaI Gifts Trust 3,929.85 Library-10274 232.17 CD General Interest-Other 7,556.86 16,000.00 Total CD General Interest 11,718.68 16,000,0110 IIOW Checking Interest 21,250,41 24,000,00 Total General 32,969.09 40„000.00 Total IRC.Use of Money 32,969.09 40,000.00 RD,Intergovernmental FEMA Disaster Fund 639.98 Hwy 151 Trail Project 24,818,46 I-JOBS Funding 7,259.12 8,000.00 Library CD 0,00 2,712.00 Local Grants/Reimb City of Watford-Library 4,860.00 4,860,00 Fairfax Visioning Income 15,200,00 25,000.00 Fire Contracts City of Watford 35,425.00 35,425.00 Clinton Twp. 3,289.00 3,289.00 Fairfax Twp. 34,077.00 34,468.00 Total Fire Contracts 72,791.00 73,182.00 Government Funding 1,886.29 2,354.00 Linn County Pay Library 23,185.00 21,293,00 Township Pay Library Fairfax Twp. 1,000.00 1,000.00 Total Township Pay Library 1,000.00 1,000,00 Total l Local GrantslReimb 118,922.29 127„689,00 Other State Grants/Reimb 2,789.73 R 31 Library RevenuelOther Fees Cards 22.00 Community Room 11300,00 Copies 577.24 Faxes 97.30 Fines 2,170.38 Memorial Misc 147.75 Miscellaneous Summer Reading Donation 200,00 Miscellaneous-Other 1,485.12 Total Miscellaneous 1,685,12 R 31 Library Revenue/Other Fees-Othei 0.00 6,500,00 Total IR 31 Library Revenue/Other Fees 5,999,79 6„500.00 Road l Use Tax Page 1 Jul'09-Jun 10 Budget Street Construction 137,583,51 163,749.00 Road Use Tax-Other 9,327.41 Total Road Use Tax 146,910.92 163,,749.00 Total)IRD.Intergovernmental 307„340.31 308,650.00 RE.Charges for Services Propriety R.41 Solid Waste Revenue Collections 90,911.71 112,000.00 Garbage Tags 4,475.00 12,000.00 Miscellaneous 536,60 200,00 Total R41 Solid Waste Revenue 95,923,31 124,200,00 R 51 Water Revenue Building Inspection Fee 675.00 600,00 Collections 156,735.87 161,300.00 Miiscellaneous. 2,508,52 900.04 Remote Meter Read Project 133,139.22 Sales Tax 10,184.71 8,700.00 Total R 51 Water Revenue 303,243.32 171,500.00 R 61 Sewer Revenue Building Inspection Fee 675.00 600.00 CD Sewer Interest 956.54 11200.00 Checking Interest 0.00 7,400.00 Collections 158,410.72 159,000.00 Miscellaneous 1,524,00 2,000.00 Sales Tax 848.21 700.00 Total R 61 Sewer Revenue 162,416,47 170,900,00 SRF Band Fund 109,643.00 109,000.00 Trust&Agency R91 Meter Deposits 7,770,00 8,000.00 Total Trust&Agency 7,770.00 8,OGO,00 T'o'tal Propriety 678,996.10 583„800.00 Totall RE.Charges for Services 678,998.10 583,600.00 RG.General Misc Revenue AFLAC Payments 341.77' Annexatlon 50.00 100.00 Caitrte Franchise 5,799.34 51,300.04 Fuel)Tax Refund 11153.01 1,000.00 Miscellaneous 6,512.62 2„000,00 Movies in the Park 50.50 100.00 Newsletter Ads 3,7K 001 3,500.00 Refunds 2,118.72' 1,,800.00 Rezoning 50.00 100,00 Salle of Merchandise-Murphy 24,109.32 211,400.D0 RG.General Misc Revenue-Other 0.00 20„000,00 Totall RG.General Misc Revenue 43,935.28 55,000.00 RK Other Financing Sources Garbage 30:00' Library Savings 2,354.28, Operating Transfers in General Fund 42,101.50 Sewer Fund 337.41 Water Fund 38,324.97 Total Operating Transfers In 80,763,88 SRF Bond Retire 36.00 Rl!.Other Financing Sources-Other 0.00 1 0501 441 00 Total IRi4.Other Financing Sources 83,184.17 1,050,441.00 Savings Account Income Arbor Team Interest 11.47 Total Arbor Team 11,47 FD(Equipment Fund Memorial Fund 10.00 Regular Savings Interest 182,73 Regular Savings-Other 7,051.01 7,000.00 Page 2 Jul'09-Jun 10 Budget Total Regular Savings 7,233.74 7,000.00 Total FD Equipment Fund 7,243.74 7„000.04 General-Murphy Land 60,37 Library Gifts&Bequests d0ona#ions 0.00 2,000',.00 Interest 105.28 Total Library Gifts&Bequests 105,2',8 2,000,00 Local Option Tax 2004-05 Sewer Improvements Interest 701.40 1,100.00 Total Sewer Improvements 701.40 1,„100.00 Total Local Option Tax 2004-05 701.40 1„100.00 Parks Dept-Guaranty 30.53 Parks Dept FSSB Interest 62.50 Parks Dept FSSB-Other 3,338.00 Total Parks Dept FSSB 3,400.50 BIFID Fireworks Interest 163.56 zFD Fireworks-Other 13,073.46 6,000.00 Total zFD Fireworks 13,237.02 8,000.00 Total'Savings Account income 24,;790.31 18,100,00 Total Income 2,426,764.21 3,294,985.00 Expense A.Public Safety Buililding Department 11,651.52 25„000,00 E 111 Fire Department IBuildingloffice 6,054.67 Electronics 337.91 Equipment 21,106.54 Fire Truck Loan 0.00 45,600.00 Fuel 1,546.58 Gear 10,894.13 Generator 3,213.70 Insurance 10,884.00 Maintenance Supplies 996.44 Medical EquiplSuppiles 1,816.81 Medical Training 100.00 Other Administrative 4,142.27 salary 2,863.47 Training 2,616.00 Truck Maintenance 9,740,17 Utilities 2,850.57 E 11 Fre Department-Other 0.00 78,096•00 Total E 11 Fire Department 79,163,26 1231,696.00 Emergency Management: 125,00 45000 Police Contract 23,400.00 23,400.00 Total l A.Public Safety 114.339 78 172,546.00 C.Public Works E''711 Transportation 11..Roadway Maintenance 12,204.32 25,343.00 2.Snow&lee Removal 48.00 3,000.00 Engineering 8,799.80 10,000.00 Equipment Purchased/Repaired 3,590.10 M.tion Street Purposes 21,677.51 110,000.00 Misc-Insurance I-Jobs Funding 7,259.12 Misc-Insurance-Other 0.00 6,100.00 Total Misc-Insurance 7,259.12 6,100.00 Salarles/Health 5,788.19 40,557.00 E 71 Transportation-Other 0.00 68,400.00 Total E 71 Transportation 59,367.04 163,4,00.00 E'T6 Road Use Expenditures Equipment Purchasedlikepalred 375.60 Page 3 Jul'09-Jun 10 Budget Roadway Maintenance 59,601,08 62,354:00 SalarieslHealfh 57,102.66 54,395 00 Snow/Ice Removal/Repairs 8,571.74 10,000,.100 Street Lighting 17,411.31 19,000.1100 Traffic Signs 0.00 3,000.1100 IE 76 Road Use Expenditures-Other 0,00 70,000.00 Total E 76 Road Use Expenditures 143,062.38 218,749.00 Total C.Public Works 202,,429.42 362,149.00 CommunitylEconomlc Development Fairfax Visioning Expenses 5,063,51 25„000„00 Total l Community/Economic Development 5,11063.51 25,000.00 D.C'ullRec Cemetery 400.00 400.00 E 3'1 Library Services All Other Operating Insurance 1,285.00 Miscellaneous 150.00 Total All Other Operating 1,435.00 Audio Recordings 35.50 Computer Services 2,465.94 Electronic Access 74.86 Employee Benefits Staff Training 25.00 Total Employee Benefits 25.00 Equipment 2,837,10 Other Materials Office&Equipment Supplies 1,642.99 Postage 661.57 Publicity&Reading 674.09 Total Other Materials 3,178.65 Plant Operation/Maintenance Bldg MaintenancelSupply 405.19 Telephone 694.35 Utilities 4,836.70 Total Plant Operation/Maintenance 5,936.24 print Materials 14,153.54 Salary Janitor 2,292.23 WWelimark 2,036.51 Salary-Other 66,062.59 Total Salary 60,391.33 Serial Subscriptions 616.17 Video&DVD 1,714.92 E 31 Library Services-Other 0,00 81,617.00, Total E 31 Library Services 92,864.25 81,617.00 Library Reserve Certificate of Deposit 0.00 40,000.010 Savings Account 0.00 17,500.00 Total Library Reserve 0.00 57„500A0 Other-Senior Citizens 100.00 1100.00 Park&Recreation E 21 Park&Recreation Baseball 342.47 2,500.00 Engineering Fees 5,063,00 3,000.00 Equipment 4,021.64 10,000.00 Insurance-Prop/Other 1,073.00 900,00 Malnt,Supply,Bldg&Grounds 41,973.04 7,000.00 Miscellaneous 666,26 2,208.00 Movies&Equipment 879.63 700.00 Nature Trail-Grant 48,048.10 25,000.00 SalarylHealth 15,200,31 28,542.00 USA Day 0.00 1,200.00 Walking Trail&Trees 0.00 4,000.00 Total E 21 Park&Recreation 1117,26736 85,050.00 Park Reserve Cash Reserve 0.00 75,000.00 Page 4 Jul'09-Jun 10 Budget Certificate of Deposit 0.00 20,000.00 Park Savings 0.00 13,500.00 Total Park Reserve 0.00 148,600.00 Total Park&Recreation 117,267.35 19'3„550.00 Transit Bus 370.00 370.00 Total ICI.Cul/Rec 2',111„001.60 333,537,00 Detention Basin Project 2009 8,385,04 Drainage Project E Cem Rd-2009 Drainage Hwy 15I/Arps 1,430,00 Drainage HWY 1511E Cem/80th 3,857,70 Drainage Swale E PCE 26,209A9 Drainage Project E Cem Rd-2009-Other 89,955.36 188,000.00 Total Drainage Project E Cem Rd-2009 1211;452.25 188,000.00 E 64 Debt Service Prinfint 655,;568.90 661,413.00 Employee Benefits Building Dept 1,833.70 Council 369,67 Mayor P'&,A 382,51 Park 7,095.8'8 3,532.05 Transportation 1,784.18 Total Employee Benefits 1141,987.89 Enterprise(Propriety) E 411 Solid Waste Expenditures Cash Reserve 0.00 20,000.00 Johnson County Refuse 88,790.00 78,000,00 Miscellaneous 2,492.45 2,000.00 Salary 11,741,08 22,753.00 Total E 41 Solid Waste Expenditures 103,023,53 122,753.00 E 51 Water Utility Expenses A.Salary AFLAC 314.34 A.Salary.Other 78,494.32 76,900,00 Total A.Salary 78,808.66 76,900.00 B.Maintenance/Repair 1111168.85 107,600,00 C,Other Administrative Agent Transfer Fees 100.00 Engineering 7,591.33 5,000,00 Sales Tax 9,741.00 8,700.00 C.Other Administrative•Other 10,503.13 10,000.00 Total C.Other Administrative 27,935.46 23,700.00 Public Works Bldg Utilities 31.21 5,500.00 Total Public Works Bldg 31.21 5,500.00 E 51 Water Utility Expenses-Other 0.00 30,000,00 Total E 51 Water Utility Expenses 217,944,18, 243,700,00 E 5+1'Sewer Expenditures A..Salary 74,936.67 40,770.00 B.MaintenancelRepair WWTF Miscellaneous 469.29 7,500,00 PWB Utilities/Phone 1,920.40 2,500.00 Testing 2,568.72 7,500.00 WWTF Utilities 25,316,65 29,000.00 WWTF-Other 0.00 5,000,00 Total WWTF 30,275,06 51,500,00 B.Maintenance/Repair-Other 37,698,69 35,000.00 Total B.Maintenance/Repair 68,173.75 86,500,00 C.Other Administrative Agent Transfer Fees 800.00 Engineering 1,233.33 5,000.00 Sales Tax 612.00 1,000.00 C.Other Ad min istrative-Other 9,152,33 51000.00 Total C.Other Administrative 11,997.66 11,000,00 Page 6 Sewer Reserve Jul'09-Jun 10 Budget LOST 2004-05 0.00 37,500.00 Total Sewer Reserve 0,00 37,5(10,010 'Mater Main Project Phase 2 6,112.01 E 61 Sewer Expenditures-Other 91.16 Total E 61 Sewer Expenditures 161,311.25 11175„770.00 Remote Meter Read Project Other Revenue Sources Administrative 9,002,11 Engineering Design Fees 29,800.95 Equipment 93,664.21 Total Other Revenue Sources 132,527.27 Remote Meter Read Project-Othei 0.00 174,000.00 Total Remote Meter Read Project 132,527.27 174„000.00 SRF Bond Payments 82,675.00 82„675.00 Truest and Agency E 91 Meter Deposit Refunds 5,970.00 7,000„00 Total Trust and Agency 5,970.00 7,0100.00 Water Main Project Phase 1 369,252,04 398,000.00 Total)Enterprise(Propriety) 1,072„703.27 1,203,898.00 Expendalble Trusts Savings Arbor Team Savings 0,00 1„100,00 FID Equipment Savings Memorial Fund 3,000,00 Regular Savings 20,82034 36,000,00 Total FD Equipment Savings 23,820.34 361,000.00 FD Fireworks Savings 1,733,71 18,000.00 Park Savings-Guaranty 4,815.50 Park Savings FSSB 531,95 Total Expendalble Trusts Savings 30,901.50 55,100,00 F.Other Financing Uses F'D(Equipment Fund Memorial Fund 3,000.00 Regular Savings 24,366.28 Total FD Equipment Fund 27,366.28 Fireworks Savings 11,762.61 Operating Transfers Out General Fund General 3,082.67 Park Savings-Guaranty Bank 4,815,50 Total General Fund 7,898.17 Local Option 2009 43,767,49 Total Operating Transfers Out 51,665,66 Parks Savings-FSSB 531,95 Visioning 11,200.00 F.Other Financing Uses-Other 0.00 876;441.00 Total)F.Other Financing Uses 102'.„526.50 876,441.00 General Government(P&A) 8418.City HalllBulldings Emerson Property 5,400.00 6,000.00 Library Building 4,532.27 h Property 600000 Murphy y P �y 16,947.68 16,000.00 84 B.City Hall/Buildings-Othei 27,953.88 54,800.00 Total l 8413.City Hall/Buildings 54,833.83 80,800,00 841 C.Other Admin Expenses Agent Transfer Fees 500,00 1,000.00 Engineering 34,425.39 34.0X00 Rezoning 222.00 400,00 Variances 166.27 200.00 84 C.Other Admin Expenses-Other 25,116.50 55,200.00 Total 84 C.Other Adrenin Expenses 60,430.18' 9110,800.00 AFLAC 341,77 E 83 Mayor&Council Page 6 Jul'09-Jun 10 Budget Council Pay 4,554.64 6,500.00 Mayor Salary 4,904.37 5,00,00Mayor/Council Miscellaneous 2,245.30 1,500.00 Total MayorlCouncll 2,245.30 1,600.00 Total E 83 Mayor&Council 11,704.31 13,000.00 E 04 A.Clerk Salary Insurance 847.49 E 84 A.Clerk Salary-Other 42,649.51 47,000.00 Total E 84 A.Clerk Salary 43,497.00 471,000.00 Elections 2,165.52 1,800.00 Insurance 3,131.00 19,20UO Legal Services 22,070.04 14,000.04 Total!General Government(P&A) 1918,173.63 256,600.00 LOST 2009 Expense 38,0u00.00 Total Expense 2,772,533.29 4,154,684.00 Net income -345,,769.08 -859,699.00 Page 7 11:33 AMI City of Fairfax 08105110 Profit & Loss Accrual(Basis July 2009 through June 2010 Jul'09-Jun 10 Income Local Option Tax 2049 210,813.92 RA. Tax Draws Employee Benefits Utility Excise 1,034.83 Employee Benefits-Other 19,563.36 Total Employee Benefits 20,598.19 Property Tax Utility Excise Tax 20,042.58 Property Tax-Other 385,268.25 Total Property Tax 405,310.83 TIF 585,576.24 Total RA. Tax Draws 1,011,485.26 RB.License&Permits Beer Permits 179.00 Building Permits 31 367.77 Cigarette Permits 75,00 Liquor License Fee 1,270.00 Peddler Permit 100,00 Sign Permits 258.00 Total RB.License&Permits 33,249.77 RC.Use of Money General CD General Interest Fairfax Special)Gilts Trust 3,929.85 Library-10274 232.17 CD General Interest Other 7,556.66 Total CD General)(Interest 11,718.68 NOW Checking Interest 21,250.41 Total General 32,969.09 Total RC.Use of Money 32,969.09 RD.Intergovernmental FEMA Disaster Fund l 639.98 Hwy 151 Trail Project 24,818.48 14OBS Funding 7,259.12 Local Grants/Relmb City of Walford-ILibrary 4,860.00 Fairfax Visioning Income 15,200.00 Fire Contracts City of Watford 35,425.00 Clinton Twp. 3,289.00 Fairfax Twp, 34,077.00 Total Fire Contract's 72,791.00 Government Funding 1,886,29 Linn County Pay Library 23,185.00 Township Pay Library Fairfax Twp, 1,000.00 Total Township Pay Library 1,000,00 Total Local Grantslfteimb 118,922,29 Other State GrantstRe'imb 2,789,73 R 31 Library Revenue/Other Fees Cards 22.00 Community Room 1,300.00 Copies 577.24 Faxes 97.30 Fines 2,170.38 Page 1 11:33 AMI City of Fairfax 08/05110 Profit & Loss AccrualBasis July 2009 through June 2010 Jul'09-Jun 10 Memorial Misc 147.75 Miscellaneous Summer Reading Donation 200.00 Miscellaneous-Other 1,485.12 Total Miscellaneous 1,685.12 Total R 31 Library Revenue/Other Fees 5,999,79 Road Use Tax Street Construction 137,583.51 Road Use Tax Other 9,327.41 Total Road Use Tax 146,910.92 Total RD.Intergovernmental 307,340.31 RE.Charges for Services Propriety R 41 Solid Waste Revenue Collections 90,911.71 Garbage Tags 4,475.00 Miscellaneous 536.60 Total R 41 Solid Waste Revenue 95,923,31 R 61 Water Revenue Building Inspection Fee 675.00 Collections 156,735.87 Miscellaneous 2,508,52 Remote Meter Read Project 133,139.22 Sales Tax 10,184,71 Total R 51 Water(Revenue 303,243,32 R 61 Sewer Revenue Building Inspection Fee 675,00 CD Sewer Interest 958.54 Collections 158,410.72 Miscellaneous 1,524.00 Sales Tax 848.21 Total R fit Sewer(Revenue 162,416.47 SRF Bond Fund 109,643.00 Trust&Agency R 91 Meter Deposits 7,770,00 Total Trust&Agency 7,770.00 Total Propriety 678,996.10 Total RE.Charges for Services 678,996.10 RG.General Misc Revenue AFLAC Payments 341.77 Annexation 50.00 Cable Franchise 5,799.34 Fuel Tax Refund 1,153.01 Miscellaneous 6,512.62 Movies in the Park 50.50 Newsletter Ads 3,750.00 Refunds 2,118,72 Rezoning 50.00 Sale of Merchandise-iMurphy 24,109.32 Total RG.General Misc Revenue 43,935.28 RH.Other Financing Sources Garbage 30.00 Library Savings 2,354.29 Operating Transfers In General Fund 42,101.50 Page 2 11.33 AM City of Fairfax 08/05110 Profit & Loss Accrual Basis July 2009 through June 2010 Jul'09-Jun 10 Sewer Fund 337.41 Water Fund 38,324.97 Total Operating Transfers In 80,763.88 SRF Bond Retire 36.00 Total RH.Other Financing Sources 83,184.17 Savings Account Income Arbor Team Interest 11.47 Total Arbor Team 11.47 FD Equipment Fund Memorial Fund 10,00 Regular Savings Interest 182.73 Regular Savings-Other 7,051.01 Total Regular Savings 7,233.74 Total FD Equipment Fund 7,243.74 General-Murphy Land 60.37 Library Gifts&Bequests Interest 105.28 Total Library Gifts&Bequests 105.28 Local Option Tax 2004-05 Sewer Improvements Interest 701.40 Total Sewer Improvements 701.40 Total Local Option Tax 2004-05 701.40 Parks Dept-Guaranty 30.53 Parks Dept FSSB Interest 62,50 Parks Dept FSSB (Other 3,338.00 Total Parks Dept FSSB 3,400.50 zFD Fireworks Interest 163.56 zFD Fireworks-Other 13,073.46 Total zFD Fireworks 13,237.02 Total Savings Account Income 24,790.31 Total Income 2,426,764.21 Expense A.Public Safety Building Department 11,651.52 E 11 Fire Department Building/Office 6,054.67 Electronics 337.91 Equipment 21,106.54 Fuel 1,546.58 Gear 10,894.13 Generator 3,213.70 Insurance 10,884.00 Maintenance Supplies 996.44 Medical EquiplSuppl!iles 1,816,81 Medical Training 100.00 Other Administrative 4,142.27 Salary 2,863.47 Training 2,616.00 Truck Maintenance 9,740.17 Page 3 11:33 AMI City of Fairfax 08106/10 Profit & LOSS AccrualBasis July 2009 through June 2010 Jul"09-Jun 10 Utilities 2,850.57 Total E 11 Fire Department 79,163.26 Emergency Management 125,00 Police Contract 23,400,00 Total A.Public Safety 114,339.78 C.Public Works E 71 Transportation 1.Roadway Maintenance 12,204.32 2.Snow&Ice Removal 48.00 Engineering 8,799.80 Equipment Purchased/Repaired 3,590.10 M.Non Street Purposes 21,677.51 Misc.-Insurance I-Jobs Funding 7,259,12 Total Misc-Insurance 7,259.12 Salaries/Health 5,788.19 Total E 71 Transportation 59,367,04 E 76 Road Use Expenditures Equipment Purchased/Repaired 375.60 Roadway Maintenance 59,601,08 SalarieslHealth 57,102.65 SnowlIce RemovalllRepairs 8,571.74 Street Lighting 17,411.31 E 76 Road Use Expenditures-Other 0,00 Total E 76 Road Use Expenditures 143,062.38 Total C.Public Works 202,429.42 Community/Economic Development Fairfax Visioning Expenses 5,063.51 Total Community/Economic Development 5,063.51 D.Cul/Rec Cemetery 400.00 E 31 Library Services All Other Operating Insurance 1,285.00 Miscellaneous 150.00 Total All Other Operating 1,435.00 Audio Recordings 35.50 Computer Services 2,465.94 Electronic Access 74,86 Employee Benefits Staff Training 23.00 Total Employee Benefits 25.00 Equipment 2,837.10 Other Materials Office&Equipment Supplies 1,842,99 Postage 661.57 Publicity&Reading 674.09 Total Other Materials 3,178.65 Plant Operation/Maiintenance Bldg Maintenance/Supply 405.19 Telephone 694,35 Utilities 4,836.70 Total Plant OperatiionlMaintenance 5,936.24 Print Materials 14,153.54 Salary Page 4 11,33 AM City of Fairfax 08/05/10, Profit & Loss Accrual Basis July 2009 through June 2010 Jul'09-Jun 10 Janitor 2 292 23 Wellmark 2,036.51 Salary-Other 56,062.59 Total Salary 60,391.33 Serial Subscriptions 616.17 Video&DVD 1,714.92 Total E 31 Library Services 92,864.25 Other-Senior Citizens 100.00 Park&Recreation E 21 Park&Recreation Baseball 342.47 Engineering Fees 5,063.00 Equipment 4,021.54 Insurance-Prop/Other 1,073.00 Maint,Supply,Bldg&Grounds 41,973.04 Miscellaneous 666.26 Movies&Equipment 879.63 Nature Trail-Grant 48,048.10 Salary/Health 15,200.31 Total E 21 Park&Recreation 117,267.35 Total Park&Recreation 117,267.35 Transit Bus 370,00 Total D.Cul/Rec 211,001.60 Detention Basin Project 2009 5,385.04 Drainage Project E Cem Rd-2009 Drainage Hwy 151/Arps 1,430.00 Drainage HWY 151/E Cem/80th 3,857.70 Drainage Swale E PCE 26,209.19 Drainage Project E Cem Rd-2009-Other 89,955.36 Total Drainage Project E.Cem Rd-2009 121,452,25 E 64 Debt Service Prin/init 655,568.90 Employee Benefits Building Dept 1,833.70 Council 359.57 Mayor 382.51 P&A 7,095.88 Park 3,532.05 Transportation 1,784.18 Total Employee Benefits 14,987.89 Enterprise(Propriety) E 41 Solid Waste Expenditures Johnson County Refuse 88,790.00 Miscellaneous 2,492.45 Salary 11,741.08 Total E 41 Solid Waste Expenditures 103,023.53 E 51 Water Utility Expenses A.Salary AFLAC 314.34 A.Salary-Other 78,494.32 Total A.Salary 78,808,66 B.Maintenance/Repair 111,168.85 C.Other Administrative Agent Transfer IFees 100,00 Engineering 7,591.33 Sales Tax 9,741.00 C.Other Administrative-Other 10,503.13 Page 5 11:33 AM City of Fairfax 08,05110 Profit & Loss Accrual Basis July 2009 through June 2010 Jul'09-Jun 10 Total C.Other Administrative 27,935.46 Public Works Bldg Utilities 31.21 Total Public Works Bldg 31.21 Total E 51 Water Utility Expenses 217,944.18 E 61 Sewer Expenditures A.Salary 74,936,67 B.MaintenanceiReipair WWTF Miscellaneous 469.29 PWB UtilitiiGs/Picone 1,920.40 Testing 2,568.72 WWTF Utilities 25,316.65 Total WWTF30,275.06 B.Maintenance/Repair-Other 37,898,69 Total B.Maintenaince]Repair 68,173.75 C.Other Administrative Agent Transfer Fees 800.00 Engineering 1,233.33 Sales Tax 812.00 C.Other Administrative-Other 9,152.33 Total C.Other Administrative 11,997.66 Water Main Project Phase 2 6,112.01 E 61 Sewer Expenditures-Other 91.16 Total E 61 Sewer Expenditures 161,311.25 Remote Meter Read(Project Other Revenue Sources Administrative 9,002,11 Engineering Design Fees 29,860.95 Equipment 93,664.21 Total Other Revenue Sources 132,527.27 Total Remote Meter Read Project 132,527.27 SRF Bond Payments 82,675,00 Trust and Agency E 91 Meter Deposit Refunds 5,970.00 Total Trust and Agency 5,970.00 Water Main Project Phase 1 369,252.04 Total Enterprise(Propriiett) 1,072,703.27 Expendalble Trusts Savings FD Equipment Savings Memorial Fund 3,000.00 Regular Savings 20,820.34 Total FD Equipment'Savings 23,820.34 FD Fireworks Savings 1,733.71 Park Savings-Guaranty 4,815.50 Park Savings FSSB 531.95 Total Expendalble Trusts Savings 30,901.50 F.Other Financing Uses FD Equipment Fund Memorial Fund 3,000,00 Regular Savings 24,366.28 Total FD Equipment Fund 27,366.28 Page 6 11:33 AMI City of Fairfax 08/05110 Profit & Loss Accrual Basis July 2009 through June 2010, Jul'09-Jun 10 Fireworks Savings 11,762.61 Operating Transfers Out General Fund General 3,082.67 Park Savings Guaranty Bank 4,815.50 Total General Fund 7,898.17 Local Option 2009 43,767.49 Total Operating Transfers Out 51,666.66 Parks Savings-FSSB 531.95 Visioning 11,200.00 Total F.Other Financing)uses 102,526.50 General Government(P S A) 84 B.City HalllBuildlings Emerson Property 5,400.00 Library Building 4,532.27 Murphy Property 16,947.68 84 B.City Ha111Builldings-Other 27,953.88 Total 84 B.City HallliBuildings 54,833.83 84 C.Other Admin Expenses Agent Transfer Fees 500.00 Engineering 34,425,39 Rezoning 222,00 Variances 166.27 84 C.Other Admin Expenses-Other 25,116.50 Total 84 C.Other Admiin Expenses 60,430.16 AFLAC 341.77 E 83 Mayor&Councill Council Pay 4,554.64 Mayor Salary 4,904.37 MayorlCounct Miscellaneous 2,245.30 Total Mayor/Council 2,245.30 Total E 83 Mayor&Council 11,704.31 E 84 A.Clerk Salary Insurance 847.49 E 84 A.Clerk Salary-Other 42,649.51 Total E 84 A.Clerk Salary 43,497.00 Elections 2,165,52 Insurance 3,131.00 Legal Services 22,070.04 Total General Government(P&A) 198,173.63 LOST 2009 Expense 38,000.00 Total Expense 2,772,533,29 Net Income -345,769.08 Page 7 7:31 PM City of Fairfax 08/05110 Profit & Loss Cash Basis July 2010 Jul 10 Income Local Option Tax 2009 12,638.57 RA. Tax Draws Employee Benefits 163.36 Property Tax 3,206.06 TIF 5,978.44 Total RA. Tax Draws 9,347.86 RB.License&Permits Building Permits 1,585.91 Total RB.License&Permits 1,585.91 RC.Use of Money General Savings Account Interest Murphy Land Savings Account 1.58 Total Savings Account Interest 1.58 CD GeneralInterest CD Interest 4610116020 29.48 Total CD General Interest 29,48 r NOW Checking)Interest 1,196.75 Total General' 1,227.81 Total RC.Use of Money 1,227.81 RD.Intergovernmental 1-JOBS Funding 8,832.46 Other State GrantsfReimb 876.55 R 31 Library RevenueJOther Fees Cards 3.00 Community Room 50.00 Copies 17.20 Faxes 14.50 Fines 189.99 Memorial Mise 10.00 Miscellaneous 78.98 Total R 31 Library Revenue/Other Fees 363.67 Road Use Tax Street Construction 9,202.07 Total Road Use Tax 9,202.07 Total RD.Intergovernmental 19,274.75 RE.Charges for Services Propriety R 41 Solid Waste Revenue Collections 8,308.39 Garbage Tags 1,200.00 Total R 41 Solid Waste Revenue 9,508.39 R 51 Water Revenue Building Inspection Fee 25.00 Collections 20,053.43 Miscellaneous 75.00 Total R 51 Water!Revenue 20,153.43 R 61 Sewer Revenue Building Inspection Fee 2500 Collections 18,173.93 Total R 61 Sewer Revenue 18,198.93 SRF Bond Fund l 9,802.00 Trust&Agency Page 1 7:31 PM City Of Fairfax 08105/10 Profit & LOSS Cash Basis July 2010 Jul 10 R 91 Meter Deposits 540.00 Total Trust&Agency 540.00 Total Propriety 58,202.75 Total RE.Charges for'Services 58,202.75 RG.General Misc Revenue Cable Franchise 1,518.33 Insurance Claims 199.76 Newsletter Ads 250.00 Variances 50.00 Total RG.General Misc Revenue 2,018.09 Savings Account Income FD Equipment Fund Memorial Fundi 554.00 Regular Savings, 46.54 Total FD Equipment Fund 600.54 zFD Fireworks 320.00 Total Savings Account Income 920.54 Total Income 105,216.28 Expense A.Public Safety Building Department 2,272.47 E 11 Fire Department Fireworks 412.38 Building/Office 5,025.33 Electronics 33.08 Equipment 399.00 Fuel 12.31 Gear 624.17 Generator 17.79 Maintenance Supplies 2,320.26 Other Administrative 57.48 Training 345,00 Truck Maintenance 239.36 Utilities 180,45 Total E 11 Fire Department 9,666.61 Emergency Management 102.15 Police Contract 6,318.00 Total A.Public Safety 18,359.23 C.Public Works E 71 Transportation M.Non Street Purposes 623.98 Salaries/Health 36.00 Total E 71 Transportation 659.98 E 76 Road Use Expenditures Equipment Purchased/Repaired 1,655.26 Roadway Maintenance 1,656.62 Salaries/Health 100.00 Street Lighting 1,452.20 Total E 76 Road Use Expenditures 4,864.08 Total C.Public Wanks 5,524.06 D.Cul/Rec E 31 Library Services Salary United Health Page 2 7:31 PMCity Of Fairfax 08105/10 Profit & Loss Cash Basis July 2010 Jul 10 Cathy Family 1,.317.88 United Health-Other 514.50 Total United(Health 1,832,38 Salary-Other 4,259.00 Total Salary 6,091.38 Audio Recordings 150.00 Computer Services 445.99 Electronic Access 74.86 Equipment 41.41 Other Material's Office&Equipment Supplies 262.79 Postage 104.44 Publicity&Reading 119.80 Total Other Materials 487.03 Plant Operation/Maintenance Bldg MainteinancelSupply 95.97 Telephone 60.29 Utilities 392.00 Total Plant Operation/Maintenance 548.26 Print Materials 1,217.69 Serial Subscriptions 17.98 Video&DVD 508.81 All Other Operating Miscellaneous 75.00 Total All Other Operating 75.00 Total E 31 Library Services 9,658.41 Park&Recreation E 21 Park&Recreation Equipment 248.39 Maint,Supply,Bldg&Grounds 560.39 Movies&Equipment 271.00 SalarylHealtlh 3„677.15 USA Day 1,804.00 Total E 21 Park&recreation 6,556.93 Total Park&Recreation 6,556,93 Total D.Cul/Rec 16,215.34 Employee Benefits Building Dept 864.17 Council 57.38 Mayor 95.62 Park 435.64 Total Employee Benefits 1,452.81 Enterprise(Propriety') E 41 Solid Waste Expenditures Johnson County(Refuse 7,686.25 Miscellaneous 1,009.46 Salary Insurance 399.73 Salary-Other 3,342.25 Total Salary 3,741.98 Tags 601.00 Total E 41 Solid Waste Expenditures 13,038.69 E 51 Water Utility Expenses A.Salary Page 3 7:31 PM City of Fairfax 08/05/10 Profit & Loss Cash Basis July 2010 Jul 10 Health Insurance 991.62 A.Salary Other 10,711.94 Total A.Salary 11,703.56 B.Maintenance/Repair 3,315.94 C.Other Administrative Sales Tax 2,747.00 C.Other Administrative-Other 1„250,32 Total C.Other Administrative 3,997.32 Public Works Bldg Utilities 526.54 Total Public Works Bldg 526.54 Total E 51 Water'Utility Expenses 19,543.36 E 61 Sewer Expenditures A.Salary Insurance 2,068,00 A.Salary Other 10,100.29 Total A.Salary 12,168.29 B.MaintenanceiRepair WWTF PWB UtillitiesiPhone 10.00 WWTF Utilities 2,974.52 Total WWTF 2,984.52 B.Maintenance/Repair-Other 1,229.39 Total B.Maintenance/Repair 4,213.91 C.Other Administrative Engineerl'ngi 110.00 Sales Tax 224.00 C.Other Administrative-Other 1,018.06 Total C.Other Administrative 1,352.06 Total E 61 Sewer Expenditures 17,734.26 Remote Meter Read Project 11,604.87 Trust and Agency E 91 Meter Deposit Refunds 960,00 Total Trust and Agency 960,00 Water Main Phase 2 29.76 Water Main Project(Phase 1 8,943.00 Total Enterprise(Propriety) 71,853.94 General Government(P&A) 84 B,City HalliBullidings Emerson Property 58.40 84 B.City HaliiBulldings-Other 639.68 Total 84 B.City Hall/Buildings 698.08 84 C.Other Admin Expenses Engineering 2,413.00 84 C.Other Admin Expenses-Other 3,219.82 Total 84 C.Other Admin Expenses 5,632.82 E 83 Mayor&Council Council Pay 750.00 Mayor Salary 1,250,00 Total E 83 Mayon&Council 2,000.00 E 84 A.Clerk Salary 3,359.98 Page 4 7:51 PM City of Fairfax 08105/10 Profit & Loss Cash Basis July 2010 Jul 10 Total General Government(P&A) 11,690.88 Total Expense 125,096.26 Net Income -19,879.98 i Page 5 City of Fairfax Balance Sheet As of June 30,2010 Jun 30,10 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund Library-10274 9,173,32 Library,Special Gifts Trust 202,050.67 General(Fund-Other 131,67962 Total General Fund 342,903,61 Sewer Fund 49,321.59 Total Certificates of Deposit 392,225.20 Checking Account Drainage/Detention Project 60,272,46 General Fund 176,389.52 Special Revenue Employee Benefits 15,815.08 Local Option 09 153„277.57 Road Use'Tax 92,996.25 TIF Fund 178„383.65 Total Special Revenue 440,472.55 Enterprise Fund Water 44,006.86 Sewer 106,453.47 Garbage 16,870.17 LagoonANWTF Project 5,782,33 Remote Meter Read Project -527,10 SRF Bond l Fund 63,356,20 Water Malian Project 28,002.54 Trust&Agency 18,105.00 Total Enterprise Fund 282,049,47 Debt Service Fund 4,196.14 Total Checkingl Account 963,380.14 Savings Accounts FD Equipment Memorial(Fund 1,490,07 Public Education 340,51 Regular'Savings 20,401,67 Total FD Equipment 22,232.25 FD Fireworks 15,008.55 General-Murphy Land 1,865.74 Library Gifts&Bequests Memorials 1,911.63 Library Gifts&Bequests-Other -1,808.85 Total Library Gifts&Bequests 102.78 Local Option 2004-2005 Sewer Improvements 61„105.13 Total Local Option 2004-2005 61,105.13 Parks&Beautification 12,098,83 Total Savings Accounts 112,413.28 Total CheckinglSavings 1,468,018.62 Total Current Assets 1,468,018.62 TOTAL ASSETS 1,468,018.62 LIABILITIES&EQUITY Equity City of Fairfax Balance Sheet As of June 30,2010 Jun 30,10 3000•Opening,Bal Equity 1,613,787,70 Net Income -345,769.08 Total Equity 1,468,048.62 TOTAL LIABILITIES&EQUITY 1,468,018.62 0 cs' CD o °* n� � Al !U Wrq. 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C w C a rn LA o o 00 �-+ ,oW �p N00 v, vii °° ' O u4 cn, 00 ttA W NO Off: 0 o® �u� }�. -• in Lo City of Fairfax Balance Sheet Cash Basis As of July 31, 2010 Jul 31,10 ASSETS Current Assets Checking/Savings Certificates of Deposit GeneralFund Trail Project-60025868 28,283.45 Maintenance 08-60025315 16,1285,63 Maintenance 07-60012454 16,788.03 Maintenance-6008316 7„040.19 Transportation-64010233 31,538.73 Transportation-10680 8„565.41 P&A-46110116020 7,026.24 P&A-60025155 24,809.17 P&A-10681 8„565,41 P&A 60008575 2„806.84 Library-10274 9„173.32 Library-160019991 2'02,050.67 Total General Fund 342,933,09 Sewer Fund Sewer-161D025164 41,877.02 Sewer-160025057 7„444.57 Total Sewer Fund 49,321.59 Total Certificates of Deposit 392,254.68 Checking Account Drainage/Detentlon Project 60,272.46 General Fund 147,543.58 Special Revenue Employee Benefits 14,525.63 Local Option 09 165,916.14 Road Use Tax 97,334,24 TIF Fundi 184„362,09 Total Special Revenue 462,138.10 Enterprise Fund Water 44,616.93 Sewer 1106,918.14 Garbage 13,339.87 LagoonfWWTF Project 5,782.33 Remote Meter Read Project -12,131.97 SRF Bond Fund 73,158.20 Trust&Agency 117,685.00 Water Main Phase 2 -29.76 Water Main Project 19,059.54 Total Enterprise Fund 268,398.28 Debt Service Fund 4,196.14 Total Checking Account 942,548.56 Savings Accounts FD Equipment-6159594 Memorial l Fund 2,044.07 Public.(Education 340.51 Regular Savings 20„448.21 Total FD Egluipment-6159594 22,832.79 FD Fireworks-6139349 15,328.55 Murphy Land-GB-4610041440 1,867.32 Library GiftsfBeq-6150460 102,78 Local Option 04-05-6187645 Sewer(improvements 161,105.13 Total Local Option 04-05-6187645 61,105.13 Parks&B'eau'tl-6193213 12,098.83 Pagel City of Fairfax Balance Sheet Cash Basis As of July 31, 2010 Jul 31,10 Total SavingsAccounts. 113,335.40 Total Checkingi'Savings 1,448,136.64 Total Current Assets 1,448,138.64 TOTAL ASSETS 1,448,138,64 LIABILITIES&EQUITY Equity Opening Bal Equity 1,468,018.62 Net Income -19,679.98 Total Equity 1,448,138.64 TOTAL LIABILITIES&EQUITY 1,448,138.64 Page 2 n C) C) C) (7) 0 C) wc dt7t7t7ttl77t� t7k7 � C3 0 0 0 0\ 01 O1 Ol 0� G1 O1 UG (pq (IQ' CA CO 0 0 Co O O 01 0 0 Co 0 0 w va, W W i O O O O O 0) +^d O 01 O O N {�q (� a dq UQ U N N — O — coo O N = O �--� J vl Vl N 00 O O --° I-A w �o CD 00 w -P w N CD cc F �. o r� o � 00 (.A � O, W H CD to "pd cn F-• C" 1 tzi r) G CD rn Ry tS 9fq e�+ G is oo V t7 CD CD v, w N O al N V, N.) a. w v, ccs IN r-+; 00 01 0� ] 00 0T 00 N N O t b O . 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Current Utilities Receivables(Calculated) (Subtract line 6 from 5) 8. Current Utilities Receivables (Delinquent Account) _ 9. Current Credit Balances (Trial Balance) _ n '• 10. Current Utilities Receivable(Trial Balance) �= 11.Difference (Zero if balanced) t , 1 12. Balance due City as of w (Supporting documents on file) r Date Prepared €�' ,A) Date Approved Prepared By 9^ " Approved By �� t U3SHRTRP Sat Jun 26, 2010 5:27 PM * * CITY OF FAIRFAX PA *** OPER; DTI PAGE 105 05.12.09 UTILITY BILLING BILLING REGISTER SERVICE: CYCLE: 999 ACCOUNT NO/CUSTOMER NAME UPDATE SIV USR DESCRIPTION USERS CONSUMPTION CURRENT ARREARS TOTAL FLUE ------------------------------------------------------------------------------------------------------------------------------------ .SPORT TOTALS **"* GB 1 SERVICE CHARGE 715 0 7909.001 2001.78- 5907.22 TAX .00 PENALTY 45.00, 45.00 7954.00 2001.78- 5952.22 59,52.2.2 GB TOT SERVICE CHARGE .715 0 7909.00 2001.78- 5907.22 TAX .00 PENALTY 45.00 45.00 ------------ 7954.{10 2001.78- 5952.22 5952,22 SW 1 SERVICE CHARGE 724 4139320 26738.48 275.99- 25462.49 TAX .00 PENALTY 15.001 15.00 26753,48' 275.99- 26477.49 26477„49 S'W 2 SERVICE CHARGE 28 186780 1162.11 132.06- 1030.05 TAX 81.32 81.32 1243.43 132.06- 1111.37 1111,37 Ski 3 SERVICE CHARGE 1 1350 19.90 19.90 TAX .00 19.90 19.90 39.90 SW TOT SERVICE CHARGE 753 4327450 27920.49 408.05- 27512.44 TAX 81.32 81.32 PENALTY 15.00 15.00 28016.81 408.05- 27608.76 27608.76 NA 1 SERVICE CHARGE 924 4784606 17909'431 235.19 18144.62 TAX 1251.3'5 5.94 1257.29 PENALTY 10 9.32 109.32 MISCELLANEOUS 49.92 49.92 19270.10 291.05 19561.15 195161.15 NA 2 SERVICE CHARGE 29 187780 705.65 1.04 706.69 TAX 49.42 49.42 755.0'7 1.04 756.11 756.11 UBSHRTRP Sat Jun 26, 2010 5:27 PM ** CITY OF FAIRFAX IA *** OPER, DTI PAGE106 05.12,09 UTILITY BILLING BILLING REGISTER SERVICE: CYCLE: 999 ACCOUNT NO/CUSTOMER NAME UPDATE SV USR DESCRIPTION USERS CONSUMPTION CURRENT ARREARS TOTAL DUE ------------------------------------------------------------------------------------------------------------------------------------ 'NA 3 SERVICE CHARGE 1 1350 6.00 6.00 TAX .00 6.00 6.00 6„aa WA TOT SERVICE CHARGE 954 4973736 18621.08 236.23 18857,31 TAX 1300,77 5.94 1306.71. PENALTY 109,32 109.32 MISCELLANEOUS 49,92 49.92 20031,17 292.09 20323.26 20,323,26 *GRAND TOTALS* SERVICE CHARGE 2422 9301186 54450.57 2173,60- 52276.97 TAX 1382.09' 5.94 1388,03 PENALTY 169.32 169.32 MISCELLANEOUS 49,92 49.92 5601.98' 2117.74- 53884.24 53884.24 UBSHRTRP Sat Jun 26, 2010 5:27 PM *** CITY OF FAIRFAX IA *** OPER; DTI PAGE 105 05,12.09 UTILITY BILLING BILLING REGISTER SERVICE: CYCLE: 999 ACCOUNT NO/CUSTOMER NAME UPDATE SV USR DESCRIPTION USERS CONSUMPTION CURRENT' ARREARS TOTAL GLUE ------------------------------------------------------------------------------------------------------------------------------------ ,SPORT TOTALS *** GB I SERVICE CHARGE 715 0 7909.00 2001,78- 5907.22 TAX 00 PENALTY 4MUI 45.00 7954.00 2001,78- 5952,22 5952.22 GB TOT SERVICE CHARGE 715 0 7909,00 2001.78- 5907.22 TAX .00 PENALTY 45.00 45.00 7954.00 2001.78- 5952,22 5952.22 sw 1 SERVICE CHARGE 724 4139320 26738.48 275.99- 26462.49 TAX .00 PENALTY 15.001 15.00 26753,48' 275.99- 26477.49 26477,49 Ski 2 SERVICE CHARGE 2B 186780 1162.11 132,06- 1630.05 TAX 81.32 81,32 1243.43 132,06- 1111.37 7111.1.37 SW 3 SERVICE CHARGE 1 1350 19.90 19.90 TAX ,00 19.90, 19.90 19.90 SW TOT SERVICE CHARGE 753 4327450 27920,491 408.05- 27512.44 TAX 81.32 81.32 PENALTY 15.0471 15.00 28016.81 408.05- 27608.76 276108.76 WA 1 SERVICE CHARGE 924 4784606 17909.43 235.19 18144,62 TAX 1251.35 5.94 1257,29 PENALTY 109.32 109.32 MISCELLANEOUS 49.92 49.92 19270.110 291.05 19561.15 195161.15 TIA 2 SERVICE CHARGE 29 187780 705.65 1.04 706.69 TAX 49,.42. 49.42 755.07 1,04 756.11 756.11 UBSHRTRP Sail Jun 26, 2610 5;27 PM CITY OF FAIRFAX IA *** OPER; DTI PAGE 106 05.12.09 UTILITY BILLING BILLING REGISTER SERVICE; CYCLE; 999 ACCOUNT NO7'CUSTOMER NAME UPDATE SV 1USR DESCRIPTION USERS CONSUMPTION CURRENT ARREARS TOTAL DUE NA 3 SERVICE CHARGE 1 1350 6,001 6.00 TAX 0p 6.00ll 6.00 6.00 I WA TOT SERVICE CHARGE 954 4973736 18621,08 236.23 18857.31 TAX 1300,77 5.94 1306.71 PENALTY 109.32' 109,32 MISCELLANEOUS 49,92 49.92 20031.17 292.09 20323.26 201323..26 *GRAND TOTALS* SERVICE CHARGE 2422 9301186 54450.57 2173,60- 52276,97 TAX 1382.09 5.94 1388.03 PENALTY 169.32 169,32 MISCELLANEOUS 49,92 49.92 56001.98 2117.74- 53884,24 53884.24 i UBRECVRP T'ue Aug 3, 2010 10:26 AM * CITY OF FAIRFAX IA *** OPER: CS PAGE 24 06,10.09 ACCOUNTS RECEIVABLE AUDIT REPORT 7,/01/2010 TO 7/31/2010 ACCOUNT CUSTOMER NAME BEGINNING BALANCE ENDING BALANCE CHANGE .GP" TOTAL 1,948,42- BI SERVICE CHARGES 54,450.57 DEMAND MISC CHARGES TAXES 1,3B2.09 DEPOSIT APPLIED ASSISTANCE APPLIED PENALTIES 930.00 ADJUSTMENTS CHARGES 107.40- TAXES 2.94- PENALTIES60,00- MISC CHARGES BAD DEBT WRITE OFF PAYMENTS 56,337.75- GRAND TOTAL 1,948,42- 55,832.66 170,34- 9130.010 56,337.75- 1,69!3.B5- BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS 56,337.75- HALL & HALL ENGINEERS, INC. Lewdow in Land Devolopueur Since 1953 August 5,2010 Honorable Mayor and City Council) City of Fairfax, Iowa Re: Engineers Report for the period of July 9,2010 to August 4, 2010 Dear Mayor Rabe and City Council Members: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: [improvement Projects] 6950-09-3113'Iftter Main Replacement- Phase. 1 • ATTACHED:Pay Application No, 5(1A) • STATUS: Discussion of Site Restoration Work by Rathje, and Liquidated Damages, Consideration and Action on Resolution to issue Pay Application No.5 to Rathje. Rathje Construction has completed all of the water main installation, and most of the surface restoration for this project, The final grading and seeding adjacent to highway 151 has not yet been completed. Rathje finalized project improvements and draint!ile investigation work in this area around mid to late July,which is out of'the acceptable seeding dates. Rathje has indicated that they will return in the second half of August(within fail seeding dates)to final grade and seed this area. At this time there have been 4 residences adjacent to this project that have brought up concerns or issues with the site restoratiion along their ditches. We are coordinating with these residences to determine whether their concerns are related to Rathj'es site restoration, drainage issues, or other issues. Due to Rathje`s schedule and failure to meet the project completion date of May 28, 2010, Hall and Hall Engineers has an additional $10„527.75 into the project through July 31, 2010 and the City of Fairfax has$651.30 into the project through August 2',2010. This totals$11,179.05 in liquidated damages through June and July. 6950-09-4 Remote Read Water Meter Project- ARRA/SRF • ATTACHED: Nothir+••••••g • - • STATUS: Project Improvements completed and accepted by the City, We have received notification from the Iowa DNR and EPA that they need additional"Buy American" documentation yet, We are currently working to provide this information to the Iowa DNR, 6959x•10-01 Fairfax Trail Atong Highway 151 • ATTACHED: Nothing • STATUS: Informational Only The Preliminary Plan of Improvements has been submitted to the Iowa DOT, Iowa DNR, and the US Army Corps of Engineers. We have received) notification from the US Army Corps of Engineers that they would like to see a wetlands investigation completed) in the area north of Prairie Creek, This area is quite small, and we will have Eric Shepley in our office complete this investigation as part of our preliminary design phase. Two preliminary plan sets have been submitted to Cynthia, Water Main Replacement - Phase 2 Project • ATTACHED:Nothing • STATUS: This Project is currently on HOLD. CIVIL ENGINEERING • LAND SURVEYING - LAND DEVELOPMENT"INNING LANDSCAPE ARCHITECTURE 1860 Boyson Road Hiawatha,IA 52233 Ph:319,362,9548 Fx:3'19.362.7595 www.haliengxom 6950 General Engineeriniq Services Storm Water„Drainage Items: Review of Un-finished Detention Basins and the North-South Swale along the east side of the Prailrie Creek Estates Development: • ATTACHED: Nothing • STATUS:InformationalOnly Ron, Linn and I met to discuss and visits the existing drainage facilities along with the un-completed detention ponds and the North-South Swale along the east side of Prairie Creek(Estates. I have been reviewing the plan of improvements and drainage reports for these areas, and will be finalizing this process, along with further coordination with Ron and Lynn yet this month. I will provide the City with recommendations for these ponds and the drainage swale so the City can prepare a letter to the developers so they will bring these drainage facilities to final completion in an acceptable condition so the City can accept them. Drainage issues at Fairfax Road l at Union Pacific Railroad: • ATTACHED: Nothing • STATUS:Informational Only I still have not heard back from the Union Pacific Railroad, East Cemetery Road Detention Basin: • ATTACHED: Nothing • STATUS:informational Only This work is currently on hold until the City determines cost associated with the clean-up of the south drainage ditch of Linn Street and the RCB culvert at 76th Street and Williams Blvd. Request to Remove the Existing Culvert in East RA.W. of 80th Street: • ATTACHED: Elevation Exhibit from Jeff lben's Engineer(2A) • STATUS: Discussion at Council Meeting Jeff(ben and the owner of the new veterinarian Clinic on 80th Street would like to have the existing 36 inch diameter culvert under an old field entrance removed to improve the drainage adjacent to the vet clinic. This item was discussed at the July City Council meeting and tabled. Request to Extend the Two Culverts under the Vet Clinic's Driveway to the South Property Line of their Lot: • ATTACHED: Nothing • STATUS:Discussion at Council Meeting The owner of the new veterinarian Clinic on 801h Street would like to know if he could extend the two culverts from his driveway to the south property(line of his lot(likely with plastic pipes). Currently the steep side slopes and wet bottom of this ditch do not allow him to establish and maintain a nice grass cover. Repairs I Replacement to the existing Reinforced Concrete Box(RCB) Culvert under 76th Avenue and Williams Blvd.: • ATTACHED: Nothing • STATUS:Discussion at Council Meeting At the July City Council meeting,the Council had directed me to look into possible lining options for this culvert to provide a cost effective way to prevent future soils and street erosion and to extend the culverts useful life. At this point, I recommend the Following. o The City should coordinate with the Linn County Engineer and request that the County fully share in all future cost related to this culvert. Although this culvert is entirely In the City of Fairfax, it services a road approximately 1 mile in length that serves Linn County just as much, if not more than the City of Fairfax. This road has one Fairfax residential property on it, while there are 4 Linn county residential properties on it. o If the City of Fairfax and Linn County both agree that a liner of some sort may be appropriate to address the eroded bottom of the box culvert. I would suggest that a structural investigation l analysis be completed first to determine whether this option would be cost effective. o I do not recommend a full replacement of the culvert at thistime. If repairs and/or lining the culvert are not feasible, and ongoing road repairs is not desirable, or if the culvert is deemed un-safe,the Clty could consider closings this portion of the roadway. The City may need to get concurrence on this from Linn County. Water Su i : The City's Water Supply Deeds: • ATTACHED:Nothing e STATUS: Informational Only No Change in status Possible Water Main Extension along E. Cemetery Road: • ATTACHED: Nothing e STATUS:Discussion at Council Meeting The City has submitted a letter and request for information from property owners adjacent to, and near E. Cemetery Road to find out if there is much interest to complete a sewer and/or water main project in this area at this time. Sainitary Sewer: Wastewater Treatment Pliant Aeration Lagoon Repairs: • ATTACHED: Nothing • STATUS:Informational Only Hall and Hall Engineers has submitted a letter to Kleiman Construction regarding the issues with the diffuser assembly lengths in the aeration!basins, and requesting that Kleimani's work with Haall and Hall and MMS Consultants to have these adjusted to their proper lengths and the water levels in the two basins lowered to their design elevations. Possible Sanitary Sewer Extension along E. Cemetery Road: e ATTACHED: Nothing e STATUS:Discussion at Council Meeting The City has submitted a letter and request for information from property owners adjacent to, and near E. Cemetery Road to find out if there is much interest to complete a sewer and/or water main project in this area at this time. Site Reviews I Ordinance Review: Revisions to Sanitary Sewer Connection Fees; • ATTACHED:Nothing • STATUS: InformationalOnly No Activity this month. Revisions to Water Main Connection Fees: • ATTACHED:Nothing e STATUS: Informational Only No Activity this month. Revisions to the Storm Water Management Ordinances Regarding the completion and approval I acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS:Informational Only No Activity this month. Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial properties: • ATTACHED: Nothing • STATUS:Discussion at Council Meeting The City Council should consider establishing a requirement for storm water management on existing commercial or industrial properties that pursue expansion, development, change In use,etc. If such a requirement is desired, then the Council should also consider what criteria would trigger storm water management to be required on an existing commercial or industrialsite. 70 Williams Blvd.(Lot 5 of Kurtz Addition): • ATTACHED: Site Plan(3A); HHE Review Letter(3B) • STATUS: Discussion and Possible Action on Building Permit Micheal and Deanna Heintz have submitted a site plan for the building addition. Please see my review(letter. Site Plan Check List and Schedule: • ATTACHED: Nothing • STATUS:Informational Only I have begun preparation of a standard check listfor site plan preparation and review, and a submittal and review schedule for site plan consideration by the City Council. I will have this information ready for council review at the September City Council Meeting. Site Inspection Fees for Development Projects: • ATTACHED: Nothing • STATUS:Discussion at Council Meeting The City Council may want to consider the possibility of establishing fees to for private development Improvements to help off-set costs for such things as construction Inspection and possible downstream improvements necessary due to the development. Mappinw Updated Zoning Map: • ATTACHED: Nothing • STATUS: Informational'Only The Updated zoning map has not yet been finalized. I believe that the P&Z have recently reviewed the zoning map. I would like to get the mapping revisions completed yet late this summer or early fall so we can adopt the new map sometime in late fall. FIRM (Flood Insurance Rate Matas): • ATTACHED: Nothing • STATUS: InformatlonalOnly The new Flood insurance Rate Maps have been provided to Cynthia, including a map exhibit which has the City properties and streets on the flood plain maps. Miscellaneous/_Meetings /_Planning: • Nothing at this Time. Sincerely, Shane R.Wicks, P.E. Hall and ball Engineers, Inc. APPLICATION FOR PAYMENT APPLICATION NO. 05 Project: WATER MAIN REPLACEMENT PROGRAM,PHASE I' FAIRFAX,LINN COUNTY,IOWA Contractor: Rathje Construction Co. 305 44th Street„P.O. Box 408 Marion, Iowa 52302 Owner: City of Fairfax, lora w Original Contract Amount: $243,728.65 Revised Contract Amount: $356,234.24 Date: August 3,2010 The Contractor noted above, in accordance with the provisions of the contract documents,hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 226,992.30 Materials Stored On Site $ Change Orders: OrderChange •. Date Approved Amount 1 July 30,2009 $ 25,600.00 2 August 13,2009 $ 71,502.15 3 October 27,2009 $ 4,16213 4 december 8,2009 - 5 January 7,2010 $ 6,208.60 6 January 7,2010 $ 766.67 6 February 3,2010 $ 1,785.10 7 Februa 3,2010 $ 2,480.34 Total Change In Contract Amount from Change Orders $ 112,505.59 Total Change Order Work Completed $ 114,723.8.4 Total Complete and Stored to Date $ 3411;716..14 Retainage 5% $ 17,085.81 Total Complete and Stored to Date Less Retainage $ 324,630.33 Description Less Previous Payments $ 318,356,501 Current Payment Due $ 6,273.83 Distribution: Owner Engineer_ Contractor Other Page 1 of 1 U A) CONTRACTOR'S CERTIFICATION; The undersigned Contractor certifies,to the best of the Contractor's knowledge, that the above Information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contrac Contractor's Authorized Representative: By: Dater.. E'NGINEER'SlARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the EngineeeslArchitect's on- site observations of the work included in this Application for Payment and based on the Engineer'slArchitect's review of this Application for Payment in Engineer's/Architect's Authorized Representative: By: Date: CITY OF FAIRFAX PAYMENT RECOMMENDATION: (Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architects recommendation. City of Fairfax Authorized Representative: By: Date: t. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703, 2. Line Item Schedule of Contract Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Description Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO,05 Prolool: WNMR MAIN REFLACEEME.NTPRCOR4M,PHASE1 FAIHFAX,LINK!CGCUNTY',IOWA Conlreclorl Rath}e Cons(rudion Co. Engli Hall 3Hat Engneiinc.. Revised Contract Amauetl $351,998.80 Cote: August 3,2010 ®Id. Sid Prlcaa Thls Parlad. To Data Item Item DescdpUaa Unite aummillaa Unit price Total Quantity Arrraalnl Quantity Amount XComplete I. M011118mHat ES It 10.fl00A0 $10,000,00 0.00 $0,00 0,46 50,606,0¢ 0.5.00Ws 2. TinIfia UriLS 1 # 2.275.00 $2,276,00 0100 40,00, 1.00 52,275.00 1W.0i $150.00 0,80 $120A0 0.410 $120.011 c3 4. 80,4119'41 3. as d olu nand sedpnwlt co,drd LS # $ 160.60 1CIa1a1 OruOti t8 1 '$ 1,4pa.Op SIA 0.00 6.00 1,00 $1440,130 100.00° , a"-0.606 Walarmelrrinclvtling Neceeeary Palvmlaraal Reraavai,Aiap.Wl and r4aolat -L, $75,207,{5 (4100 $0.00 3,002.00 $76,217.50 10134% Falpe0sy9'orta Wrap,Traotr Wk,a�FIMO.In 6. pad. as S .al Provlelanst LIP 3061 Is 24.65 1�2'IpVO Gana Walaanain WU(fln0 Na°aasery 1FoRmwi Reawval.06potal aN Raplacemanl, 592,101,50 ¢,04 $0.081 1,437,00 $02,500.80 10056°L F'al"Ov4tna Wrap,T-r wo,'end Fllings In 6, k%"fSaa r3pWal Prsvialans} LP 1.420 S 43.50 7, 119"Waim Matmomb Vrvi Miami EA '0 S 90050 $11700.00 0,00 $450 71.00 E9,000:00 84.82% 8- 11127 WOWIM1,001 Vail"A4"MUY El+. B. S 8.044:00 la,694,96 - 8.06 .$4,60' 1.40 511,200,00 7S 9, W WaW Main 81ow.09 Aeaumd P.eL 3. 600.00 $1,600,00 0.00 54.001 2,ap $1,200.04 81 t4.. t2'Wow W,aln 111-wOff AasemGEA" 7 .5 600.00 4800.OIS 0'00 Si 0.00 $0,00 0,00% 11> 6r'WMa.Ma'inAM I'Zd4aza Astltw EA2 $ 1701 $1,200.00 0.00 $0,481 0,00 50,00 0.00% !8m-Q Esc 4'041 Water S.Nico Pram F>e $1,200,00 0.00 $0.081 1,00 $1,200,00 104.06Nr 1T.. CLatuml to New watt Main EA; 1 1i 1,260.1!0 et., 'ShR'alvk S-1-,,l'Cappac tnehrdim Ramavel, C4�mpaa,-1.and R-WwsImarn ofS"Ing c'n, $26,410,00 1 50,001 41.00 531,570.00 124,24.% 13,. t "Box EA. 33 $ 170,00 lrtlwx 9.nm.. a anal Dotty,l'Cappsr, �itladndf.Rameaal,0[41paaaLand Raplanrrinnl 527,600.00 D.W $4,00 14.00 $15,440.;)9 56,00°h 14,. 1 IEIA Gare Sli and Box EAS 25 Is 1100.60 Ca,(EiaaYxrp File Hyaww Naso 15: Wein - Iri°Ind'r NeEearar land Line EA, 62550. $4,725.00 0.09 $0,001 �]011' 00 $0.00 4.00% 111. Ia4aAaclgnard astir Tank' 8.. 1 $ 406.00 100.00 9.00 00' 00 100,0017. 1O sd And LS 4 4 666060 56:64000 680 S4-0: 1 &S 4 &1. COMPUTED TOTAL BID(ITEMS 1 THROUGH.17) #243,72e,85 54,620,06 $226,492,30 93,13% MATERIALS$10994 ON$BTE ITEM DESCRIPTION UNITS QUANTITY PRICEIUNIT 101510. TOTAL MATERIALS STORED ON SITE CH C'IE'011'OE S his Parlasd 'regalia NO. Oeacriplloh Until 76te1 Unit Pride Trial Quantity Amount Quantity Amount %rune loh uantt' 34aw Ffra ti rants Ara E 1t 113,200.00 S25 800.00 0. 50:001 t9. x 006Ap 125. 'T 8'M3 PVC Water Main LF 781 $7486 510 ab1.85 0. ;041 786,40' g 7d 00 106,8494 2 1111 Cut.. Wjiormain 111 527106.90 0,00 $0: ,00' 7100.6 100,0094 2: O Gate Valva. Ph 4 410.09 59 0:06 40:001 4:04 #3.00.00 100.00X =I 2'13Atm Y ii. EA .3 tt Wa,00 .$4 600,00. 6. $0.. 3;46 ,04 100,06° 2 1,n1 ural!Ras m i EK I $660. .590060 6.06 011131 0.94 2 wow somko Fde top Sox EA 9 V 70,40 04.0Zi 0.00 $4.001 $3.850,09 --K33% 2 1Calramn4t iditotwolintto niz Wow Main EA. 2 $ 5. $1106000 6.66 $0,00, 4.0041050 0,9094 2 P' im hurt EA: 2 3 200.00 S6 400. 6.00 2.90 6400,00 100. 94 2 l7:amuwe and Replace Fence(6enkolPNp,} 1 $1,146,00 $1,100.40 $0:00 0100 $0,00 0.00% 2 JamnarwardErcialonSeedlao(I-W1611 EA. t 0.00 5420.00 0,00 $0100 54:Qp P,WSi 2' r t.;drarotM i ";Ib F+L. i. 8385.¢0 -5386.00 0.04 54,.. .50.06 0100% 'Ca'a&orad Space eiu mein Install, 2 In Ying neceEeaty Tree Trimmfrul and EA, 1 $2,166,00 $21105.00 0100 $0.00 7.00 32.195.00 100.60% 4 'am8 Cem,¢rso10-PVC Waler main trpllriL to 95% 3 compaadion alonj Hwy f5l.irldudoe lrenrdl LF 761 54.33 $4,102,78 391100 $2,1)1 761,04 54,162,73 IMAM b14 4 ald1l0 Lha Cooti schedule 5 111w*'fa aerrlcaV eFertSt tale Sav n'g FA, 1 51,147.48 $1,141.09 0.00 $0,00 1.00 $1,147.69 100,00'/. EaaUr Ilecatod on VafLderailt Street 5 i�$"Voar aervlce a e t,Fa1dc e alwol EA 1 52,60535 $2,505.25 0.W $0,¢D 1100 12,506.25 100.00% IOa esmonGhurch SMaat 5 II110oWd or Citi eiStmo all diamond EA 1 $700,21 $700,21 0,00 $0„4110 1.4) $760.21 10%510°., rmG�agad on Church Sirnat 1-1water aury cao the pallroad 4081 . 5 i4o1 118 LF Apartwente Iou'aled on Ralfroad EA, 4 S1,74bi5 $1,795,16 0,ffi1 $000 In $1,795.15 100.00% Sda _ 8 ramea#Ina 4"YM or wwoo ane F0 Fo Ore EA.- 4 $7011.67 471 090 $0,00 1,00 5741 100110% ®katllan to 0 8'I1no ca"Vag a 06nne01 ng to the extating 7' water meat along[be Intersection of Church 15 1 41,765,40 $1,785,10 0.00 $0,03 1,00 $1,765.10 100,00% $Item*4 Rw 151 Faiwansawswater Maina the lntowcn 1411E VandarbUf 5lmat and Main Simel,Incl. 1 42,490.34 $2,466,34 6,00 li 1.611 $2,460,34 10050°6 1 QatoBspling the Ental,0"end 4'Wager Mein !WaitllfR 74800 11'Wptar M CHANGE OR ER NO,81•S D S REVISED CONTRACT TOTAL.AFTER A"CIO.'# 3$6,234.24 j20,5$24III 0100INA6 C KCOMPLETED $D.00 MATERIALS STORED ON SITE W4,723,114 TOTAL CRAN09 ORDER#921K COMPLETED 34171fr.141 TOTAI- "4,OOy6 517Daall'! RETAINAGR $32453D,33 TOT L LgsR T A $314,350.54 LE$AAEUIOUS 1104PJl14 56�273,;$3 CURRENT PAYMENT BUE Page 3 013 I t R CREEK$IQ6 DRIVE n7� f i � f'�'taa+arxA`rF__.;do"':;r�.n�d�f}yr=:JHN1}::.::rJ:.:1 M���.��,._v.-�. m.;a;.+zrsa:+!r:ev!!:Y>:::•:s:ae:::r;+rrrrree+.��Lr.n� ' I ! s`, .P�9iilul6�ll�dtliiiF .., f �aCCC�� • w,++ f I 1 .......... .........-t.xa e> x+tug®:u p&nta'. �iiRx .......... ...... Lot i i I jE ............ Out 7._.. _..r----- ...... r, i I tG f r •a p m i ........... .........� C I,, WslCS•inn w r�r,s 7��FS � x5'� . 570�1U n.Qilt 5E1Ciirn'Yx 9x5n� I f I CWTG7[kY R I�Itq,gW M!NN`,tl � f } i � �•rt �• I I i f t 1 IOEDICATE0 PUBLIC PAIRI( ASID STORM WATER tL-753.80 'QETFN710N BASIN � S if '�,ftU.t�757,4kY i II �y`17 f N dx.4 f n .� f ! w341 S7 .......... t._. IA/ (3A,) �... � ��+ sr✓tea . Va rr x. i 27.2 i fad ,� �'�.-_-_-,-,. ,Y —•• M.•_�._�meg'^7 f 3 HALL & HALL ENGINEERS, INC. Lta dors in Land Domitiponew Siam 1953 August 5, 2010 Honorable Mayor Rabe and IGMembers of the City Council City of Fairfax, Iowa PO Box 337 Vanderbilt Street Fairfax, IA 52228-0337 Re: Site Plan for Improvements on Lot 5, Kurtz Addition(70 Williams Boulevard) Dear Mayor Rabe and City Council: 1 have reviewed the site plan for the above referenced project, and find that this site plan generalllly conforms to the ordinances of the City of Fairfax. The improvements proposed with this site plan shall increase the hard surface(pavements, crushed stone surfacing„ or buildings)area on this lot by approximately 5,500 S.F.to 5,500 S.F.,which is an Increase of approximately 3.5% to 4.0%onto the existing 165,220 S.F. of hard surface area for this lot. If this increase is acceptable to the City,without providing storm water management, I recommend approval of this site plan. Respectfully ubmitted, Shane R.Wicks, P.E. Assistant to the City Engineer CC; Micheal and Deanna Heintz, Owners DeWayne Heintz CIVIL ENGINEERING • LAND,SURV"NG • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE. 1860 Boyson Road Hllawatha,IA 52233 • Ph:319.362,9548 i119,362.7595 1 www,halleng.com ORDINANCE NO. 106 AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05 — RULES AND DEFINITIONS, SUBSECTION B.DEFINITIONS BE IT ENACTED by the City Council of the City of Fairfax,Iowa: SECTION 1. Section 1.015 — Rules and Definitions, Subsection B — Definitions, the definition of the following terins in the Zoning Ordinance of 2000 of the City of Fairfax, Iowa, are amended by repealing the definitions for these terms and adopting the following. new definition in lieu thereof. If no definition is currently listed in the Fairfax Zoning Ordinance of 2000 for any of these terms, then the definition listed below shall be added to said Zoning Ordinance. Fence--A freestanding structure providing privacy,prevent escape or intrusion or to redirect a person's direction of travel. A fence may be constructed ofposts, wire, boards, stone or any standard building materials. Lot Lines--The lines bounding a lot as defined herein: Front Lot Line--In the case of an interior lot,that line separating said lot from the street. In the case of a corner lot, or double frontage lot, "front lot line" shall mean that line separating said lot from that street which is designated as the front street in the plat. Interior Side Lot Line- -That side lot line separating a lot from another lot or lots is an interior side lot line. Rear Lot Line--That lot line opposite and most distant from the front lot line. In the case of a lot pointed at the rear or triangular shaped, the rear lot line shall be an imaginary line parallel to the front lot line not less than ten(10) feet long farthest from the lot line and wholly within the lot. Side Lot Line- -Any lot line other than the front lot line or rear lot line. Street Side Lot Line- -That side lot line separating a lot from a street. Yard--An area between a building and the adjoining lot lines unoccupied and unobstructed by any portion of a structure. In measuring a yard for the purpose of determining the width of a side yard,the depth of a front yard or the depth of the rear yard,the minimum horizontal distance between the lot lines and the main building line shall be used. Yard Corner Side--A yard between the main building line and a street side lot line of the lot, and extending from the required front yard to the required rear yard, and. being the minimum horizontal distance between a street side lot line and the side of the main building line other than the projections of uncovered steps. Yard,Front--A yard extending across the front of a lot and being the minimum horizontal distance between the front lot line and the main building or any projections thereof other than the projections of the usual uncovered steps. On corner lots the front yard shall be considered as parallel to the street upon which the lot has its least dimension, except where owner shall elect to front his building on a street parallel to the lot line having the greater dimension. Yard Interior Side--A yard between the main building line and an interior side lot line of the lot, and extending from the required front yard to the required rear yard, and being the minimum horizontal distance between an interior side lot line and the side of the main building line other than the projections of uncovered steps. Yard,Rear--A yard extending across the rear of a lot and being the minimum horizontal distance between the rear lot line and the rear of the main building line or any projections thereof other than the projections of uncovered steps. On all lots the rear yard shall be in the rear of the front yard. SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or park thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE, This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Introduced and passed by the Fairfax City Council on the 13th day of July, 2010, and adopted this 10th day of August, 2010. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None /K Jason PAbe, Mayor ATTEST: C Iis Stimson, City Clerk First Reading: July 13, 2010 Second Reading: Waived Third Reading: August 10, 2010 I certify that the foregoing was posted as Ordinance No. 106 on the 20th day of August, 2010. Cynthia Stimson, City Clerk RESOLUTION NO. 2010-3,8 RESOLUTION TO ISSUE PARTIAL PAYMENT#5 TO RATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathjc Construction Co. for the Water Main Replacement Program, Phase I Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 5 from Rathje Construction Co., for a current payment due of$6,273.83. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 5 from Rathje Construction Co. for the Water Main Replacement Program, Phase I Improvements and issue a check for$6,273.83. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 10th day of August,2010. AYES: Beer,Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None j Pa Jas n Rabe, Mayor ATTEST: Cyn is Stimson, City Clerk APPLICATION FOR PAYMENT APPLICATION NO. 0 Project: WATER MAIN REPLACEMENT PROGRAM, PHASE II FAIRFAX, LIMN COUNTY, IOWA Contractor: Rathje Construction Co. 305 44th Street, P.O_Box 408 Marion, Iowa 523102 Owner: City of Fairfax, Iowa Original Contract Amount: $243,728.65 Revised Contract Amount: $356,234.24 Date: August 3, 2010 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Orlligliinal Contract Work Completed $ 226,992..30 Materials Stored On Site $ - Change Orders: Change Ord . Date Approved 1 July 30,2009 $ 25,600.00 2 August 13, 2009 $ 71,502.15 3 October 27,2009 $ 4,162,73 4 December 8, 2009 $ - 5 January 7,2010 $ 6,208.60 6 January 7,2010 $ 766.67 6 February 3, 2010 $ 1,785.10 7 February 3, 2010 $ 2,480.34 Total Change In Contract Amount from Change Orders $ 112,505.59 Total Change Order Work Completed $ 114,723.84 Total Complete and Stored to Date $ 341,716.114 Retainage 5% $ 17,085.81 Total Complete and Stored to Date Less Retainage $ 324,6301.33 Description Less Previous Payments $ 318,356,50 Current Payment Due $ 6,273.83 Distribution: Owner Engineer Contractor Other Page 1 of 1 CON'TRACTOR'S CERTIFICATION': The undersigned Contractor certifies„ to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contrac Contractor's Authorize prese " By: Date: P-C9�L ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect°s on- site observations of the work included in this Application for Payment and based on the Eingineer's/Arch'itect's review of this Application for Payment in Engineer's/Architect's AuthorizedRepresentative: r ' By: Date: SCJ CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. 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N O V O O O 0 0 CSI[p O O O O O O O 0 o p O 0 0 O V p 00 O O 7 R C) A O 451 [n CD W O O o C7 O O O O '"• O O O p O O p O 0 O O 0 "� @ 0 O O r M M m 1 O _ _ _ _ _ _ _ _ _ 00 OO _ 0lWb 0 _ __ �4s °000 Op � N_ O_ O O 03 O O O O M O O O O O O O O O A O V O A e� O O O O W O O CC 0 O O 4 O O O O O ClO O 0000000) O 3 j 00 O O N O O O O 00) UI W CD CI O ° a O W 000AO Y7 w 00 O V O N O O O O -p ^1 O O O O O O O O 0 0 0 0 ° \ o \ o o C) v a c e e A o 0 a a a o 0 0 0 o a c 0 o e o o N CD CC 4D f'aurfaxl419915-14/Sale MINUTES TO SELL BONDS 419915-14 Fairfax,Iowa August 10,2010 The City Council of the City of Fairfax, Iowa, met on August 10, 2010, at L 0 o'clock p.m., at the City Hall, in the City. The meeting was called to order by the Mayor, and the roll was called showing the following Council Members present and absent: Present: ri: c o La,?, _ ;f! Absent: ,A.e. This being the time and place fixed by the Council for the consideration of bids for the purchase of the City's $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010, the Mayor announced that bids had been received and canvassed on behalf of the City at the time and place fixed therefor. Whereupon, such bids were placed on file, and the substance of such bids was noted in the minutes, as follows: Name and Address of Bidder Final Bid r (interest cost) 61 3 r " d. (ATTACH BID TABULATIO After due consideration and discussion, Council Member , V, introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member The Mayor put the question upon the adoption of said resolution, and the roll being called,the following Council Members voted: Ayes: 1 "i ': `, , t,` Z €. t. t LA Whereupon, the Mayor declared the resolution duly adopted as hereinafter set out. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA SPEER FINANCIAL,INC'. Not Rated $335,000 City of Fairfax Linn County,Iowa General Obligation Fire'Truck And Refunding Bonds, Series 2010 Date of Sale: August 10, 2010 Average Life: 2.773 Years (Based on TIC) Bidders* Price Maturities Rates Interest Bankers" Bank,Madison, Wisconsin 99.400% 2011 1.000% 1.8748% Fairfax State Savings Bank, Fairfax, Iowa 2012 1.200% $17,368 2013 1.400% 2014 1.700% 2015 2.000% UMB Bank,n.a., Kansas City, Missouri 99.015% 2011-2012 1.000% 1.9883% 2013-2015 1.750% $18,357 D.A. Davidson&Co., Des Moines, Iowa 99.000% 2011-2012 1.000% 2.2013% 2013-2015 2.000% $20,330 *Syndicate:infortnation is provided by the underwriter. The information contained in this report is the most current available. Fairfax/419915-14/Sale RESOLUTION NO. Awarding Sale of$335,000 General Obligation Fire Truck and Refunding Bonds WHEREAS, the City of Fairfax (the "City"), in the County of Linn, State of Iowa, pursuant to a resolution of the City adopted on March 11, 2003 (The "2003 Note Resolution"'), previously issued its $465,000 General Obligation Corporate Purpose Notes (the "2003 Notes"), a portion of which remain outstanding;and WHEREAS, pursuant to the 2003 Note Resolution, the City reserved the right to call the 2003 Notes maturity in the years 2009 to 2013 (the "Callable 2003 Notes"), inclusive, on any date on or after June 1, 2008,for,early redemption; and WHEREAS, pursuant to,the provisions of Section 384.24A of the Code of Iowa, the City has heretofore proposed to contract indebtedness and enter into a loan agreement (the "Loan Agreement") in a principal amount not to exceed $400,000, for the purpose of acquiring a fire truck and refunding the Callable 2003 Notes, and has published notice of the proposed action and has held a hearing thereon on July 13, 2010; and WHEREAS, pursuant to advertisement of sale, bids far the purchase of$335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010 (the "`Bonds") to be issued in evidence of the City's obligation under the Loan Agreement were received and canvassed on behalf of the City and the substance of such bids noted in the minutes; and WHEREAS, upon Final consideration of all bids, the bid of 44i,LN # z u, - ,-1- / (the "Purchaser"), is the best, such bid proposing the lowest interest cost to the City; NOW, THEREFORE, It Is Resolved by the City Council of the City of Fairfax, Iowa., as follows: Section 1. The City shall enter into the Loan Agreement with the Purchaser in substantially the form as will be placed on file with the Council, providing for a loan to the City in the principal amount of$335,000 for the purpose set forth in the preamble hereof. The Mayor and City Clerk are hereby authorized and directed to sign the Loan Agreement on behalf of the City,and the Loan Agreement is hereby approved. Section 2. The bid of the Purchaser referred to in the preamble is hereby accepted, and the Bonds are hereby awarded to the Purchaser at the price specified in such bid, together with accrued interest. Section 3. The form of agreement of sale (the "Sale Agreement") of the Bonds to the Purchaser is hereby approved, and the Mayor and City Clerk are hereby authorized to execute the Sale Agreement for and on behalf of the City. -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fahfax/419915-14/Sale Section 4. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved August 10, 2010. ax Mayo Attest: City° Jerk -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-14/Sale Thereupon, it was moved by Council Member_ „- r _. and seconded by Council Member3; that further action with respect to the approval of the Loan Agreement and the issuance of the Bonds be deferred until x010, at � �-, o'clock � ,�mn., at the in the°City. The Mayorput the question on the motDii the roll being called, the following named Council Members voted: Ayes: "i �� � 1� <.a it 1 Nays: Whereupon,the Mayor declared the motion adopted. IN MayorF` Attest: CityClek -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-14/Sale STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX 1, the undersigned, City Clerk of the City of Fairfax, do hereby certify that as such City Clerk I have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached With those corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to the sale of $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010, of the City evidencing the City's obligation under a certain Loan Agreement and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time With respect thereto. WITNESS MY HAND this day of � L( ,2010. ,f City qlerk (Attach here a copy of the bid of the successful bidder.) -5- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA 08-10-' 10 10: 52 FROM-Bankers Bank 608-929-55189, T-392 P0001/0001 F-474 OFFICIAL 1311) ICOR City of FairfaxAugust 10.2010 525'''".d'anderbilt St., PO Box 337 Spoor°I7rr�rrrsiarl,rare. Fairfax, IA 522280337 Facxinrile(319),291-8028 Members of the City Council: For the $J35,000 General Obligation mire Truck and Refunding Bonds (rax Exempt), Series 2010 (tire :`IBonds") of`f1w. City of Pail-fax, ;'inn County, Iowa, (the "*City") as desoribed in the annexed 1�rreliminary Torm Shoot, which is expressly made A part hereof, we will pay you��33 °� �1Q�(no less than$331,650)pilus aecrued ilife rest from September 9,2010, if RRY, to the dale of delivery. 'me Bonds are to tear interest at the following respective razes(each rate a multiple of IA or 11100 of 1%) for Bonds of each designated maturity. MATUIt1TIRS*-JUNIK 1 Interest lnierest' prtttu°eSt Rate Rate [tate 0 2 / /c $70,000................2014; �$5.000................209 t Z. $65.000.,.,.,,,......x. 01s - • $66,000................2012Z.Re9 oj. $70,Ot)0................201�� 10 *Any commulive rrrttiuriit"es r inklo he trggregafe(l hao no mote lhrrrr Iwo t rm ioutft orf 1110 oplion r{1'fhe bhlflejt llPrrtr�rifloB: Tor'Afatudty Maturrdev. 7-em,Alaturity The;Bonds are to be exeooted and delivered to EIS in accordance with Ithc terms of this bled ac00117pariied by the trppr'0vh)9 legal opinlon of Dorsey k Whitney L1,11,, Il cs Moines, Iowa. The City is to pay for 1110 IegAl opalrtian. The Purolha.cr agrees to apial (`or CUS115 numbers and pay the fee charged by flit CUS111,Service Bur au- PURCt1ASER POTtMATr N Nnmo U _ 1� Drrect'TelClrlrprroe'a e,. r y1 - Q�• 5�.�. . lay/AMAS .i.ri lax NUmber - Addi'da, —7 siarartul-C City -/r7 P&O tail ! f'� L":mail Aclilr.i j Vld+i9rt gp tow, . Slntel�ip Tile foregoing bid was accepted and the $135,000 General Obligation lyire 'Fruok and Refunding Bonds ("fax Exempt), Series 2010,sold by resolution ofthe City of Fairfax, Iowa,on August 10,2010 CITY Or rAIRrAX ATT ST- 1, N�MIINTY, IOWA yVA�( i ` -r—rrenr�--rw r C11),Clerk �1�ul�a -----N0'1-f0AlVI'0r'WV BID--_-_ !L;'dlcrlil+rrpn aPrr•He ir►rrtrusl GG+.�'r „��q , Gross $ _3-s 7. J p.css y,e[�,lu,anlit'lu�t7iscou�ir $ c " - 00 ,true Irrtra•cst Coir $ 31e - 9t4 S7 7' ° '1'tuG Iure,rresa VaRaw thi Y36lul yams -9TA.8 1 AvcrE rc[_i 2.773 yews Information from Maggie at Speer Financial about fire department financing: Maggie is suggesting we hold the bond sale at 11;00 AM, here at the office, on 'Tuesday, August 10, 2010. That is the date of your next regular meeting. They will come to the office to open bids. They will come back that night for the city council meeting. At that meeting you will need to pass two resolutions. One to accept the bids and one to award it to the lowest bidder. Then you will need to hold a very short special meeting towards the end of August to pass two quick resolutions for the paperwork from the bonding attorney. We don't know this date yet, as we will have to wait on their paperwork. After this special meeting,, we should have the money in about one week. That would make it sometime before September 10th. I discussed this schedule with Spanky and he thought it would work just fine. Cynthia CU of(Fairfax From: City of Fairfax jfairfax@southslope.net) Sent: Wednesday, July 21, 2010 1:27 PM To: 'Maggie Burger" Subject: RF: Meeting for Additional Proceedings i Maggie, You didtell me about the needed special meeting. I have informed the city council. Thank you for the refunding information. l have forwarded your email to the city council. Cynthia From: 1Maggie Burger [mailto:mburger a@speerfinancial.com] Sent Wednesday, July 21, 2010 1.:07 PM To: City of Fairfax Subject: Fleeting for Additional Proceedings Cynthia, I wanted to make you aware that following your bond sale on Tuesday, August 10th the City will be required to take additional actions or issuance proceedings at a council meeting about 2 weeks after that. I am not sure if you only meet once a month or now if you are meeting twice a month. The additional proceedings are usually one or two resolutions, so only'110 minutes would be needed and could be done with phone in calls as well. If we sell the bonds on August 10" we will probably need the Council to meet sometime between August 19-August 27. That way we can close around September 8 or 9th and get the City their money for the firetru.ck and refunding(if it still works). Thanks Maggie Maggie Binger specspeel Financial, Inc. (3-13) 291-2077 Plione (319) 29.1-8628 Fax rab-urger@speerfina:ncial.com No virus found in this incoming message. Checked by AVG -www.avg,com Version: 9.0.851 1 Virus Database: 271.1.113019- Release Date: 07/21/10 01:36:00 City of (Fairfax From: Maggie Burger[mburger@speerfinancial.com] `Sent: Wednesday,. July 21, 2010 1:14 PM To: City of Fairfax, Subject: Refunding Run Attachments: 2010 Fairfax refunding2003.xis Cynthia, After I sent that email about issuance proceedings, I realized I owed you information on the refunding. I have attached a preliminary refunding run in Excel. On the tabs on the bottom of the Excel workbook, Page 1 is the estimated)cost of issuance(based on it proportionate share of the bond issue), page 2 is the old debt service as it stands right now for the City of Fairfax, page 3 is the estimated new debt service schedule on the bonds(based on proposed rates we expect to see) and finally page 4 is the comparison(between the old bond issue and the new one, Please give me a call with any questions,this can be sort of confusing if you are looking at it for the first time. We will monitor crates in the market and prior to sending out the preliminary package to interested buyers of the bondls,we will let you know whether we recommend keeping the refunding in the issue or not. Thanks Maggie Burger Sheer Financial, hic. (3.19) 291--2077 Phone (319) 291.-8628 Fax mburgel°@speerfiiLancial.com No virus found in this incoming message.. Checked by AVG -www.av .com Version: 9.0.851 1 Virus Database: 271.1.113019- Release Date: 07/21/10 01:36:00 City of Fairfax,Linn County,Iowa General Obligation Notes, Series 2.010 Refunding GO, Series 2003) sources & Uses Dated 0810112010( Delivered 08101/2010 Sources Of Funds Par Amount of Bonds $155,000.00 Total Sources $155,000,00 !Uses Of Funds Total Underwritees Discount (0.800%) 1,240.00 Casts of Issuance 500.00 Deposit to Current Refunding Fund 150,900.00 Rounding Amount 2,360.00 "fatal Uses $155,000,40 2010 refunding2003 I SINGLE PURPOSE 141512010 N 4,125 PM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page 1 City of Fairfax,Linn County,Iowa General Obligation Notes,Series 2003 Total Refunded Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 12/0112010 - 2,700,00 2,700.00 06/01/2011 50,000.00 3.400% 2,700.00 52,700.00 55,400.00 12/0112011 - 1,850.00 1,850.00 - 06/01/2012 50,000.00 3.600% 1,850.00 51,850.00 53,700.00 12/01/2012 - 950.00 950.00 06/01/2013 50,000,00 3.800% 950.00 541,950,00 51,900.00 Total $150,000.00 - $11,000.00 $161,000.00 - Yield Statistics Base date for Avg.Life&Avg.Coupon Calculation 8/0112010 Average Life 1.833 Years Average Coupon 3.6727273% Weighted Average Maturity(Par Basis)_ 1.833 Years Refunding Bond Information Refunding Dated Date 8/01/2010 Refunding Delivery Date 8/01/2010 03 for ref 10 1 SINGLE PURPOSE 1 41 512010 1 415 PM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page 2 City of Fairfax,Linn County,fowa General Obligation Notes, Series 2010 (Refunding G0, Series 2003) Debt Service Schedule Date PrincipalCoupon Interest Total P+1 Fiscal Total' 08/01/2010 - 12/01/2010 - 837.50 83750 - 06/01/2011 55,000.00 1.250% 1,256.25 56,256,25 57,093,75 12/01/2011 - 912,50 912.50 - 06/01/2012 50,000,00 1.650% 912.50 50,912.50 51,825.00 12/01/2012 - 500.00 500.00 06/01/2013 50,000,00 2.000% 500.00 50,500.00 51,000.00 Total $155,000.00' $4,918.75 $159,918,75 - Yield Statistics Bond Year Dollars $279.17 Average Life 1.801 Years Average Coupon 1.7619403% Net Interest Cost(NIC) 2,2061194% True Interest Cost(TIC) 2.2176780% I3ond Yield for Arbitrage Purposes 1.7605972% All Inclusive Cast(AIC) 2,4035496% IRS Form 8038 Net Interest Cost 1,7619403% Wei hted Aver a Maturily 1,801 Years 2010refunding2G03 I SINGLEPURPOSE 1 415120'1101 425PM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page 3 i City of Fairfax,Linn County,Iowa General Obligation Notes, Series 2010 (Refunding GO,Series 2003) Debt Service Comparison Net New Fiscal Date Total P+i DIS Old Net DIS Savings Total 08101/2010 - - 12l0112010 837.50 837,50 2,700.00 1,862.50 06/01/2011 56,256.25 56,256.25 52,700.00 (3,556.25) (1,693.75) 12/01/2011 912.50 912.50 1,850,00 937.50 06/01/2012 50,912.50 50,912,50 51,850.00 937,50 1,875,00 12/01/2012 500.00 500.00 950.00 450.00 - 06/01/2013 50,500.00 50,500.00 50,950,00 450,00 900,00 Total $159,918.75 $159,918,75 $161,000.00 51,081.25 - PV Analysis Summa Net to Neal Gross PV Debt Service Savin s 1,013,15 Net PV Cashflow Savings 9 2.4040X(AlQ 1,013,15 Contittgencyar Rounding Amount 2,360.00 Net Present Value Benefit $3,373.15 Net PV Benefit/ $150,000 Refunded Prdiace al 2,249% Net PV Benefit/ $155,000 Refund n Principal 2.176% Refunding Bond Information Refunding Dated Date 8!0112010 Refunding Delivery Date 8/01/2010 2D10refunding2003 I SINGLE PURPOSE 1 4115512010 14:25 PM Speer Financial, Inc.. Speer Financial, Inc.Public Fiinance Consultants Since 1954 Page 4 City of (Fairfax From: Bjork.Amy@dorsey,com s)ent: Friday, August 06, 2010 9:55 AM To: fairfax@souths'lope.net Cc: mburger@speerfinancial.com;james.mary@dorsey.com; Josten.Robert@dorsey.cocm Subject: Proceedings Attachments: 2nd Half GO Sale Only(Fairfax#14)-vl.doc Dear Cynthia: Attached please find proceedings for the August 10 meeting with respect to the sale of the General Obligation 'Fiire Truck and Refunding Bonds. Please see our letter at the end of the proceedings for additional details. Also, please contact me after the imeeting to let me know the date the Council will meet to authorize the terms of the Loan Agreement. Please call us with any questions. <a2nd Half GO Sale Only(Fairfax#14)-v1.1doc» Kind Regards, Amy M.Sjork Attorney,at Law DORyS,EY & WHITNEY LLP 801 Grand3900 Des Moines, IA 50309-2790 P: 515.699.3285 F: 515.283,1060 :ONFIDENTIAL COMMUNICATION E mails fiom this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a viOafion of law.if you believe that you received this e- all'.in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. No virus found in this incoming message,. Checked by AVG-www.avg.com Version: 9.0.851 /Virus Database: 2711,1113054-Release Date: 08/06/10 02:37:00 i DORSEY DORSEY & WHITNEY LILA° .August b, 2010 VIA EMAIL Cynthia Stimson City Clerk/City Hall PO Box 337 Fairfax,Iowa 52228 Re: $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010 Our File No. 41991.5-14 Dear Cynthia: We have prepared and attach the necessary proceedings to be used at the August 10, 2010 meeting to report the bids received and to adopt the resolution selling the General Obligation Fire Truck and Refunding Bonds(the`Bonds"i to the best bidder. The attached resolution must be completed with the name of the purchaser, and Maggie Burger of Speer Financial will tabulate the bid results and provide that name to you. The proceedings attached include the following items: 1. Resolution awarding the Bonds. 2. Minutes showing the adjournment of the meeting until a later date, for adoption of the issuance resolution. Please contact me after the meeting to let me know the date that the City Council will meet to adopt the issuance resolution. 3. Certificate attesting the transcript. On August 10, 2010, the Council should meet as scheduled to consider bids received for the purchase of the Bonds and, assuming that a satisfactory bid is received,adopt the resolution awarding the Bonds, All Council Members present should vote on the adoption of the resolution, and the vote of each Council Member should be called and recorded by name. As these proceedings are completed,please return one fully executed copy to our office. If you have any questions,please contact me. Kind Regards, Amy Bjork Attachments cc: Maggie Burger ATTORNEYS AT LA'W' DORSEY & WHITNEY LLP - WWW,DORSEY.COk" T 515,283,1000 , F 515,283.105+0 801 GRAND ' SUITE 3900 DES MOINES, IOWA 50300-2790 USA CANADA EUROPE ASIA SPEER FINANCIAL INC. PUBLIC FINANCE CONSULTANTS SINCE 1954 KEVIN W.WCANNA DAVID F.PHILLIPS LARRY R BURGER DANIEL D.FORBES BARBARA L.CHEVALIER RAPHALIATA M.KFNZIF PRESIDENT SR.VICE PRESIDENT VICEPRESIDENT VICE.PRESCIENT VICEPRESDIENT VICEPRESIDENT August 10, 2010 The Honorable Jason Rabe, Mayor and Members of the City Council CITY OF FAIRFAX 525 Vanderbilt St. PO Box 337 Fairfax, IA 52228-0337 Dear Mayor Rabe and City Council Members: Bids were received today for the $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010. There were 3 bids received, which are listed at the bottom of this letter. Upon examination, it is our opinion that the bid of Bankers' Bank, Madison, Wisconsin in association with Fairfax State Savings Bank, is the best bid received, and it is further our opinion that the bid is favorable to the City and should be accepted. We therefore recommend that the Bonds be awarded to that bidder at a price of$332,990.00, plus accrued interest, if any, being at a true interest rate of 1.8748%. True Account Mana ers Interest Rate Bankers' Bank, Madison,Wisconsin...................... ..................................... 1. '748% UMB Bank, n.a., Kansas City, Missouri........................................................... 1.98'83% D.A. Davidson & Co.., Des Moines, Iowa ............................................................ 2.2013% Respectfully submitted, SPEER FINANCIAL, INC. arry P urger Vice r sident LPB1mb Enclosures SUITE 4100.ONE NORTH LASALLE STREET•CHICAGO,ILLINOIS 60602 (312)346-3700•FAX(312)346-8833 SUITE 608.531 COMMERCIAL STREET.WATERLOO,IOWA 50701.(319)291-2077.FAX(319)291-8628 SPEER FINANCIAL,INC. Not Dated $335,000 City of Fairfax Linn County, Iowa General Obligation Fire Truck And Refunding Bonds, Series 2010 Date of Sale: August 10, 2010 Average Life: 2.773 Years (Based on TIC) Bidders* Price Maturities Rates Interest Bankers" Bank, Madison, Wisconsin 99.400% 2011 1.000% 1.8748% Fairfax State Savings Bank, Fairfax, Iowa 2012 1.200% $17,368 2013 1.400% 2014 1.700% 2015 2.000% UMB Bank, n.a., Kansas City, Missouri 99.015% 2011-2012 1.000% 1.9883% 2013-2015 1.750% $18,357 D.A. Davidson& Co., Des Moines, Iowa 99.000% 2011-2012 1.000% 2.2013% 2013-2015 2.000% $20,330 *Syndicate information is provided by the underwriter. The information contained in this report is the most current available. SPEER FINANCIAL,, INC. INDEPENDENT PUBLIC FINANCE CONSULTANTS SINCE 1954 Suite 6018 o 531 Commercial Street o Waterloo,Iowa 50701 (319)291-2077 o FAX(319)291-'81628 Suite 4100 a One North LaSalle Street o Chicago,Illinois,60602 (312)346-3700 o FAX(312)346-8833 FINAL TERM SHEET CITY OF FAIRFA LINN COUNTY, IO' A $335,000 GENERAL OBLIGATION FIRE TRUCK AND REFUNDING BONDS, (TAX EXEMPT), SERIES 2010 Dated Date: September 9, 2010 Sale Date: August 10,2010 Date of Closing: September 9, 2010 Issuance Amount: $335,000 Purchase Price: $'332,990.00 plus accrued interest,if any,from September 9,2010. Purchaser: Bankers' Bank, Madison, Wisconsin, in association with Fairfax State Savings Bank,Fairfax,Iowa. Interest Due: Interest is payable semi-annually on December I and June 1, commencing December 1, 2010, SPEER FINANCIAL,INC. FINAL Term Sheet CITY OF FAIRFAX,LINN COUNTY,IOWA $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010 Page 2 of 4 Principal Amounts, Maturities, Interest Rates and Yields: Principal amounts,maturities, interest rates and yields for the Bonds are set forth below. Principal Due Interest Principal Due Interest Amount June 1 Rate Yield Amount June 1 Rate Yield $65,000.........2011 1.000% 1,000% $70,000.........2014 1.700% 1,71010% $65,000.........2012 1.200% 1.200% $70,000.........2015 2.000% 2.01010'/4 $65,000.........2013 1.400% 1.400% Purpose: The Bond proceeds will be to: (i) currently refund the City's outstanding General Obligation Corporate Purpose Notes, Series 2003,(ii)acquire a fire truck and(iii)pay the cost of issuance of the Bonds. No Optional Redemption: The Bonds will be Non-Callable. Loan Agreement: The City and the purchaser will enter into a Loan Agreement providing fora loan to the City in a principal amount equal to the principal amount of the Bonds, and the Bonds will be issued in evidence of the City's obligation to repay the amounts payable under the Loan Agreement. Security: The Bonds will constitute valid and legally binding general obligations of the City, payable both as to principal and interest from unlimited ad valorem taxes levied against all taxable property in the City. Legal Opinion: The opinion of Dorsey&Whitney LLP,Des Moines,Iowa,as to the legality ofthe Bonds will be provided by the City. SPEER FINANCIAL.,,INC. FINAL Term. Sheet CITY OF FAIRFAX, LINN COUN'T'Y, IOWA $335;000 General Obligation Fire Truck and Refunding Bonds, Series 2010 Page 3 of 4 Federal and State Tax Considerations: The opinion of Bond Counsel will state that under present laws and rulings, interest on the Bonds will be excluded from gross income for federal income tax purposes and will not be an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations under the Internal Revenue Code of 1986(the "Code"), and,for the purpose of computing the alternative minimum tax imposed on corporations, such interest will be taken into account in determining adjusted current earnings. There may be certain other federal tax consequences to the ownership of the Bonds by certain taxpayers,including without limitation,corporations subject to:the branch profits tax,financial institutions,certain insurance companies, certain S corporations, individual recipients of Social Security or Railroad Retirement benefits and taxpayers who may be deemed to have incurred (or continued) indebtedness to purchase or carry tax exempt obligations. Bond Counsel will express no opinion with respect to such other federal tax consequences to owners of the Bonds. Prospective purchasers of the Bonds should consult with their tax advisers as to such matters. Bank Qualification: The Bonds will be designated as"qualified tax exempt obligations", Paying Agent/Registrar: Bankers Trust Company,Des Moines, Iowa. Denominations: $.5.,000 and integral multiples of$5,000 in excess thereof Authorization: The Bonds are being issued pursuant to authority established in the Code of Iowa, Chapter 3 84 and all laws amendatory thereof and supplementary thereto,and in conformity with a resolution of the City Council duly passed and approved. Financial Information: Most recent financial statements for the fiscal year ending June 30, 2009. Financial statements of the City for prior years are available upon request of the Purchaser. Official Statement: The City will not produce an Official (Statement for the Bonds. SPEER FINANCIAL,INC. FINAL Term Sheet CITY OF FAIRFAX, LINN COUNTY, IOWA $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010 Page 4 of 4 Expenses: The City will pay for the legal opinion and the financial advisor"s fee. CUSIP numbers are at the cost of the purchaser. No Credit bating: A separate credit rating will not be provided for the Bonds. Purchaser Representations: At closing, the City will deliver one printed Bond per maturity. The City will require certain representations from the successful bidder to establish and acknowledge that registration of the Bonds is currently not required under the Securities Act of 1933,as amended,and the Bonds have not been qualified under the securities laws of Iowa or any other state or jurisdiction. Any sale or transfer of the Bonds may be made by the successful bidder only in accordance with such laws. Secondary Market Disclosure: Participating underwriters in the primary offering of the Bonds need not comply with paragraph(b)(5)of Rule 1502-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, because the aggregate principal amount of the Bonds and any other securities required to be integrated with the Bonds is less than $1,000,000. Upon request,the City will provide its annual financial statements. The City: City of Fairfax, Linn County, Iowa, Contact: Cynthia Stimson, City Clerk PO Box 337, 525 ''Vanderbilt St. Fairfax, IA 52228-0337 (319) 846-2204 telephone (319) 846-3480 facsimile Financial Advisor: Speer Financial, Inc., Waterloo, Iowa/Chicago, Illinois. Contacts: Larry Burger,Vice President Maggie Burger,Financial Analyst (319)291-2077 telephone (319) 291-8628 facsimile 08-10`10 10:52 FROM-Bankers Bank 608-829-515189 T-392 P00O11/'0001 F-474 OFFICIAL BID FORK City of Fairfax August 10,2010 525"Vandeitlit St., PO Sox 337 Spoor Financial, fire. I"airrfaA, to 52228-0337 Facsimlle(319)2914628 Members of the City Council: For the $335,000 General Obligation Nre Track and Refunding Bonds (rax Exempt), Sodas 2010 (the "'Bonds") of(lie City of Fairfax, Linn County, Iowa, (titre "City") as described In the annexed Preliminary Tailm Shoot, whioh is expzvssly made a part hereof,we will pay yom$ 3 " _(pro less than 5331,650)plus accrued interest from Septetnbor%2010,if any, to the date of dolivery. The Bonds ar'e to bear interest at the following respective rates(each rate a multiple of 1/9 or 1/100 of 1%) for Bonds of each designated maturity, MATURITIES*,JUNg I lnibresi Interest interest Rate Rate Carte 8135,000................2011�% $65.000.....,..........2013/ �°lo $70,000................2 0 1 V 'A�9% 906,000................2012 °A $70,OOt!................2i1%e_- /o *AnT vensecalive onairtrities may be aggregateel boo no mote than two terra bonds Irl Me option of the bidder, Mrrrrrriti�l: Terni Haturity Muturlrlesr r'drnr maturlry The Bonds are to be executed and delivered to us in accordance with the terms of this Wld accompanied by the appfoving legal l opinion of Dorsey & Whit»ey LLP, Inas Moines, Iowa, The City is to 'pay for tho legal opinion The Purchaser agrees to appily for CUSIP nurnbevs and pay the fee charged by the CV$IP Service Bureau. PURCIIASER iNMRMATION �V,.1rsS 0/j -rh I Pr-AK S7rVC- Narrre �AN ,r� Dirrct'relC,slrtrra wtQ. • ,5 . 13Y7�& AS S« AWRfiP— Fax Number d�• �' S"�' 7M /Mr-JF Rf�l Signature City 8mall Adds A6 A*0lW � The foregoing bid was accepted' afid the $335,000 General Obligation lire'Truck and Refunding Bonds(Tax Exempt), Series 2010,sold by resolution of the City,of Fairfax,Iowa,on August 10,2010 CITY Or CAIrcrAX ATTEST: LINN COUNTY, IOWA Clly CIO)* - Mayo), -----No,r PAIVr OF V11 111D--- $c�lc�dtu! riron Irr�arrurt c'oa't'° Grass lnler st $ � • 14st fWalAilmilvP111a Ulscou 1 $ + Z - 60 ¢to Ott t p 3904 Tru hat tRme To 1,1113and Years 928.81 Avco a t ill1 2.773 -ears OFFICIAL DID FOR City of Fairfax August 10,2010 525 Vanderbilt St.,PO Box 337 Spear°Financial,Irra. Fairfax, IA 52228-0337 Pomimile(319)2914628 Members of the City Council: For the $335,000 Oeneral Obligation lire 'Truck and Refunding Bonds (Tax Exempt), Series 2010 (1he":Bonds") of the City of I asirfax, Linn County, lower, (tllte "City") as described in the annexed Ir'roliminary 'fern, Sheet, which is expressly made a part hereof;we will pay you$ a5l aI mo. __----(no less than$331,650)pilus accrued Interest from September 91,2010,if any, to the date ofdelivory. The Bonds arse to beat,interest at the following respective raves(each rate a multiple of 1/8 oir 1/100 of l%) for Bonds of each designated maturity. MATUIUTIES*-JUNE 1 Interest. Interest lurtcrest Rate hate hate $65,000................2011 loo A $65.000.........,,....2019 LIT °la $70,ODO................2014 1—,M% T,63,000................2012 11. bD $70,000..... ..........2015 "ilriy consecullve rrr(durldes muy he aggraharad hrte no mare than five ter+;'r bonds at rhe opliolr ojtlre bidder. rt9ulrrrltics: 1. l - Term mewrir}+ Qf Nltrrrrrlrl ,s:� ?'err:r hmlrrrltj, The Bonds are to be executed and delivered to tis In accordance with the terms of this bier occonipanied by the approving 1cgatl opinion or Dorsey & Whitney LLII', Des Moines, Iowa. The City is to pay for the legal opinion, The Purchaser agrees to apply for CUSIP numbers and pay the fee charged by the CUSIP Servlce Bureau, JrkJRCHASER 1NJArQRMATI N Name ,TV 1 V1�� ,e f n�A.. DIvecl Telephone No. Ey Edsb In &Q?V a 1 Fax Number ��. •��� — �3� R I Address 0�0 CTI �/ SlBnature y 4 My r 13inail Address riS�I'1. �O b 11i SI:ytWJip The foregoing; bid was accepted and the $335,000 General Obligation Ir 'Truck and Refunding Bonds (rax C;xempt), Series 2010,solei by resolution of the Clly of Fairfax, Iowa,on Aul;ust 10,2010 CITY Or FAIRFAX A71'EST: LIMN COUNTY,IOWA C11y C lej-k Ada�arr "` ---.-rtal•IjAlt'r ar••rlal:Iota.,-.;. "�' �- `aicrslalion of rare hrrarasr mli C3rnss lutrairest $ I S S t.css )r s'AlUmMus 1313coant , 'i'sxuc Im urest Cos S 'Prue Imesysa Rate - Totalt omi'hr'asmm 928.81 Akvi-jiga,Lire 2.773 esus AUG-10-2010 TUE 1032 AM RUAN SECURITIES FA,X NO. 515 471 2702 P. 01/01 OFFICIAL BTI] FORM City of Fairfax August 10,2010 525 Vanderbilt St., PO Bax 337 Slo, irrarre>aI, lrr. Fairfax, IA 52228-0337 ooesipillr 19)291.8628 members of the City Cntrnoil; For the $335,000 General Obligation fire Truck and Refunding Bonds (Tax Exempt), series ma (Ilse"''Bonds") of the City of Fairfax, Linn County, Iowa, Mite "'"City") its described in the annexed Preliminary Term Sheet, which Is expressly made a partt hereof,we will pay you$ 33 .69-0 (no less than$331,650)plus accrued interest frorr, Septarrtber 9, 2010, 1f any, to the date of delivery, The Bonds am b bear interest at the following respective rates(each rate a multiple of its or 11100 of 1%) for Bonds of each designated maturity, MATURITIES*-JUNE 1 Interest Interest interest jj Rata Rate Intra $B5,1KJ0................2011 1. o $55,OQ0................2013 . % $70,000................20114 $66,000..._..........2012 ._00A $70,000...... *Arry r-misera,rllve malirrilles may be aggrepled Into no more their tivo form homels a1 ll,e 0,pikit of the lrlxlticr, Alaluel'lles. 101 Tmt jtalur1& Z of Z. r ' 1%? 30,"09 D% N.S.0a0 P z.,o The Bonds are to be execLrted and delivered to us In accordance with the tecirrs of this bid accompanied by the approving legal opinion of Dorsey& Whitney I�1 11p,,, Des Moines, Iowa. The City is 'try pay for the legal opinion. The Purchaser agrees to apply lot,CUSIP numbers and p4y the fee.charged by Ilia CUSIP Service laureau. Pt1RCHASER INFOItMATION Name TI.Ason Dilut'17c1cphooeI6o. .J^�� �1 Z"7 4 . By Fax Neen^rl>el' ✓� Address 6��� Signature esu aes, mmil Address 56A,2el6"4o p[�a _t:v- State/Lip The foregoing bid was accepted and the $335,000 Getleral Obligation Fire 'Truck and Refunding Bonds (Tax I::xcmpt), Sarles2010,sold by resolution-ofthe City of Fairfax, Iowa,on August 10,20,10 CITY OF FAIRFAX ATTEST: LINNCOUNTY, IOWA Cily Clerk Adqym. ...�..r.,,,� -----NOT PART'W T HI37 DID.•••. - K..irla,lmim eel',•r , mara l eca,r, e�sx Ifateertast sj " -s o Loss S S'la Tois $ 3 D In1mrast Rate 2.2J 13'-6$ % Total ti nt' cam Average 1,11-a 1 2.773 years � r. ,SPEER FINANCIAL,INC. City of Fairfax, Linn County,Iowa $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010 **FINAL** Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 09/09/2010 - 12/01/2010 - 1,122,94 1J22.94 06/01/2011 65,000,00 1.000% 2,465.00 67,465.00 69,587.94 12/01/2011 - 2,140.00 2,140,00 06/01/2012 65,000,00 1.200% 2,140.00 67,140.00 69,280.100 12/0112012 - - 1,750.00 1,750.00 - 06/01/2013 65,000.00 1.400% 1,750.00 66,750.00 68,501100 12/01/2013 - 1,295.00 1,295.00 - 06/01/2014 70,000.00 1.700% 1,295.00 71,295.00 72,590.00 12/0112014 - - 700.00 700.00 - 06/01/2015 70,000.00 2.000% 700.00 70,700,00 71,400.00 Total $335,000.00 $15,357.94 5350,357.94 Yield Statistics Bland Year Dollars $928.81 Average Life 2.773 Years Avera e Coupon 1.65351511% Net Interest Cost(NIC) 1.8699221% 'True Interest Cost(TIC) 27 1,8748731% Bond Yield for Arbitrage Purposes1,65067690/a All Indtisive Cost(AIC) 1.8748731% IRS Form 8038 Net Interest Cost 1.6535151% Wjjbred Average Maturity 2,773 Years 10 Falrfaix Fire Truck&A l SINGLE PURPOSE WI6/210101 11:16 AM Speer Financial, Inc. �Public Finance Page 1 SPEER FINANCIAL,INC. City of Fairfax,Limn County,Iowa $155,000 General Obligation Refunding Bonds, Series 2010 **FINAL** Sources & Uses Dated 09/09/2010 1 Delivered 09/0912010 Sources Of Funds Par Amount of Bonds $155,000,00 i TWO Sources $155,000,00 Uses Of Funds Total Underwriter's Discount (0.581%) 900„00 Costs of Issuance 500.00 Deposit to Current Refunding Fund 151,4'0.00 Rounding Amount 2,130.00 Total Uses SI55,000.00 2010retunding2003 I SWGLEPURPOSE 1 81101201.0 1 1115AM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Pelle 1 SPEER FINANCIAL,INC. City of Fairfax,Linn County,Iowa General Obligation Notes, Series 2043 Total Refunded Debt Service Date Principal Coupon Interest Total P+I Fiscal Total! 12/01/2010 - - 2,700.00 2,700.00 06/01/2011 50,000.00 3.400% 2,700.00 52,700.00 55,400.'00 12/01/2011 - 1,850.00 1,850,00 06/01/2012 50,000.00' 3.600% 1,850,00 51,850.00 53,700.00 12/01/2012 - 950,00 950.00 06/01/2013 50,000,00' 3,800% 950.00 50,950.00 51,900.00 Total $150,000.00' - $11,000.00' 5161,000.00 Yield Statistics Base date for Avg.Life&Avg.Coupon Calculation 9/09/2010 Average Life _ 1,728 Years Average Coupon 3.6771704% Weighted Average Maturity(Par Basis) 1.728 Year's Refunding Bond Information Refunding Dated Date 9/09/201.0 Refunding Delivery Date 9/09/2010 03 for ref 10 1 SINGLE PURPOSE 1 811012010 1 11:3.5 AM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page 2 SPEER FINANCIAL.,,INC. i City of Fairfax, Linn County,Iowa $155,000 General Obligation Refunding Bonds, Series 2010 **FINAL** Debt Service Schedule Cate Principal Coupon Interest Total P+1 Fiscal Total 09/09/2010 - - 12101/2010 - 7 421.39 421.39 06/01/2011 55,000.00 1.000% 925.00 55,925.00 56,346,39 12101/2011 - - 650.00 650.00 06101/2012 50,000.00 1,200% 650,00 50,650,00 51,300:00 12101/2012 - - 350,00 350.00 06(0112013 50,000.00 1.400% 350,00 50,350.00 50,700;00 Total $155,000.00 - $3,346,39 $158,346.39 - Yield Statistics Bond Year Dollars $262,.81. Average Life 1.696 Year's Average Coupon 1.2733331% Net Interest Cost(NIC) 1.61579160/c True Interest Cost(TIC) 1,6225161'% Bond Yield for Arbitrage Purposes 1.2729341'% All Inclusive Cost(AIC) 1.8180889% IRS Form 8038 Net Interest Cost 1.2733331'% Weighted Average Maturity 1.696 Years 12010 relunding20D3 1 SINGLE PURPOSE 1 611012010 1 11;35 AM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page 3 SPEER FINANCIAL,INC. City of Fairfax,Linn County,Iowa $155,000 General Obligation Refunding Bonds, Series 2010 **FINAL* Debt Service Comparison Net New Fiscal Date Total P+1 DIS Old Net DIS Savings Total 09/09/2010 _ _ 12/01/2010 421.39 421,39 2,700.00 2,278.61 06/01/2011 55,925,00 55,925,00 52,700.00 (3,225,00) (946.39) 12/01/2011 650.00 650.00 1,850,00 1,200,00 06/01/2012 50,650.00 50,650.00 51,850.00 1,200,00 2,400.00 12/01/2012 350.00 350.00 950.00 600.00 - 06/01/2013 50,350.00 50,350,00 50,950,00 600.00 1,200;00 Total $158,346.39 $155,346.39 $161,000,00 $2,653.61 PV Analysis Summa Net to Net) Gross PV Debt Service Savings 2,570„51 Net PV Cashflow Savings 1.818%(ATC) 2,570.51_ Contingency or Rounding Amount 2,130'•0'0 Net Present Value Benefit $4,700,51 Net PV Benefit/ $150,000 Refunded Principal 3.134% Net PV Benefit/ $155,000 Refunding Principal 3.033/0 Refunding Bond Information Refunding Dated Data 9/09120110 Refunding Delivery Date 9/09/20110 2010 refunding2003 I SINGLE PURPOSE { 8/10/20101 11,36 AM Speer Financial, Inc. Speer Financial, Inc. Public Finance Consultants Since 1954 Page SPEER FINANCIAL, INC. PUBLIC FINANCE CONSULTANTS SINCE 1951 KFVIN W.McCANNA DAVID P.PHILLIPS'S LARRY Y.BURGER DANIEL D.FORIB1LS BARBARA L.CHEVALIER RAPHALLATAMv KFNZIP, PRFCII]ENT SR.VICLS PRESIDPEN] VICE PRESRLJGNT VICEPRESR7UIN'T VICE PRFSDiFNI' VICE PRESIDFNT August 10, 2010 The Honorable Jason Rabe,Mayor And Members of the City Council CITY OF FAIRFAX 525 Vanderbilt St. PO Box 337 Fairfax,IA 52228-0337 Dear Mayor Rabe and City Council Members; Bids were received today for the $335,000 General Obligation Fire Track and Refunding ]Bonds, Series 2010. There were bids received, which are listed at the bottom of this letter in accordance with the attached.signed bids. True Account Managers Interest Rate Bankers' Bank, Madison, Wisconsin...................:.... .........,...................... '% D.A. Davidson& Co.,Des Moines,Iowa............................................. 9 u - '°/a Hutchinson, Shockey,Erley& Co., Chicago, Illinois........... ................... % Northland Securities, Minneapolis, Minnesota..................... ................... % UMB Bank,n.a., Kansas City,Missouri ................................................... i•% ................................................ % ............................----............ % Respectfully submitted, SPEER FINANCIAL,INC. ger, V' President LB/mb Enclosures SUITE 4100.ONE NORTH LASALLE STREET.CHICAGO,ILLINOIS 60602 (312)346-3700.FAX(312)346-8833 SUITE 608.531 COMMERCIAL STREET^WATERLOO,IOWA 50701.(3191)2912077.FAX(319)2918628 08/10/2010 11:06 FAX 919 291 8628 SPEER FINANCIAL Z 002 Uu AV a0 lei,A Avri-15aixers bat'rlt t5ldli-1S'1y-55$9 T-392 P0001/0001 -979 OFFICIAL 1310 FORM City of Fairfax August 10,2010 525 Varrldruir It St.,PO Box 337 Spaasr Phianried,hm Phlrfkx, iA 52228.0337 Fousiinih,(319)391-6628 Members of the City Cour)ei1: 1~or IN $335,000 Gencral Obligatierra Fire Ti tick and 1tefund1llb Doltds (TAx 1:xen11)t), Serley 2010 (lhe "Sond5.l of elle City of l"air•fax, Linn County, lawn, ('lie "City")a5 described in the annexed Arelitt ihiary Toni Shoot, which is expressly nia,de a part hereof,wC will pay yotl S,�3a2 `[ ' '11�'�(no less than$331,650)plus aocrtred Interest fro)tll Sel)Ie1r1b(1,r 9,20101,ifsay, to the date of delivery, The Bonds bear interest 0t U)s fallowing respective tares(each rate a multiple of 118 or 11100 of t°.b) for Bonds of each designated mawrity. MAWRITlCS*.JUN8 I Interest lntarest lnter'est Rees Rate Rate ................201 t L` '#A $65.000_.............201z/W% $70,000................2014 e! X% S 05,000'..............2012 Z-�% $70,000...... ...... .201 m *Alq,CorrrocUrive rrr11rrirlila8 mala be ag r'egared inlp rro►more 11san rrvu ferz?1 hnrrets III I Q nprlarr of Ilea bkfdsr'. /1#rrrrrrilie.�: ^ 7'rrrr IMderrrrrify Mrrrurirles,' rarm"IfurrlUs_ Thr Bonds are to be excetited and deliYared to ars in accordance with the temis of this bid accompanied by thr,trppeoving legal opir►ion of Dorsey & Whilney LLP, De,s Moia cs, Iowa. The City is to pay for the legal opinion. The Furehaser agrees w applyfairCUSIP nurllbers and pay tite fee charged by the CUSIP Service Bureati. PURCHASD,R rnr TWON r w/ i0,r-AX Noma �i� � Direor'1'�Iri�lr4nu Ne, i �• � �.Z By &wiLAS.3. �.(IY�Kr�r �n lynx Number Addiiss ?7 �r��c� f � Signnlurc / tally !"/►��I�LOI�I 11—S- 7�'� L`auntl Atldres 'r.�f/tOiC_C � AO+h4,-,. (, The foregoing Sid was aeoelltod aid the $335,000 General Obligation Eire Tru,* arld Refunding Sands (Tax 1:"Xiernilt), Ser¢s 2010,sold by resolubon of tlic City of'Fairfax, Iowa,ori August 10.2010 CITY OF I'A11VAX ATTEST- LINN COUN'1 ,110'WA ... - Ciry Clerk � hiulJor PAfVr or't'r1I BID----- ((,1flClliil+Ion lYna 6ilrruw�4jb�' _ QkVIS Inaelr$t J�� Lcss emrunlltkltart111Gen�ut S o? 0 to. 2-0 Tirkto lllwesl Cost 317, >?& a� Tru 161L&Cst ILoat 7 Tolal Hand Yeats 490 1 Aron 'a Lilt 2.773 yow 08/10/20110 11:06 FAX 319 291 8628 SPEER FINANCIAL fj003 OTTICIAL DID FORM City ofFtrirfax August 10,2010 525 Vanderbilt St'., PO Box 337 Spas),Phicinciat. Inc. i"aairlrux,IA 52228-0337 Idacsimi(o (319)291.8x 28 Nlenlbers or the City Cotlncll, For thr $335,000()ener,al Obligation Ihir°e 'Truck tmel Refunding 3olids Cray. 13'xo Mat), Scries 2010 (the "BolutO)orilhe 1iy or Faidag, Linn Comity, lova, (the 'City")tis descfibed in r11G tulnexed Prclinlitlary'rertn Street, which is expressly math(Ifi part'VtereaF,we will pay you 5 - (no less thon$331,650)talus trctrued interesl From Svptomber9,2010, ifmly, to Idlae(trate of delivaty. ThD Bonds are to benr'interest nt the followir+g respective rars s poach rate a multiple of 118 or 11100 of I%) for Dionds of ct,0 designale(t maturity. MATURITIES"-JUNE I I n terost Interest 4144 I CsS Rate state Raw L6S,aaa................201t ,On °k $5.00D,,,,..,.........2013 r�5 % T0,000,..,.,.,,.,.....261d LU— -1/4 °�Ir+3cnn.sucvrrNa u+rrr+ullJct rtrrrlr he aggrageifad fAro Fru rrtnra 0101111100 40111 IM111117 rti(116!C11Jrinlr of rile L1drlei- . rHurrrrtrfes: - Tdrarr Alrrtrrrirj+ rarrn A4raud(%,QQJ S The I39tlds tiro to be executed as)d delivered to US 111 acC64qtiCe with the terms of Us bill atct mpaniccl by the ttppraving leg,ril opinion of Dorsey & W1111nrsy LLP, Des Moinrs, Iowa. The City is to ptiy rot- the legtat opi[1ion. The Furchastr-agrees M apply for CUSIP numbers and pay the fes:charged by the CUSIP Set'Yice Burcatt. PURCHASCR INF01tMA"1 N Nnnw V1 � - A .GLc D+ivct'frkcplaonc �a�r�� t3y {(} Nkx Number' �' ILr --w-3-'��1 /�� Address 01 Q ! 'A F ll IU. tsh&� r ci[y t",J y ! I;IM11 cEdresc .s`�5�n,_ r0 IIW r N3' Stnic/1:iry 1"11c Foregoing bid was etocepml and the $335,000 GCnerat Obliption Vire Trvok uatd Refimclina Bonds(Tw( r,:xcmpt1, Sake 2010,sold by resolution orthe City of rairvttx, Iowa:on/August 10,20)0 CITY OF fAl1~.i".AX LINN COUNTY,IOWA, ... .�....,... CJi3r Clerk NO1'PAIV I'UI"I'N fl DID..... (vas brtlrar nftrrre inrdr•nrf myu C311M1111019s1 5 1S �p bass tremiurttlt'"1urc(�i;iuouitt � :�, a t'rva hriare,s tEast S ' , E'nt�tl9o1 yeall 4ZS.H1 M-01-" a[..ifc 2.173 dura 08/10/2'010 11:07 FAX 319 291 8828 SPEER FINANCIAL 0'004 AUG-10-2010 TUE 10:32 AM RUAN SECURITIES FAX NO, 515 471 2702 P 011/01 OFFICIAL BID FORM A City of 1.airfax ugcrst 10,20110 525 'onderbiltSt..PO I3ax 337 �Rj�aa+ rlrrcrrrtletd, Inc". I-airfox,IA 52228.0337 r'acsfniile (3J 9)291.3628 Mcn*ers of the Chy Coeutioil, For•iho $335,000 General Obliblttlon Fire '1'ruok Knd Rolunding hands (Tax 'Cxempt), Sorfex 2010 (tile "Don s'"",1 of the City of(Fairfax, Linn County, larva, the "City") as described in the annexed Prolimilnary Term Sheet, which is exlitcSsly made a Pot 11012 0f.we will pay you$ 3 �i16 S (Flo less than$331,650)plus accrued imerest frmn Septcinber 9, 2010!,0"Anyt to the date of delivery, The Bonds are to bear interest rpt die following respective raies(mch Data a multiple of 118 Or 111001 of I%) for l§o1lds 6f each designated maturity, MATURIT1CS*-JUNI✓ t nteresi Interest l metrst Rate Rate Rkdo .85,000.,, 2011 1. 0 u1, 6 651000-..............2013 '�.f) '� $70,000,_............2014 $84,000................2012 J r0 °10 $70,000................2015 1AIIP eu,t,cecadve mallrri#es mo be rrggreguled 114/0/40 more f1ma hill remix boads'rrl IN a option n(the bidder. mulrrrmes: 7 oil V'Z_ Tarim rlltltif3+ Z at Z Afalrlrrlles' 17:�t Tc�r 4 Alatterirj, -- t 10,00v 49 -(.oye000 � 'v The Bonds mvc to be executed and delivered t6 us In aecordnnce with the teirrms of tills bid accompanii2 I by the app'trovim, legal opitlion of Dorsey & Whitney (.Lis, Ties (Moines, Iowa. The City is to pay for the legal opinion. The Purchaser 4r,t;rests to :apply for CUSIP numbers and pay the fee charged by tile CUSIP Service Rilreatt. EkJUCNASER INFOttMATION l Nrrine f3iroct'rclephone No. f 7 ' Z 7Z.1 13Y rr/ /+ FaxHumbet. 579— i..(.-1 '7 OZ Address �Cb CPrV ,ko-e, .. Simon. A City *�. ,'Oe5 lhnoit Addrey 't 1 tJ1&"r3a�1 � 'ho„co-W) statLlLip '! U The foregoing bid was accepted and the $335,000 General Obligation Fire "T"ruck and Rellinding 130ndS (Ca*t 'fi'act:MPT), Series'2110,sold by res0lutf0r1,OfThe City of Falrfax, Iowa,on August 10,2010 CITY Oi`F,rn,l'III7AX ATTEST: LINN cowry, 10WA 01)+CJerk rYlcrl+crl �•�,ivt)'1'Pn R'r a1r -313M �_.�....�- (C°rflC•frlruiWlP/rru�Ir1l�rra7 ccvJ Gross Imerest x s /,ass fir'<i r ,I Disco t 3 3 s-0 True Interest Com S ZrI 3 3D '1'rva lnroroat lusrtr "L.2-0 176,9 Tolid lamKi Ycnrs 928.81 Average Lie 1.773 uom Fairfax/419915-141 Closing Cert&Ur CLOSING CERTIFICATE We, the undersigned Mayor and City Clerk, of the City of Fairfax (the "City"), in Linn County, Iowa, do hereby certify that we are now and were at the time of the execution of the City's $335,000 General Obligation Fire Truck and Refunding Bonds, Series 2010, dated September 9, 2010 (the "Bonds"), the officers respectively above indicated; and that in pursuance of Chapter 384 of the Code of Iowa, a resolution adopted by the City Council on August 24, 2010 (the "Resolution"), and a loan agreement dated as of'September 9, 2010 (the "Loan Agreement"), by and between the City and Bankers' Bank, Madison, Wisconsin (the "Purchaser"), the Bonds have been heretofore lawfully authorized and this day by us lawfully issued and delivered to or upon the direction of the Purchaser and pursuant to the Loan Agreement, the City has received $332,990, receipt of which is hereby acknowledged, which amount represents the par amount of the Bonds ($335,000.00), minus underwriter's discount ($2,010.00). The Bonds mature on June 1 in each of the years, in the respective principal amounts and bear interest payable semiannually, commencing December 1, 2010, as set forth in the.Resolution. Each of the Bonds has been executed with the facsimile signatures of the aforesaid officers, with a facsimile of the official seal of the City imprinted thereon; and the City has authorized and directed that the Bonds be authenticated by Bankers Trust Company, ➢fees Moines, Iowa, as the Registrar and Paying Agent (the "Registrar"), and registered in the names of the owners on the City's registration records maintained by the Registrar. We further certify that the Bonds are being issued to evidence the City's obligation under the Loan Agreement entered into by the City for the purpose of paying the costs, to that extent, of acquiring a fire truck (the "Project"), and refunding the outstanding portion of the City's General Obligation Corporate Purpose Notes, dated March 1, 2003 (the "Refunded Obligations"). We further certify that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City, or the titles of the aforesaid officers to their respective positions, or the validity of the Bonds, or the power and duty of the City to provide and apply adequate taxes for the full and prompt payment of the principal of and interest on the Bonds, and that none of the proceedings incident to the authorization and issuance of the Bonds has been repealed or rescinded. We further certify that no appeal of the decision of the City Council to enter into the Loan Agreement or to issue the Bonds has been taken to the district court. We further certify that all meetings held in connection with the Bonds were open to the public at a place reasonably accessible to the public and that notice was given at least 24 hours prior to the commencement of all meetings by advising the news media who requested notice of the time, date, place and the tentative agenda and by posting such notice and agenda at the City Hall or principal office of the City on a bulletin board or other prominent place which is easily accessible to the public and is the place designated for the purpose of posting notices of meetings. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax 1419915-14/Closing Cert&Ur We further certify as follows: 1. The net sales proceeds of the Bonds are $335,000.00 (the "Net Sales Proceeds"), the salve being the Issue Price (hereinafter defined)thereof. 2. The total costs of the Project, including engineering fees (the "Total Project Costs") are estimated to be at least$335,000.00. 3. The estimated sources and uses of funds in connection with the Bonds are as follows: ..............._... ...m_� _�_. �_..._..... _-_a_-...o._-.-_-..._ __....._", SOURCES Par amount of Bonds $335,000.00 ....................... .. . . .. ....._... ., $335,000.00 Underwriter's Discount - _ $2,010.00 .Costs of Issuance $10,050.00 Project Fund $171,470.00 Refunded Obligations F--'—s 1-51,470.00 $335,000.00' a. $12,060.00 of the Net Sales Proceeds will be used to pay costs of issuance, including the underwriter's discount,within 45 days of the date hereof, and until so applied, will be invested by the City without restriction as to yield. b. $151,470..00 of the Net Sales Proceeds will be used for the refunding of the Refunded Obligations on October 1, 2010, and until so applied, will be invested by the City without restriction as to yield.. C. $171,470.00 (the "Project Net Sales Proceeds") will be used to pay the costs of the Project in accordance with Section 4 hereinafter set forth. 4. The Project Net Sales Proceeds, including investment earnings thereon, will be invested by the City without restriction as to yield for a period not to exceed three years from the date hereof (the "Three Year 'Temporary Period"), the following three tests being reasonably expected to be satisfied by the City: (a) Time Test: The City has entered into or, within six months of the date hereof, will enter into binding contracts for the Project with third parties (e.g. engineers or contractors); -2- DORSEY,&WHITNEY LLP,ATTORNEYS,DES MOE14ES,IOWA Fairfax!419915-141 Closing Cert&Ltr (i) which are not subject to contingencies directly or indirectly within the City's control; (ii) which provide for the payment by the City to such third parties of an amount equal to at least 5% of the Project Net Sales Proceeds•, (b) Expenditure Test: At least 85% of the Project Net Sales Proceeds will be applied to the payment of Total Project Costs within the Three Year Temporary Period; and (c) Due Diligence,Test: Acquisition and construction of the Project to completion and application of the Project Net Sales Proceeds to the payment of Total Project Costs will proceed with due diligence. 5. The Bonds are payable from ad valorem taxes levied against all taxable property within the City which will be collected in a Debt Service Fund and applied to the payment of interest on the Bonds on each June 1 and December 1 and principal of the Bonds on each June 1 (the 12-month period ending on each June 1 being herein referred to as a`Bond Year"); the Debt Service Fund is used primarily to achieve a proper matching of taxes with principal and interest payments within each Bond Year; the Debt Service Fund will be depleted at least once each Bond Year except for a reasonable carryover amount not to exceed the greater of(i) the earnings on the fund for the immediately preceding Bond Year; or (ii) 1 "12 of the principal and interest payments on the Bonds for the immediately preceding Bond Year; amounts on deposit in the Debt Service Fund will be invested by the City without restriction as to yield for a period of 13 months after their date of deposit. 6. None of the Project Net Sales Proceeds will be used to reimburse the City for prior expenditures, except for(i)expenditures made not more than 64 days prior to June 8,20110; (ii) costs of issuance of the Bonds; (iii)costs aggregating an amount not in excess of the lesser of $100,000 or 5% of the Net Sales Proceeds; (iv) costs for preliminary expenditures (including architectural, engineering, surveying, soil testing, and similar costs incurred prior to commencement of acquisition or construction of the Project, other than land acquisition, site preparation and similar costs) not in excess of 20% of the Issue Price of the Bonds; and the City will allocate Net Sales Proceeds to reimbursement of such expenditures no later than 3 years after the later of(i)the date any such expenditure was originally paid or (ii)the date the Project is placed in service (or abandoned); and such allocations will be made by the City in writing. 7. Not more than 50% of the Net Sales Proceeds will be invested in non-purpose investments (as defined in Section 148(f)(6)(A) of the Internal Revenue Code of 1986, as amended (the "Code")) having a substantially guaranteed yield for four years or more (e.g., a four-year guaranteed investment contract or a Treasury Obligation that does not mature for four years). 8. The weighted average maturity of the Bonds does not exceed 124% of (a) the reasonably expected economic life of the Project or (b) the remaining reasonably expected economic life of the facilities originally financed by the Refunded Obligations. -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax J 419915-14/Closing Cert&Ltr 9. To our best knowledge and belief, there are no facts, estimates or circumstances which would materially change the foregoing conclusions. On the basis of the foregoing, it is not expected that the Net Sales Proceeds will be used in a manner that would cause the Bonds to be "arbitrage bonds" under Section 148 of the Code and the regulations prescribed under that section. The City has not been notified of any listing or proposed listing of it by the Internal Revenue Service as a bond issuer whose arbitrage certifications may not be relied upon. We further certify that the Purchaser has advised the City that the reasonably expec ed reoffering price (the "Issue Price")of the Bonds to the public is $'335,000. We further certify that the City does not currently have outstanding tax exempt obligations issued during the current calendar year, including the Bonds, in excess of$5,000,000, nor will the City issue additional tax exempt obligations during the current calendar year which, when added to the City's current tax exempt obligations issued during the current calendar year, including the Bonds, would exceed$5,000,000. We further certify that due provision has been made for the collection of taxes sufficient to pay the principal of and interest on the Bonds when due. All payments coming due before the collection of any such taxes will be paid promptly when due from legally available funds. IN WITNESS WHEREOF,we have hereunto affixed our,hands, as of September 9, 2010. CITY OF FAIRFAX, IOWA Y Mayor Attest: Cite Oerk -4_ DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA 419918-114 Information Return for Tax-Exempt Governmental Obligations Form D-- Under Internal Revenue Code sectioiin 149{e) OMa No 1545-0720 (Rev. Miay 2Oil 0) 0, See separate instructions. Department of the Treasury Caution:if the issue price is under$100,00(7 use Form 8038-GC, InternalRevenue Sewlce Reporting Authority If Amended Return, checir here 0- ❑ i Issuer's name 2 Issuer's employer Identification number(EIN) City of Fairfax, Iowa 42 10959452 3 Number and street(or P.O,box if mail is not delivered to street address) Room/suite 4 Report number(YorIRS Use Only) PO Box 337 :.. 5 City,town,or past office,state,and ZIP code 6 Date of issue Fairfax,Iowa 52228 September 9,2010 7 Name of issue 8 CUSIP number General Obligation Fire Truck and Refunding Bonds,Series 2010 303898 DRS 9 Name and title of officer of the issuer or other person whom the IRS may call for more information 10 Telephone number of officer or other person Robert E.Josten I Dorsey coo Whitney L,LP Bond Counsel ( 515 ) 283-11000 Type of Issue (enter the issue price) See instructions and attach sighedule 11 Education . . . . . . . . . . . . . . . . . . . . . 11 12 Heaith and hospital . . . . . . . . . . . . . 12 13 Transportation . . . . . . . . . . . . . ' . 13 14 Public safety . 61��. . . . . . . . . . . . 14 15 Environment (including sewage bonds). . . . . . . . . . 15 16 Housing . . . . . . . . . . . . . . . . . . . . . . 16 17 Utilities . . 17 18 Cather, Describe ® fire truck acquislitiion and refunding 18 335,000 00 19 if obligations are TANs or RANs, check only box 19a . . . P ❑ If:obligations are BANs, check only box 19b . . . . . . . . . . _ . . . . ► ❑ 20 If obligations are in the form of a lease or installment sale, check box . . . . . . . ► ❑ Description of Obligations. Complete for the entire issue for which this form is being filed. la)Final maturity dale (b)Issue:price (c)Stated redemption (d)Welghted (e)"yield price at maturity average maturity 21 June 1,2015 $ 335,000,00 $ 335,0001.00 2.773 years 1.6507 Uses of Proceeds of Bondi Issue (includingunderwriters' discount)22, Proceeds used for accrued interest. . . . . . . . . . . . . . . . . . 22 23 Issue price of entire issue (enter amount from line 21, column (b)) . . . . 23 33'5,000 00 24 Proceeds used for bond issuance costs (including underwriters' discount) 2.4 12,060 00 25 Proceeds used for credit enhancement . . . . . . . . 25 26 Proceeds allocated to reasonably required resolve or replacement fund , 26 27 Proceeds used to currently refund prior issues . . . . , . . . 2.7 151,470 00 28 Proceeds used to advance refund prior issues . . . . . . . . . 28 29 Total (add lines 24 through 28) , . . . . . . . . . . . . . . . . . . 29 1163,530 00 30 Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here) 30 1111,470 00 ETWITF—Description of Refunded /Bonds (Complete this part only for refunding Bonds. 31Enter the remaining weighted average maturity of the bonds to be currently refunded. . . P 1.696 years 32 Enter the remaining weighted average maturity of the bonds to be advance refunded . . . i years 33 Enter the last date on which the refunded bonds will be called (MM/DD/'YY"yy) ► 10110/2010' 34 Enter the date(s) the refunded bonds were issued l►(MWE)D/YYYY) 03/0112003 For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. Cat. No,637738 Form 8038-G (Rev.5-2010) roan 8088-G(Rev.5-2010) Page 2 miscellaneous 35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) , 35 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIC)i(see instructions) . . . . . . . . . . . . . . . 36a Enter the final maturity date of the GIC IM► 37 Pooled financings: a Proceeds of this issue that are to be used to make loans to other governmental units . . , , . . . . . . . . . . . . . . . . . . 37a b if this issue is a loan made from the proceeds of another tax-exempt Issue„ check box d❑ and enter the name of the issuer 0- and the date of the issue 0- 38 If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small Issuer exception), check box . . . . 111- ❑✓ 39 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box . . . . . . i ❑ 40 If the issuer has identified a hedge, check box . . . . . . . . . . . . . . . 0- ❑ Under penalties of perjury,I declare that II have examined this return and accompanying schedules and statements,and to the best of my knowledge Signature and belief,they are true,correct,and comipVate.I further declare that[conse o the II'oRS'°s disclosure of the Issuer's return information,as necessary to process this return,to the person that II have authorized alcove. and Cnlselnt 0, f, ) -� _ Cynthia Stimson, GEty GaIrEc slgnatur of issuer's authorized representative Date Type or print name and title Pa1'd Preparer's Date Check if Preparer's SSNI or PTIN signature self-employed ❑ P01075995 Preparer'sFirm's name{or Dorsey Whim LP EIN 41 10223337 Use Only yours if selfem- ployed), address,and ZIP code 801 Brand,Suite 3900, Lies Moines, IAS 50309 Phone no, (595 ) 283-1000 Form 808$- (Rev,5-2010) PUBLIC FINANCE CONSULTANTS SINCE 1954 EE -FINANCIAL, INC® KEVIN W.MoCANNA DAVID F.PHILLIPS LARRY P.BURGER DAtINIELD.Fi7R BES BARBARA L,CHEVALIER RAP'QIALIATAMcKENZIE PRESIiDEYf SR.VICE,PREMDENT VICE PRESIDENT VICEPRESDIE'0'Vl'P' VICLPRESDIENT VICEPRESIDENT August 23, 2010 FIs. Cynthia Stimson, City Clerk City of Fairfax PC Box 337 525 Vanderbilt St, Fairfax, IA 52228-0337 RE: City of Fairfax, Lind County, Iowa $335,000 General Obligation Fire Truck and Ref-ending Bonds, Series 2010 Dear Cynthia: Arrangements have been completed for the closing of the above referenced Bonds issued to the purchaser,Bankers' Bank,Madison,Wisconsin.on Thursday,'September 9,2010,at 10;00 a,In., via telephone, The amount due on September,'9, 2010 is as follows: Principal ......................................................................... ........ $335,000.00 Less: D15GOLlIlt.,,.. »»»............................»................,,,.......... X2,010_,00) TotalDue .................................................................................. $332,990.00 ]Payment of the Bond proceeds will be made in full to the City in immediately available Federal Funds, which can be invested the morning of the closing. 'moire instructions for this payment are as follows: Bank:............................,........Fairfax State Savings Bank, Fairfax, Iowa Routing Number: .....................073913195 For Credit To: .........................City of Fairfax Account Number:.................67 Bank Contact;..............-........Patrick Slater/Mike Jones Telephone: ..................»......,,.319-846-2300 Facsimile:.................•....,....,..319-546-3463 SUITE 4100.ONE NORTGLASALLE STREET•CHICAGO,ILLINOIS 60602.(3b 2)346-3700•FAX(312)346-8833 SUITE 608.531 CON IA ERML STREET•WATERLOO,IOWA 50701•(319)"291-2077•FAX(319)291-8628 SPEER FINANCIAL,INC. Ms. Stimson, City Clerk .August 23, 2010 Page 2 A member of our firm will monitor the closing to assist in any manner needed. Amy Bjork, Esq. Bond Counsel of Dorsey&Whitney LLP ,Des Moines,Iowa, will deliver her opinion upon receipt of all required legal documentation and confirmation of payment by the purchaser for the Bonds. A copy of the Final Term Sheet and Debt Service Schedule are attached for your reference. If you have any questions regarding the details of the closing,please contact myself or Larry Burger at 319-291-2077. Sincerely, SPEER FINANCIAL, INC. Maggie urger Financial Analyst MJB Enclosure Copy by Email: Tom Underkofler, Bankers' Bank Sam Devine, Bankers' Bank Emily Tuttle, Bankers' Bank Amy Bjork, Esq., Dorsey& Whitney LLP Johnna Donahue, Doresuey& Whitney LLP Diana Van Vleet, Bankers Trust Company Dan Forbes, Speer Financial,Inc. Mike Jones, Fairfax State Savings Bank SPEER FINANCIAL, INC. INDEPENDENT PUBLIC FINANCE CONSULTANTS SINCE 1954 Suite 608 o 531 Commercial Street o Waterloo;, Iowa 50701 (319)291-2077 o FAX(319)291-8628 Suite 4100 is One North LaSalle Street o Chicago,Illinois,60602 (312)346-3700 o FAX(312)346-8833 FINAL TERM SHEET CITY OF FAIRFAX LINN COUNTY, IOWA $335,000 GENERAL OBLIGATION FIRE TRUCK AND REFUNDING BONDS, (TAX EXEMPT), SERIES 2010 Dated Date: September 9, 2010 Sale Date: August 10, 2010 Date of Closing: September 9, 2010 Issuance Amount: $335,000 Purchase Price: $332,990.00 plus accrued interest,if any, from September 9,2010. Purchaser: Bankers" Bank, Madison, Wisconsin, in association with Fairfax State Savings Bank, Fairfax,Iowa. Interest Due: Interest is payable semi-annually on December 1 and June 1, commencing December 1, 2010. SPEER FINANCIAL,INC. FINAL Term Sheet CITY OF FAIRFAX,LINN COUNTY,IOWA $335,000 General Obligation Fire Truck and Refunding Bonds, Series 20110 Page 2 of 4 Principal Amounts, Maturities, Interest Rates and Yields: Principal amounts, maturities, interest rates and yields for the Bonds are set forth below. Principal Due Interest Principal Due Interest Amount June 1 Rate Yield Arnount June I bate Yield $65,000.........2011 1.000% 1.000% $ 70,000.........2014 1.700% 1.700% $65,000... .....2012 1,200% 1.200% $ 70,000.........2015 2.000% 2.000"',✓ $ 65,000.... ....2013 1.400% 1.400% Purpose: The Bond procceds will be to: (i) currently refund the City's outstanding General Obligation Corporate Purpose Notes, Series 2003, (ii)acquire a fire truck and(iii) pay the cost of issuance of the Bonds. No Optional Redemption: The Bonds will be Non-Callable. Loan Agreement: The City and the purchaser will enter into a Loan Agreement providing for a loan to the City in a principal amount equal to the principal amount of"the Bonds, and the Bonds will be issued in evidence of the City's obligation to repay the amounts payable under the Loan Agreement. Security: The Bonds will constitute valid and legally binding general obligations of the City, payable both as to principal and interest from unlimited ad valorem taxes levied against all taxable property in the City. Legal Opinion: The opinion of Dorsey&Whitney LLP,Des Moines,Iowa,as to the legality of the Bonds will be provided by the City. SPEER FINANCIAL,INC. FINAL Term Sheet CITY OF FAIRFAX, LINN COUNTY,IOWA $335,0100 General Obligation Fire Truck and Refunding Bonds, Series 2010 Page 3 of 4 Federal and State Tax Considerations: The opinion of Bond Counsel will state that under present laws and rulings, interest on the Bonds will be excluded from gross income for federal income tax purposes and will not be an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations under the Internal Revenue Code of I'986 (the"Code"), and,for the purpose of computing the alternative minimum tax imposed on corporations, such interest will be talcen into account in determining adjusted current earnings. There may be certain other federal tax consequences to the ownership of'the. Bonds by certain taxpayers,including without limitation,corporations subject to the branch profits tax,financial institutions, certain insurance companies, certain S corporations, individual recipients of Social Security or Railroad Retirement benefits and taxpayers w h io may be deemed to have incurred (or continued) indebtedness to purchase or carry tax exempt obligations. Bond Counsel will express no opinion with respect to such other federal tax consequences to owners of the Bonds. Prospective purchasers of the Bonds should consult with their tax advisers as to such matters. Bank Qualification: The Bonds will be designated as "qualified tax exempt obligations". Paying Agent/Registrar: Bankers Trust Company, Des Moines, Iowa. Denominations: ` 5,000 and integral multiples of$5,000 in excess thereof. Authorization: The Bonds are being issued pursuant to authority established in the Code of Iowa, Chapter 384 and all laws amendatory thereof and supplementary thereto, and in conformity with a resolution of the City Council duly passed and approved. Financial Information: Most recent financial statements for the fiscal year ending June 30, 2009. Financial statements of the City for prior years are available upon request of the Purchaser. Official Statement: The City will not produce an Official. Statement for the Bonds. SPEER FINANCIAL,INC. FINAL Term Sheet CITY OF FAIRFAX, LINN COUNTY,IOWA $335,000 General Obligation. Fire Truck and Refunding Bonds, Series 2010, Page 4 of 4 Expenses: The City will pay for the legal opinion and the financial advisor's fee. CUSIP numbers are at the cost of the purchaser. No Credit Rating: A separate credit rating will not be provided for the Bonds. Purchaser Representations: At closing, the City will deliver one printed Bond per maturity. The City will require certain representations from the successful bidder to establish and acknowledge that registration of the Bonds is currently not required under the Securities Act of 1933,as amended,and the Bonds have not been qualified under the securities laws of Iowa or any other state or jurisdiction. Any sale or transfer of the Bonds may be made by the successful bidder only in accordance with such laws. Secondary Market Disclosure: Participating underwriters in the primary offering of the Bonds need not comply with paragraph(b)(5)of Rule 1.5c2-12 promulgated by the Securities and. Exchange Commission under the Securities Exchange Act of 1934, because the aggregate principal amount of the Bonds and any other securities required to be integrated with the Bonds is less than $1,000,000. Upon request, the City will provide its annual financial statements, The City: City of Fairfax,Linn County, Iowa, Contact: Cynthia Stimson, City Clerk PO Box 337, 525 Vanderbilt St. Fairfax, IA 52228-0337 (319) 846-2204 telephone (319) 846-3480 facsimile Financial Advisor: Speer Financial, Inc., Waterloo, Iowa/Chicago, Illinois. Contacts: Larry Burger,Vice]President Maggie Burger, Financial Analyst (319)291-2077 telephone (319)291-8628 facsimile i SPEER FINANCIAL,INC. City of Fairfax,Linn County,Iowa $335,000 General Obligation Fire`('ruck and Refunding Bonds, 'Series 2010 **FILIAL** Debre Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total! 09/09/2010 - / 12/01/2010 1,122.94 1,122.94 - •! 016101/2011 65,000.00 1.000% 2,465.00 67,465.00 b8,587.94 12101/2011 - - 2,140.00 2,140.00 - 06/01/2012 65,000.00 1.200% 2,140.00 67,140.00 69,280,00 ➢2/01/2012 - - 1,750.00 1,750.00 06,/01/2013 65,000.00 1.400% 1,750.00 66,750.00 68,500.010 12/01/2013 - - 1,29500 1,295.00 - 0W01/2014 70,000.00 1,700% 1,295.00 71,295.00 72,590.000 12/01/2014 - - 700.00 700.00 - 06/01/2015 70,000.00 2.000% 700,00 70,700.00 71,400'.00 Total $335,000.00 $15,357.94 $350,357.94 Field Statistics Bond Year Dollars $928.8 G Average Life 2.773 Years Average Coupon 1.653515 M Net Interest Cost NIC) 1.8699221'% True Interest Cost(TIC) 1.8748731 Bond Yield for Arbitrage Purposes _... __.... - - � 1656768% All inclusive Cost(A1C) 1.8748731% . 747 AIRS Form 8038 Net Interest Cost 1.6535151% Weighted Average Maturity 2.773 Years i 00 it 1 190 Fairfax Fire Truck&R 1 S NGLE PURPOSE 8AG/2010 11:16 AM € Speer Financial, Inc. Public Finance Page 1 RESOLUTION NO. 2010-40 RESOLUTION APPROVING ONLINE PAYMENT OPTION THROUGH FAIRFAX STATE SAVINGS BANK USING BILLPOINTE WHEREAS, the City Council of Fairfax, Iowa wishes to provide its customers with the opportunity to make online payments; and WHEREAS, the Fairfax State Savings Bank is the financial institution where the City of Fairfax has the utility payment account; and WHEREAS, the Fairfax State Savings Bank has offered to provide the online payment option free of charge to the City of Fairfax; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City of Fairfax wishes to enter into a BillPointe Agreement with Fairfax State Savings Bank:to allow the City's customers to make online payments; and BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to certify this resolution of approval and the Mayor and City Clerk are authorized to sign the BillPointe Agreement with Fairfax State Savings Bank. Passed and approved this 10th day of August, 2010. AYES: Beer,Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None Ja n Rabe, Mayor ATTEST: Cynt is Stimson, City Clerk WIFAIRFAX STATE SAVINGS BANK This agreement dated August 1, 2010 is between Fairfax State Savings Bank ("Bank") and the City of Fairfax ("Client") regarding the BillPointe ("Service") electronic payment processing system. Term: The effective date is the date set forth above and shall remain in effect for an initial period of five (5) years. This agreement shall automatically be renewed for successive one (1)year periods unless terminated by either party in writing at least one hundred eighty (180) days prior to renewal. Service: Payments will be processed by an interface from. Client's website to the Service website and/or by an interface from the Bank's website to the Service website. Types of payment transactions accepted will include: Visa, MasterCard and electronic check. Payments shall be processed as instructed unless: (i) erroneous or incomplete information is provided; (ii) customer does not agree to, or follow,the Terms and Conditions governing use of the Service, and (iii) the Bank and/or Client,with or without cause, exercise their right to withhold product offering to a specific bill payer. Bank reserves right to "chargeback" to Client any payments received due to transactions effected with a lost, stolen, counterfeit or misused form of payment, authenticating image or identification number and/or any payment initiated by a Customer which is not completed due to a lack of funds. Bank and Client agree to act with due diligence to keep secure bill payer personal, private and confidential information. The Bank and Client agree to "hold harmless" one another for any losses due to, errors and omissions resulting from employee or electronic error. Further,both Bank and Client agree to resolve any such issues and/or errors in an equitable and timely manner. Fees: As of the date of the agreement,there will be no monthly recurring fees assessed to the Client. The one-time implementation fee of$700.00 will be waived. BAUZ,11 - B Y� y �r Name: Name: J .r w Title: Title: Date: Date: /Um Fairfax State Savings Bank City of Fairfax 409 Vanderbilt Street, P.O. Box 277 Fairfax, IA 52228-0277 Rhone- 319.846.2300 fax-319.84.6,8097 www.thebankhere.com RESOLUTION NO. 2010-41 RESOLUTION TO ESTABLISH THE CITY CLERK/TREASURER AND DEPUTY CITY CLERK POSTIONS WHEREAS, the City Council of Fairfax, Iowa is required to have a city clerk according to the Code of Iowa; and WHEREAS, the City Council of Fairfax, Iowa finds that they need to have two office staff to handle the business of the City of Fairfax. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to establish a city clerk/treasurer position and a deputy city clerk position as the office staff for the City of Fairfax; and BE IT FURTHER, RESOLVED, by the Fairfax. City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 10th day of August, 2010. AYES: Beer,Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None t Jas 'n Rabe,Mayor ATTEST: Cyn is Stimson, City Clerk C7 O G7 C7 0 X m o 0 0 m Q CO in 'm 8- o W 2 n En 0 W CL o06 F m w@ rn * m N j I: 13I D o x m ion C O o O — N C)i 07 O p M 00 p C0)J1 O* Q CD O ©O crO PO CD 0 0 � w cr � c C` r cn p m. cr a -� o G,9 c .69 CD -' cam'„ �nIto oo in 0 c� co. � N Q w a m � o CID � r im R , CQ 90 Q CD 0 � C: Z U) CL m a -� o ' �- ~C TA O 4.9 t� ccs n� Ln �ro ao rn N o � � to ~4 N cD o (n • Page 2 July 21,2010 Em July 21,2010 Lester Buildings 40'x60'x16'Building Bid Glue&nail laminated columns(60 year warranty) 2006 IBC code compliant'structure with engineered stamped plans Building to be built on a 6''tall wall All frarning lumber used will be No. 2 and better Southern Yellow Pine or MSR y All roof purlins will be No. 1 or better grade SYP or MSR(Nested in steel hangers) All steel is fastened with painted to match screws One 40'end wall will be left open 29 gauge,grade E.exterior painted steel(Non pro rated 4+0 year warranty) Continuous vented ridge to prevent sweating and dripping Fifty year Lester warranty against snow load and wind load dlarmage Includes. Material,Freight,Labor, Unloading and Sales Tax- Total axTotal Building Investment:$18,865.00 Options; -Raised bottom cord trussed adds: $836.00 -160,LF of 12'high 10"thick concrete wall adds:$14,400.00 Thank you for the opportunity to bid on your project. if you would like more information please feel free to call me anytime 9 you have:any questions or need more Information. Thanks again. '1� • y�� 10 a. Disposal of construction waste by owner(unless other arrangements are made) b. Site preparation by owner c. Concrete bids do not include any additional fill material needed d. Excavation and backfilling,of the wall not included i Eastern Iowa Building, Inc. — Cedar Rapids, Iowa 319-396-25221off ) Schrader Excavating Fax;319-227-2277 Aug 10 2010 07;19am P0101/001 5 7M; ,7 P VJL u Ile ......... �rg., 7% 4 10,161 a— ,�.......... khifidk r ,V -ti 4 PR; 4) A A 625 NA, k a a AA' JIf vl I Plq I tM AL 1'z 61. j i�--A pt .0_K I LYW Linn St.WalkIns Trait k:7W ........... Linn St.WalkIng Trait Lr 1,6i Ton 419 10.29 4,301.22 HR 22.5 70.00 11575.00 i Me-. 9i.fia rrtcEuM6rMillings LF 11900 1.00 K va q 4(.y-.f 1 0016 0.00 ot M4, qwN W.1 Nj X11 v W K At -K U .1#t i�WR�. I-E -0 =401�-, LIP C- 01 It, N U. j,:�j 3 -1, r If- -,4 RIV -kill -in ureof approval: zf at Date: z 7.1 it g E,1`16 v, h Wt�. .Mihofgnature of appruvaDate:t- -;5 t: 7-1, Om 4 1] Al 1 -M n As-VY. WU at q J, "I" or structures that need to be dug around;the price for the additional time will be billed an an hourly _~ iasis 1l raC R *41 dha Wr 2- backfill material needs to be brought in do to unsuitable backfill,this will bc extra for both materials "MY Frozen ground removal and repluctnent will be extra. All hauling aft dirt off exam construction L;, site vile addttid�ai�pli O"Made within 15 days of the invoke date. Prict Quotas am good for 30 days from the date at the top of W. Tota I $10,96B.22 -8148 Gattiratith (319)929 o. AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,AUGUST 10,2010 AT '"x:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: j¢ v / 9 1. Call to order -� r 2. Roll callg � '€ - 3.. Approval of agenda '�b i_�;�� �f 41. Approval of and place on file; a. City Council minutes dated July 13, 2010 fk '� `A b. Planning and Zoning Commission minutes dated July 20, 2010 `j " � ,.��� 5 Reports Sheriff t. a SherLi t � A rP ''S n � A �t 4:,� �.��-L€.k�'1�� "�`-�dG� 1, x It b. Library . f 1 c. Fire Department d. Maintenance Department " e. Parks and Beautification Department (% i. Discussion and possible action on Hawks Ridge Park Plan �IV� n�1� „`"".•"S '�''+ik� 'a 12:v �$.-�r�`c':. -Y�-- 5f ,: :, " c'°.�w 4'° �"�-E s�✓'� dei%f f;✓a�. �:t�- ': �°� '� �'- r 1 e mancials Fairfax City Council Agenda-August 10, 2010 Page 1 g. Engineering 6. Discussion _ 6A1 "c 3 n a. Opportunity for citizens not on agendas kk 1 i n ��r� r„ tel. i r qA r} tx z r 7. Consider ORDINANCE 106,to amend Section t.05 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 106 b. Consider motion for final passage and adoption with respect to ORDINANCE 1.06,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.05-RULES AND DEFINITIONS, SUBSECTION B.DEFINITIONS jok f g, Consider ORDINANCE 107',to amend Section 1.07 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 107 All b, Consider motion for final passage and adoption with respect to ORDINANCE 107,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07-SCHEDULES OF DISTRICT REGULATIONS � r f r y@p ., t 'W&,f R@ k a n �„� -, �i1 �i E�' � '1J R fj� �kr g�}�`f..� � 6._,F.".S✓�� 4 �' P 1 Fairfax.City Council Agenda-August 10, 2010 Page 2 9', Consider ORDINANCE 108,to amend Section 1.08 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 108 -/Jr b. Consider motion for final passage and adoption with respect to ORDINANCE. 108,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1,.08-SUPPLEMENTARY DISTRICT REGULATIONS : y � pkv w 10. Consider ORDINANCE 109,to add a new chapter requiring the mowing of properties within the city limits of the City of Fairfax to the Fairfax Code Ordinances,Fairfax, Iowa, 2007. a. Consider introduction of ORDINANCE 109 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 109 v C. Consider motion for final passage and adoption with respect to ORDINANCE 109,AN uXl ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF tj4" FAIRFAX,IOWA,2007,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX d 11. Water Main Replacement Program, Phase I Improvements a. Discussion of restoration work dH� i � j �° r r �' F ss - lo ;�j � � �rGb. Discussion of liquidated damages .V C _c Fairfax City Council Agenda-August 10, 2010 Page 3 C. Consider RESO U"TION to issue payment#5 to Rathje Construction f, 1 . Discussion and review of bids,received for fire department financing ,; j ; � js 13. Consider RESOLUTION Awarding Sale of$35,000 General Obligation Fire Truck d-Refunding Bond 14. Consider SOLUTION to enter into an agreement with Fairfax State Savings Bank regardithe BillPointe electronic p yment processing syst m el 15,Discussion of storm water management requirements for site improvements to existing commercial or . r, 0-industrial lots VK "A) u x r. . _ , _ �m 16.1 Discussion and possible action on a budding permit application for 70 Williams Blvd. from]Michael and Deanna Heintz W >E .- 4 ' �� -� €C' �,L� ��� ;�p t ��4�.���-``•` V-..� i�� i 4/��y"y"����� &t, €�'C�,'�''� yyy �((`'7 3 1.7. Discussion and possible action on sanitary sewer and water main extension along East Cemetery Road and review of the adjacent property owners' input 18. Dijs/cuss§�io,ng on/the deteriorating box culvert at the curve! of 7 �h Avenue and Williams Blvd. ``"1 r �„..- .... �.)SIS.,2.1�,,i"�:i 4,� C�'�S�.�'u�f� �S. �i V�1�� � � •J't� E`�'ff, � .�F��I.� i• ry� { 1.9. Discussion regarding the fpossible removal of the field access culvert'alon the east.s�i�d�e o` f 80Street Just south of Prairie Creek Veterinary Clinic Fairfax City Council Agenda-August 10, 2010 Page 4 fes. °'' _ "�-'i..rb �, - 20. Discussion regarding the possible extension of the existing storm sewer culverts from the driveway of Prairie Creek Veterinary Clinic to their south property line r , K+ 21.Discussion an establishing inspection fees for public improvements R j N4 6 g S t .Discussion and passible action on salt/sand bunker g � i. 61scussion and possible�ction on Linn Street trail s 24. Consider RESOLUTION to approve establishing the positions of city clerk/treasurer and deputy city clerk 25. Discussion and possible action on hiring a deputy city clerk - 26. Consider motion to approve Casey's Class C Beer Permit with Sunday Sales 2'7. Consider motion to approve Riley's Cafd license status ( S 2.8. Consider motion to approve the claimsW list dated August 10,2010 2,9. Discussion a. Opportunity for citizens not on agenda I )AA 44, ft 0. Clerk's comments 1.Mayor's co y Y comments min � 32.Adjournment t t� 1'} & G S Fairfax,City Council Agenda-August '10, 2010 Page 5 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,AUGUST 10,2010 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: L Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated July 13, 2010 b. Planning and Zoning.Commission minutes dated July 20,2010 5. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department i. Discussion and possible action on Hawks Ridge Park Plan f. Financials g. Engineering 6. Discussion a. Opportunity for citizens not on agenda 7. Consider ORDINANCE 106,to amend Section 1.05 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 106 b. Consider motion for final passage and adoption with respect to ORDINANCE 106,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1..05-RULES AND DEFINITIONS,SUBSECTION B. DEFINITIONS 8, Consider ORDINANCE 1.07,to amend Section 1.07 of the Fairfax Zoning Ordinance of 2000, Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 107 b. Consider motion for final passage and adoption with respect to ORDINANCE 107, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07-SCHEDULES OF DISTRICT REGULATIONS Fairfax,City Council Agenda-August 10, 2010 Page 1 9. Consider ORDINANCE 108,to amend Section 1.08 of the Fairfax Zoning Ordinance of 2000,Fairfax, Iowa. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 108 b. Consider motion for final passage and adoption with respect to ORDINANCE 108,AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF:2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.08—SUPPLEMENTARY DISTRICT REGULATIONS 1.0. Consider ORDINANCE 109,to add a new chapter requiring the mowing of properties within the city limits of the City of Fairfax to the Fairfax Code Ordinances,Fairfax, Iowa, 2007. a. Consider introduction of ORDINANCE 109 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 109 C. Consider motion for final passage and adoption with respect to ORDINANCE 109,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX 11. Water Main Replacement Program,Phase I Improvements a. Discussion of restoration work b. Discussion of liquidated damages C. Consider RESOLUTION to issue payment#5 to Rathje Construction 12.Discussion and review of bids received for fire department financing 13. Consider RESOLUTION Awarding Sale of$335,000 General Obligation Fiore Truck and Refunding Bonds 14. Consider RESOLUTION to enter into an agreement with Fairfax State Savings Bank regarding the BillPointe electronic payment processing system 15. Discussion of storm water management requirements for site improvements to existing commercial or industrial lots I .Discussion and possible action on a building permit application for 70 Williams Blvd. from Michael and Deanna Heintz 17. Discussion and possible action on sanitary sewer and water main extension along East Cemetery Road and review of the adjacent property owners' input 18. Discussion on the deteriorating box culvert at the curve of 76"' Avenue and Williams Blvd.., 19. Discussion regarding the possible removal of the field access culvert along the east side of'Se Street just south of Prairie Creek Veterinary Clinic 20.Discussion regarding the possible extension of the existing storm sewer culverts from the driveway of Prairie Creek Veterinary Clinic to their south property line 21.Discussion on establishing inspection fees for public improvements 22. Discussion and possible action on salt/sand bunker 23. Discussion and possible action on Linn Street trail 24. Consider RESOLUTION to approve establishing the positions of city clerk/treasurer and deputy city clerk 25.Discussion and possible action on hiring a deputy city clerk 26. Consider motion to approve Casey's Class C Beer Permit with Sunday Sales 27. Consider motion to approve Riley's Cafd license status Fairfax City Council Agenda-August 10, 2010 Page 2 28. Consider motion to approve the claims list dated August 101, 2010 29. Discussion a. Opportunity for citizens not on agenda 30. Clerk's comments 1.. Mayor's comments 3 . Adjournment Fairfax City Council Agenda-August 10, 2010 Page 3 !I STATE OF IOWA Counties of Linn and Johnson ss. 1 Sepsis fa alta v the rernavai of Phi Wd access culve06 long Phe ease side of.. OO1h StYeet.:just .Wuth:::0f 11 a:f Cairie Caerk fa erjrParY CliOic. Yes: Beer. UTY F ARC rs Fiieden, Otto, Mage „ and Wajjn- F€EGCtLAR'Cl' ` wr[W. Moban carried. Cd if2lCdi f#R TlS1G l7tscusslan was held::regarding.: the lkGGGLfST lfl 2414 0084[ble exfension Of 1be ei P9drtg,5iarm Erurr�icHar1Tea rrPCm �q�he r rums r>9.u� revrewad. .:Thav have subrn'Id d a UrilledHealtircare Flan insurance Pre F bu ad€ng P3rn+at xs9l fiian far a`new. miarns%Q40-61: tsyi[d[itg_ FIs Cellular Cell Servica 20213 1 1 Motcdned by Firiedep seconded tiY US B1UeBoak Supplies 115.1& I I�aVe StOTey C10 St ltG tlhat I an1 the publisher Of Masers fa apprava fi€pe butfd}ns Perrnrt 135k?6 pOsiaSe 445.47 a1?PlCtatian for Micktaet and..Geanxra WOEAr PacnE: Glass[nc: Ypilndow e THE GAZETTE, a daily i1f;WSpapeT of general H4intz at 79 W1108rits t3Lvd, Ayes. Pla.cament 40 Beer, Frieden, Otto,- and Masers. Total N6,i PaYPall PaVr01t 23,16Q.69` Nays: Nave Ab faun WE1inurrighL TOTAL.70474589 circulation In Linn and JOIl1hS011 CO1liltieS illi IOWA. wainwright absiained because the aP- 3u*RsceiviS 1 a plicants ara;kreiR Parerfls Matiatr;car- General Fundi 14,031,09 The notice, a printed copy Of Which is attached, Was Tied. Road Use Tax 4,202,07 several sarveys Oram res➢den4s atone Tf..Fi r�leier 6evosits 54d1.Qd1 1.1inserted and publishedin THE GAZETTE' newspaper R:ast Cemetery Roar&wetre revLewed. Lf)ST 12.b :57 Based on the 9aiput,na acfion vyflEba to Water Fund .20,153.43 ken.at this time On possible sanlarY SswerFund 10,198.93 : in the issue(s) Of August 24th, _2010 Gtr�Er and wale main-extension along Garbage F€rncd 4,508.39' a Cerrreiery Fkaad. TIF 5,978.A4i i $e deSerth15a1iVuu bo c culvert.,mt}E ernPlOYee Benefits 163:36 irec Rf 36th �venui and tnitlilars SRF gond Refire 9,0432,00 i31vd,was d%scussed.Shane Wicks sta- Total Revenue: E05 21Gi ted that a Sty uctulirall analysis needs to JirLY�xPafFses tie done tsefare env re edy is chosen_ General Fund 46,925.4 Linn County should share rn env repair Road Use Tax 4 864.05 costs slnGel lois road serves M&e EinPlaYee Benefits 1,457.81 c_auntu resstainds titan city resttlents. Water Fund;:19,543.36 Stlane w111 conhactl Steve Gannon with 5eWer Fund 17,734.'26 €nn Count Y Garbage Pond 13,030.69 discuss .1etf Ibety and Bob Klidlee ed TSR Meter Deposits 960.00 water.draCriage in the ditch near l e Remote Read P Disci 1111604,87 The reasonable fee for publishing said notice is rairie Creek WYaterlrfary atil a�30 ViatetMa€nProiecEPhasel 8,94304 $21 a.9� rnprolvefLheflohw,dJeacte}1�a�y�alaesG otalExPe sesoie�? a{iwy}zVewtay 3 the culvert i q�ea�> 00`0£$$ 306E( A uOueW ulmOlau€R aMatlr 3Wd�3- aoppn peaw. oris uiaratla EF�a... d lrtkaaPirrd-PueAalPel3W 0Q'G4L`€$ l tw6VtA14aaaud,y6r3 vit66S sa}}inti.3aYu flR'S4FZ$ 3lT saliaadaNd}e}ma :Hi Rot 893$ 01l saikiado,rd A03OW V9'rs W dna uauszal C� £L'3Si$ ua}TrAAEr/( 6ZOtf'1$ Y 00LZ£$ sawnousr iseW 6uray uIX fauab�€ soul adOl!?OF 6L 4Q8 91$ nea1of1 041M. unsdwoq�9 ualaF `3)1eamag.€p wa Pus:JO)11'q 419W RQ�.OZ$ ld _axlj uew}aH 4 LgZ$ aulisfet.taieu€;el}aluQW u'[},eW09"9&9 tS }d6 aajd uewraH. ZS"b8k'Z 3u4aI01faieW:'italJeyyu!}ueW 001L5 racgo7zas}ta} . RcTbs1aMAIelaMA1ekN 9'&s ta61�F€?I�e1V €L"[bZ 00LS �ul6utkaew16kr3 aa.K 00`9Q$ uoSla6 tuEFkf 8d`66LrLb8 3u16ultaad16a13Qtt:- rau}CSW We9$4AW OLID i$ 3u16uivaauugrug OL1'000`Srz$ SL'k8L 0C4 a0}[uriaaau6u��lt7l-1: out sa}e}aassV g sue y Lie iJeWL'i76E Cs au}r1uGaaup6u ;jC1H R4b5 �uGla.re6.4eyy 06`Eb6bZ$ au}Su} rAeH, Ob�Lbs nuts �IaMCe€a[ftrlaa4SgsaaeCnJ ORj.Sbtt$ ;Sulale3Salelsa�ax�H�: r R0'Z8$ zln2f L1letN 00°ROQLLs Aueauio� na� 3anap} e} ZIliS 1riStrlllnent was acknowledged by Dave Store fle)'L£9$ till 4uLiSW}xa0r�kafdegy OQ'#}&9 b9 ! uae.Y6q.1,� 0p`t08s zapuewad landow u0C}av k punWLLfdt sa40 a4s.— a before me on August 4th, 2010 ti:9'Lv4$ 311(Jantgilueyt..,RO;£6n8 UOt6ut iJy q Lglfaw ww0g eauVr af's?Me} 0tk'l£€$ 3Tl s}ua�z}sanef}.a4LaerN. RO`NLE'E$ � 00'95b$ z)-T1 96u}P dH OuaefN w6 d 4ol}a1{ wwOl ea rt aAaS}Meb 00'bWU alXpadald;d,'gy}i RQ'S65s au}saalAlaS218W w6'.rd uo}}3V Muco] ea,-(V aAaXMiap go.'LLZ`Z$ W'K5 itMel kR LL6`is sawrittuNka ngPunl 00f0RL'l$ — 'Futs'SLS a.ra, uo:il-� 7l7 s}es}eddy a}e}s3 teed A1atag NOtaT public in ariCl. X01'the State Of IOWa £¢''Oi$ aCoatK}'Aa. 4iis. w:enysa "ICaN: y xcol 1b• 06135$ Sa¢1a}g H'+€�Rl bE{GL1s s1a�µld�3 stage}$:; OQ`6Es vew*aM!V'.Iio-100"(89$ Gll R�latmtib'4eF1 0R'LLZa �aucuG�a€uu0l ,�6"@40 bs }ter�2,aC trasueFi.s: Off915 SfneG S et{Nla"h 6t'.L.M 3111 egr}eaH'8 6uigwn}deueel4 �£`00!$ au}sat6aieu}s tePi6ol 06 E99 1Ls al au l bZadao-DueH � u0s�d left sPldeEC uePa�10 INtad.8 AAa9 a}g}[l 00'5LL$ au}suaaulsuj OeH F O Od1'£bZ$ €5'5:15 rte�es caret Ea S yy� ra}uadae� edam} Pug ua}6ulaley aslT 00'493$ ]ll6upundAHM�. Dane 11Qb68 3u,varer{uu€l LS 6.$ l Jaz0W0srg: Comma'"Nu b r6632 R0%S�ZLiB - .00 E09.L$ ' aJaarN��,� dkd 3}J(a83.:uem� A}undo �uutl �a LT s€$ MY ' ljJ�S: Q(t`LOLS22 aaPuoaa2}Aiuna3;uurl �uL; Auedwoj al�iaat4he 0$`806s J,101o08�1A}unoGgull 65'EtS Sulsxringt�istt2:paefpuebS.Pla .1€it$�311, 11 €LPLOE$ =.t4E1aaH o5od aiuno3;uu!l 44'80€$ 4ua uluedy a4ual VO4(400i�.: 411100 aitgnd Aiuniinf uull Q0`d80'£s sluawpedy ei}tial3jo¢raqua}g �lfKahiai}perd,niuna�'uu91 00'8[ b$ di'aspppe3d.:ua1 ` WES t�nia 13l�TStfF�iunO�'putl 00'9,�5'L5$ 3l`GaftiaaHssel0, 0455 Q0'Os$ 4P9tsu0~t308 V a51oa� �aktta� leudtintraupa .?AjunoZy uur-1 00-OLSS iaiayi 00'0€5 a Ilu aS;}2Jadoo3_uujl enauaU yg 1111#}eaaitrPD, enpuag<. 0(t'£Z€$ udpu}l-E!paz�eduFf,uull 0�&Lt£8 19`zig'€Ls aul letuawollnu3 woa}sputl aul; Suilpeao as. flQ'E3L3 913 17,Aespurl ti.'()S4 3u};suogeal(JiliLu ctaz)atpzob: 00 L L$ uOupe+� Aespugl 0Q'LSLs �as}aansi y tte 0 at1 e . 66'Pus gT sidaurtaedyUO46 url OQVE1 54 ivaat-g l AYatj 44'05€5 ua111W'1 epu€l OfiY`5Zt ww'10 3 A4{baoG Puy'3 A JR9 00'bs ud�evd l eAOial 00'9€5s sand}}a rnroej 2 care j 1Jap04?J:Aolal U'CL£t$ :YUfdno1ga}eq t F II 1 li i STATE OF IOWA Counties of J ss. Niggers d:altow the:rerrrc�rat.dt the'feld J ';access culvert along-the east sls£e:af 801h Street lust south om tho:Prairie: i Creek Veterinary.c lih1W A516._Baor;:i rV" OF 4 :FA€RFA : : Frieden, ptie, Magers, ai }Ptah fEttAftObTY varigh6..lvt69ion carrlcd. C£ikLitCiL;t!,fslE'ETISC'�'. Elfscussion was kisld regarding the:: A411:txT_10,.20'H0 possibleevtension of the 6k 11 sfprm� The regular rrseittmg of tho:Falrfax ;_sower crii¢erts from he drI Xevrav nf:i City.Council was hefa Tuvsdayi.Augrust Prairie.Creak k titer€ECaryy CiinI I their -10, 2010, at f=airfax:City(-tall' Mayor :south pt'oP.,rly line. 'Bab kadtec:"stated Rage Called the rreefiing fo order at�0p tte would pary for Rho coos`tiVolVed He PM Council members,prosenk; tpAnq ;wtaON da got iho area aroaund fhe oaf tuber, Bornfe Frieden, Marciaerkfi ci€nig dry;anaugh tp:rnaw aasfsw NaDave Storey, do state that ai11 the ��Lil7Slei'of TPayis Citta,alnd NSrrrrrinno Vfa€itWrf4Eprt, dCYion+was'lakan bacdusp mare infor , Other 6tv staff,prasent �Cy fhik ynaklon i9 iTpmdad. T Stimson, Calhy, 8ayuse, and eva +Shone Vdlclts faikaedeboui the possPor "SIE GAZETTE, a daily newspaper of general Ya rr cek„• 0,4 df eStbHilshin4i frisoectioh,fees for Motioned by Magars, seconded by pubirpiM6r.overnen€s.:somecescnmuni-;c7TCulation in Linn and Johnson Counties, in low-a. dear to approve itae agenda; Avec, :ties assess an insnocf'rdn iea ant some Peer, Fried'en, Masers, Olio and 'also do a storm water daveiopmen9 fee:The notice, a printed t�'py of which 7s attached, Was Wa liwright Motion carried. : Na acFrort weas taker ai thks flmex= Motioned bu Magors, sero deo by Costs estimates and a site Dial were 004 to approve at9d"place arr ifle She evlewed 'concerning a new salt and:lriSePted and published in THE GAZETTE newspaper CHI. Council msnutes from Ally 13, sand bunker for the:roan tE fiance de- 2610 Fktes 54eerr:Fria den,'Magors, 'Iparfm4nf: -The:.ma€rttenaace:depart-Iin the issue(s) of August 24th, 2010 Oft,,add=kr+taitlWtight MID 06intarrledmend would work wiffi fhe -arks anrt:; rdot€oriod Evr Fr3eden, seconded by Beaub.I, ion CvmtnitYee :fff re Beer to approVO-A d€sface ati filo the..:configure_same of III."dEs o'al€.course,. ; Pfanning;and 2 vnfn Cammiss'ion min- I' :.Motioned by Md4etS secdfided bY- apes irarrF.iuly 20r_2016Ayes Beer. -:'Ofta to approve the-'bid ttOM Easterit 1. Frleden,f Maa3ersx I'Otter aw .ntl Wain- laa Bund"bng,Inc.acid acciOrtbe.most w . righf, PlLatipn carried. advantagaous concrete 9a9i6 figr the City Caihu Bayne repurfed that hey had a :;of Fairfax:`Tne CiYY'€s to ruse L6661 Op- good sur melr reatlfttg pragrom at tho 'tPon Sales Tax funds to pay for`hfs pr62 Illarary. foci Ayes; Beer. tieden,Okta,and Gave Ytinecek and Marr;Ma'liers re- Masers~ Nam rune, pbsdair:'Wain- trdrkarrttint the flre department hao re W' k OW Wall Wvrfght abstaitiad"6ocause Carttiy rasponded to two fires. of a&hno'clion with a"badder. Mcitian Lynn Cu itler acrd Ro ty push wac� tkgt, a�i L"l1e reasonable 'l07 17L9b175h7.11 said notice is (went because they are Wdrking 9rt a Ar esltmat6 i tram scprader Pato#ell water matin.,s h xcqualinst and Grading, Cd,;tor the $210.90 JoAnn deer,retYr9 tided el arwprCO ttrat SXnn $kre€?t Trail Was reviewed artd rhe Fgrks. nd eauiY1Y10(ork, bmmit� :dr5cc9ssect.� tee wIl sooty a movie on August 204(i Motioned by Masers, secorid debv Hawlc°s; idge R'ark i Beer 9o..:±approve :'fthe..esiftnafe of :.',Discussion We!; el d concerning tha `,$10,968.22;from Schrader Excavating oropasal2,for wok at Hawk'.s Ridge f;and Gradkng Co. got tEpe Linrt S9ree.(, Park from Llawe_Schtt.t needed n ,Trail .Sale t The C€ds If jo use Local side Inc- Art::-easement T. needed rdr E?pPlan Sales Tax4anils stay:far tots sfarm u ager drainage Tire property grotact Auer Beer Frrectert Ot1a, owners are 10tie comaOed about Magers and Vvalmwrlgfah 9t1a9toR car granYing,khe Cr1v a:€trainage easement. Tied. Twenty feel veste_ds bes9 Snire ens€- - Motioned by [tRair seco rtled by'. neerrng xoruVkf ba t5eeded to finakrze thi iMath r'ghl 90apprave RE5�5LtJTILRN easement:priac s4 This qr*. ego witl ba ?No. 2016-41,A RESC7t LtTUOr�i 1 o ES discussed dumrrrag ffte next ate couu h :TABLkSkI I TltE CtT meeking. CLE§�VTRER�5Uft9 FZ 'AGtE7 i7EP-'; Cx-�htal�atimson pPesented th f€non UTY CITY CL RK POST1O f5 tot€ CIAU"d^'( ........ rr rw�r.rr,.v m� t-'evAsrzarr tw. ,Gmr{'i': CCaNP kzLICTibN CO FOR THE WA= marls 91.98 TER MACK, REt�LACEPJtEivT V�ROm Mach wa:3er testing sooplaes156 40 GRAM, PHASE,I:,IMPRO1r MCVdTS. batt&,�Hay@ Fntiineers ilnc Engineer it Ro11 Call'vole Ayos 8c0r�;Frieden, €r yf s 4,180.60 i 175 7715�1-unie77t was acknowledged b Dave Store wl M.door's',.000, 1d,vufainwrigltt M, lion (ORR p05 6nnuatperrnit 21000 0y ocltriod, Mayot Rabe deClatt d LSCS- IdW£t O06.all Lacakds 1h,80' LUTIOht Ntt, Indu59ries sfonx.l0 0: fore 711.e on August 24th, 2010 Larry;.Actrger,"iwCrm Speer,FfrlaWI !I IP R� payroll 3,3 589 revlewo'd t de bids thak tho' C€ky fe- totirrson";County Rafuse Gatbaga Ser df Coo€ dd earner tudav far the "33.5 ,1100. v€Ccs 2'x$04.50 G :f eneral. Obligati"op Fruck ire Tartd K&t Ay Supply,hit Farm,Expenses t k0 nding Bonds Serres 2050 T1te fiaw T 347.16 est iiid'was submitted civ Bankars keystone Labs,Inc.'Te59ing 38892 fax S9ate Savcngs Bank of Fairfax Eowa Unn Coud Comm.UUM,e Fff7 35700 > Bank oFf Madrsan dtrtrsconsvn wrttt Farr klrkwao � � ,. � _. nRv REC 141altgy BnINs 1550 53 Public s C+ t'7 foratrueanterestrateofT874.S6k Llnweld:ReniatFees 13.551 otar 7n and for the State of Iowa Mofidned by-!?rredea, seconded bu r4 nand.`: 5uppBes.1T069_' y Beer.fi-.alztrrode'"EbESdLUTION 44k1Q-; ltkttlkfrrerrcan Energy. .g€tiil9y Bills 39 P 1 S0U1TIONJ AWARDING.:211.11 STALE F0F3��360�)=[FERAL OBLf-' Mooie�cenvngUSAi Lrbrary`75.(tG GATtOti -IPIR TRUED ANOr NCS LabortSafivaarehERtyTp_'1713.70 REFL7ttlC#fKI:a _BQMIJS. Roll;call vpfo: Orkin.;Utirary.53.73 Aves, eaerF Frieden, masers, 00%. Pace;Supply. Pel9''CYaamand;s4PPI19s' and Wainwright. Motion: carried. , 5760 Mayor babe:declared RESOLUMON Richard Pankey refund 25 00' � � u NO.2009 39c9auVvadopted. Penworthy .Library 778.35 Lahore by Magers, seconded by Part'O`Jonnux Inc.Tarleks 285.00 Communion umbQ0 2 deer tis approve RESOLUTIOfi Nq prozourcaSpee€aloes Library 119.80 wt� f�arsllS�� 2010-40 A RE LUTIOf� APpROv- Ra(hie Con tructior9 Cc. .wafer mail , ING ONLiNE FAYM NT tSt�TfUti prateci 6213.83 uno L� � THftOI GH tAIR�F STA'7E S tl;- f abYraq ubhcal€oris L€brat{"§T 87 IhtGS BANK„WINO, OCLsf�dYfO Sgn dt's;Garagr, lop Pails Labor �, Rail Call vole 'Ayes Upr, FYit2den, X,q&0 i2 j hulaaet6 Gtt9c odd tWainWROtitM" a}lbo, 5tfitmber4 CiY, Suplues 33.20' 6artiedr Mayor Raba dkwed R sOA SChracfier E tcayaking Grading La- LUTION NO.26101 d6ty adbofed. bur t44rnent Use 17,351.6 The CV.Vs storm Water ,mi!406. 5owfi Stapa Telephone Service 520A2 requ€rgme,nts for sA lM%rovemen4s fp SRaples[Iffice5upphes 1543< existing comm v,or industria6 logs State U16rary of lowa Library:74 86 �,Ulpe�O aa� o0"0a uost i�I,esput`I: 2t,OSSs SUI ua?{eotrrrrl�rnunfssj a;teaeo OILS dau.�a" Respti[{: 0lt`ISkS i l s ivfn.E dRlre 3 3ekhq.3 00 t L kS- 3 G slvautt red'/Ua.115pup k oO S9Er :i sfou¢rtaa{-t ig oO 89Ls: rall(W e31uf7 00 f SL$f(11lt� h44o6d&7 u'c'3 k eo 00�S -: uayey�eho{s�: 00"eEIrS ':s�r��l Ia�R�j:g Uald�