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10-12-2010 Council Meeting
CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING OCTOBER 12, 2010 The regular meeting of the Fairfax City Council was held'Tuesday, October 12, 2010, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, Travis Otto, and Marianne Wainwright. Other city staff present: Cynthia 'Stimson, Cathy Bayne, and Dave Yaneeek. Motioned by Magers, seconded by Beer to approve the agenda, Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Frieden, seconded by Wainwright to approve and place on file the City Council minutes from September 14,2010. Ayes: Beer,Frieden,Magers, Otto, and Wainwright. Motion carried. Motioned by Magers, seconded by Frieden to approve and place on file the City Council. minutes from September 30,2010. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Beer, seconded by.Magers to place on file the Planning and Zoning Commission minutes from September 29, 2010. Ayes: Beer, Frieden,Magers, Otto, and Wainwright. Motion carried. Motioned by Magers, seconded by Frieden to place on file the Library Board of Trustees minutes from July b, 2010. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Frieden, seconded by Beer to place on file the Library Board of Trustees minutes from September 14, 2010. Ayes: Beer,Frieden, Magers, Otto, and Wainwright. Motion carried. Motioned by Wainwright, seconded by Magers to place on file the Parks and Beautification Committee minutes from August 19, 2010. Ayes: Beer, Frieden, Magers, Otto, and Wainwright. Motion carried. Linn County Deputy Sheriff Egli presented the list of calls, The speed study was discussed. The City Council requested that the Sheriff's Department take appropriate action based on the speed study information. The fact that many residents don't stop properly at stop signs was discussed. Mayor Rabe let the Deputy Sheriff know about a complaint we received about people rolling through the stop sign at Vanderbilt Street and Prairie Avenue, Bernie Frieden suggested we review time logged before we sign the next contract. Cathy Bayne reported that she and a Board of Trustees member attended a library conference. They are considering changing the circulation software. Dave Yanecek reported that the fire truck chassis was delivered to Carroll today. He also gave the maintenance department report which included the following: they have finished flushing hydrants, one hydrant at Prairie Avenue and Park Street doesn't work, the salt and sand bunker is completed, a wet well pump is down,the generators have been serviced, a water service on Church Street has been repaired, the parks have been seeded, and they have been working on street signs. Ron Dusil is working on truck specifications for a new snow plow truck. Marc Magers made inquiries about the pricing for a new pickup. Shane Wicks will look at flow calculations to size the wet well pump properly. The maintenance department will make a list of all of the pumps and their,specifications. 10-12-2010 City Council Minutes Page 'l w w JoAnn Beer reported that they had a great volunteer day at Hawk's Ridge Park on Saturday, October 9. There are jjust a few minor things yet to do. A two inch sugar maple is to be placed at the north entryway, Joe Witters and Lynn Miller still need to finalize the tree plan for Hawk's Ridge Park. We have not received the Hawk's Ridge Park pavilion plan. Motioned by Wainwright, seconded by Magers to approve the financial reports. Ayes:. Beer, Frieden, Magers, Otto,and Wainwright. Motion carried. Shane Wicks presented the engineering report. He informed the City Council that the sewer is installed in the 5th Addition to Prairie Creek Estates and they are working on the water, He doesn't know if there will be enough time and good weather to get the street installed yet this. year. Revised letters to the developers about the unfinished drainage facilities were discussed.. Marc Magers stressed the need to be firm with our deadlines since this work is long overdue. Wainwright introduced ORDINANCE NO. 110,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX. Motioned by Wainwright., seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 110. Roll call vote; Ayes: Beer, Frieden, Otto,Magers, and.Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to give final approval and adoption to ORDINANCE NO. 110, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY ]LIMITS OF THE CITY OF FAIRFAX. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None.. Motion carried. No action was taken on agenda items seven, eight, or nine due to the lack of required information from others. Motioned by Magers,seconded by Otto to approve RESOLUTION 2010-46,A RESOLUTION TO APPRO'V'E NAMING DEPOSITORIES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared. RESOLUTION 2010-46 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2010-47,A RESOLUTION SETTING THE PROCEDURE AND CHARGES FOR A SPECIAL CITY COUNCIL MEETING. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-47 duly adopted. Cynthia Stimson discussed the proposed budget amendment. The hearing will be held during the next regular city council meeting. Motioned by Frieden, seconded by Otto to approve the claims list dated October 12, 2010. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Cynthia Stimson informed the City Council that the first snowbird stopped in today and. was informed of the revised policy about billing if the water remains on at the street. Mayor Rabe informed the City Council that he is looking into the possibility of expanding the TIF district to fund the rest of the water main projject phases. Motioned by Magers, seconded by Wainwright to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. J. Mayor Rabe adjourned the meeting at 7:55 PM. 7 10-12-201.0 City Council Minutes Page 2 Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS 10-12-2010 Payee Purpose Amount Ace Electric, Inc. Water Tower Work 253.60 AFLAC Policy Premium 332,78 Alliant Energy Utility Bills 5,030.51 Aramark Mats &Uniforms 275.18 Baker&Taylor Library Books 779.08 Banker's Trust Initial Bond Fee 200.00 Batteries Included F/D 64.08 Bayne, Cathy Reimbursement 176.97 w Brown, Casey Deposit Net Refund 10.86 Carus Corporation Water Supplies 586.00 Cedar Rapids Photo Copy, Inc.. Library Supplies 16.07 City of Fairfax Shurtz Final Bill 55.17 City of Fairfax Truax Final Bill 7993 City of Fairfax Jamison Final Bill 11.32 City of Fairfax Brown Final Bill 79.14 Danko Emergency Equip. Co F/D 4,686,37 Data Technologies On Site Training 1,545.68 Eastern.Iowa Buildings 90% of Contract 38,709.90 Elan Credit Card Balance 1,108.32 Everett, Kathy Reimbursement 29.75 Everett, Kathy Petty Cash Funding 100.00 Fareway F/D 59.87 Fauser Oil Co., Inc. Fuel 601.12 FSSB ACH File S/C 25,00 FSSB Payroll Taxes 6,053.78 Gazette Communications Publications 190.58 Hach Testing Supplies 213.37 Hall&Hall Engineers, Inc. Engineering Fees 9,469.50 IDNR Water Use Fee 135.00 .Iowa Prison Industries Signs 199.38 IPERS Payroll 3,298,54 _ 10-12-2010 City Council Minutes Page 3 Jamison, Robert or Janice Deposit Net Refund 78.68 Johnson County Refuse, Inc. Solid Waste Service 7,836.75 Junior Library Guild Library Books 250.80 K&B Ag Supply, Inc. Lawn Mix 540.00 Keystone Labs, Inc. Testing 205.23 ][deck's FID 37.95 Kirkwood Comm. College F1D Training 32..00 Life Time Fence Company Fence Supplies 194.00 Linn County REC Utility Bills 1,511.91 W Linweld, Inc. Welding Supplies 13.90 LL Pelling Premix 100.49 Matt Parrott& Sons Co. Office Supplies 107.20 Mayberry Electric Boom Truck Use 130.00 Menard's Supplies 277.50 MidAmerica Books Library Books 165.50 MidAmerican Energy Utility Bills 175.67 Northway Well and Pump Co Well#1 Work 9„394.65 Orkin Library 63.73 Penworthy Library Books 215.39 Port'O' Jonny, Inc. Toilets 285.00 Rabe,Jason Reimbursement 33.33 RDJ Specialties, Inc. FID 412.16 Sankot's Garage,Inc. Parts &Labor 1,579.97 Schrader Excavating & Grading Linn Street Trail 10,968.22 Schrader Excavating& Grading Hauling &Rock 2„350.00 Shurtz, Jeff or Dee Deposit Net Refund 34.83 Solberg's Supplies 1890 South Slope Telephone Service 523.31 Sporting Chance Press, Inc. Library Books 40.00 Staples Office Supplies 596.86 'Star Equipment, Ltd. Plate Compactor 1,319.00 State of Iowa Qtrly Sales Tax 4,772.00 State of Iowa Qtrly State WIH 3,2.62.00 Zr Stimson, Cynthia Reimbursement 181.75 Storm Steel Supplies 32.39 Strategic Print Solutions Copier Contract 115.20 The Sled Shed Parks Mower Parts 23.74 Truax,Raquel Deposit Net Refund 10.07 United States Treasury Sewer-Payroll Taxes 24.98 UnitedHealthcare Policy Premium 156.60 UnitedHealthcare Plan Policy Premium 3,040.61 10-12-2010 City Council Minutes Page 4 US Cellular Cell Service 209.54 USA Blue Book Water Dept. Supplies 37.77 USPO Postage 642.78 Van Meter Industrial, Inc. Water Dept. Supplies 35.50 ''W ilz,Beth Reimbursement 1499 Net Payroll Total Payroll 18,890.59 TOTAL 145,320.29 September Receipts General Fund 37,805.75 Road Use Tax 15,980.63 T/A Meter Deposits 480.00 TIF 29,71&97 97 Debt Service 332,990.00, LOST 09 17,672.66 LOST 04/05 160.55 Water Fund 16,047.1.8 Sewer Fund 13,952.08 Garbage Fund 7,814.34 SRF Bond Retire 9,919.00 Total Revenue: 482,541,56 September Expenses General Fund 62,111.64 ]employee Benefits 2,010.11 Drainage/Detention Project 3,300.00 Debt Service 200.010, Road Use Tax 50,519.34 Water Fund 12,897.48 Sewer Fund 23,093.32 Garbage Fund 10,942,.42: LOST 09 Fund 1,238.00 Water Main Project Phase 1 3,855.7'5 Trust and Agency 1,050.00 Total Expenses: 171,218,06 10-12-2010 City Council Minutes Page 5 M AGENDAS FAIRFAX CITY COUNCIL REGULAR MEETING f TUESDAY, OCTOBER 12,2010 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order f �r 'u w . .lL,. AkJhv,! -q-t 0,464 �' ? 2.. Roil call 3. Approval of agenda ,. ,. ° - ' r'f ? - > &1- --. 4. Approval of and place on file: a. City Council minutes dated September 14, 2010 b. City Council minutes dated September 30, 2010 f lk SO c. Planning and Zoning,Commission minutes dated September 29, 2010 f , 1_�ibrary Board of Trustees minut s dated 07-06-2010 ke e. Library Board Wf Trustees minutes dated 09-14-2010 '� � f. Parks and Beautification Committee minutes dated 08-19-2010 , 5. Reports a. Sheriff � 1 " f a:� zmv i. Speed study resultslu b. Library` a c. Fire Department P , itel' s Fairfax City Council Agenda - October 1.2,2010 Page 1 4a 5 tow s 'd- .I d. Maintenance Department hm S w- eL 0 e. Parks eautification Department i. Discussion and possible action on North Entryway tree replacement fl. Discussion and possible action on Hawk's Ridge Park tree grant iii. Discussion and possible action on Hawk's Ridge Park pavilion plan [a/k L 4 64 f. Financials 7 g. Engineering JW/)�j r-4 6. Consider ORDINANCE 110,to add anew chapter requiring the mowing of properties within the city limits of the City of Fairfax to the Fairfax Code Ordinances, Fairfax, Iowa, 2007. a. Consider introduction of ORDINANCE 110 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 110 C. Consider motion for final passage and adoption with respect to ORDINANCE 110,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA,2007,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX 5 i6 mi iv - Fairfax City Council Agenda- October 12, 2010 Page 2 7. Consider RESOLUTION to approve surety bond or a letter of credit for public improvement costs for Prairie Creek Estates Fifth Addition Development to the City of Fairfax 8 Consider RESOLUTION to approve Final Plat for Prairie Creek Estates Fifth Addition Development to the City of Fairfax .')Water Main Replacement Program, Phase I Improvements c a. Consider RESOLUTION to approve the Balancing Change Order and Pay Application No. 6 - Final from Rathje Construction 10. Consider RESOLUTION naming depositories 11. Consider RESOLUTION to establish policy for specia/meeting costs CA 12. Discussion and review of proposed budget amendment 1.3. Consider motion to approve the claims list dated October 12,2010 jil , 1 ;�" i .' ; = wig e . 1 . Discussion a. Opportunity for citizens not on agenda 15. Clerk's comments !Fairfax City Council Agenda- October12, 2010 Page 3 1 . Mayor's comments C$ i u ¢ 1 ✓ '+9 _ . 9W.., i+�;, 17. Adjournment 75 (jzr Fairfax.City Council Agenda- October 1.2, 2010 Page 4 Fairfax Planning and Zoning Commission Regular Meeting Minutes Wednesday, September 29�, 2010 Meeting called to order by Chairman Dell at 7:00 pm. Commissioners present: Boxa, Kell,Hilll, Kunze,Nurre, and Soukup. Absent: Meyers. Others present: Cynthia Stimson, Shane Wicks, ]Gave Yanecek, Jeff Tben, and John Huber . Approval of the minutes from the regular meeting held August 17, 2010 was moved by Soukup, seconded by Nurre. All ayes. Motion carried, Discussion on recommendation 2010-07 for approval of the final plat for Prairie Creek Estates Fifth Addition. Explanation was provided regarding the stipulations suggested by Hall and Hall Engineers, including the public improvements plan and financial surety to cover costs. With these stipulations in place on the recommendation, a motion was made by Boxa to approve Recommendation 2010-07. Seconded by Kunze. All ayes. Motion carried. Discussion on the potential core district designation for areas near downtown. Hall and Hall Engineers sketched an early boundary for this area so that work could begin on the topic. City Council is also involved and a small subcommittee will be formed to define this district with members of both bodies. Potential representatives from Planning and Zoning including Commissioners Meyers and Soukup. Due to the work involved with Recommendation 2010-07, zoning map updates were not investigated. This project will resume in October. Opportunity for citizens not on the agenda: none present. Motion to adjourn moved by Nurre at 8:30 pm, second by Boxa. All ayes. Motion carried. Respectfully submitted, John R.Hill Secretary Fairfax Public Library Board of Trustees Meeting Tuesday, July 6, 2010 at 7:00 pm. Board Members Present: Linda Balog,Kelly Giese,Brenda Haendler, Bernie Kleppe,Mary Rita Meyers,Dot Pospischil,Linda Pribyl, and Jim Stallman Board Members Absent(excused): Anthony Nederhoff Staff Present: Cathy Bayne and Kathy Everett Board President Mary Rita Meyers,called the meeting to order at 7:00 p.m. Minutes from the June 2010 Board meeting were reviewed. Bernie made a motion to approve the Minutes. Kelly seconded. Motion carried. 'The Budget Report was presented and discussed Bills were submitted for payment approval. Dot made a motion to approve payment of the bills submitted. Linda P. seconded. Motion carried, Circulation and other reports were reviewed. Patron counts are up, and computer use is down. Cathy presented the revised Community Room Rental Policy for approval. After review, it was decided the wording should be changed to'125.100 per use". Brenda made a motion to approve the policy with the wording change. Linda B. seconded. Motion carried. The Summer Reading program is going well. Cathy reported that 21 teens are signed up, Some of the prizes for the weekly teen drawings include certificates for free pizzas donated by the Angle Inn in Walford, and Barnes& Noble gift cards. Two applications were received for the Janitorial position. Cathy.and Kathy will interview the applicants. Cathy stated that four hours per week is not sufficient to properly clean the Library, and she proposed decreasing the hourly wage to allow for more work hours while still staying within budget. After discussion,Dot made a motion that the hourly salary may be adjusted to allow more work hours,as long as the monthly salary amount budgeted is not exceeded. Jim seconded. Motion carried, Cathy reported that the vacuum cleaner needs to be replaced. After discussion,the Board decided Cathy should get an estimate for a new vacuum from A-1 Vacuum. The Walford Contract has been signed. Cathy reported that Fairfax city employees received a 3%raise effective July 1,and questioned whether Library employees will receive a raise. After discussion,the Board decided that since raises were not included in the FY2010/.201 I budget,Library employees will not receive a raise at this time. Dot asked about the status of obtaining electronic media for the Library. Cathy will contact Lilly at East Central Library Services about the Neibors electronic media system, The Board's annual evaluation of the Library Director is due. After discussion, it was decided that Mary Rita, Bernie, and Dot will meet to prepare:the evaluation, It was also decided that the next evaluation will be in January 2011 and,thereafter, annual evaluations will be done in January. A patron proposed changing Fairfax Public Library's current two-week checkout period to a tbree-week checkout (like Cedar Rapids Public Library). After discussion,the Board decided not to change the checkout period, After discussion,Dot made a motion to retain the current slate of officers. Jim seconded. Motion carried. Linda B.made a motion to adjourn at 7:37 p.m. Brenda seconded. Motion carried. Respectfully submitted, Kathy J.Everett Library Board Minutes September 14,2010 Board Members present: Bernie Kleppe, Mary Rita Meyers, Dat Pospischil,Linda Pribyl, Jim Stallman, Kelly Giese, Tony Nederhoff(late) Board Members adsent(excused): Linda Balog, Brenda Haendler Staff Present: Cathy Bayne Visitor: Lilly Lau(East Central Library Services) Board President Mary Rita Meyers called the meeting to order at 7:00 p.m. Lilly Lau was introduced to the Board. Minutes from the July 2010 Board meeting were reviewed.Bernie made a motion to approve the Minutes. Dot seconded. Motion carried. The Budget Report was presented and discussed. Bills were submitted for payment approval. Kelly made a motion to approve payment of the bills submitted. Linda seconded. Motion carried. Circulation and other reports were reviewed. Patron counts were down. Computer use was up. Lilly Lau presented and demonstrated the Neighbors program. It is a downloadable program for patrons to check out ebooks, audiobooks, and movies. One hundred sixteen libraries currently participate in the program and there are around 2000 books available. After a lengthy discussion, Dot moved to subscribe to the Neighbors program and pay the $500 start-up fee with the $25 monthly fee to be paid on a quarterly basis. Jim seconded. Motion carried. Upon arrival,new Board Member Tony Nederhoff was introduced to the other Board Members, Cathy informed the Board about a couple of grants that are available to libraries. Iowa Network Services is awarding$250 - $1500 and Southslope has a matching $1000 grant. Cathy will speak with Linda Balog about writing the grants. Cathy hired Cheryl Koonts for the open library clerk position. She will work three nights a week and Beth will work one night a week. Cathy will also hire Tanner Mumm to work on Saturdays. He will be hired on a trial basis for a month and then be evaluated at that time for a permanent position. Discussion was held about the new server. The Board was given a quote between $2800- $3100. Linda made a motion to purchase the new server for the total estimate including the firewall, upon availability of funds. Bernie seconded. Motion carried. Lilly advised there was a program called "Apollo"that houses all the information on line and not on a server. Cathy will check out the Apollo System vs. the Destiny System we currently use.. Ely is putting together a sub list for all libraries. They would be considered contract employees. Lori Pleiness is on our sub list and would be available to work during the summer or during school vacation time. Representatives from all of the libraries went to the County Supervisors meeting to promote themselves for funding. However, the County is maxed out and there will be no increase in funding. The Board reviewed the wording on Cathy's Director job description. Dot made a motion to revise Cathy's hours from hours a day to 40 hours,Monday through Sunday. Bernie seconded. Motion carried. In addition, Dot made the motion to revise to "a Iibrary employee must be paid a minimum show-up time of one hour. Kelly seconded. Motion carried. Cathy advised she has not had the time to update her evaluation list. This will be put on the agenda for the next meeting. Bernie made a motion to adjourn at 8:32 p.m. Dot seconded. Motion carried. FAIRFAX PARIS and BEAUTIFICATION COMMITTEE Monthly Meeting August 19, 2010 The monthly Fairfax Parks and Beautification Committee meeting was held at 7:00 pm Thursday, August 19 at the Fairfax Library. Members in attendance: Jo Ann Beer,John Berns, Matt Orton and Shannon Orton, 1. August 20 Movie in the Park.Planning—John Hill has the equipment,water and pop. He will also make_ the inclement weather decision. Jason Rabe will drop off the popcorn machine and supplies at the Orton's. The committee will meet at 7 pm. Saturday night will be used as the rain date. 2.. Hawks Ridge Park Status of Priorities-Dave Schmitt Construction plan was approved by City Council subject to acquiring easement rights for drainage. John Berns mentioned that the walking trail is becoming overgrown and could also use additional rock. 3. Disc Golf Signage—no discussion as Mc Keever's out of town. 4. forth Entryway Gardens Citizen.Concerns—Jo Ann will contact landscape contractor regarding one tree replacement. . South Entryway Gardens Citizen.Concerns—needs further discussion and planning as next Spring priority. 6.. Opportunities for Citizens not on.Agenda—no discussion The next monthly meeting will be 7 PM'Thursday, September 16 at the Fairfax Library. Titlle.Fairfax Church St Traffic Speed Survey Date: 101112010 10:49 Start Date/Time: 9/2212010 17:00 Comments: Finish Date/Time: 9123/2010 19:00 Time interval: 60 miin Speed Interval: 5 mph Posted Speed Limit: 35 mph Average Speed (mph): 30.301389493 Maximum Speed (mph): 78 50th IPercentil: 28 5th IPercentil: 42.95 Number Above Speed Limit: 390 Total Number of Vehicles: 591 I Or v Start Day/Time: September 22, 2010 5:00 pm End Day/Time: September 23, 2010 7:00 pm Time Interval: 60 min Speed Interval: 51 mph Speed Limit: 35 mph 0-30 31-35 36-40 41-45 46-50 51+ Totalis Totals: 153 48 39 69 102 180 591 91221201017:00 5 0 0 1 2 0 8 9/22/201018:00 8 0 3 7 11 19 48 9/22/2011019:00 12 4 1 6 9 12 44 9/22120110 20:00 3 1 1 5 1 4 15 9/2212010 21:00 3 1 1 0 1 3 9 9/22/2010 22:00 1 0 0 1 1 1 4 9/22/2010 23:00 2 1 0 0 2 2 7 9/23/2010 0:00 0 1 0 0 0 1 2 9/23/20101:00 1 0 0 0 0 0 1 9/2312010 2:00 2 0 1 1 3 3 10 9/23120110 3:00 0 0 0 0 0 0 10 9/23/2010 4:00 0 0 1. 0 0 0 1. 9123/2'010 5:00 6 0 0 3 0 0 9 9/23/20110 6:00 2 3 3 0 5 2 15 9/23/20110 7:00 3 3 3 6 3 12 30 9/23120/0 8:00 18 0 1 6 3 11 39 9/23/20110 9:00 5 6 6 5 4 9 35 9123/201010:00 5 1 1 3 5 15 30 9/23/201'1011:00 2 3 1 1 3 7 117 9/23/20'101 12:00 9 0 5 4 5 6 29 9/23/2011013:00 5 2 1 4 8 14 34 91231201014:00 6 4 0 2 8 10 30 91231201015:00 11 3 5 3 8 18 48 9/23/201016:00 15 6 1 6 10 13 51 91231201017:00 27 9 4 5 10 17 72 9123/201018:00 2 0 0 0 0 1 3 Dane: 101/20101 _ 85am 9 kart Date: 9121/2010 05:00 prn End Date: 9123.12010 7:90rn Time Interval: 5Q minutes Commenty Sp ed Ir kerval: mph Fairfax Church '9t/Lefebure Rd Poosted9peei Limit: 35 mph Avetag Speed; 41 mph N ihesk 9 peed: 78 mph 50th Percentile; 45 mph 85th Peronkile: '5T Kph Number 'have Speed Limit: 390 Tvkal Numbe Of Vehicles: 591 i Zosan v e ,Y '1 r a ! a : i 9 r - ��3Q01 G 07:00 pry -- _ gees Lirr�Dt p_ - - } - _ I "I 190 - -------------- 1 3 E L I E80Y 1 Y 1 t 1 -------------------- ------------ 150 1 k 3 F 1 40 1 @ @ 3o _ i „• ry r— A 120 I 1 02 } 1. .-L — _..e.d —— w.�a:- 4 to - o BID 60 f I I I —w I Y 0I �LJ {ley' I i3 ISI � 1 1 -3g 1- .3DB-40 l. 46-.0 51# peed Date: 10/1 M1010:48:35 am 5 kart;:D ate: 91.21/201 G 05:00 pm Ind date: 9 '29}251 07 pm Tame In'kerval: 5Q minutes Comments: Speed biker sl: S mph :. 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U) � 0) m N ', Z GL 0' `C =r LO N N City of Fairfax Balance Sheet Cash Basis As of September 30,2010 Sep 30,10 ASSETS Current Assets Check!ng/Savings Certificates of Deposit General Fundl Trail Project-60025868 28,500.64 Maintenance 08-60025315 6,285.63 Maintenance 07-60012454 6,847,57 Maintenance-6008316 7,040.19 Transportation-60010233 31,892,93 Transportation-10680 8,565.41 P&A-46101116020 7,026.24 P&A-60025155 24,809.17 P&A-106'81 8,565.41 P&A-60008575 2,806.84 Library-10274 9,173.32 Library-60019991 203,822.96 Total General(Fund 345,336.31 Sewer Fund Sewer-60025164 41,877.02 Sewer-60025057 7,444.57 Total Sewer(Fund 49,321.59 Total Certificates of Deposit 394,657.90 Checking Account. Drainage/Detention Project 42,607.98 General Fund 97,002.39 Special Revenue Employee Benefits 12,515.52 Local Option 09 194,822.57 Road Use Tax 71,077.46 TIF Fund 214,081.06 Total Special).Revenue 492,496.61 Enterprise Fund Water 55,097.44 Sewer 1103,389.61 Garbage 9,098.02 LagooniWWTF Project 5,782.33 Remote Meter Read Project -18,045.83 SRF Bond Fund 93,022,20 Trust&Agency 17,955.00 Water Main Phase 2 -29.76 Water Main(Project 8,929.96 Total Enterprise Fund 275,198.97 Debt Service Fund 336,986,14 Total Checking Account 1,244,292,09 Savings Accounts FD Equipment-6159594 Equipment 3,502.64 Memorial Fund 2,044.07 Public Education 340.51 Regular Savings 20,701.21 Total FD Equipment-6159594 26,588.43 FD Fireworks-6139349 15,368.80 Murphy Land!-GB-4610041440 1,870.45 Library Glfts/Beq-6150460 103.05 Local Option 04-05-6187645 Sewer Improvements 61,105.13 Local Option 04-05-6187645-Other 160.95 Pagel City of Fairfax Balance Sheet Cash Basis As of September 30, 2010 Sep 30,10 Total Local Option 04-05-6187645 61,266.08 Parks&Beaut'l-6193213 12,206.78 Total Savings Accounts 117,403,59 Total CheckingJSaviings 1,756,353.58 Total Current Assets 1,756,353,58 TOTAL ASSETS 1,756,353.58 LIABILITIES&EQUITY Equity Opening Bal Equity 1,468,018.62 Retained Earnings _177.91 Net Income 288,512.87 Total Equity 1,756,353.58 TOTAL LIABILITIES&EQUITY 1,756,353.58 Page 2 19:02 AM City of Fairfax 10106110 Profit & Loss Cash Basis September 2010 Sep 10 Income Other City Taxes Special Revenues Local Option Tax 2009 17,672.66 Total Special Revenues 17,672.66 Total Other City Taxes 17,672.66 TIF Revenues TIF Special Revenues'Tax Money 29,718.97 Total TIF Revenues 29,718.97 Taxes Levied Property Tax 23,466.30 Total Taxes Levied 23,466.30 License&Permits Proprietary Sewer Building Inspection Fee 175.00 Water Building Inspection Fee 175.00 Total Proprietary 350.00 General Fund Building Permits 6,135.87 Total General Fund 6,135.87 Total License&Permits 6,485,87 Use of Money&Property Proprietary 04/05 LOST Savings Interest 160.95 Total Proprietary 160.95 General Equipment Sales 3,000.00 Savings Accounts Interest Library Savings Interest 0.27 Parks/Beauti.. Savings Interest 31.95 FID Fireworks Savings Interest 40.25 FID-Equipment Says Interest 62.00 Murphy Land Savings Interest 3.13 Total Savings Accounts Interest 137.60 CD General Interest Library CD 600199'91 Interest 1,772.29 Trail CD 60025868 Interest 217.19 Maint.07 CD 601012454 Interest 59.54 Total CD General!Interest 2,049,02 NOW Checking Interest 1,448.94 Total General 6,635.56 Total Use of Money&Property 6,796.51 Intergovernmental Special Revenues RU Taxes 15,960.63 Total Special Revenues 15,980.63 Total Intergovernmental 15,980.63 Charges for Services General Fund Charges Library Revenue/Other Fees Cards 1.00 Community Room 30.00 Page 1 10:02 AM' City of Fairfax 10/06110 Profit & Loss Cash Basis September 2010 Sep 10 Copies 31.45 Faxes 9.50 Fines 211.79 Miscellaneous 7.00 Total Library Revenue/Other Fees 290.74 Total General Fund Charges 290.74 Propriety Trust&Agency Meter Deposits 480.00 Total Trust&Agency 480.00 Solid Waste Revenue Collections 7,789.34 Garbage Tags 25.00 Total Solid Waste(Revenue 7,814.34 Water Revenue Collections 14,865.74 Sales Tax 1,006.44 Total Water Revenue 15,872.18 Sewer Revenue SRF Bond Fund 9,919,00 Collections 13,714.30 Sales Tax 62.78 Total Sewer Revenue 23,696.08 Total Propriety 47,862.60 Total Charges for Services 48,153.34 General Misc Revenue Donations Fire Department Donations Fire Department Donations-Reg 502,64 Total Fire Department Donations 502.64 Library Donations 75.96 Total Donations 578.60 Dividends 7.23 Miscellaneous 0.45 Newsletter Ads 275.00 Refunds 416.00 Total General Misc Revenue 1,277.28 Other Financing Sources Long Term Debt Proceeds 332,990.00 Total Other Financing Sources 332,990.00 Total Income 482,541.56 Expense Reconciliation Discrepancies -177.91 Public Safety Building Inspections Special Revenues 706.19 General 2,459.01 Total Building Inspections 3,165,20 Fire Department Fire Prevention 627,11 New 2010 Fire Truck Purchase 4,648.26 Fireworks 1,830.09 Page 2 1,9:02 AM City of Fairfax 10106110 Profit & Loss Cash Basis September 2010 Sep 10 Equipment 114.18 Fuel 483.43 Generator 134.30 Maintenance Supplies 36.84 Medical Training 3,236.50 Other Administrative 640.46 Truck Maintenance 894.60 Utilities 180.71 Total Fire Department 12,826.48 Emergency Management 24.78 Police Contract 6,318,00 Total Public Safety 22,334.46 Public Works General Fund Roads,Bridges,&Sidewalks Employee Coasts Salaries/Health 110.10 Total Employee Costs 110.10 Wobs Funding(Projects 8,832.46 Maintenance Facilities/Supplies 15.99 Total Roads,Bridges,&Sidewalks 8,958.55 Total General Fund 8,958.55 Road Use Expenditures Adminstration 175.00 Maintenance Roadway Maintenance Contractor Work 40,;554.37 Building aper/Maint 1„320.51 Supplies 165&12 Equipment Maintenance 211,109,75 Employee Costs 1,960.64 Materials 2,500.00 Street Lighting 1,243.95 Total Roadway Maintenance 50,344.34 Total Maintenance 50,344.34 Total Road Use Expenditures 50,519,34 Total Public Works 59,477.89 Culture&Recreation Library Services Employee Costs Wages IPERS 565.55 FED,FICA,MIED 542.51 Cathy Bayne 1,770.52 Beth Wilr 122.68 Loralei Pleliness 164,83 Kathy Everett 155.10 Total Wages 3,321.19 AFLAC 52.13 United Health Cathy's Policy 290.18 Cathy's Familly Policy 658.94 Total United Health 949.12 Total Employee Costs 4,322.44 Page 3 19:02 AM City Of Fairfax 10106110 Profit & Loss Cash Basis September 2010 Sep 10 Computer Services 736.30 Other Expenses Office&Equipment Supplies 24,91 Postage 101.52 Total Other Expenses 126.43 Building Operationi/Maintenance Bldg Maintenance/Supply 63.73 Telephone 61,92 Utilities 392.00 Total Building OperationlMaintenance 517.65 Print Materials 1,296.77 Serial Subscriptions 40.46 Video&DVD 199,18 Total Library Services 7,239.23 Park&Recreation Linn County Conservation Wickiup Project 100.00 Total Linn County Conservation 100.00 Special Revenue-LOST Linn Street Trail-LOST Money 648,00 Hawk's Ridge(Park-LOST Money 590.00 Total Special Revenue-LOST 1,238,00 Special Revenue-(Employee Bene Salary Costs 1,004,22 Total Special Revenue-Employee Bene 1,004.22 General Fund' Park&Recreation Equipment 20.30 Maint,Supply,Bldg&Grounds 477.61 Salary/Health 5,896,53 Total Park&Recreation 6,394.44 Total General Fundi 6,394.44 Total Park&Recreation 6,736.66 Total Culture&Recreation 15,975.89 Drainage Project E Cern Rd-2009 3,300.00 Debt Service Prinllnt 335,000 GO(FID) Bond Expenses 200.00 Total 335,000 GO(F/ID) 200.00 Total Debt Service Prnl'iirnt 200,00 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,783,00 Miscellaneous 1,125,60 Salary 2,033,82 Total Solid Waste Fund 10,942.42 Water Fund Water Meters 555.00 Salary Health Insurance 1,145.94 AFLAC 81.66 Salary-Other6,475,45 Page 4 10,02 AM City of Fairfax 10/06110 Profit & Loss Cash Basis September 2010 Sep 10 Total Salary 7,703.05 Maintenance/Repair 2,698,54 Water Other Administrative Other Admin. 419.50 Water Other Administrative-Other 735.01 Total Water Other Administrative 1,154.51 Public Works Bldg Utilities 634.38 Public Works Bldg-Other 76.00 Total Public Works Bldg 710.38 Total Water Fund 12,821.48 Sewer Fund Meters 555.00 Equipment Purchases 9,836.00 WWTF Repairs 1,571.00 WWTF Utilities 3,408.95 Total WWTF 4,979,95 Salary Insurance 777.90 Salary-Other 3,401.86 Total Salary 4,179.76 Maintenance/Repalir 2,464.10 Sewer Other Administrative Other Admin 419.51 Sewer Other Administrative-Other 735.00 Total Sewer OtherAdministrative 1,154.51 Total Sewer Fund 23,169.32 Trust and Agency E 91 Meter Deposit Refunds 1,050.00 Total Trust and Agency 1,050.00 Water Main Project(Phase 1 3,855.75 Total Enterprise jPropriety) 51,838.97 General Government Employee Benefits Mayor&Council 167.89 Other Employees'(Benefits 131.81 Total Employee Benefits 299.70 General Fund Salary Costs Deputy Clerk Salary 1,577.09 Salary Costs-Other 875.47 Total Salary Costs 2,452.56 Mayor&Council Council Pay 903.41 Employee Council Pay 875.65 Mayor Salary 1,250.00 Total Mayor&Council 3,029.06 Other Admin Expenses Miscellaneous 809.03 Supplies 1,321.48 Publication Costs 248.83 Newsletter 453,13 Page 5 19:02 AMI City of Fairfax 10/06/10 Profit & Loss Cash Basis September 2010 Sep 10 Engineering6,861.00 Total Other Admin(Expenses 9,493.47 BuildingslProperty Costs Murphy Property 2,027,44 City Hall/Fire Station 788.62 Total Buildings/Property Costs 2,816.06 Total General Fund 17,791,15 Total General Government 18,090.85 Total Expense 171,040,15 Net Income 311,501 Al Page 6 Q � � � a N � O N O CD Nva 3 5{ mmnr 'Qa � , �cnV 'om r - ca' < 4 U c 6; a= _n m m 0 cn 0 a 0 � lC (o 0 CD(a r ,� 0 � '� W m� 1D r -1 m a c. 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CQTe O N V 04 0 4 N co V 6W7 f77 O {D #"' O O7 W N t�J w O . Lo O m co V V N 0 N w oo W V W O N - -*ONO 'tJ0000 U1 U700 W iO00 O O m 00000 0000070000 O 0 '..c caooa� 0000m0,0 ao 0 0 OL o0000 oo 'v000cae�o -' 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 On 0 N„ O O O O p W O O N O W N W O iip 0 n en v o a � o 0 0 0 0 0 0 '0 sv [!1 ro i N fSRECVRP Thu Sep 30, 2D10 10;05 AM *** CITY OF FAIRFAX IA *** OPER; KE PACE 1 06.10.09 ACCOUNTS RECEIVABLE AUDIT REPORT 9/01/201D TO 9/30/2010 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE TD TOTAL 3,196.95- FD SERVICE CHARGES R3,71872 DEMAND MISC CHARGES TAXES 25225.30 DEPOSIT APPLIED 225.56- ASSISTANCE APPLIED, PENALTIES 750.00 ADJUSTMENTS CHARGES 38.98- TAXES 1.68- PENALTIES 165,00- MISC CHARGES BAD DEBT WRITE OFF PAYMENTS 47,132.04- GRAND TOTAL 3,196.95- 95,944.02 205.66- 750.00 47,357.60- 45,933.81 � 1 � BAD DEBT PAYMENTS TOTAL PAYMENT'S PAYMENT''S 47,357.60- UBACCT00 Thu Sep 30, 2010 10:04 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 20 09.24.08 UTILITY BILLING TRIAL BALANCE CYCLE 999 SERV CODE ALL ACCOUNT NO/CUSlTDMFR NAME PROPERTY LOCATION DEPOSITS ENERGY ASS PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS BUDGET ------------------------------------------------------------------------------------------------------------------------------------ REPORT TOTALS ------------------------------ SV 47274.38 2580.83- .00 .00 44653.55 TX 1129.33 15.06 D0 .00 1144.39 PN .00 95.87 .00 .00 95.87 T4C .00 ,00 ,00 .00 .00 TX .00 .00 .DO .00 .00 PN .00 .00 .00 DO ,DD TOTAL 10860.00 .00 48403,71 2469,90- 00 .00 45933.81 ,00 CHARGES TAXES PENALTY MISC CHRGS TOTAL CREDIT BALANCE SERVICES 2767.31- .84- ,00 .00 2768,15- GB SERVICE 8019.00 .00 29.84 .00 8046.84 SW SERVICE 2'4058.56 66.79 30.00 .00 24155,35 'NA SERVICE 15383,30 .1078,44 36.03 ,00 16497.77 TOTALS 44693.55 1144.39 95.87 ,00 r-'-e5933.81 Page 1 of 10 Account Details For Utility Checking „ XXXXXXX26 Availlable Balance $47,357.60 As Of Date 9/30/2010 Last Interest Paid Amount $0.00 Accrued Interest $0.00 Cine IDay Float $0.00 Previous year-to-date interest amount $0.00 Current Balance $47,357.60 Year-to-date interest amount $0.00 Last Statement Balance $0.00 Account History For Utility Checking - XXXXXXX26 Posted(200 Transactions) n_ SORTED BY:POST DATE NEWEST ON TOP DEBIT CREDIT BALANCE DEPOSIT 09,x"29/2010 $ 117.40 $47,357.60 DEPOSIT 09,/2'9/2010 $225.56 $47,240.20 DEPOSIT 09,/2812010 $ 1,159.22 $47,014.64 DEPOSIT 0.9/24/2010 $236.28 $45,855.42 DEPO3SIT 09,/23/2010 $ 320.27 $45,619.14 DEPOSIT 09,/23/2010 $ 160.96 $45,298.87 DEPOSIT 09,x"21/2010 $ 1,252.99 $45,137.91 DEPOSIT 09/17/2010 $3,134.14 $43,884.92 DEPOSIT 09/16/2010 $ 6,9D9.28 $40,750.78 DEPOSIT 09/16/2010 $ 861.12 $33,8'41.50 DEPOSIT 09/15/2010 $4,738.00 $32,980.38 DEPOSIT 09/15/2010 $4,383.43 $28,242.38 CITYWATER 09/1012010 $ 10,598.30 $ 23,858.95 DEPOSIT 09/10/2010 $ 5,558.25 $ 13,260.65 https,//secure.onlineaccessl.corn/FairfaxSSBOnline/Accounts/AccountHistory.aspx 9/30/2010 HALL L & HALL ENGINEERS, INC. October 8, 2010 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of September 9,2010 to October 7,2010 Dear Mayor Rabe and City Council(Members: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: "mpirrovement,Praiects, 6.950-09.38 Water Main Re lacemont—Phase 1 • ATTACHED: Final Pay Application and Balancing Change Order • STATUS: Consideration of resolution for final pay application and balancing Change Order and acceptance of the project. Final seeding is complete and Rathje has submitted the final pay request. The final pay application and balancing change order includes liquidated damages for additional costs to the City for work Rathje performed beyond the project completion date of May 28, 20101 6950-09-4 Remote Read Water Meter Protect-ARRA1IlF • A TTACHLD: Nothing • STATUS: Project improvements completed and accepted by the City, Once the final draw from Fairfax its complete, the Iowa DNR will complete its final check of this project, 6950-10-01 Fairfax Trail Along.Highway 151 • ATTACHED: Nothing • STATUS: Informational'Only In the review process for the Preliminary plan of improvements, the Army Corp of Engineers had requested a wetlands determination along the low lying wooded area on the north side of Prairie Creek. One of our landscape architects has been working on this process, and has it almost completed. In the next couple of months, II will be working to gather Information from the Iowa DOT regarding the possible scope of the bridge replacement(projects along Highway 151 and the possible affects this may have on the trail project, including funding and the possibility of a bridge replacement/widening on the small bridge just south of E.Cemetery Road. 6.950-10-3 Water Main Replacement— Phase 2 Proiect • ATTACHED: Nothing • STATUS: This Project is currently on HOLD. 6950-11-1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Nothing • STATUS: This Informational Only Construction is underway on Prairie Creek Estates fifth Addition, HHE is providing periodic construction observation for the public improvements on this site. CIVIL ENGINEERING - LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 • Ph;319.362.9598 - Fx:319,362.7595 - www.halleng.com 6956 General Engineerina Services Storm Water Draina a Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing • STATUS: Informational Only Letters have been sent to Jeff Iben(Prairie Creek Estates Development)and Gordon Sevig(Prairie View Heights Development)which outline issues that need to be addressed with the public drainage facilities in their respective developments. Upon receipt of these letters, both developers have requested that the City's requirement for the improvements of these facilities to be completed yet this fall be deferred until next year, due to the late season for construction and because it is unlikely that the permanent ground cover in the drainage facilities would become established this year. I am working on revisions to the 35 foot wide utility and drainage easement along the east side of the Prairie Creek Estates development and obtaining a storm sewer and drainage easement between the lots at 335 Highland Court and 341 Highland Court of Fairfax Heights 2"d Addition. yWater 8gpp ly: The City's Water Supply Needs: • ATTACHED: Nothing • STATUS: Informational Only No Change in status a ita Sewer: Wastewater Treatment Plant Aeration Lagoon Repairs: • A TTA CHED: Nothing • STATUS: Informational Only Dick and I took depth measurements in the east basin and our surveyors have collected elevation information throughout the Wastewater Treatment Plant. We are currently coordinating with the project contractor about the issues with the water levels in the two basins. Site Reviews 1 Ordinance Review: Revisions to Sanitary Sewer Connection Fees: • ATTACHED: Nothing • STATUS: Informational Only No Activity this month, Revisions to Water Main Connection Fees: • ATTACHED: Nothing • STATUS: Informational Only No Activity this month. Revisions to the Storm Water Management Ordinances Regarding the completion and approval I' acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS: Informational Only No Activity this month. Revisions to the Storm Water Management Ordinances Regarding the Storrs Water Detention Requirements for Existing Commercial and Industrial Propertles: • ATTACHED, Nothing • STATUS: Informational Only The mayor and I have a meeting this month with Bernie, Travis and two P&Z members to discuss the core zoning district and storm water management requirements within the core district. Site Pian Check List and Schedule: • ATTACHED: Nothing • STATUS: Informational Only I am currently working on these items and I hope to have them finalized)for Councils consideration by the end of this year for implementation for 2011. Final Plat and Plan of Improvement Review of Prairie Creek Estates Fifth Addition: • ATTACHED: Nothing • STATUS:Informational'Only The Plan of improvements for Prairie Creek Estates was approved by City Council at a special meeting on Sept. 30. The developer, Prairie Creek Partner, LLC, is working on lining up a letter of credit for the project improvements so they can to bring the final plat to the Council for consideration prior to completion of the,public improvements. dapping: Updated Zoning Map: • ATTACHED: Nothing • STATUS,• Informational'Only Cynthia and I are still working with the P&Z members to establish an updated and more correct zoning map. Miscellaneous 1 Meetings /Plannin : Hawks Ridge Park: • ATTACHED:Nothing • STATUS: Informational Only The parking lot and the three pads are graded, and the drainage improvements at the northeast end of the park are installed. I have coordinated with Lucas at Eastern Iowa Buildings, and sent him the latest site plan we have for the shelter pad. Sincerely, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. i ORDINANCE NO. 114 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CITY OF FAIRFAX Be It Enacted by the City Council of the City of Fairfax, Iowa: SECTION 1. NEW CHAPTER, The Code of Ordinances of the City of Fairfax, Iowa, 2007, is amended by adding a new Chapter 56 entitled MOWING OF PROPERTIES, which is hereby adopted to read as follows: CHAPTER 56 56,01 Purpose 56.05 Provisions 56,02 Definitions 56,06 Natural Areas 56.03 Authority For Enforcement 56.07 Penalty 56.04 Interference with Enforcement 56.08 Method of service and Billing 56,01 PURPOSE. The purpose of this chapter is to designate responsibility for the removal of weeds and cutting of grasses within the city limits of the City of Fairfax,Iowa, in order to provide for the safety and preserve the health and welfare of the citizens located therein, 56.02. DEFINITIONS. For the purpose of this chapter, the following terms, phrases, words, and their derivations shall have the meanings given herein. 1. "Conservation area" means an area that is planted with ground cover plants of a size and texture compatible with the environment and maintained accordingly. 2. "Developed lot or land"means an improved residential or commercial lot. 3. "Grass"means.any plant of the family Gramineae',Raving jointed stems, sheathing leaves, and seedlike grains 4. "Ground cover'''" means plants with the growth and root capacity to cover and stabilize an area of soil and to prevent erosion. 5. "Natural area" means an area allowed to retain native plant material in a natural prairie state. 6. "Noxious weeds"' means primary and secondary classes of weeds as defined by the Code of Iowa, and all additions to this list as so declared by the State Secretary of Agriculture. 7. "Parking" means that part of the street, avenue or highway in the City not covered by sidewalk and lying between the lot line and curb line; on unpaved streets, the parking is that part of the street, avenue, or highway lying between the lot lines and that portion of the street usually traveled by vehicular traffic. 8. "Right-of-way" means the entire width of a platted street or alley in use or undeveloped. 9. "Soil erosion control" means a method of planting and cultivation, or lack of same,designed to retain soil and to prevent soil movement caused by natural or manmade causes. 10. "Undeveloped lot or land"means an unimproved lot or area. 11. "Weeds" means any plants growing uncultivated and out of context with the surrounding plant life when such plant has a seed head formed or forming and with a height of twelve (12)inches or more, except as otherwise provided in this chapter. 56,03 AUTHORITY FOR ENFORCEMENT, City of Fairfax staff members or other persons as may be designated by the City Council are responsible for the enforcement of this chapter and shall have all the necessary authority to carry out the enforcement of this chapter, 56.04 INTERFERENCE WITH ENFORCEMENT. No persons shall interfere with the staff member while engaged in the enforcement of this chapter. 56.05 PROVISIONS. Except as provided elsewhere in this chapter, the following provisions shall apply: I. Each owner and each person in the possession or control of any land within the city limits of the City of Fairfax, Iowa, shall cut or otherwise destroy, all noxious weeds thereon and shall keep said lands free of such growth. 2. Each owner and each person in possession or control of any property within the city limits of the City of Fairfax, Iowa, shall be responsible to: A. Keep said property,along with parking adjacent thereto, alleys,public ways or areas up to the centerline of said ways free of any noxious weeds. B. Keep;grasses and weeds on said property snowed so that grass and weeds are less than twelve(12)inches in height. C. However,grass and weeds located on undeveloped and unplatted property located more than 100 feet from developed or platted property shall be mowed so that grass and weeds are less than eighteen(18)inches in height. D. Farm crops,pasture,vineyards,orchards,garden plants, and ornamental plants in established planting beds may exceed the requirements of this Ordinance. However,weeds and brush in such areas shall be cut so that such weeds or brush are less than two feet(2')in height. E. Said mowing requirements shall be completed by the fifteenth(15th)day of the month in May, June,July,August, September, and October of each year. 3. Each owner and each person in the possession or control of any property shall not allow any plant growth of any sort to remain in such a manner as to render the streets, alley, or public ways adjoining said property unsafe for public travel or in any manner so as to impede pedestrian or vehicular traffic upon any public place or way. 4. Where waterway or watercourses are found upon any developed or undeveloped property, the owner or person in possession or control shall keep the flat or level part of the bank of said waterway free of any weeds and grasses more than eighteen (18) inches in height. Should such waterways or watercourses be found with the right-of-way of a. street or alley, the adjacent property owner or person in possession or control shall be responsible to keep the flat or accessible portion of creek bank free of any weeds or grasses more than 18 inches in height. 5. No owner or person in possession or control of any developed or undeveloped property shall allow plant growth or the accumulation of plant materials on such lot to remain in such a state so as to constitute a fire hazard. 56.06 NATURAL AREAS. 1. Designation. 'The owner or person in possession or control of any property within the city limits of the City of Fairfax, Iowa, may apply to have such land or portion thereof designated as a natural or conservation area. Prior to designating such area, the Fairfax City Council shall consider the following factors; grade or incline of said tract, the difficulty to control or maintain said tract, whether said tract is being maintained as either a soil erosion control area or a conservation area. 2. Natural or Conservation Area. Natural or conservation areas as designated by the Fairfax City Council, need not be mowed and shall be left in their natural state, except that noxious weeds shall be removed or controlled. 3. Public Ways. 'Sidewalk or other public ways that lie adjacent to or extend through a natural or conservation area must be open and free from any obstructions to pedestrians or vehicular traffic. 56.07 EXEMPT PROPERTY. 1. Property within the City of Fairfax and owned by the State of Iowa is exempt from the provisions of this chapter. 2. Property within the City of Fairfax which is owned by a railroad company and currently used for the operation of the railroad system is exempt from the provisions of this chapter. 56.08 PENALTY. Any property which is found to be in violation of this chapter may be mowed by the City or their agent. All associated costs for such mowing, plus a surcharge o $100.00, will be charged to the property owner. The minimum charge will be for one hour o work at a rate of$75.00 per hour plus the surcharge of$100.00. Any property owners who fail to mow their properties,thus allowing the same to be mowed by the City or their agents,and who do not provide payment for the mowing as required, will be assessed by the City for such costs, which will be collected in the same manner as general property taxes 56.09 METHOD OF SERVICE AND BILLING. 1. Annual publication of this ordinance will serve as notice to property owners. 2. If the City of Fairfax finds a property is in violation of this chapter, one letter and copy of this chapter will be sent by regular mail to the property owner. This letter will require immediate and continued compliance with all regulations of this chapter. 3. Any billings for mowing done by the city or their agents are to be sent by regular mail and are payable within 30 days of billing date. SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance including Chapter 50.02(9)are hereby repealed„ SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or pant thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law, Passed and approved by the Fairfax City Council on the 12th day of October, 2010. AYES: Beer,Frieden,Otto,Magers,and Wainwright NAYS: None ABSENT: None Jas o abe,Mayor ATTEST: Cynt�'iia Stimson, City Clerk First Reading: Waived Second Reading: Waived Third Reading: October 12,2010 I certify that the foregoing was published as Ordinance No. 110 on the lilt''day of October, 2010. Cy ' is Stimson, City Clerk RESOLUTION NO. 2010 -46 RESOLUTION'TO APPROVE NAMING DEPOSITORIES WHEREAS, Iowa Code 2009: Section 12C.2 requires that the approval of a financial institution as a depository of public fiends for a public body shall be by written resolution or order that shall be entered of record in the minutes of the approving board and that shall distinctly name each depository approved and specify the maximum amount that may be kept on deposit in each depository; and. WHEREAS, the City's auditor recommends the naming of depositories on an annual basis. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Fairfax in Linn County, Iowa, approves the following list of financial institutions to be depositories of the City of Fairfax funds in conformance with all applicable provisions of Iowa Code Chapter 12. The City Clerk/Treasurer and Deputy City Clerk are hereby authorized to deposit the City of Fairfax funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. NAME OF DEPOSITORY LOCATION OFFICE MAXIMUM DEPOSIT Fairfax State Savings Bank Fairfax,IA $6,000,000 Guaranty Bank Fairfax,IA $6,000,000 Walford Farmers Savings Bank Walford,IA $6,000,000 Hills Bank&Trust Cedar Rapids,IA $6,000,000 BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa that the Mayor and the City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 1P day of October,2010. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None ABSENT: None Jason " e, Mayor ATTEST: bi Cynt a Stimson, City Clerk/Treasurer RESOLUTION NO. 2010-47 RESOLUTION SETTING THE PROCEDURE AND CHARGES FOR A SPECIAL CITY COUNCIL MEETING WHEREAS, the City of Fairfax occasionally receives a request to hold a special City Council meeting; and WHEREAS,the City of Fairfax incurs expenses to hold a special City Council meeting. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF FAIRFAX, IOWA that any request to hold a special meeting shall follow the procedure listed below: I. A request for a special city council meeting,shall be submitted to the Mayor or City Clerk/Treasurer. This request shall state clearly the purpose of the meeting, why action on this topic cannot wait until the next regularly scheduled city council meeting, and who will be responsible for all incurred costs. 2. The Mayor shall make the decision whether a special meeting is necessary and direct staff whether to contact the City Council to schedule a special city council meeting. 3. Unless in the case of an emergency situation, an agenda shall be posted for any special city council meeting at least 24 hours in advance as required by Iowa Code. 4. A quorum of the City Council will be required to hold a special city council meeting. 5. Unless the special city council meeting has been requested to conduct regular City of Fairfax business by an elected official for the City of Fairfax, city staff, or an authorized member of a board, committee or commission all costs will be paid by the responsible party noted in the initial request. These costs shall be calculated after the meeting using the following cost schedule: a. $50.00 per member of the city council in attendance(minimum of $150.00) b. $110.00,per hour for city engineer time,plus travel expenses C. $150.00 per hour for city attorney time,plus travel expenses d. $45.00 per hour for each city employee required to attend (minimum of three hours per employee e. Publication costs to publish the minutes of the special meeting in the Cedar Rapids Gazette 6. The City Clerk/Treasurer will issue an invoice for all costs, which will be payable within 30 days after issued. Passed and approved this l2th day of October, 2010, AYES: Beer, Frieden, Otter„ Magers, and Wainwright NAYS: None ABSENT: None Ja§Adn Rabe,Mayor ATTEST: C hia Stimson, City Clerk AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,OCTOBER 12,2010 AT 7:00 PM FAIRFAX CITY HALL,-525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated September 14, 2010 b. City Council minutes dated September 30, 2010 c. Planning and Zoning, Commission minutes dated September 29, 2010 d. Library Board of Trustees minutes dated 07-06-2010 e. Library Board of Trustees minutes dated 09-14-2010 f. Parks and Beautification Committee minutes dated 08-19-2010 5.. Reports a. Sheriff i. Speed study results b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department i. Discussion and possible action on North Entryway tree replacement ii. Discussion and possible action on Hawk's Ridge Park tree grant iii. Discussion and possible action on Hawk's Ridge Park pavilion plan f. Financials g. Engineering 6.. Consider ORDINANCE 110,to add anew chapter requiring the mowing of properties within the city limits of the City of Fairfax to the Fairfax Code Ordinances,Fairfax, Iowa, 2007. a. Consider introduction of ORDINANCE 110 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 110 C. Consider motion for final passage and adoption with respect to ORDINANCE 110,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY ADDING A NEW CHAPTER REQUIRING THE MOWING OF PROPERTIES WITHIN THE CITY LIMITS OF THE CIITY OF FAIRFAX 7. Consider RESOLUTION to approve surety bond or a letter of credit for public improvement costs for Prairie Creek Estates Fifth Addition Development to the City of Fairfax . Consider RESOLUTION to approve Final Plat for Prairie Creek Estates Fifth Addition Development to the City of Fairfax 9, Water Main Replacement Program, Phase I Improvements a. Consider RESOLUTION to approve the Balancing Change Order and Pay Application No. 6 -Final from Rathje Construction Fairfax City Council Agenda - October,12, 2010 Page 1 1.0. Consider RESOLUTION naming depositories 1.1. Consider RESOLUTION to establish policy for special meeting costs 12. Discussion and review of proposed budget amendment 1 . Consider motion to approve the claims list dated October 1.2.,:2010 14. Discussion a. Opportunity for citizens not on agenda 15. Clerk's comments 16. Mayor's comments 1.7. Adjournment Fairfax City Council Agenda- October 12, 2010 Page 2 I l STATE OF IOWA Counties of Linn and Johnson ss. i.k fY.[kdr^�Fi[4€i^#4d& aralrtav��r'tiC1ta�K�FfSd.7l�s REGULO Ct' Mat t [d Cc747hITY 944d ffA C[nJ�fCf�.ahEE7tt item wit 1 �:2nfo€oaxl�s 1t t3C3OBf P4(2,;2414 is ri§a tsava(lalafe at ine toLNnrti.CaudtV kGdfl The regufar.meetYng of the Fairfax waihwt City Council ioa held 7uesdoY Ctctb iqQ,:114 west.:Present:CY18fM&96n'Langsti bar:T2,2616,at Fairfa'ttitY Hal€.May fhffs�Tt{€iron,Hauser and t7iesd6. Biiard mei or babe called the meefing io order at KAKCO sea Phh Counll, rnenlbers prrysentrAiRr✓ rsoator4gston, JgAnn Eder,°Bernie Frieden Mari NPVJ a¢proreConsentAgealdaas,fbII0.Ws iv%egers Trawls Otfm, and Marlann[ M WUi ix Joht1�ralldt t4 sign a rFtordmuo', &�afnwrfghr.,Csfhea citv:slatt prase#nt tit eft Iv¢1ds;CnrnmUnity Foundot�an in fl Tint CC�ougall do stat.that l ant the publisher of CVrifhia Sfirnim, Cathy 0aYrfy and f Ai� Cgrl@lnuutrr of Care Overflow tab> base Yarl%e WOO,: Moiianed br Mage!s,'seconded;'by Metiers rdn,fro(n the Child 16veloi rnent enol"1-11~,GA,I N T TE, a daily 'newspaper of general Beer to approve the agenda AVes tf a an oUnttallad far a"t~kahire IEXpfore bi 7' Beer, Frieden Magers Otta, amts saga of Odittl4.; circulation in Linn and Johnson Counties, in Iowa. Wainwright,Motion carried:.. fhts'meal Self-insurance for the Pease taetWe i A4ationed by Frieden,'seconded':by NANCE7ransubrlaf[art for lam&Underneath iThe notice a rinsed Co of Which 1s attached Was Wainwright.10 apgirove.:acid pfaee or Beer. Ffice Center part€irrg 1� 11 ' file the Qty CoOntil i 7tntltes tram Sep= fnfairrwvrrcumenCs reta3ed to EnwlrarrFMerifal inserted and published illi THE GAZETTE newspaper tmber 14,MID_Ayis:. r�Frieden, rted: strucf an prorectz[n CTaeSyeK#e[c7 Cor idtd'gers Off&�aild:walnwrighL motion Mdtion€nct ina Civd I iC. n Garrted C7fta;taeO �t1; the issue(s) of October 21, 2010. Mahoned bei Magetsi seconded'by to C?R4 of hIa k9RN€cant:e lfsaat i�351}a; FE'ieden to a0pro'yraacei Fsilace an file_the. I4A.NCEfFI fror'rt tO O far Sun fe amity w�te Citk Caunc€t tnNntS fight Septnrtiber CCICfE�rtield commarts=5udd�yrstt�� to i�ai 30r 2010. Ayes Beer, >rteden, Ti$E t The reasonable fee for publishing said notice is MaQers,Otta,an iffattn rrigitf, WHO t AODINfarf of Banc at GallEfis and inTerest rat carried. t 54.4 Motioned try Beet, seconded.:by ERNE nsfer ta.transfer retonies ht.flee amo' Ma'gers to piece on file the Flartnfng O1 Hii to ttre Capital€'roe""acts fUrgd,,n accbr and Zoning Corr+mission minutes front vote' Sep,tee6ber 25 2010. Ayes ilea Magersnsfar fo transfer.mortars 1n;tNe are i Frieden„ Magers, Oltbr antl Watn Mritiart d and t �"oi Snrvices fund to the Seca weight.Ntottan carried. quo 6J4613414421 Code of.fawa, hhotrbned by Magers,' seconded':by 6606 Iti4fd kti transfer monies in fhe amou Friedott to place w filet the Ci 3rarv, caaUire4d to fNe on r raffan r serve fund,: pard�f TrUs3aes minugaw from J>atV&,�� 'h�q,Yidcrs�a�> 2V'ttl 0.61 Bear, Frieden Maori, t�tta:ir�ua ca of 524okti4ix bit aggregdte pili Offer and Wainwright,'Mohan Carrled 46,.,A was ere>C isastar Area RavaetUa Bor rtliatloned kit Fr€adage:seGanded by rkRNifrs;?titin,Qh the ssraaeads fratrt the sa Beer to place onfile the UbrerY iSoartl ybie: aparfios CLC,an:iM&Ir mlted Iiatsill of Trustees nftles from September MagierBord Purchase Agreement and Ass€4€ 14,'.2£il(t Ayes Beer -Fr€edea Mottuht and del"WY of.a Load Agreement til Magers Otto,:and WafinWrtght Motion RESOh LLC;the 4ssigi i f*r .cunty:: €edfhe County In andrsa€d carr tt of Let Motfoned bYA ainwrigttfr seconded by OIle tJated afters Magers to Plar oft fete=:the Farks:;and 47,A Mance of not#a ext ad drrkfl00-0at)in ai Beauteftcahan< Car (mfttee rrioutes P. DIsasfer Area Recite—Boteds tTE frdrn August._M, 2ft1Q,`Ryes: Beer, k SP1af t inn County" leaav acn&'specrfrcal Frieden Ma§arm 046 and Watn INCrs 7ditures froth prtie�eds oV_ard braid Wright pr Motfaricerrfed. Frfe 4 en fhe e o$al 16a fringes C band tujnn CaUntY lteputY Snernt Egi€lire- vrrlgh A. fenfton to issU card bdtlds ar sented IN list zf Gaffs. Thid speed study AtaYVon-dum atAgreemenfi Was discussed Ttse.cify Cauntit.re- 2R1Fk Dance of no#fd racer&5134Ff 44lI in_at Ouested (hal'the Shieriffs boodrtinno6t CYniztern l7isaster Area Ifievanda 8orit take appropriate action basad on:the paseds 2614,af;Llnt1 Caunty,Irawra,and specC1115 instrument Was aCl nowt edged 1? Tim 0110irifarriafian. Tfie fact that Arts wfpe1.rtdttures front praceedb of said bond g many res dents dara'f stop propar(jr at cttY tan fhm prop05a[ to issue said borsw ed C pal fi a get t cxi �s b v�p apt p �t dU ai r r" R ld rrlial�Pyr cI]ougall before rye oil October 21, 2010, haft str.w and Prairie Avenue B4'rnld vrrtgh;~endo irld SVtrtter naw'& ice Catiir: Frtadoh suggested wo review hme lo§ C rafiYorY 1�a¢d[tepartrnenf and iNe.CfIY gad before wo 5ign the next Contract, C4U til Cethx Daxne reported'that she and a in itydca tt for 2S raptaGeraaent Corripufers B.nard of Tr.USfees.metnher:0.66ded a yrsetl prtrnarrt,.' y librarYconterence. Theyareconsider- remaina at gr[ite minuteslof itctatrer 11&lvotaT Public 1T7 and for the State of IOWA ngchan8inglhectrculaftopsoffware. Mayor }r rave`fanecek<reriarted that fhe:'dre that hey 5ecorrdarY lxoads€or the�use of�-rtii tructc cttassisv�ras:detiveretl to.Carrai[ oday. He afro gave ttte rnaintdiiance rest:af rx pay 5447 51 add:'sthat the i air Boai dessartment epott vttiich included':IN Matio7Y future re9uestSIWexcess money: fpltbw€ng. ttfoY tmaue.=ifhzshed ftusPfin§ vaaiav,'try t�a�d Oept of ieasC+srr`nonfh ttrtr f5ulirants, one h-k-draot'at Prairie 9va AYM, :auraged to use funds froetr its.6666 nue and Parte Miert doesn't work,:the and W — salt and sands bunker fs completed o MaYoe`e the 844751 wiiF be pend from an wet weal puaYry is do r„the generators 4:55 gfrruntY Engtrreer willftnd Iihertt6bev. 08 t f �� S t.,lil have been servrced a-Water service on MaY.Dr. Church Sireel has bean r 15p ;+EChep S t moans wrtil rer eft changes on tt 0 let an �, d fta ftfYBts`Sf Ct ti t t r d d OOC1 lOO2i-RA 1` praieGt. . 19 Y OM PJSS<.M Xpirm SLtO%8 Sltlnt xglain d the furnishings for fiie Cour) f tf if if t, ry tt tfO04 111�2tCt tt auntx and the$hate. r �ft�Ff ft.4'4i I'f"i,�$ l� 5Et4ntf &YStamr. video tgr7lgfinlnn °�'r -rerere�' �•. ,n: .m>u. . ma�A. arrr . �+:.rwvsar+ mtic s 2t IdCJ F �O otsadid e'slehptttreparkingpfar p 9AM H' art from file Booed egardtlalF a Pf"Dial 9 let&f1S 21c5iit tcatl dn'�r Pulure agenda ion( o elan Whf dod os fhe prodec"t COO ati utVstagtub ' 5 g' `52 i,) (V out drize'Chairperson to sign,canirai *&98V8 d AV.MNM tional center Phase 0 praiecl en th j �Di.fdS�2fIM.nates 1,2,5 and funds tar,5&61.Ritei 5 213 1435 CNV J tiE1 he prrce:far six months - aCl-W1 .lnw'74f"S1,61 Aye <. 64esan-;b$6y f Opr'Ag OS'�W 3.Lf#'tb auRhdroae Chairbaersast to sfgn ihre 4 3 tldl 1 A.9 A-"enter Phase[f pr71eC$ar tine asnis'i «�..>.,