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12-14-2010 Council Meeting
CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING DECEMBER 14, 2010 The regular meeting ofthe Fairfax City Council was held Tuesday, December 14, 2010, at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM, Council members present: JoAnn Beer,Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Dave Yaneeek, and Cathy Bayne. Motioned by Magers, seconded by Beer to approve the agenda, Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from November 9, 2010 and December 9,2010, Ayes:, Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Beer to place on file the Planning and Zoning Commission minutes from November 16, 2010 and the Parks and Beautification Committee minutes from October 21, 2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. - Linn County Deputy Sheriff Pavelka discussed the string of recent burglaries. He encouraged residents to lock their homes and vehicles and keep a watch on the neighborhood properties. Another Deputy dropped off the list of calls later in the meeting. Cathy Bayne stated that library patrons can now go on the website and check out ebooks online. Dave Yaneeek reported that the new fire truck has arrived. It is stored at the Walford station. Dave Yanecek gave the maintenance department report stating that they have been working on the lift stations and getting ready for snow removal. 'Shane Wicks informed the city council that the pump life should be 7-10 years. The pumps that are falling have only been in for about three years. The warranty is only good if we replace them with the same brand of pump. Motioned by Magers, seconded by Wainwright to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright, Motion carried. Shane Wicks presented the engineering report. Pictures showing areas of concern were reviewed. Wainwright introduced ORDINANCE NO. 112, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED, BY ADDING A STOP SIGN ON 2 ° STREET. Motioned by Magers, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO, 112. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to give final approval and adoption to ORDINANCE NO. 112, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED, BY ADDING A STOP SIGN ON 2 'STREET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: Noone. Motion carried. 112-14-2010 City Council Minutes Page 1 Motioned by Frieden, seconded by Magers to approve RESOLUTION 2010-58,A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-58 duly adopted. Motioned by Frieden, seconded by Otto to approve RESOLUTION 2010-59, A RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM w GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor babe declared RESOLUTION 2010-59 duly adopted. Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2010-60,A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL 28Ej AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CITY OF WALFORD FOR FIRE PROTECTION. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-60 duly adopted. Motioned by Magers,seconded by Beer to approve RESOLUTION 2010-61, A RESOLUTION SETTING DATE FOR PUBLIC HEARING ON DESIGNATION OF THE EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON URBAN RENEWAL PLAN AMENDMENT. Roll call vote. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor.Rabe declared RESOLUTION 2010-61 duly adopted. Roger Hiles and Gary Briesemeister, both from Ridge View Drive, discussed the changes the City Council made about vacant property status for the utility billing system. They are concerned about potential problems and the inconvenience. They think property owners should be responsible to protect their property from damage or leaks. They feel Fairfax is a small town where a compromise can be made. Discussion was held about why the City Council decided to make the policy to require service is billed or shut off at the street. After discussion, the city clerk was directed to offer the option to residents to leave the service on at the street but suspend billing during a vacancy if they sign a form stating that the City will not be responsible for any damage and that no utility charges will be forgiven due to unknown water usage while the billing is suspended. Gary Lefebure, from the American Legion, Pekomy Post No. 572, discussed the Legion's plans to purchase flags to display on some of the utility poles in Fairfax. They plan to purchase 50 flags as well as the poles and brackets to display them. The Legion members will be responsible to put the flags up and take them down for several different holidays throughout the year. They will have a fundraiser to pay for this project. The City Council thinks this is a great idea and encouraged them to proceed. Motioned by Magers, seconded by Wainwright to approve the renewal of the Class C Liquor License with Outdoor Service Area for the American Legion, Pekomy Post No, 572, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Joe Blood discussed his plans to purchase two lots from Gordon Sevig on Ridge Drive. The City has a storm sewer line that runs between these two lots to the drainage basin behind the lots. The line currently makes a 90 degree turn, which isn't efficient for the water flow. Joe Blood requested that the City of Fairfax share in the expense to move this line to improve the 12-14-2010 City Council Minutes Page 2 4 water flow and to get it away from the area where he wants to build a house. The new line placement would cut across one of the lots he plans to purchase.. He will give the City an easement. Motioned by Otto, seconded by Magers for the City of Fairfax to pay up to $2,000 in total cost to help draft an easement agreement and move the drainage pipe. This $2,000 max would include the City's engineering costs. The drainage money would be used to cover this cost. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Joe Blood discussed possible future plantings on the city owned drainage property, He is to draft a proposal and have Lynn.Miller review and approve any plan prior to any planting. Shane Wicks mentioned that there are several easement agreements that Gordon needs to have his engineer draft and submit to the City of Fairfax. A spreadsheet showing cost estimates for various phases of work to help improve drainage on Vanderbilt Street was reviewed This area is very flat and the drainage pipe isn't buried very deep. The City will make the resident aware of these cost estimates. Shane Wicks showed the City Council a spreadsheet with cost estimates for the Water Main Replacement Phase II Project, The City will talk to Speer Financial about financing options. No action will be taken until the TIF District is amended. Erosion of a drainage swale south of East Cemetery Road was discussed. Pricing is to be gotten for options. Motioned by Beer, seconded.by Wainwright to purchase the accounts payable, general. ledger,bank reconciliation and payroll software from Data Technologies for a cost estimate of $8,150.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried, Mayor Rabe discussed a possible employee bonus prograrn. Councilmember Frieden suggested any increases be made in the hourly rate rather than a bonus program. No action was taken. The health insurance renewal quote was reviewed. Discussion was held about self fending options. A report showing the crop expenses and income was reviewed. The needed wood chips are to be purchased from this money up to the previously set dollar limit of$7,500. The annual report was reviewed. The initial information to start the budget planning process was discussed. Mayor Rabe stated that he did talk to Carey Lewis,with the IDOT, about the last bill. It was from the work they did when they resurfaced Williams Blvd. This is to be paid using the general fund certificate of deposit marked for transportation. Motioned by Wainwright, seconded by Magers to approve the claims list dated December 14,2010. Ayes: Beer, Frieden, Otto,Magers, and Wainwright.. Nays: None. Motion carried,. Harold McCormick stated he thinks that the P&Z missed an opportunity by not recommending Gordon Sevig's and Casey's rezoning request. Shane Wicks asked the City Council if they want to have incentives and disincentives written into the contract for Phase 11 of the Water Main Replacement Project, The City will try these to help keep the project on time or even completed early.. Mayor Rabe informed the City Council that Mediacom met with him and the city clerk to let us know that they will be making some broadcast changes starting March 1. A list of the businesses that have signed up for the new resident program was reviewed. JoAnn Beer asked if any other council members had received a letter about sidewalks, Marianne Wainwright stated she had. 12-14-2010 City Council Minutes Page 3 Bernie Frieden asked for, a list of city employee contact numbers. Marc Magers asked that the city clerk prepare an agenda notes report for items without supporting paperwork in their council packets, Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Cato, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:40 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST DECEMBER 14, 2010 = Payee Purpose Amount AFLAC Policy Premium 276.65 Alliant Energy Utility Bills 3,780.41 Aramark Mats &Uniforms 474.74 Baker& Taylor Library Books 408.72 Cathy Bayne Library Reimbursement 160.28 Bound Tree Medical FID 911.70 Car Quest Auto Parts Supplies 101.88 Cargill, Inc. Road Salt 2,539.68 Carus Corporation Supplies 658.00 Cedar Rapids Photo Copy, Inc.. Library Supplies 28.38 City of Fairfax Threadgold Final Bill 26.32 City of Fairfax Fletcher Final Bill 68.90 City of Fairfax Schupp Final Bili 90.00 City of Fairfax Milligan Peck Final Bill 41.97 Cortez Truck Equipment Chain Parts 39.95 ]Sevin Costigan FID 100.00 Crawford Quarry Rock 203.81 Crown Trophy FID 51.80 Custom Hose & Supplies Supplies 262.77 Data Technologies License & Support 1,111.47 Demeo Library Supplies 171.28 Des Moines Stamp Library Supplies 77.25 Eddy Walker Equipment Co. Parts 912.64 E+dgewood Hardware &Rental Supplies 1.94 Elan Credit Card Balance 697.43 12-14-2010 City Council Minutes Page-4 Electrical Engineering Generator Repair 1,037.24 Ever-Green Landscape Nursery Wood Chips 4,255.00 FSSB SIC 25.00 Fareway FID & Office Supplies 175.11 Fastenal Parts 7.15 Fauser Oil Co., Inc. Fuel 3,879.96 Feld Fire Fire Truck 84,620.00 Angela Fletcher Deposit Refund 21.10 Future Line Truck Equipment Parts 51.85 G&H Electric, Inc. Shop Light 251.00. Gazette Communications Publications 455.99 GCR Tire Center Tires 546.80 Graybill Communications FID 356.89 Hach Supplies 111.51 Hall &Hall Engineers, Inc. Engineering Fees 10,152.50 Hawkeye International Trucks FID 211.86 Larry D. Hlas FID 79.95 Iowa Department of Transportation Road Work 33,152.40 Iowa One Call Locates 31.50 Iowa Prison Industries Signs 54.10 IPERS Payroll 2,652.07 Iowa Rural Water Assoc. Membership 250.00 Johnson County Refuse, Inc. Solid Waste Service 7,869.00 R&B Ag Supply Seed 4,439.89 Keystone Labs, Inc. Testing 21.00 Kirkwood Comm, College FID 30.00 Curtis Lilleodden Utility Deposit Refund 90.00 Linn County Public Health Dept. Burn Permit 25.00 Linn County REC Utility Bills 1,655.52 Linn County Secondary Roads Road Work 575.00 Linn County Sheriffs Office Police Service 6,318.00 LinweId, Inc. Supplies 13.90 MARSARS Water Rescue Systems FID 1,282.07 Don Martin Custom Farming 1,675.49 F George Martin Custom Farming 1,675.48 Menards Supplies 706.93 MidAmerican Energy Utility Bills 369.11 T Amie Milligan Peck Deposit Refund 18.03 Orkin Library 63.73 Peck's Landscaping Park Trees 1,605.00 P'enworthy Library Books 246.90 12-14-2010 City Council Minutes Page ,5 Pumpkin Books Library Books 144.74 Sankot's Garage,Inc. Parts& Labor 1,847.84 Mike Sankot FID 20.25 Schrader Excavating & Grading Hauling & Sand 4,742.50 Derrick Sexton F/D 60,00 Simmons Perrine Moyer Bergman Legal Fees 168.75 South Slope Telephone Service 523.43 St. Luke's Hospital Testing 15.00 'Staples Supplies 1,035.42 Cynthia Stimson Mileage Reimbursement 69.50 Storm Steel Supplies 149.94 Strategic Print Solutions Copier Contract 230.40 Jessica Threadgold Deposit Refund 63.68 UnitedHealthcare Policy Premium 182.70 Y UnitedHealthcare Plan Policy Premium 3,492.94 US Cellular Cell Service 142.33 US Treasury Payroll Taxes 7,471.84 USPO Postage 479.90 '"an Meter Industrial, Inc. Light Bulbs 57.66 Waterworks C &I Salt 10.40 Wcndling Quarries, Inc. Lime 460.67 Wilson-Hite Insurance Inc. Insurance Costs 69.00 Beth Wilz Library Reimbursement 154.06 Total Net Payroll Payroll 22,783.36 TOTAL 228,633.31 November Receipts General Fund 73,810.02 Road Use Tax 13,897 09 T/A Meter Deposits 420.00 TIF 50,000.20 LOST 09 21,802.73 Water Fund 15,639.24 Sewer Fund 14,274.77 Garbage Fund 8,024.31 SRF Bond Retire 10,049.00 Total Revenue: 207,917.36 12-14-2010 City Council Minutes Page 6 November Expenses General Fund 132,597.06 Employee Benefits 2,988.72 Road Use Tax 16,886.04 Water Fund 6,269.52 Sewer Fund 9,595.57 Garbage Fund 8,431.04 LOST 09 Fund 36,987.36 Water Main Project Phase 1 110.00 Trust and Agency 330.00 Total Expenses: 214,195.31. 12-14-2010 City Council Minutes Page 7 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, DECEMBER 14,2010 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: L Call to order 2. Roll call 3. Approval of agenda 4.. Approval of and place on file: a. City Council minutes dated November 9, 2010 b. City Council minutes dated December 9, 2010 5., Place on file: a. Planning and Zoning minutes dated November 16, 2010 b. Parks and Beautification Committee minutes dated October 21, 2010 c. Library Board of Trustees minutes dated December '9, 2010 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f, Financials g. Engineering T Consider ORDINANCE to place a stop sign on 2nd Street 8. Consider RESOLUTION to enter into a contract with Linn.County Sheriff s Department for law enforcement services for fiscal year 2011/2012 9�. Consider RESOLUTION for the second draw upon the Letter of Credit for Prairie Creek Estates 5th Addition 10. Consider RESOLUTION to enter a 28E with the City of Walford for fire protection cost shaming 11. Consider RESOLUTION setting date for public hearing on designation of expanded Fairfax Urban Renewal Area and on Urban Renewal Plan amendment 12. Discussion and possible action concerning the new Vacant Billing Policy 13. Discussion and possible action on American Legion flag project proposal 14. Discussion and possible action on American Legion Class C Liquor License Renewal 1.5. Discussion and possible action on Gordon Sevig/Joc Blood lot purchase with storm sewer,movement request 16. Discussion and possible action on improvements to address drainage issues on Vanderbilt Street 1.7. Discussion and possible action on Phase 2 Water Main Improvement Project 18. Discussion and possible action on erosion of McCormick's drainage swale south of East Cemetery Road 19. Discussion and possible action on software proposal from Data Technologies 20, Discussion and possible action on employee bonus program 21. Discussion and possible action on health insurance renewal quote 22. Discussion and possible action concerning crop net profit Fairfax City Council Agenda- December 14, 2010 Page 1 23. Discussion of the annual report 24. Discussion of annual budget 25.Discussion and possible action on the bill from Iowa Department of Transportation for work on Williams Blvd. 26. Consider motion to approve the claims list dated December I4, 2010 27. Discussion a. Opportunity for citizens not on agenda 28. Clerk's comments 2 .Mayor's comments a. Mediacom presentation information 30. Adjournment Fairfax City Council Agenda - December 14, 2010 Page 2 % 'r4' ir M-'�h AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,DECEMBER 14, 2010 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2. Roll call 3. Approval of agenda �� yl � „�• 4. Approval of and place on fide: a. City Council minutes dated November 9, 201 b ,City Council minutes dated December 9, O1 i' 5. Place on Ole: a. Planning and Zoning minutes dated November 16, 2111 A b. Parks and Beautification Committee minutes dated October 21, 201 C7 c Libr tee r i Utes"d4)eeen+er 01Q `f a. Reports _ a. Sheriff _ n(? �� ,�tS add 0/9 Lo dc Gf - G1 Gsy .0 ' b. Library V VbWl Fairfax City Council Agenda - December 14,2010 Page 1 c. Fire Department ..f W Ulv jtrr � )P H d. Maintenance Department `" Daee " �{1 l/yJ` V, G e. Pats and Beautification Department - f Financials g. Engineering I � ' O{ 4✓ � t' l T Consider ORDINANCE 112,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA, 2007,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED,BY ADDING A STOP SIGN ON 2ND STREET. a. Consider introduction of ORDINANCE 112 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this me with respect to ORDINANCE 112 Arse'� `� c. Consider moi on for final passage and adoptio with tspect to ORDINANCE 112,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ` FAIRFAX, IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED,BY ADDING A STOP SIGN ON 2ND STREET r . Consider RESOLUTION to enter into a contract with LinnCounty heriff s Department for law enforcement services for fiscal year 2011/2012 9. Consider RESOLUTION for th�second to draw upon the Letter of Credit far Prairie Creek Estates 5 Addition Fairfax City Council Agenda- December 14, 2010 page 2 1.0. Consider RESOLUTION to enter a 28E with the City of Walford for fire protection cost sharing l 11. Consider RESO TION setting date for public hearing designation of expanded Fairfax Urban Renewal Area and on Urban Renewal Plan amendment PC /cumS' .. .!� 12.Dis ussion and psible action concerning the new Vacant Billing Policy 13.Discu sion and possible action on American Legion flag project proposal 40 VV .ap�tP, 1.4.Discussion and possiblec ion on American Legion Class C Liquor License Renewal V2 6 ; � .. 15. Discussion and possible action on Gordon Ve'vig/Joe Bllot purchase with storm sewer movement p ®o request b G _ 1 o PAW, 1 . Discussion Ad possibl action on improvements to address drainage issues on Vanderbilt 'Street [k Cb,G wt Cid cm 16W go � �r 17. Discussion and possible action.on Phase 2 Water Main Improvement Protect � C. - ,f tO 4 bkJ 18. Discussion and possible action on erosion of McCormick's drainage swale south of East Cemetery Road AN--�&fX6 4 lei- 19.Discussion and possible action on software proposal from Data Technologies VYW— s� - 15Ahd cell - 20. Discussion and possible action on employee bonus program Fairfax City Council Agenda- December 14, 2010 page 3 --------------- T14rA s'v _41 'lot jml 21. Discussion and possible action on health insurance renewal quote 2. Discussion and possible action concerning crop net profit A� ,Ala,f am - NO 23. Discussion of the annual report 24. Discussion of annual budget ! A 25. Discussion and possible action on the bill from Iowa Department of Transportation for work on Williams Blvd. w 26. Consider motion to approve the claims li dated December 14,2010 4 27. Discussion a. Opportunity for citizens not on agenda iv9 �.�( Lvi], UI.W NVWiT./J I '" Ffll 28. Clerk's comments Fairfax City Council Agenda- December 14, 2010 Page 4 29. Mayor's comments a. Mediacom presentation information 30. Adjournmentq, ry V1Ul �' Fairfax City Council Agenda - December 14, 2010 page 5 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING NOVEMBER 9, 2010 The regular meeting of the Fairfax City Council was held Tuesday,November 9, 2010,at Fairfax City Hall. Mayor Pro Tempore Marianne Wainwright called the meeting to order at 7:00 PM. Council members present: JoAnn.Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Lynn Miller, Ron Dusil, Cathy Bayne, and Mike Sankot. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Frieden,seconded by Beer to approve and place on file the City Council minutes from October 12, 2010. Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission minutes from October 19, 2010, the Parks and Beautification Committee minutes from September 16, 2010, as well as the Library Board of Trustees minutes from October 5 and November 2, 2010. Ayes: Beer,Beer, Frieden, Otto, Magers, and Wainwright. Motion carried, Cathy Bayne stated that the library was busy on election day and that they are going to do refreshments in the library during the next election to get some of the voters to stop and use the library. .Mike Sankot reported that the new fire truck is suppose to be ready next week, they had one of the other trucks fixed,they have had 96 calls so far this year, fire department members participated in fire training last week and more members are currently taking medical training. Ron Dusil gave the maintenance department report stating that the salt and sand bunker:is complete; they have had the salt delivered and have more sand coming; Lynn and Dave have been trimming trees; the park signs are installed; and the park facilities have been winterized. Information from Northway Well and Pump was reviewed about needed well maintenance. The cost estimate is approximately$10,000. This work needs to be done soon,while the weather is still warm. After completion, the well must be flushed for about a week. City staff will contact the snowmobile club about trail placement and markings. Travis Otto will find out who is the head of the homeowners association at Highland Court. The City needs to know their snow removal plans. Linn County Deputy Sheriff Egli presented the list of calls. Recent burglaries were discussed. The Deputy encouraged everyone to write down plate numbers and vehicle descriptions of any vehicles in their neighborhoods that don't seem to belong, JoAnn Beer reported that they had a volunteer day at Hawks Ridge Park on Saturday, November 6. The volunteers installed the swing. They weren't able to get enough concrete delivered, so that will have to be completed. The benches and trash receptacles still need to be installed. Discussion was held about the need to get the wood chips in place around the park equipment and the need for some drainage tile to be installed before the chips are placed. Mayor Rabe entered the meeting at 7:28 PM. Motioned by Magers,seconded by Wainwright to purchase the needed chips with the crop profit money. The amount is not to exceed$7,500. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. 11-09-2010 City Council Minutes Page 1 Marianne Wainwright informed the city council that the pavilion that is being donated for Hawks Ridge Park will now measure 30 x 50. She showed the material colors. Shane Wicks will talk to the company about placement in the level area. Motioned by Frieden, seconded by Beer to approve the financial reports. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Shane Wicks presented the engineering report. Bernie Frieden asked Shane to check the bridge project status with the IDOT. Mayor Rabe opened the public hearing concerning the proposed budget amendment at 7:40 PM. There were no oral or written comments. Mayor Rabe closed the hearing at 7:42PM. Motioned by Beer, seconded by Magers to approve RESOLUTION 2010-48,A CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION. Roll call vote: Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Nays: None. Miction carried. Mayor Rabe declared RESOLUTION 2010-48 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-49,A RESOLUTION APPROVING'THE UTILITY PAYMENT POLICY. Roll call vote: Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-49 duly adopted. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-50,A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT INTEREST DUE DECEMBER 1,2010. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-50 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-51,A RESOLUTION ACCEPTING A WARRANTY DEED FOR OUTLOT B, PRAIRIE VIEW ESTATES—PART TWO TO FAIRFAX,IOWA FROM SEVIG DEVELOPMENT,L.C. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-51 duly adopted. Magers introduced ORDINANCE NO. 111,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICE. Motioned by Magers, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 111. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers,seconded by Wainwright to give final approval and adoption to ORDINANCE NO. lll,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICE. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks presented drafts of the water and sewer main connection ordinance. Discussion was held about a resolution to set the fees. These ordinance changes will be on the next agenda. Dave Selzer requested he be allowed to use a portion of city property for driveway revisions to the Dairy Queen's entrance. An casement agreement shall be drafted. Information from three different truck manufacturers was reviewed. The maintenance department is recommending the City purchase a 2011 International Truck, Model 7400 SBA 11-09-2010 City Council Minutes page, 2 6x4 from Hawkeye International Truck. This truck will be fitted with a truck bed, snow plow, 8" wing,and light accessory packages from Eddy-Walker Equipment. The total cost will be $142,429.98. The color of the truck will be red. They are not recommending the Freightliner truck because it is a lighter truck,has a smaller radiator, and has a different emissions package. The current snow plow truck will be kept,but it is in terrible shape. Discussion was held about financing sources for the truck. Local Option Sales Tax money will fund the majority of the purchase. Road Use, Sewer, and General Fund money will also be used. Motioned by Wainwright, seconded by Otto to approve RESOLUTION 2010-52,A RESOLUTION AUTHORIZING THE PURCHASE OF A 2011 SNOW PLOW TRUCK. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-52 duly adopted. Shane Wicks submitted a proposed schedule for submittals and review of site plans, preliminary plats, zonings,plans of improvements, and final plats. Staff, city council, and the Planning and Zoning Commission will review this proposal. Discussion was held about Tax Increment Financing,current and future debt payments, water main work, and debt certification levels. The City will proceed with plans to amend the TIF District and prepare for bidding on the remaining water main work. Marc Magers reminded everyone to be sure we review our available debt capacity. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-53,A RESOLUTION APPROVING A LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-53 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2010-54,A RESOLUTION TO APPROVE THE FINAL PLAT FOR PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-54 duly adopted.. Motioned by Frieden, seconded by Wainwright to approve RESOLUTION 2010-55,A RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-55 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-56,A. RESOLUTION APPROVING THE ISSUANCE OF AN "AT YOUR OWN RISK" BUILDING PERMIT FOR LOT 6 OF PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-56 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-57,A RESOLUTION APPROVING THE ISSUANCE OF AN "AT YOUR OWN RISK" BUILDING PERMIT FOR LOT 8 OF PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, 11-09-2010 City Council Minutes Page 3 Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-57 duly adopted. Cynthia Stimson reviewed the proposed budget schedule. Discussion was held concerning a bill received from the IDOT for$33,152.42. Mayor Rabe will talk to Carey Lewis, the Resident Construction Engineer with the IDOT, who sent the bill. The Welcome Packet Program was discussed. The city clerk was directed to ask the attorney a couple of questions about the program. Motioned by Magers, seconded by Frieden to remove the IDOT bill of$33,152.42 from the claims list and to approve the claims list as amended. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Harold McCormick discussed water drainage and an erosion problem. Shane Wicks will view the area in question. Richard Berstler, from 518 Vanderbilt Street, discussed water drainage on his lot. He requested the city engineer look at the situation. Gordon Sevig asked that before the City of Fairfax issues a permanent occupancy certificate, that we view the lot and surrounding area and require any needed clean-up to be completed. The proposed tree list for trees at Hawks Ridge Park was discussed. Motioned by Wainwright, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:45 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST NOVEMBER 9, 2010 AFLAC Policy Premium 276.65 Alliant Energy Utility Bills 3,545.85 Aramark Mats &Uniforms 371.90 Baker& Taylor Library Books 648.47 Banker's Trust Debt Payments& S/Cs 55,742.96 Batteries Included F/D 72.24 BatteriesPlus F/D 138.00 Bayne, Cathy Library Reimbursement 563.70 BWC Industrial Services, LLC Sewer Work 1,107.65 Car Quest Auto Parts Dump Truck Parts 85.42 Cargill, Inc. Road Salt 3,461.77 Carus Corporation Water Supplies 782.02 Cedar Rapids Photo Copy, Inc. Library Supplies 24.51 City of Fairfax Dietrich Final Bill 60.00 11-09-2010 City Council Minutes Page 4 City of Fairfax Wubbens Final Bill 39.64 Creative Software Services, Inc. Lib. Consulting 53.50 Culture House Books Library Books 26.50 Custom Hose & Supplies, Inc. Parts 50.82 Danko Emergency Equipment Co. FID 1,436.89 Dave Schmitt Construction Park Work 31,796.75 Dorsey& Whitney LLP Bonding Attorney Work 5,182.00 East Central Library Services Library NEIBORS Proji. 75.00 Eastern Iowa Buildings Balance of Contract 4,301.10 Eastern Iowa Carpet Care Cleaning 200.00 Ecinc Sewer 1,679.00 Edgewood Hardware &Rental Kerosene 36.37 Elan Credit Card Balance 742.52 Ely Fire Department FID 109.50 Family Fun Library Magazine 11.95 Fareway FID 199.63 Fastenal Sewer Work 660.97 Fauser Oil Co., Inc. Fuel 842.44 Frances Banta Waggoner Lib.. Library Books 14.99 FSSB SIC 25.00 FSSB Payroll Taxes 2,599.28 Gazette Communications Publications 262.61 Golden Horse, LTD. Library Books 13.77 Hall& Hall Engineers, Inc. Engineering Fees 9,427.50 Hawkeye Fire & Safety Co. FID & Shop 603.00 Hawkeye International Trucks FID 85,567.81 Heiman Fire Equipment FID 4,780.53 Hygienic Laboratory Sewer Testing 96.00 Iowa Finance Authority Interest Payments 37,242.19 Iowa Firefighters Association Dues 390.00 Iowa One Call Locates 19.80 Iowa Prison Industries Signs 405.24 IPERS Payroll 2,570.01 Johnson County Refuse, Inc. Solid Waste Service 7,890.50 K&B Ag Supply Farm Ground Spraying 2,721.62 K&B Ag Supply, Inc. Turf Mix 216.00 Keystone Labs, Inc. Testing 210.98 Kirkwood Comm. College FID 355.00 Linn County REC Utility Bills 1,433.56 Linweld, Inc. Welding Supplies 14.13 Matt Parrott & Sons Co. Office Supplies 941.04 1109-2010 City Council Minutes Page 5 Menard's Supplies 388.77 Merta Concrete Construction Co, Labor&Materials 335.00 MidAmerican Energy Utility Bills 180.72 Miller, Derek FID 101.59 Miracle Recreation Equip. Park Equipment 3,835.00 Network Computer Solutions Labor& Materials 405.00 Orkin Library 63.73 Penworthy Library Books 242.42 Pollution Control Systems Sewer 348.60 Port'O' Jonny, Inc. Toilets 285.00 Reiman Publications Library Magazines 25.96 Sankot's Garage, Inc. Parts &Labor 990.31 'Schimberg Co. Parts 11.70 'Schrader Excavating& Grading Hauling &Rock 1,751.79 'South Slope Telephone Service 522.75 'Staples Office Supplies 18.78 Stimson, Cynthia Training 159.50 Storm Steel Supplies 66.64 Strategic Print Solutions Copier Contract 161.69 Terpstra,Nancy Library Books 324.00 The Waterworks Salt 48.00 UnitedHealthcare Policy Premium 208.80 UnitedHealthcare Plan Policy Premium 3,896.34 US Cellular Cell Service 238.95 US Treasury Payroll Taxes 3,023.92 USPO Postage 466.44 ""fan Meter Industrial, Inc. Light Bulbs 173.91 Wendling Quarries, Inc. Lime 616.28 Wilz,Beth Library Reimbursement 24.08 Woman's Day Library Magazine 12.99 Wubbens, Jim or Sheila Deposit Net Refund 50.36 Total Net Payroll 16,396.84 TOTAL 307,502.14 11-09-2010 City Council Minutes page 6 October Receipts General Fund 179,438.67 Road Use Tax 11,780.8,9 T/A Meter Deposits 420.00 TIF 211,669.60 LOST 09 17,672.66 Water Fund 16,696.57 Remote Read Project 18,470.78 Sewer Fund 14,102,84 Garbage Fund 9,220,53 SRF Bond Retire 9,997.00 'Total Revenue: 489,469.54 October Expenses General Fund 119,318.28 Employee Benefits 2,191.46 Drainage/Detention Project 770,00 Debt Service 151,800.00 Road Use Tax 5,912.66 Water Fund 24,904.17 Sewer Fund 10,384.61 Garbage Fund 8,914.39 LOST 09 Fund 54,157.58 Water Main Project Phase 1 55.00 'Trust and Agency 150.00 'Total Expenses: 378,558.15, 1109-2010 City Council Minutes Page! 7 CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING DECEMBER 9, 2010 The special meeting of the Fairfax City Council was held Thursday, December 9,2010, at Fairfax City Hall. Mayor Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Travis Otto,Marc Magers, and Marianne Wainwright. Bernie Frieden was absent. Other city staff present: Cynthia Stimson, Lynn Miller,Jeff Ammeter, and Ron Dusil. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Otto, Magers, and Wainwright. Absent: Frieden, Motion carried. Discussion was held about the condition of well #1. Northway Well and Pump has replaced the pump, but the well is still not functioning properly. They have now televised and cleaned the well. Their recommendation states that the well needs to be abandoned or a smaller liner installed. The cost estimate for this work is about$40,000. This repair should last another 50 years. A spreadsheet showing possible funding sources was reviewed. This well is in the TIF District. Motioned by Magers, seconded by Wainwright to make the recommended repairs and pay for these expenses from the TIF Fund balance. Ayes: Beer„ Otto, Magers, and Wainwright. Absent: Frieden. Motion carried. Motioned by Magers, seconded by Beer to adjourn the meeting. Ayes: Beer, Otto, Magers, and Wainwright. Absent: Frieden. Motion carried. Mayor Rabe adjourned the meeting at 6:08 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. 12-09-2010 City Council Minutes page 1 Fairfax Planning and Zoning Commission Flegular Meeting Minutes Tuesday, November 16, 2+010 The meeting was called to order by Chairman Kell at 7:00 pm. Commissioners present: Boxa, Kell, Hill, Kunze, Meyers, Nurre, and Soukup. Absent: none. Cynthia Stimson. and Shane Wicks were present for any needed assistance. Representatives of Casey"s General Stores, Gordon Seviig (the landowner for the lot requesting rezoning), and many concerned citizens were present necessitating a move into the truck bay with greater seating capacity. A motion was made by Kunze, seconded by Boxa, to approve the minutes of the regular meeting of October 19, 2010. All ayes, motion carried. A presentation was offered by Joann Dyer of Casey's General Stores. Their proposal) is to place a new facility at the southeast corner of Highway 151 and Beverly Road, Fairfax. This 3720 square foot store would supplement, not replace, the existing store farther south on Highway 151. Access to the store is proposed with a single driveway off of Beverly Road. Casey's is not developing the entire (lot, the landowner offered to donate the remainder to the city for buffer space adjacent to the residential area if the rezoning is approved. The City Engineer offered an early review of the preliminary site plan. If development were to proceed, further detail would need to be provided on landscape screening and buffering, a lighting plan, and the quantity and quality of water runoff. Chairman Kell opened the Public Hearing on the rezoning request of Lot 148, Prairie View Estates, Part 2, from 913S (single family residential) to C2 (highway commercial district) at 7:24 pm. The following citizens presented concerns opposing the rezoning): Al Sankot, 468 Sunset Drive Sharon Langenberg, 453 Sunset Drive Lunda Desotel, 416 West Prairie Drive Devin Pepkin, 6000 Beverly Road Joel Rudd, 472 Sunset Drive Becky Kramer, 404 Sunset Drive Tony Beranek, 424 Wildflower Circle Melody Vance, 6500 Beverly (Road Don Lansing, 4760 Everlou John Grisham, 6031 Beverly (Road Dennis Best, 4750 Everlou James Foth, 474 Sunset Drive Janice Carson, 6011 Beverly Road Michelle Thompson, 6111 Beverly Road Tom Ely, 5911 Beverly Road Jane Sankot, 468 Sunset Drive Arlene Schaufenbuel, 408 Sunset Drive Kevin Christenson, 407 Prairie View Circle Dave Langenberg, 453 Sunset Drive Tina Beranek, 424 Wildflower Circle Chairman Kell then summarized concerns presented and there being no new topics, called the Public Hearing to a close at 8:28 pm. The concerns were summarized as such: • Expectations that the land would remain residential when investing in nearby property • Commercial water and sewer demand may reduce residential service • Unknown increase in, traffic along Beverly Road and at an already busy highway intersection • Safety for children in the area and at the school bus stop nearby • Retention basin sufficient for increased commercial l business runoff • No other commercial businesses nearby, area all residential The City Engineer clarified that the lot should have sufficient water supply and sanitary sewer service for a business since the capacity was planned for a residential area. The water runoff quantity and quality would need to be studied) further before developing the lot as commercial. Citizens present recalled that a commercial proposal for this property was opposed before. This was never a formal rezoning request before Planning and Zoning, but an informal discussion at a City Council meeting was held on June 9, 2009. Chairman Kell read the paragraph from the minutes of that meeting. Commissioners discussed that Fairfax does not have a zoning plan for the other three corners of the same intersection since they lie beyond city (limits, making it difficult to zone the area as a whole. Currently no other commercial (businesses are present nearby. Also discussed was the Future Land Use Map of the Comprehensive Plan, which identifies the area as residential. A motion to recommend denial l of the rezoning request for (Lot 148, Prairie View Estates, Part 2, from 9RS to C2 was made by Kunze, seconded by Nurre, at 8:32 pm. All ayes, motion carried. Being a late hour, the remaining planned agenda items will be considered at the next regular meeting. Commissioner Meyers made a motion to adjourn at 8:35 pm, seconded by Boxa, all ayes, (Motion carried. Respectfully submitted, John R. Hill Secretary Minutes Parks and Beautification Committee Thursdlay, October 21, 2010 at 7.00 PM Fairfax (Public Library-313 Vanderbilt Street Members in attendance:Jo Ann Beer, John Berns,Annette McKeever,Tom McKeever 1. Hawks Ridge Park—playground installation and pavilion Tentative swing set installation date: Saturday, November 6. No update on pavilion. 2.. 2011 Projects—the following items were identified, but not in any particular order. Need further discussion. a. Disk golf tournament as a fundraiser—need signage first b. Extend Linn Street trail c. City Park tennis court gate to prevent bicycle entry d. Signage: Hawks Ridge Park permanent sign and North Entry volunteer acknowledgment e. South Entryway enhancement and maintenance f. Hawks Ridge Park—additional trees g. Hawks Ridge Park—basketball court h. Hawks Ridge Park—driveway approach and sidewalk 3. 'Winter meeting dates a. Thursday, November 18 b. Will NOT meet in December 4. Opportunities for Citizens Not on Agenda John Hill has resigned from the committee, but will help with specific projects when available. Hawks Ridge Park water/sewer Illiunes may need more permanent markers. 00' to M r• N �A O Vl 'rO 00 O r- An- Ifa'.: 00 oQ M , OQ � 01 M M'' C1. 0000 M N O O =t� 00 -- 00 00 O Lr) ori 40 N tf 1 00 C\ 00 M l 00 Vd O; N Ol r-4 M O U Ln ,rC ryW Cn s oho oc� . p �l3 00 Cs C9� GCr en M V.I TIM OF� W Pk M A6 r O ty.� Lh .. cq � O N e*M, V] N 4,10 �Q 00 N \O V't r• r- d' O .LNf1ii, y S. M O oc in \D O ^+C? O; 4� kn l- M N M kn Qi \O kn 4N r- Ln o N T kn Vi �'* !'+'3'. 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C C ' E E Ems ' E E E E E (D (D (0 T- G' co m (D (D co to N N . cn N N M N L 3 a O O 0 -0 O O O O O O E E E N' E E E E E E CO 00 Oco N co N OCT N N r"' O O 0 .,� O r r r r N o o o C) O � � a � O o O NN NCVN NN Q N N to s O (� r,- Q O O M ® ar r+7N MM N N r W r rN 00 O rN p7 E d > N Z r ice, iOti h U") (0 CV) aOO � coOLo [3! N r N r N f0 LO co I- O_ 0 I� ti O o O 9 of mO MOO OO °''a O C) C9 U � OMh OO C o N d .N- CO (0 mato O '- CN CL d (D co Nr ti II- Lo r co qT I- Iti M M O 2 a M N iD r t— t r O� L`7 O O Lt7 ILjy cp to (O N H ) CD a M N Ga CO LO O CO CD to O0) Vl O p i� IA: L() Lf! O O � w � E ti O CA COCO NO CO O 's�° O O O 00 N co V Q O N N O as N 1�' 4t ccvM CC rM O W N N M M Q1 U v c' LL c o ep L O "c' '00 � W O MIL Q C c 0 a! JCD _ '- U. LL. EL to O ZS cn `�° QLO T.- V" oO r r- 0 car' cM (G co La. CL ti r °Q 06 O W 00 cm 10 O 00 e- i = O C � C N H N 4), X N C J AO CU O � CL C2to p r-- � O q) O 0 O � O as Cry tOO4 vOOO NOO ++ O �+ O �+ O �. O _ toV- to cpm m ceo r_ co cto � m a) *' "' as La �' 0 LL H 0. F-- F= z ca a� U m b � / \ \ 0 a E ? � � 2:1 23 . \ QQ / \ L % 0 E : ■ ; ; / / . [ e e � LU - - ■ r . > @ / \ ra Q2 00 \ § M @ ; D � a 2 Lo 2 > Nr_00m r- � � @ 00 U m 0 0 \ � 2 to ( § 0 ® LL 2 LL k k §/ 0 Q m @ e ■ U � $ 0 � � 4:19 PM City of Fairfax 12114/10 Balance Sheet Accrual Basis As of November 30, 2010 Nov 30,10 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fundl Trail Project-60026813 28,500.64 Maintenance 08-60025315 6,285.63 Maintenance 07-60012454 6,847,57 Transportation-60010233 31,892.93 Transportation-10680 8,565.41 P&A-46101116020 7,056.17 P&A-60025155 24,809.17 P&A-106811 8,565.41 Library-110274 9,173.32 Library-60019991 203,822,96 Total General(Fund 335,519.21 Sewer Fund Sewer-60025164 41,877.02 Sewer-60025057 7,444.57 Total Sewer Fund 49,321.59 Total Certificates of Deposit 384,840.80 Checking Account Drainage/Detention Project 41,837.98 General Fund 287,551.03 Special Revenue Employee Benefits 7,335,34 Local Option 09 143,153.02 Road Use Tax 73,956.74 TIF Fund 419,891.34 Total Special'(Revenue 644,336.44 Enterprise Fund Water 54,722.61 Sewer 117,458.17 Garbage 8,997.43 Lagoon/WWTF Project 5,782.33 Remote Meter Read Project 424.95 SRF Bond Fund 77,293.20 Trust&Agency 18,315.00 Water Main(Phase 2 -29.76 Water Main(Project 8,764.96 Total Enterprise Fund 291,728,89 Debt Service Fund 92,985.16 Checking Account-Other -7,40 Total Checking Account 1,358,432.50 Savings Accounts FD Equipment-6159594 Equipment 3,000.00 Memorial Fund 2,044.07 Public Education 340.51 Regular Savings 21,503.85 Total FD Equipment-6159594 26,888.43 FD Fireworks-16139349 15,368.80 Murphy Land-GS-4610041440 1,873.58 Library GiftstBeq-6150460 103.05 Local Option 04-05-6187645 Sewer Improvements 61,105.13 Local Option 04-05-6187645-Other 160.95 Total LocalOption 04-05-6187645 61,266,08 Page 1 4:13 PM City of Fairfax 12/14/10 Balance Sheet Accrual Basis As of November 30, 2010 Nov 30,10 Parks&Beaumti-6193213 12,206.78 Total Savings Accounts 117,706.72 Total CheckingfSavings 1,860,980.02 Total Current Assets 1,860,980.02 TOTAL ASSETS 1,860,980.02 LIABILITIES&EQUITY Equity Opening Bal Equity, 1,468,018.62 Retained Earnings -177.91 Net Income 393,139.31 Total Equity 1,860,980,02 TOTAL LIABILITIES&EQUITY 1,860,980.02 Page 2 4:19 PM City of Fairfax 12/14/10 Profit & LOSS Accrual Basis November 2010 Nov 10 Income Other City Taxes Special Revenues Local Option Tax 2009 21,802.73 Total Special Revenues 21,802,73 Total Other City Taxes 21,802,73 TIF Revenues TIP Special Revenues Tax Money 50,000.20 Total TIF Revenues 50,000,20 Taxes Levied Property Tax 68,012,20 Total Taxes Levied 68,012.20 License&Permits General Fund Building Permits 2,409.79 Total General Fund l 2,409.79 Total License&Permits 2,409,79 Use of Money&Property General Savings Accounts Interest Murphy Land Savings Interest 1,54 Total Savings Accounts Interest 1.54 CD General Interest P&A CD 60008575 1.81 Total CD General l Interest 1.81 NOW Checking Interest 1,693.85 Total General 1,697.20 Total Use of Money&Property 1,697.20 Intergovernmental Special Revenues RU Taxes 13,897.09 Total Special Revenues 13,897.09 Total Intergovernmental 13,897.09 Charges for Services General Fund Charges Miscellaneous 634,92 Library Revenue/Other Fees ILL 4,00 Community Room 60.00 Copies 33.57 Faxes 9.00 Fines 198.44 Total Library Revenue/Other Fees 305.01 Total General Fund Charges 939.93 Propriety Trust&Agency Utility Deposits 420.00 Total Trust&Agency 420.00 Solid Waste Revenue Collections 7,895.56 Garbage Tags 98,75 Page 1 4:19 PM City of Fairfax 12/14/10 Profit & Loss Accrual Basis November 2010 Nov 10 Miscellaneous 30.00 Total Solid Waste Revenue 8,024.31 Water Revenue Collections 15,589,24 Miscellaneous 50,00 Total Water Revenue 15,639.24 Sewer Revenue SRF Bond Fund l 10,049.00 Collections 14,224.77 Miscellaneous 50,00 Total Sewer Revenue 24,323.77 Total Propriety 48,407.32 Total Charges for Services 49,347.25 General Misc Revenue Welcome Packet Program 250,00 Donations Fire Department Donations Fire Department Donations-Reg 250,00 Total Fire Department Donations 250.00 Total Donations 250.00 Miscellaneous 0.90 Newsletter Ads 250,00 Total General Misc Revenue 750.90 Total Income 207,917.36 Expense Public Safety Building Inspections Special Revenues 790.70 General 1,613.74 Total Building Inspections 2,404.44 Fire Department Fire Prevention 241.53 New 2010 Fire Truck Purchase 89,802.00 Electronics 1,356.31 Equipment 390.75 Gear 5,080.34 Medical Training 355.00 Other Administrative 819.47 Truck Maintenance 244.42 Utilities 116,60 Total Fire Department 98,406.42 Total Public Safety 100,810.86 Public Works Special Revenue-LOST Salt&Sand Bunker-LOST 4,957.53 Total Special Revenue-LOST 4,957.53 General Fund Roads,Bridges,&Sidewalks Roadway Maintenance 320.54 Equipment Purchased/Repaired 264.56 Maintenance Facilities/Supplies 422,67 Total Roads, Bridges,&Sidewalks 1,007.77 Page 2 4.19 PM Citi/ Of Fairfax 12/14/10 Profit & Loss Accrual Basis November 2010 Nov 10 Total General Fund 1,007.77 Road Use Expenditures Adminstration 81.00 Misc Road Expenses Buildings 140,82 Misc Road Expenses-Other 39.92 Total Misc Road l Expenses 180.74 Maintenance Snowlice RemovallRepairs 4,161.77 Roadway Maintenance Contractor Work 667.50 Supplies 229.86 Equipment.Maintenance 1,172.56 Employee Costs 7„566.93 Materials 719.29 Street Lighting 2„1106.39 Total Roadway Maintenance 12,462.53 Total Maintenance 16,624.30 Total Road Use Expenditures 16,886.04 Total Public Works 22,851.34 Culture&Recreation Library Services Employee Costs Wages Tanner Muimim 112.35 R.Chwyle Koonts 487.71 IPERS 435.90 FED,FICA,MED 602.96 Cathy Bayne 11,724.00 Beth Wilz 377.24 Total Wages 3,740,16 AFLAC 52.13 United Health United Health-Other 26.10 Cathy's Health Policy 250.08 Cathy's Family Health Policy 658.94 Total United Health 935.12 Total Employee Costs 4,727.41 Computer Services 53,50 Electronic Materials 75.00 Employee Benefits Staff Training 246,00 Total Employee Benefits 246.00 Equipment 24.51 Other Expenses Postage 39.74 Total Other Expenses 39.74 Building Operati;onl'Maintenance Bldg Maintenance/Supply 165.63 Telephone 58.46 Utilities 362.00 Total Building Operation/Maintenance 586.09 Print Materials 1,284.08 Serial Subscriptions 50.90 Page 3 4:19 PM City of Fairfax 12/14/10 Profit & Loss Accrual Basis November 2010 Nov 10 Video&DVD 288.11 Total Library Services 7,375.34 Park&Recreation Special Revenue-(LOST Hawk's Ridge(Park-LOST Money 32,029.83 Total Special Revenue-LOST 32,029.83 Special Revenue-(Employee Bene Salary Costs 54,55 Total Special Revenue-Employee Bene 54.56 General Fund Park&Recreation Equipment 3„835.00 Maint,Supply,Bldg&Grounds 596.21 Salary/Health 646.24 Total Park&Recreation 5,077.41 Total General Fund 5,077,41 Total Park&Recreation 37,161.80 Total Culture&Recreation 44,537.14 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,890,50 Miscellaneous 540.54 Total Solid Waste Fund 8,431.04 Water Fund Salary Health Insurance 786.52 AFLAC 84.75 Salary-Other 3,246.45 Total Salary 4,117.72 Mai ntenance/Repair 1,178.87 Water Other Administrative Other Admin. 648.23 Total Water Other Administrative 648,23 Public Works Bldg Utilities 324.70 Total Public Works Bldg 324.70 Total Water Fund 6,269.52 Sewer Fund WWTF PWB utilitleslPhone 1,913.14 Total WWTF 1,913.14 Salary Insurance 647,67 Salary-Other 1,350,52 Total Salary 1,998.19 MaintenancelRelpalfr 4,410.90 Sewer Other Administrative Other Admin 668.34 Engineering CIP 605.00 Total Sewer Other Administrative 1,273.34 Page 4 4.19 PM City of Fairfax 12114/10 Profit & LOSS Accrual Basis November 2010 Nov 10 Total Sewer Fund 9,595.57 Trust and Agency E 91 Meter Deposit Refunds 330.00 Total Trust and Agency 330.00 Water Main Project Phase 1 110.00 Total Enterprise(Propirliety) 24,736.13 General Government Employee Benefits Other Employees'Benefits 2,143.46 Total Employee Benefits 2,143.46 General Fund Salary Costs Deputy Clerk Salary 2,036.00 Clerk Salary 3,487.81 Total Salary Cos't's 5,523.81 Other Admin Expenses Miscellaneous 378,82 Supplies 535,18 Publication Costs 262,61 Newsletter 323,90 Engineering 8,547.50 Total Other Admin(Expenses 10,045.01 Build!ngslProperityy Costs Murphy Property 2,721.62 City Hall/Fire Station 825,94 Total Buildings/Property Costs 3,547.56 Total General Fund 19,116.38 Total General Government 21,259.84 Total Expense 214,195.31 Net income .6,277 95 Page 6 UBRECV°,P T'uuo Nov 30, 2010 10;17 AM All CITY OF FAIRFAX IT, *** OPER; KE PAGE', 1 06.10.09 ACCOUNTS RECEIVABLE AUDIT REPORT 11/'01/201O TO 11/30/2010 BEGINNING BALANCE APPLIED/ ERRING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE -------------------------------------------------------------------------------------------------------------------------------- GR 'OTAL 45,134.88 BILizJ SERVICE CHARGE'S 42,881.82 DEMAND MISC CHARGES TAXES 877,42 DEPOSIT APPLIED 227.19- ASSISTANCE APPLIED PENALTIES 825„081 ADJUSTMENTS CHARGES TAXES PENALTIES 760.00- MISC CHARGE'S BAD DEBT WRITE OFF PAYMENTS 47,531.38- GRAND TOTAL 45,134.88 43,7519.24 760.00- 825.100 47,758.57- 41,200.55 BAD DEBT PAYMENTS TOTAL PAYMENTS 47,758.57- Page 1 of 2 Account Details For Utility Checking - XXXXXXX26 Available Balance $0.00 As Of Date 12/1/2010 Last Interest Paid Amount $0.00 Accrued Interest $0,00 One Day Float $0.00 Previous year-to-date interest amount $0.00 Current Balance $0.00 Year-to-date interest amount $0.00 Last Statement Balance $0.00 Account History For Utility Checking - XXXXXXX26 Posted (32 Transactions) SORTED BY;POST DATE NEWEST ON TOP DEBIT CREDIT BALANCE CORRECT RT CK DEBIT J JONES 1.71/30/2010 $ 88,56 $ 0.00 PRIORITY 1 CHECK 11/30/2010(Check#1130) $47,758.57 r $$8.56 DEPOSIT 1.1730/2010 $227.19 $47,8471.3 DEPOSIT 117`29/2010 $617.85 $47,619.94 DEPOSIT 1.1726/2010 $352.81 $47,002.09 DEPOSIT 11/24!2010 $282.86 $46,649.28 DEPOSIT 11/23/2010 $919.61 $46,366.42,' DEPOSIT 11/18/2010 $971.85 $45,446.81 DEPOSIT 1.1/.16/2010 $10,670.74 $44,474.96 DEPOSIT 1.1/16/2010 $2,904.84 $ 33,804,221. DEPOSIT 1.'.1/15/2010 $4,731.46 $30,899.38 DEPOSIT 11,/12/2010 $1,531,18 $ 26,167,92 CiTYVWATER 11/10/2010 $12,625.61 $24,636.74 DEPOSIT 11/10/2010 $ 1,611.07 $ 12,011.13. https::Hsecure.onlineaccessl.com/F'airfax SBOnline/Accounts/AccountHistory.aspx 12/1/'2010 Page 2 of 2 DEPOSIT 11/09/2010 $ 2,441.38 $ 10,400.06 DEPOSIT 11/0812010 $ 956.95 $ 7,958.68 DEPOSIT 1.1/0512010 $ 1,750.96 $ 7,001.73 DEPOSIT 1.1/04/2010 $ 1,895.11 $ 5,250.77' DEPOSIT 1.1/03/2010 $ 3,355.66 $ 3,355.66 DEPOSIT 10)/29/2010 $ 60.00 $0.00 DEPOSIT 10/29/2010 $99.64 -$60,00 PRIORITY 1 CHECK $ 159,64 -$ 159.64 10/29/2010(Check#1029) P'RIORM 1 CHECK $4$,626.05 $0.00 10/29/2010(Check#1029) DEPOSIT 101/27/2010 $ 120.00 $48,626.05 ASC-ACH STLMNT STN -CHECK CONI/ 10/26/2010 $0.01 $48,506.05 AC-,BCH STLMNT STN -CHECK CONY` $0.01 $48,506.04 10/26/2010 DEPOSIT 10,/26/2010 $ 171.71 $48,506.03 DEPOSIT 10/26/2010 $ 1,310.23 $48,334.32 DEPOSIT 10,/22/2010 $ 511.69 $47,024,09 DEPOSIT 10/21/2010 $67.04 $46,512.40 DEPOSIT 10/20/2010 $ 568.35 $46,445.36 I11EP05IT 10/18/2010 $5,161.35 $45,877.01 https://secure.onlineaccessl.com/FairfaxSSBOnline/Accounts/AccountHistory.aspx 12/1/2010 HALL & HALL ENGINEERS, INC. Leradou hi 1.7nd Devr10 ment.Signi•1953 December B,2010 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of{november 5, 2010 to December 7, '2010 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax. [improvement Projects], 6950-09.36 Water Main Replacement—Phase 1 • ATTACHED: Nothing • S7ATUS: Informational Only Improvements completed, Final Pay Application and Balancing Change Order have not yet been signed and submitted by Rathje Construction. 6950-10.01 Fahfax Trait /Tana Highway 151. • ATTACHED: Nothing • STATUS: No Change 6950-10.3 Water Main Replacement—Phase 2 Proiet • ATTACHED: See Attached Cover Sheet and Alternate Plan Sheet and the Water Main Replacement Phasing Plan • STATUS: Discussion at the City Council Meeting I would like to discuss project.scope, including feedback an which Alternates, if any you wouldI'i'ke to include in the Phase 2 Improvements. 1 would also like to discuss scheduling and anticipated pricing for this project at the Council meeting. 6950-11-1 Prairie Creels Estates Fifth Addition Constrluction Observation • ATTACHED: Recommendation for the 2"d draw upon the fetter of Credit for Street Paving • STATUS: Consider resolution for the second draw upon the letter of credit A significant portion of the public improvements have been installed at this site, including the streets, sub-drain and sub-drain clean+outs. I anticipate that at this point lin the year most of the remaining work will be completed in the spring of 2011. Schrader Excavating did not submit a pay request for work completed by them through the first week in December. CIVIL ENGINEERING - LAND SUKVEYING * LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 • Ph;319,362.9546 - Fx:31'9.362.7595 • www.halleng.com L6950 General Engineering Services] Storm Water Drainagg Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments; • ATTACHED:Nothing • STATUS: Informational Only I have worked with Jason on follow up letters to Gordon Sevig and Jeff[ben regarding the uncompleted drainage facilities on their sites and the City's expectation that these facilities are brought to an acceptable condition by the spring of 2011. Review of Erosion Issues at the newly constructed drainage swale south of E.Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Photos of Site Erosion • STATUS: Discussion at Council Meeting I have walked the drainage swale and reviewed the erosion along portions of the swale. 1 have requested pricing from a couple of Geotechnical firms to help us accurately identify the erodible soils and provide some recommendations, Review of Drainage Issues at 5113 Vanderbilt Street(Dick Berstler)and 515 Park Street(Mary Schrader): • ATTACHED: Site Exhibit • STATUS; Discussion at Council Meeting I have completed a site visit with Dick Berstler, City Maintenance Personnel,and Jason, Storm water run-off from Vanderbilt Street drains across the parking lot of the Star Bar, to the Berstler's garage, and ponds in the(back yard of Mary Schraderr's property, (Reviewing site photos, County Contours, and topographic survey information collected for the Phase 1 water main project, I have considered possible options to address this storm water drainage issue, At the Council meeting I will provide these options with cost estimates for your consideration and discussion. Water Supply; The City's Water Supply Needs: • ATTACHED: Nothing • STATUS: Informational Only No Change in status Sanitary Sewer: Wastewater Treatment Plant Aeration Lagoon Repairs: • ATTACHED: Nothing • STATUS: Informational Only I have been coordinating with EDI and Ed Brinton from MMS Consultants, and I am trying to schedule a meeting to finalize a plan and establish dates in the spring of 2011 to complete the diffuser adjustments in the two(basins. Lift Station and Pumps; • ATTACHED: Nothing • STATUS: Informational Only I have had more correspondence with Ed Brinton from MMS on possible issues with the pump in lift Station No, 4, 1 still need to coordinate with the maintenance guys to pull together some information on the four lift stations, and with their help, complete a list of what the City has with these lift stations, and finalize a maintenance and replacement plan moving forward, Site Reviews I Ordinance Review: Rezoning request for Lot 148 of Prairie View Estates-Part 2: • ATTACHED: Nothing • STATUS: Informational Only I completed a site review for the rezoning request and made recommendation for consideration by the P&Z Members, Revisions to Sanitary Sewer Connection Fees: • ATTACHED: Nothing • STATUS: No Change Revisions to Water Main Connection Fees: • ATTACHED:Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the completion and approval t acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS: No Change Development Check Lists and Schedules: • ATTACHED: Nothing STATUS: No Change Mappina: Updated Zoning Map: • ATTACHED: Nothing • STATUS: informational'Only I have made progress on the Zoning Map, I anticipate having a proposed zoning map with the changes identified to P&Z for their December meeting. With the public notification and input process,we hope to have a final map late this winter or early spring. Updated TIF Map: • ATTACHED: Preliminary TIF District Map • STATUS: informationalOnly I have completed a preliminary TIF District Map, and prepared a legal description for a possible Amended area to the TIF Area for proposed water main replacement Improvements in IFairfax Proper. Meetings I IPlanninn: Miscellaneous ,.,,_ NOTHING Respea Uy Submitted, /,-,7 Shane R.Wicks, RE, Hall and Hall Engineers, Inc. te.2� 6 t9 PAF{©y 4WII�E OI9Z ill Feyl �palloid ala()fiM9'(ElPO�,Y N'�N?$[9-®1'4949�fik P�i9-tll-OS68�91-Al�QE69\fItlS9\ak�faad\::I':'aPyd aY9 V/401'.L€NrIP�)NN kb2,iIF d JO10;1141 NO GlhgNgAGA"l II 3 biad`NH2�O� l N3 J37V1 -q P11 VG^t' ?kiA 5Orvdm iso O Q v °�� 'L¢ ¢ a0p eP RE d - a- zzdU o u3 y WZ.z z z � ¢¢ , b � V NU] M1r In- mt p �l Ou q�q � �I ¢COOOC�3o '�E d5 ^, 0 a� Ll 17 (n n gyp...i- O �o3firi3���* j V CY Itl� K u4 Vol s alp n�,un�p y a +•+/ � it - as 4ui P1aQu3 z dy a �¢ m'1 �z LU ' U + Oc ova z�c��y FI Y-.''IIII O Mme- Cd �I Ir'�� Lu —I z' p d: °- 7'/1 Yd Ory Z� G I dilYA3�M1&SVitlfllHVIv k41 4a c7 V rT� r7 'n 47 4 ¢1 N U3 O-0J 06 W t4 lD In M 68 O�j W uc4"D O IfLI: ll 1 O1 N �0 u7 h h Oe OS W� ILi tl0 tl � C}i -0 kt E I I I 6 M1' 1 E ! 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I f �t p 4 r is x r t3 l ity 5� i IIP! 0.1 Ilil. , r 7 r 1~.� ., �✓ V`" �� r _ _ ___J�- - z I � VII I I ! >I I I Ri I I I II a Il i i i I V v --- -- r T-L-r--'T +---NIY-"- I JL T I .,, 4 V I I > II IV V I I _..----- -._.------------ __.__..._-f.-_-__.-_,- -- -- -1- I 6 1 I jr- a 1Y Jf rte y ti ��✓ I --I`-'Yc_Lii �..�---_----__- ------ . I I I � I -----_ -- \ \ \ - -- -tom -------- a g I V I i IVg� I•iV.��.r � �-__-�--'---"�I kl` A;t I I I 1 �/ I W moi'" I f W I 1 y ;{I III I i I I LEGEND-TIF DISTRICT MINI '" ------- --� ill ORIGINAL TIF DISTRICT(1998) (FY 1999-FY 2019) AMENDMENT TO THE TIF DISTRICT{2001) 11p I �r ` 11 (FY 2002-FY 2012) jugJ ' \..._ ._ �L r AMENDMENT 2 TO THE TIF DISTRICT(2006) -__- -.______---�-�--_------'--.�°" _:_==--�--= ����/�-T - --T' {FY 2007-FV 2027} h-= AMFNDMLNT 3 TO THE TIF 01STRICT(2011) "'� , VIII (FY2011-2021) CITY OF FAIRFAX (URBAN RENEWAL AREA - TIF MAP) ORDINANCE NO. 112 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO STOP REQUIRED BE IT ENACTED by the City Council of the City of Fairfax,Iowa: SECTION 1. SECTION MODIFIED. Chapter 65, Section 65.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 65.02 STOP REQUIRED. Every driver of a vehicle shall stop in accordance with the following: 1. Vehicles traveling west on East Southview Road shall stop at Highway 151. 2. Vehicles traveling on East Southview Road shall estop at Williams Boulevard.. 3. Vehicles traveling north on Williams Boulevard shall stop at Highway 151. 4. Vehicles traveling east on East Southview Road shall stop at Fairfax Road. 5. Vehicles traveling east on Linn Street shall stop at Fairfax Road. 6. Vehicles traveling west on Church Street shall stop at Williams Boulevard. 7. Vehicles traveling on Church Street shall stop at Vanderbilt Street. 8. Vehicles traveling on Vanderbilt Street shall stop at Church St. 9. Vehicles traveling on Main Street shall stop at Vanderbilt Street. 10. Vehicles traveling on Main Street shall stop at Reynolds Street. 11. Vehicles traveling on Railroad Street shall stop at Vanderbilt Street. 12. Vehicles traveling north on Losey Street shall stop at Prairie Avenue. 13. Vehicles traveling west on Prairie Avenue shall stop at Williams Boulevard. 14. Vehicles traveling on Prairie Avenue shall stop at Vanderbilt Street. 15. Vehicles traveling on Park Street shall stop at Church Street. 16. Vehicles traveling on Park Street shall stop at Main Street. 17. Vehicles traveling south on Reynolds Street shall stop at Church Street. 18. Vehicles traveling north on Nickolet Street shall stop at Prairie Avenue. 19. Vehicles traveling south on Nickolet Street shall estop at Losey Street. 20. Vehicles traveling south on Vanderbilt Street shall stop at Losey Street. 21. Vehicles traveling west on East Cemetery Road shall stop at Williams Boulevard, 22. Vehicles traveling east on West Cemetery Road shall stop at Williams Boulevard. 23. Vehicles traveling south on Longview Drive shall stop at West Cemetery Road.. 24. Vehicles traveling north on Stallman Drive shall estop at West Cemetery Road, 25. Vehicles traveling south on Stallman Drive shall stop at Williams Road. 26. Vehicles traveling north on 80"' Street shall stop at Williams Boulevard. 27. Vehicles traveling south on 80th Street shall stop at East Cemetery Road. 28. Vehicles traveling north on Skyview Avenue shall stop at 2nd Street. 29. Vehicles traveling on Skyview Avenue shall stop at 1s#Street. 30. Vehicles traveling north on Highland Avenue shall stop at Williams Boulevard. 31. Vehicles traveling on Highland Avenue shall stop at 2nd Street. 32. Vehicles traveling on Highland Avenue shall stop at I'Street. 33. Vehicles traveling south on Highland Avenue shall stop at East Cemetery Road. 34. Vehicles traveling north on Highland Court shall estop at Highland Avenue. 35. Vehicles traveling east on Commercial Court shall stop at Highland Avenue. 36. Vehicles traveling east on Hillview Drive shall stop at Highland.Avenue. 37. Vehicles traveling on 2nd Street shall stop at Highland Avenue. 3 8. Vehicles traveling on 1 st Street shall stop at Highland Avenue. 39. Vehicles traveling on 1st Street shall stop at Skyview Avenue. 40. Vehicles traveling on West Prairie Drive shall strap at Prairie View Circle. 41. Vehicles traveling north on Prairie View Drive shall stop at Williams Boulevard. 42. Vehicles traveling west on Prairie View Drive shall stop at Prairie View Circle, 43. Vehicles traveling west on Sunset Drive shall stop at Prairie View Drive. 44. Vehicles traveling east on Coneflower Drive shall stop at Prairie View Drive. 45. Vehicles traveling east on Prairie View Circle,shall stop at Prairie View Drive,. 46. Vehicles traveling east on Wildflower Drive shall stop at Sunset Drive. 47. Vehicles traveling west on Wildflower Drive shall stop at Prairie View Circle. 48. Vehicles traveling north on Wildflower Circle shall stop at Wildflower Drive.. 49. Vehicles traveling west on 80th Street Court shall stop at 80th Street SW. 50. Vehicles traveling west on Creek Side Drive shill stop at 80th Street SW. 51. Vehicles traveling south on Ridge View Drive shall stop at Creek Side Drive. 52. Vehicles traveling south on Driftwood Lane shall stop at East Cemetery Road. 54. Vehicles traveling east on Creek Side Drive shall stop at Driftwood Lane. 54. Vehicles traveling west on 2nd Street shall stop at Ridge View Drive, 55. Vehicles traveling west on Ridge Drive shall stop at Highland Avenue. 56. Vehicles traveling north on Sunflower Drive shall stop at Ridge Drive. 57. Vehicles traveling southwest on Blazingstar Court shall stop at Ridge Drive. 58. Vehicles traveling southwest on West Prairie Drive shall stop at Ridge Drive. 59. Vehicles traveling north on Ridge Drive shall stop at West Prairie Drive. 60. Vehicles traveling south on Ridge Drive shall stop at West Prairie Drive. 61. Vehicles traveling northeast on 2nd Street shall stop at Ridge Drive. 62. Vehicles traveling north on Wild Rose Drive shall stop at West Prairie Drive. 63. Vehicles traveling southwest on Wild Rose Drive shall stop at Ridge Drive. 64. Vehicles traveling northeast on Goldenrod Drive shall stop at Ridge Drive. 65. Vehicles traveling south on Ridge Drive shall stop at Goldenrod Drive. 66. Vehicles traveling north on Ridge Drive shall stop at Goldenrod Drive. 67. Vehicles traveling northwest on Bluestar Drive shall stop at 2nd Street. 68. Vehicles traveling southeast on Aster Court shall stop at Goldenrod Drive. 69. Vehicles traveling southwest on Goldenrod Drive shall stop at Sunflower Drive. 70. Vehicles traveling west on Larkspur Drive shall stop at Sunflower Drive. 71. Vehicles traveling east on Larkspur Drive shall stop at Ridge Drive. 72. Vehicles traveling south on Sunflower Drive shall stop at East Cemetery Road. 73. Vehicles traveling south on Ridge Drive shall stop at East Cemetery Road, 74. Vehicles traveling on 2nd Street shall stop at Sunflower Drive. 75. Vehicles traveling,on Sunflower Drive shall stop at 2nd St. 76. Vehicles traveling on 2nd Street shall stop at Driftwood Lane. 77. Vehicles traveling on Driftwood Lane shall stop at 2nd St. 78. Vehicles traveling north on Bluff Drive shall stop at 2nd St. 79. Vehicles traveling north on Horizon Avenue shall stop at 2nd St. 80. Vehicles traveling west on 2°d Street shall stop at.Ridge View Drive. SECTION 2. REPEALER, All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law.. Introduced and passed by the Council on the 14th day of December, 2010, and approved this 14th day of December}2010. Jaso4&abe Mayor ATTEST: Cy this tunson City Clerk/Treasurer First Reading: Waived Second Reading: Waived Third Reading: December 14, 2010 I certify that the foregoing was posted as Ordinance No. 112 on the 22nd day of December, 2010, Cynth a Stimson City lerk/Treasurer RESOLUTION NO. 2010-58 RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR 2011-2012 BUDGET WHEREAS, the City Council of Fairfax, Iowa desires to have Linn County and the Linn County Sheriff's Department provide law enforcement protection within the corporate limits of the City of Fairfax. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,that the City of Fairfax agrees to pay to Linn County the sum of$28.00 per hour for eighteen (18) hours per week for law enforcement protection with said contract continuing in effect until June 30, 2012, or terminated in accordance with the provisions for termination, as set forth in the Contract attached hereto. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute this resolution of approval and the Mayor is authorized to sign the Contract for Law Enforcement with Linn County and the Linn County Sheriff's Department. Passed and approved this 14th day of December, 2010. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None � 9 Jas kbe Mayor ATTEST: n/ Cy , hia Stimson City Clerk/Treasurer Linn. County Sheriff office FY11/12 Contract for Law Enforcement Services This contract is entered into by and between Linn County, Iowa,hereafter referred to as Linn County, and the Sheriff of Linn County, Iowa,hereafter referred to as the Linn County Sheriff, and the City of Fairfax,hereafter referred to as the City of Fairfax. Whereas, the City of Fairfax desires to have Linn County and the Linn County Sheriff provide law enforcement protection; and Whereas, Linn County and the Linn County Sheriff are willing to provide this service to the City of Fairfax upon the terms and conditions hereinafter set forth, Now,therefore, in consideration of the mutual covenants and agreements set forth herein, the parties hereto legally intending to be bound hereby, do covenant and agree for themselves and their respective successors and assigns as fellows: 1) Linn County through its Sheriff's Office, will have a Deputy Sheriff on duty in the City of Fairfax, for hours per week, at times determined by the Sheriff's Office. 2) Linn County through.its Sheriff s Office, will at all times, answer calls for law enforcement service in the City of Fairfax at no additional charge beyond what is called for under the terms of this contract. 3) In consideration of the services set forth herein, the City of Fairfax, agrees to pay to Linn County the sum of Twenty-eight Dollars(,$'28.00)per hour. This hourly fee is determined by a formula of costs,which, in part,takes into consideration the financial responsibilities incurred by Linn County, as they relate to the provision of law enforcement services to the City of Fairfax. Such financial responsibilities include,but are not limited to: ♦ Salaries and fringe benefits of the Deputy Sheriff; Payments for support services and overhead costs, 0 Maintenance of cost accounting records and the issuance of financial reports; and 0 Equipment costs,depreciation, and other direct and indirect costs. All billings and payments for services will be handled through the office of the Linn County Sheriff's Office, in accordance with the practices and procedures of that office. 4) Responsibility for the planning and organizing of law enforcement services and determining law enforcement policy,regulations, and other matters pertaining to the services provided to the City of Fairfax by the Deputy Sheriffs are to be determined by the Sheriff of Linn County. S) So as to retain authority over personnel and to maintain effective accountability, the Sheriff of Linn County will be responsible for the hiring,training, assignment, discipline, and dismissal of the Deputy Sheriffs providing services to the City of Fairfax. 5) Employment rights of Deputy Sheriffs assigned under this Contract to provide law enforcement services to the City of Fairfax are not to be abridged by Linn County or the Linn County Sheriff. 7) Linn County agrees to supply all equipment, including motor vehicles,to the Deputy Sheriffs engaged in providing the services to the City of Fairfax. 8) The City of Fairfax shall make available to the Deputy Sheriffs rendering services under the provisions of this Agreement, suitable facilities for the purpose of conducting law enforcement activities, 9) Records shall be maintained by the Linn County Sheriff concerning the performance of services rendered to the City of Fairfax under this agreement. 10) On at least a monthly basis,the Linn.County Sheriff shall provide to the Fairfax City Council service performance data relative to the services provided by the Linn County Sheriff's Office under this Agreement which shall include, but not be limited to: ♦ Time of day the call was received; Number of calls for service; Nature of the calls; ® Disposition of calls; 11) Guidelines for local ordinance enforcement by Deputy Sheriff's providing services under this Agreement shall be determined by the Fairfax City Council. 12) Individuals charged with violations of the local ordinances of the City of Fairfax shall be cited to appear in the appropriate Iowa District Court. 2 13) Revenues generated by the law enforcement activities of the Deputy Sheriffs shall be disposed of according to procedures established in the Code of Iowa. 14) In the event of a lawsuit arising from the provision of law enforcement services against the Linn County Sheriff and/or any of his or her employees under the terms of this contract,Linn County shall defend the Sheriff and his or her employees. 15) In the event of a lawsuit challenging the constitutionality of any ordinance of the City of Fairfax which is enforced by the Linn County'Sheriff as set forth herein, the City of Fairfax shall defend the constitutionality of said ordinance. 16) Should Linn County,the Linn County Sheriff, and any of his or her employees abiding by the terms of this Contract be found liable in a lawsuit,provisions for payment of compensation shall be made according to the Court; 17) Should a tort action be taken against the Linn County Sheriff and/or any of his or her employees, Linn.County shall be responsible for indemnifying its officers according to Chapter 631 A of the Code of Iowa. 18) Once this Agreement has been entered into, amendments and/or modifications shall not be made unless mutually agreed upon by all parties, and then in such case,the current Agreement shall be terminated and shall be replaced by the amended and/or modified Agreement. 19) In the event of default by any party subject to this Agreement, any other party subject to this Agreement shall have the right to pursue any course of legal action, which is allowed by law. 20) Either party may terminate this Agreement by giving the other party ninety (90) days written notice of its intention to terminate said Agreement. 21) This Agreement is effective on the 1"day of July, 2011,and continues in effect until the 30"'day of June, 2012, or terminated in accordance with the provisions for termination as set out herein. In witness whereof,this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. 3 Linn County, Iowa Linn County Sheriff l Chairperson Sheriff of Linn County Linn County Board Of Supervisors ' /l Date Date May/r for the City of Fairfax Date 4 Office of COLONEL JOHN C.STUELKE BRIAN D. GAR®NE MAJOR GERALD W. HANSEL JR. Chief Deputy 2nd Deputy hn.stuelkelinncounty.orgL I ICounty ®unty Sheriff hriff gerald.hansellllinncounty.org MAJOR JOHN A. GODAR 310 2nd Ave. S.W. MAJOR DOUGLAS A. RINIKER 2nd Deputy 2nd Deputy john.godar@linncounty.org P.O. Box 669 doug-riniker@lliinncounty.org Cedar Rapids, 3A 52406-0669 sheriff@linncounty.org linncounty.org www.linncounty.org December 1, 2010 Mayor & City Council We are enclosing the Contract for Law Enforcement Services for the upcoming Fiscal Year 11112. It should be noted that the hourly rate is increasing to $28.00. This is due to the hourly rate of pay estimated for a deputy effective July 1, is $27.40. We are not factoring any employee benefits or equipment cost into the per hour rate. Please designate the number of hours per week your city desires. Then sign the contract and return it to the Linn County Sheriff's Office. If you have any questions as it relates to the enclosed contract please feel free to contact the undersigned at 319-892-6105. Sincerely, M ' r Doug Riniker Second Deputy Linn County Sheriff's Office. Sheriffs Office Civil Process Criminal Division Dispatch-Patrol (319) 892-6100 (319)892!-6240 (319')692-6250 (319) 892-6100 Fax(319)892-6276 Fax(319)892-6241 Fax (3'19) 892-6242 Fax(3119)892-6275 SOLUTION NO. 2010-59 RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA WHEREAS, Synergy Development Group, L.L.C. has requested a reduction in the amount of the Letter of Credit approved by Resolution for the completion of the public improvements in Prairie Creek Estates Fifth Addition; and WHEREAS, Hall and Hall Engineers, Inc. has reviewed the public improvements currently installed and recommends a reduction in the amount of this Letter of Credit b $45,681.19 to make partial payment for work completed on these public improvements. This reduction will effectively reduce the Letter of Credit to $50,721.65. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,that the Letter of Credit from Guaranty Bank and Trust Company is hereby revised to the amount of$50,721.65 for the completion of the public improvements in Prairie Creek Estates Fifth Addition to the City of Fairfax,Linn County, Iowa. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 14 day of December, 2010. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None A/K Jason/kabe Mayor ATTEST: Cynt 'a Stimson City Clerk/Treasurer IMF ALL & HALL ENGINEERS, INC. LewderA sea Laud Developme l 5imr 1953 December 8, 2010 Honorable Mayor and City Council City of Fairfax, Iowa P.O. Box 337 525 Vanderbilt Street Fairfax, IA 52228-0337 Re: Draw No. 2 on the Letter of Credit for Prairie Creek Estates Fifth Addition Honorable Mayor and City Council, We have reviewed the invoice submitted by Eggleston Concrete Contractors, Inc. (see attached)for street paving installed for Ridgeview Drive and 2 d Street within the Prairie Creek Estates Fifth Addition. We have provided construction observation and portland cement concrete pavement testing throughout the installation of these streets„ and we have inspected the projject site to verify that the pavement quantities are consistent with this request. Based upon this, we recommend the second draw from the Letter of Credit be in the amount of$45,689.19 to cover the public improvements that have currently been installed. This will effectively reduce the remaining Letter,of Credit to $50,729.65. Respectfully Submitttte�d, --5j-zo�� Z"�IV6- Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. CC: Jeff [ben, Synergy Development Group, L.L.C. Ruth Nebergall, Guaranty Bank and Trust Company Eggleston Concrete Contractors, Inc. Encl, CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,IA 52233 • Ph:319.362.9548 - Fx,319.362,7595 • www.halletig.com FsGGLESTOM: Invoice CONCRETE CONTRACTORS,INC. 7024 Deer Ham Trail NE 7w87I=Ceder Rapids,I,A•52.411 /201 U "24528 <3719) 378-8949 Fit(318)373-3237 Sy=gy DeveiOpmout 411 C RR1<K STU,T7R FAIR FAX 1A 52228 5234 Paving Now)1AIRFAX PAVING.PR0}ECT"W MOM ' III Jig NRTE: 9;flt) 1;S APX VA1.JJD POR DAYS low T14ANK YOU, A 1.5%per month(14%apuum)F ACE CHARGE will be added to all past slue iruvoiot Total s,b t,19 PIME ISSM ra atmuOA. A Eggleston Concrete Contractors, Inc. 7'024 dear Karn Trail N.E. Estimate Cedar Rapids, IA 52411 � ........`'�� 7/30/2009 52-34 IGEN CUSTOM HOMES INC 411 CREEK SIDE DR FAIR FAX IA 52228 �Pmai! egs �laa lcreteru�mchsi corrl �,,� jaff' °gid' - 1.PAVEMENT,P,C,C 7" 1444 S'Y 274[7 Arm l/Ld 7 �13jG,S9. NOTE: GRADE TO BE WITHIN 1/10TH,ROCK FOR FINE GRADING TB SUPPLIED BY OTHERS -PAVING HUBS TO BE SUPPLIED BY OTHERS TRAFFIC CONTROL AND BARRICADES TO BE BY OTHERS :1M COVI~R AND MATERIAL NOT INCLUDED IN PRICE 93,°° -ADDITIONAL 111 OBILIZAMN WILL SIE CHARGE[} ONE MOB IS INCLUDED ILS 131 p,tP -5$TINATES ARE VALIO FOR 20 OATS Colo rite G 0,u e, "CIADIF Y0 A-1 T`I"lTH,NOC'U.')n zINf-GRADING 10 Uk AY f;l PAV'NGr10iiS1()BE%p Z,,) 8Y4'HrR; 'RA PACC&YRGLAND itirtiAEIICACES 7;)r!t Vv O'CN':Ell S 4"t:d1'Cj's COv`E1i AND MA1IIVAI 1,10T INCI UDC[i=Fj a IFS:P'q}1CS 5 I A+M+;NOT INU DDEsi IN TFESt.Vhl_t+ll (.511M IrSnraaVAU,)folt2(;j�A,S Acteptantesssnature/pate _ „n � Tool Fes. RESOLUTION 2010-60 AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL(28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CITY OF WALFORD FOR FIRE PROTECTION WHEREAS, Section 364.16 of the Code of Iowa requires each city to provide for the protection of life and property against fire; and WHEREAS, the City of Walford and the City of Fairfax are public agencies as defined by Section 28E.2 of'the Code of Iowa; and WHEREAS, Section 28E.3 of the Code of Iowa provides that any power of any public agency of this state may be exercised jointly with any other public agency of this state; and WHEREAS, the City of Walford does not maintain a fire department and desires to contract with the City of Fairfax for fire protection; and WHEREAS,the City of Fairfax does maintain a fire department and is agreeable to providing fire protection to the City of Walford pursuant to the attached Intergovernmental Agreement. NOW,THEREFORE,BE IT RESOLVED, that the City Council of the City of Fairfax does hereby accept the attached Intergovernmental Agreement with the City of Walford for fire protection. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute said Intergovernmental Agreement and to execute this resolution. Approved this 14th day of December, 2010. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None ABSENT: None tasc14 Rabe Mayor ATTEST: C tis Stimson J City ilerk/Treasurer 11111111111 I III I I II I I I I I I I I I II I II I II 11111111111111111111111�1II Doc ID: 015409400005 Type: GEN Recorded: 01/27/2011 at 02:33:'20 PM Fee Amt: $29.00 Page 1 of 5 Revenue Tax: $0.00 Linn County Iowa JOAN MCCALMANT RECORDER BK7865PG39-43 — v Space above this line for recording data. CITY OF FAIRFAX IAIERGOERPE TAL (28E)AGREEMENT Recorder's Cover Sheet Preparer Information: Cynthia Stimson City of Fairfax 52.5 Vanderbilt Street PO Box 337 Fairfax,1A 52228-0337 Phone (319) 846-2204 Return Document to: City of Fairfax 525 Vanderbilt Street PO Box 337 Fairfax,IA 52228-0337 Entities entering the agreement: City of Fairfax 525 Vanderbilt Street, POI Box 337 Fairfax, IA 52228 And City of Walford 120 5th Street N, PO Box 1.48 Walford, IA 52351 ]Purpose of the agreement: Fire Protection Document or instrument number.of previously recorded documents: None INTERGOVERNMENTAL (28E)AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CITY OF WALFORD FOR FIRE PROTECTION WHEREAS, Section 364.16 of the Code of Iowa requires each city to provide for the protection of life and property against fire; and WHEREAS, the City of Watford and the City of Fairfax are public agencies as defined by Section 28E.2 of'the Code of Iowa; and WHEREAS, Section 28E.3 of the Code of Iowa provides that any power of any public agency of this state may be exercised jointly with any other public agency of this state; and WHEREAS, the City of Watford does not maintain a fire department and desires to contract with the City of Fairfax for fire protection; and WHEREAS, the City of Fairfax does maintain a fire department and is agreeable to providing fire protection to the City of Watford pursuant to this Intergovernmental Agreement. NOW,THEREFORE,IT IS AGREED AS FOLLOWS; 1. Fire Protection. Beginning on the date of execution of this Intergovernmental Agreement, and continuing from year to year until terminated in the manner set out in paragraph 8 hereof, the City of Fairfax agrees to furnish fire fighting and fire prevention services to the City of Watford utilizing on-call volunteer firemen who are members of the Fairfax Fire and Rescue Volunteer Fire Department, one or more of whom may be regular employees of the City of Fairfax, and fire fighting apparatus and equipment owned and operated by the City of Fairfax. The City of Fairfax will station a fire truth at a firehouse within the city limits of the City of Watford. 2. Compensation. The City of Watford agrees to pay, and the City of Fairfax agrees to accept as full payment for all such services rendered and expenses incurred, one dollar($1.00) per thousand dollars($1,000.00) of the City of Watford's assessed taxable property valuation. These payments shall be made annually based on the assessed taxable valuations used for that fiscal year. One half of the annual payment shall be made on December 1 of each year(for the period from July 1 through December 31 of that year) and one half of the annual payment shall be made on June 1 of each year(for the period from January 1 through June 30 of that year). 3. Administration,, The Chief of the Fairfax Fire and Rescue Volunteer Fire Department shall be the administrator of this agreement. The Fire Chief or his designee shall have the sole and exclusive right,responsibility, and authority to direct and control any and all fire fighting or fire prevention activities and other emergency operations, 4. Expenses. All of the expenses incurred by the City of Fairfax in the maintenance of equipment, apparatus, salaries, insurance premiums, and all other items of expense connected with the services to be performed by the City of Fairfax under this Intergovernmental Agreement shall be at the City of Fairfax''s expense. 5. Termination, This Intergovernmental Agreement may be terminated by either the City of Fairfax or the City of Walford at the end of any fiscal year ending June 30,by giving the other party written notice of the termination at least sixty(60) days prior to the end of the fiscal year. 6. Equipment. The City of Fairfax shall be responsible for acquiring, holding, and disposing of all personal property used to provide the services set forth in this Intergovernmental Agreement. All equipment and property to be used to provide the services set forth in this Intergovernmental Agreement shall be owned by the City of Fairfax. Upon partial or complete termination of this Intergovernmental Agreement, all such equipment and property shall be utilized and disposed of as determined by the City of Fairfax. 7. Approval and Recording. This Intergovernmental Agreement shall be approved by the governing bodies of each of the parties. The City of Fairfax shall be responsible for the filing and recording of this Intergovernmental Agreement with the Secretary of State and the Linn County Recorder, 8. Insurance. The City of Fairfax shall, at its expense, provide and maintain in full force and effect an insurance policy or policies against any loss, liability or expense from personal injury,death,property damages, or other liability arising or occurring upon or in connection with the services provided pursuant to this Intergovernmental Agreement. Such insurance shall be in an amount not less than $1,000,000.00 from injuries to any one person, and not less than $2,000,000.00 from any one accident or occurrence.. In addition,the City of Fairfax shall, at its expense, maintain a liability umbrella policy for an amount not less than $1,000,000.00. 9. Entire Agreement and Modifications. This Intergovernmental Agreement contains the entire understanding and agreement of the paries. supersedes all prior understandings and agreements,and cannot be revised, adjusted, or modified unless in a writing signed by the party against whom this Intergovernmental Agreement is to be enforced. 10. Enforcement Expenses. In any acts to enforce the terms and conditions of this Intergovernmental Agreement the prevailing party shall have its costs, expense, and attorney fees reimbursed by the other party. Dated this day , r , 2011. CITY OF WALFORD, IOWA Marr Carter Mayor ATTEST: a et Gann City Clerk Dated this 14th day of December, 2010. CITY OF FAIRFAX, IOWA r° Ja n Rabe Mayor ATTEST: AM 411i Cy thia Stimson Ci Clerk/Treasurer 1, a STATE OF IOWA ) ) ss: COUNTY OF LINN ) I, the undersigned, a Notary Public in and for Linn County and the State of Iowa, do hereby certify that Marr Carter,personally known to me to be the Mayor of the City of Walford, a municipal corporation, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this-LoAhday 0f 2011, in person and severally acknowledged that as Mayor of the City dY Watford signed and delivered the said instrument as Mayor of the City of Watford, and caused the corporate seal of the City of Watford to be affixed thereto, pursuant to authority given by the City Council for the City of Watford, Iowa, as his free and voluntary act, and as the free and voluntary act and deed of the City of Watford for the uses acid purposes therein set forth. r77—H—AKCYWLNE#WBERRY 12itnis�lon Number 19 6_ Notary Public in and for the State &Iowa STATE OF IOWA ) ) SS. COUNTY OF LINN ) I,the undersigned, a Notary Public in and for Linn County and the State of Iowa, do hereby certify that Jason.Rabe,personally known to me to be the Mayor of the City of Fairfax, a municipal corporation, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this , day of c�k Lq.,\ , 2010, in person and severally acknowledged that as Mayor of the City of Fairfax he signed and delivered the said instrument as Mayor of the City of Fairfax, and caused the corporate seal of the City of Fairfax to be affixed thereto, pursuant to authority given by the City Council for the City of Fairfax, Iowa, as his free and voluntary act, and as the free and voluntary act and deed of the City of Fairfax for the uses and purposes therein set forth, CYNTHIA K STIMSON Notary Public in and for the State of Iowa Commission Number 128033 MY Commission Expires April 13, 2013 a'Ar•Y .. k e �'.8 s �' "� a a€eisa d raln3ax3:kJdeuWIN U(YjgtN 5.)jdn5 ga4. df -iaF 4 yPTtLa?Js. 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Reitnbumement uarinaax3lpload5 15406 '[jlber 28th2010 NOISIAl03-11NElA,fllf 6BZP90/1�C53t 35tl3 TatalNatPmvrall Fayrall 22,783.36 A.3N8011V A-04n03 NNI-7s'13Stl {jty0�{�!a{s!q evtoL hJuna�eusl TOTAL 228,633.31 N dH902JQ Wb1�NI)0-AB: 31VS:pNtl S November Receipts A 3Naa11ly lNCLt3 NNIZ An s,��I713H5d[1��It4 General Fund 73a16I[2 publishing said notice is N3flNVS213r7Nyfu hNa93C, Road use Tax 1384705 :'mel Aq PeP!nwd S2:Palu!odda aq new A{ndaa`iaysa:aua fl iupa6.�a5:Ag TIA Meter t)do6t!1s 420.00 Aaujo;le ue pup,'AaUj0JJe-_-Palu!odde. emal'Alunap uUa iyJ ra45 T(P 50x000.20 -ljnoa s jo}ljno aqu of Aldde Aew noA jaupje� 'fl uerjg 'OLOZIBItI -alpfl LOST 09 211802-13 'naujol'Je up Aolawa of apgeun aje naA: 11066 LZZ Water Fund 15,63424 t04t las{fn9 ndN tuasajdaj dl Aaujoi{e' LS[S) ja�llaag ajopoayJ :AadjoJgV Sewer Fund 14,27477 ue aj!sap noA Ji •uopine slgt u!Aaujolle - 'OL-EZ-8O waj Garbage Fund 6,024.31 ue Aq pafua!jijou ti of {y6!j a ane4: :Jsajaful 91903 6wrij35p snld: L9'8E8s SRF Sdnd Ratira 1000.00 noA le4f Pa!fllau aaylljniy aje nah sisal b9'S9Z'88&. 4Unawe yuaw6prlr,.;:i. Tdtal Revenue 207,41136 `plfy3 pies fiu!; -68hL:-:`(L AIenjgapans!saJuJpaaojd Nouernber Exper(ses -pje6aj;.sa!yliq!suodsaj PuR sl4esp jnoA Anal 6u)pje6aj aA(;aaj!p aAit9JjSlUTWpe General:Fund 132,591,05 loaf{e AeW Pue`plrya pies-}.o hfoddns:-? Jjnbj AwAjdng'eral aJ jayan p�rfiou{s,.:- £rnpfoyeebenefit 21488.72 pue lojluo3 'ajs3.':npoiSna ayJ a6uey3-:: sAaujoilV) -sf45ij aseyl '.aul!wjal Road U1pTax 16,@86.04 Aew:ase3 si46 l0 uagisods!p pue sjap -ap al 8upeay e.6u!pjp63j s44 l t jinoA Water Fund 6,26452 -JONIPS. -Pu4n a4l yo isajalu!lseq aq{ . pue'sly6!j jnoAyo ualleueluxali nJ pjo} 5ewpr:F..und 4,54557 ul aje se sjapj0 Ons letup Pup'eMal. AaUjotle;jnoA!lnsuaa pinoys:npA. 'Ana{ Garbage Fund 8;�J31 44 yo aleis ayJ yo smel aqt Aq ja}00p!Aojd waj}1dW0xa aq naw AlledajEl joylxafp LOST 07 Fund 36,46736 si se asps s!yl Jo u0gllsoasip a a)lew AauoW ;1J!1W9:) :V01tdwaxa aljadojd WOW MAN project Phase 1 110.00 Aew pnozi ayJ 16u}jeaq povs;6y 'Paja) 'U01Jduuapaj al Igalgns tau s!ales s!q1 Trust:and AOencV 330.00 -ua aq 0!m 1€re;ap AnaA id:Aawollp emol'OPIdL,..ajePaQ Total expenses:21419531 Aq ja unsjad ur'aJep Pus aw!t ts4i ajay 'NAS anuaAd PUZ Ok£ 'aaiJ}Q s y}gja4$ r. _ -1+;nowledged by Tim -aq Jo up jeadde dl pa!gllou aje noA :apes;oaaeld" "y00{}J. emol'sp9deHrsPa� MS . ales to awil t[Ot/SIL :ales }o ales Peoa poona6p3 a65t {saw AiunaQ :�Mallla;s� McDougall before me on December 28th, 2010. uu!-[is uo!s!n!Q al!uaAnr at1F}a woaj AJUa gsea:jay uopoRe a!lgnd Ja;alas joy , -ijno3:_a4k u! 'w°d iJJO£ Ia.-L.LLOt'njenpejal}o..:aq!l!m Ajjadajd Pa.09D R 341 -uer.EQ:rep 41LL aur uio Plaq:aq of s!6ul VI :r -jeag a Ie4J Pay!Jou ja4gjny;aje no A.. 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L-686L'-'LL Ajenjga�:panss!saunPaaaud �. eA oR"sP!ae2l jets{ :Anal 6u!Pje6aj an!l3aj!P an!iejdsmuawPe MS Anti anV PUZ Jilt "a3!y}Q:s,l}!ja4S ljnoa awajd% enrol a} ,aa}a1 pJnosgs 3 :a€e5 J0 aaeld'W'VOO:OL::sAau'04V) sJ454j 900gl auiwjal :ales l0::�aw!1 LiJ1 liZ .a1es:}o afe(y -ap o}.6u jeag e:euloeb4j sJ4a1j jnoJ smoljo se pue'slg6ij moA yo-IuaJ 4eidxa gyJni e job Aluo 4sea jol ud4ane a!Ignd le ales joJ :A6uJ6jjP.jn0A Ifn$tign pinoyS 110;k Anal Paja}40 aq€I!m AJjadajd paq!10§10 e41:,:-wojy:-fdwaxa aq Aew Aljad0Jd j10tpue i i F I j STAT Counti Tuesday, Df vnit gry Phe Ctiv an easement �� frnJnl 3,49E9 Motiarted by Cttty seconded by t35 Cellular Celf Service 14233 staggers far fibs GkYY ttF FairYax ka pay U.S TreasOry.Payroll Taxes 7,471:84 P to 2,0kA in tdtet daSP to help draFP am ttSPtt Pasters hY440` do state that I am the p blIsher of aes�rrient pedrPemdrvP and mays tYreo "4`en Mater tndu��rkatA Otho LighP BUtb9 'di`afit4age Piprf �"f§is''x2rtlf§0 max vrouid .57.66 ancftidk� t 'Gie s engineering casks. 'tiNakarworksC t saf1�1040� c ail newspaper of general The tlrafnafge maner:Nuu9d be.used ko ,WandlingQUarrres,(nor t lYfie RBt.67 saver Chis''aost Av s> bedrf Fr reden " risan Fltke;ttCsurandel Ing Inauranrs and Johnson Counties, 1n Iowa. (31Po,Magers, and Wafnwrfght.` Nays: Beth YViltO; Library Ptelin ursbment Nana.Mafkan carried. ' a new€� aJ qua u!aeaat l ee�::$� Paaa1 ,tae Blood discussed Possible future 154.0b ;t�A copy W171nC�171S attached, W�5 -ua aq.tltm €lhptap JndA JO &QUAMS, plaMfrig's an the city ownetl dratnaga Tofalh[atf?ayroti PaYrali 22,78336 1eCl n1 THE �ta[.��TE 1leWS?��C1 hq 10 uo5Jz.d u!`afi rp p'Ug II MW aJor riropert5.. He fs to draft a Proposal and -7tiTAL 22H,b3331 . � 1a uo D1:5 nOX 'nava Lvnti Miller review and apprave tbvember;Recut. ehkai sta?d ePn�'M5 env Plan rrnor to any:plan§ins is genera§Fuhd 73 Ht0.0.2 eCen�ber 28th , 2010 peak} pponna6p -_0105 gsaRh tluno�'' Shane SYCks mCntraned ftvat &here t2aadLlseT.ax Y3847.tf9 uut�ILII Cl aftuaA,q 1Q U10ox era several easemasrs agreements that T�AMeter:Deposrts 42000 IJtsaa aVf ur cud 071104Jen'.�ardorr creeds to Yrave hls enxllraer SIF 50r�IHI;2E7 -aor la xep TfIZI aft uo pCa tl a€sr 6u! draft and 5 if to the CI of arrfax 'LQsT 0121,802,7. 3 3 t -Jeay p trollgatlt€PrJ xa fJ?r Je nab A sp�dshegt sEt..... calf alto- Wafer FUnd 15,6392A.: i1I t7iL1t3i1SA1111�Sc71(�IlOt1CC 15 etI}ua;uotWticl eWl at pQJJaI metas far various p¢rase5 of svark to -Sewer Funit 14,27417 -oJ a.reroet`5Je1ntCJ'e ,3att.anF Jai a he[P fmP?ave drainage vn 4`igrederbilfl -garbage Eund 8,42.31 e�+otloapoDAgOi sa#t}ai;Er�l Sfreetwasrevrewad This arearswery StZ .BondRetlge A0,049a0 dey�§S PpPlnoJd 7Y5et sr1 has€Dared slot'flat and'the drainage-Sipe Isn't burred 7atal Revenue 207,91T36 3Pi Pueplrr pfes Ott leap yJno elft te4t° very deep Tha CIN.Will make lha cell- s�tauember Expenses r�11 l�9ns Pus.oa,i0Jd st,uolfliaLt au€Ya';dent aware of these dbSf estimates, .C,eneral Fund 132,54"7.(16 uGlferFal{e oclI}r,teyk sAelcl ualgllad Pros 5itane Wicks shaw.,ad the City Council Emplbvee,Benefirts 248872 �ffzt tw hpa 60(k.aqP}a zzafde4 u!+a sdreadshe�t wltm'dasl estimates for Road Use Tax ts,HH6:p4 p Ufgo se aaudls9sstp 4a ul 10114, the i�'feel: RePlbe6thent Phase o tVlater Furl G 2G4 52 POONA[ d sd o1k4a pee pdgk saeagke trot¢Ilad#le"s Vr,610c Thel Vtk wit i lafk ld spaer ri Sewer Fuld 4 545 51 4eoJ5;di ttl IskrJauua act} ut t1na ', nanc65s staoUi flnanctn optlans; Na ac . arbago Pund 8 43f 04 ellC{ nd e4410 sJpi a4t 41tnw palft ueroq; laa will qe lateen unffl Iha 7IF CJdstrrct t :LDS b9 Fund 36 is arttendpd wvater Main' raieof Mkt?!8a 1 1 tl.QO � wt 1 fsr;a wttrwac r 'Inroston QF a tlralisage swale;souflh of musk arrd:Agenav X30 00 AIMtPIMAR�t COIJ CIL t54E 11tICa 1 6GEt k18f✓R'ta 2010 Easf COMetery Raad was discUsSed. ;Tctat ExP� erase 214J 7' T re:regular maeting tat the Fair#ax PridieuC Ynedvi8eer aseltwsded Gv CrtY couticrt was helot desday.bte- eember;142A1B, sf Farrtax Cfi> Halt. WainWrtatft tq purchase the accaxlnts `.. May ;.talon Rah or a daffe, the meeiln9 payable;general ledger bank;recoCtcr to order-At.7.00.FM Coatll members_ iiehon acrd pavrall software from 6ata Present- JoAnn eeor 8erm�Frreden 9.1.n: lagres far a cast estfmaka of r h's 111Stiument Was acknowledged by Ti171 Travis:Otto Mari a'ted Marag �s and WatnVlrght Rfa s Pierre McDougall before me 4114 December 28t1�, 2010. iannaVtatttwri3flt Ojfn�dlPkstafP sent: Cynthia5tlri5sc�r l ave anecei€' M6 pre- ac orrRabe discussed a:po=srl�le and Cathy Bayne.:: a trplavee bonus pragraerr. MQSianed by PUM1aglars seconded by Beer tis appraue+the agenda Ayes: Cauncilmember FP teden suggesPed stay Beerr Frreden, Cktto dv lers, sad Increases bonU5ipragramA 6.UrNvrace yvarnvngHk.Mo§i�rn cal Cied, - M41iQned by Frkadee seconded by tioThe health:s t&JI rnsurak8 renewe quote r 4r�tp1¢attdI Minwreber o 2nN, Avec: ahau45oiewLIad Cit,6sian:was meld Notary Public In and for the State of Iowa Otto ip approve end ip6aca:on file the was re GrkA Gauncil mlPtutes from Navember CtfctndirrgapPrans. ptle4 t�htedon Otko, Masers at§d l:Aorad(tri prix was rulkedroPes Mhe rtaeed tP4fttvridht.Mttkton earrietl: woad'ch#as re to ba purchased tram diiotred by hA Wg ; secdn1 Sad b eeY.�s pidce``on Pile tm plenning artd ihis,mafe up ko'tt4e prewiodrtY sat dote anin bammissran minutes from slat lar liCrlktiQts7�QH verttb'pr 16 201q and Cha.:ParkS anti rHa a6r ual report was reviewed ' Beautitic3ttan Gammtttee minutes Phe'ift tial infetrrnatkan to stark Ime: from lactrbar 2E 2k11Ct. .�kXes., 18eer, budsat Planning:§sracess was ctIscc€s-,: Frleden Edo, Masers and Warn- Mawr Rabe stated tmat he did talk to _ Wright MQfian carraed Linin Caunty t7aputy 5het iff€�avefka Carey 1 ewis,with the I[iQ7,about YMSe : L drsCu sed the Sttwtzg of recent fast bill. It was from fhe work ll&teYdid. bura�res He eercou5ed resrdents tv This Ps ohbh rbs Paid us rtg y:reSL1rf&'ZeIj.. cgs fupCW*"N=bor MW Ibek Nair homes:a2aGYetfacCes and keels a watch on the:naagdEhod Propez certificate of depastt marked for teens- - tfes. ':Artofher 13epuT'A dr Peed off 9tie parMotloned by WainwrigK sedonde. Ju �& ' fist of tolls later iTXthe i teetTng- 1 Ga4hx tavnetaf?d tttaf lltarary A by Magers ko approve the cfaarns fist Irons`can naw go on 6he`Ytetisite and Frlede datedDeceUtQ�rMsgers, and Waled_ check out ebobits anlirte Data Yanecefe reportedttrat the nevi wrrght tSays None.Mblion cairrfied. fire trucks has arrived It,rs stared at §hatthelly cm6ssed an opPartu�tsa the Watford sta4ton. Ddwe Yanecakgave the matntananca net reEamtrtendittg Gordan se ek9 s and dePaPtrYlegk repent s6atln khat they Casav`nrazoningrequest. H�WA Men 4+PatO oh the IsftsfaXiaYrS Sh�t�l�r s�s�ed9mACiYyCVUnCii`Pf �n etfing ready far snow vemauat} �� y fitfist r k n ent int co tree I'PfP ` tit let i Beet ler`beh�n k§ Cin t P itt ate:''Mileage RefrmCbsaese-: Ibf� `rhe line c4i"rentty mdkaS r3 4d a� Y'na1nP rx�5g r ik t rn, wtctctr=J5n"t efFid f tier (rte skrJrr P' r at 5ut#6ieti 1a4.��t flow tae,Bland requested fhet 5tralegtc f*rink 5'blutians Gapier Con= the pity a#Fafrfpx 54aare intha expense tract 23v.40 1q mays oris line to%mprave the water Jessica Threadgold Clepasil Refun ri flow:and to gefaP away frbni the aces 63.68 where he wants to titigif a;{hQuse. The UnTiedHeatth,care Policy Rrerilu" m new,free Placeq%senl weuis cut across 182.70° ___ �..s.�_ I�nifrardF3na6t1•xca�s!