HomeMy WebLinkAbout01-11-2011 Council Meeting CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
JANUARY 11, 2011
The regular meeting of the Fairfax City Council was held Tuesday, January 11, 2011 at
Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members
present: JoAnn Beer, Bernie Frieden,Travis Otto, and Marianne Wainwright. Marc Magers was
absent. Other city staff present: Cynthia Stimson, Lynn.Miller, .and Cathy Bayne.
Motioned by Beer, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden,
Otto, and Wainwright. Absent: Magers. Motion carried.
Motioned by Frieden, seconded by Otto to approve and place on file the City Council
minutes from December 14, 2010. Ayes: Beer, Frieden, Otto,and Wainwright. Absent:
Magers. Motion carried.
Motioned by Wainwright, seconded by Otto to place on file the Planning and Zoning
Commission minutes from December 21, 2010,the Parks and Beautification Committee minutes
from November 18, 2010, and the Library Board of Trustees minutes from December 8, 2010
and January 4, 2011. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion
carried.
Linn County Deputy Sheriff Pavelka presented the list of calls.
Councilmember Marc Magers entered the meeting at 7:05 PM.
Mayor Rabe reported that he and Cathy Bayne attended Walford's city council meeting
on January 10 to discuss library funding.
Lynn Miller reported that some of the fire department members have taken EMTB
training. He also gave the maintenance department report stating that the yellow clump truck
blew up,they have rebuilt an old sander but it is not working well,Northway Well and Pump is
to work on the well tomorrow,the new truck is scheduled to arrive sometime in February, and
that they have gotten mower quotes,
JoAnn Beer asked about the status of the park pavilion. Mayor Rabe reported that it is
getting approved and he believes it is still going to be donated.
Motioned by Wainwright, seconded by Beer to approve the financial reports. Ayes:
Beer, Frieden, Otto, Magers,and Wainwright. Motion carried.
Mayor Rabe announced that this was the time for a Consultation Session regarding the
]expanded Urban Renewal Area with Linn County, Kirkwood Community College, and College
Community School District. No one was present from those other entities.
Regis,Ken, and Tom Arp were present to discuss damage to their property which has
been caused from erosion. They believe that this damage is the direct result of the development
north of their property. Tom stated that his father and uncle have owned their farm ground for
52 years. The ground changed very little during the first 45 years. Tom stated that during the
last few years there has been tremendous change. He showed a series of pictures showing ditch
erosion and service line exposures. They asked that the City of Fairfax see that their land is
restored so that they can use and enjoy it as they had for decades.
Marianne Wainwright asked if the swale that they City recently placed had any effect to
decrease or slow down the water flow. Tom stated that he would estimate that they have seen a
30-40%improvement. He stated that he feels that the drainage problems won't be fixed until the
water is taken to the creek in concrete.
01-11-2011 City Council Minutes Page '1
Fred Wood was also present to talk about his water problems. He stated that water backs
up at his property.
The elevation of the area and previous natural water retention areas were discussed.
Regis Arp stated that they feel the change in elevation from fill,the rooftops, and the concrete in
these natural water retention areas has caused the problems. Bernie Frieden stated that IDOT'
now diverts lots of fast moving water to this area from the other side of Highway 151.
Mayor Rabe stated that he and the city engineer will discuss the options, look at their
costs, and see if some solutions can be worked into the city budget.
Magers introduced ORDINANCE NO. 113, AN ORDINANCE AMENDING THE
FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY
AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED,BY ADDING A
STOP SIGN ON PARK STREET.
Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance
be voted on for passage at two council meetings prior to this meeting with respect to
ORDINANCE NO. 113. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright.
Nays: None. Motion carried.
Motioned by Magers, seconded by Frieden to give final approval and adoption to
ORDINANCE NO. 113, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING
PROVISIONS PERTAINING TO STOPS REQUIRED,BY ADDING A STOP SIGN ON
PARD STREET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays
None. Motion carried.
Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2011-01,A
RESOLUTION RE-SCHEDULING DATE FOR PUBLIC HEARING ON DESIGNATION
OF THE EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON URBAN
RENEWAL PLAN AMENDMENT. Roll call vote: Ayes: Beer,Frieden, Otto,Magers, and
Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-01
duly adopted,
Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-02, A
RESOLUTION TO ISSUE PARTIAL PAYMENT #6 -FINAL TO RATHJE
CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM,
PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and
Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-02
duly adopted.
Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-03, A
RESOLUTION APPROVING CHANGE ORDER NO. 9 - BALANCING FOR THE
WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS. Roll call
vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried.
Mayor Rabe declared RESOLUTION 2011-03 duly adopted.
Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-04, A
RESOLUTION ACCEPTING THE WATER MAIN REPLACEMENT PROGRAM,
PHASE I IMPROVEMENTS PROTECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers,
and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-04
duly adopted.
Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-05, A
RESOLUTION SETTING A PUBLIC HEARING FOR PLANS AND SPECIFICATIONS,
01-11-2011 City Council Minutes Page.2
FORM OF CONTRACT,AND (ESTIMATED COST OF THE PHASE 2 WATER MAIN
REPLACEMENT PROGRAM PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto,
Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION
2011-05 duly adopted.
Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-06, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING
CONCERNING ENTERING INTO AN EASEMENT AGREEMENT WITH SELZER
ENTERPRISES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers,and Wainwright, Nays:
None. Motion carried. Mayor Rabe declared RESOLUTION 2011-06 duly adopted.
Discussion was held on the health insurance renewal quote. Several options for self
funding to go with a policy from UnitedHealthcare Insurance and a price quote from Wellmark
were reviewed.
Motioned by Frieden, seconded by Beer to renew the current employee health insurance
policy through UnitedHealthcare Insurance Company. Ayes: Beer,Frieden, Otto, Magers, and
Wainwright. Nays: None. Motion carried.
Discussion was held on the other types of employee benefit policies through
UnitedHealthcare Insurance. No price increase is quoted.
Motioned by Beer, seconded by Frieden to renew the current coverage for other types of
employee benefit policies through UnitedHealtheare Insurance, Ayes: Beer,Frieden, Otto,
Magers, and Wainwright. Nays, None. Motion carried.
Discussion was held about agent representation for the employee benefit insurance
policies. Strategic Employee Benefit Services has met with Mayor Rabe and the city clerk to
review their customer service procedures.
Motioned by Wainwright, seconded by Beer to change the agent of record to Strategic
Employee Benefit Services for the employee benefit insurance policies. Ayes: Beer, Frieden,
Otto,Magers, and Wainwright. Nays: None. Motion carried.
Motioned by Frieden, seconded by Beer to re-appoint V'ir'ginia Soukup to the Planning
and Zoning Commission. Ayes: Beer, Frieden, Otto, Magers, and Wainwright.' Nays: None.
Motion carried.
There is currently one vacancy on the Planning and Zoning Commission and one on the
Board of Adjustment. Mayor Rabe asked the City Council for candidate suggestions and he will
make contact with those expressing an interest.
The city clerk discussed the new property valuations,asked if the city council would like
any types of special reports prepared before the special budget meeting,and asked if the council
members had thought of any type of capital improvement project that wasn't listed on the
previous budget notes report. Any requests are to be forwarded to the city clerk in time for
preparation before the meeting. The special budget city council meeting will be held on
Tuesday, January 25 and begin at 6:00 PM.
Motioned by Frieden, seconded by Beer to approve the claims list dated January 11,
2011. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried.
Dan Zamastil was present to discuss the handling of a past due utility bill for Charlie
Fisher. The procedure for payment,notice, disconnection, and foes was discussed and will be
reviewed.
Marc Magers stated he feels the City should look into purchasing a different sander. The
maintenance department will get a quote.
0�1-11-2011 City Council Minutes Page
Lynn Miller stated that South Slope Telephone has been in town doing property
a surveying for a fiber optics project they plan to do this summer.
The city clerk/treasurer informed the council that the training and installation of the new
software has been scheduled for the first two days of February and the first two days of March
Bernie Frieden asked if Mayor Rabe was going to attend the Legislative Day planned by
the Iowa League of Cities. Mayor Rabe will check on the details.
Motioned by Frieden, seconded by Magers to adjourn the ineeting. Ayes: Beer, Frieden,
Otto,Magers, and Wainwright, Motion carried.
Mayor Rabe adjourned the meeting at 8:32 PM.
Mayor Jason Rabe
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
CLAIMS LIST JANUARY 11, 2011
Payee _ Purpose Amount
AFLAC Policy Premiums 332.78
Alliant Energy Utility Bills 4,931.52
Altorfer, Inc. Labor & Parts 881.76
Andrle,Tadd FID 448.15
,Aramark Mats &Uniforms 620.55
Area Ambulance Service F/D 250.00
Baker&Taylor Library Books 250.81
Bayne School&Office Deposit Refund 60.00
Bayne, Cathy Library Reimbursement 462.25
Bayne, James Deposit Refund 60.00
Benton County Fireman's Assoc. FID 50.00
Berns,John or Amy Deposit Refund 120.00
Better Homes and Gardens Library Subscription 12.84
Blangy,Mary Deposit Refund 30.00
Boston, Andrew Deposit Refund 60,00
Button, Gavin Deposit Refund 57.48
BWC Industrial Services, Inc. Lift Station Work 972.15
Cadena, Maria Deposit Refund 60.00
Caius Corporation Water Supplies 658.54
Cedar Rapids Photo Copy, Inca Library Supplies 14.97
City of Fairfax Button Final Bill 32.52
City of Fairfax Meyers Final Bill 26.36
City of Fairfax Washington Final Bill 89.18
Conlee,Rebecca Deposit Refund 60.00
011-11-2011 City Council Minutes Page 4
Creative Software Services,Ince Library Supplies 1,157.79
Curley, Chad Deposit Refund 60.00
Custom Hose & Supplies Shop Supplies 105.59
Danko FID 1,025.45
Data Technologies, Inc. Software 4,075.00
Dave Schmitt Const. Co., Inc. Hawks Ridge Park Work 269.65
" Davidson, Kenneth Deposit Refund 60.00
Dccious, Ernie or Kim 3rd Place in Contest 25.00
Deluxe Check Printers Deposit Slips 45.00
Dykstra, Ben Deposit Refund 60.00
Elan Misc. Charges 918.77
Elster AMCO Water, Inc. Meters 1,402.24
Fastenal Parts 55.58
Feld Fire FID 258.00
Fire Service Training Bureau FID 340.00
Fitzpatrick, Tim Deposit Refund 120.00
Foubert, Vince Deposit Refund 60.00
Fowler, Lou Deposit Refund 30.00
FSSB SIC 25.00
Future Line Truck Equipment Parts &Labor 2,399.09
Gander, Gary Deposit Refund 60.00
Gazette Communications Publications 234.38
Gunkel, Jeremy Deposit Refund 60.00
Hach Testing Supplies 52.38
Hall &Hall Engineers, Inc. Engineering Fees 8,588.00
Hargrafen, Mary Deposit Refund 60.00
Heiman FID 545.80
Heisterkamp, Brad Deposit Refund 60.00
History Education Library DVD 49.90
Hoover, Adrian Deposit Refund 120.00
e
Huerter, Tim Deposit Refund 60.00
Huk FID 13.89
IDNR Permits 559.00
" Iowa League of Cities Dues 789.00
Iowa League of Cities Handbook 60.00
Iowa Municipal Finance Officers Dues 30.00
Iowa One Call Locates 26.20
TPERS Retirement System 3,493.90
Jasa, Theresa Deposit Refund 120.00
Johnson County Refuse, Inc. Solid Waste Service 7,869.00
Jordan, Christopher Deposit Refund 60.00
01-11-2011 City Council Minutes Page
Jurgenson, Chad Deposit Refund 120.00
Kalous, Tina Deposit Refund 120.00
Kempf, Wayne or Kari Deposit Refund 60.00
Ken-Way Excavating, Inc. Sanding 756.00
Keystone Labs, Inc. Testing 597.24
Kirkwood Comm. College FID Training 5.00
Lattice Communications Generator Work 170.30
Linn County Rural Electric Utility Bills 2,166.07
Locke, Cindy Deposit Refund 60.00
MAC Xpress Deposit Refund 60.00
Magers, Marc Deposit Refund 120.00
Matheson Welding Supplies 133.55
Matson, Amber Deposit Refund 120.00
McAllister, Jeff Deposit Refund 120.00
McDermott, Bill Deposit Refund 60.00
McKeever, Tim Deposit Refund 30.00
(Melchior, Steve & Beth Deposit Refund 60.00
Menard's Supplies 254.02
MES F/D 645.08
Meyers,Robyn Deposit Refund 63.64
Midamerica Books Library Books 256.19
MidAmerican Energy Utility Bills 1,214.12
Miller, Rex Deposit Refund 60.00
Minshall, Trent Deposit Refund 120.00
Nagel, Jeff Deposit Refund 120.00
Nott, Chad Deposit Refund 60.00
Orkin Library 63.73
Pedersen, Jay Deposit Refund 120.00
Penworthy Library Books 331.35
Peyton, Michelle Deposit Refund 120.00
Price Industrial Refund 85.00
Railsback, Kevin Deposit Refund 60.00
Sankot, Chris Deposit Refund 60.00
Sankot's Garage, Inc. Parts& Labor 85.33
Schulte, Mike Deposit Refund 60.00
Scott Akers Construction Refund 874.30
Sebetka, Diane Deposit Refund 60.00
'Sexton, Derrick FID 30.00
Shea, Shelly Deposit Refund 60.00
Simons, Guy Deposit Refund 60.00
01-11-2011 City Council Minutes Page 6
South Slope Telephone Service 526.35
Spaight, Jerry Deposit Refund 120.00
St. Luke's Testing 74.00
St. Luke's Hospital Testing 15.00
Staples Office Supplies 630.72
Staples Supplies 163.96
State of Iowa State W/H 5,859.00
Stephens, Bonnie Deposit Refund 120.00
Stewart, Jeremiah Deposit Refund 120.00
Storm Steel Supplies 18.27
Strategic Print Solutions Supplies 106.00
Tegeler, Gerald Deposit Refund 60.00
Thomas Bouregy& Co. Library Books 139.50
Tomash, Steve or Sandra 2nd Place in Contest 50.00
W UnitedHealthcare Ins. Co. Policy Premiums 182.70
UnitedHealthcare Plan Policy Premiums 3,494.94
SFS Cellular Cell Service 180.88
US Treasury Payroll Taxes 6,411.48
USPO Postage 566.79
aske,Karen Deposit Refund 60.00
Wagner, John or Karen 1st Place in Contest 100.00
Wallerich,Ronald Deposit Refund 120.00
Washington,Marcel Deposit Refund 0.82
Waychoff, K. C. Deposit Refund 15.00
West, Cynthia Deposit Refund 60,00
Wilson-Hite Insurance Inc. Insurance Costs 243,00
Wilz,Beth Library Reimbursement 117.06
Witting, Susan Deposit Refund 60.00
Miscellaneous Total Net Payroll 20,181.02
TOTAL 95,362.88
s
01-11-2011 City Council Minutes Page. 7
December Receipts
General Fund 57,822.1'8
Road Use Tax 12,157.85
T/A Meter Deposits 390,00
TIF 7,687.96
LOST09 18,869.07
LOST 04 161.37
Water Fund 12,601.02
Sewer Fund 13,776.73
Garbage Fund 8,997.00
SRF Bond Retire 10,062,00
Total Revenue: 142,525..18
December Expenses
General Fund 94,404.96
Drainage Projects 1,540.00
Debt Service 92,985.15
Employee Benefits 2,911.96
Road Use Tax 25,656.46
'mater Fund 9,284,75
'mater Main Project Phase 2 559.00
Sewer Fund 9,259.34
Garbage Fund 9,170.47
Trust and Agency 360.00
Total Expenses: 246,132..09
01-11-2011 City Council Minutes Page 8
AGENDA
FAIRFAX CITY COUNCIL
REGULAR MEETING
TUESDAY,JANUARY 11,2011 AT 7:00 PM
FAIRFAX CITY HALL-525 VANDERBILT STREET
Tentative agenda with possible action on the following items:
1. Call to order
2. Roll call
3, Approval of agenda
4. Approval of and place on file:
a. City Council minutes dated December 14, 2010
. Place on file:
a. Planning and Zoning minutes dated December 21, 2010
b. Parks and Beautification Committee minutes dated November 18, 2010
c. Library Board of Trustees minutes dated December 8,2010
d. Library Board of Trustee minutes dated January 4, 2011
6. Reports
a. Sheriff
b. Library
c. Fire Department
d. Maintenance Department
e. Parks and Beautification Department
f. Financials
g. Engineering
T Consultation Session regarding the Expanded Urban Renewal Area with Linn County, Kiel-wood
Community College, and College Community School District
8. Regis and Ken Arp-Discussion concerning property damage
q. Consider ORDINANCE 113,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 200 ''by amending
provisions pertaining to stops required,by adding a stop sign on Park Street.
a. Consider introduction of ORDINANCE 113
b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at
two council meetings prior to this meeting with respect to ORDINANCE 113
C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 11.3,
AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007,
OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING
TO STOPS REQUIRED,BY ADDING A STOP SIGN ON PARK STREET.
10. Consider RESOLUTION to Reschedule Date for Hearing on Expanded Urban Renewal Area
11.Phase 1 Water Main Replacement Project:
a. Consider RESOLUTION to approve Pay Application No. 6
b. Consider RESOLUTION to approve the Balancing Change Order-Final
C. Consider RESOLUTION to accept the project.
Fairfax City Council Agenda-January 11, 2011 Page 1
12. Phase 2 Water Main Replacement Project;
a. Consider RESOLUTION to set public hearing for proposed plans and specifications, form
of contract, and opinion of estimated cost
13. Consider RESOLUTION to set public hearing date concerning granting Selzer Enterprises an
easement agreement
14. Discussion and possible action on health insurance renewal quote
15. Discussion and possible action on other types of employee benefit insurance quotes
16. Discussion and possible action on agent representation for employee benefit insurance policies
17. Consider motion to appoint two people to the Planning and honing Commission
18. Consider motion to appoint one person to the Board of Adjustment
19. Discussion of FY 2012 budget
20. Consider motion to approve the claims list dated January 11, 2011
21. Discussion
a. Opportunity for citizens not on agenda
22. Clerk's comments
23. Mayor's comments
24. Adjournment
Fairfax City Council Agenda-January 11, 2011 Page 2
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
DECEMBER 14, 2010
The regular meeting of the Fairfax City Council was held"Tuesday, December 14, 2010„
at Fairfax City Hall, Mayor Jason Rabe called the meeting to order at 7:00 PM. Council
members present: JoAnn Beer,Bernie Frieden, Travis Otto,Marc Magers, and Marianne
Wainwright. Other city staff present: Cynthia Stimson, Dave Yanecck, and Cathy Bayne.
Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Frieden,
Otto,Magers, and Wainwright. Motion carried.
Motioned by Frieden, seconded by Otto to approve and place on file the City Council
minutes from November 9, 2010 and December 9,2010. Ayes: Beer, Frieden, Otto, Magers,
and Wainwright. Motion carried.
Motioned by Magers, seconded by Beer to place on file the Planning and Zoning
Commission minutes from November 16, 2010 and the Parks and.Beautification Committee
minutes from October 21, 2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright, Motion
carried.
Linn County Deputy Sheriff Pavelka discussed the string of recent burglaries. He
encouraged residents to lock their homes and vehicles and keep a watch on the neighborhood
properties. Another Deputy dropped off the list of calls later in the meeting.
Cathy Bayne stated that library patrons can now go on the website and check out ebooks
online.
Dave Yanecek reported that the new fire truck has arrived. It is stored at the Walford
station.
Dave Yanecek gave the maintenance department report stating that they have been
working on the lift stations and getting ready for snow removal. 'Shane Wicks informed the city
council that the pump life should be 7-10 years. The pumps that are failing have only been in for
about three years. The warranty is only good if we replace them with the same brand of pump..
Motioned by Magers, seconded by Wainwright to approve the financial reports. Ayes:
Beer, Frieden, Otto, Magers, and.Wainwright. Motion carried.
Shane Wicks presented the engineering report. Pictures showing areas of concern were
reviewed.
Wainwright introduced ORDINANCE NO. 112, AN ORDINANCE AMENDING
THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,
IOWA, BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED,BY
ADDING A STOP SIGN ON 2 I STREET.
Motioned by Magers, seconded by Beer to suspend the rule requiring that an ordinance
be voted on for passage at two council meetings prior to this meeting with respect to
ORDINANCE NO. 112. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright,.
Nays: None. Motion carried.
Motioned by Magers,seconded by Otto to give final approval and adoption to
ORDINANCE NO. 112, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2007, OF TIME CITY OF FAIRFAX,IOWA, BY AMENDING
PROVISIONS PERTAINING TO STOPS REQUIRED, BY ADDING A STOP SIGN ON
2NDSTREET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays:
None. Motion carried.
12-14-2010 City Council Minutes Page 1
Motioned by Frieden, seconded by Magers to approve RESOLUTION 2010-58, A
RESOLUTION APPROVING'THE CONTRACT FOR LAW ENFORCEMENT
SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF'S
DEPARTMENT FOR FISCAL YEAR 2011-2012 BUDGET,, Roll call vote: Ayes: Beer,
Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared
RESOLUTION 2010-58 duly adopted.
Motioned by Frieden, seconded by Otto to approve RESOLUTION 2010-59,A
RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM
GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN
PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN
COUNTY, IOWA, Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays:
None. Motion carried. Mayor Rabe declared RESOLUTION 2010-59 duly adopted,
Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2010-60,A
RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL
(28E)AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CITY OF WALFORD
FOR FIRE PROTECTION. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and
Wainwright, Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-60
duly adopted.
Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-61, A
RESOLUTION SETTING DATE FOR PUBLIC HEARING ON DESIGNATION OF THE
EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON URBAN RENEWAL PLAN
AMENDMENT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays:
None. Motion carried. Mayor Rabe declared RESOLUTION 2010-61 duly adopted.
Roger Hiles and Gary Briesemeister, both from.Ridge View Drive, discussed the changes
the City Council made about vacant property status for the utility billing system, They are
concerned about potential problems and the inconvenience. They think property owners should
be responsible to protect their property from damage or leaks. They feel Fairfax is a small town
where a compromise can be made. Discussion was held about why the City Council decided to
make the policy to require service is billed or shut off at the street. After discussion,the city
clerk was directed to offer the option to residents to leave the service on at the street but suspend
billing during a vacancy if they sign a form stating that the City will not be responsible for any
damage and that no utility charges will be forgiven due to unknown water usage while the billing
is suspended.
Gary Lefebure, from the American Legion, Pekomy Post No. 572, discussed the Legion's
plans to purchase flags to display on some of the utility poles in Fairfax. They plan to purchase
50 flags as well as the poles and brackets to display them. The Legion members will be
responsible to put the flags up and take them down for several different holidays throughout the
year. They will have a fundraiser to pay for this project. The City Council thinks this is a great
idea and encouraged them to proceed.
Motioned by Magers, seconded by Wainwright to approve the renewal of the Class C
Liquor License with Outdoor Service Area for the American Legion, Pekomy Post No. 572.
Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried.
Joe Blood discussed his plans to purchase two lots from Gordon Sevig on Ridge Drive„
The City has a storm sewer line that runs between these two lots to the drainage basin behind the
lots. The line currently makes a 90 degree turn, which isn't efficient for the water flow. Joe
Blood requested that the City of Fairfax share in the expense to move this line to improve the
12-14-2010 City Council Minutes Page 2
water flow and to get it away from the area where he wants to build a house. The new line
placement would cut across one of the lots he plans to purchase, He will give the City an
easement.
Motioned by Otto, seconded by Magers for the City of Fairfax to pay up to $2,000 in
total cost to help draft an easement agreement and move the drainage pipe. This $2,000 max
would include the City's engineering costs. The drainage money would be used to cover this
cost. Ayes: Beer, Frieden, Otto„Magers, and Wainwright. Nays: None. Motion carried.
Joe Blood discussed possible future plantings on the city owned drainage property. He is
to draft a proposal and have Lynn Miller review and approve any plan prior to any planting.
Shane Wicks mentioned that there are several easement agreements that Gordon needs to
have his engineer draft and submit to the City of Fairfax.
A spreadsheet showing cost estimates for various phases of work to help improve
drainage on Vanderbilt Street was reviewed. This area is very flat and the drainage pipe isn't
buried very deep. The City will make the resident aware of these cost estimates.
Shane Wicks showed the City Council a spreadsheet with cost estimates for the Water
Main Replacement Phase II Project, The City will talk to Speer Financial about financing
options. No action will be taken until the TIF District is amended.
Erosion of a drainage Swale south of East Cemetery Road was discussed. Pricing is to be
gotten for options,
Motioned by Beer, seconded by Wainwright to purchase the accounts payable, general.
ledger, bank reconciliation and payroll software from Data Technologies for a cost estimate of
$8,150.00. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried,
Mayor Rabe discussed a possible employee bonus program. Councilmember Frieden
suggested any increases be made in the hourly rate rather than a bonus program. No action was
taken.
The health insurance renewal quote was reviewed. Discussion was held about self
funding options.
A report showing the crop expenses and income was reviewed. The needed wood chips
are to be purchased from this money up to the previously set dollar limit of$7,500.
The annual report was reviewed.
The initial information to start the budget planning process was discussed.
Mayor Rabe stated that he did talk to Carey Lewis, with the IDOT, about the last bill. It
was from the work they did when they resurfaced Williams Blvd. This is to be paid using the
general fund certificate of deposit marked for transportation.
Motioned by Wainwright„ seconded by Magers to approve the claims list dated December
14,2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried..
Harold McCormick stated he thinks that the P&Z missed an opportunity by not
recommending Gordon Sevig's and Casey's rezoning request.
Shane Wicks asked the City Council if they want to have incentives and disincentives
written into the contract for Phase Il of the Water Main Replacement Project. The City will try
these to help keep the project on time or even completed early.
Mayor Rabe informed the City Council that Mediacom met with him and the city clerk to
let us know that they will be making some broadcast changes starting March 1.
A list of the businesses that have signed up for the new resident program was reviewed.
JoAnn Beer asked if any other council members had received a letter about sidewalks.
Marianne Wainwright stated she had.
12-14-2010 City Council Minutes page 3
Bernie Frieden asked for a list of city employee contact numbers.
Marc Magers asked that the city clerk prepare an agenda notes report for items without
supporting paperwork in their council packets.
Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieder,
Otto, Magers, and Wainwright.. Motion carried.
Mayor Rabe adjourned the meeting at 9:40 PM.
Mayor Jason Rabe
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
CLAIMS LIST DECEMBER 14, 2®1(x,
Payee Purpose Amount
AFLAC Policy Premium 276.65
Alliant Energy Utility Bills 3,780.41
Aramark Mats &Uniforms 474.74
Baker&Taylor Library Books 408.72
Cathy Bayne Library Reimbursement 160.28
Bound Tree Medical F/D 911.70
Car Quest Auto Parts Supplies 101.88
Cargill, Inc. Road Salt 2,539.68
Carus Corporation Supplies 658.00
Cedar Rapids Photo Copy, Inc.. Library Supplies 28.38
City of Fairfax Threadgold Final Bill 26.32
City of Fairfax Fletcher Final Bill 6890
City of Fairfax Schupp Final Bill 90.00
City of Fairfax Milligan Peck Final Bill 41.97
Cortez Truck Equipment Chain Parts 39.95
Kevin Costigan FID 100.00
Crawford Quarry Rock 203.81
Crown Trophy F/D 51.80
Custom Hose & Supplies Supplies 262.77
Data Technologies License & Support 1,111.47
Demco Library Supplies 171.28
Des Moines Stamp Library Supplies 77.25
Eddy Walker Equipment Co. Parts 912.64
Edgewood Hardware & Rental. Supplies 1.94
Elan Credit Card Balance 697.43
12-14-2010 City Council Minutes Page 4
Electrical Engineering Generator Repair 1,037.24
Ever-Green Landscape Nursery Wood Chips 4,255.00
FSSB SIC 25.00
Fareway FID & Office Supplies 175.11
Fastenal Parts 7.15
Fauser Oil Co., Inc. Fuel 3,879.96
Feld Fire Fire Truck 84,620.00
Angela Fletcher Deposit Refund 21.10
Future Line Truck Equipment Parts 51.85
G&H Electric, Inc. Shop Light 251.00
Gazette Communications Publications 455.99
OCR.Tire Center Tires 546.80
Graybill Communications FID 356.89
Hach Supplies 111.51
Hall&Hall Engineers, Inc. Engineering Fees 10,152.50
Hawkeye International Trucks. FID 211.86
Larry D. Hlas FID 79.95
Iowa Department of Transportation Road Work 33,152.40
Iowa One Call Locates 31.50
Iowa Prison Industries Signs 54.10
IPERS Payroll 2,652.07
Iowa Rural Water Assoc. Membership 250.00
Johnson County Refuse, Inc. Solid Waste Service 7,869.00
I &B Ag Supply Seed 4,439.89
Keystone Labs, Inc. Testing 21.00
Kirkwood Comm. College FID 30.00
Curtis Lilleodden Utility Deposit Refund 90.00
Linn County Public Health Dept., Burn Permit 25.00
Linn County REC Utility Bills 1,655.52
Linn County Secondary Roads Road Work 575.00
Linn County Sheriffs Office Police Service 6,318.00
Linweld, Inc. Supplies 13.90
MARSARS Water Rescue Systems FID 1,282.07
Don Martin Custom Farming 1,675.49
George Martin Custom Farming 1,675.48
Menards Supplies 706.93
MidAmerican Energy Utility Bills 369.11
Amie Milligan Peck Deposit Refund 18.03
Orkin Library 63.73
Peck's Landscaping Park Trees 1,605.00
Penworthy Library Books 246.90
1.2-14-2010 City Council Minutes Page 5
Pumpkin Books Library Books 144.74
Sankot's Garage, Inc. Parts & Labor 1,847.84
Mike Sankot FID 20.25
Schrader Excavating& Grading Hauling & Sand 4,742.50
Derrick Sexton FID 60.00
Simmons Perrine Moyer Bergman Legal Fees 168.75
South Slope Telephone Service 523.43
St. Luke's Hospital Testing 15.00
Staples Supplies 1,03 5.42
Cynthia Stimson Mileage Reimbursement 69.50
Storm Steel Supplies 149.94
Strategic Print Solutions Copier Contract 230.40
lessiea Threadgold Deposit Refund 63.68
UnitedHealthcare Policy Premium 182.70
UnitedHealthcare Plan Policy Premium 3,492.94
US Cellular Cell Service 142.33
US Treasury Payroll Taxes 7,471.84
USPO Postage 479.90
"fan Meter Industrial, Inc. Light Bulbs 57.66
Waterworks C & I Salt 10.40
Wendling Quarries, Inc. Lime 460.67
Wilson-Hite Insurance Inc. Insurance Costs 69.00
Beth Wilz Library Reimbursement 154.06
Total Net Payroll Payroll 22,783.36
TOTAL 228,633.31
November Receipts
General Fund 73,810,02
Road Use Tax 13,897.09
TIA Meter Deposits 420.00
TIF 50,000.20
LOST 09 21,802.73
Water Fund 15,639.24
Sewer Fund 14,274.77
Garbage Fund 8,024.31
SRF Bond Retire 10,049.00
Total Revenue: 207,917.36
12-14-2010 City Council Minutes Page 6
November Expenses
General Fund 132,597.06
Employee Benefits 2,988,72
Road Use Tax 16,886.04
Water Fund 6,269,52
Fewer Fund 9,595,.57
Garbage Fund 8,431.04
LOST 09 Fund 36,987.36
Water Main Project Phase 1 110..010
Trust and Agency 330,010
Total Expenses: 214,195.51.
1.2-14-2010 City Council Minutes Page 7
Fairfax Planning and Zoning Commission
Regular Meeting Minutes
Tuesday,December 21, 2010
Chairman Kell called the meeting to order at 7:00 pm. Commissioners present: Boxa,Kell,Hill,
Kunze, Meyers, and Nurre. Absent: Soukup. Also present: Shane Wicks.
A brief discussion began on the viability of having a Land Use Map. There is already a map for
this purpose in the Comprehensive-Plan, debate will need to continue if a more detailed one
should be available. The minutes from the regular meeting held November 16, 2010 were
moved to approval by Meyer, seconded by Boxa. All ayes, motion carried.
Shane Wicks presented a proposed schedule for submittal of plans,plats, and rezoning requests.
All agreed this would be a useful tool for anyone submitting documents to be aware of the target
dates and for the city to have sufficient time for review and scheduling. This proposal is
recommended to City Council with the following amendments. First,the schedule for
Preliminary Plat submittal should have the addition of a column after initial submittal for a
committee review before P&Z approval. This would be an opportunity for P&Z to be involved
in planning earlier in the process. Second,the schedule for Plan of Improvement/Final Plat
submittal should have the two columns for P&Z stricken with an accompanying alteration in the
ordinance that requires this. This is normally past the opportunity for P&Z to affect any changes.
City Council will retain final approval authority.
Discussions on updating the zoning map and the new core district were combined. Work has
progressed with more to be done.
Term expirations were discussed for Commissioners Hill and Soukup, Commissioner Hill has
chosen to exit the commission, Commissioner Soukup sent agreement to a term extension.
A motion to adjourn was made by Nurre at 8:49 pm, seconded by Meyers. All ayes, meeting
closed.
Respectfully submitted,
John R. Hill
Secretary
Minutes
Parrs and Beautification Committee
Thursday, November 18, 2010 at 7'.00 PM
Fairfax Public library- 313 Vanderbilt Street
Members in attendance:Jo Ann Beer, Annette Mc Keever,Tim Mc Keever
1. Hawks Ridge Park— playground installation review and pavilion update
The swing set framework has been installed. The benches,trash receptacles and swings are being
stored pending installation. The wood chips have been placed. ,A potential donated pavilion its still
being discussed.
2, 2011 Projects—review, amend and prioritize
'The additional grant funded trees have been planted in Hawks iRidge Park, so this item is removed from
next year's priority list.
3. movies in the Park—2011 game plan
Mlovies will still be held on Friday nights, with Saturday night as the pre-announced rain date.
. opportunities for Citizens Not on Agenda
Possible interest in becoming a Ragbrai stop was discussed.
The number one disc golf course tee was relocated due to construction of the City sand bunker.
There will not be a December meeting.
The next meeting will be 7 pm Thursday, January 20
Library Board Minutes
December 8, 2010
Board Members present: Mary Rita Meyers, Bernie Kleppe,Linda Balog, Brenda Haendler, Dot
Pospischil
Board Members excused absent .Jim Stallman, Linda Pribyl,Kelly Giese
Board Member absent: Tony Nederhoff
Staff Present: Cathy Bayne, Beth Wilz
Special Guest: Jason Rabe
Mary Rita Meyers called the meeting to order at 7:00 p.m.
Jason talked about the new way that the city will be planning budget. The library will ask for the
amount of money that they feel they need to run the library. Jason had a meeting with the mayor
of Walford, Mark Carter, to see about receiving more funds from the city of Walford since they
are about 27% of patrons, Cathy and Jason will go to Walford city council meeting in January
with stats of Walford usage at the library and show them that they should really be offering more
financial support to the library. Cathy and Linda believe there is some reason why Walford can
not have voting board member, but will see if Walford would be interested in having an advisory
member on the board.
The library is now responsible for all bills to help maintain the library, some of which they have
not been responsible for in the past- light bulbs, salt for snow removal, Orkin bill, furnace filters,
Cathy will check to see if the City Men's salaries are being paid for by the library when they are
working here. The board needs to take this into account when presenting their request for 2010-
2011 budget monies.
Minutes from the November 2010 Board meeting were reviewed. Bernie motioned to accept the
minutes and Brenda seconded.Motion carried.
Discussion was held on the new financial reports being submitted by the City. Percents on the
chart are nice, it tells us where we are at-No questions were raised.
Bills were submitted for payment.approval. Dot motioned to accept the bills and Linda B.
seconded. Motion carried,
New Business: NEIBORS is online and Cathy will have it up and going soon and will have info
in the January newsletter for people to be aware of and how to access.
Cleaning Position has been filled by Jerry Walters..
New Follett system will cost$1,525 which includes l5t year of service. Cathy would like to add
Alliance subscription for movies on to that which would cost$1419 per year. We need a new
circulation computer which would run about$650-750 and CCD needs to have our system
running on the most current Destiny to migrate over to webhosted system. Cathy doesn't feel it.
is advantageous to purchase the Panther(formerly called Dolphin)because there is the
possibility to borrow these.
Budget Planning Committee Budget needs to be prepared by Fairfax City Council's January
Meeting on January 11. Mary Rita will ask Jim if he is willing to work on this. Cathy will find
out what we will be expected to pay for maintenance bills for the next fiscal year.
Cathy would like to discuss a policy for new Patrons that would put them on probation for new
card holders. This would give them limited number of check out in the beginning and increase to
current amount after a certain time to establish return habits. Cathy will bring a policy to next
meeting.
Cathy will evaluate Cheryle. Dot motioned a pay increase after evaluation and Bernie seconded.
Motioned carried.
]inventory plans to be in February and we shall borrow the Dolphins. Santa will be at the library
on the 16"'. Linda B. motioned that the library gets Santa a$30.00 gift card and Brenda
seconded. Motion carried
Dot made a motion to adjourn at 8.23 p.m. Bernie seconded. Motion carried.
Submitted by Beth Wilz
Library Board Minutes
January 4, 2011
Board Members present: Mary Rita Meyers, Bernie Kleppe,Dot Pospischil, Jim Stallman, Linda
Pribyl
Board Members excused absent: Kelly Giese, Tony Nederhoff
Staff Present: Cathy Bayne,Beth Wilz
Mary Rita Meyers called the meeting to order at 7:04p.m.
The board started looking at the financial report and they like the layout. Jim would like to see
the category columns totaled. He also would like to know what we are entitled to for money so
we can see what is left to spend. Other questions we have are what if we go over budget? Are
we responsible for this building inside and out? What are we exactly responsible for?
Dot made a motion for written clarification from the city hall and/or council for a list of items
that we are responsible for before we can figure out our budget. Also, what are we entitled to
based of the taxes, and when will the TIF money roll into our budget. Jim seconded. Motion
carried.
Cathy will also ask Lily for numbers.
The board then looked through the bills. The new computer is in.and needs to be installed. Blu
Ray movies are becoming more popular. Bernie made a motion to approve the bills, Linda P
seconded. Motion carried.
Circulation Reports were then looked over noting that numbers are down again but the library
was closed several days with the holiday. Large print books are becoming in more demand and
we have signed up to receive 3 best seller large print books a month and this will be promoted in
the Fairfax Facts and Voice of Walford.
Budge plan needs to get some questions answered before finalizing. Jim is looking at the last 2
years and increasing most of the numbers. When these numbers are added up, we are already in
a $12,000 deficit. Are we responsible for building because everything is a guess at this time.
Walford meeting is January 11, 2011. Jason and Cathy will attend. Jason has talked with the
city clerk, Janet Gann, and they have given her everything she has asked for except for the names
of every single patron. Cathy checked with other libraries and printed 3 examples of privacy
issues. Bernie made a motion to .accept the privacy policy like North Liberty for confidentiality.
Dot Seconded. Motion carried.
NBIBORS is up and running. It is easy to get to and easy to run. indle's can not use it.
Cathy has been working on writing the grant. Dot is checking it over and Iowa Networks
Services, Inc. gives up to $1500.. 'The bank gifts totaled$1305 and will be used for matching this
grant. We need letters of reference from South Slope, Mary Rita as board president and Jason as
elected official. Cathy will ask for all of this tomorrow because it needs to be done soon.
Cathy would like the library to have a probation period for new card holders. We think a 3
month time period with 4 items to check out and 2 DVDs being the limitations. Cathy will get
something written up for next month.
Cheryle's evaluation is done and new goals will be set. Jerry is doing his cleaning job well.
Phone numbers for employees and cell phone calls have become an issue. Employees have been.
receiving unnecessary phone calls during non working hours or on cell phones during working.
hours. Employee phone numbers will only be kept at the library and with library employees. To
avoid having another phone bill,Jim made a motion that if someone from city hall is calling for
non library support, a 1 hour minimum will be billed to the city at the present hourly rate times 3.
Dot seconded, Motion carried,
Community Room has had renting issues with a church group.. They keep the key,use the room
whenever they want and they have no deposit here. We need to make a new policy for them and.
they must return the key after each use. The tax men have not violated any policies but we will
talk to them about the changes.
Meeting was adjourned at 8:37 by Jim and seconded by Dot. Motion.Carried.
Submitted by Beth Wilz
City of (Fairfax
From: City of Fairfax [`fairfax@southslope.net]
Sent: Tuesday, January 11, 2011 1:39 PM j
To: 'Rabe, Jason''
Subject': Sheriffs Department Answer
Jason,
calledLinn County Sheriff's Department because I thought I could relay the issue clearly with some background
knowledge that might help with follow-up questions.
Major Renicker just called me back. I asked him if the total of hours we see on the call list has the 18 hours pear week in
patrolling time as well as response to specific calls included. He said itis a mixture. He said that the deputies do make
an effort to spend patrol time in each town.. Around the 20th- 25th they will run a report and see how close each town
is to their required hours. They may adjust patrolling schedules based on this information. So, if we hadn't had a lot of
calls,they would be sure to get here and meet the month quota. He said they don't look at that figure each week,only
monthly,
When a deputy has to respond to a call in (Fairfax,that time is charged to our hours. He is unable to separate out
patrolling,only time from call response time. So, each month there is a mixture of hours. He can't say that they do 18
hours of just patrolling time in Fairfax each week. The only way to do that would be if we don't have any response calls
for a month. That isn't going to happen.
Does this seem to answer Bernie's question? Do you want to me ask any other questions?
Cynthia Stimson.
City Clerk/Treasurer
City of Fairfax, Iowa
319-846-2204
fairfx(@,southslope.net
www.falir#axia.com
y Ca C) nC') nn0C] C) nC) C] CC)
5. �, �. �, � Taw �• U Ik4t :H-- :ft: :ft: p c�
p tj Ej - C� a �. cro rn Gn CR C Cir — .P rn O'� 0'� w
U4 (IQ TP UG • v C? O O O C7 a oll O O O O o �q
, o O O CD O 0) - C? Cs1 Ca C? N CD
r r r i GIr� �4 f9 N N O 00 C> N 00 C7
00 W �A W N to �D , c° Cl,
trL �" c�o ca d °° ' r" r ' wvrwHov' i dc�i, ° t ' CD
CD
t it r gy r QY° r r es 0 CD C r
CD
rt C➢ G n G •S Q f r 4 C ¢7 �O 0G
UC A+ o o 0, C) * CD
yo y y oo .1 � r+
0 GQ
41
O 0N0 r "
N A 9� N �+ W �o w ON r. 00 � Cr,, 00 v ' -,1P 00 w lD - v C�ix
th N W 00 :� saa W o0 � •1 0o cn N loo loo v, O oo � '00 - oo ur
GS O O Cn 00 00 w Vt w LD Vt C7 00 -0. �o C31 lA O Cn N --1 W Vt y
9l 00 00 i C1: W t It r-+ O� F+. W O (h J ri N LJt C11 �D lfr r N W ---I �' O
C`O �1 00 O W W --1 A4 Vt Cs) C� t✓t
C� cn oo O W .)ri IN A -P � 00 -P W .1 w -1 --1 Ch N 00 w
+. .' u 1 N Vi
o i
Y:3 N 00 k j O
w N 1 f 00 tit 1N ON o
p" 00 do "ovt � w .P CD
a u, to L cn GG o � 00 to N N 1.1 N
U� o OG' »-1 Cn tp N -R w w o '
oAa'
00 b
z1'V, WNO
C
tx ON -01O r�rr
as 0% o tas FJ'd
V
NO
� N
00 oa LA oa
O: � 0 0
00 O "C�
0 � t?
'. U< Vt O Vt Vt
5
C:N
fJt N UI CR N a,\ 1•i::: N W C7 �.
in. LD N v� 1 JsN] v C7 0b:. 00 Ch v w O
N C� I'D J. O A LA A O 00 vt 00 00 o 00
Qt C7 W O C> 00 IN kJ --1 Vt J O F D (A N tD CN
00 t It W \D Da 11 v,
G!; W "i�. 61 t LA it %0E t t t t to O
A O W 1.0 N rr+ a7 00 5 W rP' J v w .1 00 N
O t d
...
CID
CD
CD
0 CD
UQ
00' F+ �D r� 00 �d film
00
1
O'S �1 v� N w 0; J D N C
d Cl1 P O W hJ O O th
kr1: Q1: W O W C7 00 N tl �1 O� Vt d1
N C1� 00 C? W N L�
fJl D W C7 W W CN
N 00 "D C7% C' w DZ - O
4
w°
J: 00 N
o yrs
n
ON
w' � W lv lli N
N W,: O O LA 00 CA
00 C
4- Sh A O W O to C W
�.
V
N
CA
, . F t 0
00: 1, N 4- 00 ".n C') �o 00 N
}r� O 00
W C> '.....kl% 111 21 1-1
1 01 00
0
(D
CD
N nEi o su
'0 0 0 w 0
om CD CD CD (D � owm V CDa) o r` oNiC tD
N N a p -s _a CO 0 0 A N OD Gy .� 'O
SU CF) z t!l N W co W O O Q j C" CO [C A O
00 p1Wa C1 Q�p1 Ci �� CJ W N �' j Lh n py CO C to
CLtr
W Ol CD #a (D O) CD O W O CCA (Yl
CL O C C r
3 3 3 -n O
r.
O C a 3 3' O pti
coCL
W
ju In
CL n
CD
a) cr)Go co 00
(A 0ooco co o0 0000 � Q 2 <CO
N 400 oC=) ILO (0a � p) 0C) 0 K) N) 0 m N
CD 0 C oC) 00 No s C? C? 0 NNO C
4 � � -4 ^J W
(D
1 -o °
w 00
C! 0 �
a O0 O O N@ C
C7 �1 O co fl. N
Q
7
m
A toCD
❑
3
c
NW W N "S
W
Lt► C
CD 4 O
C)
1V co N iV OD
0 0 0 O O C
3 =r =r zr S 3
N w N
0) W i71
0 0 0 O
S zr S "► cc
N CA} f N �
0
�} .0
(p CD flip
'—�
Cl) d � 't
SD PJ � 17
C )
m w
N
W
<D
y �•
� W
G d 0 C �
¢ 0 0 C) (0) N
V -h
v
C
0
N
� C
�D
N
3
CD
7
m
�• v
N n
Q
3
rr
N
0
i
0
ic
fl1
�n
C
cc
m
91
7�
UI
UBREvVRP Thu Dec 30, 2010 10;55 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 1
06.10.09 ACCOUNTS RECEIVABLE AUDIT REPORT
.12/01/2010 TO 12/31/2010
BEGINNING BALANCE APPLIED/ ENDING
BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE
7 TOTAL 41,200.55
it
..,VICE CHARGES 43,579.74
DEMAND
MISC CHARGES
TAXES 897.65
DEPOSIT APPLIED 148.06-
ASSISTANCE APPLIED
PENALTIES 645.00
ADJUSTMENTS
CHARGES 6.00-
TAXES .42-
PENALTIES 375.00-
MISC CHARGE'S 150.00
BAD DEBT WRITE OFF
PAYMENTS 43,599.4B-
GRAND TOTAL 41,200,55 44,477.39 231.42- 645.00 43,747,54- 92,343.98
BAD DEBT PAYMENTS
TOTAL PAYMENTS 43,747.54-
i
_ __ ,. � ..
c�:,� r� ..� _° � ��
. _. c �� .....
,. a '. �� �; c _
��=
_ U E-`
�� �� [;`
�; ��
b ` � ,
�y -.� l.�--.
Page 1 of 2
Account Details For Utility Checking XXXXXXX26
Available Balance $43,554.48
As Of Date 12/30/2010
Last Interest Paid Amount $0.00
Accrued Interest $0.00
One IDay Float $0.00
Previous year-to-date interest amount $0.00
Current Balance $43,554.48
Year-to-date interest amount $0.00
Last.Statement Balance $0.00
Account History For Utility Checking - XXXXXXX26
Posted(1.7 Transactions)
SORTED BY;POST DATE NEWEST ON TOP DFBIT CREDIT BALANCE
DEPOSIT
12/29/2010 $ 1,047.98 $43,554,48
DEPOSIT
12/28/2010 $ 280.20 $42,506,.50
DEIPOSIT
12/'27/2010 $378.96 $42,22'.6.30
ORIGINATED ACH ITEM RETURNED PEDERSENSTACY 68000 $52.04 $41,847.34
12/23/2010
DEPOSIT
12/22/2010 $ 846.17 $41,899.38
DEPOSIT
12/'17/2010 $ 331.22 $41,053,21
DEPOSIT
12/16/2010 $ 3,465.61 $40,721.99
DEPOSIT
12/16/2010 $ 6,353.24 $ 37,25638
AC-DELUXE CHECK-CHECK/ACC.
12/1,4/2010 45.00; $ 30,903n14
DEPOSIT
12/14/2010 $ 9,491.69 $ 30,948'.14
CI'TY`NIATER
12/10/2010 $ 11,709.29 $ 21,456.45
RETURNED CHECK DEBIT 908 LORI A SLAYMAKER
12/09/2010 $56.69 $ 9,747.16
DEPOSIT
12/09/2010 $ 3,217.41 $ 9,8018.5
DEPOSIT
12/09/2010 $ 1,269,96 $ 6,586.44
https.//secutre.onlineaccessl.com/FariofaxSSBOnline/Accounts/Accu ntHistory.aspx 12/30/2010
Page 2 of 2
DEPOSIT
1.2/07/2010 $ 2,225.75 $ 5,316.48
DEIPOSIT
12/06/2010 $ 1,582.24 $ 3,090.73
DEPOSIT
12/03/2010 $ 1,508.49 $ 1,508..49
https;!//secure.onlineaccessl.com/FaitfaxSSBOnline/Accounts/AccountHistory.aspx 12/30/2010
4:31 PM City of Fairfax
01106/11 Profit & Loss Budget vs. Actual
Accrual Basis July through December 2010
Jul-Dec 10 Budget
Income
Other City Taxes
General Fund
Utility Excise 0.00 14,766.00
Total General Fund 0,00 14,766.00
Special Revenues
Local Option Tax 2009 101,294.26 196,000.00
Total Special Revenues 101,294.26 196,000.00'
Total Other City Taxes 101,294.26 210,766.00
TIF Revenues
TIF Special Revenues Tax Money 305,055.17 590,000,00
Total TIF Revenues 305~055,17 590,000.100
Taxes Levied
Employee Benefits 163.36
Property Tax 254,467..18 436,694.00
Total Taxes Levied 254„630.54 436,694.100
License&Permits
Proprietary
Sewer Building Inspection Fee 275.00 700,00
Water Building Inspection Fee 275„010 700.00
Total Proprietary 550,00 1,400.00
General Fund
Sign Permits 0,00 200.00
Peddler Permit 0.00 100.00
Liquor License Fee 75,010 1,225.00
Cigarette Permits 0,00 75.00
Building Permits 15,26417 29,200.00
Beer Permits 0.00 200.00
Total General Fund 15,.339.17 31,000,00
Total License&Permits 115„889.17 32,400,00
Use of Money&Property
Proprietary
04105 LOST Savings Interest 322.32 1,900.00
Sewer
Sewer CD 60025164 Interest 336.20 900.00
Sewer CD 60025057 Interest 61.01 200.00
Total Sewer 39721 1,100.00
Total Proprietary 719.53 3,000.00'
General
Equipment Sales 3,000.00
Murphy Land Income 20,585.92
Savings Accounts Interest
Library Savings Interest 5,07 10.00
ParkslBeauti. Savings Interest 64.10 20.00
F/D Fireworks Savings Interest 80,74 100.00
F/D-Equipment Says Interest 13259 100.00
Murphy Land Savings Interest 9,43 20.00
Total Savings Accounts Interest 291,93 250.00
CD General Interest
Library CD 60019991 Interest 1,772.29 3,500.00
Trail CD 60025868 Interest 217.19 400.00
Maint.08 CD 60025315 Interest 60.22 100.00
Maint.07 CD 60012454 Interest 59.54 100.00
Malnt.CD 60008316 Interest 94.09 . 150.00
Trans CD 60010233 Interest 354.20 700.00
Page 1
4.31 PM City of Fairfax
01/06111 Profit & Loss Budget vs. Actual
Accrual Basis July through December 2010
Jul-Dec 10Budget
Trans.CD 10680 Interest 117.24 200.00
P&A CD 64025155 Interest 200.23 350.00
P&A CD 10681 Interest 117,24 200.00
P&A CD 60008575 38.12 50.00
P&A CD 4610116020 interest 59.41 100,00
Library CD 10274 Interest 125,23 200,00
Total CD General Interest 3,215.010 6,050.00
NOW Checking Interest 8,727,66 13,700.00
Total General 35,820.51 20,000.00
Total Use of Money&Property 361,540.04 23,000..00
Intergovernmental
Federal Grants&Reimbursements 0.00 8,845.00'
Local GrantslReimb
Other Intergovernmental'Budget 106.00 0,00
Library Contracts
Fairfax Township Library 500.00 1,000,00
Linn County Pay Library 0.00 21,293.00
City of Walford-Library 2,430.00 4,860.00
Total Library Contracts 2,930.00 27,153.00
Fire Contracts
City of Walford Fire 23,258.00 46,516.00
Clinton Township Fire 0.00 3,348,00
Fairfax Township Fire 16,320.36 34,632,00
Total Fire Contracts 39,678.36 84,496,00
Total Local Grants/Reimb 42,614,36 111,649.00
Other State GrantslReimb
Library State Money 0.00 2,354.00
I-JOBS Funding 8,832.46
Other State GrantslReimb-Other 876.55
Total Other State GrantslReimb 9,709„01 2,354,00
Special Revenues
RU Taxes 79,968.55 153,735.00
Total Special Revenues 79,968.55 153,735.00
Total Intergovernmental 132„291,92 276,583.00
Charges for Services
General Fund Charges
Miscellaneous 634.92
Library Revenue/Other Fees
ILL 28.00
Cards 13.00 100.00
Community Room 525.00 1,500.00
Copies 172.63 750,00
Faxes 46,50 100.00
Fines 1,242,72 2,500.00
Memorial Mlsc 10.00 450.00
Miscellaneous 94.98 2,000.00
Total Library Revenue/OtherlF'ees 2,132.83 7,400.00
Total General Fund Charges 2,76775 7,400.00
Propriety
Trust&Agency
Utility Deposits 3,090.00 8,000,00
Total Trust&Agency 3,090,00 8,000,00
Solid Waste Revenue
Collections 47,955.70 95,000.00
Page 2
4:31 PM City of Fairfax
01106/11 Pro'f'it & Loss Budget vs. Actual
Accrual Basis July through December 2010
Jul-Dec 10 Budget
Garbage Tags 3,861.25 3,500.00
Miscellaneous 48.00 200.00
Total Solid Waste Revenue 51,864.95 98,700.00
Water Revenue
Collections 96,823,14 175,000.00
Miscellaneous 142.20 1,300.00
Sales Tax 1,809,01 12,000,00
Total Water Revenue 98,774.35 188,300.00
Sewer Revenue
SRF Bond Fund 59,774.00 115,600.00
Collections 89,429.40 160,000.00
Miscellaneous 50,00 1,000.00
Sales Tax 134,28 800.00
Total Sewer Revenue 149,387.68 277,400.00
Total Propriety 303,116.98 572,400,00
Total Charges for Services 305,884.73 579,800.00
General Misc Revenue
Welcome Packet Program 2,250.00
Donations
Donations-Other 0.00 2,000.00
Fire Department Donations
FID Donations-Other 0.00 0.00
Fire Department Donations-Reg 1,584.18 12,000.00
Fire Donations-Mem 854.00 0.00
Fire Donations-Fireworks 520.00 13,000.00
Total Fire Department Donations 2,958.118 25,000.00
Library Donations 1,523,86 8,500.00
Total Donations 4,482.04 35,500.00'
Library Summer Reading Donation 0.00 1,000.00
Cable Franchise 3,17216 12,000.00'
Dividends 7'23 500.00
Insurance Claims 199.76 500.00
Miscellaneous 1'28,68 1,000.00
Movies in the Park 766.00 1,000,00
Newsletter Ads 2,050.00 3,000.00
Refunds 416.00 500.00'
Rezoning 50.00 250.00
Sale of Equipment 0.00 3,000.00
Sale of Merchandise-Murphy 0,00 22,750.00
Special Council Meetings 10,00 2,500.00'
Variances 50,00
Total General Misc Revenue 12„881.87 83,500 00
Other Financing Sources
Long Term Debt Proceeds 351,460.78 352,990.00
Transfers In
Debt Service 0.00 838,557,00
Total Transfers In 0,00 838,557.00
Total Other Financing Sources 3511,460.78 1,191,547.00
Total Income 1,515„928.48 3,424,290.00
Expense
Reconciliation Discrepancies -170.91
Community&Economic Dev
Community Beautification
Beautification Savings Money 0.00 2,500,00
Arbor Activities 0.00 1,100.00
Page 3
4:31 PM City of Fairfax
01/06111 Profit & Loss Budget vs. Actual
Accrual Basis July through December 2010
Jul-Dec 10 Budget
Visioning Activities 0.00 2,500.00
Christmas Decorations 0.00 3,000.00
Total Community Beautification 10.00 9,100.00
Total Community&Economic Dev 0.00 9,100.010,
Public Safety
Building Inspections
Special Revenues 3,556.73 1,500.00
General 9,489,56 16,500,00
Building Inspections-Other4,807.70
Total Building Inspections 17,853.99 18,000,00
Fire Department
Fire Prevention 1,332.60
New 2410 Fire Truck Purchase 180,824.78 180,915.00
Fireworks 2,242.47 13,000.00
Building/Office 5,025.33 7,000.00
Electronics 1,439.34 500.00
Equipment 3,253.94 12,000.00
Fire Truck Loan 0.00 68,588,00
Fuel 1,22098 1,500.00
Gear 9,625.59 10,000.00
Generator 152,09 172.00
Insurance 0,00 12,000.00
Equipment Savings Money 0.00 12,000.00
Maintenance Supplies 2,611.08 4,000.00
Medical Equip/Supplies 1,837.31 2,000.00
Medical Training 3,645.04 500.00
Other Administrative 2,436.08 4,000.00
Salary 3,14140 3,000.00
Training 813.95 3,000,00
Truck Maintenance 2,578.09 10,000.00
Utilities 1,011.28 4,000.00
Total Fire Department 223,193,36 _ 348,175.00
Emergency Management 161.47 450.00
Police Contract 18,954,00 25,272.00
Total Public Safety 2601,162.81 391,897.00
Public Works
Drainage Issues
Drainage Project E Cem Rd-2009 4,070,00
Detention Basin Project 2009, 14,364,48
Drainage Issues-Other 1,540.00
Total Drainage Issues 19,974.48
Special Revenue-LOST
Mower-LOST 0.00 10,000.00
Skid Loader Purchase-LOST 0.00 17,000.00
Truck Purchase-LOST 0.00 95,000.00
Salt&Sand Bunker-LOST 46,301,07 47,000.00
Total Special Revenue-LOST 46,301.07 169,000.00
General Fund
Roads,Bridges,&Sidewalks
IDOT Contract Expenses 33,152,40 35,000.00
Truck Purchase 0,00 13,000.00
Salt&Sand Bunker 0.04 0.00
Employee Costs
Other Employee Benefits 512.75 2,000.00
Salaries/Health 146.10 12,467.00
Total Employee Costs 658.85 14,467.00
Hobs Funding Projects 8,832.46 9,000.00
Roadway Maintenance 519.92 10,000.00
Page 4
4:31 PM City of Fairfax
01106/11 Profit & Loss Budget vs. Actual
Accrual Basis July through December 2010
Jul-Dec 10 Budget
Snow&Ice Removal Supplies 0.00 3,000.00
Engineering 0.00 10,000.00
Equipment Purchased/Repaired 470.57 1,000.00
Maintenance Facilities/Supplies 1,455.62 4,000.00
Miscellaneous 15.00 500.00
Total Roads,Bridges,&Sidewalks 45,104,82 99,967,00
Total General Fund 45,.104.82 99,967.00
Road Use Expenditures
Adminstration 1,150.58
Construction,Reconst.Projects
Engineering 0.00 5,000.00
Total Construction,Reconst.Projects 0.00 5,000.00
Equipment Purchased/Leased 439.67 25,000.00
Misc Road Expenses
Buildings 627.56
Insurance 69,00
Misc Road Expenses-Other 39,92 1,735.00
Total Misc Road Expenses 736.48 1,735.00
Maintenance
SnowlIce RemovallRepairs 11,483.90 37,000.00
Roadway Maintenance
Contractor Work 45,715.03 45,000.00
Building OperlMaint 1,320.51 3,000.00
Supplies 7,149.72 10,000,00
Equipment Maintenance 9,887.58 15,000,00
Employee Costs 20,202.36 45,000.00
Materials 3,736.26 10,000.00
Traffic Signs 0.00 2,000.00
Street Lighting 10,684.58 15,000.00
Total Roadway Maintenance 98,696.04 145,000.00
Total Maintenance 110,179.9.4 182,000.00
Total Road Use Expenditures 112,506.67 213,735.00
Total Public Works 223„887.04 482,702,00
Culture&Recreation
Cemetery 0.00 400.00
Library Services
Library Reserve
Savings Account 0.00 10,500.00
Total Library Reserve 0.00 10,500.00
Miscellaneous 75.00
Employee Costs
Wages
Tanner Mumm 265.96
R.Cheryle Koonts 1,226.27
State W1H 639,00
IPERS 2,783,00
FED,FICA,MED 3,713,10
Cathy Bayne 10,515,50
Beth Wilz 1,441.85
Loralei Pleiness 542.49
Kathy Everett 2,325.30
Total Wages 23,452.47
AFLAC 312.78
United Health
United Health-Other 130,50
Cathy"s Health Policy 1,556.82
Page 5
4:31 PM City of Fairfax
01/06111 Profit & Loss Budget vs. Victual
Accrual Basis July through December 2010
Jul-Dec 10 Budget
Cathy's Family Health(Policy 3,953.64
Total United Health 5,640.96
Employee Costs-Other 0.00 60,500.00
Total Employee Costs 29,406.21 60,500.00
Audio Recordings 150.00 200.00
Computer Services 1,235.79 4,000,00
Electronic Access 74.86 1,000.00
Electronic Materials 75,00
Employee Benefits
Staff Training 246.00 373,00
Total Employee Benefits 246.00 373.00
Equipment 81.99 1,500.00
Other Expenses
Office&Equipment Supplies 712.29 1,400,00
Postage 310.86 1,000.00
Publicity&Reading 256.96 400.00
Total Other Expenses 1,28011 2,800,00
Building OperationlMaintenance
Insurance 0.00 1,750,00
Bldg Maintenance/Supply, 526.92 400.00
Telephone 359.49 800.00
Utilities 2,262.00 5,000.00
Total Building Operation/Maintenance 3,148„41 7,950.00
Print Materials 7,109.52 16,000.00
Serial Subscriptions 183.23 600.00
Video&DVD 1,389.92 3,000.00
Total Library Services 44,456.04 108,423.00
Other-Senior Citizens 0.00 470.00
Park&Recreation
Linn County Conservation
Wickiup Project 10000
Total Linn County Conservation 100,00
Special Revenue-LOST
Nature Trail-LOST 0.00 50,000.00
Linn Street Trail-LOST Money 11,616.22 13,000.00
Hawk's Ridge Park-LOST Money 34,513.65 38,000,00
Total Special Revenue-LOST 46,129.87 101,000.00
Special Revenue-Employee Bene
Salary Costs 2,711.18 1,600.00
Total Special Revenue-Employee Bene 2,711.118 1,600.00
General Fund
Park Reserve
Park Savings 1,605.00 5,000,00
Total Park Reserve 1,605.00 5,000.00
Park&Recreation
Baseball 46067 500.00
Engineering Fees 0,00 2,000.00
Equipment 4,103.69 10,000.00
Insurance-Prop/Other 0.00 1,000.00
Maint,Supply,Bldg&Grounds 7,327.59 12,000.00
Miscellaneous 0.00 200.00
Movies&Equipment 542.00 1,000,00
Nature Trail-Grant 0.00 50,000.00
Salary/Health 16,171.67 36,266,00
USA Day 1,800.00 1,50000
Page 6
4:31 PM City of Fairfax
01/06/11 Profit & Loss Budget vs. Actual
Accrual Basis Jufy through December 2010
Jul-Dec 10 Budget
Total Park&Recreation 30,405.62 114,466.00
Total General Fund 32,010.62 119,466,00
Total Park&Recreation 80,..951.67 222,066,00
Total Culture&Recreation 125,;407,71 331,359..00
Debt Service Prinlint
790,000 GO(TIF&Water) 14,261.25 28,122,50
Sewer SRF(Sewer) 35,775.00 13,107.50
139,000 SRF GO(TIF&Water) 1,,467.19 8,445.00
800,000 GO(TIF) 4,..242.50 218,085.00
650,000 GO(TIF) 7`737'.50 95,075.00
700,000 GO(TIF) 10,476.25 65,553.00
465,000 GO Note 151,8010.00 152,075.00
560,000 GO Note 7,335.00 74,270.00
780,000 GO(TIF) 10,317'.50 115,235.00
335,000 GO(TIF&Gen) 1,572.96 68,589.00
Total Debt Service Prinlint 2.441,985.15 838,5.57.00
Enterprise(Propriety)
Solid Waste Fund
Garbage Reserve Budget 0.00 18,000.00
Johnson County Refuse 46,870.00 88,000.00
Miscellaneous 4,930.14 2,000.00
Salary 7,510.02 8,700.00
Tags 601.00
Total Solid Waste Fund 59,911.16 136,700.00
Water Fund
Water Meters 555,00
Equipment Purchases
Truck Purchase-LOST 0.00 24,000.00
Skid Loader-LOST 0.00 20,000.00
Total Equipment Purchases 0.00 44,000,00
Salary
Health Insurance 3,926.83
AFLAC 447.06
Salary-Other 37,968,08 72,000.00
Total Salary 42,341.97 72,000.00
Maintenance/Repair 23,788,49 54,000.00
Water Other Administrative
Other Admin, 3,649,82
Engineering 550,00 3,000.00
Sales Tax 7,222,00 12,000.00
Water Other Administrative-Other 2,528.95
Total Water Other Administrative 13,950.77 15,000.00
Public Works Bldg
Utilities 2,705.40 4,000.00
Public Works Bldg-Other 138,75
Total Public Works Bldg 2,844.15 4,000.00
Water Reserve Budget 0.00 20,000.00
Total Water Fund 83,48038 209,000.00
Sewer Fund
Meters 555.00
Equipment Purchases
Skid Loader Purchase-LOST 0.00 20,000.00
Pump Purchase-LOST 0,00 10,000.00
Truck Purchase-LOST 0.00 24,000.00
Equipment Purchases-Other 9,836.00
Page 7
4:31 PM City of Fairfax
01/06/11 Profit & Loss Budget vs. Actual
Accrual Basis July through December 20117
Jul-Dec 10 Budget
Total Equipment Purchases 9,836.00 54,000.00
SRF Bond Payments 0,00 82,500.00
LOST 2004-05 0.00 61,000.00
WWTF
PWB Utilities/Phone 4,451,93 2,000.00
Repairs 1,571.00 1,000,00
Testing 0.00 3,000,00
WWTF Utilities 9,592,13 20,400.00
Total WWTF 15,615.06 26,400,00
Salary
Insurance 4,258.57
Salary-Other 26,902.84 60,000.00
Total Salary 31,161,41 60,000.00
Maintenance/Repair 15,074,84 20,000.00
Sewer Other Administrative
Other Admin 3,554.94 1,000.00
Engineering-CIP 715.00
Engineering 880,00 500,00
Sales Tax 521.00 600.00
Sewer Other Administrative-Other 2,521.68
Total Sewer Other Administrative 8,192,62 2,100.00
Sewer Reserve Budget 0.00 79,000.00
Total Sewer Fund 80,434.93 385,000,00,
Remote Meter Read Project
Other Revenue Sources
Construction 5,523.86
Equipment 390,00
Total Other Revenue Sources 5,913.86
Remote Meter Read Project-Other 11,604.87
Total Remote Meter Read Project 17,518,73
Trust and Agency
E 91 Meter Deposit Refunds 2,850.00 8,000.00
Total Trust and Agency 21850,00 81000.00'
Water Main Phase 2 588.76
Water Main Project Phase 1 19,237,58
Total Enterprise(Propriety) 264,021�54 718,700.00
Other Financing Uses
Operating Transfers Out
Other Transfers Out 0.00 13,107.50
TIF 0.010 616,055.50
General Fund 0.00 209,394.00
Local Option 2009 0.010 0.00
Total Operating Transfers Out 0.00 838,557.00
Total Other Financing Uses 0.00 838,557.00
General Government
Employee Benefits
Mayor&Council 500,65 700.00
Other Employees'Benefits 4,699.07 1,000.00
Clerk Salary 87.43 2,200.00
Total Employee Benefits 5,287.15 3,900.00
General Fund
Legal Services 168.75 15,000.00
Insurance 0,00 5,000.00
Elections 0.010 1,800,00
Page 8
4:31 PM tatty Of Fairfax
01106/11 Probit & Loss Budget vs.. Actual
Accrual Bass July through December 2010
Jul-Dec 10 Budget
Salary Costs
Deputy Clerk Salary 8,343.00 16,232,00
Clerk Salary 12,452.71 24,000.00
Salary Costs-Other 4,800.84
Total Salary Costs 25,596.55 40,232.00
Mayor&Council
Council Pay 2,753.41 5,000,00
Employee Council Pay 2,061,82
Mayor Salary 3,750.00 5,000.00
Miscellaneous 483,33
Total Mayor&Council 9,048.56 10,000,00
Other Admin Expenses
Miscellaneous 1,739.93
Supplies 4,991.72 20,000.00
Publication Costs 1,827.60 10,000,00
Newsletter 1,307.35 4,000.00
Refunds 100.00 100.00
Agent Transfer Fees 0,00 7,868.00
Annexation 0.00 1,000.00
Engineering 35,336.00 30,000.00
Rezoning 33.71 500.00
Variances 52.35 500.00
Other Admin Expenses Other 3,785.73
Total Other Admin Expenses 49,174,39 73,968.00
Buildings/Property Costs
Murphy Property 13,887.08 20,000,00
Other Building Budget 0.00 2,000.00
City Hall1F€re Station 2,930.14 30,000,00
Emerson Property 58.40 1,000.00
Generator 0.00 1,000,00
Build€ngs/Property Costs•Other 1,832,92
Total Buildings/Property Costs 18,708,54 54,000.00
Total General Fund 102,696.79 200,000.00
Total General Government 1071,983.94 203,900.00
LOST 2009 Expense 118,80
Total Expense 1,228„396.08 3,814,772.00
Net Income 289,532.40 -390,482.00
Page 9
4:31 PM City of Fairfax
01/06/11 Profit & Loss
Cash Basis December 2010
Dec 10
Income
Other City Taxes
Special Revenues
Local Option Tax 2009 18,869.07
Total Special Revenues 18,869.07
Total Other City Taxes 18,869.07
TIF Revenues
TIF Special Revenues Tax Money 7,687,96
Total TIF Revenues 7,687.96
Taxes Levied
Property Tax 7,234,49
Total Taxes Levied 7,234.49
License&Permits
General Fund
Building Permits 384.29
Total General Fund 384.29
Total License&Permits 384.29
Use of Money&Property
Proprietary
04105 LOST Savings Interest 161.37
Sewer
Sewer CD 600251 64 Interest 336.20
Sewer CD 60025057 Interest 61.01
Total Sewer 397,21
Total Proprietary 558.58
General
Savings Accounts Interest
Library Savings Interest 4.80
Parks/Beauti. Savings Interest 32,15
FID Fireworks Savings Interest 40.49
FID-Equipment Says Interest 70.59
Murphy Land Savings Interest 1.59
Total Savings Accounts Interest 149.62
CD General Interest
Maint.08 CD 60025315 Interest 60.22
Trans,CD 10680 Interest 117.24
P&A CD 60025155 Interest 200.23
P&A CD 106811 lnterest 117.24
Library CD 10274 interest 125.23
Total CD General IInterest 620.16
NOW Checking Interest 1,620,08
Total General 2,389.86
Total Use of Money&P'r'operty 2,948.44
Intergovernmental
Local GrantslReimb
Library Contracts
Fairfax Towshlp Library 500,00
City of Walford (Library 2,430,00
Total Library Contracts 2,930.00
Fire Contracts
City of Walf0Td IFire 23,258.00
Fairfax Township Fire 16,320.36
Page 1
4:31 PM City of Fairfax
01/06111 Profit & Loss
Cash Basis December 2010
Dec 10
Total Fire Contracts 39,578.36
Total Local Grants/Reiimb 42,508.36
Special Revenues
RU Taxes 12,157.85
Total Special Revenues 12,157.85
Total Intergovernmental! 54,666.21
Charges for Services
General Fund Chargees
Library RevenuelOther Fees
ILL 4.00
Community Room 30.00
Copies 30.80
Faxes 5.00
Fines 187.50
Total Library Revenue/Other Fees 257.30
Total General Fund Charges 257.30
Propriety
Trust&Agency
Utility Deposits 390.00
Total Trust&Agency 390.00
Solid Waste Revenue
Collections 7,705.00
Garbage Tags 1,280.00
Miscellaneous 12.00
Total Solid Waste,.Revenue 8,997,00
Water Revenue
Collections 11,798.45
Sales Tax 802,57
Total Water Revenue 12,601.02
Sewer Revenue
SRF BondFund l 10,062,00
Collections 13,308.02
Sales Tax 71.50
Total Sewer Reveinue 23,441.52
Total Propriety 45,429.54
Total Charges for Services 45,686.84
General Misc Revenue
Welcome Packet Program 2,000.00
Donations
Fire Department Donations
Fire Department IDonations-Reg 650,00
Fire Donations-Mem 300.00
Fire Donations-Fireworks 200,00
Total Fire Department Donations 1,150.00
Library Donations 1,335.00
Total Donations 2,485.00
Miscellaneous 12,88
Newsletter Ads 550.00
Total General Misc Revenue 5,047.88
Total Income 142,525.18
Page 2
4:31 PM City Of Fairfax
01106/11 Profit & Loss
Cash Basis December 2010
Dec 10
Expense
Public Safety
Building Inspections
Special Revenues 563.27
General 2,450.26
Total Building Inspections 3,013.53
Fire Department
Fire Prevention 51.80
New 2010 Fire Truck Purchase 531.71
Fuel 604.07
Gear 1,468.72
Maintenance Supplies 84.31
Medical EquiplSuipplies 971.70
Medical Training 30.00
Other Administrative 24628
Salary 3,143.40
Training 79,95
Truck Maintenance 599.71
Utilities 181.18
Total Fire Department 7,992.83
Emergency Management 23.09
Police Contract 6,318,00
Total Public Safety 17,347.45
Public Works
Drainage Issues 1,540.00
General Fund
Roads,Bridges,9,Sidewalks
IDOT Contract Expenses 33,152.40
Maintenance Faclilities/Supplies 217.41
Total Roads,Bridges,&Sidewalks 33,369.81
Total General Fund 33,369.81
Road Use Expenditures
Adminstration 894.58
Misc.Road Expenses
Buildings 306.24
Insurance 69.00
Total Misc RoadExpenses 375.24
Maintenance
Snow/ice Removal/Repairs 7,322.13
Roadway Maintenance
Contractor Work 575.00
Supplies 3,702.27
Equipment Maintenance 1,662.99
Employee Costs 8,884,20
Street Lighting 2,240.05
Total Roadway(Maintenance 17,064.51
Total Maintenance 24,386.64
Total Road Use Expenditures 25,656.46
Total Public Works 60,566.27
Culture&Recreation
Library Services
Employee Costs
Wages
Tanner Mummi 109.59
R.Cheryle Koonts 399.69
(PERS 447.63
Page 3
4:31 PM City of Fairfax
09106/11 Profit & Loss
Cash Basis December 2010
Dec 10
FED,FICA,MIED 578.20
Cathy Bayne 1 7219
Beth Wilz 343.90
Total Wages 3,603.00
AFLAC 52.13
United Health
United Health l-Other 26.10
Cathy's Health Policy 264.08
Cathy's Family Health Policy 165&94
Total United Health 949,12
Total Employee Costs 4,604.25
Other Expenses
Office&Equipment Supplies 288,50
Postage 27.43
Publicity&Reading 48.98
Total Other Expenses 364,91
Building Operation/Maintenance
Bldg Maintenance/Supply 74.13
Telephone 59.59
Utilities 362.00
Total Building OperationiMaintenance 495.72
Print Materials 808.36
Video&DVD 229.93
Total Library Services 6,503,17
Park&Recreation
Special Revenue Employee Bene
Salary Costs 198.29
Total Special Revenue-Employee Bene 198.29
General Fund
Park Reserve
Park Savings 1,605.00
Total Park Reserve 1,605.00
Park&Recreation
Baseball 460.67
Maint,Supply,Bldg&Grounds 4„275.64
Salary/Health 793.14
Total Park&Recreation 5,529,45
Total General Fund l 7,134.45
Total Park&Recreation 7,332.74
Total Culture&Recreation 13,835,91
Debt Service Prin/Int
790,000 GO(TIF&Water) 14,261.25
Sewer SRF(Sewer) 35,775.00
139,000 SRF GO(TIF&'Water) 1,467.19
800,000 GO(TIF) 4,242.50
650,000 GO(TIF) 7,737.50
700,000 GO(TIF) 10,476.25
560,000 GO Note 7,335.00
780,000 GO(TIF) 10,317.50
335,000 GO(TIF&Gen) 1,372.96
Total Debt Service Prin/lint 92,985.15
Enterprise(Propriety)
Solid Waste Fund'
Page 4
4:31 PM City of Fairfax
01/06/11 Profit & Loss
Cash Basis December 2010
Dec 10
Johnson County(Refuse 7,869.00
Miscellaneous 1,301.47
Total Solid Waste Fund 9,170.47
Water Fund
Salary
Health Insurance 258.82
Salary-Other4,461.49
Total Salary _ 4,720.31
Maintenance/Repalir 2,347,98
Water Other Administrative
Other Admin. 1,741.21
Engineering 412,50
Total Water Other Administrative 2,153.71
Public Works Bldlg 62,75
Total Water Fund 9,284.75
Sewer Fund
WWTF
PWB Utilities/Phone 2,192,41
Total WWTF 2,192.41
Salary
Insurance 86.29
Salary-Other 2,694,95
Total Salary 2,781.24
Maintenance/Repa'iir 2,326,97
Sewer Other Administrative
Other Admin 1,491.22
Engineering 467.50
Total Sewer Other Administrative 1,958.72
Total Sewer Fund 9,259,34
Trust and Agency
E 91 Meter Deposit Refunds 360.00
Total Trust and Agency 360.00
Water Main Phase 2 559.00
Total Enterprise(Propriety) 28,633.56
General Government
Employee Benefits
Mayor&Council 179,76
Other Employees"Benefits 1,970.64
Total Employee Benefits 2,150,40
General Fund
Legal Services 188,78
Salary Costs
Deputy Clerk Salary 2,521.15
Clerk Salary 5,227.01
Total Salary Costs 7,748,16
Mayor&Council
Council Pay 1,100.00
Employee Council Pay 1,061.26
Mayor Salary 1,250.00
Total Mayor&Council 3,411.26
Other Admin Expenses
Miscellaneous 235.58
Supplies 1,978.41
Page 5
4:39 PM City of Fairfax
01/06111 Profit & LOSS
Cash Basis December 2010
Dec 10
Publication Costs 455.99
Newsletter 162.87
Engineering 7,732,50
Rezoning 33.71
Other Admin Expenses-Other 230.40
Total Other Admin Expenses 10,829.46
BuildingslProperly Costs
Murphy Property 7,790.86
City HalllF re Station 664.86
Total Buildings/Property Costs 8,455.72
Total General Fund 30,613.35
Total General Government 32,763.75
Total Expense 246,132.09
Net Income -103,606.91
Page 6
City of Fairfax
Balance Sheet
Cash Basis As of December 31, 2010
Dec 31,10
ASSETS
Current Assets
Checking/Savings
Certificates of Deposit
General Fund
Trail Project-60026813 28,500.64
Maintenance 07-60012454 6,847.57
Transportation-60010233 31,892,93
P&A-4610116020 7,056.17
Library 600119991 203,822.96
Total General l Fund 278,120,27
Total Certificates of Deposit 278,120.27
Checking Account
Drainage/Detention Project 40,297.98
General Fund 297,769.02
Special Revenue
Employee(Benefits 4,423.38
Local Option 09 162,022,09
Road Use Tax 60,458.13
TIF Fund 427,579.30
Total Special Revenue 654,482.90
Enterprise Fund
Water 58,038.88
Sewer 171,297.15
Garbage 8,823,96
LagoonllA+whW6TF Project 5,782.33
Remote Meter Read Project 424.95
SRF Bond Fund 87,355.20
Trust&Agency 98,345.00
Water Main(Phase 2 -588.76
Water Main Project 8,764.96
Total Enterprise Fund 358,243,67
Debt Service(Fund 0.01
Checking Account-Other -7.00
Total Checking Account 1,350,786.58
Savings Accounts
FD Equipment-6159594
Equipment 3,000.00
Memorial Fund 2,344.07
Public Education 340.51
Regular Savings 22,153.85
FD Equipment-6159594-Other 70.59
Total FD Equipment-6159594 27,909.02
FD Fireworks 6139349 15,609.29
Murphy Land-GB-4610041440 1,875.17
Library Gifts/Beq-6150460 9,406.40
Local Option 04-05-6187645
Sewer Improvements 61,105,13
Local Option 04-05-6187645-Other 322.32
Total Local Option 04-05-6187645 61,427.45
Parks&Beauti-6193213 12,238.93
Total Savings Accounts 128,466.26
Total Checking/Savings 1,757,373.11
Total Current Assets 1,757,373.11
TOTAL ASSETS 1,757,373.11
Pagel
City of Fairfax
Balance Sheet
Cash Basis As of December 31, 2010
Dec 31,10
LIABILITIES&EQUITY
Equity
Opening Bal Equity 1,468,016.62
Retained Earnings _177,91
Net Income 289,532.40
Total Equity 1,757,373.11
TOTAL LIABILITIES&EQUITY 1,757,373.11
Page 2
LL & HALL ENGINEERS, INC.
Leaxdvra i im Laitel Dvadof rueat Sinre 195.3
January 6,2011
Honorable Mayor and City Council
City of Fairfax, Iowa
Re, Engineers Report for the period of december 8,2010 to January 6, 2011
Honorable Mayor Rabe and City Council:
The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been
working on for the City of Fairfax;.
R,rnprovement Projects]
6950-09-38 Water Main Replacement Phase 1
• ATTACHED: Pay Application No. 6- Final and Balancing Change Order-Final
• STATUS; Consider Resolutions at Council Meeting
Rathje has submitted the Final Pay Application and Balancing Change Order. These items include
liquidated damages in the amount of$13,398.62. 1 am waiting for Rathje to provide lien waivers from
their sub-contractors and suppliers.
6950-10-01 Fairfax Trail long Highway 151
• A TTA CHED:Nothing
• STATUS: No Change
6950-10-3 Water Main Replacement- Phase 2 Proiect.
• ATTACHED: Nothing
• STATUS: File the plan of Improvements and Specifications at the Council Meeting, and set a
date for the public hearing.
I will bring two complete sets of the plan of improvements and'the .specifications to the Council'meeting
to file with the City Clerk. We will also set a public hearing for these plans and specifications, the farm
of contract, and the opinion of probable cost for this project.
6950-11-1 Prairie Creek Estates Fifth addition Constrluction Observation
• ATTACHED, Nothing
• STATUS: No activity on the public improvements since, the December meeting,
6950 General Engineering Services
Storm Water Drainage Items:
Review of lin-finished Drai'nag'e facilities at the prairie Creek Estates and Prairie View Heights
Developments,
• ATTACHED: Nothing
• STATUS: No activity in December.
C lVll i N(-3II,,IFTRINC - I AND SURNLYING • LANCE DI_Vf.1-OPMEN F PLANNING � LANDSCAPF ARCHITECTURE.'
1800 Boyson Ro;iil , IH-,%watfia,lA 5)7.3.3 - 11v 319362.9548 • Fxx 31"9.362,7595 - wwwJ11n,np,,c. 1rj
Review of Erosion Issues at tate newly constructed drainage swale south of E. Cemetery Roam along the
west side of Harold McCormick's property:
• ATTACHED: Nothing
• STATUS: i will provide more information in February
Water Supply:
The City's Water Supply Needs:
• ATTACHED: Nothing
• STATUS: No Change
Sanitary Sewe
Wastewater Treatment Plant Aeration Lagoon Repairs:
• ATTACHED: Nothing
• STATUS: informational Cnly
Pian is to make repairs to the lagoons this Spring.
Lift Station and Pumps:
• ATTACHED: Nothing
• STATUS: informational Only
I will be lining up a meeting with Ed Brinton, MMS and the Maintenance guys in January to review the issues
we've had, and to begin implementing a maintenance/replacement plan for the 4 lift stations.
Site Reviews / Ordinance! Review:
Revisions to Sanitary Sewer Connection Fees;
• ATTACHED: Nothing
• STATUS: No Change
Revisions to Water Main Connection Fees:
• ATTACHED: Nothing..
• STATUS: No Change _
Revisions to the Storm Water Management Ordinances Regarding the completion and approval i'
acceptance of storm water detention ponds:
• ATTACHED: Nothing
• STATUS: No Change
Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention
Requirements for Existing Commercial and Industrial Properties:
• ATTACHED: Nothing
• STATUS: No Change
Development Submittal and Review schedules:
+ ATTACHED: Nothing
STATUS: Informational Only
Planning and Zoning considered)the implementation of the submittal and review schedules for Re-Zonings,
Preliminary Plats, Plan of Improvements, Final Plats, and Site Plans at their December meeting. The P&Z
members like these schedules, and were in favor of adding an additional"planning" meeting into the Preliminary
Plat process for the P &Z. They also agreed that the requirement for the Plan of Improvements and Final Plats of
subdivisions be submitted for the P&Z's review was an unnecessary and time consuming step. They were in
favor of removing this particular step from the Plan of Improvements .and Final Plat process, I will revise the
schedules and Chapter 966—Subdivision Regulations of the City of Fairfax Code of Ordinances to reflect these
decisions, and take them to the January P &Z meeting for the final consideration and recommendation to the City
Council.
Mme:
Updated Zoning Map.,
• ATTACHED: Nothing
• STATUS: informational Only
I should-have the final revised zoning map to P &Z in January for their review and consideration, Then we will
establish our process for public review and input, and finalizing and accepting the new map.
Miscellaneous I Meetings,1 IPlannln :
NOTHING
Respectfull Submitted,
f
Shane R.Wicks, P.E.
Hall and Hall Engineers, Inc.
ORDINANCE NO. 113
AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS
PERTAINING TO STOP REQUIRED
BE IT ENACTED by the City Council of the City of Fairfax, Iowa:
SECTION 1. SECTION MODIFIED. Chapter 65, Section 65.02 of the Code of Ordinances of
the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof:
65.02 STOP REQUIRED. Every driver of a vehicle shall stop in accordance with the
following:
1. Vehicles traveling west on East Southview Road shall stop at Highway 151.
2. Vehicles traveling on East Southview Road shall stop at Williams Boulevard.
3. Vehicles traveling north on Williams Boulevard shall stop at Highway 151.
4. Vehicles traveling east on East Southview Road shall stop at Fairfax Road.
5. Vehicles traveling east on Linn Street shall stop at Fairfax Road.
6. Vehicles traveling west on Church Street shall stop at Williams Boulevard.
7. Vehicles traveling on Church Street shall stop at Vanderbilt Street.
S. Vehicles traveling,on Vanderbilt Street shall stop at Church St.
9. Vehicles traveling on Main Street shall stop at Vanderbilt Street.
10. Vehicles traveling on Main Street shall stop at Reynolds Street.
11. Vehicles traveling on Railroad Street shall stop at.Vanderbilt Street.
12. Vehicles traveling north on Losey Street shall stop at Prairie Avenue.
13. Vehicles traveling west on Prairie Avenue shall stop at Williams Boulevard,
14. Vehicles traveling on Prairie Avenue shall stop at Vanderbilt Street.
15. Vehicles traveling on Park Street shall stop at Church Street.
16. Vehicles traveling on Park Street shall stop at Main Street.
17. Vehicles traveling south on Reynolds Street shall stop at Church Street.
18. Vehicles traveling north on Nickolet Street shall stop at Prairie Avenue.
19. Vehicles traveling south on Nickolet Street shall estop at Losey Street.
20. Vehicles traveling south on Vanderbilt Street shall stop at Losey Street.
21. Vehicles traveling west on East Cemetery Road shall stop at Williams Boulevard.
22. Vehicles traveling east on West Cemetery Road shall stop at Williams Boulevard.
23. Vehicles traveling south on Longview Drive shall stop at West Cemetery Road.
24. Vehicles traveling north on Stallman Drive shall stop at West Cemetery Road..
25. Vehicles traveling south on Stallman Drive shall stop at Williams Road.
26. Vehicles traveling north on 80th Street shall stop at Williams Boulevard.
27. Vehicles traveling south on 80th Street shall stop at East Cemetery Road.
28. Vehicles traveling north on Skyview Avenue shall stop at 2nd Street.
29. Vehicles traveling on Skyview Avenue shall stop at l't Street,
30. Vehicles traveling north on Highland Avenue shall stop at Williams Boulevard.
31. Vehicles traveling on Highland Avenue shall stop at 2nd Street.
32. Vehicles traveling on Highland Avenue shall stop at 1"Street.
33. Vehicles traveling south on Highland Avenue shrill stop at East Cemetery Road„
34. Vehicles traveling north on Highland Court shall estop at Highland Avenue.
35. Vehicles traveling east on Commercial Court shall stop at Highland Avenue.
36. Vehicles traveling east on Hillview Drive shall stop at Highland Avenue.
37. Vehicles traveling on 2nd Street shall stop at Highland Avenue.
38. Vehicles traveling on 1 st Street shall stop at Highland Avenue.
39. Vehicles traveling on lst Street shall stop at Skyview Avenue.
40. Vehicles traveling on West Prairie Drive shall,stop at Prairie View Circle.
41. Vehicles traveling north on Prairie View Drive shall stop at Williams Boulevard,
42. Vehicles traveling west on Prairie View Drive shall stop at Prairie View Circle.
43. Vehicles traveling west on Sunset Drive shall stop at Prairie View Drive.
44. Vehicles traveling east on Coneflower Drive shall stop at Prairie View Drive.
45. Vehicles traveling east on Prairie View Circle shall stop at Prairie View Drive.
46. Vehicles traveling east on Wildflower Drive shall stop at Sunset Drive.
47. Vehicles traveling west on Wildflower Drive shall stop at Prairie View Circle,.
48. Vehicles traveling north on Wildflower Circle shall stop at Wildflower Drive..
49. Vehicles traveling west on 80th Street Court shall stop at 80th Street SW.
50. Vehicles traveling west on Creek Side Drive shall stop at 80th Street SW.
51. Vehicles traveling south on Ridge View Drive shall stop at Creek Side Drive.
52. Vehicles traveling south on Driftwood Lane shall stop at East Cemetery Road.
54, Vehicles traveling east on Creek Side Drive shall stop at Driftwood Lane,
54. Vehicles traveling west on 2nd Street shall stop at Ridge View Drive,
55. Vehicles traveling west on Ridge Drive shall stop at Highland Avenue.
56. Vehicles traveling north on Sunflower Drive shall stop at Ridge Drive.
57. Vehicles traveling southwest on Blazingstar Court shall stop at Ridge Drive.
58. Vehicles traveling southwest on West Prairie Drive shall stop at Ridge Drive.
54. Vehicles traveling north on Ridge Drive shall stop at West Prairie Drive.
60. Vehicles traveling south on Ridge Drive shall stop at West Prairie Drive,
61. Vehicles traveling northeast on 2nd Street shall stop at Ridge Drive.
62. Vehicles traveling north on Wild Rose Drive shall stop at West Prairie Drive.
63, Vehicles traveling southwest on Wild Rose Drive shall stop at Ridge Drive,
64. Vehicles traveling northeast on Goldenrod Drive shall stop at Ridge Drive.
65. Vehicles traveling south on Ridge Drive shall stoop at Goldenrod Drive.
66, Vehicles traveling north on Ridge Drive shall stop at Goldenrod Drive.
67. Vehicles traveling northwest on Bluestar Drive shall stop at 2nd Street,
68. Vehicles traveling southeast on Aster Court shall stop at Goldenrod Drive.
69. Vehicles traveling southwest on Goldenrod Drive shall stop at Sunflower Drive,
70. Vehicles traveling west on Larkspur Drive shall stop at Sunflower Drive.
71. Vehicles traveling east on Larkspur Drive shall stop at Ridge Drive,
72. Vehicles traveling south on Sunflower Drive shall stop at East Cemetery Road.
73. Vehicles traveling south on Ridge Drive shall stop at East Cemetery Road.
74. Vehicles traveling on 2nd Street shall stop at Sunflower Drive.
75. Vehicles traveling on Sunflower Drive shall stop at 2nd St.
76. Vehicles traveling on 2nd Street shall stop at Driftwood Lane.
77. Vehicles traveling on Driftwood Lane shall stop at 2nd St.
78. Vehicles traveling north on Bluff Drive shall stop at 2nd St.
79. Vehicles traveling north on Horizon Avenue shall stop at 2nd St.
80. Vehicles traveling west on 2"d Street shall stop at Ridge View Drive.
81. Vehicles traveling on Park Street shall stop at Linn Street.
SECTION 2. REPEALED. All ordinances or parts of ordinances in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this
ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect
the validity of the ordinance as a whole or any section, provision or part thereof not
adjudged invalid or unconstitutional.
SECTION 4, WHEN EFFECTIVE. This ordinance shall be in effect from and after its
final passage, approval and publication as provided by lay.
Introduced and passed by the Council on the 11 day of January, 2011, and approved this
1 It"day of January, 2011.
Jason Rabe
Mayor
ATTEST:
I
Cyr hia Stimson
City Clerk/Treasurer
First Reading. Waived
Second Reading: Waived
Third Reading: January 11,2011
I certify that the foregoing was posted as Ordinance No. 113 on the 14th day of January,
2011.
y hia Stimson
Cit Clerk/Treasurer
RESOLUTION NO. 2011-01
RE-SCHEDULING DATE FOR PUBLIC HEARING ON DESIGNATION
OF THE EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON
URBAN RENEWAL PLAN AMENDMENT
WHEREAS, the City Council of the City of Fairfax, Iowa (the "City") had set
January 11, 2011, as the date for a public hearing on the designation of an expanded Fairfax
Urban Renewal Area and on urban renewal plan amendment; and
WHEREAS, it has been determined that the hearing should be re-scheduled for a later
Council meeting;
NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as
follows:
Section 1. This Council will meet at the city hall, at 525 Vanderbilt Street, Fairfax,
Iowa, on the 25th day of January, 2011, at 7:00 o'clock p.m., at which time and place it will hold
a public hearing on the designation of an expanded Fairfax Urban Renewal Area and on the
proposed urban renewal plan amendment for said area.
Section 2. The City Clerk shall publish notice of the re-scheduled hearing, the same
being in the form attached hereto, which publication shall be made in a legal newspaper of
general circulation in Fairfax, which publication shall be not less than four(4) nor more than
twenty(20) days before the date set for hearing.
Passed and approved January 11, 2011.
Jason Ra 6., Mayor
.Attest:
a.
k )
Cyrhia Stimson, City Clerk/Treasurer
Fairfax/419915-15/Re-sched hrng
RESCHEDULE DATE FOR HEARING
ON EXPANDED URBAN RENEWAL
AREA
419915-15
Fairfax,Iowa
January 11, 2011
The Council of the City of Fairfax, Iowa, met on January 11, 2011, at 0 o'clock,
m,, at the �i , in the City, for the purpose of re-scheduling the date for
public hearing on the designation of an expanded urban renewal area and on a proposed urban
renewal plan amendment. The Mayor presided and the roll being called, the following members
of the Council were present and absent:
tf t
Present: `
Absent:
This being the time and place that had been set for a hearing on an amendment to the
boundaries of the Fairfax Urban Renewal Area and on an amendment to the urban renewal plan
for the area,the City Clerk reported that it was necessa y to postpone the hearing and re-schedule
it for a later date, Accordingly, Council Member fI, c'I ;„, moved the adoption
of the following resolution entitled "Resolution Re-Sch Ming Date fora Public Hearing on
Designation of the Expanded Fairfax Urban Renewal Area and on Urban Renewal Plan
Amendment," and the motion was seconded by Council Member
f�"4 Following due consideration, the Mayor put the question
on the motion and the roll being called, the following named Council Members voted:
/r 4i
Ayes: /
f
Nays:
Whereupon, the Mayor declared the resolution duly adopted as follows;
-I-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hmg
RESOLUTION NO._. 01-
Re-scheduling date for public hearing on designation of the expanded Fairfax
Urban Renewal Area and on urban renewal plan amendment
WHEREAS, the City Council of the City of Fairfax, Iowa (the "City") had set
January 11, 2011, as the date for a public hearing on the designation of an expanded Fairfax
Urban Renewal Area and on urban renewal plan amendment; and
WHEREAS, it has been determined that the hearing should be re-scheduled for a later
Council meeting;
NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa., as
follows:
Section 1. This Council will meet at the (� ,. , Fairfax, Iowa,.
on the 25th day of January, 2011, at o'clock m., at which time and place it will hold
a public hearing on the designation of an expanded Fairfax Urban Renewal Area and on the
proposed urban renewal plan amendment for said area.
Section 2. The City Clerk shall publish notice of the re-scheduled hearing, the same
being in the form attached hereto, which publication shall be made in a legal newspaper of
general circulation in Fairfax, which publication shall be not less than four(4) nor more than
twenty(20) days before the date set for hearing.
Passed and approved January 11, 2011.
Mayor
Attest:
64 Clerk
-2-
DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hrng
NOTICE OF RESCHEDULED PUBLIC HEARING ON DESIGNATION OF
EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON PROPOSED
URBAN RENEWAL PLAN AMENDMENT
Native Is Hereby Given: That at 24P o'clock at the e ,
Fairfax, Iowa, on the 25th day of January, 2011, the City C uncil of the City of Fairfax, Iowa
will hold a public hearing on the question of designating an expanded Fairfax Urban Renewal
Area, pursuant to Chapter 403, Code of Iowa, by adding and including all the property generally
described as follows:
Beginning at the point of intersection of the east right-of-way line of Nickolet
Street and the south right-of-way line of Prairie Avenue, thence north along the
east line of Nickolet Street to the south right-of-way line of Front Street, thence
east along the south line of Front Street to the east right-of-way line of Park
Street, thence south along the east line of Park Street to the north right-of-way
line of Quarry Drive, thence east along the north line of Quarry Drive to the most
easterly end of Quarry Drive, thence south along the east right-of-way line of
Quarry Drive and extended south across the Union Pacific Railroad to the north
right-of-way line of Railroad Street, thence east along the north line of Railroad
Street to the east right-of-way line of Siepman Drive extended, thence south along
the east line of Siepman. Drive to the north right-of-way line of Main Street,
thence east along the north line of Main Street to the west right-of-way line of
Burger Lane, thence south along the west line of Burger Lane extended to the
south right-of-way line of Main Street, thence west along the south line of Main
street to the east right-of-way line of Park Street, thence north along the east line
of Park Street to the north right-of-way line of Railroad Street, thence west along
the north line of Railroad Street to the east right-of-way Eine of Vanderbilt Street,
thence north along the east line of Vanderbilt street to the north right-of-way line
of Losey Avenue extended, thence west and north along the north and east lines
of Losey Avenue to the south right-of-way line of Prairie Avenue, thence east
along the south line of Prairie Avenue to the east right-of-way line of Nickolet
Street and the point of beginning.
Said parcel contains approximately 30,09 acres, subject to easements and
restrictions of record.
The subject matter of the public hearing will also include a proposed amendment to the
urban renewal plan for the Fairfax Urban Renewal Area covering the area identified above,
pursuant to Chapter 403, Code of Iowa, a copy of which amendment is on file for public
inspection in the office of the City Clerk.
The proposed amendment to the urban renewal plan brings the property described above
under the plan and makes it subject to the provisions of the plan,
-3-
DORSEY&WHITNEY I,I,P,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hmg
At said hearing any interested person may file written objections or comments and may
be heard orally with respect to the subject matters of the hearing.
Cynthia Stimson
City Clem.
-4-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
i
I
Fairfax/419915-151 Re-sched hmg
I
I
On motion and vote the meeting adjourned,
Mayor
Attest:
City C erk
-S-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hrng
RESCHEDULE DATE FOR HEARING
ON EXPANDED URBAN RENEWAL
AREA
419915-15
Fairfax,Iowa
January 11, 2011
The Council of the City of Fairfax, Iowa, met on January 11, 2011, at 0 o'clock,
m,, at the �i , in the City, for the purpose of re-scheduling the date for
public hearing on the designation of an expanded urban renewal area and on a proposed urban
renewal plan amendment. The Mayor presided and the roll being called, the following members
of the Council were present and absent:
tf t
Present: `
Absent:
This being the time and place that had been set for a hearing on an amendment to the
boundaries of the Fairfax Urban Renewal Area and on an amendment to the urban renewal plan
for the area,the City Clerk reported that it was necessa y to postpone the hearing and re-schedule
it for a later date, Accordingly, Council Member fI, c'I ;„, moved the adoption
of the following resolution entitled "Resolution Re-Sch Ming Date fora Public Hearing on
Designation of the Expanded Fairfax Urban Renewal Area and on Urban Renewal Plan
Amendment," and the motion was seconded by Council Member
f�"4 Following due consideration, the Mayor put the question
on the motion and the roll being called, the following named Council Members voted:
/r 4i
Ayes: /
f
Nays:
Whereupon, the Mayor declared the resolution duly adopted as follows;
-I-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hmg
RESOLUTION NO._. 01-
Re-scheduling date for public hearing on designation of the expanded Fairfax
Urban Renewal Area and on urban renewal plan amendment
WHEREAS, the City Council of the City of Fairfax, Iowa (the "City") had set
January 11, 2011, as the date for a public hearing on the designation of an expanded Fairfax
Urban Renewal Area and on urban renewal plan amendment; and
WHEREAS, it has been determined that the hearing should be re-scheduled for a later
Council meeting;
NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa., as
follows:
Section 1. This Council will meet at the (� ,. , Fairfax, Iowa,.
on the 25th day of January, 2011, at o'clock m., at which time and place it will hold
a public hearing on the designation of an expanded Fairfax Urban Renewal Area and on the
proposed urban renewal plan amendment for said area.
Section 2. The City Clerk shall publish notice of the re-scheduled hearing, the same
being in the form attached hereto, which publication shall be made in a legal newspaper of
general circulation in Fairfax, which publication shall be not less than four(4) nor more than
twenty(20) days before the date set for hearing.
Passed and approved January 11, 2011.
Mayor
Attest:
64 Clerk
-2-
DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hrng
NOTICE OF RESCHEDULED PUBLIC HEARING ON DESIGNATION OF
EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON PROPOSED
URBAN RENEWAL PLAN AMENDMENT
Native Is Hereby Given: That at 24P o'clock at the e ,
Fairfax, Iowa, on the 25th day of January, 2011, the City C uncil of the City of Fairfax, Iowa
will hold a public hearing on the question of designating an expanded Fairfax Urban Renewal
Area, pursuant to Chapter 403, Code of Iowa, by adding and including all the property generally
described as follows:
Beginning at the point of intersection of the east right-of-way line of Nickolet
Street and the south right-of-way line of Prairie Avenue, thence north along the
east line of Nickolet Street to the south right-of-way line of Front Street, thence
east along the south line of Front Street to the east right-of-way line of Park
Street, thence south along the east line of Park Street to the north right-of-way
line of Quarry Drive, thence east along the north line of Quarry Drive to the most
easterly end of Quarry Drive, thence south along the east right-of-way line of
Quarry Drive and extended south across the Union Pacific Railroad to the north
right-of-way line of Railroad Street, thence east along the north line of Railroad
Street to the east right-of-way line of Siepman Drive extended, thence south along
the east line of Siepman. Drive to the north right-of-way line of Main Street,
thence east along the north line of Main Street to the west right-of-way line of
Burger Lane, thence south along the west line of Burger Lane extended to the
south right-of-way line of Main Street, thence west along the south line of Main
street to the east right-of-way line of Park Street, thence north along the east line
of Park Street to the north right-of-way line of Railroad Street, thence west along
the north line of Railroad Street to the east right-of-way Eine of Vanderbilt Street,
thence north along the east line of Vanderbilt street to the north right-of-way line
of Losey Avenue extended, thence west and north along the north and east lines
of Losey Avenue to the south right-of-way line of Prairie Avenue, thence east
along the south line of Prairie Avenue to the east right-of-way line of Nickolet
Street and the point of beginning.
Said parcel contains approximately 30,09 acres, subject to easements and
restrictions of record.
The subject matter of the public hearing will also include a proposed amendment to the
urban renewal plan for the Fairfax Urban Renewal Area covering the area identified above,
pursuant to Chapter 403, Code of Iowa, a copy of which amendment is on file for public
inspection in the office of the City Clerk.
The proposed amendment to the urban renewal plan brings the property described above
under the plan and makes it subject to the provisions of the plan,
-3-
DORSEY&WHITNEY I,I,P,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hmg
At said hearing any interested person may file written objections or comments and may
be heard orally with respect to the subject matters of the hearing.
Cynthia Stimson
City Clem.
-4-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
i
I
Fairfax/419915-151 Re-sched hmg
I
I
On motion and vote the meeting adjourned,
Mayor
Attest:
City C erk
-S-
DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/4I9915-151 Re-sched hrng
STATE OF IOWA
COUNTY OF LINK SS;
CITY OF FAIRFAX
I, the undersigned, City Clerk of the City of Fairfax do hereby certify that pursuant to the
resolution of its Council re-scheduling a date for a public hearing on the question of designating
the expanded Fairfax Urban Renewal Area and on a proposed urban renewal plan amendment,
the notice, of which the printed slip attached to the publisher's affidavit hereto attached is a tale
and complete copy, was published on the date and in the newspaper specified in such affidavit,
which newspaper has a general circulation in the City,
' �
WITNESS my hand this day of 2011.(�,�,�.����,�,�, ,
t
5
City Cl k !!!
(Attach here publisher's, affidavit of publication of notice.)
-5-
DORSEY&WHITNEY LLP,ATTORNEYS, DES MOINES,IOWA
Fairfax/419915-15/Re-sched hrng
STATE OF IOWA
COUNTY OF LINN SS:
CITY OF FAIRFAX
I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that as such I have
in my possession or have access to the complete corporate records of the City and of its officers;
and that I have carefully compared the transcript hereto attached with the records and that the
attached is a true, correct and complete copy of the corporate records relating to the action taken
by the Council preliminary to and in connection with re-scheduling a date for public hearing on
the question of designating the expanded Fairfax Urban Renewal Area and on an urban renewal
plan amendment.
WITNESS my hand this -day of '� °_:� , 2011.
city dleik
-7-
DORSEY&WtHTNEY LLP,ATTORNEYS,DES MOINES,IOWA
Fairfax/419915-15/Re-sched hrng
STATE OF IOWA
COUNTY OF LINN SS:
CITY OF FAIRFAX
I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that as such I have
in my possession or have access to the complete corporate records of the City and of its officers;
and that I have carefully compared the transcript hereto attached with the records and that the
attached is a true, correct and complete copy of the corporate records relating to the action taken
by the Council preliminary to and in connection with re-scheduling a date for public hearing on
the question of designating the expanded Fairfax Urban Renewal Area and on an urban renewal
plan amendment.
WITNESS my hand this -day of '� °_:� , 2011.
city dleik
-7-
DORSEY&WtHTNEY LLP,ATTORNEYS,DES MOINES,IOWA
NOTICE OF RESCHEDULED PUBLIC HEARING ON DESIGNATION
OF EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON
PROPOSED URBAN RENEWAL PLAN AMENDMENT
Notice Is Hereby Given: That at 7:00 o'clock p.m., at the city hall at 525 Vanderbilt
Street, Fairfax, Iowa, on the 25th day of January, 2011, the City Council of the City of Fairfax,
Iowa will hold a public hearing on the question of designating an expanded Fairfax Urban
Renewal Area, pursuant to Chapter 403, Code of Iowa, by adding and including all the property
generally described as follows-
Beginning at the point of intersection of the east right-of-way line of Nickolet
Street and the south right-of-way line of Prairie Avenue, thence north along the
east line of Nickolet Street to the south right-of-way line of Front Street, thence
east along the south line of Front Street to the east right-of-way line of Park
Street, thence south along the east line of Park Street to the north right-of-way
line of Quarry Drive, thence east along the north line of Quarry Drive to the most
easterly end of Quarry Drive, thence south along the east right-of-way line of
Quarry Drive and extended south across the Union Pacific Railroad to the north
right-of-way line of Railroad Street, thence east along, the north line of Railroad
Street to the east right-of-way line of Siepman Drive extended, thence south along
the east line of Siepman Drive to the north right-of-way line of Main Street,
thence east along the north line of Main Street to the west right-of-way line of
Burger Lane, thence south along the west line of Burger bane extended to the
south right-of-way line of Main Street, thence west along the south line of Main
street to the east right-of-way line of Park Street, thence north along the cast line
of Park Street to the north right-of-way line of Railroad 'Street, thence west along
the north line of Railroad Street to the east right-of-way line of Vanderbilt Street,
thence north along the east line of Vanderbilt street to the north right-of-way line
of Losey Avenue extended, thence west and north along the north and east lines
of Losey Avenue to the south right-of-way line of Prairie Avenue, thence east
along the south line of Prairie Avenue to the east right-of-way line of Nickolet
Street and the point of beginning,
Said parcel contains approximately 30.09 acres, subject to easements and
restrictions of record.
The subject matter of the public hearing will also include a proposed amendment to the
urban renewal plan for the Fairfax Urban Renewal Area covering the area identified above,
pursuant to Chapter 403, Code of Iowa, a copy of which amendment is on file for public
inspection in the office of the City Clerk.
The proposed amendment to the urban renewal plan brings the property described above
under the plan and makes it subject to the provisions of the plan„
At said hearing any interested person may file written objections or comments and may
be heard orally with respect to the subject matters of the hearing.
Cynthia Stimson
City Clerk/Treasurer
RESOLUTION NO. 2011-02
RESOLUTION TO ISSUE PARTIAL PAYMENT #6- FINAL TO RATHJE
CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT
PROGRAM, PHASE I IMPROVEMENTS
WHEREAS, the City Council of Fairfax, Iowa has contracted with Ratje
Construction Co. for the Water Main Replacement Program, Phase I Improvements,
within the corporate limits; and
WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of
Application for Payment No. 6 - Final from Rathje Construction Co., for a current
payment due of$5,317.19.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, to approve the Application for Payment No. 6 - Final from Rathje
Construction Co. for the Water Main Replacement Program„ Phase I Improvements and.
issue a check for $5,317.19, after 30 (thirty) days have elapsed from the date of
acceptance if no claims against the project are filed.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to
execute said resolution.
Passed and approved this 1 Vh day of January, 2011.
AYES: Beer, Frieden, Otto,Magers, and Wainwright
NAYS: None
ABSENT: None
Jason.babe,Mayor
ATTEST:
j3
Cynthia Stimson, City Clerk/Treasurer
APPLICATION FOR PAYMENT
APPLICATION NO. 06 - FINAL
Project: WATER MAIN REPLACEMENT PROGRAM, PHASE I
FAIRFAX, LINNI COUNTY, IOWA
Contractor: Rathje Construction Co.
305 44th Street P.O.Box 408
Marion, Iowa 52',302
Owner: City of Fairfax, Iowa
Original Contract
Amount: $243,728.65
Revised Contract
Amount: $356,234.24
Date: October 12,2010
The Contractor noted above,in accordance with the provisions of the contract documents, hereby requests
approval of this application for payment on the following estimates of contract work completed:
Original Contract Work Completed $ 228,622.30
Materials Stored On Site $
Change Orders:
Change Order,No. Date ApprovedAmount
1July 30,2009 $ 25,600.00
2 August 13,2009 $ 71,502.15
3 October 27,2009 $ 4,162.73
4 December 8,2009 $ -
5 January 7,2010 $ 6,208.60
6 1 January 7,2010 1 $ 766.67
7February fl,2010 $ 1,765.10
8 February11,2010 $ 2,480.34
Total Change In Contract Amount from Change Orders $ 112,505.59
Total Change Order Work Completed $ 114,723.84
Total Complete and Stored to Date $ 343,346.14
Retainage(Final) 0% $
Total Complete and Stored to Date(Less Retainage $ 343,346.14
!Less Previous Payments $ 324,630,33
Less Liquidated Damages $ 13,398.62
Current Payment Due(Final) $ 5,317.19
Page 1 of 1
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies,to the best of the Contractor's knowledge, that the above
information and estimated values of completed work covered on this Application for Payment have been
completed in accordance with the provisions of the Contrac
Contractor's Authorize epr tati , } f
By: Date,:
ENGINEER'SIARCHITECT'S RECOMMENDATION:
In accordance with the provisions of the Contract Documents and based on the Englneees/Architect's on-
site observations of the work included in this Application for Payment and based on the
Engineees/Architect's review of this Application for Payment in
Engineer's/Architect's Authorized Representative:
B . e
Y' Date: �•!�
CITY OF FAIRFAX PAYMENT RECOMMENDATION:
Payment to the Contractor is hereby recommended based on the Application for Payment submitted by
the Contractor and the Engineer's/Architect's recommendation.
City of Fairfax Authorized Representative:
Ad
By: -r
Date:
1, Line Item Schedule of Contract Values Summary,Amounts Completed This Period, and Amounts
Completed To Date. Recommence use of AIA Document G703,
2. Line Item Schedule of Contract Materials Stored and Values(if applicable).
ACCOUNTING USE ONLY:
Page 1 of 1
RESOLUTION NO. 2011-02
RESOLUTION TO ISSUE PARTIAL PAYMENT #6- FINAL TO RATHJE
CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT
PROGRAM, PHASE I IMPROVEMENTS
WHEREAS, the City Council of Fairfax, Iowa has contracted with Ratje
Construction Co. for the Water Main Replacement Program, Phase I Improvements,
within the corporate limits; and
WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of
Application for Payment No. 6 - Final from Rathje Construction Co., for a current
payment due of$5,317.19.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, to approve the Application for Payment No. 6 - Final from Rathje
Construction Co. for the Water Main Replacement Program„ Phase I Improvements and.
issue a check for $5,317.19, after 30 (thirty) days have elapsed from the date of
acceptance if no claims against the project are filed.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to
execute said resolution.
Passed and approved this 1 Vh day of January, 2011.
AYES: Beer, Frieden, Otto,Magers, and Wainwright
NAYS: None
ABSENT: None
Jason.babe,Mayor
ATTEST:
j3
Cynthia Stimson, City Clerk/Treasurer
APPLICATION FOR PAYMENT
APPLICATION NO. 06 - FINAL
Project: WATER MAIN REPLACEMENT PROGRAM, PHASE I
FAIRFAX, LINNI COUNTY, IOWA
Contractor: Rathje Construction Co.
305 44th Street P.O.Box 408
Marion, Iowa 52',302
Owner: City of Fairfax, Iowa
Original Contract
Amount: $243,728.65
Revised Contract
Amount: $356,234.24
Date: October 12,2010
The Contractor noted above,in accordance with the provisions of the contract documents, hereby requests
approval of this application for payment on the following estimates of contract work completed:
Original Contract Work Completed $ 228,622.30
Materials Stored On Site $
Change Orders:
Change Order,No. Date ApprovedAmount
1July 30,2009 $ 25,600.00
2 August 13,2009 $ 71,502.15
3 October 27,2009 $ 4,162.73
4 December 8,2009 $ -
5 January 7,2010 $ 6,208.60
6 1 January 7,2010 1 $ 766.67
7February fl,2010 $ 1,765.10
8 February11,2010 $ 2,480.34
Total Change In Contract Amount from Change Orders $ 112,505.59
Total Change Order Work Completed $ 114,723.84
Total Complete and Stored to Date $ 343,346.14
Retainage(Final) 0% $
Total Complete and Stored to Date(Less Retainage $ 343,346.14
!Less Previous Payments $ 324,630,33
Less Liquidated Damages $ 13,398.62
Current Payment Due(Final) $ 5,317.19
Page 1 of 1
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies,to the best of the Contractor's knowledge, that the above
information and estimated values of completed work covered on this Application for Payment have been
completed in accordance with the provisions of the Contrac
Contractor's Authorize epr tati , } f
By: Date,:
ENGINEER'SIARCHITECT'S RECOMMENDATION:
In accordance with the provisions of the Contract Documents and based on the Englneees/Architect's on-
site observations of the work included in this Application for Payment and based on the
Engineees/Architect's review of this Application for Payment in
Engineer's/Architect's Authorized Representative:
B . e
Y' Date: �•!�
CITY OF FAIRFAX PAYMENT RECOMMENDATION:
Payment to the Contractor is hereby recommended based on the Application for Payment submitted by
the Contractor and the Engineer's/Architect's recommendation.
City of Fairfax Authorized Representative:
Ad
By: -r
Date:
1, Line Item Schedule of Contract Values Summary,Amounts Completed This Period, and Amounts
Completed To Date. Recommence use of AIA Document G703,
2. Line Item Schedule of Contract Materials Stored and Values(if applicable).
ACCOUNTING USE ONLY:
Page 1 of 1
APPLICATION FOR PAYMENT
APPLICATION NO.06-FINAL
Project: WATER MIAIIN REPLACEMENT PROGRAM,PHASE I
FAIRFAX,ILIINN COUNTY,IOWA
Contractor: Rath]e Con.b,.on Co.
Engineer: Hall&Hot Engineers,Inc.
Revised ContractAmounn 5356,234.2.41
Delta: October 12„2D1O
Sld 91d Prices TV-Palrioct �Amount .
IIIem Item Description Units' 1Qla;en,tBtees
Unit Price Total quantity Amoant QtwnOty
1. MONazeSpn t5 tl $ 10,000.00 510,000.00 0.05 S5911.015 1.00 $10,000.40 1DO.00%
2. .Tramc Comml Ls q § 2,275,00 $2,275.00 O.DO I$0-041 1.00 $2,275.00 100.00%,
$150.09 0.20 $30.00 1.00 5150.00 1COA0%
3. Temporary Emslon and Sedlment Ccnlml LS 1 $ ISOM
4.
Marhii,and Grvftlng LS d S 1,40D.00 11,400.00 0.00 '$0.00 1.00 11400.00 100.DOIA
.a"PVC C-M10 WN1emaW Irlcludkq Necossary
I Favomonl Rmoval.Olsposal and Replace t, 175,207,15 0.00 $0.00 3,0%2,00 §76,217.80 101.34%
Pofyethyl-Wrep,Tracer Wire,end hgtl�s In
S. Piece(See Spacial pmvlsknsl LF a,0otl E 24,5
12'PVC C-90D Watemaln bicletllAg Necessary
Pa-d11-1,Dtsppsal and Replacement, 562,161,50 0.00 $0.00 1,437,00 $62,509.50 100,55%
PWyethylene Wrap,T.-Wire,and Ff 0,l In
6, :Piero(See Special Pn)Vle-) lFr 1„420 S 43.55
7. :s"waler Mein Gate Valva A-bly A. rya 5 $50.00 $11,700.00 0.00 $0.40 11.00 59900.00 84,82%
8. 12'Watar Main Gate Valve A-Wy EA,. g. $ is0o.90 112,600.00 4.09 $B4OiO 700 511,2b0.90 Si.6041i
9. 8-Water Main akw O6Aseembty A' 8 $ s0oA0 $1,B0O,DD 0.00 KOO 2.40 $1,200.00 69.87%
i0. 12'WN1e1 Man ak Clf Asa-"y A' 1 3 996.09 $800-00 9.00 Sulu 0.00 3O,DC 000%
11, a"Wa{ar Maln Nr Reteaae Assembry 2 $ 000.00 11,290.00 0'04 $0.00 0,00 $0.00 0.00%
C--t FK.4"Pla Water Service Firm Flra
72. SWWn to New Wt.,Men CAN t 5 1.200.00 $1,20000 0.00 10.00 1,00 $1,200,00 1DO,000§
Water Barvlces,1'Capps-,IncIW Ing Ramppal,
Dhipassl,and Re placement of EsisOn9 Curb Step $2$,410.00 0.40 liam 41.00 531,570.00 124.24%
i3. and 9°x A. G3 S 770,00
Water ssn l-(Plrocd-10hill),1"cooper,
Including Removal,Diapoeal,and Replecament°I $27,500.00 4,44 $0.00 14.40 115,400.00 56.511%
14v ari�n c�rdsm2end5pa EA, 25 5 1,100,00
Gunned ExBL=ng Flre Hydrant m New Wamrmah, 54,725,00 0.00 '10,„40 0.04 $0.00 0109."5
15. Inclddine Necessa Leatl Llne E0., 9 S 525,00
16. Gmeling an 8cod raslBpc Tesiing Ls 1 1 100,00 $104.00 0,00 50.00 1.00 $100.5 100.00%
117. Omdin9entl Seeding LS i S 5,500.00 $5,5110.00 17-20 E1„1®'0.44 1.00 $5,500.00 100.096
i
COMPUTED TOTAL BID(ITEMS 1 THROUGH 17) $243,728.65 $1,8319.09 $225,622.30 WAD% �
MATERIALS STORED ON SITE
!TEM
DESCRIPTION UNITS I QUANTITY PRfCEfUN1T I TOTAL
I
TOTAL MATERIALS STORED ON Sil $19.50
OHANUE ORDERS Tms Period To Data
NO. Description Unit T",°tM Unit Price Total Quantity Amoteut Quantity Amount %Complei,e. !
an04'
1 Added New Fire Hydrants Iv Pn j gi EA 8 83,2UD.DC 525,600.00 0,00 1150.40 14.00 332,009.00 125.0%
2 $'pie PVC Water Maln LF 71911 $24.85 19 251.65 0,00 1$0.94 766.00 $1$,374.90 100.84%
2 12'QIa PVC Wafer Main LF 1823 $4350 §27,100.60 0.00 Ito.00 623.00 $27100,50 100,00%
2 "_Gate Value FA. 4 10050,00 $3,BOD�04 0.00 I5a,00 4.00 $3600,40 1000O%
2 12"Gate Valve EA. 3 51,600.00 80800.n0 0.00 '$0.04 3.00 S4800.4C t00,OD%
2 12'B1Dw-oO Assembl EA. 1 $600.04 $000,00 0.00 $O„OO 0.00 56.00 0,49%
2 Wator Sarvlce,l"copper and SI box EA. S 577D.D4 $4520.00 0,00 '$0,00 5.DO $3,850.00 83.33%
2 Connect Fire H rant to ttew Water Main EA 2 $525.00 $1,050-00 0,00 $0.00 ODO $O,DO 0.40%
2 Famish and install Fire H rant FA. 2 $3200.00 $5,454.00 0.04 $5.0,04 2.o-q 56400,00 100.0,0,5'$
2 Ram°ve and Replace Fence(Sankot Prop.) SA- 1 $1,100.00 $1,iW.00 $000 0.00 50.00 0.00%
2 Permanent EroBion6eedln H 151 EA. 11 $420.00 $42004 0.00 so-Go. 0.00 $O.DO 000%
2 Erosion Control Mattin H 151 EA- d $385.00 1385.00 9.00 $9.00 000 so.Do 0,00%
Confined Spada Water main Install,
2 1nGUding necessary Trea Tdmming and EA. 1 $2,i95.00 $2,195,06 9.OD $'0.00 1.90 $2,195.00 105.05%
OIs osal
Comped8"PVC water main trench to 95°/
3 compaction along Hwy 151,Includes trench LF 7811 $5.33 $4,162.73 0.09 50.00 781.00 $4,162.73 100.00A
box
4 Revisions to the contract schedule
5 Bank
loca-wiwted
tot the ai ax tate avin9 EA. q $1,147.99 $1,147.99 O,On ISGAID 1.00 5i,147.99 IM'Dc%
Bank lapated on Vanderbilt Street
S 2'water service to the t. alrlchs
School EA fi $2,505.25 $2,505.25 0.00 §2,506.25 100.00%,
Da mon Chpmh Street '$0.4'0 100
5 V4-water servicech.rch Sires[to Joe DaseOall tllamOnd
]opted on ChurcEA. 1 $78021 376421 Ono 00
,00 $0.00 1.00 $760.21 1 .W%x,
1-if2-water service to Ore Relhoad Street
5 Hensing LP Aparrnenls located on Railroad A. 1 11.795.15 $1,795-15 0.00 $0.00 1.00 $1,795.15 101:1.00%,St.
Inorease the 4"water service Ina to re $766.67 $766.67 4.00 31%601.40 $766.57 100.00%
8 station fo a 6'Ilna EA. 1
LOC41ing and connecting to the existing water
7 main along the lnlersection of Chumh$Irael LS 1 $1,785.10 $1,785.1D 0.00 $0.00 1.00 $1,785.10 1OQm%
and Hwy 151
ReconO9ure Water Main at the Alersecllon
6 of Vanderbilt Sireet and Main Street,Incl. 9 $2,480.34 $2,480.34 0.00 50.OD 1.00 $2,460.34 ium%
Connecting the E&L 6"and 4'Water Main
to the New 8"Welor Main
CHANGE ORDER N0.47-8 TOIVfALS $112,505,59 $4.90 $114,723.84 101.97%
REVISED CONTRACT TOTAL AFTER 0'1,1,11.5.' $355,234.24
11",2218,622.0$ ORIGINAL CONTRACT WORK COMPLETED !,
$0,50 MATERIALS STORED ON SITE !;
$114;723.84 TOTAL CHANGE ORDER WORK COMPLETED
$1349 3115.14 TOTAL
0.50% $0.90 RETAINAGE !;
$343.3416.44 TOTAL LESS RETAINAGE !
$3124,6315,33 LESS PREVIOUS PAYMCNTS
$13„998.62 E,1755 LIQUIDATED DAMAGES
$65317.19 CURRENT PAYMENT DUE FINAL
Page 3 of 3
APPLICATION FOR PAYMENT
APPLICATION NO.06-FINAL
Project: WATER MIAIIN REPLACEMENT PROGRAM,PHASE I
FAIRFAX,ILIINN COUNTY,IOWA
Contractor: Rath]e Con.b,.on Co.
Engineer: Hall&Hot Engineers,Inc.
Revised ContractAmounn 5356,234.2.41
Delta: October 12„2D1O
Sld 91d Prices TV-Palrioct �Amount .
IIIem Item Description Units' 1Qla;en,tBtees
Unit Price Total quantity Amoant QtwnOty
1. MONazeSpn t5 tl $ 10,000.00 510,000.00 0.05 S5911.015 1.00 $10,000.40 1DO.00%
2. .Tramc Comml Ls q § 2,275,00 $2,275.00 O.DO I$0-041 1.00 $2,275.00 100.00%,
$150.09 0.20 $30.00 1.00 5150.00 1COA0%
3. Temporary Emslon and Sedlment Ccnlml LS 1 $ ISOM
4.
Marhii,and Grvftlng LS d S 1,40D.00 11,400.00 0.00 '$0.00 1.00 11400.00 100.DOIA
.a"PVC C-M10 WN1emaW Irlcludkq Necossary
I Favomonl Rmoval.Olsposal and Replace t, 175,207,15 0.00 $0.00 3,0%2,00 §76,217.80 101.34%
Pofyethyl-Wrep,Tracer Wire,end hgtl�s In
S. Piece(See Spacial pmvlsknsl LF a,0otl E 24,5
12'PVC C-90D Watemaln bicletllAg Necessary
Pa-d11-1,Dtsppsal and Replacement, 562,161,50 0.00 $0.00 1,437,00 $62,509.50 100,55%
PWyethylene Wrap,T.-Wire,and Ff 0,l In
6, :Piero(See Special Pn)Vle-) lFr 1„420 S 43.55
7. :s"waler Mein Gate Valva A-bly A. rya 5 $50.00 $11,700.00 0.00 $0.40 11.00 59900.00 84,82%
8. 12'Watar Main Gate Valve A-Wy EA,. g. $ is0o.90 112,600.00 4.09 $B4OiO 700 511,2b0.90 Si.6041i
9. 8-Water Main akw O6Aseembty A' 8 $ s0oA0 $1,B0O,DD 0.00 KOO 2.40 $1,200.00 69.87%
i0. 12'WN1e1 Man ak Clf Asa-"y A' 1 3 996.09 $800-00 9.00 Sulu 0.00 3O,DC 000%
11, a"Wa{ar Maln Nr Reteaae Assembry 2 $ 000.00 11,290.00 0'04 $0.00 0,00 $0.00 0.00%
C--t FK.4"Pla Water Service Firm Flra
72. SWWn to New Wt.,Men CAN t 5 1.200.00 $1,20000 0.00 10.00 1,00 $1,200,00 1DO,000§
Water Barvlces,1'Capps-,IncIW Ing Ramppal,
Dhipassl,and Re placement of EsisOn9 Curb Step $2$,410.00 0.40 liam 41.00 531,570.00 124.24%
i3. and 9°x A. G3 S 770,00
Water ssn l-(Plrocd-10hill),1"cooper,
Including Removal,Diapoeal,and Replecament°I $27,500.00 4,44 $0.00 14.40 115,400.00 56.511%
14v ari�n c�rdsm2end5pa EA, 25 5 1,100,00
Gunned ExBL=ng Flre Hydrant m New Wamrmah, 54,725,00 0.00 '10,„40 0.04 $0.00 0109."5
15. Inclddine Necessa Leatl Llne E0., 9 S 525,00
16. Gmeling an 8cod raslBpc Tesiing Ls 1 1 100,00 $104.00 0,00 50.00 1.00 $100.5 100.00%
117. Omdin9entl Seeding LS i S 5,500.00 $5,5110.00 17-20 E1„1®'0.44 1.00 $5,500.00 100.096
i
COMPUTED TOTAL BID(ITEMS 1 THROUGH 17) $243,728.65 $1,8319.09 $225,622.30 WAD% �
MATERIALS STORED ON SITE
!TEM
DESCRIPTION UNITS I QUANTITY PRfCEfUN1T I TOTAL
I
TOTAL MATERIALS STORED ON Sil $19.50
OHANUE ORDERS Tms Period To Data
NO. Description Unit T",°tM Unit Price Total Quantity Amoteut Quantity Amount %Complei,e. !
an04'
1 Added New Fire Hydrants Iv Pn j gi EA 8 83,2UD.DC 525,600.00 0,00 1150.40 14.00 332,009.00 125.0%
2 $'pie PVC Water Maln LF 71911 $24.85 19 251.65 0,00 1$0.94 766.00 $1$,374.90 100.84%
2 12'QIa PVC Wafer Main LF 1823 $4350 §27,100.60 0.00 Ito.00 623.00 $27100,50 100,00%
2 "_Gate Value FA. 4 10050,00 $3,BOD�04 0.00 I5a,00 4.00 $3600,40 1000O%
2 12"Gate Valve EA. 3 51,600.00 80800.n0 0.00 '$0.04 3.00 S4800.4C t00,OD%
2 12'B1Dw-oO Assembl EA. 1 $600.04 $000,00 0.00 $O„OO 0.00 56.00 0,49%
2 Wator Sarvlce,l"copper and SI box EA. S 577D.D4 $4520.00 0,00 '$0,00 5.DO $3,850.00 83.33%
2 Connect Fire H rant to ttew Water Main EA 2 $525.00 $1,050-00 0,00 $0.00 ODO $O,DO 0.40%
2 Famish and install Fire H rant FA. 2 $3200.00 $5,454.00 0.04 $5.0,04 2.o-q 56400,00 100.0,0,5'$
2 Ram°ve and Replace Fence(Sankot Prop.) SA- 1 $1,100.00 $1,iW.00 $000 0.00 50.00 0.00%
2 Permanent EroBion6eedln H 151 EA. 11 $420.00 $42004 0.00 so-Go. 0.00 $O.DO 000%
2 Erosion Control Mattin H 151 EA- d $385.00 1385.00 9.00 $9.00 000 so.Do 0,00%
Confined Spada Water main Install,
2 1nGUding necessary Trea Tdmming and EA. 1 $2,i95.00 $2,195,06 9.OD $'0.00 1.90 $2,195.00 105.05%
OIs osal
Comped8"PVC water main trench to 95°/
3 compaction along Hwy 151,Includes trench LF 7811 $5.33 $4,162.73 0.09 50.00 781.00 $4,162.73 100.00A
box
4 Revisions to the contract schedule
5 Bank
loca-wiwted
tot the ai ax tate avin9 EA. q $1,147.99 $1,147.99 O,On ISGAID 1.00 5i,147.99 IM'Dc%
Bank lapated on Vanderbilt Street
S 2'water service to the t. alrlchs
School EA fi $2,505.25 $2,505.25 0.00 §2,506.25 100.00%,
Da mon Chpmh Street '$0.4'0 100
5 V4-water servicech.rch Sires[to Joe DaseOall tllamOnd
]opted on ChurcEA. 1 $78021 376421 Ono 00
,00 $0.00 1.00 $760.21 1 .W%x,
1-if2-water service to Ore Relhoad Street
5 Hensing LP Aparrnenls located on Railroad A. 1 11.795.15 $1,795-15 0.00 $0.00 1.00 $1,795.15 101:1.00%,St.
Inorease the 4"water service Ina to re $766.67 $766.67 4.00 31%601.40 $766.57 100.00%
8 station fo a 6'Ilna EA. 1
LOC41ing and connecting to the existing water
7 main along the lnlersection of Chumh$Irael LS 1 $1,785.10 $1,785.1D 0.00 $0.00 1.00 $1,785.10 1OQm%
and Hwy 151
ReconO9ure Water Main at the Alersecllon
6 of Vanderbilt Sireet and Main Street,Incl. 9 $2,480.34 $2,480.34 0.00 50.OD 1.00 $2,460.34 ium%
Connecting the E&L 6"and 4'Water Main
to the New 8"Welor Main
CHANGE ORDER N0.47-8 TOIVfALS $112,505,59 $4.90 $114,723.84 101.97%
REVISED CONTRACT TOTAL AFTER 0'1,1,11.5.' $355,234.24
11",2218,622.0$ ORIGINAL CONTRACT WORK COMPLETED !,
$0,50 MATERIALS STORED ON SITE !;
$114;723.84 TOTAL CHANGE ORDER WORK COMPLETED
$1349 3115.14 TOTAL
0.50% $0.90 RETAINAGE !;
$343.3416.44 TOTAL LESS RETAINAGE !
$3124,6315,33 LESS PREVIOUS PAYMCNTS
$13„998.62 E,1755 LIQUIDATED DAMAGES
$65317.19 CURRENT PAYMENT DUE FINAL
Page 3 of 3
HALL & HALL ENGINEERS, INC. I
City of Fairfax
Memo
Date: January 11,2011
To: Honorable Mayor and City Council
From: Shane R.Wicks, P.E. City Engineer
RE: Water Main Replacement Program, Phase 1 Improvements-Pay Application #6, Final
and Change Order No. 9, Balancing
I hereby certify that the above referenced Project has been completed within substantial
conformance to the project plans and specifications. The final[contract amount for the project
is$343,346.14.
We have submitted Pay Application#6 (Final)for the above referenced project and found this
request is acceptable in the amount of$5,317.19. Please note the retainage is being
released with this final pay estimate.
CIVIL ENGINEERING'LAND S"URVEYINO"LAND DEVELOPMENT PLAWNG"LANDSCAPE ARCHITECTURE
1860 Boyson Road,Hiawatha,IA 52233"Ph:3'19.362,9548"Fx:0119.362.7595*www.halleng.com
RESOLUTION NO. 2011-02
RESOLUTION TO ISSUE PARTIAL PAYMENT #6- FINAL TO RATHJE
CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT
PROGRAM, PHASE I IMPROVEMENTS
WHEREAS, the City Council of Fairfax, Iowa has contracted with Ratje
Construction Co. for the Water Main Replacement Program, Phase I Improvements,
within the corporate limits; and
WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of
Application for Payment No. 6 - Final from Rathje Construction Co., for a current
payment due of$5,317.19.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, to approve the Application for Payment No. 6 - Final from Rathje
Construction Co. for the Water Main Replacement Program„ Phase I Improvements and.
issue a check for $5,317.19, after 30 (thirty) days have elapsed from the date of
acceptance if no claims against the project are filed.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to
execute said resolution.
Passed and approved this 1 Vh day of January, 2011.
AYES: Beer, Frieden, Otto,Magers, and Wainwright
NAYS: None
ABSENT: None
Jason.babe,Mayor
ATTEST:
j3
Cynthia Stimson, City Clerk/Treasurer
APPLICATION FOR PAYMENT
APPLICATION NO. 06 - FINAL
Project: WATER MAIN REPLACEMENT PROGRAM, PHASE I
FAIRFAX, LINNI COUNTY, IOWA
Contractor: Rathje Construction Co.
305 44th Street P.O.Box 408
Marion, Iowa 52',302
Owner: City of Fairfax, Iowa
Original Contract
Amount: $243,728.65
Revised Contract
Amount: $356,234.24
Date: October 12,2010
The Contractor noted above,in accordance with the provisions of the contract documents, hereby requests
approval of this application for payment on the following estimates of contract work completed:
Original Contract Work Completed $ 228,622.30
Materials Stored On Site $
Change Orders:
Change Order,No. Date ApprovedAmount
1July 30,2009 $ 25,600.00
2 August 13,2009 $ 71,502.15
3 October 27,2009 $ 4,162.73
4 December 8,2009 $ -
5 January 7,2010 $ 6,208.60
6 1 January 7,2010 1 $ 766.67
7February fl,2010 $ 1,765.10
8 February11,2010 $ 2,480.34
Total Change In Contract Amount from Change Orders $ 112,505.59
Total Change Order Work Completed $ 114,723.84
Total Complete and Stored to Date $ 343,346.14
Retainage(Final) 0% $
Total Complete and Stored to Date(Less Retainage $ 343,346.14
!Less Previous Payments $ 324,630,33
Less Liquidated Damages $ 13,398.62
Current Payment Due(Final) $ 5,317.19
Page 1 of 1
CONTRACTOR'S CERTIFICATION:
The undersigned Contractor certifies,to the best of the Contractor's knowledge, that the above
information and estimated values of completed work covered on this Application for Payment have been
completed in accordance with the provisions of the Contrac
Contractor's Authorize epr tati , } f
By: Date,:
ENGINEER'SIARCHITECT'S RECOMMENDATION:
In accordance with the provisions of the Contract Documents and based on the Englneees/Architect's on-
site observations of the work included in this Application for Payment and based on the
Engineees/Architect's review of this Application for Payment in
Engineer's/Architect's Authorized Representative:
B . e
Y' Date: �•!�
CITY OF FAIRFAX PAYMENT RECOMMENDATION:
Payment to the Contractor is hereby recommended based on the Application for Payment submitted by
the Contractor and the Engineer's/Architect's recommendation.
City of Fairfax Authorized Representative:
Ad
By: -r
Date:
1, Line Item Schedule of Contract Values Summary,Amounts Completed This Period, and Amounts
Completed To Date. Recommence use of AIA Document G703,
2. Line Item Schedule of Contract Materials Stored and Values(if applicable).
ACCOUNTING USE ONLY:
Page 1 of 1
APPLICATION FOR PAYMENT
APPLICATION NO.06-FINAL
Project: WATER MIAIIN REPLACEMENT PROGRAM,PHASE I
FAIRFAX,ILIINN COUNTY,IOWA
Contractor: Rath]e Con.b,.on Co.
Engineer: Hall&Hot Engineers,Inc.
Revised ContractAmounn 5356,234.2.41
Delta: October 12„2D1O
Sld 91d Prices TV-Palrioct �Amount .
IIIem Item Description Units' 1Qla;en,tBtees
Unit Price Total quantity Amoant QtwnOty
1. MONazeSpn t5 tl $ 10,000.00 510,000.00 0.05 S5911.015 1.00 $10,000.40 1DO.00%
2. .Tramc Comml Ls q § 2,275,00 $2,275.00 O.DO I$0-041 1.00 $2,275.00 100.00%,
$150.09 0.20 $30.00 1.00 5150.00 1COA0%
3. Temporary Emslon and Sedlment Ccnlml LS 1 $ ISOM
4.
Marhii,and Grvftlng LS d S 1,40D.00 11,400.00 0.00 '$0.00 1.00 11400.00 100.DOIA
.a"PVC C-M10 WN1emaW Irlcludkq Necossary
I Favomonl Rmoval.Olsposal and Replace t, 175,207,15 0.00 $0.00 3,0%2,00 §76,217.80 101.34%
Pofyethyl-Wrep,Tracer Wire,end hgtl�s In
S. Piece(See Spacial pmvlsknsl LF a,0otl E 24,5
12'PVC C-90D Watemaln bicletllAg Necessary
Pa-d11-1,Dtsppsal and Replacement, 562,161,50 0.00 $0.00 1,437,00 $62,509.50 100,55%
PWyethylene Wrap,T.-Wire,and Ff 0,l In
6, :Piero(See Special Pn)Vle-) lFr 1„420 S 43.55
7. :s"waler Mein Gate Valva A-bly A. rya 5 $50.00 $11,700.00 0.00 $0.40 11.00 59900.00 84,82%
8. 12'Watar Main Gate Valve A-Wy EA,. g. $ is0o.90 112,600.00 4.09 $B4OiO 700 511,2b0.90 Si.6041i
9. 8-Water Main akw O6Aseembty A' 8 $ s0oA0 $1,B0O,DD 0.00 KOO 2.40 $1,200.00 69.87%
i0. 12'WN1e1 Man ak Clf Asa-"y A' 1 3 996.09 $800-00 9.00 Sulu 0.00 3O,DC 000%
11, a"Wa{ar Maln Nr Reteaae Assembry 2 $ 000.00 11,290.00 0'04 $0.00 0,00 $0.00 0.00%
C--t FK.4"Pla Water Service Firm Flra
72. SWWn to New Wt.,Men CAN t 5 1.200.00 $1,20000 0.00 10.00 1,00 $1,200,00 1DO,000§
Water Barvlces,1'Capps-,IncIW Ing Ramppal,
Dhipassl,and Re placement of EsisOn9 Curb Step $2$,410.00 0.40 liam 41.00 531,570.00 124.24%
i3. and 9°x A. G3 S 770,00
Water ssn l-(Plrocd-10hill),1"cooper,
Including Removal,Diapoeal,and Replecament°I $27,500.00 4,44 $0.00 14.40 115,400.00 56.511%
14v ari�n c�rdsm2end5pa EA, 25 5 1,100,00
Gunned ExBL=ng Flre Hydrant m New Wamrmah, 54,725,00 0.00 '10,„40 0.04 $0.00 0109."5
15. Inclddine Necessa Leatl Llne E0., 9 S 525,00
16. Gmeling an 8cod raslBpc Tesiing Ls 1 1 100,00 $104.00 0,00 50.00 1.00 $100.5 100.00%
117. Omdin9entl Seeding LS i S 5,500.00 $5,5110.00 17-20 E1„1®'0.44 1.00 $5,500.00 100.096
i
COMPUTED TOTAL BID(ITEMS 1 THROUGH 17) $243,728.65 $1,8319.09 $225,622.30 WAD% �
MATERIALS STORED ON SITE
!TEM
DESCRIPTION UNITS I QUANTITY PRfCEfUN1T I TOTAL
I
TOTAL MATERIALS STORED ON Sil $19.50
OHANUE ORDERS Tms Period To Data
NO. Description Unit T",°tM Unit Price Total Quantity Amoteut Quantity Amount %Complei,e. !
an04'
1 Added New Fire Hydrants Iv Pn j gi EA 8 83,2UD.DC 525,600.00 0,00 1150.40 14.00 332,009.00 125.0%
2 $'pie PVC Water Maln LF 71911 $24.85 19 251.65 0,00 1$0.94 766.00 $1$,374.90 100.84%
2 12'QIa PVC Wafer Main LF 1823 $4350 §27,100.60 0.00 Ito.00 623.00 $27100,50 100,00%
2 "_Gate Value FA. 4 10050,00 $3,BOD�04 0.00 I5a,00 4.00 $3600,40 1000O%
2 12"Gate Valve EA. 3 51,600.00 80800.n0 0.00 '$0.04 3.00 S4800.4C t00,OD%
2 12'B1Dw-oO Assembl EA. 1 $600.04 $000,00 0.00 $O„OO 0.00 56.00 0,49%
2 Wator Sarvlce,l"copper and SI box EA. S 577D.D4 $4520.00 0,00 '$0,00 5.DO $3,850.00 83.33%
2 Connect Fire H rant to ttew Water Main EA 2 $525.00 $1,050-00 0,00 $0.00 ODO $O,DO 0.40%
2 Famish and install Fire H rant FA. 2 $3200.00 $5,454.00 0.04 $5.0,04 2.o-q 56400,00 100.0,0,5'$
2 Ram°ve and Replace Fence(Sankot Prop.) SA- 1 $1,100.00 $1,iW.00 $000 0.00 50.00 0.00%
2 Permanent EroBion6eedln H 151 EA. 11 $420.00 $42004 0.00 so-Go. 0.00 $O.DO 000%
2 Erosion Control Mattin H 151 EA- d $385.00 1385.00 9.00 $9.00 000 so.Do 0,00%
Confined Spada Water main Install,
2 1nGUding necessary Trea Tdmming and EA. 1 $2,i95.00 $2,195,06 9.OD $'0.00 1.90 $2,195.00 105.05%
OIs osal
Comped8"PVC water main trench to 95°/
3 compaction along Hwy 151,Includes trench LF 7811 $5.33 $4,162.73 0.09 50.00 781.00 $4,162.73 100.00A
box
4 Revisions to the contract schedule
5 Bank
loca-wiwted
tot the ai ax tate avin9 EA. q $1,147.99 $1,147.99 O,On ISGAID 1.00 5i,147.99 IM'Dc%
Bank lapated on Vanderbilt Street
S 2'water service to the t. alrlchs
School EA fi $2,505.25 $2,505.25 0.00 §2,506.25 100.00%,
Da mon Chpmh Street '$0.4'0 100
5 V4-water servicech.rch Sires[to Joe DaseOall tllamOnd
]opted on ChurcEA. 1 $78021 376421 Ono 00
,00 $0.00 1.00 $760.21 1 .W%x,
1-if2-water service to Ore Relhoad Street
5 Hensing LP Aparrnenls located on Railroad A. 1 11.795.15 $1,795-15 0.00 $0.00 1.00 $1,795.15 101:1.00%,St.
Inorease the 4"water service Ina to re $766.67 $766.67 4.00 31%601.40 $766.57 100.00%
8 station fo a 6'Ilna EA. 1
LOC41ing and connecting to the existing water
7 main along the lnlersection of Chumh$Irael LS 1 $1,785.10 $1,785.1D 0.00 $0.00 1.00 $1,785.10 1OQm%
and Hwy 151
ReconO9ure Water Main at the Alersecllon
6 of Vanderbilt Sireet and Main Street,Incl. 9 $2,480.34 $2,480.34 0.00 50.OD 1.00 $2,460.34 ium%
Connecting the E&L 6"and 4'Water Main
to the New 8"Welor Main
CHANGE ORDER N0.47-8 TOIVfALS $112,505,59 $4.90 $114,723.84 101.97%
REVISED CONTRACT TOTAL AFTER 0'1,1,11.5.' $355,234.24
11",2218,622.0$ ORIGINAL CONTRACT WORK COMPLETED !,
$0,50 MATERIALS STORED ON SITE !;
$114;723.84 TOTAL CHANGE ORDER WORK COMPLETED
$1349 3115.14 TOTAL
0.50% $0.90 RETAINAGE !;
$343.3416.44 TOTAL LESS RETAINAGE !
$3124,6315,33 LESS PREVIOUS PAYMCNTS
$13„998.62 E,1755 LIQUIDATED DAMAGES
$65317.19 CURRENT PAYMENT DUE FINAL
Page 3 of 3
HALL & HALL ENGINEERS, INC. I
City of Fairfax
Memo
Date: January 11,2011
To: Honorable Mayor and City Council
From: Shane R.Wicks, P.E. City Engineer
RE: Water Main Replacement Program, Phase 1 Improvements-Pay Application #6, Final
and Change Order No. 9, Balancing
I hereby certify that the above referenced Project has been completed within substantial
conformance to the project plans and specifications. The final[contract amount for the project
is$343,346.14.
We have submitted Pay Application#6 (Final)for the above referenced project and found this
request is acceptable in the amount of$5,317.19. Please note the retainage is being
released with this final pay estimate.
CIVIL ENGINEERING'LAND S"URVEYINO"LAND DEVELOPMENT PLAWNG"LANDSCAPE ARCHITECTURE
1860 Boyson Road,Hiawatha,IA 52233"Ph:3'19.362,9548"Fx:0119.362.7595*www.halleng.com
WAIVER OF LIEN
STATE OF IOWA
COUNTY OF LINN
TO WHOM IT MAY CONCERN.
Whereas,the undersigned Rathje Construction Co.
employed by the City of Fairfax to furnish material and labor for the
City of Fairfax—Water Main Replacement Program—Phase I Improvements
The undersigned, for and in consideration of
"Three hundred forty-three thousand three hundred forty-six and 141100 minas balance due
of Five thousand one hundred forty-two and 171100.
($343,346.14 - $5,142.17)
Dollars, and other good and valuable considerations,the receipt whereof is
hereby acknowledged do hereby waiver and release any and all lien or claim of
right of lien under the Statutes of Iowa relating to Mechanic's liens,on the above
described premises and improvements thereon and on the monies or other considerations ..
due or become due from the owner on account of labor or services,material, fixtures,
apparatus or machinery heretofore furnished to this date by the undersigned for the above
described premises.
Dated this 1 d 2011.
(Signature of notary) Z(Si�g�111. ��0111111
represenitedw of corporation or partnership)
SUBCONTRACTOR'S AFFIDAVIT OR CONTRACTOR'S SWORN STATEMENT MUST
BE FILLED IN, SIGNED AND NOTARIZED.
z � 00MMISsIor7 Number 72:191
My Commission Expires
�owP
_-Lo-2-f�i Z
WAIVER OF LIEN
STATE OF IOWA
COUNTY OF LINN
TO WHOM IT MAY CONCERN.
Whereas,the undersigned Rathje Construction Co.
employed by the City of Fairfax to furnish material and labor for the
City of Fairfax—Water Main Replacement Program—Phase I Improvements
The undersigned, for and in consideration of
"Three hundred forty-three thousand three hundred forty-six and 141100 minas balance due
of Five thousand one hundred forty-two and 171100.
($343,346.14 - $5,142.17)
Dollars, and other good and valuable considerations,the receipt whereof is
hereby acknowledged do hereby waiver and release any and all lien or claim of
right of lien under the Statutes of Iowa relating to Mechanic's liens,on the above
described premises and improvements thereon and on the monies or other considerations ..
due or become due from the owner on account of labor or services,material, fixtures,
apparatus or machinery heretofore furnished to this date by the undersigned for the above
described premises.
Dated this 1 d 2011.
(Signature of notary) Z(Si�g�111. ��0111111
represenitedw of corporation or partnership)
SUBCONTRACTOR'S AFFIDAVIT OR CONTRACTOR'S SWORN STATEMENT MUST
BE FILLED IN, SIGNED AND NOTARIZED.
z � 00MMISsIor7 Number 72:191
My Commission Expires
�owP
_-Lo-2-f�i Z
WAIVER OF LIEN
STATE OF IOWA
COUNTY OF LINN
TO WHOM IT MAY CONCERN;
Whereas,the undersigned Ree Line Products Corp.
employed by Rathje Construction Co. to furnish material and labour for the
City of Fairfax--Water Main Replacement Program—Phase 1 Improvements
The undersigned, for and in consideration of
Two thousand five hundred helve and 941100 minus retainage of
One hundred thirteen and 5111.00.
($2,512.94-$113.51)
Dollars,and other good and value ble considerations,the receipt whereof is
hereby acknowledged do hereby waiver and release any and all lien or claim of
right of lien under the Statutes of Iowa relating to Mechanic's liens„on the above
described premises and improvements thereon and on the monies or other considerations
due or become due from the owner on account of labor or services,material,fixtures,
apparatus or machinery heretofore furnished to this date by the undersigned for the above
described premises.
Dated this Z,-�4,' dayof ,2010.
(Signatm a of notary) (SignaWre o ole Aner or authorized
representiatiw ofoorporation or partnership)
SUBCONTRACTOR'S AFFIDAVIT OR CONTRACTOR'S SWORN STATEMENT MUST
BE FILLED IN, SIGNED AND NOTARIZED.
ti�A� t sF RICH LOY
z COMMISSION NUMBER 73+128
* MYCO MIS IPNEXPIRES
�ow� Z 6
WAIVER OF LIEN
STATE OF IOWA
COUNTY OF LINN
TO WHOM IT MAY CONCERN:
Whereas, the undersigned L.L. Pelling
employed by Ratlije Construction Co. to furnish material and labor for the
City of Fairfax—Water Main Replacement Program—Phase 1 Improvements
The undersigned, for and in consideration of
Fifty-hvo thousand five hundred twenty-six and 331100 minus retainage of
Two thousand eighty-six and 12/100.
($52,526.33 - $2,086,12)
Dollars, and other good and valuable considerations,the receipt whereof is
hereby acknowledged do hereby waiver and release any and all lien or claim of
right of lien Loader the Statutes of Iowa relating to Mechanic's liens, on the above
described premises and improvements thereon and on the monies or other considerations
due or become due from the owner on account of labor or services,material, fixtures,
apparatus or machinery heretofore furnished to this date by the undersigned for the above
described premises.
Dated this_ day of_a= &,a. (. ,-- ,2010.
ack,
(Signature ot'notary) (Signature of sole owner or authorized
representative of corporation or partnership)
SUBCONTRACTOR'S AFFIDAVIT OR CONTRACTOR'S SWORN STATEMENT MUST
BE FILLED IN, SIGNED AND NOTARIZED.
r
a,AL MELjt40AS.}�,pyWWNS
-, Commission Number 757481
MCtsaton
+u y o _
int"
m m W p o o a n o
A o
O H oN s.
maim U
m
U} 4
tll T 61 b '
tl5 6l T
05 rq ani o
�tx Sy�Y� m hoo0 0 '
0 d o
Poo a viMMMM
ctl b o o U Ill lCl N N
UDa O a
N O R ti'
0 Nrt0
0000
C 00 0 Isa \
of E
O HH [ W D o v
H z A3 � '�mmu°lio m m
WO 5i h m.-s mm
H i U
{n 1
N O
I-f fa UUP-` 0000 d o .
U P t} 0
N N N £ y
SS SS F4
m m m m \
PL(G a P4 1
Pk
p E4 H
� F F FH i U Pd�dlN N .-u
.iHPd I
od oo I � r90im u01io m �a
KPp
fi PI W yW.Pi I PG Ill 1'1 H�M
W ri minm
MoNNWP°
ae
NN NN ul
Iq 11
Wv �'6I M f'l If
O N N N m 1 \�\ Q.
Ti
C` F
.L h
F H I O o P N
HNN j i`r
m m P O I '�q coo
O P
I W w N ry N N 9ii
\\\d I F N\\\\ F4
0 0 I p r4 N
N N N N [q};
N W oo V G
qU H 000N N ;? IL)
�ryry yzP,
H m F m E w F W
rC
C1A Q Ei W Z i9 Ow
rx Wp14 C7 7o. ' R71�oo
N \ s�
� rt,'}i V U F I ',z, W4LNNN
® V v]
P O
,O Vj �NU H H ri
Cl m r.0 O I W NNN4
V F4
0n4L:) W F4I
�N x Ca7rroo .
o h
Si
h a
o �
WAIVER OF LIEN
STATE OF IOWA
COUNTY OF LrNN
TO WHOM rT MAY CONCH:
Whereas,the undersigned Always Green Hydreseedig
ecrrployed by I2athje Construetluon Co.w#u mish mterial and labor for the
City of Fairfax—WAter Morin eplaeement Program w-Phase 1 Improvements
The undersigned, for and 1A consideration of
Three thousand eight bandred Wmety-two naud 141100
($3,$92.14)
Dollars, and other good and valuable considerations, the receipt whercof Is
hereby acknowledged do hereby waiver and release any and all lien or claim of
fight of'lien=derr the Statutes o f Iowa relating to Mechanic's liens,on the above
described premises and impmvei encs thmon and on the modes or atter considgatians
due or became due from the awaer on eeaount of Iabor or services, material, fixtrrres}
apparatus or machinery heretofore furnished to this date by tire undersigned for the above
described premises.
Bated this day of rty a 2011,
ms
rmc,or pamtrhip)e{ gt
r
SUBCONTRACTOWS AFFIDAVIT OR CONTRAC-t'4RrS SWOP STATEMENT MUST
FILLED IN,SIGNED AND NOTARIZED,
�'d dC)z: 0 L t G uer
RESOLUTION NO. 2011-03
RESOLUTION APPROVING CHANGE ORDER NO.. 9 -BALANCING FOR THE
WATER MAIN REPLACEMENT PROGRAM,PHASE I IMPROVEMENTS
WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction
Co. for the Water Main Replacement Program, Phase I Improvements, within the corporate
limits; and
WHEREAS, Hall and Hall Engineers, Inc,, has recommended approval of Change Order
No. 9 - Balancing, to make the necessary adjustments to the contract for the actual quantities
used as shown on the attached schedule.
NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, to approve Change Order No. 9 - Balancing for the Water Main Replacement Program,
Phase I Improvements.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said
resolution.
Passed and approved this 11 cn day of January, 2011.
AYES: Beer, Frieden, Otto, Mgers,and Wainwright
NAYS: None
ABSENT: None
Jason Rfabe„ Mayor
A'T'TEST:
Cynt is Stimson, City Clerk/Treasurer
PROJECT: Water Main Replacement Program,Phase 1 Improvements to Fairfax,Linn County„Iowa
DATE: October 12,2010
OWNER: The City of Fairfax,Linn County,Iowa
CONTRACTOR: Rathje Construction Company
ENGINEER: Hall and Hall Engineers,Inc.
CHANGE ORDER NO.9-BALANCING
BID SCHEDULE OF VALUES
ITEM NO. UNIT QTY UNIT PRICE ADJUSTED AMOUNT
8"PVC C-900 Walermafn Including Necessary Pavement Removal,Disposal and
Replacement,Polyethylene Wrap,Tracer Wire,and Fittings In Place(See Special Lir 41 $ 24.65 $ 1,6101.65
5. Provisions)
12'PVC C-90C Walermaln Including Necessary Pavement Removal,Disposal and
Rep}acement,Polyethylene Wrap,Tracer Wire,and Fittings In Place{See Special $ 43.50 $ 3'46.BC
S. Provisions) LF g
7. 8"Water Main Gate Valve AssemVbly, EA. -2 $ 900.00
8. 12°Water Main Gate ValveAsse�mbly EA.. -1 $ 1,60x,00 $ (1,6D0„Oip)
9. 8'Water Main Tow-Off Assembly EA. _1 $ 600.00 $ (6013.I00)
10, 12”Water Main Blow-Off Assembly FA, -1 $ 600.00 $ (600.00)
11. 8"Water Main Air ReleaseAssambly EA., _2 $ 600.00 $ (1,200.00)
Water Services,1"Copper,Including Removal,Disposal,and Replacement of Ex[sting $ 770.OD $ 6,1160,00
13. Curb Stop and Box EA. 8
Water Services(Directional Drell).,1"Kopper,including Removal,Disposal,and $ 1,100.01) $ (12.,1100,00)
14. Replacement of Existing Curb Strip and Bax EA.. "11
15, Connect Existing Fire Hydrant to New Watmmain,Including Necessary Lead Line Ek -9 $ 525.0D $ (4,725.010)
ORIGINAL CONTRACT AMOUNT'' $ 243'.,728„65
NET ADJUSTMENT TO THE ORIGINAL CONTRACT
ORIGINAL CONTRACT WORD COMPLETED $ 228;622.„3D
C.O.BID SCHEDULE OF VALUES
ITEM NO. UNIT QTY UNIT PRICE ADJUSTED AMOUINT
1 Added New Fire Hydrants to Projee't F.-:.r4. 10 $ 3,20DA0 $ 32,00100
2 8”Dia PVC Water Main LIF786 5 24.65 $ 19,374.90
2 12"Elie PVC Water Main LF 623 $ 43.50 $ 27„100.50 '
2 8”Gate Valve FA., 4 $ WO-00 $ 3,600.00 '..
2 12"Gate Valve FA. 3 $ 1,600,00 $ 4,81807-00
2 Water Service,1"copper and Stop Ibox FA. 6 $ 770.00 $ 3,850A01
2 Furnish and Instal€Fire Hydrant E',a,.. 2 $ 3,200,00 $ 6,4190-00,
2 Confined Space Water main Instant,Inducing necessary Tree Tr€mming and Disposal EA. 1 -
$ 2,195.60 $ 2,195.00
3 Compact 8"PVC water main trench to 95%compacilon along Hwy 151,includes trench LP 781
box $ 5.33 $ 4,182:73 -
5 2"water service to the Fairfax StsGe Saving Bank located on Vanderblll Street EA, 1 $ 1,147.98 $ 1,147.99
5 2"water service to the St,PaWcks School Daycare on Church Street EA. 1 $ 2.505.25 $ 2,610525
5 314"water service to the baseball diamond located on Church Street EA. 1 $ 760.21 $ 7150 21
5 1„112”water servlce to the Raltroad Street Finusing LP Apartments located on Railroad ,,,. 1
St. Is 1,796.15 $ 1,795.15
6 Increase the 4"water service line to the fife station to a 6'line EA. 1 $ 766.67 $ 766.67
7 Locating and connecting to the exite0ing water main along the intersection of Church L'S i
Street and Hwy 151 $ 1,7B5.10 $ 1,785:10
Reconffgure Water Main at the I�stersacflon of Vanderbilt Street and Main Street,Incl.
g Connecting the ExisL 6'and 4'Water Mains to the New e"Water Main L'S 1 $ 2,480.34 $ 2,480.34
is 114.,723,84
TOTAL NET ADJUSTMENT TO CONTRACT
NET ADJUSTMENT TO ORIGINAL CONTRACT $ (15,1118:35)
TOTAL CHANGE ORDER WORK $ 114®7;23„84
TOTAL CONTRACT AMENDMENT $ 99,817„49 -
CONTRACT SUMMARY:
ORIGINAL CONTRACT AMOUNT $ 243,728,6.5
PLUS CONTRACT AMENDMENT $ 99,817.48
REVISED CONTRACT AMOUNT $ 343,346.14
LESS LIQUIDATED DAMAGES $ 13"398.82
FINAL REVISED CONTRACT AMOUNT $ 329„947.52
OWNER
TITLE:
DATE: d”IS
CONTRACTOR /
BY: o G.
TITLE:
DATE: 01- D 5---)-Q' IV
ENGINEER g
BY:
TITLE: �✓ egg
DATE: BL
Y Page 1 0f 1
PROJECT: Water Main Replacement Program,Phase 1 Improvements to Fairfax,Linn County,Iowa
DATE: October 12,2010
OWNER: The City of Fairfax,Linn County,Iowa
CONTRACTOR: Rathja Construction Company
ENGINEER: Hall and Hall Engineers,Inca.
CHANGE ORDER NIO.9 T BALANCING
BID SCHEDULE OF VALUES
fTEM NO, UNIT QTY UNIT PRICE ADJUSTED AMOUNT
8"PVC C-900 Wetermain Including Necessary Pavement Removal,Disposal and
Replacement,Polyethylene Wrap,Tracer Wire,and Fittings In Place(Sea Special LF 41 $ 24.65 $ 01 C.165
5. Provisions)
12"PVC 0-900 Wetermain Inninding Necessary Pavement Removal,Disposal end
Replacement,Polyethylene Wrap,Tracer Who,and Rtt{ngs In Place(See Special $ 43.50 $ 348.00
6. Provisions) LF 8
7. B"Water Main Gate Valva Assembly EA. -2 $ 900.00 $ {1,IB1O0.00)
8. 12"Water Main Gate Valve Assembly EA. _1 $ 1,600.00 $ (1,600xo)
9, 8"Water Mali;Blow-Cff AssembBly' EA. 1 -1 $ 600.00 $ (6100„00)
10. 12"Water Main Blow-01fAssemlbly EA. -i $ BOO.nO
11. S"Water Main Air Release Assembly EA. -2 $ 600.00 $ (1,200.00)
Water Services,i”Copper,.Including Removal,Disposal,and Replacement of Existing $ 770.00 $ 6,1150.00
13. Curb Stop and Box EA. 8
Water Services(Directional Ddll),1T'Capper,Including Removal,Disposal,and $ 1,100.00 $ (12,100.00)
14. Replacement of Ex€sting Curb Stop and Box EA.. -11
15. Connect Existing Fire Hydrant to INew Wartermatn,Including Necessary Lead Line EA. -9 $ 525.00 S (4,725.010)
$ (15,1CS.35)
ORIGINAL CONTRACT AMOUNT'
$ 24$,726.166
NET ADJUSTMENT TO THE ORIGINAL CONTRACT $ (15,1106"36)
ORIGINAL CONTRACTWORK.COMPLETED $ 228,622.30
C.O.BID SCHEDULE OF VALUES
ITEM NO. UNIT CITY UNIT PRICE ADJUSTED AMOUNT
1 Added New Fire Hydrants to Project EA 10 $ 3,200.00 $ 32,000.00
2 8"Dia PVC Water Main LF 706 $ 24.65 $ 19;374.90
2 12"Pia PVC Water Main LF 623 $ 43.54 $ 27„100.50
2 B°Gate Valve EA. 4 $ 900.00 $ 3„808.100
2 12”Gale Valve EA. 3 $ 1,600.00 $ $,HnO„100
2 Water Service,1”copper and Stop Ibux: EA. 5 $ 770.60 $ 3„850.180
2 Fumish and Install Fire Hydrant EA- 2 $ 3,200.00 $ 6,400.,00
2 Confined Space Water main Install,Including necessary Tree Trimming and Disposal EA. 1
$ 2,195.00 $ 2,;U95.100
3 Compact 8”PVC water main trench to 95%Compaction along Hwy 151,includes trench LIF 781
box $ 5.33 $ 4,1162:73
5 2”water service to the Fairfax State!Savft Bank located on Vanderbilt Street EA. 1 $ 1,147.99 $ i'lo.99
5 2"water service to the St.Patr€eks:School Daycare on Church Street EA. 1 $ 2,605,25 $ 2,505.25
5 374"water service to Lie baseball diamond located Dn Church Street EA,. 1 $ 760,21 $ 7181021
5 1-112"water service to the RallroadStreat Housing LP Apartments located on Railroad 1
St. $ 1,795.15 $ d,795.i15
6 Increase the 4"water servicetine to the tire station to a 6"line EA. 1 $ 766.67 $ 766,67
7 Locating and connecting to theexisting water main along the intersection of Church L6'. 1
Street and Hwy 151 $ 1,785.10 $ 1,755.110
ReconfIgure Water Main at the intersection of Vanderbilt Street and Main Street,Incl
8 Connecting the Exist.6"and 4"Water Mains to the New 8"Water Main LS 1 $ 2,480.34 $ 2;480 3,4
$ 114;7'2'3.84
TOTAL NET ADJUSTMENT TO CONTRACT
NET ADJUSTMENT TO ORIGINAL CONTRACT $ (16,1Cp6L36}
TOTAL CHANGE ORDER WORK $ 114,721,114
TOTAL CONTRACT AMENDMENT $ 99,517.49 '..
CONTRACT SUMMARY:
ORIGINAL CONTRACT AMOUNT 243,7298,65
PLUS CONTRACT AMENDMENT $ 99,6117.49
REVISED CONTRACT AMOUNT $ 3433A&14
LESS LIQUIDATED DAMAGES $ 13.,39LN"62
FINAL REVISED CONTRACT AMOUNT ¢ 929,947.52
OWNER
F
BY: «n
TITLE:
DATE: "(
CONTRACTOR // r
BY,
TITLE: e7
DATE:
ENGINEER
BY:
TITLE: p�wY 2
DATE: /7 Page 1 of 1
PROJECT; Water Main Replacement Program,Phase 1 Improvements to Fairfax,Linn County,Iowa
DATE: October 12,2010
OWNER: The City of Fairfax,Linn Courtly,Iowa
CONTRACTOR; Rathje Construction Company
ENGINEER: Hall and Hall Engineers,Inc..
CHANGE CORDER NIQI.9 w BALANCING
BID SCHEDULE OF VALUES
ITEM NO. UNIT' QTY UNIT PRICE: ADJUSTED AMOUNT
6"PVC C-900 Walermain Including Necessary Pavement Removal,Dlsposa€and
Replacement,Polyethylene Wrap,Tracer Wire,and Fittings In Place{See Special LF. 41 $ 24.65 $ 1„tY110.165
S. Provisions}
12"PVC C-900 Watermaln Including Necessary Pavement Removal,Disposal and
Replacement,Polyethylene Wrap.„Tlracar Wim,and FitUngs In Place(See Special $ 43.50 $ 348.001
6. Provisions) LIF 8
7, 8"Water Main Gate Valve Assembly EA. -2 $ 900.00 If (1,800.Om)
6. 12"Water Main Gale Velvepsserml,y EA. _1 Is 1,600.00 $ (1,600,00)
9, 8"Water Main Blow4)ffAssemblly EA. -1 $ 600.00 $ (600,010)
10. 12"Water Main Blow-Off Assembly EA. -1 $ 600.00 $ (600.00)
11. 8"Water Main Air Release Assembly EA. -2 $ 600.00 $ (1,2001.00)
Water Services,1"Copper,.Incivding Removal,Disposal,and Replacement of Existing $ 770.00 $ 6,1.60.00
13, Curb Stop and Box EA 8
Water Services(Directional 0611),V Copper,including Removal,nlsposal,and $ 1,100.00 $ (12,11®10.00)
14- Replacement of Existing Curb Sto1p and Box EA 11
15. Connect Existing Fire Hydrant to New Watermaln,Including Necessary Lead Line EA, -9 $ 525A0 $ (4,72''5 00)
ORIGINAL CONTRACT AMOUNT $ 243,726.165
NET ADJUSTMENT TO THE OWUMAL CONTRACT $ (15„11016'.35)
ORIGINAL CONTRACT WORK COMPLETED $ 228,62220
CIO,BID SCHEDULE OF VALUES
ITEM NO, UNIT QTY UNIT PRICE ADJUSTED AMOUNT
1 Added New Fire Hydrants to Project EA 10 S 3,200.00 S 32,000.00
2 8”Ole PVC Water Main LF 786 $ 24.65 $ 19,374.910
2 12"Dia PVC Water Main LF 623 $ 43.50 $ 27"9100.50
2 8"Gate Valve E4. 4 $ 900.00 $ 3,600,1oo
2 12"Gate Valve EA. 3 $ 1,600.00 $ 4,800.!010
2 Water Service,1"copper and Stop box EA. 5 $ 770.00 $ 3,850.!00
2 Fumish and Install Fire Hydrant EA. 2 $ 3,200.00 $ 6.,400,100 -
2 Confined Space Water main Install,(Including necessary Tree Tdmming and Disposal EA, 1 -
$ 2,195.00 $ 2,195..00 -
3 Compact 8"PVC water main trench to 95%compaction along Hwy 151,Includes trench LIF 781
box $ 5.33 $ 4,11.152:73
6 2"water service to the Fairfax.Shite Saving Bank located on Vanderbilt Slreal EA. 1 $ 1,147.90 $ 1,11477'.'89
5 2"Water service to the St.Patnlcks'Sc'hool Dayoare on Church Street EA. 1 $ 2,506,25 $ 2,505.25
5 314"water service to the basobait diamalnd located on Church Street EA. 1 $ 760.21 3 7610.21
5 1-112"water servfce to the Railroad Street Housing LP Apartments located on Railroad EA 1
St. $ 1,795.15 $ 1,795.15
6 Increase the 4"water service line to the fire station to a 5'line EA. 1 $ 766.67 S 7616.67
7 Locating and connecting to the existing water main along the intersection of Church LS 1
Street and Hwy 151 $ 1,785,10 $ 1,7815.:10
ReeonfIgure Water Main at the In lersection of Vanderhilt Street and Main Street,Incl.
8 Connecting the Exlst.6"and 4"Water Mains to the New 8"Water Maln LS 1 $ 2,480.34 $ 2,4811034
$ 114,,723.84
TOTAL NET ADJUSTMENT TO CONTRACT
NET ADJUSTMENT TO ORIGINAL CONTRACT $ (15,10u6„35)
TOTAL CHANGE ORDER WORK $ 1141723,.84
TOTAL CONTRACT AMENDMENT' $ 99,617,,419
CONTRACT SUMMARY:
ORIGINAL CONTRACT AMOUNT $ 243,72'16.165
PLUS CONTRACT AMENDMENT $ 99 6117,149
REVISED CONTRACT AMOUNT $ 343.,34&14
LESS LIQUIDATED DAMAGES $ 13,3.118„162
FINAL REVISED CONTRACT AMOUNT $ 329,947..52
OWNER
BY:
TITLE:
DATE;
CONTRACTOR
BY; �6(Q✓1 r,` �`.�.� Y
TITLE: t u C G
DATE: C2S=w�pl
ENGINEER
BY:
TITLE; f Ame..rg«”sa
DATE: ��g��.�y�� Page 1 of 1
RESOLUTION NO. 2011-04
RESOLUTION ACCEPTING THE WATER MAIN REPLACEMENT PROGRAM,
PHASE I IMPROVEMENTS PROJECT
WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction
Co. for the Water Main Replacement Program, Phase I Improvements, within the corporate
limits, and
WHEREAS, Hall & Hall Engineers, Inc. has certified that said project has now been
completed in substantial compliance with the plans and specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, that the Water Main Replacement Program Phase I Improvements Project, constructed by
Rathje Construction, Co., is hereby accepted.
BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that
the Mayor and City Clerk are hereby authorized and directed to execute this Resolution.
Passed and approved this 11 to day of January, 2011.
AYES: Beer, Frieden, Otto,Mangers, and Wainwright
NAG'S: None
.ABSENT: None
Jason,R.abe, Mayor
ATTEST:
f.,
4 �
d
Cyn*a Stimson, C�fify' derk/Treasurer
RESOLUTION NO. 2011-05
RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS,
FORM OF CONTRACT,AND ESTIMATED COST OF THE PHASE 2 WATER MAIN
REPLACEMENT PROGRAM PROJECT
WHEREAS, the City of Fairfax wishes to upgrade the older water mains in Fairfax; and
WHEREAS, the City of Fairfax has instructed Hall and Hall Engineers, Inc. to proceed
with the plans for the Phase 2 Water Main Replacement Project,„ and
WHEREAS, the City of Fairfax is required to have a public hearing on the plans and
specifications, form of contract, and opinion of estimated cost of the Phase 2 Water Main
Replacement Program Project.
NOW, THEREFORE, BE IT RESOLVED that the public hearing for the plans and
specifications, form of contract, and estimated cost for the Phase 2 Water Main Replacement
Program Project shall be held at the city council meeting on Tuesday, January 25, 2011, at 7:00
PM at the Fairfax City Hall at 525 Vanderbilt Street.
BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa,that
bids shall be received on Thursday, February 3, 2011, at 10:00 AM in the office of the City Clerk
for the Phase 2 Water Main Replacement Program Project; and
BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that
the Mayor and City Clerk are hereby authorized and directed to execute said Resolution.
Passed and approved this 11th day of January, 2011.
AYES: Beer, Frieden, Otto, Magers, Wainwright
NAYS: None
ABSENT: None
Jason Rabe, Mayor
ATTEST:
Cynt is Stimson, City Clerk/Treasurer
RESOLUTION NO. 2011-06
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING
CONCERNING ENTERING INTO AN EASEMENT AGREEMENT WITH
SELZER ENTERPRISES
WHEREAS, the City Council of Fairfax, Iowa is considering entering into an
easement agreement with Selzer Enterprises; and
WHEREAS, Iowa Code 364.7 requires a public hearing on the proposed
easement agreement; and
WHEREAS, interested residents or taxpayers having comments for or against the
easement agreement may appear and be heard at the public hearing at the city council
meeting on February S, 2011 at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt
Street,Fairfax, Iowa.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, that this co Prins that the city council orders the publication of a notice of
public hearing pertaining to the adoption of easement agreement not less than four (4
days nor more than twenty (20) days prior to the date set for the hearing.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to
execute said resolution.
Passed and approved this 111h day of January, 2011.
AYES: Beer, Frieden, Otto, Magers, and Wainwright
NAYS: None
ABSENT: None
Jason Rabe,Mayor
ATTEST:
Cynt 'a Stimson, City Clerk/Treasurer
CLAIMS LIST JANUARY 11, 2011
Checks .Already Written:
Check# Date Payee Purpose Amount
Debit 12/20/2010 USPO Gen-Stamps 44.00
Debit 12/20/2010 USPO Ru-Stamps 44.00
Debit 12/20/2010 USPO Water-Stamps 44.00
Debit 12/20/2010 USPO Sewer-Stamps 44.00
Debit 12/29/2010 USPO Newsletter Postage 162.87
Debit 12/30/2010 USPO Garbage-Bills Postage 75.98
Debit 12/30/2010 USPO Water-Bills Postage 75.97
Debit 12/30/2010 USPO Sewer-Bills Postage 75.97
ACH 12/14/2010 Deluxe Check Printers Garbage-Deposit Slips 15.00
ACH 12/14/2010 Deluxe Check Printers Water-Deponit'Slips 15.00
ACH 12/14/2010 Deluxe Check Printers Sewer-Deposit.Slips 15.00
ACH 12/15/2010 US Treasury Gen-Payroll Taxes 303.92
ACH 12/15/2010 US Treasury EB-Payroll Taxes 268.92
ACH 12/21/2010 US Treasury Gen-Payroll Taxes 471.43
ACH 12/21/2010 US Treasury EB-Payroll Taxes 207.43
ACH 12/21/2010 US Treasury RU-Payroll Taxes 479.08
ACH 12/21/2010 US Treasury Sewer-Payroll 'Taxes 251,78
ACH 12/27/2010 US Treasury Gen-Payroll Taxes 476.77
ACH 12/27/2010 US Treasury EB-Payroll Taxes 208.77
ACH 12/27/2010 US Treasury RU-Payroll Taxes 472.02
ACH 12/27/2010 US Treasury Water-Payroll Taxes 251.80
ACH 1/3/2011 UnitedHealtheare Ins, Co. Gen-Policy Premium 26,10
ACH 1/3/2011 UnitedHealtheare Ins. Co. EB-Policy Premium 76.67
ACH 1/3/2011 UnitedHealthcare Ins. Co. Water-Policy Premium 25.07
ACH 1/3/2011 UnitedHealtheare Ins. Co. Sewer-Policy Premium 15.32
ACH 1/3/2011 UnitedHealthcare Ins. Co. RU-Policy Premium 39.54
ACH 1/3/2011 UnitedHealthcare Plan Gen-Policy Premium 923.02
ACH 113/2011 UnitedHealthcare Plan EB-Policy Premium 1,263.75
ACH 1/3/2011 UnitedHealthcare Plan Water-Policy Premium 403.16
ACH 1/3/2011 UnitedHealtheare Plan Sewer-Policy Premium 173.19
ACH 1/3/2011 UnitedHealthcare Plan RU-Policy Premium 731.82
ACH 1/3/2011 AFLAC Gen -Policy Premium 52.13
ACH 1/3/2011 AFLAC Gen -Policy Premium 112.20
ACH 1/3/2011 AFLAC Water- Policy Premium 33.69
ACH 1/3/2011 AFLAC RU- Policy Premium 134.76
ACH 1/3/2011 US Treasury Gen-Payroll Taxes 686,78
ACH 1/4/2011 US Treasury RU-Payroll Taxes 397.95
ACH 1/4/2011 US Treasury Sewer-Payroll Taxes 768.43
ACH 1/5/2011 State of Iowa Gen-State W/H 1,560.00
ACH 1/5/2011 State of Iowa Water-State W/H 525.00
ACH 1/5/2011 State of Iowa Sewer-State W/H 326.00
ACH 1/5/2011 State of Iowa RU-State W/H 601.00
ACH 1/5/2011IPERS Gen-Payroll 1,237.76
ACH 1/5/2011IPERS EB-Payroll 697.65
ACH 1/5/2011IPERS Water-Payroll 485.58
ACH 1/5/2011IPERS Sewer-Payroll 300.36
lCH 1/5/2011IPERS RU-Payroll 772.55
ACH 1/5/2011 State of Iowa Water-Sales Tax 2,635.00
ACH 115/2011 State of Iowa Sewer-Sales Tax 212.00
ACH 1/20/2011 FSSB Water-ACH Pile S/C 25.00
33377 12/15/2010 Jeff Ammeter Gen-Payroll 85,42
33378 12115/2010 JoAnn Beer Gen-Payroll 230.88
33379 12/15/2010 Ronald Dusil Gen-Payroll 170.54
33380 12/15/2010 Burnell Frieden Gen-Payroll 184.70
33381 12/15/2010 Marc Magers Gen-Payroll 184.70
33382 12115/2010 Lynn Miller Gen-Payroll 173.44
33383 12/15/2010 Travis Otto Gen-Payroll 184.70
33384 12/15/2010 Jason Rabe Gen-Payroll 1,154.38
33385 12/15/2010 Cynthia Stimson Gen-Payroll 357.51
33386 12/15/2010 Marianne Wainright Gen-Payroll 230.88
33387' 12/15/2010 David Yanccck Gen-Payroll 150.19
33388 12/15/2010 IDNR Water-Permit 384.00
33389 12/16/2010 IDNR Water-Permit 175.00
33500 12/17/2010 Data Technologies,Inc. Gen-Software 815.00
33501 12/17/2010 Data Technologies,Inc. RU-Software 815.00
33502 12/17/2010 Data Technologies, Inc. Water-Software 815.00
33503 12/17/2010 Data Technologies, Inc. Sewer-Software 815.00
33504 12/17/2010 Data Technologies,Inc. Garbage-Software 815.00
3350:5 12/21/2010 Jeff Ammeter Sewer-Payroll 613.16
33506 12/21/2010 Ronald Dusil RU-Payroll 664.76
33507' 12/21/2010 Kathy Everett Gen-Payroll 418.61
33508 12/21/2010 Lynn Miller RU-Payroll 525.10
33509 12/21/2010 Cynthia Stimson Gen-Payroll 1,000.12
33510 12/21/2010 David Yanecek Gen-Payroll 572.38
33511 12/22/2010 John or Karen Wagner Gen-1st Place in Contest 100.00
33512 12/22/2010 Steve or Sandra Tomash Gen-2nd Place in Contest 50.00
33513 12/22/2010 Ernie or Kim Declous Gen-3rd Place In Contest 25.00
33514 12/27/2010 Jeff Ammeter Water-Payroll 613.15
33515 12/27/2010 Ronald Dusil RU-Payroll659.23
33516 12/27/2010 Kathy Everett Gen-Payroll 418.60
33517' 12/27/2010 Lynn Miller RU-Payroll 503.47
3351.8 12/27/2010 Cynthia Stimson Gen-Payroll 987.06
33519 12/27/2010 David Yanecek Gen-Payroll 587.33
33520 12/30/2010 Robyn Meyers Deposit Refund 63.64
33521 12/30/2010 City of Fairfax Meyers Final.Bill 26.36
33522 12/30/2010 Marcel Washington. Deposit Refund 0.82
33523 12/30/2010 City of Fairfax Washington Final Bill 89.18
33524 12/30/2010 Gavin Button Deposit Refund 57.48
33525 12/30/2010 City of Fairfax Button Final Bill 32.52
33526 1/3/2011 Cathy Bayne Gen-Payroll 1,893.94
33527 VOIDED
33528 1/3/2011 Tanner Mumm Gen-Payroll 73.59
33529 1/3/2011 Jerry Walters Gen-Payroll 180.10
33530 1/3/2011 Beth Wilz Gen-Payroll 318.73
33531 1/3/2011 R. Cheryle Koonts Gen-Payroll 304.03
33532 1/4/2011 Jeff Ammeter Sewer-Payroll 624.65
33533 1/4/2011 Ronald Dusil Sewer-Payroll 673.31
33534 1/4/2011 Kathy Everett Sewer-Payroll 419.20
33535 1/4/2011 Lynn Miller RU-Payroll 509.75
33536 1/4/2011 Cynthia Stimson Sewer-Payroll 560.79
33537 1/4/2011 David Yaneeek RU-Payroll 582.47
Subtotal 44,959.06
Checks To Be Written:
Scott Akers Construction Refund 874.30
Alliant Energy Utility Bills 4,931.52
Altorfer, Inc. Labor& Parts 881.76
Tadd Andrle FID 448.15
Aramark Mats &Uniforms 734.80
Area Ambulance Service FID 250,00
Baker& Taylor Library Books 250.81
Cathy Bayne Library Reimbursement 462.25
Benton County Fireman's Assoc. FID 50.00
Better Homes and.Gardens Library Subscription 12.84
BWC Industrial Services, Inc. Lift Station Work 972.15
Carus Corporation. Water Supplies 658.54
Cedar Rapids Photo Copy, Inc. Library Supplies 14.97'
Creative Software Services, Inc. Library Supplies 1,157.79
Custom Hose & Supplies Shop Supplies 105.59
Danko FID 1,025.45
Dave Schmitt Construction Co., Inc. Hawks Ridge Park Work 269.65
Elster AMCO Water,Inc. Meters 1,402.24
Fastenal Parts 55.58
Feld Fire FID 258.00
Fire Service Training Bureau FID 340.00
Future Line Truck Equipment Parts& Labor' 2,399.09
Gazette Communications Publications 234.38
Hach Testing Suppliers 52.38
Hall &Hall Engineers,Inc. Engineering Fees 8,588.00
Heiman FID 60.30
History Education Library DVD 49.90
Huk F/D 13.89
Iowa League of Cities Handbook 60.00
Iowa League of Cities Dues 789.00
Iowa Municipal Finance Officers Dues 30.00
Iowa One Call Locates 26.20
Johnson County Refuse, Inc. Solid Waste Service 7,869.00
Keystone Labs, Inc. Testing 597.24
Kirkwood Comm., College FID Training 5.00
Lattice Communications Generator Work 170.30
Matheson Welding Supplies 133.55
Menard's Supplies 254.02
MES FID 645.08
Midamerica Books Library Books 256,19
MidAmerican Energy 9 Utility Bills 1,214.12
Orkin Library 63.73
Penworthy Library Books 331.35
Price Industrical Refund 85.00
Sankot's Garage, Inc. Parts &Labor 85.33
Derrick Sexton FID 30,00
South Slope Telephone Service 526.35
Staples Office Supplies 630.72
St. Luke's Hospital Testing 15.00
Storm Steel Supplies 18.27
Strategic Print Solutions Supplies 106.00
Thomas Bouregy&Co. Library Books 139.50
US Cellular Cell Service 180.88
Wilson-Hite Insurance Inc. Insurance Costs 243.00
Beth Wilz Library Reimbursement 117.06
TOTAL 82,135.28
f `
AGENDA
f j
FAIRFAX CITY COUNCIL t,
REGULAR MEETING
TUESDAY,JANUARY I11 2011 AT 7:00 PM r % Y"�
FAIRFAX CITY HALL—525 VANDER]BILT STREET
Tentative agenda with possible action on the following items:
1. Call to order
2. Roll call 1
e..G��.Y.�! �✓�.f ��11`r.4. �..' C �1� t�'�3 ,� ���f:n,. �-( �*, f�.f�..,_ ,:��
J. Approval of agenda
l
Fo 4L
4, Approval of and place on file:
a. City Council minutes dated December 14, 2010
. Place on file:
a. Planning and Zoning minutes dated December 21, 2010
b. Parks and Beautification Committee minutes dated November 18, 2010
c. Library Board of Trustees minutes dated December 8, 2010
d. Library Board of Trustee minutes dated January 4,2011
fa. Reports
a. Sheriff
b. Library , ;
Fairfax City Council Agenda-January 11, 2011 Page 1
c. Fire Department 4 ,
a �
d. Maintenance Department ,f !, i
V+1 3.,41
and Beautification Department
e. Parks
Ov
Ai
f. Financ1i4$als
r r
g. Engineering
7. Consultation Session regarding the Expanded Urban Renewal Area with Linn County, Kirkwood
Community College, and College Community School District
�--8A Regis and Ken Arp—Discussion concerning property damage
9. Consider ORDINANCE 113.,.to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by amending
provisions pertaining to stops required, by adding a stop sign on Park Street.
a. Consider introduction of ORDINANCE 113
b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at
two council meetings prior to this meeting with r Pee o ORDINANCE 113
C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 113,
AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007,
OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING
TO STOPS REQUIRED,BY ADDING A STOP SIGN ON PARK STREET.
F
Fairfax City Council Agenda -January 11, 2011 Page 2
}
5�
10. Consider RESOLUTION to Reschedule Date for Hearing on Expanded Urban Renewal Area
11.Phase 1 Water Main Replacement Project:
� x a Consider RESOLUTION to approve Pay Application No. 6
6
1�
ry ld § }
4 [f�" p�E <
: b. Consider RESOLUTION to approve the Balancing Change Order-Final
Consider RESOLUTION to accept the project
q4u
12. Phase 2 Water Main Replacement Project:
a. Consider RESOLUTION to set public hearing for proposed plans and specifications,form ,
of contract, and opinion of estimated cost ;
Y
13. Consider RESOLUTION to set public hearing date concerning granting Selzer Enterprises an
easement agreement
1 . Discussion and possible action on health insurance renewal quote
a ,
15. Discussion and possible action on other types of employee benefit insurance quotes
j >
16. Discussion and possible action on agent representation for employee benefit insurance policies
6.�,.4'�.E'I
IT Consider motion to appo nt twopeople to e fanning and Zoning Commission
f t k ::'
Fairfax City Council Agenda-January 11, 2011 Page 3
1 8. Consider motion to appoint one person to the Board of Adjustment
! jN,t , r ),
19. Discussion of FY 2012 budget t g) N
20. Consider motion to approve the claims list dated January 11,2011
n
21. Discussion
a. Opportunity for citizens not on agenda
22. Clerk's comments
23. Mayor's comments
24.Adjournment
o
Fairfax City Council Agenda- January 11, 2011 Page 4
G
z
.....
....._....... ........... ..�, 'z� .. `�� zi.._.. .��.a" l. 'r�''L�"1��.�� w�G._.U✓"` --- `'� ''� ...:.�°Sw. >.,y/G-`.S ���' f'�,,,%r��{���+ ��---d��`?:�'� ............._
�f f�
y
r g
_ _
............. ................ _ # _.. ' .�'�,,".C,-^ �`;.�!'....._ (/ c.✓`L.'� 7{_{' �',.la."' r..:........ �fC `%T.. ._- ..__ _......... .................
F ... ...
......... ✓,
..
1 f -
!' ��L. G'i-! ..............
r;
��......... ��` � ' � car ....... c�......._. _' C-. _
a
_. �.'.. .✓ -.'� _. 3�. ".{mF G�_-...'* "� d!„ t -/1..d6..!/'� .... t '`",^"[.r i_.,. .. (aiG:�., jti..: _ ." .' "3'... .................
p m�
_ -
.... ....... ............
............
4 p r F I
� � !
7.
. f
}
.....,..- � .�� L�. p� �� � j ,� t 3 9 � �,(. F4� ;•`�� � '� tiJ,�,{�
7
4: r
r
I
., F
�k
rR
gR
5
as
y q /
... .. �
y. ........
. ..... ...... LLj
C;
Mp
v
f
7D •f
{
O;`,a .A✓'k .. .....�.,, ��� ,�°s= '_.. r .1........ ! �ti /-. *'..�.I. �q ._.. r•e n..:�,. d.t ,._..s? ,�....
a
i
f ' 3
IT..... ....
it ,•
_
�g
g
i
/ p p
......
.... ...
f
•-..y ]}E.. i � FJ _
m.
G
t G�
f � f 1 ` q$
.
i f
. g
44
�, ✓
i. {
i..�l.,...., �� __. .. �--"c..SV/q_�'".......... s!,r✓s_.<s:: "_.,. -__ _.. ....... .. ........... ,�. .__ ............ ............ .....
..... ......... . ........_ ..."._. . . ___ -__ ............. ........ _ "..............._. ___.. .."........... ..,. .............. .........
f
i
T
s
`.
i
IL
/
.. ...... ..
u
�.... H F� .. ..�-�°r'�/�-�'w.� I`�K.!`•`" ��- �I " �i � .lam ;r� � � „� `/,...... �.�
s y
4 p ,y �°
i � /��}
w.._,.,. .......... _... ,.. Er2�r+t3r.�r ....__—b.�8✓.aA_..,. �.�..'Lv"" "i _.. ...... .. -_. _- _
✓ ........ f.°-�.�'Y' L r F l
- f
��
CcJ ........
C c-, tom . . . l A
r c �3
4 =
A"i
f ,
,� ......., .......
/r
ke
_ _..... _..
d 1
f1 t r
y
f k
iN s
f- 64
' �' L� S I ...✓S* ..Y. .. .................
4 e.[
H _... ___..._..................
............... ..... ..... .,. .. ._.... _._ ..,. _. N
_ 3
� �d
m ✓'C'g..;nom "v.�I,e. N� ,.v.., .. j I� � �"' p l � � /� / ���
ff
YL
...
B`. 1
d y/
... ._n... ._ ....... _ _.._.
A
_.._... ... ...... ._......... .........
_. ,c r w .
.... _..
...... ..... Jp
1.
......... __. .............
s
v
se f 1
p� 1
_ f•
� r �Lam` s✓;,�✓ ,,�
.......... .. ...
................
r
r
............. .
_.. ... ......._.... _. ............... ............... .........
�6
':SS
i
u _.,._ .. ,..,.. �_ ., .,.. .... ............. .�,.� .. .. .,.......
5.
_ � I
r �
0. ...,�
_e m
z..�-LS' X
_.. ......... ....,..s -.._ ......... _ _..._..
II /
F
_... . °,�".-' (-',.-c'd ' L a'" a`-�!._. ....... .. ,. a.w^fi, ,�t, L_ '', ,.x t G t f✓i „�;°.° ._ ..
w � _
........ ............... .__.... ....._ .. _... ..........,
�� �.._.
....... nim .... ....... - - _.__ ........_ _. ................ ........
f _
f } [ y l
y �
---.- T. ............... --_- .. _.._ __. __..... _..._ --_. .............................._.
t p , _
i
r< ��
L
1
rC
` ! .. ...... l d
ti
......... ZZ
y_l
a
............................
.'
f
C 4 1
e.
r � .
r,
i;
m ....
!1(
f 1. rfi k
_ f
w ...
. ,
.. LK ....... i r
� .,' _. .,.�,CM,.�✓' ,�*�-' _ yid... . �-�-'�`` =""�>r _.... to �_ _�t � J'
r _
{ f �
.............. .p..[,... ............ ............... _-_ __.- ---_ ........,
t
1
a+ s
..... __... ........... _ .... --... .... _._._. -- ................. ...
C8 'i
N�
,.........,. rA.. _... _.._
y t
�p
,.......,... ...�... .................. ............ -.... ,..... ......... ___. __. ............. _. ........ _..__ _.._
t�
I'
k
'E
...... .. ._ -- ................ .... .........._._w
f ...
...._..
.... .. '` I .. �� � . . W° .._
i ., ....... _ _
.rr'
. .... ...
{
f -
,. 1 -a1.
_
.. ....
C
f
.......
_.._- - _
_ __ ... ...
1 .....
f.:.. t:..
r
...............................
19
.........
t
u
__._.
... ...
r; m_ .-..
4