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HomeMy WebLinkAbout02-08-2011 Council Meeting CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING FEBRUARY 8, 2011 The regular meeting of the Fairfax City Council was held Tuesday, February 8, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto,Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia'Stimson, Ron Dusil, and Cathy Bayne. Motioned by Wainwright, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Magers to approve and place on file the City Council minutes from January 11, 2011 and January 25, 2011. Ayes: Beer,Frieden, Otto,Magers, and. Wainwright. Motion carried. Motioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission minutes from January 18,2011 and January 24,2011. Ayes: Beer, Frieden, Otto,„ Magers, and Wainwright. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Cathy Bayne stated that the library's roof is leaking,they have a new computer server, and that she is working on a grant.. Ron Dusil stated the maintenance department has been busy plowing snow. He and Lynn Miller made a trip to Des Moines to look at the new track and to view a used truck at Clive. The new truck looked good and should be ready soon. They are not interested in the used truck. The well casing is in but Northway is waiting for warmer weather to grout. JoAnn Beer announced that the next Parks and Beautification meeting is February 17 and that they need more active members. Mayor Rabe distributed a drawing of the proposed donated pavilion. Shane Wicks will cheek on the size of the level area for the pavilion. Motioned by Beer, seconded by Frieden to approve the financial reports. Ayes: Beer,. Frieden, Otto, Magers, and Wainwright. Motion carried. Shane Wicks informed the City Council that he will talk to the IDOT about the trail progress. Elizabeth Cwik made a presentation about Greater Cedar Rapids Community Foundation grant opportunities from the Linn County Fund. This is redistributed gambling money that the State of Iowa gives to the counties. The large metropolitan areas cannot apply. Parker Krouse made a presentation about the need for more baseball/softball diamonds in Fairfax. He suggested using a portion of the farm ground south of Linn Street. Joe Kell gave the city council an update about Fairfax Youth Sports Association. They had over 235 children participate in 2010. They expect an increase, have plans to add two more Little League teams, and to start a fall Pee-Wee Soccer League.. He also stated that in 2010 they had over 70 regular season baseball/softball games in Fairfax as well as some tournaments. He presented a layout of a baseball/'softball diamond complex to use about 10 acres of the farm ground south of Linn Street. He asked the City Council to look at ways to make this project happen within the next two years. Planning would need to begin soon. Joe requested that FYSA be allowed to have an announcement line set up through South Slope and associated with one of our existing telephone numbers. There is a small setup fee and a monthly fee of$4.00. He also asked that FYSA be allowed to do two mailings through city hall. One will be for the baseball/softball sign-up and the other for soccer sign-up. 02-08-2011 City Council Minutes Page 1 Magers asked about the start-up costs for two additional Little League teams and the new soccer league. Motioned by Magers, seconded by Beer for the City of Fairfax to give Fairfax Youth Sports Association $2,000.00 from the Local Option Sales Tax Fund,this fiscal year,to help cover their additional costs associated with expanding their activities and the anticipated increase in participation. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Wainwright introduced ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 115. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright.. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to give final approval and adoption to ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-10,A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright, Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-10 duly adopted. Motioned by Frieden, seconded by Magers to approve RESOLUTION 2011-11, A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE WATER MAIN REPLACEMENT PROGRAM—PHASE 2 IMPROVEMENTS = PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-11 duly adopted. Mayor Rabe gave an overview of the issues involved with the proposed LOSST vote scheduled for May 3. Our city attorney and Mayor Rabe are recommending that Fairfax vote as a block with Cedar Rapids. Motioned by Magers, seconded by Frieden to approve RESOLUTION 2011-12, A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF FAIRFAX, IOWA,AT THE RATE OF 1%. Roll call vote: Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-12 duly adopted. Discussion was held about Kathy Everett's initial progress report. Motioned by Wainwright, seconded by Frieden to approve a raise of 50 cents per hour for Kathy Everett effective as of the date 90 days after the date she started full-time at the city clerk's office and also to approve RESOLUTION 2011-13, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 201113 duly adopted. 0�2-08-2011 City Council Minutes Page 2 Motioned by Wainwright, seconded by Otto to approve the Submittal and Review Schedules as submitted by Shane Wicks and recommended by the Planning and Zoning Committee. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Magers to appoint Annie Sobaski to the Planning and Zoning Commission. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to appoint Gib Boxa to the Fairfax Board of Adjustment. Ayes; Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about the FY 2012 budget. Motioned by Magers, seconded by Frieden to approve the claims list dated February 8, 2011. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Parker Krouse volunteered to help the Parks and Beautification Committee and with the FYSA's mailing. Mayor Rabe announced that May 14, 2011 will be the date of the city-wide clean-up day and that Linn County Solid Waste Agency will be on hand with their mobile Hazardous Material Unit. Discussion was held about establishing a committee to work on a plan for the use of the farm ground south of Linn Street. It was decided that the entire City Council would like to participate, so a special council meeting will be held on February 22 or 23. Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden„ Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:41 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. a CLAIMS LIST FEBRUARY 08, 2011 Payee - Purpose Amount AFLAC Policy Premium 276.65 Alliant Energy Utility Bills 4,5014.81 Aramark Mats &Uniforms 482.80 Atkins Lumber F/D 250.08 Baker&Taylor Library Books 496.70 Banacom Signs Signs 160.00 Cathy Bayne Library Reimbursement 270.71 Richard Berstler Deposit Refund 30.00 BoundTree Medical F/D 359.54 Carus Corporation Water Supplies 601.00 Carquest Shop Supplies 42.96 Cedar Rapids Photo Copy, Inc... Library Supplies 12.56 02-08-2011 City Council Minutes Page 3 Center Point Large Print Library Books 102.38 Teresa Chaney Deposit Refunded 79.00 City of Fairfax S Buck's Deposit Applied 90.00 City of Fairfax L Cook Deposit Applied 60.00 p City of Fairfax T Chaney Deposit Applied 11.00 Clarey's Safety Equipment FID 212,90 Lora Cook Refund 33.68 ti Creative Product Source Library Supplies 131.26 Creative Software Services, lnc. Library Software & Services 265.00 Deo F/D 602,98 Des Moines Stamp Library Supplies 87.00 Diamond Lake Books Library Books 217.63 Dietz,Donald& Company Audit 4,291.10 East Central Library Electronic Services 75.00 Kathy Everett Mileage 16.15 Doug Exline FID Reimbursement 52,91 FSSB SIC 25.00 Fairfax Youth Sports Association Donation 2,000.00 Fareway Supplies 148.84 Fastenal Parts 29.82 Fauser Energy Resources Fuel 2,021.87 Brent Fecht Deposit Refund 60.00 Follett Library Supplies 1,116.25 William Freeman Deposit Refund 60.00 Frieda Coonrod Embroidery FID 492.25 Future Line Truck Equipment Parts &Labor 4,730.19 G&H Electric Lights 182.37 Gale Library Books 70.18 Gazette Communications Publications 461.99 Grainger Parts 93.30 Graybill Communications FID 72,83 Hall &Hall Engineers, Inc. Engineering Fees 11,899,62 Hawkeye International Trucks LOST-New Truck 84,772.98 Erik Henne Deposit Refund 60.00 r ICC Membership 100.00 Iowa Fire Chiefs Association FID 75.00 IPERS Payroll 3,12597 Johnson County Refuse, Inc. ,Solid Waste Service 7,815.25 Keystone Labs, Inc. Testing 229.24 Linn County REC Utility Bills 2,133.32 Matheson Welding Supplies 43.58 nw nn - ionaw�rm 012-08-2011 City Council Minutes Page 4 Mayberry Electric Labor&Truck 347.50 Menard's Supplies 585.43 Brian Merta F/D 140.33 MidAmerican Energy Utility Bills 1,452.31 Midwest Wheel Parts 61.68 Derek Miller F/D 225.00 Rex Miller or Connie Chapman Deposit Refund 60.00 Network Computer Solutions Labor 425.00 Office of Auditor of State Audit Report 250.00 a Orkin Library 63.73 Penworthy Library Books 278.10 Pollution Control Systems Sewer Pump 11,139.00 Pro Source Specialties Library Supplies 62.40 Steven or Jodi Pyle Deposit Refund 60.00 Rathje Construction, Co. Water Main Project 5,317.19 Sankot's Garage, Inc. Parts& Labor 367.21 Mike Sankot FID Reimbursement 292.38 Schimberg Co. Parts 175.35 Phil Sexton FID Reimbursement 87.74 Simmon Perrin Moyer Bergman PLC Legal Fees 56.25 The Sled Shed Parts 130.56 Smart Apple Library Books 78.80 South Slope Telephone Service 527.43 St. Luke's Work Well Solutions Testing 15.00 St. Luke's Clinic Network DATA Membership 15.00 Staples Supplies 157.99 Jay Stewart F/D Reimbursement 427.09 Cynthia Stimson Reimbursement& Mileage 70.50 Strategic Print Solutions Supplies 150.26 UnitedHealtheare Ins. Co. Policy Premium 182.70 UnitedHealtheare Plan Policy Premium 4,073.07 US Cellular Cell Service 251.96 USA Blue Book Parts 33.60 USPO Postage 399.10 US Treasury Payroll Taxes 5,363.76 Waterworks C & I Salt 21.00 Brad Wisnousky F/D Reimbursement 348.00 Dave Yanecek FID Reimbursement 25.00 Will Zamastil FID Reimbursement 1,265.50 All Employees Net Payroll 16,364.41 TOTAL 186,982.98 02-08-2011 City Council Minutes Page 5 January Reeeipts General Fund 11,153.50 Road Use Tax 12,518.68 Trust and Agency 480.00 ,OST 09 18,869.07 TIF 2,652.58 ''Nater Fund 12,905,05 Sewer Fund 13,514.06 Garbage Fund 8,937.00 SRF Bond Retire 10,023.00 Total Revenue: 91,052..94 ,January Expenses General Fund 26,903.36 Road Use Tax 16,220.49 Trust and Agency 4,305..010 LOST09 85,042..63 Employee Benefits 2,099,66 Water Fund 10,857.53 ''dater Main Project Phase 2 2,035,00 Sewer Fund 17,675.48 Garbage Fund 7,869.00, Total Expenses: 173,008.15 2010 GROSS PAYROLL: Jeffrey Ammeter 44,886.22 Tadd Andrle 26.00 Catherine Bayne 35,214.04 JoAnn Beer 1,100,00 Eric Brashaw 60.00 Eugene Brink, Jr. 20.00 James Bullock 44.00 Marcus Burns 56.00 Joseph Costigan 38.00 Levin Costigan 24.00 Raymond Davis 1,279.67 02-08-2011 City Council Minutes Page 16 Ronald Dusil 50,461.87 Kathy Everett 17,213.74 Douglas Exline 176.00 Nancy Flickinger 30,845.23 Burnell Frieden 1,100.00 Donald Gillen 46.00 Christopher Jordan 208.00 R. Cheryle Koonts 1,408.39 Brandon LeFebure 32.00 Michael Machula 44.00 Marc Magers 1,100.00 Jesse Manning 42.00 Brian Merta 154.00 Brad Meyers 38.00 Derek Miller 58.00 Jessica Miller 70.00 Lynn Miller 37,979.18 Tanner Mumm 288.00 Travis Otto 650.00 Loralei Pleiness 1,795.52 Jeffrey Pottebaum 48.00 Jason Rabe 5,400.00 Micheal Sankot 756.00 Derrick Sexton 246.00 Brian Stallman 172.00 Paul Stallman 36.00 Jeremiah Stewart 50.00 Cynthia Stimson 44,420.07 William Voss 1,250.00 Marianne Wainwright 1,100.00 Jake Williams 48.00 Beth Wilz 2,647.30 Alexander Wisnousky 48.00 David Yanecek 39,896.69 Daniel Zamastil 48.00 William Zamastil 72.00 TOTAL 2010 GROSS PAYROLL: 322,69592 02-08-2011 City Council Minutes Page 7 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,FEBRUARY S,2011 AT '7:00 PM FAIRFAX CITY HALL--525 VANDER]BILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2. Roll call J. Approval of agenda 4,. Approval of and place on file: a. City Council minutes dated January 11, 2011 b. City Council minutes dated January 25, 2011 5.. Place on file: a. Planning and Zoning minutes dated January 18, 2011 b. Planning and Zoning minutes dated January 24, 2011. 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parrs and Beautification Department £ Financials g. Engineering 7., Elizabeth Cwik--GCRCF Grant Opportunities 8,. Parker Krouse-presentation about ball diamonds . Joe Kell-FYSA update/proposal 1.0. Consider ORDINANCE 11.5,to amend the Fairfax Code Ordinances, Fairfax,Iowa, 2007 by amending provisions pertaining to sewer service charges. a. Consider introduction of ORDINANCE 115 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 115 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCE'S OF 2007, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. 11. Consider RESOLUTION to set public hearing date concerning 2011/2012 Fiscal Year Annual Budget 12. Consider RESOLUTION to accept a bid for the Water Main Replacement Program, Phase 2 Improvements Project 12. Discussion and possible action concerning the county-wide LOS ST tax vote issues 14. Consider RESOLUTION calling for a public referendum to authorize the imposition of a local sales and service tax in the City of Fairfax, Iowa, at the rate of I% 15, Consider RESOLUTION to place a bid on a used dump truck from the City of Clive, Iowa 16. Discussion and possible action concerning Kathy Everett's new employee review 17. Consider RESOLUTION setting employee compensation 18. Discussion and possible action on the Submittal and Review Schedules and code requirements Fairfax City Council Agenda- February S, 2011 Page 1 19. Consider motion to appoint one person to the Planning and Zoning Commission 20. Consider motion to appoint one person to the Board of Adjustment 21. Discussion of FY 2012 budget 22. Consider motion to approve the claims list dated February 8,2011 23. Discussion a. Opportunity for citizens not on agenda 24. Clerk's comments 25. Mayor's comments 2 . Adjournment Fairfax City Council Agenda- February 8, 2011 Page 2 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JANUARY 11, 2011 The regular meeting of the Fairfax City Council was held Tuesday, January 11, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer,Bernie Frieden, Travis Otto, and.Marianne:Wainwright, Marc Magers was absent. Other city staff present: Cynthia Stimson, Lynn Miller, and Cathy Bayne. Motioned by Beer, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden, Otto,and Wainwright. Absent: Magers. Motion carried. Motioned by Frieden, seconded by Otto to approve andp lace on file the City Council minutes from December 14, 2010. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Motioned by Wainwright, seconded by Otto to place on file the Planning and Zoning Commission minutes from December 21, 2010,the Parks and Beautification Committee minutes from November 18, 2010, and the Library Board of Trustees minutes from December 8, 2010 and January 4, 2011. Ayes: Beer„ Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Councilmember Marc Magers entered the meeting at 7:05 PM, Mayor Rabe reported that he and Cathy Bayne attended Walford's city council meeting on January 10 to discuss library funding. Lynn Miller reported that some of the fire department members have taken EMTB training. He also gave the maintenance department report stating that the yellow dump truck blew up,they have rebuilt an old sander but it is not working well,Northway Well and Pump is to work on the well tomorrow,the new truck is scheduled to arrive sometime in February, and. that they have gotten mower quotes. JoAnn Beer asked about the status of the park pavilion. Mayor Rabe reported that it is getting approved and he believes it is still going to be donated. Motioned by Wainwright, seconded by Beer to approve the financial reports. Ayes Beer,Frieden, Otto, Magers,and Wainwright. Motion carried.. Mayor Rabe announced that this was the time for a Consultation Session regarding the Expanded Urban Renewal Area with Linn County, Kirkwood Community College, and College Community School District. No one was present from those other entities. Regis, Ken, and Tom Arp were present to discuss damage to their property which has been caused from erosion. They believe that this damage is the direct result of the development north of their property. Tom stated that his father and uncle have owned their farm ground for 52 years. The ground changed very little during the first 45 years. Tom stated that during the last few years there has been tremendous change. He showed a series of pictures showing ditch erosion and service line exposures. They asked that the City of Fairfax see that their land is restored so that they can use and enjoy it as they had for decades. Marianne Wainwright asked if the swale that they City recently placed had any effect to decrease or slow down the water flow. Tom stated that he would estimate that they have seen a 30-40% improvement. He stated that he feels that the drainage problems won't be fixed until the water is taken to the creek in concrete. 01-11-2011 City Council Minutes Page 1 Fred Wood was also present to talk about his water problems. He stated that water backs up at his property. The elevation of the area and previous natural water retention areas were discussed. Regis Arp stated that they feel the change in elevation from fill, the rooftops, and the concrete in these natural water retention areas has caused the problems. Bernie Frieden stated that IDOT now diverts lots of fast moving water to this area from the other side of Highway 151. Mayor Rabe stated that he and the city engineer will discuss the options, look at their costs,and see if some solutions can be worked into the city budget. Magers introduced ORDINANCE NO. 113, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED, BY ADDING A STOP SIGN ON PARK STREET. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 113. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright.. Nays: None. Motion carried. Motioned by Magers, seconded by Frieden to give final approval and adoption to ORDINANCE NO. 113, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO STOPS REQUIRED,BY ADDING A STOP SIGN ON PARK STREET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2011-01,A RESOLUTION RE-SCHEDULING DATE FOR PUBLIC HEARING ON DESIGNATION OF THE EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON URBAN RENEWAL PLAN AMENDMENT. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-01 duly adopted, Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-02, A RESOLUTION TO ISSUE PARTIAL PAYMENT #6 -FINAL TO RATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-02 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-03, A RESOLUTION APPROVING CHANGE ORDER NO. 9-BALANCING FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-03 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-04, A RESOLUTION ACCEPTING THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-04 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-05, A RESOLUTION SETTING A PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, 01-11-2011 City Council Minutes Page 2 FORM OF CONTRACT, AND ESTIMATED COST OF THE PHASE 2 WATER MAIN REPLACEMENT PROGRAM PROJECT. Roll call vote: Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-05 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-06, A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING CONCERNING ENTERING INTO AN EASEMENT AGREEMENT WITH SELZER ENTERPRISES. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rube declared RESOLUTION 2011-06 duly adopted. Discussion was held on the health insurance renewal quote. Several options for self- funding to go with a policy from.UnitedHealthcare Insurance and a price quote from Wellmark were reviewed. Motioned by Frieden, seconded by Beer to renew the current employee health insurance policy through UnitedHealthcare Insurance Company. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held on the other types of employee benefit policies through UnitedHealthcare Insurance. No price increase is quoted. Motioned by Beer, seconded by Frieden to renew the current coverage for other types of employee benefit policies through UnitedHealthcare Insurance. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about agent representation for the employee benefit insurance policies. Strategic Employee Benefit Services has met with Mayor Rabe and the city clerk to review their customer service procedures. Motioned by Wainwright, seconded by Beer to change the agent of record to Strategic Employee Benefit Services for the employee benefit insurance policies. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Beer to re-appoint Virginia Soukup to the Planning and Zoning Commission. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. There is currently one vacancy on the Planning and Zoning Commission and one on the Board of Adjustment. Mayor Rabe asked the City Council for candidate suggestions and he will make contact with those expressing an interest. The city clerk discussed the new property valuations,asked if the city council would like any types of special reports prepared before the special budget meeting, and asked if the council members had thought of any type of capital improvement project that wasn't listed on the previous budget notes report. Any requests are to be forwarded to the city clerk in time for preparation before the meeting, The special budget city council meeting will be held on Tuesday, January 25 and begin at 6:00 PM. Motioned by Frieden, seconded by Beer to approve the claims list dated January 11, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Dan Zamastil was present to discuss the handling of a past due utility bill for Charlie Fisher. The procedure for payment,notice, disconnection, and fees was discussed and will be reviewed. Marc Magers stated he feels the City should look into purchasing a different sander. The maintenance department will get a quote. 01-11-201.1 City Council Minutes Page 3 Lynn Miller stated that South Slope Telephone has been in town doing property surveying for a fiber optics projiect they plan to do this summer. The city clerk/treasurer informed the council that the training and installation of the new software has been scheduled for the first two days of February and the first two days of March... Bernie Frieden asked if Mayor Rabe was going to attend the Legislative Day planned by the Iowa League of Cities. Mayor Rabe will check on the details. Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:32 PM, Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST JANUARY 11, 2011. .. Payee Purpose Amount..,.._.. AFLAC Policy Premiums 332.78 Alliant Energy Utility Bills 4,931.52 Altorfer, Inc. Labor&Parts 881,76 Andrle, Tadd F/D 448.15 Aramark Mats&Uniforms 620.55 Area Ambulance Service F/D 250.00 Baker& Taylor Library Books 250.81 Bayne School& Office Deposit Refund 60.00 Bayne, Cathy Library Reimbursement 462.25 Bayne, James Deposit Refund 60.00 Benton County Fireman's Assoc. F/D 50.00 Berns, John or Amy Deposit Refund 120.00 Better Homes and Gardens Library Subscription 12.84 Blangy, Mary Deposit Refund 30.00 Boston, Andrew Deposit Refund 60.00 Button, Gavin Deposit Refund 57.48 BWC Indusstrial Services, Inc. Lift Station Work 972.15 Cadena, Maria Deposit Refund 60.00 Carus Corporation Water Supplies 658.54 Cedar Rapids Photo Copy, Inc. Library Supplies 14.97 City of Fairfax Button Final Bill 32.52 City of Fairfax Meyers Final Bill 26.36 City of Fairfax Washington Final Bill 89.18 Conlee, Rebecca Deposit Refund 60.00 01-11-2011 City Council Minutes Page 4 Creative Software Services,Inc. Library Supplies 1,157.79 Curley, Chad Deposit Refund 60.00 Custom Hose& Supplies Shop Supplies 105.59 Danko FID 1,025.45 Data Technologies, Inc. Software 4,075.00 Dave Schmitt Const. Co., Inc. Hawks Ridge Park Work 269.65 Davidson, Kenneth Deposit Refund 60.00 Decious, Ernie or Kim 3rd Place in Contest 25.00 Deluxe Check Printers Deposit Slips 45.00 ]Dykstra, Ben Deposit Refund 60.00 Elan Misc. Charges 918.77 Elster AMCO Water, Inc. Meters 1,402.24 Fastenal Parts 55.58 Feld Fire FID 258.00 Fire Service Training Bureau FID 340.00 Fitzpatrick, Tim Deposit Refund 120.00 Foubert, Vince Deposit Refund 60.00 Fowler, Lou Deposit Refund 30.00 FSSB SIC 25.00 Future Line Truck Equipment Parts &Labor 2,399.09 Gander, Gary Deposit Refund 60.00 Gazette Communications Publications 234.38 Gunkel, Jeremy Deposit Refund 60.00 Hach Testing Supplies 52.38 Hall &Hall Engineers, Inc. Engineering Fees 8,588.00 Hargrafen, Mary Deposit Refund 60.00 Heiman FID 545.80 Heisterkamp, Brad Deposit Refund 60.00 History Education Library DVD 49.90 Hoover, Adrian Deposit Refund 120.00 Huerter, Tim Deposit Refund 60.00 Fluk FID 13.89 IDNR Permits 559.00 Iowa.League of Cities Dues 789.00 Iowa League of Cities Handbook 60.00 Iowa Municipal Finance Officers Dues 30.00 Iowa One Call Locates 26.20 IPERS Retirement System 3,493.90 Jasa, Theresa Deposit Refund 120.00 Johnson County Refuse, Inc. Solid Waste Service 7,869.00 Jordan, Christopher Deposit Refund 60.00 01-11-2011 City Council Minutes Page 5 Jurgenson, Chad Deposit Refund 120.00 Kalous, Tina Deposit Refund 120.00 Kempf, Wayne or Kari Deposit Refund 60.00 Ken-Way Excavating, Inc. Sanding 756.00 Keystone Labs, Inc. Testing 597.24 Kirkwood Comm. College FID Training 5.00 Lattice Communications Generator Work 170.30 Linn County Rural Electric Utility Bills 2,166.07 Locke, Cindy Deposit Refund 60.00 MAC Xpress Deposit Refund 60.00 Magers, Marc Deposit Refund 120.00 Matheson Welding Supplies 133.55 Matson, Amber Deposit Refund 120.00 McAllister, Jeff Deposit Refund 120.00 McDermott, Bill Deposit Refund 60.00 McKeever, Tim Deposit Refund 30.00 Melchior, Steve &Beth Deposit Refund 60.00 Menard's Supplies 254.02 MES FID 645.08 Meyers,Robyn Deposit Refund 63.64 Midamerica Books Library Books 256.19 MidAmerican Energy Utility Bills 1,214.12 Miller,Rex Deposit Refund 60.00 Minshall, Trent Deposit Refund 120.00 Nagel, Jeff Deposit Refund 120.00 Mott, Chad Deposit Refund 60.00 Orkin Library 63.73 Pedersen, Jay Deposit Refund 120.00 Penworthy Library Books 331.35 Peyton,Michelle Deposit Refund 120.00 Price Industrial Refund. 85.00 Railsback, Kevin Deposit Refund 60.00 Sankot, Chris Deposit Refund 60.00 Sankot's Garage,Inc. Parts& Labor 85.33 Schulte, Mike Deposit Refund 60.00 'Scott Akers Construction Refund 874.30 Sebetka, Diane Deposit Refund 60.00 Sexton, Derrick FID 30.00 Shea, Shelly Deposit Refund 60,00 Simons, Guy Deposit Refund 60.00 01-11-2011 City Council Minutes Page 6 South Slope Telephone Service 526.35 Spaight, Jerry Deposit Refund 120.00 St. Luke's Testing 74.00 St. Luke's Hospital Testing 15.00 Staples Office Supplies 630.72 Staples Supplies 163.96 'State of Iowa State WIH 5,859.00 Stephens, Bonnie Deposit Refund 120.00 Stewart, Jeremiah Deposit Refund 120.00 'Storm Steel Supplies 18.27 'Strategic Print Solutions Supplies 106.00 Tegeler, Gerald Deposit Refund 60.00 Thomas Bouregy& Co. Library Books 139.50 Tomash, Steve or Sandra 2nd Place in Contest 50.00 1::TnitedHealthcare Ins. Co. Policy Premiums 182.70 t::TnitedHealthcare Plan Policy Premiums 3,494.94 US Cellular Cell Service 180.88 HS Treasury Payroll Taxes 6,411.48 DSPO Postage 566.79 Vaske,Karen Deposit Refund 60.00 Wagner, John or Karen 1 st Place in Contest 100.00 Wallerich, Ronald Deposit Refund 120.00 Washington, Marcel Deposit Refund 0.82 Waychoff, K. C. Deposit Refund 15.00 West,Cynthia Deposit Refund 60.00 Wilson-Hite Insurance Inc. Insurance Costs 243.00 Wilz,Beth Library Reimbursement 117.06 Witting, Susan Deposit Refund 60.00 Miscellaneous Total Net Payroll 20,181.02 TOTAL 95,362.88 01-11-2011 City Council Minutes Page '7 December Receipts General Fund 57,822.18 Road Use Tax 12J57.85 T/A Meter Deposits 390.00 TIF 7,687.96 LOST 09 18,869.07 LOST 04 161.37 Fater Fund 12,601.02 Sewer Fund 13,776.73 Garbage Fund 8,997.00 SRF Bond Retire 10,062.0110 Total Revenue: 142,525.18 December Expenses General Fund 94,404.96 Drainage Projects 1,540.00, Debt Service 92,985.1.5 Employee Benefits 2,911.96 Road Use Tax 25,656.46 Water Fund 9,284.75 Water Main Project Phase 2 559.00 Sewer Fund 9,259.34 Garbage Fund 9,170.47 Trust and Agency 360.00 Total Expenses: 246,132.0" 01-11-2011 City Council Minutes Page g CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING JANUARY 25, 2011 A special meeting of the Fairfax City Council was held Tuesday, January 25, 2011 at Fairfax City Hall. Mayor Jason.Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden,Marc Magers, and Marianne Wainwright. Travis Otto was absent. Other city staff present: Cynthia Stimson, Lynn Miller, and Cathy Bayne. Also present were Fire Chief Mike Sankot, City Engineer Shane Wicks, Library Board Members Mary Rita Meyers and Jim Stallman, and Planning and Zoning Member Dennis Kunze. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Magers, and Wainwright. Absent: Otto. Motion carried. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-07, A. RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA. Ayes: Beer,Frieden, Magers, and Wainwright. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2011-07 duly adopted. A quote from Future Line Truck Equipment for a tailgate spreader was reviewed. The current system's limitations were discussed. Motioned by Magers, seconded by Wainwright to approve the purchase of the tailgate spreader for$4,450 to be paid for from the Road Use Fund. Ayes: Beer, Frieden,Magers, and. Wainwright. Absent. Otto. Motion carried. The audit report for the fiscal year 2009-2010 was reviewed. No problems were found. The farming operation will be set up as an enterprise fund. Extensive discussion was held about the budget for the 2011-2012 fiscal year. Mike Sankot discussed the levy level for the fire department. With Fairfax's growth,he felt that keeping the levy level the same should work fine. Mary Rita Meyers, Jim Stallman, and Cathy Bayne were present to discuss the library budget. Jim reviewed areas needing increases. Mary Rita asked about the building issues being in their budget. The city clerk/treasurer explained that the library building expenses will be paid from this area of the budget, but that the budget will be increased to include the projected expenses. Cathy Bayne discussed the condition of the windows in the meeting room. The other windows have been replaced,but these have not. They leak and the wood is rotting. Lynn Miller discussed some needed work on the planter area. New computers for the library were discussed. Keeping the levy level the same should also work for the library budget. Other budget issues that were discussed were the possibility of another LOST election,a new skid loader, a gate at the tennis court, needed sidewalk at two park areas, bathrooms for Hawk's Ridge Park, extending the Linn Street trail, funding the required $125,000 for the trail. project, and needed field tiling. Mayor Rabe opened a public hearing regarding the designation of the 2011 Addition to the Fairfax Urban Renewal Area and Plan at 7:00 PM. The city clerk/treasurer stated that the clerk's office had not received any oral or written comments on this topic. The Planning and Zoning's RECOMMENDATION NO. 2011-02,A RECOMMENDATION APPROVING THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA DESIGNATION 01-25-2011 City Council Minutes Page 1 AND PLAN was submitted to the City Council. After asking for input from the audience and receiving none,Mayor Rabe closed the public hearing at 7:02 PM. Motioned by Magers, seconded by Wainwright to approve RESOLUTION NO. 2011-08 A RESOLUTION TO DECLARE NECESSITY AND ESTABLISH AN URBAN RENEWAL AREA,PURSUANT TO SECTION 403.4 OF THE CODE OF IOWA AND APPROVE URBAN RENEWAL PLAN AMENDMENT FOR THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA. Ayes: Beer, Frieden, Magers, and Wainwright. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2011-08 duly adopted. Wainwright introduced ORDINANCE 114,AN ORDINANCE PROVIDING FOR THE DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA,PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA. Motioned by Frieden, second by Magers that ORDINANCE 114 be adopted. Ayes: Beer, Frieden, Magers, and Wainwright. Absent: Otto. Motion carried. Motioned by Magers, seconded by Beer to suspend the statutory rule requiring ORDINANCE 114 to be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed. Ayes: Beer, Frieden,Magers, and Wainwright,. .Absent: Otto. Motion carried. Motioned by Magers, seconded by Beer that ORDINANCE 114,AN ORDINANCE PROVIDING FOR THE DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA,PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA be given final adoption. Ayes: Beer, Frieden, Magers, and Wainwright. Absent: Otto. Motion carried. Mayor Rabe declared ORDINANCE 114 duly adopted. Mayor Rabe opened the public hearing regarding the plans, specifications, form of contract, and estimated cost for the Water Main Replacement Program—Phase 2 Improvements Project at 7:06 PM. The city clerk/treasurer stated that the clerk's office had not received any oral or written comments on this topic. City Engineer Shane Wicks stated that the estimate of probable cost is $364,000. After asking for input from the audience and receiving none,Mayor Rabe closed the public hearing at 7:08 PM. Motioned by Magers, seconded by Frieden to approve RESOLUTION 2011-09,A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE WATER MAIN REPLACEMENT PROGRAM—PHASE 2 IMPROVEMENTS PROJECT, Ayes: Beer, Frieden, Magers,and Wainwright. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2011-09 duly adopted. Shane Wicks asked the city council if they wanted to require asphalt in the street crossing areas. They do want to have this as a bid item. Discussion continued on the budget for the 2011-2012 fiscal year. The water fund is to start setting aside $20,000 each year to save for water tower world,the debt service levy for the sewer system will need to be raised $2.00 a month, an estimate is to be gotten for field tile world, cost proposals for drainage issues will be reviewed, and Shane Wicks will talk to the IDOT about their bridge plans. The projected LOST fund balance was reviewed. A list of possible projects included: sidewalks,tiling work, Linn Street trail extension,Prairie Creek trail funding, culverts, a pickup truck with blade, city hall storage,restrooms at Hawks Ridge Park, and parking paving at Hawks Ridge and City Parks. 01.-2 -201.1 City Council Minutes Page 2 The excess in the TIF Fund was discussed. It was proposed to use these funds for the Prairie Creek trail project. JoAnn Beer asked about the status of Casey's plans. She would like to have the City of Fairfax contact Casey's about the possibilities of renovating the existing Casey's building. Motioned by Wainwright, seconded by Frieden to adjourn the meeting. Ayes: Beer, Frieden, Magers, and Wainwright, Absent: Otto. Motion carried. Mayor Rabe adjourned the meeting at 8:05 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer. The foregoing minutes are not official until approved by the City Council. 0125-2011 City Council Minutes Page '3 Fairfax Planning and Zoning Commission Regular Meeting Minutes Tuesday, January 18,2011 Chairman Kell called the meeting to order at 7:02 pm. Commissioners present: Keil, Kunze,Nurre, and Soukup. Absent: Meyers and Boxa. One seat is vacant. Also present: Cynthia Stimson, Shane Wicks,Don Lacy, Don Grisham, Dennis Best, and Sharon Gonzalez. Motioned by Kunze, seconded by Nurre to approve the minutes from December 21, 2010.. All ayes. Motion carried. Discussion was held about the election of officers. Motioned by Kunze, seconded b y Nurre to appoint Joe Kell as chairman, Tom Nurre as vice chairman, and to leave the secretary position vacant until there is a full board present. All ayes. Motion carried. City clerk/treasurer, Cynthia Stimson, was acting as secretary this evening and offered to do so at any meeting she attends. Cynthia presented annexation information from several different sources. This is to prepare the board members in case the City of Fairfax receives annexation requests in March. Don Lacy, 4760 Everlou Road, discussed area residents' concerns. A blank application form for voluntary annexation was reviewed. Shane Wicks discussed the revised Submittal and Review Schedules. He suggested changes to 166.03, 166.04, and 166.08 of the Fairfax Code of Ordinances. He suggested having the attorney review these changes. Discussion was held about Linn County sending plats for property outside the city limits, but within a 2-mile radius of Fairfax. Dennis Kunze stated he thinks that the City must request to have review rights. The city clerlcltreasurer will check on this issue. Motioned by Nurre, seconded by Kunze to recommend approval of the Submittal and Review Schedules and the proposed changes from Shane Wicks for code sections 166.03, 166.04, and 166.08, if such changes are approved by the city attorney. All ayes. Motion carried. Shane stated that the zoning map and core district topics are not complete. The Commission did not discuss these issues. Nothing is needed concerning the Land Use Map. Motioned by Kunze, seconded by Nurre to adjourn the meeting. All ayes. Motion carried. The meeting was adjourned at 7:49 PM. Cynthia Stimson City Clerk/Treasurer Fairfax Planning and Zoning Commission Special Meeting Minutes Monday,January 24, 2011 Chairman Kell called the meeting to order at 5:3 5 PM.. Commissioners present: Kell, Kunze,Nurre, Meyers, and Soukup. Absent: Boxa. One seat is vacant. Also present: Cynthia Stimson. Discussion was held concerning the designation of an expanded Fairfax Urban Renewal Area and on the proposed Urban Renewal Plan Amendment. The city clerk/treasurer answered questions about how TIF Districts work. The map showing the proposed amendment was reviewed. The City Council is proposing this change to include the areas that need water main replacement. This will allow TIF'Funds to be used to pay off the debt for the entire project. Motioned by Meyers, seconded by Soukup to approve the 2011 Addition to the Fairfax Urban Renewal Area Designation and Urban Renewal Plan Amendment, Ayes; Kell,Nurre, Meyers, and Soukup. Nays: Kunze. Absent: Boxa. One seat is vacant. Motioned by Kunze,seconded by Meyers to adjourn the meeting. All ayes. Motion carried. The meeting was adjourned at 5:55 PM. Cynthia Stimson City Clerk/Treasurer UBRECVRP Tue Feb 1, 2011 2;36 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE i 09.01.09 ACCOUNTS RECEIVABLE AUDIT REPORT 1/01/2011 TO 1/31/2D11 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE GP TOTAL 42,332.98 SERVICE CHARGES 43,952.52 DEMAND MISC CHARGES TAXES 918.46 DEPOSIT APPLIED ASSISTANCE APPLIED PENALTIES 5'10 00 ADJUSTMENTS CHARGES 22.00- TAXES PENALTIES 255.00- MISC CHARGES 5D.00 BAD DEBT WRI'T'E, OFF PAYMENTS 45,276.11- GRAND TOTAL 42,332.9B 44,1970.98 227.00- 510.Ob 95,276.11- 42,2110.85 BAD DEBT PAYMENT'S ----------------- TOTAL PAYMEN'T'S 45,276.11- DBRECVRP T'ue Feb 1, 2011 2:36 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 09.01.09 ACCOUNTS RECEIVABLE AUDIT REPORT 1/01/2011 TO 1/31/2DII BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------- GvT-"' TOTAL 42,332.96 E D SERVICE CHARGES 43,952.52 DEMAND MISC CHARGES TAXES 918.96 DEPOSIT APPLIED ASSISTANCE APPLIED PENALTIES 5110.00 ADJUSTMENTS CHARGES 22.00- TAXES PENALTIES 255.00- MISC CHARGES 50,00 BAD DEBT WRITE OFF PAYMENTS 45,276.11- GRAND TOTAL 42,332.98 44,870.98 227.00- 51.0.00 45,276,11- 42,210.85 BAD DEBT PAYMENTS TOTAL PAYMENTS 45,276,11- Page 1 Of 2 Account Details For Utility Checking - XXXXXXX26 Available Balance $45,205.11 As Of Date 1/31/2011 Last Interest Paid Amount $0.00 Accrued Interest $0.00 One Day Float $0.00 Previous year-to-date interest amount $0,00 Current Balance $45,205.11 Year-to-date interest amount $0.00 Last Statement Balance $45,205.11 Account History For Utility Checking - XXXXXXX26 Posted (18 Transactions) SORTED BY:POST DATE NIEwEsT ON TOP DEBIT CREDIT BALANCE DEPOSIT 01128/2011 $408,47 $ 45,205.11 DEPOSIT 01127/2011 $284,95 $44,796.64 DEPOSIT 01/26/2011 $765.31 $44,5I1.b9 DEPOSIT 01/25/2011 $359.99 $ 43,746.38 DEPOSIT 01,/24/2011 $513,47 $ 43,386,39 DEPOSIT 011,/'20/2011 $90.00 $42,872.92 DEPOSIT 5 01/20/2011 $ 577.62 $42,782.92 DEPOSIT 01/'1.9/2011 $8,157,85 $42,205.30 DEPOSIT 01/14/2011 $ 5,008.90 $ 34,047.45 DEPOSIT 01./14/2011 $ 1,296.25 $ 29,038.55 DIEPOSIT 01.,/'13/2011 $ '1,733,77 $ 27,742.30 DEPOSIT 01/12/2{}11 $4,891,00 $ 26,008,53 CIT11''WATER 01/10/2011 $ 11,970.04 $ 21,117.53 DEPOSIT 01/'10/2011 $ 1,985,96 $ 9,147.49 https:l/sectIre.onlineaccessl,com/Fa:irfaxSSBOnline/Accounts/AcccuntHistory.aspx 1131/2011 Page 2 of 2 DEPOSIT 01/07/2011 $855,67 $7,161,53 DEPOSIT 01/06/2011 $ 1,350.42 $ 6,305,86 DEPOSIT 01/05/2011 $ 3,089.07 $4,955.44 DEPOSIT 01,/04/2011 1,866.37 $ 1,866.37 httpps;//secure.onlineaccesst.co airfaxSSBOnline/Accounts/AccountHistory.aspx 1/31/2011 n w COD C/) cnoncn r nye ' w nnc nC) C) C) end � c g w � � � � o �. 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VI: 0000 tj O W N O X50: �D 00 O o ham+ En O O O 'J, tOit W W b to Q H �. ICAZ o00 o O, O 00 PIP � N O G F+ LA J N oo p �i 00 lh J W 4�. EEL w' - O N 0�0 �tl� Wi, W �p ON lJ. L.� N u � .P O, o w O Un w ON U, a, 0 City of Fairfax Balance Sheet Cash Basis A's of January 31, 2011 Jan 3'1,11 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund TralI Project-600!26813 28,500,64 Maintenance 07-16001 2454 6,847.57 Transportation-60010233 31,892,93 P&A-4610116020 7,065,90 Library-600199911 203,822„96 Total General Fund 278,150.00 Total Certificates of Deposit 276,150.00 Checking Account Drainage/Detention Project 40,297.98 General Fund 284,904.19 Special Revenue Employee Benefits 2,323.72 Local Option 09 95,848.53 Road Use Tax 56,756.32 TIF Fund 430,231,86 Total Special Revenue 585,160,45 Enterprise Fund' Water 60,086,40 Sewer 167,135.73 Garbage 9,8+91,96 LagoonNVWT'F Project 5,782,33 Remote Meter Read l Project 424.95 SRF Bond Fund 97,378.20 Trust&Agency 14,520.00 Water Main Phase 2 -2,6'23.76 Water Main Project 8,764,96 Total Enterprise Fund l 361,360,77 Debt Service Fund 0.01 Total Checking Account 1,271,723.40 Savings Accounts FD Equipment-6169594 Equipment 3,000,00 Memorial Fund 2;644,07 Public Education 340..51 Regular Savings 22,269„85 FD Equipment 6159594-Other 70.59 Total FD Equipment-6159594 28,325.02 FD Fireworks-61393'49 16,111.94 Murphy Land-GB—4610041440 1,876.76 Library Gifts/Beq-51150460 9,406,40 Local Option 04-05-16187645 Sewer Improvements 61,105.13 Local Option 04=05-6187645-Other 322.32 Total Local Option 04-05-6187645 61,427.45 Parks&Beautl-6193213 8,403.93 Total Savings Accounts 125,551.50 Total Checking/Savings 1,675,424.90 Total Current Assets 1,675,424.90 TOTAL ASSETS 1,675,424.90 LIABILITIES&EQUITY Pagel City of Fairfax Balance Sheet Cash Basis As of January 31, 2011 .faun 31,11 Equity Opening Bal Equity 1,468,018.62 Retained Earnings _177.91 Net Income 207,584.19 Total Equity 1,675,424,90 TOTAL LIABILITIES$EQUITY 1,675,424.90 Page 2 3:47 PM City of Fairfax 02/18111 Profit & Loss Cash Basis January 2011 Jain 11 Income Other City Taxes Special Revenues Local Option Tax 2009 18,869.07 Total Special Revenues 18,869.07 Total Other City Taxes 18,869.07 TIF Revenues TIF Special Revenues Tax Money 2,652.58 Total TIF Revenues 2,652.58 Taxes Levied Property Tax 3,052,90 Total Taxes Levied 3,052.90 License&Permits Proprietary Sewer Building Inspection Fee 25.00 Water Building Inspection Fee 25.00 Total Proprietary 50.00 General Fund Building Permits 1,212.26 Total General Fund 1,212.26 Total License&Permits 1,262.26 Use of Money&Property General Savings Accounts Interest Murphy Land Savings(Interest 1.59 Total Savings Accounts Interest 1.59 CD General Interest P&A CD 4610116020!interest 29.73 Total CD General Interest 29.73 NOW Checking Interest 1,701.36 Total General 1,732,68 Total Use of Money&Property 1,732.68 Intergovernmental Local Grants/Reimb Other Intergovernmental(Budget 116.00 Fire Contracts Clinton Township Fire 1,,674.00 Total Fire Contracts 1,674.00 Total Local Grants/Reimb 1,790.00 Special Revenues RU Taxes 12,518.68 Total Special Revenues 12,518,68 Total Intergovernmental 14,308.68 Charges for Services General Fund Charges Library Revenue/Other Fees ILL 5.00 Community Room 30.00 Copies 210.10 Faxes 3.75 Fines 90.00 Page 1 3:47 PM City of Fairfax 02/18111 Profit & LOSS Cash Basis January 2011 Jan 11 Total Library Revenue/Other Fees 148.85 Total General Fund Charges 1A8.85 Propriety Trust&Agency Utility Deposits 480.00 Total Trust&Agency 480.00 Solid Waste Revenue Collections 8,,884,00 Garbage Tags 35.00 Miscellaneous 18,00 Total Solid Waste Revenue 8,937.00 Water Revenue Collections 11,992.38 Sales Tax 887,67 Total Water Revenue 12,880.05 Sewer Revenue SRF Bond Fund 10,02100 Collections 13,4;26,83 Sales Tax 62.23 Total Sewer Revenue 23,512.06 Total Propriety 45,809.11 Total Charges for Services 45,957.96 General Misc Revenue Welcome Packet Program 500.00 Donations Fire Department Donations Fire Donations-Mem 300.00 Fire Donations-Fireworks 502.65 Total Fire Department Donations 802.65 Total Donations 802.65 Cable Franchise 1,751.66 Miscellaneous 12.50 Newsletter Ads 150.00 Total General Misc Revenue 3,216.81 Total Income 91,052.94 Expense Reconciliation Discrepancies -7.00 Public Safety Building Inspections Building Dept-Gen Fund other 15.29 Employee Costs-Emp.Ben. 231.22 Employees-General Fund 1,211.80 Total Building Inspections 1,458.31 Fire Department New 2010 Fire Truck Purchase 165.22 Electronics 448.15 Equipment 968,66 Gear 1,585.14 Generator 170.30 Insurance 243.00 Medical Equip/Supplies 250.00 Medical Training 276.73 Other Administrative 50,00 Page 2 3:47 PM City of Fairfax 02/18/11 Profit & LOSS Cash Basis January 2011 Jian 11 Salary 51.43 Training 340.00 Utilities 343.35 Total Fire Department 4,891,98 Total Public Safety 6,350,29 Public Works Special Revenue-LOST Truck Purchase-LOST 84,772,98 Total Special Revenue-LOST 84,772.98 Road Use Expenditures Misc Road Expenses Buildings 771.57 Total Mise Road Expenses 77157 Maintenance Snowtice Removal/Repairs 756,00 Roadway Maintenance Supplies 213.89 Equipment Maintenance 2,875.02 Employee Costs 8,988.86 Street Lighting 2,615,15 Total Roadway Maintenance 14,692.92 Total Maintenance 15,448,92 Total Road Use Expenditures 16,220.49 Total Public Works 100,993.47 Culture&Recreation Library Services Employee Costs Wages Tanner Mumm 73.59 R.Cheryle Koonts 304.03 Jerry Walters 180.10, State WIH 277.00 IPERS 431.18 FED,FICA,MED 686,78 Cathy Bayne 1,893.94 Beth Wilz 318,73 Total Wages 4,1165.35 AFLAC 52.13 United Health United Health-Other 26.10' Cathy's Health Policy 264.08 Cathy's Family Health Policy 658.94 Total United Health 949.12 Total Employee Costs 5,166.60 Computer Services 1,157,79 Other Expenses Office&Equipment Supplies 151,10 Postage 8.86 Total Other Expenses 159,96 Building Operation/Maintenance Bldg Malntenance/Suipplly 163.73 Telephone 58„99 Utilities 405x00 Page 3 3:47 PM City of Fairfax 02/18/11 Profit & LOSS Cash Basis January 2011 Juin 11 Total Building OperationlMaintenance 527.72 Print Materials 977.85 Serial Subscriptions 12.84 Video&DVD 484.22 Total Library Services 8,486.98 Park&Recreation Special Revenue-LOST Hawk's Ridge Park-LOST Money 2'.69„65 Total Special Revenue-LOST 269.65 Special Revenue-Employee Bene Salary Costs 55„96 Total Special Revenue-!Employee Bene 55.96 General Fund Park&Recreation Salary/Health 99,23 Total Park&Recreation 99,23 Total General Fund 99.23 Total Park&Recreation 424.84 Total Culture&Recreation 8,911.82 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,869.00 Total Solid Waste Fund 7,869.00 Water Fund Salary Health Insurance 428.23 AFLAC 692.23 Salary-Other 5,1173.75 Total Salary 6,294.21 Maintenance/Repair 1,873.85 Water Other Administratiive Other Admin. 5.4„67 Sales Tax 2,635.00 Total Water Other Administrative 2,689.57 Total Water Fund 10,857,53 Sewer Fund WWTF WWTF Utilities 3,251,50 Total WWT'F 3,251,50 Salary Insurance 188.51 Salary-Other 11,846,19 Total Salary 12„034.70 Maintenance/Repair 1,948.62 Sewer Other Adminlstratiiive Other Admin 228,66 Sales Tax 2'12.00 Total Sewer Other Adminiiistrative 440.66 Total Sewer Fund 17,675.48 Trust and Agency Page 4 3.47 PM City of Fairfax 02/18/11 Profit & Loss Cash Basis January 2011 Jean 11 E 91 Meter Deposit Refunds 4,305.00 Total Trust and Agency 4,305,00 Water Main Phase 2 2,036,00 Total Enterprise(Propriety) 42,742.01 General Government Employee Benefits Other Employees'Benefits 1,812.46 Total Employee Benefits 1,812.48 General Fund Salary Costs Deputy Clerk Salary 576.43 Clerk Salary 1',,000.83 Total Salary Costs 1,577.26 Mayor&Council Employee Council Pay 83.03 Total Mayor&Council 83.03 Other Admin Expenses Miscellaneous 864.22 Supplies 991.58 Publication Costs 234.38 Newsletter 1170.90 Refunds 874.30 Engineering 6,553.00 Total Other Admin Expenses 9,688.38 Buildings/Property Costs City Hall/Fire Station 849,41 Total Buildings/Property Costs 849.41 Total General Fund 12,198.08 Total General Government 14,010.56 Total Expense 173,001.95 Net Income -81,948.21 Page:5 3:48 PM City of Fairfax 02118111 Profit & IlLoss Budget vs. Actual Accrual Basis July 2010 through January 2011 Jul'10-Jan 11 Budget Income Other City Taxes General Fund Utility Excise 0.00 14,766.00 Total General Fund 0.00 14,766.00 Special Revenues Local Option Tax 2009 120,163.33 196,000.00 Total Special Revenues 120,163.33 196,000,00 Total Other City Taxes 120,163.33 210,766.00 TIIF Revenues TIF Special Revenues Tax Money 307,707.75 590,000.00 Total TIF Revenues 307,707.75 590,000,00 Taxes Levied Employee Benefits 163,36 Property Tax 257,520.08 436,694.00 Total Taxes Levied 257,683..44 436,694,00 (License&Permits Proprietary Sewer Building Inspection Fee 350.00 700.00 Water Building Inspection Fee 350.00 700.00 Total Proprietary 700.00 1,400.00 General Fund Sign Permits 0.00 200.00 Peddler Permit 0.00 100.00 Liquor License Fee 75.00 1,225.00 Cigarette Permits 0.00 75.00 Building Permits 16,476.43 29,200.00 Beer Permits 0.00 200.00 Total General Fund 16,551.43 31,000.00 Total License&Permits 17,251.43 32,400.00 Use of Money&Property Proprietary 04105 LOST Savings Interest 322.32 1,900.00 Sewer Sewer CD 60025164 Interest 336.20 900.00 Sewer CD 60025057 Interest 61.01 200.00 Total Sewer 397.21 1,100.00 Total Proprietary 719.53 3,000.00 General Equipment Sales 3,000.00 Murphy Land Income 20,585,92 Savings Accounts Interest Library Savings Interest 5,07 10.00 ParkslBeauti. Savings Interest 64,10 20.00 FID Fireworks Savings Interest 80.74 100.00 FID-Equipment Says Interest 132.59 100.00 Murphy Land Savings Interest 11.02 20,00 Total Savings Accounts Interest 293.52 250.00 CD General Interest Library CD 60019991 Interest 1,772.29 3,500.00 Trail CD 60025868 Interest 217.19 400,00 Maint.08 CD 60025315 Interest 60.22 100.00 Maint.07 CD 60012454 Interest 59.54 100.00 Maint.CD 60008316 Interest 94.09 150.00 Trans CD 60010233 Interest 354.20 700.00 Page 1 3:48 PM City of Fairfax 02118/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through January 2011 Jul 110-Jan 11 Budget Trans.CD 10680 Interest 117.24 200.00 P&A CD 60025155 Interest 200.23 350.00 P&A CD 10681 Interest 117.24 200.00 P&A CD 60008575 38.12 50.00 P&A CD 4610116020 Interest 89.14 100.00 Library CD 10274 Interest 125.23 200.00 Total CD General Interest 3,244,73 6,050.00 NOW Checking Interest 10,429.02 13,700.00 Total General 37,553.19 20,000.00 Total Use of Money&Property 38,272.72 23,000.00 Intergovernmental Federal Grants&Reimbursements 0.00 8,845.00 Local GrantslReimb Other Intergovernmental Budget 222.00 0,00 Library Contracts Fairfax Township Library 500.00 1,000.00 Linn County Pay Library 0.00 21,293.00 City of Walford-Library 2,430.00 4,860,00 Total Library Contracts 2,930,00 27,153.00 Fire Contracts City of Walford Fire 23,258.00 46,516.00 Clinton Township Fire 1,674.00 3,348.00 Fairfax Township Fire 16,320.36 34,632.00 Total Fire Contracts 41,252,36 84,496.00 Total Local GrantslReimb 44,404.36 111,649.00 Other State GrantslReimb Library State Money 0.00 2,354.00 I-JOBS Funding 8,832.46 Other State GrantslReimb-Other 876.55 Total Other State GrantslReimb 9,709.01 2,354.00 Special Revenues RU Taxes 92,487.23 153,735.00 Total Special Revenues 92,487.23 153,735.00 Total intergovernmental 146,600.60 276,583.00 Charges for Services General Fund Charges Miscellaneous 634.92 Library Revenue/Other Fees ILL 33.00 Cards 13,00 100.00 Community Room 555.00 1,500.00 Copies 192.73 750.00 Faxes 50,25 100,00 Fines 1,332.72 2.500.00 Memorial Misc 10.00 450.00 Miscellaneous 94.98 2,000,00 Total Library Revenue/Other Fees 2,281.66 7,400,00 Total General Fund Charges 2,916.60 7,400.00 Propriety Trust&Agency Utility Deposits 3,570.00 8,000.00 Total Trust&Agency 3,570.00 8,000.00 Solid Waste Revenue Collections 56,839.70 95,000.00 Page 2 3;48 PM City of Fairfax 02118/11 Profit & (Loss Budget vs. Actual Accrual Basis July 2010 through January 2011 Jul'10-Jan 11 Budget Garbage Tags 3,896,25 3,500.00 Miscellaneous 66.00 200.00 Total Solid Waste Revenue 60,801.95 98,700,00 Water Revenue Collections 108,815.52 175,000.00 Miscellaneous 92.20 1,300.00 Sales Tax 2,696.68 12,000.00 Total Water Revenue 111,604.40 188,300.00 Sewer Revenue SRF Bond Fund 69,797.00 115,600,00 Collections 102,856.23 160,000.00 Miscellaneous 0.00 1,000.00 Sales Tax 196.51 800.00 Total Sewer Revenue 172,849.74 277,400,00 Total Propriety 348,826.09 572,400.00 Total Charges for Services 351,742,69 579,800.00 General Misc Revenue Welcome Packet Program 2,750.00 Donations Donations-Other 0.00 2,000,00 Fire Department Donations F/D Donations-Other 0.00 0.00 Fire Department Donations-Reg 1,584.18 12,000,00 Fire Donations-Mem 1,154.00 0.00 Fire Donations-Fireworks 1,022.65 13,000.00 Total Fire Department Donations 3,760.83 25,000.00 Library Donations 1,523.86 8,500.00 Total Donations 5,284,69 35,500.00 Library Summer Reading Donation 0.00 1,000.00 Cable Franchise 4,923.82 12,000.00 Dividends 7.23 500.00 Insurance Claims 199.76 500,00 Miscellaneous 141.18 1,000.00 Movies in the Park 76.00 1,000.00 Newsletter Ads 2,200,00 3,000.00 Refunds 416.00 500.00 Rezoning 50.00 250.00 Sale of Equipment 4.00 3,000.00 Sale of Merchandise-Murphy 0.00 22,750.00 Special Council Meetings 0.00 2,500,00 Variances 50.00 Total General Mise Revenue 16,098.68 83,500.00 Other Financing Sources Long Term Debt Proceeds 351,460,78 352,990.00 Transfers In Debt Service 0.00 838,557.00 Total Transfers in 0.00 838,557.00 Total Other Financing Sources 351,460,78 1,191,547.00 Total l Income 1,606,981A,2 3,424,290.00 Expense Reconciliation Discrepancies -177.91 Community&Economic Dev Community Beautification Beautification Savings Money 0.00 2,500.00 Arbor Activities 0.00 1,100.00 Page 3 3:46 PM City of Fairfax 02/18111 Profit & Loss Budget vs. Actual Accrual Basis Julys 21110 through January 2011 Jul'10-Jan 11 Budget Visioning Activities 0.00 2,500.00 Christmas Decorations 0.00 3,000,00 Total Community Beautification 0.00 9,100.00 Total Community&Economic Dev 0,00 9,100,00 Public Safety Building Inspections Building Dept-Gen Fund Other 295.17 Employee Costs-Emp.Ben. 3,787.95 1,500.00 Employees-General Fund 15,229.18 16,500.00 Total Building Inspections 19,312.30 18,000.00 Fire Department Fire Prevention 1,332.60 New 2010 Fire Truck Purchase 180,990.00 180,915.00 Fireworks 2,242.47 13,000.00 Building/Office 5,025.33 7,000.00 Electronics 1,887.49 500.00 Equipment 4,222,60 12,000.00 Fire Truck Loan 0.00 68,588.00 Fuel 1,220.98 1,500.00 Gear 11,210.73 10,000.00 Generator 322,39 172.00 Insurance 243,00 12,000.00 Equipment Savings Money 0.00 12,000.00 Maintenance Supplies 2,611.08 4,000,00 Medical Equip/Supplies 2,087.31 2,000.00 Medical Training 3,921.77 500.00 Other Administrative 2,486.08 4,000.00 Salary 3,194.83 3,000.00 Training 1,153.95 3,000.00 Truck Maintenance 2,578.09 10,000.00 Utilities 1,354,63 4,000.00 Total Fire Department 228,085.33 348,175.00 Emergency Management 161.47 450.00 Police Contract 18,954.00 25,272.00 Total Public Safety 266,513.10 391,897.00 Public Works Drainage Issues 19,974.48 Special Revenue-LOST Mower-LOST 0.00 10,000.00 Skid Loader Purchase-LOST 0.00 17,000.00 Truck Purchase-LOST 84,772.98 95,000.00 Salt&Sand Bunker-LOST 46,301.07 47,000.00 Total Special Revenue-LOST 131,074.05 169,000.00 General Fund Roads, Bridges,&Sidewalks IDOT Contract Expenses 33,152.40 35,000.00 Truck Purchase 0.00 13,000,00 Salt&Sand Bunker 0.00 0.00 Employee Costs Other Employee Benefits 512.75 2,000.00 Salaries/Health 146,10 12,467.00 Total Employee Costs 658.85 14,467.00 blobs Funding Projects 8,832.46 9,000,00 Roadway Maintenance 519.92 10,000.00 Snow&Ice Removal Supplies 0,00 3,000.00 Engineering 0,00 10,000.00 Equipment Purchased/Repaired 470.57 1,000.00 Maintenance Facilities/Supplies 1,455.62 4,000.00 Miscellaneous 15.00 500.00 Page 4 3.48 PM City of Fairfax 02/18111 Profit & Loss Budget vs. Actual Accrual Basis July '2010 through January 2011 Jul'10-Jan 11 Budget Total Roads,Bridges,&Sidewalks 45,104.82 99,967.00 Total General Fund 45,104,82 99,967.00 Road Use Expenditures Adminstration 1,150.58 Construction,Reconst.Projects Engineering 0.00 5,000.00 Total Construction,Reconst.Projects 0.00 5,000.00 Equipment Purchased/Leased 439.67 25,000.00 Misc Road Expenses Buildings 1,399.13 Insurance 69.00 Misc Road Expenses-Other 39.92 1,735.00 Total Misc Road Expenses 1,508.05 1,735,00 Maintenance Snow/ice Removal/Repairs 12,239.90 37,000.00 Roadway Maintenance Contractor Work 45,715.03 45,000.00 Building Oper/Maint 1,320.51 3,000.00 Supplies 7,363.61 10,000.00 Equipment Maintenance 12,762.60 15,000.00 Employee Costs 29,191.22 45,000.00 Materials 3,736.26 10,000.00 Traffic Signs 0.00 2,000.00 Street Lighting 13,299.73 15,000.00 Total Roadway Maintenance 113,388.96 145,000.00 Total Maintenance 125,628.86 182,000.00 Total Road Use Expenditures 128,727.16 213,735.00 Total Public Works 324,880.51 482,702.00 Culture&Recreation Cemetery 0.00 400.00 Library Services Library Reserve Savings Account 0.00 10,500.00 Total Library Reserve 0.00 10,500.00 Miscellaneous 75.00 Employee Costs Wages Tanner Mumm 339.55 R.Cheryle Koonts 1,530,30 Jerry Walters 180.10 State W/H 916.00 IPERS 3,214.18 FED,FICA,MED 4,399.88 Cathy Bayne 12,409.44 Beth Wilz 1,760.58 Loralei Pleiness 542.49 Kathy Everett 2,325.30 Total Wages 27,617.82 AFLAC 364.91 United Health United Health-Other 156.60 Cathy's Health Policy 1,820.90 Cathy's Family Health Policy 4,612.58 Total United Health 6,590.08 Employee Costs-Other 0.00 60,500.00 Page 5 3:48 PM City of Fairfax 02/18/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through January 2011 Jul'10-Jan 11 Budget Total Employee Costs 34,572,81 60,500,00 Audio Recordings 150.00 200.00 Computer Services 2,393.58 4,000.00 Electronic Access 74.86 1,000.00 Electronic Materials 75.00 Employee Benefits Staff Training 246.00 373,00 Total Employee Benefits 246.00 373.00 Equipment 81.99 1,500.00 Other Expenses Office&Equipment Supplies 863.39 1,400.00 Postage 319,72 1,000.00 Publicity&Reading 256.96 400.00 Total Other Expenses 1,440.07 2,800.00 Building Operation/Maintenance Insurance 0.00 1,750.00 Bldg Maintenance/Supply 590.65 400.00 Telephone 418.48 800.00 Utilities 2,667.00 5,000.00 Total Building Operation/Maintenance 3,676.13 7,950.00 Print Materials 8,087.37 16,000.00 Serial Subscriptions 196.07 600.00 Video&DVD 1,874.14 3,000.00 Total Library Services 52,943.02 108,423.00 Other-Senior Citizens 0.00 470.00 Park&Recreation Linn County Conservation Wickiup Project 100.00 Total Linn County Conservation 100.00 Special Revenue-LOST Nature Trail-LOST 0.00 50,000.00 Linn Street Trail-LOST Money 11,616.22 13,000.00 Hawk's Ridge Park-LOST Money, 34,783.30 38,000.00 Total Special Revenue-LOST 46,399,52 101,000.00 Special Revenue-Employee Bene Salary Costs 2,767.14 1,600.00 Total Special Revenue-Employee Bene 2,767.14 1,600.00 General Fund Park Reserve Park Savings 0.00 5,000.00 Total Park Reserve 0.00 5,000.00 Park&Recreation Baseball 460.67 500.00 Engineering Fees 0.00 2,000.00 Equipment 4,103.69 10,000,00 Insurance-ProplOther 0.00 1,000.00 Maint,Supply,Bldg&Grounds 7,327,59 12,000.00 Miscellaneous 0.00 200.00 Movies&Equipment 542.00 1,000.00 Nature Trail-Grant 0.00 50,000.00 Salary/Health 16,270.90 36,266.00 USA Day 1,800,00 1,500.00 Walking Trail&Trees 1,605.00 Total Park&Recreation 32,109.85 114,466.00 Total General Fund 32,109.85 119,466.00 Page 6 3:48 PM City of Fairfax 02118111 Profit & Loss Budget vs. Actual Accrual Basis July 2014 through January 2011 Jul'10-Jan 11 Budget Total Park&Recreation 81,376,51 222,066.00 Total Culture&Recreation 134,319.53 331,359.00 Debt Service Prinlint 790,000 GO(TIF&Water) 14,261.25 28,122.50 Sewer SRF(Sewer) 35,775.00 13,107.50 139,000 SRF GO(TIF&Water) 1,467.19 8,445.00 800,000 GO(TIF) 4,242.50 218,085.00 650,000 GO(TIF) 7,737.50 95,075.00 700,000 GO(TIF) 10,476.25 65,553.00 465,000 GO Note 151,800.00 152,075.00 560,000 GO Note 7,335.00 74,270,00 780,000 GO(TIF) 10,317.50 115,235.00 335,000 GO(TIF&Gen) 1,572.96 68,589.00 Total Debt Service Prinlint 244,985,15 838,557.00 Enterprise(Propriety) Solid Waste Fund Garbage Reserve Budget 0.00 18,000.00 Johnson County Refuse 54,739.00 88,000,00 Miscellaneous 4,930.14 2,000.00 Salary 7,510.02 8,700.00 Tags 601,00 Total Solid Waste Fund 67,780.46 116,700.00 Water Fund Water Meters 555,00 Equipment Purchases Truck Purchase-LOST 0,00 24,000.00 Skid Loader-LOST 0.00 20,000.00 Total Equipment Purchases 0.00 44,000.00 Salary Health Insurance 4,355.06 AFLAC 1,139.29 Salary-Other 43,141.83 72,000.00 Total Salary 48,636.18 72,000.00 Maintenance/Repair 25,662.14 54,000.00 Water Other Administrative Other Admin. 6,233.44 Engineering 550.00 3,000,00 Sales Tax 9,857.00 12,000.00 Water Other Administrative Other 0.00 Total Water Other Administrative 16,640,44 15,000,00 Public Works Bldg Utilities 2,705.40 4,000.00 Public Works Bldg-Other 138.75 Total Public Works Bldg 2,844.15 4,000.00 Water Reserve Budget 0,00 20,000,00 Total Water Fund 94,337.91 209,000.00 Sewer Fund Meters 555,00 Equipment Purchases Skid Loader Purchase-LOST 0.00 20,000,00 Pump Purchase-LOST 0,00 10,000.00 Truck Purchase-LOST 0.00 24,000.00 Equipment Purchases-Other 9,836.00 Total Equipment Purchases 9,836.00 54,000.00 SRF Bond Payments 0.00 82,500.00 LOST 2004-05 0.00 61,000.00 Page 7 3:48 PM City of Fairfax 02118/11 Profit & Loss Budget vs. Actual Accrual Basis July 2'.010 through January 2011 Jul'10-Jan 11 Budget WWTF PWB Utilities/Phone 4,451.93 2,000.00 Repairs 1,571,00 1,000.00 Testing 0.00 3,000.00 WWTF Utilities 12,843,63 20,400,00 Total WWTF 18,866.56 26,400.00 Salary Insurance 4,447,08 Salary-Other 38,749.03 60,000.00 Total Salary 43,196,11 60,000.00 Maintenance/Repair 17,023.46 20,000.00 Sewer Other Administrative Other Admin 6,305.28 1,000.00 Engineering 1,595.00 500.00 Sales Tax 733.00 600,00 Total Sewer Other Administrative 8,633,28 2,100.00 Sewer Reserve Budget 0.00 79,000,00 Total Sewer Fund 98,110.41 385,000.00 Remote Meter Read Project 17,518.73 Trust and Agency E 91 Meter Deposit Refunds 7,155.00 8,000.00 Total Trust and Agency 7,155.00 8,000.00 Water Main Phase 2 2,623.76 Water Main Project Phase 1 19,237.58 Total Enterprise(Propriety) 306,76355 718,700.00 Other Financing Uses Operating Transfers Out Other Transfers Out 0,00 13,107.50 TIF 0.00 616,055,50 General Fund 0.00 209,394.00 Local Option 2009 0.00 0.00 Total Operating Transfers Out 0.00 838,557.00 Total Other Financing Uses 0.00 838,557.00 General Government Employee Benefits Mayor&Council 500.65 700.00 Other Employees'Benefits 6,598,98 1,000.00 Clerk Salary 0.00 2,200.00 Total Employee Benefits 7,099.63 3,900.00 General Fund Legal Services 168.75 15,000.00 Insurance 0.00 5,000.00 Elections 0.00 1,800.00 Salary Costs Deputy Clerk Salary 10,219.79 16,232.00 Clerk Salary 13,453.54 24,000,00 Salary Costs-Other 3,500.48 Total Salary Costs 27,173,81 40,232.00 Mayor&Council Council Pay 2,753.41 5,000.00 Employee Council Pay 2,144.85 Mayor Salary 3,750.00 5,000.00 Miscellaneous 483.33 Total Mayor&Council 9,131.59 10,000.00 Other Admin Expenses Page 8 3:48 PM City of Fairfax 02118,11 Profit & doss Budget vs. Actual Accrual Basis July 2010 through January 2011 Jul"10-Jan 11 Budget Miscellaneous 2,604.15 Supplies 7,718.31 20,000,00 Publication Costs 2,061.98 10,000.00 Newsletter 1,478.25 4,000.00 Refunds 974.30 100.00 Agent Transfer Fees 0.00 7,868.00 Annexation 0.00 1,000,00 Engineering 41,889,00 30,000.00 Rezoning 33.71 500,00 Variances 5225 500.00 Other Admin Expenses-Other 1,612.29 Total Other Admin Expenses 58,424,34 73,968.00 Build IngslProperty Costs Murphy Property 13,887.08 20,000,00 Other Building Budget 93.22 2,000.00 City HaIIIFIre Station 5,957,68 30,000.00 Emerson Property 58.40 1,000.00 Generator 0.00 1,000.00 Buildings/Property Costs-Other 0.00 Total Buildings/Property Costs 19,996.38 54,000.00 Total General Fund 114,894.87200,000.00 Total General Government 121,994.50 203,900.00 LOST 2009 Expense 118.80 Total(Expense 1,399,397.23 3,814,772.00 Net Income 207,584..19 -390,482.00 Pa+Je'9 HALL & HALL ENGINEERS, INC. LxRarier- i,ri Laud Duvelr patent Siure 1953 February 3, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period)of January B, 2011 to February 2,201111 Honorable Mayor Rabe and City Council: The Following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: [improvement Projects] 6950.10-01_Fairfax.Trail Along Highway 151 • ATTACHED: Nothing 6 STATUS: 1 have been in:contact with the Iowa DOT to...setup a meeting to coordinate with theta on completing this project prior to their bridge replacement schedule in 2015. 1 do not have this meeting set up yet. 6950.10-2 Drainage review foir ft's Property ATTACHED: Nothing STATUS: Preliminary snapping, pulled together some historic information, looked into approximate area of farmland disturbed with drainage way and land values. 6950-10-3 Water Main Replacement— Phase 2 Project • ATTACHED: Bid Tab _ 8 STATUS: Review Bids, Decide which portions of the project to award(Base plus any of the alternates), award the project, The bids came in around$50 000 higher than the engineer's estimate, approximately$35,000 higher with the addendum adding the asphalt replacement bid item. 6950-11-1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Nothing ® STATUS: Draw Request No. 3 was considered and approved at the special City Council meeting on January 25, 2011. CIVIL FNGIN[-LRfNG - LAND 5ltR"^ylEYII�dG • LAND DFVCLOFP1ENT P'LAN➢III G - LAN DSCAPFARC HITECTURF_ 1860 Rnyson Road � IdlawaLha,BA 52233 a PI,;319,362.9548 - Fx:319362,7595 - www.halleng.com 6950 General Engineering Services Storm Water Drainacne Iterns: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Weights Developments: ® ATTACHED: Nothing Y STATUS: No activity in, January. '. Review of Erosion Issues at the inewly constructed drainage swalle south of E. Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: I will provide more information in early spring. Water SypMiv: The City's Water Supply Needs: • ATTACHED: Nothing • STATUS: No Change Saniesewer: Wastewater Treatment Plant Iteration Lagoon Repairs; ATTACHED: Nothing STATUS: informational Only Plan is to make repairs to the lagoons this spring. Lift Station and Pumps: s ATTACHED: Nothing • STATUS: Informational Only Coordinating a meeting with Ed Brinton, MMS and the Maintenance gays to review the issues we've hadl, and to begin implementing a rnaintenancel'replacement plan for the 4 lift stations. Site Reviews / Ordinance Review: Revisions to Sanitary Sewer Connection Fees, ATTACHED: Nothing STATUS: No Change Revisions to Water Main Connection Fees: • ATTACHED: Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the completion and approval I acceptance of storm water detention ponds: • ATTACHED. Nothing 9 STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding,the Storm Water Detention Requirements for Existing Commercial and Industrial Properties:. ATTACHED: Nothing 0 STATUS: No Change Development Submittal and Review Schedules: ATTACHED: Submittal and Review Schedules and Subdivision Code Revisions * STATUS: Consider approving the submittal and review schedules and related Revisions to the Subdivision Code (Ch. 166) Planning and Zoning considered the implementation of the submittal and review schedules for fie-Zonings, Preliminary Plats, Plan of Improvements,Final Plats, and Site Plans at their December and January meetings, The P&Z members like these schedules, and were In favor of adding i an additional "planning" meeting into the Preliminary Plat process For the P&Z. They also agree that the requjrement for the Plan of Improvements and Final Plats of subdivisions be submitted for the P &Z's review was an unnecessary and time consuming,step, They were in favor of removing this particular step from the Plan of Improvements and Final Plat process. Mapping: Updated Zoning Map: ATTACHED: Nothing STATUS: Informational Only I should have the final revised zoning map to P &Z in February for their review and consideration. Then we will establish our process for public review and Input, and finalizing and accepting the new map. Miscellaneous 1 Meetings f Planning, NOTHING Respectfully Submitted, '", t , /.,/. Shane R.Wicks, PE. Fall and Hall Engineers, Ino, 2, 8/2411 //TNhe Greater Cedar Rapilds Community Foundation • GCRCF holds funds donated by community members in perpetuity for the benefit of a specific geographic region. • Grants are made from the income generated by the investment of those funds. • Funding Categories: --Arts&Culture —Community Development&the Environment —Education —Health&Human Service i Linn County Fund • is funded annually by the state from,gambling revenue,but can be added to by donors • Funds must be managed in each county by a foundation meeting national standards • 75%is granted in a competitive process • 25%is placed in an endowment fund to build resources for granting in the future • $$121,466.00 is this year's distribution • $91,100 will be granted,the remainder will be put in the endowment. Non-metro Prioritises • Focus was developed with the Board of Supervisors at the inception of the fund. • Linn County Endowment funds are granted to programs and projects taking place in non- metro Linn County. Priority is given to applications originating from within the community being served. • Capital projects not funded by tax dollars are eligible. 2/8/2011 Who can apply? • Who is eligible? —501c3 —Governmental units —Economic Development groups(with an additional expenditure requirement) —Groups that come together for a single project(with a fiscal sponsor) —Metro organizations working,with a non- metro partner Competitive Application Process Many groups have passion and purpose • The application process lets the,committee see that the organization has thought the project or program through ali the way to the end,Well planned projects have a better chance for a successful impact.. • $250-$15,000 range Application Cover Page Information • Explanation of the fund • Guidelines specific to the fund • Ineligible items and exclusions. • Scoring information • Contact information 2 2/8/2011 Process o Grant applications due on June 15,2011 • Staff verifies eligibility • The applications are reviewed by a committee of community members, Recommendations are madeto the GCRCF board at the end of August and decision letters are mailed. • Gram funds must be used within twelve months of signing the grant agreement. Are there other grant programs at GCRCF that non-metro communities are el'ii,glllblle for? fti • Yes. These do not fund building or back office9�°I, equipment. They are focused on programs, • President's Fund-emergencies,opportunities / • Organizational Development-capacitybuilding • Field of Interest-specific populations/sectors • YouthPOWER-projects led by/serving youth 4 • (YouthPOWER Board applications on website) • Community Fund-Innovative programs • Momentum Fund-ongoing,successful programs Grant information help • GCRCF.org —Left Side Blue Column —Grant Programs half way down the page • Elizabeth.cwik@gcrcf.org • Linn County Grant Writers Update —Tuesday,May 3,6-7:30 pm —GCRCF Foundation Hall,324 3rd Street SE —Register at rants crcf.or 3 NOTICE OF HEARING AND LETTING FOR PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS NOTICE OF HEARING At 7:00 p.m., local time, on the 25th day of January 2011 at the Fairfax Council Chambers, City Half, 525 Vanderbilt Street, in the City of Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council on the proposed plans, specifications, form of contract, opinion of (probable cost and the proposed improvements described thereby for the Phase 11 Water Main Replacement Improvements Project, The City Council has previously filed these documents with the City Clerk of the City of Fairfax, Iowa, The City Engineer's opinion of probable construction cost for the Work is $3641,000 for the Base Bid and all of the Alternate Bids. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person may faille written and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The Work generally consists of the /installation of approximately 3,810 L.F. of water main (including 95 L.F. of steel casing installed via boning and jacking), water service replacement, pavement / seal coat replacement, and all other work necessary to complete the project. Type of Bid Buds shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units. Final payment will be based on actual quantities constructed, unless otherwise noted in the contract documents. Contract Time Information Start Date: March 21, 2011 (Early) April 4, 2011 (Late) Milestones: May 31, 2011: Installation of all Stage 1 improvements(along Main Street and Siepman Drive), including the pavement restoration and finish grading/final seeding complete for all disturbed areas. Completion Date: 55 working days for the entire project(Both Stages 1 and 2) Bid Opening Time, Date and Location The City Council will receive sealed bids at the office of the City Clerk until 10:00 a.m. on February 31rd, 2011. Bids received after this time will not be opened. The bids will be opened and read aloud at 10:00 a.m. on February 3rd, 2011,' at the Council Chambers, City Hall, in the City of Fairfax, Iowa. The bids will be acted upon at 7:00 p.m. on February 8th, 2011, at the Couiincil Chambers, City Hall, in the City of Fairfax, Iowa. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details, Version April 2003 are applicable to this project and are available for puirchase at the City of Cedar Rapid's Engineering Department and the City of Marion Engineering Department. Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not be included in the Bid. 1 Examination and Procurement of Documents Bid Documents may be examined at the following locations: City of Fairfax Hall and Hall Engineers, Inc. Construction Update Plan Room & O1ffiice of the City Clerk 1860 Boyson Rd. Master Builders of Iowa- 525 Vanderbilt Street Hiawatha, IA 52233 Cedar Rapids Regional Office Fairfax, Iowa 52228 645 32"d Ave SW, Suite C Cedar Rapids, IA 52404 Master Builders of Iowa Construction Update Plan Room Dubuque Builders Exchange 221 Park Street 1612 Mulberry St 801 Cedar Cross Road Des Moines, IA 50305 Waterloo, IA 50703 Dubuque, IA 52003 Copies of the Bidding Documents may be obtained at Nall & Hall Engineers, 1860 Boyson Road, Hiawatha, Iowa 52233, in accordance with the Instructions to Bidders, Rid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The successful bidder shall be required to provide performance and payment Bonds, each in the amount of 100 percent of the Contract Price, Appliicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a (public improvement, which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference given or required by the state or foreign country with which the nonresident bidder is a resident. "Resident bldder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at'which it is and had conducted business for at least six months prior to the first advertisement for the public Improvement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City, The City will not process payment requests until the affirmative action program is approved by the City. Failure to comply with this requirement may be deemed cause for contract termination. OWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalities and technicalities, and to enter such contracts as it deems in the (best interest of the City. The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. By order of the City Council, City of(Fairfax Dated this 11th day of January, 2011. Cynthia Stimson, City Clerk Published in the Cedar Rapids Gazette on the 15th day of January, 20111 2 HALL & HALL ENGINEERS, INC. www,hallong,.cortm Memo - City of Fairfax Date: February 7,2011 To: Fairfax City Council From: Joel Gross,E.I.,Project Engineer RE: Phase II Water Main(Replacement Improvements-Project.Award Recommendation Description of Agenda Item: Discussion and possible action on the award of construction contract for the Phase II Water Main Replacement Improvements IF"ro)ect. Background: This project was let on 21312011.The Engineer's Cost Opinion, with all Alternates and Addendum #1 Included was$380,000.00, Five bids were read. The bid(bonds from all Contractors appear to he in order. There was one addendum to the original contract documents. See attached bid tabulation. Corrected Results for the base bid and all three(3)Alternate Bids are as follows: Schrader Excavating and Grading Co., Walford, Iowa $413,715.81 Connolly Construction, Inc., F''eosta, Iowa $417,961.48 Gee Grading and Excavating, Inc., Cedar Rapids, Iowa $426,093.00 Maxwell Construction, Inc., Iowa City, Iowa $466,815.00 Tschiggfrie Excavating Co,„ Dubuque, Iowa $664,461.45 Recommendation, If the City determines to move forward with the entire project (the Base Bid with all three (3) Alternate Bids), Hall and Hall Engineers, Inc. recommends awarding a contract to Schrader Excavating &Grading Co, in the amount of$413,715.81 plus potential early completion incentive for Milestone 1 ($300 per day up to a maximum $3,000), and potential early completion incentive for Working pays($300 per day up to a maximum of$3000), as provided in the speciflcations. If the City determines to move forward with a portion of the project(Either the Base Bid with none (0), one (1) or two (2) of the Alternate Bids), Hall and Hall Engineers, Inc. recommends awarding a contract to Connolly Construction Inc. in one of the following amounts: Base Bld: In the amount of$1911,549.20 plus potential incentives up to a max of$3,000.00. Base Bid + Alt 1: In the amount of $276,410.23 plus potential incentives up to a max of $6,000.00. Base Bid + Alt's 1 & 2: In the amount of$308,703.23 plus potential incentives of up to a max of $6,000,00. Base Bid + Alt's 1 & 3: In the amount of$385,668.48 plus potential incentives of up to a max of $6,000.00. CIVIL ENGINEERING''LAND SURVEYING*LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 Boson Road*Hlawatha, IA 52233*Ph:319.362.95411'FM:319362,7595 408 1' Avenue*Cara€villa,IA 52241 *Ph:319.338,2240*IPx:319.362.7598 IOWA"ILLINOIS*WISCONSIN*MINNESOTA*NEBRASKA MISSOURI @:"proiects%6900169501FY-1016950-10-03\Admin\CONSTRUCTIONICity DocumenlsWemo Reccomending Award of Contract 6950-10-ldocx 2/71201/ ORDINANCE 115 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA ., IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Section 99.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 99.02 RATE. Each customer shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the: amount of water consumed and a flat charge for the Debt Service Retirement Fund as follows: 1. Amount of Water Consumed: A. 0 to 1,500 gallons or lesser amount per month- $6.90 (minimum bill . B. 1,501 to 25,000 gallons of water usage - $6.90 plus an additional $4.00 for each 1,000 gallon of water usage over 1,500 gallons. C. 25,001 gallons of water usage and up - $100.90 plus an additional $2.1.8 for each 1,000 gallons of water usage over 25,000 gallons. 2. Flat charge of$15.00 per month for the Debt Service Retirement Fund. SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Passed by the Fairfax City Council on the 8'h day of February, 2011. Ayes: Beer, Frieden, Otto, Magers,and Wainwright Nays: None Absent: None Jason Rabe, Mayor ATTEST: hia Stimson, City Clerk/Treasurer I'll, ]"Reading: 02-08-2011 2'd Reading: Waived P Reading: Waived 1 certify that the foregoing was posted as Ordinance 115 on the I0Ot" day of February, 2011 AAA S. Cyn hia Stimson, City Clerk/Treasurer RESOLUTION NO. 201140 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2011-2012 BUDGET WHEREAS, the City Council of Fairfax, Iowa has prepared the annual budget for the Fiscal Year 2011-2012; and WHEREAS, Iowa. Code 384.16.3 requires a public hearing on the proposed budget where any resident or taxpayer of the City may present to the City Council objections to any part of the budget for the following fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, interested residents or taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the city council meeting on March 8, 2011, at 7:00 P'M at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax, Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Your 2011-2012 budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 8 day of February, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None Jasorl'• :abe, Mayor ATTEST: C thia Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-11 A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE WATER MAIN REPLACEMENT PROGRAM—P14ASE 2 IMPROVEMENTS PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, did receive bids on Tuesday, February 3, 2011, at 10:00 AM for the Water Main Replacement Program — Phase 2 Improvements Project; and WHEREAS, the City Council of the City of Fairfax, Iowa, did approve the plans, specifications, form of contract, and estimated cost for the Water Main Replacement Program — Phase 2 Improvements Project on January 25, 2011. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, that the quote from Schrader Excavating & Grading Co. in the amount of $413,715.81 for the Water Main Replacement Program — Phase 2 Improvements project, be and is hereby accepted, as the lowest responsible quote received, and a contract is hereby awarded; and BE IT FURTHER RESOLVED, that the contractor is hereby instructed to promptly execute the construction contract and return the same to the Mayor along with all the supporting documents required therein, including surety bond covering work to be performed and proof of satisfactory insurance coverage; and BE IT FURTHER RESOLVED, that the Mayor, with the assistance of the City Engineer is thereafter directed to examine the contract for proper execution and all supporting documents, including surety bond and proof of insurance coverage to determine satisfactory compliance with contract specifications. If all documents are in order, the Mayor shall approve the same in writing and place written approval on file in the office of the City Clerk/Treasurer; and BE IT FURTHER RESOLVED, that the Mayor and. City Clerk/Treasurer are hereby authorized and directed to execute the contract for and on behalf of the City and upon execution the contract shall be in full force and effect; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None Passed and approved this 'nth day of February, 2011. Jaso 'Ra e, Mayor ATTEST: Cy Chia ,Stimson, City Clerk/Treasurer i 1 n y r 4-- "J-4 R' a� b� All. 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S u.9ti'r.0' 8 .',arC. 2 8.9::2.7T 5 =.ryvG- S T.ZL'9.90 ?a(r,u,g &EOVAO-!- _I «.?;O.T, S 580].00 `_ - cr„5 !r vF52Al'J F 3280 57 a 6.JBrtS4 41-1'f G2S0G-u3 Sonrse FxYg Fka Mmratr «j- b Ihu;= fr 3W S ?09,05 5 595,6 S +.0707'0 5V0.0:S 1fJ�RO i i,2ila.A.$ 8400,06 5 43i^' S 682,59 3 956.25 :r:rN_'I'lY Tve+n,'h l:eata¢ay Red�xe.ener v'cam d,^exi=:n941<v:e:Moet.(Ncv'LxOPP" 5L e, Ccenh e�v9R1uz+1 6 m'C-r, S 5x1,7:. a 3,i 0.5, 5 1.1]95k b TBIA: $ 707w - wpZ 5 fl0L'on 8 1.2.9.E x 1,20.1.00 5 Z.:,:G, s 2?0.04818�1< 230.12 0^ P:SIrAeWon z;:e N0a'asl7x 1'es0. i s r11CLri I.-V.5 i.10u.G3 s 1,7ti.0 3 4,,8d 90 3 ^ma S 600-00 5 moo$ 396.�,1f S I.I $ f.W.00 S 1117AA0 6• 1.164.10 ',9 V'r's,;1s.i^Py+"frw L'r ?G 9 a^ 9 i4C>'"� 'r-,a 5 tamw S l..W$ unzor 5 t5 $ 45660 --0-4 4,•i!5'J0 S 82 $ MCG £ $3-73 £ 7'11,61'1 �Pc nad Cxrmnh C�narSeYme""-moi 5" ?6 S 8 3.1P^.OG S 2r .S 4535.&'. 5 " $ E,Sfi6.G0 F Hr[ q 5.126.90 5 G]' S 3.14100 5 GG.413^i !nvpm,en Tcp oa GY 5 75,- 750,0'! 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S S I',-_r I v - S AIL.- 4 ,�i13.i'[ s 1.213. $ 92S F3 F � 92d W A2-T 6T awll InWrhstl'fo 3M1 GY 1E 5 .5.. 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B Yrir.(i 1Pb3.C' k 't A'c3.0 ,b '<.Od]:;0 S 2,0{7.fYJ ''=tib ser.!ec+,t'Cgr{rer,InvNdsr4^.le EnsiaPa'I•,�r Gia 9�CtYo G:.P.,',d P.ae. F.atm;c'ry tqv fbene'aer.lacll l rl'm Proceed Gu:L•Shp arq O_rna}try In eta I F 2�`p 5ennn f:na.aN kelravai e>w>x�rnsai 3 :I-V:S E3isllnq Curb enp wtl daKiSOIs.55 and 153A4 : IA. $ 39D:.W 6 iocO Vl ' t,oGb.0 E,m $ I.114JG G 2.ilvA �.2t8.41 A3:5 OSCDPGJ FurrC"h vnd OUEa�Flrvti dam` _A. 5 3.WrlaL 3 al;n'l,l% E a14Ta-3 b :1,139.6D i 3,::'rD,GP 5 3„'4'0 dl 5 0 i ?.'S,D 2.93].1 5 . -TF 3 7.2e4,OO $ 3,$04L2 5x EU tlalrr.'eceon nns HA'.„uIrtYCTe:'xn IS S .00." 3 X00.5 5 '.SC9,9 5 t.I C.f 5 FF'oC^_[ S 1.490.421 t,109 Vi 5 ';.ICO. S iw'CJA S t,sZ9.V c 2<ef,,Or s '24dS.D= 2 1.59c.20 Y '.593'eQ A311 9414•-0t F_.,Y�t Gvmmtl r�•crclr.pe.em-tr 3t 5 v[ 3 ia36.' S x1,9 0.120 S 5�0, s tiawQ T,�J :0296. S 6>.9 } ?,EOt."", - W.2 5 9,-a„ t EA,O•E e' 8�7v'Q-12 Aa-la IRuht.1 Im.o^s5'!cryca{ cT 25 S 25,0 $t6 5 W. 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TrJTAi,: a Se,tel�o9 s TDTRL: S i9S, iS 'TOTAL;5 a0 i8.`,R4 If JM1fi61t Addand4[n Na.1 Pays 1 4i 1 Sl3MMARY 6NGIN.GR3 ES 18TE SCA RAGEREXCAVAT;NG CONNOLLY CONSTRUCTIOk GEEGRA0ING MA]fNELL GORSTRl1OTiOk TSGIIGGFRIE CONS]'A UGTION AVERAGE .................,,........'.,_........�..........,....�............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................n........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................-..........................................-....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................I E...................... ..........................F........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 9A5E910 S 20626330 5 26tl,iZ3.63 $ 191549.20 5 234193.09 5 256!550.60 £ 420-,70]96 S ,370.339.26 9ASfi83GPL95ALTERNATE91U1 3 761,g4,.0 $-. .323.953.85 S 216911)_23 5 3/6430.00 Sae:hl 3 300,001.28 5 3.+204226 MASE916PL99ALTERAATE 619S1&2 31 899.06 S 14950719 S 30A 103.23- 347 041.00 382 G64.9 S. .596631.90 38i 51].51 MASE Mlo PL09 ALTERNATE.-1.3 $ 591.50 4� i 164.85 335 43 395902,00 432 55d0 546010.75 $ 94.1.538.1 —E 914 PLUS ALTERNATE 61051 2&3 182016.50 $ 413715:61 3 A17&6140 426043.90 # A06 Pt5.00 5 E6d 461,{3 5 9776691 0050M 2A3P991 Adds:d m Nv.1 P4gs 1 o1i ;: RESOLUTION NO.2011-12 A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IIWIPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF FAIRFAX,IOWA, AT THE RATE OF 1% WHEREAS, Chapter 4228 of the Code of Iowa authorizes the imposition of certain local option taxes after an election in which the majority of the electors vote in the affirmative; and WHEREAS, the City Council of the City of Fairfax declares its intent to participate in a special county-wide election for the purpose of permitting the electorate to pass upon the proposition of imposing a one percent (1%) sales and service tax for the City of Fairfax according to Chapter 422B.1,3.b of'the Code of Iowa. WHEREAS, the City Council of the City of Fairfax wishes to be considered contiguous to the City of Cedar Rapids for the purpose of this election. This will have the City of Fairfax residents voting in the metropolitan block of communities; and WHEREAS, the City Council of the City of Fairfax wishes to have this sales and service tax imposed as of July 1,2014 and end June 30, 2034. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Fairfax,Iowa; SECTION 1. The City Council of Fairfax, Iowa,requests the County Commissioner of Elections to submit to the voters in Linn County a proposition authorizing imposition of a local sales and service tax in the City of Fairfax at one percent(I%)to begin July 1,2014 and end June 30, 2034 SECTION 2. The revenues from the local option sales and service tax are to be allocated in the City of Fairfax as follows: 100% of said local option sales and service tax are to be allocated for any lawful purpose of the City of Fairfax. SECTION 3. That the City Clerk is hereby authorized and directed to provide a certified copy of this resolution to the County Commissioner of Elections of Linn County and to the Board of Supervisors of Linn County. Passed and approved this Sts day of February, 2011. AYES: Beer,Frieden, Otto,Magers,and Wainwright NAYS:None ABSENT:None Jason Yabe,Mayor TEST. Qyn. is K. Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-13 RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES WHEREAS, during the .June 8, 2010 city council meeting,the City Council reviewed employee evaluations, current wage rates, and established wage ranges for the fiscal year beginning July 1,2010; and WHEREAS, the City Council has made some employee changes since the beginning of'this fiscal year; and WHEREAS, the Fairfax.Library Board of Trustees met on July 6, 2010 and set the wages for the library staff for the fiscal year beginning on July 1, 2010; and WHEREAS, the Fairfax.Library Board of Trustees has hired three new employees since the beginning of this fiscal year. NOW,THEREFORE,BE IT RESOLVED,the wages were set for each employee as follows: Ron Dusil,Maintenance II $24.04 per hour,effective July 1, 2010 Jeff Ammeter, Water/Wastewater $21.86 per hour, effective July 1, 2010 Dave Yanecek, Maintenance I $20.13 per hour, effective July 1, 2010 Cynthia Stimson,City Clerk/Treasurer $18.57 per hour, effective July 1, 2010 Lynn Miller, Maintenance I $18.13 per hour,effective July 1, 2010 Kathy Everett, Deputy City Clerk $13.25 per hour,effective August 10, 2010 Kathy Everett, Deputy City Clerk $13.75 per hour,effective retroactively to November 28, 2010 Cathy Bayne, Library Director $16.94 per hour,effective July 1, 2010 Beth Wilz,Librarian Assistant $11.17 per hour,effective July 1, 2010 Loralei Pleiness, Librarian Assistant $9.50 per hour, effective July 6, 2010 Rowena C. Koonts, Librarian Assistant $9.50 per hour, effective September 7, 2010 Rowena C. Koonts, Librarian Assistant $10.00 per hour, effective January 6, 2011 Tanner Mumm. Librarian Assistant $8.00 per hour, effective September 18,2010 Jerry Walters, Custodian $10,00 per hour, effective December 10,2:010 BE IT FURTHER RESOLVED,by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approve this 8t"day of February, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None t' Jason%Rak Mayor ATTEST: Cyfithia Stimson, City Clerk/Treasurer RECOMMENDATION NO. 2011-01 A RECOMENDATION APPROVING THE SUBMITTAL AND REVIEW SCHEDULES AND CHANGES TO 166.03, 166.04, AND 166.08 OF THE CODE OF ORDINANCES OF THECI°TV OF FAIRFAX 2007 WHEREAS,the Planning and Zoning Commission of the City of Fairfax, Iowa, has reviewed the Submittal and Review Schedules as submitted by Hall and Hall Engineers, Inc..;. and that those Schedules are attached; and WHEREAS, Hall and Hall Engineers, Inc. has suggested wording changes to Sections 166.03, 166.04, and 166,08 of the Code of Ordinances of the City of Fairfax 2007 and that the Planning and Zoning Commission of the City of Fairfax, Iowa,has reviewed those suggested changes as shown on the attached sheets; and WHEREAS,the Hall and Hall Engineers, Inc. have recornmended that the City Attorney review the proposed changes to the Code of Ordinances and the Planning and Zoning Commission of the City of Fairfax, Iowa, has agreed with this suggestion. NOW,THEREFORE,BE IT RESOLVED, by the City Planning and Zoning Commission of the City of Fairfax, Iowa that the Submittal and Review Schedules and that after the City Attorney reviews,and if he approves said changes, that the suggested changes to Sections 166.03, 166.04, and 166.08 of the Code of Ordinances of the City of Fairfax 2007 are hereby acknowledged and approved on the part of the City Planning and Zoning Commission and that this Commission hereby recommends to the City Council the approval of the same and the chairman is hereby authorized and directed to certify this recommendation of approval as provided by law. Passed this 18th day of January,2011. 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O (n G C ZT -Ir 3 � M fA m n to O ° (:5D CD ((n (A N �' m CL 0 CD m m � s N fn is O i City of Fairfax, Iowa - 2011 Submittal and Review Schedule (Rezoning) Approval Submittal for 1st City Council Mtg Initial Submittal* Planning &Zoning Post Re-Zoning Signs Planning &Zoning Approval Submittal for (Public Hearing/ 2nd City Council Mtg 3rd City Council Mtg for Review Meeting` Prior to P&Z Meeting Meeting Citv Council Meeting** 1 st Vote) (2nd Vote)*** ("Yd Vote)*** Notes Fri., Nov. 19, 2010 Fri., Dec. 10, 2010 Sat., Dec. 11, 2010 Tues., Dec. 21, 2010 Fri., Dec. 31, 2010 Tues., Jan. 11, 2011 Tues., Feb. 8, 2011 Tues., Mar. 8, 2011 Fri., Dec. 10, 2010 Fri., Jan. 7, 2011 Sat., Jan. 8, 2011 Tues., Jan. 18, 2011 Fri., Jan, 28, 2011 Tues., Feb. 8, 2011 Tues., Mar. 8, 2011 Tues., April 12, 2011 (Christmas Week) Fri., Jan. 14, 2011 Fri., Feb. 4, 2011 Sat., Feb. 5, 2011 Tues., Feb. 15, 2011 Fri., Feb. 25, 2011 Tues., Mar. 8, 2011 Tues., April 12, 2011 Tues., May 10, 2011 Fri., Feb. 11, 2011 Fri., Mar. 4, 2011 Sat., Mar. 5, 2011 Tues., Mar. 15, 2011 Fri., April 1, 2011 Tues., April 12, 2011 Tues., May 10, 2011 Tues., June 14, 2011 Fri., Mar. 18, 2011 Fri., April 8, 2011 Sat., April 9, 2011 Tues., April 19, 2011 Fri,, April 29, 2011 Tues., May 10, 2011 Tues., June 14, 2011 Tues., July 12, 2011 Fri., April 15, 2011 Fri., May 6, 2011 Sat., May 7, 2011 Tues., May 17, 2011 Fri., June 3, 2011 Tues., June 14, 2011 Tues., July 12, 2011 Tues., Aug. 9, 2011 Fri., May 20, 2011 Fri., June 10, 2011 Sat., June 11, 2011 Tues., June 21, 2011 Fri., July 1, 2011 Tues., July 12, 2011 Tues., Aug_ 9, 2011 Tues., Sept. 13, 2011 Fri., June 17, 2011 Fri., July 8, 2011 Sat., July 9, 2011 Tues., July 19, 2011 Fri., July 29, 2011 Tues., Aug. 9, 2011 Tues., Sept. 13, 2011 Tues., Oct. 11, 2011 Fri., July 15, 2011 Fri., Aug. 5, 2011 Sat., Aug. 6, 2011 Tues., Aug. 16, 2011 Fri., Sept. 2, 2011 Tues., Sept. 13, 2011 Tues., Oct. 11, 2011 Tues., Nov. 8, 2011 Fri., Aug. 19, 2011 Fri., Sept. 9, 2011 Sat., Sept. 10, 2011 Tues., Sept. 20, 2011 Fri., Sept. 30, 2011 Tues_, Oct. 11, 2011 Tues., Nov. 8, 2011 Tues., Dec. 13, 2011 Fri., Sept. 16, 2011 Fri., Oct. 7, 2011 Sat., Oct. 8, 2011 Tues., Oct. 18, 2011 Fri., Oct. 28, 2011 Tues., Nov. 8, 2011 Tues., Dec. 13, 2011 Tues., Jan. 10, 2012 Fri., Oct. 14, 2011 Fri., Nov. 4, 2011 Sat., Nov. 5, 2011 Tues., Nov. 15, 2011 Fri., Dec. 2, 2011 Tues., Dec. 13, 2011 Tues., Jan. 10, 2012 Tues., Feb. 14, 2012 Fri., Nov. 18, 2011 Fri., Dec. 9, 2011 Sat., Dec. 10, 2011 Tues., Dec. 20, 2011 Fri., Dec. 30, 2011 Tues., Jan. 10, 2012 Tues., Feb. 14, 2012 Tues., Mar. 13, 2012 Fri., Dec. 9, 2011 Fri., Jan. 6, 2012 Sat., Jan. 7, 2012 Tues., Jan. 17, 2012 Fri., Feb. 3, 2012 Tues., Feb. 14, 2012 Tues., Mar. 13, 2012 Tues., .April 10, 2012 (Christmas Week) *Initial Submittal's must be a"Complete Submittal" per the Rezoning Checklist; Process and review of the initial Submittal may be delayed with an incomplete submittal, which may delay the City's consideration of the submittal *Expect 5 business days for the initial review of a complete submittal for Rezoning Site Plan. **Agenda Items are due to City Staff by Noon on Thursday prior to the P &Z meeting and the City Council Meeting. ***The 2nd and 3rd votes may be waived by City Council. NOTE: Notice of a Public hearing shall be given between 7 and 20 days prior the 1st City Council Meeting/Public Hearing, i C:lUserslCity of Fairfax\AppDatalLocallMicrosoft\V indowslTemporary Internet Files/Content.Outlook10K6FPOP01Schedules 2/4/2011 m 0 CD I c 6 m a m ~' o c � O � � � � � � � � �n � � � � � m m � �s m o m c E, D n rn D . m _ �. CD 0 o � "' a a u? a -' OD oo cn C — O (D W (D N C) W 1 O CD C O v cr M {� r (nr r N N NN3 C) N N N C Cr ^f7 O (D 92. O cr UT c N CS 47 Q C) p O C) O C) Q C) 5 CD CD px < o � 3 (n m 3 1 0 CD 0 a C. 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(� CD �' (n (D GD `C =rt C1 CD (D C) m fn N W cfl N m !u CDD m C :;3 v v o N N A N O s CLAIMS LIST FEBRUARY 0�8, 2011 Checks Already Written: Cheek Date Payee Purpose Amount Debit 1/28/2011 USPO Newsletter Postage 732 Debit 1/28/2011 USPO Newsletter Postage 163.58 Debit 2/1/2011 USPO Garbage-Bills Postage 76,06 Debit 2/1/2011 USPO Water-Bills Postage 76,07 Debit 2/1/2011 USPO Sewer-Bills Postage 76.07 ACH 1/18/2011 US Treasury RU-Payroll Taxes 452,64 ACH 1/18/2011 US Treasury Sewer-Payroll Taxes 71.3,75 ACH 1/24/2011 US Treasury Sewer-Payroll Taxes 258.30 ACH 1/24/2011 US Treasury RU-Payroll'Taxes 667.74 ACH 1/24/2011 US Treasury Water-Payroll Taxes 240.30 ACH 1131/2011 US Treasury Sewer-Payroll Taxes 498.68 ACH 1/31/2011 US Treasury RU-Payroll Taxes 269.73 ACH 1/31/2011 US Treasury Water-Payroll Taxes 39796 ACH 2/1/2011 UnitedHealthcare Plan Gen-Policy Premium 1,056.46 ACH 2/1/2011 UnitedHealthcare Plan EB-Policy Premium 117.53 ACH 2/1/2011 UnitedHealthcare Plan Water-Policy Premium 478.73 ACH 2/l/20I 1 UnitedHealthcare Plan Sewer-Policy Premium 1,50836 ACH 2/1/2011 UnitedHealthcare Plan RU-Policy Premium 911,99 ACH 2/3/2011 US Treasury Gen-Payroll 'Taxes 696.97 ACH 2/4/2011 UnitedHealthcare Ins. Co. Gen-Policy Premium 26.10 kCH 2/4/2011 UnitedHealthcare Ins. Co. EB-Policy Premium 5.22 ACH 2/4/2011 UnitedHealthcare Ins, Co. Water-Policy Premium 26.10 ACH 214/2011 UnitedHealthcare Ins. Co. Sewer-Policy Premium 83.52 ACH 2/4/2011 UnitedHealthcare Ins.Co. RU-Policy Premium 4136 ACH 2/4/2011IPERS Gen-Payroll 506,25 ACH 2/4/2011IPERS EB-Payroll 5596 ACH 2/4/2011IPERS Water-Payroll 485.55 ACH 2/4/2011IPERS Sewer-Payroll 1,31436 ACH 2/4/2011IPERS RU-Payroll 763,.85 ACH 2/7/2011 AFLAC Sewer-Policy Premium 115,29 ACH 2/7/2011 AFLAC RU-Policy Premium 1011,07 ACH 2/7/2011 US Treasury RU-Payroll Taxes 667.79 ACH 2/7/2011 US Treasury Sewer-Payroll Taxes 499.90 ACH 2/10/2011 FSSB Sewer-ACH File S/C 25,00 33682 1/18/2011 Jeff Ammeter Sewer-Payroll 624.65 33683 1/18/2011 Ronald Dusil RU-Payroll 67331 33684 1/18/2011 Kathy Everett Sewer-Payroll 41'910 33685 1/18/2011 Lynn Miller RU-Payroll 509.75 3368'6 1/18/2011 Cynthia Stimson Sewer-Payroll 560.79 33687 1/18/2011 David Yanecek Sewer-Payroll 582.47 33688 VOID 33689 1/19/2011 City of Fairfax S Buck's Deposit Applied 90.00 33690 1/24/2011 Jeff Ammeter Water-Payroll 624.64 33691 1/24/2011 Ronald Dusil RU-Payroll 673.29 33692 1/24/2011 Kathy Everett Sewer-Payroll 419.21 33693 1/24/2011 Lynn Miller RU-Payroll 509.76 33694 1/24/2011 Cynthia Stimson Sewer-Payroll 560.81 33695 1/24/2011 David Yanecek RU-Payroll 582.49 33696 1/31/2011 Jeff Ammeter Sewer-Payroll 624.66 33697 1/31/2011 Ronald Dusil RU-Payroll 67331 33698 1/31/2011 Kathy Everett Sewer-Payroll 41920 33699 1/31/2011 Lynn Miller Water-Payroll 509„74 33700 1/31/2011 Cynthia Stimson Sewer-Payroll 56039 33701 1/31/2011 David Yanecek Water-Payroll 582.48 33702 1/31/2011 Hawkeye International Trucks LOST-New Truck 84,772.98 33703 1/31/2011 City of Fairfax L Cook Deposit Applied 60.00 33704 1/31/2011 City of Fairfax T Chaney Deposit Applied 11,.00 337015 1/31/2011 Teresa Chaney Deposit Refunded 79.00 33706 2/3/2011 Cathy Bayne Gen-Payroll 1,908.51 33707 2/3/2011 R, Cheryle Koonts Gen-Payroll 404,01 33708 2/3/2011 Tanner Mumm Gen-Payroll 75.48 33709 2/3/2011 Jerry Walters Gen-Payroll 180...10 33710 2/3/2011 Beth Wilz Gen-Payroll 265.51 33711 217/2011 Cathy Bayne Gen-Payroll 49.,.18 33712 2/7/2011 Jeff Ammeter Sewer-Payroll 624,64 33713 2/7/2011 Ronald Dusil RU-Payroll 673,:29 33714 2/7/2011 Kathy Everett Sewer-Payroll 419121 33715 2/7/2011 Lynn Miller RU-Payroll 509.74 33716 2/7/2011 Cynthia Stimson Sewer-Payroll 561.71 3371.7 2/7/2011 David Yanecek RU-Payroll 582.48 33718 2/7/2011 AFLAC Sewer-Payroll 8,16 33719 2/7/2011 AFLAC Gen-Payroll 52.13 Subtotal 114,823.64 Checks To Be Written: Alliant Energy Utility Bills 4,504,81 Aramark Mats &Uniforms 482„80 Atkins Lumber FID 250.08 Baker& Taylor Library Books 49630 Banacom Signs Signs 160,010 Cathy Bayne Library Reimbursement 2701.71 Richard Berstler Deposit Refund 30.00 BoundTree Medical FID 359.54 Carus Corporation Water Supplies 601,,00 Carquest Shop Supplies 42.,.96 Cedar Rapids Photo Copy, Inc. Library Supplies 12,56 Center Point Large Print Library Books 102.38 Clarey's Safety Equipment F/D 212.90 Lora Cook Refund 33.68 Creative Product Source Library Supplies 131,26 Creative Software Services, Inc. Library Software & Services 265.00 Danko FID 60298 Des Moines Stamp Library Supplies 87,00 Diamond Lake Books Library Books 217.63 Dietz, Donald& Company Audit 4,291,,10 East Central Library Electronic Services 75,,00 Kathy Everett Mileage 16.15 Doug ExIine FID Reimbursement 52,91 Fairfax Youth Sports Association Donation 2,000.00 Fareway Supplies 1481.84 Fastenal Parts 29.82 Fauser Energy Resources Fuel 2,021.87 Brent Fecht Deposit Refund 60,,00 Follett Library Agreement& Scanner 1,116.'25 William Freeman Deposit Refund 60.00 Frieda Coonrod Embroidery FID 492.25 Future Line Truck Equipment Parts&Labor 4,730.19 G&H Electric Lights 18237 Gale Library Books 70.18 Gazette Communications Publications 461.199 Grainger Parts 93.30 Graybill Communications FID 72.83 Hall& Hall Engineers,Inc. Engineering Fees 11,899.62 Erik Henne Deposit Refund 601.1010 ICC Membership 1001.100 Iowa Fire Chief s Association FID 75.100 Johnson County Refuse, Inc. Solid Waste Service 7,81525 Keystone Labs, Inc, Testing 229.24 Linn County REC Utility Bills, 2,13332 Matheson Welding Supplies 43.58 Mayberry Electric Labor&Truck 347.50 Menard's Supplies 5851.43 Brian Merta FID 140.,33 MidAmerican Energy Utility Bills 1,45231 Midwest Wheel Parts 61.68 Derek Miller FID 225.00 Rex Miller or Connie,Chapman Deposit Refund 60.00 Network Computer Solutions Labor 425.00 Office of Auditor of State Audit Report 250�.100 Orkin Library 63.73 Penworthy Library Books 278.10 Pollution Control Systems Sewer Pump 11,139,00 Pro Source Specialties Library Supplies 62,40 Steven or Jodi Pyle Deposit Refund 60.00 Rathje Construction Co. Water Main Project 5,317.19 Sankot's Garage, Inc. Parts & Labor 168.18 Sankot's Garage, Inc. FID Parts&Labor 199.03 Mike Sankot FID Reimbursement 292.38 Schimberg Co. Parts 1751.35 Phil Sexton FID Reimbursement 87.74 Simmon Perrine Moyer Bergman PLC Legal Fees 5625 The Sled Shed Parts 130,56 Smart Apple Library Books 78.80 South Slope Telephone Service 527...43 St.Luke's Work Well Solutions Testing 15.00 St. Luke's Clinic Network DATA Membership 15.00 Staples Supplies 157'.99 Jay Stewart FID Reimbursement 427,09 Cynthia Stimson Reimbursement&Mileage 70.50 Strategic Print Solutions Supplies 150.26 US Cellular Cell Service 251 '9'6 USA Blue Book Parts 33.60 Waterworks C &T Salt 21.00 Brad Wisnousky FID Reimbursement 348.00 Dave Yanecek FID Reimbursement 25.00 Will Zamastil FID Reimbursement 1,265.50 TOTAL 186,982.918 AGENDA NOTES TUESDAY,FEBRUARY 8, 201t AT 7.00 PM 1. Call to order 2,. Roll call . Approval of agenda 4. Approval of and place on file: a. City Council minutes dated January 11, 2011 b. City Council minutes dated January 25, 2011 5. Place on file: a. Planning and Zoning minutes dated January 18, 2011 b. Planning and Zoning minutes dated January 24, 2011 Gro. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials- Due to training on the new system, these may not be ready for the packets. They will be ready by Monday. Let me know if you want me to have them delivered then. g. Engineering '. Elizabeth Cwik-GCRCF Grant Opportunities Elizabeth contacted Jason about making a presentation to the city council funding opportunities for our community through the Liam County Fund at the Greater Cedar Rapids Community Foundation. This fund targets projects and programs originating in non-metro communities in Linn County. She is visiting all of the non-metro communities in Linn County. g. Parker Krouse---presentation about ball diamonds Parker is a Fairfax youth, He called and asked to be placed on the agenda. He has submitted a drawing of proposed ball diamonds on the Linn Street property. . Joe Kell-FYSA Update/Proposal Joe was unaware of Parker's request when he also requested to be on the agenda, He wants to give you an update on FYSA ad'present information about possible ball diamonds on that same Linn Street property. Fairfax City Council Agenda - February 8, 2011 Page 1 10. Consider ORDINANCE 115,to amend the Fairfax Code [ordinances, Fairfax,Iowa, 2007 by amending provisions pertaining to sewer,service charges. a. Consider introduction of ORDINANCE 115 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 115 C. Consider motion for final passage and adoption with respect to ORDINANCE NO, 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. This is the change we discussed during the budget special meeting. This will raise the sewer debt service monthly charge from $13.00 to $15.00 for all sewer customers. If passed on Tuesday, it can take effect February 28'h,for the next billing cycle. 11, Consider RESOLUTION to set public hearing date concerning 2011/2012 Fiscal Year Annual Budget You are required to hold a public hearing to adopt the annual budget. This is setting the date as your next regular meeting, We have to publish notice. 1.2. Consider RESOLUTION to accept a bid for the Water Main Replacement Program, Phase 2 Improvements Project We opened bids on Thursday, February 3Ydfor the Phase 2 Water Main Project. Shane .has prepared a bid tab sheet. This resolution is to accept a bid. 13. Discussion and possible action concerning the county-wide LOSST tax vote issues We have had our city attorney researching this topic. Linn County contacted us and asked Jason since there was some annexation since the last regular LOSST vote, if may have the optionlrequirement to vote with CR in their black of communities. Our attorney has been checking the boundaries and looking at code requirements. He feels there that the law is not clear enough for him to satr we have to vote with the block. But, he feels we could make a case to allow us to if that is what you want Linn County has to finalize the ballot wording by February 25. So, you need to decide �f you want to vote with the block and also what wording do you want on the ballot 14. Consider RESOLUTION calling for a public referendum to authorize the imposition of a Local sales and service tax in the City of Fairfax, Iowa, at the rate of 1% This will be the resolution to act on any decisions in Item 413. I have in your packets a revised resolution based on the last vote. A may need to be modified;. 15. Consider RESOLUTION to place a bid on a used dump truck from the City of Clive, Iowa The City of Clive has a good used dump truck for sale, The maintenance department would like you to consider submitting a bid. Fairfax City Council Agenda- February 8, 2011 Page 2 16. Discussion and possible action on the Submittal and Review Schedules and code requirements These are schedules and issues that Shane is proposing, The P&Z have reviewed them. Enclosed are the revised schedules and information about possible code changes. 17. Consider motion to appoint one person to the Planning and Zoning Commission We have one vacancy on the P&Z This is a council appointment. I believe Jason has spoken to a resident about serving. 111. Consider motion to appoint one person to the Board of Adj ustinent We have one vacancy on the BoA, This is a council appointment. I suggested appointing someone from the P&Z to give input on the rules that the BoA is considering bending. This is done in other communities. Jason and the P&Z have been told about this option and see some merit, Two P&Z members have volunteered to serve on the BoA. Joe Kell and Gib Boxa both said they would be willing. 19. Discussion of FY 2012 budget I will have revised budget spreadsheets with fund balance projections. I may have some reports ready for your packets, but the majority of the information will be ready by Tuesday. Again„ this is due to the training as well as getting information from some other sources, 20. Consider motion to approve the claims list dated February ',2011 21. Discussion a, Opportunity for citizens not on agenda 22. Clerk's comments 23. Mayor's comments 24.Adjournment Fairfax City Council Agenda - February 8, 2011 Page 3 rr AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,FEBRUARY 8, 2011 AT 7:00 PM FAIRFAX CITY HALL--525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order f PY-2 2... Roll call Af 3. Approval of agenda , ,r 4. Approval of and place on file: a. City Council minutes dated January 11, 2011 °� � '� � ' E �) b. City Council minutes dated January 25,2011 %1 5.. Place on file: a. Planning and Zoning,minutes dated January 18, 2011 �i ') k ". b. Planning and Zoning minutes dated January 24, 2011 . Reports a. Sheriff 1 ' Li b. Library r(.,�'. q '�� a i c. Fire Department -. .. a �. d. Maintenance Department 4:, a iti f e. Parks and Beautification Department- �k, f. Financials Fairfax City Council Agenda - February 8, 2011 Page 1 A.. J g. Engineering 1J, UJ T Elizabeth Cwik—GCRCF Giant Opportunities 9, Parker Krouse—presentation about ball diamonds '9. Joe Kell—FYSA update/proposal vy 10, Consider ORDINA�CE 115,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by amend' g provisions pertaining to sewer service charges, a. Consider introduction of ORDINANCE 115 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 115 V, _y C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. I I Consider RESOLUTION to set public hearing date concerning 2011/2012 Fiscal Year Annual Budget Z 12. Consider RESOLUTION to accept a bid for the Water Main Replacement Program, Phase 2 Improvements Project Fairfax City Council Agenda- February 8, 2011 Page 2 13. Discussion and possible actionconcerningthe county-wide LOSST tax vote issues - ; h���.�t�i'�i v +`..: ..1 J ��Tr1}r�'t,+';.-, V�ak_r:T- . '4 .. 1 Consider I SOLUTION calling for a public referendum to authorize the imposition of a local sales and service tax in the City of Fairfax, Iowa, at the rate of 1% kl 15, Consider RESOLUTION to place a bid on a used dump truck from the City of Clive, Iowa 16. Discussion and possible action concerning Kathy Everett's new employee review 17. Consider RESOLUTION setting employee com compensation b ��J l?�`'"fit•� � v �,�,� <.`,Via^r z ='Z of. 18. Discussion and possible action on the Submittal and Review Schedules and code requirements A # ° 11 . Consider motion to appoint one person to the Planning and Zoning Commission 20. Consider motion to appoint one person to the Board of Adjustment jtj 21. Discussion of FII Y 2012 budget 22. Consider motion to approve the claims list dated February 8„ 2011 r Fairfax City Council Agenda — February 8, 2011 Page 3 i 23, Discussion a. Opportunity for citizens not on agenda 24, Clerk's comments 2 . Mayor's comments n 26. Adjournment 'I ,:.�J. @lfig kM✓ J P ,fit �,',•.�s�� �' .��� ��" Fairfax City Council Agenda- February 0, 2011 Page 4 i E E STATE OF IOWA Counties of Linn and Johnson ss. CiT 15� (na Commit io:work art a plarn ear SxtJLRf ti"` COUNCIL the use of the farm ground°<s7suttn of hilE I t ICr. 3 UARY1.I�2011 Liam Street tt wast decided Ebel ttie eme the pular frfagtln oP fhe Fa€rf6x tiro tray Council vaautd like fir parYtd- -t ChrCciamc€iwasfreld Tues BY'Febru patfl, spa specuxtcouncit rrteal€tie €It2 aro 8,:201'1 at Fairfax.Ca`ty Hail. !+{iavnr: be treitl.�in February 22 ar 23,:' jai 6h Rahe catiedl Nhe m6eflnt to order. l+ltotiar(ed by rleden, sedvnded by At 7-0a P.M, C'auncit mnerr1Ws PreS.Rhh: Masers to adtaum the meetibg. Am;-.-; J4Ann 6eer, 66rnie Frieden, -rravls near. Frieden otic, Magers, and i7ttpp l�larc Magars, and MarPanne' tnfalnwrght M�ptianCarr€ed . 1lafnwdPgtlf titter city 311 tt txrcWt Ma's llp,��gn r� ts��aurnad ti�a meelBn� l lfE �A�ETT�McDougall, c�fl�t�y newspaperof general publisher of oY esbil 61.sttrnson Ron C)usti and t<aknv of�47 P� M (Onad by t 6inwf10ht_seconded CityClerifl#reheaterClrnthPaSNlnrsstn a t�Wrldatt ta,api�raug, trio agand . flatpit>7er: tna fp.res�ting minutes are Avec B001r, F rraden,' �id Maodrs'. ndf afti laB urVtil dboroyod by the CIN circulation in Linn and Johnson Counties, in.loWa. andVfalnnriaht loitonCafried bkf;h ql, Motioned by l rleden,.secnmdad bK CLAIMsL, TFEURUAR; 6,2011 The notice, a printed copy of Which is attached, Was Masers 1v appFave amd piaCE an file the Pavee Porpase Amount:..,. g7`r�'� A�r7�L CIfY cb6nc'sl minrtes frorrt'January IT,: AFLAC'Policy Premium 276.65, inserted and Ublished in TRAA GAZETTE newspaper 201.1:god Janv rAyes:. .Afllan#,Errergv Utility S.4,5o k.�t.. 1� bear -:Frieden, :cYtta, M34ers, and Aramuk!khats&11n"rfarms 4ti2.at& 1 �n the 1SSUe(S) Of February 22nd 2011. alnNfrigtll. Nla1[on carried; Atkins Lumber F-fQ 240,8 -'- Motioned .�e .seconded:Ffy a 3aker'&,tavtor: ibr<arv6aal€s QSb_7a Masers is place.:an ilia the Flann€n9. 6anacort S!6m Signs 16Q Q0 and Zoning Com iristarn rzlrfutes tram Cafhv Bayne L!brary Re€mb[irsememt. Januar ys aartmtdua 2Qu; zlt.a, The reasonable fee for publishing said notice is Am .;beer, FrFed6 otkx Magers� Ric haird.Berstier CYeposit Refft¢td ztta�a andWairwright.Mat��n ed. 6ourtdrree Medi al F�i3 a a4 $209.99 Lind Cdo�unty[7eputy Stae zff Paue(#ca Ca vs Corporation Water Srlppags "C�nscusslon w"a"s ' �7bd� �a'tYry `J�ce$��ntrseeer�awae�r . . v4mtt'slniklalpra9ressmepo t TeddAndrls 26fta by ro d rr to aa7Prnau� texas autdeStT Jmkh .1r IOU 00: eenPs aer hear far atttY FvacatY after Fna bra5haw baja t tiY6 ao pt fhe date 4tlydaYs tatter iha; �St1ge'na"�rinBa Jr.z6.aa ata sten storied lull tittle of the CRY lnsrtn} Ulldcft 44 Qq ferJlr�°spaPttde'and atsa to aAPra R Mar uaFktitrns 56 04' kBBt t1inSti �CY7 ; K�u9 �0aan24adtla M9E'Cr FSS. .fait<alt vete Ryes t aymalsd Lt �ts 7 214 62 Baer', <rPedewt,' Citta, Masers, and', Ion'akti[7t1sY!50,461',x7 ' 5+�;tinwrlgttt. Naos Nat1e. Mutton car lathy�`vereft t7�±«13.7'4 led lvl2vor Raba declared.ilESOt U-' arrcy Fi ck€n5er30 BA5.2a tkoN 2Q17,13 lista adapked Motioned by..a�nwrigtrl.'saconded' but nail Frieden 1,loQ.aa by etre ra approve the jcttrtniftat ani; []ana,d GtBen a6.aa This instrument Was acknowledged by Tim Review Scheduled a� sutim�Bted CxY=: Chrtstopf er Gordan!208� SitaneVtrtks andrecacatmerr e AY Brattdath ChenLeFeburel32aaQ4 t=tanntrig andZanittcartsu ... McDougall before me on February 22nd, 2011 6eer, :'Frieden, _ a� M3Sers and "Mfchaet Machina 4II o0 g ViatnvY r9ht ClaiS 1gEPOO near Mar6Magers 1,1600a reed. Jesse Manning 42.00 Motioned by wainwreghl;seconded erta[t NSerfa 754,00 bY'IVkagete!a aP'a'jmt,A.nilliSaba5kk to :Brad Meyers 38.aa the ('tanning and zomi§ ammtsstarrc. [YerekMiller 5&a4. C e:beer, Frkedear 01ta hhaaers Jessica M41itr 70i.oE€ R Xes:- da7nwrEgkrl h1ab^s tSarie Matkbn LvmnMifter 37379-iB tanner Mumori1.288,0a Motioned by"MBOurs seconded bV,:, travisctffo 65paa; Notary Public in and for the tate Of IOWA pita t#Mfr,OPr t Ib 6oxa Ya the Fairfe t orktlal'f'Batness 1;4 ,52 itis mart Ayes learn J�1�frrtir*dta 4a,aa �wSS6'ddti �ttt `r attlers: aril s aaGOQ varlgh4 NbYs; IV,one. McbNoci carr€dd Mieha4B S�ctirot P5 as DIisdtrnstan was held'a66UI the 'ueeef $60W 1 X1700 2a1z tiitdgat. Matianed by Ma,gers, seconded try Poul aiat4arcan 36.pa .', .an to approve the '1r-.- 11J.da JarnrntahStewarf'5000 ked February 8', 2x11., Ayesc 6eer. Cynthia Stlmsan 44 4x0 a7 an'. Otia, tYtagers, :;and Wain William Voss l 25a O0 wngfil iQa tss Nene NRofidii earned. Marianne Wainwright 1 roa.a0 p ricer Krause 4610riteered to help Jake W.iarams 48 0a fire Parks and pteammtrthdation Commit Rix dlerW4 rrtx Kw 48Qa: tee and with the F1rS1..�irailmg, hRatrdr Rabe ifnetx[baces4 that 1VSBY t4, [?avid Yanecek 1q,89&691 Fart w€II be fhe dale orf ileo city wide panfel;Zamastll 48 aQ cteait-u>x day ane fn Limrr�nunty sa tsflAiam xamastil 72an A lid Yyl6Ste A�90.t wiltbe_tln hand wcth VOTAx. 2+x!0 CY9�C155 F€YR Sx L: �� ,9 their mobile ldazardor�s tatenai IJmir: a2,63s9asin tUFiIB 7 Discuss€on was hid aboilt estatxtish- �a janll,2011 $,+s06,4llAO 1`l PlAati k 13 as day€ aJtre tztua io is tft 'otiGp N e�ai 1 i1�5o t rraR uasn i i A*3 tt4tlat sdltisuageW! a# xa �tttttpatdnq'd ft;Ppnftpl eC1 � �atwt0 kgs srnaple�etf rxMkl ad"a5fr$� stiiysl2gLU W; glutf ,p4tofid�ix `dVli la6elS:f Pt1"efa sowr .b stare ait� stook 0Lt5',(5 95 E6 Rtra€Jlvat suauJ 344, GIM.P1 {�uxt pardmao(x dVlkhBII,YtitY Orie,,1i' 54'9Zt`g g0/ied O0"�195:: s§uauJE(sru�e�:uarka fa dap gaeol ilufl'pa[d620:5 8VIiCAai9 aU'&51�-'EtB as tL L'Li sutp{oyUtlM a1�i5fa�uautitedap EMag tlufy patdnvaO '�VH:slaarze!£x` pan�Q'. aa'L40`Catt ;: a€Ya3 ; alG¢Aed xe�sates luaeuilQ 4. 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