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03-08-2011 Council Meeting
CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING MARCH 8, 2011 T The regular meeting of the Fairfax City Council was held Tuesday, March 8, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marianne Wainwright. Marc Magers was absent. Other city staff present: Cynthia Stimson and Lynn Miller. Motioned by Beer, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried, Motioned by Beer, seconded by Frieden to approve and place on file the City Council minutes from February 8, 2011 .and February 23, 2011. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Motioned by Beer, seconded by Frieden to place on file the Planning and Zoning Commission minutes from February 15, 2011. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. The condition of the concrete in front of the library was discussed, Lynn Miller stated that the well is ready to flush, the new doors are ordered,they fixed a. water main break recently, the new truck is not here, Eastern Iowa Builders are getting us an estimate for the roof on city hall,Ron has made new outside lights for the library, and that the new pavilion should be here within the next month. Mayor Rabe informed the city council that a list of projects is posted for review. JoAnn Beer announced that the next Parks and Beautification meeting is March 17. A. conference on park issues was discussed. No one will attend this year. John Berns is working on the fundraising project for Hawks Ridge Park pavilion pad. He will attend the next city council meeting. Cathy Krouse has volunteered to work on the south entryway clean-up. A grant opportunity for park benches and trash receptacles made from recycled garbage bags was discussed. Mayor Rabe will take care of this paperwork. The cash report from the new accounting system was reviewed. The city clerk is still working on verifying this first month's balancing and reviewing the other reports available. Shane Wicks informed the City Council that he and Mayor Rabe met with the IDOT about trail issues. Joe Horancy, from the Cedar Rapids Linn County Solid Waste Agency gave a presentation about their services and locations. Zach Melton, from the Cedar Valley Humane Society, discussed animal control with the City Council, Discussion was held concerning a 28E he asked the City to sign. Motioned by Frieden, seconded by Otto to approve RESOLUTION 2011-15,A • RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL(28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND THE, CEDAR VALLEY HUMANE SOCIETY FOR ANIMAL CARE SERVICES. Roll call vote: Ayes: Beer, Frieden, Otto, and. Wainwright. Nays: None, Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 201115 duly adopted. Mayor Rabe opened the public hearing regarding the budget for the 2012 fiscal year at 7:46 PM. The city clerk stated that staff has not received any written or oral comments 03-08-2011 City Council Minutes Page 1 concerning the budget. No one in the audience made any comments. Mayor Rabe closed the public hearing at 7;48 PM. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-16,A RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2011-2012. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-16 duly adopted. Mayor Rabe opened the public hearing regarding a loan agreement in a principal amount not to exceed $550,000 at 7:48 PM. The city clerk stated that staff has not received any written or oral comments concerning the loan agreement. No one in the audience made any comments. Mayor Rabe closed the public hearing at 7:50 PM. r Motioned by Otto, seconded by Frieden to approve RESOLUTION 2011-17,A RESOLUTION AUTHORIZING A GENERAL OBLIGATION LOAN AGREEMENT AND GENERAL OBLIGATION WATER IMPROVEMENT BONDS IN AN AMOUNT NOT TO EXCEED $550,000. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers, Motion carried. Mayor Rabe declared RESOLUTION 2011-17 duly adopted. Discussion was held concerning term options for the loan agreement. TIF certification levels were reviewed. Motioned by Frieden, seconded by Otto to use a ten year repayment schedule for the loan agreement with only interest the first year. This will allow all of the principle payments to be certified to TIF. Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Shane Schrader and Shane Wicks discussed Phase 2 Water Main Replacement Project. The contract price will be lowered just over $9,000 due to some changes in material used. The start date for the first part of the work is March 21. The pre-construction meeting was held this morning. A change order directive will be used to ensure everyone is informed of needed changes before the work is authorized. Jeff Iben was present to discuss the occupancy certificate process for Prairie Creek 51h .Addition. Shane Wicks stated that he has discussed Jeff's plans to make the required improvements to his development areas. As long as Jeff stays on schedule, Shane feels it should be acceptable for the City to issue the occupancy certificates. Motioned by Frieden, seconded by Otto to allow the issuance of occupancy certificates in Prairie Creek 5th Addition as long as Jeff Then is making progress on his punch list. Ayes; Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. The city engineer, Shane Wicks,presented three different proposed layouts for the farm ground south of Linn Street. These layouts showed future athletic fields, their needed supporting buildings and parking, a walking trail, and possible city facilities. Community input is needed as well as information on possible grant opportunities. A proposal for work on the Linn Street trail was reviewed and discussed. Motioned by Beer, seconded by Frieden to accept the bid from Schrader Excavating& Grading, Co. for$6,864.68 for work on the Linn Street trail. Access areas are to be added to the work. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: Nona. Absent: Magers. Motion carried. A proposal for needed tiling work in the farm ground was reviewed and discussed. Motioned by Wainwright, seconded by Beer to tile the west portion of the city's farm ground south of Linn Street(four runs in the farmed area). This tiling needs to be placed deep 03-08-2011 City Council Minutes Page 2 z enough that fiAure athletic field work will not ruin the tile. The total cost of the work that is to be completed as soon as possible is not to exceed $10,000. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Motioned by Beer, seconded by Otto to approve RESOLUTION 2011-18, A RESOLUTION AUTHORIZING THE TRANSFER OF THE FUND BALANCE FROM THE EMPLOYEE BENEFITS FUND TO THE GENERAL FUND. Roll call vote: Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-18 duly adopted. Motioned by Frieden, seconded by Beer to approve the bid from The Sled Shed, Inc. of $8,310.00 to purchase anew mower. Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried... Information on a skid loader and lease-purchase options from Altorfer CAT was reviewed. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-19,A RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON A LEASE OR LEASE- PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT NOT EXCEEDING $47,650 FOR THE PURPOSE OF ACQUIRING A SKID LOADER. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-19 duly adopted. r The city clerk/treasurer went through a list of budget annendment needs. Motioned by Beer, seconded by Otto to approve RESOLUTION 2011-20,A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2010-2011 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None.. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-20 duly adopted. Lynn Miller discussed the plans for this year's USA Days fireworks display. Motioned by Frieden, seconded by Otto to approve RESOLUTION 2011-21,A RESOLUTION APRROVING FIREWORK'S PERMIT FOR THE FAIRFAX FIRE DEPARTMENT. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None.. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-21 duly adopted.. Mayor Rabe informed the city council that the date for the community clean-up day is Saturday, June 4. Cedar Rapids Linn County Solid Waste Agency will be bringing their mobile household hazardous waste collection unit. x Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-22,A RESOLUTION ENTERING INTO A MEMORANDUM OF UNDERSTANDING WITH THE CEDAR RAPIDS LINN COUNTY SOLID WASTE AGENCY. Roll call vote: Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-22 duly adopted. A letter from Cedar Rapids was reviewed concerning an annexation hearing they will be holding. Motioned by Wainwright, seconded by Otto to approve the claims list dated March 8, 2011. Ayes: Beer, Frieden, Otto,and Wainwright. Nays: Nene„ Absent: Magers. Motion carried. The clerk reviewed a list of scheduled training. 03'-08-2011 City Council Minutes Page 3 Mayor Rabe stated that the citywide garage sale day will be held on Saturday,May 14, 2011,he will post old equipment the city has for sale on the internet and locally, and he reviewed some financial information spreadsheets. Bernie Frieden noted that a property in town has placed a sign that is not allowed and they did not apply for a sign permit. Motioned by Wainwright,seconded by Otto to adjourn the meeting. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Mayor Rabe adjourned the meeting at 9:37 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIM'S LIST MARCH 08, 2011 P_ ayee Purpose Amount AFLAC Policy Premium 216.36 Alliant Energy Utility Bills 4,405.04 Tadd Andrle FID 155.00 Aramark Mats&Uniforms 37895 .Atkins Lumber FID 735.66 Baker&Taylor Library 575.22 Baker Paper Co. Inc. Towels 156.20 Cathy Bayne Library 323.07 Roger or Debbie Bussey Deposit Refund 60.00 Carus Corporation Water Supplies 888.24 Cedar Rapids Photo Copy, Inc. Library 19.53 Clarey's Safety Equipment FID 694.95 Corridor MPO Dues 358.71 Custom Hose& Supplies, Inc. Parts 424.99 Danko FID 3,541.74 Data Technologies, Inc. Software & Training 4,062.47 Dorsey & Whitney LLP Bonding Services 2,940.00 ECICOG Workshop 12.00 Elan Credit Card 400.89 a Elster AMCO Water, Inc. Meters 6,360.95 Doug Exline FID 20.00 Fairfax State Savings Bank ACH File SIC 25.00 Fareway Stores FID 139.34 Fastenal Parts 131.41 Fauser Energy Resources Fuel & Gauge 764.83 Gale Library 46.79 Gazette Communications Publications 367.37 03-08-2011 City Council Minutes Page 4 Grainger Parts 10.40 Jamie Gray Deposit Refund 60.00 Graybill Communications FID 337.50 Hach Testing Supplies 110.88 Hall&Hall Engineers, Inc. Engineering Fees 13,166,88 Dawn Heald Net Deposit Refunded 49.28 Chad or Maria Hoefer Deposit Refund 60.00 Iowa Association of Mun. Utill, Workshops 80,00 Iowa Association of Mun. Util. Dues 426.20 iPERS Payroll 2,674,36 Iowa State Extension Workshop 110.00 Iowa State University Workshops 60,00 Jester Apparel, Inc. Bags 386.00 John's Lock &Key Keys 17.94 Johnson County Refuse, Inc. Solid Waste Service 7,793,75 Keystone Labs, Inc. Testing 351,29 Kirkwood Comm. College FID 30,00 Klinger Paint Co. Paint 34,04 Linn County REC Utility Bills 2,028.88 Shauna Lock Net Deposit Refunded 22.37 Terri Lyon Deposit Refund 60.00 Matheson Welding Supplies 80.17 Menard's Supplies 818.61 MidAmerican Energy Utility Bills 1,221.21 Midwest Living Magazine Library 11.98 Midwest Wheel Parts 18.95 Network Computer Solutions Labor 375.00 Northway Well and Pump Co. Work on Well 9,450.00 Orkin Library 63.73 John or Cynthia Peet Deposit Refund 60.00 Penworthy Library 226.05 Rocio Perez Deposit Refund 60.00 John Philipp Net Deposit Refunded 61.68 RDJ Specialities FID 828.52 Barry Reed Deposit Refund 60.00 Monica Ryan-Rausch Deposit Refund 60.00 Sankot's Garage, Inc. Parts& Labor 556.45 Schimberg Co. Parts 163.53 Phil Sexton FID 60.10 Simmons Perrine Moyer Bergman Legal Fees 2,628.90 Solberg's FID 15.58 W 08-08-2011 City Council Minutes Page 5 South Slope Telephone 545.08 Staples Supplies 107.89 Jeff Staskal Deposit Refund 60.00 Storm Steel Supplies 558.08 'Strategic Print Solutions Supplies 115.20 Nancy Terpstra Library 294.00 1.TnitedHealtheare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 3,325.33 US Cellular Cell Service 190.96 USPO Postage 692.98 US Treasury Payroll Taxes 5,593.65 Dale or Marcy Usher Deposit Refund 60.00 Van Meter Industrial, Inc. Supplies 76.99 ''Waterworks C & I Filters 24.00 Total Net Payroll 16,877.11 TOTAL 101,598.91 February Receipts General Fund 7,246.94 Road Use Tax 14,547.48 LOST 09 18,869.09 Farm Operations Fund 1.44 Trust and Agency 90.00 Water Fund 13,195.21 'Sewer Fund 13,927.76 Garbage Fund 7,954.50 SRF Bond Retire 9,975.00 "Total Revenue: 85,807..42 February Expenses General Fund 24,459.61 Road Use Tax 21,575.00 Trust and Agency 133.33 LOST 09 2,100.00 Employee Benefits 242.22 Water Fund 7,475.31. ''Water Main Project Phase 1 5,317.191 'mater Main Project Phase 2 7,076.80 Sewer Fund 26,891.61 Garbage Fund 8,884.53 Total Expenses: 104,155.+60 03-08-2011 City Council Minutes Page 6 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 8,2011 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2.. Roll call 3. Approval of agenda Approval of and place on file: a. City Council minutes dated February 8, 2011 b. City Council minutes dated February 23, 2011 5. Place on file: a. Planning and Zoning minutes dated February 15, 2011. . Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering 7. Cedar Rapids Linn County Solid Waste Agency presentation 8. Cedar Valley Humane Society presentation . Consider RESOLUTION to enter into a 28E with the Cedar Valley Humane Society 10. Public Hearing regarding FY 2012 Budget 11. Consider RESOLUTION to adopt FY 2012 Budget 12.Public Hearing regarding a loan agreement in a principal amount not to exceed $550,000 13. Consider RESOLUTION authorizing general obligation loan agreement and General Obligation Water Improvement Bonds in an amount not to exceed $550,000 14.Review and discussion of financing terms for the Phase 2 Water Main Replacement Project. 15.Discussion of other issues for the Phase 2 Water Main Replacement Project 1a.Jeff Then--discussion and possible action regarding the Occupancy Certificate process 17. Review and discussion about the proposed layout for the farm ground south of Linn Street 18. Discussion and consider motion regarding Linn Street Trail 19.Discussion and consider motion regarding tiling quote for fern ground 20. Consider RESOLUTION to transfer funds from Employee Benefit Fund 21. Consider motion to purchase a new mower 22.Review and discussion regarding leasing a skid loader 23. Consider RESOLUTION to set a date of a public hearing to, enter a lease 24.Discussion regarding the current budget and amendment needs 25. Consider RESOLUTION to set date of public hearing for a budget amendment 2 .Discussion regarding fireworks for USA Days 27. Consider RESOLUTION to approve a firework's permit for the Fairfax Fire Department 28. Discussion regarding signage at Hawks Ridge Park Fairfax City Council Agenda- March 8, 2011 Page 1 29. Discussion of community-wide clean-up day project-June 4 30. Consider RESOLUTION to enter into a Memorandum of Understanding with the Cedar Rapids Linn County Solid Waste Agency for a mobile household hazardous waste collection event-June 4 3 1. Review and discussion regarding a proposed annexation of'property to the City of Cedar Rapids 32. Consider motion to approve the claims list dated March 8, 2011 3. Discussion a. Opportunity for citizens not on agenda 34. Clerk's comments a. Clerk's Regional.Meeting b. Software User Group Training C. IA Municipal Prof, Institute d. TA Municipal Prof. Academy 3 . Mayor's comments a. Garage Sale Day,May 14 b. Selling old dump truck and mower C. Pre-construction meeting topics 36. Adjournment Fairfax City Council Agenda - March S', 2011 Page 2 AGENDA NOTES FAIRFAX CITY COUNCIL TUESDAY,MARCH 8, 2011 AT 7:00 PM 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated February 8, 2011 b. City Council minutes dated February 23, 2011 5. Place on file: a. Planning and Zoning minutes dated February 15, 2011. 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering 7, Cedar Rapids Linn County Solid Taste Agency presentation Joe,from the Solid Waste Agency has asked to make a 1 -15 minute presentation. There is no paperwork for this topic. 8. Cedar Valley Humane Society presentation Zach,from the Humane Society, has sent a letter and wants to discuss establishing a 28E between the Humane Society and Fairfax. A sample 28E is in your packet. 9. Consider RESOLUTION to enter into a 28E with the Cedar Valley Humane Society If you come to an agreement with Zach, you could enter.into to the 28E with this resolution. 10. Public Hearing regarding FY 2012 Budget A public hearing is required to adopt the budget for next fiscal year. You have our spreadsheets and the state farms in your packet. There is very little you can change at this point. You can lower somefigures, 11. Consider RESOLUTION to adopt FY 2012 Budget The budget must be adopted and certified to Linn County by March 15. 12.Public Hearing regarding a loan agreement in a principal amount not to exceed$550,000 This is the required public Bearing about the financing for Phase 2 of the water main project. Fairfax City Council Agenda - March 13'„ 2011 Page 1 1: . Consider RESOLUTION authorizing general obligation loan agreement and General Obligation Water Improvement Bonds in an amount not to exceed $550,000 This is the action authorizing the loan agreement for Phase 2. The bond sale will be on April 12 and you will need to have a special meeting towards the end of April to take the final action for thisnancing. 14. Review and discussion of financing terms for the Phase 2 Water Main Replacement Project You have a revised repayment schedule to review for Phase 2. Since you are going to pay for this from TIF, and since TIF funds for next fiscal year had to be certified by December ], 2010-before we knew about the costs specifics of this project, we have to make interest payments before having that amount certified to TIF Maggie has moved the principle paymentfrom nextfiscal year to help with this timing. We can "backfill"and certify the FY 2012 amount needed along with the FY 2013 amount needed 15.Discussion of other issues for the Phase 2 Water Main Replacement Project You have a copy of a letter to Shane to proceed. We have the pre-construction meeting on Tuesday morning; so there may be other topics to discuss. 16. Jeff Iben -discussion and possible action regarding the Occupancy Certificate process The City had previously given Jeff notice that certain improvements needed to be completed before Occupancy Certificates would be issued: You have a copy of the letter Jason sent him lastyear as well as a copy )f a letter that Shane sent him this year, Jeff is coming to discuss this process. I don't have any paperwork from him. 1.1. Review and discussion about the proposed layout for the farm ground south of Linn Street Shane is bringing the layout for the farm ground. Attached to the special meeting minutes is a list of items to consider. 18.Discussion and consider motion regarding Linn Street Trail Jason asked for this topic to be placed on the agenda. I don't have any paperwork. 19, Consider RESOLUTION to transfer funds from Employee Benefit Fund After receiving the training for the new payroll system, I am recommending that we transfer the small amount still in the Employee Benefit' Fund into the general fund to expend with payroll. This wasa levy you had a couple of years ago, but no longer levy. We didn't see the need to set up the system to charge the employee benefit fund when it would soon be out of money. 20. Consider motion to purchase a new mower You have a couple of quotes for a new mower. Fairfax City Council Agenda - March 8, 2011 Page 2 21. Review and discussion regarding leasing a skid loader You have information about leasing a skid loader. I am sending information to the bonding attorney as I write this. I'm not sure that this lease will be the best fit; but here is the information in case it is. 2 . Consider RESOLUTION to set a date of a public hearing to enter a lease You may not be taking action on this resolution. I still have to find out the details from.the bonding attorney. 23. Discussion regarding the current budget and amendment needs I will be reviewing the current budget. I assume we will'need a budget amendment this;spring, but I don't know the amounts yet. I will before Tuesday. 4. Consider RESOLUTION to set date of public hearing for a budget amendment This will be the action to start the budget amendmentprocess, 5. Discussion regarding fireworks for USA Days Lynn asked for this to be on the agenda. He will have some pricing estimates for this year's fireworks display. 6. Consider RESOLUTION to approve firework's permit for the Fairfax Fire Department This is for this year'sreworks display. 27. Discussion regarding signage at Hawks Ridge Park JoAnn raised this topic in an email. 8. Discussion of community-wide clean-up day project-June 4 We have the community-wide clean-up day tentatively scheduled for June 4. The Solid Waste Agency's mobile household hazardous waste collection unit also tentatively scheduled for the same day, 29. Consider RESOLUTION to enter into a Memorandum of Understanding with the Cedar Rapids Linn County Solid Waste Agency for a mobile household hazardous waste collection event-June 4 If you want the mobile unit to come to Fairfax, you have to enter into this agreement. 30. Review and discussion regarding a proposed annexation of property to the City of Cedar Rapids This is a letter of notification we received from CR, it is in your packet. Fairfax.City Council Agenda- March S'v 2011 Page 3 31. Consider motion to approve the claims list dated March 8 2,'011 You have a claims list in your packet, 32. Discussion a. Opportunity for citizens not on agenda 33. Clerk's comments a, Clerk's Regional.Meeting This is a meeting in Hiawatha I plan to attend b. Software User Group Training This is a one day training I think both Kathy and I should attend. One is in Des Moines and another in Waverly, you don't want the office closed for a day. I think there is some benefit to going to the same one-so we can discuss and ask questions right on the spot, Also, you save in mileage. C. IA Municipal Prof. Institute This is clerk's school. Kathy is registered for a week and a half in July in Ames. d. IA Municipal Prof. Academy This is clerk's academy, I plan to attend, if the topics are good,for two days in July in Ames, They are different days than the clerk's school, I haven't seen the schedule yet, so I'm not I00%sure. 34. Mayor's comments a. Garage Sale Day,May 14 Kathy Bullock has requested this day, as in previous years. b. Selling old dump truck and mower Jason wants to discuss plans to dispose of old yellow truck and old mower, C. Pre-construction meeting topics 3 �.Adjournment Fairfax City Council Agenda - March 0,2011 Page 4 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING FEBRUARY S, 2011 The regular meeting of the Fairfax City Council was held Tuesday, February 8, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer,Bernie Frieden,Travis Otto, Marc Mangers,and Marianne Wainwright.. Other city staff present: Cynthia Stimson, Ron Dusil, and Cathy Bayne. Motioned by Wainwright, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried, Motioned by Frieden, seconded by Magers to approve and place on file the City Council minutes from January 11, 2011 and January 25, 2011. Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission minutes from January 18, 2011 and January 24, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Cathy Bayne stated that the library's roof is leaking,they have a new computer server, and that she is working on a grant. Ron Dusil stated the maintenance department has been busy plowing snow. He and Lynn Miller made a trip to Des Moines to look at the new truck and to view a used truck at Clive. The new track looked good and should be ready soon. They are not interested in the used truck. The well casing is in but Northway is waiting for warmer weather to grout. JoAnn Beer announced that the next Parks and Beautification meeting is February 17 and that they need more active members. Mayor Rabe distributed a drawing of the proposed donated pavilion. Shane Wicks will check on the size of the level area for the pavilion. Motioned by Beer, seconded by Frieden to approve the financial reports. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Shane Wicks informed the City Council that he will talk to the IDOT about the trail progress. Elizabeth Cwik made a presentation about Greater Cedar Rapids Community Foundation grant opportunities from the Linn County Fund. This is redistributed gambling money that the 'State of Iowa gives to the counties. The large metropolitan areas cannot apply. Parker Krouse made a presentation about the need for more baseball/softball diamonds in Fairfax. He suggested using a portion of the farm ground south of Linn Street. Joe Kell gave the city council an update about Fairfax Youth Sports Association. They had over 235 children participate in 2010. They expect an increase, have plans to add two more: Little League teams, and to start: a fall Pee-Wee Soccer League... He also stated that in 2010 they had over 70 regular season baseball/softball games in Fairfax as well as some tournaments. He presented a layout of a baseball/softball diamond complex to use about 10 acres of the farm ground south of Linn Street. He asked the City Council to look at ways to make this project happen within the next two years. Planning would need to begin soon. Joe requested that FYSA be allowed to have an announcement line set up through South Slope and associated with one of our existing telephone numbers, There is a small setup fee and a monthly fee of$4,00. He also asked that FYSA be allowed to do two mailings through city hall. One will be for the baseball/softball sign-up and the other for soccer sign-up. 02-08-2011 City Council Minutes Page 1 Magers asked about the start-up costs for two additional Little League teams and the new soccer league. Motioned by Magers, seconded by Beer for the City of Fairfax to give Fairfax Youth 'Sports Association $2,000.00 from the Local Option Sales Tax Fund, this fiscal year,to help cover their additional costs associated with expanding their activities and the anticipated increase in participation. Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Motion carried. Wainwright introduced ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 115. Roll call vote: Ayes: Beer, Frieden„ Otto,Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to give final approval and adoption to ORDINANCE NO. 115, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007,OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-10, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Frieden,. Otto, Magers,and Wainwright. Nays: None. Motion carried., Mayor Rabe declared RESOLUTION 2011-10 duly adopted. Motioned by Frieden, seconded by Magers to approve RESOLUTION 2011-11, A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE WATER MAIN REPLACEMENT PROGRAM—PHASE 2 IMPROVEMENTS PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-1.1 duly adopted. Mayor Rabe gave an overview of the issues involved with the proposed LOSS vote scheduled for May 3. Our city attorney and Mayor Rabe are recommending that Fairfax vote as a block with Cedar Rapids. Motioned by Magers, seconded by Frieden to approve RESOLUTION 2011-12, A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF FAIRFAX, IOWA,AT THE RATE OF 1°x'4. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-12 duly adopted. Discussion was held about Kathy Everett's initial progress report. Motioned by Wainwright, seconded by Frieden to approve a raise of 50 cents per hour,for Kathy Everett effective as of the date 90 days after the date she started full-time at the city clerk's office and also to approve RESOLUTION 2011-13, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-13 duly adopted. 02-08-2011 City Council Minutes Page 2 Motioned by Wainwright, seconded by Otto to approve the Submittal and Review Schedules as submitted by Shane Wicks and recommended by the Planning and Zoning Committee. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Magers to appoint Annie Sobaski to the Planning and Zoning Commission. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to appoint Gib Boxa to the Fairfax Board of Adjustment. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about the FY 2012 budget. Motioned by Magers, seconded by Frieden to approve the claims list dated February 8', 2011. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Parker Krouse volunteered to help the Parks and Beautification Committee and with the FYSA's mailing. Mayor Rabe announced that May 14, 2011 will be the date of the city-wide clean-up day and that Linn County Solid Waste Agency will be on hand with their mobile Hazardous Material Unit. Discussion was held about establishing a committee to work on a plan for the use of the: farm ground south of Linn Street, It was decided that the entire City Council would like to participate, so a special council meeting will be held on February 22 or 23. Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright.. Motion carried. Mayor Rabe adjourned the meeting at 8:41 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST FEBRUARY 08, 2011 Payee Purpose Amount AFLAC Policy Premium 276.65 Alliant Energy Utility Bills 4,504.81 Aramark Mats &Uniforms 482.80 Atkins Lumber FID 250.08 Baker&Taylor Library Books 496.70 Banacom Signs Signs 160.00 Cathy Bayne Library Reimbursement 270.71 Richard BerstIer Deposit Refund 30.00 BoundTree Medical FID 359.54 Carus Corporation Water Supplies 601,00 Carquest Shop Supplies 42.96 Cedar Rapids Photo Copy, Inc. Library Supplies 12.56 02-08-2011 City Council Minutes page 3 Center Point Large Print Library Books 102.38 Teresa Chaney Deposit Refunded 79.00 City of Fairfax S Buck's Deposit Applied 90.00 City of Fairfax L Cook Deposit Applied 60.00 City of Fairfax T Chaney Deposit Applied 11.00 Clarey's Safety Equipment FID 212.90 Lora Cook Refund 33.68 Creative Product Source Library Supplies 131.26 Creative Software Services, Inc. Library Software & Services 265.00 Danko FID 602.98 Des Moines Stamp Library Supplies 87.00 Diamond Lake Books Library Books 217.63 Dietz, Donald&Company Audit 4,291.10 East Central Library Electronic Services 75.00 ]Kathy Everett Mileage 16.15 ]Doug Exline FID Reimbursement 52,91 FSSB SIC 25.00 Fairfax Youth Sports Association Donation 2,000.00 Fareway Supplies 148.84 Fastenal Parts 29.82 Fauser Energy Resources Fuel 2,021.87 Brent Fecht Deposit Refund 60.00 Follett Library Supplies 1,116.25 William Freeman Deposit Refund 60.00 Frieda Coonrod Embroidery FID 492.25 Future Line Truck Equipment Parts& Labor 4,730.19 G&H Electric Lights 182.37 Gale Library Books 70.18 Gazette Communications Publications 461.99 Grainger Parts 93.30 Graybill Communications FID 72.83 Hall & Hall Engineers, Inc. Engineering Fees 11,899.62 Hawkeye International Trucks LOST-New Truck 84,772.98 Erik Henne Deposit Refund 60.00 ICC Membership 100.00 Iowa Fire Chiefs Association FID 75.00 IPERS Payroll 3,125.97 Johnson County Refuse, Inc. Solid Waste Service 7,815.25 Keystone Labs, Inc. Testing 229.24 Linn County REC Utility Bills 2,133.32 Matheson Welding Supplies 43.58 02-08-2011 City Council Minutes page 4 Mayberry Electric Labor& Truck 347.50 Menard's Supplies 585.43 Brian Merta FID 140.33 MidAmerican Energy Utility Bills 1,452.31 Midwest Wheel Parts 61.68 Derek Miller FID 225.00 Rex Miller or Connie Chapman Deposit Refund 60.00 Network Computer Solutions Labor 425.00 Office of Auditor of State Audit Report 250.00 Orkin Library 63.73 Penworthy Library Books 278.10 Pollution Control Systems Sewer Pump 11,139.00 Pro Source Specialties Library Supplies 62.40 Steven or Jodi Pyle Deposit Refund 60.00 Sankot's Garage, Inc. Parts & Labor 367.21 Mike Sankot FID Reimbursement 292.38 Schimberg Co. Parts 175.35 Phil Sexton FID Reimbursement 87.74 Simmon Perrine Moyer Bergman PLC Legal Fees 56.25 The Sled Shed Parts 130.56 Smart Apple Library Books 78.80 South Slope Telephone Service 527.43 St. Luke's Work Well Solutions Testing 15.00 St. Luke's Clinic Network DATA Membership 15.00 Staples Supplies 157.99 Jay Stewart FID Reimbursement 427.09 Cynthia Stimson Reimbursement&Mileage 70.50 Strategic Print Solutions Supplies 150.26 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealtheare Plan Policy Premium 4,073.07 US Cellular Cell Service 251.96 USA Blue Book Parts 33.60 USP© Postage 399.10 US Treasury Payroll Taxes 5,363.76 Waterworks C & I Salt 21.00 Brad Wisnousky FID Reimbursement 348.00 Dave Yanecek FID Reimbursement 25.00 Will Zamastil FID Reimbursement 1,265.50 All Employees Net Payroll 16,364.41 TOTAL 181,665.79 02-08-2011 City Council Minutes Page January Receipts General Fund 11,153.50 Road Use Tax 12,518.68 Trust and Agency 480..00 LOST 09 18,869.07 TIF 2,652.58 Water Fund 12,905.05 Sewer Fund 13,514.06 Garbage Fund 8,937.00 SRF Bond Retire 10,023.00 Total Revenue: 91,052..941 January Expenses General Fund 26,903.36 Road Use Tax 16,220.49 Trust and Agency 4,305.00 LOST 09 85,042.63 Employee Benefits 2,099.66 Water Fund 10,857.53 Nater Main Project Phase 2 2,035.010 Sewer Fund 17,675.48 Garbage Fund 7,869.00 Total Expenses: 173,008.15 2010 GROSS PAYROLL: Jeffrey Ammeter 44,886.22 Tadd Andrle 26.00 Catherine Bayne 35,214.04 JoAnn Beer 1,100.00 Eric Brashaw 60.00 Eugene Brink,Jr, 20.00 James Bullock 44.00 Marcus Burns 56.00 Joseph Costigan 38,00 ]Devin Costigan 24.00 Raymond Davis 1,279.67 Ronald Dusil 50,461.87 02-08-201.1 City Council Minutes Page 6 Kathy Everett 17,213.74 Douglas Exline 176.00 Nancy Flickinger 30,845.23 Burnell Frieden 1,100.00 Donald Gillen 46.00 Christopher Jordan 208.00 R. Cheryle Koonts 1,408.39 Brandon LeFebure 32.00 Michael Machula 44.00 Marc Magers 1,100.00 Jesse Manning 42.00 Brian Merta 154.00 Brad Meyers 38.00 Derek Miller 58.00 ,Jessica Miller 70.00 Lynn Miller 37,979.18 "Fanner Mumm 288.00 Travis Otto 650.00 Loralei Pleiness 1,795.52 Jeffrey Pottebaum 48.00 Jason Rabe 5,400.00 Micheal Sankot 756.00 Derrick Sexton 246.00 Brian Stallman 172.00 Paul Stallman 36.00 Jeremiah Stewart 50.00 Cynthia Stimson 44,420.07 William Voss 1,250.00 Marianne Wainwright 1,100.00 Jake Williams 48.00 Beth Wilz 2,647.30 Alexander Wisnousky 48.00 David Yanecek 39,896.69 Daniel Zamastil 48.00 William Zamastil 72.00 TOTAL 2010 GROSS PAYROLL: 322,695.92 02-08-2011 City Council Minutes page 7 CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING FEBRUARY 23, 2011 A special meeting of the Fairfax City Council was held Wednesday,February 23, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marc Magers. Marianne Wainwright was absent. Other city staff present: Cynthia Stimson, Lynn Miller, and Fire Chief Mike Sankot. Also present was City Engineer Shane Wicks. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer,Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-14,A RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $550,000. Ayes; Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-14 duly adopted. Mayor Rabe distributed a spreadsheet with capital improvement projects' expenses and. revenues estimated for the next few years. Extensive discussion was held about the City's future plans for the farm ground south of Linn Street. Possible placements for athletic fields and city facilities were discussed. The city engineers are to work up a layout for the ground. The City will try to determine if two baseball/softball fields, one soccer field, expanded parking, and the supporting facilities can be placed on this ground and usable by the spring of 2012. Fairfax Youth Sports Association stated that they would like to see at least one Little League and one Pony League diamond ready by that time. The City will gather information about possible grant money. The city clerk distributed the FY 2012 budget sheets, Fairfax's new population is 2,123. This made Fairfax one of the fastest growing communities in Iowa from 2000 to 2010. Discussion was held about the Hawks Ridge Park improvements. The pavilion will be installed soon, we have an estimate for the parking lot, and adding a basketball hoop was discussed. Motioned by Magers, seconded by Frieden to adjourn the meeting. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 7:35 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council, 02-23-2011 City Council Minutes Page 1 FARM GROUND PLANTS • City buildings/water tower would be located on the west portion of the property • Access would need to be discussed with IDOT, but it would probably be at the southwest corner of the property • At the time that buildings,/water tower are installed (not currently planned) a street would go from the southwest corner of the property and then turn north to connect with Vanderbilt Street • Possible buildings would be: community center, library, city hall, and fire station • If the fire station would be relocated,the department requests that their building be totally separate, with a separate drive and parking lot • A water tower would take about one acre of ground and need to be positioned at the highest point possible. The design would be much different than the current tower. • The rest of the property will be used for recreational activities. • No commercial or residential development is planned for this ground. • The overall design shouldheave room for the above mentioned buildings/tower and their needed parking as well as: 1. Three full-sized soccer fields(can be used as 16 youth fields) 2. Four pony league sized baseball/softball diamonds-One to be planned for use by May of 2012 3. Two little league diamonds-One to be planined for use by May of 2012 4. Dugouts should be included for each diamond-covered yet with accessible areas to pass items through back 5. A Scoreboard for each field and diamond with remotes to allow for running from a distance 6. All needed)fencing for each field/diamond -make sure the grass does not go right up to the fences-some other sort of other material should be placed at. the fence lines and out a certain distance to Ikeep grass out of the fences and ease of mowing 7. Lights for evening play and parking lot lightiing—and possible trail area 8. Water stand pipes should be placed near the fields and diamonds for easy use of a watering vehicle 9. An enlarged parking lot with possible extra areas of parking near the fields- especially for pick-up and drop-off; discussion was held about parking access off of Fairfax Road 10. Widening of Linn Street with possible parking along the street 11. A concession stand large enough for the entire,completed area-special attention needs to be given to make the building as secure as possible to avoid vandalism and theft, storage area,adequate electrical power for multiple draws (roasters, popcorn machine, refrigerators,freezer,etc..), serving window needs, message board area, and a possible outside grill set-up 12. Equipment storage- maybe multiple ones located in the field areas-maybe gine for City of Fairfax maintenance department access only and others for FYSA equipment.Q) 13. Warm-up area including batting cages, pitching/catching warm-up areas, and team warming-up 14. Restrooms flushing, easy to maintain, and a secure building 15. Sidewalks connecting the recreational areas 16. PA system: 17. Playground area 18. Picnic table areas-with possible park grills available Q) 19. We didn't discuss trees, but these are desirable in recreational areas as long as they are placed properly not to interfere with the diamonds 20. Walking trail along the edge of the entire property with possible train viewing area 21. Trash receptacles for sports areas,concession stand (dumpster area),and along the trail 22. Benches and bleachers 23. Drinking fountains-ones that can be winterized easily and are sturdy to withstand use with little or easy maintenance Hall and Hall Engineers is to work on an over-all layout. The City Council will look at funding possibilities (which will be helped extremely by a yes LOSST vote on May 3). The IlKernels' Foundation will be contacted about possible grant money, as well as CRGCF and the Internet for solar powered lighting money. I remembered that Pepsi used to have a program to supply scoreboards to athletic facilities, if the entity signed a contract to use Pepsi products. I believe that Springville has gotten more than one scoreboard this way. We should see if they still have this program.. Joe, do you use Pepsi products, exclusively? If not, is it something that is possible? If not, do you know if your supplier has a similar program? In order for the diamonds to be ready by May of 2012 the tiling needs to be accomplished ASAP. Jason and Bernie will be in contact with the person and Hall and Hall will need to be contacted or receive specific location data to ensure coordination with the diamond placement. Diamonds should be in place and seeded by this fall I Fairfax Planning and Zoning Commission Regular Meeting Minutes th February is , 2011 Chairman Kell called the meeting to order at 7:00 p.m. Members present: Boxa, Kell, Kunze, Meyers, Nurre,Sobaski, and Soukup . We went through an introduction of all of our existing members and also the introduction of our new member,Annie Sobaski. Motion to approve minutes from January 25, 2011 was given by Virginia Soukup and seconded by (Dennis Kunze. All ayes. Motion carried. Motion to approve the minutes from January 18, 2011 was given by DennisIKunze and a seconded by Jamie Meyers. All ayes. Motion carried. Shane Wicks, our city engineer, presented the old zoning map and displayed the issues of the old zoning map, such as some zoning codes that are no longer valid, as well as many other discrepancies. Nine revisions were reviewed that wound help to improve the quality of our zoning map. We made a lot of progress to clean up our zoning map and next month the map should be in the final stages. Discussion of setting up an open (house for citizens to review the chainges was brought up and once we are in the final stages,we hope to.set this up. It was announced that Gib Boxa is now on the Board of Adjustment and will be a great attribute to the boa rd. No other citizens were present. Motion to adjourn the meeting was given by Gib Boxa and seconded by Tom Nurre. All ayes. Motion carried. Chairman Kell adjourned the meeting at 8:38 PM. Jamie Meyers Acting Secretary HALL & HALL ENGINEERS, INC. Len(ieri in fond L7wv1o1)ve( f Si1xe 1953 March 3, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of February 3, 2011 to March 2, 2011 Honorable Mayor Rabe and Clty Council; The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: f[mprovement Proiectsl 6950-10-01 Fairfax Traci [ong Highway 151 ATTACHED: Nothing • STATUS: Jason and t have met with representatives from the Iowa DOT to discuss the two planned Highway 151 bridge replacements over Prairie Creek and the Union Pacific Railroad and the possibility of installing the trail in the Iowa DOT right-of-way along Highway 15 1 at this time, Jason and 1 will be reviewing the City's options for the trail and will be providing some more information for consideration in the near future. 6950-10.2 Drainage Review for Arp's Property + ATTACHED: Nothing STATUS: i have talked with Tom Arp and we will be meeting with Tom sometime in late, March/ early April to review their site issues he had presented to council and to discuss possible options to mitigate drainage issues on their property. 6950-10.3 Water Main Replacement— Phase 2 Project • ATTACHED: Nothing T • STATUS: We have the project pre-construction meeting on Tuesday, March 8, and it appears that Shane Schrader is planning to begin construction on this project the last week in March. I have been coordinating with the Union Pacific Railroad to obtain the appropriate permitting to cross their tracks. 6950-11-1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Letters to Jeff Then addressing site issues that need to be completed. • STATUS: It is my understanding that Jeff Then may be requesting occupancy permits at his Prairie Creek Estates e Addition at the March 8 City Council meeting. 1 have provided Jeff with a "punch list"of items that still need to be addressed on the 5Th Addition, and the overall Prairie Creek Estates development. This letter was dated February 21, 2019, and should be in your packets for your review. CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMCNT PLANNING • LANDSCAPE ARCHTECTURF 1860 Boyson Road - I-#awadiz,i]A 52233 • Ph:319,362.,9548 • Fx:319.362.7595 - wwwhalleng,com 6950-11-2 MurphyProp rty Conceptual Layout and Master Planning • ATTACHED: Nothing- 1 will provide a large scale site rendering at the Council meeting, • STATUS: I have put together the site planning ideas from the February 23 special City Council meeting and have our,Landscape Architecture Department using this information to establish an overall site plan for the Murphy Property. It is my understanding that they will be providing one or two layouts for your consideration. f695O General Engineer'iing Servicesl Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments; • ATTACHED: Nothing • STATUS: See 6950-...11-1 above. Review of Erosion Issues at the newly constructed drainage swaie south of E. Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: l will provide more information in early spring', Sanitary-Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: informational Only Our Plan is to make the necessary repairs to the lagoons this spring. We have met in February, and I am in the process of lining up a final meeting to establish the work that needs to be completed) wind a time to complete this work, Lift Station and Pumps: • ATTACHED: Nothing • STATUS: Informational Only Ed Brinton with MMS Consultants has provided me with a sample operational manual to modify for the City's four lift stations. I am liming up a meeting with Ed, Lynn, and Ron, in coordination with the WWTP aeration basins meeting to identify the issues we have been having with the lift stations and put together a maintenance 1 replacement plan for the system. Site Reviews I Ordinance Review: Revisions to the Storm Water(Management Ordinances Regarding the completion and approval I acceptance of storm water detention ponds: • ATTACHED: Nothing + STATUS, No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing 0 STATUS: No Change, Site Review of Lot 17, Prairie View Heights, Phase 1: * ATTACHED: Nothing • STATUS: 1 worked with Dave Yanecek and Gib Boxa to review a house floor plan and the yard setbacks for this lot to determine whether or not the proposed house could be built with fiving area encroaching into the rear yard setback, or if it should go through the Board of Adjustments with a variance request.for encroachment into the setback. Mapping: Updated Zoning Map: • ATTACHED: Nothing • STATUS: in February, i presented the P &Z members with a preliminary zoning map for review and comments. 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O O � �t -�- Q n w CD -3cn C7 (D CDCD x < ,< �• RG C n CD `" AN Amok (D cn s Co CD Q (D S u c"" IOWA CODE CHAPTER 28E AGREEMENT BETWEEN THE CITY OF FAIRFAX, IOWA, AND THE CEDAR VALLEY HUMANE SOCIETY FOR THE PROVISION OF ANIMAL CARE SERVICES This agreement is entered into between the city of Fairfax, Iowa ("Fairfax"), and the Cedar Valley Humane Society ("CVHS"). WHEREAS, CVHS provides animal care services and operates a facility for the provision of said services ("animal shelter"); WHEREAS, CVHS is willing to provide animal care services to Linn County; and WHEREAS, Iowa Code Chapter 28E (2010) permits local governments to enter into agreements for the joint services and facilities. NOW, THEREFORE,Fairfax and CVHS agree as follows: L Term. This agreement shall be effective when approved and signed by the parties and filed with the Iowa Secretary of State as provided in Iowa Code section 28E.8. The duration of this agreement shall be perpetual unless terminated in the manner set forth below. 1.5 Definitions. "Animal care services" means housing and care in accordance with CVHS' policies and procedures and consistent with applicable Iowa Department of Agriculture and Land Stewardship requirements. CVHS shall provide no field services to Springville except as provided below in the paragraph entitled"Additional Services." "Fairfax animal" means an animal found within the incorporated city limits of Fairfax, Iowa. ,,Sick or injured"means in need of immediate medical attention as determined by CVHS. "Field service call out" means any activity that requires, a CVHS representative to travel from the CVHS facility to another location to pick up an animal or perform other field services as defined in the section entitled",'Additional Services", 2. Fee for Animal Care Services. CVHS shall provide animal care services to Fairfax based on the following fee schedule: Animal Care Services Fee: $130 per animal Field Service Call-Out Fee: $75 per call-out The fee schedule will be reevaluated by CVHS each fiscal year beginning July 1, 2011. Beginning July 1, 2011, and from year-to-year thereafter, CVHS will notify Fairfax in writing of any proposed modifications of the fee schedule effective the following July 1, Fairfax reserves the right to terminate this agreement based on a refusal to accept any proposed modification of the fee schedule within sixty 0) days of any proposed modification. CVHS agrees to invoice Fairfax monthly for animal care sheltering fees, and Fairfax agrees to pay said invoices within thirty (30) days of receipt of the saroe. There is no limit to or cap on the number of days that an animal will remain in the animal shelter. Fairfax may inquire at any time into the status of any animal, including the basis for the duration of the stay. Acceptance of Animals A. Generally. CVHS agrees to accept any Fairfax animal during normal business hours,except as noted below, B. Prior Approval. CVHS shall receive approval from Fairfax prior to accepting an animal. CVHS shall request approval by contacting the City of Fairfax at 319-846-2204 during normal business hours. C. Prohibited. CVHS may accept animals that are prohibited by Fairfax ordinance e.g., monkeys and alligators) on a case by case basis depending on species and needs, subject to the prior approval of Fairfax. In such cases, Fairfax shall be charged the animal care sheltering fee for each animal, exotic animal or livestock animal accepted. D. Housing_Offsite. If an animal needs to be housed offsite due to, for example, the impoundment of a large number of animals, the type of species, or the specific needs of the animal, acceptance of that animal will be determined by CVHS at its sole discretion. If the animal is accepted and housed offsite, Fairfax will promptly pay the actual costs of housing upon being provided written documentation, including but not limited to any vet bills and boarding cost. E. Ownership. Fairfax shall not claim any ownership interest in any animal and shall not retrieve or pick-up any animal from the animal shelter without CVHS' prior authorization. F. Records. CVHS agrees to keep, in addition to its regular records if necessary, an additional record or registry identifying any individual citizen responsible for either reporting or presenting any domestic animal to the animal shelter. Said record or registry shall include the name, address, and telephone number of each such individual citizen. CVHS further agrees to notify Fairfax if the same individual citizen reports or presents more than three {3) domestic animals per quarter within three (3) regular business days of the third report or presentation. 4, Quarantine, A. Known Owner. In cases of animal bites, where no current rabies vaccination is on file and quarantine is required by law, the parties agree that it is the owner's responsibility to quarantine the animal at a state licensed facility approved by the Linn County Public Health Department. If the owner refuses, Fairfax may quarantine the animal at a state licensed facility approved by the Linn County Public Health Department. If Fairfax elects to have CVHS quarantine the animal, CVHS may do so at any state licensed facility approved by the CVHS 2 Executive Director or designee, and Fairfax further agrees to pay all fees related to the quarantine regardless of where the animal was confined. Animals with current rabies vaccination status that do not pose a threat to the general public and can be adequately confined may be quarantined at the owner's home for a period of 10 days from the start of quarantine. B. Stray Animals. All stray biting animals with unknown rabies status will be quarantined at a state licensed facility, and Fairfax will pay all fees related to the quarantine regardless of where the animal was confined. Fractious or feral animals with no traceable identification will be evaluated by CVHS for testing and euthanasia in accordance with Iowa state law. 5. policies. All animals will be subject to the policies of CVHS. 6. Reclaim. In the event a Fairfax animal is reclaimed by its owner within the mandatory stray hold period,the owner will pay a reclaim fee plus any applicable board fees prior to the animal being released to the owner and the city of Fairfax will not be required to pay the animal care services fee. 7. Additional Services. A. After Hours Acceptance of Animals — At all times other than normal business hours, CVHS shall make available the services of at least one on-call employee who shall receive notification of after-hours deliveries of sick or injured, bite, or vicious animals and be available to attend to such animals in a timely fashion if requested by Fairfax. B. Provision of Humane Traps -- CVHS may provide appropriate humane traps to Fairfax or Fairfax residents who report stray animals roaming loose in their area. These traps will be provided on request as available to help facilitate the safe capture of stray roaming animals for subsequent delivery to or pickup by CVHS. C. Rabies Testing Transport - Fairfax may request that CVHS transport dead animal samples for rabies testing to Oakdale Hygienic Laboratory. D. Field Services - Fairfax may request that CVHS provide field services for animal pick-up or cases of animal welfare, neglect, cruelty, or aggressive biting investigation, subject to a field services call-out fee, E. Reporting - CVHS shall provide at no charge a monthly report identifying each "Fairfax animal" housed in the animal shelter. Fairfax may request additional reports subject to a reasonable fee for the cost of preparing the same, 3 F. At CVHS' request, Fairfax shall provide, at the location of a pickup, a Fairfax representative who can exercise within Fairfax the authority pursuant to which the animal is being impounded. 8. Animal Shelter. Nothing in this agreement should be construed to provide Fairfax the right to otherwise use, control, or occupy the animal shelter, and the parties further agree that the operation, management and control of the animal center is the sole responsibility of CVHS. 9. Termination. Either party may terminate this agreement for any reason or no reason at all upon thirty (30) days written notice to the other parry. 10. Administrator. The Executive Director, of CVHS will administer this agreement and the services enumerated herein. 11. Notice. Notice by CVHS to Fairfax must be in writing and addressed to: Mayor, City of Fairfax, 525 Vanderbilt Street, PO Box 337, Fairfax, Iowa, 52228. Notice by Springville to CVHS must be in writing and addressed to: Executive Director, Cedar Valley Humane Society, 7411 Mt Vernon Rd SE, Cedar Rapids, Iowa, 52403. Notice is sufficient if delivered by regular mail. 1.2. Indemnification/Hold Harmless. Each party agrees to release, indemnify and hold the other party, its officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorney fees, and expenses incidental thereto, that may be suffered by, or charged to, the party by reason of any loss or damage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non-performance by the other party or,its servants, employees or agents of any covenant or condition of this agreement, or by any act or failure to act of those persons. CVHS shall not be liable for its failure to perform this agreement or for any loss, injury, damage or delay of any nature whatsoever resulting (there from)? caused by any act of God, fire, flood, accident, strike,labor dispute,riot, insurrection, war or any other cause beyond CVHS' control. 13. Waiver. The waiver by either party of any covenant or condition of this agreement shall not thereafter preclude such party from demanding performance in accordance with the terms of this agreement. 4 14. Severability. If a provision shall be finally declared void or illegal by any court or administrative agency having jurisdiction over the parties to this agreement, the entire agreement shall not be void, but the remaining provisions shall continue in effect as nearly as possible in accordance with the original intent of the parties. 15. Entire Agreement. This agreement sets forth all the covenants, promises, agreements, and conditions between CVHS and Fairfax concerning animal care services, and there are no other covenants, promises, agreements or conditions, either oral or written, between them. This agreement may not be modified or amended in any manner except by an instrument in writing executed by the parties. CITY OF FAIRFAX ]Gated this 8th day of March, 2011. By: Q k Jas Rabe, Mayor .Attest: � Kathy Lyverett, Deputy City Clerk CITY OF FAIRFAX ACKNOWLEDGMENT STATE OF IOWA ) ) ss: LINN COUNTY ) On this Sffi day of March, 2011, before me, the undersigned, a notary public in and for the State of Iowa, personally appeared Jason Rabe and Kathy Everett, to me personally known, who being by me duly sworn, did say that they are the Mayor and Deputy City Clerk, respectively, of the City of Fairfax executing the within and foregoing instrument; that the seal affixed thereto is the seal of the City of Fairfax; that said instrument was signed and sealed on behalf of the City of Fairfax by authority of its City Council; and that the said Mayor and Deputy City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of the City of Fairfax,12y it and by them voluntarily executed, CYNTHIA K STIMSI Commission Number 123033 Cyn 'a Stimson,N�o aiy Public My Commission Expires in an far the State of Iowa 5 April 13, 2013 CEDAR VALLEY HUMANE SOCIETY Dated this day of , 201.1. By: Zachary W. Melton Executive Director Attest: CEDAR VALLEY HUMANE SOCIETY ACKNOWLEDGEMENT Notary Public in and for the State of Iowa My commission expires: RESOLUTION NO. 2011-16 RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2011-2012 WHEREAS, The Code of Iowa, Chapter 384, Section 16, requires that all cities. prepare and adopt an annual budget of expenditures and receipts for at least the next fiscal. year; and WHEREAS, The Clerk shall certify the necessary tax levy for the next fiscal year to the County Auditor; and WHEREAS, the Notice of Public Hearing Budget Estimate was published on February 24, 2011; and WHEREAS, the Fairfax City Council did hold a public hearing concerning the budget for the 2011-2012 fiscal year on March 8, 2011; and WHEREAS, the Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed budget and any modifications proposed at the hearing, NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Fairfax, Iowa that they do hereby approve the budget for the 2011-2012 fiscal year as attached in the budget forms. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the .Mayor and the City Clerk are hereby authorized and directed to execute this resolution. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the City Clerk is directed to submit these forms to the Linn County Auditor on or before March 15, 2011. Passed and adopted this 8"'day of March, 2011. AYES: Beer, Frieden, Otto, and Wainwright NAYS: None ABSENT: Magers Jas lube, Mayor ATTEST: Cynt is Stimson, City Clerk. STATE OF IOWA Counties of Liam and Jolmson ss. Form 631.11. NOTICE OF PUBLIC HEARING e BUDGET ESTIMATE FISCAL YEAR BEG1NtJiN©JULY 1,2011.E'9DWe JUNE30,=2 ciiy'o# tFairfaxIowa ` state that I am the publisher of The City Council unit condwi a publro hearing on the propgsed i3udget at 625 Vanderbilt Street,Fairiax:lDwa Tyil y newspaper of general arr Marn$,2D1# at 7:00 PM : 1 Johnson Counties, in Iowa. opy of which is attached, was Tne Budgok Estprnata Summary of proposed receipts and expenrJiluess Is.shown n below. �Cop3e34f ha the de ailed proposed Budget may be obtaim)d or viewed ak the o€fices 61.the Mayor, l in THE GAZETTE newspaper City clerk,and At the Library. glary 24, 2011. The estimated Total tax levy rate per$1 DDO valuation:on regular properly .:. 8,##}DD0 ;The sstintakad tax fsyy rats per 91000valuMien on AgrdcuHUM and Is .. 3:Q0975 At the putllc hearing,any rssideni ortaxpayer may present objecldlons to,orarguments in favor of; a publishing said notice 15 anyparl t?f the propirsed budget. 319-$4S-22D4 Gynihla.Skimson q pr�hpr¢e,nsitY'tl�sr :. C?9y:�GlerklFlnanCeOHice�s.NAME 84get 1 Y R"st.FY Ackual FY. 2012 2011 2010i (a) db9 M 7.77 Reyanuee&Other rinncinc 5aurce5 � i x', ,% €'axes toiad o p ProperkY 1 525,864 . 435,694 49b'909 fess:Uncollected Properly Taxes-Lavy Year 2 01 D 7777777U e urian tape, y axes .. e inquank ratsady: axes 0 TIF Revenpas 5 A6.0.0.00 590,000 565i576 Dherily'.:Tas 6256;695 s2S0,766 210;9;14 Licehwe : 7ermts .: 7 $5t)t}0 31,000 33i25D Ilse at Money and Proparky 8 $2i4t14 64,254 $4;2s7 Intergovernmental : -47 321.;9:$2 :28@,193 777775UJi Cnarges::forServlcds 10 6s2;365 77777TW 7671595 SPeolai Assessauents 11 07777777777U 0 Mlscellan®our 12 25,000", 26,00tl 7a6,731lolowledged by Tim Sher Financing Saureas 13 1,527792 2,949600 757,711 TolgirRevenwas an.. er ounces on February 24, 2011. ii.t.. ExPendtistras c3ier Financinn Use " � i E i ri xrti Pilbllt safety 15 261,171 $91,897 Pu tic Works 157 357,af�(1 71, 399,500 3$$,$18 Health and S acla6 Setvices 17 0 D 0 QuitureAnd Aecreakion 1e493:913 286,293 216,882 or the State of Iowa _..._ Community and F,co do C.Development 19 13i00D 9,1oo A064 GeneralOavernmant 20 139„9: 779,172 205,012 Debt Service 21 723.62+1 908,000. 661,240 caPilai PRecis 77 22 0 0 0 Totat Government'Activities.Eupendilures 23 211,045,9fla 72,1.73,962 77777584,318. Business TypeIEtutefprisss 24 1„1021,450 1,133.000 1,1D5,E}32 TalaJALL kxjpandilureb ransfers_'.Out 27 -772474702.. 1,477 DD 767, s1 T01a a/ Expenditurerransfers...tJt W355,230 Excess Revamtes&::Other Sources Over i {Under)Ezpandtkuq sJTransfers out 29 199 697; 154 6S9 .. 345,77_.0 on inkn p7- ria ion { kF i i Irl leginnfng:Fund Aalance July 1 90 1,313,459 1,468,018 1,$13,7139 cnding Fund(Balance dune 30 31 1,113,762' 1;3 E$,459 1,4S6iD36 City of Fairfax From: dom-noreply@iiowa.gov Sent: Wednesday, (March 09, 2011 3:09 PM To: fairfax@southsllope.net Subject: Budget Submitted Your file was submitted at 3:09:08 PM on Wednesday, March 09, 2011 Budget Year: FY12 City Name: 544 - Fairfax Submitter Name: Cynthia 5timsoin Submitter's E-Mail Address: fairfaxosouthslope.net Control County: Linn Total Requested Dollars: $539,..559 Total Property Tax Dollars: $525,864 Total Property Tax Rate: 8.10000 Agriculture Tax Rate: 3.00375 i Iowa Department of Management focal Budget Submissions Page 1 of 1 Upload Process: Step 4 - Confirmation Congratulations! You have successfully submitted your budget file. An email message has been sent to the control county auditor and to the email address you provided. You may print a copy of the submittal confirmation for your records by clicking on the Print button below. The confirmation contaiinis all property tax rates plus the time and date the budget file was submitted. PrintV You certified the 3:09:00 PM on Wednesday, March 019, 2011 Budget Year: IFY12 City Name: 1544 - Fairfax Sulbmitter's Name: ICynthia Stimson Submitter's E-Mail Address: fairfax@saathslope,net Control County: ILinn Total Requested Dollars: $539,559 Total Property Tax Dollars: 1$525,864 Total Property Tax Rate: J&10000 Agricultural Tax Rate; 3.00375 Close Window haps://www.iowaonline.state.ia.us/dombudget/controller.aspx?cmd confirmation 3/'912011 Fom 631.1 Depadmenl or Management NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1,2011 -ENDING JUNE 301,'2012 City of Fairfax Iowa The City Council will conduct a public hearing on the proposed Budget at 525 Vanderbilt Street,Fairfax Iowa on March 8,2011 at 7;00 PM {Date)xxfxxf x (hour) The Budget Estimate Summary of proposed)receipts and expenditures Is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Cleric,and at the Library, The estimated Total tax levy rale per$10010 valuation on regular property . ... . .. .. .$ 8.10000 The estimated tax levy rate per$1000 valuation on Agricultural land is .. , , .. , ... . $ 3,00375 At the public hearing,any resident or taxpayer may present objections to,or arguments in favor of,any part of the proposed budget. 319-846-2204 Cynthia Stimson phone number City ClerklFinance Officers NAME Budget FY Re-estimated FY Actual FY 2012 2011 2010 _ _ (a? (b) (c) Revenues&Other FinancingSources _ t"� � Taxes Levied on property 1 525,864 436,1694 425,909 Less:Uncollected Property Taxes-Levy Year 2 0 0 0 Not Current Property Taxes 3 525,864 436,1694 425,909 DOnquent Property Taxes 4 0 0 0 iF Revenues 5 460,000 5910,1000 585,576 Luther City Taxes 6 265,695 230,766 210,814 Licenses&Permits 7 35,000 31,10100 33,250 Use of Money and Property 8 32,000 54,250 34,287 intergovernmental 9 321,832 288„193 288,017 Charges for Fees&service 10 662,350 6231,800 678,996 Special Assessments 11 0 0 0 Miscellaneous 12 25,000 251,000 86,731 Other Financing Sources 13 1,827,792 2,3491,800 757,711 Total Revenues and Other Sources 14 4,155,533 4,62'9,503 3,101,291 Ex ditures&Other Financing Uses M Pdb is safety 1155 261,121 3911„897 1 155,302 Public Works 16 357,500 3919,500 336,818 Health and Social Services 17 0 0 0 Culture and Recreation 18 493,943 286,293 219,882 Community and Economic Development 191 10,000 9,100 5,064 General Government 20 199,800 179,172 206,012 Debt Service 21 723,624 908,000 661,240 Ca llal Projects 22 0 0 0 otal Government Activities Expenditures 23 2,045,988 2,173,962 1,584,318 Business Type 1 Enterprises 24 1,021,456 1,133,000 1,105,032 Total ALL Expenditures 25 3,067,438 3,306„962 2,689,350 Transfers Out 26 1,287,792 1,4771,100 757,711 Total ALL Expenditures/Transfers Out 27 4,355,230 4,7841,062 3,447,061 Excess Revenues&Other Sources Over iWlnder)ExpendituresfTransfers out 28 -199,697 -15441,559 JL 345,770 Continuing Appropriation 29 0 5' * `e Beginning Fund Balance July 1 30 1.313.4591 1,468,018, 1,813,788 Ending Fund Balance June 30 31 ,i13,7621 1.313,4591 1,468,016 porta F.-935A Dapa,imenr or Managanwn, 57 Adoption of Budget and Certification of City Taxes =544 FISCAL YEAR BEGINNING JILIILY 1,2011-ENDING JUNE 30,2012 The City of: Fairfax County'Name: LINN Date Budget Adopted: faw)srdw At ameall offba Ghy Couni held after the public hearing as required by law,as specfrued above,the proposed budget wee adopted as summadzed and affected herela,and tax levies,as Itemized below,were oplproved for all taxable propedy,of this City.There is attached a Lang Tam Debt Schedule Farm 7133 for the debt service needs,if any, 319-846-2204 r.rtioas All spar County Auditor Date Stamp January 1,2010 Property Valuations _ With Gas&Electric _ Without Gas&Electric Last official census Regular 2a 66,387,754 2b 64,697,057 AEBTSEfIaMI E 30 81,775,349 31d 80,084,652 Ag Land 4a 605,158 911 u u g !_ 1, il ;II ,li pI !'' 01 11 ,. I; 0. „.,. TAXES LEVIED IAI 4e! {cf Code Dollar Requestwith PropertyTaxea Sea Linn t Purpose Utility Replacement Levied Rate 1'.^ 1 r. 1 I.-. ! .-. Mk; :,j.. I.. r-r.i'. li.a1I I. I� ll, -!`. I! ,I!iRll� .11 sllu!a.'..:Iir!. . ..I',�d�II ,,,iii L::! ,r. .dn a r _ u u�o_::,ri.I,I Ilii ..... seat 840000 Regular General levy 6 537,741 524,046 43 8.10000 ,I. sip uu n'd,l�flrs_,li ,!!!i:!,pi nIININ'I:1 :1[ .,, Ljv,all.,a, Iwr;k 43e41 Non-Voted Other Permissible Levies , { II ! "I 12161 0.1e1 Contract for use of Bridgea 0 Ili.44 01 12(10) 0:95000 Opr&Maint publicly owned Transit 7 i. 0"l, 46 01 12111) AlKid Rent,Ins.Maint of Civic Center a i s Lill i 45 01 12(12) 8.1135011) Opr&Maint of City owned Civic Centera 0 47 01 +2113+ 8.05750 Planning a Sanitary Disposal Project 1130 1 '-49 01 121141 D,27000 Aviation Authority(under sec.330A.11.5) 11 121161 AmltNaa Joint city-county building lease 120 ' ,I so 01 li 121161 ClAu Med Levee Impr.fund in special charter city 13 1111', : 0 tli f 51 01 1211e1 And Ned Liability,property&self insurance costs 14 111 i 0 111�I; 52 ri 12[221 And Hist, Support of a Local Eme .M mt.Comm. 462 n.,.�..i hW.I. 369 Voted Other Permissible Levies i I!! I! Ill II 11 '!I1 ilI,III I I lII il 1 -II 12[1) 13.!113500 Instrumental/Vocal Music Groups 16 1+• I} 53 0 12121 13,81e00 Memorial Building 1s 1 0 11 54 0 12131 0113500 Symphony Orchestra n I 0 65 0 12(4) 02710100 Cultural&Scientific Facilities 19 0 11 58 0 12(6) As Voted County Bridge 1e 57 0 12(5) 1,366100 Missi or Missouri River Bridge Const, 20 0 1;.:. 58 0 12(9) 0.03376 Aid to a Transit Company 21 I 1 0 69 0 12(17)'. 020500 Maintain Institution received by giftldevilsle 22 ,,� 0 ill 60 0 121191 1,000100 City Emergency Medical District 403 0 l",466 0 12(21) 0.27800 Support Public Library 23 0 e1 0 28F-22 1.500100 Unified Law Enforcement 24 111 B2 0 1 II 0 , Total General Fund Regular Levies (5+bre 24) 26 537,741 11;11 1. 524,046 384.1 3.D0375 Ag Land 26 1,818111:1111k ' 1,818 I' 63 3.003751 Total General Fund Tax Levies (25+28) 27 539,5591 1 I ! 525,864. Do Not Add Special Revenue Levies .I Iklr ? 389.9 0.27131310' Emergency(if general fund at levy limit) 2e'., 111 , .�10 o 04 0 384,6 AanLNes Police&Fire Retirement 29 '1111 i 0 : ''j C Am'I Ned FICA&IPERS(if general fund at levy limit) 30 i 0 �11Rutaa Amil Nea Other Employee Benefits 31 011 DI Total Employee 8ene17t Levies (29,30,34) 32 01 0 Bub Total Special Revenue Levies (28+'32:) 33 0:'11 I 0{ 111} l,`, 1' Valuation 111 l Ilp lI I�i i1 I!11 ,11 11!1 '7il ,1,it 111 396 As Fred With Gas&Efec Without Gas&Efec d III �11i 1i d l SSMAtf01 kit) la) 34 !III 0 _ I ss 0 SSMID 2 W lel 35 ,I! 6 67 0 SI'SMy91D 3 ray of 36 1 I 0 11 e8 0 SSSMwfID4 W Sel 350 !.n 11;1 0 ,I 59 0 S':SMID 5 on _36a 0 585 0 SISMvtr':D 6&7 uy {e1 37 ` II - 0 I see 0 , 1]]111, fill 'Total SSMID (34 thru 37) 38 0 ,1111 5: 0 u ,Ir7 Do Not Add IF 384A 1 Total Special Revenue Levies (33+3'18) 3e 0 ,I'!k: 0 ::Ei tis 384.4 Aan'iI Debt Service Levy 76.1016) 40 0 40 Ot';;II°i 70 0 3184J 0.67:5130 Capital Projects {Capital Improv.Reserve) 41 41 0;``,j',ij" 71 0 Total Property Taxes (27+39+40+4:1) 42 539,559 42 525.864::!:`::: 72 8.100001 COUNTY AUDITOR - 1 certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant&must be returned to the city for correction. 11 The prgrofi4ged Not se of Public Hearing Budget Estimate(Form all was laysru ly,published,orpooled If applicable,and notarized,filed proof was evidenced. 2) eddaal':Iheatiing npdices Were published a posted not less than 1D days,nor more thaln 20 days,prior to the budget hearing. 31 Adopted properly taxes do not exceed pubeahad or posted amounts. 4) Adophid expanditures da not exceed published or posted amounts In each of the Nine 1 ploogram sraas,cr in total 6) The budget file up4oaded to the SUBMIT Area matched the paper copy cedllied by the city to this office. wry A~ CO CO R, CO 0) (D r i i;zr 0 CD U) 16 UKE 0 ce) ce) (D ➢'A PP M (N 0 0 LO 0 �r M.Mi lf�CNL rll� F.Q! co 1-:C6 (DNOD 11cr M 'j[I M iN i M LO Lo N C C) <0 (D N OD :7 LO Ln cq—� -q• v (D r- M ill,"I C'! 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LU LU IF CITY OF Fairfax The Total Outstanding TIF Indebtedness is not used to determine the constitutional debt limit Indebtedness as defined in Iowa Code Section 384.16, subsection 11,includes any TIF-financed agreement including all remaining payments for any annual appropriation agreements.Include the TOTAL amount for all remaining years of the agreement Use best estimates for any agreement where the actual amount for future years is not known. Include the total amount of outstanding loans,advances,indebtedness,or bonds outstanding,including interest,at the close of themost'recerrtPy ended Fiscal year through the remaining term of the indebtedness,which will be paid from TIF revenues. TOTAL OUTSTANDING TIF INDEBTEDNESS INCLUDING INTERTEST OWED ACTUAL zalo PRINCIPAL on All Bonds Paid with TIF Revenues including interest to term 3,799,10 TIF Non-Bond Loans&Debt-Owed to Other Entities Self-Financed or Internal Loan TIF Debt Tax Rebatemients&Other Agreements Paid with TIF Revenues TOTAL OUTSTANDING TIF INDEBTEDNESS 3,799,10' TIF Revenues are those moneys paid into the Special Fund created in section 403.19. DO NOT Incluude bond payments made with a Debt Service levy on property Include ONLY debt that Is to be repaid from future Tax Increment Financing revenues. All debt and Interest should only be listed once. Include principal and Interest to term in all amounts. Click to view=with Rebates REBATES OR PAYMENTS TO ENTITIES FROM TAXI=S FUNDED BY TIF BUDGET RE-ESTIMATED ACTUAL ENTITY NAME (Rebates do not include loans„SRF,project names,etc.See Help page for 2012 2011 2010 1 2 3 4 5 6 7 8 y � 10 11 12 13 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 42 43 44 45 TOTAL Rebates or Pa menu to Entities 0 0 0 e"lotal Rebates ar Payment?appears on trie Expenditures Pages,Re-Est xp mn er the Comm5nity&Econ Development Progran �I o N rn w N )4 st N '¢ M P iP,�N (PD 111 r 'd m -•1 N O cM-. LO co]d CN+3 co ;hR N N i!j 0) N r M 41 N P r Y N � �, I III � �a✓�I tS5 i�a�� F pillNl. P ,OpA G ¢..0 C. CD - a44ji O 0p 00000000 0p p PCO CDP [M p p 001.DC7 OM m F 1 Ih Co co n N 0) I n r N Cm3 {pi) N 117 cr) O co Y ' t � � It a',e,� .I I4I,� ��u cli 'I ..�.� "r'a'h r.. sg{•fS,Ijih,> I�r I ���d} N4 I�� . 1714 n ~r ' S qr' 1 S 9 :. II PII r aY�F a.✓." sl W rt z . 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City Budget Heid 'o return to the budget forms, click on the appropriate worksheet tab(CERT, Re-Est Revenues, etc. Click on any of the following links to obtain the information you need Administrative Rules (Amendments, Fund Transfers, Employee Benefits, Etc. ) Amendments ( When is an amendment required?) Amendment Filing Requirements ( Timelines & required forms, etc. ) Budget Instructions (An overview of how to prepare the city budget, fund types, etc. Budget Instructions For Beginners (Definitions, Forms, and How they are completed) Order of Completion ( Which BUDGET forms to fill out first) City Chart of Accounts (November 5, 2003) Continuing Appropriations (Iowa Code Section 384.20) EXCEL Macro Security Level (Why doesn't the CERT page compute rates? Change Macro sec Fund Types (Funds types under which a city budgets) Filing Requirements BUDGET (Timelines & required forms, etc. ) Internal Service Funds (Budgeting options for Internal Service Funds) Iowa Cade 384.16 as amended) July 2007 (Statutory Instructions for City Budgets Process, publi. Notice of Public Hearing Notice BUDGET (Preparation, publishing or posting requirements) Problems Printing the BLUENumbers ( The FIX A few printers won't print the blue numbers. ) TIF Budgeting (New TIF budgeting and changes to the forms) Homestead, Elderly, Military Credits (How credit are calculated and affect of reduced funding TIF REBATES (Who and What is listed under "Entity Name receiving Rebates on TIF DEBT pag ERRORS LISTING PAGE SCROLL,TO VIEW ALL ERROR MESSAGES(You may also print this page) CONGRATULATIONS! THE BUDGET FILE CONTAINS NO ERRORS IN THE THREE CATEGORIES OPERATING TRANSFERS IN I OPERATING TRANSFERS OUT COMPARISONS (2) ENDING YEAR FUND BALANCE I BEGINNING YEAR FUND,(BALANCE COMPARISONS 0 0 00 0 0 (3) AN ERROR MESSAGE WILL APPEAR BELOW IF THE BUDGET DOES 140T CONTAIN ALL 3 YEARS OF DATA NO ERRORS Farms 631.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR eEGINMNG JULY 1,2011•ENDING JUNE 30,2012 City of Fairfax; towa The City Council will Conduct a public hearing on the proposed Budget at 525 Vanderbilt Street,Fairfax Iowa on March 8,2011 at 7:00 PM The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clark,and at the Library. The estimated Total tax levy rate per$1000 vatuallon on regular property .. 8.10000 The eafimated tax levy rate per$1000 valuation on Agricultural land is .... 3,00375 At the public hearing,any resident or taxpayer may present objections to,or arguments in favor of, any part of the proposed budget. 319-846.2204 Cynthia Samson phone number City ClarklFlnance Officer's NAME Budget FY Rest.FY Actual FY 2012 2011 2010 -_ Revenues A Other Financing Sources �� I Taxes(Levied on Property 4 528,864 436,894 425,909 Lees;;Uncollected Property Taxes•Levy Year 2 0 0 0 Not Current Property Taxes Delinquent Property Taxes 4 0 0 0 TIF Revenues 6 460,000 590,000 585,576'' OtherCity Taxes 6 265,695 230,766 210,814 '........Licenses&Permits 7' 35,090 31,000 33,250.......'........ .Use of Money and Properly 8 32,000 54,250 34,287 Intergovernmental 9 321,832 268,193 288,017 ChaTes for Services 10 602,3501 623,800 678,996 Special Assessments 11 0 0 0 IMlsee'lllansous 12 25,000 25,000 86,731' Other Financing Sources 13 1,827,792 2,349,800 757,711 Total evettues and Other Sources Expenditures&Other Financing USOB MIMI- a 'f Public Safety 15 261,121 391,897 155,302 Public' i'onks 16 357,500 399,500 336,818 Health and Social Services 17 0 0 0 Culluire and Recreation 18 493,943 286,293 219,882 Community and Economic Development 19 10,000 9,100 5,064 General Government 20 199,800 179,172 206,012 Debt Service 21 723,624 908,000 661,240 Capital Projects 220 0 0 Total!Ga'overnmentActivitiesExpenditures 23, 2,045,986 2,173,962 1,584,318' BusinessTypel Enterprises 24 1,021,450 1,133,000 1,105,032 Tota'ALL Expenditures 28' 3,067,438 3,306,962 2,689,350 Transfers Out 27 1 1,287,792 1,477,100 757,711 TotalfExpenditureslfransfers Out 28 4,355,230 4,784,062 3,447,061 Excess Revenues&Other Sources Over (Undar)Pxpenditurearrransfers Out 29 -199,697 -154,559 -345r770 tK nnnrn9 Appropriation Beginning Fund Balance July 1 30 1,313,459 1,466,018 1,813,788 Ending(Fund Balance June 30 31' 1,113,762 1,313,459 1,468,018 Fairfax/419915-161 2nd%Hrg MINUTES TO HOLD HEARING ON LOAN AGREEMENT 419915-16 Fairfax,Iowa March 8, 2011. The City Council of the City of Fairfax, Iowa, met on. March 8, 2011, at 7:00 o'clock p.m., at the City Hall, Fairfax, Iowa. The meeting was called to order by the Mayor, and the roll being called, the following named Council Members were present and absent: Present: Beer, Frieden, Otto, and„Wainwright, Absent: Magers. The Council investigated and found that a notice of intention to institute proceedings to enter into a loan agreement in an amount not to exceed $550,000 for the purpose of paying the costs of constructing improvements to the Municipal Waterworks System had been duly published as provided by law and that this is the time and place at which the Council shall receive oral or written objections from any resident or property owner of the City, The City Clerk announced that no written objections had been previously filed; the Mayor called for any oral or written objections from any resident or property owner of the City and, there being none, the Mayor closed the hearing. After due consideration and discussion, Council Member Otto introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Frieden. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes: Beer, Frieden, Otto,and Wainwright Nays: None. Whereupon, the Mayor declared the resolution duly adopted as hereinafter set out. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-16/2"%Hrg RESOLUTION NO. 2011-17 AUTHORIZING A GENERAL OBLIGATION LOAN AGREEMENT AND GENERAL OBLIGATION WATER IMPROVEMENT BONDS IN AN AMOUNT NOT TO EMCEED $550,000 WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa, has heretofore proposed to enter into a General Obligation Water Improvement Loan Agreement(the "Loan Agreement") in a principal amount not to exceed $550,000 pursuant to the provisions of Section 384.24A of the Code of Iowa for the purpose of paying the costs, to that extent, of constructing improvements to the Municipal Waterworks System, and has published notice of the proposed action and has held a hearing thereon on March 8,2011; and WHEREAS, the City intends to enter into the Loan Agreement and to issue General Obligation Water Improvement.Bonds(the"Bonds") in the future; NOW, THEREFORE, It Is Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Loan Agreement in the future and orders that the:Bonds be issued in evidence thereof at such time as it is determined to be necessary. The City Council further declares that this resolution constitutes the "additional action"required by Section 384,24A of the Code of Iowa. Section 2. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved March 8, 2011. )AT, Jason Rab' ,Mayor Attest: Lt 4,� 'e . Cynt to Stimson, City Clerk/Treasurer On motion and vote,the meeting adjourned. i k 0 , I k Jason R ,'Mayor -2- DORSEY&WIHTNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-16/2" l/Z Hrg Attest: ' q I Cyr tih-a Stimson, City Cleric/Treasurer -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-16/2d'/z Hrg STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, City Clerk/Treasurer of the City of Fairfax, do hereby certify that as such 1 have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached with those corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to the authorization of a loan agreement and authorization of the issuance of not to exceed $550,000 General Obligation Water Improvement Bonds of the City and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time with respect thereto. I further certify that no appeal has been taken to the District Court from the decision of the City Council to issue such bonds. WITNESS MY HANDS this 9h day of March, 2011. Cyn is Stimson, City Clerk/Treasurer -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA LL & MALL ENGINEERS,EERY INC. 1.wtkn^�in Land Dmielopmew 5iace 1953 LIZ February 21, 2011 Jeff Iben Synergy Development Group,, L.L.G. Re: Prairie Creek Estates Fifth Addition —Items to be addressed prior to the acceptance of the public improvements and to be considered prior to the issuance of occupancy permits Jeff, It is my understanding that you are looking at finishing up a few of your homes in the Prairie Creek Estates 5t"Addition development, and will be trying to obtain several occupancy permits from the City of Fairfax in the next few months. To accomplish this, you have asked me to put together a list of items that need to be completed with the public improvements for Prairie Creek Estates 5 Addition, and other issues that need to be addressed within the Prairie Creek: Estates development before the City should consider these occupancy permits. I have included a list of items that will need to be addressed before I can make a recommendation to the City of Fairfax to accept the public improvements, I have also included a list of items that should be considered by the City of Fairfax prior to the issuance of an occupancy permit on these lots. Please coordinate with Dave '"Yanecek with the City of Fairfax regarding other items that the City will require in order to obtain occupancy permits for these lots. 5th Addition Public Improvements that need to be completed prior to acceptance of the public improvements • Installation of sanitary sewer lines SS-1 and SS-5, and sanitary sewer manhole S-1. • Install the tops of storm manhole MH-1, and storm intakes SI-2 and Sl-3. • Pave the throats to storm intakes SI-2 and SI-3, and replace broken curb adjacent to intake Sl- 2. • Install an apron guard on the 24 inch flared end section at the outlet of storm line P-7. • Install the sidewalk ramps and landings, including the appropriate colored ADA compliant truncated dome pads at the intersection of Ridge View Drive- and 2nd Street. • Stabilization seeding for the entire disturbed site. • Final grading and permanent lawn seeding for the entire drainage Swale along the back of lots 4 and 5 of this addition, • Final grading and permanent lawn seeding for the entire drainage swale between lots 7' and 8 of this addition. • Install temporary endof pavement signing at both Ridge View Drive and 2'0 Street. • Final grading along the east right-of-way of Ridge View Drive adjacent to Lot 4, so that sidewalk adjacent to lot 4 can be installed. CIVIL. ENGINEERING; a t.AND SUR'AYING - LAND MELOPMENT M ANN'1'NG - LANDSCAPE ARCHITECTURE 186E1 tit>y5zu Ruacl I-UawcndmJA 52273 ^ Ph:319362.9548 � fx:319.3€2-7595 • wwwha11Pwg.cnm Outstanding items that need to be provided or addressed prior to acceptance of the 5th.Addition Public Improvements 6 NPDES Authorization and an updated SWPPP. This..was supposed to be providedbefore any construction activity, but we have not seen either yet, This will need to be provided and maintained through out the completion of the development, including the construction of the homes on this development. Erosion /Sediment control measures, such as silt fence, fitter socks, construction entrances, inlet protection, street cleaning and temporary seeding, (installed and maintained on-site.. ® Clean all sedimentout of storm sewers and intakes. Storm water drainage:/storm sewer calculations. This was requested during the review of the plan of improvements„ and I have never received these calculations. Y Provide temporary easement agreements and exhibits,for off-site utilities and drainage swale. This is necessary for the public improvements that are constructed and are to be accepted by the City of Fairfax, but are located on private, undeveloped property. (If necessary, Hall and Hall Engineers can provide agreements for this). i Pave the sidewalk..along the remainder of lot 17 of Prairie Creek Estates 3`d Addition, IIF you intend to install a driveway for vehicle access to the pond, the portion of the sidewalk adjacent to or within this driveway should be 7 inches thick. • Combine the remainder of lot 17, Prairie Creek Estates 3`d Addition with Lot A(wet pond)of Prairie Creek Estates 3'rd Addition. * Provide Elevation Certificates for the existing homes on 'Mots 12— 16, lot 18, and lots 23—29 of Prairie Creek Estates V Addition by a licensed Surveyor or Engineer in the State of Iowa. These elevation certificates should verify that the low opening elevations of these homes is above the 100 year flood elevation In the adjacent wet pond. The actual overflow elevation (the sidewalk along Lot 17')would be useful on these certificates also. In previous submittals:, we have received differing low opening elevations on the homes near lot 17 of Prairie Creek Estates 3`d addition. Aliso, we have not received any storm water drainage calculations for this wet bottom pond. Establish a storm water drainage easement for overland storm water flows between lots 4 and/or 5, Prairie Creek Estates 3`d Addition. • Maintenance bond from the utility and paving contractors for the public improvements on Prairie Creek Estates 5th Addition. This is typically a 4 year maintenance bond, but something will need to be worked out with the fact that there was no trench compaction testing completed on the sanitary sewer trench sunder the public streets. Provide the City of Fairfax with a street light plan and a receipt from Linn County REC verifying that the street lights have been paid for. If there were any field/ changes made to the public improvements, applicable as-built plan sheets shall be provided to the City of Fairfax by the dleveloper's contractor. Other Items the City should Consider Prior to the Issuance of Occupancy Permits for Prairie Creek Estates 5th Addition • Improvements to bring the SW detention pond located at the intersection of E. Cemetery Read and 801h Street to a condition acceptable to the City wlhlille meeting the requirements for storm water detention of the Prairie Creek Estates development(previous correspondence on this item). • Clean-up the sedimentation and complete the improvements to the Drainage Swale along the east boundary of the Prairie Creek Estates development(previous correspondence on this item). 0 Street Light Installation for Prairie Creek Estates 5th Addition. • Specific items that should be considered prior to the issuance of Occupancy Permit: o Lot 4: The sidewalk should be installed along the entire west side of lot 4, adjacent to the future extension of Ridge View Drive, a Lots 4 and 5: The drainage swele along the back of lots 4 and 5 should be installed and vegetated with permanent ground cover per the approved plan of improvements. This swale should also be protected from erosion off of the undeveloped area to the north and east with soime form of long term erosion control measure(s). a Lots 6, 7 and S. The Developer or Homebuilder should provide the City of Fairfax with certification from a licensed surveyor or engineer in the State of Iowa that the Low Building Opening (LBO) Elevation for each house or housing unit on these lots is at a minimum of 1'.6 feet above the critical overlandoverflow elevation on Lot 17 of Prairie Creek Estates Third Addition to the City of Fairfax, Iowa. Respectf ly Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. CC. Jason Rabe, Mayor City of Fairfax Dave Yanecek, Building Inspector-City of Fairfax Cynthia, Stimson, City!Clerk—City of Fairfax Shane Schrader, Contractor for Prairie Creek Estates 5 °Addition Dan Schmidt, P.E.— Brain Engineering, Inc. PO Box 337 319-846-2204 Fairfax, L4 52228-0337 fairfax@southslope.net November 18, 2010 Mr.Jeff Then Synergy Development Group,L.L.C. 411 Creek Side Drive Fairfax, IA 52228 Re: Drainage Facilities at the Prairie Creek Estates Development in Fairfax,Iowa Mr. Iben: The City of Fairfax has received your letter dated September 30,2010, in which you propose to hold off on final repairs and improvements to the east drainage swale and to the southwest detention basin of the Prairie Creek Estates Subdivision until the spring of 2011. The City concurs with your proposal to hold off on these improvements until the spring of 2011. With that. being said, I must emphasize that these two drainage facilities must be brought to an acceptable condition as detailed in the City's letter dated September 7, 2010„and done so by May 31, 2011. The City of Fairfax will require that these improvements be completed with permanent ground cover in place and established,and the engineers' certification for the drainage facilities by May 31, 2011. Beginning on June I,2011,the City will withhold all occupancy permits in the Prairie Creek Estates development until these conditions have been met.,. Sincerely, Jason Rabe Mayor of Fairfax, Iowa CC: Ron Dusil,Maintenance Supervisor—City of Fairfax Cynthia Stimson, City Clerk—City of Fairfax Shane Wicks,P.E.—Hall and Hall Engineers, Inc. ^�.,;s:,:•. ,r c y� �a.w.: ,„:`;,,- ,r Mf,�,...,-."�"rc�u,w„,r,...,.. iia`�'; _ _ _ _ w,r _ -�,rrd. Schrader Excavating i lra , Co. Proposal I Cornmerdal Dr P.O.Bax 270 Watford, IA 52351 Phone t 319-845-3061 s.schrader@schraderexc.cor 3/2/2011 11.054 Fax# 319-845-3066 t.meyer@schraderexc.com City of Fairfax 525 Vanderbilt St. Fairfax,IA 52228 Finish Walking Trail 01 rGr;death and Backfill LF 871 1.68 1,463.'2802 Millings Ton 240 14.21 3,410.40 03 g HR 16 70.00 1,12'i0.i00 tes 04 Engineering Fabric LF 871 1.00 87'1„00 Sales Tax 7.00% 11.00 Customer signature of approval: Date: Schrader Excavating signature of approval: Date: In the event that there are any utilities or any other structures that were not located on the plans„the price for the additional time will be billed on an hourly basis. All rock excavation is extra. If material needs to be brought in due to unsuitable soil this will be extra for both material disposal and neer material to be brought back in.Frozen ground removal and replacement will be additional. Excess material will be responsibility of customer. Bond cost not included. All payments must be made within 15 days of the invoice date. This proposal maybe withdrawn if'not accepted within 30 days. Contacts'. Tota Shane Schrader(319)721-5152 Tire'Meyer(319)929-$149 $6®864'68 etrzelka's Dift Works Tiling Backhoe Servipe Bruce Petrzelka 7531 30 Av NorwaaY,1A 52318 (319) 227-7444 -- LOCATION PLAN OF TILE SY�TIF ,I _ I . . . . . . . . . . r . . . . . . . j . . ... . . . J 4 MATERIAL USED 4"Tile ,1 .1 / � � - 8"Tile �:�L� � C� -- LEGEND— 4" End Cap $" End Cap Permonent Fence 4 S 8" Y'S Tile Lines ------------ 4"Coupler 8"Coupler Connection X Terrace Intake O 5"Tile 10"Tile 5" End Ca 90" End Cap E>cisling shouow Ditch '... _ —�_— p Existing Deep Ditch 5", Y's _ i0"'Ys - 5"Tee 10" Coupler OWNER Cj 5 — 5" Coupler _. ..__�, Cutlet Tubes. TOWNSHIP ——— ————— —. 6"Tile � `7�� `3 l c. _. p SECTION_.� ———— TO N 6""End capC;f}�..$ f_1 COUNTY__.._--__STATE- 6"Y'S - if �TE———— —— 51{8HE[8 8"Cotipler RESOLUTION NO. 2011-18 A RESOLUTION AUTHORIZING THE TRANSFER OF THE FUND BALANCE FROM THE EMPLOYEE BENEFITS FUND TO THE GENERAL FUND WHEREAS, the City Council of the City of Fairfax, Iowa, previously levied for employee benefits; and WHEREAS,these funds are to be used for general fund payroll expenses; and WHEREAS, the City of Fairfax is not currently levying for these funds and is not proposing to do so for the next fiscal year's budget, and WHEREAS, the City Clerk/Treasurer is recommending that the City of Fairfax transfer the balance of the employee benefits fund to the general fund for general fund payroll expenses. NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,that the City Clerk/Treasurer is directed to mare this recommended transfer. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 8th day of March, 2011, .AYES: Beer,Frieden, Otto, and Wainwright NAYS: None .ABSENT: Magers Jaso M. Rabe, Mayor ATTEST: Cyn is K, Stimson, City Clerk/Treasurer U 0 T A T 1 0 N PAGE: I THE SLED SHED INC PHONE#: {315}84 -2204 DATE: 12r27J2010 225 3rd Ave SW ALT.#: iNvozCE#: Cedar Rapids, la 52404 P,O.#: CUSTOMER#: 18207' Phone#: (319)366-8216 TERMS: Net 30 EOM CP: mm Fax#: (319)366-8217 SALES ORDER C 103684D LOCATION: 7 SATES TYPE#:Quote STATUS: Pending BE L TO 18207 Ste.Ta CITY OF FAIRFAX CITY OF FAIRFAX P.O. BOX 337 P.O. BOX 337 525-VANDERBILT STREET 525-VANDERBILT STREET FAIRFAX, IA 52228 FAIRFAX, IA 52228 MI+'R PRODUCT NUMBER DESCRTPT'TON QTY SOLD QTY B6 PRICE NET TOTAL' EXC 928887 31HP/60XR7 SUPER Z 1 0 $11,869.00 $8,310.00 $8,310.00 Prices reflected on this quote are valid for 30 days. SUBTOTAL: $8,310.00 TAX: $0.00 ORDER TOTAL: $8,310.00 � I hill Y- _ W.A.r, w, 4V i J 471ITI eiainc€ nu �quipaierri 146, U41L I . { wair-er ag Equipment 935 W Hwy 30 * ]Lisbon,1A 52253 (800)900-7424 *Fax(314) 455-0031 Quote/Purchase Agreement Customer: City of Fairfax, Date: 116111 Ph ue: 319-31.0-6 .70 Fax: 319-846-2322 Address. Number:AM1611 Hustler Turf equipment Hustler Super 31H.P. Kawasaki 60" Side discharge deck TY t4+{ ........................... ....................X......•......,.........................x......$9,270.00 Terms. F.O.B. Lisbon,Iowa; Freight Not Included Your signature-below hidicates your acceptance of this quote and ifr sialus change info a purchase agreement with your commitment to bay, Client Date Walker Ag Rquipment Date The signature of the General Manager is required to make this a binding agreement. Fairfax 419915-16/1't '/s lease-Purely Agmt MINUTES TO SET DATE FOR HEARING ON ENTERING INTO A LEASE OR LEASE- PURCHASE AGREEMENT (NII) - GENERAL OBLIGATION Fairfax, Iowa. March S, 2011 The City Council of the City of Fairfax, Iowa, met on March S, 2011, at 7:00 o'clock p.m., at the city hall at 525 Vanderbilt Street, in the City. The Mayor presided and the roll was called showing the following members of the Council present and absent: Present: Beer Frieden Otto and Wainwright Absent: Mnyers. Council Member Beer introduced the resolution hereinafter next set out related to setting a date for hearing on entering into a lease or lease-purchase agreement for acquisition of a skid loader, and moved its adoption, seconded by Council Member Frieden; and after due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: Beer, Frieden, Otto, and Wainwright Nays: None. Whereupon,the Mayor declared the resolution duly adopted as follows: -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax 419915-16/15' '/z Lease-Purch Agmt RESOLUTION NO. 2011-19 TO FIX A DATE FOR A PUBLIC HEARING ON A LEASE OR LEASE- PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT NOT EXCEEDING $47,650 FOR THE PURPOSE OF ACQUIRING A SKID LOADER WHEREAS, the City of Fairfax (the "City"), in the County of Linn, State of Iowa, proposes to enter into a lease or lease-purchase agreement (the "Lease Agreement") in the principal amount not to exceed $47,650, pursuant to the provisions of Section 364.4 of the Code of Iowa, for the purpose of acquiring a skid loader, and it is necessary to fix a date of meeting of the Council at which it is proposed to take action to enter into the Lease Agreement and to give notice thereof as required by such law; NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council shall meet on the 12th day of April, 2011, at the city hall at 525 Vanderbilt Street, in the City, at 7:00 o'clock p.m., at which time and place a hearing will be held and proceedings will be instituted and action taken to eater into the Lease Agreement, Section 2. The City Clerk is hereby directed to give notice of the proposed action on the Lease Agreement setting forth the amount and purpose thereof, the time when and place where the meeting will be held, by publication at least once and not less than 4 nor more than 20 days before the meeting, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES, IOWA Fairfax 419915-1b/1` %a Lease-Purch Ag t NOTICE OF PROPOSED PUBLIC HEARING ON LEASE OR LEASE- PURCHASE AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $47,650 (GENERAL OBLIGATION EQUIPMENT LEASE) The City Council of the City of Fairfax, Iowa, will meet on the 12'h day of April, 2011, at the city hall at 525 Vanderbilt Street, in the City, at 7:00 o'clock p.m., for the purpose of holding a public hearing and taking action to enter into a lease or lease-purchase agreement (the "Lease Agreement") in a principal amount not to exceed $47,650 for the purpose of acquiring a skid loader. The Lease Agreement will constitute a general obligation of the City and is proposed to be entered into pursuant to authority contained in Section 364.4 of the Code of Iowa. At that time and place, oral or written objections may be filed or made to the proposal to enter into the Lease Agreement, After receiving objections, the City may determine to enter into the Lease Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen (15) days thereafter. By order of the City Council of the City of Fairfax, Iowa. Cynthia Stimson City Clerk 3 DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax 419915-16/1x` %z Lease-Purch Agmt Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved M1 arch 8,2011, Jason Rabe ,Nayor .Attest: 1 1" Cynth' Stimson, City Clerk/Treasurer _4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax 419915-16/1" %:Lease-Porch Agunt On motion and vote, the meeting adjourned, s Jason R ,Mayor Attest: Cynt11a Stimson, City Clerk/Treasurer -5- DORSEY&WHITNEY LLP,ATTORNEYS,DE'S MOINES,IOWA Fairfax 419915-15/1" %Lease-Punch Agent STATE OF IOWA COUNTY OF LINK SS; CITY OF FAIRFAX I, the undersigned, City Cleric of the City of Fairfax, do hereby certify that attached hereto is a true and correct coley of the proceedings of the City Council relating to fixing a date for hearing on the City Council"s proposal to take action in connection with a Lease Agreement, as referred to therein. WITNESS MY HAND this -e—lkday of—(r {: ,� , 2011, Cyn t is Stimson, City Clerk/Treasurer _6_ DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES, IOWA Fairfax 419915-16/1" '/a Lease-Purch Agmt STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that pursuant to the resolution of its City Council fixing a date of meeting at which it is proposed to take action to eater into a lease or lease-purchase agreement, the notice, of which the printed slip attached to the publisher's affidavit hereto attached is a true and complete copy, was published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City. WITNESS MY HAND this ' day of Z- 12011. Cynt i Stimson, City Clerk/Treasurer Attach here the publisher's original affidavit with clipping of the notice, as published.) -7- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA NATE OF IOWA Counties of Linn and Johnson ss. NOTICE OF PROPOSED PUBLIC I, Tim McDougall, do state that I am the publisher of NEARING-ON LEASE.OR.LEASE- THE GAZETTE a daily newspaper of general P pMNCCfASgGarMENT IN.A P9tANTNOTTO "GEED$47 650 circulation in Linn and Johnson Counties, in Iowa. (GENERAL OBLIGATION EauipnnENT.LEASE) The notice, a printed copy of which is attached, was The City Council of the City of Fairfax,' 2011, will a cit on the 12th day of April, inserted and published in THE GAZETTE newspaper ' 2Q1l,at the div hall at 525 Vanderbilt p p t' Street,in the Cie of holding o'clock p.m., in the issue(s) of March 30`', 201 1 icor the purpose of holding a public hearing and taking action to enter Into a lease or lease-purchase agreement (the"Leese Agreement")'in a principal amount not to exceed'$47,650 tar'the The reasonable fee for publishing said notice is purpose of acqutring.a skid loader, The Lease Agreement will constitute a $15.81 general obligation of the City and is proposed to be entered into pursuant to authority contained in Section 364A of the Code of Iowa.: At that time and�place,'oral or written obtections may be filed or made to the proposal to onier 9nlb the Lease Agree- menf:. After receiOng obiec#ions, the; City may determine to enter info the Lease Agreement, in which case, the; decision will be final unless appealed for the District.Court within fifteen;(15)' days thereafter. By carder bf the.City Counclf of the City: of Fairfax,Iowa .- Cynthia Stimson s. City Clerk/Treasurer i This instrument was acknowledged by Tint McDougall before me on March 30", 2011 Notary Public in and for the State of Iowa :Lil&ne flu CommissionNumber 753222 My CommiSSW Expires; June 11,2011 RESOLUTION NO. 2011-20 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2010-2011 BUDGET WHEREAS, the City Council of Fairfax, Iowa has prepared an amendment to the Annual Budget for Fiscal Year 2010-2011; and WHEREAS, Iowa Code 384.16.3 requires a public hearing on the proposed amended budget where any resident or taxpayer of the City may present to the City Council objections to any part of the budget amendment for the current fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, interested residents or taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the city council meeting on April 12, 2011, at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax, Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2010-2011 Amended Budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing, BE IT FURTHER RESOLVED, by the Fairfax. City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 8" day of March, 2011. AYES; Beer,Frieden, Otto, and Wainwright NAYS: None ABSENT: Magers Jason abe, Mayor ATTEST: i ll .7 Cy thia Stimson, City Clerk/Treasurer RESOLUTION NO.2011-21 RESOLUTION APRROVING FIREWORK'S PERMIT FOR THE FAIRFAX FIRE DEPARTMENT WHEREAS, the City Council of the City of Fairfax, Iowa, is empowered under the authority of Section 727.2, Code of Iowa, to grant a permit for the display of fireworks by municipalities, fair associations, amusement parks and other organizations or groups of individuals approved by the City Council when such fireworks display will be handled by a. competent operator, and WHEREAS, the City Council of the City of Fairfax, Iowa, has received a request for fireworks display permit, and WHEREAS,the City Council of the City of Fairfax, Iowa, desires to grant permits only when a competent person will be in charge of the fireworks display to provide for the safety of all. concerned, NOW,THEREFORE„BE IT RESOLVED,by the City Council of the City of Fairfax,. Iowa,that criteria be prescribed for the issuance of permits for the display of fireworks in the City of Fairfax, Iowa. BE IT FURTHER RESOLVED,that the following definitions be used; Applicant: The person or group,which is applying for the permit. Fireworks: Any explosive composition, or combination of explosive substances, or article prepared for the purpose of producing a visible or audible effect by combination, explosion, deflagration, or detonation, and shall include blank cartridges, firecrackers, torpedoes, sky rockets, roman candles, or other fireworks of like construction and any fireworks containing any explosive or inflammable compound, or other device containing any explosive substance, The term "fireworks" shall not include gold star-producing sparkles on wires which contain no magnesium or chloride or perchlorate, no flitter sparklers in paper tubes that do not exceed one- eighth (1/8) of an inch in diameter, no toy snakes which contain no mercury and no caps used in caps used in cap pistols. Operator: A person trained in fireworks safety who will set up and explode the fireworks. Sponsor: The group paying for or otherwise providing for the fireworks display, BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that criteria be prescribed for the issuance of permits for the display of fireworks in the City of Fairfax as follows; 1. That the applicant submit an application in writing on the form attached hereto and incorporated herein by reference no later than ten (10) days before a City Council Meeting, 2. That no permit be issued until the Chief of the Fairfax Fire Department having jurisdiction over the site of the fireworks display and the City the City of Fairfax, Iowa has approved the located and fire prevention measures. 3. That no permit be issued unless liability and fire insurance coverage is procured to protect the applicant, sponsor, operator and the public in an amount not less than $2,000,000. 4. That the applicant and operator be persons of not less than eighteen (18)years of age on the date of the proposed fireworks display. 5. That the operator must meet the following fireworks safety requirement: a) Possess a current, valid fireworks license issued by a state of the United States which requires formal safety training; or b) Demonstrate an equivalent degree of formal fireworks safety training and experience to the satisfaction of the City Council and the Chief of the Fairfax Fire Department, b. That any fireworks that remain unexploded after the display shall be immediately disposed of or removed for storage or disposal in a safe manner by the operator who, upon the conclusion of the display, shall make a complete and thorough search for any unexploded fireworks or fuses thereof which have not exploded or functioned. BE IT FURTHER RESOLVED, that the Linn County Sheriff or his or her designee may suspend any permit issued pursuant to this resolution should he or she determine that the health, safety, welfare of the public require the suspension, or should the applicant and/or operator fail to meet or follow the safety qualifications as set out in this resolution. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 8th day of March, 2011. AYES: Beer,Frieden, Otto, and.Wainwright NAYS: None ABSENT: Magers f� z � Jaso7114be,Mayor ATTEST: C a Stimson,City Clerk/Treasurer APPLICATION FOR FIREWORKS PERMIT TO: Fairfax City Council,PO Box 337,Fairfax,IA 52229 Applicant..._ ,. V4-(X.X P�Cc--- K'),ZPI� Phone ` Address Ij Date of Birth C1 Cr Sponsor c 4( -k- -kne,t-1 rl. Phon,,I/C— Address-- 13 -Com- Date/Time of Display J- 5 Location of Display rW" Operator Phone 3 uc Address Qualifications of the Operator(proof may be required) I Fireworks Operator License from another state 2. Pyrotechnics Guild International,Inc,Certification 3. Other formal fireworks safety training.Please specify: Insurance Company Policy Amount Fire Prevention Measures I approve of the location and fire prevention measures for this Fireworks Display: Fire Chief -bjZ�— t .. —S Mayor I hereby affir that I have read the City of Fairfax Fireworks Permit Resolution No. that I understand the Resolution's term; that no person shall handle or explode Fireworks while under the influence of alcohol,narcotics or drugs which could adversely affect judgment,movements or stability,that no person will set up or, explode Fireworks who is not 18 yews of age and qualified as set out above or who is not under the direct supervision of the Operator; that the Operator will conduct a thorough search for any unexploded Fireworks or fuses; that any unexploded Fireworks will be stored or disposed of in a safe manner;and that the Sponsor, Operator and I wilt follow its terms and the laws of the State of lowa, Further,I specifically agree to protect,defend and hold City of Fairfax,its officers and employees and the Fire Chief who signs this application harmless from any and all damages or claims for damages that might arise or accrue by reason of the granting of the permit for which I am applying. gignaV9e of Applicant Date RESOLUTION NO. 2011-22 RESOLUTION ENTERING INTO A MEMORANDUM OF UNDERSTANDING WITH THE CEDAR RAPIDS LINN COUNTY SOLID WASTE AGENCY WHEREAS, the City Council of Fairfax, Iowa wished to schedule a mobile household hazardous waste collection event in Fairfax on Saturday, June 4; and WHEREAS, the Cedar Rapids Linn County Solid Waste Agency would be the entity bringing the collection unit and they require the City of Fairfax to enter into the attached Memorandum of Understanding in order to hold this event; and WHEREAS, the City Council of the City of Fairfax has reviewed the Memorandum of Understanding. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City of Fairfax does hereby enter into a Memorandum of Understanding with the Cedar Rapids Linn County Solid Waste Agency to hold a mobile household hazardous waste collection event in Fairfax on Saturday,June 4. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 8'h day of March, 2011. AYES: Beer,Frieden, Otto, and Wainwright NAYS: None ABSENT: Magers `, 141E Jasn Rabe, Mayor ATTEST: Cynt is Stimson, City Clerk/Treasurer S0110dWaste a �3 Cge ft y Memorandum of Understanding This Memorandum of Understanding is entered into this 8t" day o March, 2011, by and between the Cedar Rapids Linn County Solid Waste Agency (the Agency) and the City of Fairfax, Iowa (the City). WHEREAS, the parties wish to conduct a mobile household hazardous waste collection event. NOW THEREFORE, the parties hereto agree as follows: SECTION 1 A mobile household hazardous waste colllbection event will be conducted on the date and at the time and location listed below. Date: June 4, 2011 Time: 7:00 AM -- 10:00 AM Site: 268 Vanderbilt Street SIECTION 2 The mobile Ihousehold hazardous waste collection event will be conducted at no charge to participating residents of (Fairfax, Iowa. (Hazardous waste from businesses (including governmental/public bodies), farms and organizations will not be accepted at this event. Businesses, farms, and organizations may contact Shawn Obert at the Agency's Pollution Prevention Center at (319) 373-4771 for more information on disposal options. Extremely large loads of eligiible material will be directed to the Agency's Pollution Prevention Center. The facility is located at 1954 County Home Road Marion, Iowa 52302. This decision will be made by Agency staff present at the event. ;SECTION 3 Responsibilities of the Agency include: 1.) Provide trainedand qualified staff to assist with the event. 2.) Provide containers, transportation, storage, and disposal for the household hazardous waste collected at the event. 3.) Provide training to event volunteers. 4.) Provide the following protective equipment to volunteers: Tyvek suit, vinyl apron, Nitrile gloves, and safety glasses. 5.) Provide signage and traffic cones to direct residents through the event site. ____...... __.. . . SECTION 4 Responsibilities of the City include: 1.) Identify a municipal) representative for the event. This person will communicate and coordinate with the Agency as well as the event volunteers the day of the collection event. 2.) Provide five (5) adult volunteers (18+) to work at the event from 30 minutes prior to the start time of the event uintil cleanup is finished. 3.) Provide advertising/promotion for the event.. 4.) Provide traffic control if needed. 5.) Provide adequate space at the event for the Agency's truck, trailer, and operational set up. Municipal Representative: The City's representative for the mobile event is responsible for providing volunteers, informing the focal fire department and emergency responders of the event's time, date and (location. It is important that the representative is available for the event. Volunteers: This event will require five (5') volunteers. All volunteers should arrive at the event site 30 minutes prior to the beginning of the event and should remain afterwards to assist with cleanup. Volunteers are encouraged to wear safety toe shoes. Open toed shoes or sandals will not be permitted, Volunteers are needed to fill: the following roles: a. Greeting: This indiviidual(S) will take information from the resident regarding the waste being delivered. Inform the resident to remain in the vehicle while being unloaded and direct the resident to the unloading area. For the safety of everyone No Smoking is allowed in the unloading area. b. Unloading: People filling these positions will be responsible for visually inspecting material and unloading material from the vehicle. They are responsible for checking container integrity and bagging the material if needed. c. Sorting: These indivilduals will transport the waste from the unloading area to sorting stations. They will sort the material and place it into the proper containers. City of Fairfax, Iowa Name & Title: Jason Rabe, Mlayor Signature:a Date: 3 Cedar Rapids Linn County Solid Waste Agency Ndame &Title: Karmin McShane Executive Director l Signature: Date: Hazardous Waste Collection Mobile Event Guidelines Acceptable Materials: Adhesives, glue, resin Brake Fluid Bug Sprays Degreaser Floor Care Products Furniture Polish Gasoline Kerosene Kitchen & Bathroom Cleaners Metal Polish ,Oil Based Paint Pesticides Spray Cans Stain Remover Stains & Thinners Solvents & Varnishes Wood Preservative Weed Killer LATEX PAINT WILL ND+T' BE ACCEPTED! -Individuals who wish to dispose of their latex paint can call the Pollution Prevention Center at (319) 373-4771 and schedule an appointment to do so. An appointment can also be made on line at www.solidwasteagency.org Items not accepted at Mobile Events but can be dlisposed of at the Cedar Rapids/Linn County Solid Waste Agency: Small Load Dumpster Area: Garbage and Smoke Detectors Items not accepted at Mobile Event but can be recycled at the Cedar Rapids/Linn County Solid Waste Agency: Bulky Item Drop-Off: Appliances, Bicycles, Scrap Metal, Tires, Yard Waste and Brush Recycling Drive-Thru Center: Antifreeze, Batteries, Clothing / Textiles; Curbside-Type Recyclables, Electronics, Fluorescent Buillbs, Glass, Motor Oil, Oil Filters, Sharps and Vegetable Oil Items not accepted at Mobile Events but can be disposed of with Police ,or Sheriff Department: Am mu nition/Explosives AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 8, 2011 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order f0 fa .Y 2. Roll call C" 3,., Approval of agenda 4. Approval of and place on file: a. City Council minutes dated February 8, 2011 T7 b. City Co /minutes dated February 23, 2011 ,-1 5. Place on file: a. Planning and Zoning minutes dated February 15, 2011 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department n �UIW A. /7 e. Par and Beautification Department rKoLC"; it- (i Fairfax City Council Agenda- March 8', 2011 Page 1 f, Financials g. Engineering V�! 7., Cedar Rapids Linn County Solid Waste Agency presentation ()e 8. Cedar Valley Humane Society presentation Consider RESOLUTION to enter into a 28E with the Cedar Valley Humane Society t L )uck 10. Public Hearing regarding FY 2012 Budget 11. Consider RESOLUTION to adopt FY 2012 Budget 12. Public Hearing regarding a loan agreement in aprincipal amount ndi)to exceed$550,000 Z 4 113. Consider RESOLUTION TION authorizing general obligation loan agreement and General Obligation Water Improvement Bonds in an amount not to exceed $550,000 14, Review and discussion of financing terms for the Phase 2 Water Main Replacement Pr*4 13 4,1 1 Au 15. Di&cession of other issues for the Phase 2 Water Main Replacement Project 6 U41 -,e, V1, Fairfax City Council Agenda- March 8, 2011 Page 2 P.. !C A,It h Si&,-/, (("o I 4 16. Jeff Then-discussion and possible action regarding the Occupancy Certificate process j4 W Q &, 17.Review anfdlcu-s5sio/nttta''�o-�'ul"t�heprc� os'ed laydut for the farm ground south of Linn Street A4 o IASI, 18. Discussion and consider motion regarding Linn Street Trail LX K)Acb� Z IL i h i,' �-i 19. Discussion and consider motion regarding tiling quote for farm ground V L C L. 0. Consider SOLUTION to transfer funds from ployee &fi2it Fund ou ci'7 2 1. Consider motion to purchase a new mower 4 t � k� C, '1W , J.41 2'2. Review and discussion regarding le'sing a sl-,id loader --,23. Consider RESOLUTION to set a date of a pAlic hearing to enter a lease 24. Discussion regarding the current budget and amendment needs f"u 2 5. Consider RESOLUTION tai set date fbli hearing for a budget amendment pu ic 26. Discussion regarding fireworks for USA Days 27. Consider RESOLUTION to approve a firework's permit for the Fairfax Fire Department Fairfax City Council Agenda- March 5, ',2011 Page 3 J U 28. Discussion regarding signage at Hawks Ridge Park 29. Discussion of community-wide clean-up day project-June,4 30. Consider RESOLUTION to enter into a Memorandum of Understanding with the Cedar Rapids Linn County Solid Waste Agency for a mobile household hazardous waste collection event-June 4 V 3 1. Review and discussion regarding a proposed annexation of property to the City of Cedar Rapids 32. Consider motion to approve the claims list dated March 8, 2,011 33.Discussion a. Opportunity for citizens not on agenda 34. Clerk's comments a. Clerk's Regional Meeting b. Software User Group Training C. IA Municipal Prof. Institute d. IA Municipal Prof Academy 35. Mayor's comments a. Garage Sale Day,May 14 b. Selling old dump truck and mower Fairfax City Council Agenda - March '8', 2011 Page 4 C. Pre-construction meeting topics ) 36. AdjournmentO(J V), U ct r Fairfax City Council Agenda- March '8', 2011 Page 5 RESOLUTION 201115 AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL(28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND THE CEDAR VALLEY HUMANE. SOCIETY FOR ANIMAL CARE SERVICES WHEREAS, Section 28E,3 of the Code of Iowa provides that any power of any public agency of this state maybe exercised jointly with any other public agency of this state; and WHEREAS, the City of Fairfax wishes to use the Cedar Valley Humane Society for animal care services; and WHEREAS, the Cedar Valley Humane Society has agreed to provide animal care services to Linn County as outlined in the attached Intergovernmental (28E)Agreement. NOW,THEREFORE, BE IT RESOLVED, that the City Council of the City of Fairfax does hereby accept the attached Intergovernmental (28E) Agreement with the Cedar Valley Humane Society for animal care services. BE IT FURTHER RESOLVED that the Mayor and]Deputy City Clerk are hereby authorized and directed to execute said Intergovernmental (28E)Agreement and to execute this resolution. Approved this 8th day of March, 2011. AYES: Beer, Frieden, Otto,and Wainwright NAYS: None ABSENT: Magers Jas Rabe M yor ATTEST: C�cllerkJreasurer is Stimson Ci } x FILES] a s Matt Schultz Y Secretary/ of State Agreement L M504285 pf State of Iowa c 4/14/2011 11':15':3;2 AM U. PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS'FORM Item 11. The full legal name, organization type and county of each participant to this agreement are: Full Legal Name Organization Type *County Party 1 Cedar Valley Humane Society Private or Nonprofit Linn Party 2 City of Fairfax Iowa City Linn Party 3 Party 4 Party 5 T fer"Other'if not in Iowa Item 2. The type of Public Service included in this agreement is: 570 Other Neighborhood Services (Enter only one Service Code and Description) Code Number Service Description Item 3.. The purpose of this agreement is: (please be specific) The Cedar Valley Humane Society will offer animal control services,to include animal pick-up and animalsheltering, for the City of Fairfax Iowa as detained in the attached 28E agreement.. Item 4. The duration of this agreement is:(check one) ❑Agreement Expires ❑✓Indefinite (Duration [mmlddlyyyy] Item 5. Does this agreement amend or renew an existing agreement? ircheckone) © NO ❑ YES Filing#of the agreement: (Use the filing number of the most recent version flied for this agreement) The filing number of the agreement may be found by searching the 28E database at:www.sos.stale.ia.usl28E. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7''. The primary contact for furtherinformation regarding this agreement is: (optional) LAST Narne Lettington FIRST Name Bernard Title President Department President Email be,rnie.lettin ton cvhumane.or Phone 3193826288 lir-- PO Box 337 319-846-2204' FairfdK Irl 52228-0337 fi rJ&TCa),SOUths16pe.net March 9,2011 Cedar`Talley Humane Sudety 7411 Mount Vernon Road Cedar Rapids,IA 52403 Dear Mr. Melton,. Enclosed please find Resolution 2001-15 that the Fairfax City Council approve d during; their meeting last night. This is your original to keep. Also enclosed are two original 28E Agreements between the City of Fairfax and the Cedar Valley Humane Society. Please sign both origins and return one to the city clerks office. When the Cedar Valley Humane Society issues an invoice,you can send that via email or to our post office box address. Both of these are listed at the top of this page. 'Y�'e approve and pay bills once a month, The City Council meets can the second Tuesday of each month, Bills are approved that evening and checks are written and availed later that same.week. Thaak you for taking the time to attend our city council meeting. If you have airy questions or need anything further from the City of Fairfax,please don't hesitate to contact ane. Sincerely, Cynthia Stimson City Clerk/Treasurer RESOLUTION 2011-15 AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL(28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND THIS CEDAR VALLEY HUMANE SOCIETY FOR ANIMAL CARE SERVICES WHEREAS,Section 28E.3 of the Code of lova provides that any power of anv public agency of this state maybe exercised jointly with any other public agency of this state; and WHEREAS,the City of Fairfax wishes to use the Cedar Valley Humane Society for animal care services;.and WHEREAS,the Cedar Valley Humane Society has agreed to provide animal care services to Linn County as outlined in the attached hitergovernmental (28E)Agreement. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Fairfax does hereby accept the attached Intergovernmental (28E)Agreement with the Cedar Valley Humane Society for animal care services. BE IT FURTHER RESOLVER that the Mayor and Deputy City Cleric are hereby authorized and directed to execute said Intergoverrunental(28E)Agreement and to execute this resolution. Approved this lith day of March,2011. AYES: Beer, Frieden, Cato, and Wainwright NAYS: None ABSENT: Magers Jason I he Mayo, ATTEST: f hia Stimson City Clerk/Treasurer IOWA CODE CHAPTER 28E AGREEMENT RE EN THE CITY OF F+A.IRFAAX,IOWA,AND THE CEDAR VALLEY HUMANE SOCIE'T'Y FOR.THE PROVISION OF ANIMAL CARE SERVICES This agreement is .entered into between the city of Fairfax, Iowa ("Fairfax"), and the Cedar Valley humane Society("CVHS"). WHEREAS, CVIS provides animal care services and operates a facility for the provision of said services ("animal shelter"); WHEREAS, CVHS is willing to provide animal care services to Linn County; and WHEREAS, Iowa Code Chapter 28E (2010) permits local governrnent� to enter into agreements for the joint services and facilities. NOW, THEREFORE,Fairfax and CVHS agree as follows:: l Term This agreement shall be effective when approved and signed by the parties and filed with the Iowa Secretary of State as provided in Iowa Code section 2°813:$. The duration of this agreement shall be perpetual unless terminated in the manner set forth below. 1.5 DLf1 nitiatas, "Animal care services" means housing and care in accordance with CVHS' policies and procedures and consistent with applicable Iowa Department of AgriculW.re and Land. Stewardship requirements. CVHS shall provide no field services to Fairfax except as provided below in the paragraph entitled"Additional Services." "Fairfax animal" means an animal found within the incorporated city limits of Fairfax, Iowa. "Sick or injured"means in need of immediate medical attention as determined by CVHS. "Field service call out" means any activity that requires a CVHS representative to travel from the CVHS facility to another location to pick up an animal or perform other field services as defined in the section entitled"additional Services", 2. Fee for Animal Care Services. CVHS shall provide anniitnal care services to Fairfax based on the following'fee.schedule:. Animal Care.Services Fee: $130 per animal Field Service Call-Out Fee, $75 per call-out The fee schedule will be reevaluated by CVHS each fiscal year beginning July 1, 2011,. Beginning July 1, 2011, and from year-to-year thereafter, CVH S will notify Fairfax in writing of any proposed modifications of the fee schedule effective the following July 1. Fairfax reserves the right to terminate this agreement based on a refusal to accept any proposed modification of the fee schedule within sixty i(60)days of any proposed modification, CVHS agrees to invoice Fairfax monthly for animal cm sheltering fees, and Fair-faxagrees to pay said invoices within thirty(30) days of receipt of the same. There is no limit to or cap on the number of days that an animal will remain in the animal shelter. Fairfax may inquire at any time into the status of any animal, including the basis for the duration of the stay. 3. Accogtonce of Animals A. Generally. CVHS agrees to accept any Fairfax animal during normal business hours,except as noted below. B. Prior Approval. CVHS shall receive approval from Fairfax prior to accepting an animal. CVHS shall request approval by contacting the City of Fairfax at 319-846-2204 during normal business hours. C, Prohibited, CVHS may accept animals that are prohibited by Fairfax ordinance (e.&, monkeys and alligators)on a case by case basis depending on species and needs, subject to the prior approval of Fairfax. In such cases, Fairfax shall be charged the animal 6:are, sheltering fee for each animal;exotic animal or livestock animal accepted, D. Rousing Offsite.. If an animal needs to be housed offsite due to, for example,the impoundment of a large number of animals, the type of species, or the speoi-fic riceds of the animal, acceptance of that animal will be determined by CVHS at its sole discretion. If the animal is accepted and housed offsite,Fairfax will promptly pay the actual costs of housing upon being provided written documentation, including but not limited to any vct bills and boarding cost. E. Ownership. Fairfax shall not claim any ownership interest in any ;an irnal and shall not retrieve or pick-up any animal from the animal shcltcr without CVHS'prior authoriZation. F. Records, CVHS agrees to keep, in addition to its regular records if necessary, an additional record or registry identifying any individual citizen,responsible for either reporting or presenting any domestic animal to the animal shelter. Said record or registry shall include the name, address, and telephone number of each such individual citizen. CVHS ftMher agrees to notify Fairfax if the same individual citizen reports or presents more than three (3) domestic animals per quarter within three(3)regular business days of the third report or presentation.entation. 4. Quarantine. A. Known Owner., In cases of animal bites,where no current rabies vaccination is on file and quarantine is required by law., the parties agree that it is the owner's responsibility to quarantine the animal at a state licensed facility approved by the Linn County Public, Health Department. If the owner refuses, Fairfax may quarantine the animal at a state liccrised facility approved by the Linn County Public Health Department. If Fairfax elects to have CVHS quarantine the animal, CVHS may do so at any state licensed facility approved by the CVHS 2 Executive Director or designee, and Fairfax further agrees to pay all fees related to the quarantine regardless of where the animal was confined. Animals with current rabies vaccination status that do not pose a threat to the general public and can be adequately confined may be quarantined at the owner's home for a period of 14 days from the start of quarantine.. B. Stray Animals. All stray biting animals with unknown rabies status will be quarantined at a state licensed facility, and Fairfax will pay all fees related to the quarantine regardless of where the animal was confined. Fractious or feral animals with no traceable identification will be evaluated by CVHS for testing and euthanasia in accordance with Iowa state lawn. 5. Policies, All animals will be subject to the policies of CVHS. 6. Reclaim; In the event a Fairfax animal is reclaimed by its owner within the mandatory stray hold period, the owner will pay a reclaim fee plus any applicable board fees prior to the animal being released to the owner and the city of Fairfax will not be required to pay the anim4l care services fee. 7. Additional Services. A. After Hours Acceptance of Animals — At all timesother than normal business hours, CVHS shall make available the services of at least one on-call employee who shall receive notification of after-hours deliveries of sick or injured, bite; or vicious animals and be available to attend to such animals in a timely fashion if requested by Fairfax. B. Provision of Humane Traps — CVHS may provide appropriate humane traps to Fairfax or Fairfax residents who report stray animals roaming loose in their area. These traps will be provided on request as available to help facilitate the safe capture of stray roaming animals for subsequent delivery to or pickup by CVHS. C. Rabies Testing Transport- Fairfax may request that CVHS transport dead animal samples for rabies testing to Oakdale Hygienic Laboratory. I], Field Services Fairfax may request that CV14S provide field services for animal pick-up or cases of animal welfare,neglect, cruelty, or aggressive biting investigation, subject to a field services call-out fee, B, Reporting - CVHS shall provide at no charge a monthly report identifying each "Fairfax animal"housed in the animal shelter. Fairfax may request additional reports subject to a reasonable fee for the coat of preparing the same. 3 F. At CVHS' request, Fairfax shall provide, at the location. of a pickup, a Fairfax representative who can exercise within Fairfax the authority pursuant to which' the animal is being impounded. 8. Animal Shelter. Nothing.in this agreement should be construed to provide Fairfax the right to otherwise use. control, or occupy the animal shelter, and the parties further agree that the operation, management and control of the animal center is the sole responsibility of :VHS= 9. Termination. Either party may terminate this agreement for any reason or no reason at all upon thirty (30)days written notice to the other party. 10. Administrator. The Executive Director of CVHS will administer this agreement and the services enumerated herein. 11. Notice. Notice by CVHS to Fairfax must be in writing and addressed to: Mayor, City of Fairfax;, 525 Vanderbilt Street,PQ Hoax 337,Fairfax,Iowa, 52228. Notice by Fairfax to CVHS must be in writing and addressed to. Executive Director, Cedar Valley Humane Society,7411 Mt Vernon Rd SE, Cedar Rapids,Iowa, 52403. Notice is sufficient if delivered by regular mail. 12. Indemni#lcatiouIHold Harmless. Each party agrees to release, indemnify and hold the other party, its officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorney fees, and expenses incidental thereto, that may be suffered by, or charged to, the party by j reason of any loss or dainage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non-performance by the other party air its servants, employees or agents of any covenant or condition of this agreement, or by any act or'failure to act of'those persons. CVHS shall not be liable for its failure to perform this agreennertt'or for any loss, injury, damage or delay of any nature whatsoever resulting (there from)? caused by any act of G6d, fire, flood, accident,strike,labor dispute,riot, insurrection,war or any other cause beyond CVHS"control, 13. Waiver. The waiver by either party of any covenant or condition of this agreement shall not thereafter preclude such party from demanding performanec in accordance with the terms of this agreement, 4 14. �e�e�abiEi�. If a provision shall be finally declared void or illegal by any court or administrative agency having jurisdiction over the parties to this agreement, the entire agreement shall not be void, but the remaining provisions shall continue in effect as nearly as possible:in accordance with the original intent of the parties. 15. �t' a Aaree�ent. This agreement sets forth all the covenants, promises, agreements, and conditions between CVHS and Fairfax concerning animal care services, and there are no other covenants, promises, agreements or conditions, either oral or written, between them. This agreement may not be modified or amended in any manner except by an instrument in writing executed by the parties. CITY OF FAIRFAX Dated this 8"' day of March,2011. By: lasaft Rabe,Mayor Attest:( Kathy Yverett, Deputy City Clerk CITY OF FAIRFAX ACKNOWLEDGMENT STATE OF IOWA )ss: L,INNN COUNTY } On this S'' day of March, 2011,before me- the undersigned,.a notary public in and for the State of Iowa, personally appeared Jason Rabe and lathy Everett, to me personally known; who being by me duly sworn,did say that they are the Mayor and Deputy City Clerk,respeetively,of the City of Fairfax executing the within and foregoing instrument;that the seal affixed thereto is the seal of the City of Fairfax; that said instrument was signed and sealed on Behalf of the City of Fairfax by authority of its City Council;, and that the said Mayor and Deputy City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of the City of hj it and by them voluntarily executed. CYNTHIA K STI SON � 11SSi0Ci Number Cyn 'a StiLmon,Na asy Public in an for the State of Iowa MY misS on Expires 5 1 , 2013 CEDAR.VALLEY HUMANE SOCIETY Dated this �� day f , 2011, By: c chary W elto "y ti Executive di. -) Attest: CEDAR VALLEY FfUMANE SOCIETY ACKNOWLEDGEMENT N ry Public in and for the State o' Dina My commission expires: 6 i E Wrelrs; s9afad Ittat he has discussed M'rJArterlcan Ene tty LYtilitY Brills Jeff's;{5Pan5 to disks the ryuirod 1rri, Mi1 22Y,2'I dwest 0G6g Library proverynnnts to his devefaPrrrent areas 1Y.90 As fdlfp as left stays On schedule, Shane 64S it should be aceeolable far Midwest Wheel Farts 18.95? the City to issue the occupancy cartiff Network Computer Solutions Labor es: 375.00 caf : Mofionetl by Frieden, seconded fly NorthwaY[Nell and.Pump Cg Work cn- Otto tb allow fhe.lssuance of 0660pahcy Well 9,450.00 ceNlficates in Prairie Creek 51h Addy ClMri Library 63:73 STATE von.as long as Jeff[bell is making pro_: John or Cynihia Pee9 Deposit Refund i gressan his plinth list Ayes' Beet 60.00 Counties Frieden Ofto, and Wami&.Hghf Nalas. PenworfhY Library.Uii05 None, Absent_'1 Magers Pfi kit.car- Rocfo Perez Deposit Refund:.6000 ried., John..PhiliPP Net Deposit Refundedl:: Tha:city engineer,Shane Wicks pre- 61'69 rented three different Proposed 16Vdufs RDJ SaecrAMes FID 828.52 for the farm sround sauttr of Lidn Barry Reed Depos19 Refund.60.00 59reet. These Payouts slydwdd.futute Monica Ryan-Rausch OepsgsPC Refund': afhlet'ic fields,lh;eir noeded supporting- Sano :boOdings and parking, 6.vMking trait, 5ankot's Garage,:Inc. Parts & Labor and possible city facilities.'Communif556.45 Ihpuf is neadpdi:as well as intorerlaPiorr. Schlrn erg Co, Parts 163.53' on possi ne era.61 Well a itis f ; Ph!15exton FID MAO'.. A'trapdtsal for work rill filo Linr Simmons Perrino Mover Bergman Leo 89ree4 tCail wa ,';reviev dd and dlscus sal Fees 2,b2890' 5dd«` : Salbdrg 5 FAD 1,�s� �., state th a.t I eiil"i tl1.o�laublzsl�eI'of M64f6ned bit Beer, seconded by Svu1hS{oPo Telephdire 54508 Fridderi to accept the: bid from Staples;Supplles;Ta7 89 7 t Si°hrader LxcaYaling 8: bradang, Co. Jeff5taskal Depas(t to d: 60.40 iiiy newspaperof general tar Sd,864,68 for work on the Linn Scorn.Steel Supolids 558.08 Street trait.Access areas are io bd.ad Sirafegie Prfn1 Shculians Supplies:d Johnson Counties, Ill Iowa, deo to the work- Aves: Beer Frieden, 115.20 Offv, and Wainwrighf. Navy None. Nancy.Tdrpsfra Library 294.00 copy of which is attached was .AlJsent::.Magers.Motion carried. UnitedHealihcare.Ens. Co. :.Premium A`proposal.'for needed IT!ling work In 162.70' a n thefarm.ground:was.revieweda�[ddis UniledHdalthcare Plan Preniium 4r 1h THE GAZETTE IleW5�7a7eT' cussed. 3,325:33. Motioned by W.a.inwriglif sec&.fdad Ug-Cellufar Cell Serv.rQe 190,96 arch 22�1d 2011 bY:.Bedr to lile:the west abr4rd?e di:tfte USPO::Postage,692,98 . eifv's farm ground south of L:nas Street U5 Treasury Payroll Taxes.5 .-R 65 tfour'runs in the farmed area). This Dale or Marco Usher Deposit Refund hlmg needs to;be placed:deep endugh 60'00 r'publishing Said notice is -,that:fulure.athletic field.:wark Wfll=not Van Meier fndusirial, Inca Supplles, g ruin:the file. The Iota€cost.or file wvork 74.99 that Is:to be completed as soon as pos- Waterworks C&f Filters 24,00 sible;:.is not.to exceed 110,000. Ayes: ToiafNetPayroll::T6,877-11- Beer,:r=rfeden,;:Otto, and:Wainwright, TOTAL 101;599.93 Nays; None Absdnl. Magers. Moild February lteeeipts .. r q'd General f=und 7;24674 M4jidhod by Beer;seconded by OItP Road Use 1 aX 1;4F54.r 49 fa apa6oVdi RESOLUTION 2a p-18, A LOST'07 188d7.09 R, SOi UTION.'AUTr{ORI ING THE RarmCYrSeralddnsiFund lA4 TRA.N9P'5k OP TWE FUND BAL [ruse end d:`,141 90fl0 ANCE FRO(Wt'�'ME EMPLOYEE, WafarFuntl I�,19521 01 tNEFITS FUND TO THE GENER- Sewer Fund T3,477.7& AL FUND, RotPcatl lists: Ayes: Beer, Garbs ya Fund 7,954 50 rri.eden;Ofto;.and.Nafnwrfghl_ Nays: SRF Bond Retiro 9,975.00 None. Absenf:.Magers. Motion Car- Total Revenue.,85,807.42 ae Y88 risco;: reed Mayor Rabe declarer!RES01 U- February Expenses - spa $apIBOT x" gea 043 99 TION30t1-18.duly adopted... ... General Fund 24;454.61 00,615,15..: dlUrl': as Road'UseTax:::21,575.09 Motioned by:Frieden, seconded by paidno L} `db'H cut abs. aJtaW. 00 Beer to approve::the b:d from.Tlhe Sit Trust and Agenc4� 133.33 00'6L0'S5 pa Shed, Inc_ of 58,31000 to purcrrase a LOST.09 2,100:06 1 ] ] uatun '1SPaa]Uof1t(1 11 oaleW: 00,ndw. khawor. ,Ayes Bear Frdedoit, EmPldvee 8enefiis 242.22 Qol lowle[lgeCl by Tim �0"L25 l 011o and Wa)ri n..ghi Naos Notre. Water Fund.. 7,.475.31 1 7 seaixa i.S ull l l t t4 C^I laaoW lL Absent Magers: Motfoa carrI if WaterMain Project Fhase 1: 5 31719 ,on arch 22nd, 2011 0a16S i[uih let WaNrMainPrdiectPhase2. 7076.88 essl a Information on a skid:loader and dna]O 'dFFH s+ flta2t_T lit 0a fease-purchase options fronto ABtarfer Sewer:Fund 2b,891 bl 00'665 ' l n p CAT was revievietl. Garbage Fund 8;884.53 pd!dr1ao0 dVK.--tdosleM Vd> Je4sreW; a0 Motioned::bV Beer, 5ecandea9 by,: To€ai Expenses: 104,155.60 000oB4 l arssa[d Xd Jou9U D7�K 83W it Frieden to: approve RESOLUTION 008y9 LBs hen jd[M 80?0}1 10, A RESOLUTION TO FIX.A s5drpkldfl.gogte traxaf ao AA:LEASE of LLASE.PURCHAOSE 005t7T7 tUB�UUA*0,HF 0U IXC rbIN U17 IeUdtssOioari J d4lepund put dadet Yb W: 1pIiAGk5EMLNf`;1N THE PRiNCiPAL Notary Public in and for the State of Iowa as��^"#fdF'l�atdcr�xt� rdyH sdlllnbDa oft fJ Cf'r A 511 LOADER. 8611 call vote:: a k� GUEAkRtC41CrNC1a, hVeS Boor, rciddon,Oho,and Wain: [d I1fCEiMf4Ci wrl'gNt. Nays: None. Absent Magers.: 11 NClt1tC�48`2011 M64do carried. Mayor Rabe declared:: 0... The re#Ulan:rvaeeting of the Farr ax RESOLUTII]N 2011-14 dWy adopaled._=1:.:. t!CitYCo melt was fletd.Tuesday,March The.:city;:clerkltreasurdr Went: 0 8,..2011 aC Fairfax CatYHtlC.MaYdr:la through a. list of budget._-amendmegt P son Rabe CaH,ed bila mddllhg to order at needs. `-. s 7.00 PNk Caurterf members present :Motioned by[leer,secoiidod='byOSio_ E.J.Aitd Beer,:Ber�se P rleden, Trauis to approve. RESOLUTION 2031-20,'A Otic and Mar4anne Yyaidwright. lysarc RESOLUTION SETTING TiM AND- O.Malers waa.::ab0.61 Cither,city.staff PLACE FOR::'A PUBLIC, HEA1�1ft1G F present- cvO.da Sftmson,and Lynn nn FOR TH1 PURPOSE Ot-SOLfCITING C Miller... WRITTEN AND ORAL COMME5NTS r h[ottoned Beet tk6rtded by Cato ON THE :CITY'S ::PROPOSED. C.to approve the agetyrda- 'Ayes Beer, AMENDMENT: TO THE FISCAL: F Frieden, 01fd,'-and Wainwright. Ab- YEAR 2010-2011 BUDGET IR64f Calt -- Diane 0 ta L sant;Masers. nkoluoncarried vole;-Ayes: Beer,Frieden, Otto,and: Oq °T r Motionedby Beer;'Sdctinded'by Wainwright. Nays: None. Absent. Commission t Frredeh tv approve and p&&on file the Magers Maffon earrsed. Mayor Ratie � � � I.City Council rr`lh6tes trwrr Pebruaru B declared RE50LUTION 201'0-20 duty commission puss: 201.1 dud by Bette a cd tddc4 by ibis Yriri MiffUr drseuxsed the plans for June 11, 11 and February 23, .2071 Aves adopt 4 „' Naas USA-,Days fireworks dis f 01, F Ftfeddn to Peace on TYId She FfanlyTn9 {wkafidnerl bY;Prieden`sdcanddd fsv at1d; drains"Udtrtm6xsdad rtdrutas[ran Erra to aPlsrdye RESOLUTION 2011- (o tuarY T5,,2flt1 yo5 [leer 21, A RE'SOLOTtON APRROWINO f Prtbdan Ctttd„seri Wa'I[lwright E}b PfREWL}kvK'S =PERMIT:FOR T1i.E Lsen4 MagdrS Morfoncanted. PAIRrA71 rikE DEPARTMENT. t Linn County=Deputy_Offf Pavefka Roti Cain vote:`.Ayes: Beer Frieden, I} I Pe6sentki the IEst of calls Otto,anis WainWright Nays None., The CO. It!an of Che eohcrete fn front Abse's6. Magers Moli:on carried. Of the librarywasdlsCuSsed. Mayor Rabe declared RESOLUTION i Conn Millet stated tit fhd true€t is 2011G21dulyadopted. ,ready 90 flustii,file new doors are;ar- Mayor Raine-fnfarmdd thie'coCv cauYcdl.: O. they tigeti a auater main break €hat:the date for file comftiunity dean recentkY the treys true:fs nit bare P d'av fs Saturday,June 4 Cedar:Fla Eastern taws=. Ci#(33zFd and getting us yids;Linn.:.County so#id Vda t Ac