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Home My WebLink About04-12-2011 Council Meeting CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING APRIL 12, 2011 The regular meeting of the Fairfax City Council was held Tuesday, April 12, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden,Travis Otto, and Marc Magers. Marianne Wainwright was absent. Other city staff present: Cynthia Stimson and Dave Yanecek. Linn County Supervisor John Harris was also present. Motioned by Frieden, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright, Motion carried, Motioned by Beer, seconded by Frieden to approve and place on file the City Council minutes from March S, 2011, Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Magers to place on file the Planning and Zoning Commission minutes from March 15,2011 and the Parks and Beautification minutes from February 17, 2011. Ayes: Beer, Frieden, Otto, and Magers, Absent: Wainwright. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Mayor Rabe gave an update on the work at the library. The library staff have been having trouble with the computer system,the maintenance department has painted the drop boil, made new Iight posts, and they will be doing some landscaping. Dave Yanecek stated that the fire department has been quiet and the maintenance department has been busy working on the list of projects. JoAnn Beer announced that the next Parks and Beautification meeting is April 19. They will be doing two movies this surniner. The first one will be Raiders of the Lost Ark on Friday, June 24. She had a resident ask if the Hawks Ridge Park pavilion can be reserved. Once the project is completed, it can be reserved just as the other park pavilions. A group of volunteers have stepped forward to care for the south entryway. John Berns discussed has plans for a fundraising project to raise money to pay for the concrete pad at the Hawks Ridge Park pavilion. Stamped concrete squares will be sold and imprinted for $500. Motioned by Magers, seconded by Beer to authorize this fundraising project. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. A quote from CRL Lawn Care for spraying the parks and street areas was reviewed. Motioned by Frieden, seconded by Otto to approve the quote of$2,300.00 for this year"s needed spraying. Ayes: Beer,Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. City Clerk/Treasurer Cynthia Stimson presented the financial reports and a spreadsheet showing the insurance renewal costs. Discussion was held concerning some of the insurance coverages. Motioned by Beer, seconded by Otto to approve the financial reports. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright, Motion carried. Mayor Rabe opened the public hearing regarding the FY 2011 budget amendment at 7:28 PM, The city clerk/treasurer stated the office has not received any written or oral comments. No one in the audience had any comments. Mayor Rabe closed the hearing at 7:29 PM. 04-12-2011 City Council Minutes Page 1 Motioned by Frieden, seconded by Beer to approve RESOLUTION 2011-23,A CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers,. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-23 duly adopted. Mayor Rabe opened the public hearing regarding a leasee or lease-purchase agreement in a principle amount not to exceed$47,650 for a skid loader at 7:30 PM, The city clerk/treasurer stated that the office has not received any written or oral comments concerning the lease agreement. No one in the audience had any comments. Mayor Rabe closed the public hearing at 7:31 PM. Motioned by Magers, seconded by Otto to approve RESOLUTION 2011-24, A RESOLUTION AUTHORIZING A LEASE AGREEMENT. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers, Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-24 duly adopted. Motioned by Magers, seconded by Otto to approve the purchase of a trailer and attachments for the skid loader, Ayes: Beer, Frieden, Otto,and.Magers, Absent: Wainwright., Motion carried. Larry Berger, from Speer Financial, presented information about the bids received during our bond sale this morning for the Phase 2 Water Main Replacement Project. Three bids were received,with UMB Bank, n,a.,Kansas City, Missouri submitting the lowest bid of 3.0698%. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-25, A RESOLUTION AWARDING SALE OF $540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-25 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2011-26,A RESOLUTION DIRECTING THE MAYOR TO PARTICIPATE IN THE IOWA DEPARTMENT OF TRANSPORATATION'S SMALL TOWN REPLACEMENT AND APPLY TO RECEIVE TRAFFIC CONTROL SIGNING MATERIALS FROM THE IOWA DEPARTMENT OF TRANSPORTATION, Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None., Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-26 duly adopted. City Engineer, Shane Wicks, discussed Change Order#1 for the Water Main Replacement Program, Phase 2 Improvements. Motioned by Beer, seconded by Frieden to approve RESOLUTION NO, 2011-27,A. RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE 2 IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-27 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO.2011-28, A RESOLUTION TO ISSUE PARTIAL PAYMENT#1 TO SCHRADER EXCAVATING & GRADING CO, FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE 2 IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto,and Magers. Nays: None, Absent: Wainwright, Motion carried. Mayor Rabe declared RESOLUTION 2011-28 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION NO. 2011-29 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING 04-12-2011 City Council Minutes Page 2 CONCERNING VACATING AN UTILITY AND DRAINAGE EASEMENT. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-29 duly adopted. Magers introduced ORDINANCE NO. 116,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Frieden, seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 116. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays; None. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Beer to give final approval and adoption to ORDINANCE NO. 116,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers, Nays: None. Absent: Wainwright. Motion carried. Motioned by Frieden, second by Otto to approve the building permit application from Lattice Communications. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Discussion was held concerning the proposed development of the city owned farm ground south of Linn Street. Shane Wicks presented a drawing and cost estimates. Mayor Rabe stated that he and Shane Wicks will be meeting with the Arp family to discuss possible drainage improvements along East Cemetery Road as well as a possible trail project in that area. The IDOT has informed the City that they will not allow the trail along the highway because of future bridge projects. Because of the increase in population, Fairfax Township now needs to be two precincts. Linn County can help the City with this project. Motioned by Frieden, seconded by Magers to appoint Mayor Rabe and City Clerk/Treasurer Cynthia Stimson as the people who will work with Linn County for the redistricting/reprecincting process. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried, Motioned by Frieden, seconded by Beer to waive the fees for the peddler permits for the USA Day celebration activities. The paperwork (including insurance coverage)will still be required from each vendor that will not be in the vendor market. The USA Day Committee will be required to submit the paperwork for the vendor market. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Frieden to approve the Star Bar's renewal of a Class C Liquor License with Outdoor Service and Sunday Sales, Ayes: Beer, Frieden, and Magers. Absent: Wainwright. Travis Otto abstained from voting due to a conflict of interest, he is an owner of the Star Bar. Motion carried. Motioned by Beer, seconded by Magers to approve the claims list dated April 12, 2011. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Shane Wicks discussed the wetland issues with the farm ground development. He is to proceed with the determination. The city clerk/treasurer informed the council that she has registered for Municipal Professional's Academy, reminded the city council that the clerk's office will be closed tomorrow for training in Des Moines, and asked about insurance coverage possible changes. 04-12-2011 City Council Minutes Page 3 Mayor Rabe stated that the nuisance list has been updated. He asked for a council volunteer to drive around and view the properties listed. Marc Magers will assist with this project. Mayor Rabe also discussed the drainage work on Vanderbilt. The status of the communication antenna to be placed on top of the City's water tower was discussed with Linn County Supervisor John Harris. Mayor Rabe stated that the farm ground is to be tiled next week. Motioned by Otto, seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, Ottol, and Magers. Absent: Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:45 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAI 'IS LIST APRIL 12, 2011 Payee Purpose Amount Megan Abel Utility Deposit Refund 60.00 Christine Adams Deposit Net Refund 61.68 AFLAC Policy Premium 305.81 Alliant Energy Utility Bills 4,204,70 Aramark Mats &Uniforms 458.25 .Elaine Arnold Library Refund 30.00 Baker Paper Co. Inc. Cleaner 13.05 Baker & Taylor Library 899.44 Cathy Bayne Library Reimbursement 325.86 Jill Boogerd Utility Deposit Refund 60.00 Brandon Bourgeous Utility Deposit Refund 60,00 Gib Boxa Mileage 85.17 Marc Brandenburg Utility Deposit Refund 60.00 Dennis Brant Utility Deposit Refund 60.00 Carquest Oil Seal 65.14 Carus Corporation Water Supplies 658.00 Caterpillar Financial Services Lease Payment 14,360.41 Cedar Rapids Photo Copy, Inc,. Library Supplies 16.75 Larry Coffland Utility Deposit Refund 60.00 Consumer Reports Library 44.00 Creative Software Services Library 1,492.77 CRL Lawn Care Spraying 2,300.00 Crown Trophy FID 69.95 John Cunningham Utility Deposit Refund 60.00 Danko F/D 456.67 Data Technologies, Inc. Software & Training 2,143.85 Data Technologies Training 170.00 04-12-2011 City Council Minutes Page 4 Demco, Inc Library 134.99 East Central Library Services Library 150.00 Ecinc Sewer System Work 510.00 Elan Credit Card Balance 4,124.73 Evergreen Landscape Nursery Woods Chips 1,480.00 Fairfax State Savings Bank ACH File SIC 25.00 Fareway Supplies 40.19 Fastenal FID 48.35 Fauser Energy Resources Fuel 747.58 Firehouse Pyrotechnics LC Fireworks 10,500.00 Dennis and Kay Forke Utility Deposit Refund 60.00 Tim Frazee Utility Deposit Refund 60.00 Gale Library 70.18 Gazette Communications Publications & Library 572.35 Greg and Christine Gerdes Utility Deposit Refund 60.00 Grant Goodale Utility Deposit Refund 120.00 Dan and Kim Grady Utility Deposit Refund 60.00 Grainger Parts 41.89 Hall & Hall Engineers, Inc. Engineering Fees 19,246.16 IAMU Webinar 20.00 Iowa Outdoors Library 30.00 Iowa Prison Industries Supplies 246.40 IPERS Payroll 2,750.42 Jester Apparel, Inc. FID 772.50 Johnson County Refuse, Inc. Solid Waste Service 7,804.50 K&B Ag Supply, Inc. Lawn Mix 864.00 Keystone Labs, Inc. Testing 224.34 Kirkwood Comm. College FID 95.00 Klinger Paint Co. Paint 82.52 Lawson Products Supplies 301.51 Linn County REC Utility Bills 1,802.21 Linn County Sheriffs Office Quarterly Police Services 6,318.00 Matheson Welding Supplies 14.13 Menard's Supplies 1,372.28 MidAmeriean Energy Utility Bills 872.60 Northway Well and Pump Co. Work on Well 39,704.00 Orkin Library 63.73 Pace Parks Supplies 143.20 Penworthy Library Books 293.96 People Library 79.11 Pollard Water Meter Seals 265.43 mm�nnwn® � 04-12-2011 City Council Minutes Page 5 ProSource Specialities Library 422.16 Pumpkin Books Library 334.06 Reiman Publications Library 72.94 Sankot's Garage, Inc. Parts& Labor 317.30 Micheal Sankot FID 130.18 Schimberg Co. Parts 451.59 Schrader Excavating & Grading, Co. Water Main Break Work 818.30 Schrader Excavating & Grading, Co. Water Main Phase 2 40,116.98 Simmons Perrine Moyer Bergman PLC Legal pees 4,035.40 'Sled Shed Parks Supplies 353.81 'South Slope Telephone Service 529.07 Staples Supplies 660.51 Stark Enterprises, Inc. Utility Deposit Refund 60.00 State Hygienic Laboratory Supplies 11.00 Storm Steel Supplies 676.12 Strategic Print Solutions Supplies 115.20 Mike and Deb Sullivan Utility Deposit Refund 60.00 Swank Movie in the Park 21.00 Thomas Bouregy & Company Library Books 139.50 Toyne, Inc. F/D 35.94 Treasurer, State of Iowa Payroll 2,894.00 Treasurer, State of Iowa Sales Tax 917.00 Robert Trumpold Utility Deposit Refund 60.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 3,699.20 US Cellular Cell Service 182.17 USPO Postage 540.55 US Treasury Payroll Taxes 7,362.54 Van Meter Industrial, Inc. Supplies 130,18 Waterworks C &I Rust Out 7.00 Wilson Hite Insurance Insurance 32,061.00 Total Net Payroll 23,679.21 TOTAL 251,929.37 04-12-2011 City Council Minutes Page 6 ... -... a .-' ... -.. March 2011 Receipts General Fund 8,743.73 TIF Fund 22,240.95 Road Use Tax 19,423.10 LOST 09 17,963.98 Farm Operations Fund 1.60 Trust and Agency 540.00 Water Fund 13,337.81 'Sewer Fund 14,445.16 Garbage Fund 8,952.00 SRF Bond Retire 11,381.20 Total Revenue: 117,029.53 March 2011 Expenses General Fund 37,914.29 Road Use Tax 10,465.52 Trust and Agency 1,110.00 LOST 09 2,178.75 Water Fund 24,664.08 Water Main Project Phase 2 4,904.88 Sewer Fund 17,698.88 Garbage Fund 8,784.49 Total Expenses: 107,720.89 04-12-2011 City Council Minutes Page 7 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 12, 2011 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on fine: a. City Council minutes dated March 8, 2011 5. Place on file: a. Planning and Zoning minutes dated March 15, 2011. b. Parks and Beautification minutes dated February 17, 2011 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department i. Hawk's Ridge Pavilion construction and fund raising project f. Financials i. Insurance Cost Spreadsheet g. Engineering 7. Public Hearing regarding FY 2011 Budget Amendment 8. Consider RESOLUTION to.adopt FY 2011 Budget Amendment ' . Public Hearing regarding Lease or Lease-Purchase Agreement in a principle amount not to exceed $47,650 10. Consider RESOLUTION approving and authorizing a Lease Purchase Agreement 1 I. Consider motion to purchase skid loader attachments and a trailer 1.2. Review and discussion concerning bond sale for water main project 13. Consider RESOLUTION awarding sale of$540,000 General Obligation Water Improvement Bonds, Series 2011 14. Consider RESOLUTION to participate in the Small Town Sign Replacement Program 15. Phase 2 Water Main Replacement Project- a. Consider RESOLUTION to approve Change Order#1 b. Consider RESOLUTION to approve Pay Application 41 16. Consider RESOLUTION to set a date for a hearing concerning a five foot vacation of an utility and drainage easement 17. Consider ORDINANCE 116- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES 18. Consider motion to approve Lattice Communications Building Permit Application Fairfax City Council Agenda -April 12, 2011 Page 1 19. Farm Ground south of Linn Street Proposed Development a. Discussion and consider motion to approve layout of initial phase b. Review and discussion of possible costs and scope 20.Discussion of possible drainage improvements along Cemetery Read 21. Discussion and possible motion concerning the redistricting/'reprecincting process 22.Discussion and possible motion concerning USA Day activities 2 . Consider motion to approve Star Bar's license renewal 2 . Consider motion to approve the claims list dated April 12, 2011 25. Discussion a. Opportunity for citizens not on agenda 2. , Clerk's comments a. TA Municipal Prof.Academy 27. Mayor's comments a. Nuisance List 28. Adjournment Page 2 Fairfax City Council Agenda- April 12, 2011 6.4 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,APRIL 12,2011 AT 7:00 PM FAIRFAX.CITY HALL-525 VANDERBILT STREET Tentative agenda with possible action on the following items: It 1. Call to order ll 2. Roll call . Approval of agendas `. 4. Approval of and place on file: a. City Council minutes dated March S, 2011 5. Place on file: . a. Planning and Zoning minutes dated March 15, 2011 0/ b. Parks and Beautification minutes dated February 17, '2011 . Reports �J a. Sheriff . b. Library � j c. Fire Department d. Maintenance Department - c « k. Fairfax City Council Agenda-April 1 , 2011 Page 1 e. Parks and Beautification Department L Hawk's Ridge Pavilion construction and fund raising project n f4 516 f. Financials P it i. Insurance Cost Spreadsheet C11, 16 C, a-fdl cy,Pbr� g. Engineering 7. Public Hearing regarding FY 2011 Budget Amendment ')Ct,,, ej)' 7 lo / 61"Yk PUIP 8. Consider RESOLUTION to adopt FY 2011 Budget Amendment 4 CP .,2 9. Public Hearing regardi4g Lease or Lease-Purchase Agreement in a principle amount not to exceed NAY_ $47,650 'J � ! r I 10. Consider RESOLUTION approving and authorizing a Lease Purchase Agreement if 11. Consider Vmotio n 0&rchase skid loader attachments and a trailer 12. Review and discuss concerning bond sale for water main profect �SS4 9 P 15>1 ' 13. Consider RESOLUTION awarding sale of$540,000 General Obligation Water Improvement Bonds, Series 2011 �,4 Fairfax City Council Agenda-April 12, 2011 Page 2 4'r 14, Consider RESOLUTION to participate in the Small Town 'Sign Replacement Program v yy e4- J15. Phase 2 Water Main' I cement Project- a. Consider RESOLUTION to approve Change Order#1 A b 'ginsider RESOLUTION to approve Pay Application#1 o ea 16. Consider RES TION to set a date for a hearing concerning a five foot vacation of an utility and drainage easement 17'. Consider ORDINI E 116 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES " 5 C4 18. Confider motion to approve Lattice Communications Buildir Permit Application 19. Farm Ground south of Linn Street Proposed Development E. a. Discussion and consider motion to approve layout of initial phase b. Rev(iew and discussion of possible costs and scope AD Fairfax City Council Agenda-April 12, 2011 Page 3 jjd i 20. Discussion of possible drainage improvements along Cemetery Road 21. Discussion and possible motion concerning the redistricting/reprecincting process M,0 22. Discussion and possible motion concerning USA Day activities km 23. Consider motion to approve Star Bar's license renewal QJ 24. Consider motion to approve the claims list dated April 12,21111 25.Discussion a. Opportunity for citizens not on agenda 26. Clerk's comments a. IA Municipal Prof. Academy 7 YLAA 27. Mayor's comments dI, a. Nuisance List—, cla 3- 28.Adj ournment V"CO L�c,, - V Fairfax City Council Agenda-April 12, 2011 Page 4 r CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING MARCH 8, 2011 The regular meeting of the Fairfax City Council was held Tuesday, March 8, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marianne Wainwright. Marc Magers was • absent. Other city staff present: Cynthia Stimson and Lynn Miller. Motioned by Beer, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Motioned by Beer, seconded by Frieden to approve and place on file the City Council minutes from February 8, 2011 .and February 23, 2011. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers. Motion carried. Motioned by Beer, seconded by Frieden to place on file the Planning and Zoning Commission minutes from February 15, 2011. Ayes: Beer,Frieden, Otto, and Wainwright. .Absent: Magers. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. The condition of the concrete in front of the library was discussed. Lynn Miller stated that the well is ready to flush, the new doors are ordered, they fixed a water main break recently, the new truck is not here, Eastern Iowa Builders are getting us an estimate for the roof on city hall,Ron has made new outside lights for the library, and that the new pavilion should be here within the next month. Mayor Rabe informed the city council that a list of projects is posted for review. JoAnn Beer announced that the next Parks and Beautification meeting is March 17. A. conference on park issues was discussed. No one will attend this year. John Berns is working on the fundraising project for Hawks Ridge Park pavilion pad. He will attend the next city council meeting. Cathy Krouse has volunteered to work on the south entryway clean-up, A grant opportunity for park benches and trash receptacles made from recycled garbage bags was discussed. Mayor Rabe will take care of this paperwork. The cash report from the new accounting system was reviewed. The city clerk is still working on verifying this first month's balancing and reviewing the other reports available. Shane Wicks informed the City Council that he and Mayor Rabe met with the IDOT about trail issues. Joe Horaney, from the Cedar Rapids Linn County Solid Waste Agency gave a presentation about their services and locations. Zach Melton, from the Cedar Valley Humane Society, discussed animal control with the City Council. Discussion was held concerning a 28E he asked the City to sign. Motioned by Frieden, seconded by Otto to approve RESOLUTION 2011-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL (28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND THE CEDAR VALLEY HUMANE SOCIETY FOR ANIMAL CARE SERVICES, Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-15 duly adopted. Mayor Rabe opened the public hearing regarding the budget for the 2012 fiscal year at 7:46 PM. The city clerk stated that staff has not received any written or oral comments 03-08-2011 City Council Minutes Page 1 concerning the budget. No one in the audience made any comments. Mayor Rabe closed the w public hearing at 7:48 PM. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-16,A RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2011-2012. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-16 duly adopted. Mayor Rabe opened the public hearing regarding a loan agreement in a principal amount. not to exceed $550,000 at 7:48 PM. The city clerk stated that statThas not received any written or oral comments concerning the:loan agreement. No one in the audience made any comments. Mayor Rabe closed the public hearing at 7:50 PM. Motioned by Otto, seconded by Frieden to approve RESOLUTION 2011-17,A RESOLUTION AUTHORIZING A GENERAL OBLIGATION LOAN AGREEMENT AND GENERAL OBLIGATION WATER IMPROVEMENT BONDS IN AN AMOUNT' NOT TO EXCEED $550,000. Roll call vote: Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-17 duly adopted. Discussion was held concerning term options for the loan agreement. TIF certification levels were reviewed. Motioned by Frieden, seconded by Otto to use a ten year repayment schedule for the loan agreement with only interest the first year. This will allow all of the principle payments to be certified to TIF. Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None, Absent: Magers. Motion carried. Shane Schrader and Shane Wicks discussed Phase 2 Water Main Replacement Project. The contract price will be lowered just over $9,000 due to some changes in material used. The start date for the first part of the work is March 21, The pre-construction meeting was held this morning. A change order directive will be used to ensure everyone is informed of needed changes before the work is authorized. Jeff Then was present to discuss the occupancy certificate process for Prairie Creek 5th Addition. Shane Wicks stated that lie has discussed Jeff's plans to make the required improvements to his development areas. As long as Jeff stays on schedule, Shane feels it should be acceptable for the City to issue the occupancy certificates. Motioned by Frieden, seconded by Otto to allow the issuance of occupancy certificates in Prairie Creek 5th Addition as long as Jeff Ihen is making progress on his punch list. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. The city engineer, Shane Wicks,presented three different proposed layouts for the farm ground south of Linn Street. These layouts showed future athletic fields,their needed supporting buildings and parking, a walking trail, and possible city facilities. Community input is needed as well as information on possible grant opportunities. A proposal for work on the Linn Street trail was reviewed and discussed. Motioned by Beer, seconded by Frieden to accept the bid from Schrader Excavating Grading, Co. for $6,864.68 for work on the Linn Street trail. Access areas are to be added to the work. Ayes: Beer, Frieden, Otto, and Wainwright, Nays: None. Absent: Magers. Motion carried. A proposal for needed tiling work in the farm ground was reviewed and discussed. Motioned by Wainwright, seconded by Beer to tile the west portion of the city's farm ground south of Linn Street four runs in the farmed area). This tiling needs to be placed deep 03-08-201.1 City Council Minutes Page 2 enough that future athletic field work will not ruin the tile. The total cost of the work that is to be completed as soon as possible is not to exceed $10,000. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Motioned by Beer, seconded by Otto to approve RESOLUTION 2011-18,A = RESOLUTION AUTHORIZING THE TRANSFER OF THE FUND BALANCE FROM THE EMPLOYEE BENEFITS FUND TO THE GENERAL FUND. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None, Absent Magers. Motion carried. Mayor Rabe declared RESOLUTION'2011-18 duly adopted. Motioned by Frieden, seconded by Beer to approve the bid from The Sled Shed, Inc. of $8,310.00 to purchase a new mower. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None, Absent: Magers. Motion carried. Information on a skid loader and lease-purchase options from Altorfer CAT was reviewed. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-19,A RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON A LEASE OR LEASE- PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT NOT EXCEEDING $47,650 FOR THE PURPOSE OF ACQUIRING A SKID LOADER. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers., Motion carried. Mayor Rabe declared RESOLUTION 2011-19 duly adopted. The city clerk/treasurer went through a list of budget amendment needs. Motioned by Beer, seconded by Otto to approve RESOLUTION 2011-20,A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S p PROPOSED AMENDMENT''TO THE FISCAL YEAR 2010-2011 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto,and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-20 duly adopted. Lynn Miller discussed the plans for this year's USA Days fireworks display. Motioned by Frieden, seconded by Otto to approve RESOLUTION 2011-21,A RESOLUTION APRROVING FIREWORK'S PERMIT FOR THE FAIRFAX FIRE DEPARTMENT. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-21 duly adopted. Mayor Rabe informed the city council that the date for the community clean-up day is Saturday, June 4. Cedar Rapids Finn County Solid Waste Agency will be bringing their mobile household hazardous waste collection unit. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2011-22,A RESOLUTION ENTERING INTO A MEMORANDUM OF UNDERSTANDING WITH THE CEDAR RAPIDS LINN COUNTY SOLID WASTE AGENCY. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None, Absent: Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-22 duly adopted. ' A letter from Cedar Rapids was reviewed concerning an annexation hearing they will be holding. Motioned by Wainwright, seconded by Otto to approve the claims list dated March 8, 2011. Ayes: Beer, Frieden, Otto,and Wainwright. Nays: None. Absent: Magers. Motion carried. The clerk reviewed a list of scheduled training. 0�3-08-2011 City Council Minutes Page 3 Mayor Rabe stated that the citywide garage sale day will be held on Saturday, May 14, 2011,he will post old equipment the city has for sale on the internet and locally, and he reviewed some financial information spreadsheets. Bernie Frieden noted that a property in town has placed a sign that is not allowed and they did not apply for a sign permit. Motioned by Wainwright, seconded by Otto to adjourn the meeting, Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers, Motion carried. Mayor Rabe adjourned the meeting at 9:37 PM, Mayor Jason Rabe - City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIM'S LIST MARCH 08, 201 Payee Purpose Amount AFLAC Policy Premium 216.36 Alliant Energy Utility Bills 4,405.04 Tadd Andrle F/D 155.00 Aramark Mats &Uniforms 378.95 Atkins Lumber F/D 735.66 Baker& Taylor Library 575.22 Baker Paper Co. Inc. Towels 156.20 Cathy Bayne Library 323.07 Roger or Debbie Bussey Deposit Refund 60.00 W Carus Corporation Water Supplies 888.24 Cedar Rapids Photo Copy, Inc, Library 19.53 Clarey's Safety Equipment FID 694.95 Corridor MPO Dues 358.71 Custom Hose& Supplies, Inc. Parts 424.99 Danko F/D 3,541.74 Data Technologies, Inc. Software & Training 4,062.47 Dorsey & Whitney LLP Bonding Services 2,940.00 ECICOG Workshop 12.00 Elan Credit Card 400,89 Elster AMCO Water, Inc. Meters 6,360,95 Doug Exline F/D 20.00 Fairfax State Savings Bank ACH File S/C 25.00 Fareway Stores FID 139.34 Fastenal Parts 131.41 Fauser Energy Resources Fuel & Gauge 764.83 Gale Library 46.79 Gazette Communications Publications 367.37 03-08-2011 City Council Minutes Page 4 Grainger Parts 10,40 Jamie Gray Deposit Refund 60.00 m Graybill Communications FID 337.50 Hach Testing Supplies 110.88 Hall&Hall Engineers, Inc. Engineering Fees 13,166.88 Dawn Heald Net Deposit Refunded 49.28 Chad or Maria Hoefer Deposit Refund 60.00 Iowa Association of Mun. Util., Workshops 80.00 Iowa Association of Mun. Utl., Dues 426.20 IPERS Payroll 2,674.36 Iowa State Extension Workshop 110.00 Iowa State University Workshops 60.00 Jester Apparel, Inc. Bags 386.00 John's Lock&Key Keys 17.94 Johnson County Refuse, Inc.. Solid Waste Service 7,793.75 Keystone Labs, Inc. Testing 3 51,29 Kirkwood Comm. College FID 30.00 Klinger Paint Co. Paint 34.04 Linn County REC Utility Bills 2,028.88 Shauna Lock Net Deposit Refunded 22.37 Terri Lyon Deposit Refund 60.00 Matheson Welding Supplies 80.17 Menard's Supplies 818.61 MidAmerican Energy Utility Bills 1,221,21 Midwest Living Magazine Library 1198 Midwest Wheel Parts 18.95 Network Computer Solutions Labor 375.00 Northway Well and Pump Co. Work on Well 9,450.00 Orkin Library 63.73 John or Cynthia Peet Deposit Refund 60.00 Penworthy Library 226.05 Rocio Perez Deposit Refund 60.00 John Philipp Net Deposit Refunded 61.68 RDJ Specialities FID 828.52 Barry Reed Deposit Refund 60.00 Monica Ryan-Rausch Deposit Refund 60.00 Sankot's Garage, Inc, Parts & Labor 556.45 Schimberg Co. Parts 163.53 Phil Sexton FID 60.10 Simmons Perrin Moyer Bergman Legal Fees 2,628.90 Solberg's FID 15.58 03-08-2011 City Council Minutes Page 5 South Slope Telephone 545.08 Staples Supplies 107.89 .Teff Staskal Deposit Refund 60.00 Storm Steel Supplies 558.08 Strategic Print Solutions Supplies 115.20 Nancy Terpstra Library 294.00 UnitedHealthcare Ins. Co. Premium. 182.70 UnitedHealthcare Plan Premium 3,325.33 R US Cellular Cell Service 190.96 USPO Postage 692.98 US Treasury Payroll Taxes 5,593.65 Dale or Marcy Usher Deposit Refund 60.00 Van Meter Industrial, Inc. Supplies 76.99 Waterworks C & I Filters 24.00 Total Net Payroll 16,877.11 TOTAL 101,598.91 February Receipts General Fund 7,246,94 Road Use Tax 14,547.48 LOST 09 18,869,09 Farm Operations Fund 1.44 : Trust and Agency 90.00 'mater Fund 13,195.21. Sewer Fund 13,927,76 Garbage Fund 7,954.50 SRF Bond Retire 9,975.010 Total Revenue: 85,807.42 February Expenses General fund 24,459.61 Road Use Tax 21,575.00 Trust and Agency 133.3'3 LOST 09 2,100.00 Employee Benefits 242.22 Water Fund 7,475,31 Water Main Project Phase 1 5,317.1.9 Water Main Project Phase 2 7,076.80 Sewer Fund 26,891.61 Garbage Fund 8,884.53 Total Expenses: 104,155.60 03-08-2011 City Council Minutes Page 6 c Planning&Zoning Minutes Tuesday, March 15, 2011 Chairman Kell called the meeting to order at 7:01 p.m. Present: Boxa, Kell, Kunze, Meyers, Nurre, Sobaski,and Soukup. Also in attendance was Mayor Rabe. First on the agenda was to approve the minutes from February 15th, 2011. Motion to approve was given by Meyers and seconded by Sobaski. All ayes. Motion carried. Discussion on who would be the secretary for the P&Z committee was held and was motioned to approve x Meyers as the new secretary by Nlurre and was seconded by Soukup. All ayes. Motion carried. We reviewed revisions concerning,the city attorney's input to the Subdivision Ordinance. This code will accommodate the scheduled timeline to get subdivision plats from preliminary stages to final stages. The suggestions by our attorney simplified the wording- Boxa motioned to approve and seconded by Sobaski. All ayes. Motion carried. We also reviewed revisions concerining the Annexation Application the city attorney suggested. Discussions occurred to see what our steps for annexation and if any fees are involved to the 'to be' annexed to make sure the application was not read as something easily withdrawn by the person making the request to be annexed in by Fairfax. Motion to approve was given by Boxa and seconded by Meyers. All ayes. Motion carriedl. In discussing the annexation notification of the property moving into Cedar Rapids from county,we discussed reviewing our comprehensive plan in later meetings to look at making headway on making updates. (Mayor Rabe asked us to look into where we want to grow in our overall view of the future, and put that as an item to discuss on a future meeting. There were 3 possible layouts on display for the city-owned farm ground south of Linn Street. Our committee's . input was asked for. Looking long,term,there were pians to develop baseball diamonds, soccer fields, playground areas, and we were to give our opinions as to what we saw as the most feasible plan. We are expanding our programs in Fairfax for both baseball and soccer, so with this expansion this is much needed to support our town's teams and successful growth. At the far east end of the piece of property we look forward to seeing the first baseball diamonds and soccer fields built late this summer. Looking further into the future, we'd like to see a new city hall,fire station, library and other plans for a portion of the land. Chairman Kell did let us know that the Fairfax League was having theiir annual pancake breakfast at the Legion April 101h from 9-11. All proceeds go directly to the FYSA programs. Citizen present brought up the Sevig flyer that was mailed out to all 'Fairfax residents regarding the property at the SW corner of Beverly Rd. and Hwy 151. We stated any feedback should be sent to the city clerk's email addresses for future discussions.. Motion to adjourn the meeting at 8:52 by Sobaski and seconded by(Kunze. All ayes. Motion carried. • Jamie Meyers Secretary Minutes Parrs and Beautification Committee Thuursday, February 17 at 7:010 PM Fairfax Public Library— 313 Vanderbilt Street Members in Attendance: Jo Ann Beer,John Berns, Cathy Krouse, Parker Krouse,Torrie LeFebure, Paul Mallie 1. 2011 Projects and Budget discussion 2011/12 budget will be finalized at the March City Council meeting. The project list was reviewed and remains unchanged except that the additional Hawks Ridge Park trees have already been planted. Cathy Krouse and Torrie LeFebure will look at the South entryway to determine if they can assist with any new plantings. 2. Hawks Ridge Park--project review and pavilion update A preliminary design of the donated pavilioin was reviewed. John Berns will discuss a couple of options with the builder. The pavilion is scheduled to be installed) in late March or earlly April, weather permitting. John Berns will bring information to the March meeting regarding selling advertising squares on the pavilion pad as a fundraiser. 3. Movies in the Park--2011 game plan The committee needs to determine at the March meeting whether how many movies will be shown this season. it was suggested that the first movie be a soccer theme to kick off Fairfax's introductory soccer leagues. Movie list can be viewed at Swank.com. However, Disney movies cannot be offered outdoors until late August. Raiders of the Lost Ark can be offered again due to last year's rainout. Raiiinout dates will automatically be the next night (Saturday). 4. Opportunities for Citizens Not on Agenda Disk golf course hole #1 was relocated due to the new sand bunker. A tournament was discussed as a possible fundraiser during USA Days. The signage would need to be completed first. n rD � Q rNp O ^` C), (nun c 0 ^1 CD ort art corn 0 000) IM -ap m arD arD a OrD � co)"O W oIma ro " x rD �* (D a tr p, N iJ � s � a � -S s t d O p N a a 90 -4 V M ASI sn CD (ham N � pp Df m aa � � 0) 0 CO � CD 0 a t18 w 9 w 0 FJ 0 (e n p1 to C N 01 C= to -� .� -4 0 CJI 0 s 0 N w = +C O a v C3 CO CT G. o C w C" (D 4:b0 wrD a w � go ch Ul `� �• � N CL c c D CD � - � 4 (D a a C L o a co .oi o �. 7 In c c o � M 0 m coo , "C� ufro 0000 CD CD � � cx 00oC� a aaa0 CD boo a ark ao ti � bo � a u, rJ, aoo NNS Orn N ap. coo A OO aD fhcn ~ O {DCOOOO NNCS' r- 00 N V V v to 63 N W W N co � N sv 3 OO O �NQ+ p C O O �I CYj CD �k N (D m im G03s' O w 0 0 c CQ N (D cr C �s 3, Q C) -4 3, v o v o o m O ..a 1 N co N N co � i 0 O p O 4 C zr 0 N cn rn UM O O O 0 Ui m CCD M N N GK9 `C 47 N City of Fairfax Balance Sheet Cash Basis of February 28, 2011 Feb 28„11 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund Trail Project-60026813 28,500:64 Maintenance 07-160012454 6,847.57 Transportation 60010233 32„147,37 P&A-4610116020, 7,085.90 Library-60019991 203,822,96 Total General Fund 278„404.44 Total Certificates of Deposit 278,404.44 Checking Account Drainage/Detention Project 39,292.98 General Fund 245,017,19 Special Revenue Employee Benefits 2,081.50 Local Option 09 112,617.62 Road Use Tax 50,012.25 TIF Fund 430,231.88 Total Special Revenue 594„943.25 Enterprise Fund Farm Operations 22,292,96 Water 66,445.90 Sewer 154,389.99 Garbage 8,939.93 Lagoon/WWTF Project 5,782.33 Remote Meter Read Project 42495 SRF Bond Fund 107,383.20 Trust&Agency 14,250.00 Water Main Phase,2 -9,700.56 Water Main Project 3,447.77 Total Enterprise Fund 373,256.47 Debt Service Fund 0.01 Checking Account-Other 3.00 Total Checking Account 1,252,512.90 Savings Accounts FD Equipment-61591594 Equipment 3,000.00 Memorial Fund 2,644,.07 Public Educations 340.51 Regular Savings 23,477.85 FD Equipment-6159594-Other 70.59 Total FD Equipment-6159594 29„533.02 FD Fireworks-6139349 16„111.94 Murphy Land-GB—4610041440 1,878.20 Library Gifts/Beq-61150460 9,406.40 Local Option 04-05'-6187645 Sewer Improvements 61,105.13 Local Option 04-05-6187645-Other 322.32 Total Local Option 04-05-61876445 61,427.45 Parks&Beauti 61193213 8,403.93 Total Savings Accounts 126,760.94 Total Checking/Savings 1,657,678.28 Total Current Assets 1,657,678.28 Page 1 City of Fairfax Balance Sheet Cash Basis As of February 28, 2011 Fete 28,11 TOTAL ASSETS 1,657,678.28 LIABILITIES&EQUITY Equity Opening Bal Equity 1,468,018.62 Retained Earnings -177.91 Net Income 189,837.57 Total Equity 1,657,678.28 TOTAL LIABILITIES&EQUITY 1,657,678.28 Page 2 7:44 PM City Of Fairfax 04/07/11 Profit S& Loss Cash Basis February 2011 Feb 11 Income Other City Taxes Special Revenues Local Option Tax 2009 98,869.09 Total Special Revenues 18,869.09 Total Other City Taxes 18,869.09 Taxes Levied Property Tax 1,869.16 Total Taxes Levied 1,869.16 License&Permits Proprietary Sewer Building Inspection Fee 25.00 Water Building Inspection Fee 25.00 Total Proprietary 50.00 General Fund Building Permits 11,078.63 Total General Fund 1,078.63 Total License&Permits 1,128.63 Use of Money&Property Proprietary Farre Operations Murphy Land Savings Interest 1.44 Total Farm Operations 1.44 Total Proprietary 1.44 General CD General Interest Trans CD 60010233 Interest 254,44 Total CD General Interest 254.44 NOW Checking Interest 1,467.70 Total General 1,722.14 Total Use of Money&Property 1,723.58 Intergovernmental Other State Grants/Reimb Library State Money 94,90 State Shared Revenues 390.00 Total Other State GrantsfReimb 484.90 Special Revenues RUI Taxes 14,547,48 Total Special Revenues 14,547.48 Total Intergovernmental 15,032.38 Charges for Services General Fund Charges Library Revenue/Other,(Fees Community Room 130.00 Copies 24.95 Faxes 3.00 Fines 104.60 Total Library RevenuelOther Fees 262,55 Total General Fund Charges 262.55 Propriety Page 1 7:44 PM City of Fairfax 04/07/11 Profit & LOSS Cash Basis February 2011 Feb 111 Trust&Agency Utility Deposits 1501.100 Total Trust&Agency 190,00 Solid Waste Revenue Collections 7,766.00 Garbage Tags 22.50 Miscellaneous 144.00 Total Solid Waste Revenue 7,932.50 Water Revenue Collections 12,110,68 Miscellaneous 251.46 Sales Tax 848.86 Total Water Revenue 13,211.20 Sewer Revenue SRF Bond Fund 10,00'•5.00 Collections 13,781.54 Miscellaneous 15.00 Sales Tax 70.22 Total Sewer Revenue 23,871.76 Total Propriety 45,165.46 Total Charges for Services 45,428.01 General Misc Revenue Welcome Packet Program 70.00 Donations Fire Department Donations Fire Department Donations-Reg 1,208.00 Total Fire Department Donations 1„208.00 Library Donations 15.30 Total Donations 1,223.30 AFLAC Payments 35.36 Miscellaneous 0.90 Newsletter Ads 500.00 Total General Misc.Revenue 1,829.56 Total Income 85,880.41 Expense Reconciliation Discrepancies -3.00 Public Safety Building Inspections Building Dept-Gen Fund Other 100.00 Employee Costs-Emp.Ben. 242.22 Employees-General Fund 795,07 Total Building Inspections 1,137.29 Fire Department Building/Office 416.86 Electronics 112.34 Equipment 458.84 Fuel 184.77 Gear 1,330.12 Medical EquiplSupplies 359.54 Medical Training 1,490.50 Other Administrative 566.24 Training 514.83 Truck Maintenance 199.03 Utilities 357.48 Page 2 7:44 PM City of Fairfax 04/07/11 Profit & Loss Cash Basis February 2011 Felb 11 Total Fire Department 5,990.55 Total Public Safety 7,127.84 Public Works Drainage Issues Drainage Project E Cern Rd-2009 Drainage Hwy 151/Arles 1,005,010 Total Drainage Project E'.Cem Rd-2009 1,005.00 Total Drainage Issues 1,005.00 Special Revenue-LOST Truck Purchase-LOST' 1100.00 Total Special Revenue-LOST 100.00 General Fund Roads,Bridges,&Sidewalks Snow&Ice Removal)Supplies 2.97 Miscellaneous 24750 Total Roads,Bridges, &Sldewalks 250.47 Total General Fund 250.47 Road Use Expenditures Adminstration 993.22 Misc Road Expenses Buildings 1 182,95 Total Misc Road Expenses 1,182.95 Maintenance Snow/Ice Removal/Repairs 2'1.00 Roadway Maintenance Supplies 327,50 Equipment Maintenance 6,673.73 Employee Costs 9,468.46 Street Lighting 2,624.69 Total Roadway Maintenance 19,094.38 Total Maintenance 19,1115.38 Total Road Use Expenditures 21,291.55 Total Public Works 22,647.02 Culture&Recreation Library Services Employee Costs Wages Tanner Mumm 75.48 R.Cheryle Koonts 404.01 Jerry Walters 180.10 (PERS 470.02 FED,FICA,MED 696.97' Cathy Bayne 1,957.69 Beth Wilz 265.51 Total Wages 4,049.78 AFLAC 52.13 United Health United Health-Other 26.10 Cathy's Health Pollicy 309.50 Cathy's Family Health Policy 746.96 Total united Health) 1,082,56 Plage 3 7:44 PM City of Fairfax 04/07/11 Profit S& LOSS Cash Basis February 2011 Feb 11 Total Employee Costs 51,184.47 Computer Services '11,094.00 Electronic Access 75.00 Equipment 287.25 Other Expenses Office&Equipment Supplies 99.56 Publicity&Reading 193.66 Total Other Expenses 293.22 Building Operation/Maintenance Bldg Maintenance/Supply 13029 Telephone 61.84 Utilities 405.1010 Total Building OperationifMaintenance 597.13 Print Materials 1,243.79 Video&DVD 270.71 Total Library Services _ 9,0445.57 Park&Recreation Special Revenue-LOST2,000.00 General Fund Park&Recreation Maint,Supply,Bldg&Grounds 130.56 Miscellaneous 161.38 Total Park&Recreation 2911.94 Total General Fund 291.94 Total Park&Recreation 2,291.94 Total Culture&Recreation 11,337.51 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,815.25 Miscellaneous 11,069.28 Total Solid Waste Fund' 8,884.53 Water Fund Salary Health Insurance 504,.83 Salary-Other 3,705.610 Total Salary 4„210.43 Maintenance/Repair 11,072.18 Water Other Administrative Other Admin. 1,317.98 Total Water Other Administrative 1,317.98 Public Works Bldg Utilities 5ta'll.11 Total Public Works Bldg l 561.11 Total Water Fund 7,161.70 Sewer Fund WWTF PWB Utilities/Phone 2,427.62 WWTF Utilities 507.36 Total WWTF 2,934.98 Salary Insurance 1,71'5.33 Salary-Other 8x88'3.'93 Page 4 7:44 PM Cit/ of Fairfax 04/07/11 Profit & Loss Cash Basis February 2011 Feb'11 Total Salary 10,599.26 Maintenance/Repair11,776.45 Sewer Other Administrative Other Admin 1,325.81 Total Sewer Other Administrative 1,326.81 Total Sewer Fund 26,637.50 Trust and Agency E 91 Meter Deposit Refunds 420.00 Total Trust and Agency 420.00 Water Main Phase 2 7,076.80 Water Main Project Phase II 5,317,19 Total Enterprise(Propriety) 55,497.72 General Government General Fund Other Admin Expenses Miscellaneous 1,015,22 Supplies 517.04 Publication Costs 46'1.99 Newsletter 171..40 Engineering 3,817.82 Other Admin Expenses-Other 150.26 Total Other Admin Expenses 5,133.73 Build!ngslProperty Costs City Hall/Fire Stations 858.23 Generator 17.98 Total BuildingslProperty,Costs 886.21 Total General Fund 7,019.94 Total General Government 7,019.94 Total Expense 103,627.03 Net Income -17,746.62 Page 5 7:44 PM City of Fairfax 04/07/11 Profit & IlLoss Budget Vs. Actual Accrual Basin July .2010 through February 2011 Jul'10-Feb 11 Budget Income Other City Taxes General Fund Utility Excise 0.00 14,766.00 Total General Fund 0.00 14,766.00 Special Revenues Local Option Tax 2009 139,032.42 196,000.00 Total Special Revenues 139,032.42 196,000.00 Total Other City Taxes 139,032.42 210,766.00 TIF'(Revenues TIF Special Revenues Tax Money 307,707.75 590,000.00 Total TIF Revenues 307,707.75 590,000.00 Taxes Levied Employee Benefits 163.36 Property Tax 259,389.24 436,694.00 Total'Taxes Levied 259,552.60 436,694.00 License&Permits Proprietary Sewer Building Inspection Fee 375.00 700.00 Water Building Inspection Fee 375.00 700.00 Total Proprietary 750.00 1,400.00 General Fund Sign Permits 0.00 200.00 Peddler Permit 0.00 100.00 Liquor License Fee 75.00 1,225.00 Cigarette Permits 0.00 75.00 Building Permits 17,555.06 29,200.00 Beer Permits 0.00 200.00 Total General Fund 17,630.06 31,000.00 Total License&Permits 18,384.06 32,400.00 Use of Money&Property Proprietary Farm Operations Murphy Land Savings Interest 12.46 20.00 Murphy Land Income 20,585.92 Total Farm Operations 20,598.38 20.00 04/05 LOST Savings Interest 322.32 1,900.00 Sewer Sewer CD 60025164 Interest 336.20 900.00 Sewer CD 60025057 Interest 61.01 200.00 Total Sewer 397.21 1,100.00 Total Proprietary 21,317.91 3,020.00 General Equipment Sales 3,000.00 Savings Accounts Interest Library Savings Interest 5.07 10.00 ParkslBeauti. Savings Interest 64.10 20.00 F/D Fireworks Savings Interest 80.74 100.00 F/D-Equipment Says Interest 132.59 100.00 Total Savings Accounts Interest 282.50 230.00 CD General Interest Library CD 60019991 Interest 1,772.29 3,500.00 Trail CD 60025868 Interest 217.19 400.00 Maint.08 CD 60025315 Interest 60.22 100.00 Page 1 7:44 PM City of Fairfax 04/07/11 Profit & IlLoss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Maint,07 CD 60012454 Interest 59.54 100.00 Maint.CD 60008316 Interest 94.09 150.00 Trans CD 60010233 Interest 608.64 700.00 Trans.CD 10680 Interest 117.24 200.00 P&A CD 60025155 Interest 200.23 350.00 P&A CD 10681 Interest 117.24 200.00 P&A CD 60008575 38.12 50.00 P&A CD 4610116020 Interest 89.14 100.00 Library CD 10274 Interest 125.23 200.00 Total CD General Interest 3,499.17 6,050.00 NOW Checking Interest 11,896.72 13,700.00 Total General 18,678.39 19,980.00 Total Use of Money&Property 39,996.30 23,000.00 Intergovernmental Federal Grants&Reimbursements 0.00 8,845.00 Local Grants/Reimb Other Intergovernmental Budget 222.00 0.00 Library Contracts Fairfax Township Library 500.00 1,000.00 Linn County Pay Library 0.00 21,293.00 City of Walford-Library 2,430.00 4,860.00 Total Library Contracts 2,930.00 27,153.00 Fire Contracts City of Walford Fire 23,258.00 46,516.00 Clinton Township Fire 1,674.00 3,348.00 Fairfax Township Fire 16,320.36 34,632.00 Total Fire Contracts 41,252.36 84,496.00 Total Local Grants/Reimb 44,404.36 111,649.00 Other State Grants/Relmb Library State Money 94.90 2,354.00 State Shared Revenues 390.00 WOBS Funding 8,832.46 Other State Grants/Reimb-Other 876.55 Total Other State GrantslReimb 10,193.91 2,354.00 Special Revenues RU Taxes 107,034.71 153,735.00 Total Special Revenues 107,034.71 153,735.00 Total l Intergovernmental 161,632.98 276,583.00 Charges for Services General Fund Charges Miscellaneous 634.92 Library RevenuelOther Fees ILL 33.00 Cards 13.00 100.00 Community Room 685.00 1,500.00 Copies 217.68 750.00 Faxes 53.25 100.00 Fines 1,437.32 2,500.00 Memorial Misc 10.00 450.00 Miscellaneous 94.98 2,000.00 Total Library RevenuelOther Fees 2,544.23 7,400.00 Total General Fund Charges 3,179.15 7,400.00 Propriety Trust&Agency Utility Deposits 3,720.00 8,000.00 Page 2 7:44 PM City of Fairfax 04/07/11 Profit & IlLoss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Total Trust&Agency 3,720.00 8,000.00 Solid Waste Revenue Collections 64,605.70 95,000.00 Garbage Tags 3,918.75 3,500.00 Miscellaneous 210.00 200.00 Total Solid Waste Revenue 68,734.45 98,700.00 Water Revenue Collections 120,926.40 175,000.00 Miscellaneous 343.66 1,300.00 Sales Tax 3,545.54 12,000.00 Total Water Revenue 124,815.60 188,300.00 Sewer Revenue SRF Bond Fund 79,802.00 115,600.00 Collections 116,637.77 160,000.00 Miscellaneous 15.00 1,000.00 Sales Tax 266.73 800.00 Total Sewer Revenue 196,721.50 277,400.00 Total Propriety 393,991.55 572,400.00 Total Charges for Services 397,170.710 579,800.00 General Misc Revenue Welcome Packet Program 2,820.00 Donations Donations-Other 0.00 2,000.00 Fire Department Donations FID Donations-Other 0.00 0.00 Fire Department Donations-Reg 2,792.18 12,000.00 Fire Donations-Mem 1,154.00 0.00 Fire Donations-Fireworks 1,022.65 13,000.00 Total Fire Department Donations 4,968.83 25,000.00 Library Donations 1,539.16 8,500.00 Total Donations 6,507.99 35,500.00 Library Summer Reading Donation 0.00 1,000.00 AFLAC Payments 35.36 Cable Franchise 4,923.82 12,000.00 Dividends 7.23 500.00 [insurance Claims 199.76 500.00 Miscellaneous 142.08 1,000.00 Movies in the Park 76.00 1,000.00 Newsletter Ads 2,700.00 3,000.00 Refunds 416.00 500.00 Rezoning 50.00 250.00 Salle of Equipment 0.00 3,000.00 Sale of Merchandise-Murphy 0.00 22,750.00 Special Council Meetings 0.00 2,500.00 Variances 50.00 Total General Misc Revenue 17,928.24 83,500.00 Other Financing Sources Long Term Debt Proceeds 351,460.78 352,990.00 Transfers in Debt Service 0.00 838,557.00 Total Transfers In 0.00 838,557.00 Tota[Other Financing Sources 351,460.78 1,191,547,00 Total[income 1,692,861.83 3,424,290.00 Expense Page 3 7;44 PM G1t/ Of Fairfax 04/07/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Reconciliation Discrepancies -180.911 Community&Economic Dev Community Beautification Beautification Savings Money 0.00 2,500.00 Arbor Activities 0.00 1,100.00 Visioning Activities 0.00 2,500.00 Christmas Decorations 0.00 3,000.00 Total Community Beautification 0.00 9,100.00 Total Community&Economic Dev 0.00 9,100.00 Public Safety Building Inspections Building Dept-Gen Fund Other 395.17 Employee Costs-Emp.Ben. 4,030.17 1,500.00 Employees-General Fund 16,024.25 16,500.00 Total Building Inspections 20,449.59 18,000.00 Fire Department Fire Prevention 1,332.60 thew 2010 Fire Truck Purchase 180,990.00 180,915.00 Fireworks 2,242.47 13,000.00 Building/Office 5,442.19 7,000.00 Electronics 1,999.83 500.00 Equipment 4,681.44 12,000.00 Fire Truck Loan 0.00 68,588.00 Fuel 1,405.75 1,500.00 Gear 12,540.85 10,000.00 Generator 322.39 172.00 Insurance 243.00 12,000.00 Equipment Savings Money 0.00 12,000.00 Maintenance Supplies 2,611.08 4,000.00 Medical Equip/Supplies 2,446.85 2,000.00 Medical Training 5,412,27 500.00 Other Administrative 3,052.32 4,000.00 Salary 3,194.83 3,000.00 Training 1,668.78 3,000.00 Truck Maintenance 2,777.12 10,000.00 Utilities 1,712.11 4,000.00 Total Fire Department 234,075.88 348,175.00 Emergency Management 161.47 450.00 Police Contract 18,954.00 25,272.00 Total Public Safety 273,640.94 391,897.00 Public Works Drainage Issues Drainage Project E Cern Rd-2009 Drainage Hwy I611Arps 1,005.00 Total Drainage Project E Cem Rd-20091 1,005.00 Drainage Issues-Other 19,974.48 Total Drainage Issues 20,979.48 Special Revenue-LOST Mower-LOST 0.00 10,000.00 Skid Loader Purchase-LOST 0.00 17,000.00 Truck Purchase-LOST 84,872.98 95,000.00 Salt&Sand Bunker-LOST 46,301.07 47,000.00 Total Special Revenue-LOST 131,174.05 169,000.00 General Fund Roads,Bridges,&Sidewalks IDOT Contract Expenses 33,152.40 35,000.00 Truck Purchase 0.00 13,000.00 Salt&Sand Bunker 0.00 0.00 Page 4 7:44 PM City of Fairfax 04/07/11 Profit & (Loss Budget vs. Actual! Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Employee Costs Other Employee Benefits 512,75 2,000.00 Salaries/Health 146.10 12,467.00 Total Employee Costs 658.85 14,467.00 I-Jobs Funding Projects 8,832.46 9,000.00 Roadway Maintenance 519.92 10,000.00 Snow&Ice Removal Supplies 2.97 3,000.00 Engineering 0.00 10,000.00 Equipment Purchased/Repaired 470.57 1,000.00 Maintenance Facilities/Supplies 1,455.62 4,000.00 Miscellaneous 262.50 500.00 Total Roads, Bridges,&Sidewalks W 45,355.29 99,967.00 Total General Fund 45,355.29 99,967.00 Road Use Expenditures Adminstrati on 2,143.80 Construction,Reconst. Projects Engineering 0.00 5,000.00 Total Construction,Reconst.Projects 0.00 5,000.00 Equipment Purchased/Leased 439.67 25,000.00 Misc Road Expenses Buildings 2,582.08 Insurance 69.00 Misc Road Expenses-Other 39.92 1,735.00 Total Misc Road Expenses 2,691.00 1,735.00 Maintenance Snow/Ice Removal/Repairs 12,260.90 37,000.00 Roadway Maintenance Contractor Work 45,715.03 45,000.00 Building OperlMaint 1,320.51 3,000.00 Supplies 7,691,11 10,000.00 Equipment Maintenance 19,436.33 15,000.00 Employee Costs 38,659.68 45,000.00 Materials 3,736.26 10,000.00 Traffic Signs 0.00 2,000.00 Street Lighting 15,924.42 15,000.00 Total Roadway Maintenance 132,483.34 145,000.00 Total Maintenance 144,744.24 182,000.00 Total Road Use Expenditures 150,018.71 213,735.00 Total)(Public Works 347,527.53 482,702.00 Culture&Recreation Cemetery 0.00 400.00 Library Services Library Reserve Savings Account 0.00 10,500.00 Total Library Reserve 0.00 10,500.00 Miscellaneous 75.00 Empfoyee Costs Wages Tanner Mumm 415.03 R.Cheryle Koonts 1,934.31 Jerry Walters 360.20 State WIH 916.00 IPERS 3,684.20 FED,FICA,MED 5,096.85 Cathy Bayne 14,367.13 Beth Wilx 2,026.09 Page 5 7:44 PM City of Fairfax _. 04107/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Loralei Pleiness 542.49 Kathy Everett 2,325.30 Total Wages 31,667.60 AFLAC 417.04 United Health United Health-Other 182.70 Cathy's Health Policy 2,130.40 Cathy's Family Health Policy 5,359.54 Total United Health 7,672.64 Employee Costs-Other 0.00 60,500.00 Total Employee Costs 39,757.28 60,500,00 Audio Recordings 450.00 200.00 Computer Services 3,487.58 4,000.00 Electronic Access 149.86 1,000,00 Electronic Materials 75,00 Employee Benefits Staff Training 246.00 373.00 Total Employee Benefits 246.00 373.00 Equipment 369.24 1,500.00 Other Expenses Office&Equipment Supplies 962.95 1,400.00 Postage 319.72 1,000.00 Publicity&Reading 450.62 400.00 Total Other Expenses _ 1,733.29 2,800.00 Building Operation/Maintenance Insurance 0.00 1,750.00 Bldg Maintenance/Supply 720.94 400.00 Telephone 480.32 800.00 Utilities 3,072.00 5,000.00 Total Building Operation/Maintenance 4,273.26 7,950.00 Print Materials 9,334.16 16,000.00 Serial Subscriptions 196.07 600.00 Video&DVD 2,144.85 3,000.00 Total Library Services 61,988,59 408,423.00 Other-Senior Citizens 0.00 470.00 Park&Recreation Linn County Conservation Wickiup Project 100.00 Total Linn County Conservation 100.00 Special Revenue-LOST Nature Trail-LOST 0.00 50,000.00 Linn Street Trail-LOST Money 11,616.22 13,000.00 Hawk's Ridge Park-LOST Money 34,783.30 38,000.00 Special Revenue-LOST-Other 2,000.00 Total Special Revenue-LOST 48,399.52 101,000.00 Special Revenue-Employee Bene Salary Costs 2,767.14 1,600.00 Total Special Revenue-Employee Bene 2,767.14 1,600.00 General Fund Park Reserve Park Savings 0.00 5,000.00 Total Park Reserve 0.00 5,000.00 Park&Recreation Baseball 460.67 500.00 Engineering Fees 0.00 2,000.00 Page 6 7:44 PM City Of Fairfax 04/07/11 Profit & ILoss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Equipment 4,103.69 10,000,00 Insurance-Prop/Other 0.00 1,000.00 Maint,Supply, Bldg&Grounds 7,458,15 12,000.00 Miscellaneous 161.38 200.00 Movies&Equipment 542.00 1,000.00 Nature Trail-Grant 0.00 50,000.00 Salary/Health 16,270.90 36,266.00 USA Day 1,800.00 1,500.00 Walking Trail&Trees 1,605.00 Total Park&Recreation 32,401.79 114,466.00 Total General Fund 32,401.79 119,466.00 Total Park&Recreation 83,668.45 222,066.00 Total l Culture&Recreation 145,657.04 331,359.00 Debt Service Prinllnt 7910,000 GO(TEF&Water) 14,261.25 28,122.50 Sewer SRF(Sewer) 35,775.00 13,107.50 1139,000 SRF GO(TIF&Water) 1,467.19 8,445.00 800,000 GO(TIF) 4,242.50 218,085.00 860,000 GO(TIF) 7,737.50 95,075.00 700,000 GO(TIF) 10,476.25 65,553.00 485,000 GO Note 151,800.00 152,075.00 560,000 GO Note 7,335.00 74,270.00 780,0100 GO(TIF) 10,317.50 115,235.00 335,000 GO(TIF&Gen) 1,572.96 68,589.00 Tonal Debt Service Prinlint 244,985.15 838,557.00 Enterprise(Propriety) Solid Waste Fund Garbage Reserve Budget 0.00 18,000.00 Johnson County Refuse 62,554.25 88,000,00 Miscellaneous 5,999.42 2,000.00 Salary 7,510.02 8,700.00 Tags 601.00 Total Solid Waste Fund 76,664.69 116,700.00 Water Fund Water Meters 555.00 Equipment Purchases Truck Purchase-LOST 0.00 24,000.00 Skid Loader-LOST 0.00 20,000.00 Total Equipment Purchases 0.00 44,000.00 Salary Health Insurance 4,859.89 AFLAC 1,139.29 Salary-Other 46,847.43 72,000.00 Total Salary 52,846.61 72,000.00 MaintenancelRepair 26,734.32 54,000.00 Water Other Administrative Other Admin. 7,551.42 Engineering 550.00 3,000.00 Sales Tax 9,857.00 12,000.00 Water Other Administrative-Other 0.00 Total Water Other Administrative 17,958.42 15,000.00 Public Works Bldg Utilities 3,266.51 4,000.00 Public Works Bldg-Other 138.75 Total Public Works Bldg 3,405.26 4,000.00 Water Reserve Budget 0.00 20,000.00 Page 7 7.44 PM City of Fairfax 04/07/11 Profit & Doss Budget vs. Actual Accrual Basis July 2010 through February 2011 Jul'10-Feb 11 Budget Total Water Fund 101,499.61 209,000.00 Sewer Fund Meters 555.00 Equipment Purchases Skid Loader Purchase-LOST 0.00 20,000.00 Pump Purchase-LOST 0.00 10,000.00 Truck Purchase-LOST 0.00 24,000.00 Equipment Purchases-Other 9,836.00 Total Equipment Purchases 9,836.00 54,000.00 SRF Bond Payments 0.00 82,500.00 LOST 2004-05 0.00 61,000.00 WWTF PWB Utilities/Phone 6,879.55 2,000.00 Repairs 1,571.00 1,000.00 Testing 0.00 3,000.00 WWTF Utilities 13,350.99 20,400.00 Total WWTF 21,801.54 26,400.00 Salary Insurance 6,162.41 Salary-Other 47,632.96 60,000.00 Total Salary 53,795,37 60,000.00 MaintenancelRepair 28,799.91 20,000.00 Sewer Other Administrative Other Admin 7,632.09 1,000.00 Engineering 1,595.00 500.00 Sales Tax 733.00 600.00 Total Sewer Other Administrative 9,960.09 2,100.00 Sewer Reserve Budget 0.00 79,000.00 Total Sewer Fund 124,747.91 385,000.00 Remote Meter Read Project 17,518.73 'Trust and Agency E 91 Meter Deposit Refunds 7,575.00 8,000.00 Total Trust and Agency 7,575.00 8,000.00 Water Main Phase 2 9,700.56 Water Main Project Phase 1 24,554.77 Total Enterprise(Propriety) 362,261.27' 718,700.00 Other Financing Uses Operating Transfers Out Other Transfers Out 0.00 13,107.50 TIF 0.00 616,055.50 General Fund 0.00 209,394.00 Local Option 2009 0.00 0.00 Total Operating Transfers Out 0.00 838,557.00 Total Other Financing Uses 0.00 838,557.00 General Government Employee Benefits Mayor&Council 500.65 700.00 Other Employees'Benefits 6,598.98 1,000.00 Clerk Salary 0.00 2,200.00 Total Employee Benefits 7,099.63 3,900.00 General Fund Legal Services 168.75 15,000.00 Insurance 0.00 5,000.00 Elections 0.00 1,800.00 Salary Costs Page 8 i I 7.44 PM City of Fairfax 04107/11 Profit & Doss Budget vs. Actual Accrual Basis July 2'010 through February 2011 Jul'10-Feb 11 Budget Deputy Clerk Salary 10,219.79 16,232.00 Clerk Salary 13,453.54 24,000.00 Salary Costs-Other 3,500.48 Dotal Salary Costs 27,173.81 40,232.00 Mayor&Council Council Pay 2,753.41 5,000.00 Employee Council Pay 2,144.85 Mayor Salary 3,750.00 5,000.00 Miscellaneous 483.33 _ 1fotal Mayor&Council 9,131.59 10,000.00 Other Admin Expenses Miscellaneous 3,619.37 Supplies 8,235.35 20,000.00 Publication Costs 2,523.97 10,000.00 Newsletter 1,649.65 4,000.00 Refunds 974.30 100.00 Agent Transfer Fees 0.00 7,868.00 Annexation 0.00 1,000,00 Engineering 45,706.82 30,000.00 Rezoning 33.71 500.00 Variances 52.35 500.00 Other Admin Expenses-Other 1,762.55 Total Other Admin Expenses 64,558.07 73,968.00 Buildings/Property Costs Murphy Property 13,887.08 20,000.00 Other Building Budget 93.22 2,000.00 City Hall/Fire Station 6,825.91 30,000.00 Emerson Property 58.40 1,000.00 Generator 17.98 1,000.00 Buildings/Property Costs-Other 0.00 Total Buildings/Property Costs 20,882.59 54,000.00 Total General Fund 121,914.81 200,000.00 Total General Government 129,014.44 203,900.00 LOST 2009 Expense 118.80 Total l Expense 1,503,024..26 3,814,772.00 Net Income 189,837.57 -390,482.00'. Page 9 H t C) n C) uq Uq UQ Uq + C O O O CJ O 01 J 00 O P.Cy �wil• X TA XW- CID " l i ' LJ3 1 v 110 r.1 *F co c� d Uq W v, 01 W H O �n In IV V1 tQ 0 C i"" °' `.-*, y�,. •• '' IFS M S p� i ',p l/ LID ,.f CSD eD cm A� O O w d00 CID w H O F�j � JQ � r-r r✓ ut -P fJl. N N W' �c 00 01 i+. N N O O N.' 000 W0th 00 0o O 00 th Fes+ U 1 O 00 0 Z v 17, SO 7, N w oo � n VA t� --A w t.�m 0000 � m Oil +�k7: •P � �D N �➢- t5o 111 O YW O a0 � ' "� � H � O n w 3 Q CO a d H Q l �p D0 Qt a 000 N N 0000 W 00 00 'W W N (j) O W O 00 —1 C\ 00. 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N d C ; a• r cr 0' 0 o. a CL 3 o y + W ^' o o 0. rt r•h � fl1 TI O � Q .. n (D AJ N N N pR 0) W Gy' -4 --4 O a >Q01 Go OD N 3 " QOO o y �1 Co',O a ('o 007 C pOp OOO CD 0 O 0 {p rt 000 W W t0 C) O aC7 A a � Q00 pp 00 gartl a O O 0 w co Gp O Q7 Cn 0 CD � � � tC (O O Q O v s CD � m N Jp p ,A, � cn Ul -I � O a pn Ul G Q .rp v w 1 Q I j W N st7 ❑ N OD Q � --A � � p1 1=h N N N i3 f9D O O a (D O 00 CD y rt , C D C) �' 1 00 N w w --4 s ❑ !�! j 00 0 Q � IN y C] C3 C] C) CD {9 h} TV C9 3 � 0 0 0 O O 3 ccn N 3 3 3 o co 0 o � m 0 U) City of Fairfax (Balance Sheet Cash Basis As of March 31, 2011 Mar 31;,11 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund Trail Project-600,26813 28,733.84 Maintenance 07-60012454 6,906..65 Transportation-60014233 32,147.37 P&A-4610116020 7,085.90 Library-60019991 205,581.65 Total General Fund 280,455.41 Total Certificates of Deposit 280,455.41 Checking Account Drainage/Detention(Project 38,692,88 General Fund 213,707.77 Special Revenue Employee Benefits 2,081•510 Local Option 09 128,402.85 Road Use Tax 58®569.83 TIF Fund 452,472.83 Total Special Revenue 641,927.01 Enterprise Fund Farm Operations 22,292.96 Water 49,838.75 Sewer 150,950.89 Garbage 9,107.44 LagoonANWTF'Project 5,782.33 Remote Meter Read Project 42'.4..95 SRI=Bond Fund 118,791.70 Trust&Agency 13,680.00 Water Main Phase!2 -9,70D.56 Water Main Project 3,447:77 Total Enterprise Fund 364„616.03 Debt Service Fund 0.01 Checking Account-Other 3.00 Total Checking Account 1,258,946.80 Savings Accounts FD Equipment-61691594 Equipment 3,000,00 Memorial Fund 2,644.07 Public Education 34051 Regular Savings 24,052.27 FD Equipment-16,159594-Other 710.59 Total FD Equipment-6159594 30,107.44 FD Fireworks-6139349 16,153.43 Murphy Land-GB-4610041440 1,879.80 Library Gifts/Beq-161150460 9,430.64 Local Option 04-06,-16187645 Sewer Improvements 61,1015•13 Local Option 04-05-6187645-Other 4810.60 Total Local Option 04-05-6187645 61,585.73 Parks&Beauti-61193213 8,427.67 Total Savings Accounts 127,584.71 Total Checking/Savings 1,666,986.92 Total Current Assets 1,666,986.92 Page 1 City of Fairfax Balance Sheet Cash Basis As of March 31, 2011 Mar 311,11 TOTAL ASSETS 1,666,986.92 LIABILITIES&EQUITY Equity Opening Bal Equity 1,468,018.62 Retained Earnings -177.91 Net Income 199,146,21 Total Equity 1,666,986.92 TOTAL LIABILITIES&EQUITY 1,666,986.92 Page 2 5:02 PM City of Fairfax 04/12111 Profit & Loss Cash Basis March 2011 Mar 11 Income Other City Taxes Special Revenues Local Option Tax 2009 17,963.98 Total Special Revenues 17,963.98 Total Other City Taxes 17,963.98 TIF Revenues TIF Special Revenues Tax Money 22,240.95 Total TIF Revenues 22,240.95 License&Permits Proprietary Sewer Building Inspection Fee 75.00 Water Building Inspection Fee 75.00 Total Proprietary 150.00 General Fund Building Permits 3,543.21 Total General Fund 3,543.21 Total License&Permits 31693.21 Use of Money&Property Proprietary Farm Operations Murphy Land Savings IInterest Total Farm Operations 1.60 04/05 LOST Savings Interest 158.28 Total Proprietary 159.88 General Savings Accounts Interest Library Savings Interest 24.24 Parks/Beauti. Savings Interest 23.74 FID Fireworks Savings Interest 41,49 FID-Equipment Says Iinterest 74.42 Total Savings Accounts Interest 163.89 CD General Interest Trail CD 60026813 Interest 233,20 Library CD 600199911 Interest 1,758.69 Maint.07 CD 6001245'14 Interest 59.08 Total CD General Interest 2,050.97 NOW Checking Interest 11,619.64 Total General 3,834.50 Total Use of Money&Property 3,994.38 Intergovernmental Special Revenues RU Taxes 19,423.10 Total Special Revenues 19,423.10 Total Intergovernmental! 19,423.10 Charges for Services General Fund Charges Library Revenue/Other(Fees Cards 4..00 Community Room 30.00 Copies 117.30 Faxes 2.00 Page 1 6:02 PM City of Fairfax 04!12111 Profit & Loss Cash Basis March 2011 Mair 111 Fines 107.190 Total Library Revenue/Other Fees 161.20 Total General Fund Charges 161.20 Propriety Trust&Agency Utility Deposits 540.00 Total Trust&Agency 540.00 Solid Waste Revenue Collections 7,716'•1010 Garbage Tags 1,230.00 Miscellaneous 6.00 Total Solid Waste Revenue 8,952.00 Water Revenue Collections 13,262.81 Total Water Revenue 13,262.81 Sewer Revenue SRF Bond Fund 11=4Q'8'•5'0 Collections 14,184.68 Total Sewer Revenue 25,593.08 Total Propriety 48,347.89 Total Charges for Services 48,509.09 General Mise Revenue Welcome Packet Program 985.00 Donations Fire Department Donations Fire Department Donations-Reg 5010.00 Total Fire Department.Donations 500.00 Library Donations 165.36 Total Donations 665.36 Miscellaneous 12,46 Newsletter Ads 300.00 Refunds 42.00 Total General Misc Revenue 1,204.82 Total Income 13 7,029.53 Expense Public Safety Building Inspections Building Dept-Gen Fund Other 3.90 Employees-General Fund 3„477.17 Total Building Inspections 3,481.07 Fire Department Fire Prevention 828.52 BuildinglOffice 735.66 Electronics 1,600.47 Equipment 3,608.47 Fuel 102.39 Gear 694.95 Maintenance Supplies 20.00 Medical Training 30.00 Other Administrative 368.19 Training 155.00 Truck Maintenance 75.00 Utilities 306.43 Page 2 S:Oz PM City of Fairfax 04/12/11 Profit & Loss Cash Basis March 2011 Maur 1'1 Total Fire Department 8,525.08 Total Public Safety 12,006.15 Public Works Drainage Issues Drainage Project E Cern.Rd-2009 Drainage Hwy 151/Arps 600.00 Total Drainage Project E.Cem Rd-2009 640.00 Total Drainage Issues 600.00 General Fund Roads,Bridges,&Sidewalks Maintenance Facilities/Supplies 91.54 Total Roads,Bridges,:&Sidewalks 91.54 Total General Fund 91.54 Road Use Expenditures Adminstration 49.99 Misc Road Expenses Buildings 564.9'2 Total Misc Road Expenses 564.92 Maintenance Roadway Maintenance Supplies 2,519.35 Equipment Maintenance 391.68 Employee Costs 4,198.12 Street Lighting 2,741.46 Total Roadway Maintenance 9,850.161 Total Maintenance 9,850.61 Total Road Use Expenditures 10,465.52 Total Public Works 11,157.06 Culture&Recreation Library Services Employee Costs Wages Tanner Mumm 73.59 R.Cheryle Koonts 358.84 Jerry Walters 179.70 IPERS 443.34 FED,FICA,MED 661.09 Cathy Bayne 1,855.17' Beth Wllz 265.41 Total Wages 3,837.14 United Health United Health-Other 26.10 Cathy's Health Policy 308.71 Total United Health 334.81 Total Employee Costs 4,1171,95 Employee Benefits Staff Training 2'10.20 Total Employee Benefits 20.20 Other Expenses Office&Equipment Supplies 80.65 Postage 5.26 Page 3 5:02 PM City of Fairfax 04/12/11 (Profit 8& Loss Cash Basis March 2011 Mar 11 Total Other Expenses 85.91 Building Operation/Maintenance Bldg Maintenance/Supply 489,38 Telephone 57.93 Utilities 445.1010 Total Building OperatioinlMaintenance 952,31 Print Materials 1,153.55 Serial Subscriptions 11,98 Video&DVD 28155 Total Library Services 6,679.45 Park&Recreation Special Revenue-LOST Murphy Property-LOST Money 2,178:75 Total Special Revenue-'LOST 2,178.75 Total Park&Recreation 2,178.75 Total Culture&Recreation 8,858.20 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,793.75 Miscellaneous 990.74 Total Solid Waste Fund 8,784.49 Water Fund Salary Health Insurance 453.42 AFLAC 2,5.53 Salary-Other 6,971..85 Total Salary 7,450.80 Maintenance/Repair 15„063,54 Water Other Administrative Other Admin. 1,579.68 Total Water Other Administrative 1,579,68 Public Works Bldg Utilities 570.06 Total Public Works Bldg 570.06 Total Water Fund 24,664.08 Sewer Fund WWTF WWTF Utilities 2=810,68 Total WWTF 2„810.68 Salary Insurance 1,274•165 Salary-Other 8,38^5.86 Total Salary 9,660.51 Maintenance/Repair 4,154.20 Sewer Other Administrative Other Admin 1,073.49 Total Sewer Other Administrative 1„073.49 Total Sewer Fund 17,698.88 Trust and Agency E 91 Meter Deposit Refunds 1,110A0 Page 4 5:02 PM City of Fairfax 04/92119 Profit & Loss Cash Basis March 2011 Mar'9 9 Total Trust and Agency 1,110.00 Water Main Phase 2 4,904.88 Total Enterprise(Propriety) 57,162.33 General Government General Fund Legal Services 5',568-90 Salary Costs Clerk Salary 834.14 Total Salary Costs 834.14 Mayor&Council Council Pay 1,037,84 Employee Council Pay 110.5' Mayor Salary 1®179.37 Mayor&Council Other 312'.68 Total Mayor&Council 2,640.38 Other Admin Expenses Welcome Packets 386.00 Computer Services 1,187.49 Training 364.25 Miscellaneous 40"06.46 Supplies 142,07 Publication Costs 367.37 Newsletter 164.29 Engineering 5,489.15 Total Other Admin Expenses 8,507.08 Buildings/Property Costs City Hall/Fire Station 985,65 Total Buildings/Properi)f Costs 986.65 Total General Fund 18,537.15 Total General Government 98,537.15 Total Expense 107,720.89 Net Income 9,308.64 Page 5 5.02 PM City of Fairfax 04/12111 Profit & Loss Budget vs. Actual Accrual Basis .duly 2010 through March 2011 Jul'10-Mar 11 Budget Income Other City Taxes General Fund Utility Excise 0.00 14,766.00 Total General Fund 0.00 14,766.00 Special Revenues Local Option Tax 2009 156,996.40 _ 196,000.00 Total Special Revenues 155,996.40 _ 196,000.00 Total Other City Taxes 156,996.40 210,766.00 TIF Revenues TIF Special Revenues Tax Money 329,948.70 590,000.00 Total TIF Revenues 329,948.710 590,000.00 Taxes Levied Employee Benefits 163.36 Property Tax 259,389.24 436,694.00 Total Taxes Levied 259,552.60 436,694.00 License&Permits Proprietary Sewer Building Inspection Fee 450.00 700.00 Water Building Inspection Fee 450.00 700.00 Total Proprietary 900.00 1,400.00 General Fund Sign Permits 0.00 200.00 Peddler Permit 0.00 100.00 Liquor License Fee 75.00 1,225.00 Cigarette Permits 0.00 75.00 Building Permits 21,098.27 29,200.00 Beer Permits 0.00 200.00 Total General Fund 21,173.27 31,000.00 Total License&Permits 22,0732`7 32,400.00 Use of Money&Property Proprietary Farm Operations Murphy Land Savings Interest 14.06 20.00 Murphy Land Income 20,585.92 Total Farm Operations 20,599.98 20.00 04/05 LOST Savings Interest 480.60 1,900.00 Sewer Sewer CD 60025164 Interest 336.20 900.00 Sewer CD 60025057 Interest 61.01 200.00 Total Sewer 397.21 1,100.00 Total Proprietary 21,477.79 3,020.00 General Equipment Sales 3,000.00 Savings Accounts Interest Library Savings Interest 29.31 10.00 Parks/Beauti. Savings Interest 87.84 20.00 FID Fireworks Savings Interest 122.23 100.00 FID-Equipment Says Interest 20701 100.00 Total Savings Accounts Interest 446.39 230.00 CD General Interest Trail CD 60026813 Interest 233.20 Library CD 60019991 Interest 3,530.98 3,500.00 Trail CD 60025868 Interest. 217.19 400.00 Page 1 5:02 PM City of Fairfax 04/12/11 Profit & Loss Budget vs. Actusi. Accrual Basis July 2010 through March 2011 Jul'10-Mar 11 Budget Maint.08 CD 60025315 Interest 60.22 100.00 Maint.07 CD 60012454 Interest 118.62 100.00 Maint.CD 60008316 Interest, 94.09 150.00 Trans CD 60010233 Interest 608.64 700.00 Trans.CD 10680 Interest 117.24 200.00 P&A CD 60025155 Interest 200.23 350.00 P&A CD 10681 Interest 117.24 200.00 P&A CD 60008575 38.12 50.00 P&A CD 4610116020 Interest 89.14 100.00 Library CD 10274 Interest 125.23 200.00 Total CD General Interest 5,550.14 6,050.00 NOW Checking Interest 13,516.36 13,700,00 Total General 22,512.89 19,980.00 Total Use of Money&Property 43,990,6+8 23,000.00 Intergovernmental Federal Grants&Reimbursements 0.00 8,845.00 Local Grants/Reimb Other Intergovernmental Budget 222.00 0.00 Library Contracts Fairfax Township Library 500.04 1,000.00 Linn County Pay Library 0.00 21,293.00 City of Watford-Library 2,430.00 4,860.00 Total Library Contracts 2,930.00 27,153.00 Fire Contracts City of Watford Fire 23,258.00 46,516.00 Clinton Township Fire 1,674.00 3,348.00 Fairfax Township Fire 16,320.36 34,632.00 Total Fire Contracts 41,252.36 84,496.00 Total Local Grants/Reimb 44,404.36 111,649.00 Other State Grants/Reimb Library State Money 94.90 2,354.00 State Shared Revenues 390.00 WOBS Funding 8,832.46 Other State Grants/Reimb-Other 876,55 Total Other State GrantslReimb 10,193.91 2,354.00 Special Revenues RU Taxes 126,457.81 153,735.00 Total Special Revenues 126,457.81 153,735.00 Total Intergovernmental 181,056.08 276,583.00 Charges for Services General Fund Charges Miscellaneous 634.92 Library Revenue/Other Fees ILL 33.00 Cards 17.00 100.00 Community Room 715.00 1,500.00 Copies 234.98 750.00 Faxes 55.25 100.00 Fines 1,545.22 2,500.00 Memorial Misc 10.00 450.00 Miscellaneous 94.98 2,000.00 Total Library Revenue/Other(Fees 2,705.43 7,400.00 Total General Fund Charges 3,340.35 7,400.00 Propriety Trust&Agency Page 2 5:82 PM City of Fairfax 04112I11 Profit & Loss Budget Vs. Actual Accrual Basis July 2010 through March 2011 Jul'10-Mar 11 Budget Utility Deposits 4,260.00 8,000.00 Total Trust&Agency 4,260.00 8,000.00 Solid Waste Revenue Collections 72,321.70 95,000.00 Garbage Tags 5,148.75 3,500.00 Miscellaneous 216.00 200.00 Total Solid Waste Revenue 77,686.45 98,700.00 Water Revenue Collections 134,189.21 175,000.00 Miscellaneous 343.66 1,300.00 Sales Tax 3,545.54 12,000.00 Total Water Revenue 138,078.41 188,300.00 Sewer Revenue SRF Bond Fund 91,210.50 115,600.00 Collections 130,822.35 160,000.00 Miscellaneous 15.00 1,000.00 Sales Tax 266.73 800.00 Total Sewer Revenue 222,314.58 277,400.00 Total Propriety 442,339.44 572,400.00 Total Charges for Services 445,679.79 579,800.00 General Mise Revenue Welcome Packet Program 3,005.00 Donations Donations-Other 0.00 2,000.00 Fire Department Donations FID Donations-Other 0.00 0.00 Fire Department Donations-Reg 3,292.18 12,000.00 Fire Donations-Mem 1,154.00 0.00 Fire Donations-Fireworks 1,022.65 13,000.00 Total Fire Department Donations 5,468.83 25,000.00 Library Donations 1,704.52 8,500.00 Total Donations 7,173.35 35,500.00 Library Summer Reading Donation 0.00 1,000.00 AFLAC Payments 35.36' Cable Franchise 4,923.82 12,000.00 Dividends 7.23 500.00 Insurance Claims 199.76 500.00 Miscellaneous 154.54 1,000.00 Movies in the Park 76.00 1,000.00 Newsletter Ads 3,000.00' 3,000.00 Refunds 458.00 500.00 Rezoning 50.00 250.00 Sale of Equipment 0.00 3,000.00 Sale of Merchandise-Murphy 0.00 22,750.00 Special Council Meetings 0.00 2,500.00 Variances 50,00' Total General Misc Revenue 19,133.06 83,500.00 Other Financing Sources Long Term Debt Proceeds 351,460.78 352,990.00 Transfers In Debt Service 0.00 838,557.00 Total Transfers In 0.00 838,557.00 Total Other Financing Sources 351,460,78 1,191,547.00 Total Income 1,809,891.36 3,424,290.00 Page 3 5:02 PM City of Fairfax 94/12/11 Profit & (Loss Budget vs, Actual Accrual Basis July 2010 through March 2011 Jul'10-Mar 11 Budget Expense Reconciliation Discrepancies -180.911 Community&Economic Dev Community Beautification Beautification Savings Money 0.00 2,500.00 Arbor Activities 0.00 1,100.00 Visioning Activities 0.00 2,500.00 Christmas Decorations 0.00 3,000.00 Total Community Beautification 0.00 9,100.00 Total Community&Economic Dev 0.00 9,100.00 Public Safety Building Inspections Building Dept-Gen Fund Other 399.07 Employee Costs-Emp.Ben. 4,030.17 1,500.00 Employees-General Fund 19,501.42 16,500.00 Total Building Inspections 23,930.66 18,000.00 Fire Department Fire Prevention 2,161.12 New 2010 Fire Truck Purchase 180,990.00 180,915.00 Fireworks 2,242.47 13,000-00 Building/Office 6,177.85 7,000,00 Electronics 3,600.30 500.00 Equipment 8,289.91 12,000.00 Fire Truck Loan 0.00 68,588.00 Fuel 1,508.14 1,500.00 Gear 13,235.80 10,000.00 Generator 322.39 172.00 Insurance 243.00 12,000.00 Equipment Savings Money 0.00 12,000.00 Maintenance Supplies 2,631.08 4,000.00 Medical Equip/Supplies 2,446.85 2,000.00 Medical Training 5,442,27 500.00 Other Administrative 3,420.51 4,000.00 Salary 3,194.83 3,000.00 Training 1,823.78 3,000.00 Truck Maintenance 2,852.12 10,000.00 Utilities 2,018.54 4,000.00 Total Fire Department 242,600.96 348,175.00 Emergency Management 161.47 450.00 Police Contract 18,954.00 25,272.00 Total Public Safety 285,647,09 391,897.00 Public Works Drainage Issues Drainage Project E Cem Rd-2009 Drainage Hwy 151IArps 1,605.00 Total Drainage Project E Cem!Rd-2009 1,605.00 Drainage Issues-Other 19,974.48 Total Drainage Issues 21,579.48 Special Revenue-LOST Mower-LOST 0.00 10,000.00 Skid Loader Purchase-LOST' 0.00 17,000.00 Truck Purchase-LOST 84,872.98 95,000.00 Salt&Sand Bunker-LOST 46,301.07 47,000.00 Total Special Revenue-LOST' 131,174.05 169,000.00 General Fund Roads,Bridges,&Sidewalks IDOT Contract Expenses 33,152.40 35,000.00 Truck Purchase 0.00 13,000.00 Page 4 5:02 PIM City of Fairfax 04/12/11 Profit & Loss Budget vs. Actual Accrual Basis. July,"2010 through March 2011 Jul'10-Mar 11 Budget Salt 8,Sand Bunker 0.00 0.00 Employee Costs Other Employee Benefits 512.75 2,000.00 SalarieslHealth 146.10 12,467.00 Total Employee Costs 658.85 14,467.00 I-Jobs Funding Projects 8,832.46 9,000.00 Roadway Maintenance 519.92 10,000.00 Snow&Ice Removal Supplies 2.97 3,000.00 Engineering 0.00 10,000.00 Equipment Purchased/Repaired 470.57 1,000.00 Maintenance Facilities/Supplies 1,547.16 4,000.00 Miscellaneous 262.50 500.00 Total Roads,Bridges,&Sidewalks 45,446.83 99,967.00 Total General Fund 45,446.83 99,967.00 Road Use Expenditures Adminstration 2,193.79 Construction,Reconst. Projects Engineering 0.00 5,000.00 Total Construction,Reconst.Projects 0.00 5,000.00 Equipment Purchased/Leased 439.67 25,000.00 Mise Road Expenses Buildings 3,147.00 Insurance 69.00 Misc Road Expenses-Other 39.92 _ 1,735.00 Total Misc Road Expenses 3,255.92 1,735.00 Maintenance Snow/Ice Removal/Repairs 12,260.90 37,000.00 Roadway Maintenance Contractor Work 45,715.03 45,000.00 Building Oper/Maint 1,320.51 3,000.00 Supplies 10,210.46 10,000.00 Equipment Maintenance 19,828.01 15,000.00 Employee Costs 42,857.80 45,000.00 Materials 3,736.26 10,000.00 Traffic Signs 0.00 2,000.00 Street Lighting 18,665.88 15,000.00 Total Roadway Maintenance 142,333.95 145,000.00 Total Maintenance 154,594.85 182,000.00 Total Road Use Expenditures 160,484.23 213,735.00 Total Public Works 358,684.59 482,702.00 Culture&Recreation Cemetery 0.00 400.00 Library Services Library Reserve Savings Account 0.00 10,500.00 Total Library Reserve 0.00 10,500.00 Miscellaneous 75.00 Employee Costs Wages Tanner Mumm 488.62 R.Cheryle Koonts 2,293.15 Jerry Walters 539.90 State WIH 916.00 IPERS 4,127.54 FED,FICA,MED 5,757.94 Cathy Bayne 16,222.30 Page 6 5:02 PM City of Fairfax 04/12111 Profit & (Loss Budget vs. Actual Accrual Basis July 2.010 through March 2011 Jui'10-Mar 11 Budget Beth Wilz 2,291.50 Loralei Pleiness 542.49 Kathy Everett 2,325.30 Total Wages 35,504.74 AFLAC 417.04 United Health United Health-Other 208.80 Cathy's Health Policy 2,439,11 Cathy's Family Health Pol'iicy 5,359.54 Total United Health 8,007.45 Employee Costs-Other 0.00 60,500.00 Total Employee Costs 43,929.23 60,500.00 Audio Recordings 150.00 200.00 Computer Services 3,487.58 4,000.00 Electronic Access 149.86 1,000.00 Electronic Materials 75.00 Employee Benefits Staff Training 266.20 373.00 Total Employee Benefits 266.20 373.00 Equipment 369.24 1,500.00 Other Expenses Office&Equipment Supplies 1,043.60 1,400.00 Postage 324.98 1,000.00 Publicity&Reading _ 450.62 400.00 Total Other Expenses 1,819.20 2,800.00 Building Operation/Maintenance Insurance 0.00 1,750.00 Bldg Maintenance/Supply 1,210.32 400.00 Telephone 538.25 800.00 Utilities 3,477.00 5,000.00 Total Building Operation/Maintenance 5,225.57 7,950.00 Print Materials 10,484.71 16,000.00 Serial Subscriptions 208.05 600.00 Video&DVD 2,428.40 3,000.00 Total Library Services 68,668.04 108,423.00 Other-Senior Citizens 0.00 470.00 Park&Recreation Linn County Conservation Wickiup Project 100.00 Total Linn County Conservation 100.00 Special Revenue-LOST Murphy Property-LOST Money 2,178.75 Nature Trail-LOST 0.00 50,000.00 Linn Street Trail-LOST Money 11,616.22 13,000.00 Hawk's Ridge Park-LOST Money 34,783.30 38,000.00 Special Revenue-LOST-Other 2,000.00 Total Special Revenue-LOST' 50,578.27 101,000.00 Special Revenue-Employee(Bene Salary Costs 2,767.14 1,600.00 Total Special Revenue-Employee Bene 2,767.14 1,600.00 General Fund Park Reserve Park Savings 0.00 5,000.00 Total Park Reserve 0.00 5,000.00 Park&Recreation Page 6 5.02 PM City of Fairfax 04/12/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through March 2011 Jul'10-Mar 11 Budget Baseball 460.67 500.00 Engineering Fees 0.00 2,000.00 Equipment 4,103.69 10,000.00 Insurance-ProplOther 0.00 1,000.00 Maint,Supply,Bldg&Grounds 7,458.15 12,000.00 Miscellaneous 161.38 200.00 Movies&Equipment 542.00 1,000.00 Nature Trail-Grant 0.00 50,000.00 Salary/Health 16,270.90 36,266.00 USA Day 1,800.00 1,500.00 Walking Trail&Trees 1,605.00 Total Park&Recreation 32,401.79 114,466.00 Total General Fund 32,401.79 119,466.00 Total Park&Recreation 85,847.20 222,066.00 Total Culture&Recreation 154,515.24 331,359.00 Debt Service Prinlint 790,000 GO(TIF&Water) 14,261.25 28,122.50 Sewer SRF(Sewer) 35,775.00 13,107.50 139,000 SRF GO(TIF&Water) 1,467.19 8,445.00 800,000 GO(TIF) 4,242.50 218,085.00 650,000 GO(TIF) 7,737.50 95,075.00 700,000 GO(TIF) 10,476.25 65,553.00 465,000 GO Note 151,800.00 152,075.00 560,000 GO Note 7,335.00 74,270.00 780,000 GO(TIF) 10,317.50 115,235.00 335,000 GO(TIF&Gen) 1,572.96 68,589.00 Total Debt Service Prinlint 244,985.15 838,557.00 Enterprise(Propriety) Solid Waste Fund Garbage Reserve Budget 0.00 18,000,00 Johnson County Refuse 70,348.00 88,000.00 Miscellaneous 6,990.16 2,000.00 Salary 7,510.02 8,700.00 Tags 601.00 Total Solid Waste Fund 85,449.18 116,700.00 Water Fund Water Meters 555.00 Equipment Purchases Truck Purchase-LOST 0.00 24,000.00 Skid Loader-LOST 0.00 20,000.00 Total Equipment Purchases 0.00 44,000.00 Salary Health Insurance 5,313.31 AFLAC 1,164.82 Salary-Other 53,819.28 72,000.00 Total Salary 60,297.41 72,000.00 Maintenance/Repair 41,797.86 54,000.00 Water Other Administrative Other Admin. 9,131.10 Engineering 550.00 3,000.00 Sales Tax 9,857.00 12,000.00 Water Other Administrative-Other 0.00 Total Water Other Administrative 19,538.10 15,000.00 Public Works Bldg Utilities 3,836.57 4,000.00 Public Warks Bldg-Other 138.75 Page 7 5:02 PM City of Fairfax 04/12/11 Profit & Loss Budget vs. Actual Accrual Basis July 2010 through March 2011 Jul'10-Mar 11 Budget Total Public Works Bldg 3,975.32 4,000.00 Water Reserve Budget 0.00 20,000.00 Total Water Fund 126,163.69 209,000.00 Sewer Fund Meters 555.00 Equipment Purchases Skid Loader Purchase-LOST 0.00 20,000.00 Pump Purchase-LOST 0.00 10,000.00 Truck Purchase-LOST 0,00 24,000.00 Equipment Purchases-Other 9,836.00 Total Equipment Purchases 9,836.00 54,000.00 SRF Bond Payments 0.00 82,500.00 LOST 2004-05 0.00 61,000.00 WWTF PWB Utilities/Phone 6,879.55 2,000.00 Repairs 1,571,00 1,000.00 Testing 0.00 3,000.00 WWTF Utilities 16,161.67 20,400.00 Total WWTF 24,612.22 26,400.00 Salary Insurance 7,437.06 Salary-Other 56,018.82 60,000.00 Total Salary 63,455.88 60,000.00 Maintenance/Repair 32,954.11 20,000.00 Sewer Other Administrative Other Admin 8,705.58 1,000.00 Engineering 1,595.00 500.00 Sales Tax 733.00 600.00 Total Sewer Other Administrative 11,033.58 2,100.00 Sewer Reserve Budget 0.00 79,000.00 Total Sewer Fund 142,446.79 385,000.00 Remote Meter Read Project 17,518.73 Trust and Agency E 91 Meter Deposit Refunds 8,685.00 8,000.00 Total Trust and Agency 8,685.00 8,000.00 Water Main Phase 2 14,605.44 Water Main Project Phase 1 24,554.77 Total Enterprise(Propriety) 419,423.60 718,700.00 Other Financing Uses Operating Transfers Out Other Transfers Out 0.00 13,107.50 TIF 0.00 616,055.50 General Fund 0,00 209,394.00 Local Option 2009 0.00 0.00 Total Operating Transfers Out 0.00 838,557.00 Total Other Financing Uses 0.1010 838,557.00 General Government Employee Benefits Mayor&Council 500.65 700.00 Other Employees'Benefits 6,598.98 1,000.00 Clerk Salary 0.00 2,200.00 Total Employee Benefits 7,099.63 3,900.00 General Fund Legal Services 5,737.65 15,000.00 Page 8 i 5:02 PM City of Fairfax 04/12/11 Profit & Loss Budget vs. Actual Accrual Basis July, 2010 through March 2011 Jul'10-Mar 11 Budget Insurance 0.00 5,000.00 Elections 0.00 1,800.00 Salary Costs Deputy Clerk Salary 10,219.79 16,232.00 Clerk Salary 14,287.68 24,000.00 Salary Costs-Other 3,500.48 Total Salary Costs 28,007.95 40,232.00 Mayor&Council Council Pay 3,791.25 5,000.00 Employee Council Pay 2,255.44 Mayor Salary 4,929.37 5,000.00 Miscellaneous 483.33 Mayor&Council-Other 312.58 Total Mayor&Council 11,771.97 10,000.00 Other Admin Expenses Welcome Packets 386.00 Computer Services 1,187.49 Training 364.25 Miscellaneous 4,025.83 Supplies 8,377.42 20,000.00 Publication Costs 2,891.34 10,000.00 Newsletter 1,813.94 4,000.00 Refunds 974.30 100.00 Agent Transfer Fees 0.00 7,868.00 Annexation 0.00 1,000.00 Engineering 51,195.97 30,000.00 Rezoning 33.71 500.00 Variances 52.35 500.00 Other Admin Expenses-Other 1,762.55 Total Other Admin Expenses 73,065.15 73,968.00 Buildings/Property Costs Murphy Property 13,887.08 20,000.00 Other Building Budget 93.22 2,000.00 City Hall/Fire Station 7,812.56 30,000.00 Emerson Property 58.40 1,000.00 Generator 17.98 1,000.00 Build!ngslProperty Costs Other 0.00 Total Buildings/PropertyCosts 21,869.24 54,000.00 Total General Fund 140,451.96 200,000.00 Total General Government 147,551.59 203,900.00 LOST 2009 Expense 118.80 Total Expense 1,610,745.15 3,814,772.00 Net Income 199,146.2.1 -390,482.00 Page 9 HALL & HALL ENGINEERS, INC. Leterlers in L wl DaelopeueW Sinn' 1953 April 7, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of March 3, 2011 to April 6„ 2011 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: [improvement Proiects] 6950-10-01 Fairfax Trail Allona Highway 151 • A TTA CHED: Nothing • STATUS: No work this past month. 6950-10-2 Drainaqe Review for Arp's Property • ATTACHED: 1 will provide a drainage improvement exhibit and rough cost estimate for these improvements for discussion at the Council Meeting, STATUS: Mayor Rabe and t have met with Tom, ???, and Kenny Arp on their property at the end of March and looked over the drainage issues they had shared earlier with the Council. I have put together a drainage improvement exhibit and rough cost estimate based upon the discussion Mayor Rabe and I had after meeting with the Arps. 6950-10-3 Water Main Replacement-- Phase 2 Project, • ATTACHED: Pay Application No. 1 and Change Order No. 1 • STATUS: The Project is under construction and Schrader Excavating as the new water main installed up to Siepman Road. Once they get the water'main installed to the north end'of Siepman Road, they will start installing the water services. The pay application is for work completed through the,end of March. The Change order includes a reduction for using plastic water services rather than copper water services, and an increase for replacing old culverts under Park Street and Reynolds Street with RCP culverts. The City's maintenance guys are re- establishing the ditch behind Schrader's crew along Main Street east of Vanderbilt Street. At the next council meeting there will likely be a change order from Schrader Excavating for hauling extra material''off-site, and possibly for seeding. 6950-11-1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Nothing. • STATUS: Jeff Then has been providing information needed to wrap up the 5th Addition improvements, and bring the development to an acceptable condition. There are still some issues with the 5th Addition improvements and other conditions that need to be met before the City should consider accepting the 5th Addition public improvements. CIVIL ENGINEERING • LAND SURVEYING - LAND DEVELOPMENT PLANNING • LAND5CAPEARCHITECTUIRE 1860 Boyson Road • Hiawatha,IA 52233 - Ph:319,362.9548 Fx 319.362,7595 • www,hallengxom 6950-11-2 Murphy Property Conceptual La out and Master Plannin • ATTACHED: Nothing I will provide a large scale site layout, some bid pricing we received for the College Community Ball Field Improvement Project on April 6, 2011, and a preliminary Scope of Services with fees for Design Services, s STATUS: We have completed the site topographic survey over the easterly portion of the Murphy property, and most of the boundary survey of this property. With this information we will create the preliminary layout based upon the renderings (with revisions) as chosen by the City. Also with this information, and some preliminary pricing, the Council can determine the scope of the project at this meeting how we shall move forward. 6950-11-3 Storm Sewer Re-all nment on lots 105 & 106 of Prairie View Fiei hts PIn, 2 • ATTACHED: Nothing—, • STATUS: We have completed the site topographic survey of the existing storm sewer and I am about half way through with the redesign of this storm sewer alignment. 6950 General Engineering Services Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • A TTA CHED: Nothing • STATUS: We are working on vacating the westerly 5'along a portion of the 35'utility and drainage easement on the east side of Prairie Creek Estates development(Jeff Then Drainage Swale). Mayor Rabe and I have met with Jeff regarding this swale, and having Jeff's engineer provide us with elevation information on the southwest detention pond in the Prairie Creek Estates development. I have not seen anything yet regarding these elevations. 1 spoke with Gordon Sevig about the improvements to the detention facilities at the Prairie View Heights development. He had begun work on these ponds last fall, but has not gotten back to it yet this spring. He indicatedthat he was waiting to get mare soil from basements, and that he would back to them very soon. Review of Erosion Issues at tihe newly constructed drainage swaie south of E.Cemetery Road along the west side of Harold McCormick°s property: • ATTACHED: Nothing • STATUS: Currently on hold—waiting status of Arp's drainage improvements.. Sanitary Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only Our Plan is to make the necessary repairs to the lagoons this spring. I have to coordinate one more meeting with the contractor and subs, and we can finalize the improvements that need to be completed and by whom. I anticipate this meeting happening later in April. Lift Station and Pumps: • ATTACHED:Nothing • STATUS: Informational Only Ed Brinton with MMS Consultants has provided me with a sample operational manual to modify for the City's four lift stations. I am lining up a meeting with Ed, Lynn, end Ron, in coordination with the WWTP aeration basins meeting to identify the issues we have been having with the lift stations and putt together a maintenance 1 replacement plan for the system. I also look for this to take place later in April. Site Reviews 1 Ordinance !Review: Revisions to the Storm Water,(Management Ordinances Regarding the completion and approval l acceptance of storm water detention ponds: • ATTACHED: Nothing • S TA TUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS: No Change Lot 148, Prairie View Estates-Phase 2(Possible Casey's Convenience Store Location): ATTACHED: Nothing • STATUS: Mayor Rabe and I met with Gordon Sevig and a representative of his, Jo Ellen Carter with the Iowa DOT, and Steve Gannon with Linn County Engineering regarding traffic and entrance concerns for this lot onto Beverly Road and ultimately Highway 169. Gordan Sevig was going to talk with, the property owners to the east of this parcel regarding an existing shared entryway agreement between the two properties, and with Casey's about turning lanes on Beverly Road that would likely be required as part of'a Casey's site improvements at this location. Mappina: Updated Zoning Map: • ATTACHED: Nothing • STATUS: No Change Miscellaneous / Meetings/ Planning: NOTHING Respectfull Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. 5, 7 =5 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County, Iowa: The City Council of Fairfax in said County/Counties met on Aril 12, 2011 ,at the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final consideration to the proposed amendments)to the budget and modifications proposed at the hearing, if any. thereupon, the following resolution was introduced. RESOLUTION No. 2011-23 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 2011 (AS AMENDED LAST ON November 9,2010 .J Be it Resolved by the Council of the City of Fairfax Section 1. Following notice published March 29, 2011 and'the)public hearing held, April 12,2011 the current budget(as previously amended)is amended as set out herein and in the detail by fund type and activity that supports this resolution which wasconsidered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 436,694 0 436,694 Less;Uncoliectted Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 436,694 0 436,694 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 590,000 0 590,000 Other City Taxes 6 210,766 15,000 225,766 Licenses S Permits 7 32,400 0 32,400 Use of Loney and Property 8 23,000 17,000 40,000 Intergovernmental 9 276,583 37,500 314,083 Charges for Services 10 579,800 0 579,800 Speciai Assessments 11 0 0 0 Miscellaneous 12 83,500 0 83,500 Other Financing Sources 13 1,191,547 1,242,336 2,433,883'' Total Revenues and Other Sources 14 3,424,290 1,311,836 4,736,126 Expenditures&Other Uses Public Safety 15 391,897 15,000 406,897 Public Works 16 482,702 90,000 572,702 Health and Social Services 17 0 0 0 Culture and Recreation 18 331,359 54,000 385,359 Community and Economic Development 19 9,100 0 9,100 General Government 20 203,900 37,000 240,900 Debt Service 21 838,557 81,443 920,000 Capital Projects 22 0 0 0 Total Government Activities Expenditures 23 2,257,515 277,443 2,534,958 Business Type t Enterprises 24 718,700 615,000 1,333,700 Total Gov Activities&Business Expenditures 28 2,976,215 892,443 3,868,658' Transfers Out 26 838,557 711,993 1,550,550' Total(Expenditures/Transfers Out 27 3,814,772 1„604,436 5,419,208 Excess Revenues&Other Sources Over •. .` ... .. .. .... .,,. . (Under)ExpenditureslTransfers Out Fiscal Year 28 390,482 -292,600 -683,082 Continuing Appropriation 2tf 0 N/A 0 Beginning Fund Balance July 1 301 1,468,0191 0 1,468,019 Ending)(Fund Balance June 30 311 1,077,537 -292,6001 784,937 Passed this 12th day of April 20111 r, (Day} fN '1dr?`rear) 'A, Signature ",' Signature City Clerk/Finance Officer Mayor April 2011 BUDGET AMENDMENT REPORT Description Curreint.Budget Amendment New Budget REVENUES: Other City Taxes LOST Increase 196,000 15,000 211,000 Use of Money& Property Interest Earned -Gen 20,000 17,000 37,000 Intergovernmental R"' Taxes 153,735 30,000 183,735 Other State Grants 2,354 7,500 9,854 Other Financing Sources Proceeds of Debt Water Main Project 333,333 550,000 883,333 Transfers In 858,214 692,336 1,550,550 REVENUE TOTALS: 1,563,636 1,311,836 2,875,472 EXPENSES: Public Safety Bldg Dept-Gen Fund 16,500 10,000 26,500 EB Fund 1,500 5,000 6,500 Public Works Drainage Money 60,000 60,000 R!LD Fund 213,735 30,000 243,735 Culture& Recreation Tilling- LOST 101000 10,000 Linn St Trail- LOST 13,000 71000 20,000 Dev. Planning- LOST 13,000 13,000 Pavilion Pad -Gen Don. 20,000 20,000 FYSA- LOST 2,000 2,000 EIB Fund 1,600 2,,000 3,600 General Government EB Fund 3,200 4,000 7,200 Mayor&Council 10,000 3,000 13,000 Engineering 30,000 30,000 60,000 Debt Service 838,557 81„443 920,000 Busiiness Activities Remote Read 18,000 18,000 Trust&Agency 8,000 2,000 10,000 Phase 1 20,000 20,000 Phase 2 550,000 550,000 Farm 25,000 25,000 Transfers Out 838,557 711,9193 1,550,550 EXPENSE TOTALS: 1,974,649 1,604,436 3,579,085 - NOTICE OF PUBLIC HEARING Form 65= AMENDMENT OF CURRENT CITY BUDGET The City Council of Fairfax in LINN County,Iowa will meet at Fairfax City Hall,at 525 Vanderbilt Street r at 7:00 PM on April 12,2011 (hour) (Date) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30„ 2011 by changing estimates of revenue and expenditure appropriations in the following functions for'the reasons given, Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Nis Revenues 8 Other Financing Sources Taxes Levied on Property 1 436 694 436,694 Lesw Uncollectted Property Taxes-Levy Year 2 0 Not Current Property Taxes 3 436,694 0 436,694 Delinquent Property Taxes 0 TIF Revenues 5 590,000 590,000 Other City Taxes 6 210,766 15„000 225,766 Licenses&Permits 7 32,400 32,400 Use of Money and Property 8 23,000 171000 40,000 Inteirgovemmental 9 276,583 37„500 314,083 Changes for Services 90 579,800 579,800 Special Assessments f i 0 Misoaiianeous 12 83,500 83,500 Other Financing Sources 13 1,191,547 1,242,336 2,433,883 Total Revenues and Other Sources 14 31424,290 11311,836 4,736,126 u7i Ii ilii � Ali �� r`, Jf rr J'. i� illi Expenditures&Other Financin Uses 41'i qii ii u ar_' I . _ Ilii �� ii vii . - aX Public Safely 15 391,897 15,1000 406,897 Public'works 15 482,702 90,1000 572,702 Health and Social Services 17 0 Culture and Recreation 18 331,359 54,10i00 385,359 Community and Economic Development 19 9,100 91100 General Government 20 203,900 37,000 240,900 Debt Service 21 838,557 81,443 920,000 Capih,al Projects 22 0 Total Government Activities Expenditures 23 2,257,515 277,443 2,534,958 Business Type IEnterprises 24 718,700 615,,000 1,333,700 Tratat Gov Activities&Business Expenditures 25 2,976,215 892,,443 3,868,658 Transfers Out 28 838,557 731„993 1,550,550 Total ExpenditurearrransferaOut 27 3,814,772 1,604,436 5,4191208 Excess,Revenues&Other Sources Over R 9 1111 r 7i ttgndler}Expenditures/Transfers Out Fiscal Year 28 -390,482 -2921,600 -683,082 Continuing Appropriation 29 NIA 0 Begginning Fund Balance July 1 30 1,468,019 1,468,019 Enduing Fund Balance June 30 311 1,077,537 -292,.500 784,937 s Explanation of increases or decreases in revenue estimates appropriations or available cash IIy10 '. 1 ii i',I �i� �'iil ,uolk F 6 The revenue total is increasing due to a water main project financing bond,increased LOST and RU receipts,interest earned,and transfers in, The expenses are increasing due to the water main project,park projects,engineering,debt payments,and transfers out. There will be no increase in tax levies to be paid)in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash(balances not budgeted or considered in this current budget. This will provide for a balanced budget. Cynthia Stimson City Clerkf Flnance Officer Name STATE OF IOWA Counties of Limy and Johnson ss. NOME OF Ptd�f iC SEARING AMENDMENT t3F CdRRENT MTY 6UOGET Form 653.01 The.City Council of Fairfax.: In LININ County!Iowa witf meet al . . Fairfax City Hell,a 525 Va derbil.t Sireet at 7:00 PM: on 0112,2011:: rhqur) $t7ate) at I am the publisher of for the purpose of amending the currenk budget of the.city far the fiscal yeas ending dune 30, 2011 SpapCr Of general (Year) Counties, ill Iowa. izy changing�stdmates Qf revenge and expenditure approprialion%s in thelollowing pr9grams for the reasons; on ounes, given.AddRionall dated is avallat le at the city clerk's office showir gi raaanuesand expenditures by fund type; wluch is attached, was and by aclkvrty. E GAZETTE newspaper Toil sa.et Total audget11 , 2011 as certified Current atter Current or Nast amended Amendment Amendment Reuenups Otitea t inancina Sources iiilg Said 1]01100 1S Taxes Levtedl ora Property 1 438;6$4 R 436;694 Less;tln011ecttad Property Taxes Levy Year 2 q R Net CurrsWPrope y Taxes >. 3 436;694 0 436,694 pe€lnquantl'ropertyTaxes a 0 0 q TtF Revenues 5 590:000 Q 590;bD0 Other City faxes6 210,766 15,000 228?66 Licenses Parnatts_..' 7 ; 32;40q 0 ',' 32,4:00, Use of 1'onay and Pioperty 8 . 23;000 17,,00q777777 Intergovanasnantal 9 2715,683 3T'.5001 314,0113 P-hameafor SOV ioes 10 579;800 0 ; ;x79;800 Spaclat Assesstnants 11770 R7777 fflis lkane us 12 83,500 R 89„500 Other fine rlcttagSources 1s 1,1911547 1:242,336 2,433,$113 edged by Tull Total Venires an... er 4urc2s ch 29th, 2011 Sx endlt 8,Ot er Fin Uses : ', RubOc Safety 15 391 897 15,ag0 A05,89 PuNic works 16 482;742 90,0.00 572;70;? Health and Sooiaf Sermces 17 R Q 0 J Culture and fiecreation 18 331:359 54,000 :9 386,359 Oommunity'andEcoriamlct)evelopment .. r 19 . 9fg0 0 . 9,1gp.. it to Of IOWA ener�kOtiamment.> 2Q 203;9oq 371000. 240;90,0 . Debt Servfpe 21 !x38155 81,443 92Q,gR0 Capital Projeals 22 R 0 n AM a oyerpMen _c rva es: 'zPen uses suslness visa nterpnsas ... i 24 718;7 0 815,o0q 1,333,7,00 a a ov, c iYa as' us Ross xpen.. urea 2,978:215 892,443 3,868,658 Trans era:'uip 6 38, 7 71 . 93 1, 50;5511 Total 6xp8ntfitaureeransfeks Out 27 3,814;772---T7—04,436 :: 5,419,208 Excess Revetfues&Dther Sources Over:;! {Under)Expiintitimew.rarwers Out for Fiscal Year: 28 -390,482 '7292,600 583,(}82 Continuing agtntrjyrration 29 R N!A >.0 Diane � � Ba9fnning Funrf Salat ce JuIY 1 30 1,4Fa$;Q19 0 1146$,019 a End1Rg Fundi Salanc7june.3U 31 .1,fl7.7,537 29z,600 789,93.7 i is inn Numbar 753222 nY a Minion Expires, Explanation°ot increases or decreases in reuenua estimates,appropriations,gr available cash: idf3 �7,Zp� The revenue lolaf Is increasing due to a luster main project flnanclrig b0rad,iricraased LOST and RU reoeapis interest warned„land transfers In. The expenses are Increasing dua to the Water main protect pant protects, ertineeringJ debt payments,and:iransfers but. There will fee no increase in tax feyaes to be paid in the,ourrentfiscaWl yearnamed.obnve Any increase in expenditures sak out above will be met from-the increased non-prcpartytaxt°evenuos and cash balances not budgeted of considered to this current budget. This will provide for balanead budget.'! Cynthia Stimson. Cityterk Fairfax/419915-16/Lease/Pur--Hrg/Appry Hearing/Approval/Lease Purchase 419915-16 Fairfax, Iowa April 12, 2011 The City Council of the City of Fairfax, Iowa, met on April 12, 2011, at 7:00 o'clock p.m., at the City Hall, Fairfax,Iowa. The meeting was called to order by the Mayor, and the roll was called showing the following Council Members present and absent: Present: JoAnn Beer Bernie Frieden Travis Otto and Marc Ma crs Absent: Marianne Wainwright. I This being the time and place specified for taking action on the proposal to enter into a Lease Purchase Agreement related to the acquisition of a skid loader, the Mayor called for any written or oral objections. Written objections were filed by the following: None Oral objections were made by the following: None Whereupon, the Mayor declared the hearing closed. -1- DORSEY&WIHTNEY LLP,ATTORNEYS,DES MOINES,IOWA i p airfax/419915-16/Lease/Pur—Hrg/Appry After due consideration and discussion, Council Member Magers introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Gatto. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes: Beer, Frieden Otto.and Magers. Nays: None. Whereupon,the Mayor declared the resolution duly adopted as hereinafter set out. -2_ DORSLY&WHITNEY LLP,ATTORNEYS,DL'S MOINES,IOWA palrfax/419915-16/Leaseftr—Hrg/Appry RESOLUTION NO.2011-24 APPROVING AND AUTHORIZING A LEASE PURCHASE AGREEMENT WHEREAS, the City of Fairfax (the "City"), in the County of Linn, State of Iowa, has heretofore proposed to enter into a lease or lease-purchase agreement (the "Lease Purchase .Agreement") in the principal amount not to exceed $47,650, pursuant to the provisions of Section 364.4 of the Code of Iowa, for the purpose of acquiring a skid loader, and has published notice of the proposed action and has held a hearing thereon on April 12, 2011, and the Council may now authorize the Lease Purchase Agreement in the amount as published; NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Lease Purchase Agreement with Altorfer, Inc., as lessor (the "Lessor"), in substantially the form that has been placed on file with the City Clerk, providing for a lease to the City in the principal amount of $47,650, for the purpose set forth in the preamble hereof. Section 2. The Lease Purchase Agreement is hereby approved, and the Mayor and City Clerk are hereby authorized to execute the Lease Purchase Agreement on behalf of the City and also to execute all related documents. Section 3. The City hereby pledges the faith, credit, revenues and resources and all of the real and personal property of the City for the full and prompt payment of the payments due on the Lease Purchase Agreement. Section 4. It is the intention of the City that interest payable under the Lease Purchase Agreement be and remain excluded from gross income for federal income tax purposes pursuant to the appropriate provisions of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations in effect with respect thereto (all of the foregoing herein referred to as the "Internal Revenue Code'). In furtherance thereof, the City covenants to comply with the provisions of the Internal Revenue Code as they may from time to time be in effect or amended and further covenants to comply with the applicable future laws, regulations, published rulings and court decisions as may be necessary to insure that the interest payable under the Lease Purchase Agreement will remain excluded from gross income for federal income tax purposes. Any and all of the officers of the City are hereby authorized and directed to take any and all actions as may be necessary to comply with the covenants herein contained. The City hereby designates the Lease Purchase Agreement as a "Qualified Tax Exempt Obligation" as that term is used in Section 265(b)(3)(B) of the Internal Revenue Code. -3- DORSEY& W]HIITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-16/Lease/Pur—1-kg/Appry Section S. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved April 12, 2011. Jason e„Mayor Attest: S r y'� { f� �f C ''a Stimson, City Clerk/Treasurer On motion and vote,the meeting adjourned. Jason iabe,Mayor Attest: Cyn Stimson, City , lerk/Treasurer -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-16/Lease/Pur—Hrg/Appry STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, Iowa, do hereby certify that as such City Clerk I have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached With the aforesaid corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to the authorization and approval of a certain Lease Purchase Agreement, and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time with respect thereto. I further certify that no appeal has been taken to the District Court from the decision of the City Council to enter into the Lease Purchase Agreement. WITNESS MY HAND this 15'h day of April, 2011. I A L-4� Cynt 'a Stimson, City Clerk/Treasurer ..5_ DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA March 2, 2011 City of Fairfax 525 Vanderbilt St Fairfax, IA 52228 Attention: Mr. Jason Rabe Mayor, City of Fairfax. We are pleased to provide the following proposal for your review: One New 2011 Caterpillar 257B3 Compact Track Loader .includes all standard equipment and the following options, ROPS/FOPS Enclosed Cab Cat`s C3.4T Diesel Engine Suspension,Vinyl Seat Two-Speed Transmission Air Conditioner Including Heater/Defroster Standard Cooling Fan Pilot Operated Transmission&Implement Controls 8801 CCA Heavy Duty Battery Factory Installed Cats Hydraulic Quick Coupler 120V Engine Block Heater 'Standard Flow Proportional Hydraulics Hand &Foot Throttle 'Self-Leveling Back-Up Alarm Front&Rear Halogen Work Lights Standard Debris Barrier 72" GP Bucket w/Bolt-on Teeth. 48"Pallet Forks 72" GP Bucket w/Bolt-on Cutting Edge Warranty Includes 12 Month/ 1,500 SMH Premier Warranty. Selling Price $ 47,500 - Sales Tax Additional, if applicahle. Availability Last half May 2011 Page 2 of 5 March 2, 2011 City of Fairfax _ 8 One 1 New 20111 Caterpillar 25963 Compact Track Loader Ineluddes all standard equipment and the following options: RpPSIFOPS Enclosed Cab Cat" OAT Diesel Engine Suspension,Vinyl Seat Two-Speed Transmission Standard Cooling Fan Air Conditioner Including Heater/Defroster g Pilot operated Transmission&:Implement Controls 880 CCA Heavy Duty Battery Factory Installed Cat® Hydraulic Quick Coupler 120V Engine Block Heater Standard Flow Proportional Hydraulics hand& Foot Throttle Track Width Self-Leveling 1.5..'7"" Front&Rear Halogen Work Lights Standard Debris Barrier Back-Up Alarm 72" GP Bucket w/Bolt-on Teeth 72" GP Bucket w/Bolt-on Cutting Edge 48"Pallet Forks Warranty Includes 12 Month/ 1,500 SMH Premier Warranty. Selling Price $ 48,570 - Sales Tax Additional, if applicable. Availability Unit in stock, subject to prior sale Page 3 of 5 March 2, 2011 City of Fairfax Financing Cat Financial Services Value Option Lease with Purchase Option New 2011 New 2011 CatL Cat 257B3 259B3 Sale Price $47,500.00 500 .00 $48 570.00 Add UCC/Doc 150.00 150.00 Net Amount to mance $47,650.00 $48,720.00 t� $10,162 $10,505. Purchase Option $23,238 $23,356 `w Aatnua Pa encs' $8, 90 " . $8,75 : Purchase Option $21,351 $21,4695 nuatPaynen $7;475 $7,710' ts Purchase Option $19,440 $19,462 - Payments calculated in arrears - Subject to CFSC Credit Approval - Interest rates are subject to change based on delivery - Monthly Payments Available - Based on 500 Annual Hours - Only one bucket to be returned with base unit Additional Work Tool 0 6ns One (1)New 2011 Caterpillar BR172 72"Brushcutter $ 5,900 - Sales Tax Additional, if applicable Additi6nal Machine Warranty Options - 257B3 36 Month/ 3,000 SMH Powertrain Warranty $ 1,807 48 Month/ 000 SMH Powertrain Warranty X2,875 60 Month/ 3,000 SMH Powertrain'Warranty $ 4,545 259B3 36 Month/3,000 SMH Powertrain Warranty $ 1,920 48 Month/ 3,000 SMH Powertrain Warranty $ 3,034 60 Month/3,000 SMH Powertrain Warranty $ 4,807 Page 4 of 5 March 2, 2011 City of Fairfax Optional Trailer Pricing - One (1) New 2011 Trail King TK12U Utility Trailer Includes all.standard equipment and the following options: 20' Deck Length Black Paint w/White Decals 5' Ladder Ramps wl SpringTwo2..Assist ( ) Lockable Toolboxes '6" Width Electric Brakes on Both Axles 1 '/2" Oak Decking Adjustable Pintle Hitch 82"Width Between Fenders 12,000 lbs Jack with Chains 235185R 16 PR Radial Tires Six(6) Tie-down Bars Two (2) 6,000 lbs. Axles LED Lights HD Enclosed Fenders Fork Holders (Underside of Trailer) Warranty Availability Trail King Standard 12 Month Warranty. Unit in Inventory, subject to prior sale, Selling Price 0,500 Sales Tait Additional, if applicable. One 1 New 2011 Trail King TKT12U 'Tilt Utility Trailer neludes all standard equipment and the following options: 20' Overall Deck Length Black Paint w/White Decals 16' Tilt Deck Two (2) Toolboxes 4' Stationary Deck Platform Cushioning Cylinder 8'6"Width Electric Brakes on Both Axles 1 I/z" Oak Decking Adjustable Pintle Hitch Front Deck Safety Headboard 12,000 lbs Jack with Chains 235/ 85R 16 PR Tires Six (6)D'-Rings Two (2) 7,000lbs Axles Two (2)Additional D-Rings Warranty Availability Trail King Standard 12 Month Warranty. Unit in Inventory, subject to prior sale. Selling Price $ 8,000 - Sales Tax Additional, if applicable. Page 5 of 5 ] larch 2, 2011 City of Fairfax 'fie appreciate the opportunity to submit this proposal, and trust that it will merit your favorable consideration. Sincerely, Chase Lang Machine Sales Representative Altorfer Cat �-r �� HER PREMIER s x� Our most comprehensive coverage option,Premien � �'�._` R j _j�-y �,D RA,I_ i G 8 coverage includes Powertrain+Hydraulics componuents,as # J � i � well as additional electrical and structural components, Engine - Internal Com onents Rocker Shaft Assembly p _.... Push Rod Oil Cooler _... _... Balancer Radiator - Fuel Pump J Governor Chive Exhaust/Muffler _. Oil Pump: . (Manifolds _..._ Oil Pan Group Fan Motor Fan &Fan Drive Water Pump __ .... . Fuel Injection Pumps Injectors Lift/Transfer Pump Transmissions Senders J Solenoids 1 Sensors Transmission Oil Lines Thermostat Hydraulic Controls _, Flywheel&Torque Converter Transmission Oil Filter Base -. Engine Oil Filter Mount Transmission Gears Turbocharger Final Drives J Planetary Starter Drive Shafts Alternator Transfer Case AC Compressor/Condenser Wet Brake Assemblies _._ Electronic Control Modules Hydrostat"ic Pumps&Drive Motors Governor/Speed Controls&Linkages Linkage/lines Connected to H stat Pum y- _P Fuel Lines Drive{pilotleh)Control Valves Fuel Tank&Assoc. Parts Senders/Sensors Water Piping Powertrain Transmission Lines/Hoses Oil Hoses J Lines(non-hydrostatic) Transmission Oil Tank Cylinder Block Drive Train Oil Lines Piston Bevel and Transfer Case _ Pjston Rings Piston&Connecting Rod Crankshaft,Main Bearings&Rod Axles l3earings Axle Seals & Camshaft Camshaft Bearings Final Drive &Wheel Fjnal Drive Kase]Bore.. Ti1.ming(Accessary Gears � Timing Chain/Belt Final Drive Chain In /Exhaust Valve Final Drive Gears Valve Cover&Base Axle Shaft Valve Spring&Guide Drive Axle!'Oil Pump RockerArm Universal Joint — w �a POWERTRAIN+HYDRAULICS POWERTRAIN Coverage includes powertrain components, Powertrain components produce,transmit as well as specified hydraulic system parts or control engine horsepower for moving and components, Hydraulic components are the machine. Coverage includes several associated with steering and implement control.. major powertrain component categories. Steering ClutchBrake Master Cylinder CAT® EQUIIPMI-IENT Vacuum Pump ' Steerinllg Clutch&Brake Control.Valve PROTECIIIN PLAN: Steering Gear&Valve Wheel Cylinder - - Brake Caliper,Head Assembly EXCLUSIONS Power Stleerin Logic Module .. . . .. St ring Linkage Control Valves p Control, Steering Column Brake lines if a com onent i� not listed,it SteeringConsole Accumulator may not be included in the plan. _-. Tie Rad Other exclusions include. >.Improper or abusive use of the machine Gauges/Indicators/Instruments . > Lubricating oil,-antifreeze,filters, Wiring harnesses Hydralultc Steering Hoses&Lines consumablos and other maintenance Cylinders RelaSwitcs!Circuit breakers componentrehes items dair„u during the covered Hydraulic _. mess such items y he Valves&Controls y P N draw _- Nuc Accumulators Generator are rendered unuable by.a covered Hydrau _ _. tor/Genorator Batter Charger component fail ure Alterna Hydraulic Oil Coolers y Main Power Relay > Failures caused by normal wear out Hales and tines _ HydrauliGc CLuick Couplers&Swivels Start Switch > Freight charges for parts shipments Hydralulic Oil Filter Mount Fuse I Circuit Breaker Pane > Travel time and mileage.invalved.in Hydraulic Oil Temperature Sensor Circuit Board ..- _.. ,:; getting to a fob sire Hydraulic Oil Filter Base > Hauling costs and/ior retrieval costs Hydraulic Tanks >:.Overt!nie iafaor costs Chassis/implement Frarnes - > Repair costs resultNng from the failUre Weldment of any non-covered coma ononts Automatic Grade Control Carbody _-... - > Downtime loss Axle Spiring Main Frame c r Bogle Suspension IIcharges> Equipment roma Cross Slope Control > Any incidental I consequential damages Equalizler Bar Track Roller Frame or costs incurred)as a result of a covered q zer Bar Center Pin Support Tra ck Adjuster component failure. E uelh Equalirzer Bar Support Recoil Spring >Modifications unless approved by Caterpilla 5ta iillizrsr Exatnpli+s of covered and excluded Suspension Control components Or iterns.are. ed Suspllension Controk Valve here,7tie actual lld alescon ract Suspension Cylinder will govern.for a complete list,of _ included components and more information on Cat Equipment Protoction P'laroa,,contactyour deale 16 9 N N T w o n r �a'��i;tyIcc-�—��^�mo. a•0r0f0s •o•f !i �••rw•f s•oi•ff0� •• r••iI'�,Vwlw,II • !! .I aw�o�1o! o•o••�I alI 0of�0 sO0w•0s�4 I1r! 0 •I.40 0rf ••��a�of a 0000000 00 0000 olo aCbO00nooa0aw •rfw s�QN5am I �L •!'! • G'',C��s • if f!f •• mac' `'�� rs•f'�•!r fow•f i• •f�• •rf•oi •'I f � fOle 0:1z� rw W w p -' 000 00 ooaaaoaac�oo Ho 000000 0000 0 040000 00000000 E V •lsef••!I � * f!i flssff•frrlff as s•!f • slwf • j wow I m w Q • �m Im Y + I ri � H e-� u E G y m • � s � II � m c � a zoo 000 000000000na0oo 00 0000100 0000 o n000la I* • l rwf• • f�!! � -�� •f• •wO�!•w'lEfflOO! 90 fl � o V I 1 � IINII 1 1 0 f! p .pp r lµll� • •��w ! •1• 4 e`�I + o } c V E 1 I �' tl c v E•c > J m ❑ y m m� •J I W. o� O G — I d C+�CIO 'D I O -21.6b O � O G c I{ Y;°n ta7 o o'"i o E d E a o v 0 5 y Uo �. .. � 'r�+ H � ; arq@ o vEp1 IN HILo ao?' 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JAI -CC, u al 41 imj In I4 I SII. ir C. a UmaE5o�ifI ii`>oI1 II�°I I_'!I:�`m!I u', Ii°-I:'I aE°°'I'I.; 'll 1�0.coz,,�dNpcmll� ;:'iUpp°iI 1 hu�aIc pu s+11 r -twmc� 1 oa i.T 1 0 LID i coE.Em°ENn1 i S 1',4�rr- [Elo Vo oil j:l tn. 01 QlVu, 1�,� L . 11-, El oiu 1, BE 8 jgl J r ul'Cl u u u E-61 :-5 �2 2E oi- 2 ot '2 (31 i 0 10 am -r1l 011 i iu): C, ZP-02 El 0 12- x n :31 .1 I i Asj L "t RFER ' AGREEMENT CREDIT APPLICATION1 MISSOURI: IOWA: ILLINOIS: Hannibal 573-22i-8504 Burlington 319-752-15123 East Peoria 309-694-1234 Moberiy 816-283-'5200 Cedar Rapids 319-385-0551 Rock f=alls 81!5-625-8T74 Davenport 319.324-1935 Springfield 2117-529-5541 Urbana 217-959-1871 GENERAL /INFORMATION: Please print or type Request for financing: ❑ Altorfer,QnW ❑ Altorter/Other Existing Customer Applicant Warne X Trade Name(if different) Physical Address Y g i Yl pity State Zip caunty Billing Address ��} r�b 3�� ra I"-�z1tiC � Sa LQ� city State Tap County Business# ' a�� Mobile/Pager# �' � Fax# Contact Name � �i Title Driver Lic# Email Mq i r-� r�•ea Description of Business p4- BusiinessSta4 Date �✓ Time as Current Owner V/r, Type of Business: ❑ Sole Proprietorship Corporation ❑ General Partnership ❑ L.L.C. ® Other Has the business or any principal ever declared bankruptcy.? ❑ Yes ke No Are there any outstanding liens or judgments? ❑ Yes No ff yes,date filed #of Employees - �.r1 x>K 5 .,441st(e Federal ID Number �T_ Sales Tax Exempt? � Yes ❑ No If yes,please attach copy of exemption lcertificate Bonding Company Contact Name Phone# �1 Insurance Company Contact Name Phone# 31'7" !�7 %2 9J 3 / Caterpillar Insurance offers physical damage coverage.Please ask your Caterpillar dealer or contact 1-800-248.4238. FINANCIALINFORMATION: Additional financial information maybe requesfed and is required for exposure over$250,000 BANK/FINANCE CO.REFERENCE Checking: Savings: Loan: Co.Narne Acct# yY- ContactlPhone# (Please provide current balances) MQ-1-4 &q Xjia&aj k6l, C JE 1a5�7b�,00 ❑ (2) _ ❑ ❑ RADE REFERENCES: Contact Address(include city, te,zip Telephone# Account# (t i2 r6Cll - (2) PERSONAL INFORMATION ON OWNER/PRINCIPALS/GUARANTORS:attach additional sheets,if:necessary Name/Title! Birthdate SS# Home Address&Phone No. %Ownership Net Worth$ Annual l income$ Monthly Housing Payment$ Name/Title Birthdate SS# Home Address&Phone No. %Ownership Net Worth'$ Annual lincome$ Monthly Housing Payment$ SIGNATURE,OF OWNER/PRINCIPAL OR AUTHORIZED OFIFICERIPARTNER NOTICE:Applicant and each other person signing below warrants that the information provided herein or in with this application is true and correct and authorizes this release of such information to Cat Financial,Caterpillar dealers and/or any party which may provide credit to applicant,whether herein or pursuant to a subsequent application or request,to obtain from banks,credit bureaus and other creditors,all of which are authorized to release,any credit/finanoW information concerning applicant or such other person(including personal credit bureaus)as such party may deem appropriate,and to share all'.such information with the other. it 13Y: TITLE 1 t DATE: q BY: TITLE DATE: NOTICE:if your application for business credit is denied,you have the right to a written statement of specific reason'for the denial.To obtain the statement,please contact the Corporate Credit Manager;2124 West End Avenue,Nashville,TN 37203 within 60 days from the date you are notified of our decision.We will send you a written statement of the reasons for the denial within 30 days from receiving your request,The Federal Equal Credit Opportunity Act prohibits creditors Iron discriminating against credit applicants on the basis of race,color, religion,national origin,sex,martial status,age,(provided the applicant has the capacity to enter into a binding contract);because all or part of the applicant's incoime derives from any public assistance program;or because the applicant has in good faith exercised any right under the Consumer Credit Protection Act.The federal agency that administers compliance •ith this law concerning this Lender is the FTC Regional Office for,the region in which the Lender operates or the Federal Trade Commission,Equal Credit Opportunity,Washington,DC 580. TERMS OF'ALTORFER INC.:Cash discounts(if applicable)may be deducted if paid in full by the 1 Oth of the month following invoice date,otherwise net due by the and of the month following invoice date.A 1%*/.(18%annum)late payment penalty will be charged on all past due balances,effective the last business day of the following month.In the event Attorfer Inc.retains an attorney to enforce any of the obligations hereunder of the Applicant,the Applicant Indicated on this agreement agrees to pay reasonable attorney's fees to be fixed by the court, APPROVED BY: Date: oust# Date Entered D&B: Limit: Iowa Department of Revenue www.state.ia.us/tax 1®VI/c' Sales Tax FXempiriOn Certificate �tr ' This document is to be completed by a purchaser whenever claiming exemption from sales/use tax, Seller. Keep this certificate In your files. Purchaser.•Keep a copy of this certificate for your records. Do not send this to the Department of Revenue.. Purchaser Name Seller Name City of Fairfax Caterpillar Financial Services Corp Address525Vanderbilt St, PQ Box 837• Address 2600 6th Street SW de cltyF'airfax state A 1 028 city Cedar (Rapids state IA z52��4 r General Nature of Business local government Purchaser is claiming exemption for the following reason: Purchaser is doing business as a: Resale Leasing Processing r1_1 Retal ler Sales tax permit no. : Qualifying Farm Machinery/Equipment Wholesaler Farmer Lessor .Qualifying Industrial Machinery/Equipment El Manufacturer Nonprofit. Hospital QualifyingReplacement PartsEl Qualifying Computer Private Nonprofit Educational Institution Pollution Control Equipment ®Recycling (Equipment ✓ Governmental Agency (including [public schools) Research and Development Equipment WM Qualifying Residential Care Facility Direct Pay(permit no. required): Non-Profit Museum Other: ✓ El Other: local government Description of Purchase: Attach additional information if necessary. Skid loader, attachments, and trailer Under penalty of perjury, Iear th the inf al�ilon on this form Is true and correct. Signature of Purchaser Title City Clerk/Treasurer Date 04-12-11 31•a14(9/t4106) F --------- ------ Exemption Certificate Instructions ---'-------`...---- This exemption certificate is to he completed by the purchaser claiming exemption from tax and given to the seller.The seller must retain this certificate as proof that exemption has been properly claimed.The certificate must be complete to be accepted by the seller,The seller can accept an exemption certificate only on property that is qualified(see the exemptions below)or based on the nature of the buyer.If property or services purchased for resale or processing are used or disposed of by the purchaser in a nonexempt manner,the purchaser is then responsible for the tax. Exemptions: Resale:Any person in the business of selling who is purchasing items to resell may claim this exemption.The purchaser can be acting as either a retailer or wholesaler and may not he required to have a sales tax permit,Retailers who do have a sales tax permit number must enter it in the space provided. Processing.Exempt purchases for processing include tangible personal property which by means of fabrication,compounding,manufacturing or germination becomes an integral part of other tangible personal property ultimately sold at retail;chemicals,solvents,sorbents or reagents used,consumed,,dissipated or depicted in processing personal property intended to be sold ultimately at retail;fuel used to create'heat,power or steam for processing or used to generate electric current;and chemicals used in the production of free newspapers and shoppers. Qualifying Farm Machinery/Equipment:The farm machinery or equipment must be directly and primarily used in agricultural production;and must be; 1.a self-propelled implement such as a tractor 2,a grain dryer(heater and blower only) 3.an implement customarily drawn or attached to a self-propelled implement in the performance of its function,such as a plow 4..auxiliary equipment improving safety,maintenance and efficiency of items 1,2,3 5,tangible personal property that does not become a part of real property used directly and primarily in dairy and livestock operations 6.an essential replacement part for 1,2,3,4,5 F 7' bailing wire,twine,wrapping and other similar items used in agricultural,livestock or dairy production 8, auger systems, curtains, curtain systems, drip systems, fan and fan systems, shutters, inlets and shutter or inlet systems and refrigerators used in livestock or dairy production,aquaculture production,or the production of flowering,ornamented,or vegetable plants, Qualifying Industrial Maehinery/Equiporcnt:This machinery or equipment must be; •used by a manufacturer •directly and primarily used in processing tangible personal property or certain other research activities 71.certain replacement parts for the above;this does not include supplies Qualifying Computers: •sold to commercial enterprise,insurance company,or financial institution certain replacement parts;this does not include supplies Direct Pay:Businesses and individuals who pay their taxes directly to the department rather than to the seller must enter their Direct Pay permit number in the space provided. Private Nonprofit Educational Institutions: Purchases made by private nonprofit educational institutions used for educational purposes are exempt. NOT EXEMPT from sales tax are purchases by most other private nonprofit organizations such as churches,fraternal organizations,etc., for use by those organizations. Iowa Department ofRevenue 4 Iowa Sales Tax Exemption Certificate www.state. x This document is to be completed by a(purchaser whenever claiming exemption from sales/use tax. Seller. Keep this certificate in your files. Purchaser.•Keep a copy of'this certificate for your records. Do not send this to the Department of Revenue. Purchaser Name City of Fairfax Seller Name Altorfer CAT rAddrass525 Vanderbilt St, PO Box 337 Address 2600 6th Street SW '"Fairfax state IA »a�228 ciry Cedar Rapids state lA z52404 General Nature of Business local government Purchaser is claiming exemption for the following reason: Purchaser Is doing business as a: Resale Teasing �Processintd Retailer Sales tax permit no. : Qualifying i farm Machinery/Equipment 17-1 Wholesaler ®Farmer hessor Qualifying Industrial Machinery/Equipment Lj_ tow ElManufacturer ®Nonprofit (Hospital Qualifying (Replacement Parts11 Qualifying Computer Private Nonprofit Educational Institution Pollution Control Equipment El Recycling Equipment f Governmental Agency (including public schools) Research and Development Equipment Qualifying Residential Care Facility Direct Pay(permit no. required): Non-Profit Museum other: ✓other: local government Description of Purchase: Attach additional Information it necessary, skid loader, attachments, and trailer --Under penalty of perjury, I wear th the infors atl n on this form is true and correct. Cit ClerkMeasurer 04-12-11 Signature of Purchaser Title y Data st oi4(sllkloe) ———M-.. —— Exemption Certificate Instructions This exemption certificate is to be completed by the purchaser claiming exemption from tax and;given to the seller.The seller must retain this certificate as proofthat exemption has been properly claimed.The certificate must be complete to be accepted by the seller.The seller can accept an exemption certificate only on property that is qualified(see the exemptions below)or based on the nature of the buyer:If property or services purchased for resale or processing are used or disposed of by the purchaser in a nonexempt manner,the purchaser is then responsible for the tax. Exemptions: Resale..Any person in the business of selling who is purchasing items to resell may claim this exemption.The purchaser can be acting as either a retailer or wholesaler and may not be required to have a sales tax permit.Retailers who do have a sales tax permit number must enter it in the space provided. Processing:Exempt purchases for processing include tangible personal property which by means of fabrication,compounding,manufacturing,or;germination becomes an integral part of other tangible personal property ultimately sold at retail;chemicals,solvents,sorbents or reagents used,consumed„dissipated or depleted in processing personal property intended to be sold ultimately at retail;fuel used to create heat,power or steam for processing or used to generate electric current;and chemicals used in the production of free newspapers and shoppers. Qualifying Farm Machinery/Equipm ent.The farm machinery or equipment must be directly and primarily used in agricultural production-,and must be: T 1.a self-propelled implement such as a tractor 2.a grain dryer(heater and blower only) 3,an implement customarily drawn or attached to in self-propelled implement in the performance of its function,such as a plow 4.auxiliary equipment improving safety,maintenance and efficiency of items 1,2,3 T5.tangible personal property that does not become a part of real property used directly and primarily in dairy and livesfock operations 6,an essential replacement part for 1,2,3,4,5 7,Whig wire,twine,wrapping and other similar items used in agricultural,livestock or dairy production 8, auger systems, curtains, curtain systems, drip systems, fan and fan systems, shutters, inlets and shutter or inlet systems and refrigerators used in Iivcstook or dairy production,aquaculture production,or the production of flowering,omamentsf,or vegetable plants. Qualifying Industrial Machinery/Equipment:This machinery or equipment must be: •used by a manufacturer -directly and primarily used in processing tangible personal property or certain other research activities •certain replacement parts for the above;this does not include supplies Qualifying Computers: •sold to commercial enterprise,insurance company;,or fmancial institution •certain replacement parts;this does not include supplies Direct Pay:Businesses and individuals who pay their taxes directly to the department rather than to the seller must enter their Direct Pay permit number in the space provided Private Nonprofit Educational Institutions: Purchases made by private nonprofit educational institutions used for educational purposes are exempt. NOT EXEMPT from sales tax are purchases by most other private nonprofit organizations such as churches, fraternal organizations, etc„ for use by those organizations. Fairfax/419915-16/2nd'/� Sale Co Water tmp MINUTES" TO SELL BONDS 419915-16 Fairfax, Iowa April 12, 210,11 The City Council of the City of Fairfax, Iowa, met on April 12, 2011, at 7:00 o'clock p.m., at the city hall at 525 Vanderbilt Street, in the City. The meeting was called to order by the Mayor, and the roll was called showing the following Council Members present and absent: Present: JoAnn Beer.Bernie Frieden Travis Otto and Marc Ma ers. Absent: Marianne Wainwril7ht. This being the time and place fixed by the Council for the consideration of bids for the purchase of the City's $540,000 General Obligation Water Improvement Bonds, Series 2011,the Mayor announced that bids had been received and canvassed on behalf of the City at the time and place fixed therefor. Whereupon, such bids were placed on file, and the substance of such bids was noted in the minutes, as follows: Name and Address of Bidder Final Bid. (interest Cost) ATTACH BID TABULATION) After due consideration and discussion, Council Member Beer introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Frieden. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes; Beer, Frieden, Otto, and Mayers. Nays: None. Whereupon,the Mayor declared the resolution duly adopted as hereinafter set out. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA SPEER FINANCIAL, INC. Not Rated $540,000 CITY OF FAIRFAX Linn County,Iowa General Obligation Water Improvement Bonds,Series 2011 Date of Sale: April 12, 2011 Average Life: 6.766 Years (Based on TIC) Bidders* Price Maturities Rates Interest UMB Bank, n.a.,Kansas City, Missouri 99.227% 2013-2014 1.350% 3..0694% 20115-2016 2.050% $112,535 20117-2018 2.650% 201.9-2020 3.150% 2021-2022 3.650% akers' Bank,Madison, Wisconsin 99.300% 2013-2014 1.500% 3.3565% Fairfax State Savings Bank, Fairfax, Iowa 20115-2016 2.400% $122,978 2017-2018 3.250% 20119-2020 3.500% 2021-2022 3.750% Hutchinson., Shockey, Erley & Co., Chicago,Illinois 99.200% 2013-2016 2.500% 3.4144% 20,17-2018 3.000% $124,800 2019-2020 3.500% 2021-2022 3.750% ndicate information is provided by the underwriter. The information contained in this report is the most current available. Fairf`W419915-16/2"'/a Sale GO Water Imp RESOLUTION NO. 2011-25 AWARDING SALE OF $540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011 WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa, has heretofore proposed to enter into a General Obligation Water Improvement Loan Agreement(the `Loan Agreement") in a principal amount not to exceed $550,000 pursuant to the provisions of Section 384.24A of the Code of Iowa for the purpose of paying the costs, to that extent, of constructing improvements to the Municipal Waterworks System, and has published notice of the proposed action and has held a hearing thereon on March 8, 2011; and WHEREAS,pursuant to advertisement of sale, bids for the purchase of$540,000 General Obligation Water Improvement Bonds, Series 2011 (the `Bonds"')to be issued in evidence of the City's obligation under the Loan Agreement were received and canvassed on behalf of the City and the substance of such bids noted in the minutes; and WHEREAS, upon final consideration of all bids, the City's financial advisor has determined that the bid of LIMB Bank, n.a., Kansas City, Missouri (the "Purchaser"), is the best, such bid proposing the lowest interest cost to the City; NOW, THEREFORE, It Is Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City shall enter into the Loan Agreement with the Purchaser, in substantially the form as will be placed on file with the Council, providing for a loan to the City in the principal amount of$540,004 for the purpose set forth in the preamble hereof. The Mayor and City Clerk are hereby authorized and directed to sign the Loan Agreement on behalf of the City,and the Loan Agreement is hereby approved. Section 2. The bid of the Purchaser referred to in the preamble is hereby accepted, and the Bonds are hereby awarded to the Purchaser at the price specified in such bid, together with accrued interest. Section 3. The form of agreement of sale (the "Sale Agreement") of the Bonds to the Purchaser is hereby approved, and the Mayor and City Clerk are hereby authorized to execute the Sale Agreement for and on behalf of'the City. Section 4. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. -2- DORSEY&r,WHITNEY LLP,ATTORNEYS,DE'S MOINES,IOWA Fairfax/419915-1612"A% Sale GO Water Imp Passed and approved April 12,2011. e Jason Rabe,Mayor Attest: Cynt 'a Stimson, City Clerk/Treasurer The Mayor announced that ftriher action with respect to the issuance of the Bonds would be deferred until the Council meeting to be held on April 26, 2011. o a o • Upon motion and vote,the meeting was adjourned. 4/� Jason babe,Mayor Attest: / Cynthi Stimson, City Clerk/Treasurer -3- DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairlaxl419915-1612"% Sale GO Water Imp STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, City Clerk of the City of Fairfax, do hereby certify that as such City Clerk I have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached with those corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate records in relation to the sale of$540,000 General Obligation Water ]improvement Bonds, Series 2011, of the City evidencing the City's obligation under a certain Loan Agreement and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time with respect thereto. WITNESS MY HAND this 12t" day of April, 2011. r A411 'IL L Cynthi Sthnson, City Clerk/Treasurer (Attach here a copy of the bid of the successful bidder.) -4- DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA FINANCIAL, INC. PUBLIC FINANCE CONSULTANTS SINCE 1954 KEVIN W.MXANNA DAVID P.PHILLIPS LARRY P.BURGER DAN1E1,D.FfIRBM BARBARA L.CHEVALIER RAIIHALIATAIWKEEVZIE PRESIDENT SR.VICE PRESWENTVICE PRESIDENT VICE PREE)ENT VICE PRESIDENT VICEPRESIDE:NT April 12, 2011 The Honorable Jason Rabe, Mayor And Members of the City Council City of Fairfax � 525 Vanderbilt St.,PO Box 337' Fairfax, IA 52228-0337 Dear Mayor Rabe and Council Members: Bids were received today for the $540,000 General Obligation 'Water Improvement Boards, Series 2011. There were 3 bids received, which are listed at the bottom of this letter. Upon examination, it is our opinion that the bid of UMB Barak, n.a., Kansas City, Missouri is the best bid received, and it is further our opinion that the bid is favorable to the City and should be accepted. We therefore recommend that the Bonds be awarded to that bidder at a price of$535,825.80, plus accrued interest, being at a true interest rate of 3.0698%. True Account Managers Interest Rate UMBBank, n.a., Kansas City,Missouri ........ ............................................ 3.0698% Bankers' Bank, Madison, Wisconsin................................................................ 3.3565% Hutchinson, Shockey, Erley & Co., Chicago, Illinois...................................... 3 A144% Respectfully submitted, SPEER FINANCIAL, INC. arry P urger Vic siident LPB/mb Enclosures SUITE 4100°ONE NORTH LASALLE STREET°CHICAGO,ILLINOIS 6C602 (312)346-3700°FAX(312)346-8833 SUITE 608°531 COMMFRCh%L STREET°WATERLOO,IOWA 50701°(31'9)291-2477.FAX(319)291-8628 SPEER FINANCIAL, INC Not Rated $540,000 CITY OF FAIRFAX Linn County,Iowa General Obligation Water Improvement Bonds, Series 2011 Date of Sale: April 12, 2011. Average Life: 6.766 Years (Based on TIC) Bidders' Price Maturities Rates Interest UMB Bank, n.a.,Kansas City,Missouri 99.227% 2013-2014 1.350% 3.0694% 2015-2016 2.050% $112,535 2017-2018 2.650% 2019-2020 3.150% 2021-2022 3.650% ,_..,rakers' Bank,Madison, Wisconsin 99.300% 2013-2014 1.500% 3.3565% Fairfax State Savings Bank, Fairfax, Iowa 2015-2016 2.400% $122,978 2017-2018 3.250% 2019-2020 3.500% 20!21.2022 3.750% Hutchinson, Shockey, Erley& Co., Chicago, Illinois 99.200% 201.3-2016 2.500% 3.4144% 20,1.7-2018 3.000% $1.24,800 20,119-2020 3.500% 2.021-2022 3.750% rad cat information is provided by the underwriter. The information container] in this report is the most current available. u APR. 12. 2011 10; 00AM UMB K 9201 P. 1 OFFICIAL WD FORM City of Fairfax April 12,'2011 PO 13ox 337,525 Vanderbilt St. Speer Financial,Inc, Fairfax,IA 52228-0337 Facsimile(319)29'1-8628 Mcnnbers of the City Council: For the$540,000 General Obligation Water IMPrgvement Bonds,Series 2011 (the"Bonds")of the City of Fairfax,Linn County, Iowa, '(the "City") as described in the annexed Preliminary Term Sheet, which is expressly made a part hereof, we will pay you (no less than$535, 8'l0)plus accrued interest from May 12,2011,if any, to the date of delivery. The Bonds are io bealr int fest at the following respective rates(each rate a multiple of 118 or 111 00 of F/14)for Bonds of each designated maturity. MATURITIES*-JUNE i Interest Interest Interest Rate Rate Rate $50,000.................2013 —3L-A $50.000........... 2016SCC% $00,000 ............2020 3 l-% $50,000................2(114 j_�L% $50.000..--............2017 --ks°!a $60000,,..............-2021 jt-s% $sr0 a.................2015 $55,000,.,.,........,..2018-._2., p/ $60.000---------- ----2022 l`h "�S,Q00 ----------- 2018 3 I X95. *Any eonseeutivg maturities may be aggregated into na more than flue tern bonds at the option of the bidder, In which case the mandatory redemption provisions shall be on the some scheaule as above, Maturities. «�' Term maturity Maturilles:��TernrMa#urity�D Maturities. 1p Term Maturity Maturii'ie.�—ZZ Term Maturity 77, Maturities. I [ V Terra d'!1'a1urlly The Bonds are to be exceuted and delivered to us in accordance with the terries of this bid accompanied by the approving legal opinion of Dorsey &Whitracy LLP,Des Moines,Iowa- The City is to pay for the legal opinion- The Purchaser agrees to apply for CUSIP numbersand pay the fee charged byihe CUSIP Service Bureau, i PrrRCII INFORMATI Nmz ilirectTelephone No, 01� �b �DQ_� �� eL. Fax l+Itsrnha„r Address t ( Q {-SVfi �^--�L t1�� Signature s ciry GWffil Address Stacc/Zip The foregoing bid was accepted and the $540,000 General Obligation '"'ager improvement Bonds, Serics 2011„ sold by resolution of the City of Iaairfax,Iowa,on April 12,201 1. CITY OF FAIRFAX ATTEST- L1NN COUNTY,IOWA City Clerk Mayor --NOT PART OF THE BID Calrulcrtion o rrzae fnferear cost' Gross lmrrest a C)% UE « Less remiurr 'lu&DlN0u nt " TYue Intcresl Coat True fnlere5t Rett ,OU l.�.L& Total Bond�Cears, 3 653,54 Avera e Life 6.766 Xem 04-12-'11 10:53 FROM-Bankers Rank 608-829-5589 T-128 P0001/0001 F-437 OFFfCIAL BID FORM City of Fairfax April 12;,2011 PO Box 337,525 Vanderbilt St. Speer Financial,Inc. Fairfax.,[A 52228-0337 facsimile(31 9)221-8628 Members of the City Council: For the$540,000 General Obligation Water Improvement Bonds,Series 2011 (the"Bonds")of the City of Fairfax,Linn,County, Iowa, '(the "City") as described in the annexed Preliminaty Tecm Sheet, which is m(pressly made a part hereof, we will pay you (no less than$535,680)plus accrued interest from May 12,2011,if arty,to the date of delivery. The Bonds are to_bear_interest.at-the_following_respectiva.rates_feaoh-rate_a_mttltiple f_11_$oC_il�QO i )far Bonds of each designated maturity, MATURITIES"-JUNE t Interest Interest Interest Irate Irate late 60,000 201 1,50 % 517,040.... ------2016 2-'4° % $60,000................2020 50,0150................2014 1.Tt) iia $50,1304-_-........-- 2017 $a 'K®ra $60,000.................2021 .-7--r--A $50,00{}................2x15 2,43 °!o $55,00o-----------....2018 -3•Zr%a $t3o,000.................2022 7r% $55,400----------------2019 "Any consecutive maluritieS r IRR be aggregated into no store than fope tern;bonds at the option of the brddO-, in which case the mandatory redemption provisions stroll be on the sante schedule as above. Maturities:_13 -IV Tom,:Moturrry ��1`� Mrtturltles l�� 7ern�M'ataarity 2 o Zo Maturities; 15--16 Tern;Matti 2 01 b 2 Z TeYr►a Mrrlurfiy, ZZ Maturities: l —f$ Terni Alain rity 20 1 The Donds are to be executed and delivered to us in accordance with the terms,of this bid accompanied by the approviog legal opinion of Dorsey&Whitney LLP,Des Moines,Iowa. The City is to pay for the legal opinion, The purchaser agrees to apply for CUSIP numbers acrd pay the fee charged by the CUSIP Service Bureau- F11grHASElk INFO MATION '1'04° Nflme Gl ry fC Qr�` ez'K Direct Tcicphonc No. �t?�` �`� S�� By � �a� t��*7�r t�s� Fax Nonuser Address Qoc.y` Signatore .•�/ CityM6ud Entail Address, atr: Starelzlp _ 1,J t S-.3`?17 The foregoing bid was accepted and the $540,000 General Obligation 'Fater Improvement Bonds, Series 2011, sold by resolution of the City of f airfax,Iowa,on April 12,2011. CITY Or JA1kFAX ATTEST. LINN COUNTY,IOWA City Clerk —� Mayor -----NOT PAWf OF THF.RID._„_. Calcination o tn0e tnteresl cast Gross Intere t $ l 19, 198% 3,7 Less pfretykjk4rnjHu&Dizcount True lnteres[Cost True[ntera l hate ' ” Total Bond'Years 3,453.50 Avera e Lite 6.7617 aars City of Fairfax April BID FORM April 12,,2011 110 Box 137,52S Vanderbilt St. Speer Financial,Inc, 8 Fairfax,IA 52228-0337 Facsimile(319)291-863 Members ofthe City COW1011. For tho$540,000 General Obligation Water Iniproveniont Bonds,Series 2011 (the"Bonds")of the City of Fairfax,Linn Counly, e ;�C'Ila�p a part hereof, we will pay you Iowa, (the ) as described in Cho annoxed Preliminary Tern, Sheet, which is QXPMss1Y Mudr (no Less than$535,680)pills accrued irltOrust korn May 12,20111,if any,to the date of delivery. Tbo Bonds are to b=interest atthe fallowing respective rates(each rate aytiultiple of 1/8 or 11100 of 1%)1'orgondsofea0h designawd maturity. MATURITIES"-JUNE, I Interest fritomst Interest Rake Raw hate ............. -------I.......2010 % $60.000.......... 2020 % $60,000................2021 3=, �A 5 5U'000................?014 % 50,000-..............2017 3!L% - -7S- 50,000 % 6600 2018 $60,000.................20225, A $65,000.............. 2.019 ,,Arty consecadve tardarides inqy be aggri,,gaied into no inore titan five term bonds W the optiott oj'fite bidder, e c eda 4 as ab e it;which case the tuandatory rddemption provisions shall 10"On the sufft s It I' 0' magairfties. 1-5—Ig Terntmajurify '1 14 TermmararisyelP_ maw"itlev" Termplalarley IG 1PInturities: Ter4n MatuMy LZ A14turities: Teffl,Man,* L The Bonds are:to be executed and delivered to us in accordance with the terms of this bid accompanied by the approving Legal opinion of Dorsey &Whitney LLP,L)0$MOilles,low, Vhe City is to pay for the legal opinion. The Purchaser agrees to apply for CUSIP numbers and pay d)e fee charged by they CUSIP Service Bureau. pXjRCjjAA;jqj iNFORMATIO Name Direct Tdqhono No. ay Fax Number V Address CiLy Email Address statelzip The fon-going bid was accepted and the $540,000 Goncral obligation Water Improv=wnt Bonds, Series 2011, sold by rLSOILIU011 of the City of r,airfax,'Jowu,on April 12,2011CITY OFFAIRFAX LYNN COUNTY,IOWA City Clark mayor -----NC)T PART OF THE B w---- (W"larlon Grana Interest, 121.0. 0-7 Grana Less pretniuint?kto Diwoulu - 4= C) True llltorqatCast T,01o' r'>� ly, Prue 1r1 LOYOSt IWO Twat Bond Ymrs 3,653.50 Ave4-gge Life 6,756 curs _j zo/zo Aovd A3>0110HS NOSHIHOiAH 9Zz Ebb ZS 5E :60 TIV/Mvo SNEER FINANCIAL INC. INDEPENDENT PUBLIC FINANCE CONSULTANTS SINCE 1954 Suite 608 a 531 Commercial Street o Waterloo, Iowa 50701 (319)291-2077 a FAX(319)291-8628 Suite 4100 o One North LaSalle Street o Chicago,Illinois,60602 (312)346-3700 e FAX(312)346-8833 FINAL TERM SHEET CITY OF FAIRFAX LIN COUNTY, IOWA $540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011 Dated Date: May 12, 2011 Sale Date: April 12,2011. Date of Closing: May 12, 2011 Issuance Amount: $540,040 Purchaser: UIIB Bank, n.a.,Kansas City,Missouri Purchase Price: `E535,825,80 plus accrued interest, if any, from May 12, 2011. Interest Due: Interest is payable semi-annually on. December 1 and ,lune 1, commencing December 1, 2011. - I SPEER FINANCIAL, INC. Final Term Sheet CITY OF FAIRFAX, LINN COUNTY,IOWA $540,000 General Obligation Water Improvement Bonds, Series 2011 Page 2 of 5 Principal Amounts, Maturities, Interest Rates and Yields: Principal amounts, maturities, interest rates and yields for the Bonds are set forth below. The Bonds coming due on June 1,2014,June 1,2016, June 1,2018, June 1, 20,20 and June 1, 2022 are term bonds ("Term Bonds") and are subject to mandatory redemption prior to maturity on June 1 of the years and in the amounts as follows: $100,000; 1.350%Term Bonds Due .June 1, 2014; Yield 1.350% CU1P NUMBER: 303898 DT4 Redemption Year Amount 2013.................. 50,000 2014.................. 50,000 (stated maturity) $100,000; 2.050% Term Bonds Due June 1, 2016; Yield 2.050% CUSIP NUMBER: 303898 DV9 Redemption Year Amount 2015.................. 50,000 2016.................. 50,000 (stated maturity) $105,000;2.650% Term Bonds Due June 1,2018; Yield 2.650% CUSIP NUMBER: 303898 DX5 Redemption Year Amount 2017.................. 5 0,000 2018.................. 55,000 (stated maturity) $115,000; 3.150% Term Bonds DueJune 1, 2020; Yield 3.150% CUSIP NUMBER: 303898 DZO Redemption Year Amount 2019.................. 55,000 2020.................. 60,000 (stated maturity) $120,000; 3.650% Term Bonds Due June 1, 2022; Yield 3.650% CUSIP NUMBER: 303898 EB2 Redemption Year Amount 2021.................. 60,000 2022.................. 60,000 (stated maturity) SPEER FINANCIAL, INC. Final Term Sheet CITY OF FAIRFAX, LINN COUNT"',IOWA $540,000 General Obligation Water Improvement Bonds, Series 2011 Page 3 of 5 Purpose: The Bond proceeds will be used to (i) pay the costs of constructing improvements to the City's Municipail. Waterworks System and (ii) pay the cost of issuance of the Bonds. Optional Redemption: The City reserves the right to prepay the Bonds maturing on or after June 1., 2020,in whole or in part,on any date on or after June 1,2019,upon the City giving notice, not less than thirty (30) days prior to the date fixed for prepayment, at a price of par plus accrued interest. Loan Agreement: The City and the purchaser will enter into a Loan Agreement providing for a loan to the City in a principal amount equal to the principal amount of the Bonds, and the Bonds will be issued in evidence of the City's obligation to repay the amounts payable under the Loan Agreement. Security: The Bonds will constitute valid and legally binding general obligations of the City, payable both as to principal and interest from unlimited ad vato�•em taxes levied against all taxable property in the City. Future Financing: The City does not intend to issue additional debt within the next 12 months. Legal Opinion: The opinion of Dorsey&Whitney LLP',Des Moines,Iowa,as to the legality of the Bonds will be provided by the City. Federal and State Tax Considerations: The opinion of Bond Counsel will skate that under present laws and rulings, interest on the Bonds will be excluded from gross income for federal income tax purposes and will not be an item of tax preference for purposes of tile federal alternative minimum tax imposed on individuals and corporations under the Internal Revenue Code of 1986(the"Code"), and,for the purpose of computing the alternative minimum tax imposed on corporations, such interest will be taken into account in determining adjusted current earnings. There may be certain other federal tax consequences to the ownership of the Bonds by certain taxpayers,including without limitation,corporations subject to the branch profits tax,financial institutions, certain insurance companies, certain S corporations, individual recipients of Social Security or Railroad Retirement benefits and taxpayers who may be deemed to have incurred(or continued) indebtedness to purchase or carry tax exempt obligations. S FINANCIAL, INC. Final Term Sheet CITY OF FAIRFAX,LINN COUNTY, IOWA $540,000 General Obligation Water Improvement Bonds, Series 2011 Page 4 of 5 Bond Counsel will express no opinion with respect to such other federal tax consequences to owners of the Bonds. Prospective purchasers of the Bonds should consult with their tax advisers as to such matters. Bank Qualification: The Bonds will be designated as"qualified tax exempt obligations". Paying Agent/Registrar: Bankers Trust Company, Des Moines, Iowa. Denominations: $5,000 and integral multiples of$5,0100 in excess thereof. Authorization: The Bonds are being issued pursuant to authority established in the Code of Iowa, Chapter 384 and all laws amendatory thereof and supplemeriit'ary thereto, and in conformity with a resolution of the City Council duly passed and approved. Financial Information: Most recent audited financial statements for the fiscal year ending June 30, 2010.. Financial statements of the City for prior years are available upon request of the Purchaser. Official Statement: The City will not produce an Official Statement for the Bonds. Additional City Information: See attached "Exhibit A"for additional City information. Litigation: There is no litigation of any nature now pending or threatened restraining or enjoining the issuance,sale,execution or delivery of the Bonds,or in any way contesting or affecting the validity of the Bonds or any proceedings of the City taken with respect to the issuance or sale thereof Expenses: The City will pay for the legal opinion and the financial advisor's fee. CUSIP numbers are at the cost of'the purchaser. No Credit Rating: A separate credit rating will not be provided for the Bonds. SPEER FINANCIAL, INC.. Final Term Sheet CITY OF FAIRFAX, LINN COUNTY,IOWA $540,000 General Obligation Water Improvement Bonds, Series 2011 Page 5 of 5 Purchaser Representations: At closing, the City will deliver one printed Bond per maturity. The City will require certain representations from the successful bidder to establish and acknowledge that registration of the Bonds is currently not required under the Securities Act of 1933,as amended,and the Bonds have not been qualified under the securities laws of Iowa or any other state or jurisdiction. Any sale or transfer of the Bonds may be made by the successful bidder only in accordance with such laws. The City: City of Fairfax, Linn County, Iowa. Contact: Cynthia Stimson, City C1erldFinance Officer PO Box 337 525 Vandebilt St. Fairfax, IA 52228-0337 (319) 846-2204 telephone (319) 846-3480 facsimile Financial Advisor: Speer Financial, Inc., Waterloo, Iowa"Chicago, Illinois. Contacts: Larry Burger,Nice President Maggie Burger,Financial Analyst (319) 291-2077 telephone (319)291-8628 facsimile City of Fait a,-„Linn County,tow $5.80,000 General Obligation 6Yuter Improvement Bonds,Series 2011 EXHIBIT "A" Population Comparison(l) City Percent The Percent The Percent Year Population Change County Change State Change 2000....................... 889 NIA 191,701 NIA 2,926,324 5.39% 2005(2).................. 1,662 86,95% NIA NIA NIA NIA 2010....................... 2,123 27.74% 211,226 10.19% 3,046,355 4.10% Note: (1) Source: U.S. Bureau of the Census. (2) 2005 Special Census as ordered by the City. Annual Average Unemployment Rates(]) Calendar Linn State of United Year County Iowa States 2041........................................................... 3.1% 3.3% 5.3% :. 2002................................................ 4.4% 3.9% 5.6% 2003.......................................................... 4.8% 4.4% 6.3% 2004............................................................ 4.8% 4.6% 5.4% 2005.......................................................... 4.3%n 4.3% 51% 2006.............................-........................... 3.7% 3.8% 4.6% 2007.......................................................... 3.8% 3.7%oa 4.6% 2008............................................................ 3.9% 4.1% 5.8% 2009.......................................................... 5.7% 6.0% 9.3% 2010......................_.................................... 6.6% 6.8% 9.6% Note: (1) Source!: Iowa Workforce Development. Actual Valuations for the Cita Levy Year Fiscal Year Amount Percent 2005 2006107 $x104,650,741 NIA 2006 2007108 11 1,590,351 6.63% 2007 2008!09 126,732,153 13.57% 2008 2009110 138,511,908 9.30% 2009 2010111 11510,266,690 8.49% Taxable Valuations for the Cit), Levy Yea Fiscal Year Amount Percent 2005 2006107 $53,677,479 NIA 2006 2007108 516,356,081 5.00% 2007 2008109 162,607,146 11.92% 2008 2009110 168,511,370 9.43% 2009 2010111 75„842,859 10.70% A-t C�of Foipfux,Linn County,lol va $5wlmmGeneral Obligation*ate,on:m,m,o /x^wds.Series zoo � Principal Taznuyorn6Q January 1 zmmn � Taxpayer Na Business/Service Taxable Valluation(2) ITCMidwest Ll-o..........- ........ ....... ............... oUty ........................._---- .................................. :1�22,356 Melody RVance aJeff reyLVonce... ................ Commercial Storage 0mit:o...---- ............................ *53�15 CR-IC Development Group LLC-------- n=^Wanoa Housing ......---- ................................... 933,636 ! Fairfax State Savings Bank..........--- .......... Finanula|Institution-__.......... - ............................ 846,901 � Cedar Oma LLC....... ............. '-- ............... Financial Services....................... ......................... ........ T23,229 Blood, --'................ Commercial Warehouse&Storage...................- ...... 655�49 HeintzMichael*Deanna.--... _------ Car Wash...---........ - ....... ...... ......... ....... ............. 601,597 � Investment �mmn Retail Shopping sno�s6 �mnon nveounv Corporation__------' n�u nupp -_--------------' Hilton, RvnaW-----_'---_------ Oomme��-----___--------------' 4*5738 � Von Lienan. Randy LFamily Trust..................... Commercial P�umbingServices...................... ......... -' - 422,522 Total.............. ------ ........----.......... ..................... ............ —........ ........... ........................ $7,3343ee | Ten Largest Taxpayers auPercent o,County's zoonTaxable Valuation($7s,a42.eno)' -............................. -- ....e.6r% ! Notes: (1) Source: The (2) Every effort has been made mseek out and report the largest taxpayers. However, many of � the taxpayers listed contain multiple parcels and it is possible that some nx=e|s and their � valuations have been overlooked. Debt Limit ' 2009 Actual Valuation of Property *150,490,782 � u,vo: Military Exemption -�{224,092) � Subtotal $150,266,69101 ` Legal Debt Limit o,n%, ----___-�� Legal Debt Limit $ 7.513,334 Less:ovtstand�ngG.O.ombt(ino|umnmthe Bonds) (4,047,11 | Net Debt Limit $ 3.466.334 � Statement oYBonded Indebted nosm(l) (As | ` - | CityActual[wmuownn.January 1.xons..................---.......- ................... .........................._-__-............. - ..................... $150,266,690 CUtyTmnmbl=ualuuuun.Januarr1.2noo-----_--_---------------------_----------------.$ 75,842,e5e Ratio naun Per Capita � Applicable to City to o (2010 Pop. ]otaL- Percent Amount - Actual Taxable2,123) o|reQtoelo -.................... ............. ........... ....... ... 2.69% 5.34% $1J906,26 ! Total Direct Deut.------------------� $4,047.000 100.00u $4,047V00 2.69% 5,34% $1.906.26 | «"er|mpmlimpDuut: College Community School District........................-�6,4.n*0.000 5.75% *3,6821,300 oAs% 4.e6% ¢1.734A8 KirkwoodCommunuyCnUryr---------. 1�870.000 unT% 13e,06e 0,09% 0.18% 65.03 � LinnCounty .... -...... .................................. --- 1*.255,000 6,54% 932,277 0.62% -1,23% 439.13 � Total Net Direct and Overlapping Debt----. .......... ................. ................ $8,799,646 5.86% 11.600/D $4,144.91 Per Caplteaotua vume-------------_-_--_-------------___-_-----------------_ $70,780.35m � Per - ' Value........................ ......... --_-- ......... ........... ....... ...................... ----- ............................................ $35724.3e i Nm=� (1) Source:the City,County,College Community School District and Kirkwood Community College. � � � A,2 � SPEER FINANCIAL, INC'. City of Fairfax,Linn County,to wa 540,000 GO Water Improvement Bands, Series 2011 **FfNAL** Debt Service Schedule - + Fiscal Total Principal Coupon interest Total P+1 Date P P 015/12/2011 - - 12/01/2011 7,841.15 7,841.15 - 06/01/2012 7,092.50 7,092.50 14,933,65 12/0112012 - - 7,092.50 7,092.50 - 06l01/2013 50,000.00 1.350% 7,092.50 57,092.50 64,185.00 . IVO 1/2013 _. - 6,755.00 6,755.00 - 06/01/2014 50,000.00 1,350% 6,755.00 56,755.00 63,510.00 112/01/2014 - - 6,417.50 6,417.50 - 06/01/2015 50,000.00 2.050% 6,417.50 56,417.50 62,835.00 92101/2015 7. - 5,905,00 5,905.00 - 016/0112016 50,000.00 2.050% 5,905.00 55,905.00 61,810.010 12/01/2016 - - 5,392.50 5,392,50 - 016/01/2017 50,000.00 2.650% 5,392.50 55,392.50 60,785,00 12101/2017 - - 4,730.00 4,730.00 - 06/O1/2018 55,000.00 2.650% 4,730.00 59,730.00 64,460.00 12/01/2018 - - 4,001.25 4,001.25 - ONO 1l2019 55,000.00 3.150% 4,001.25 59,001.25 63,002.50 12/01/2019 - - 3,135.00 3,135.00 - 116101/2020 60,000.00 3150% 3,135.00 63,135.00 66,270.010 92101/2020 - - 2,190.00 2,190.00 - 06/01/2021 60,000.00 3.650% 2,190.00 62,190,00 64,380.00 12/01/2021 - - 1,095.00 1,095.00 - 016/01/2022 60,000.00 3.650% 1,095.00 61,095.00 62,190.00 Total 5540,000.00 - $108,361.15 $648,361.15 - i I 1 'Yield Statistics Bond Year Dollars $3,653.50 Average Life 6.766 Years Average Coupon 2.9659546+% Net Interest Cost(NIC) 3.0802067° True Interest Cost(TIC) 3.0698479°e" Bond Yield far Arbitrage Purposes / Z.94i2----- - -Cost — _ . -- All Inclusive Cost(ATC) 3.0648479"/A !IRS Form 8038 Net Interest Cost 2.9659546% Weighted Average Maturity 6.766 Years i F II ! 1 111 GO Water Impr FINAL I SINGLE PURPOSE 1 411212011 1 11:38 AM Speer Financial, Inc. Public Finance Page 1 J CITY OF FAIRFAX, IOWA $540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011 Distribution List As of April 12,2011 PHONE FAX EMAIL ADDRESS ISSUER City of Fairfax 525 Vanderbilt St. PO Box 337 Fairfax,IA 52228-0337 Cynthia Stimson, City Clerk 319-846-2204 319-846-3480 fairfax(a southslope.net Jason Rabe,Mayor 319-846-2204 319-846-3480 jrabe,¢guaraM-bank.com BOND COUNSEL Dorsey&Whitney LLP 801 Grand,Suite 3900 Des Moines, IA 50309 Robert Josten,Esq. 515-283-1000 515-283-1060 josten.robert Q,dorsey.com, Johnna.Donahue 515-283-1000 515-283-1060 donahue.johnnakdorsey.com FINANCIAL ADVISOR Speer Financial, Inc. 531 Commercial St., Ste. 608 Waterloo, IA 50701-5497 Larry Burger 319-291-2077 319-291-8628 lbury-er@speerfinancial.coni Maggie Burger 319-291-2077 319-291-8628 mburger@speerfmancial.com UNDERWRITER UMB Bank,n.a. 1010 Grand Blvd. Kansas City, MO 64106 Kristin Koziol 816-860-7223 816-843-43'25 kristin.koziolgumb.com Kelly'Smilie 816-860-7221 816-843-4326 Kelly.SmilieAumb.com REGISTRAR Bankers Trust Company 453 7"St. j50309] PO Box 897 Des Moines,IA 50304 Diana.Van Vleet 515-245-2951 515-245-2460 dvanvleet bankerstrust.com Prepared by Speer Financial,Inc. Page 1 of I RESOLUTION NO. 2011-26, A RESOLUTION DIRECTING THE MAYOR TO PARTICIPATE IN THE IOWA DEPARTMENT OF TRANISPORATATION'S SMALL TOWN REPLACEMENT .AND APPLY TO RECEIVE TRAFFIC CONTROL SIGNING MATERIAL'S FROM THE IOWA DEPARTMENT OF TRANSPORTATION WHEREAS,the City of Fairfax, Iowa recognizes the importance of maintaining the Regulatory and Warning Signs on the street system in conformance with the Manual on Uniform Traffic Control Devices,Federal Highway Administration,U.S.Department of Transportation; and WHEREAS, a review of signs has been conducted by the City of Fairfax to identify deficiencies in those signs eligible for replacement under the rules of the program; and WHEREAS, THE Iowa Department of Transportation will provide up to $5,000 worth of conforming regulatory and warning signing materials to the City of Fairfax at no cost;and WHEREAS, it is understood that applications will be considered in or of receipt and will be limited to STOP, STOP AHEAD, YEILD, Two-Direction Large Arrow, and DO NOT ENTER signs. NOW,THEREFORE BE IT RESOLVED, by the City Council of Fairfax, Iowa that the Mayor is hereby directed to submit the application and request for signing materials to replace signs the City of Fairfax has identified as deficient in their review. This application is to be submitted to the Iowa Department of Transportation's program administrator for the Small Town Sign Replacement Program. BE IT FURTHER RESOLVED,that: A. All signing materials will be installed by the City of Fairfax, Iowa within 120 days after,the sign materials are furnished. B. All signs will be installed in compliance with the Manual of Uniform Traffic Control Devices, Federal Highway Administration,U.S. Department of Transportation, as adopted per Iowa Administrative Rules 761, Chapter 130. C. The City of Fairfax,Iowa will certify in writing to the Department of Transportation Center Local Systems Engineer with 150 days after the sign materials are furnished that the signs have been installed. D. The City of Fairfax,Iowa recognizes that submission of this resolution along with an application, requesting signs and sign posts,represents approval by the City of Fairfax to participate in the Small Town Sign.Replacement Program. BE IT FURTHER RESOLVED,by the City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said this Resolution. Passed and approved this 12'x'day of April,2011. AYES: Beer, Frieden,Otto, and Magers NAYS: None ABSENT: Wainwright Jas Rabe,Mayor ATTEST: Cyrit,is Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-27 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE 1I IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading, Inc. for the Water Main Replacement Program, Phase II Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 1, for a net decrease the contract amount'$7,41.6.95 as listed below: C.O. #1, Item 1 -9,269.75 To substitute plastic water services for copper water services C.O. #1, Item 2 x-1,852.80 To add RCP culverts under 2 street crossings on Main Street as requested by city staff BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 1 for the Water Main Replacement Program, Phase II Improvements which will result in a net decrease the contract amount $7,416.95 to make a revised total construction contract cost amount of$406,298.86. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 12'h day of April, 2011. AYES: Beer, Frieden, Otto, and Magers NAYS: None ABSENT: Wainwright Jason"Aabe, Mayor ATTEST: z" z Cynthi Stimson,City Clerk/Treasurer CHANGE ORDER NO. 1 PROJECT: PHASE Il WATER MAIN REPLACEMENT IMPROVEMENTS DATE: Murch 31, 2011 CONTRACTOR: Schrader Excavating and Grading Walford, Iowa ORIGINAL CONTRACT AMOUNT: $413,715.81 ORIGINAL CONTRACT COMPLETION DATE: 55 Working Days from March 21, 2011 ITEM 91: Substitute plastic water services for copper water services. The Contractor agreed to substitute plastic water services for copper water service's resulting in a$19.,269.75 savings to the City, without compromising the quality of the water services. These adjustments in price are shown in the Payment Application on each applicable!line item. ITEM #2: 15" RCP Culverts for Street Crossings City Personnel requested that 15"RCP Culverts be added under 2 Street Crossings loin Main Street. Original Contract Amount: $413,715.81 C.O. #1, Item 1 ($9,261+9.75) C.O. #1 Item 2 $1,852.80 Revised Contract Amount: $406,2918.86 Schradercavating & Grading Co. Hall & Hall (Engineers, I r By: r t�S j"0/1r r Title:,ef7�d$ L=g ✓�k3 5 4 Lec Title: _ Date: �� r Date: 0 t City of Fairfa , Iowa By: Title: F [date: � ; l RESOLUTION NO. 2011-28 RESOLUTION TO ISSUE PARTIAL PAYMENT' 1 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE II IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading Co�. for the Water Main Replacement Program, Phase II. Improvements, within the corporate limits; and WHEREAS, Hall .and Hall Engineers, Inc., has recommended approval of Application for Payment No. 1 from Schrader Excavating & Grading Co., for a current payment due of$40,116.98. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve the Application for Payment No. I from Schrader Excavating & Grading Co. for the Water Main Replacement Program, Phase I Improvements and issue a check for $40,116.98. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 1.2`h day of April, 2011. AYES: Beer, Frieden, Otto, and Magers NAYS: None ABSENT: Wainwright Jaso abe,Mayor ATTEST: Cynt 'a Stimson, City Clerk/'Treasurer HALL & HALL ENGINEERS, INC. u�ww.halleng.��tra City of Fairfax Memo Date: March 31,2011 To: Honorable Mayor and City Council From: Joel Gross,E.I.,Project Engineer RE: Phase II Water Main..Replacement Improvements Description of Agenda Item: Discussion and Approval of March 2011 Pay Application and Chainge Order##1. Background: Major Accomplishments of this project during the month of March are listed below: • Phase 1 of Project Began on March 21, 2011. • 780 LF of 8" PVC Water Main installed on Main Street. ContractSummary of Original Contract Amount: $413,715.81 Adjustment of Contract Quantities: $0.010 Adjustment of Unit Prices (Change Order #1, Item #'1) -$9,269.75 15" RCP Culvert (Change Order #1, Item #2) $1,852.80 Revised Contract Amount: $406,298.86 CIVIL ENGINEERING'LAND SURVEYING' LAND DEVELOPMENT PLANNING*LANDSCAPE ARCHITECTURE 1860 130Xson Road*Hiawatha, IA 52233*Ph: 319.362.9548*Fx:319.362.7595 408 1s Avenue'Coralville, IA 52241 « Ph: 319.338.2240 w Fx: 319.362.7595 IOWA'ILLINOIS"WISCONSIN 'MINNESOTA., NEBRASKA'MISSOURI 1 of 3 4/5/2011 APPLICATION FOR PAYMENT APPLICATION . 01 Project: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LININ COUNTY , IOWA Contractor: Schrader Excavating &Grading Co. P.O. Dox 271 Walford, Iowa 52351 Owner: City of Fairfax, Iowa Original Contract Amount: $413,715.81 Devised Contract Amount: $413,715.81' Date: March 31, 29111 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed- Original Contract Work Completed. $ 42,228.40 Materials Stored On Site $ - Total Change Order Work Completed $ - Total Complete and Stored to Date $ 42„228.40 Retainage 5% $ 2„1111.42 Total Complete and Stored to Date Less Retainage $ 401,116.98 Less Previous Payments $ - Current Payment Due $ 40,116.98 Distribution: Owner Engineer Contractor Other Page 1 of 1 CONTRACTOR'S CERTIFICATION': The undersigned Contractor certifiers,to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents„ that all amounts have been paid by the Contractor for work for which (previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative-.Z. By: as.�.� ;:. Date: � E IGINEERWARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's/Architect's Authorized Rep ntative: By: - Date,: r e CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Repr sentative: s By: Date: L. j;dP- ATTACHMENTS REQUIRED: 1.. Line item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. , Line Item Schedule of Contract.(Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.01 Project: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX,ILIIN'N COUNTY,IOWA C.nMwclar: Schradl.,Excauafing B Grading Co. Engines: Half&Halll EunplPa'ieara,ICG. Ravls.d Contract AM. : $413,718Al Dale: Aharch..311,20811 IBid Bld lad- Thi-Period To Dat. - Itom Item Del.rip[ion Unitg yg,u.m tie¢ Unll Price I Total Quantity Agee unl 4uantity Amaunl %Complalal 1 M.bi3lrad.n LS 1 $ 19,000.P9 $10,000,99 0,50 $54000.00 0,50 $5,00040 50.00% 2 rralracono-a Ls 4 $ 1600.08 $1.500 DO 050 $750AC 0.59 $760.00 6.00^,'; S Temporary Emslon and Sediment Conhvl ITS 11 S 1,600.00 51.590.00 0,25 $37500 0.25 $375.00 25.90% 4 CEeering and Grubbin9 LS 1 $ 12,590.00 $12.590.00 0.25 $3„025,.0 0.25 $3,126.00 25.06% 5 Remove and salvage COlrert Plpa LF 2.35 $ 15.00 $3,625,00 O,CO ,$81,010 9.00 $9,90 C.0I 6 Remste6 CUW Pi LF 235 $ 18,00 $4,256.00 0.00 $0,001 C.00 $9.00 0.09% HDPECW[Wall Culvert -(12"to18"0ia.} 7 6uppty only.C.ntirgenc Bld Item LF 11:20 $ 20,30 $9,396.03 a.00 59,00 6.00 $0.00 0.00% 8-PVC C-goq Watermeb Including Necacsery Pavement Removal,P{sposal and RepfacemanL Pdyelhylene Wmp,Truer w,e,Intl FIN191 In 8 Plwce(Seas ectal PreN-Ions LF '2'.,,286 $ 42.28 $93,692.45 760,00 S:vT�2„978.40 780.00 $32,975.4a 35.20% d'PVC C-10p VV.W,.,an Ncludlnq Necessary Pavement Removal,Dlsp...I 1rW Replacement, Polyelhytene Wrap,Trocar Wire,and Fhnga In g Place SeeS xlal 1LF 05 $ 71.39 $1,070.u5 0.00 SO-00 0,00 $0.00 10 8'Watar Main Gate Valva Assembly EA.. 6 S 405,00 $2,430.00 0,06 $9100 000 $0.90 0.06°{0 W.WS.,A-.1"Plaslla,hn Er ng Rameval, Olsp.sel,end RepEacemenl of Existing Gurb Slep and Box(water aervlce on lite same sldeaf the 11 street as lha wator math EA 24 $ 1,04528 $25,086 72 0,00 :$0.0d 9.60 $940 C,Oa.",'p , �W.t.,IS-I-fDl-d.nal Dml1,r Plalhc,E.1,1ng Ra ZP,p and 9..l,and Replacement a Existing C W.Slop and Box[water seMces on Na 12 a=Ik W.eiNe sbeetfrom the wafer meth EA. 0C $ 2,351,69 $23,515.90 0,00 $0.00 6.00 $0.00 0.00°'0.. lWa" r Saw,,,,1'Pl,,b,IncWdln.R-1.Dl spasal and Replacement of E a-s 9 C.ib SWP 1 and flop lwalerse Mae on the eppeslta side of the area!fmm ma water mala-use axlahnq aeM�e 13 lino) EA To $ 1,551.69 $15,516.90 17.00 $10.00 0.09 $0,00 O.CO% Water 5encces,1-112"Plastic,Including Removal. Oispesel,erW Replacement of Epladng Curb Slap entl E.x(water eernce on the aeme aide of Uta 54 streateslh-.atermaln).C.nlingenoy Bld Stem EA. T $ 1626,53Es - �W-t.rS-, 0.00 $0.08 000 $0.00 0.00% Water Serncac[Oilacli.nal PrIW},1-1IT Placnc, ', Including Removal,Dwp.sal,and Replacoment of Eals4np Curb Slop and Bok[Water serylce on the a pwail,sld,ofhle sheet fmm the wafer meth}. 16 Conbngancy Ind Item FA. 8 S 2,826.53000 $01091 o.en Wag 0.00% 2'Plaadc,Induding Ramovel. Dieposal,eyed Replacement o[Exlaling Curb Stwp end Doe(water-. on the same aE.of Ne 16 street as the wekr main).Conlinganay Bld Elam EA. f $ 2,179,06 $2,179.06 a,u0 '$0.001 6,00 $0.00 9,CD% itigZ e(Pllev ,Pcurb 51ep and Bop(-W saMee an urnsldeaf the sheet fmm the wale,main)17 ency Bld item EA. 1 S 3,107.00 53.107,06 0.00 $01.010 0.00 $0.00 o.cu% 18 Fumleh endlnalall Flre Hydrant EA,. 4 $ 3,476.36 $13,905.44 O.Po $10„00 0,00 $0.00 0.DG% 19 Remove Evsting Flre Hydrant EA.. 3 $ 350.00 $1,050,00 0.00 $000 0.06 $0.00 0.00% 20 Olslnfa%n and Hdmslaltc Tesffng LS 11 $ 4.400.00 $4,4ou,no 0.00 $10.010 00 $0.00 0.00%.. 0.11-1 Cement Conetele Sm-lk-Ram...1, Dlsp.sai end Replacemeht far Water S.M-es al 21 ail Vandarblll Sheet SF 65 1 5 12.00 $78.00 0,00 won 000 $0,00 C..00% 22 Aeph"I Cement Cannata Pa,amenL SY 1120 $ 40,00 $4,89009 0,00 $9.00 0.90 $0,00 C,0I 23 Ira rted T.p,all CY 00 $ 50.00 $4,000.00 u.00 :50.00 0.00 $0,00 0.,00% '1 Grading and Hydr.seeding wllh Llqual Mukah 24 "Inde, LS 0 S 3,000.00 $3.090.00 0,90 :30.00 a_Do $0.ou 0.00% '1 25 Temporary Wood Exaalslor Malang SY 6010 $ 450 $2.250,00 000 '$0.901 0.00 $0.00 0.00% Al-1 MobirlzaU- LS 1 $ I'Du $1,00 C.Cu $0.00 9.09 $0.00 0.00% At-2 Tmtflc Conhol LS 1 $ 200,00 $209.00a :$o 00, a.0o $0.00 0,00% Al-3 Temp wary 8wslan and Sedmenl Cnntt,l L3 f $ 1,00 $1,00 0.06 :$u Go 0.00 $0.00 0.00'15 A5-4 Clewing and Glubbing LS 1 $ 500,00 $509,00 0.00 'x$0.00 0.00 So= 0,00% Al Remove and Salvage Calvert Pfpe LF 75. $ 15,00 $1,125.00 9.00 '$0.co 0,00 Su.00 0,00% A1-6 Relnaieti 511,111,Culvert Pl a LF 76 $ 1P,00 $1,350.00 C,OV 60.®® 0.00 S0,00 0.90%. HDPE 17911.11 Culvert Pilo(t2-b t6^Dia} A7-7 Supply Only.Gantingency Bid lkm LF 40 $ 28,30 $1,13200 0.00 50.00 0.09 $0.00 0.00%. 8-PVC C-GC0 W.I.-Including Neceaaery Pavement Removal,Disposal artd Replacement P.lyeffsyEene Wmy,Tracer Wire,artd FII4nga In A1 -8 Placa ts-special Prov)aloha LF 37 $ 56169 $2,097,83 0 c $0,010 0,00 $0.00 0.091k.. 12'PVC C-eco Waterman Ind,dhll Necessary Pavement Remevel.Plspessl end Replaeemeat Polyethylene Wrep.Tmeef VA,and FldngsIa A1 -9 P1ace(3ee5 e=Ial Proyisi...I LF 622 S 60.84 $3t,822,48 0,00 $0.00 000 $0,00 0.UD% Al-10 JTWMar Main Gale Valve As s..by 2 $ 1,136.09 $2,272.18 0,00 59100 0.80 $0.90 .0436 Al-i1 12"Waley Main Gale Valva Assemdly EA. 4 $ 1160752 $7,230.08 0.00 SO no 0.00 $0,00 0.00% Water Maln El.w-oft Intl Aseembly. Al-f2 C Conlin envy by Ilam En'+• tl $ 812.93 5612.93 0.00 :30.00 0.00 $0.00 12"Water Mem dbwaif and Assembly. Al-33 ConUngenc bld'rlem FJ. % $ 691.91 $691-91 0 D $u 00 0.00 $0.00 PAP4:'o Water Sar,Icea,t-Plastic,Including the natallallon*"naw Curb S"aM 6cx, Extending the 1"PII Service beyond i3te Proposed Curb Slop and Connecting to the Exisling Service Llrta,end R aM 01cp...I oft,Exiahng Curb 5top and Box(Lot^.2.10 A1 -1=I Lose,Ave, EA. '8 $ 2,97668 $2,97668 .Oa so on 0.00 $0.04 Watef Sarvicec,1'Plastic,Including Rem.,al Oiepesel.end Replacement of Exisffng curb Stop aidt (Weyers.-1 ea the same side ofNa A7-15 street es die water male} EA.. 3 S 1,541.57 $3.424.71 0,06 $0.00 0.00 $0,00 0.009'0. Al-16 Fumishand lnllall Fire Hyd..L EA 2 $ 3,476,36 $6.952,72 0.00 $0.010 0 o $0.00 9.00°1x. Al-17 Remove Eustinl Pl2 Hydrant EA,.. 2 $ 350.00 $700.00 0.00 50.00 0,00 Saco C',Ot}% Page 1 of 2 1,.W 112'Tae with neee....y Reducers eitd noel to lite.....g 9"Water Mean_Wear Lol Al-18 244 Losey Ave.}Catft -y eld Ereet EA. $ $ 1.166.58 $1,10558 0,00 $61.410 0.44 Ai-18 Dwgfeiinn and Hydmslallc Tesdng LS 1 $ 1,10tl.00 51,190.40 509 $0,00 0.00 $O,Op 0.00<;+,,. Ai-2C Grein the,6"Olameler IT 3.0 5 60.00 $1,809.00 0.00 51@.00 4.00 $0.00 0.00%. A7-21 As hall Cehk9l Concrete Pavement BY 78 S 40.00 $3120.00 0.00 $TJ.®0' 4,00 $0.00 0,009$ A'€-22 Im dad T.psal CY 25 $ 50.00 $1,250.00 01 $o DO, 0.90 50.00 0.00% Grading and Hydreseadlmg vlh Ligaid Mulch Al-23 Slnder LS 1 $ 1,000.00 $1000.00 8,00 $0I.00 6.40 $11,00 0.09Yo Ai-24 Tempora Wwtl Eacelslor MaWng SY 250 $ 4.58 54,125,08 0,90 $0„001 0.00 $0,90 0.409E A2-1 M-1,1 4m LS 1 $ 1.00 85.40 O,CO $B,®o 9.04 $0,00 0,00% FA2-4 Tem ry Erosion and$ealmentCwn CS 1 $ 70400 $1Og00 0.00 $0,00 0.00 $0.00 0.00% D...n end Jeel lug 20'dIC.Steel Caelna Plpa (lndul rte Iu luCII o11 2'❑Ia.PVC 1- 0.00 eon Walerhfeln lnsltle of Slael Cas�n.Pla LF 'E5 $ 191.40 $18,78300 8.00 Roo 0,00 4.C8°�s 12'pVC c.9 Watenn:n Inciuding Necessary peyement Removal Dlap.sal and Replacomrnl, aoly."N Wrep,Tracer Wr lu: Fill In Ph-Is-special Provisions LF 55 $ &5.831 $4,776.65 0,00 $,coo C.60 $0,00 1 0.00% 12 Water lUalm Blew-0!{antl AssemBiy, A2-6 C.nlingancy Il Ram EA. 1 $ 591-91 $691.87 0,00 '$0,00 0,00 $0.90 0GO% 626 Plslnfectton and Hydroslalk T:stln LS 1 $ 550,00 $550.00 0,90 $D.00 8.00 $O.pO 004h A2-7 Impaled To sc.l CYP25 $ 60,00 $750,00 0.40 Si0.00 0.00 $0.00 0.004$ GYatlrng antl Hytlmseetling with Llquld hl inch A2-8 Blnder LS $ 500,C8 $500.00 9.00 $0„010 0,00 $0.00 0.40°Fi A3-! Mobldrallan Ls $ 1.00 $1.00 9,00 $a CIO 0,00 $4,44 0.005G.. .A3-2 T.% Conh.1 LS $ 200.00 $200,04 0.00 $4Y.Ion' 0 c $0.09 0,0095 633 Tem mry Eroslan and Cedlmant cnnh.! LS $ 500,00 $600,Do 0.00 SD CC, 0.00 $0,OD 4.00% A3-4 Cleermg antl 7.u. LS $ 600.09 5600,co 0,00 50.00' 0.00 $4,00 A3.5 Remove end Salvage Culvrt Pipe LF' $ 15.00 $37500 0.00 ,$Ooo 0.00 $000 0.n9%A3-6 RelnsGn Salvaged Culyen Pl a LF $ 16.00 5450.00 0,00 $0 cc' 0,00 $0,00 0.uo% NOPE oval Wa11 culvan pipe(12-m 18^ola.l 637 Su yOnly.Contlngency Bl611em LF 1 25 $ 28,30 $707.60 0,80 $0,00 0.00 $0.00 O.OD% a'pVC C-900 Wekrmen Including Necessary Pevemenl Removal,Clspos.I and Rnplecemenl, polyethylene Wrap,Tn: r'Mre,end Fddngs In 638 ple=a(3ee 6peclel Pronel.ns LF 8001 $ 43.74 $34,992,00 0.00 $14.010 0,00 $0.00 0 OBerq A3-9 B'Waler hiin G ate Val.Aesemhl EA... 3 $ 1,136.02 $3,408.66D.00 510.00 0,00 $0.08 000% Removal and olspcsal.f Existing Bbw.6antl 63-10 Assem4l,Camde,geney Bld Item EA.. 1 $. 500.017 $509,00 0.00 50-03, 0.00 $0,00 0.00 . Vtl:ter SeMcas,1'Plestic,JulRemoval, 01 poral,end Replacement 0 Exleling Curb Elep :nd Box(water seMca on the same side of in. A3-37 sheet es the water malrt} 6A. Z $ 1,081,60 $2.163 2D 0,08 $6.00 0,00 50.00 0.04% W:ter SeMcas,1'Plastic,Including Ihe InsE:Ileh-.fMl,Carb5t.Pand Srx.Cep SerNce at the Stop Box(wafer service on the A3-12 a aside ofllio steal os the water main €A.. 1 J 1.285,45 $1,285,95 C.00 50.00 0,00 $0.00 O'.004'e Water Eenicas(Olrecttonal Cl 1'Plesd., Insludlnp the In,WI,trw of the Curb Stop end Roy,Cep 3erufceat the Stop Box(water seMce on Wa opposite side.1 111 slmet fmm the weler A3-13 mein) EA.. P $ 2,465.62 $2,465.82 01 541.88 0.40 $n co 0.80'.4 Water SeMcas,1'PlesElc,Incl.tlln9lhe 11"Wiadon of a new Curb Stop and Boa. Extentling t€te 1'Plastic Servlca beyond Ota proposed Cush Stop and Coenaedug b Ne Exlstln,Se rine Line,a nd Removal antl DI I of the Evicting Curh Slop end Boa(LGL-235 and A3-14 247 Vanderblt SL EA. 2 $ 1,265,45 $2,570,90 400 5U.O�0 0.04 $0,00 0.8045 6315 Furnish and install Fire Hydrant EA. 1 $ 3.476,36 $3,476,36 0.00 50.0'0 0,00 $0.00 9.04%. A3AO bl5lnieclI.,and Hydrostatic Teslkng LS d $ 1,104,Ca $1,100.00 C.00 $0.00 0,00 $0.40 O'-0808 A3.17 IAl,0Mt Cement Concrete Pavement $Y 143 $ 4Q.DOI 5,720.00 O,CC $14,08 0.00 A8-78 Im dad Topsoil CY 2.5 $ 50,00 $1.250.04 0.00 $10.00 000 $0,00 0.00% bind-,g D.antl HYdroseeding sNllt Liquid Mulch A3-1A Binder LS T $ 1,689.00 $1,600,00 0.00 $41.08 0 $0,90 0.0004>. A3-20 Temporary Waal Excelsior Martlmg 5Y I JOB 5 4.501 $950.00 0,00 SEOB 0.00 1 $4,00 COMPUTED TOTAL BID(ITEMS i TRROk1Glu 71)- $404,446.86 $42,22'8.90 $42,228.40 1011455 MATERIALS STORED ON SITE ITEM a SCRIPTION UNITS QUANTITY IPRICEPERUNIT TOTAL TOTAL MATER S STORED ON 91TE $0,04 CHANGE ORDERS Thi.P-Il To D.C. NO. Des.ripd.n Unit lfatal Unll Price Total C]Hanlity Asn..-t Quantlly Amount %Cpmrpl.ta waAkff 7 Chan e€mm co erto IRslla services LF �ASShzrrvn v $4.00 0,08 $O.NO 4.00 $0.00 MRIVlOR 2 15"FtGP fo!CulVertS LF 64 $2 61,851.0 0,9C $BD4 0.09 50,00 OAC°k' CHANGE ORDER NO.09-0 TOTALS 401 8.00 I 0.40'.74. REVISED CONTRACT TOTAL AFTER ALL.C.O.OF ANY) $406,298.86 ',42226.40 ORIGINAL CONTRACT WORK COMPLETED .40 MATERIALSSTORED ON SITE 0.00 TOTAL CHANGE ORDER WORK COMPLETED .4242822 .40 TOTAL 5,00% 8.42 RETAINAGE 401,16.88 TOTAL LESS RETAINAGE .44 LESS PREVIOUS PAYMENTS $40.116.Sul CURRENT PAYMENT DUE Page 2 of 2 r I AUFNIM , Project Photos: The following photos were taken during construction observation for this project: x' I„V u II �I 3' Eta n 4-3 Water Main being Placed along Main Street v: r � � u W � r ,F�M Rough Grading after Water Main Installation CIVIL ENGINEERING”LAND SURVEYING"LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 Boyson Road "Hiawatha, IA 52233'Ph' 319.362.9548'Fx 31'9.362_.7595'wwAf.halleng.com s 9, I r+' ALKALAW ArAFAnrw Rough Grading and 1l5" RCP Culverts under Street Crossings along Main Street r ; �d li �y 5 Ih I Rough Grading Completed on Main Street Recommendation: Engineering recommends approval of the March 2011 Application and Change Order#1. CIVIL ENGINEERING"LAND SURVEYING F LAND DEVELOPMENT PLAR,MNG k LANDSCAPE ARCHITECTURE 1860 Boyson Road`N'iawafha, IA 52233'Ph: 319.362.9545*Fx:319.367.7595`www.hallong.wrn RESOLUTION NO. 2011-29 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING CONCERNING VACATING AN UTILITY AND DRAINAGE EASEMENT WHEREAS, the City Council of Fairfax, Iowa does possess a 35 foot Utility and. Drainage Easement along the easterly property line of Prairie Creek Estates First Addition (Book 6204 and Page 474-483) and Prairie Creek Estates Third Addition (Book 6566 and Page 435-446); and WHEREAS, the City of Fairfax does not require the fWl 35 foot Utility and Drainage Easement width along the southerly portion of this existing easement for the purpose of conveying storm water drainage; and WHEREAS, the City of Fairfax has received written notification from the utility companies that are currently servicing the City of Fairfax that they do not have any utilities located in the westerly 5 feet of this existing 35 foot Utility and Drainage Easement; and WHEREAS, interested residents or taxpayers having comments for or against the vacation of this Utility and Drainage Easement may appear and be heard at the public hearing at the city council meeting on May 10, 2011 at 7:0^01 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax,Iowa. NOW, THEREFORE,, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council orders the publication of a notice of public hearing pertaining to the vacation of this Utility and Drainage Easement not less than four (4) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 12th day of April, 2011, AYES: Beer,Frieden, Otto, and Magers NAYS: None ABSENT: Wainwright A Jason R . �, Mayor ATTEST: Cy Chia Stimson, City Clerk/Treasurer ORDINANCE 116 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Section 99.04 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 9,9.04 PRIVATE WATER SYSTEMS. Customers whose premises are served by a private water system only and in a benefited district and who elect not to install a City-approved water meter at their expense shall pay sewer charges for the use of and for the service supplied by the municipal sanitary sewer system as follows: (Code of lower, Sec. 384.84 1. Flat charge of twenty-six dollars ($25.00)per month. 2. Flat charge of$15.00 per month for the Debt Service Retirement Fund. SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Passed by the Fairfax City Council on the 12"'day of April, 2011. .Ayes: Beer, Frieden, Otto, and Magers Nays: None Absent: Wainwright ,10 Jason Rabe, Mayor ATTEST: { Cynth a Stimson,City Clerk/Treasurer V'Reading: 04-12-11 2 d Reading: Waived `1 Reading: Waived 1 certify that the foregoing was posted as Ordinance 116 on the 18'h day of April, 2011 F g Cynt is Stimson, City Clerk/Treasurer i i STATE OF IOWA Counties of Linn and Johnson ss. I I I I I htlo"Y) E", ®POSEAj 1c � 1, Tina McDougall, do state that I am the publisher of WE+4Rf4V�'O#�1�, �sF,�IIEi ��+1�* i �.,�,,.,, I PIMRGF I� E�°rtnr THE GAZETTE,I E, a daily newspaper of general PR t1 0 L#N1�49t�T t�QT TA f E � � ; ,��,' circulation in Ulm and Johnson Counties, in Iowa, culPnerr,CeAsEt e notice, a printed copy owhich attached,The Clty Criuncll of the C)tyrof Fairfax,.^ Thnoti , id of ih , was 4:owa,will meet on the 121h day of April, 201, al the city hall al 525 Vanderbilt inserted and published in THE GAZETTE newspaper: .streel,In the Clty at:7 gu o'clock p,m, ` for the purpose of'hoiding a::public in the issue(s) of March 301x', 2011 hearing and.takin.a action to enter into: :a leers or'lease-purchase agreement "athe"Lease Agreement")in a principai purpos of a to iring.a >`id oa `ror'he The reasonable fee for publishing said notice is !purpose of ac�u iring a skid ioad6r, p he Lease°;A4reemenlwill constllute a :general obligallpn of.the City and is $15.81 proposedAd be enlerehInto pursua6flo 'authoriiv contalned in'Seclton 369.4 of -the Code ottowa. Af that rime and pface oral qr written .ab}eclluns rn,&y fjq tilaG�Ur rnhd¢'io the .p(oposal to:enlennlo;l,he 4ease I#'gree- ment After recutving gbtgctiqn lhq;,, Leaseair ai kn iv ndhln lgfkes n City may d, o enter,)nlq The Aare yrllich rase the. 'decision will be anal b less aPpealgd io:,, he District.Court days thereafter By order of the Ciiv Council of thie Citv'Y' of Fairfax;aowa. CynthiaSUMSon CRY Clerk''/Treasurer f This instrument was aclaio ledged by Tim McDougall before me on March 30"', 2011 r I Notary Public in and for the State of Iowa I asCommission Number 153222 commission Expires: i /OWPIJuni I1,2011