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05-10-2011 Council Meeting
AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,MAY 10,2011 AT 7:00 PM FAIRFAX CITY HALL-525 VANDEBILT STREET Tentative agenda with possible action on the following items: L Call to order 2. Roll call 3.. Approval of agenda Approval of and place on filler a. City Council minutes dated April 12, 2011 b. City Council minutes dated April 26, 2011 5. Place on file: a. Parks and Beautification minutes dated March 17,201.1 b. Library Board Minutes dated March 1,2011 c. Library Board Minutes dated April 5, 2011 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering T Public Hearing concerning a five foot vacation of an utility and drainage easement 8'. Consider RESOLUTION to vacate five feet of an utility and drainage easement 9. Discussion and consider motion concerning USA Day Committee plans and request 1.0.Discussion with Gordon Sevig about his plans for his vacant lot in Prairie View Estates I I. Consider RESOLUTION to transfer funds to debt service fund for principle, interest, and fee payments 12. Phase 2 Water Main Replacement Project- a. Consider RESOLUTION to approve Change Order#2 b. Consider RESOLUTION to approve Pay Application#2 13. Consider RESOLUTION reducing the amount of the letter of credit from Guaranty Bank and Trust Company for public improvements in Prairie Creek Estates 5°u°Addition 14. Discussion of storm sewer re-alignment at lots 105 and 106 of'Prairie View Heights-Phase 2 1.5. Discussion of status of drainage facilities improvements in the Prairie Creek Estates and Prairie View Heights developments 16. Consider motion concerning City's action if drainage facilities improvements are not completed by May 31, 2011 17. Discussion and consider RESOLUTION concerning entering into a five-year Agreement for Maintenance and Repair of Primary Road with the IDOT 18. Discussion of possible trail relocation 19. Discussion of possible drainage improvements along Cemetery Road 20. Farm Ground south of Linn Street Proposed Development Fairfax City Council Agenda- May 10, 2011 Page 1 a. Discussion and consider motion to approve layout of initial phase b. Review and discussion of possible costs and scope C. Consider RESOLUTION authorizing engineering services 21. Discussion and consider motion to change insurance coverage 22. Consider motion to approve revised Application for Voluntary Annexation 23. Consider ORDINANCE 117,to amend the Fairfax Code Ordinances, Fairfax,Iowa, 2007 by amending provisions pertaining to subdivision regulations. a. Consider introduction of ORDINANCE 117 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 117 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 117, AN ORDINANCE AMENDING THE FAIRAX CODE OF ORDINANCES OF 2007, OF THE CITY" OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. 24. Discussion concerning a possible golf cart ordinance 25. Consider motion to approve Casey's General Stores' cigarette permit renewal 26. Consider motion to approve the claims list dated May 10, 2011 27. Discussion a. Opportunity for citizens not on agenda 28. Clerk's comments 29.Mayor's comments a. Nuisance List 30. Adjournment Fairfax City Council Agenda- May 10, 2011 page 2 AGENDA NOTES TUESDAY,MAY 10,2011 AT 7:00 PM 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place onfile: a. City Council minutes dated April 12, 2011 b. City Council minutes dated April 26, 2011 . Place on file: a. Parks and Beautification minutes dated March 17, 2011 b. Library Board Minutes dated March 1, 2011 c. Library Board Minutes dated April 5, 2011 6. Reports a. Sheriff b. Library e. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials They will all be ready by Tuesday. g. Engineering 7. Public Hearing concerning a five foot vacation of an utility and drainage easement g. Consider RESOLUTION to vacate five feet of an utility and drainage easement See enclosed resolution,. Discussion and consider motion concerning USA Day Committee plans and request The USA Committee requested to he placed on the agenda, r don't have any supporting paperwork in your packets. 10. Discussion with Gordon Sevig about his plans for his vacant lot in Prairie View Estates Jason asked this topic be placed on the agenda so the City can have some preliminary information about Gordon's plans. Enclosed in the packet are some emails from Nancy at Casey's and a copy of aftlyer Gordon mailed earlier, 11. Consider RESOLUTION to transfer funds to debt service fund for principle, interest, and fee payments See the enclosed resolution, 1'2. Phase 2 Water Main Replacement Project— a. Consider RESOLUTION to approve Change Order##2 See the enclosed resolution and supporting paperwork from Hall and Hall. Fairfax City Council Agenda- May 10, 2011 Page 1 b. Consider RESOLUTION to approve Pay Application#2 See the enclosed resolution and supporting paperworkfrom Hall and Hall. 13. Consider RESOLUTION reducing the amount of the letter of credit from Guaranty Bank and Trust Company for public improvements in Prairie Creek Estates 51h Addition See the enclosed resolution and supporting paperworkfom Hall and Hall. 14. Discussion of storm sewer re-alignment at lots 105 and 106 of Prairie View Heights—Phase 2 Shane will have this information 15. Discussion of status of drainage facilities improvements in the Prairie Creek Estates and Prairie View Heights developments Enclosed is some of the previously correspondence. Shane will have an update. 16. Consider motion concerning City's action if drainage facilities improvements are not completed by May 31, 2011 Since May 31 is before the next meeting, we need to know if the City will be withholding occupancy certificates if the drainage facilities are not completed. 17. Discussion and consider RESOLUTION concerning entering into a five-year Agreement for Maintenance and Repair of Primary Road with the IDOT The current 5-year agreement expires on June 30, 2011. IDOT has sent a renewal agreement. lg. Discussion of possible trail relocation Jason will have an update. 11 . Discussion of possible drainage improvements along Cemetery Road Jason will have an update., 20.Fain Ground south of Linn Street Proposed Development a. Discussion and consider motion to approve layout of initial phase b. Review and discussion of possible costs and scope C. Consider RESOLUTION authorizing engineering services Jason and Shane will have information. There is a resolution in your packets, but I'm not certain if we are ready to adopt it,probably not. 21.Discussion and consider motion to change insurance coverage The quote for more umbrella liability coverage is in your packet. It is $3.50 per M. Fairfax City Council Agenda -- May 10, 2011 Page 2 22. Consider motion to approve revised Application for Voluntary Annexation The attorney and P&Z have both reviewed this and approved. 23. Consider ORDINANCE 117,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by amending provisions pertaining to subdivision regulations. The attorney and P&2!have both reviewed this and approved. You have a marked-up and a clean copy of the first page. a. Consider introduction of ORDINANCE 117 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 117 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 117, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY Al'! ENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. 24. Discussion concerning a possible golf cart ordinance You have some samples from other communities. Jason and the city clerk's office have had some inquiries about this topic. 25. Consider motion to approve Casey's General Stores' cigarette permit renewal All cigarette permits expire on June 30. This is just a renewal. 2 . Consider motion to approve the claims list dated May 10, 2011 Enclosed is a claims list as of Friday. There will be an updated one on Tuesday. 27. Discussion a. Opportunity for citizens not on agenda 28. Clerk's comments 29. Mayor's comments a. Nuisance List This will be ready by Tuesday. One notice has been sent. No other action has been taken. 30. Adjournment Fairfax City Council Agenda- May 10,, 2011 Page 3 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING APRIL 12, 2011 The regular meeting of the Fairfax City Council was held Tuesday, April 12, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marc Magers. Marianne Wainwright was absent. Other city staff present: Cynthia Stimson and Dave Yanecek. Linn County Supervisor John Harris was also present. Motioned by Frieden, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto,and Magers. Absent: Wainwright. Motion carried. Motioned by Beer, seconded by Frieden to approve and place on file the City Council minutes from March 8, 2011, Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright, Motion carried. Motioned by Frieden, seconded by Magers to place on file the Planning and Zoning Commission minutes from March 15, 2011 and the Parks and Beautification minutes from February 17, 2011. Ayes: Beer,Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Linn County Deputy Sheriff Pavelka presented the list of calls. Mayor Rabe gave an update on the work at the library. The library staff have been having trouble with the computer system, the maintenance department has painted the drop box, made new light posts, and they will be doing some landscaping. Dave Yanecek stated that the fire department has been quiet and the maintenance department has been busy working on the list of projects. JoAnn Beer announced that the next Parks and Beautification meeting is April 19. They will be doing two movies this summer. The first one will be Raiders of the Lost Ark on Friday, June 24. She had a resident ask if the Hawks Ridge Park pavilion can be reserved. Once the project is completed, it can be reserved just as the other park pavilions. A group of volunteers have stepped forward to care for the south entryway. John Berns discussed his plans for a fundraising project to raise money to pay for the concrete pad at the Hawks Ridge Park pavilion. Stamped concrete squares will be sold and imprinted for$500. Motioned by Magers, seconded by Beer to authorize this fundraising project. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. A quote from CRL Lawn Care for spraying the parks and street areas was reviewed. Motioned.by Frieden, seconded by Otto to approve the quote of$2,300.00 for this year's needed spraying. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. City Clerk/Treasurer Cynthia Stimson presented the financial reports and a spreadsheet showing the insurance renewal costs. Discussion was held concerning some of the insurance coverages. Motioned by Beer, seconded by Otto to approve the financial reports, Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Mayor Rabe opened the public hearing regarding the FY 2011 budget amendment at 7:28 PM. The city clerk/treasurer stated the office has not received any written or oral comments. No one in the audience had any comments. Mayor Rabe closed the hearing at 7:29 PM. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2011-23,A CITY ]BUDGET AMENDMENT AND CERTIFICATION RESOLUTION. Roll call vote: Ayes: ]Beer,Frieden, Otto, and Magers.. Nays: None. Absent: Wainwright, Motion carried. Mayor Rabe declared RESOLUTION 2011-23 duly adopted. Mayor Rabe opened the public hearing regarding a lease or lease-purchase agreement in a principle amount not to exceed $47,650 for a skid loader at 7:30 PM. The city clerk/treasurer stated that the office has not received any written or oral comments concerning the lease agreement. No one in the audience had any comments. Mayor Rabe closed the public hearing at 7`:31 PM. Motioned by Magers, seconded by Otto to approve RESOLUTION 2011-24,A RESOLUTION AUTHORIZING A LEASE AGREEMENT. Roil call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-24 duly adopted. Motioned by Magers, seconded by Otto to approve the purchase of a trailer and attachments for the skid loader. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright,. Motion carried. Larry Berger, from Speer Financial,presented information about the bids received during our bond sale this morning for the Phase 2 Water Main Replacement Project. Three bids were received, with UMB Bank, n.a,, Kansas City, Missouri submitting the lowest bid of 3.0698%. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2011-25,A RESOLUTION AWARDING SALE OF$540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent:: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-25 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2011-26,A RESOLUTION DIRECTING THE MAYOR TO PARTICIPATE IN THE IOWA DEPARTMENT OF TRANSPORATATION'S SMALL TOWN REPLACEMENT AND APPLY TO RECEIVE TRAFFIC CONTROL SIGNING MATERIALS FROM THE IOWA DEPARTMENT OF TRANSPORTATION. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None., Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-26 duly adopted. City Engineer, Shane Wicks, discussed Change Order#1 for the Water Main Replacement Program, Phase 2 Improvements. Motioned by Beer, seconded by Frieden to approve RESOLUTION NO. 2011-27,A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE 2 IMPROVEMENT'S, Roll call vote: Ayes: Beep:, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-27 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO.2011-28,A RESOLUTION TO ISSUE PARTIAL PAYMENT#1 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE 2 IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None.. .Absent: Wainwright. Motion carried, Mayor Rabe declared RESOLUTION 2011-28 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION NO, 2011-29 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING CONCERNING VACATING AN UTILITY AND DRAINAGE EASEMENT. Roll call vote: Ayes: Beer, Frieden, Otto,and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-29 duly adopted. Magers introduced ORDINANCE NO. 116, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Frieden, seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 116. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays; None. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Beer to give final approval and adoption to ORDINANCE NO. 116, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer,Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Motioned by Frieden, second by Otto to approve the building permit application from Lattice Communications. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Discussion was held concerning the proposed development of the city owned farm ground south of Linn Street. Shane Wicks presented a drawing.and cost estimates. Mayor Rabe stated that he and Shane Wicks will be meeting with the Arp family to discuss possible drainage improvements along East Cemetery Road as well as a possible trail project in that area. The IDOT has informed the City that they will not allow the trail along the highway because of future bridge projects. Because of the increase in population, Fairfax Township now needs to be two precincts Linn County can help the City with this project. Motioned by Frieden, seconded by Magers to appoint Mayor Rabe and City Clerk/Treasurer Cynthia Stimson as the people who will work with Linn County for the redistricting/repreeincting process. Ayes: Beer, Frieden, Otto,and Magers. Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Beer to waive the fees for the peddler permits for the USA Day celebration activities, The paperwork(including insurance coverage)will still be required from each vendor that will not be in the vendor market. The USA Day Committee will be required to submit the paperwork for the vendor market. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Frieden to approve the Star Bar's renewal of a Class C Liquor License with Outdoor Service and Sunday Sales. Ayes: Beer, Frieden, and Magers. .Absent: Wainwright. Travis Otto abstained from voting due to a conflict of interest, he is an owner of the Star Bar. Motion carried. Motioned by Beer, seconded by Magers to approve the claims list dated April 12, 2011. Ayes: Beer, Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Shane Wicks discussed the wetland issues with the farm ground development. He is to proceed with the determination. The city clerk/treasurer informed the council that she has registered for Municipal Professional's Academy, reminded the city council that the clerk's office will be closed tomorrow for training in Des Moines, and asked about insurance coverage possible changes.. Mayor Rabe stated that the nuisance list has been updated. He asked for a council volunteer to drive around and view the properties listed. Marc Magers will assist with this project. Mayor Rabe also discussed the drainage work on Vanderbilt. The status of the communication antenna to be placed on top of the City's water tower was discussed with Linn County Supervisor John Harris. Mayor Rabe stated that the farm ground is to be tiled next week. Motioned by Otto, seconded by Beer to adjourn the meeting. Ayes: Beer,Frieden, Otto, and Magers. Absent: Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:45 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson ]Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST APRIL 12, 2011 Payee Purpose Amount Megan Abel Utility Deposit Refund 60.00 Christine Adams Deposit Net Refund 61.68 AFLAC Policy Premium 305.81 Allliant Energy Utility Bills 4,204.70 Aramark Mats&Uniforms 458.25 Elaine Arnold Library Refund 30.00 Baker Paper Co.Inc. Cleaner 13.05 Baker&Taylor Library 899.44 Cathy Bayne Library Reimbursement. 325.86 Jill Boogerd Utility Deposit Refund 60.00 Brandon Bourgeous Utility Deposit Refund 60.00 Gib Boxa Mileage 85.17 Marc Brandenburg Utility Deposit Refund 60.00 Dennis Brant Utility Deposit Refund 60.00 Carquest Oil Seal 65.14 Carus Corporation Water Supplies 658.00 Caterpillar Financial Services Lease Payment 14,360.41 Cedar Rapids Photo Copy,Inc. Library Supplies 16.75 Larry Coffland Utility Deposit Refund 60.00 Consumer Reports Library 44.00 Creative Software Services Library 1,492.77 CRL Lawn Care Spraying 2,300.00 Crown Trophy FID 69.95 John Cunningham Utility Deposit Refund 60.00 Danko FID 456.67 Data.Technologies,Inc. Software&Training 2,143.85 Data Technologies Training 170.00 Demco,Inc Library 134.99 Fast Central Library Services Library 150,00 Fcinc Sewer System Work 610.00 Flan Credit Card Balance 4,124.73 Evergreen Landscape Nursery Woods Chips 1,480,00 Fairfax State Savings Bank ACH File SIC 25.00 Fareway Supplies 40.19 Fastenal FID 48.35 Fauser Energy Resources Fuel 747.58 Firehouse Pyrotechnics LC Fireworks 10,500.00 Dennis and Kay Forke Utility Deposit Refund 60.00 T"im Frazee Utility Deposit Refund 60,00 Gale Library 70.18 Gazette Communications Publications&Library 572.35 Greg and Christine Gerdes Utility Deposit Refund 60.00 Grant Goodale Utility Deposit Refund 120.00 Dan and Kim Grady Utility Deposit Refund 60.00 Grainger Parts 4L89 Hall&Hall Engineers,Inc, Engineering Fees 19,246.16 IAMU Webinar 20.00 Iowa Outdoors Library 30.00 Iowa Prison Industries Supplies 246.40 (`PERS Payroll 2,750.42 Jester Apparel,Inc. FID 772.50 Johnson County Refuse,Inc. Solid Waste Service 7,804.50 K&B Ag Supply,Inc. Lawn Mix 864.00 Keystone Labs,Inc. Testing 224.34 Kirkwood Comm. College FID 95.00 Klinger Paint Co. Paint 82.52 Dawson Products Supplies 301.51 Finn County REC Utility Bills 1,802.21 Linn County Sheriffs Office Quarterly Police Services 6,318.00 Matheson Welding Supplies 14.13 Mienard's Supplies 1,372,28 MidAmerican Energy Utility Bills 872,60 Northway Well and Pump Co. Work on Well 39,704.00 Orkin Library 63.73 Pace Parks Supplies 143.20 Penworthy Library Books 293.96 People Library 79.11 Pollard Water Meter Seals 265.43 ProSource Specialities Library 422.16 Pumpkin Books Library 334.06 Reiman Publications Library 72,94 Sankofs Garage,Inc, Parts&Labor 317.30 Micheal Sankot FID 130.18 Schimberg Co. Parts 451.59 Schrader Excavating&Grading,Co. Water Main Break Work 818.30 Schrader Excavating&Grading,Co. Water Main Phase 2 40,116.98 Sinunons Perrine Moyer Bergman PLC Legal Fees 4,035.40 Sled Shed Parks Supplies 353.81 South Slope Telephone Service 529.07 Staples Supplies 660.51 Stark Enterprises,Inc. Utility Deposit Refund 60.00 State Hygienic Laboratory Supplies 11.00 Storm Steel Supplies 676.12 Strategic Print Solutions Supplies 115.20 Mike and Deb Sullivan Utility Deposit Refund 60,00 Swank Movie in the Park 21,00 Thomas Bouregy&Company Library Books 139.50 Toyne,Inc. FID 35.94 Treasurer, State of Iowa Payroll 2,894.00 Treasurer, State of Iowa Sales Tax 917.00 Robert Trumpold Utility Deposit Refund 60.00 UhitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 3,699.20 US Cellular Cell Service 182.17 USPO Postage 540.55 US Treasury Payroll Taxes 7,362.54 Van Meter Industrial, Inc. Supplies 130.18 Waterworks C&I Rust Out 7,00 Wilson Hite Insurance Insurance 32,061,00 Total Net Payroll 23,679,21 TOTAL 251,929.37 March 2011 Receipts General Fund 8,743.73 TIF Fund 22,240.95 Road Use Tax 19,423.10 LOST 09 17,963.98 Farm Operations Fund 1.60 Trust and Agency 540.00 Fater Fund 13,337.81 Sewer Fund 14,445.16 Garbage Fund 8,952.00 SRF Bond Retire 11,381.20 Total Revenue: 117,029.53 March 2011 Expenses General Fund 37,914.29 Road Use Tax 10,465.52 "frust and Agency 1,110.00 (LOST 09 2,178.75 Water Fund 24,664.08 'Muter Main Project Phase 2 4,904.88 Sewer Fund 17,698.88 Garbage Fund 8,784.49 7C"otal Expenses: 107,720.89 CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING APRIL 26, 2011 The special meeting of the Fairfax City Council was held Tuesday, April 26, 2011 at Fairfax City Hall. Mayor Pro Tern Marianne Wainwright called the meeting to order at 5:30 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto,Marc Magers, and Marianne Wainwright. Mayor Rabe was absent. Other city staff present: Cynthia Stimson. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2011-30 A RESOLUTION AUTHORIZING THE ISSUANCE OF $540,000 GENERAL OBLIGATION WATER IMPROVEMENT BONDS, SERIES 2011,AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright declared RESOLUTION 2011-30 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2011-31 A RESOLUTION AUTHORIZING THE TRANSFER OF MONEY FROM THE TIF FUND TO THE WATER FUND. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright declared RESOLUTION 2011-31 duly adopted. Marc Magers asked that the maintenance department be informed that the street sign at. Skyview and Cemetery Road is down. Travis Otto asked about the status of the required work on the detention basin near Highland Court, Shane Wicks will be contacted about this issue. Bernie Frieden stated that the farm ground tiling will be done as soon as it is dry enough. Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Pro Tem Wainwright adjourned the meeting at 5:35 PM. Mayor Pro Tem Marianne Wainwright City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. 04-26-2011 City Council Minutes Page 1 Minutes Parks and Beautification Committee Thursday, March 17 at 7:00 PIM Fairfax Public Library—313 Vanderbilt Street The following members were in attendance:Jo Ann Beer,John Berns, Paul Mallie, Annette Mc Keever, Tim Mc Keever and Jason Rabe. Guests included Amber Matson and Megan Matson. 1. Hawks Ridge (Park—pavilion update, permanent signage and advertising squares fundraiser presentation The pavilion its scheduled to be installed in late March. John Berns gave a presentation regarding the possible decorative cement pad advertising fundraiser. The committee gave John approval to present the fundraiser concept at the April City Council meeting. A permanent sign was discussed, and Jack Rowray has volunteered to provide some ideas for the April meeting. 2. Movies in the Park—2011 game plan and movies finalized The committee will sponsor two movies this summer. The first movie will be Friday, June 24 as part of the USA Days activities. "'Raiders of the Lost Ark", which was rained out last summer, will be shown. The second movie will be at Hawks Ridge Park in August. It will be a Disney movie, with the date and title to be determined at the April meeting. 3. Disk golf course -signage and possible tournament The signage wiill be ordered and installed. No,tournament will be held this summer. 4. Potential city administration and sports complex Mayor Rabe (presented a conceptual plan for the city owned property on the south edge of town. Discussions and details will be ongoing. 5. Opportunities for Citizens Not on Agenda Amber and Megan Matson provided information regarding their Girl Scout troop's community based project. Several ideas were discussed, including cleanup and planting assistance at the North Entryway gardens. They will take the discussion ideas back to their troop for further input. Library Board Minutes March 1,2011 Board Members present:Mary Rita Meyers,rim Stallma%Dot Pospischil,Kelly Giese and Brenda Haendler Board Members excused absent:Linda Balog,Linda Pribyl,Bernie Kleppe Board Members unexcused;Tony Nederhoff Staff Present:Cathy Bayne Mary Rita Meyers called the meeting to order at 7:08 pm. Mayor,Jason Rabe,presented a Library Budget Comparison for the board to review. It is noted that the library is not charged by the city when city maintenance workers perform routine maintenance duties,ie:snow removal and changing of light bulbs. Yor statistical purposes only the city is going to track hours spent by maintenance personnel at the library. Dot made a motion than the board officers form a salary committee to review wages and benefits for employees„ Once salaries are set,the rest of the budget can be set with the remaining finances. Jinn seconded.Motion carried. . Dot made a motion to accept the minutes of the previous meeting with the following changes: Brenda Haendler and Linda Balog were absent excused. Tony Nederhoff was absent unexcused, Kelly seconded.Motion carried. Kelly made a motion to approve the bills as submitted,Brenda seconded. Motion carried. Circulation and Statistic reports were reviewed. Cathy will now include Neibors check outs in these reports, Jim made a motion to approve the updated Community Room Policy to include that the key must be returned within 1 week of rental. Cathy will make inquiries with the fire chief to verfiy occupancy limitations and the board will revisitif necessary. Dot seconded. Motion carried. Jim made a motion to accept the Linn County contract. Kelly seconded. Motion carried, Brenda made a motion to accept the Walford contract. Jim seconded. Motion carried. Cathy reported that the Nowa.Network Grant is completed and mailed, Dot made a motion to adjourn at 7:50 pm, Jim seconded. Motion carried. Respectfully submitted, Brenda Haendler i Library Board Minutes April 5, 2011 ]Board Members present: Bernie Kleppe, Dot Pospischil, Jim Stallman, Linda Pribyl, Kelly Giese,Brenda Haendler Board Members excused absent: Mary Rita Meyers, Lind Balog Board Members unexcused: Tony Nederhoff Staff Present: Cathy Bayne, Beth Wilz Bernie Kleppe called the meeting to order at 7:06p.m. Dot presented a check from the Ely Rotary Club for$200 that Steve Doser gave to her. We are to use it as we see fit. A photo will be taken later. The board reviewed last month's minutes, Dot made a motion to approve them and Kelly Seconded. Motion carried. The board then reviewed the reports. Jim and Dot liked the layout and would like them presented this way in the future. Everyone questioned the difference between Electronic Materials and Electronic Access. East Central Library will cease to exist so NEIBORS billed 2 quarters to avoid trying to collect the last installment during their final days. The board then looked through the bills. Computer issues have been an issue all month and another bill for $1192.77 was added. The Server keeps going down and fixing it costs $85/hour. South Slope will increase our speed to go on-line at no charge.. We are going to go to a web based server Monday to get rid of our in house servers. We will have less need for CSS so we will have new options for computer technical help. We are still waiting for grant money. Brenda made a motion to approve the bills, Dot seconded. Motion carried. Circulation Reports were then looked over, noting that computer use numbers are way up. The community room was used by the church on Friday and no key has been returned. Cathy was told to tell them to return the key or threaten with the cost of rekeying the whole building. Budget was discussed and they are still waiting for the committee to get together and decide next year's salaries. Tim Volk won the contest at the bank this month and chose the library to receive the gift of$90. Mission Statement was discussed as we need to add other materials such as puzzles and cake pans. We then looked at North Liberty's website and decided our new Mission Statement will be: The Fairfax Public Library will serve as a cultural, informational,recreational and most importantly and educational center for the community. To meet those goals,the Library will provide materials,programs and up to date technology to serve current and future needs of all ages in the community. ][felly made a motion to approve,, Jim seconded. Motion carried. By-Laws were then discussed. We need to find out the actual need for 9 members on our board and the absentee policy. We then looked at North Liberty's and like their 3 unexcused absences per year policy. We need to wait to vote on this next month and it needs a 213 majority. Dot made a motion to submit the minutes to be added to the Fairfax and Walford community papers and to be on line. Linda seconded. Motion carried. Meeting was adjourned at 8:12 by Dot and seconded by Brenda, Motion Carried. Submitted by Beth Wilz p w moo dddldddddddt7d " vs P7 O1 O1 C% � Ot f- O1 O• 01 �- a tJ4 (Tq (TQ uQ •• — d O o 0 4 C O ON O O O O O ., sn rn m CD I q N N O N w O v a a i e CD n eU E G1 l!i N 00 o O rr lh oo � � C' rb h7 "TJ C3 : ,-� ep 00 W � 'w N �-+ r-� to � r+ a..A ir-� w C� t1a -1 �o CL d itcr ' w LA -fes ON, W -3 o yr ted � d �} � , CD '� t C fAC e�w UG 000 � c � C� w 00 Gw N 00 W W N 00 N: w N va o N C� 00 o 00 00 C W -• O �] W .1 O a N -- N 110 �+ 01 O1 Q 00 CJa 00 00 1- 00 C Z v � n Z -jCst W +t a va * 110001: 00 c) CN w a W m -o O o 00 X.. 0 lo � Q Gam+ »Nq 00 000 tJION w O ' Ul Gn d --t N RC1 Cli � O O C7 �O '. CN r w W O w 00 to 00Orn O CN O oo G N 1 cn 00; a= Vi �- x+11 cl1 X04 O W N N O 4 O N O1 Ij' w 00 Lill 'l �••� O I.-J O1 —1 � �', 430 Ch rR. 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OD 01 CA y � pp � � � rL N as 0 3 ?K3 K3 311 0 0 � 1 00 ca N M 311 in to 00 (A1 s 0 .rt N oD N N Q 0 0 0 o M 3 to y Ul N N W Q 0) CD � 311 fl1 iD &n to V+ `C rn cn �I I City of Fairfax (Balance Sheet Cash Basis As of April 30, 2011 Apr 30,11 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund Trail Project-60025813 28,733,84 Maintenance 07-60012454 6,906,65 Transportation 6'0010233 32,147.37 P&A-4610116020 7,093.50 Library-6001999°1 205,581.65 Total General Fund' 280,463.01 Total Certificates of Deposit 280,463.01 Checking Account Drainage/Detentions Project 38,252.98 General Fund 281,895.11 Special Revenue Local Option 09 118,709.29 Road Use Tax 34,166.72 TIF Fund 610,628.73 Total Special Revenue 763,504.74 Enterprise Fund Farm Operations 22,292.96 Water 37,572.87 Sewer 127,472,19 Garbage 9,177.79 LagoonfWWTF Project 5,78233 Remote Meter Read Project 424•15 SRF Bond Fund 130,331.40 Trust&Agency 13,0240.00 Water Main Phase 2 -61,869.14 Water Main Project 3,44777 Total Enterprise Fund 287,653.12 Debt Service Fund 0.01 Checking Account-Other 3.00 Total Checking Account 1,371,308.96 Savings Accounts FD Equipment-6159594 Equipment 3,000.00 Memorial Fund 2,644.07 Public Education 3410.51 Regular Savings 24,05,2.27 FD Equipment 6159594-Other 7'0,59 Total FD Equipment-6159594 30,107.44 FD Fireworks-613+9349 16,526,00 Murphy Land-GB-4610041440 1,881.35 Library Gifts/Beq-6150460 9,430.64 Local Option 04-05-6187645 Sewer Improvements 61,1051.13 Local Option 04-05-6187645-Other 480.'60 Total Local Option 04-05-6187645 61,585.73 Parks&Beauti-6193213 8,427.67 Total Savings Accouints 127,958.83 Total Checking/Savings 1,779,730,80 Total Current Assets 1,779,730.80 TOTAL ASSETS 1,779,730.80 Page 1 City of Fairfax balance Sheet Cash Basis As of April 30,2011 Apr 30„'11 LIABILITIES&EQUITY Equity Opening Bal Equity 1,468,018.62 Retained Earnings -177.91 Net Income 311,890.09 Total Equity 1,779,730.80 TOTAL LIABILITIES&EQUITY 1,779,730.80 Page 2 2:10 PM City of Fairfax 05/10111 Profit & Loss Cash Basis April 2011 Apr'111 Income Other City Taxes Special Revenues Local Option Tax 2009 17'963.98 Total Special Revenues 17,963.98 Total Other City Taxes 17,963.98 TIF Revenues TIF Special Revenues Tax(Money 197,859.90 Total TIF Revenues 197,859.90 Taxes Levied Property Tax 139,495.96 Total Taxes Levied 139,495.96 License&Permits Proprietary Sewer Building Inspection Fee 75.00 Water Building Inspection Fee 75.00 Total Proprietary 150.00 General Fund Building Permits 31678.22 Total General Fund 3,678.22 Total License&Permits 3,828.22 Use of Money&Property Proprietary Farm Operations Murphy Land Savings Interest 1.55 Total Farm Operations 1.55 Total Proprietary 1,55 General CD General Interest P&A CD 4610116020 interest 7.160 Total CD General Interest 7.60 NOW Checking Interest 1,402.15 Total General 1,409.75 Total Use of Money&Property 1,411,30 Intergovernmental Special Revenues RU Taxes 13,797.86 Total Special Revenues 13,797.86 Total Intergovernmental 13,797.86 Charges for Services General Fund Charges Library Revenue/Other(Fees Cards 2.010 Community Room 30'.00 Copies 30•10 Faxes 6..00 Fines 22235 Total Library RevenuelOther Fees 290.45 Total General Fund Charges 290.45 Propriety Page 1 2:10 PM City of Fairfax 05/10/11 Profit & LOSS Cash Basis April 2011 Apr 111 Trust&Agency Utility Deposits 510.00 Total Trust&Agency 510,00 Solid Waste Revenue Collections 7,91'1.60 Garbage Tags 26.25 Miscellaneous 18.00 Total Solid Waste Revenue 7955.85 Water Revenue Collections 10,845,68 Sales Tax 733.57 Total Water Revenue 111,579.25 Sewer Revenue SRF Bond Fund 11,567 00 Collections 11,924,40 Sales Tax 711..61 Total Sewer Revenue 23563.01 Total Propriety 43,608,11 Total Charges for Services 43,898.56 General Mise Revenue Welcome Packet Program 5.00 Donations Fire Department Donations Fire Donations-Fireworks 372.57 Total Fire Department Donations 372.57 Library Donations 71,00 Total Donations 443.57 Miscellaneous 1.00 Newsletter Ads 375.00 Video Franchise 1,713.35 Total General Misc Revenue 2,537.92 Total Income 420,793.70 Expense Public Safety Building Inspections Building Dept-Gen Fund Other 8.00 Employees-General Fund „796.31 Total Building Inspections 2,804.31 Fire Department Fireworks 10„500.00 Building/Office 141.57 Electronics 4,72 Fuel 79.27 Gear 456.67 Insurance 9,903.88 Maintenance Supplies 107.00 Medical Training 95.00 Other Administrative 1„137.67 Truck Maintenance 110.94 Utilities 228.18 Total Fire Department 22,764.90 Emergency Management, 31.52 Police Contract 6,318.00 Page 2 2:10 PM City of Fairfax 05!10117 (Profit & Loss Cash Basis April 20111 Apr 1'1 Total Public Safety 31,918.73 Public Works Drainage Issues Drainage Project E Cern Rd-2049 Drainage Hwy 1511Arps 440.00 Total Drainage Project!E Neem Rd-2009 440.00 Total Drainage Issues 440.00 Special Revenue-LOST Truck Purchase-LOST 10„127.02 Total Special Revenue LOST 10,127.02 General Fund Roads,Bridges,&Sidewalks Truck Purchase 13,029'°98 Equipment PurchasedllRepalred 3,5991•102 Maintenance Facilities/Supplies 14.113 Total Roads,Bridges,&'Sidewalks 116,643.13 Total General Fund 16,643.13 Road Use Expenditures Adminstration 578°66 Equipment Purchasedil_eased 23,590.10 Mise Road Expenses Buildings 535.42 Insurance 5,85'5.13 Total Misc Road Expenses 6,390.55 Maintenance Roadway Maintenance Contractor Work 800.00 Supplies 1,754,04 Equipment Maintenance 88.38 Employee Costs 3,015.11 Street Lighting 2,384.13 Total Roadway Maintenance 8,0411.66 Total Maintenance 8,041.66 Total Road Use Expenditures 38,600.97 Total Public Works 65,811.12 Culture&Recreation Library Services Miscellaneous 30.00 Employee Costs Wages Tanner Mumm 149.07 R.Cheryle Koonts 448.94 Jerry Waiters 202.16 State WIH 289.00 IPERS 422.42. FED,FICA,MED 781.24 Cathy Bayne 2,054.45 Beth Wilz 239.50 Loralei Pleiness 147,25 Total Wages 4,734,03 United Health United Health-Other 26.10 Cathy's Health Policy 309.50 Cathy's Family Health Policy 373.08 Page 3 2;10 PM City of Fairfax 05110111 Profit & Loss Cash Basis April 2411 Apr''1'1 Total United Health 708.168 Total Employee Costs 5„442.71 Computer Services 1,492.77 Electronic Access 150.00 Other Expenses Office&Equipment Supplies 199.70 Postage 36'-5'9 Publicity&Reading 484.100 Total Other Expenses 720.29 Building Operation/Malntenance Insurance 1,212.17 Bldg Maintenance/Supply 24136 Telephone 59.14 Utilities 4531.100 Total Building Operation/Maintenance 1965.67 Print Materials 111,737.14 Serial Subscriptions 463.00 Video&DVD 207.43 Total Library Services 12,209.01 Park&Recreation Special Revenue-LOST Mower-LOST Money 8,310.00 Murphy Property-LOST Money 7,740.52 Hawk's Ridge Park-)LOST Money 1,480.00 Total Special Revenue-LOST 171,530.52 General Fund Park&Recreation Equipment 161.54 Insurance-Prop/Other 1,279.55 Maint,Supply,Bldg&Grounds 2,861.01 Movies&Equipment 21.00 SalarylHealth 1,490.17 Total Park&Recreation 5,81127 Total General Fund 5,813.27 Total Park&Recreatlon 23,343.79 Total Culture&Recreation 35,552.80 Enterprise(Propriety) Solid Waste Fund Johnson County Refuse 7,804.50 Miscellaneous 81.00 Total Solid Waste Fund 7,885.50 Water Fund Salary Health Insurance 1,097,09 AFLAC 6738 Salary-Other 12,788,.15 Total Salary 13,952.62 Maintenance/Repair 46,949.05 Water Other Administrative Other Admin. 6,2241.81 Sales Tax 851•'00 Total Water Other Administrative 7,075.81 Public Works Bldg Page 4 2:10 PM City of Fairfax 05!10111 Profit & LOSS Cash Basis April 2011 Apr 1111 Utilities 527 53 Total Public Works Bldg l 527.53 Total Water Fund 68,505.01 Sewer Fund Equipment Purchases or Leases 141,500.00 WWTF WWTF Utilities 2,57105 Total WWTF 2;573.05 Salary Insurance 1,295•105 Salary-Other 5,532.92 Total Salary 61,827,97 MaintenancelRepair 5„515.80 Sewer Other Administrative Other Admin 6,093.99 Sales Tax 66,00 Total Sewer Other Administrative 6„159.99 Total Sewer Fund 35,576,81 Trust and Agency E 91 Meter Deposit Refunds 1,170.00 Total Trust and Agency 1,170.00 Water Main Phase 2 47,263.70 Total Enterprise(Propriety) 160,401.02 General Government General Fund Legal Services 4,035,40 Insurance 3ni73.35 Salary Costs Clerk Salary 1221.,59 Total Salary Costs 122.59 Mayor&Council Employee CouncilPay 13.39 Total Mayor&Council' 1139 Other Admin Expenses Computer Services 535'•96 Training 260.17 Miscellaneous 3`5.36 Supplies 904.20 Publication Costs 335.40 Newsletter 1163.58 Refunds 67.40 Engineering 3,9`18.92 Total Other Admin Expenses 6,220.99 Buildings/Property Costs City Hall/Fire Station 800•'43 Total Buildings/Property Costs 800.43 Total General Fund 14,366.15 Total General Government 14,366.15 Total Expense 308,049.82 Net Income 112,743.88 Page 5 2:10 PM City of Fairfax 05110111 Profit & Loss Budget vs. Actual Accrual Basis. July 2010 through April 2011 Jul'10-Apr 11 Budget Income Other City Taxes General Fund Llitiility Excise 0.00 14,766.00 Total General Fund 0.00 14,766.00 Special Revenues Local Option Tax 2009 174,960.38 211,000.00 Total Special Revenues 174,960,38 211,000.00 Total Other City Taxes 174,964.38 225,766.00 TIF Revenues TIF Special Revenues Tax Money 527,808.60 590,000.00 Total!T'IF Revenues 527,808.60 590,000.00 Taxes Levied Employee Benefits 163,36 Property Tax 398,885.20 436,694,00 Total Taxes Levied 399,048.56 436,694.00 License&Permits Proprietary Sewer Building Inspection Fee 525.00 700,00 'Muter Building Inspection Fee 525.00 700.00 Total Proprietary 1,050.00 1,400.00 General Fund Sign Permits 0.00 200.00 Peddler Permit 0.00 100.00 Liquor License Fee 75.00 1,225.00 Cigarette Permits 0.00 75.00 Building Permits 24,776,49 29,200.00 Beer Permits 0.00 200.00 Total General Fund 24,851.49 31,000.00 Total(License&Permits 25,901.4'9 32,400.00 Use of Money&Property Proprietary Farm Operations Murphy Land Savings Interest 15.61 20,00 Murphy Land Income 20,585.92 17,000.00 Total Farm Operations 20,601:53 17,020.00 04105 LOST Savings Interest 480.60 1,900.00 Sewer Sewer CD 60025164 Interest 336.20 900.00 Sewer CD 60025057 Interest 61.01 200.00 Total Sewer 397.21 1,100.00 Total Proprietary 21,479.34 20,020.00 General Equipment Sales 3,000,00 Savings Accounts Interest Library Savings Interest 29.31 10.00 ParkslBeauti. Savings Interest 87.84 20.00 FID Fireworks Savings Interest 122.23 100.00 FID-Equipment Says Interest 207,01 100.00 Total Savings Accounts Interest 446.39 230,00 CD General Interest Trail CD 60026813 Interest 233,20 Library CD 60019991 interest 3,530.98 3,500.00 Trail CD 60025868 Interest 217.19 400.00 Page 1 2.10 PM City of Fairfax 05110/11 Profit & ILoss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget Maint.08 CD 60025315 Interest 60,22 100.00 Maint,07 CD 60012454 Interest 118.62 100.00 Maint.CD 60008316 Interest 94.09 150.00 Trans CD 60010233 Interest 608.64 700,00 Trans.CD 10680 Interest 117,24 200.00 P&A CD 60025155 Interest 200.23 350.00 P&A CD 10681 Interest 117.24 200.00 P&A CD 60008575 38.12 50.00 P&A CD 4610116020 Interest 96.74 100.00 Library CD 10274 Interest 125.23 200.00 Total CD General Interest 5,557.74 6,050.00 tdOW Checking Interest 14,918,51 13,700,00 Total General 23,922.64 19,980.00 Totaill'Use of Money&Property 45,401.98 40,000.00 Intergovernmental Federal Grants&Reimbursements 0.00 8,845,00 Local GrantslRetmb Other Intergovernmental Budget 222.00 0.00 Library Contracts Fairfax Township Library 500.00 1,000.00 Linn County Pay Library 0.00 21,293.00 City of Watford-Library 2,430.00 4,860.00 Total Library Contracts 2,930.00 27,153.00 Fiire Contracts City of Watford Fire 23,258,00 46,516.00 Clinton Township Fire 1,674,00 3,348.00 Fairfax Township Fire 16,320.36 34,632.00 Total Fire Contracts 41,252.36 84,496,00 Total Local GrantslReimb 44,404.36 111,649.00 Other State GrantslReimb Library State Money 94.90 100.00 Fuel Tax Refund 876.55 554.00 State Shared Revenues 390.00 400,00 I-JOBS Funding 8,832.46 8,800.00 Total Other State GrantslReimb 10,193.91 9,854,00 Special Revenues RU Taxes 140,255,67 183,735.00 Total Special Revenues 140,255.67 183,735.00 Total Intergovernmental 194,853.94 314,083.00 Charges for Services General Fund Charges Miscellaneous 634.92 Library Revenue/Other Fees ILL 33,00 Cards 19.00 100.00 Community Room 745.00 1,500.00 Copies 265.08 750.00 Faxes 61.25 100.00 Fines 1,767,57 2,500.00 Memorial Misc 10,00 450.00 Miscellaneous 94.98 2,000.00 Total Library Revenue/Other Fees 2,995.88 7,400.00 Total General Fund Charges 3,630,80 7,400,00 Propriety Trust&Agency Plage 2 2:10 PM City of Fairfax 05/10111 Profit & Loss Budget vs. Actual Accrual Basis Jully'2010 through April 2011 Jul'10-Apr 11 Budget Utility Deposits 4,770,00 8,000.00 Total Trust&Agency 4,770.00 8,000,00 Solid Waste Revenue Collections 80,233.30 95,000.00 Garbage Tags 5,175.00 3,500.00 Miscellaneous 234.00 200.00 Total Solid Waste Revenue 85,642.30 98,700.00 Water Revenue Collections 144,186.44 175,000.00 Miscellaneous 343.66 1,300.00 Sales Tax 5,127.56 12,000,00 Total Water Revenue 149,657.66 188,300.00 Sewer Revenue SRF Bond Fund 102,750.20 115,600.00 Collections 142,704,25 160,000.00 Miscellaneous 15,00 1,000.00 Sales Tax 408.14 800.00 Total Sewer Revenue 245,877.59 277,400.00 Total Propriety 485,947.55 572,400.00 Total l Charges for Services 489,578.35 579,800,00 General Misc Revenue Wellcome Packet Program 3,010.00 Donations (Donations-Other 0.00 2,000.00 Fire Department Donations FID Donations-Other 0.00 0.00 Fire Department Donations-Reg 3,292,18 12,000.00 Fire Donations-Mem 1,154.00 0.00 Fire Donations-Fireworks 1,395.22 13,000.00 Total Fire Department Donations 5,841.40 25,000,00 Library Donations 1,775.52 8,500.00 Total Donations 7,616.92 35,500.00 Library Summer Reading Donation 0,00 1,000,00 AFLAC Payments 35.36 Cable Franchise 4,923,82 12,000.00 D'i'vidends 7.23 500.00 Insurance Claims 199.76 500.00 Miscellaneous 155.54 1,000.()0 Movies in the Park 76,00 1,000.00 Newsletter Ads 3,375.00 3,000.00 Refunds 458.00 500.00 Rezoning 50,00 250.00 Sale of Equipment 0,00 3,000.00 Sale of Merchandise-Murphy 0.00 22,750.00 Special Council Meetings 0.00 2,500.00 Variances 50.00 Video Franchise 1,713,35 Total l General Mise Revenue 21,670.98 83,500.00 Other IFinancing Sources Long Term Debt Proceeds 351,460.78 883,333.00 Transfers In Debt Service 0.00 1,550,550.00 Total Transfers In 0.00 1,550,550.00 Total Other Financing Sources 351,460.78 2,433,88100 Pagle 3 2:10 PM City of Fairfax 05,10111 Profit & IlLoss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul 110-Apr 11 Budget Total Income 2,230,685,06 4,736,126.00 Expense Reconciliation Discrepancies -180.91 Community&Economic Dev Community Beautification Beautification Savings Money 0.00 2,500.00 Arbor Activities 0.00 1,100.00 'Visioning Activities 0.00 2,500.00 Christmas Decorations 0.00 3,000.00 Total Community Beautification 0.00 9,100,00 Total Community&Economic Dev 0.00 9,100`00 Public Safety Building Inspections Building Dept-Gen Fund Other 407.07 Employee Costs-Emp.Ben, 4,030.17 6,500.00 Employees-General Fund 22,297.73 26,500.00 Total Building Inspections 26,734.97 33,000.00 Fire Department Fire Prevention 2,161.12 Clew 2010 Fire Truck Purchase 180,990.00 180,915,00 Fireworks 12,742.47 13,000.00 Building/Office 6,319.42 7,000.00 Electronics 3,605,02 500.00 Equipment 8,289.91 12,000.00 (Fire Truck Loan 0.00 68,588.00 Fuel 1,587.41 1,500.00 ,Gear 13,692.47 10,000.00 Generator 322.39 172.00 Insurance 10,146.88 12,000.00 Equipment Savings Money 0,00 12,000.00 Maintenance Supplies 2,738.08 4,000.00 Medical Equip/Supplies 2,446.85 2,000.00 Medical Training 5,537.27 500.00 Other Administrative 4,558.18 4,000.00 Salary 3,194.83 3,000.00 Training 1,823.78 3,000.00 'Truck Maintenance 2,963.06 10,000.00 Utilities 2,246.72 4,000.00 Total Fire Department 265,365.86 348,175.00 Emergency Management 192.99 450.00 Police Contract 25,272.00 25,272.00 Total(Public Safety 317,565.82 406,897.00 Public Works Drainage Issues Drainage Project E Cem Rd-2009 Drainage Hwy 151/Arps 2,045.00 60,000.00 Drainage HWY 1511E Cem/80th 0.00 0.00 Total Drainage Project E Cem Rd-2009 2,045.00 60,000.00 Drainage Issues-Other 19,974.48 Total Drainage Issues 22,019.48 60,000.00 Special Revenue-LOST Mower-LOST 0.00 10,000.00 Skid Loader Purchase-LOST 0.00 17,000.00 Truck Purchase-LOST 95,000.00 95,000,00 Salt&Sand Bunker-LOST 46,301.07 47,000.00 Total Special Revenue-LOST 141,301,07' 169,000.00 General Fund Page 4 2:10 PM City of Fairfax 05110111 Profit & boss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget Roads,bridges,&Sidewalks lDOT Contract Expenses 33,152.40 35,000.00 Truck Purchase 13,029.98 13,000.00 Salt&Sand Bunker 0.00 0.00 Employee Costs Other Employee Benefits 512,75 2,000.00 Salaries/Health 146.10 12,467,00 Total Employee Costs 658.85 14,467.00 I-Jobs Funding Projects 8,832.46 9,000.00 Roadway Maintenance 519.92 10,000.00 Snow&Ice Removal Supplies 2,97 3,000.00 Engineering 0.00 10,000.00 Equipment Purchased/Repaired 4,069.59 1,000.00 Maintenance Facilities/Supplies 1,561,29 4,000.00 Miscellaneous 262.50 500.00 Total Roads,Bridges,&Sidewalks 62,089.96 99,967,00 Total General Fund 62,089.96 99,967.00 Road Use Expenditures Adminstration 2,772.45 4,000.00 Construction,Reconst.Projects Engineering 0,00 5,000,00 Total Construction,Reconst.Projects 0,00 5,000.00 Equipment Purchased/Leased 24,029.77 25,000.00 Misc Road Expenses Buildings 3,682,42 4,000.00 Insurance 5,924,13 6,000,00 Misc.Road Expenses-Other 39.92 100.00 Total Misc Road Expenses 9,646.47 10,100.00 Maintenance Snowllce Removal/Repairs 12,260,90 37,000.00 Roadway Maintenance Contractor Work 46,515.03 45,000.00 Building OperlMaint 1,320.51 3,000.00 Supplies 11,964,50 14,000,00 Equipment Maintenance 19,916.39 22,000.00 Employee Costs 45,872.91 50,000.00 Materials 3,736,26 10,000.00 Traffic Signs 0.00 0.00 Street Lighting 21,050,01 18,635.00 Total Roadway Maintenance 150,375.61 162,635.00 Total Maintenance 162,636.51 199,635.00 Total Road Use Expenditures 199,085.20 243,735.00 Total l Public Works 424,495.71 572,702,00 Culture&Recreation Cemetery 0.00 400.00 Library Services (Library Reserve Savings Account 0.00 10,500.00 Total Library Reserve 0.00 10,500.00 Miscellaneous 105.00 Employee Costs Wages Tanner Mumm 637.69 R.Cheryle Koonts 2,742.09 Jerry Walters 742.06 State W1H 1,205.00 Page 6 210 PM City of Fairfax 05/10/11 Profit & (Loss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget (PERS 4,549.96 FED,FICA,MED 6,539.18 Cathy Bayne 18,276.75 Beth W€lz 2,531.00 Lorelei Pleiness 689.74 Kathy Everett 2,325,30 Total Wages 40,238.77 AFLAC 417.04 United Health United Health-Other 234,90 Cathy's Health Policy 2,748.61 Cathy's Family Health Policy 5,732.62 Total United Health 8,716.13 Employee Costs-Other 0.00 60,500,00 Total Employee Costs 49,371.94 60,500.00 Audio Recordings 150.00 200.00 Computer Services 4,980.35 4,000.00 Electronic Access 374.86 1,000.00 Employee Benefits Staff Training 266.20 373.00 Total Employee Benefits 266.20 373.00 Equipment 369.24 1,500.00 Other Expenses Office&Equipment Supplies 1,243,30 1,400.00 Postage 361.57 1,000.00 Publicity&Reading 934.62 400.00 Total Other Expenses 2,539.49 2,800,00 Building Operation/Maintenance Insurance 1,212.17 1,750.00 Bldg Maintenance/Supply 1,451.68 400.00 Telephone 597.39 800.00 Utilities 3,930,00 5,000.00 Total Building Operation/Maintenance 7,191.24 7,950.00 Print Materials 12,221.85 16,000.00 Serial Subscriptions 671.05 600.00 Video&DVD 2,635.83 3,000,00 Total Library Services 80,877.05 108,423.00 Other-Senior Citizens 0.00 470.00 Park&Recreation Linn County Conservation Wick€up Project 100.00 Total Linn County Conservation 100.00 Special Revenue-LOST Farm Ground Development-LOST Development Planning 0.00 13,000.00 Tiling-LOST 0.00 10,000.00 Total Farm Ground Development-LOST 0.00 23,000.00 FYSA Support-LOST 0.00 2,000.00 Mower-LOST Money 8,310.00 Murphy Property-LOST Money 9,919.27 Nature Trail-LOST 0.00 50,000.00 Linn Street Trail-LOST Money 11,616.22 20,000.00 Hawk's Ridge Park-LOST Money 36,263.30 38,000.00 Special Revenue-LOST-Other 2,000.00 Total Special Revenue-LOST 68,108.79 133,000.00 Special Revenue-Employee Bene Page 6 2:10 PM City Of Fairfax 05/10111 Profit & (Loss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget Salary Costs 2,767.14 3,600,00 Total Special Revenue-Employee Bene 2,767.14 3,600.00 General Fund Pavillon Pad Project 0.00 20,000.00 Park Reserve Park Savings 0.00 5,000.00 Total Park Reserve 0.00 5,000.00 Park&Recreation Baseball 460.67 500.00 Engineering Fees 0.00 2,000.00 Equipment 4,265.23 10,000.00 Insurance-Prop/Other 1,279.55 1,000.00 Maint,Supply,Bldg&Grounds 10,319.16 12,000.00 Miscellaneous 161.38 200.00 Movies&Equipment 563.00 1,000.00 Nature Trail-Grant 0.00 50,000.00 Salary/Health 17,761.07 36,266.00 USA Day 1,800.00 1,500.00 Walking Trail&Trees 1,605.60 Total Park&Recreation 38,215.06 114,466.00 Total General Fund 38,215,06 139,466,00 Total Park&Recreation 109,190.99 276,066.00 Total l Culture&Recreation 190,068.04 385,359.00 Debt Service Prinllnt Other Debit Service 0.00 5,120.OD 2,4M Sewer SRF Bond 35,775.00 82,512.50 7'901,000 GO(TIF&Water) 14,261,25 30,700.00 Sewer SRF(Sewer) 0.00 0.00 135,000 SRF GO(TIF&Water) 1,467.19 8,445.00 800,000 GO(TIF) 4,242.50 218,585.00 650,000 GO(TIF) 7,737.50 95,575.00 704,000 GO(TIF) 10,476.25 66,052.50 465,,000 GO Note 151,800,00 152,075.00 5601,000 GO Note 7,335.00 74,770.00 780,000 GO(TIF) 10,317.50 115,735,00 335,000 GO(TIF&Gen) 1,572.96 70,430.00 Total)Debt Service Prinllnt 244,985.15 920,000.00 Enterprise(Propriety) Farm Operations Farming Expenses 0.00 25,000,00 Total Farm Operations 0.00 25,000.00 Solid Waste Fund Garbage Reserve Budget 0.00 18,000.00 Johnson County Refuse 78,152.50 88,000,00 Miscellaneous 7,071.16 2,000.00 Salary 7,510.02 8,700,00 Tags 601.00 Total Solid Waste Fund 93,334.58 116,700.00 Water Fund Water Meters 555.00 Equipment Purchases Truck Purchase-LOST 0.00 24,000.00 Skid Loader-LOST 0.00 20,000.00 Total Equipment Purchases 0,00 44,000.00 Salary Health Insurance 6,410.40 Page 7 2:10 PM City of Fairfax 05110111 Profit & (Loss Budget vs. Actual Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget AFLAC 1,232.20 Salary-Other 66,607.43 72,000,00 Total Salary 74,250,03 72,000.00 Maintenance/Repair 88,746.91 54,000.00 Water Other Administrative Other Admin. 15,355.91 Engineering 550.00 3,000.00 Sales Tax 10,708,00 12,000.00 Water Other Administrative-Other 0.00 Total Water Other Administrative 26,613.91 15,000.00 Public Works Bldg Utilities 4,364.10 4,000,00 Public Works Bldg-Other 138.75 Total Public Works Bldg 4,502,85 4,000.00 Water Reserve Budget 0.00 20,000.00 Total Water Fund 194,668,70 209,000.00 SewerFund Equipment Purchases or Leases 14,500.00 Meters 555.00 Equipment Purchases Skid Loader Purchase-LOST 0.00 20,000.00 Pump Purchase-LOST 0.00 10,000.00 Truck Purchase-LOST 0.00 24,000.00 Equipment Purchases-Other 9,836.00 Total Equipment Purchases 9,836.00 54,000.00 SRF Bond Payments 0.00 82,500.00 LOST 2004-05 0.00 61,000.00 WWWTF PWB Utilities/Phone 6,879.55 2,000,00 Repairs 1,571.00 1,000.00 Testing 0.00 3,000,00 WWTF Utilities 18,734.72 20,400.00 Total WWTF 27,185.27 26,400.00 Salary Insurance 8,732.11 Salary-Other 61,551.74 60,000.00 Total Salary 70,283.85 60,000.00 Maintenance/Repair 38,469.91 20,000.00 Sewer Other Administrative Other Admin 14,799.57 1,000.00 Engineering 1,595.00 500.00 Sales Tax 799.00 600.00 Total Sewer Other Administrative 17,193.57 2,100.00 Sewer Reserve Budget 0.00 79,000,00 Total Sewer Fund 178,023.60 385,000.00 Remote Meter Read Project 17,518.73 18,000,00 Trust and Agency E 91 Meter Deposit Refunds 9,855.00 10,000,00 Total l Trust and Agency 9,855.00 10,000.00 Water Main Phase 2 61,869.14 550,000.00 Water Main Project Phase 1 24,554.77 20,000.00 Totaiil(Enterprise(Propriety) 579,824,62 1,333,700.00 OtherFinancing Uses Operating Transfers Out Other Transfers Out 0.00 725,100,50 Page 8 2:10 PM City of Fairfax 05/10/11 Profit & !Loss Budget vs. Actually Accrual Basis July 2010 through April 2011 Jul'10-Apr 11 Budget T'lIF 0.00 616,055.50 General Fund 0.00 209,394.00 Local Option 2009 0.00 0.00 Total Operating Transfers Out 0.00 1,550,550.00 Total Other Financing Uses 0.00 1,550,550.00 General Government Employee Benefits Mayor&Council 500.65 700.00 Other Employees'Benefits 6,598.98 5,000.00 Clerk Salary 0.00 2,200,00 Total l Employee Benefits 7,099.63 7,900.00 General Fund Legal Services 9,773.05 15,000.00 Insurance 3,173.35 5,000.00 Elections 0.00 1,800.00 Salary Costs Deputy Clerk Salary 10,219.79 16,232,00 Clerk Salary 14,410.27 24,000.00 Salary Costs-Other 3,500.48 Total Salary Costs 28,130.54 40,232,00 Mayor&Council Council Pay 3,791.25 5,000.00 Employee Council Pay 2,268.83 2,300.00 Mayor Salary 4,929.37 5,000.00 Miscellaneous 483.33 700.00 Mayor&Council-Other 312.58 Total Mayor&Council 11,785.36 13,000.00 Other Admin Expenses Welcome Packets 386.00 Computer Services 1,723.45 Training 624.42 Miscellaneous 4,061.19 Supplies 9,281.62 20,000.00 Publication Costs 3,226.74 10,000.00 Newsletter 1,977.52 4,000.00 Refunds 1,041.70 100.00 Agent Transfer Fees 0,00 7,868.00 Annexation 0.00 1,000.00 Engineering 55,114.89 60,000.00 Rezoning 33.71 500.00 Variances 52.35 500.00 Other Admin Expenses-Other 1,762,55 Total Other Admin Expenses 79,286.14 103,968.00 Build!ngslProperty Costs Murphy Property 13,887,08 20,000.00 Other Building Budget 93.22 2,000.00 City Hall/Fire Station 8,612.99 30,000.00 Emerson Property 58,40 1,000.00 Generator 17.98 1,000,00 Buildings/Property Costs-Other 0.00 Total BuildingslProperty Costs 22,669.67 54,000.00 Total General Fund 154,818.11 233,000.00 Total General Government 161,917.74 240,900.00 LOST 2009 Expense 118.80 Total Expense 1,918,794.97 5,419,208.00 Page 9 2:10 PAA City of Fairfax 05/10/11 Profit & (Loss Budget vs. Actual Accrual Basis July 2010 through April 2011 ,lul'10-Apr 11 Budget Net Income 311,890.09 -683,082.00 Page'11.0 UBRECVRP Fri Apr 29, 2011 2;48 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE'. 1 04.01.11 ACCOUNTS RECEIVABLE AUDIT REPORT 4/01/2011 TO 4/30/2011 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE GP TOTAL 40,918.95 $ILLLil SERVICE CHARGES 45,8110.42 DEMAND MISC CHARGES TAXES I,014,59 DEPOSIT APPLIED 112.53- ASSISTANCE APPLIED PENALTIES 375 001 ADJUSTMENTS CHARGES TAXES PENALTIES 90.00- MISC CHARGES 75.00 BAD DEBT ENTRIES PAYMENTS 42,941.31- GRAND TOTAL a'918.95 47,031.011 15.00- 37'5,0701 43,053.84- 45,8'55.712 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS 43,053.84- BAD DEBT WRITE 0FFS HALL & HALL ENGINEERS, INC. Leader°rr irr Lawl Dereloptoit 5imr 1953 May 6, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of April 7, 2011 to May 4, 2011 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been wonting on for the City of Fairfax; [Improvement Projects] 5950-10-01 Fairfax Trail Allona Highway 151 • ATTACHED: Nothing '..,, STATUS: We have met with the Arps and have proposed the trail through their property. The Arps currently are considering this. 5950-10-2 Drainage Review for Ar 's Propert • ATTACHED: Nothing, STATUS: We have met with the Arps and in combination with the trail, have proposed two drainage improvements through their property. The Arps currently are considering this. 6950-10-3 Water Main Re lacement— Phase 2 Prome+c# • ATTACHED: Pay Application No, 2 and Change Order No, 2 • STATUS: Schrader Excavating has the new water main installed for the first portion of the project and they are currently working on connecting the water services, The pay application is For work completed through the end of April, The Change order includes a reduction for using 8" culverts rather than the 12"to 24"culverts. 6950-11-1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Recommendation letter for Draw Request No. 4 on the Letter of Credit: • STATUS: I have provided Jeff and his contractor, Schrader Excavating, a punch list to bring this project to completion. 6950-11-2 Murphy Property Conceptual Layout and Master Plannin • ATTACHED: Nothing.. s STATUS: We have completed the site topographic survey over the easterly portion of the Murphy property, and the boundary survey of this property. A preliminary layout based upon the renderings (with revisions) and the site survey has been created, and preliminary planning pricing established. I have provided the preliminary layout to Deb Proctor with Pace Supply to look at. CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 - Ph:319,362,9548 - Rx:319362.7595 • www.halleng.com 6950-11-3 Storm Sewer Re-ali nment on lots 105 & 1016 of Prairie View Heights Plh. 2 ATTACHED: Nothing—I will provide a copy of the plans and the easement agreement at the council meeting for any one who cares to look at it. STATUS: We have the plan of improvements completed and the storm sewer easement and easement agreement completed. 6950 General Engineering Services Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing • STATUS: /have not seen or heard anything recently regarding the improvements or completion of the unfinished drainage facilities at the Prairie Creek Estates development or the Prairie View Heights development.. Review of Erosion Issues at the newly constructed drainage swale south of E. Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: Currently on hold—waiting status of Arp's drainage improvements. Sanitary Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only Our Plan is to make the necessary repairs to the lagoons this spring. I have to coordinate one more meeting with the contractor and subs, and we can finalize the improvements that need to be completed and by whom. I anticipate this meeting happening later in May.. Lift Station and Pumps: • ATTACHED: Nothing • STATUS: Informational Only Ed Brinton with MMS Consultants has provided me with a sample operational manual to modify for the City's four lift stations. 1 am liming up a meeting with Ed, Lynn, and Ron, in coordination with the WWTP aeration basins meeting to identify the issues we have been having with the lift stations and pint together a maintenance /replacement plan for the system. l also look for this to take place in May, Site Reviews / Ordinance Review: Revisions to the Storm Water Management Ordinances Regarding the completion and approval I acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS: No Change Lot 148, PrOtVIO VIOW F,81 MAppim, Miscellane�u 1 Meetins Plannin Respectfully Submitted, Shane R,Wicks, P.E. Hall and Hall Engineers, Inc. NOTICE OF PUBLIC HEARING Notice is hereby given that on the 10' day of May, 2011 at 7:00 p.m, at the Fairfax City Hall, 525 Vanderbilt Street, Fairfax, Iowa 52228, or if said meeting is cancelled, at the. next meeting of the City Council thereafter as posted by the City Clerk/Treasurer, the City Council will hold a public hearing to consider a resolution authorizing the vacation of the west five feet of the 35 foot Utility and Drainage Easement located along the east property line of the following described properties: Lots 9 — 12, and Lot B of Prairie Creek Estates First Addition to the city of Fairfax, :Linn County, Iowa and Lot 30 of Prairie Creek Estates Third Addition to the City of Fairfax, Linn County, Iowa Copies of the proposed resolution and easement are on file for public examination in the office of the City Clerk, City Hall, 525 Vanderbilt Street, Fairfax, Iowa. Any person interested may appear at said hearing and be heard. Dated this 2nd day of May, 2011. Cynthia Stimson, City Clerk/Treasurer Published in the Cedar Rapids Gazette on May 2, 2011 RESOLUTION NO. 2011-32 RESOLUTION VACATING AN UTILITY AND DRAINAGE EASEMENT WHEREAS, the City Council of Fairfax, Iowa does possess a 35 foot Utility and Drainage Easement along the easterly property line of Prairie Creek Estates First Addition (Book 6204 and Page 474-483) and Prairie Creek Estates Third Addition(Book 6566 and Page 435-446); and WHEREAS,the City of Fairfax does not require the full 35 foot Utility and Drainage Easement width along the southerly portion of this existing easement for the purpose of conveying storm water drainage; and WHEREAS, the City of Fairfax has received written notification from the utility companies that are currently servicing the City of Fairfax that they do not have any utilities located in the westerly 5 feet of this existing 35 foot Utility and Drainage Easement; and WHEREAS, a public hearing was held during the city council meeting on May 10, 2011 at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax, Iowa concerning vacating this Utility and Drainage Easement. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Fairfax, Iowa, has determined that the west 5 feet of the existing 35 foot utility and drainage easement located along the east side of Lot 9 -12, and Lot B of Prairie Creek Estates First Addition to the City of Fairfax, Linn County, Iowa as recorded in Book 6204 and Page 474-483 in the office of the Linn County Recorder; and the west 5 feet of the existing 35 foot utility and drainage easement located along the east side of Lot 30 of Prairie Creek Estates Third Addition to the City of Fairfax, Linn County, Iowa, as recorded in Book 6566 and Page 435-446 in the office of the Linn County Recorder, no longer serve the public interest and said public interest and use held by the City of Fairfax in and to the property herein described is hereby vacated. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 10 day of May, 2011. AWES: Beer, Frieden, Otto, Mgers, and Wainwright NAYS: None ABSENT: None Jason; abe,Mayor ATTEST: Cyn 'a Sfimson, City Clerk/Treasurer a 0 0969 ; I I I ; I I I _ _ '! :.jaquunN }°af Ord I r I i I I I I m w a o o r X ro I JO L � I O I 0 0. a ° o ° w 'E'l 09-„L I I I I I j I Z x rn � o o p- a ° o. V PR @ o I I /� O I I 'V I r C rn C° O T td CZ D7 n ro o , to H8i IE,n1 l j 1 I I I o A o w w ON X1008 pla!� I i rO I �/ i v' i I fs cam, op EI ml °-' N 4lOZ/SZ/£ 1/ ru x 41 .7- s I I I I ® I � � o ra ° ❑ a I I m ^ aaw � C� nm n / ° � � c w o z I — I 4 I I o m I %0 I O r 1 ° ° ¢ cDn z� i Z r (!l r - OA DRIFTWOOD LANE o c o oy � > > m I DC7 O m D � -9 �� � DaD � noa ; � a -;01 y � .� I D I m m coz _0 m _ I -- o P� m rl” C1] C W 1 m C 5C a n to I DC7 1T1 C m Cl)F m N O -1 k rn n Z i W C Cr7 H Lo j {I Zn �' O { rrnn yJtdj' � � Ul Z za d I I o rA �] ►� � o I r s ------ - -- r-~-- o � o --------- CD M z z �Z m� � Q z� �v, r I I n � I I m m -89! �, 90 I Z to r r0 /� O O I I O m F n A No 2 1 I D o � 1 � I I V D � Z I I I � .��, I I m I I I z � s 3 0� Wo Z I Z _ _,__ ----- I-•---------- � � _ _ _ - �D �A �. � I 0 0 f 7"I � r, 4 m� ` Z -0 -0 m w {� I > m I r O p C-31 I rn m HORIZON AVENUEcm Q I CLCr - - --- --�- - -- _-----------, -- ---_ - Ln I __-T_- _-------_----- ------ `J € I I ,- I I I I May 10, 2011 To: Honorable Mayor and City Council of Fairfax Subject: 19th Annual Fairfax ii,1SA Days, June 24th—June 25th, 2011 2011 Theme "Fairfax Nears a Who"(Celebrating ar. Seuss'50"'Anniversary) Thank you for the opportunity to present a preview of Fairfax USA Days plans for 2011. Last year Patrick said"Wow, I'm blaming all these changes on the young people if anything goes wrong,"and "'It was all my idea if it is a success."I think that they were great ideas and successful. With that we are bringing them all back this year for the 75th Anniversary of the city and Fire Department. What's Returning? • Adult kickball, instead of softball-bigger/better than last year • Street Market- St. Patrick's Parking Lot (closer to the action) • Parade route—same as last year—worked well (entering off Lefebure Road) • Night Scenes—outdoor dance at the Legion Hall • USA Day finally going independent as an official non-profit organization (501-C) • Six bands (Two new bands and four featuring local talent) • Largest Fireworks Yetrl • Rides for all ages The city's involvement plays a critical role in our town celebration. Plains are being made to ensure that we will once again experience safety and success in 2011. Please find the attached forms included for your reference: • Vendor marketing sheet • 2010 Schedule/2010 donor list/2010 Financial Report Knowing that we continue in an economic downturn, we propose to request $75.00 from supporters this year (down from $100.00 last year) and request from the City just a little more at $1,800.00 (up from $1,750.00 last year). City dollars will be earmarked for four port-o-Johnnies at $300.00 (up from three last year,at $225) and to pay for three carnival attractions ($1,500.00). Lastly: planning for Friday and Saturday; St. (Patrick's events; peddlers' permits; insurance certificates; the outdoor movie; road blocks; timing of events; and event- planning are occurring daily between now and the official USA Day of Saturday, June 25th 2011 If anyone has questions about USA Days events, finances, ideas or thoughts, please feel free to contact Brandy Zimmerman or Teran Pegumlp or Patrick Slater at 846-2300. Fairfax USA Days Committee .�a r� th Saturda,, , June 25 2011 1 -' Fairfax(down by the action on Church Street), Iowa I Set-yap begins trdy, Jane � � 2011 7:00 am Tablesill NOT be Available No Electricity Available f 12 booth for Will need Local Peddlers Permit- f`, e 6 a a m Please Patronize the Following Sup orters of Fairfax USA Days 2010 •Acoustics by Washburn •Fairfax Storage& Fairfax Car Wash •Roger and Doris 011ingelr •American(Legion PEKOMY Post#572 •Farmers Savings Bank-Walfordl •Ornamental Concrete •American Legion Auxiliary •Frontier Cooperative Natural Products •Pace Supply •John and Francine Banes •G &H Electric,Inc. •Professional Plumbing Service, Inc. •Bayne School&Office Equipment •Fauser Oil Co. Inc. (Walford''Bralnlch) •Prochaska Farming and Greenhouses •Big Rigger Builders •GSTC(Gordon Sevig Trucking Company)•Railroad St.Housing •Steven and Pally Boland •Guaranty Bank •Riley's Cafe • Bud and JoAnne Burger •Hughes Nursery& Landscaping; •Sankot's Garage •Cartall, Inc. •Hynek's Lawn Care •Schrader Excavating&Grading,Co. •Casey's General Store •Jester Apparel •Shelly's Hair Salon •Cedar Rapids Billiards •K&B Ag.Supply, Inc. •Patrick and Lois Slater •Ced-Rel'Supper Club&Motel •Greg&Judy Kingery •South Slope Cooperative •City of Fairfax •Kittens Little Paws Childcare •Star Bar •Cross Creek Antiques •Krall-Neuhaus Insurance •Tails a Wagg'n •Crows Hybrid Dealer H.Zenisek •Eugene and Sally Kopecky •The Waterworks C&I • Eagle Concrete •Don and Peg Lefebure •Tim Terrell &Company,(Inc. •Ralph and (Nancy Emanuel •Lopata Kitchen En'Counters •Vance's 151 Self Storage •Electrical Concepts •Morgan Valley Painting,Inc. •Voss Welding&Machinery • Engineered Components •Russ Nading—Iowa Realty •Walford BP airfax Chiropractic Center •Merta Concrete Construction •Wain Repair and Collision Center • Fairfax D!aliry Queen •Neuhaus,Inc. • Karen L.Wernimont • Fairfax State Savings Bank •Norton's Greenhouse •Xtreme Concrete Pumplin,g,Inc, •Novak Electric,Inc. FAIRFAX USA DAYS IS A COLLABORATIVE EFFORT OF THE ENTIRE FAIRFAX COMMUNITY,THANKS TO EVERYONE WHO DONATED TIME,TALENT,AND FINANCES TO HELP MAKE THIS E'V'ENTA SUCCESS.IF YOU OR YOUR BUSINESS DONATED TO THIS EVENT AND HAVE BEEN OVERLOOKED,PLEASE CONTACT FAIRFAX STATE SAVINGS BANK AT 319.845-2300 SO THAT WE CAN INCLUDE YOUR NAME/BUSINESS NEXT YEAR.ALL SPONSORS AND DONORS.ARE GREATLY APPRECIATED.THANK YOU OINEAND ALLI Income/Expense Report - Fairfax USA Das 2010 Beginning Balance ..................................................... $ 1,961.89 PrivateSupport ......... ............................................... $ 10,040.19 City Support................................................................ $ 1,800.00 Deposit April 7, 2010.............................................$ .150.00 Deposit May 25, 2010............................................$ '.1,625.00 Deposit May 28, 2010............................................$ 485.00 Deposit June 1, 2010.,.......................... ..................$ 150.00 Deposit June 4, 2010................. ..................$ 175.00 Deposit June 7, 2010.............................................$ 145.00 Deposit June 10, 201G- 160.00 Deposit June 11, 2010,..........................................$ 300.00 Deposit June 14, 2010.............................................$ 360.00 Deposit June 16, 2010...........................................$ 745.00 Deposit June 18, 2010...........................................$ 37.50 Deposit June 18, 2010...........................................$ 215.00 Deposit June 21, 2010............................................$ 252.00 Deposit June 24, 2010.,.......................... ...............$ 596.00 Deposit June 25, 2010...........................................$ 264.00 Deposit June 28, 2010. .........................................$ 100.00 Deposit June 28, 2010...........................................$ 1,192.00 Deposit June 30, 2010......... ..............................$ 123.29 Deposit .lune 30, 2010. .........................................$ 220.00 Deposit June 30, 2010...........................................$ 265.40 Deposit June 30, 2010...........................................$ 2,300.00 Deposit July 6, 2010.-..............................-.............$ 105.00 Deposit July 8, 2010.. ...........................................$ 75.00 Deposit July 8, 2010.. ..........................................$ 1,800.00 Check # 610 Plywood, paint brushes.—...............$ 85.86 Check # 611 Shuttleworth & Ingersoll.................$ 312.00 Check # 645 H&H Fun, Rides................................$ 2,889.00 Check # 646 Menards..................--.....................$ 231.05 Check # 648 Hy-Vee.............................................$ 91.59 Check # 647 Sams Club......................................$ 380.68 Check # 625 Cash for Street Dance.....................$ 400.00 Check # 649 House of Trophies.................. .......$ 63.88 Check # 650 UnitedRentals................................$ 910.43 Check # 652 Papa Balloon..................................$ 1010.00 Check # 671 Gander Mountain...........................$ 117.92 Check # 653 White Liars Band............................$ 8,00.00 Check # 654 Large Midgets Band.......................$ 1,1000.00 Check # 656 Jesse Soden (Sound).....................$ 1,700.00 Check # 658 H & H Fun Rides............................$ 2 ,889.00 Check # 651 Aero Root Band..............................$ 500.00 Check # 672 Al Huntzinger (Rides)..................... 1 250.00 Check # 713 Gift Cards for volunteers................$ 300.00 Check # 659 Mary Burrack..................................$ 150.00 Check # 673 Sound Concepts.............................$ 260.83 Check # 674 Spielman"s......................................$ 1,198.16 Check # 721 Reimb.miarket vendor cancellation$ 10.00 Check # 661 Port 0 Joinny.............. ................"$ 280.00 Check # 662 Shuttleworth & Ingersoll...............$ 139.43 Check # 664 Shuttleworth & Ingersoll...............$ 20.00 i Check # 663 Krall-Neuhaus Insurance...............$ 230.00 IRS fee-SS4 filing (non-recurring 2010) $850.00 Fees for tax exemption (non-recurring 2010) $1,200.00 Total Expenses ...................................................... .............$ 15,489.83 Total Remaining Balance .................................................$ 362.25 FSSB = Fairfax State Savings Bank RESOLUTION NO. 2011-33 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT" INTEREST AND PRINCIPLE DUE JUNE 11 2011 WHEREAS, the City Council of the City of Fairfax„ Iowa, has numerous outstanding general obligation debt notes with interest and principle due on June 1,2011; and WHEREAS, the City Council of the City of Fairfax, Iowa, wishes to make the required interest payments on time and in order to make those payments,transfers are needed; and WHEREAS, the city clerk/treasurer has submitted the following list of those notes and the transfers needed. Section 1. Interest, principle, and fees due on $335,000 General Obligation Combined Corporate Purpose Loan Notes, Series 2010, dated September 9, 2010 as follows: a. Transfer Order: $185.00 for the interest payment, $4,878.30 for the principle payment, and $18.76 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Refunding of Series 2003 Library Repairs Note. b. Transfer Order: $2,280.00 for the interest payment, $60,121.70 for the principle payment, and $231.24 for the service fee from the General Fund, Fire Department Budget, to the Debt Set-vice Fund. Purpose of notes: Refunding of Series 2003 fire department funding and a 2011 Fire Truck Purchase. Section 2. Interest, principle, and fees due on $780,000 General Obligation Corporate Purpose Refunding Notes, Series 2008B, dated April 1, 2008 as follows: a. Transfer Order: $10,117.50 for the interest payment, $95,000.00 for the principle payment, and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water Main Construction Project/Reassigned to WWTF Project. Section 3. Interest, principle, and fees due on $560,000 General Obligation Sanitary Sewer Refunding Notes, Series 2008A, dated March 1, 2008 as follows: a. Transfer Order: $3,712.50 for the interest payment, $31,219.34 for the principle payment, and $130.08 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water Main Construction Project/Reassigned to WWTF Project. b. Transfer Order: $3,422.50 for the interest payment, $28,780.66 for the principle payment, and $11992 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Sanitary Sewer Improvement Project. Section 4. Interest, principle, and fees due on $700,000 General Obligation Wastewater Notes, Series 2004, dated December 1, 2004 as follows: a. Transfer (larder: $10,276.25 for the interest payment, $45,000.00 for the principle payment, and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Wastewater Improvement Project, Section 5. Interest, principle, and fees due on $650,000 General Obligation Sanitary Sewer Improvement Notes, Series 2005, dated October 1, 2005 as follows: a. Transfer Order: $7,537.50 for the interest payment, $80,000.00 for the principle payment, and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Sanitary Sewer Improvement Project. Section 6. Interest, principle, and fees due on $800,000 General Obligation Urban Renewal Land Acquisition Notes, Series 2006, dated October 11, 2006 as follows: a. Transfer Order: $4,042.50 for the interest payment, $210,000.00 for the principle payment, and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Urban Renewal Land Acquisition. Section 7. Interest and fees due on $790,000 General Obligation Corporate Purpose Notes, Series 2009, dated March 24, 2009 as follows: a. Transfer Order: $12,795.73 for the interest payment and $227.50 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water Main Replacement and East Drainage and Detention Basin Projects.. b. Transfer Order: $1,265.52 for the interest payment and $22.50 for the service fee from the Water Fund to the Debt Service Fund. Purpose of notes: Water Main Replacement and East Drainage and Detention Basin Projects. Section 8. Interest, principle, and fees due on $139,000 General Obligation FS-57-10-DWSRF- 033 Notes, dated February 17, 2,010 as follows: a. Transfer Order: $1,381.43 for the interest payment, $4,075.01 for the principle payment, and $230.24 for the servicing fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Remote Meter Read Program. b. Transfer Order: $313.57 for the interest payment, $924.99 for the principle payment, and '$52.26 for the servicing fee from the Water Fund to the Debt Service Fund. Purpose of notes: Remote Meter Read Program, Section 9. Interest, principle, and fees due on $2,400,000 Revenue SRF Note, dated December 1,2006 as follows: a. Transfer Order: $35,775.00 for the interest payment, $5,000.00 for the principle payment, and $5,962.50 for the servicing fee from the Sewer Bond Retire Fund to the Debt Service Fund. Purpose of notes: Waste Water Treatment Plant. Section 10. Total transfers by fund: a. From TIF Fund to Debt Service Fund: $554,150.72 b. From General.Fund to Debt Service: 62,632.94 c. From Water Fund to Debt Service Fund: 2,578.84 d. From Sewer Bond Retire Fund to Debt Service Fund: 46,737.50 Total transfer of all funds to Debt Service. $666,100.00 NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the city clerk/treasurer is directed to make these recommended transfers and payments. BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. .Passed and approved this 101' day of May, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None B SENT: None Jason . Rabe, Mayor ATTEST: Cynt is K. Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-34 RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading, Inc. for the Water Main Replacement Program, Phase II. Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 2, for an increase to the contract amount of$4,466.00 as listed below: C.O. #2, Item 1 $4,466.00 To add several culverts as a result of the ditch grading that has taken place on Main Street. Eight inch culverts were used under the driveways to provide drainage along the ditch line and ensure maximum coverage over the pipe, This item includes the cost of supply of the 8" HDPE culverts only. Installation of these additional o substituted culverts will be paid under Line Item#6 from the original bid documents. BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 2 for the Water Main Replacement Program, Phase II Improvements which will result in an increase to the contract amount of $4,466.00 to make a revised total construction contract cost amount of$410,764.86. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this I Oth day of May, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None ABSENT: None JasonRabe, Mayor ATTEST: Cynth a Stimson, City Clerk/Treasurer CHANGE ORDER NO., 2 PROJECT: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS DATE: May 4, 2011 CONTRACTOR: Schrader Excavating and Grading Walford, Iowa ORIGINAL CONTRACT AMOUNT: $413,715.81 ORIGINAL CONTRACT COMPLETION DATE: 55 Working Days from March 21, 2011 ITEM #1: Substitution 1 Addition of 8" HDPE Culverts under Driveways Several culverts (have been added to the project as a result of the ditch grading that has taken place on Main Street. 8 inch Culverts were used under the driveways to proviide drainage along the ditch line and ensure maximum coverage over the pipe. This item includes the cost of supply of the 8" HDPE Culverts only. Installation of these additional or substituted culverts will be paid under Line Item #6 from the original bid documents. Original Contract Amount: $413,715.81 C.O.#1, Item 1 ($9,269.75) C.O.#1, Item 2 $1,852.80 !C.O.#2, Item 1 _ $4,466.00 Revised Contract Amount: $410,764.86 Schrader Excavating & Grading Co. Hall & HalllIEm,ginee , Inc. By: jy By. Title: Title: �iz-n.Gf Date: C _ Date: City of Fairfax, Iowa By: Title: Date: f � IIS HALL & HALL ENGINEERS, INC. = www.haIleng.com City of Fairfax. Memo Date: May 4,2011 To: Honorable Mayor and City Council From: Joel Gross,E.I.,Project(Engineer RE: Phase II Water Main(Replacement Improvements Description of Agenda Item: Discussion and Approval of April 2011 Pay Application and Change Order#2, Background: Major Accomplishments of thiis (project during the month of April are listed below: • 820 LF of 8" PVC Wafter Main installed on Main Street and Siepman. • 18 Water Services installed on Main Street. • 64 LF of 15° RCP CUIvert installed for drainage under streets. • 220 LF of HDPE Culvert installed for driveway drainage. Summary of . Amounts Original Contract Amount: $413,715.81 Adjustment of Contract Quantities: $0.00 Change Order 1: -$7,416.95 Change Order 2: $4,466.00 Revised Contract Amount: $410,764.86 F CIVIL ENGINEERING 'LAND SURVEYING'(_AND DEVELOPMENT PLANNIIING'LANDSCAPE ARCHITECTURE 1860 BoYscn Road "`Hiawatha, IA 52233 "Ph: 319.362.9548'IEx:319.362.7595 408 V Aven iie*Coralville, IA 52241 `Ph: 319.338.2'240'Fx:319,362.7595 IOWA'IH INOIS'WISCONSIN' MINNESOTA¢NEBRASKA"MISSOURI 1 of 3 5/4/2011 i ' { Project Photos: The following photos were taken during construction observation for this project: Fire Hydrant Installation along Main Street X. M � � s i y F _ -v x„ j,. F, bl Water Main Installation along Main Street CIVIL ENGINEERING"LAND SURVEYING" LAND DEVELOPMENT PLANINIIING"LANDSCAPE ARCH7ECTURE 1860 Boyson Road `Hiawatha, IA 52233'Ph: 319.362.9548"Fv 319.362.7595 vvww.halleng.cam i ^, Y r.Z' ArAWWAW r Erosion Control Measures in Place around RCP Culverts c �a 1 aq 9j d r : •C W„ F qg � Culvert in place under driveway, Erosion Control Measures in Place around Intake Recommendation: Engineering recommends approval of the April 2011 Application and Change Order#2. CIVIL ENGINEERING'LAND SURVEYING ' LAND DEVELOPMENT PLA JUS NG' LANDSCAPE ARCHITECTURE 1860 Boyson Road"Hiawatha, IA 52233"Ph: 319.362.9548 h Fx: 319.162.7595'uNw.hallong.com RESOLUTION NO. 2011-35 RESOLUTION TO ISSUE PARTIAL PAYMENT #2 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading Co. for the Water Main Replacement Program, Phase II Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 2 from Schrader Excavating & Grading Co., for a current payment due of$123,707.22... NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve the Application for Payment No. 2 from Schrader Excavating& Grading Co. for the Water Main Replacement Program, Phase II Improvements and issue a check for $123,707.22. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and. directed to execute said resolution. Passed and approved this 10'x°day of May, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None ABSENT: None E t Jason Ra e, Mayor ATTEST: C thia Stimson, City Clerk/Treasurer APPLICATION FOR PAYMENT APPLICATION . 02 Project: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LINN COUNTY , IOWA Contractor: Schrader Excavating &Grading Co. P.O. Box 270 Walford, Iowa 52351 Owner: City of Fairfax, Ilbwa Original Contract Amount: $413,715.81 Revised Contract Amount: $410,764.86 Date: May 4, 2011 Thiel Contractor noted above, in accordance with the provisions of the contract documents, hereby requests e fallowing estimates of contract,work completed: approval of this application for payment on the Original Contract Work Completed $ 166,127.73 Materials Stored On Site $ Chainge Orders: Change Order No. Date Approved Amount 1 April 12, 2011 $ 1,852.80 2 May 4, 2011 $ 4,466.00 Total Change In Contract Amount from Change Orders $ 6,318.80 Total Change Order Work Completed $ 6,318.80 Total Complete and Stored to Date $ 172,446.53 Retainage % $ 8,6'22,33 Total Complete and Stored to Date (Less Retainage $ 163„824.20 Less Previous Payments $ 40,,116.98 Current Payment Due $ 123„707.22 Distribution: Owner Engineer Contractor Other Page 1 of 1 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies„ to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents, that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative: By _ _.. _ Date: Gr 1 ENGINEER'SIARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Eingiineer's/Architect's review of this Application for Payment including the accompanying supporting data, ,and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Eingineer'slArchitec:t's Authorized Repre Mative: 7 1 By: � � -� Date: . ,r CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby irecommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Representative:: By .v. Date: . ATTACHMENTS REQUIRED: 1. (Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. 2'. (Line Item Schedule of Contract Materials Stored and Values (if applllicable). ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.02 pmlad: PHASEIll'.°WATER MAIN REFLAnIMENT IMPROVEMENTS FAIRFAM„U NN COUNTY,IOWA Contractor: Sshraden Es'x',,ddng&G,.ding Ca. Enninaar: Hall&Had IEngVneara,Enc. R-I-d Contract Amount: $410.764.616 Date: May 4.201 R ®ud 911E Prlc.. This.Parlod To Det. Ilam Ilam Oascrigtion Dn®Is. y,pviaml0ies I Dalt Prico T.L.1 quantity Awnwonrnt 0-tlly Amount %Complete 1 M,tvllzaryon LS I 1 $ 10,000.00 $10,006,00 0.25 $2„561®.dD 0.76 $7,500.00 76.00% 2 T.M.Canard LS 1 1 $ 1,500.00 $1,500,00 0.25 $975,60 0.75 $1,126.00 75,N% 3 Tem rary Emsl.nand G,dimenl Central LS tl $ 1,500.09 $1,5PP.DO D.59 $'76171.00 0.75 $1,126.00 76,00% 4 cae!L2nd GmbNng L5 1 $ 12,500.00 512.506,00 0,59 36„259.00 0.75 $9,375.00 75,044; 5 Remove and Salvage C.Iv,d Pl e LF 235 $ 15.00 $3.525 on 0.00 $ROO 0.D0 $D,9C 0.001% 6 R.install C.1i Plpe LF 235 $ 16.00 $4,230.00 220,011 $3SGROO 220.60 $3,960.u0 93.®2%. HDPE DualWali Culyett Pip.(12"to 1B"Dla,) 7 Supply Cnl.con1,Aancy Bid it.. LF tl20 $ 20.30 $3,396.00 6,00 $0,00 0.60 $3.00 0.06°k 8'PVC C-gQ0 Waleimen Including kecesc,ry Pavement Removal,Dlspoeal and Replace - Pdyelhylene Wrap,Tracer V%ri ,and Rttings In 8 Plew(S.es ecialPmsislans LF 2„216 $ 42.28 $93,692,48 I,600.D0 $G7,648.On 2,366.60 $109,626.40 107A0°{ 6'PVC C-900 Wetalm.n Indudlna IN....al, Pevamen!Removal,Dlsposel end 11 Placement Polyelhylena Wrap,Trace.Wire,and Flt6nge In @ Pl.ce l..Special F-id...) LF is $ 71.39 $1,070_R5 O.00 $428.34 6.00 $428,34 40.QG% 50 8'Waferhlain Gala Valva Assembly EA, 6 $ 405.06 $2,430.Ou 3.00 511.21I6,O0 3.60 $1,216,00 50.00%. Water 3aMces,plaV Pla�pa,Including Removal, D€sp...I and Recement of EkEsM1ng Curb Stop and Box(water se.Nca an the came aide afMa ' 11 sUeal as Ue water metal EA. 24 $ 1,1345.281 $25,086,72 1T.00 $1111„498,06 11,00 $114913l 45.63% Wxl.r B.-(Dlrc.11.nal Drill).1'Plasuo, Includng Removal,Disposal,and Replacement of Falstlng Curb stepand fox Rw W' M_. on the 12 app.slte sine.fthe'e"t gam the watermaln EA, 110 $ 2,351,69 $23,516,90 8.W $14„11.0,14 8,00 $14,110.14 60.ao% Water Service,1'Plash'c,1-1i R--1, Dlepasel,and Replecementof Eatsnng Curb Slop and Box(water c,ni,c,on th,app 1s eU..0he street Iran Iha watermein waaAif'4 semee 13 line EA. 110 $ 1,551.69 $15,516,90 1.00 SL551.69 1,66 - $1,551,69 10.00% W al,r Services,1112"Plastic,Indu4lhg Removal. Dlepasel,and Replacemenlof Existing G.rb 6Adp and Son(water samca on th.same slde of 1h. 14 Creel ae the water main}.C-Ung.ncy3ld Elam EA. II $ 1,62653 $1,626.53 0.00 S0,0u 0.00 $0.66 0.04% Water Service(Direcll.nal Drill),1 112'Plastic, Including Remava 1,Dicp-1,and Replacamonl A E.1.11 g Curb Stopand Box(Water sarvke en 96 oppaslle side ofthes ffrom the wafermale}. 16 Cannneenc aid item EA. 11 $ 2,826.53 $2,826.53 C,00 $0.69 6.06 $6.60 0_09% ' W ter serdeee.2'Ptastic,Including Removal, Dlaposd,and Replacement dExisting c.rb fif.p and ReK(water cervica en the same slide.f 1Na 16 street ee the Weler maml.Gmdngen.y3ldit.m EA. 1 $ 2,179.06 $2,179,CG 0.00 Som 0.00 $O,nO 0.00% water S.rncae(Diredlanal Drill),2'Plastic, Ind,ding Removal,)lep...1,and Replacement of E%1,11n,Curb Stop and Box(-dr sarv:ce.n I n. opposite side of the street from the wafer mala). 17 Camingenc Bid Item EA.. 4 $ 3,107.00 $3,107,00 0,60 $0.'NC 0.00 $0.u0 DAL% 18 F-Inin and Install Fire Hydrant EA.. 4 $ 3,47$.36 $13.905,44 3.00 $110„4,29.08 3,00 $10.429.08 76.00% E22�2 Remove Exlstlng F€re Hydrant EA. 3 5 350.00 $1,05000 C.Dc SO-00 0,00 $0,00 0.00% Dismfectl.n and Hydros I.U.Testing LS 11 $ 4,406.00 $4,400,00 O,Ob $2.2'061.9tt 6.56 $2,200,00 s9,oD% PaNsM Cement Concrete Sidewalk Removal, Disposal end Replec antfor NM-SeA at 331 Venderd'l l...I m SF 65 $ 12.00 $766.00 62,00 .$984,00 8200, $984,00 126,15% As halt C.manl C-te Pavement 5!` tl20 $ 40.00 $4,606.00 0.60Sd,INn 0,00 $0.00 0.00%Impoded Taysnll CV 001 50.00 $4,00000 6.60 SO-00 O.Ou $1nOGradingand Hydros.eding win Llquld hlvldEmd.r LS 11 $ 3,000.00 $3,000,90 O.DD $01.60 0,00 $6.06 0.0946Tem rary Wood Exc.Islaf MM169 SY 500 $ 4.50 $2,250,0$0 C.60 som 0.60 $0.00 0.00% Ai-1 hldrllsanpn LS 11 4 3 1.00 $1,00 9.00 $0.00 tl.9❑ $0.00 0.009`0 .41-2 Traffic Comm- ITS 4 $ 200.00 $200.00 0 D $'0.60 0.00 $6.00 O.00F A1-3 Tem ra Erosion and Shc-1 Caatml L5 d $ 1.00 $1.00 0.00 Su1Do 0,00 $0.00 0.00% A1-4 Clearing and Gmbbing LS 1 11 $ 600.00 $506,00 0.00 $'4.00 0.06 $D.00 0-06e% At-5 Rem.V.and Salvage C.IvartPlpe LF 75 $ 15.00 $1,125,00 0.00 $0100 6.66 $6.00 0.00% At-8 R,Instan salvag¢d Culvert Fipa LF 75 $ 18,00 $1,35000 0.00 $Ot.LLVO 000 $0.00 0.0096 HDPE Dual Wall Gulverir Ipe 112"to 16"Dia_) A1-7 Supply only.Contingency Did gem LF AS $ 28.30 $1,132,00 6,00 $0406 0.90 $0.00 0.00°$ a'PVC CgnO Nal.nn.n Iml.dng Necessary Pavement Removal,Dop..a1 and R.ptac,mant, Fzlhylene Wrap.Tld-Wire,and Flltings In Al-B IN-(S,,Special Provision.) LF 37 $ 58,69 $2,697,53 0.00 $000 000 $0.00 -0.00% 12'PVC C-B90'Naleimnn mclLMing Necessary Pavement Removal,Disposal antl R,pl....nerlt, Polyelhylerre Wrap,Tracer VW,-d Ed—In Ai-9 Pfece Sees ecial ProNsiens LF 622 $ 66,84 331,62248 0,00 $10.00 0,00 $O.uc D_JD% Al-10 4'Watar Malin C.le Vawe Assembly E. 2 $ 11138.00 $2.272,18 0.00 $ONUYD 0,00 $100 0.Ot% Ai-15 12-Watar Main Gat®Valv.gssemNy EA,. 4 $ 1,807.52 $7.230,08 0.06 $0Cl'0 000 $6.00 0.00% 6"Water Main 6116-11!and Assembly. Ai-12 Contlngency bid nem EA.. 1 $ 612.93 $612.93 0.00 $10?tlIP 0.00 $0.00 000% 12"water Main Blowoff and Ae Mbly. Ai-13 Cuntlnaenc 41d nem EA.. 1 $ 591 911 $691.91 0.00 $00I0 0,00 $0.09 0.0Cek Wate r Ser.lces,1'Pfeeeo,Inc[wring the .g of a heW Curb Slop and 911, Ext&hding the 1'Plastic Sang,beyond M, Pr-pa-d eu.b Slap and Cannec4ag to the Ealstlng Serwca Lm,,and Rem.,.l and Disposal d"'El sling Curb Stop and 6nx(Lds 240 Ai-14 La-,Ave, EA. P $ 2.975.5B $2,075,68 0.00 $1®.910 I 0.00 $0,00 0.00% 'Nattl r Setvlcas,1'P 0.,Including Re moval, ❑Iaposa 1,and Replacem ant of Exi,d,g Curb Slap end Box(water se Md.on the same cid,of the Ai-15 *..t as the water main} EA 3 $ 1,141.57 $3,424.71 O.On $0.00 0.00 $0.00 0.00°! Ai-15 Fumish antl lnalalt Flre Hydrae[ EA.. $ 3,476.36 $6,952.72 0,00 $lu.00 0,00 $0.00 0.00% T,12, Remava Exisling Fire Hydrant I EA. 1 2 3 350.00 $700,00 O,Ctl $0.a70 0,00 $0.00 Page 1 of 2 Inclall 12'7,VnIh necessary Rcdusers and onnect to the eslefing 4-Water Nish.(Near Lol Ai-18 240 L...y Av�.,)canlrngency Bid Ilam EA.. 1 $ 1,106.68 $1,106,58 Q.00 '$4,V70 0.06 $0,00 0.00°4,. Al-19 Dmnfsctlon and HydmsleCC Testlng LS h $ 1,500.00 $1,1on,p0 0.00 $4,00 0.00 $0.99 0.09% Al-29 Praln Ole,O"Dlartm[er LF 30 $ 60.00 $1,800.00 0,00 $4,00 0,00 $0.00 0.Oc% Ai-21 IA,ph,it Cement Concrete Pmeat Sy 70 $ 4400 $3,120,00 0.00 $U Go 0 O $0,00 0.oc.%.. At-22 limpad Tcpsotl cy 28 S 50.00 $1,260.00 0.00 $000 0.00 Moo 0.01 Gmtlln0 and Hydmseeding With Lpuid Mulch kt-23 Binder LS 0001 I S 1,900.00 $1,000.00 9.00 '$400 0,00 $0.00 0.06% Al-24 Temwm'Y Wood E;ccelslw Mating SY 254u $ 4.SO $1,125.00 0,00 $4440 0,00 $0,00 0.09% 42-1 hid llradon L5 h $ 1,00 $1,00 9,00 !$4,010 0,00 $6,00 009.9`x. A2-2 Tem ra Eraalwr ane sedlmenl cgno-d LS 1 $ 100.00 $1o9,0Q 0.00 $ 0,00 $0.00 0.06%. Baring and JecNing 20-die.Steal Casing Pipe - (Indadea the Inslelleuon cf 12"01e.PVC CA90 X2-3 Water Meln lnslda ofstael Ceslrg Pipe) LF 46 $ 191.40 $18,183.00 0.00 $0001 0,00 $0.00 0.06% 12.PVCCA00 Wallerian Irtcluding Necessary Pavement Remove!,D!sp-I orad Repl...ment, Polye!hy!ane Wrap,T.-W-.grid FI14npa In AZ-q Place Seas eclat Pravisbns LF 55 $ 66,83 $4,775.66 C,00 $400 0,00 $0,00 0.0945.. 12'W eter Maln Slow�fl and AseemMy. tit-5 Cantlneen-y bid Item EA. 1 $ 691,91 $691,91 0.00 $0,091 9,00 $0.00 0.0{1°,E.. A2-8 OlslnlacUort end Hydmslatic ies4ng LS f1 $ 550.00 $559,09 0.00 $91,00 0,00 $0.00 0.00%.. A2-7 imported Topsoil CY 115 $ 50.170 $750,09 0.00 §0,09 0.00 $0.00 0.04% Grading and Hydmseed!ng Mlh Liqultl Mulch A2-8 elnder LS 1 $ 500.00 $599,6c 0.00 :gBoo 0.00 A31 Moblil.tan LS. 4 $ 1,00 $1.00 0,00 S000 0.00 $0,00 p.9p%$0.90 O.OVY,,.. „ . A32 Tragic CanLol LS I $ 200,00 $200.00 0.00 30.04 0.00 $0.00 0.00% A3-3 Tempora Erosion and Sednnent Conlin! LS 1i 8 50OLD01 $500,00 0.00 t 30,00 Ron $0,00 0.049$. 41, Cleating and ardbbing LS 4 $ 500.00 5500.0-0 0.00 $1„09 0.00 $9.00 0.04%. A35 Remove and Salvage Cufyed PIK LF 25 $ 16,0n $375.0-0 0.00 30.09 O,np $0.00 0.00% A3.6 Relns!all Salvaged culvert Plpe LF 25 $ 18,00 5450.00 0.00 $0,C6 0.00 $0,00 0.049$. HDpE Oval Wdll COIVert Plpe(12"to 18"Dia.) A17 LF 261 $ 28.30 $707.50 0 O 60.00 0.00 $9.00 0,099`b. e'PVC G90I]Waterman lu!udrtg Necessary Pevemanl Removal,Disposal end Replacemept Polyelhyleno Wre p,Trocar byre,antl Flldnga Ip A36 Placa Seas ec€alProNalons LF 11 1609 $ 43,74 $34,99200 0,00 $0.00 0.90 $0.00 0.041A.. A3-R 8'Wdlarhlaln Gala Valve Assembly EA.. 1 3 $ 1.136,02 $3,406.06 0,00 $01,04 0.00 $0.00 I 0,009`x. Rentuva and Disposal of Exlstirtp B!my-off and 143-10 Ap:emNY.cong�.nay ltd Item EA.. 1 6 500,00 $600.09 0,00 $0.100 0.00 $0.00 O,o0% W.I.,services,l'Plastic,Including Removal. Diapasal,a�Replecemenl o(Exlsling Curb Stop and 9-(water-.,,on the came std.of the A3-11 alreet a a the we lar mein) EA.. 2 $ 1.081 60 $2,183,20 0.00 $'D-no 0.00 50.00 0,00%.. Wafer 5ervrcea,l'Plaa6c,Including the - InalnHadonollheCurbS!opand6ox.Cep Sernca at Iha Stop Box(valor saMce on the A3-12 e.ida pr Ura oReet as u,e water main EA.. % 5 1,285.45 $1,285,45 U,Oa $0 no 0.00 $0.00 0,00%. VV.*S.N-(Dlrechortal Drill),1'Pl.CJn, nd0ng the Inatallatian of the Corb Slop epd - Bpx.Cap Service al lha Stop Box(wdor cerylce oo the opposite side cfihe street Rah the velar A&13 main EA. h $ 2,465,82 $2,466,82 0,00 3®1.00 0.00 $0,00 0,00%. Wa[er 3eMces,1-Plesllc,Inclnding Ute lnsrallatlon ofa new Curb st pends-, Extending We V Plaa!!c SeMce beyond Na Proposed Curb Slop and Connoting to the Ealsdng S-1-Line,and Removal antl Dlepnsal of the Exlating Cprd Slcpand 3-z Lots 235 and 9.31-0 247 VandarbIT St. £A. 2 $ 1,28545 $2,570,90 0,90 $4.00 0.00 $0.00 9,00% A3-16 Fumlch and Install Flre H yd rent EA. 1 $ 3,476,36 $3,478,36 O,o0 Men 0.00 $0 no 0,001 A3-16 Olslofechortand Hydroslafit Tasting LS tl $ 1,100.00 $1,10090 0,00 $4,910 0,00 $0,00 O.Oow„' 4317 As alt Cemen[Concrele Pavement SY h43 $ 40,00 $5,720,00 ❑,00 Wont) 0.00 $000 9.00`4 A3-1g Im dad Topsail CY 26 $ 50.00 $1.250,00 0,00 $g60 0.00 $0,00 0.00% OrWIng and Hydroseeding w,Ih L!quid Mulch - 43.19 Binder LS 1 $ 1.50 "D $1,500,90 0.30 $4„010 0.00 $0,90 O,OOWu. 43-20 Temporary Wood Excelsior hiafling 5Y 1140 $ 4.50 $g50.00 0,06 34.09 0.00 §0,00 COMPUTED TOTAL 13C(ITEMS#T11'',,1VOJOHl 11 $404,446,06 $123,$39.33 $166,127,73 41.08% MATERIALS STORED ON 5€TE ITEM DESCRIPTIO UNITS I QUANTITY IpnIoE PERUNIi 11 70TiAL TOTAL MATEREALS STORED O 5 $4,8,0 CHANGE ORDERS Thls Pamind To Dale NO, Doscriptinn U.lh 4m4,x1 Unit PrEce ToWI jjjQ..Mlly A.-A quantity Amount %Colmploka caalniit C.O.1 Ghange frcrl Cnpper Iv Pias!ic Services LF Ae St-. 0 50,00 0,00 $4„0'0 9.00 Woo i1DIV10' C.C_1-2 .6"RCFfor COIY t5 LP 84 528.95 $1,852,80 64.00 $11„1$62.89 64,00 $1,852,3g 100.04% 1C.t7..2-1 8"HYrPC CUIverls under Q Nowa 5 LF 2"' 520.30 $4,4fi6,09 220,00 $4466.00 220.00 $4,466.00 100,00% CHANGE ORDER NO,01-0 1ft:DT14,LS 6,316.60 6,316..64 6,318.60 100.06°4, REVISED CONTRACTTOTAL AFTER ALL.O:1 iF ANY 410,764.66 SWaSizT.73 ORIGINAL CONTRACT WORK COMPLETED 0.00 1 MATERIALS STORED ON SITE 15:51,6,80 TOTAL CHANGE ORDER WORK COMPLETED 'rIVY2 G46.53 TOTAL 5.00Yo ..8622.33 RETAINAGE 4101,, E AQE 14411698 LESS PREVIOUS PAYMI7 NTS S�23"707.zz CORRENT PAYMENT DUE Page 2 of 2 RESOLUTION NO. 2011-36 RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA WHEREAS, Synergy Development Group, L.L.C', has requested a reduction in the amount of the Letter of Credit approved by Resolution for the completion of the public improvements in prairie Creek Estates Fifth Addition; and WHEREAS, Hall and Hall Engineers, Inc. has reviewed the public improvements currently installed and recommends a reduction in the amount of this Letter of Credit by $12,977.88 to make partial payment for work completed on these public improvements. This reduction will effectively reduce the Letter of Credit to '$20,501.27. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Letter of Credit from Guaranty Bank and Trust Company is hereby revised to the amount of $20,501.27 for the completion of the public improvements in Prairie Creek Estates Fifth Addition to the City of Fairfax,Linn County, Iowa. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 10'h day of May, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ABSENT: None Jaso Rabe M yor ATTEST: } 3 yna Stimson City'' lerk/Treasurer City of (Fairfax From: Shane Wicks I[shane@halleng.com] Sent: Thursday, May 05, 2011 3;07 PM To: City of Fairfax;]eff iben; Shane Schrader Cc: Nebergall, Ruth,; Snow, Catherine Subject: Recommendation on Draw Request No. 4 on the Letter of Credit for Prairie Creek IE'states 5th Addition Attachments: Recommendation Letter- Draw Request No. 4.pdf Please see attached. On the draw request II have withheld the payment of 1„425,00 for the 114 LF of 6" Subdlrain. 100% of the plan quantity for the 6" subdrain was requested and recommended for payment with Draw Request No. 1 have requested information regarding where the additional 114 LF of 6" subdrain has been installed, but have not yet received an answer. Therefore i have pulled this item from my recommendation for payment, This item can be paid for with a future request if the installation of this additional subdrain can be justified and its location verified. i Thank you, Shane HALL & HALL ENGINEERS, INC. Lrelrla �n l.rtad DtJ uvlgpwrul Sh);v 195.3 "�a May 5, 2011 Honorable Mayor and City Council City of Fairfax, Iowa P.O. Box 337 525 Vanderbilt Street Fairfax, IA 52228-0337 Re: Draw No. 4 on the Letter of Credit for Prairie Creek Estates Fifth Addition Honorable Mayor and City Council, We have reviewed the invoice submitted by Schrader Excavating and Grading Co, (see attached)for work completed on the public improvements for Prairie Creek lE,states Fifth Addition relative to the letter of credit submitted by Synergy Development Group, L.L.C, We have completed an on-site inspection of these improvements to verify that the public facilities installed are consistent with this request. Based upon this, we recommend the fourth draw from the Letter of Credit be in the amount of $12,977.88 to cover the public improvements that have currently been installed and the four year maintenance bond for the street paving on 2Id Street and Ridge View Drive. This will effectively reduce the remaining Letter of Credit to $20,501.27. Respectfu Submitted, Shane R. Wicks, P,E. Hall and Hall Engineers, Inc, CC: Jeff Iben, Synergy Development Group, L.L.C. Ruth Nebergall, Guaranty Bank and Trust Company Shane Schrader, Schrader Excavating and Grading Company Encl, CIVIL ENGINEERING • LAND SURVEYING - LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,IA 52233 - Ph;319,362,9548 • Px;311'9.3'62,7595 • www,halleng.com Schroder Excavating&Grading,Co. Invoice 1890 Commercial Dr P.O.Box 270 , fig �1 rV� Watford,iA 52351 11/5/2010 10.261b Phone# 319-845-3061 Fax# 319-645.3066 c.anderson@schraderexc.com Jeff Iben 411 Creek side Fairfax,to 52228 12/15/2010 Net 30 PCE 5th Addition M 1116.1538 Excavation Class 10 _. 3.25 3,627.50 1 __ Sul cdrain, tan it u 13 12.5 Siwuss i .,. _ W: w 2035 ®� 259.E 15 1 5anitaryManhole 2,000.00 2,000.00 29 1 Apron Guard 650.00 650100 35 198.7 Over Excavation 30.00 5,961.00 *Banding wilt be hilted out on an invoice to follow* *This invoice is PAST DUE* Sales Tax 7.00% 0..00 Alt Accounts 30 or more days past due are subject to at service charge of 1-1/2%per month, Total 13,922 88" which is an ANNUAL.PERCENTAGE RATE of 18%on the unpaid balance 2911-Apt°-18 10;36 AM Guaranty Bank 3193627894 212 Invoice, C�NCRt�c�fAi�rUH� IP ,� ', Y024 Daw Hom TWOU NR Crdrr Hrpkds,U 62411 313 tp t7z7m ��1'tGl)i7SH�l1 Fa►i(�t�3 21"131 �BEtV�17$�'Ol�Ht�ulK,S t'hl� . WIN 411 CUEK SSE DKPA13L PAX LA=6 " =:=7w—NMR STUET 1 1.80NMOPORLUMSO ATRS.QAD=ONjfdjLYOfTL 4' :Oa Now 'Fatal 01 0 MIN LDVK= NOISM9 UzOU6TE cg:�l TM/TE/E2 r City of Fairfax From: Shane Wicks Ihane@halleng.com] ,ent: Tuesday, April ,119, 20112:20 PM Co.. Rabe, Jason; City of Fairfax Subject: Drainage facilities(un-finished detention basins) in the Prairie Creek Estates development and the Prairie View,(Heights development Attachments: Reminder letter to Gordon Sevig 4-19-2011.docx; Reminder letter to Jeff(ben_ 4-19-2011.docx Jason and Cynthia, I have attached"Reminder Letters" to JeffThen and Gordon Sevig regarding the unfinished detention facilities in their developments that are suppose to be completed and turned over to the City. These are just reminders to each of them regarding the upcoming completion date of May 31, and the resulting consequence of the City withholding occupancy permits if these improvements are not completed. Feel free to use or not use these letters, and/or to modify them as you see necessary. Shane r April 20, 2011 Mr, Gordon Sevig Sevig Development, L.C. P.O. Box 123 W Wallford, IA 52351 Re: Drainage Facilities at the (Prairie View Heights Development in Fairfax, Iowa Mr, Sevig: This is a reminder letter that thefinal repairs and improvements to the drainage facilities and related easements in the Prairie View Heights Subdivision must be brought to an acceptable condition as detailed in the City's letter dated September 20, 2010, and done so by May 31, 2011.. The City of Fairfax will require that these improvements be completed with permanent ground) cover in place and established, and the engineers' certification for the drainage facilities by May, 31, 2011. Beginning on June 1, 2011, the City will withhold all occupancy permits in the Prairie View Heights Subdivision until these conditions have been mete. Sincerely, Jason Rabe Mayor of Fairfax, Iowa CC: Ron Dusil, Maintenance Supervisor— City of Fairfax Cynthia Stimson, City Clerk—City of Fairfax Shane Wicks, P.E. — Hall and Hall Engineers, Inc. p April 20, 2011 ! i Mir. Jeff Iben Synergy Development Group, LLC. ,411 Creek Side Drive Fairfax, IA 52228 Re: Drainage Facilities at the (Prairie Creek Estates Development in Fairfax, Iowa Mr. Iben: Thies is a reminder letter that the final repairs and improvements to the east drainage swale andl to the southwest detention basin of the Prairie Creek Estates Subdivision must be brought to an acceptable condition as detailed in the City's letter dated September 7, 2010, and done so by May 31, 2011. The City of Fairfax will require that these improvements be completed with permanent ground ccver in place and established, and the engineers' certification for the drainage facilities by May 31, 2011. Beginning on June 1, 2011, the City will withhold all occupancy permits in the Prairie Creek Estates development until these conditions have been met. Sincerely, Jiscn Rabe Iayor of Fairfax, Iowa SS: Ron Dusil, Maintenance Supervisor—City of Fairfax Cynthia Stimson, City Clerk—City of Fairfax Shane Wicks, P.E. _Hall and Hall Engineers, Inc. Planning&Zoning Minutes Tuesday,March 15,2011 Chairman Kell called the meeting to order at 7:01 p.m, Present: Boxa,Kell,Kunze,Meyers,Nurre, Sobaski,and Soukup. Also in attendance was Mayor Rabe. First on the agenda was to approve the minutes from February 15t",20111. Motion to approve was given by Meyers and seconded by Sobaski. All ayes. Motion carried. Discussion on who would be the secretary for the P&Z Commission was held and was motioned to approve Meyers as the new secretary by Nturre and was seconded by Soukup. All ayes. Motion carried. We reviewed revisions concerning the city attorney's input to the Subdivision Ordinance. This code wiill. accommodate the scheduled timeline to get subdivision plats from preliminary stages to final stages. The suggestions by our attorney simplified the wording-Boxa motioned to approve and seconded by Sobaski. All ayes. Motion carried. We also reviewed revisions concerning the Annexation Application the city attorney suggested. Discussions occurred to see what our steps for annexation and if any fees are involved to the `to be' annexed to make sure the application was not read as something easily withdrawn by the person snaking the request to be annexed in by Fairfax. Motion to approve was given by Boxa and seconded by Meyers. All ayes. Motion carried, In discussing the annexation notification of the property moving into Cedar Rapids from county,we discussed reviewing our comprehensive plan in later meetings to look at making headway on making updates. Mayor Rabe asked us to look into where we want to grow in our overall view of the future,and put that as an item to discuss on a future meeting. There were three possible layouts on display for the city-owned farm ground south of Linn Street. Our committee's input was asked for. Looking long term,there were plans to develop baseball diamonds,soccer fields,playground areas, and we were to give our opinions as to what we saw as the most feasible plan. We are expanding our programs in Fairfax for both baseball and soccer, so with this expansion this is much needed to support our town's teams and successful growth. At the far east end of the piece of property we look forward to seeing the first baseball diamonds and soccer fields built late this summer. Looking further into the future,we'd like to see a new city hall,fire station,library and other plans for a portion of the land. Chairman Kell did let us know that the Fairfax League was having their annual pancake breakfast at the Legion April 10"'from 9-11. All proceeds go directly to the FYSA programs. Citizen present brought up the Sevi,g flyer that was mailed out to all Fairfax residents regarding the property at the SW corner of Beverly Rd. and Hwy 151. We stated any feedback should be sent to the city clerk's email addresses for future discussions. Motion to adjourn the meeting at 8:52 by Sobaski and seconded by Kunze. All ayes. Motion carried. ,ramie Meyers Secretary APPLICATION FOR VOLUNTARY ANNEXATION TO THE CITY OF FAIR.FAX,1OWA To the Council of the City of Fairfax: The undersigned, , owner(s) or authorized representative(s) of all the property legally described on Exhibit A (the "Property") and as shown on the snap in Exhibit B respectfully request that the Property and one half of all roadways that abut the Property be annexed to and become a part of the City of Fairfax, Iowa. The undersigned specifically waives the right to withdraw this Application as provided in Section 368.7(1)(e)of the Iowa Code. The following Exhibits are attached hereto and made a part hereof. Exhibit A--Legal description of the Property to be annexed Exhibit B—Map of the Property to be annexed Exhibit C—Deed to confirm ownership ONER(S): Signature Date Print Name Signature Date Print Name FOR CITY USE ONLY Date Received: Received By: General Property Location: ORDINANCE 117 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA' , IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION L SECTIONS MODIFIED. Section 166.03, 166.04, and the first paragraph of Section 166.08 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, are repealed and the following adopted in lieu thereof: 166.03 PRELIMINARY PLAN. Each owner of land planning to subdivide shall confcr with the Commission before preparing the preliminary plat in order to become familiar with the City Plan and with any municipal regulations, ordinances or other conditions affecting the territory in which the proposed subdivision lies. In addition: 1. Submission of Preliminary Plat. The owner shall submit nine (9) copies of the preliminary plat that shall be filed with the Commission. 2. Action by Commission. The Commission shall, as soon as practicable, consider said reports and approve, recommend modifications or disapprove the plat. In case of recommended modification or disapproval, it shall give its reasons therefor. The Commission shall, after such consideration, forthwith submit a copy of the preliminary plat together with the recommendations thereon to the Council. 3. Action by Council. The Council shall then approve or disapprove the preliminary plat in its discretion. One copy of the resolution shall be delivered or mailed to the owner. 4. Improvement Plan. When a preliminary plat has been approved by the Council, the owner shall thereupon prepare a plan of the improvements and the arrangement for the improvements and submit the same to the Council for their consideration. Within one hundred eighty (180) days after the preliminary plat and the plan of improvement have been approved by the Council, the owner shall then proceed with the preparation of the final plat of the land or a part thereof and file the same with the Council. 166.04 FINAL PLATS. The final plat shall comply with and conform to the preliminary plat as approved or modified by the Council. Five (5) copies of the final plat shall be submitted to the Commission together with a certificate from a qualified engineer stating that the final plat is substantially in accord with the preliminary plat as approved by the Council. When the final plat has been approved by the Council, the Clerk shall duly certify or stamp such approval on the five (5) copies of the final plat. One of these copies shall be returned to the owner. 166.08 MINIMUM STANDARDS OF DESIGN AND DEVELOPMENT. No subdivision plat shall be approved by either the Commission or by the Council unless it conforms to the following minimum standards and requirements: SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Passed by the Fairfax City Council on the 10`E' day of May, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright Nays: None .absent: None Jason Rabe, Mayor ATTEST: .i Y Cynth a Stimson, City Clerk/Treasurer 1"'Reading: Waived 2°° Reading: Waived P Reading: May 10, 2011 I certify that the foregoing was posted as Ordinance 117 on the 12�`day of May, 2011 C:n is Stimson,City Clerk/Treasurer 4 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,MAY 10, 2011 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2.. Roll call . Approval of agenda 4. Approval of and place on file: 1 , a. City Council minutes dated April 12, 2011 b. City Council minutes dated April 26, 2011 5, Place on file: i`'K i ' 'r c. a. Parks and Beautification minutes dated March 17, 2011 b. Library Board Minutes dated March 1,2011 c. Library Board Minutes dated April 5, 2011 6. Reports a. Sheriff '= - f, f ' y r l b. Library c. Fire Department d. Maintenance Department- Fairfax epartment Fairfax City Council Agenda- May 10, 2011 Page 1 e. Parks and Beautification Department f. Financials /114 fri� 1 YiU g. Engineering 7'. Public Hearing concerning a.Eve foot vacation of an utility and drainage easement ,1�4 4t 1, Consider RESOLUTION to vacate five feet of an utility and drainage easement 9, Discussion aid consider motion concerning USA Day Committee plans and request rvi . f' 1 101. Discussion with Gordon Sevig about his plans for his vacant lot in Prairie View Estates 11. Consider"RESOLUTION to transfer funds to debt service fund for principle, interest, and fee payments i 12. Phase 2 Water Main Replacement Project— a. Consider RESOLUTION to approve Change Order#2 b. Consider RESOLUTION to approve Pay Application#2 Fairfax City Council Agenda- May 10, 2011 Page 2 13. Consider RESOLUTION reducing the amount of the letter of credit from Guaranty Bank and Trust ComP Y P m an for ublic irovements in Prairie Creek Estates 5' Addition p pb 14. Discussion of storm sewer re-alignment at lots 105 and 106 of Prairie View Heights—Phase 2 15.Discussion of status of drainage facilities improvements in the Prairie Creek Estates and Prairie View Heights developments F 16. Consider motion concerning City's action if drainage facilities improvements are not completed by May 31, 2011 17'.Discussion and consider RESOLUTION concerning entering into a five-year Agreement for Maintenance and Repair of Primary Road with the IDOT Discussion of possible trail relocation 18. ` 19.Discussion of possible drainage impr vements along Cemetery Road i 20 Farm Ground south of Linn Street Proposed Development a. Discussion and consider motion to approve layout of initial phase b. Review and discussion of possible costs and scope Fairfax City Council Agenda-- May 10, 2011 Page 3 9 Yj- c. Consider RESOLUTION authorizing engineering services 21. Discussion and consider motion to change insurance coverage 22. Consider motion to approve revised Application for Voluntary Annexation 23. Consider ORDINANCE 11.7',to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by amending provisions pertaining to subdivision regulations. a, Consider introduction of ORDINANCE 117 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 117 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 117, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. . kac,,j -7 J' 24, Discussion concerning a possible golf cart ordinance .; ? (i. 4° t; k LLZ ..ua-''.S 2,5. Consider motion to approve Casey's General Stores' cigarette permi renewal 2 . Consider motion to approve the claims list dated Ma 10, 2011. j Fairfax City Council Agenda- May 10, 2011 page 4 } ff Eyt, Iv 27. Discussion a. Opportunity for citizens not on agenda 28. Clerk's comments qv 19. Mayor's comments a. Nuisance List , 30.Adjournment ,, s f I F p I .. ev. Fairfax City Council Agenda -- May 10, 2011 Page 5 I I I i I I I I NORTH PROPERTY LINE I I 141.10' I I —I-En I I I I I- 10' UTILITY EASEMENT \ — I Lot 105 I I 1 s 00 25' FY a, REAR PROPERTY LINE FRONT PROPERTY LINE /SETBACK /// PROPOSED 1 HOUSE 25 RY I / m LIMITS m I SETBACK(88 X50 ) �� 41.1' � i oo 0utlot D W o Lot -106 / 10' UTILITY_�,, I I EASEMENT I �I , 2' SETBACK i 5 \\ i d' / ./;✓ ,� OFF EASEMENT 0'1 51��1 I l a NN Z NN CD 0_ o PROPOSED 20' STORM SEWER I _I cp � { \ EASEMENT j .75� L --------- ------ --------------------- ------------- ---------------- o o In 116.10 10' UTILITY EASEMENT -' } 0 SOUTH PROPERTY LINE CD CD rn EAST CEMETERY ROAD .a DRAWN BY: SRW CHECKED BY: SRw City } y ®f HALL&HALL ENGINEERS, INC,.— �j SHEET i l� tSTORM SEWER RE—ALIGNMENT STORM SEWER ALIGNMENT APPROVED BY: SRW --- " j LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS 1 1 B60 60YSON ROAD.H3AWA7F{A.IQVVA 5%233 � DATE: 5/10/2011 PHONE'.(31 9 4 36 2-9F48 FAX',13191369-7595 AND HOUSE LAYOUT PLAN OF LZ FAIRFAX PHASE 2, IN THE CITY OF FAIRFAX, IOWA H FIELD BOOK; FAIRFAX #2 NO. REVISION DESCRIPTION APPROVED DATE LANIDsuR EYING4LANDDEVE�o aENTPpNNING -hzueng om1 0¢ SCALE: I"=30' PROJECT NO: 6950-11-03 v II)RAWINGS OF PROPOSED IMPROVEMENTS FOR STORM SEWER RE-ALIGNMENT, LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS - PHASE 2 IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA LOCATION MAP UTILITY AND EMERGENCY TELEPHONE NUMBERS (NOT ToscALe� SHEET INDEX CITY OF 'Al KffAX, IOWA NO. DESCRIPTION to ENGINEERING DEPARTMENT (319)-362-9548 t PUBLIC WORKS (319)-846-2203 I COVET` EMERGENCY 911 2 EXI5TING UTILITY LAYOUT AND STORM SEWER REMOVAL PLAN YJ IOWA ONE CALL (UTILITIES) (800)-292-8989 3 STORM SEWER PLAN AND PKO> 1LE Q MID—AMERICAN ENERGY (319)-298-5155 OWEST COMMUNICATIONS (TELEPHONE) OCL J ENGINEER, WEST SIDE (319)-399-7600 ENGINEER, EAST SIDE (319)-399-7407 ALLIANT/I.E,S. INDUSTRIES (ELECTRIC, STEAM) � INFORMATION (319)-786-1912 0 �� Q (319)-786-1959J _> o MED€ACOM (CABLE TV) = p BUSINESS (319)-395-7801 Gtn � 0 , LOCATIONS (800)-292-8989 0 IMON (TELEPHONE / CABLE TV) z BUSINESS (319)-298-6484 _` � o LOCATIONS (800)-292-8989 EAST CEMETERY ROAD z cD AT & T (TELEPHONE) (319)-350-0425 1 � PROJECT —� LINN COUNTY REC (319)--377-1587 f LOCATION W CEDAR RAPIDS AND IOWA CITY RAILWAY COMPANY 1-800-283-1540 Lu � y IOWA DEPARTMENT OF TRANSPORTATION NOTE LU DISTRICT ENGINEER (319)-364-0235 THE PROPOSED IMPROVEMENTS INCLUDED IN THESE DRAWINGS HAVE BEEN MAINTENANCE GARAGES (319)-364-8189 DESIGNED IN ACCORDANCE WITH THE CEDAR RAPIDS METROPOLITAN AREA , DESIGN STANDARDS MANUAL AND SPECIFICATIONS. ALL CONSTRUCTION SHALL LINN COUNTY ENGINEER (319)-892-6400 BE COMPLETED ACCORDING TO THE CITY OF CEDAR RAPIDS STANDARD O ' LINN COUNTY MAINTENANCE (319)-892-6420 SPECIFICATIONS AND DETAILS, UNLESS OTHERWISE NOTED. �j LINN COUNTY SHERIFF (319)-892-6100 I hereby certify that this engineering document was prepared by O me or under my direct personal supervision and that I am a duly �. licensed Professional Engineer un r the laws of the State of Iowa. MAYOR: JA50N RABE g ji,S10 Sinned; '' ;'� Date: CITY CLEKK: CYNT�i A STIM50N Q�°• �q� � , w I v): SHANE R. ;n j. ;' COUNCIL PERSONS: JOANN BE[F, z; w11CxS Shane R.Wicks,P.E. 16342 O OWNER: �: i 6342 Aly license renewal date is December 31, > BERME FRIDEN } THE CITY OF FAIRFAX, IOWA MARC MAGEKS 10 * Pages or sheets covered by this seal: C) TRAVIS 07TO "` n MARIANNE WAINWKfGHT 0 CONTACT PERSON: SHANE R. WICKS, P.E. HALL& HALL ENGINEERS, INC. o a 1860 BOYSON ROAD City o f —� 0 C HIAWATHA, IOWA 52233 1869 BOYSON ROAD,HIAWATHA,IOWA 52233 Z Q PHONE: (319)362-9548 FAX,(319)362-7595 (31 8 — PH: { 3 A FAX CIVIC.ENGINEERING a LANDSCAPE ARCHITECTURE Q FAX: (319) 3662-752-7595 LAND SURVEYING o LAND DEVELCPMENT PLANNING w hallangcnm HALL AND HALL PROJECT NUMBER: t1—M iI l ._.... _..._ .._ I 305Y r I I __.._ __....... - - _I REMOVE AND DISPOSE OF _RIDGE DRIVE - --_ _ ........ 10' UTILITY EASEMENT INT I-2 OFF SITE STORM MH 1-1 _._. ENT 1-4 I� I If I I J. I--10' UTILITY EASEMENT ql _ _Lot 105 Outlot D4 �o � -�� ---__- BEGIN f EMOVAL+OF - --- --------- w I I 'i I STORM MH 1-1 �� EXISTING 15'° D[ R PI I \ O�(E 77 LF OF\ ,- 1 u' } } V REMOVE AND DISPOSE I I \ I. I 15" D1}�; RCP \ REMOVE APPROX. 48 LF I 4 J Sf I OF OFF-SITE I I/ LiJ I -i �I 1 1 ,: 01 \ OF 15" DIA. RCP I I I c� I ( $� (S ) I 11 ( T18} I r :4 1 4 1 1 a I I Lot 10� \ Lot 105 I } Lot 104 a i REMOVE 208_-LrOF 18" DIA. 1 1 / : } } } �I rr1 I I I a \I� RCP, INCLUDING THE F.E.S. i4 } �, I \ I D 1 1 0 04 Lot 10s ��� i i \\ I f m } 10' UTILITY EASEMENT - � -� 70 a s ------------ J L_---------;------------ O \ INT 1�2 \� ------ > ------ --------- -\------- -----------o. ------ _------- n L\ _ter ——— ,7 ---•-- — `. --� -�--- p.: F-AST rr=KAEEQv ROAD ! Q MH #7 I OUtiot D o -800- i 0 0 i i 0 rn i } i 0 rn m 0 0 rn i m V O DRAWN BY: CLP s L ENGINEER ING SHEET CHECKED BY: SRW HALL &HA� STORM SEXIER RE-ALIGNMENT, EXISTING UTILITY LAYOUT AND APPROVED BY: SRW 1860~9GY501AROAD,HIAWATHA,IOWA52.2n ^ _ LOTS 105 AND 105 OF PRAIRIE VIES! HEIGHTS REMOVAL PLAN z OF 8 FAX SC PEAR 5 jy DATE: 4/29/2011 �.s' �- PHASE 2° IN THE CITY OF FAIRFAX, IOWA CIVIL ENGINEERING LANDSCAPE ARCFlITEC7VRE FIELD 80OK:FAIRFAX y2 NO. REVISION DESCRIPTION APPROVED DATE LAND SURVEYING0LAN➢DEVELOPMENIPLANNING v`"w�hanenq. SCALE: 1"=40' PROJECT NO: 6950-11-03 3 0 8� — + �Out Iot D � � � p; I — 10' UTILITY EASEMENT 10' UTILITY EASEMENT - - J rI I I --- ----- -- ------ \ ------ \- -----§ - -�- ---�, �P IL-10' UTILITY EASEMENT I / ` \ r \`I �C OUtlot D \ L 01 r- I O I I \ CD z I Cr i w �\ I Lot 105 I > I ��i I I / TIE THE LAST 3 STORM l \ Elf PROPOSED STORM L 1 Q 1 / Ljj SEWER EASEMENT SEWER JOINTS 0 THE �� ' F.E,S. (SEE METRO LLJ k I DETAIL NO. 2400-023) 1 Lli l_ I Lot 105 CD OUTLET PROTECTION Q_ i v 0 i � :. (SEE NOTES BELOW) (� V INSTALL 222 LF OF 18" RCP STORM I I :l ' Lot {)4 S1�A 3+75.36;GONNECT Lot 0�7� 1 SEWER (INCLUDING F.E.S.) @ 1.2-3-7.-SLOPE; 1 I / ,n� ` STA 0+21,19 PROPOSED 15" DIA. RCP \ I 1 1 SEE STORM SEWS NATES BELOW rn FL=793.20 1 \ 1 y I bi Q 1 STORM SEWER TO EXISTING \ 00 ` 1 15" DIA. RCP STORM \ \ I r o s I I } l I �O SEWER APZ�E o �y ,gQ� Lot 06 -� 1 - L1 EXISTING 15" RCP `,798.0 (SEE NO ' '1 ��NITARY SEWER I J \ 1 1 STORM SEWER p ) , INSTALL 1�9 LF OF ,.� 1 I FL IS APPROX. 786.9 - -- - I" \\\9,\ '� 1 APPROX, 5,54% SLOPE ti \ 9 " I CPS R ' \ r �i u, 5 DIA. R TOM 1 I \ ` o \SEWER Q 1.44% 8 _�t' I \� `:\� r $i.• I ISLOPE (SEE NOTES 0 UTILITY E M T _ 1A E EN 1 A _- BELOW) `� ul / a PI 2+44.03 1 1 -t� _ - - _-- PROPOSED 20' i --------__-1---�---1-- - �� 5� 2�00 STORM SEWER I i _ _Sod" BP: ,O+Oa.00 EASEMENTm l----------�J L_.--------- --- - ---- .-....... .. l 4 X00 a STORM INTAKE I 2 \ i E FL(E)=795 94 10' UTILITY EASEMENT STORM INTAKE I-4 - --- _ ------- . STORM INTAKE 1-•2 ........ --- -. .__..... .......... -- PI 244,03 FL(E)=795.94 0 FL(N)=796.14' FL(S)=803.20 - EAST CEMETERY ROAD EP: 4+06.56 RIDGE DRIVE FL(N)=796.14 NOTES _.. NOTES: cli o (18" DIA, STORM SEWER): (15" DIA. STORM SEWER); N USE NEW AND EXISTING ONSITE 18" DIA. RCP (CLASS 111). FOR RE-USE, THE EXISTING 18" RCP AT STA 3+75.36: CONNECT THE NEW 15" DIA. RCP STORM SEWER TO THE EXISTING 15" DIA. � SHALL BE IN GOOD CONDITION WITH NO CRACKS OR BROKEN JOINTS. WRAP ALL JOINTS, RCP STORM SEWER WITH AN APPROX, VERTICAL DEFLECTION OF 2'2' AT THE STORM SEWER I Y (OUTLET PROTECTION): JOINT. FOR THE NEWLY INSTALLED 1.5" DIA. RCP STORM( SEWER, USE NEW AND EXISTING OUTLET PROTECTION AT THE END OF THE 18" F.E.S. SHALL BE EITHER 6" PCC PAVEMENT ON-SITE 15" DIA: RCP (CLASS 111). FOR RE-USE, THE EXISTING 15" DIA, RCP SHALL BE IN v g10- -.- -- - --------- --OVER_4-GRANULAR-SUBBASE;--OR_ , 1-.5' THICK..-LAYER.. OF._R.E,-VETMENT. STONE ON A..0,5'- ..810.. GOOD CONDITION WITH NO CRACKS OR BROKEN JOINTS. INSTALL THE 15" DIA. RCP ALONG N o g r� LAYER OF MACADAM STONE OVER ENGINEERING/EROSION FABRIC. OUTLET PROTECTION THE BACK OF STREET CURB WITH POROUS BACKFILL AND EXTEND THE 6" GRANULAR f a SHALL BE INSTALLED A MINIMUM OF 8 FEET:NORTH Of THE 18 F.E.S. AND AT LEAST 4 SUB-BASE PER METRO STORM SEWER DETAIL 2400-020: WRAP ALL JOINTS., L o rn rn FEET UP THE EMBANKMENT OF THE DETENTION POND ON THE EAST, SOUTH, AND WEST ¢ 0 + ^ SIDES. N II 11 -�10 -- -- - --- ---..., --- - - -- Z 810- ems; �Qvz tel'! � � o LC O r Wifia, lL e,- - — — T - -y — - - - --- - - - - - - 800.. �'� U ! \ + La Z ' L — INSTALL 222 LF OF 18" DiA_ - _ - _ _ - --_ ` — - .... X� �� j -_ Lil f!1 LL ti � "l RCP STORM SEWER 0 1.23% SLOPE APPROXIMATE DEFLECTION OF 2'2 -790 - ... ... - ---- - -- - 790 IN LL 29 OF 15" DIA. RCP STORM SEWER qtn \ A 1 Lf 1, 4%''SLOPE i l�EXISTING 12" DIA. STA 0+21.19 " SANITARY :SEWER 18" DIA. 'F.E.S. OUTLET > FL=793,20 v 790 --- - - - ---- - ---- - -- - - --- __._.... 79'0 to 411 cn n EO i � N O Q� O 01 4 0 N N m M N M N O 01 of rn O 11 C 0 0 1 00 rn rn • O CD 0, 30 � 00 w co to 00 O O O O 00 01 v1 O O N 2+50 2+00 1+50 1+00 0+50 0+00 5+00 4+50 4+00 3+50 3+00 2+50 2+OC 0 DRAWN BY: CEP SHEETCL CHECKED BY: 5Rw City -'I i t �f HALL 8,HALL ENGINEERS INC. L� y STORM SEWER R£-ALIGNMENT 3 APPROVED BY: SRW c DATE 4/29/2011 76606CYSCNi0A0 HIAWATHP�ICWA52233 �"j'N LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS STORM 'SEWER PLAN AND PROFILE a PHONE'(319)M2-9546 HAX'1319)362-7595 �F �y ly P .� - PHASE 2, IN THE CITY OF FAIRFAX IOWA CIVIL ENGINEERING9LANOSCAPE ARCHITECTURE k, * 3 p FIELD BOOK:FAIRFAX #2 NO. REMS40N DESCRIPTION APPROVED DATE "NosulavEVlll--"NaoEVELCPMENTPLANNING 'ww h.11e 9com SCALE:1"=4O'H 1"=10'V PROJECT N0: 6950-11-03 DRAWTNGS OF PROPOSED IMPROVEMENTS FOR STORM SEWER RE-ALIGNMENT, LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS - PHASE 2 IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA LOCATION MAP UTILITY AND EMERGENCY TELEPHONE NUMBERS (Norr05CALF) SKEET INDEX CITY OF FAIRFAX, IOWA NO. DESCRIPTION � ENGINEERING DEPARTMENT (319)-362-9548 I COVER PUBLIC WORKS (319)-846-2203 EMERGENCY 911 2 EXISTING UTILITY LAYOUT AND STORM SEWER REMOVAL PLAN IOWA ONE CALL (UTILITIES) (800)-292-8989 3 STORM SEWER PLAN AND PROFILE Q MID-AMERICAN ENERGY (319)-298-5155 Z IL OWEST COMMUNICATIONS (TELEPHONE) O ENGINEER, WEST SIDE (319)-399-7600 U ENGINEER, EAST SIDE (319)-399-7407 ' AL,LIANT/I.E.S. INDUSTRIES (ELECTRIC, STEAM) > Y'G C d a tiT Q o INFORMATION (319)-786-1912 0 �QCL (319)-786-1959 J �F� > C) o MEDIACOM (CABLE TV) = O o BUSINESS (319)-395-7801 = �iL� Ld O LOCATIONS (800)-292-8989 n J IMON (TELEPHONE / CABLE TV) z7 N 16 LU 0 BUSINESS (319)-298-6484 �. _jo LOCATIONS (800)-292-8989 _ EAST CEMETERY ROAD AT & T (TELEPHONE) (319)-350-0425 PROJECT �- Q LINN COUNTY REC (319)-377-1587 Q�ATIQN CEDAR RAPIDS AND IOWA CITY RAILWAY COMPANY 1-800-283-1540 IOWA DEPARTMENT OF TRANSPORTATION NOTE �Lj ; DISTRICT ENGINEER (319)-364-0235 THE PROPOSED IMPROVEMENTS INCLUDED IN THESE DRAWINGS HAVE BEEN cls MAINTENANCE GARAGES (319)-364-8189 DESIGNED IN ACCORDANCE WITH THE CEDAR RAPIDS METROPOLITAN AREA DESIGN STANDARDS MANUAL AND SPECIFICATIONS, ALL CONSTRUCTION SHALL LINN COUNTY ENGINEER (319)-892-6400 BE COMPLETED ACCORDING TO THE CITY OF CEDAR RAPIDS STANDARD O LINN COUNTY MAINTENANCE (319)-892-6420 SPECIFICATIONS AND DETAILS, UNLESS OTHERWISE NOTED. {} LINN COUNTY SHERIFF (319)-892-6100 I hereby certify that this engineering document was prepared by EL 0 me or under my direct personal supervision and that I am a duly LL_ licensed Professional En weer under the laws of the State of Iowa. MAYOR: JA50N BABE g oySigned-,//' Date:r8-- SHANE sr CITY CLERK: CYNTHIA STIMSON I R.• COUNCIL PERSONS: JOANN GEEK WICKS - ShaneR Wicks,P.E.16342 O OWNER: �.• 16342 ;r, My license renewal date is December 31, 0 i � BERNIE PKIDEN '�'., �'� � r THE CITY OF FAIRFAX, IOWA MARC MAGERS *f�1VAe Pages or sheets covered by this seal: d°"" Cj T 1�AV 1 S OTTO u MARIANNE WAINWRIGHT a CONTACT PERSON: � SHANE R. WICKS, P.E. it of HALL &MALL ENGINEERS, INC. o v 1$60 BOYSON ROAD ;......._,.,,,_. , - - ` HIAWATHA, IOWA 52233 1660 BOYSON ROAD,HIAWATHA,4OWA 52233 — ( ` FAiR '[j PHONE: 1319)362-9548 FAX:(319)362-7595ZVI PH: 319 362-9548 ��(1 CIVILENGhNEERINGuLANPSCAPEARCHITECTIRE _ FAX: (319) 362-7595 LAND SURVEYING a LAND DEVELOPMENT PLANNING www.halleng.com CZ HALL AND HALL PROJECT NUMBI R: U-043 I -RIDGE DRIVE -... - r8o ___---- REMOVE AND DISPOSE OF \ I rr _- OFF SITE STORM MH 1-1 INT 1-4 It10' UTILITY EASEMENT INTI 2 ... — I MH #7 — . _ -mow (ST15 1-x-10' UTILITY EASEMENT ' Lot 10593 ------------ \ i I / OutlOt ® ? �-i ---- -� - BEGIN REMOVAL ,OF _ 1 w �o� I EXISTING 15" DIA. R�P ` l \ I STORM MH 1-1 ,n I I REMO 77 LF OF l a % REMOVE AND DISPOSE I I f 15° DI . RCP \ r` yy �' ` ® I OF OFF-SITE / I I/I/ °: 0 1 1 \ REMOVE APPROX. 48 LF s 1 I II o OF 15" DIA- RCP 1 C7 1._.I ( 8 / (S Fa$} ($T18) I _ TJ1 0 I I REMOVE 208-LrOF 15" DIA. I / ,1 l 1 l �� s I Lot 10 \� Lot 105 I �� l Lot 104 0 \IRCP, IN-CLCrDING THE F,E.S, 1 \ 1 Ln o `" I 1 — Lot 106 �v 1:::1_.._..._.� m I \ 104 0 I i —���' m I CIO \ I o I _ 1 \ l 10' UTILITY EASEMENT = gQ I \` a° 'I NT 1 "� \� ------ ------------�J L.---------------------- IL ------ --- ----- \�— ---1------- — o ----------- —ill— — — - - ISO J EAST CL"AETERY R0�0 I CP r.;:. I 0u t[o t MH ,#7o _ 1 \ ' _800- i a M O 3 I O Ln 01 I } O -I 01 c0 O O OI SO W U v O DRAWN BY: CLP Y�+ ®� CHECKED BY: SRW f - ALL ENGINEERS, INC. ��`i SHEET L - - 3 STORM SEWER RE-ALIGNMENT, "y(SON EXISTING UTILITY LAYOUT AND APPROVED BY: SRW 2 ti '�—`9 ROAD,HIAWATHP�IOWA 57233 LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS REMOVAL PLAN OF - DATE: 4/29/2011 e �� PHONE-(319)362-9548 FAX(319)35Z7595 " — PHASE '] IN THE CITY OF FAIRFAX IOWA �,{J_"`qg CIVIL ENGINEERING O LANDSCAPE ARCHITECTURE 11J L , FIELD BOOK:FAIRFAX �2 N0. REVISION DESCRIPTION APPROVED DATE LAND SURVEYING®LAND DEVELOPMENT " 'wwvhafleng om SCALE: 1"=40� PROJECT NO: 6950-11-03 3 o � / } \ ter i rS —1 7 `,Outlot D \ � I � � I 10' UTILITY EASEMENT 1 I O I 1-10' UTILITY EASEMENT ------~----- -- -��----- � -- ---�-- � I I rIJ J I I1I ---- -- - - \ 7 ------ -- -- -------_ - 1 1-- -- - �� \ A_ 11 I---10' UTILITY EASEMENT 1 Oudot D \ 1 0 1 �- I i ', I� II Lot 105 ILLj i �a03� i I TIE THE LAST 3 STORM l } PROPOS�D STORM 1 1 e I I € I o� SEWER EASEMENT )all 1 �'' ILLJ SEWER JOINTS THE o I It I I 1 F.E.S. (SEE METRO LLJDETAIL NO. 2400-023) l } F= I �Lot 105 v , LLI OUTLET PROTECTIONco I.,N (SEE NOTES BELOW)I 11 } S�A 3+75°36;CONNECTch INSTALL 222 LF OF 18" RCP sT I 1 , l 1Lot 104 t L®t 10 1 I , I SEWER {INCLUDING F.E.S.) 1.2LOPE; } } u,l STA 0+21.19 I PROPOSED 15" DIA. RCP S 1 I \ FL=793,20 STORM SEWER TO EXISTING \ 1 ti 1 w \ I SEE STORM SEWER -NOTES BELOW € I �`:I I } ' 1 1 15" DIA. RCP STORM I 2 Lot 106 _ I 1 / }l `1 to EXISTING 15" RCP I 1 SEWER APPROX, FL IS �I °5 ` 798.0 (SEE NOTES BELOW) , 1 \ }..1.. .� --SANITARY SEWER '..� STORM SEWER �JT � 1 l � INSTALL 1�9 LF OF FL IS APPROX, 786.9 - - I =' \\ r J ,,1 APPROX, 5.54% SLOPE 1 ` 15" DIA. RCP STORM I ® 1 I 4 I _ _g01 ' CID \SEWER @ 1.44%EE NO ES10' UTILITY EA EMESLOPE {S 1 ti TPI: 2+44.03 \ — PROPOSED 20' ------------ -------- ---- -------- B 5� 2+00 STORM SEWER I I -SOBP: 9+00.00 I / mrEASEMEN -- ---- STORM INTAKE I�2 \ - — -- -- 4 X00 1 3f00_ i STORM INTAKE I-2 I° FL(E)=795.94 10' UTILITY EASEMENT STORM INTAKE I-4 _ ........ _ _--_ P1 2+44.03 FL(E)=795.94 Q FL(N)=796.14 i - FL{S)=803.20 --- - EAST CEMETERY ROAD EP: 4+06.56 RIDGE DRIVE FL(N)=796.14 I NOTES NOTES: N (1$" DIA. STORM SEWER): (15" DIA. STORM SEWER); N USE NEW AND EXISTING ONSITE 18" DIA. RCP (CLASS III), FOR RE-USE, THE EXISTING 18" RCP AT STA 3+75.36, CONNECT THE NEW; 15" DIA. RCP STORM SEWER TO THE EXISTING 15" DIA, 0 SHALL BE IN GOOD CONDITION WITH NO CRACKS OR BROKEN JOINTS. WRAP ALL JOINTS. RCP STORM SEWER WITH AN APPROX. VERTICAL DEFLECTION OF 2°2' AT THE STORM SEWER Q ( - - " _._.._._ - Lu OUTLET PROTECTION AT :THE END OF THE 18" F,E.S. SHALL BE EITHER 6" PGC PAVEMENT ON-SITE 15 DIA, RCP (CLASS III), FOR RE-USE, THE OUTLET PROTECTION): JOINT, FOR THE NEWLY INSTALLED 15" DIA. RCP STORM' SEWER, USE NEW AND EXISTING � EXISTING 15" DIA. RCP SHALL BE IN 81Q..._..._. _- _ _ _ QVEFt-.4..GRAN.U.L.AR SUB 13ASE;..-..OR_....A. 1.5' -THICK-SAYER- OF-RAVE-rMENT._STONE.-DN -A__0 5 $1()... GOOD CONDITION';WITH NO CRACKS O.,R BROKEN JOINTS. INSTALL THE 15" DlA, RCP ALONG N _o ,.� LAYER OF MACADAM STONE OVER ENGINEER[NG/EROSION FABRIC, OUTLET PROTECTION THE SACK OF STREET CURB WITH POROUS BACKFILL AND EXTEND THE 6" GRANULAR � a O SHALL BE INSTALLED A MINIMUM OF 8 FEET:NORTH OF THE 1$ F.E.S. AND AT LEAST 4 SUB-BASE PER METRO STORM SEWER DETAIL 24OD-020: WRAP ALL JOINTS. w a q* 0) rn FEET UP THE EMBANKMENT OF THE DETENTION POND ON THE EAST, SOUTH, AND WEST a � 1v 1` 8T o----------- - .. _._ _ r -- - 81 0 M SIDES. z 0— W Z 0 X I— J J �O ` - - — - - - - - - - - - - - ',. ('' lD - .. .... _ - - - - - --800 n o IN \ _j — i 800 - - - -------- / — — l `.. - INSTALL 222 LF OF 18" DIA, RCP STORM SEWER ® 1.23% SLOPE - 800- _...... - - APPROXIM DEFLECTION 0 _ �qr,,,�ATE I F790 79QINST LL 2g pF A. RCP STORMA 1 �F 15" DI 9.447;`SLOPE - �4EXISTING 12" DIA. STA 0+21.19 i SANITARY SEWER 18" DIA. ',F.E.S. OUTLET } FL=793.20 0 79G-------- ... .. . - - -` - .. ... __.. .. _...__ _.. .- 790 n +� w m a N {] C11 p 61 O O N r N 01 00 P`l N rr'1 N O 01 v0i 01 0) O O O O eP et O O Ln 0) O m 6p 0 0 0 O O 0 0 0 0 O O O O O O 0n 01 O O N N N 00 OD 00 00 00 OD 00 OD 00 00 00 00 00 00 N N 00 00 V 2+50 2+00 1+50 1+00 0+50 0+00 5+00 4+50 4+00 3+50 3+00 2+50 2+0 0 DRAWN BY: CLP HALL&HALL ENGINEERS, INC. SHEET i CHECKED BY: 5RW City 0 ° _ LOTS STORM SEWER RE-ALIGNMENT STORM SEWER PLAN AND PROFILE 3 APPROVED BY: SRW 18606CYSONROAD HIAWATHA,IOWA52233 LOTS 105 AND 106 OF PRAIRIE VIEW HEIGHTS PHONE:(319)3b2-9548 FAX'(319)362-7595 OF iz DATE: 4/29/2011 A T �I - PHASE 2, IN THE CITY OF FAIRFAX, IOWA 1 f-9 CIVIL EPIGINBERENG®LANDSCAPE ARCHITECTURE ,y� cl FIELD BOOK:FAIRFAX 2 NO. REVISION DESCRIPTION APPROVED DATE 1 LA 0 .111EYI...1.11 DEVELOPMENT PLANNING Wmr Wleng,com 3 +Y SCALE:1"=40'H 1"=10'V PROJECT N0: 6950-91-03 A m u F z Q `a --j 0 > 1 z 0 rn c 0 CD Lo0 rri m IC`) F r 0 Do D<3 QD° � ° III 0> C) (a pa0DD000 00 0 NMI o zrn ! bD D<1 co 000 o m � > ` { t (� FTIC m--I �0 C) :qz -0;urn> cn � - 0M � � � x 0;0 p "ll ac 0 � I 4 =rn� � rn m > >K> --3 � m r- Z 0 >> CD 0 r:c ...................................................................... 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M(D rn m > �z m C- 0 ---1 > _0 C-0 0 M = 0 _0Mz m Z n-TI 0 0 --A 0 U) M Z FT-1 FTI �D rn § 0 2-, FT"l > f * F- CD r-> Q - K ;o --- 0 0 Z z 0 Z V) FT-1 3> M m m rr) M 7D 0 M > "U z 0 C) IQ �o Fll F- m --4 V) A m z V) 0 mo z C jo ;D > ;u x C-) r-- r 0 - �r- m C/) , 0 r- 0 0 g _0 > r- -n C- V C) FT-1 rTl m C7 0 L 0 z 0z r M m m z C) rrl 3;1 z z m U)0 Z FIl CA q 5 b 0 ---1 0 Pri Fri TI -z G Z: 50- F- FTI 0 r V) :c T M (A z m U) 0 0 z 0 0 C) 7 70 frl 0 IQ f STATE OF IOWA The Gaz6t e,T4drs�tay,may �7 1 of.that LYnn Miller:.passed his water CI PY OI AIRFA examfnafiorland pays and Lynn botCt. RBCrULAR C1TY Cr]i1CSG1L attended an erasion semrnao- NfEETIfkCk IytaYor Rabe le working..on,:,She nwi f.n Yru, dr� �ancallet. " McDougall, do state that I am the p iblisher of The re9utar meelielg of!4Pte FaTW Gift '61loned by d Aat7ers setanded by Council was held;7uesdaYr'May 16 Baer to adiourn the meehf7s, A(e5 261t at arrfax Pty Hair Manor 5asatt Beer Friedenn alto Ma6ersr and ZE TE dai'iy��ewspaper f7" g'e1-leral Babe called the YiyedtiPt3 to order ai*,04 Wainvrridhl. MotPon t arrtPad a 6�M:Cduncil memberspres�t JQ 00 Mayor Rabe adfourned the rn�eYin9 at'. Baer, Bernie Frieden, TraY,s Ofto ; 8.27 PPwi, ton in Linn and ICtllnson Counties, in Iowa.. Marc Masers,.and Marianne Ytaln Nkavor Jesorn Rabe_- lCe a printed copy of which 18 attached, was wr4gh{il3ther citYsfaff present Gx- CifvGferkJTreasureCYntniaSiimsan r nlhca5ftmsoRand DaveYa,ecek Distlaimar. .he foregoing minutes are Motioned, by Frieden. setanded bY.: not of ficial wnhl aPProYed by the City and published 111 THE GAZETTE newspaper p�eT fa approve the agenda AYes:. Gowntit,.-: Beer . FTieden,..(7tio, Masers and. GiAIYfiS=151_tNSAV 16,4011 armtai5ht Nays, Bane. nAokiancar4', paYeefrrr'paseIAenduni SUP(S) Of MayI , 2011. reed AFLAC PalidrPremium 715.36 d off�ried by Seer secrtnded by AlfladiEneraY4JtAf#YBr44s6,3ad78 Pagers to aPprave and Plate do fde the, Altorfer.Inc Trailer,Skid Laadet At-. itY_Council mrnwfas from: Aprt 12; lath&Warr..i6i77S.Q4 onable fee for publishing said notice is 26fkT t€d April 2s, 2611. Ay. Beef{_ Aramar4cMatsB iniforrtts472.29 Frladen, Otto, ';Masers, land Wain Tara Arneson OePosif Refupd66.46 Wright.Nays:Fldae. Motion carried. Baker&TaAor Libr&Y 545.21 Motioned by beer seconded by Bakes&TaWio 1 t rarY41.49: Frieder to place an file fibs;[aatks and Banker's Trust:. l7ebf Payment B®aultFlcatPgn minutes from Maroh,l7r 612 385:60 2411.the L.ibratl'Y 0aartl of f rt4stees 01hY Rayner UbrarY i2eitnktuYserrtent. mirutts from Marchi 2011 and Arstil 293,73` 5] 2p1� AYes �eatr i�riddat4 Otto,: Aaron or,felly BwnOe F7eposrl >telund' Ma6ers and N1tinwrldhY, fVays Ndire, 60,66 Mpfion catrPedrus®Gare rai ole Water Suppllas Cath)Bavne e titered the mbelin that 139604 p€efedrgg 1h0v gave.the library':r600rf. She stated that Inv6rA6ry has;been cot11.. CR CaSbNi ' astettAsetcd Compost hope:.lheY haUe the toniPwter isscte5 48.00 fixedr and that the roof leaked again on Gotid.Frrday. - Cedar�RapPds Fhdfo COPY.fnc.L4braey: Mrb Masers stated triat'tne flFe de- 1819 partrnenf has been busy- ' Nerma Ctase Piet tliil4tY Depaslt Re- L3ave Yanecek'said the matntenarice turd 4_43 tiaRartment has Been working on She Bab CaurWjght LtbrarY 10.76 rryowingCreat.PYe SttftwaTe Services Library It was reported that two checks have 1 pin 722.35 rreeR teteived:fat the Part orol%t.antl CRL.Lav n_Oare&Landscag Ferri- a of 10 others have shown rnferesf. ;izsng-12tiaQ Mawot lfabe and Lynn Wlfier wrlf work Danks FID 5399, Ya`a t some screening in piace for(the Eddy Y4ialker ErtUrpment, Co Truck' new pavition. 57,657 04 ffratloned tzY Ma9ets, :seconded`by EST�7 e�LkCFFI5410.Q6 t t a Baer to aPPrgve,the flnanciat reports. Evli dr n LardstaPe NurseryMulch lent Was acknowledged by Tim Ayes. BP,ee,:F66data Otto, Magers, 391 DO anti WainwrlbnY Nays :hinhe Mallon FSSB$/C 25,60, carried. causer Energy Resailrtas F6e4 before 111e 0111 May l , {1l1 tUlaYar Rabe dp6nad ther'I�OnIdlhearing 2843,13 reoftraing zr 9Cye 4dc 60* of ao ut1 rjojr ting Landscape Irrlgaftan 7r$�s The CdtY ckenf if r FrP`Co 4�4 db ng,q6" F6jM,,t Seitirare Co, War:%1445 3 ft¢e haS,na{.recetYeel ,r . wTr9196s or. F4dnhts or Kat{ Farke 06060:14elund,' o¢at comPYtentsPa ane n the a�tdtnt �� ri reTrtn4 ItFo) tdr�M4n f FLC. sPaf Fees.7`2 0[1 sCtRADEREXCAATtfIG&BRAD Ssngr t�it1 ktsrtjotstery Vehicle G+Japk for r ay, -,r rttt Ys�TER MMN 2 4at1 3llc in and fo the Mate of IOWA REPLACEM FCT 0RE7GR lM Sled Shed IFark`K5uPplPas 324.97 FRASEUIMp bVEMENT5 Poll;call The Sled ShedMorrer8330.aa ybfe AYes.- Beer, Ii Otto Jar[Cte or dAngle.Smifh €7eposti Reiuv d Magers and Wainwright Nays; Mine 6D.6Q: Mme. a.carriedi Mayor Rabe d�fafed Soutit s6soq a Te phoneServPce 537.22 r, RESOLUTION 261 35 duly pt adoed: St LvW ONO & Atcohof Testing MotFoned by Frreden,seconded by Qt10 Testing3'Yt0 to.approve RE'5OLUTION NO'.2011;;36:. S{ Luke's tAtsFk Utell So1u}ions Tesfi t9 A RESOLUTION REOUCINC T(€E 55.4Q AMOUNT OF THE LETTER OF StaPlesSuPpties.595.3i _ .. CREDIT FROM GIJARANTY BANK Cynthia Shirrfs,66 Mileage 19717 ANI)TRU5T:.COMPANY FOR PUB- alarm Steel supplies 172.dtiSandra K.Smth LIC- IMPROV ENIENTSVIN PRAIRIE Strategic Print So4uti6n5 SwpPRes • g CREEK ESTFtTES FIFTH A6DiT10N 272,19 O ISS10 ul r TO'7HE CITY 6F FAIRFAX, WNN SwankMovteI n th6Park3466a COUNTY,iOWfig a commission 1 Roll tt l ate Av,es Robed Teurnpald Depasil f efund 66.00 e Beer Frfedgnfi CSip :Masers and Lln1tedHeaflhcare fns b; Policy Pia Wainwright f lata dire Moitotl dor mPu 182.711 - romm a rtes MaYor:Rabe ddd4lttd RF5Q€U IPnitedl3dai9ntata Plan lablTc) 4sTe 71gN 2611 31dUly adoTatoef rciium 3„699,24 5ttane l�lieks'6ave ern U0dfife al2oufi'te US CeCfuOar C 1, Service 2. 7a toeahn9 fhe sfidrm sewer dt lots 165'and UsP0 Posta4a 582.50 tP76 of Prafr,ld VPew Heights Ph89e 2. reaseurY.PaYroIf Taxds 669227 1de Bfoad and his wife Rave pucttPased weerworksG&i Rust Qitt 7 06 The'fats and we wiff have an easement Betpf.01.4 Ltbrary 31 fl6 for thele signature. TtYe line vviit be Tvtal.Net Payrail Pavroll j8,153.08 ptacedalonJ:Ihesowther€y fine. TOTAL97t395518 sFPane.Wicks inforrYled.fibs City Council.