Loading...
HomeMy WebLinkAbout06-14-2011 Council Meeting AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 14, 2011 AT 7:00 PM FAIRFAX CITY HALL-525 VANDER13ILT STREET Tentative agenda with possible action on the following items: 1. Call to order 2. Roll call Approval of agenda 4. Approval of and place on file: a. City Council minutes dated May 10, 2011 5. Place on file: a. Parks and Beautification minutes dated April 21, 2011. b. Library Board Minutes dated May 3, 2011 c. Library Board Minutes dated June 7, 2011 . Reports a. Sheriff b. Library L Consider motion regarding concrete work bid c. Fire Department d. Maintenance Department i. Consider motion regarding hot mix quote for Vanderbilt Street e. Parks and Beautification Department i. South entryway plantings fl. Pavilion pad fundraiser f. Financials g. Engineering T USA Days a. Consider motion to approve American Legion's Outside Service Area g. Phase 2 Water Main Replacement Project-- a. Consider RESOLUTION to approve Change Order#3 b. Consider RESOLUTION to approve Pay Application#3 C. Discussion about the depth of the water main , Consider motion to approve site plan and building permit application for 70 Williams Blvd.. I0. Consider motion to approve site plan and building permit application for 522 Williams Blvd, 11. Discussion of storm sewer re-alignment along Ridge Drive 12. Discussion of future Hwy 151 widening-information from IDOT 13. Discussion and consider RESOLUTION concerning entering into a five-year Agreement for Maintenance and Repair of Primary Road with the IDOT 14, Consider RESOLUTION approving the Investment Policy 15. Review and discussion of financial planning information 1 . Discussion of possible trail relocation 17. Discussion of possible drainage improvements along Cemetery Road Fairfax City Council Agenda-June 14, 2011 Page 1 1 g. Farm Ground south of Linn'Street Proposed Development a. Discussion and consider motion to approve layout of initial phase b. Review and discussion of possible costs and scope C. Consider RESOLUTION authorizing engineering services 19. Review and discussion concerning a possible golf cart ordinance 20. Discussion concerning annual employee reviews and FYI payroll 21. Consider RESOLUTION setting wages for FYI 22. Consider RESOLUTION for end of year account transfers for fire department and library 23. Consider motion to approve the claims list dated June 14, 20111 24. Discussion a. Opportunity for citizens not on agenda 2 . Clerk's comments a. Redistricting Project Update 2 . Mayor's comments 22.Adjournment Fairfax City Council Agenda -June 14, 2011 page 2 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING MAY 10, 2011 The regular meeting of the Fairfax City Council was held Tuesday, May 10, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright Other city staff present: Cynthia'Stimson and Dave Yanecek. Motioned by Frieden, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried,. Motioned by Beer, seconded by Magers to approve and place on file the City Council minutes from April 12, 2011 and.April 26, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Frieden to place on file the Parks and Beautification minutes from March 17, 2011,the Library Board of Trustees minutes from March 1, 2011 and April 5, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne entered the meeting and gave the library report. She stated that inventory has been completed,they hope they have the computer issues fixed, and that the roof leaked again on Good Friday. Marc Magers stated that the fire department has been busy. Dave Yanecek said the maintenance department has been working on the mowing. It was reported that two checks have been received for the pad project and about 10 others have shown interest. Mayor Rabe and Lynn Miller will work to get some screening in place for the new pavilion. Motioned by Magers, seconded by Beer to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe opened the public hearing regarding a five foot vacation of an utility and drainage easement at 7:05 PM. The city clerk/treasurer stated the office has not received any written or oral comments. No one in the audience had any comments. Mayor Rabe closed the hearing at 7:07 PM. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2011-32,A RESOLUTION VACATING AN UTILITY AND DRAINAGE EASEMENT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None, Motion carried. Mayor Rabe declared RESOLUTION 2011-32 duly adopted. Teran Pegump presented information about the Fairfax USA Days Committee's plans for this year's celebration. She requested that the City of Fairfax give the same financial support as last year,which was $1,800.00. Motioned by Frieden, seconded by Otto to donate $1,800.00 to the Fairfax USA Days Committee to support the annual celebration. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Gordon Sevig discussed his plans for a lot he owns on the corner of Williams Blvd. and Prairie View Drive. He did a community mailing about his plans. Previously he applied for re,- zoning e-zoning of this property. His plans are to submit another re-zoning request. The City Council discussed some of the issues and the procedure. I Motioned by Wainwright, seconded by Magers to approve RESOLUTION NO. 2011-33 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT INTEREST AND PRINCIPLE DUE JUNE 1,2011. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-33 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION NO. 2011-34 A RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-34 duly adopted. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-35 A RESOLUTION TO ISSUE PARTIAL PAYMENT #2 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-35 duly adopted. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-36 A RESOLUTION REDUCING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS I PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY,IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays. None. Motion carried. Mayor Rabe declared RESOLUTION 2011-36 duly adopted. Shane Wicks gave an update about relocating the storm sewer at lots 105 and 106 of Prairie View Heights—Phase 2. Joe Blood and his wife have purchased the lots and we will have an easement for their signature. The line will be placed along the southerly line. Shane Wicks informed the City Council that the Prairie Creek Estates and Prairie View Heights drainage facilities improvements have not been completed. The developers have been notified that if these improvements are not completed by May 31, 2011, occupancy certificates for these developments will not be issued. The City Council wishes to keep this deadline in place. Mayor Rabe discussed the possible athletic field development on the farm ground south of Linn Street. A bare bones estimate for just two fields and fencing is $150,000. Reports were reviewed showing the current TIF and LOST Fund balances. Joe Kell gave some input on behalf of Fairfax Youth Sports Association. Discussion was held about finances and scope of the project. More information is to be gathered and a special city council meeting will be called if needed to move forward with this process. An engineering services agreement was not ready. Linn County Deputy Sheriff Pavelka presented the list of calls. A quote for increasing the umbrella liability coverage was reviewed. No changes will be made to the insurance coverage at this time. Motioned by Magers, seconded by Beer to approve the revised Application for Voluntary Annexation. This was recommended by the city attorney and Planning and Zoning Commission, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Beer introduced ORDINANCE NO. 117,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA,BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. Motioned by Frieden, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 117. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright,. Motion carried. Motioned by Beer, seconded by Magers to give final approval and adoption to ORDINANCE NO. 117,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING'TO SUBDIVISION REGULATIONS, Roll call vote: Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Motion carried. Discussion was held coneerning a possible ordinance to allow golf carts to be driven on the city streets, A petition was filed in support of this issue. Examples of ordinances from other towns were reviewed. Safety, court costs of enforcement, and requirements were discussed. The city clerk/treasurer is to write a draft for review. Motioned by Frieden, seconded by Wainwright to approve Casey's General Stores' cigarette permit renewal. Ayes Beer, Frieden, Otto,Magers, and Wainwright, Motion carried. Motioned by Wainwright, seconded by Frieden to approve the claims list dated May 10, 2011, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Dave Yanecek informed the City Council that Lynn Miller passed his water examination and Dave and Lynn both attended an erosion seminar. Mayor Rabe is working on the nuisance list. Motioned by Magers, seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:27 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST MAY 1% 2011 Payee Purpose Amount AFLAC Policy Premium 216.36 Alliant Energy Utility Bills 4,306.28 Trailer,Skid Loader Attach,& Altorfer Inc. Warr. 16,775.00 Aramark Mats &Uniforms 472.29 Tara Arneson Deposit Refund 60.00 Baker& Taylor Library 545.27 Baker& Taylor Library 41.49 Banker's Trust Debt Payment 612,385.00 Cathy Bayne Library Reimbursement 293.73 Aaron or Kelly Bunge Deposit Refund 60.00 Carquest F/D 238.99 Carus Corporation Water Supplies 1,396.94 Kelly Cavalier Deposit Refund 30.00 CR/LC Solid Waste Agency Compost 48.00 Cedar Rapids Photo Copy, Inc. Library 18.19 Nerme Close Net Utility Deposit.Refund 45.11 Bob Courtright Library 10.00 Creative Software Services Library 1,722.35 CRL Lawn Care & Landscaping Fertilizing 120.00 Danko FID 63.39 Eddy Walker Equipment Co. Truck 57,657.00 ESP Three LLC FID 414.00 Evergreen Landscape Nursery Mulch 391.00 FSSB SIC 25.00 Fauser Energy Resources Fuel 2,843.13 Fleming Landscape & Irrigation Trees 195.00 Follett Software Co. Library 1,94593 Dennis or Kay Forke Deposit Refund 60.00 Gaddis Construction Refund 67.40 Gale Library 70.18 Galls FID 26.77 Gazette Communications Publications & Library 266.45 GCR Tire Center Tire Repair 23.02 Hall&Hall Engineers, Inc. Engineering Fees 29,210.64 Chris Hansen Deposit Refund 60.00 Hawkeye International Trucks Vehicle Work 483.39 IDNR Application Fee 20.00 IDNR Renewal Fee 120.00 Iowa Finance Authority Debt Payment 53,715.00 Iowa Prison Industries Signs 133.65 IPERS Payroll 2,792.30 Johnson County Refuse, Inc. Solid Waste Service 7,944.25 Junior Library Guild Library 77.00 Dennis Jurging Deposit Refund 60.00 Keystone Labs, Inc. Testing 435.29 Kirkwood Comm. College FID 75.00 LL Pelling Premix 135.00 Librarians' Book Express Library 125.30 Robin or David Lees Deposit Refund 60.00 Linn County REC Utility Bills 1,986.24 Brent McMullen Deposit Refund 60.00 Matheson Welding Supplies 1390 Charles Mausser Net Utility Deposit Refund 31.68 Menard's Supplies 543.19 MidAmerican Energy Utility Bills 597.93 Midwest Wheel Vehicle Work 579.46 Orkin Library 63.73 Larry Paul or Sharon Kula Deposit Refund 60.00 Penworthy Library Books 207.94 People Library 79.11 Petrzelka Tiling Work 9,841.11 Port'O' Jonny, Inc. Toilets 315.00 lan Paulin Net Utility Deposit Refund 20.68 Pumpkin Books Library 142.53 Reiman Publications Library 19.98 Kali Sanborn Deposit Refund 60.00 Sankot's Garage, Inc. Parts & Labor 1,044.80 'Schimberg Co. Parts 3.92 Mike Schmitz Deposit Refund 60.00 Schrader Excavating& Grading Water Main Project 123,707.22 'Scott Akers Construction Refund 15.00 'Simmons Perrine Moyer Bergman PLC Legal Fees 972.00 Singer Hill Upholstery Vehicle Work 250.00 Sled Shed Parks Supplies 324.97 The Sled Shed Mower 8,310.00 Jamie or Angie Smith Deposit Refund 60.00 South Slope Telephone Service 532.22 St. Luke's Drug&Alcohol Testing Testing 37.00 St. Luke's Work Well Solutions Testing 55.00 Staples Supplies 595.31 Cynthia Stimson Mileage 187.17 Storm Steel Supplies 172.44 Strategic Print Solutions Supplies 272.19 Swank Movie in the Park 346.00 Robert Trumpold Deposit Refund 60.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 3,699.20 US Cellular Cell Service 298.78 USPO Postage 582.60 US Treasury Payroll Taxes 6,092.21 Waterworks C & I Rust Out 7.00 Beth Wilz Library 31.80 Total Net Payroll Payroll 18,153.08 TOTAL 978,955.18 April 2011 Receipts General Fund 147,412.30 Road Use Tax 13,797.86 LOST 09 17,963.98 TIF Fund 197,859.90 Trust and Agency 510.00 Water Fund 11,654.25 Sewer Fund 12,071.01 SRF Bond Retire 11,567.00 Garbage Fund 7,955.85 Farm Operations Fund 1.55 Transfer Into General Fund 2,081.50 Transfer Into Water Fund 39,704.00 Total Revenue: 462,579.20 April 2011 Expenses General Fund 81,390.29 Road Use Tax 38,600.97 LOST 09 27,657.54 Trust and Agency 1,170.00 Water Fund 68,505.01 Water Main Project Phase 2 47,263.70 Sewer Fund 35,576.81 Garbage Fund 7,885.50 Transfer Out of Employee Benefit Fund 25081.50 Transfer Out of TIF Fund 39,704.00 Total Expenses: 349,835.32 Minutes Pants and Beautification Committee Thursday, April 21 at 7:00 PM Fairfax Public Library— 313 Vanderbilt Street Committee member in attendance:Jo Ann Beer, Clay Berns,John Berns, Cathy Krouse, Parker Krouse,, Torrie Lefebuire, Annette McKeever, Tim McKeever and Jack Rowray. i 1. Hawks Ridge Park—pavilion, permanent signage and advertising squares fundraiser updates John Berns provided an updated proposal for the advertising squares fundraiser. He will also present it to the City Council for approval, it will be advertised in the Fairfax FACTS with a May 31 deadline. The cost per square will be $SOC. The pavilion is installed, but some work remains. John Berns also presentedsome ideas for the restroom placement. Jo Ann will ask the City maintenance workers about installing the swings. Jack Rowray presented 3 possible plans for a permanent Hawks Ridge Park sign.The committee was in favor of continuing with an arched design using limestonie and possibly incorporating an eagle figure. Jo Ann will contact Russ Gunderson, who was very involved with the North and South entryway signs. Z. Movies in the Park—August movie date and Disney movie discussion The August movie will be Friday, August 12 with a rain date of Saturday, August 13 at Hawks Ridge Park. Jo Ann will e-mail a list of Disney films to be voted on Iby e-mail, 3. Disk golf course - signage status Tom McKeever presented a sample design for the individual holes and will order them. The course layout sign has not yet been designed. 4. Opportunities for Citizens Not on Agenda Cathy Krouse Is working with Lynn Miller on the South Entryway plantings redesign. She is also gathering estimates for review. A small retaining wall will be used, and IDOT review will probably be required if close to the highway right-of-way, Jo Ann will check on the status of the tennis court gate. If the plans proceed for the city complex and sports park at the south end of town, it was suggested that the "temporary" park sig,ni be relocated there. The next meeting will be at 7 pm, Thursday, May 19, at the library. Minutes Parks and Beautification Committee Thursday, May 19 at 7:00 P'M Fairfax Public Library— 31.3 Vanderbilt Street Committee members in attendance: Jo Ann Beer,John Berns and Tim IMcKeever 1. Hawks Ridge (Park—pavilion, permanent signage and advertising squares fundraiser updates The pavilion its completed and the advertising squares fundraiser is underway.Actual commitments are somewhat slow coming in, but John has a list to follow-up on. 2. South Entryway plantings—no discussion 3. Movies in the Park—no discussion 4. Disk golf course The individual tee signs have been ordered. 5. Sports complex The project is(being broken down into manageable phases. 6. Opportunities for Citizens Not on Agenda The tennis court is gate on the City to-do list for June. Library Board Minutes May 3, 2011 Board Members present: Mary Rita Meyers, Jim Stallman, Bernie Kleppe, Linda Balog and Brenda Haendler Board Members excused absent: Cot Pospischil, Kelly Giese, and Linda Pribyl Board Members unexcused: Tony Nederhoff Staff Present: Cathy Bayne Mary Rita Meyers called the meeting to order at 7:00 pm. Bernie made a motion to accept the minutes of the previous meeting. Jim seconded. Motion carried, Linda made a motion to approve the bills as submitted. Brenda seconded. Motion carried. The outstanding Baker&Taylor invoices were discussed. Cathy will contiinue the investigation and negiotiate with Baker&Taylor. The board will revisit next month. Circulation and Statistic reports were reviewed. Numbers are down but consistent with library closures. Bernie made a motion for a 3% increase in wages for Cathy Banes and Beth Wilz and a fifty cent increase for Lori Pleiness effective July 1, 2011. All other library position wages will remain unchanged,, Lunda seconded. Motion carried. The board found it acceptable to combine Electronic Materials with Electronic Access on the budget report since the two are the same.. Bernie made a motion to authorize Cathy to dispose of 3 computer towers, including wiping information from the hard drives, Brenda seconded, Motion carried. Cathy reported that inventory is complete. The librarian will check meeting absences for board members. Any mleimber that has six consecutive unexcused absences will be sent a Metter of notification deeming their'position vacated. Rotary monies will be reviewednext month. Bernie made a motion to adjourn at 7:55 pm. Brenda seconded. Motion carried. Brenda Haendler, Secretary Library Board Minutes Jbune 7,2011 Board Members present: Mary Rita Meyers,Jim Stallman, Bernie Kleppe, Linda Balog and Brenda Haendler, Dot Pospischil, Kelly Giese,and Linda Pribyl Board Members excused:Tony Nederhoff Staff Present: Cathy Bayne, Beth W'iilz also, Mayor Jason Rabe Mary Rita Meyers called the meeting to order at 7:00 pm. Mayor Rabe attended this meeting to make the final decisions on the (Baker&Taylor outstanding invoices. Everyone was in agreement that it has been too long,too old,no one gets a response from them but we will pay the invoices from 2010. Linda B. made a motion to not pay anything past our fiscal year because of budget constraints. Dot seconded. Motion carried. 'The city has spent too many hours and time on this bill. Mayor Rabe then went through the financial report with the board. The budget for 2010 was right on target for spenditures. We received more than expected from the county and were short by some other items. We took out of savings for our short comings instead of running negative. Mayor Rabe then said we have$5000 to spend on the building this year and the sidewalks that have heaved will be repaired and the windows will be repaired with that money. Cathy also asked him to look at the women's bathroom sink. Then Linda B. made a motion to accept the minutes of the previous meeting. Bernie seconded. Motion carried. Tony Nederhoff has had many unexcused absenses so Cathy talked to Cynthia at City Hall about the situation. She said Tony neededto be contacted first. He wants to stay on the board but could not make tonight's meeting. The board discussed how we need representation and we also need men on the board. He needs the opportunity to resign. Mary Rita will try to talk to him this next month and after that we will send a letter.. Everyone would like a list with everyone's name on it and includes all their information including when their term is up. Dot made a motion to approve the bills as submitted. Kelly seconded. Motion carried. Circulation and Statistic reports were reviewed. Attendance is up and NEIBORS is way up. The budget was discussed and Jim its waiting for the hours for the employees including vacation and overtime so he can finish it. Cathy would like to use the Cly rotary money on a project to show movies to bigger groups of people. Linda B. said get one with lots of l'ig'hts. Cathy will check on prices. Cathy then discussed that we need)a policy for proctoring tests and handed out North Liberty's policy, (Bernie made a motion to adopt their policy and Linda P. seconded.. M' otion Carried. Cathy then discussed the phone problems that we have had with patrons using it for long distance. Coot made a motion to adopt the following policy: Library Phones are for use by the Public only for Emergencies. Brenda seconded. IMotion Carried. Jim said he would bring a disclosuire statement that he is not making any money from the library for the new account we have opened with (Baker Paper for our necessary paper products for cleaning and the bathroom. Story time starts the week of lune 12. The board then took a tour of the llibrary. Bernie made a motion to adjourn at 8:10 pm. Kelly seconded. Motion carried. Page No. of Pages r up a s a MERTA CONCRETE CONSTRUCTION, CO. 187 West Cemetery Road' FAIRI=AX, IOWA 52228 .(319) 846-2493 PROPOSAL SUBMITTED TO PHONE DATE City of Fairtax Mar. 7 2:011 STREET JOB NAME CITY,STATEand ZIP CODE JOB LOCATION Firfax, Taus 52225 ARCHITECT DATE OA=PIANS - JOBPHONE We hereby submit specifications and estimates for: 1,1.....labor.. .. aexa1 ..._to..... emcave...&.... .eplace....aide�aalk_.at....7� haa y............7'. .`.... ... 5.....,.. 6 f_.... 19'............................. 41.,... ..i2.`..#...,.. Z.':...x....TS.E.............d el._.. .... sis.t ing.._raifl�....Na 4._re x..........40-00#.....concrete...ret� orce0-Ath... .... ..A_r ... h...&..NQ..q..... .....rebar. 2.::':....cc acted... ock....sub=base.........feel...wi.th...single.....step, aea;]Ler ................................... .rl. f-': . -sh _..._............................................................................_........... ............-........... ....................................................... ..........---................................................................................................ ......................................................................... ...................................._......._.........._...................... ._ ............... _......_........................................................... ...... ...................................................................... ..........__.........................................._... ......................................................................................... ._...._....................................................................................... _......................................_................................ ..........................................................................................................._................................................................................................................................._............................................................,........._.. ............ P VrOPCI[Sr hereby to furnish material and labor- complete in accordance with above specifications„ for the sum of: Two thousand two huncired thirty five 2 235,00? dollars($ ' ), Payment to be made as follows: to ccmzpleton All mateuriat its guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices,Any alteration or deviation from above specifications Authorized involving'extra costs will be executed only upon written orders,and will become an extra Signature f charge over and above the estimate. All agreements contingent upon strikes, accidents or delays Ibeyond our control.Owner to carry fire,tomadc and other necessary insurance. Note'.:This proposal may be Our workers are fully covered by Workman's Compensation Insurance. withdrawn by ius if not accepted within 30 days. C>IJttli>~P 11Y1Q � � The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature ® To Reorder: HALL & HALL ENGINEERS, INC. Leaders in Laud Davelopwvv,Siwe 1953 June 10, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of May 5, 2011 to June 0, 2111 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hail and HallI Engineers has been working on for the City of Fairfax: Limprovement Protects] 6950-10-01 Fairfax Trait Atong.Highway. 151 • ATTACHED: Nothing • STA TUS: The Arp's proposed 2nd alignment for the trail'along their easterly property line adjacent to the drainage Swale the City had previously installed along the west edge of the McCormick's property. This location for the trail would come out at the City's sewer plant, and would likely cost considerably more than the P1 location (down the existing utility easement through their property)proposed to the Arp's. ,Jason and I met again with the Arp's to discuss their proposed alignment and a possible 3'6 alignment on their property. This alignment would run along the east side of the un-named tributary that drains under Highway 951, through the Aril's property, and to Prairie Creek. With this Alignment, the trail would come out at Vanderbilt Street and Front Street. 6950-10-2 Drainage Review for Arp's Property • ATTACHED: Nothing.. STATUS: The Arp's are still considering the proposed drainage improvements on their property along with the proposed trail. 6950-10-3 Water Main Replacement— Phase 2 Project • ATTACHED: Pay Application No. 3 and Change Order No. 3 • STATUS: Schrader Excavating has the new water main installed and all of the water services re-connected to the new water line for the first portion of the project. Most of the seeding and miscellaneous paving for this stage has been completed. Portions of the streets that need to be seal-coated will be completed when Prairie Road Builders comes to town later this summer to complete sealcoat work on some of the City's streets. There are a few portions of the water main in the first stage that have less than desirable cover over the top of the water main. These areas may have to be over-excavated and insulation installed over the top of the water mains, 6950-11.1 Prairie Creek E',states Fifth Addition Construction Observation • ATTACHED: Nothing • STATUS: The public improvements for the 5th Addition have not been completed to date, Site Stabilization is still questionable. CIVIL ENGINEERING - LAND SURVEYING - LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,,IA 52233 • Ph:319,362,9548 • Fx:319,362.7595 • www.halleng.corn 6950-11-2 M,ynhy PropertV Conceptual I-a out and Master Planning • ATTACHED: Nothing.. * STATUS: Jason, Joe Kell and Myself had motto discuss some details for the site and to,refine the project scope and schedule. 6950.11-3 Storm Sewer Re-alignment on lots 106 & 106 of Prairie View Heights Ph. 2 • ATTACHED: Nothing • STATUS: Gordon Sevig has relocated the storm sewer on lots 105 and 108 of Prairie View Heights Phase Two, and along Ridge Drive. j6950 General Engineering Servicesl Storm Water Drains a items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing * STATUS: l have not seen or heard anything recently regarding the improvements or completion of the unfinished drainage facilities at the Prairie View Heights development. We are in,the process of staking the drainage swale along the east side Prairie Creek Estates and I'm coordinating with Jeff Igen regarding the swele improvements. We are still working on the hest option to address the issues with the south detention pond at the corner of Wh Street and East Cemetery Road. Review of Erosion Issues at the newly constructed drainage swallle south of E.Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: Currently on hold—waiting status of Arp's drainage improvements. Sanitary Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only Our Plan is to make the necessary repairs to the lagoons this summer. I have to coordinate one more meeting with the contractor and subs, and we can finalize the improvements that need to be completed and by whom. I anticipate this meeting happening in June. Lift Station and Pumps: * ATTACHED: Nothing' • STATUS: Informational Only Ed Brinton with MMS Consultants has provided me with a sample operational manual to modlify for the City's four lift stations, I am dining up a meeting with Ed, Lynn,„ and Ron, in coordination with the WWTP aeration basins meeting to identify the issues we have been having with the lift stations and put together a maintenance 1 replacement plan for the system. Site Reviews / Ordinance Review: Revisions to the Storm Water(Management Ordinances Regarding the completion and approval t acceptance of storm water detention ponds: * ATTACHED: Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties, • ATTACHED: Nothing • STATUS: No Change Lot 148, Prairie View Estates- IPhase 2(Possible Casey's Convenience Store Location): • ATTACHED: Nothing • STATUS: i have reviewed the rezoning submittal and provided a letter to Casey's and Gordon Sevig regarding the submittal. MSS: Updated Zoning Map: ATTACHED:Nothing • STATUS: No Change Miscellaneous 1 Meetinas i (Planning; NOTHING Respectfu y Submitted, ,f"'Z,�Ve~ Shane R. Wicks, P.E. Hall and Hail Engineers, Inc. RESOLUTION NO. 2011-37 RESOLUTION APPROVING CHANGE ORDER NO. 3 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading, Inc, for the Water Main Replacement Program, Phase II Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 3, for an increase to the contract amount of$1,230.00 as listed below: C.O. #3, Item 1 $1,230.00 The existing water main along Main Street did not end where it was originally assumed. This Change Order compensates Schrader Excavating for exploratory digging and time lost installing the additional water main needed to tie in to the existing maim. Three (3) additional working days are added to the overall project count and Milestone 1. BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 3 for the Water Main Replacement Program, Phase II Improvements. which will result in an increase to the contract amount of$1,230.00 to make a revised total construction contract cost amount of$411,994.86. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 14`x° day of June, 2011. AYES; Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Jas o abe, Mayor ATTEST: Cy thia Stimson, City Clerk/Treasurer HALL & HALL ENGINEERS, INC. www.halleng.com City of Fairfax Memo Date: June 7,2011 To: Honorable Mayor and City Council From; Joel Gross,E.I.,Project Engineer RE: Phase II Water Main Replacement Improvements Description of Agenda Item: Discussion and Approval of Change Order#3. Background: Change Order#3 Compensates Schrader Excavating for Exploratory Digging along the existing water main on Main Street to locate the existing water main to tie in. An additional three(3) Working Days is also included to compensate Schrader Excavating for time spent placing an additional 75 LF of 8" Dia.Water Main and the time for Exploratory Digging. Amounts,Summary of Contract Original Contract Arnount: $413,715.81 Adjustment of Contract Quantities: $0.00 Change Order 1: -$7,416.95 Change Order 2: $4,466.00 Change Order 3: $1,230.00 Revised Contract Amount: $411,994.86 Recommendation: Engineering recommends approval of Change Order#3. CIVIL ENGINEERING'LAND,SURVEYING' LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 8o son Road-Hiawatha, IA 52233'Ph:319.362.9548*Px:319.362.7595 408 V Avenue'C;oralville, IA 52241 `Ph: 319.338.2241"'Ex;319.362.7595 IO+NA' ILLIN011S WISCONSIN"MINNESOTA' NEBRASKA' IIr1ISSOURI 1 of 1 6812011 CHANGE ORDER NO. 3 PROJECT: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS DATE: June 1, 2011 CONTRACTOR: Schrader Excavating and Grading Walford, Iowa ORIGINAL CONTRACT AMOUNT: $413,715.81 ORIGINAL CONTRACT COMPLETION DATE: 55'Working Days from March 21, 20,11 ITEM #1: Compensation for Exploratory Digging and Time Lost on Main Street The existing water main along Main Street did not end where it was originally assumed. This Change Order compensates Schrader Excavating for Exploratory Digging and time lost installing the additional water main needed to tie in to the existing main. Three (3) additional)Working Days are added to the overall project count and Milestone 1. See the attached invoice from Schrader Excavating for a detailed breakdown of the exploratory digging charges. Original Contract Amount: $413,715.81 C.O.#1, Item 1 ($9,269.75) C.O.#1, Item 2 $1,852.80 C.O.#2, Item 1 $4,466.00 C.O.#3, Item 1 $1,230.,00 Revised Contract Amount: $411,994,.86 Schrader Excavating & Grading Co. Hail & Ha II Engineer , Inc. Y. Title: /V 4e�4ii,l Title: t s t Date: %/ !rr Date: t. "7 7 f c City of Fairfax, Iowa By: Tiitle: f Date: . � - Schrader Excavating&Grading, Co. Proposal 1840 Commercial Dr A.O.Box 270 Watford,IA 52351 Phone,# 319-845-3061 s.schraderschraderexc.carTt L5/18/20111 1 11.094 Fax#. 31.9-845-3066 t.meyerCschraderexc.cam City of Fairfax 525 Vanderbilt 5t. Fairfax,]A 52228 Fairfax Watermain 01 Excavator HR 3 120.00 3'60.00 02 Operator HR 6 55.00 330.00 03 Pipeman HR 3 55.00 1165.00 04 Backhoe(Backfill and Clean up) HR 3 125.00 375.00 We are requesting 2.5 additional working days. Friday 5/13/2011 -Dig along existing main to find C900 and couldn't find. Was told to stop until further notice. Wednesday 5/18/2011-Find 0900 existing and run additional 75 of pipe to connect to existing 8" C900. We are also going to need 1'/2 day to prep and seed the additional footage. Sales Tax TOM 0,00 Customer signature of approval: Date: Schrader Excavating signature of approval: Date: In the event that there are any utilities or any other structures that were not located on the plans,,the price for the additional time will be billed on an hourly basis. All rock excavation is extra. If material needs to be brought in due to unsuitable soil this will be extra for both material disposal and new material to be brought back in,Frozen ground removal and replacement will be additional. Excess material will be responsibility of customer. Bond cost not included. All payments must be made within 15 days of the invoice date. This proposal may he withdrawn if not accepted within 30 days. Contacts: Shane Schrader(319)721-5152Total.. 'Tian Meyer(319)929-8148 $1,230.010 RESOLUTION NO. 2011-,38 RESOLUTION TO ISSUE PARTIAL PAYMENT #3 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading Co, for the Water Main Replacement Program, Phase II Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 3 from Schrader Excavating & Grading Co., for a current payment due of$69,637.18. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve the Application for Payment No. 3 from Schrader Excavating Grading Co. for the Water Main Replacement Program, Phase II Improvements and issue a check for $69,637.1 S, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 14'h day of June, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS; None Jason be, Mayor ATTEST: C nthia Stimson, City Clerk/'Treasurer HALL & HALL ENGINEERS, INC. www.hallen0.cem City of Fairfax Memo Date: June 7,2011 To: Honorable Mayor and City Council From: Joel Gross,E.I.,Project(Engineer RE: Phase II Water Main Replacement Improvements Description of Agenda Item: Discussion and Approval of May 2011 Pay Application. Background: Major Accomplishments of this project during the month of May,are listed below: • 150 LF of 8" Diameter Water Main Installed. • 24 Water Services Connected to the new Water Main. * Ditches Graded for Seeding ContractSummary of Original Contract Amount: $413,715.81 Adjustment of Contract Quantities: $0.00 Change Order 1: -$7,416.95 Change Order 2: $4,466.00 Change Order 3: $1,230.00 Revised Contract Amount: $4 .1,994.86 CIVIL f NGINEERING"LAND SURVEYING k LAND DEVELOPMENT PLANNING LANDSCAPE ARCHITECTURE 1860 Boyson RoarN'Hiawatha, IA 52233*Ph: 319.362.9546'Sx:319.362.7595 408 1 Arentie'Coralville, IA 52241 ` Ph 319.338.2240 'Fx:319.362.7595 IOWA'ILLINIOIS'WISCONSIN`°WNNESOTA*NEBRASKA"iUIISSOURi 1 of 3 6/712011 Project Photos: The following photos were taken during construction observation for this project: s m� f'. M C I ✓ R F , yr Water Main Installation along Main Street Y. i u� Water Main Pressure Testing on Siepfman Drive C11/II_F_NG€NEERt NG 'LAND SURVEYING LAND DEVELOPMENT PLANiNIIING'LANDSCAPE ARCH{TECTURE 1860 Boyson Road`Hiawatha,1A 52233'Ph:319.362.9548" Fx:31'9.362.7595'www.halleng.com ALAFH e fI M �IX Vp1 Yd �I Ditches Prepared for Seeding on Main Street IX �. Ft I it Iil. I ,Ptd 118[' aF" Ditches Prepared for Seeding on MainStreet Recommendation: Engineering recommends approval of the May 2011 Application for Payment. CIVIL ENGINEERING'LAND SURVEYING' LAND OFVELOPMENT PLANNIING'LANDSCAPE ARCHITECTURE '1860 Boyson Road"Hiavvatha„ IA 52233'Ph 319.362:9545`Fx: 319.362.7595'wwrnr,halleng.com APPLICATION FOR PAYMENT APPLICATION N Project: PHASE II WATER.MAID REPLACEMENT IMPROVEMENTS FAIRFAX, LINN COUNTY, IOWA Contractor: Schrader Excavating&Grading Co. P.O. Pox 270 Walford, Iowa 52351 Owner: City of Fairfax, Iliowa Original Contract Amount: $413,715.81 Revised Contract Amount: $411,994.86 Date: June 1, 2011 The Contractor noted above, in accordance with the provisions of the contract documents, hereby regguests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 238,200.02 Materials Stored On Site $ _ Change Orders: Change • Date Approved 1Aril 12, 2011 $ 1,852.80 2 --May 4, 2011 $ 4,466.00 3 June 1, 2011 $ 1,230.00 Total Change In Contract Amount from Change Orders $ 7,548.80 Total Change Order Work Completed $ 7,548.80 Total Complete and Stored to Date $ 245,748 82 Retainage 5% $ 12,287.44 Total Complete and Stored to Date Less Retainage $ 233,461,38 Less Previous Payments $ 163,824.20 Current Payment Due $ 69,637.18 Distribution: Owner Engineer Contractor Other Page 1 of 4 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have beenu completed in accordance with the provisions of the Contract Documents„ that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative: By: ���� �'� ��-��_ Date: ENGINEER'SIARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the (Engineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract.Documents and payment by the Owner is hereby recommended. Engineer's/Architect's Authorized Repr entative: By: ��• Date: i s CIITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted b the Contractor and the Engineer's/Archiitecfs recommendation. City of Fairfax Authorized Representative: By: Date: AT'T'ACHMENTS REQUIRED: 1. Line Item Schedule of Contract Vallues Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G743. 2. Line Item Schedule of Contract Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 2 of 4 APPLICATION FOR PAYMENT APPLICATION NO.03 Project: PHASE IIII WATER MAIN REPLACEMENT IMPROVENIENTS I, FAIRFAK,LIIININ COUNTY,IOWA Cnnlfactor. Scllra$asExa:alvalnng&GYading Co. Can!DeOr: Ha18.H'n EminSne ra,Inc. �', Revised Contract Amount: $41'..1,0914J851 Date: Juan 11.2979 '1 ®ad 131d Pr1oea This Rrud.dl To Bebe , Item Item Bescripu.a Units Opwlanw7flBes Unit Prioe Total QOan61y N6--t quantity Amcunl %CompEwte 1, i r.9abiilraficn LS 11 $ 10,000.00 $10,000.00 0,20 521„000.00 D.95 $9,5DO.00 9s,00% Trak Control LS 1 $ 1,500.00 $1,500,00 0,20 .$300.00 0,95 $1,425,Co 95.00% 3 T.rr o ryEmelon and Sediment Conlml ES 1 $ 1,500.00 $1,500.00 0,25 $"3751.00 1.00 51,500,00 100.00% "I 4 Creadng and G.I,Wu LS 11 $ 12,500,00 $12.590.00 0,25 531„125.00 1.00 $12,500,00 Jon 00% 1. 5 Remove ane Salvage Culvert Pipe LF 235 $ 15.00 $3,526,00 0,00 $0„00 0.00 $0,00 O.00% 6 Reinstall Culvert Pip, LF 235 S 18.00 $4,230.00 0,00 $0,011 220,00 $3,950,00 93.62% HDPE Dual W.i Cuhart Pipe(12'10 18'131e.) 7 supply Cnly Ccnlingancy S:A item LF filo $ 28.30 $3,306.00 000 '$0,06 0.00 $0,00 D,00% 6-PVC 0900 W.I.-Including Necessary Pavement Removal,Dlspos.i antl Raplacamont, Polyethylene Wmp,Trecer Wrre,end RAI IR e Placa See Bpeclel Provlslons) LF 2.2116* $ 42.28 $93,592.46 150.00 $61„34200 2,630.00 $106,968.40 114.1'.7% a pyC G9nn Waterman Including Neve^.eery Peremant Removal,Dlspp til and Replocemenl, Pclyelhyl...Wiap,Trecer,N•re,and Fittin As in 9 Place Sees aelal Arpvlelona) LF 115 $ 71.39 $1,070.85 11,60 $785.29 17.00 $1,213.63 113.x5% 10 e'Waler Maln Gate Valve AasemMy EA, 0 $ 405.00 52,430.00 1,00 $4051„00 4.00 $1,620,00 MAN Weser cervices,I"Plastic,Inc!cdmg Removal. D,epasel,and Replacemem of nntrg Curb stop end Fax(waleeeerviceen the same side oflhe 11 etreet ee the watermain EA.. 24 $ 1,045.26 $25,086,72 1200, S%2.503.36 23,00 $24,041.44 9sm% Walar SoM...(Dlrec4onaE 0111),1'Pl d, Including Removal,plsposaE,ertd Replacemen!of Exlsring CV N Slop and Sox(water serticas ou the 12 appoalla side of Na street fmm the water mein} EA. 110 $ 2,35169 $23,516.90 12,00 625„2'x°0.28 15,00 $42,330,42 180,90% Wesers.im-c,1'Pl-s ,IRclading Removal, 1 Disposal,end Replacemehl of Exialing COrb Slop end Box(water seYvlce oh the epi-.11.side of the sheat rmm me water main-gee eKrsllne eery-�e 13 I11 EA. Ivy $ 1,551.69 $15,516.90 Ono 1$0,gal 1.00 $1,551.69 19'.00 WataY BBnhrR6,1-1l2"Plastic,Including Removal, Oicposal.and Replacamenlef ExlsUng Curb Slop and box(water 0.same aide of the 14 sheet es the wv[er main,Cantzrgancy 6ld Ilam EA.. i $ 1,62553 $1,626,63 0.00 1$0.04 0,09 SO.00 0.00% Weser SerAces(D'xectional❑,111)1 1-102'Ptaepy lrcW4n0 Removal,Olsposat a,d T;.pl9eemepl of Exist'n0 Curs Slop end Hex(,M.r service on the opposite sldeof h.cbeetrmm We WaleymalRJ. 15 Contingency Bid Ilan, EA. 1 $ 2,828.53 x2,526.53 0 n 1$0,001 0.00 50.00 O.On% water Sernces,2'Plasdc,Iudt ifing Removal, P+apasal,and Replac anter ExMrgCoro slop and epx(water-c on Ih.samecMa or lite 16 elmet ae the water main).Contingency Bldltam EA. 1 $ 2,179,05 $2,179.06 0.00 $0.06 0,00 50.00 DAO% WC ater Serrices(Direc Bonet Drill),2'Plesllc, ouTrig Removal,Disposal,'M Replaceutept of Exwi Curb Slop and Sox(water s 1-an lle oppaslle.Ida or the streetfmm I6e water meinJ. 17 contingency gid item EA_ 11 $ 3.107.00 $3.197.00 0.00 '60.00 0,00 $0.00 0.01% '18 Fumish and l nstefl Fire H yd.,t EA.. 4 $ 3,478.35 $13,905.44 1.00 $3„476.35 4,00 $13,905.44 100.na-A 19 ftemova Briding FlreH tlrant EA.. 3 $ 350,00 $1,050.08 3.00 $W„05,0,00 3,00 $1,050.00 700'.00% 20 Dlsinfacgen and Hydmslallc Testing LS 1 $ 4.400 OD $4.490.uo 0.50 $2'„20111.00 1,00 $4,400.00 100.00°4 P-W Cement Concrete S.e-Ik Removal, Dlsposai and Replacem ens for W eter5ervic.s at 21 331Vanderbfllsl-t SF 66 $ 12,00 $780.00 0.00 6o,00 3200. $954,00 126.15%. 22 Asphalt Camera Gansrei Yavement SY 11200 $ 40.D0 S4.600.00 1$0.00 0,00 $0.00 01 23 Imported Topsall CY 64 5 50.00 $4,000.00 225,00 .541,;26'0.00 225.00 $11,250.00 281.25% Grading and Hydro...diug,4h LN,d Mulch 24 Binder LS 11 $ 3,ni $3,000.00 (.ou 1$0.091 MD $D,00 n,00% 26Tom ra Wood F.-Ii Mailing Sy 500' S 450 $2,250.00 0.70 $0.00 0.00 0.00 0.GO","e At-S M.i,11-don LS I 9 $ 1,00 $1.00 0,00 1$!1.100 0,00 $0.00 0,00% A1-2 Traci c-Lo[ LS 9 2{10,00 $200.00 0.00 1,$0,100 B.DD $0,00 n,00% At-3 rary TempoFMii and sediment c-.1 LS 9 $ 1 O $4 on 0.00 60.00 0.00 $9.00 O.ODW Al-4 Clearing and Gmbbin9 LS 11 $ 500,00 $500,00 Orin SO an 0,00 $0.00 000% At-5 Remove and Salvage Culvert Pipe IF 76 $ 16,00 $1.125.00 C.CO 1$0.00 000 $0,00 0.0446 A7 ins -6 Retall Salvaged CuIY Flpe LF 75 $ 13.D0 $t,n80,0n C.00 1$0.00 0,00 $0.00 O.00% HDPE Dual Wa110uly d Pip,(12"to 16'D1a.) Al-7 Supply Only Contingency Sid Elam LF 40 $ 28,30 $5.132,u9 0.00 60on 0,00 $0.00 0,00% "PVC G-BOn Walennan{ncluding Necessary --t Tant Removal,Onpcsal and Repli Pclyelby!,-Wrap,T-V-.and Fitbugs In Al-AA Placa(See 6pecialPmvisians LF 37 $ 56691 $2,697.63 0.90 1$0.00 0,00 $9.(C 0.OD% 12'PVC 0900 Wateanan Including N--,y P. M Removal,OEspasal antl RepincemenL PolyeNy:ene Wrap,7-rft..and Fit r,gs In AM Placa(Sea Spade)Pmvfaions) LF. 622 $ 50,84 $31,622.48 C.W 1$0-00 0,00 $0,00 0.00% Al-10 e•Waler Llalb Gale Valve Assembly EA. 2 $ 1,136.09 $2,272,15 0.00 1050.00 0,00 $0.00 0,00% Ai-11 12"Water M91,Gat.valv.Assembly E4.. 4 $ 1,897.52 $7,23ROB 0,00 50.50 0.00 $0,00 0,00% 8'W alar l.9aln BIOWofland Assembly, Al-12 Con Lngency bid,tem EA.. 11 $ 612,93 $612.93 9.10 1$0.00 MOD $0,00 0.00% 12"'Nater Main SIallof(antl Assembly, At-13 Cacgng .Ybid,tem EA.. 1 $ 691.91 $691.91 C,fiu 1$o 00 0.00 $0.00 0.00% Walar Ba/m".1'PleeBy Ihr.Wding the Insteitauon efa new Curb Slap and B., Extemmrp the 1'F-.1.Se beycnd fie Proposed Curb stop end Connecting Ie the a.trp S--T,.e end Removal and Dlep..l ofg,e FX,'v C'uh Sl op a 0R"(Cuts 240 Ai-14 La;eY Ave.! EA. 1 $ 2,975,66 $2,97583 0,00 $0 go 0,00 $0.00 0,00% 4ye-servl-,I-Plasdc,Including Removal, Disposal,and Re place mental Ex169ng Curb stop end Box(water--on the same side of the AlIA5 street esu,ewatar main EA. 3 $ 1.741.57 53.424.711$0,001 0,00 $0.00 0,01, Ai-13 Fumish antl lrsfaq Flre Hydrant EA.. 2 $ 3,476,36 $8,952.72 6.00 1$0.00 0.00 $0.00 0.00% .A7-17 Remove E-IM9 Plre Hydrant EA. S 350.00 $700,00 0.00 1$7.1.00 DCO $0.09 0.0091 Page 3 ct4 inslau+z'Taewrh ne�easary Redu�era and canne�t to g1a exlapng 4"Walar NW,.{Near Wt Ai-18 4R Lusay Ava,1 Ccndnga><r.Y Brd Item EA. 11 $ 1,1062 $1,105.68 0.00 $10.010 0.00 $0,00 0,00% ' Ai-19 D1slnfeclion andH tlrosfauc Texung LS 11 $ 1,10000 $1,700.09 0.90 $1®„00 0.09 $0,00 0.00% Al-20 Dein ule,6"Dlem W, LF 3D S 60,00 $1,000.00 0,00 $01410 0.00 $0,90 0.09°5 AT-21 Asphell Cement Concrete Pavement Sy 78 5 40,69 $a,120.00 0,00 $Wb 0110 0.09 WOO 0,00% Al m22 Emrtes To-1 CY 25 $ 5000 $1,250,00 0.09 '$0'„00 0.00 $0,00 Gmding ane Hydroseedln0'41th Ilggld Mulch At-23 Blnder LS 11 5 1,000.90 $1,000,00 D.09 $0"010 0.00 $0,n0 0.017°7a,. Ai-24 Temporary Wood ExcelcmrMading SY 260 $ 4,50 51,125.00 0.00 $x9.410 0,00 $0.00 0.00°'�.. A2-1 Mobllizauan L5 11 S 1.00 $1-00 0,00 $W,.490 0.110 $0.00 0.04°k.. '1 A2-2 Tem ovary Erosion and SedI-nt Cenlrel LS 1 $ 100.00 $100.00 0.00 WWI] 0.00 $0 on Berns and Jacking 20'01W Steel Casing Plpe (incledea Iha In,,,,1'- of 12"Oia.PVC C-g0, 7A,1-3 YValar Maln lnaf4e of Steel Casirq Plpe) LF %"'n 5 191.40 $18,193,00 0.00 $000 0.00 $0.00 0.00% 12"PVCC-90 Watamten IWc ing Necessary Pevamen!Removal,DlIII eed RapEecement, Pclyslhylane Wrap,Tracer VVm eM Fillings In A2-4 Place Sen Special Prevlemns LF 55 $ 86.83 $4,776,65 0,00 S@.419 0,00 $0.00 0.00°`; 12"Water Main Blav-olf anA Assembly_ A2S Connnga��Y bH Ilam EA.. 9 S 691.91 $891.91 0.00 $0.®0 0,00 $0.00 0,009`0. A2-6 0 and Hydroslatic Tasting LS 9 $ 550,00 $556.00 O.00 $0.00 0,00 50.00 D.000/ kA3 cy is $ 50.00 $750.00 0.00 ;$01,00 O,co 30,09 0.00°!1Gratlln 9 and H ydmaeed ing m1h L lgwW Mt 1,h Din der LS q $ 600.00 $500.00 0.90 '$0.00 0.00 $9.00 0.00% mi ullt1cn LS h $ 1.00 $1,00 000 $n,.00' 090 $0.09 0,00% Traffic Controi LS 7 $ 200.00 $200,00 0,00 $Pd,00' 0,00 $0.00 0,00% Tem vary Em,Iw and Sedmenl Co I,,l L3 1 $ 500.00 5500,00 090 '$@.1791 0.00 $000 0.04% Cl-nr gang Glghhh LS 1 $ 500.00 $500.00 0,00 '$0,00 0,00 $0.00 0.oc% Remove andSeWage Cv lveriPlpe LF 25 S 15.00 $375.09 0,00 $PY,49' 0.00 $0.00 0.04%Relnsta115alvaged Cvlvart Pipe LP 25 $ 18.00 5450.00 990 $9,00 0.00 $0.00 0.00% HSUPPIV GnivLF 25 S 26,30 8707.50 0,00 ;$0.641 0.00 $Ano 0.00.% 8'PVC GB00 Welelman lncladmg Necessary I Pavement Removal,Dlsposel and geplacemenf PolyaNylene Wra p,Tracer'Mra,and'Itb aIn AM Place Sea Spaclel Plovlslons) LF auc $ 43.74 $34,992,00 0,00 'So 00 9.00 $0.116 0,00% A3-9 8•Water Main Gate Val-Aasemhly EA. 3 $ 1,136.02 $3,408.06 0,00 $04001 0,00 $0.00 om% Remove!antl❑Isgosal of Bxisting BlowcH and A3-19 Aeeembl,Cent'ngency0idllem EA 1 $ 50000 $500.09 090 so.109 9.00 $0.00 0.00% , water selv�a=,i"Plass=,1n=lux-Ina Removal 0J.'I,al,and Repla=ementef Exiadng Cum 5tcp 11 end BoX(Wa1af sarv�e on Ehe name aide of the ',, A3-11 ;veal as Ills malar main) EA. 2 S 1,081.00 $2,lea.20 0,00 50.00 C.Oo $0,00 n,00% water Sern=es,i"WasH=.Inch,4ing Me 11. Inzlalls0en o{I0a Cur45Wp and Bax.cep ', Saryice al the Step Bo%(water service en the I. 0.3-12 ma etch eflhe mreet as the Water main EA. 9 S 1,285.45 Sl 2B5.45 0,00 $000 0,00 $0,00 G00% 11 Waley SerWces IDlrecucnal 0,111),1'Plastic, Inclvding the Inslella4on of Iha Curb Slop end 11, Boz.Cap Sery,ce at lito Slop Box(meter sarrtce '1, on Ne oppos�[n side of1ha sVeat from Iha malar 1, A3.13 ain7 Eh A $ 2,4868z $2,485,62 C.00 $01.:00 0.00 $0.00 090% W0-3eMces,1"Plasllc,Inclutling the Enslelratlon of a naw Curb 80p aiM 5oz, ' Extending the 1'Plastic Service heyontl Bvn Proposed Garb Stop and Connecting le rhe Existing 5ernce Line,and Removal antl Dlsposaf .1 111 E•sting Curh 511.r 5oz ILOL^235 and A314 247 Veiwerbin St.) EA, 2 1 $ 1,255,45 $2,570.90 11,00 $;49.410 0.09 $0,90 0.00% A3-15 Furnish and Install Fre Hydrant EA. 1'. $ 3,476,36 $3,478.36 0.00 $IB.010 0.00 $000 O,On%' A8.18 Disinfeclian and Hydra WI2 Tatung LS 0 $ 1,100,00 $1,100.90 9,00 %0.x70 0.09 $0.90 A3-17 Aspholl cement concrete Pavement SY 103 5 4000 $5,720.00 4,00 $0010 0.179 $0,00 0.090 1 A3.18 tmportetl Topsdl CY 25 $ 5006 $1,260.00 0.00 $Iib¢Ito 0.00 $0,00 0_0a°a Gmdtng and Hydmseeding Nim Llgvld Nlalch 11 A8.19 Blndar L8 1i $ 1,5G0,00 $1,500.00 0.90 $0'.09 0.179 $0.00 CA%. ''.. A3.20 Tempora Wood Excalnmr Nialung SY 900 $ 4,60 $450,00 0,00 $0.0117 Ono $0.00 0,00%. COMPUTED TOTAL BID(ITEMS a THROUGH 71} $404,446.06 $77.072,20 $238,209.02 MATERIALS STORED ON SITE ITEM DESCRI[PTIoN UNITS QUANTITY PRrcE PERUNIr I TO1ut TOTAL MATERIALS STORED ON SITE'. $0„0q CHANCE ORDERS This Pant°md To Dale NO. Doseription DniP. 1lmtlal Untt Prise Tolal Qlrantlty AAmne�uM Q0an1Ry Am,Uht %Complelrn _,Wt C.0..1-1 Change Erom Co er to Plas;ln Services LF tMe Shmo 0 3006 0.60 S'@..00 0.00 59.00 ADIVY0111 1 G.C},,-2 15'RCP for Culve;is LF 64 $28.95 $1,852,80 54,00 $11 X62.80 64,09 $1,552.60 10000911 8'HDPE QUIVerig under brivewe s LF 2240 520.30 54L466 00 220.00 $+-1.468.00 220.00 $4.465.00 100,90% 1 C.O.3-1 Expl-t.ry ExploratoryDi in LS 5 I 51.230,00 I 51230,00 1.00 $ii.23@,00 1.00 $1,230.00 100.00111e CHANGE ORDER NO.01-0 TOTALS W,640AU Ifjqb,.I- $7.548.80 i00.g8% REVISED CONTRACT TOTAL AFTER ALL.'0.0.IWANY 411,994.86 1230'200,02 1CRIOINALPIONTRACTWURKIcompLETED 471SP.00I MATERIALS STORED ON SITE OIT07AL CHANGE ORDER WORK COMPLETED $245748,a2 ITUTAL 5.00% '12787.49 RETAINAGE &2d34bA.38 TOTAL LESS RETAINAGE "rIp610 aY4.70 LESS PREVIOUS PAYMENTS so"637.10 CURRENT PAYMENT DUE Page 4 of 4 City of Fairfax From: Storey, Thomas[DOT] [Thomas.Storey@dot.iowa,gov] Sent: Wednesday, June 08, 2011 1;24 PM To: 'Davis, Rob'; 'IFairfax@Southslope.net; Linn County[County Engineer] CC: Yanna, Kenneth [DOT]; Cutler, Catherine [DOT]; (Patel, Kevin [DOT] Subject: U.S. 151 Typical Cross Section Attachments: 5-11-11 TYPI'CAL.pdf BRFhl-151-3(134)--39-57, Linn County, Bridge Replacement To City of Cedar Rapids,City of Fairfax, and Linn County: The Iowa Department of Transportation is piroposing to replace a small bridge located on US 151 approximatelly 0.6 miles south of US 30. It is anticipated that US 151 will need to be widened to five lanes from Fairfax to US 30 In the future. It is intended that the cross section of the proposed bridge match the future cross section of US 151.The attached drawing shows the proposed cross section for the bridge as well as the proposed future roadway cross section for U5 1.51. The Department of Transportation would li''ke to know if the proposed cross sections are satisfactory to all affected local jurisdictions. Please review the attached drawing and respond with comments by June 30. Please feel free to call me if you have any questions. Tom Storey, P.E. Iowa Department of Transportation District 16 Phone: 319-730-1511 1 © +� cel _�' 0 ,.,,,., ,�.A,� ,1.,.., r � r = � � r 1 r i � 1 � 1 � 1 1 i r 1 � r � � � 1 1 '� + � � 1 1 r 1 1 1 1 1 f � 1 � 1 1 I� 1 I 1 1 1 O � r 1 i�J � � ; V 1 � 1 � 1 � i 3 g � i i � , � , I 1 ! i I 1 1 1 ! 1 l !� i � � 1 � � t 1 1 i 1 l 1 1 1 1 1 {� 1 1 i l l 1 ,.,.�.,� � .,.�. .1......... � .' :1�� s. t� RESOLUTION NO. 2011-39 A RESOLUTION APPROVING AN IDOT AGREEMENT FOR MAINTENANCE & REPAIR OF PRIMARY ROADS WHEREAS, the City of Fairfax has some roadways within the corporate city limits that the City of Fairfax, the State of Iowa, and Linn County share in the maintenance and repair cosh and WHEREAS, the Iowa Department of Transportation requests that the City of Fairfax enter into an agreement for this maintenance and repair and they have drafted such an agreement. NOW, THEREFORE, BE IT RESOLVED, in accord with provisions of Chapter 28E, Sections 306.3, 306.4, 313.4, 313.5, 313.211-23, 313.27, 313.36, 314.5, 321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 - Chapter 150 (IAC) the City of Fairfax and the Iowa Department of Transportation enter into the attached Agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries of the City of Fairfax for the period of July 1, 2011 through June 30, 2016. BE IT FURTHER RESOLVED, by the Fairfax City Council that the Mayor is hereby authorized to sign the Agreement for Maintenance and Repair of Primary Roads in Municipalities. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer, are hereby authorized and directed to execute said Resolution. Passed and approved this 10 day of June, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS:None Jason Rabe, Mayor ATTEST: i% Cy thin 9timson, City Clerk/Treasurer Iowa Department of Transpoftation District 6 Maintenance Office (319)365-3558 Imp 5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Fax(319)730-1564 May 11, 2011 Rel: 832 City of Fairfax Cynthia Stimson, Clerk City of Fairfax PO Box 337 Fairfax, IA 52228-0337 Dear Cynthia: On April 18, 20011, 1 mailed out a new five-year Agreement for Maintenance and Repair of Primary Roads in Municipalities between the City of Fairfax and the Iowa Department of Transportation that needed to be reviewed and executed. This agreement outlines the responsibilities for maintenance and repair of the primary roads within the corporate limits of the city during the period of July 1, 2011 through June 30, 2016. This letter is to inform you that since I mailed this agreement to you the Iowa Department of Transportation recently made some minor wording changes to it. The changes made were in the following areas: -- Adding an Iowa Code in the beginning paragraph - Additional wording in Section IT, A, 5; Section Il, B, 2; Section II, C, 2-3 - Modification of Iowa Code noted in Section Ili, B Due to these changes, I have enclosed a revised copy of the five-year Agreement for Maintenance and Repair Roads in Municipalities between the City of Fairfax and the Iowa Department of Transportation reflecting the new changes. This new agreement will replace the previous agreement that you may have alreaiiy returned or that is currently in your possession. Please review and if in agreement, have the appropriate authority sign their approval. It will then need to be returned to this office for approval by our district engineer. A final copy will be returned to you for your files. If you have any questions or concerns regarding the agreement, please contact me and we can discuss these issues. Sincerely, John Wilson ,. District Maintenance Manager JW/dh Enclosure Farm 81010�1 wd Q5-11 Iowa Department of Transportation Agreement for Maintenance and Repair of Primary Roads in Municipalities This Agreement made and entered into by and between the Municipality of Fairfax Linn County„ (Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation,Ames, Iowa,hereinafter referred to as the Department, on July 1 2011, is hereby rescinded.. 'The Parties hereby make and enter into the following new Agreement. AGREEMENT: In accord with Provisions of Chapter 28E, Sections 306.3, 306,4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5,. 321.348 and 384,76 of the Code of Iowa and the Iowa Administrative Rules 761 —Chapter 150 (IAC) the Municipality and Department enter into the folllowing agreement regarding maintenance, repair and minor reconstruction of the primary roads within the (boundaries of the Municipality. I. The Department shall maintain and repair: A. Freeways (functionally classified and constructed) 1. Malntain highway features including ramps and repairs to bridges. 2. Provide bridge inspection. 3. Highway lighting. B. Primary Highways—Urban Cross-Section (curbed)(See Sec. ILA) 1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking lanes, drainage structures, intakes, manholes, public or private ut'iilities, sanitary sewers and storm sewers). 2. Traffic Services: Provide primary road signing for moving traffic, (pavement marking for traffic lanes, guardrail, and stop signs at intersecting streets. 3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.13.1 above. 4. Snow and Ice Removal: Plover traffic lanes of pavement and bridges and treat pursuant to the Department's policy. 5. Vehicular Bridges: Structural maintenance and painting as necessary. 6. Provide bridge inspection. C. Primary Highways—Rural Cross-Section(uncurbed) (See 11.6) 1. Maintain,to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility construction and maintenance. D. City Streets Crossing Freeway Rights of Way(See II.C) 1. Roadsides within the limits of the freeway fence. 2. Surface drainage of right of way. 3. Traffic signs and pavement markings required for freeway operation. 4. Guardrail at piers and bridge approaches. 5. Bridges including deck repair,structural repair, berm slope protection and painting. 6. Pavement expansion relief joints and leveling of bridge approach panels. II. Thee Municipality shall maintain and repair: A. Primary Highways—Urban Cross-Section (curbed) (See Sec. I.B) 1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction„ maintenance and repair. 2. Traffic Services: Paint parking stalls, stop lines and crosswalks, Maintain, repair and provide energy to traffic signals and street lighting. 3. Drainage: Maintain storm sewers,manholes, intakes, catch basiins and culverts used for collection and disposal of surface drainage. 4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove snow and ice from sidewalks on bridges used for pedestrian traffic. 5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal of trees as necessary and the trimming of tree branches as necessary. 5. Clean, sweep and wash streets when considered necessary by the Municipality. 7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural repairs. B. Primary Highways—Rural Cross-Section (uncurbed) (See Sec. I.0 1. Maintain and repair highway facilities due to utility construction and maintenance. 2. Removal of trees as necessary and the trimming of tree branches as necessary. 3. Maintain sidewalks. C. City Streets Crossing Freeway Rights of Way(See I.D) 1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge approach panel leveling, 2. Mark'traffic lanes on the moss street. 3. Remove snow on the cross street, including bridges over the freeway. 4. Clean and sweep bridge decks on streets crossing over freeway. 5. Maintain all roadside areas outside the freeway fence. 5. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural repair. ill. The Municipality further agrees: A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall conform to the"Manual on Uniform Traffic Control Devices for Streets and Highways." B To prevent encroachment or obstruction within the right of way, the erection of any private signs on the night of way, or on private property which may overhang the right of way and which could obstruct the view of any portion of the road or the traffic signs or traffic control devices contrary to Section 313.11 of the Code of Iowa. C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department. D. To comply with the current Utility Accommodation Policy of the Department. E. To comply with the access control ,policy of the Department by obtaining prior approval of the Department for any changes to existing entrances or for the construction of new entrances. IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by'the Department and the Municipality. V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate agreements. VI_ The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the responsibilities covered in Section I of this agreement. VI I. This Agreement shall be in effect for a Hive year period from July 1, 2011 to June 30, 2016 IN WITNESS WHEREOF,The Parties hereto have set their hands,for the purposes herein expressed, on the dates indicated below. MUNICIPALITY IOWA DEPARTMENT OF TRANSPORTATION ByA BY I------------------- / District Engineer Date /� Date RESOLUTION NO. 2011-40, RESOLUTION ADOPTING A POLICY FOR THE INVESTMENT OF PUBLIC FUNDS WHEREAS, it is necessary to protect public funds and establish investment guidelines; and WHEREAS, it is required that the City of Fairfax's Investment Policy be reviewed every two years or more frequently as appropriate.,. NOW, THEREFORE, BE IT RESOLOVED, by the City Council of the City of Fairfax,Iowa that the attached Investment Policy is hereby adopted. BE IT FURTHER RESOLOVED,that the Mayor and the City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 14 `day of June, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None Jason R e,m Mayor ATTEST: C thia Stimson,City Clerk/Treasurer CITY OF FAIRFAX INVESTMENT POLICY SECTION I—SCOPE OF INVESTMENT POLICY The Investment Policy of the City of Fairfax shall apply to all operating funds, bond proceeds and other funds and all investment transactions involving operating funds, bond proceeds and other funds accounted for in the City of Fairfax's financial statements. Each investment must be authorized by applicable law and is subject to conditions of this Investment Policy. Each investment made pursuant to this Investment Policy must be authorized by applicable law and this written Investment Policy. The investment of bond funds or sinking funds shall comply not only with this investment policy, but also be consistent with any applicable bond resolution. The Investment Policy is intended)to comply with Iowa Code Chapter 12B. Upon passage and upon future amendment, if any, copies of this Investment Policy shall be delivered to all of the following: * The governing body or officer of the City of Fairfax to which the Investment Policy applies, • All depository institutions or fiduciaries for public funds of the City of Fairfax. • The auditor engaged to audit any funds of the City of Fairfax, SECTION 2—DELEGATION OF AUTHORITY In accordance with Section 1213.1I1(1), the responsibility for conducting investment transactions resides with the City Clerk/Treasurer of the City of Fairfax. Only the City Clerk/Treasurer, Deputy City Clerk, and those authorized by ordinance or resolution may invest public funds and a copy of any empowering resolution shall be attached to this Investment Policy. The City Clerk/Treasurer or Deputy City Clerk shall establish a written system of internal controls and investment practices. The controls shall be designed to prevent loss of public funds, to document those officers and employees of the City of Fairfax responsible for elements of the investment process, and to address the capability of investment management, The controls shall provide for receipt and review of the audited financial statement and related reports on internal control structure of all outside persons performing any of the following for the City of Fairfax: 1, Investing public funds, 2. Advising on the investment of public funds. 3. Directing the deposit or investment of public funds. 4. Acting in a fiduciary capacity for the City of Fairfax. A bank, savings and loan association or credit union providing only depository services shall not be required to provide an audited financial statement and related report on internal control structure. All contracts and agreements with outside persons providing any of the above listed services shall require written notification to the City of Fairfax within thirty days of receipt of any communication from either their auditor or any regulatory authority which denotes any of the following: the existence of a material weakness in their internal control structure, regulatory orders or sanctions in regard to the services being provided to the City of Fairfax by the outside person. The records of investment transactions made by, or on behalf of, the City of Fairfax are public records and are the property of the City of Fairfax whether in the custody of the City of Fairfax or in the custody of a fiduciary or other third party.. SECTION 3—OBJECTIVES OF INVESTMENT POLICY The primary objectives, in order of priority, of all investment activities involving the financial assets of the City of Fairfax shall be the following: • SAFETY: Safety and preservation of principal in the overall portfolio is the foremost investment objective. • LIQUIDITY: Maintaining the necessary liquidity to match expected liabilities is the second priority. • RETURN: Obtaining a reasonable return is the third priority. SECTION 4—PRUDENCE When investing or depositing public funds, the City Clerk/Treasurer or Deputy City Clerk of the City of Fairfax shall exercise the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to attain the Section 3 investment objectives. This standard requires that when making investment decisions, the City Council shall consider the role that the investment or deposit plays within the portfolio of assets of the City of Fairfax and the investment objectives stated in Section 3. SECTION 5-DEPOSITORIES All deposits shall be in depositories located in the State of Iowa. Each bank must be on the most recent Approved Bank List as distributed by the Treasurer of the State of Iowa or as amended as necessary by notice inserted in the monthly mailing from the State Treasurers Office. Each financial institution shall be properly declared as a depository by the City Council of the City of Fairfax. Deposits in any financial institution shall not exceed the $6,000,000 limit approved by the City Council of the City of Fairfax. SECTION 6—INSTRUMENTS ELIGIBLE FOR INVESTMENT Assets of the City of Fairfax may be invested in the following: • Interest-bearing savings accounts, interest-bearing money market accounts, and interest-bearing checking accounts at any bank, savings and loan association or credit union in the State of Iowa. Each bank must be on the most recent list of Approved Junk List as provided by the State Treasurer. Deposits will only be made with financial institutions that are properly declared as a depository by resolution oaf' the Fairfax City Council. Deposit amounts shall not exceed the statutory limit approved by the governing body of Fairfax. • Obligations of the United States government, its agencies and,instrumentalities, • Certificates of deposit and other evidences of deposit at federally insured Iowa depositary institutions approved and secured pursuant to Chapter 12B. All instruments eligible for investment are further qualified by all other provisions of this Investment Policy including Section S — Investment Maturity Limitations and Section 9 — Diversification Requirements. SECTION 7—PROHIBITED INVESTMENTS AND INVESTMENT PRACTICES Public funds of the City of Fairfax shall not be invested in the following: 1. Reverse repurchase agreements. 2. Futures and options contracts„ Assets of the City of Fairfax shall not be invested pursuant to the following investment practices: I. Trading of securities for speculation or the realization of short-term trading gains. 2. Pursuant to a contract providing for the compensation of an agent or fiduciary based upon the performance of the invested assets, 3, If a fiduciary or other third party with custody of public investment transaction records of the City of Fairfax fails to product requested records when requested by this public body within a reasonable time, the City of Fairfax shall make no new investment with or through the fiduciary or third party and shall not renew maturing investments with or through the fiduciary or third party. SECTION 8—INVESTMENT MATURITY LIMITATIONS Operating funds must be identified and distinguished from all other funds available for investment. Operating funds are defined as those funds, which are reasonably expected to be expended during, the current budget year or within fifteen months of receipt. .All investments authorized in Section 5 are further subject to the following investment maturity limitations: 1. Operating funds may only be invested in instruments authorized in Section 5 of this Investment Policy that mature within three hundred ninety-seven (397)days. 2. The City Clerk/Treasurer or Deputy City Clerk may invest funds of the City of Fairfax that are not identified as Operating Funds in investments with maturities longer than three hundred ninety-seven (397) days, However, all investments of the City of Fairfax shall have maturities that are consistent with the needs and use of City of Fairfax. SECTION 9—DIVERSIFICATION The City of Fairfax maintains no investments of a type requiring diversification, SECTION 10---SAFEKEEPING AND CUSTODY All invested assets of the City of Fairfax involving the use of public funds custodial agreement, as defined in Section 1213.10C, shall comply with all rules adopted pursuant to Section 1213.10C relating to those investments. All custodial agreements shall be in writing and shall contain a provision that all custodial services be provided in accordance with the laws of the State of Iowa,. SECTION 11 -ETHICS AND CONFLICT OF INTEREST The City Clerk/Treasurer and all officers and employees of the City of Fairfax involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Any conflict of interest or bias, whether in fact or by appearance, shall be disclosed in writing to the City of Fairfax. SECTION 12 -REPORTING The City Clerk/Treasurer or Deputy City Clerk shall submit an annual investment report in July that summarizes recent market conditions and investment strategies employed since the last investment report, The investment report shall set out the current portfolio in terms of maturity, rates of return and other features and summarize all investment transactions that have occurred during the reporting period and compare the investment results with the budgetary expectations. SECTION 13 -INVESTMENT POLICY REVIEW AND AMENDMENT This Investment Policy shall be reviewed every two years or more frequently as appropriate. Notice of amendments to the Investment Policy shall be promptly given to all parties noted in Section 1. Passed and approved this 14`x' day of.lune, 2011. Jasona e, ayor ,ATTEST: Cynth' Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-41 RESOLUTION APPROVING WAGES FOR.CITY EMPLOYEES WHEREAS, during the June 14, 2011 city council meeting,the City Council reviewed employee evaluations, current wage rates, and established wage ranges for the fiscal year beginning July 1, 2011; and WHEREAS,the Fairfax Library Board of Trustees met on May 3, 2011 and set the wages for the library staff for the fiscal year beginning on July 1, 2011. NOW, THEREFORE, BE IT RESOLVED,the wages were set for each employee as follows: Ron Dusil,Maintenance II $24.88 per hour, effective July 1, 2011 Jeff Ammeter, Water;/Wastewater $22.63 per hour, effective July 1, 2011 Dave Yanecek, Maintenance I $20,73 per hour, effective July 1, 2011 Cynthia Stimson, City Clerk/Treasurer $20.01 per hour, effective July 1, 2011 Lynn Miller, Maintenance 1 $19.54 per hour, effective July 1, 2011 Kathy Everett, Deputy City Clerk $14.23 per hour, effective July 1, 2011 Cathy Bayne, Library Director $17.45 per,hour, effective July 1, 2011 Beth Wilz, Librarian Assistant $11.51 per hour, effective July 1, 2011 Loralei Pleiness, Librarian Assistant $10.00 per hour,effective July 1, 2011 Rowena C. Koonts, Librarian Assistant $10.00 per hour, effective July 1, 2011 Tanner Mumm. Librarian Assistant $8.00 per hour, effective July 1, 2011 Jerry Walters, Custodian $10.00 per hour, effective July 1, 2011 BE IT FURTHER RESOLVED,by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approve this 14th day of June, 2011. AYES: Beer, Frieden, Otto,Mgers,and Wainwright NAYS: None 1 Jas Oabe,Mayor ATTEST: Cyn; is Stimson, City Clerk/Treasurer Library Board Minutes May 3, 2011 Board Members present: Mary Rita Meyers, Jim Stallman, Bernie Kleppe, Linda Balog and Brenda Haendler Board Members excused absent: ICDot Pospischil, Kelly Giese, and Linda Pribyl Board Members unexcused: Tony Nederhoff Staff Present: Cathy Bayne Mary Rita Meyers called the meeting to order at 7:00 pm. Bernie made a motion to accept the iminutes of the previous meeting. Jim seconded. Motion carried. Lunda made a motion to approve the bills as submitted. Brenda seconded. Motion carried. The atiutstanding Baker&Taylor invoices were discussed. Cathy will continue the investigation and negiotiate with Baker&Taylor. The board will revisit next month. Circulation and Statistic reports were reviewed. Numbers are down but consistent with library closures. Bernie made a motion for a 3% increase in wages for Cathy Banes and Beth Wilz and a fifty cent increase for Lori Pleiness effective July 1, 2011. All other library position wages will remain unchanged, Linda seconded. Motion carried. The board found it acceptable to combine Electronic Materials with Electronic Access on the budget report since the two are the same.. Bernie made a motion to authorize Cathy to dispose of 3 computer towers, including wiping information from the hard drives. Brenda seconded. Motion carried. Cathy reported that inventory is complete. The librarian will check meeting absences for board members. Any member that has six consecutive unexcused absences will be sent a letter of notification deeming their position vacated. Rotary monies will be reviewed next month. Bernie made a motion to adjourn at 7:55 pm. Brenda seconded. Motion carried. Brenda Haendler, Secretary Recent Em 10 ee Pav Raises Histo : Ron Dusil: Started 01-01-1992 As of January 2007 was making$20.86 per hour As of July 2047 was making$22.00 per hour +5.47',0 As of July 2008 was making $22.77 per hour +3.50% As of July 2009 was making $23.34 per hour +2.50% As of July 2010 is making $24.04 per hour +3.000'0 Jeff Ammeter Started 07-10-07 Was started at$18.00 per hour As of August 2007 was making $20.00 per hour +11.00% As of July 2008 was making$20.70 per hour +3.500/`0 As of July 2009 was making $21.22 per hour +2.500.10 As of July 2010 is making $21.86 per hour +3.000,10 Dave Yanecek: Started 01-01-2002 As of January 2007 was making $17.64 per hour As of July 2007 was making $18.42 per hour +4.42°.l0 As of July 2008 was making$19.06 per hour +3.5'0/ As of July 2009 was making $19.54 per hour +2.5�0'l0 As of July 2010 is making $20.13 per hour +3.00% Lynn Miller: Started 11-2-09 at $17.00 per hour Review increase effective 05-02-2010 6 months)to $17.60 +3.5'% As of July 2010 is making $18.13 per hour +3.0,10 Cynthia Stimson: Started 0543-09 at $17.00 per hour As of July 2009 was making $17.43 per hour +2.5'�ul� Review increase on 12-15-09 (7 months)to $18.03 per hour +3.45% As of July 2010 is making $18.57 per hour +3.00.10 Kathy Everett: Was working part-time at the library since 97 or 98. As 07-1-09 she was making $14.67 per hour at the library. Started part-time at clerk's office on 08-10-10 and went full-time 08-30-10. Starting wage at clerk's office was $13.25 per hour Review increase on 11-28-2010 to 13.75 per hour +3.71% Nancy: Stared 08-01-2011 As of January 2007 was making $17.64 per hour As of July 2007 was making$18.67 per hour +5.84'°./'0 As of July 2008 was making $19.32 per hour +3.500,x'0 As of July 2009 was making $19.80 per hour +2.500.10 As of July 2010 was making $20.39 per hour +3.00% CONSUMER PRICE MOVEMENTS APRIL_ 2011 The Consumer Price Index for All Urban Consumers (CPI-U) increased 0.4 percent in April on a seasonally adjusted basis,the U.S.Bureau of Labor Statistics reported today.Over the last 12 months,the all items index increased 3.2 percent before seasonal adjustment. The energy index posted another increase in April as the gasoline index continued to rise, the latter accounting for almost half of the seasonally adjusted all items increase. The household energy index also rose, with all of its major components posting increases. The food index increased as well in April,though the 0.5 percent rise in the food at home index was the smallest increase this year, Within the food at home component, the indexes for meats, poultry; fish, and eggs, for dairy and related products, and for nonalcoholic beverages all posted notable increases, though the fresh vegetables index did decline following recent advances, The index for all items less food and energy rose 0.2 percent in April„the third increase of that size in the last four months. Indexes making major contributions to that increase included those for new vehicles,used cars and trucks,medical care,and shelter. The 12-month increases of major indexes continue to climb, The all items index rose 3,2 percent for the 12 months ending April 2011, the highest figure since October 2008. The energy index has now risen 19.0 percent over the last 12 months,with the gasoline index up 33.1 percent,The food index has risen 3,2 percent while the index for all items less food and energy has increased 1.3 percent,both figures represent increases over recent months. Table A. Percent changes in CPI for All Urban Consumers (CPI!-U): U.S. city average Seasonally adjusted changes from preceding month Un- adjusted Oct, Nov. Dec. Jan. Feb. Mar. Apr, 12-mos. 2010 2010 2010 2011 2011 2011 2011 ended Apr.2011 Allitems................................................. .2 .1 .4 .4 .5 .5 A 3.2 Food .................................................... 1 .2 .1 .5 .6 .6 A 3.2 Food at home .................................... .1 .2 .2 .7 .8 1.1 5 3.9 Food away from home 1 .................... 1 1 1 .2 .2 .3 .3 2.1 Energy .................................................. 2.5 .1 4.0 2.1 3.4 3.5 2.2. 19.0 Energy commodities.....................,,... 4.4 .7 6.4 4.0 4.8 5.5 3,1 32.7 Gasoline(all types) .......................... 4.5 .7 6.7 3.5 4.7 5.6 3.3 33.1 Fuel oil 1 .......................................... 4.7 4.2 4.9 6.8 5.8 6,2 3.2 35.1 Energy services ................................ .0 -.8 B -.6 1.1 .2 6 1 Electricity......................................... .2 6 3 5 4 7 2 $ Utility(piped)gas service .............. -.6 -5.3 1.7 -1.2 3.4 -1,4 1,9 -1.5 All items less food and energy ......,,,.., .0 .1 .1 .2 .2 .1 .2 1.3 Commodities less food and energy commodities ............................ -.2 .0 -.1 .2 ,2 .1 4 .7 New vehicles ................................... -.1 -.2 -.1 -.1 1.0 .7 ,7 2.4 Used cars and trucks...................... -.6 .1 -.1 -.3 1 ,8 1,2 3.3 Apparel .............................................. -.2 .1 .1 1.0 -.9 -.5 ,2 1 Medical care commodities 1 .1 .2 .1 .5 .7 .5 ,5 3,1 Services less energy services ......... 1 .2 .1 1 .2 .2 ,1 1.6 Shelter....................... ...............,., 1 1 1 1 1 1 1 1.0 .................. Transportation services 3 .4 .2 .6 .5 .5 .2 3.6 Medical care services ...................... .2 ,2 .3 -.1 .4 .1 3 2.8 1 Not seasonally adjusted. 1 CPI Detailed Report-April 2011 RESOLUTION NO.2010-42 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE LIBRARY AND FIRE DEPARTMENT 2010-2011 FISCAL YEAR END BALANCES WHEREAS, the City of Fairfax is responsible for the funds accounting for the Fairfax Public Library and the Fairfax Fire and Rescue Department; and WHEREAS, there are end of the fiscal year transfers that meed to be made to balance their funds into the appropriate accounts;,and WHEREAS, the city clerk/treasurer will be able to determine the needed transfers just before the end of the fiscal year,which ends on June 30,2011. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Fairfax,Iowa,, that the city clerk/treasurer is instructed to compile a report listing these needed end of the fiscal year transfers and then attach the report to this Resolution as well as supplying a copy of the report to the Fairfax City Council at their first meeting of the new fiscal year. BE IT FURTHER RESOLVED that the city clerk/treasurer is hereby instructed to make these necessary transfers as will be listed on the report in order to place the library and fire department funds in the appropriate accounts no later than June 30, 2011. BE IT FURTHER RESOLVED, by the City Council o 'the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 14th day of June,2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS:None Jason Rabe,Mayor V�r ATTEST: r Cy thia Stimson, City Clerk/Treasurer CLAIMS LIST JUNE 14, 2011 Checks Already Written: Check# Date Payee Purpose Amount Debit 5/31/2011 USPO Garbage-Bills Postage 81.29 Debit 5/31/2011 USPO Water-Bills Postage 8130 Debit 5131/2011 USPO Sewer-Bills Postage 81.30 Debit 6/1/2011 USPO Gen-Newsletter Postage 163.44 Debit 6/3/2011 USPO FYSA Flyer Postage 159.71 ACH 5116/2011 US Treasury Gen-Payroll Taxes 739.22 ACH 5/16/2011 US Treasury Water-Payroll Taxes 240,44 ACH 5/16/2011 US Treasury RU-Payroll Taxes 182.70, ACH 5/20/2011 Elan Gen-Credit Card.Purchases 518.19, ACH 5/20/2011 Elan RU-Credit Card Purchases 312.28 ACH 5/20/2011 Elan Water-Credit Card Purchases 166,60, ACH 5/20/2011 Elan Sewer-Credit Card Purchases 152.66 ACH 5/23/2011 US Treasury Gen-Payroll Taxes 662.07 ACH 5/23/2011 US Treasury Water-Payroll Taxes 510.16 ACH 6/1/2011 US Treasury Gen-Payroll Taxes 630.72 ACH 6/1/2011 US Treasury RU-Payroll Taxes 484.45 ACH 611/2011 US Treasury Sewer-Payroll Taxes 240.44 ACH 611/2001 US Treasury Gen-Payroll Taxes 782.56 ACH 611/2011 UnitedHealthcare Plan Gen-Policy Premium 2,303.89 ACH 6/1/2011 UnitedHealthcare Plan Water-Policy Premium. 300AI ACH 6/1/2011 UnitedHealthcare Plan Sewer-Policy Premium 224,33 <iCH 6/1/2011 UnitedHealthcare Plan RU-Policy Premium 870.57 ACH 6/6/2011 US Treasury Gen-Payroll Taxies 931.79 ACH 6/6/2011 US Treasury Sewer-Payroll.Taxes 240.44 ACH 6/812011 UnitedHealthcare Ins Co, Gen-Policy Premium 114.84 ACH 6/8/2011 UnitedHealthcare Ins. Co. Water-Policy Premium 15.66 ACH 6/8/2011 UnitedHealthcare Ins. Co. Sewer-Policy Premium 15.66 ACH 6/8/2011 UnitedHealthcare Ins., Co. RU-Policy Premium 36.54 ACH 6/8/2011 AFLAC Gen-Policy Premium 132.66 ACH 6/8/2011 AFLAC Water-Policy Premium 8.16 ACH 6/8/2011 AFLAC RU-Policy Premium 75.54 ACH 6/8/2011 IPERS Gen-Payroll 1,988,15 ACH 6/8/2011IPERS Water-Payroll 310,34 ACH 6/8/2011IPERS Sewer-Payroll 300.34 ACH 6/8/2011IPERS RU-Payroll 698.68 ACH 6/10/2011 FSSB ACH File S/C 25.00 ACH 6/1312011 US Treasury Gen-Payroll Taxes 264.64 ACH 6/13/2011 US Treasury Water-Payroll Taxes 907.59 34171 5/16/2011 Fairfax USA Days Committee Gen-Annual Support 1,800,00, 34172 5/1612011 Jeff Ammeter Water-Payroll 624,50 34173 5/16/2011 Kathy Everett Gen-Payroll 433.52 34174 5/16/2011 Lynn Miller Gen-Payroll 509.90, 34175 5/16/2011 Cynthia Stimson Gen-Payroll 1,199,91 34176 5/16/2011 David Yanecek Gen-Payroll 582.84 34177 5/19/2011 Fairfax Fire&Rescue Gen-Bond Int.Money to Savings 535.59 34178 5123/2011 Jeff Ammeter Water-Payroll 624.50 341719 5123/2011 Ronald Dusil Water-Payroll 673.38 34180 5123/2011 Kathy Everett Gen-Payroll 433.52 34181 5123/2011 Lynn Miller Gen-Payroll 509.90 34182 5/23/2011 Cynthia Stimson Gen-Payroll 562.00 34183 5123/2011 David Yanecek Gen-Payroll 582.84 34184 5/31/2011 Jeff Ammeter Sewer-Payroll 624.50 34185 5/31/2011 Ronald Dusil RU-Payroll 673.38 34186 5/31/2011 Kathy Everett Gen-Payroll 43152 34187' 5/31/2011 Lynn Miller Gen-Payroll 509.90 34188 5/31/2011 Cynthia Stimson Gen-Payroll 1,021.41 34189 5/31/2011 David Yanecek RU-Payroll 582.84 34190 6/1/2011 Catherine Bayne Gen-Payroll 2,021.28 34191 6/1/2011 Rowena Koonts Gen-Payroll 409.51 34192 6/1/2011 Tanner Mumm Gen-Payroll 103.78 34193 6/1/2011 Jerry Walters Gen-Payroll 179.70, 34194 6/1/2011 Beth Wilz Gen-Payroll 418.13 34195 5/31/2011 William Hahn T&A-Net Deposit Refund 64.28 34196 5/31/2011 Amber Hatfield T&A-Net Deposit Refund 61.68 34197 5/31/2011 Krystal Kasel T&A-Net Deposit Refund 47.74 34198 5/31/2011 Ross Koppen T&A-Net Deposit Refund 27.61. 34199 5/31/2011 Lory Novak T&A-Net Deposit Refund 2.91 34200 6/6/2011 Jeff Ammeter Seaver-Payroll 624.50 34201 6/6/2011 Ronald Dusil Gen-Payroll 673.38 34202 6/6/2011 Kathy Everett Gen-Payroll 433.52 34203 6/6/2011 Lynn Miller Gen-Payroll 509.90 34204 6/6/2011 Cynthia Stimson Gen-Payroll 562.00 34205 6/6/2011 David Yanecek Gen-Payroll 582.84 34206 6/13/2011 Jeff Ammeter Payroll 624.50 34207 6113/2011 Ronald Dusil Payroll 673.38 34208 6/13/2011 Kathy Everett Payroll 433.52 34209 6/13/2011 Lynn Miller Payroll 509,90 3421.0 6113/2011 Cynthia Stimson Payroll 562.00 34211 6/13/2011 David Yanccek Payroll 582.84 Subtotal 38,981.61 Checks ' "o Be Written: Airgas Annual Maintenance Fee 45.20, Alliant Energy Utility Bills 3,813.64 Altorfer Inc. Skid Loader Parts 20.65 Aramark Mats&Uniforms 649.78 Arthritis Today Library 29.95 Baker&Taylor Library 420.16 Baker& Taylor Library 50.73 Baker Paper Co.Inc. Library 175.70, Banacom Signs Lettering 195.00 Batteries Included FID 56.64 Cathy Bayne Library Reimbursement 387.17 Gary Bergman Refund 46.68 Carus Corporation Water Supplies 414.00 Cedar Rapids Photo Copy,Inc. Library Supplies 12.00 Cedar Valley Humane Society 1 Cat 205.00 Kyle Christensen Deposit Refund 60.00 Joseph Costigan FID 59,43 Kevin Costigan FID 100,00 East Central Library Services Library 300.00 Eastern Iowa Carpet Care Carpet Cleaning 200.00 Elan Credit Card Balance 55.04 Emergency Medical.Products, Inc. FID 693.09 Fairfax State Savings Bank Lock Box Rentals 160.00 Fareway Supplies 114.98 Fauser Energy Resources Fuel 1,609.07 Fleming Landscape&Irrigation Trees 550.00 Frieda Coonrod Embroidery FID 60.00 Gale Library 93.58 Gazette Communications Publications 184.2.5 Hach Testing Supplies 113.70 Hall&Hall Engineers,Inc. Engineering Fees 13,673.57 Hawkeye International Trucks Vehicle Work 25.92. IDNR Renewal Fees 180.00 Iowa One Call Locates 25.40 Itron Maintenance Agreement 1,888.80 Johnson County Refuse,Inc. Solid Waste Service 7,987,25 K&B Ag Supply,Inc. Chemicals 3,542.51 Keystone Labs,Inc. Testing 239.15 Kirkwood Comm. College FID 60.00 Lifetime Library 212.90 Linn County REC Utility Bills 1,795,76 Linn County Treasurer LOST Election 1,297.45 Marc Magcrs FID 244.90 Matheson Welding Supplies 161.47 Menard's Supplies 625.05 Merta Concrete Concrete 190.00 MES-Mid America. FID 63.70 Midamerica Books Library 262.83 MidAmerican Energy Utility Bills 314.03 Midwest Wheel Vehicle Work 686.65 Movie Licensing USA Library 75.00 Network Computer Solutions Maintenance Renewal 50.00 Orkin Library 67.55 Pace Supplies 217.50 Penworthy Library Books 178.241 Port'O'Jonny, Inc.. Toilets 635.00, Andrew Primmer Deposit Refund 60.00, Sankofs Garage,Inca Parts&Labor 393.65 Schimberg Co. Parts 341.78 Schrader Excavating&Grading Co. Water Main Phase 2 work 69,637.18 Simmons Perrine Mayer Bergman PLC Legal Fees 936.90 Sled Shed Parks Supplies 348,43 South Slope Telephone Service 531,46 Speer Financial Financial Services 5,415,62 Staples Supplies 678.15 Storm Steel Supplies 328,66 Strategic Print Solutions Supplies 337.50 Titan Machinery Parks Supplies 142.00 US Cellular Cell Service 261.22 USA Blue Book Parts 355.14 USPO Annual Permit 190.00 Robert Vizzini Deposit Refund 90.00 Robert Walker Deposit Refund 60.00 Wilson-Hite Insurance Insurance 155.00 TOTAL 164,820.37' ry •�\aJ F1 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 14,2011 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERIILT STREET Tentative agenda with possible action on the following 'items: 1. Call to order 1 (J 11 h "K 6)0 2. Roll callr'vtr, `E ` _.0 t 3. Approval of agenda .f c'� '� �'Al 4. Approval of and place on file: a. City Council minutes dated May 10, 2011 �s 5. Place on file. ` r a. Parks and Beautification minutes dated April 21, 20111' ` b. Library Board Minutes dated May 3, 2011 c. Library Board Minutes dated June 7, 2011 b. Reports a. Sheriff 6 b. Library I.0 i. Consider motion regarding concrete work bid ( x j � c. Fire Department "� rf a st its d. Maintenance Department Fairfax.City Council Agenda-June 14, 2011 Page 1 i. Consider motion regarding hot mix quote for Vanderbilt Street Y e. Parks and Beautification Department i. South entryway plantings <) f fl. Pavilion pad fundraiser f Financials /5 'PA vt�� 66, o4p twt 0 < g. Engineering 46 P, -- U'v od T USA Days a. Consider motion to approve American Legion's Outside Service Area -D 8. Phase 2 Water Main Replacement Project- a. Consider RESOLUTION to approve Change Order#3 -Vt "V17 b. Consider RESOLUTION to approve Pay Application#3 C. Discussion about the depth of the water main 6Ct- F- ,l clfllu Fairfax City Council Agenda-June 14, 2011 Page 2 OAA4 9, Consider motion to approve site plan and building permit application for 70 Williams Blvd,, L4 10, Consider motion to approve site plan and building permit application for/522 Williams Blvd. VY C-15 A 146S 6 A-b t C nt 11. Discd! i ussion of storm sewer re-alignment ong Ridge Drive <,, 12, scussion o� e Hwy 151 widening—information from IDOT- &,.J, 614�44 13. Discussion and consider RESOLUTION concerning entering into a five-year Agreement for Maintenance and Repair of Primary Road with the IDOT 7t_,al� X7 a CA S I X/ 14. Consider RESOLUTION approving the Investment Policy V'Vwy r� 0 th) x 15. Review and discussion of financial planning information kj-'ww"a4d mo 16. Discussion of possible trail relocation ryJ 17.Discussion of possible drainage improvements along Cemetery Road 18. Farm Ground south of Linn Street Proposed Development a. Discussion and consider motion to approve layout of initial phase OV\/ 11 fin,. (V, b. Review and discussion of possible costs and scope Fairfax City Council Agenda -June 14, 2011 Page 3 C. Consider RESOLUTION authorizing engineering services 1 . Review and discussion concerning a possible golf cart ordinance ley 20. Discussion concerning annual employee reviews and FYI 2 payroll 4 21. Consider RESOLUTION setting wages for FYI 2 VV Id 7, a,7 tu +SOLUTIONfor end of year account transfers for fire department and library '22. Consider 23. Consider motion to approve the claims list dated June 14, 2011 lvur? a 24. Discussion a. Opportunity for citizens not on agenda 'o Or 4�e LA 25. Clerk's comments a. Redistricting Project Update V,A 26. Mayor's comments Fairfax City Council Agenda-June 14, 2011 Page 4 y i E II 1 ThO. iETTClassifieds;it: 6yks for YGU CITY OF FAIRFAX Beer to atf[ourft avec kkGU AR CITY C®f3KC1L Beer; FriedenOtos lvsagers an= tU10E71htrt Wain..wright. tVas None mot€an car JUN 14 7,01E reed. Ths�Cegtular,nj`eetirtg of tf e Fairfax City Mayor Rabe adjourned ft'meeting a CaunCli was bead Tuesday, .June 14 852 PM_ 2011 at Fairfax.CyY Hall. Manor Tasarr Mayor.Basan Robe. Raba Called the meeting ttr ardor,at 7.00 City Clerk/Treasurer Cynthia 5Pimsoin PM. CaunCil marnbsrx prsxsn& taAnn Disc36finer: The 4oregolno_minutes ars f eer Barrkre;Friedert <",kaVis' Ota n,at off,cfal unfit approved by the City Marc M�tgera nH Mat fo' Waln Gaul1'diI r" c wrighi 17ther;cttn xfaft rex rSP., Cn ��A! S115TJUNE f4j2811 NV� i1T1 N1Ci�(aLl��l�l, cls state that l 'i121 floe publisher of ntMia 5famsan,sCaihv Bayne, Jef,Aliq pdmia'Amount " r T' rlreter,,Rr+n:Ou;iri,andL.wknnMiifa~rr ! 1s (:�A�'b,'.l""1'1�, a daily newspaper of general Motioned by Fafeden seconded by ditb AEiiantner99fldtrelalls 3 81 6tl to approve Phe agenda. 'Anes. 13N6r, `Ulatlon in Linn and Johnson Counties, in Iowa. Frieden OPto"Maslorsi and Wain- altarfer Inc.Skid Loader darts 40.b5 wrighP Nans. Nons. Matiancarrted: ArarriarkMats-8 Unifarms;64978 notice a printed Colby of wl11C11 1S attached Was Motioned by i Masers, seconded by ArPhrHls Today Library 29,95 Baker S Tanlarii ibwary 470$9 Seer to approve end place on.file the.. Baker PaasrC(x:lnC Ci°rdry175.7tl TteCl allCl ub1lSl�e llll THE GAZETTE newspaper city Council minutes from Nkat/ TO 13 2nY Ayes_>. Beer. Frieden, Otto. BanacoraSfokLefltta�rrfg'95tl0 Magersu artdTrrfairswrigMt: Haus, None Baltenes lnClu ed dd � le 1551ke�S} Of June 24, 2011. M60orri caa-P'sads CathK Bayne LTtara 887 t? Matianeefl -FCieaert seconded by.ftto Gary.Bergman( fau"1L48 to plats o fde the partes:and Beautifl- Carus Corparafrtsntia#er 5uppiies aldna reasonable fee far publishing Catiad rrnrauttle Erorri April Z1 2011`and �11Sb111 SalCl 110t1Ce 15 MaK f9 28t1&-as well;as the Library Cedar Rapids Phatm Coin tnC.Ubrarn; r Board of 1TrTas1200 tees minutes from May Cee 3,201T and-June 7,2011;. Aves: Beer Cedar Valfev YCramane'Sttcsety T Cao`�.64 Friea6ep, Y t1o; Masers; and Wairt 2tl5.00 Wright;KaYx:Kone.Motion CarCie51. 01e Chrislenseh Ueposit FCefund 64.00 Linn Cbunfy Depth.Pavelka presented Joseph Costfgiin FID 59.42. the.Nisi of Cails. The CbuftOl remitldtea si CearYkr k Library 106106 e w YCes 6.1bra y,; him 61 IfMs USS£tats Celebrattbn Bur 3dOd'tl tng•he fast weekend lh JWhlt ParklpoEastttrn Iowa, Carpet "Garb CarpoP during bail gamax was els usseda Cleaiiillg 200.041" CatfwY Bonne 5jated tftat the tibr rst has �Ian;Crltt Card i*urMea"cs v,Ta9 73 been busy.,,' Flan Oredlt Card Balapcs5 0d Motioned by, an Erna+rgeiicn Medical Pri�duclsK ,tqc.,' to. kcepl the bid of 52,435.tl0 front Ff1�693:09 Menta CorCrsete Consfruatian Ca.'far Fairfax Fire&ReSCtae Land int Holley' CanCcsfe work in frbrif of the IVbrarn 1a5avicTgs535.54 Anes Beer ,Frieden, Otte, Masers Fairfax 5talfd SaurrtLaa 18apkLock Bax 1W- '-" '"—� Cad 4N...., sht Nays :Mane. Marian - - CarffIs > Rentals state -. LYttin Ntillsr stated that file fire depart Fairfax State 5ayirigs Bapk aCH F€le rtertt¢7aSg�,ee hErcunrae f:im VC 5 Ma tae Plan :n secattdid byOttoto ML d sx�u e 6 0 wOrmyIMErOLUTIOIV?fit] 2011-37 A Merta:Concrete�ecsts 19tl00 RESL}L% Ott IPPf�OV119G ME5=tuS14Americom C1 f0 CttA�R,. cRbER N6-3 r09TIDE MidarF rrcaflooks�l aTYt6283 k#a fElMAPtl ISE' E{NEEP47 MCdAmerkan n U Utility Bills PROGRAM, -l-IASE 6I:'fMPROVE- 114.03.... MEhSTS Rolf telt vote ;AYes Neer, Midwest Wheel Vehl-W. s�k,611 A Frieden, cotta hlfagers and Wain- Movie Licensing USA Lr6rar75.atl wrigtri INays,;:Kane. Motion Carried, Nefwork Cbmptltar S0 UtID SafNware 11AaVar Rabe".declared RESOLUTION Renev[aI50.0tl S il-istrurnent was acknowledged 17 Tina. 2011-37du(nadapted Larn Novak Net OepaSNf Refiund 2 9T g y Orkin Library 6F;55 MalNonad by."Frieden, Wulandet! tin Pabe.Subpiies2t 5tl lou all before luxe on Jt,ilae 24, 2011. Masers let aR 'V6 Rk�SDLfaTION{9.O penwoettfv Library 178 24 41111-3& RESOLUTI 7V TCt tSSU iJarnn�Ilia ToU#ts 6250a PARfTIAL ,PA fM NT fr3 AnareW Primmer Deposit efur(d dff 0V 5CH14ADIPR,ECCAV{TINC�&Gf ' 5ankot'S G400eAhC Parts LalinC 1t1G<CO, Ft12 THD ti >kT f+k'aFN 393.65'. RIPLACEMENT PRC3CC&AAA SohlrnbbrdCa Parts 30A PHASE hi IMPROUNtPtYS, Roll Dalt SChradar FxCawatins & Grading Ca. voted Ay": Beer :11.- 0n, cttto, Water Wit Phase 2 work G9�637.18 Masers and"Wainwrigtrt.;Nays None STmnsans perrtns fwtaysr Bergman Motion carried:'Mahar Rabe declared PLC Legal Fees430V. ry Publ1C in anti fC)1 file tate Of IOWA RESbLutioPq l i-n ulv adoPtid: Sled Shed Parks;5upot:es 348.43 Dikussian wa8z held concerning the South SlopeTo(ephone Service 53l d6... is deoth oif the waTer main.:; Same areas Spee[ Financial Finantifal Services are;:ft;aff, because we dug out the. 5 dT5;b2 dttChes and the main was plated:at:the Staples supplies 678 FS xame eWv.a€fott as the otic main. The Storm Steel Suppfles32B.66 engireeef 15 'recommending that we strategic Pr[rtt Solutfuns Supplies seed,fhaareas;far naw and check again 337,50 Bur.In N6 seccndaartot9,Misprolect: Titan'MachinervFarksSurzplies1d2.00 MofianeH.bC Nkagers seconded.bn UnitedHsalfhcare Ires. Ca. Premium? Fri.etlen to approve the site plan and 18270 building permit apollcatidn fora new Uarted}featfhCare Ptan PremFUPiI building at 7,1 Wilifams Blvd bvfners 3699:20 �wi�T tl K.Smith MichaeN and'""Deanna HeNnt Ayes U5 Cellular Celi Service 261:12 Cs Seer Frieden infra and Magers i15Teeasury payralf Taxes 1 162 36 d3Pt1111isWctfl NuMber 753223 ,toys: gone. Absfai4 ;Wafnwrlght USTroiiWVPaAropl�axe�1 17243 � M IuIso the Wainwright dbsfain�a be uSs Tr s �v avra i 355 al (� y Ju:n Commission 2 xp6t�s cause the awders are MarNsahelita Ana i 7112 s6 �u�l "i'i,2t�t 4 tlan.carr I d 1G172 23 tn4atipned bY.Ottb SeCorldt�d•hY Ntagaks 1tS reasurY,P tinr`ali Taxes 1 1'k2,23 to approve the srfe plan,Gild bulfdins USR'Blue Bobk Parts 355.14 porrnit application far WstbrAd#butkd USPC1 Postage d3.89 Inft.and awnicg at 522 Wiftlams Blyd•, U5PE7 postage:363.d4 avaber len Hopkins. :AYes Beer u5Ft Pbsiags a59 71 FrPedena dttur hltagers and Wain USFO Annual Permit 190.80 wrtghfj,INayS:.Heine, Matron cat rfed ft66 fl Vlxtlni Deposit R&Uhd 40.00 SMati 'ilvfcits'%Wd Owthe storm ,i abed Walker:[7eposltRefund60.a0: sever ine-a# KYestt work otong ridge Wilson-Hite Insaranc5 Insurance,155:00 ; on-\W bas been Car€Ipteted,but it is full Net Payroll PaVrotfl20487a4_ of"sedimer€t.:Gordon Sevta nCeas til gPt TOTAL 164.820:39 .. ... 1