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HomeMy WebLinkAbout06-27-11 Council Minutes (002)CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING JUNE 27, 2011 The special meeting of the Fairfax City Council was held Monday, June 27, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. City Engineer Shane Wicks presented information about several different projects. There were cost estimates for two drainage projects, a trail, Phase 3 of the Water Main Replacement Program, and the development of the farm ground south of Linn Street. Proposed layouts and project options were discussed for the farm ground. Determination was made on which of the options the city council would like to include in the first phase of the development, which of those should be bonded for, and which might be paid for with Local Option Sales Tax money. Mayor Rabe worked with a financial spreadsheet to review projected payments and TIF District impacts. Financing options were reviewed. A twelve year bond seems to be the best option. Timing of the TIF Districts was discussed and it was decided to proceed with this project to maximize our use of the TIF Districts. Motioned by Magers, seconded by Beer to proceed with the engineering and arranging the financing for the following list of projects: two drainage projects along East Cemetery Road, Phase 3 of the Water Main Replacement Program, the trail linking the two sections of Fairfax, and Phase 1 of the farm ground development with the options as discussed. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The maintenance department has informed staff that the holiday decorations are in bad shape. The city clerk prepared a list of cost quotes for new decorations. These are on sale through the end of June. Motioned by Magers, seconded by Wainwright to purchase 18 new holiday decorations with LED lights and in the design selections as listed, for a total of $7,018.00 plus shipping. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. John Berns informed the city council that there is a sample of the printed concrete pad outside of the office. He asked everyone to view the section and give their input. Roof drainage and the size of the sections were discussed. The extra row of bricks is to be eliminated. John also talked about the placement of restrooms at Hawks Ridge Park. The best area seems to be between the parking lot and the pavilion. John suggested the City pave the trail head in this area. This area gets some water runoff and paving this trail area would make access easier. Motioned by Otto, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 7:07 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. STATE OF IOWA Counties of Line. and Johnson ss. CITY of FAIRFAX sPfmcmL G!TY.COUNCIL MIErTiNG JUNFe�X+2f111 The spaclal meeting of the Fairfax C1ty Coukit was hemi Mondava'dune 27,', �"t9li at:F"akiax City Mall. MQYQfi�3ason Rab c aeltad+he mga1, Tim McDougall, do state that I am the la:Glbli sber of PMP Council rnarribars prk�s?�n2 �nAnn. peer, 8ernla rt den r vl Alio,; THE GAZETTE a daily newspaper of general Marc T�agers, andarlah0e iMa1n '. /'Y Wrlpbt,.{3ther It,v staff preaeni �vP' circulation in 1..,11717 and Johnson Counties, in Iowa. !nfhla atimson, Matttoned by Maa� seconded by Bert The notice, a pilrited copy of which is attached, Was to approvel he agenda. Ayes Beer,- Frfedan ntte, YNagers,.Mot and wain inserted and published in THE GAZETTE newspaper Wright.-(days. fddne Motion carried. City Epg1neer Shane Wicks'pressented snter ahnn �bou1 leveret dlfterenl: in the 1SSue(S) Of July 1 2011. profes7s ThereiWere cosi sit Wes:. Gorr Iwo dralne.ge proiecls a frail,; Mase= of the.. Main Replace-' tf�a��arm around south oft"is�n 5lreefl of The reasonable fee for publishing said notice is F'ro coed lavouls.'and grolerl optlons 4267 wer�+olseussed;tar the farm ground,9 Cteferrz�lndtion W.a6 made bn Which.of The opffons the city codocilwould Itkt fo Incl Gde in fhe'first Phase'of the de= ve9opmenl, whielt offhosaishould be bondatl for andswhicn mlghl he paid, far with Local�piiclri 5afo�`fax n'ranev:; Maypr.Raba W4Xked with'a finana�al spreadsheai tq revteW prR4ec9ad pay? mems:,and i`tF []isirict irdpactsa Pr- nanclnp options:UJera rauiewod � i� fnw ebve veer bontl learns to be 1ha best option.TS nIng of the TIF blsiricls was discussed and St;Was decided to Argy coed- Ith this prosect ta,maximize our ruse offhe TIF 173strlats ; MotjpAed by Magers seconded by $ser to proceed:Wlfh the:en Ineerin9 andw_r6n9ing ibe financlogifar the fol= ]ow1n8 flst of preleets; two drainage nralgts alnng. l as1 Cemelery Road, t3ttasa=s of the-Water Maln Replace- rneni 'rogrami the Irall linking the two s i'roes of Fairfax,and Pirie l of the farin;.arodnd development With the;o.P tfohsas discussed. Avec Beer, F!'ledgn, pito,=Masers, .end Wain;- Wrigfit.:Motion carried. Tide maintenance department has In- This instrument Was acknowledged by Tim formed staff that the haiidav decora flans are p toad shapes The city cterk McDougall be-fore fil ore e on Jul 1, 2011. prepared a Ilst tit coni�tsfotes for nett/ y decar'atlpns These a1p,o1 alethr}tgh the.end of ions Motlofled Dt/ 1JSp srs f ,gnndAliday by Wainwright Ip pifrc�ase tt3;rtew ho decoratlon5 wllh t.,F;"L�lights and In iha deatgtt selections as listed,fora total gf $7,rt18114 plus shipping. Avas, Beer, 42 ja Y,4�4a�) IFrieden, Qtio, Magers, and Wain Wrw Motion carried, Notary Public in and for t e State of Iowa John'.BBins;fnformad:the city.:council that Mere u a sample of the prtoted con A to pad otitslde of the office. He A ked e-eryone to view thio section and glve:fheir inpdL:Roof drainage and the stzea�#the sections were discussed The aXtra roWSQf bricks is;to he ellm- rsated., Donn also lalked,abaul the placement of reSir oofns at Hawks Ridge Park. The _ - bBO-i Tea See.rras . be belween the SIA ' � ith parkins lot and the pavillon. Jolla n sug �� gestedthe City pave the lrait nead to z commission Number 753223 ihi area. Thls',aren gets some water rdnoff and paying th;s 1ra11.Arpa v gold., my commission'Expires rnaf Ba ccess easter 1UT1 2014 Mraflonaduy it SeconlAd°ht/, 00s b1rdP fp.adtndrh the rhbellnp ' vasa IseI Frleden, r3llo,';Maf3kps, W,ah, Wrlgtit 11bYSi Mona fhoflan!arrlad.;. M,hyor Rabe adlournod fhe rrieaSina'at , 7:ta9:PM. MavQr.lason tz�be City Clerk/Treasurer Cvgthia Stimson oIsclafiner T.he foregoing minutes:are na�t tilcial u6 1 aaproyed'by the City Codrel}.CITYO.F FAIR FAX CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING JUNE 27, 2011 The special meeting of the Fairfax City Council was held Monday, June 27, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. City Engineer Shane Wicks presented information about several different projects. There were cost estimates for two drainage projects, a trail, Phase 3 of the Water Main Replacement Program, and the development of the farm ground south of Linn Street. Proposed layouts and project options were discussed for the farm ground. Determination was made on which of the options the city council would like to include in the first phase of the development, which of those should be bonded for, and which might be paid for with Local Option Sales Tax money. Mayor Rabe worked with a financial spreadsheet to review projected payments and TIF District impacts. Financing options were reviewed. A twelve year bond seems to be the best option. Timing of the TIF Districts was discussed and it was decided to proceed with this project to maximize our use of the TIF Districts. Motioned by Magers, seconded by Beer to proceed with the engineering and arranging the financing for the following list of projects: two drainage projects along East Cemetery Road, Phase 3 of the Water Main Replacement Program, the trail linking the two sections of Fairfax, and Phase 1 of the farm ground development with the options as discussed. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The maintenance department has informed staff that the holiday decorations are in bad shape. The city clerk prepared a list of cost quotes for new decorations. These are on sale through the end of June. Motioned by Magers, seconded by Wainwright to purchase 18 new holiday decorations with LED lights and in the design selections as listed, for a total of$7,018.00 plus shipping. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. John Berns informed the city council that there is a sample of the printed concrete pad outside of the office. He asked everyone to view the section and give their input. Roof drainage and the size of the sections were discussed. The extra row of bricks is to be eliminated. John also talked about the placement of restrooms at Hawks Ridge Park. The best area seems to be between the parking lot and the pavilion. John suggested the City pave the trail head in this area. This area gets some water runoff and paving this trail area would make access easier. Motioned by Otto, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 7:07 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council.