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07-12-2011 Council Meeting
CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JULY 129 2011 The regular meeting of the Fairfax City Council was held Tuesday, July 12, 2011 at Fairfax City Hall,due to attendance, in one of the fire truck bays. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, and Marianne Wainwright. Absent: Travis Otto, Other city staff present: Cynthia Stimson and Dave Yanecek. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer,Frieden, Magers, and Wainwright. Nays: None, Absent: Otto. Motion carried. Motioned by Frieden, seconded by Beer to approve and palace on file the City Council minutes from June 14, 2011 and June 27, 2011. Ayes; Beer,Frieden, Magers, and Wainwright,. Nays: None, Absent: Otto. Motion carried, Motioned by Frieden, seconded by Beer to place on file the Parks and Beautification minutes from May 19, 2011,the Planning and Zoning Minutes from June 22 and July b, 2011 as well as the Library Board of Trustees minutes from July 5, 2011. Ayes; Beer, Frieden, Magers, and Wainwright, Nays: None, Absent: Otto. Motion carried.. Linn County Deputy Pavelka presented the list of calls. JoAnn Beer mentioned that there have been youths on the roofs of the legion and library buildings. There was no library report. Marc Magers stated that the sirens were sounded because it is Linn County's policy to sound them when the winds reach 70 MPH, Two quotes were reviewed for asphalt street repair work at the railroad crossing and other areas in town. Mayor Rabe will coordinate the Union Pacific's work to even out the rail crossings at the same time our work is being done so the crossing is only closed once. JoAnn Beer asked for advance warning of the crossing closing. Motioned by Frieden, seconded by Magers to approve the quote from Kluesner Construction, Inc. for $7,310.00 for work at the railroad crossing on Vanderbilt Street. Road Use funds are to be used for this project. Ayes: Frieden,Beer, and Magers. Nays: None. Absent:. Otto. Abstain: Wainwright. Marianne Wainwright abstained because she works for one of the companies that submitted a quote. Motion carried. Motioned by Frieden, seconded by Magers to approve the quote from Kluesner Construction, Inc. for $15,342.63 for street repair work. Road Use funds are to be used for this project. Ayes: Frieden, Beer, and Magers. Nays: None. Absent: Otto. Abstain: Wainwright. Marianne Wainwright abstained because she works for one of the companies that submitted a quote. Motion carried. A quote for a bathroom building at Hawks Ridge Park was reviewed. Motioned by Magers, seconded by Beer to approve the quote from Eastern Iowa Buildings, Inc. for the bathroom building at Hawks Ridge Park for$24,700 with an additional $5,000 estimate for plumbing and electrical. The City will use LOST money for this project. Ayes: Frieden, Beer, and Magers. Nays: None. Absent: Otto. Abstain: Wainwright, :Marianne Wainwright abstained because of a conflict of interest. Motion carried. We have received 22 paid pad sponsorships. We will be wrapping up this project soon,. The concrete should be poured in two or three weeks. Motioned by Magers, seconded by Frieden to approve the financial reports. Ayes: Beer, Frieden, Magers, and Wainwrigt. Nays: None. Absent: Otto Motion carried. The engineering report was reviewed. Mayor Rabe opened the public hearing concerning the application of Gordon Sevig, owner of Lot 148, Prairie View Estates Part 2, Fairfax, Linn County Iowa,to change the zoning from 9 RS: Single Family Residential to C2: Highway Commercial at 7:39 PM. Several area residents were present to give input. Topics discussed were: quality of life for the area residents,traffic safety, current traffic problems in this area, costs and decisions about road upgrades,private well safety,the decision to make this area residential at the time of platting, the large number of area residents opposed to this rezoning request„first view of Fairfax,use of transition areas between commercial and single family residential areas,peace and tranquility, lack of specifics about the rest of the property, plans for the current Casey's store,the fact that the IDNR regulates underground storage tanks and private well regulations,the need for a traffic study,property values, a school bus stop in the area, and the Planning and Zoning's recommendation to deny this request. Gordon Sevig stated if thisis approved, he plans to sell a portion of the lot to Casey's for a store and donate the rest of the:lot to the City of Fairfax. H would be willing to sign a document stating this. Mayor Rabe stated that as a condition of the rezoning, conditions can be set to address concerns. The public hearing was closed at 7:53 PM. Mayor Rabe gave an overview of the issues involved with this rezoning request. City council members discussed the rezoning request. Topics discussed were: use of the water detention basin, comprehensive plan, the fact that Casey's is a community asset, this governmental process and how it is working well, the fact that no residential development has been made on this property, the need for more answers to many issues,timing of the traffic study,and the Planning and Zoning Commission's motion to deny this request. Motioned by Magers, seconded by Beer to deny the rezoning request. Ayes: Frieden,. Beer, and Magers, Nays: None. Absent: Otto. Abstain: Wainwright. Marianne Wainwright is abstaining because of a possible property interest conflict. Motion carried. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-43 A RESOLUTION TO ISSUE PARTIAL PAYMENT#4 TO S'CHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Magers and Wainwright. Nays: None, Absent: Otto. Motion carried, Mayor Rabe declared RESOLUTION 2011-43 duly adopted. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO, 2011-44 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS TO PRAIRIE CREED ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY,IOWA.. Roll call vote: Ayes: Beer,Frieden,Magers and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2011-44 duly adopted. A draft of the golf cart proposed ordinance was reviewed and discussed. Beer introduced ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Motioned by Beer, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 118. Roll call vote: Ayes: Beer, Frieden, .and Wainwright. Nays: Magers„ .Absent: Otto. Motion defeated. The rule is not suspended. Motioned by Beer, seconded by Frieden to approve the first reading of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote: Ayes: Beer, Frieden, and Wainwright. Nays: Magers. Absent:. Otto. Motion carried. No name has been submitted for appointment to the Library Board of Trustees. A quote to re-roof the city hall/fire station building was reviewed and discussed. Motioned by Magers, seconded by Beer to approve the quote from Eastern Iowa Building, Inc. to roof the city hall/fire station with steel for$13,095.00. The City will use LOST' money for this project. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent.: Lotto. Motion carried. Two quotes were reviewed for tiling and re-grading of the East Cemetery retention basin. Motioned by Wainwright, seconded by Frieden to approve the quote from Ken-Way Excavating, Inc. for$17,471 plus the addition of the French drain option. Drainage funds will be used for this project. Ayes:. Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Discussion was held about a request from Judy Heisler, at 7201 Williams Blvd., to connect to city water and possibly also city sewer. Samples of the calculation of the connection fee were reviewed. Motioned by Wainwright, seconded by Magers to base the connection linear fee for 7201 Williams Blvd. for any service at this time using the frontage on the Highland Avenue side. The current resolution states the fee per linear foot is $12.00 for water and $12.00 for sewer. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Motioned by Frieden, seconded by Magers to send three representatives to the Iowa League of Cities' annual conference. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Motioned by Wainwright, seconded by Frieden to approve the claims list dated July 12, 2011. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Harold McCormick asked questions about what is allowed in different types of zoning districts. John Berns suggested moving the Hawks Ridge Park bathroom building away from the property line. Shane Wicks will work on the specifics. The elevation change will increase the cost of the project. Cynthia Stimson reminded the city council that Kathy Everett will be attending the Municipal Professional Institute.July 18-27 and Cynthia will be attending the Municipal Professional Academy July 27-29. Motioned by Magers, seconded by Wainwright to adjourn. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe adjourned the meeting at 9:10 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST JULY 121, 2011 Payee Purpose Amount AFLAC Premium 270.45 Allegra Copies 69.96 Alliant Energy Utility Bills 4,004.82 Altorfer Inc. Parts 15.00 Apparatus Testing Services, LLC FID 850,00 Aramark Mats&Uniforms 461.09 Audio Video Technologies Alarm Monitoring 228.00 Baker&Taylor Library 557.88 Banker's Trust Debt Issue SIC 200.00 Cathy Bayne Library 327.64 Berger Machine & Repair FID 1,731.09 Jill Boogerd Deposit Refund 60.00 Bound Tree Medical FID 280.13 Carus Corporation Water Supplies 721.96 Cedar Rapids Photo Copy, Inc. Library 24.91 City Carton Recycling Library 70.00 Clarey's Safety Equipment F/D 309.30 Clemen Canvas &Mfg. Banners Repaired 75.00 County Garden Library 21.37 Creative Software Services, Inc. Library 195,50 DV&A Library 126.48 Kathleen Dolezal Deposit Refund 60.00 Dorsey&Whitney LLP Legal Fees 6,110.08 Michael Evans Deposit Refund 30.00 Kathy Everett Per Diem 360.00 Ever-Green Landscape Nursery Wood Chips 138.00 FSSB SIC 25.00 Fareway FID 363.65 Fastenal Supplies 66.00 Fauser Energy Resources Fuel 861.23 Firehouse Pyrotechnics LC Fireworks 2,925.00 Fresh Home Library 10.00 GCR Tire Centers Tire 155.00 Gazette Communications Publications 234.44 Greg or Christine Gerdes Deposit Refund 60.00 Grit Library 19.95 Hall&Hall Engineers, Inc. Engineering Fees 12,260.00 Heiman Fire Equipment FID 62.95 Jeff or Cheryl Ihen Deposit Refund 60.00 11MC Membership 135.00 IDNR Public Water Supply Fee 249.50 Iowa League of Cities Dues 970.00 IPERS Payroll 2,720.58 Iowa Rural Water Training 85.00 Jester Apparel, Inc. FID 1,400.00 Johnson County Refuse, Inc. Solid Waste Service 8,041.00 I &B Ag Supply, Inc. Chemicals & Spraying 1,336.66 Keystone Labs, Inc. Testing 214.60 Linn County REC Utility Bills 1,965.14 Linn County Sheriff's Office Police Services 6,552.00 Martin Marietta Materials Sand 79.59 Matheson Supplies 13.90 Menard's Supplies 728.94 MidAmerican Energy Utility Bills 221.50 Midwest Wheel Parts 370.91 Linn Miller FID 434.17 Orkin Library 67.55 Pace Supplies 36.80 Penworthy Library 199.47 People Library 158.19 Port'O' Jonny, Inc. Toilets 400.00 Reader's Digest Library Magazine 18.00 Sankot's Garage, Inc. Parts&Labor 807.92 Schrader Excavating& Grading Co. Water Main Phase 2 work 12,687.25 Thomas Sedenka Work on Door 1,695.00 Simmons Perrine Moyer Bergman PLC Legal Fees 347.40 Smart Apple Media Library 213.70 Solberg's FID 14.18 South Slope Telephone Service 550.78 Staples Supplies 205.98 Cynthia Stimson FID Till 400.00 Cynthia Stimson Per Diem 90.00 Storm Steel Supplies 1,039.02 Curtis Strahan Deposit Refund 60.00 Thomas Bouregy& Co. Library 139.50 Treasurer, State of Iowa Payroll W/H 3,034.00 Treasurer, State of Iowa Sales Tax 3,207.00 UnitedHealtheare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 3,699.22 US Cellular Cell Service 201.72 USA Days Committee Extra Toilets 464.00 USPO Postage 176.60 USPO Postage 247.08 USPO Postage 163.58 US Treasury Payroll Taxes 1,172.23 US Treasury Payroll Taxes 1,238.06 US Treasury Payroll Taxes 498.13 US Treasury Payroll Taxes 784.78 US Treasury Payroll Taxes 1,178.87 US Treasury Payroll Taxes 1,235.39 Nick Volk Deposit Refund 60.00 The Waterworks Supplies 26.00 Waterworks C & I Supplies 815.29 Welter Storage FID 120.00 Total Net Payroll 20,065.57 TOTAL 117,621,33 June 2011 Receipts General Fund 74,206.72 Road Use Tax 6,88698 LOST 09 20,973.66 TIF Fund 3,786.02 Trust and Agency 600.00 Water Fund 15,961.18 Sewer Fund 14,078.69 SRF Bond Retire Fund 11,639.44 Sewer LOST 04105 115.16 Garbage Fund 9,525.25 Farm Operations Fund 1.55 Transfer Into General Fund 23,179.39 Transfer Into Debt Service 666,300.00 Total Revenue: 847,254.04 June 2011 Expenses General Fund 45,511.64 Drainage Fund 190.00 Road Use Tax 7,746.96 LOST 09 3,663.10 Debt Service 666,100.00 'Trust and Agency 270.00 Water Fund 19,657,82 Water Main Project Phase 2 78,586.97 Water Remote Read Project 424.95 Sewer Fund 8,507.99 Garbage Fund 8,142.11 Farm Operations 3,458.56 Transfer Out of General Fund 719,667.94 Transfer Out of Water Fund 2,578.84 Transfer Out of SRF Bond Retire Fund 46,737.50 Transfer Out of TIF 560,495.11 Total Expenses: 1,5'21,739.49 Minutes Parks and Beautification Committee Thursday, lune 16 at 7:00 PM Fairfax Public Library—313 Vanderbilt Street Committee members in attendance: Jo Ann Beer,John Berns and Tim (McKeever 1. Hawks Ridge Park—advertising squares fundraiser update John is still finalizing 24 pad commitments. He will also discuss possible restroom locations with the City engineer. John will be out of town July 31—August 110. 2. Movies in the (Park—June planning Committee members helping with the movie will meet at S pm Friday,June 24 at Mc Keever's. 3. South Entryway plantings—status Lynn Miller from the City and Cathy Krouse are still finalizing the design details. 4. Disk golf course -signage status The company we placed the order through has been non-responsive. If nothing has happened by the next meeting, we will cancel the order and go with a different company. S. Sports complex—update Phase 1 details are still being discussed by the Council and Youth Sports Association. 6. 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' kn w 4 a 00 WUUU Ucn 'U U U ww G UBRECVRP EY1 jlul 29, 2011 2:27 PM ** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 04.26.11 ACCOUNT'S RECEIVABLE AUDIT REPORT 7/011/2011 TO 7/31/2011 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------ GR 'OPAL 49,094.30 BIL„ill SERVICE CHARGES 54,988.11 DEMAND MISC CHARGES 700.00 TAXES 1,407.65 DEPOSIT APPLIED 121.68- ASSISTANCE APPLIED PENALTIES 64,5,.00 ADJUSTMENTS CHARGES TAXES PENALTIES 180.00- MISC CHARGE'S BAD DEBT ENTRIES PAYMENTS 52,024.28- GRAND TOTAL 49,094.30 56,495.76 180.00- 64.5.00 52,145.96- 53,909.101 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS 52,145.96- BAD DEBT WRITE OFFS HALL & HALL ENGINEERS, INC. August 5, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the (period of July 8, 2011 to August Vii, 2011 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall' Engineers has been working gain for the City of Fairfax; (improvement Prolectsl 6950.10.01 Fairfax Trail Along Highway 151 -11nitial Alignment • ATTACHED: Nothing • STATUS: Project was cancelled and has been closed. 6950-10-3 Water Main Re lacement— Phase 2 Project • A TTA CHED:Pay Application No. 5 • STATUS: Schrader Excavating has gotten the water main installed along Losey Avenue and Niekolet Street, and is currently working on installing the water services. 6950-11.1 Prairie Creek Estates Fifth Addition Construction Observation • ATTACHED: Nothing' • STATUS: Project is complete and has been closed. 9500-11.33 Storm Sewer Re-ail nment on lots 106 & 1016 of Prairie View Heights Ph. 2 • ATTACHED: Nothing • STATUS: Waiting for the storm sewer to be cleaned out before we can make a recommendation for the City to except the storm sewer,revisions that Gordon Sevig has completed. 695{--12-1-Hawks Ridge Park Parking Lot Paving and Miscellaneous Items • ATTACHED: Nothing (Plans submitted to Cynthia on Monday, August 1) 9 STATUS: Paving Plans have been completed and sent to local paving contractors, Expecting quotes to complete the paving work by Friday, August 5, 2011, CIVIL F.NGINF'ER#NG - LAND St9iKVFYINC ^ LAND DEVELOPMENTPLANNING . LANDSCAPE ARCHIT C URE 1860 Boyson Road - 11€nwatha,1A 52233 . Ph:319.362.9'.ih13 - Fx:319.362,7595 - www.halleng.com 6950-12-02 Draina a Im 4's Along E. Cemetery Road and South Toward Prairie Creek • ATTACHED: Nothing s STATUS: We have completed the site topographic survey, and have begun the preliminary design work for the drainage improvements. _ Project2-D3 Phase Ill Water Main Replacement melacent Proie , . _,_... ., • ATTACHED: Nothing (Two copies of the Final Plans and Spec's will be submitted to Cynthia at the August 9 City Council meeting. STATUS: The plan of improvements and specifications are 90 to 95% complete and will filed with Cynthia on Aug. 9th. The Project will go out for bids the following day with the bid letting to be held on August 25th. The project is planned to be constructed in September through November of this year, and finished up in April and May of next year. 6060-12-04 Athletic Fleldls and Park Complex on the Murphy Property • ATTACHED: Nothing • STATUS: 1 have gotten some more pricing information related to the building, but still haven't received any pricing from Musca Lighting about lighting one or two of the ball fields. We have begun the site grading and drainage design for the property, and a small portion of this site work will be completed with the Phase 111 Water Main Replacement Project(sewer and water extension into the site and the north parking lot), 6950-92.05 Fairfax Trail through the Tom Arp Property • ATTACHED: Nothing +� STA TUS: We have revised and submit the concept statement, and coordinated with the Iowa DOT with information they have needed. We will be meeting with the TTAC Committee of the ECICOG on August 10 to obtain their approval for the new trail alignment. x6960 General Engineering Services] Storm Water Draina a Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments; • ATTACHED: Nothing • S TA TUS:Jeff Then has made re-grade and installed sod to the easterly drainage Swale along Prairie Creek Estates, He has also cleaned out.the detention pond at the corner 80th Street and E. Cemetery Road. He has a few minor items to finish up before the City accepts these improvements. Gordon has made some improvements to the detention ponds in the Prairie ' few Heights development, but they are not finalized yet. I am working with Gordon's engineer to make sure these ponds meet their design requirements, and 1 am also coordinating with Lynn Miller to address possible maintenance concerns with the ponds prior to the City's acceptance of the facilities. Review of Erosion Issues at the newly constructed drainage swalle south of E. Cemetery Road along the west side of HaraldMcCormick's property: • ATTACHED: Nothing + STATUS: This is being addressed as part of the drainage improvement project south of E. Cemetery Road'(Project No. 6950-92-02). Sanitary Sewer: Wastewater Treatment Plant aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only I have talked with Darin Starr from EDI (Sub-consultant to Kleiman Construction for the WWTP Project) regarding their schedlule to make the necessary adjustments to the aeration basins to lower the water levels to their design elevations. Darin is checking with his field crew and is suppose let me know prior to the City Council meeting when they can get here to to the work. Lift Station and Pumps: • ATTACHED: Nothing • STATUS: Nothing at this time. Site Reviews 1 Ordinance (Review; Revisions to the Storm Water Mlanagement Ordinances Regarding the completion and approval t acceptance of storm water detention ponds: • ATTACHED: Nothing STATUS: No Change Revisions to the Storm Water'Management Ordinances Regarding i the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS: No Change Consideration to adjusting the sanitary sewer and water main connection fees: • ATTACHED: Nothing • STATUS: The City's current rate for these connection foes is at$12/Lf of property frontage, This rate is quite a bit lower than the actual costs to install a new water main, or sanitary sewer, and the way this fee is applied to properties allows for a large disparity in the connection fees from one lot to the next (particularly residential lots). Mapping: Updated Zoning Map: • ATTACHED: Nothing • STATUS: No Change Miscellaneous I Meetings f Planning: City's Bridge Inspection: • ATTACHED: Nothing • STATUS: The City has one bridge (W. Cemetery Road just west of Highway 151)that it is responsible for performing and submitting a bridge inspection to the Iowa DOT every other year. The City contracts with Linn County Engineering to perform this work for the City of Fairfax. This work has recently been completed' by Linn County, and it is my understanding that Linn County will be submitting this bridge inspection information to the Iowa DOT shortly. in a conversation with Steve Gannon, Linn County Engineer, Steve indicated that the Iowa DOT has a new system they are implementing for these bridge inspections, and that this new system will be much more labor intensive with the documentation required, so he will be re-working his agreement with the City to address the additional time necessary to cover this work. ITC Electric Line Easement: i ATTACHED. Easement agreement and Exhibit STATUS:iTC is requesting a"revised"easement for their overhead electrical line alone, the south property line(north side of the CRANDIC Railroad) in the westerly portion of the Murphy Property. The main reason for this easement is because the old easement does not accurately reflect the location of the existing lines. Respectfully Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. a e - a a: e s o P a a • - e - r - 2010 UAL REPORT A comprehensive regional development Leo Cook,Cha�r..persou strategy ECICOG Board o1 I}i rectors ECICOG is designated by the federal Department of Commerce— On behalf of the ECICOG Board'' : Economic Developoment Administration as the Economic: of Directors,it's ray pleasure to Development District for the six-county region.As such,ECICOG is required to prepare.and update a regional Comprehensive Economic present the agency's 201(1 Annual Development Strategy every five years. Report.Included in-the o a epos t is a The Corridor Business Alliance(CBA)was formed by local and detailed listing of all , the regional organizations in the Cedar Rapids and Iowa City area that projects thai the agency has prttcipated in over the last twelve! Fere interested in discussing a regional approach to economic months:Each year this list grows" development.The vision of the CBA is"to create a vital regional longer an more impressive;. economy through the creation and growth of business."One of the which speaks to the benefit of I;CICOG,but more-' group s objectives toward achieving that vision is the creation of a importantly to the leadership apd innovation in our' regional economic development plan. cominIunitius,aur,counties,and the.region.:i Recently,ECICOG and the CBA agreed to combine their efforts to We appreciate each'titne yogi"'allow"us tea bo part of your` implement a coordinated,public planning process in order to create a IM accomphshinents,"Welook forward to many more of comprehensive regional development strategy. The centerpiece of these opportunities::in 2011 the process is a regional economic development summit,sponsored by and to beheld at Kirkwood Community College in Cedar Rapids, y, on April 7,2011.Prior to the summit,ECICOG will hold county Doug Ellaott meetings to provide information on the planning process and to seek ECICG Executive Director preliminary input on the planning document(see box,page'9). I,too,"ate happy to present you. As the Region 10 Regional Planning Affiliation,ECICOG is also with the 20.10.A;tnuJA Report. responsible for the region's long-range transportation plan for a seven-county region including Benton,Cedar,Iowa,Johnson,Jones, I d alsoilike t6, this; opportunity to thank the:13 d Linn and Washington Counties(excluding the Iowa City.and Cedar of Directors for:their ongoing Rapids metropolitan areas).As part of the coordinated planning support:and to corunierd the process,ECICOG will integrate the elements of the long-range ECICOG staff.for their ongoing transportation plan into the regional development strategy to create a ' commitment,It's the ci?inbined unified planning document.The plan will be completed by.lune 30, dedication of these twogroups: 2011. that makes:us successful. For additional information,contact Doug Elliott(ext. 122)or .AschaTp, 800 Cook notes,wenri've provided an entory, lou .elliott(cr�ec coa.or . of4-Wvities iiithe report.I.agree itis.impressive nearly Officers elec ked at annual meeting. over But I'd also encourage you to spend tune reading each of the departriiental activities feat�u ecI in the The ECICOG Board of Direckors elected officers l or the 2 11 first few pages of the report,In compiling hero articles, calendar year atth agency's annual meeting on January 27.The we"ve focused on programs or projects that we think are three officers listed below will be jorned by the chairs of the budget some of the best examples of cooperation, reat�vtty,andl` anti personnel conxvittees to form the board's executive crammitteo or collaboi:ation in:our region,One even extends across the Comm�tteo asst cnts,inclutlu�g rhatrmanships,' ill be appointed entire statet at the February 24,2011,board zneetmg Espeoially�n a.4 tirr�e of hntited.resources,cooperation and.' # creativity are key..That's why we're exci e to announce a hm venture rn thrs.annual report:th4 process to create a cor .rprehensiveregional.developrri mt strategy.lV o infcrorination is pxov;ided in the accompanj ifig articls an ambitious project tnvolvingpattners in;the pii lic and" # private sector,so cooperation will be esseoitlai oriel,it's ar f ECIC G gg essive tirraeline of only six=months,req�otrrng ps to"call: on all our'creative'energieg"to get it done, It "s gcania:: ea busy year;once again 1 ' PAGE 1 E1C I C"G-o Community Development Department The Community Development Department continues to best `(Estimated); busy with many projects to plan and administer throughout the region. A particularly innovative approach directed at $ 2,293,000 1=aade downtown revitalization is occurring in Belle Plaine, Iowa, + '1,440,870 Streetscape where a comprehensive undertaking will improve building + 400,000. Storm Water facades, the streetscape, and storm water. For information, 4,"(33,$70 Total please call our Grant Writer and Administrator, Gary Hughes, at(819) 365-9941 ext. 129. o'aurces: 2,400,000 Grats (58%) 1.733,8.7010 I (42/0) 4,133,870 Total Fund w MCOG has assisted to secure several. grants for the project. $500,060 has begirt -- -- - a^ +arded from the Community De el�opment Irl L A� x�w I Bllock Grant(CABG)Program and $15 from the i-Jf]BS Marh°Street PRograrri for facade Gmprovemenis,d and y another$100 060 has been awarded from 1-BOBS for storm wafer . ECICOG has a[so assisted wrth preparaf1on of'artoth r grant I�Iy ' I� application (pentlmg)for an:addrtidnal � � $300,000.from the CABG fo;r,strelatscape imp,,rovements. CDB funding is'proiride. froirn a "Sustainable Communities°° Bellllte Plaine's Downtown Revitalization allocation, and local fundingis p.a +ided froim a combination of cash reserves and For fagade, streetscape, and storm water improvements essential purpose general ob[�gation bonds. planned within a two-block Central Business District, (12th Street between 7th-9th Avenues), Benton County's City of Belle Plaliine is currently preparing to secure a construction contract that will l revitalize its downtown, which has experienced decline from age and disinvestment (i.e., deferred maintenance, tenant turn-over and vacancy). As the project architect, RDG Planning and Design finalizes plans and specification to procure bids, ECICOG works in conjunction to expedite clearance review by the State Historic Preservation Office (preirequisite stipulated by federal grant assistance). Public infrastructure to be replaced includes new street paving and sidewalks,together with landscaping and period lighting; parking and drives; and integrated storm water drainage utilizing permeable pavers. Private fagade work will enhance aesthetics as well as improve structural safety. With unique access being provided via easement agreements (for a public contract to conduct work on private property) it is expected that the fagade component will serve as a model for other communities, as well as sustainable"green"storm water improvements to better control run-off. sn G PAGE Disaster Recovery ECIC'6*0 e � Department As one of the State of Iowa's Disaster Recovery Areas, ECICOG has been administering a variety of programs funded by the Community Development Block Grant(CDBG)program, which provide assistance to individual homeowners, businesses, and landlords. But ECICOG has also been involved in a number of local recovery projects. Among these are residential buy-out programs for the City,of Vinton and Johnson County, commercial buy-out for the City of Corad'ville, and administration of a number of infrastructure projects funded by CDBG, 1-JOBS, and the federal Economic Development Administration (EDA), This article features a project ECICOG administered on behalf of Mercy Medical Center in Cedar Rapids. As the EDA-designated economic development district ECICOG was able to share its expertise in administering EDA projects with the first-time grantee. milmemamig: i!: wax After the record June 2008 flooding, the Cedar River inundated Alliant Energy's downtown steam system, manly of the largest employers in Cedar Rapids were left without a reliable and affordable source of einergy. Alliant Energy decided not to rebuild the steam system after failing to obtain enough long term steam purchase contracts deemed necessary to fund reconstruction. Alliant's largest steam customers, including Mercy Medical Center, built their own steam plants to replace the flooded system. Prior to the flood, Mercy's steam needs were supplied by Alliant Energy's Cedar substation. Since the flood„ and while a new boiler plant was under construction, Mercy's steam needs were supplied on-site by three temporary generators. The project was funded primarily by a$4 million EDA grant, which covered 91% of the project costs. ECIGOG was hired for administrative services pertaining to project and financial management. These services included; all required) reporting for EDA, environmental review, filing and managing Davis- Bacon records, allocation and disbursement of federal funding, and general technical assistance. The completion of the new boiler pliant is a final step in Mercy's recovery from the flood of 2008. „„ m a � U , w r 'N 't f y f " 517 mart yI f g$P ��j TAT PAGE 3 Ili %N9 ECICI""G Environmental services Department Education programs continue to be an important activity for the Environmental Services Department. Programs vary from the Summer Library Reading program to an all-day community event such as a Farm Safety Day or a landfill tour. No matter what the venue, the message remains the same: waste reduction and promoting the services offered by the waste facilities in the ECICGG region. For more information about ECIICGG's education programs, contact Kristin Simon (ext. 126) P or Ikristin.simon@ecicog.org. iIGOG Education Program Summary" at ' C iimty? 2008 2009 20'10 3-Year Totals Programs Reopte ` Progirarns> People programs People, Programs People Lima 47 1,155 "_ 78 2,455 69 3,543 194 8,153 Jalhrnsan 32 '1,075 31 1;241" 41 1,614 104 =:2,930 Ser�ftom' 12 433 8 263 72 2,185 . 92 2,881 lora 4 72"1" 8 245 8 352;. 20 718 Jenrnies 25 726.. 19 466 8 266> .62: 1,458 Tairrra 7 1g8 82 1,996 . 8X. 269.: 97 2,463 X. Totals 127 3,70$ 226 7,666 206 8,229 559 19,603 5 ' td 11 .1yy1hTd.�jfi[Y9 �#y: yy �C.v�S z 1 Olr1 ,Od�lY�30SthCg ,,,.. tl[t ' ,. 9�tai:�: tk ►0 .' he ' frelFICA f ��,1 hr`�i�a,. e �tfxIrt �1� a1,da�erwtElhar dnfl i rr €brtt ar'af and toXdi � ► P z .p � u L X y r doh •. F M�nr-MRF program at Benton Cam�rrru�if#y � 8oitled iw�a#er presenfatlon at Ben#on ComrrA�rway#y z t PAGE 4 Transportation Department ECIC400�*G ECIGOG partnered with five colleague agencies from across the state to complete the U.S. Highway 30 Corridor Study. The study provides, a compilation of past trends, existing conditions and future projections in the areas of population, housing and economic conditions along the route.Additionally, existing conditions of U.S. Highway 30 itself have been collected and evaluated, including traffic counts, truck traffic, safety, surface width, shoulder width, surface condition, safety issues, high accident locations, trip generation and structures. The study was completed on behalf'of the U.S. Highway 30 Coalition of Iowa, whose members include concerned citizens, local and state officials, economic development organizations, freight shippers, and transpoftation stakeholders. The U.S. Highway 30-Coalition is committed to future improvements and the four-laning of U.S. Highway 30 to ensure safe and efficient movement, and to create increased economic activity across Iowa. .. . ........ The U.S. Highway 30 Corridor Study was completed jointly by six regional planning affiliations that are bisected by the U.S. 30 Corridor: Region XII Counicil of Governments, Metropolitan Area Planning Agency— RPA 18, Central Iowa Regional Transportation Planning 7 Alliance, Region 6 Planning Commission, Ji East Central Intergovernmental Association, and ECICOG. Points of information from the study are J used to justify and prioritize improvements along U.S. Highway 301. The! U.S. Highway 30 Corridor Study provides the U.S. 30 Coalition, local governments, the Iowa Department of Transportation and legislators a comprehensive, fact-based look at the entire corridor. Before the completion of this study, there was no document, plan or study that provided a detailed and!, broad investigation into the conditions along the corridor or the need for transportation improvements,, RP6,. NA 11'A k' P11'I_u k.! i,kwd PAGE 5 BENTON COUNTY 0 EDA Business Assistance-RLF City of Atldns ■ Community Solid Waste Presentations ■ Summer Library Reading Program ■ Solid Waste E-Newsletter City of Belle Plaine • Housing Trust Fund Administration ■ I-JOBS Facade Project _ Business Rental Assistance Program CDBG Administration-Housing ■ Expanded Business Rental Assistance Program ■ 1-JOBS Storm Water Grant Application • Equipment Reimbursement Assistance Program ■` CDBG Administration-Downtown Facade • Loan Interest Supplemental Program CDBG Streetscape Application Commercial Rental Revenue Gap Program City of Shellsburg Flood Insurance Reimbursement Program ■:: Summer Library Reading Program City of Urbana JOHNSON COUNTY Housing Fund Application City of CorailVille Clty of Van Borne Summer Library Reading Programs Summer Library Reading Program Community SW Educational Programs City of Vinton School.SW Educational Programs ■: Summer Library Reading Program Housing Fund Application ■' School Solid Waste Education Programs ■ Commercial Buy-Out ■ Solid Waste (SW) Flood Assistance City of Hills Residential Buy-Out Administration Single Family New Construction *' Simart Planning Grant Application City of Iowa City Benton County 0 Landfill Services Education &Promotion ■ Subdivision Ordinance Update N Hazard Mitigation Plan ■ Comprehensive Plan Update ■ Commiuniify SSV Educational Programs ■`: Landfill Services education &,Promotion;; School SW Educational Programs Recycling Drop OffProgrom'Assistonoe U of I Recycling Task Force Assistance ■' SWAP Grant Application Fair/Expo SW Eelucational Programs ■ Land Evaluation &Site Assessment Program 0 Summer(Library Reading Program ■' School Recycling Program—SWAP Grant 0 ECO Iowa City Award Nominations to IRA& ICEC ■. Solid Waste Flood Assistance City of Lone Tree EDA Business Assistance-RLF Housing Fund Application Farm Safety Day SW Education/Conservation City of North Liberty. Day ■ Summer Library Reading Program ■' Soiiid Waste E-Newsletter School Solid Waste Education Programs ■ CDBG Water Application ■ Hazard Miitigat[on Plan ■ 'Housing Trust Fund Administration CDBG administration- Housing R:: Business Rental Assistance Program ■ Single Family New Construction ■ Expanded Business Rental Assistance Program City of Shueyville ■ Equipment Reimbursement Assistance Program E Development Review ■ Loan Interest Supplemental Program ■ Zoning Ordinance ■ Commercial Rental Revenue.Gap Program Sign Ordinance ■ Flood Insurance Reimbursement ProgTarn CI of S:oloin ■ Summer Library.;;Reading Program IOWA,COUNTY • Single Family New Construction City of Marengo City of Titi ■ Summer Library Reading Prgram Single Famlly New Construction City of North English Multi Family New Construction ■ Codification of Ordinances i,: Johnson County City of:Williamsburg FHLB/AHP Administration III ■ Summer Library Reading Program FHLBrAplplication • CDBG Administration-Daycare State.,& (Federal Recreation Trail Applications Iowa County State-Enhancement Application • Amona Schools Summer Library Reading . Hazard Mitigation Plan Grant Application Program Residential Buyout Administration-HMGP/CDBG ■ Landfill Services Education &Promotion` Community SW Educational Programs ■ School Recycling Program-SWAP Grant EDA business Assistance- RLF ■ CDBG Economic Development ■. Solid Waste E-Newsletter Set-Aside "ALB-GOLD" Bionade (Amapa) ■ Single-Famiiy Housing New Construction ■ Clear Creek Amana School SW Education Land Use Plan Review Programs ■ Business Rental Assistance Program ■ FDA Grant Application Expanded Business Rental Assistance Program • FHLB Application Equipment Reimbursement Assistance Program PAGE 6 0 1 !1 - - • - • - o - - ■ Loan Interest Supplemental Program City of Cedar Rapids ■ Commercial Rental Revenue Gap Program Summer Library(Reading Program ■ Flood Insurance Reimbursement Program Landfill &Recycling Present ations.ta vado..us grouips ■ 'Daycare SW"Ea'lucational"Programs' JONES COUNT ° School SW Educational Programs. City ot Ainamasa • Community SW Education.Programs ■ ; Summer Library Reading Program EDA Project Administration Mercy Medical Center/CRACC ■. School Recycling Presentations ■: EDA Application Assistance St. Luke's Hospital, Mercy ■ State Enhancement Application Medical Center,CRACC Ci of Center Paint ■ Hazard Mitigation Plan City ■ CDIBG Supplemental Flood Infrastructure ■ ' Summer Library Reading Program Grant Comprehensive Plan Update ■ Sollid Waste E-News.letfer. School SW Education.':Programs ; �". Community SW Educational Program Single Family New Construction . City of iventer Junction City of Caggon ■ CDBG Administration=-Water Summer Library(Reading Program City of Martelle City of Hiawatha . ■. Hazard Mitigation Plan ■.. .Summer Library IReadrig;Program . City of Monticello SW Policy Assistaince SClhool.Recycling Presentations. City of Lisbon Summer Library:R.eading Program . Summer Library(Reading Puogram ■ Hazard Mitigation Plan ■ : Housing Fund..Application Ci of Olin City of Marion ■ Summer.Library Reading:.Program ■ . Summer Library Reading Program ■ Hazard tvtitigation.Plan ■ EDSA Administration ■ Sohool SW Educational:Programs ■" Scliool''SVV Educational Programs ■ . CDIBG:Administration-Dousing ■ . . CDBG:Administratiion-, Housing City'of Oxford Junction City of Mount Vernon ■ Hla and Mifigation.Plan Summer Library Reading Program ■ Codification City of Palo ■": CDIBG Application L Water (Phase 2) Comprehensive Plan`. ` CDIBG Administrcitian-Water.(Phase T) ■ CDBG SupplernentalFlood Infrastructure Grant City of Wyoming Single..Family Nlew Construction ■" :Summer Library Reading Program Smart,Planning Grant.Application Hazard Mitigation Plan City of Springville ■ C0BG Administration-Water Summer Library Reaalr g Program ■"- CIDBG Administration-Childcare .:;Zoning Ordinance Update Jones County l3oard:of Adjutrrnent Application Review ■ CIDBG Administration-Wastewater ■ `, :Planning and toning Workshop ■ FIHLB/AHP Administration Cedar Rapids/Linn.County$olid Waste Agency ■ FIHLB Application . .Environmental Management Systems Pilot Project ■ SW Comrnission.Advisory Committee Assistance ■ .`. S.W Policy Assistance and.Research: ■ ISOSWO Award INomiriation ■ . Landfill Services Educatlon &Promotion Administel Community Partnership Grant Program ■ Hazard Mitigation Plan : Assist wit h:Landfill Tours ■ EDA Business Assistance-RLF Comm.unity Sid Educational Programs ■ Solid Waste 28E Agreements pdate Biomass Program Promotion ■ Solid Waste E-Newsletter Serve on comrnittees'for: Corridor Conservation Coalition; ■ Housing Trust Fund Administration New. Bohemia(Eco-Arts Fest; Cedar Rapids Museum ■ Smart Planning Grant Application.: Education Group ■ Business Rental Assistance Program Linn County. ■ Expanded Business Rental Assistance Public Education Assistance Program Housing Trott Fuind for Linn County ■ Equipment Reimbursement Assistance ■: FHLB AppflCoibins Program `:SHTF Ppplice3tion ■ Lawn Interest Supplemental frogrom ■. :ED.A'Business"Assiistance- RLF • Commercial Rental Revenue:Gap. ■ ': I-JOBS Courthouse and Correctional Center Program P pplication ■ Flood Insurance Reimbursement Program. Business Rental Assistance Program ■ Expanded Business Rental Assistance Program LINN COUNTY ■ -Equipment Reimlbursement Assistance Program City of Bertram Loan Interest Supplemental Program t'AG 7 ■ Development Review Commercial Rental Revenue Gap Program sm ■ Flood Insurance Reimbursement Program . Solid Waste Comprehensive Planning • Solid Waste E-Newsletter ■ Staff Solid Waste TAC ■ ._ _Staff Assistance to,Solid Waste Commissions TAMA COUNTY " ■ Presentations to State Teacher Conference City of Chelsea Prepare Form IE for SWAP Applications ■ ' Suimmer Library Reading Program • Iowa Waste Exchange Administration City of Gladbrook Community Development ■ Summer Library Reading Program • EDA CEDS Plan City of Dysart GIS ■` Surnmer Library Reading Program • Trails Plan Maps Cityof Tama Long Range Transportation Plan Maps Summer Library Reading Program • Passenger Transportation Plan Maps + Daycare SW Educational Programs Washington County Multi-Jurisdictional Hazard Mitigation ■ Community SW Educational Programs Plan Maps City of Toledo Housing Needs Assessment Maps • Summer Library Reading Program CDBG Housing Rehabilitation Program Maps City of'Traer • Center Point Land Use Maps ■ Landfill Services Education &Promotion Jumpstart Business Assistance Maps ■ Summer Library Reading Program Transportation/Transit • : Daycare 5W Educational Programs Administration of Regional„Translf.System., Tama County Staff Assistance to Contracted Transit Providers ■ Landfill Services Education &Promotion • Annual Consollidated.Transit Application ■ Solid Waste E-Newsletter ■ Administration of State & Federal Funding Contracts ■ Recycling Drop off Contract Assistance Prepare Annual Service Agreements ■ Procure Regional Transit Equipment WASHINGTON COUNTY Staff Transit Operators Group City of Ainsworth Staff Transportation Policy Committee • Hazard Mitigation Plan Staff Transportation T.AC City of Brighton Transportation Planning Work Program r l Hazard Mitigation Plan ■ Transportation Ilmprovemenf Program City of Crawfordsville Long Range Transportation Plan Update • Hazard Mitigation Plan • Prepare annual Passenger Transportation Plan City of Katona • Prepare Public Involvement Plan ■ Housing Rehabilitation Trail Plan Update Summer Library Reading/Library Program . Regional ITS Implementation Hazard Mitigation Plan • Coordinate with Metropolitan Planning Organizations City of Washington . Staff Transit Services Review Committee + Hazard Mitigation Plan Staff HSTAG ■ CDBG Administration- Housing + Grants:State Trail Fund: City of Wellman Federall Recreation Trail Program ■. CDBG Administration-Daycare State Transportation Enhancement • CDBG Application -Water/sewer ,.Safe Routes to Schools • CIDBG Administration-Water Iowa Association of Regional Councils ■ CDBG Administration-Housing . Staff Serves on Board of Directors Washiington County ■ EDA Fiscal'Agent ■ FHLB/AHP Administration II Iowa Recycling Association • Hi Application Staff Serves a:n Board of Directors + Hazard Mitigation Plan SMRF Applicotion Assistance - EPA Grant &REAP CEP • EDA Business Assistance-RLF Grant Housing Trust Fund Administration 0Grant Application Assistance • Business Rental Assistance Program ■ Educationammittee • Expanded Business Rental Assistance Program Iowa Conservation(Education Coalition • Equipment Reimbursement Assistance Program ■ Staff Serves On Board of Directors • Loan Interest Supplemental Program . Conference Planning • Commercial Rental Revenue'.Gap (Program General Public and Other Organizations ■ Flood Insurance Reimbursement Program Educational Presentafions ■ information Provision & Referral REGIONALPlanning &Zoning Workshops &Training Solid Waste Landfills/Commissions + Continuum off Care ■ Environmental Monagemenf'syst6ims Pilot ■ '' Regional City Clerk's Workshop ■ Cedar River Watershed Coalition PAGE 8 Same the dates! F Tt~t�i3W4,,' stab,Ms ed xrzl�% 4L1 oau ter o�aT In cooperation with the Corridor Business Alliance,ECICOG is conducting a aoa�peration ani provide arofl ibd p, public planning process to create a comprehensive regional development juesto local. ta rnentmW la strategy_ Public officials,business and nonprofit representatives, and J aT aszla,]or ,Jaua. jP0 lu>i za ties interested members of the public are encouraged to attend one or more of thep1CQG alio pi ovals Solid wplapg s�rsues to meet ingslevents below in order to participate hi this exciting planning process. 1 a o> tru � tatxon There is no cost to attend these meetings but an RSVP to tract',dekotey@ecicog.org is appreciateiL February$ (et�ibers of a€f�e 1tI0ECIC Xr J otird Itrertors 12:.0'0 pm Monticello Renaissance Center l�u>3arrurt Susan Myms 220 East First Street,Monticello Lilly( ris ? barlosl;Ioub+ss� .... Davi 1' Presented in cooperation with the.lanes[:iaaunty Economic Development ro� dw�rds ', cl]6i�� Commission Tom Cull Bexa Ttngers louGray" Sa1Tytotn February 4 Barra Katbleera, ar�Sttttrye. 3:00 pm AlAn.70 On ]gavial��ru�eda ; Washington Public Library =gstotr T arrylsoti It S W Washington St.,Washington AdarriTangald iaidacder a Presented in cooperation with the Washington Economic Development Group February 16 X.GRaff �f7 6:30 pan ll�ott,Fxecutfvirectar" 122 Kirkwood Community College Gatia l eters,A M,071strgt ue�lssis crxtt 1 0 200 West Street,Williamsburg aeobsot, o�ttr�c�s gdtria�t�tt qtr 134 Presented in cooperation with the Iowa County Economic Development Mp,Tra�sportat�an l3rreetbr 18 Commissioni1 CvpcIand,ATOP,7ranslaartatterrt r°leesS tOek Grenis,Tr�n$pr�rtcrtaotiervtces .', 17 February 23 shad pn ,AIBP,Camrxt D�ved�pme�a���re�tbr "��7 Gaiyuglies, orurla levelupmeaat` 12 6:00 pm. Alain Ralston, arauauraty l}eel+�mal 13 Blairstown CommunityCenter rlaert; rtiQTd,HauOng.ervicas 12 305 Locust St NW,Blairstown taoyTl ot�x,�Onol c l er+Agpm ! 1 4 Presented in cooperation with the Benton Economic Development Gro upt�tufelr Ryan Fricl, ianmlgh5er wl (X�r 11 T�tst�lzSirxop, S0l7a'l3'c'stePlanrin T6 lelazueRiley,Disaster Recovery 13S Regional Economic Development Summit laiaa St.....A—.1-1,crRecovery 1�3 (watch for registration. and agenda delails.) ipl3re>t,pOastrRaavery I39 r pa'17 9.,010 am; 2:00' rn 1?ast Cer<tral Iowa i~ounc�l of Cao er aerits Motel at Kirkwood Center 7725 Kirkwood:Blvd. SW,Cedar IZa ids 70Q 16thlraetlE,Suite 05 p �darRP%ds,Iow2402.: ,Spousrired by Kirkwood Community College (319}:365 0041 Fax-(319 a trail ecicog�n ecf�og oxg February 10 ECICOG Solid Waste TAC Meeting,University of Iowa, Iowa City, 1:00 p.m. February 21 ECICOG offices closed in observance of President's Day holiday February 24 ECICOG Board of Directors Meeting,ECICOG Offices, E C I C AMF"40 70016 1h Street NE,Cedar Rapids, 1:00 p.m. EA CE IOWA March 3 ECICOG Transit Operators Group Meeting, °������OF GOVERNMENTS County Transportation,205 Second Avenue, Vinton, 10:00 a.m. YOM REGMAL SING AGENCY March 10 ECICOG Solid Waste TAC Meeting, Location TBA, 1:00 p.m. March 31 ECTCOG Board of Directors Meeting,ECICOG Offices, 700 16th Street NE,Cedar Rapids, 1:00 p.m. PACE 9 RESOLUTION NO. 201 -45 RESOLUTION TO ISSUE PARTIAL PAYMENT #5 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading Co. for the Water Main Replacement Program, Phase II Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 5 from Schrader Excavating & Grading Co., for a current payment due of$105,604.94. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve the Application for Payment No. 5 from Schrader Excavating& Grading Co. for the Water Main Replacement Program, Phase 11 Improvements and issue a check for $105,604.94. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer, are hereby authorized and directed to execute said resolution. Passed and approved this Wh day of August, 2011. AYES: Beer, Otto, Magers,and Wainwright NAYS: None ABSENT: Frieden Jason F ab'e,Mayor ATTEST: LA-1 JAd��IWL, Cyn is Stimson, City Clerk/Treasurer HALL & HALL ENGINEERS, INC. v+iww,halleng.com City of Fairfax Mem® Date: August 1,2011 To: Honorable Mayor and C!iity Council From: Joel Gross,E.I.,ProJect(Engineer RE: Phase 11 Water Main Replacement Improvements Description of Agenda lteml: Discussion and Approval of July 2011 Pay Application. Background: Major Accomplishments of this project during the month of July are listed below: • 622 LF of 12" Diameter Water Main Installed • 10 Water Services Installed. • 800 LF of 8° Diameter Water Main Installed Summary of Contract Amounts Original Contract Amount: $413,715.81 Adjustment of Contract Quantities: $0.00 Change Order 1: -$7,416.95 Change Order 2: $4,466.00 Change Order 3: $1,230.00 Revised Contract Amount: $411,994.86 CIVIL ENGINEERING'LAND SURVEYING'LAND DEVELOPMENT PI-ANNIIING'LANDSCAPE ARCHITECTURE 1860 BoXson Road"'Hliavvatha, IA 52233'Ph:339.362.9541 w Fx: 319.362,7595 408 V Avenue'Corahiille, IA 52241 Ph: 319.338.2240''IFx:399.362.7595 IOWA'ILLINI011S"'WISCONSIN'MINNESOTA" NEBRASKA' MISSOURI 1 of 3 8/3/2011 Project Photos: The following photos were taken during construction observation for this project: 14 I � I . y Water Main Installation I � ism r e�1. ¢.j y E§. � a .A x Water Main Valves and Fire Hydrant Installed at Losey and Prairie Avenue CIVIL ENGIN;=F_IRING`LAND SURVEYING LAND DEVELOPMENT PLANNING =LANDSCAPE ARCHITECTURE 1860 Boyson Road °I-Iiawatha,,1A 52233` Ph: 31 9.362.9548"Fx:3119.362.7595 `www,halleng.com ALAVALAKEff «kms Main Trench � Water Main Installation Recommendation: Engineering recommends appr2 of the July 2]] Ap/icatonforPy mem. CIVIL EN&NEERING` LAND SURVE%NG`LAND DEVELOPMENT PLANNING 'LANDSCAPE ARCHITECTURE 1860kam Road'Hiawatha, J 2233`R: £+362.e48 ' Fe31+362.395 `_«Q1Im%am APPLICATION FOR PAYMENT APPLICATION NO. 05 Project: PHASE 11 WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LINN COUNTY, IOWA Contractor: Schrader Excavating & Grading Co. P.O. Box 270 Walford, Iowa 52351 Owner: City of Fairfax, Iowa Original Contract Amount: $413,715.81 Revised Contract Amount: $411,994.86 Date: August 1, 2011 The Contractor noted above, in accordance with the provisions of the contract documents, hereby recluests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 362,718.11 Materials Stored On Site Change Orders: Change Order No. Date Approved Amount 1 April 12, 2011 1,852,80 2 May 4, 2011 $ 4,466,00 3 June 1, 2011 $ 1,230.00 Total Change In Contract Amount from Change Orders $ 7,548.80 Total Change Order Work Completed $ 7,548,,80 Total Complete and Stored to Date $ 370,266.91 Retainage 5% $ 18,513.35 Total Complete and Stored to Date Less Retainage $ 351,753.56 Less Previous Payments $ 246,148.63 Current Payment Due $ 105,604.94 Distribution: Owner Engineer Contractor Other Page 1 of 1 CONTRACTOR'S CERTIFICATION: The undersigned Contrauharoertifies. hoU)eban ofthe Contractor's knowledge, that the above information and estimated values oFoomplgtedwork covered unthis Application for Payment have been completed inaccordance with the provisions cfthe Contract Douuments,, that all amounts have been paid by the Contractor for work for which, Payment received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized h/// � By: Date: e ENG|NEER'S6ARCH|TECT'S RECOMMENDATION: |maccordance with the provisions of the Contract Documents and base!d on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based nnthe �Engi�maer'o/Arohitect'nreview nfthis Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the,work included in this Application for Payment |ocompleted substantially inconformance with the Contract Documents and payment bythe ,Owner iohereby recommended. Emginoa/aA\rohiheoyoAuthohoad Repres ( U � By Date: CITY OF FAIRFAX-PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Apphication for Payment submitted by the Contractor and the Engineer'm/Arohiteotarecommendation. Gih/ofFair-fax Authorized By: Date: ATTACHKOENTSREQU|BZ 1. Line Item Schedule of Contract'VaUues Summary, Amounts Completed This Period, and Amounts Completed TnDate. Recommend use ofAIA Document G7U3. 21. Line Item Schedule of Contract Materials Stored and Values (if appiicable). � � ACCOUNTING USE ONLY: Page I of I -----__------'-----___��- � ---__--���__------------_ �_ ------_-����'-___------_----__--____ Q ' - APPLICATION FOR PAYMENT APPLICATION NO.05 Protect: PHASE IIu WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX,U111 Ncuuwy,IOWA Cohtraclor. Schrnddil Ex a AI&Grading Co. Enaine er: Hall A IH,i Epgry rs,Inc. Revised contra ct Amount $4g�d 11.9 .$16 oela: August/t1„20111 Usm Etam Oascriplion Units. 'Id Bid Prices This Perilndl To lc.e YyuanBitrlas Unll Price ToWI Quantity Almomnd quantity Amaunl %Campfate 1 Mablli:alion LS I $ 19,006.00 St0,090.00 0.00 $O,On 1.00 $10,000.00 100.00% 2 Traffic Control LS 1 $ 1,500,00 $1,500.00 0,00 soon 1.00 37,600,00 100.60% 3 Temporary Eroalan and Sedlmeni Canfml LS II $ 1,500.00 $1,500.00 000 30.00 1.00 51,500,00 100.00% 4 cf-ng and Grubbing LS 1i $ 12,506.00 St2,500.90 0.00 $0,®o 1.09 $12,500.00 100.oc% 5 Remove andsal.ga culvad Plpe LF 235 $ 16,00 $3,525.00 0.00 349,WV9 0.00 $0.06 0.00°x9'. fi Relnslalf Culvert Pipe LF 23.6 $ 18.00 $4,230no aCc $0.00 220.00 53,960,00 9362$'x. HOPE Oga1 Wad Culved Plpe(12"to 18"D,.) 7 Supply only.ConWn ddy old Ilam LF 11291 $ 28.30 $3,396.Oc 0,00 soba 0,00 $601) 0,00% 6-PVC 0-900 Waterman indl dlna Necosaary Pavement Removal,OL^posal and Realacemenl, Pdyethylene Wrep,Trocar Wre,a,tl F1Nngs In 8 Place(See Special ProWclona) LF 2„21193 $ 42.2a S93,692,48 0.00 $0-00 2,530.00 $106,968.40 114.17°;'y. 6-PVC C-Inn Waterman Including Necessary Pavement Ri Clspeeal end ReO-B men" PWyelhylene Wap,Tmaer Wre.and Fdgngs In 9 Placa(Gee tip-131-pmWslpns) LF T5 $ 71.39 $1,070.85 0.60 50,00 1700 $1,21x,63 113.3,3%i 10 tf-Water Asn Gale Valve Assembly EA, 1 6 $ 405.00 $2,430.00 0.00 $Oy,OO 4.00 51,620 6 ,00 11687% Water Servlcas,1'Plasfic,lwludlne Removal, O'rsposal,end Replacement pl Elsgng UUN Stop end Bey(Wafer se Mce on Iha same side of lha 11 ae the wafer mala EA. 24 1 $ 1,045.28 $25,036.72 0,00 Saco 23.00 $24.041.44 95.83% Walar SeMcea(Dlrecllonal 0,11),V Pleatk, 1.0[1Removal,Diand Reprarement of 5%151109 UU b Slop antl Boa)walerservlcea on the 12 oppsslte etfiwrl side fm.skelheweler mala) EA, 90 $ 2,351.69 523,519.90 O.OU I SOTO 18.00 $42.330.42 180'..00% Welar Seen s1-PlecOc,ncli'd1"Rem ova 1, Cispasal,and Replamment of Exlarinp Calb SEcp end 6az(water se Mce on Ne opp-N,side of the street tram thewater mal,-useaA I,l .- ,reii EA. 10 $ 1.651.69 $16,5111,90 0.00 $9.00 1.09 $1,551.69 10_QQ%. Wafer Sepncns,t-412"Plmtl,,Including Removal. Olspocal,end Rephacemen!or ExIaling Curb Slop andRW[Water se Mce on the se ma side of gra 14 goal ae Itis wafer ma]n).Contingency BMl[em E:A. i $ 1,6211,53 37,626.53 0.00 $0.00 0.00 $0.00 0,00cA W.lar Serticea(Dlrecdonsl Diol).lAil Plaabo, Incl ad Ing Removal,DIsp43el,and Replacemonl of Exlagng Curb Slop and sox(water sernce zNe oppoelk sde.1 1.street from d ewater mold)_ 15 Conlingenc Bid Ile, E ti,. 9 $ 2.626.53 $2,825.53 0.00 $0 CID 0.00 $0.00 0,00°0 Weler Eery es,2'PlesElc,Including Removal, ofcposal,and Raple4emenE of Exisllnp cvN slap and Roy(water ser,dea an Iha same ode fthe i6 cbeet as me wafer mala(.cenen9ancy Bad Item EA. 1 $ 217946 $2,179.06 01 $0.00 O.UO $0,00 0.00, wafer services IDheoElonel C,11),2'Plastic. Ii Removal,Clapoe.1,and Replacement of EANIng Curt Slop end Box(water se Mce on rho spp,BW sldoof rhe elreel fmm the wafer-Ii 17 Csnungency old Item EA. 1 $ 3,107.00 53,107.00 U.U6 $0.010 0.00 $0.00 aaWA III JF,mi,h and lnclall Fir&Hydrahl EA. 4 $ 3,4711,36 $13,905.44 000 $10.010 4.00 $13 Ops.44 106,00%. 19 Remove EAKHnp Fire Hydrant EA.. 3 $ SEC.Op $1,060,00 0.00 $0.00 3.00 57,050.00 10D.00% 20 Dlslnfectlon and Hydrosratic Tasting LS 1 $ 4,400.0(1 $4400,00 O.UU $0.00 1.00 $4.400.00 1UC.00%,, Padlaml Cement Concraro Sldawelk-Removal, plsposnl and Replacanant far Wafer 6erricea at 21 331 V-di,iigl Sheer 5F fi5 $ 12,00 $780,00 0.00 $G Go 62,00 $964.00 126.16% 22 Asphen Cement Concrete pavement SY 120 $ 4C.OU $4,500.00 ).00 $000 1 E Ott $6,400.00 13131 23 Imported T0pa0 CV 80 $ 59.00 S4,00c.00 0.00 So 010 235.00 $11,750.00 293.75% Gmdrnp and Hydr-ding w6 L,4idd Mulch 24 Rindar LS A $ 3,000,60 $3,6170.00 6.00 $IU.01U 1.00 $3,000.00 100.00% 25 Temporary Wood ExcelslorMallin0 SY $010 $ 4.50 $2,25Q,00 0,50 $9.010 64[1,00 $2,88 U.Q0 128,00% A7-1 Moblll.Lbn LS 1 $ 1.00 $1,00 1.06 $11.000 1.00 $1.00 100.00'$, 0.7-2 Traffic Control LS P $ 200.00 $209,06 1.00 $2'091.00. 100 $200,90 100.00 Ai-a Temporary Erosbn and Sediment Control LS 5 $ 1.00 $1,00 I.nO $1.00 1.00 $1,00 A7-4 clearing antl GluhLvng LS 1 $ 500.60 $500,00 1.06 $00 OQ 1,09 Sao Do 1U0.00p14. A5-5 Removeand salyaga calved pipe LF 75 $ 15,00 $1,125.00 0.00 $0.c00 0.00 $0.00 0,00/ Ai-6 iRendall salvaged Cutved Pipe LF 75 $ 16.00 $1,350.00 0.00 $10 OG 0.00 $0.00 a,00% HPpE Cuzl wau cur,red Pipa(1z••m 1e••ala} 0.7-7 Supply only.Conunaency aid It em LF 40 $ 28.30 $1.132.00 O.UU $0.00 0.00 $0.00 0.00% B'PVC CQnO Waterman InclWlnq NeceseeD Pavement Removal,Disposal and RapM=emaet Polyethylene Wrap,T-IrI ai Fltbin-In Ai-8 Place See Special ProWatdnsl LF 37 $ 56.691 $2,097.53 31,00 .5,21097,53 37.00 $2,097.53 1011',OC%', }2-PyC C-coo Walcnn nn Inclutling Nec-a PdYemenl Removal.Disposal antl ReplawrnenL polyethylene Wrap,Tmcer Wife,and Fittings In At-9 Plane Seas egal prows- LF 622 $ 50.84 $31,622,46 622,00 $371„722.48 62200 $31,622.0.8 1f1-0,004:s. At-10 8nW.t.,M.Ic Main Gate Volpe Assembly EA.. 2 $ 1,136,09 $2.272,18 2.00 52272.13 2.00 $2,272.18 100.,00`}9 12 Al-11 12'Waler Main Gala Valva Assembly EA.. 4 $ 1,807.52 $7,230.08 3.00 $5,A22,6S 3.00 $5,422.55 75.00% 8'Water Main 131-and Assem6l y. A7-12 C-n ngency bid Item EA,. 11 $ 612.93 $612-93 1.00 '"«d85'2..93 1.00 $1112,93 100..9p°,$ 12"Water Main Elow�aff and Assembly, Al-13 Cartingency bid item EA.. tl $ 691.91 $691.91 6.00 $0 an 0.00 $0.00 0.00% Wafer services,1-Plastic,Including the Instell,li of a new Corti slop end Cox, 11 Eabnding Ne i-Plasdc BeMce beyond the Proposed curt Slap and Connecting to the Existing 3-c Line,and Removal end Clspos.I ofu4e Exli Curb Stop and Box(Lots 240 Ai-14 t.osey Ava.) EA. TI $ 2,975,68 $2,975.68 LOU $2.975.68 1.00 $2,975.66 lmUG%, W star Servkes,I-PlasRc,Indudin9 Ramewat, Oicpoasl,antl Replacemenref Evd,ij Carb Slop and 0-(water servlca en Na same slda of lha Ai-15 street as be wetern,dn) I EA. 3 $ 1,141,57 $3,42471 3,Oa 38,+W24.7f 3.00 $3,924.71 100 00%, Al-16 FymisEl and Install Fns Hydrant EA.. 2 $ 3,476.36 $9,952.72 2.00 $8.952.72 2.00 $9,952.72 100 o0/a A5-17 Remove foisting Fire Hydrant EA.. 2 $ 350.00 1 $700.00 0.09 $0,0. 0.00 $0,00 Page 1 of 2 nslali 12'lee vnlh necessary Reducers end '! nett le til,azis4ng 4'Waler h9aim IN¢ar Lot Ai-18 210 L_, oee Ave Contingency gid Ilam EA. 1 $ 1,105.58 $1,165,58 '1.00 $1i„1145,5& 1,00 $},105,56 100.a0°,'y Al-19 Diahfxllon and He,-tadc Testing LR 11 $ },140,00 $1.100,00 7.00 $9.1®®0a 1,00 $1,104,04 100,0496 Ai-24 D.I.ale.d"Dlamehr LF 80 5 60,00 $1.640.90 30.00 $1„800.00 30.00 $1,800,00 100.409ti Al-21 Asphalt Cemegt Cegcrete P,,,Mlt SY To S 40.00 $3,120,00 C,Oo 54.441 0,00 $0,00 0.00%1. Al-22 WIP.Ned Tcp-1 CY 2'5 5 54,00 $1.250,CO O.Oa 58,00 0,90 $0,00 0.009'n 6.,mg apd Hyamseeding W V,Liquid Mulch At-23 Binder LS. 9 $ 1,000,00 $1,000,00 4.00 $41,00 0,40 $0,00 0.00°4 1'1 Al-24 Temporary W..tl E-I,IorMahng SY 260 $ 4.50 $1,125,00 0.00 $9.00' 0,00 $0,00 0.00 . A2-1 KI NII banLS ry $ 1.00 $1.00 0.00 $101.710 Goo $0,00 4.4 am A2-2 Tracy E,-d,n and 5edlment c.ng,l LS. 1 $ 100,00 $140.00 4.00 $0„000,40 $0,00 0.60°.4 5.dng and Jecking 20-dIa.5le el Ceaing Pipe 11 (-I dles he Inslallayan of 1.T Ple.Pve Gg00 A2-3 W.tar Maln mama oFstael Casing Plea) LF95 $ 191.40 $10,153,00 1 0.00 $0,00 0,00 $0 go o.gaeA 12'PVC C-DQlvatennan En.cluding Nace- Pavement Rem¢val,Diepoeal and Replacement, PolVet ...Wmp,Trecer Wrre,nr d Fittings In A2-4 Placa(S.,S eclalPmvlslons LF 55 $ 85.63 $4,775.55 0.00 $0,48(11 0,00 $0,00 4,00% 1, 12"-NateMal6 BI,-,antl Assembly A2-5 C¢nsn enc bid W. EA. 1 $ 691.91 $691,91 p.0e $0,00 0,00 $0,00 0.04% ! FA Olsintecllon and Hydmst,tI,T-C,g LS 11 $ 564.40 $550.00 0,00 $000 0,40 $0.00 0.00% Imported T.p,.E CY 116 $ 60.00 $750.00 4.00 $4,1101 0,00 $0.00 C..00% Grading and Hydmseetling xsh Llquitl Rdulch 1 6lnderLS fi $ 500.00 $500.00 O.aO $am 0.00 $0.40 0..0S%M.biluaoon LS I $ 1,01} $1.00 1.00 ,611.(1^1 1.00 51-001044094T-Ft Conud LS 1 $ 200.00 $200.00 1.00 $244.00 1.00 $200.00 100.00!Tem ora Erosion and sedlman[c¢nlrpl LS1 $ 500.04 $500.09 1.00 S!500.a0 1-00 $500.40 100,00% Claanng andGbLS 1 $ 500.00 $500.00 1.09 $640t➢0 1.00 $500.00 100,00°4Remave and SA.ge Cufved P'r LF 25 $ 15.04 $375,04 o,OC !$0,00 0.00 50.40 0.e-A A&6 Reinalall Salvagetl CUlverl Plpe LF 25 $ 18,04 $450.00 3.90 $0.00 o_g0 $0.00 4.009"x. HOPE DUa1'NQ Ccllvag Pip.f12"b 19"Ola) A3-T SU Gnl.Contingency Sid Item LF 25 $ 26.30 $707,50 0.00 $0.40 0.00 $0.00 D,OC% e"PVC C`0 Waterman Including Necessary Paremanl Removat,Oiap¢aal and Replacement Polyethylene Wrap,Trecer Vire,end FitSngs In ''1 A3.8 Place{See SpeclalPmWsl¢ns LF 8010 $ 43.74 $34.992,00 800,00 99 0 $34„992.7110 000.00 $34, 2,0 140.0444 A3.9 a"'Natal Main Gala Valy,ASsambly EA. .3 $ 1,136.02 $3,408.66 '3.09 $'31„4018.06 3.00 $3,405.06 100.00%6 Removal and Ohpasal of Exl Sling Clowoft and A3-10 AssemtaY,Contingency bid Item FA, 1 $ 500.44 $500.00 0.40 !$YD,PS91 0.09 $0.00 0.4094 '1 Water Servkea.I"Plasti=,Enclvdn0 Removal, I Clsposal,end Re1Ja=em,nt of Ezis4np Curb Slop end Pok(Water serviwen lh,same 5I I oflI A3-11 deal as the water maim EA. 2 $ 1,061.60 $2,163,20 4,00 $4,,:326.40 4.40 $4,326.40 200.00%6 Wdwr Servl=ee I'Plastic,lncwdun0 Ore ' InsWhiI n,fNte cwbswpand Sex.cap 'I seraea al>he5wp Sex Iwatar eemce on me 1, A3-12 .Same;Ida of the.beet ee the water mein) EA- 1 $ 1,2aSA51 $1,235,45 0.40 !$D,44 0,00 $0.00 0.00V We lar 6nrNc¢a(EI-11 nal DMI),1'pl.... Including the InslaNatlon of llh.Curb Slop and Box.Cap Servlceatha Stop Dox lwaler aerufce on ha pM,,[,aide of Ih¢sheet fmm Iha water 1. A3-13 mala) EA:. i $ 2,465.52 $2465.82 0.44 !$ir.l4r, 0.00 $0.00 0,60°5 Water Services.}Ple sdc.Including dm Installation of a new Curb Stop and Box, Extending lite 1-Plastic 5annce beyond t. ! Pr.p.sed caro Step a1W Cennecling b he '., Existing Service Llna,aM Removal and Diapoaal el the Existing Gurb 51cp and Sox(L.1,2M and A3-M14 247 Vandemllt SL) EA 1 2 $ 1,285.45 $2,570.94 1 2.00 $2„570.910 2.00 $2,570,90 1aa,ao% A3-15 F um lsh and insta3 Fire H y4mnt EA.. i $ 3,476.36 $3476,36 1U $3„476.36 1.00 $3,476.36 100.00% A3-16 Disinfection antl Hytlrostatic Tes41s9 LS 1 $ 1,100,00 $1,100.00 1.00 $1„1100t00 1,00 $1,190.00 104.00°$', A3-17 As halteemenic,ncrete Pavement SY 143 $ 40,00 $5,720.00 0.00 $0.0 9. $0.00 %6 A3-18 Imported T.ps.il CY 26 $ 50.00 $1250.00 0.00 '$0,Ip4 0.0000 0"00 $0.09 0A09:6 Grading and Hydmseeding wi Li9.Id Mukh A3-10 Binder LS e $ 1,500,00 $1,500.00 0.00 80 0.00 $0.00 000% A3-20 Temporary Wootl Excelclor Mattigg SY 100 $ 4,50 $450,00 0,06 $0.04 0.00 50.00 0.00°A COMPUTED TOTAL SID(ITEMS E YHROUGH711 $404,446,06 $11,taamg $362,710,91 BB.sBW': MATERIALS STORED ON SITE ITEM DESCRIPTION UNITS I QUANTITY I PIll-PER UNIT TOTAL ' TOTAL MATERIALS STORED ON 5. $0,00 CHANGE ORDERS This Fed d To Date NO. D...11ptl.n Unit 7.11.1 lSnit Prico Total Quantity Aimamtunt Quantity Amount %C.1mFI.ta - anartaUt C:.U.1-9 C7nnq.frnrn i.c Tor[a Pfashc Services LF �lall,'S SXo J'An 0 50.00 u,0o 84.10® 0.00 50.04 #Dlvx0 .i-2 15"FYCP f.r Cuhra:fs L'r 84 $28.95 $1,0.52.60 0,00 $0.40 64.00 $1,852,a0 100.00% 22 6"f IDPE Cuhrerte lander Drivewa s 220 $24.30 $4,466.00 C.aO !$®09 220.00 $4.466,00 100.009';, ff:.O.3-1 Er.!-br C in 5 $1,230.40 $1,234.00 ❑,cD !$'D.a0 1.00 S1.2311 00 100.40% CHANGE ORDER NO.01 0 TOTALS 7,649.80 50.40 7,5q 0,50 I 160"0@%$. REVISED CONTRACT TOTAL AFTER ALL C.O.OFANY 411,994.89 $362F7@,ti ORIGINAL CONTRACT WORK COMPLETED 0,00 MATERIALS STORED ON SITE 7',54@.84 TOTAL CHANGE ORDER WOR}(COMPLETED $J74 246,91 TOTAL @57,,35 RETAINAGE laE'1ii 153.56 TOTAL LESS RETAINAGE 244 i4@.60 L"` 55 PREVIOUS PAYMENTS a Page 2 012 RESOLUTION NO. 2011-46 RESOLUTION TO GIVE CITY OF FAIRF'AX APPROVAL OF FAIRFAX SIGN WALL AND PLANTINGS WHEREAS, the City Council of Fairfax, Iowa. has previously installed a community sign at the intersection of Highway 151 and Williams Blvd at the south edge of Fairfax; and WHEREAS, the City of Fairfax wishes to place a wall around this existing community sign and add plants; and WHEREAS, the Iowa Department of Transportation requires that the City of Fairfax submit an Application to Perform Work within State Highway Right-of-Way as well as an Application and Permit to Sponsor Highway Planting; and WHEREAS, filing these applications require City Council approval. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application to Perform Work within State Highway Right- of-Way and the Application .and Permit to Sponsor Highway Planting and recommend approval of the both. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City o Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 9th day of August, 2011. AYES: Beer, Otto, Magers, and Wainwright NAYS: None ABSENT: Frieden Jason R1,Mayor ATTEST: r y' is Stimson, Cit ` Clerk/'Trcasurer Policy No. 61610..1 Appendix B QN11o_ °e1D00� ra Department of Traspartat~in APPLICATION AND PERMIT TO SPONSOR HIGHWAY PLANTING Date Highway Number S County_1-71 K i,\ -_- APP'I_ICANT: MON M&M(Shw P.0.Bar,C4,fte,4 Cade! The proposed work Is located In Sea. -"r't� Twp. Rge—k—W —on Highway- -L—=, loc ted (Milos) (dlrectdon)from -� -- -- - --- -- station station (plbce,town,etc.)and further located on the - N.L (srde),from to v+ ev5�c rip ray�t�u 1514 t(�r alt wts f51 [ �+ milepost ._, milepost�-- The planting will be'done In accordance with tate approved plans and the Roedslde Planting Sponsorship Criteria,dated August,2003 This planting will consist of'the following materials and as shown on the attached sketch, - 3— L12LLagf- AGiRESMENTS., The applicant agrees that the following stipulations shall apply: 1, This permit shall be approved prior to beginning any operations. . The applicant shall Indemnify and save harmless the State of Iowa, Its agencies and employees, from any and all causes of actions,suits at law or inequity,for losses, damages, cialms or demands.and from any and all liability and expense of whatsoever nature, arising out of or in connection with the appiloonfa use or occupancy of the public highway right-of-way. 3. The applicant agrees to give the Department forty-eight hours notice of intention to begin work within the right-of-way. Notification shall be given to; YAkv�44$W MIp hW EfieW FtW"NOW0 T6%00% 4, Access to the work site on primary highways will,where possible,be obtained from private property or other roadways and not from the mainline or shoulders of the primary highway, S-1 Policy No. 51 0.14 6. Access to the work site on controlled) access facilities shall only be made from sideroads at grade separations and interchanges or from temporary breaks In the access control fence by the adjacent property owner or.through an agreement with the adjacent property owner.No access will be allowed from the mainline or ramps. S. 'The applicant shall cant'on the work as required and authorized by this agreement with serious regard for the safety of the traveling public, adjacent property owners and volunteers or employees of the applicant.Traffic control,when deemed necessary by the Deparl ent,shall be In accordance with fart Iii' of the ourrent Manuel on Uniform Traffic Control Devices for Streets and Highways. 7. All work performed In the right-of-way shall be restricted to a time frame of 30 minutes after sunrise to 30 minutes before sunset. 8. 'Work shall be performed In a satisfactory, safe and professional manner In accordance with the Department`s Roadside Planting Sponsorship Ouldelines and good construction practices. g. Applicant{s) will provide adult supervision at the work alto when volunteers or employees are f5 years of age or younger. 10. The Department reserves the right to terminate this agreement when, in the sole judgement of the Department, It Is found that the applicant has not met Its terms and conditions. 11. Applicant agrees to maintain the planting until 2 Y H*rPAM wri APPLICANT �� BY Address TA5 a Date ,�4 Te'lep'hone(3 P a,-n -—(flays) 3/21 ;V/21 eQS-(2 (Evenings) APPROVAL OF CITY (if proposed work is Wthin an Incorporated town or city, the oity, the Council or other goven1drrg utho*of the town or city must grant approval of this request prior to submission to the Department.) "The undersigned city or town hereby approves the above application to sponsor highway planting within its corporate limits.,, lay ZY, ('Title) Date �-Io n ?I DEPARTMENT OF TRANSPORTATION APPROVAL L1 Reviewed by Roadside Development Section,Office of Design Approved Date Au%otod H#msrMWR"monial" B-2 Iowa Department of Transportation APPLICATION TO PERFORM WORK Furmatcoza(oz-ti) WITHIN STATE HIGHWAY RIGHT-OF-WAY r Permit Number Highway Number County D{}7 Protect Number ExpirationlCompletion Date ffiffeirmal JIM= First Name Middle Initial Last Name Phone Number Company Name Phone Number 319-846-2204 City of Fairfax Street Address City/Town State ZIP Code 525 Vanderbilt Street,PO Box 337 Fairfax TA 52228 z Approval is hereby requested to enter within the state right-of-way and to complete the proposed work as detailed on the attachments and further described as follows: To place a 1 foot-1.5 foot tall wall to surround the existing community sign. The height will vary due to the change in topography of the area. The wail will encircle the existing sign and be an oval the approximate size of 26 feet x 18 feel Witt¢the existing sign in the center 12 feet area. The new wall will be about 55 feet away from Highway 151 at the closest point. and shall be located as shown on the detailed plan attached hereto.(See current lows Department of Transportation Utility Accommodation Policy for submittall of detailed plan requirements.) WORK SITE LOCATION The proposed work as described above is'located In Section SENW 16 Two, 92N Range 8W on Highway No, 151 generally located F of the (miles) intersection of (direction)from Highway 151&Williams Blvd at south edge of Fairfax (city,county line„or other land line).Work proposed is more specifically located as being from (Milepost#)and (Highway Station) to (Milepost#)and (Highway Station)on the side of highway. Applicant Signature and Agreement The undersigned have read the stipulations of this permit agreement as stated as well as attachments which may be included and by signing this application agree to abide by all stipulations and to complete the work as proposed in compliance with the stipulations and attachments within one year from the date Department approval is received for said request.Failure on the part of the applicant to abide by the stipulations or to construct,the work desired as stipulated and within the time frame stated shall render this agreement and request null and void.The undersigned also agrees to save harmless the State of Iowa and the Iowa Department of Transportation from any damage or losses that may be sustained by any person or persons on account of the conditions and requirements of this agreement. Applican!Name{First M.f.,Last-Prfrrf or Type) Applicant Sig ature{Nandwrl8en) Date Jason Rabe,Mayor fL August 10,2011 "The undersigned city joins in the girants emtsodied in the above permit executed by the Iowa Department of Transportation on condition that all of the covenants andl undertakings therein running to the Iowa Qepartment of Transportation shall inure to the benefit of the undersigned city and recommends action on said permit application es noted below by the delegated city official". ® Recommend Approval ❑ Do Not Recommend Approval E] None Required Handwr n Si ure Title Date Mayor August 10,2011 Type or P Int ame Authorized Official for the City of Jason a Fairfax sr Recommend Approval Da Tlot R•evmmend Approval ❑ None Required Authorized FHWA Representative Signature Date (00T Final Action and Agreements on next page) Page 1 of 2 C] Application Approved Appication Denied Parmit Number. Date Authorized Highway District Representative Signature wLocal DOT Contact Person(Type or Print Name) Phone Number Street Address ClryfTown State Z1PCode IA AGREEMENTS The applicant agrees that if granted a permit to do said work the following stipulations shall govern. 1. The applicant shall carry on the construction„repair,and maintenance with serious regard to the safety of the traveling public and adjacent property owners and shall same the,State and the Iowa Department of Transportation(harmless of any damage or losses that may be sustained by the traveling public on account of such construction,repair,or maintenance operations, 2. The applicant shall Indemnify and save(harmless the State of Iowa,its agencies,and employees,from any and all causes or actions,suits at law or in equity,for losses,damages,claims,or demands,and from any and all liability and expense of whatsoever nature,ariaing out of or In connection with the applicant's use or occupancy of the public highway, 3, The applicant shall hold the State and'the Iowa Department of Transportation harmless of any damage that may result to said highway because of the construction or maintenance of the facility,and shall reimburse the'Stowe or the Iowa Department of Transportation for any expenditures that the State of Iowa or the Iowa Department of Transportation may have to make on said highway rights-of-way on account of said applicant's construction or maintenance activity or lack thereof. 4. Traffic protection shall be In accordancewith Part Vi of the current Manuel on Uniform Traffic Control Devices for Streets and Highways.The applicant shall be responsible for correctly using signs as needed while work Is In progress.Flagging operations are the responsibility of the applicant. S, Before beginning any work within the highway rights-of-way,It is the responsibility of the applicant to contact utility companies whose Installations may be affected or encountered,Contact should be made at 1-800-292-8989,a minimum of 48 hours in advance of starting construction,If the work requested in this application should cause a need to relocate or modify an existing utility,any cost associated shall be as negotiated between the applicant and the utility owner. 8. A copy of the approved appllcatlon shall be available on the job site at all times for examination by Department of Transportation officials. 7. The applicant shall seed and mulch all disturbed areas within the highway right-of-way and shall be responsible for the vegetative cover until It becomes well established.Any surfaced areas such as driveways or shoulders and sodded waterways and plantings which are disturbed shall be restored to their original condition. s. If the proposed work results in a pool of water on the appllcanfs property,this pool of water will be exclusively owned,controlled, and maintained by the applicant.That part of the modification located on highway right-of-way will be maintained by the iowe Department of Transportation for road purposes only. 8. The applicant shall maintain any drainage structure built within the right-of-way that Is built for the benefit of the applicant and not necessary for highway use. 10. This permit is subject to any laws now in effect as well as any new laws which may be hereafter enacted and all applicable rules and regulations of local,state,and federal agencies. 11. This permit Is subject to all the rules and regulations of the Iowa Department of Transportation,and to revocation by the Iowa Deparlment of Transportation at any time and at no oust to the Department,when in the judgment of the Department It is necessary in the Improvement or maintenance of the Ihighway or for other reasonable cause. 12. The applicant agrees to give the Iowa'Department of Transportation 48 hours notice of Intention to start construction or perform maintenance on the highway right-of-way,Any modification to the proposed work shall be approved by the Department prior to making the change. 13. Unless specifically noted in item#18,all work performed within the right-of-way shall be restricted to a time frame of 30 minutes after sunrise to 30 minutes before sunset. 14. After November 24,2008,all personnel In the highway right-of-way shall wear ANSI 107 Class 2 apparel at all times when exposed to traffic or construction equipment. 15.All proposed work covered by this permit shall be at the applicant's expense.The applicant shall reimburse the Iowa Department of Transportation for any materials removed from the highway rigbt-oaf-way described as follows: 16.The following special requirements shall apply to this permit: Disclosure Statement:The Information furnished on this form will be used by the Department of Transportation to determine approval or denial of the application. Failure to provide all Information will result in denial of the application. Information furnished Is public Information and copies may be. provided to the public upon request. Page 2 of 2 G N -fY OF rA I KrAX Date P'LANf I NU P 1 A&KAM UG 1516fA 675-*00 GLr,AK ZONA _ 33 r6,�, f 18" L 1 W5'f ONE WM4, GL0666f Ob6f KUGf 1 ON AT 55 FEE? sB \ A I KrAX \\ 55` � 12" LIME6fONf� OLOGK WALL V *6" OLOGK OA6 UNP�K&KOUNP* \ 6° LIM ON OLOGK 6fAGKf�P 3 HI &H* NOT TO SCAM \ i�,06,6 O'� U5 151 K065 SGS` I ON Dr� L I MV�STONE WALL � 0 � 10 - STELLA PAY LIILY �IZAP� - M 1 5GANTHUS `BAR I &AfEP OLOGK6 W 1 LL 06 PKY 56T - &OLP MOUND Dip' I KEA �UB - PWAKFe &&,006 6PKUG6 - 2' PIA. 00U P K IESOLUTION NO. 2011-47 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING CONCERNING ENTERING INTO AN EASEMENT AGREEMENT WITH ITC MIDWEST, LLC WHEREAS, the City Council of Fairfax, Iowa is considering entering into an easement agreement with ITC Midwest, LLC; and WHEREAS, Iowa Cade 364.7 requires a public hearing on the proposed easement agreement; and WHEREAS, interested residents or taxpayers having comments for or against the easement agreement may appear and be heard at the public hearing at the city council meeting on September 13, 2011 at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street,Fairfax, Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council orders the publication of a notice of public hearing pertaining to the adoption of easement agreement not less than four (4) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 9h day of August, 2011. AYES: Beer, Otto, Magers,and Wainwright NAYS: None ABSENT: Frieden Jasonlt6e,Mayor ATTEST: Cy hia Stimson, City Clerk/Treasurer NO'T'ICE OF PUBLIC HEARING Notice is hereby given that on the 13`" day of September, 2011 at 7:00 p.m. at Fairfax City Hall, 525 Vanderbilt Street, Fairfax, Iowa 52228, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk/Treasurer,the City Council will hold a public hearing to consider a resolution authorizing the conveyance of an easement on the following-described property: LEGAL DESCRIPTION: PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 82 NORTH, RANGE 8 WEST OF THE STH PRINCIPAL MERIDIAN,FAIRFAX,LINN COUNTY, IOWA DESCRIBED AS FOLLOWS; COMMENCING AT THE CENTER OF SECTION 16,TOWNSHIP '82 NORTH, RANGE 8 WEST OF THE 5TH PRINCIPAL MERIDIAN,FAIRFAX,LINN COUNTY, IOWA; THENCE N2'28'07W ALONG THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 16 A DISTANCE OF 387.31 FEET; THENCE N87'31"53"E TO THE EAST RIGHT OF WAY OF U.S.HIGHWAY 151. AND THE NORTHERLY RIGHT OF WAY OF THE CEDAR RAPIDS AND IOWA CITY RAILROAD AND THE POINT OF BEGINNING A DISTANCE OF 66.00 FEET; THENCE N2- 28.07"W ALONG SAID EAST RIGHT OF WAY A DISTANCE OF 5'9.19 FEET; THENCE N87'09'2711E A DISTANCE OF 30694 FEET;THENCE N84'41'57"E A DISTANCE OF 330.68 FEET; THENCE N87'23'38"E A DISTANCE OF 353.38 FEET; THENCE S21'04'25"E TO THE NORTHERLY RIGHT OF WAY OF THE CEDAR RAPIDS AND IOWA CITY RAILROAD A DISTANCE OF 24.34 FEET; THENCE 58837.09"W ALONG SAID NORTHERLY RIGHT'OF WAY A DISTANCE OF 1.44.60 FEET; THENCE WESTERLY A DISTANCE OF 614.20 FEET'ALONG SAID NORTHERLY RIGHT OF WAY AND THE ARC OF A 2,914.93 FOOT RADIUS CURVE, CONCAVE SOUTHERLY(CHORD BEARS S82'35'01"W A DISTANCE OF 613.06 FEET);THENCE N26'33'07"W ALONG SAID NORTHERLY RIGHT OF WAY A DISTANCE OF 51.31 FEET; THENCE WESTERLY A DISTANCE OF 220.12 FEET ALONG SAID NORTHERLY RIGHT OF WAY AND THE ARC OF A 2,964.93 FOOT RADIUS CURVE, CONCAVE SOUTHERLY(CHORD, BEARS 57411.45"W TO THE POINT OF BEGINNING A DISTANCE OF 220,07 FEET), SAID PARCEL CONTAINS 29;458 SQ.FT.,0.68 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. Copies of the proposed resolution and easement are on file for public examination in the office of the City Clerk, City Hall, 525 Vanderbilt Street, Fairfax, Iowa. Any person interested may appear at said hearing and be heard, Dated this 1 st day of September, 2011. Cynthia Stimson,City Clerk/Treasurer Published in the Cedar Rapids Gazette on September 1, 2011 NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,010,000 (GENERAL OBLIGATION ESSENTIAL PURPOSE) The City Council of the City of Fairfax, Iowa, will meet on the 30th day of August, 2011, at the city hall at 525 Vanderbilt Street, Fairfax, Iowa, at 6;00 o'clock p.m., for the purpose of holding a public hearing on a proposal to enter into a loan agreement (the "General Obligation Essential Purpose Loan Agreement") in a principal amount not to exceed $1,010,000, for the purpose of paying the cost, to that extent, of constructing storm drainage and water main improvements. The General Obligation]Essential Purpose Loan Agreement is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obligation of the City. At that time and place, oral or written objections may be filed or made to the proposal to enter into the General Obligation Essential Purpose Loan Agreement. After receiving objections, the City may determine to enter into the General Obligation Essential Purpose Loan Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen(15) days thereafter. By order of the City Council of the City of Fairfax, Iowa. Cynthia Stimson City Clerk Published its the Cedar Rapids Gazette on.August 15, 2011 NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,300,000 (GENERAL OBLIGATION GENERAL PURPOSE) The City Council of the City of Fairfax, Iowa (the "City"), will meet on the 30th day of August,2011, at the city hall at 525 Vanderbilt Street, Fairfax, Iowa, at 6:00 o'clock p.m., for the purpose of conducting a public hearing on the proposal to institute proceedings and take action to enter into a loan agreement (the "Loan Agreement") in a principal amount not to exceed $2,300,000 for the purpose of paying the cost, to that extent, of carrying out projects within the Fairfax Urban Renewal Area consisting of developing and constructing the Fairfax Athletics and Park Complex and constructing trail improvements. The Loan Agreement is proposed to be entered into pursuant to authority contained in Sections 384,24A and 384.24.3(q)of the Code of Iowa and will constitute a general obligation of the City. The maximum rate of interest which may be payable under the Loan Agreement is 7.0% per annum. At any time before the date fixed for taking action to enter into the Loan Agreement, a petition may be filed with the City Clerk of the City asking that:the question of entering into the Loan Agreement be submitted to the registered voters of the City, pursuant to the provisions of Section 384.26 of the Code of Iowa. By order of the City Council of the City of Fairfax, Iowa,. Cynthia Stimson City Clerk. Published'in the Cedar Rapids Gazette on August 15, 2011 Fairfax419915-17/Set hmg LAs MINUTES TO SET DATE FOR HEARINGS ON ENTERING INTO LOAN AGREEMENTS 419915-17 Fairfax,Iowa August 9, 2,011 The City Council of the City of Fairfax, Iowa, met on August 9, 2011, at 7:00 o'clock p.m., at the city hall at 525 Vanderbilt Street, in the City. The Mayor presided and the roll was called showing the following members of the City Council present and absent: Present: Beer, Otto, Magers,and Wainwright Absent: Frieden. Council Member Magers introduced the resolution hereinafter next set out, setting a date for hearings on loan agreements related to financing infrastructure improvements, and moved its adoption, seconded by Council Member Otto; and after due consideration thereof by the City Council, the Mayor put the question upon the adoption of the said resolution and the roll being called,the following named Council Members voted: Ayes: Beer, Otto, Magers, and Wainwright Nays: None. Whereupon,the Mayor declared the resolution duly adopted as hereinafter set out. At the conclusion of the meeting, and upon motion and vote, the City Council adjourned. Mayor Attest: City erk 4- DORSEY&WI rrNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-171Set hmg LAs :RESOLUTION NO. 2011-48 RESOLUTION TO FIX A DATE FOR PUBLIC HEARINGS ON LOAN AGREEMENTS WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa, proposes to enter into a General Obligation Essential Corporate Purpose Loan Agreement (the "Essential Purpose Loan Agreement") in a principal amount not to exceed $1,010,000, pursuant to the provisions of Section 384.24A of the Code of Iowa, for the purpose of paying the cost, to that extent, of constructing storm drainage and water main improvements, and it is necessary to fix a date of meeting of the City Council at which it is proposed to hold a hearing on the proposal to enter into the Essential Purpose Loan Agreement and to give notice thereof as required by such law; and WHEREAS, the City also proposes to enter into a General Obligation General Corporate Purpose Loan Agreement (the "General Purpose Loan Agreement") in a principal amount not to exceed $2,300,000, pursuant to the provisions of Section 384.24A of the Code of Iowa, for the purpose of paying the cost to that extent, of carrying out projects in the Fairfax Urban Renewal Area consisting of developing and constructing the Fairfax Athletics and Park Complex and constructing trail improvements, and it is necessary to fix a date of meeting of the City Council at which it is proposed to hold a hearing on the proposal to enter into the General. Purpose Loan Agreement and to give notice thereof in accordance with Section 384.24(3)(q) of the Code of Iowa,including notice of the right to petition for an election as provided by Section 3 84.26 of the Code of Iowa; NOW, THEREFORE, Be It Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council shall meet on the 30th day of August, 2011, at the city hall at 525 Vanderbilt Street, Fairfax, Iowa, at 6:00 o'clock p.m., at which time and place hearings will be held on the proposals to enter into the Essential Purpose Loan Agreement and General Purpose Loan Agreement, as set out in the preamble hereof. Section 2. The City Clerk is hereby directed to give notice of the proposed hearing on the Essential Purpose Loan Agreement, setting forth the amount and purpose thereof, the time when and place where the hearing will be held, by publication at least once and not less than 4 nor more than 20 days before the date of the hearing, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Faerfax419915-17/8et hrng LAs NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT IN A PRINCIPAL AMOUNT"NOT TO EXCEED $1,010,000 (GENERAL OBLIGATION ESSENTIAL PURPOSE) The City Council of the City of Fairfax, Iowa, will meet on the 30th day of August, 20 11, at the city hall at 525 Vanderbilt Street, Fairfax, Iowa, at 6:00 o'clock p.m., for the purpose of holding a public hearing on a proposal to enter into a loan agreement (the "General Obligation Essential Purpose Loan Agreement") in a principal amount not to exceed $1,010,000, for the purpose of paying the cost, to that extent, of constructing storin drainage and water main improvements. The General Obligation Essential Purpose Loan Agreement is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obligation of the City. At that time and place, oral or written objections may be filed or made to the proposal to enter into the General Obligation Essential Purpose Loan Agreement. After receiving objections, the City may determine to enter into the General Obligation Essential Purpose Loan Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen(15) days thereafter. By order of the City Council of the City of Fairfax, Iowa. Cynthia Stimson City Clerk -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Palrfax419915-17/Set hrng LAs Section 3. The City Clerk is also hereby directed to give notice of the proposed hearing on the General Purpose Loan Agreement, setting forth the amount and purpose thereof, the time when and place where the hearing will be held, by publication at least once and not less than 10 nor more than 2 0 days before the date of the hearing, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA 1Mairfax419915-171Set hmg LAs NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,300,000 (GENERAL OBLIGATION GENERAL PURPOSE) The City Council of the City of Fairfax, Iowa (the "City"), will meet on the 30th day of August, 2011, at the city hall at 5'25 Vanderbilt Street, Fairfax, Iowa, at 6:00 o'clock p.m., for the purpose of conducting a public hearing on the proposal to institute proceedings and take action to enter into a loan agreement (the "Loan Agreement") in a principal amount not to exceed $2,300,000 for the purpose of paying the cost, to that extent, of carrying out projects within. the Fairfax Urban Renewal Area consisting of developing and constructing the Fairfax Athletics and Park Complex and constructing trail improvements, The Loan Agreement is proposed to be entered into pursuant to authority contained in Sections 384.24A and 384.24.3(q)of the Code of Iowa and will constitute a general obligation of the City. The maximum rate of interest which may be payable under the Loan Agreement is 7.0% per annum. At any time before the date fixed for taking action to enter into the Loan Agreement, a petition may be filed with the City Clerk of the City asking that the question of entering into the Loan Agreement be submitted to the registered voters of the City, pursuant to the provisions of Section 3 84.26 of the Code of Iowa. By order of the City Council of the City of Fairfax, Iowa,. Cynthia Stimson City Clerk. .5. DORSEY tic WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairffax419915-171Set hrng LAs Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved August 9, 2011. Mayor_.__ Attest. jVU City C rk -6- DORSEY WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Paiirrax419915-171Set hmg LAs STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX 1, the undersigned, City Clerk of the City of Fairfax, do hereby certify that attached hereto is a true and correct copy of the proceedings of the City Council relating to fixing a date for hearings on the City Council's proposal to take action in connection with loan agreements, as referred to therein. WITNESS MY HAND this 10th day of August, 2011. City lerk -7- DORSEY c WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-171Set hmg LAs STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I,the undersigned, City Clerk of the City of Fairfax, do hereby certify that pursuant to the resolution of the City Council fixing a date of meeting at which it is proposed to take action to enter into loan agreements, the notices, of which the printed slips attached to the publisher's affidavits hereto attached are true and complete copies, were published on the date and in the newspaper specified in such affidavit, which newspaper has a general circulation in the City. WITNESS MY HAND this day of 2011. Cit Clerk (Attach here the publisher's original affidavits with clippings of the notices, as published.) _g. CORSE ti'&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA NATE OF IOWA Counties of Linn and Jolu-tson ss. i ANSTI U PRDPS�M)ACTJU Ta N R NTO A�OAN GREE Yo jqPc"r7as on oaN 1, Tim McDougall, do state that I ani the publisher of «EN>RAL.0sLffadlrION GJEENI�RAL t usa�oss� THE GAZETTE, a daily newspaper of general The CY Council of thetitY of Fafrfax, down fthe gust_] will meet nn the 301h` circulation in Lim and Johi1S011 GOu17t1eS, in IOwa, day of August,2p]f of the 6I1Y hall at 525 Vintl6rbllf 51reel,Fairfax ford,at ag lock pm, for:the purpose of The notice, a printed copy of which is attached, wasconduelrng a public hearing OP fhe:pro- posal fo lnsfF}qfe Frpce d,R9s and;'fake inserted and published in THE GAZETTE newspaper e aon to enter info a:Mar 39reemenl fihe"Loan fsgreemenl")Jn a prinGipai 111 the issue(s) August 5th, 2011 ainounf noT ip exceed �al).Og0 fpr I. p13Ypo5e of hdyln9 fhe Cosf 10 that ex- tent of carnoin9 au1 proled within the Fairfax ftr�han Renewal Arse c�fislslm fns of devefaping and arms#ruclfn lite reasonable fee for publishing said notice Fairfax Athletics aM spark Cnplex.I aitb etlnstruc7ing hall trnbrovem.enfs $21.33 The Loan Agreement Is'proposed obe : faihedditnp Secllaw.:38424.. and 184 1,3fzf)of fhe code Af foga and will city.:: cty.:: uie a ensral obligation pi!Ihe.: The maxiMilrh rateof'Int erest which 11 rnavfaePayable under.lhe Loan Agree-f .�,nf is 7.0%per annums; +t;:any time'before the date fixed for taking action. to enter Into the Lean Agreement a-oetl. thaY be filed with fhe Cify Clerk of fns IN askingAhaf.f tf#e-�uesTlan. f egfsringAll fhe an: A9rse11 ment be sl bmlife,[�to the regls� p fered voters ill fhe CI1v,pursuahf to,.the`: Is- "or of;Secfioh 39A;26 of fhe Code: of3otys, $Y carder of fhe City couz�eil of the f Hv of Falrfu Iowa. GYnftna 5timsvn Gift Clerk Published in the Cedar Rapids Ga¢efte This instz unlent was acknowledged by Tim McDougall before me on August 1 Stb, 2011 Notary Public in and for the State of Iowa Eqk;ALDiane Gusty cor"Tfiission NuraiboP 5 222 t��f M scion EXOTO3une 11,2ot4 STATE OF IOWA Counties of Linn and Johnson ss. I, Tim McDougall, do state that I am the publisher of THE GAZETTE, daily newspaper of general. EIO "wTiTUTEPR)P EE NGSTO EN ItINT4.AaENERAI circulation in Lind and Jolmson Counties, in Iowa. OELRGAT€ON LOAKA09rE UIENT 1INAPPIR.CIPAL7A'MQUf4T1!QT.TO The notice, a printed copy of which is attached, was E tol,pig,Oga inserted and published in THE GAZETTE newspaper (GNERALEItA1 D131lCsATIK?N �'$SEI�TfA1`PURPA5E3 rheW].1 meO t�t the city of Fai.of Au- x in the issue(s) August 15th,2011 ,iowax will meet on,ahe 30th c3ay of Au- „esalx 2013.at the 109 hall al 538 Van 'r derbllt 6street Fairfax 16wa, at 6:00 rr14c 13t Ior lh Purpose Of holding - a publichearing on a nroposat'ta enter The reasonable fee for publishing said notice jgln a loan agreement 0he "General 1bSi9atfc�n t ssential Purpose Loan 20.41 � gr men#")Ina �n6.$al arrtount not exceed 51.010 Goo for the Purpose of payt a§ he.cast,to that extent,of con- slruciln-g storm dreina®e anti water Snnain improvements. gl he Gaff rat 1'�bliltatlon Essential Por- ` lAnsa t an {�areemOf Is pry Posed to ba atulei6d lnlo pursuant to authority contaloed fm secilon 38'424A sof the -- Crudsl rrtloa and vk�i1 consfitule a gen =ral�blidahonotlheCR�. at lTnat'tlme and Plece,oral or written ,ablections may be filed or made to the �raroposatto anter idto theGeneral Obli- h meat Atlon ttertiaecel inh.6(ecdso lonsrthe mai detersno to solar Into the GeneratiObllgatlon_Essential Pt}rpose �LoaIh ,ADreamOnt;.in whtth Case, the decision will be final unless appealed to 1 th .OtslSicf Conry within Winn (15) stays#hetrea#ter. Ew order zaf the CRY Councu of the CIN This 1nst111111e11t Was acknowledged by Tllll 06 FaUfax Iowa �tcii�ims° ` McDougall before me on August 15tH, 2011 Pubilshect In the Cedar.Rapids Gaxelie an MgUst 15,1071_'; Notary Pub lc in and for the State of Iowa mrnission Number 753222 rkAy Commission EXP111`85 June 11,2014 RESOLUTION NO, 20I.I-49 RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, FORM OF CONTRACT,AND ESTIMATED COST OF THE PHASE 3 WATER MAIN REPLACEMENT PROGRAM PROJECT,WATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS,AND GRANULAR PARKING LOT IMPROVEMENTS WHEREAS, the City of Fairfax wishes to upgrade the older water mains in Fairfax; and WHEREAS, the City of Fairfax wishes to develop a sports and park area in Fairfax; and WHEREAS, the City of Fairfax has instructed Hall and. Hall Engineers, Inc. to proceed with the plans for the Phase 3 Water Main Replacement Project, Water Main and Sanitary Sewer Service Extensions, and Granular Parking Lot Improvements; and WHEREAS, the City of Fairfax is required to have a public hearing on the plans and specifications, form of contract, and opinion of estimated cost of the Phase 3 Water Main Replacement Program Project, Water Main and Sanitary Sewer, Service Extensions, and Granular Parking Lot Improvements. NOW, THEREFORE, BE IT RESOLVED that the public hearing for the plans and specifications, form of contract, .and estimated cost for the Phase 3 Water Main Replacement Program Project, Water Main and Sanitary Sewer Service Extensions, and Granular Parking Lot Improvements shall be held at the city council meeting on Tuesday, August 30, 2011, at 6:00 PM at the Fairfax City Hall at 525 Vanderbilt Street. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that bids shall be received on Thursday,August 25, 2011, at 10:00 AM in the office of the City Clerk for the Phase 3 Water Main Replacement Program Project, Water Main and Sanitary Sewer Service Extensions, and Granular Parking Lot Improvements; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 9ch day of August, 2011. AYES: Beer, Otto, Magers, Wainwright NAYS: None ABSENT: Frieden i� Jason Y abe,Mayor ATTEST: Cyn 'a Stimson, City Clerk/Treasurer 00100 NOT'I'CE OF HEARING AND LETTING FOR PHASE III WATER MAIN REPLACEMENT, WATER MAJIIN AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IMPROVEMENTS NOTICE OF HEARING At 6:00 p.m., local time, on the 30th day of August 2011 at the Fairfax Council Chambers, City Hall, 626 Vanderbilt Street, in the City of Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council) on the proposed plans, specifications, form of contract, opinion of probable cost and the proposed improvements described thereby for the Phase III Water Main Replacement Improvements Project, The City Council has previously filed these documents with the City Clerk of the City of Fairfax, Iowa. The Ciity Engineer's opinion of probable construction cost for the work is $310,000, The proceedings of the Ciity Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearings„ any interested person may file written and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The project generally consists of the installation of approximately 2,700 L.F. of water main, the replacement or extension of approximately 13 existing water services, related pavement/seal coat replacement, the installation of approximately 525 L.F. of sanitary sewer, and approximately 39,000 S.F. of granular parking lot improvements with related earthwork, and all other work necessary to complete the project. Type of Bid Bids shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units, IFiinal payment will be based on actual quantities constructed, unless otherwise noted in the contract documents, Contract Time Information Start Date: September 12, '2011 (Early) September 21, 2011 (Late) Milestones: November 18, 21011: Installation of all the water main along Linn Street from Park Street to the sewer and water extensions south, including residential services along this section of water main; the sanitary sewer and water main extensions south of Linn Street; and the improvements to the granular parking lot. Completion Date: 60 working days for the entire project Bid Opening Time, Date and Location The City Council will receive sealed bids at the office of the City Clerk until 10:00 a.m. on Thursday, August 25, 2011. Bids received after this time will not be opened. The(bids will be opened and read aloud at 10:00 a.m. on August 25, 2011„ at the Council Chambers, City Hall, in the City of Fairfax, Iowa, The bids will be acted upon at 6:00 p.m. on August 30th, 2011, at the Council Chambers, City Hall, in the City of Fairfax, Iowa, Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details, 'version April 2003 are applicable to this project and are available for purchase at the City of Cedar Rapids Engineering Department and the City of Marion Engineering Department. Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not,be included in the Bid. Examination and Procurement of Documents Bid Documents may be examined at the following locations: 00100-121- City of Fairfax Null and Hall Engineers, Inc. Construction Update Plan Room & Office of the City Clerk 1860 Boyson Rd. Master Builders of Iowa- 525 Vanderbilt Street Hiawatha, IA 52233 Cedar Rapids Regional Office Fairfax, Iowa 52228 645 32"d Ave SW, Suite C Cedar Rapids, IA 52404 Master Builders of Iowa Construction Update Plan Room Dubuque Builders Exchange 221 Park Street 612 Mulberry St 801 Cedar Cross Road Des Moines, IA 50309 Waterloo, IA 50703 Dubuque, IA 52003 Copies of the Bidding Documents may be obtained at Hall & Hall Engineers, 1860 Boyson Road„ Hiawatha, Iowa 52233, in accordance with the Instructions to Bidders. Bid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The successful bidder shall be required toprovide performance and payment Bonds, each in the amount of 100 percent of the Contract Price. Applicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvement, which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference given or required by the state or foreign country with which the nonresidlent bidder is a resident. "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation, at least Fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The Ciity will not process payment requests until the affirmative action program its approved by the City. Failure to comply with this requirement may be deemed cause for contract termination. ONNNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalities and technicalities, and to enter such contracts as it deems in the ibest interest of the City. The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. By order of the City Council, City of(Fairfax Dated this 9th day of August, 2011. C'yiOia Stimson, City Clerk Published in the Cedar Rapids Gazette on the 13th day of August, 2011. 00100-221 I STATE OF 10WA Counties of Linn and Johilson ss. -.:NOTME OF.HEARING:ANO LET�::. TING FOR PHASE:"I,WATER AAI REPT-ACEMENT WATEI2:MAIN: -.:AND SANITARY SEWER.SERVICE EXTENSIONS,AND OR ANULAR ARKIISGLOTIMPROVEMENTS NOTICE OF REARING j A4$.OQ q.rrre<fatal timer an 9lie;��fh daY ��, I, Tim McDougall, do state that I ain the publisher of ed. THE GAZETTE, a daily newspaper of general. °�- circulation in Linn and Johnson Counties, in Iowa. r'rs: The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper «F i 4qf. in the issue(s) Au ust 13th, 2011 ffTZZLId fI�IOetti le The reasonable fee for publishing said notice E $90.90 E fj IgMSuv s'. pi��� - �I. S S [ U' This instrument was acknowledged by Tien McDougall before me on August 15th, 2011 NXI 6.s run Ikq IIT P94aq Anw popaan w spjom pul`spaor A04S`spin p ;aa1101Oil"E Rq pa{Iiasa9d�� papas a SI�a�on>aoEdh�a Notary Public in and for the State of Iowa q�e� Diane��Is?q sam�ld d� a, x Basion 3d� � r' 3222 m.y nmms scion Expires. Daae 11,`2014 RESOLUTION NO. 2011-50 RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PHASE 3 OF THE WATER MAIN REPLACEMENT PROGRAM PROJECT, MATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS,AND GRANULAR PARKING LOT IMPROVEMENTS WHEREAS,the City of Fairfax wishes to upgrade the older water mains in Fairfax; and. WHEREAS,the Fairfax City Council has previously authorized Phase 1 and Phase 2 of the Water Main Replacement Program; and WHEREAS, the Fairfax City Council wishes to proceed with Phase 3 of the Water Main Replacement Program; and WHEREAS,the City of Fairfax wants to start work on the Sports and Park Project by extending water main and sanitary sewer service into this property and by doing some granular parking lot improvements. NOW THEREFORE,BE IT RESOLVED,by the Fairfax City Council of the City of Fairfax, Iowa,to authorize engineering services to proceed with preliminary investigations and. the preparation of plans and specifications for Phase 3 of the Water Main Replacement Programa Project, Water Main and Sanitary Sewer Service Extensions, and Granular Parking Lot Improvements. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,that the City of Fairfax does hereby enter into a Project Scope, Schedule, and Engineering Services Agreement with Hall and Hall Engineers, Inc. for these needed engineering services. BE IT FUTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 91h day of August,2011 AYES: Beer, Otto, Magers, and Wainwright NAYS: None ABSENT: Frieden Jason Rube Mayor ATTEST: 1: Cy is Stimson City Clerk/Treasurer HALL & HALL ENGINEERS, INC. � PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL ENGINEERS, INC. PHASE III WATER MAIN REPLACEMENT, WATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS,AND GRANULAR PARKING LOT IMPROVEMENTS TO: Mayor,Eason Rabe and City Council Members City of Fairfax, Iowa FROM: Shane R.Wicks, P.E, Principal DATE: August 9, 2011 SUBJECT: Civil Engineering and Land Surveying Professionall Services for the design and construction administration for the replacement of existing water main,extension of water and sewer service, and granular parking lot improvements in Fairfax, Linn County, Iowa.,. 1 OVERVIEW The City of Fairfax, (CITY') is currently in the process of replacing and improving the majority of the existing water mains located throughout Fairfax Proper. The first phase of this water main improvement process has been completed, and the second) phase is almost complete, The CITY wishes to complete the third phase of the improvement project this fall and spring of 2012, The CITY would also like to begin work on a portion of the Fairfax Athletic Fields and Park Complex located along the south side of Linn Street (sewer and water extension to the site and improvements to the existing parking lot along Linn Street). included within the scope of services for this agreement, Hall & Hall Engineers, Inc, (CONSULTANT) shall provide Design, Bidding and Construction Services fair this project: The CONSULTANTshall prepare the plan of improvements and related construction documents for Phase III of the water main replacement improvements„ sewer and water extension, and the improvements to the granular parking lot. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation„ and administration services during construction of the Phase III water main replacement improvements, sewer and water extension, and the improvements to the granular parking lot. This agreement between the City of Fairfax and Hall& Hall Engineers, Inc. its effective as of the 27th day of June, 2011, CIVIL ENGINEERING*LAND SURVEYING*LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE.. 1860 Boyson Road,HUa? tha,IA 522331 Ph: 319,362,95 48' Fx:318.362.7595 'w Nw halleny,com Page 2 2 SCOPE OF SERVICES A. Desion Services 2.A.1 Site Topographic Survey & Surface: The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing dile conditions, including locations of ail existing paving, utilities, and structures for all portions of the site where work is proposed, 2.A.2 Plan of Improvements: The CONSULTANT shall prepare Plan of Improvements for the proposed water main replacement, sewer and water extensions, and the granular parking lot improvements. All design shall be in accordance with the Cedar Rapids Metropolitan Area Design Standards. As part of the Plan of Improvements, the CONSULTANT shall prepare and submit Water Main Supply Applications to the Iowa DNR and obtain their approval for this project. If necessary, the CONSULTANT shall also prepare a NPDES Permit Application and gain NPIDES Permit Authorization from the I'IDINR for the CITY. The SWPPP would also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL PERMIT FEES SHALL BE PAID BY THE CITY). 2.A.3 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual) necessary to competitively bid this project. B. Bidding Services 2.6.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders. 2.B.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents. 2,6.3 Addendums: The CONSULTANT shall issue addendums as necessary during bidding process. 2.6.4 Pre-Construction Meeting: The CONSULTANT shall oversee a pre-construction meeting with the CITY and the Contractor that is selected to construct the project,. C. Construction Services 2.C.1 Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking shall be provided one time at the request of the contractor. Re-staking shall) be additional, and shall be the responsibility of the CONTRACTOR. 2.C,2 Construction Observation: The CONSULTANT shall provide part time, on-site construction observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. lll:kprolerts\690016950kFY-1216950-12.03WAdminB,EnginceOng Services Agrearment(6960-12.03),doc Page 3 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay applications and change orders during the construction of this project. 3. FEES The fees for SCOPE OF SERVICES provided shall be billed as follows: The Totat Project Fee shall-be billed as a Cost Plus to a Maximurn of$45„000.00. SCOPE OF SEVICES SERVICE FEESM A Design Services $20,750.00 Bidding Services n $3,500.00 C Construction Services $20,750.00 Total Project Fee: $45,000.00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal, 4.1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NP13ES Permit Authorization, if needed, with the construction CONTRACTOR responsible for overseeing and maintaining the SWPPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary,and assisting the CITY with continuing or discontinuing the permit as needed. d,kprojects1690016950”-1216950-12.031AdruinlEngi,neerlrrg,9ervlces Agreement(6950-12-03).doc. Page 4 ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Client's entire understanding of the agreement, please sign this agreement in the space provided, initial the attached terms and conditions form in the space provided and return it to Wall and Hall Engineers, Inc. as authorization to proceed with the work. Accepted this e day of � � 2011. t ,iaso a e, Mayor City o ' airfax, Iowa ATTEST: Cyn is .timson, City Clerk Cit of Fairfax, Iowa Encl,: Standard Business Terms I11Pr0j1Ws%900%9501rY-121G950--12-0lAdmini Engheodng Services Agreement(G950-12-03),doc. Page 5 Terms and Conditions Hail&Hall Engineers, Inc.shall perform the services outlined In this agreement for the stated fee arrangement, Access to Site: Unless otherwise stated,Hall&Hall Engineers, Inc,will have access to the site for activities,but has not included!in the fee the cost of restoration of any resulting damage. Dispute Resolution: Any claims or disputes made during design, construction or 1post-construction between the Client and Firm shall be submitted to non-binding mediation. Client and Firm agree to Include a slmilar mediatlon agreement with all contractors, subcontractors, sub consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between ali parties. BillinglPayments: Invoices for Hall & Hall Engineers, Inc.'s services shall be submitted at Hall & Hall Engineers, Inc,'s option, either upon completion of such services or on a monthly basis, Invoices shall be due.and payable upon presentment. If the Invoice is not paid within the immediate$0-day period following presentment, Hall& Hall Engineers, Inc, may,without waiving any Claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice, Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate)on the then unpaid balance. In the event any portion or alt of an account remains unpaid 80 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees and said accounts may be assigned to a credit agency,be the basis for mechanics liens on any and all other,debt collection remedies available. Indemnification: The Client shall,to this,fullest extent permitted by law,indemnify and hold harmless Hall&Hall Engineers,Inc,,his or her officers,directors,employees,agents and subconsultants from and against all damage,liability and cost,including reasonable attorney's fees and defense costs,arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of Hall&Hall Engineers, Inc, Certifications: Guarantees and Warran'lies: Hall& Hall Engineers, Inc, shall not be required to execute any document that wouid result in its certifying, guaranteeing or warranting the existence of conditions whose existence Hall & Hall Engineers, Inc. cannot ascertain. Standard of Care: Services performed, by Hall & Hall Engineers, Inc. under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the ;profession currently practicing under similar conditions. No other representation expressed or Implied,and no warranty or guarantee Is Included or intended In this Agreement„or in any report,opinion document,or otherwise. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the,project to both the Client and Hall&Mail the risks have been allocated such that the Client agrees that,to the fullest extent permitted by law, Hall & Hall Engineers, Inc.'s total liability to the Client for any and all injuries, claims, losses, expenses, damages,or claim expenses arising out of this agreement from any cause or causes,shall not exceed$50,000 or the total fee for this contract,whichever Is more. Such causes include,but are not limited to,Hall&Hall Engineers,enc.'s negligence,errors,omissions,strict liability„breach of contract or breach of warranty.. Termination of Services: This agreement may be terminated by the Client or Hali &Hall Engineers, Inc, should the other fall to perform its obligations hereunder. In the event of termination,the client shall pay Hall&Hall Engineers,Inc,for all services rendered to the date of termination,all-reimbursabllle expenses,and reimbursable termination services, Ownership of Documents: All documents produced by Hall&Hall Engineers, Inc.under this agreement shall remain the property of Hall & Hail Engineers, Inc. and may not be used by the Client for any other endeavor without the written consent of Half & Hull Engineers,Inc. Reimbursabias: All expenses will be billed directly to the client and are in addition to the contract amount, unless indicated differently on the front of this document, Initial here .._._..._..._._._(Halm&Hall) : : (Client) I:tpr4lects16900k695oWY-1216950-12-03MminlEngineering Services Agreement(6950-12-03),doo HALL & MALL ENGINEERS, INC. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & BALL (ENGINEERS, INC. PHASE 111 WATER MAIN REPLACEMENT, WATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IMPROVEMENTS TO: Mayor Jason Rabe and City Council Members City of Fairfax, Iowa FROM: Shane R.Wicks, P.E. Principal DATE: August 9, 201,11 SUBJECT., Civil Engineering and Land Surveying Professional Services for the design and construction administration for the replacement of existing water main, extension of water and sewer service, and granular parking lot improvements in Fairfax, Linn County, Iowa. 1 OVERVIEW The City of Fairfax, (CITY)is currently in the process of replacing and improving the majority of the existing water mains located throughout Fairfax Proper, The first phase of this water main improvement process has been completed, and the second (phase is almost complete, The CITY wishes to complete the third phase of the improvement project this fall and spring of 2012. The CITY would also like to begin work on a portion of the Fairfax Athletic f=ields and Park Complex located along the south side of Linn Street (sewer and water extension to the site and improvements to the existing parking lot along Linn Street). Included within the scope of services for this agreement, Hall & Mall Engineers, Inc. (CONSULTANT) shall provide Design, Bidding and Construction Services fair this project: The CONSULTANT shall) prepare the plan of improvements and related construction documents for Phase III of the water main replacement improvements, sewer and water extension, and the improvements to the granular parking lot. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation, and administration services during construction of the Phase III water main replacement Improvements, sewer and water extension, and the improvements to the granular parking lot. This agreement between the City of Fairfax and Hall & Hall Engineers, Inc. is effective as of the 27th day of,lune, 2011. CIVIL ENGINEERING*LAND SURVEYING*LAND DEVELOPMENT PLANNING`LANDSCAPE ARCHITECTURE 1860 Boyson Road,Hiawatha, IA 52233'Ph 319.362.9548' Fx: 319.362 7595'wNw halleng.com Page 2 2 SCOPE OF SERVICES A. Desiun Services 2.A.1 Site Topographic Survey & Surface: The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing site conditions, including locations of all existing ipaving, utilities, and structures for alll portions of the site where work is proposed, 2.A,2 Plan of Improvements: The CONSULTANT shall prepare Plan of Improvements for the proposed water main replacement, sewer and water extensions, and the granular (parking lot improvements. All design shall be in accordance with the Cedar Rapids Metropolitan Area Design 'Standards. As part of the Pian of Improvements, the CONSULTANT shall prepare and submit Water Main Supply Applications to the Iowa DNR and obtain their approval for this project. if necessary, the CONSULTANT shall also prepare a NPDES Permit Application and gain NP'DIES Permit Authorization from the IIDNR for the CITY, The SWPPP would also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL PERMIT FEES SHALL BE PAID BY THE CITY). 2,A.3 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual)necessary to competitively bid this project. B. Bidding Services 2.8.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders. 2.113.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents, 2.113.3 Addenduuirns: The CONSULTANT shall issue addendums as necessary during bidding process. 2.113.4 Pre-Construction Meeting: The CONSULTANT shall oversee a pre-construction meeting with the CITY and the Contractor that is selected to.construct the project. C. Construction Services 2.C.1 Construction Surveys: The CONSULTANT'.shall provide construction staking,as necessary to complete the project, Staking shall be provided one time at the request of the contractor. Re-staking shall be additional, and shall be the responsibility of the CONTRACTOR. 2.C.2 Construction Observation: The CONSULTANT shall provide part time, on-site construction observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. I:Vprojects16900169501FY-1216850-12-03LAdmintEngiineering Services Agreement(6960-12-03).doc Page 3 2,C,3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay applications and change orders during the construction of this project. 1 FEES The fees for SCOPE OF SERVICES provided shall be billed as follows: The Total Pro ect Fee shall be billed as a Cost Plus to a Maximum of$45,000.00. SCOPE OF SERVICE FEES SEVICES A Design Services $20,750.00 B Bidding Services $3,500.00 C Construction Services $20,750.00 Total Project Fee: $45,000.00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limlited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal 4.1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPDES Permit Authorization, if needed, with the construction CONTRACTOR responsible for overseeing and maintaining the SWPPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization„ If necessary, and assisting the CITY with continuing or discontinuing the permit as needed. iAprojectsl6900169501FY-1216950-12-OlAdminWngineedng Services Agreement(6950-12-03).doc Page 4 5. ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Client's entire understanding of the agreement, please sign this agreement in the space provided, initial the attached terms and conditions form in the space provided and return it to Hall and Hall Engineers„ Inc. as authorization to proceed with the work. Accepted this_ day of ;. 2011. Jason b Mayor City o airF x, Iowa ATTEST: r C a Stimson, City Clerk City f Fairfax, Iowa Encl,: Standard Business Terms 1APre]e0t516900169501FY-1216950-12-03%dmtnME mmneering Services Agreement(6950-12-03),dcc Page 5 Terms and Conditions Hall&Hall Engineers,Inc.shall perform'the services outlined in this agreement for the stated fee arrangement, Access to Site: Unless otherwise stated„ Hall&Hall Engineers, Inc.will have access to the site for activities,but has not included in the fee the cost of restoration of any resulting damage, Dispute Resolution: Any claims or disputes made during design, construction or,post-construction between the Client and Firm shall be submitted to non-binding mediation. Client and Firm agree to Include a similar mediation agreement with all contractors, subcontractors, sub consultants, suppliers and fabricators, thereby providing for imediation as the primary method for dispute resolution between all parties. Billing/Payments: Invoices for Halt & Hall Engineers, Inc.'s services shall be submitted at Hall & Hall Engineers, Ino,'s option, either upon completion of such services or on a monthly basis. Invoices shall be due and payable upon presentment, If the invoice Is not pald within the immediate 30-day period following presentment, Hall&Halt Engineers, Inc. may,without waiving any claim or right against Client, and without Irabiiity whatsoever to the Client, terminate the performance of the service, Retainers shaill be credited on the final invoice. Late payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the Illegal rate)on the then unpaid balance. In the extent any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees and said accounts may be assigned to a credit agency, be the basis for mechanics liens on any and all other debt collection remedies available, Indemnification: The Client shall,to the fullest extent permitted by law,indemnify and(hold harmless Hall&Hall Engineers, Inc.,his or her officers,directors,employees,agents and subconsultants from and against alit damage,liability and cost,Including reasonable attorney's fees and defense costs,arising,out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or wiiliful misconduct of Hall&Hall Engineers,Inc, Certifications: Guarantees and Warranties: Hall&Hall Engineers, Inc. shall not be required to execute any document that would result In its certifying, guaranteeing or warranting the existence of conditions whose existence Hall & Hall Engineers, Inc. cannot ascertain. Standard of Care: Services performed by Hall & Hall Engineers, Inc. under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the ,profession currently practicing under similar conditions. No other representation expressed or implied,and no warranty or guarantee is included or Intended in this Agreement,or In any report,opinion document,or otherwise. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and Hall &Half the risks have been allocated such that the iClient agrees that, to the fullest extent permitted by law, Hall & Hall Engineers, Inc,'s total liability to the Client for any and all injuries„ claims, losses, expenses, damages, or claim expenses arising out of this agreement from any cause or causes, shall not exceed$50,000 or the total fee for this contract,whichever is more. Such causes inctude,but are not limited to,Hall&Hall Engineers,linc."s negligence,errors,omissions,strict lialbiiity,breach of contract or breach of warranty. Termination of Services: This agreement may be terminated by the Client or Hall& Hall Engineers, Inc. should the other fail to perform its obligations hereunder, In the event of termination,the client shalt pay Hain&Hall Engineers,(no,for all services rendered to the date of termination,all-reimbursabie expenses,and reimbursable termination services. Ownership of Documents: All documents produced by Hall& Hall Engineers, Inc.under this agreement shall remain the property of Hall & Hall Engineers, Inc. and may not be used by the Client for any other endeavor without the written consent of Halt& Hail Engineers,Inc, Reimbursables: All expenses will be billed directly to the client and are in addition to the contract amount, unless indicated differently on the front of this document. Initial here (Halt& Hall) ' (Client) Il:1proiects16900169501tY-1216950-12-03 Ad minlEngineering Services Agreement(6950-12-03).doo RESOLUTION NO. 2011-51. RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLAN'S AND SPECIFICATIONS FOR TWO DRAINAGE IMPROVEMENT PROJECTS WHEREAS,the City of Fairfax wishes improve drainage in areas where possible; and WHEREAS,the Fairfax City Council discussed plans for two drainage improvement projects in the East Cemetery Road area; and WHEREAS, the Fairfax City Council wishes to proceed with Drainage Swale#1 Project along East Cemetery Road and Drainage Swale#2 Project along East Cemetery Road. NOW THEREFORE,BE IT RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,to authorize engineering services to proceed with preliminary investigations and the preparation of plans and specifications for Drainage Swale#1 Project along East Cemetery Road and Drainage Swale#2 Project along East Cemetery Road. BE IT FURTHER RESOLVED,by the Fairfax City Council of the City of Fairfax, Iowa,that the City of Fairfax does hereby enter into a Project Scope, Schedule, and Engineering Services Agreement with Hall and Hall Engineers, Inc. for these needed engineering services. BE IT FUTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 9th day of August, 2011 AYES: Beer, Otto,Magers,and Wainwright NAYS:None ABSENT; Frieden Jason Rabe Mayor ATTEST: ell �.-`- � h� ✓'� ,���� Cya Stimson Cit Clerk/Treasurer HALL & HALL ENGINEERS, INC. .m PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF F'AIRFAX AND HALL & HALL ENGINEERS, INC. Drainage Improvements Along E. Cemetery Road and South Toward Prairie Creek TO: Mayor Jason Rabe and City Council Members City of Fairfax, Iowa FRAM: Shane R. Wiicks, P.E. Principal DATE: August 9, 201'1 SUBJECT: Civil Engineering and Land Surveying Professional Services for the design and construction administration for drainage improvements along East Cemetery Road and south toward Prairie Creek, located in the Southwest'/ of Section 10 and the Southeast '/a of Section 91 inland adjacent to the City of Fairfax„ Linn County, Iowa. 1 OVERVIEW The City of Fairfax, (CITE') would like to provide drainage limprovements along East Cemetery Road and south towards Prairie Creek with in the Southwest 1/ of Section 10 and the Southeast'/ of Section 9 inland adjacent to the City of Fairfax. Hall & Mall Engineers, Inc. (CONSULTANT) shall provide Design, Bid: Ing and Construction Services for this project: The CONSULTANT shall prepare the plan of improvements and related construction documents for these drainage improvements. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation, and administration services during construction of these drainage improvements. This agreement between the City of Fairfax and Hall & Hall Engineers, Inc. Is effective as of the 27th day of Juane, 2011, 2 SCOPE OF SERVICES A. Design Services 2,AA Site Topographic Survey & Surface: The CONSULTANT shall perform ia topographic survey and prepare base map with a surface of the existing site conditions, Including locations of all existing i paving, utilities, and structures for all portions of the site where work is proposed,. 2,A.2 Boundary Survey with Acquisition and Easement Plats: The CONSULTANT shall perform a boundary survey and prepare the appropriate documents for the necessary property acquisitions for the proposed drainage improvements. CIVIL ENGINEERING'LAND SURVEYING*LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 Boyson Road,Hlawatha, IA 52233'Ph:319.362 9548'Fx:31'936x2.7595`vwvw,halleng,com Page 2 2,A.3 Sub-Consultant Services: The CONSULTANT shall obtain and coordinate work with the necessary sub-consultants (Geotechnical Services and Wetland delineation services) 2.A.4 Pian of Improvements,, The CONSULTANT shall prepare Plan of Improvements for the proposed drainage improvements. All' design shall be in accordance with the Cedar Rapids Metropolitan Area Design Standards. As part of the Plan of Improvements, the CONSULTANT shall prepare and submit a NPDES Permit Application and gain NPDES Permit Authorization from the IDNR for the CITY, The SWPIPP will also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL PE'RMI'T FEES SHALL BE PAID BY THE CITY). 2.A,5 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual)necessary to competitively bid this project. B. Bidding Services 2.8.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders, 2.6,2 Contractor Questions: The CONSULTANT shah correspond with contractors regarding) any questions or comments they may have with the construction documents. 2.8.3 Addendums: The CONSULTANT shall issue addendums as necessary during bidding process. 2.6.4 Pre-Construction Meeting: The CONSULTANT shall oversee a pre-constructiion meeting with the CITY and the Contractor that is selected to construct the project. C. Construction Services 2.C.1 Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking shall be provided one time at the request of the contractor, Re-staking shall be additional, and shall be the responsibility of the CONTRACTOR. 2.C.2 Construction Observation: The CONSULTANT shall provide part time, on-site construction, observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay applications and change orders during the construction of this project. II:NPraiecM8 6900169501FY-1216950-12-021Adm nr)Engineering Services Agreement(61959-12.02),dec Page 3 3. FEES The fees for SCOPE OF SERVICES provided shall be billed as follows: The Total Pro'ect Fee shall be billed as a Cost Plus to a Maximum of$90,000.00, SCOPE OF SEVICES SERVICE FEES �A Design Services $53,500,00 S Bidding Services $3,500.00 C _Construction Services $33,000,00 Total Project;Fee: $90,000.00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal, 4,1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPIDES Permit Authorization, with the construction CONTRACTOR responsible for Overseeing and maintaining the SWPPP, The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary, and assisting the CITY with continuing or discontinuing the permit as needed. 4.3 Wetland Mitigation is not included as part of the scope of services for this project. If wetlands are located within the project limits, and mitigation is inecessary, all work related to the mitigation of these wetlands will be in addition to this contract. O:Gprc�iects1fi9Q0169501FY-12t&950-12-02V1drstirrM1Fr�!�um�er'ing Seivicas Agreement{6950-12-02},dc�c Page 4 5. ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Client's entire understanding af'the agreement, please sign this agreement in the space provided, initial the attached terms and conditions farm In the space provided and return it to Hall and Mall Engineers„ Inc. as authorization to proceed with the work. Accepted this-__ f day of _u2011. 41, Jason be, Mayor City Fairfax, Iowa ATTEST: C th a Stimson, City 'td`r. city f Fairfax, Iowa Encl., Standard Business Terms ll.tprojectsl6rJn0165�SQ1 Y•f 2t6�35 12 Q2tiAtE nit r rt�wrrecring Services Agreement(8850-32-02),doc Page 5 Terms and Conditions Hall&Hall Engineers,Inc,shall perfarmi the services outlined in this agreement for the stated fee arrangement, Access to Site: Unless otherwise stated„Hall&Hall Engineers,Inc,will have access to the site for activities,but has not included in the fee the cost of restoration of any resutting damage, Dispute Resolution, Any claims or disputes made during design, construction or(post-construction between the Client and: Firm shall be submitted to non-binding mediation. Client and Firm agree to include a similar mediation agreement with all contractors, subcontractors, sub consultants, Suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. Billing/Payments: Invoices for Hall & Hall Engineers, Inc.'s services shall be submitted at ball & Hall Engineers, Inc,'s option, either upon completion of such services or on a monthiy basis. Invoices shall be due and payable upon presentment. if the invoice Is not paid within the immediate 30-day period following presentment, Hall &Hall Engineers, Ina. may,without waiving any Balm or right against Client, and without liability whatsoever to the Client, terminate the performance of the service, Retainers shall Ibe credited on the final invoice, Late Payments; Accounts unpaid 60 days after the Invoice date may be subject to a monthly service charge of 1.5%(or the Regal rate)on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing,the Client shall Pay all costs of collection, including reasonable attorney's fees and said accounts may,be assigned to a credit agency,be the basis for mechanics liens on any and all other,debt collection remedies available. Indemnification: The Client shall,to the fullest extent permitted by law,indemnify aind hold harmless Hall&Hall Engineers,Inc, his or her officers,directors,employees,agents and subconsultants from and against all damage,liability and cost,including reasonable attorney's fees and defense costs,arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or wiillifull misconduct of Hall&Hall Engineers, Inc, Certifications; Guarantees and Warranties, Halt&Hall Engineers, Ina,shall not be required to execute any document that would result in Its certifyIng, guaranteeing or warranting the existence of conditions whose existence Hall & Hall Engineers, Inc. cannot ascertain, Standard of Care; Services performed by Hall & Hall Engineers, Inc. under this Agreement will be conducted in a manner consistent with that level of care and: skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other representation expressed or Implied,and no warranty or guarantee is included or intended In this Agreement„or In any report,opinion document,or of erwiise, Limitation of Liability: In recognition of the relative risks,rewards and benefits of the project to both the Client and Hall&H611 the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Hall &Hall Engineers, Inc.'s total liability to the Client for any and all Injuries, claims, losses, expenses, damages,or claim expenses arising out of this agreement from any cause or causes, shall not exceed$50,000 or the total fee for this contractor whichever Is more. Such causes include,Ibut are not limited to,Hall&Hall Engineers,Inc.'s negligence,errors,omissions,strict tlabllity,breach of contract or breach of warranty, Termination of Services; This agreement may be terminated by the Client or Hall & (Hall Engineers, Inc. should the other fail to perform its obligations hereunder. In the event of termination,the client shat#pay Hall&Mall Engineers, Inc.for all services rendered to the date of termination,all-reimbursablhe expenses,and reimbursable termination services, Ownership of Documents: AI!documents produced by Hall& Hall Engineers, Inc. under this agreement shall remain the property of HaII & Hall Engineers, Inc. and may not be used by the Client for any other endeavor without the written consent of Hall& IHalll Engineers,Inc. Retmbursables, All expenses will be Ibilled directly to the olient and are in addition to the contract amount, unless indicated differently on the front of this document. Initial here _(Mali&Hall) i.iprojeots16900 6950 Y•121Sg50-l2-021AdmiroIlEngincer'rng Services Agreement(6956-12-02).doc HALL & HALL ENGINEERS, INC. PROFESSIONAL SERVICES AGREEME INT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL ENGINEERS, INC. Drainage improvements Along E. Cemetery Road and South Toward Prairie Creek TO: Mayor Jason .Rabe and City Council Members City of Fairfax„ (Iowa FROM: Shane R.Wicks, P_E, Principal DATE; August 9, 20111 SUBJECT: Civil Engineering and Land Surveying Professional Services for the design and construction administration for drainage improverarients along East Cemetery Road and south toward(Prairie Creek, located in the Southwest 1i/ of Section 10 and the Southeast '/a of Section 9 inland adjacent to the City of Fairfax, Lii4nn County, Iowa, 1 OVERVIEW The City of Fairfax, (CITY) would like to provide drainage improvements along l=ast Cemetery Road and south towards Prairie Creek with in the Southwest 1 of Section 10 and the Southeast 1/4 of Section 9 inland adjacent to the City of Fairfax. Hall & Hall Engineers, Inc. (CONSULTANT) shall provide Design, Bidding and Construction Services for this project: The CONSULTANT shall prepare the plan of improvements and related construction documents for these drainage improvements. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project, The CONSULTANT will also (provide surveying, observation, and administration services during construction of these drainage improvements, This agreement between the City of Fairfax and Hall & Hall Engineers, Inc. Is effective as of the 27th day of June, 2011. 2 SCOPE OF SERVICES A. Design Services 2,A.1 Site Topographic Survey & Surface: The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing site conditions, including locations of all existing paving, utilities, and structures for all portions of the site where work is proposed. 2,A.2 Boundary Survey with Acquisition and Easement Plats: The CONSULTANT shall perform a boundary survey and prepare the appropriate documents for time necessary(property acquisitions for the proposed drainage improvements. CIVIL ENGINEERING"LANi7 SUIRVEYING'LAND DEVELOPMENT PLANNING`LANDSCAPE ARCHITECTURE 1860 Boyson Road,Hiawatha,,IA 52233`Ph;319.362.9548*1 319 362,7595`www,halleng,com Page 2 2.A.3 Sub-Consultant Services: The CONSULTANT shall obtain and coordinate work with the necessary sub-consultants (Geotechnical Services and Wetland delineation services) 2.A.4 Plan of limprovements: The CONSULTANT shall prepare Plan of Improvements for the proposed drainage improvements. AIT design shall be in accordance with the Cedar Rapids Metropolitan Area Design Standards. As part of the Plan of Improvements, the CONSULTANT shall prepare and submit a NPDES Permit Application and gain NPDES Permit Authorization from the IDNR for the CITY, The SIA"PPP will also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL. PERMIT FEES SHALL BE PAID BY THE CITY), 2.A.3 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual) necessary to competitively bid this project. B. Bidding Services 2,113.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders. 2.113.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents. 2.B.3 Addenduims: The CONSULTANT shall issue addendums as necessary during bidding process. 2.113.4 pre-Construction Meeting: The CONSULTANT shall oversee a pre-construction meeting with the CITY and the Contractor that is selected to construct the project„ C. Construction Services 2-C.1 Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking shall be provided one time at the request of the contractor. Re-stakingshall be additional, and shall be the responsibility of the CONTRACTOR. 2.C.2 Construction Observation: The CONSULTANT shall provide part time, on-spite construction observation as necessary to observe the improvements as they are completed! relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay appliications and change orders during the construction of this project, t.lpro sts1690Dl6g801FY-1216950.12.02V1drnin4E;mnglneeringServices Agreement(6950.12.02).dcc Page 3 3. FEES The fees for SCOPE OF SERVICES provided shall be billed as follows: The Total Pro'ect Fee shall!be billed as a Cost Plus to a Maximum of$90,000.00, SCOPE OF SEVICES SERVICE FEES A Design Services _ $53,500,00 B Bidding ServicesN $3,500.00 C Construction Services � ��— � $33,000.00 Total Pra'ect Few $50,000,00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal Include, and are limited to, those described above, All other services are specifically excluded, Listed below are assumptions related to this proposal, 4.1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPIDES Permit. Authorization, with the construction CONTRACTOR responsible for overseeing and maintaining the SW PPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary, and assisting the CITY with continuing or discontinuing the permit as needed. 4.3 Wetland Mitigation is not included as part of the scope of services for this project. If wetlands are located within the project limits, and mitigation is necessary, all work related to the mitigation of these wetlands will be in addition to this contract, I:1pt©JectsV690016950iFY-12�6950-12-02\Adni rn\Engineering Services Agreement(6950-12-02),dcc Page 4 S. ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Clienf"s entire understanding of'the agreement, please sign this agreement in the space provided, initial the attached terms and conditions form in the space provided and return it to Hall and Hall Engineers, line, as authorization to proceed with the work. Accepted this day of 06effl 52011. Jason` be, Mayor City of airrax,.Iowa ATTEST: Cyn hi Stimson, ity Clerk City Fairfax, Iowa Enol.: Standard Business Termiis t.lgproloots16gO046g5OlPY-t2t$050-12.02%Ad n"F-tigiineer#ig$@!vicesAgreement(6950-t2.02).doo Page 5 Terms and Conditions Hall&Hail Engineers,Inc.shall perform the services outlined in this agreement for the stated fee arrangement. Access to Site: Unless otherwise stated,Hall&Hall Engineers,Inc.will have access to the site for activities,but has not Included in the fee the cost of restoration of any resulting damage. Dispute Resolution: Any claims or disputes made during design, construction or post-construction between the Client and Firm shall be submitted to non-binding mediation. Client and Firm agree to include a similar mediation agreement with all contractors, subcontractors, sub consultants, Suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. BiliinglPaymentw Invoices for Hail & Hall Engineers, Inc.'s services shall be submitted at Hall & Hall Engineers, Inc,'s option, either upon completion of such services or on a monthly basis. Invoices shall be due and payable upon presentment. If the invoice Is not paid within the immediate 30-day Iperiod following presentment, Hall&Hall Engineers, Inc, may,without waiving any claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service, Retainers shall be credited on the final Invoice, Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5%(or the legal rate)on the then unpaid balance, In the event any portion or all of an account remains unpaid 90 days after billing,the Client shall pay all costs of collection,Including reasonable attorney's fees and said accounts may be assigned to a credit agency,be the basis for mechanics liens on any and all other debt collection remedies available. Indemnification: The Client shall,to the fullest extent permitted by law,indemnify and hold harmless Hal€&Hall Engineers,Inc.,his or her officers,directors,employees,agents and subconsultants from and against all damage,liability and cost,Including reasonable attorney's fees and defense costs,arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabliltles or costes attributable to the sole negligence or wfitul misconduct of Hall&Hall Engineers,Inc. Certifications: Guarantees and Warranties: Hall&Hall Engineers, Inc. shall not be required to execute any document that would result in its certifying, guaranteeing or,warranting the existence of conditions whose existence Hall & Hall Engineers, Inc, cannot ascertain, Standard of Care: Services performed by Hall & Hall Engineers, Inc. under this Agreement will be conducted in a manner consistent with that level of care and skull ordinarily exercised by members of the profession currently practicing under similar conditions, No other representation expressed or implied,and no warranty or guarantee is Included or Intended in this Agreement,or in any report,opinion document,or otherwise, Limitation of Liability: to recognition of the relative risks, rewards and benefits of the project to both the Client and Hall&Hall the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Hall & Hall Engineers, Inc.'s total liability to the Client for any and all injuries,claims, losses, expenses, damages, or claim expenses arising out of this agreement from any cause or causes,shall not exceed$50,000 or the total f6e for this contract,,,whichever is more. Such causes include,but are not limited to,Hall&Hall Engineers, Inc,"s negligence,errors,omissions,strict lialb"ility,breach of contract or breach of warranty, Termination of Services: This agreement may be terminated by the Client or Hari&Hall Engineers, Inc. should the other fain''to perform its obligations hereunder. In the event of termination,the client shall pay Haff&Hall Engineers,Inc.for all services rendered to the date of terminatton,all-raimbursarble expenses,and reimbursable termination cervices. Ownership of Document& All documents produced by Hall&Hall Engineers, Inc,under this agreement shall remain the property of Hall & Hall Engineers, Inc. and may not be used by the Client for any other endeavor without the written consent of Hall& Hall Engineers, Inc. Reimbursabies: All expenses will be Ibilled directly to the client and are in addition to the contract amount, unless indicated differently on the front of this document. Initial here _(Hall&Hall) b ��,. (Client) i^tpro)eots1690016950i Y-121695p-12-02AdminWEngineering Services Agreement(6950-12-02),doe RESOLUTION NO. 2011-52 RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR DEVELOPMENT OF A PARCEL OF FARM GROUND WHEREAS,the City of Fairfax has purchased and paid for a parcel of farm ground located south of Linn Street in Fairfax; and WHEREAS,the Fairfax City Council has discussed future development ideas for this parcel of ground and has decided that the first phase of this development will be for a sports and park project; and WHEREAS,this area is in the Urban Renewal District and therefore TIF Revenues are available to repay the debt to develop this ground. NOW THEREFORE,BE IT RESOLVED,by the Fairfax City Council of the City of Fairfax, Iowa,to authorize engineering services to proceed with preliminary investigations and the preparation of plans and specifications for development of the parcel of farm ground owned by the City of Fairfax and located south of Linn Street. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,that the City of Fairfax does hereby enter into a Project Scope, Schedule, and Engineering Services Agreement with Hall and Hall Engineers, Inc. for these needed engineering services. BE IT FUTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 9th: day of August, 2011 AYES: Beer, Otto, Magers, and Wainwright NAYS:None ABSENT: Frieden Jason Rabe Mayor ATTEST: Cyn is Stimson City Clerk/Treasurer i VALAW HALL & HALL ENGINEERS, INC. � PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL ENGINEERS, INC. City of Fairfax Athletic Fields and Parer Complex TO; Mayor Jason Rabe and City Council Members City of Fairfax„ Iowa FROM: Shane R. tiiclks, P.E. Principal DATE, August 9, 2011' SUBJECT; Civil Engineering and Land Surveying Professional Services for the design and construction administration for site Improvements to approximately 20 acres of City owned property located between Linn Street and the CRANDIC Railroad laying just west of Fairfax Road. 1 OVERVIEW The City of Fairfax, (CITY)would like to develop City owned property from an agricultural filed to a City athletic fields and park complex. Hall & Hall Engineers, Inc. (CONSULTANT) shall provide Design, Bidding and Construction Services for this project The CONSULTANT shall prepare the plan of improvements and related construction documents for the development of this site. This project also Includes the construction of a multi-use buildiing for the purpose of concessions, restrooms, and storage I maintenance use. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation, and administration services during construction of the site improvements. This agreement between i the City of Fairfax and Hall & Hall Engineers, Inc. Is effective as of the 11st day of March, 2011. 2 SCOPE OF SERVICES A. Design Services 2.A.1 Site Topographic Survey & Surface; The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing site conditions, including locations of all existing paving, utilities, and structures for all portions of the site where work is proposed,: 2.A.2 Boundary Survey with Plat of Survey: The CONSULTANT shall perform) a boundary survey and prepare a plat of survey for the property to be developed. CIVIL ENGINEERING'LAND SURVEYING*LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 Boyson Road,Hiawatha,IA 52233'Ph:319,362,9648'Fx: 319„352.7595'www,halieng com Page 2 2.A.3 Sub-Consultant Services: The CONSULTANT shall obtain and coordinate work with the necessary sub-consultants to construct the building (Architectural Services). 2.A.4 Plan of Improvements: The CONSULTANT shall prepare Plan of Improvements for the proposed site improvements. As part of the Plan of Improvements, the CONSULTANT shall prepare and submit a iNPDES Permit Application and gain NPDES Permit Authorization from the IBNR for the CITY. The SWPPP will also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL PERMIT FEES SHALL BE PAID BY THE CITY). 2,A.5 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual) necessary to competitively bid this project. B. Bidding Services 2.B.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders, 2.8.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents. 2.8.3 Addendluims: The CONSULTANT shall issue addendums as necessary during bidding process. 2.8,4 Pre-Construction Meeting: The CONSULTANT shall oversee a pre-construction meeting with the CITY and the Contractor that is selected to construct the project. C. Construction Services 2.C.1 Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking shall be provided one time at the request of the contractor. Re-staking shall be additional, and shall be the responsiibilllty of the CONTRACTOR. 2.C.2 Construction Observation, The CONSULTANT shall provide part time, on-site construction observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay applications and change orders during the construction of this project. lAprojaotsWJW89501FY-1216950-12-041Adm�rttlEngiineering Services Agreement(6950-12-04),doc Page 3 3. FEES The fees for SCOPE OF SERVICES provided shall be billed as folllows: _The Total Protect Fee shallbe billed as a Cost Plus to a Maximum of$214,400.00. SCOPE OF SERVICE _m FEES SEVICES A Design Services µµ $140,000.00 B Bidding Services $8,500.00 C Construction Services-- �� _ $61,500.00 �w Total Project Fee: Kmm$210,000.00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal. 4,1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPDES Permit Authorization, with the Construction CONTRACTOR responsible for overseeing and maintaining the SWPPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary, and assisting the CITY with continuing or discontinuing the permit as needed. II:VPsolects16gOOk69501FY-12i6950-12-04\Adminr EngNnearing Services Agreement(6950.12.04),doc Page 4 5. ACCEPTANCE AND AVIT'HORtZATiON TO PROCEED If this Proposal/Agreement satisfactorily sets forth Client's entire understanding of the agreement, please sign this agreement in the space provided, Initial the attached terms and conditions form in the space provided and return It to Hall and Hall Engineers, Inc. as authorization to proceed with the work. Accepted this_, y �aof 2011 -tc '�.�_ Jason Rab.', Mayor City of Fal'ax, Iowa ATTEST: C tis St msan, Cry er€c City Fairfax, Iowa Encl.: Standard Business Tarnmis 1:Yprmjetls16900k69WPY-1216950-12.041AdmEn4Engineering Services Agreement{6950.12-04}.dsc Page 5 Terms and Conditions Hall&Hall Engineers,Inc,shall perform the services outlined in this agreement for the stated fee arrangement Access to Site: Unless otherwise stated'„(Hall&Hall Engineers,Inc,will have access to the site for activities, but has not included lin the fee the cost of restoration of any resulting damage. Disputa Resolution: Any claims or disputes made during design, construction or post-construction between the Client and Firm shall be submitted to non-binding mediation. Client and Firm agree to Include a sllmillar mediation agreement with all contractors, subcontractors, sub consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. Billing/Payments: Invoices for Hall & Mall Engineers, Inc.'s services shall be submnitted at Hall & Hall Engineers, Inc,'$ option, either upon completion of such services or,on a monthly basis. Invoices shall be due and payable upon presentment. If the invoice is not paid within the immediate 30-day)period following presentment, Hai!&Hall Engineers, Inc.may,without waiving any claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice. Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1,5% (or the legal) rate)on the then unpaid balance. In the event any portion or ail of an account remains unpaid 90 days after billing,the Client shall) Pay all costs of collection, including reasonable attorney's fees and said accounts may be assigned to a credit agency, be the basis for mechanics liens on any and all other debt collection remedies available. Indemnification: The Client shall,to the fullest extent permitted by law,Indemnify and Ihold harmless Hail&Hall Engineers, Inc.,his or her officers,directors,employees,agents and subconsultants from and against all damage,liability and cost,including reasonable attorney's fees and defense costs,arising out of or In any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, tiabililles or costs attributable to the sole negligence or willful misconduct of Hall&Hall Engineers,Inc. Certificatlons; Guarantees and Warranties. Hall&Hall Engineers, Inc, shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose, existence Hall & Hall Engineers, Inc. cannot ascertain, Standard of Care: Services performed by Hall & Hall Engineers, Inc, under thlis Agreement will be conducted In a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other representation expressed or implied,and no warranty or guarantee Is included or intended in this Agreement,,,or In any report,opinion document,or otherwise. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and Hall&Hail the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Hall &Hall Engineers, Inc.'s total liability to the Client for any and all injuries, claims, losses, expenses, damages, or clailm expenses arising out of this agreernent from any cause or causes, shall not exceed$50,000 or the total fee for this contract.,whichever is more. Such causes include„but are not limited to,Hail&Hall Engineers,inc,°s negligence,errors,omissions,strict liability,breach of contract or breach of warranty„ Termination of Services: This agreement may be terminated by the Client or Hail l &Hall Engineers, Inc, should the other fall to perforin its obligations hereunder. In the event of termination,the client shall pay Hall&Hall Engineers, Inc.for all services rendered to the date of terminatlon,all-reimbursablle expenses,and reimbursable termination services. Ownership of Documents: All documents produced by Hall&Hall Engineers,Inc. under this agreement shall remain the property of Hall & Hall Engineers, Inc, and may not be used by the Client for any other endeavor without the written consent of Hall &Hull Engineers, Inc. Reimbursables: All expenses will be billed directly to the client and are in addition to the contract amount, unless indicated differently on the front of this document, Initial here (Hall&Hall) _(Client) 11:1prajecls0906960kFY-12169513-12-041Admin%Enginesring Services Agreement(6950-12-04),doe HALL & HALL ENGINEERS, INC. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL ENGINEERS, INC. City of Fairfax Athletic Fields and Park Complex TO: Mayor Jason Rabe and City Council Members City of Fairfax, Iowa FROM: Shane R. Wicks, P.E. Principal DATE., August 9,20111 SUBJECT, Civil Engineering and Land Surveying Professional Services for the design and construction administration for site improvements to approximately 20 acres of City owned property located between Linn Street and the CRANDIC Railroad laying just west of Fairfax Road, 1 OVERVIEW The City of Fairfax, (CITY)would like to develop City owned property from an agricultural filed to a City athletic fields and park complex. Hall & Hall Engineers, Inc. (CONSULTANT) shall provide Design, Bidding and Construction Services for this project: The CONSULTANT shall prepare the plan of improvements and related construction documents for the development of this site. This project also Includes the construction of a multi-use building for the purpose of concessions restrooms, and storage/maintenance use. The CONSULTANT shall also assist the CITY with'tlhe Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation, and administration services during construction of the site improvements„ This agreement between 'the City of Fairfax and Hall & Hall Engineers, Inc. Is effective as of the 1 st day of March, 2911. 2 SCOPE OF SERVICES A. Design Services 2.A.1 Site Topographic Survey & Surface: The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing site conditions, including locations of all existing paving, utilities, and structures for ail portions of the site where work is proposed. 2.A.2 Boundary Survey with Plat of Survey: The CONSULTANT shall perform a boundary survey and prepare a plat of survey for the property to be developed', CIVIL ENGfNEERING"LAND SURVEYING"LAND DEVELOPMENT PLANRIIiNG I LANDSCAPE ARCHITECTURE 1860 Boyson Road, Hiawatha,IA 52233 'Ph:319 362.95 48°Fx:319.352.7595"wwwballeng cam Page 2 2.A.3 Sub-Consultant Services: The CONSULTANT shall obtain and coordinate work with the necessary sub-consultants to construct the building (Architectural Services). 2.A,4 Plan of Improvements: The CONSULTANT shall prepare Plan of Improvements for the proposed site improvements. As part of the Plan of Improvements, the CONSULTANT shall prepare and submit a INPIDES Permit Application and grain NPDES (Permit Authorization from the IDNR for the CITY. The SWPPP will also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. (ALL PERMIT FEES SHALL BE PAID BY THE CITY). 2.A.5 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents(Project Manual)necessary to competitively bid this project, B. Bidding Services 2,B.1 Solicit IBlds: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders. 2.6.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents. 2,8.3 Addendums: The CONSULTANT shall issue addendums as necessary during bidding process. 2.8,4 Pre-Construction Meeting: The CONSULTANT shall oversee a pre-constructliion meeting with the CITY and the Contractor that.Is selected to construct the project. C. Construction Services 2.CA Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking, shall be provided one time at the request of the contractor. Re-staking shall be additional, and shall be the responsibility of the CONTRACTOR. 2.C2 Construction Observation: The CONSULTANT shall provide part time, on-site construction observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of thins project. 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administratlon, including processing pay applications and change orders during the construction of this project. k:'Projects4690OW9541FY-1216950-12-44�AdminkJEnMnieering$ervlces Agreement(6950-12-04).doc Page 3 & FEES The fees for SCOPE OF SERVICES provided shall be billed asfallows, The Total Project Fee shall Ibe,biiled as a Cost Plus to a Maximum of$210,000.00, SCOPE OF SEVICE5 _ SERVICE FEES A Design Services $140,_ 000.00 m B Bidding Services $8,500,00 C Construction Services $61,500.00 _ Po Total Project Fee: $210,000.00 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal. 4,1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPDES Permit Authorization, with the construction CONTRACTOR responsible for overseeing and maintaining the SWPPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary` and assisting the CITY with continuing or discontinuing the permit as needed. p.'Projects\6904169501FY-1216950-12-041Admtn�Fir gIneering Services Agreement(6950-1 M4),doc Page 4 5. ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Clients entire understanding of the agreement, please sign this agreement in the space provided, Initial the attached terms and conditions Toren in the space provided and return It to Nall and lull Engineers, IInc, as authorization to proceed with the work. Accepted this ,f day of rr -- 2011, OIL- .Jason Ra Mayor City of F ax, Iowa ATTEST,. Cynta Stfmsan,i it Isrk City Yf Fairfax, Iowa Encl.: Standard Business Terms {.PT0jerts16900W950TY-1 M950-12.04IAd hEngineertng Services Agreement(69,60.12.04),dot Page 5 Terms and Conditions Hall&Hall Engineers,Inc,shall perform the services outlined in this agreementfor the stated fee arrangement. Access to Site: Unless otherwise stated,Hall&Hall Engineers,Inc.wilt have access to the site for activities, but has not included in the fee the cost of restoration of any resulting damage, Dispute Resolution; Any claims or disputes made during design, construction or post-construction between the Client and Firm shall be submitted to non-binding mediation, Client and Firm agree to include a similar mediation agreement with all contractors, subcontractors, sub consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. Silting/Paymentw Invoices for Hall & Hall Engineers, lne.'s services shall be submitted at Hall & Hall Engineers, Inc.'s option, either upon completion of such services or on a monthly basis. Invoices shall be due and payable upon presentment. If the invoice is not paid within the immediate 30-day period following presentment,Hai)&Hail Engineers, Inc.may,without waiving any claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shell be credited on the final invoice, Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a imonthly service charge of 1,5% (or the Iegal rate)on the then unpaid balance. in the event any portion or ail of an account remains unpaid 90 days after billing, the Client shalt pay all costs of collection, including reasonable attorney's fees and said accounts may be assigned to a credit agency,be the basis for mechanics liens on any and all other debt collection remedies available. Indemnification: The Client shall,to the fullest extent permitted by law,Indemnity and hold harmless Hall&Hall Engineers,Inc.„Fr'Is or her officers,directors,employees,agents and subconsul€ants from and against ail damage,liability and cost,including reasonable attorney's fees and defense costs,arising out of or In any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willfuil misconduct of Halt&Hall Engineers,Inc, Certificattons: Guarantees and Warranties: Hall&Hail Engineers, Inc, shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence Hall & Hall Engineers, Inc, cannot ascertain, Standard of Care; Services performed by Hall & Hall Engineers, Inc, under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions, No other representation expressed or implied,and no warranty or guarantee is Included or intended in this Agreement,or in any report,opinion document,or otherwise. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and Hall&Halll the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, Hall &Hall Engineers, Inc.'s total liability to the Client for any and all injuries, claims, iosses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed$50,000 or the total fee for this contract.,,whichever is more. Such causes include,but are not limited to,Hall&Hall Engineers,Ilnc,"s negligence,errors,omissions,strict liability,breach of contract or breach of warranty„ Termination of Services: This agreement may be terminated by the Client or Hatll &Hall Engineers, Inc, should the other fail to perform its obligations hereunder, in the event of termination,the client shall pay Hall l&Hia4 Engineers, Inc.for ail services rendered to the date of termination,all-reimbursable expenses,and reimbursable termination services. Ownership of Documents: All documents produced by Hall& Hall Engineers, Inc, under this agreement shall remain the property of Hall & Hall Engineers, Inc, and may not be used by the Client for any other endeavor without the written consent of Hall& Han Engineers, Inc. Reimbursablas: All expenses will be Milled directly to the client and are In addiction to the contract amount, unless indicated differently on the front of this document, Initlat here (Hall&Hall) (Client) 1:'rprojects16900169M0 -1218950-12-04lAdrn'sn%Engineer1ng SaMces Agreement(6950-12-04),doo RESOLUTION NO. 2011-53 A RESOLUTION AUTHORIZING THE TRANSFER OF MONEY FROM THE LOST FUND TO THE GENERAL FUND FOR A TRAIL PROJECT AND DESIGNATION OF FUNDS FROM THE GENERAL FUND FOR A TRAIL PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, wishes to establish a trail to connect the two main sections of Fairfax;and WHEREAS, the City of Fairfax has been granted funds through the IDOT to help fund this trail project; and WHEREAS, the City Council of the City of Fairfax has previously committed money towards this trail project and the balance of those funds in the General Fund as of August 9, 2011, is $28,733.84; and WHEREAS, the City Council of the City of Fairfax has committed funds from the LOST Fund and the General Fund in both the 2011 and 2012 budgets, as well as a previous fiscal year, to pay for a portion of the City's share of this project. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City Clerk/Treasurer is directed to transfer $50,000.00 from the LOST Fund to the General Fund for the 2011 budget commitment for the trail project and $50,000.00 fiom the LOST Fund for the 2012 budget commitment for the trail project. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City Clerk/Treasurer is directed to designate $50,000.00 in the General Fund for the 2011 budget commitment towards the trail project and $50,000,00 in the General Fund for the 2012 budget commitment towards the trail project. BE IT FURTHER RESOLVED, by the City Council of the. City of Fairfax, Iowa, that the City Clerk/Treasurer is hereby authorized to keep this $200,000.00, along with the previously committed funds of$28,733.84, available for use for the trail project. Should this trail project not be accomplished, these funds can only be released for another purpose by City Council action. BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 9h day of August, 2011. AYES: Beer, Otto, Magers, and Wainwright NAYS: None ABSENT: Frieden f Jason Ra , Mayor ATTEST: 61, Cy#a K."Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-54 RESOLUTION AUTHORIZING AND DIRECTING THE CITY CLERK/TREASURER TO WRITE-OFF CERTAIN UTILITY ACCOUNTS AS UNCOLLECTIBLE AND MAKE A TRANSFER OF FUNDS WHEREAS, the City of Fairfax's City Clerk/Treasurer and Mayor have reviewed a list of customer utility accounts showing balances due, payable and delinquent as of July 31, 201.1; and WHEREAS, the City of Fairfax's City Clerk/Treasurer, has advised the Fairfax City Council to write-off certain said accounts as uncollectible, as shown below; and WHEREAS, the Fairfax, City Council believes that it is in the best interest of the City to write-off the following due,payable and delinquent utility accounts as uncollectible: Account#40403 Jaida Schupp 650 Comm. Ct,Apt 1 $48.32 Account#20601 USDA 637 Main Street $39.32 WHEREAS, the City of Fairfax's City Clerk/Treasurer has advised the Fairfax City Council that the following account was found to have installed a"jumper"piece of pipe in order to direct some water usage around the water meter, therefore avoid said charges for this water usage and that this resident has since moved out leaving a final bill due of$54.04;and WHEREAS, this resident did have a deposit on file of'$60.00 and this has been applied to the delinquent bill, leaving a remainder of$5.96 as a deposit balance; and WHEREAS, the Mayor has been informed of this situation and is recommending that the City of Fairfax transfer the deposit balance of$5.96 from Trust and Agency to the Water Fund from the following account: Account 451600 Torn Lindley 455 Sunset Drive $5.96 NOW, THEREFORE, BE IT RESOLVED, that the City Clerk/Treasurer of the City of Fairfax, Iowa, is hereby authorized and directed to write-off the official books and records of the City of Fairfax, Iowa, the customer utility accounts shown in this resolution as uncollectible and to transfer the amount of$5.96 from the Trust and Agency to the Water Fund. BE IT FURTHER RESOLVED, By the City Council of the City of Fairfax, Iowa,that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Massed and approved this 9th day of August,2011. AYES: Beer, Otto, Magers, and"wainwright NAYS: None ABSENT: Frieden Jas o ' e,Mayor ATTEST: f ; Cyn is Stimson, City Clerk/Treasurer Z r n rn rn o Er c rt o un Ln C rr Ou -n O �* =3 , (D c Q O OL) � m @ :� C) rD -� TZ rD IA O Cy) rVI M un EL CD' � CL o (D I f7 -K tp En i I r+ idn. A W 4�- qj) O �D 00 w LU LD N NJ I CL cj O S O' 0 O SCU .. 5. _ ED r+ In Cf i/� ry r� O rD Vf r+ [�tf * `< s oo M OO ar 0 0 'T E'7 [D ..... v ro OJ m �1 cn .S O 3 O O_ O � m C. -.r, r T Q L1 70C �' O =� N N Q Ln Q Q [n to 0 rD vrD CL n O 7- O (D O (DfD Ln a` Lai ID —� O v r+ ' M 0 rD O m � to � r+ O m O tS < ; cn rDUn O (D LL fD [7 en T. rf —� C tD r+ � (b S 0 rD rD £ �� 4! N cr Q < vii rte+ rD € O 3' [D {nD tin M =` 9U rD O rD+ 3 4A r+ Q -- Cr fD fi :3rD cu 10CD N O N gD O fi Q' yr -a C rD (D £ 0�Q r+ C) aQ rD O_ O O [D Q O +cu C Ql n fD C r_ " N p L[1 Ln O rte+ [� 0 � rr O O cn r+ „� ro ro p ° = v rfi n coir '+ —_ r* o cr {gyp cr 3 Cn rr+ O fp N ''D "g O 0 ZZ < "O rD Cp p rD rD rD r+ ii [D UBBILLAD Fri Aug 12, 2011 8:20 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 05.12.11 BALANCE ADJUSTMENT JRNL:4331 ACCOUNT # SERV METER # NAME COMMENT ADJ CODE SERVICE TAX PENALTY MISC SERV MISC TAX MISC PEN DEP BILL TOTAL ------------------------------------------------------------------------------------------------------------------------------------ '.0601 GES 000 US DEPT OF HUD BILLILNG ERROR :14ISC MISC PREVIOUS11.00 OD ,OOb .00 .00 ,00 .00 11,00 ADJUSTMENT' 11.00- OD .010 .00 .DO DO .00 11.00- CURRENT .00 .00 '100 .00 .DO .OD .00 .00 20501 SD 00O US DEPT OF HUD BILLING ERROR MISC MISC. PREVIOUS 15.00 OD .010 .00 .00 .00 .00 15.00 ADJUSTMENT' 15.00- 00 010 .00 .00 00 ,00 15.00- CURRENT .00 .00 .1010 .00 .00 ,00 .00 .00 20601 Sid 000 US DEPT OF HUD BILLING ERROR MISC MISC PREVIOUS 6.90 .00 Do .00 .00 ,00 ,00 16.90 ADJUSTMENT 6.90- .00 1010 .00 DO ,00 .00 6.90- CURRENT .00 .00 lao .00 DO ,00 .00 .014 20601 WA, 0100 US DEPT OF HUD BILLING ERROR MISC MISC PREVIOUS' 6,00 .42 .00 OD 00 .00 .00 5.42 ADJUSTMENT 6.00-- .42- "Do .00 DO .00 .00 6.42- CURRENT .00 DO .00 .00 DO ,00 ,00 .00 38.90- .42- .00 .00 .00 ,00 .00 39.32- UBBTLLAD Fri Aug 12, 2011 8;20 AM * '" CITY OF FAIRFAX IA *** OPER; KE PAGE', 2 05.12,11 BALANCE ADJUSTMENT JRNL;4331 CALENDAR 8/2011 FISCAL 212012 NON-UPDATE SV USER ACCOUNT NUMBER ACCOUNT T'I'TLE DEBITS CREDITS ------------------------------------------------------------------------------------------------------------------------------------ 670-000-1110 CHECKING - GARBAGE 11,00 00-000-1110 CHECKTNG - GARBAGE 11.00 SD 1 61.2-000-1110 CHECKING SRF BOND FUND 15.00 612-O00-1110 CHECKING - SRF BOND FUND 15.00 SW 1 610-000-1110 CHECKTNG - SEWER 6.90 610.000-1110 CHECKING - SEWER 6.90 WA 1 6010-O010-1110 CHECKING - WATER 6.00 600-000-1110 CHECKING - WATER 6.00 60iO-000-1110 CHECKING - WATER 42 6011O-OOC-1110 CHECKING - WATER .42 ** TOTALS ** 39,32 39.32 UBBILLAD Fri Aug 12, 2011 8;26 AM * CITY OF FAIRFAX IA OPER, KE PAGE 3 05,12,11 GENERAL LEDGER SUMMARY JRNL;4331 CALENDAR 812011 FISCAL 212612 ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS NET, ------------------------------------------------------------------------------------------------------------------------------------ 6001-000--1110 CHECKING NATER 6.42 6,42 00 610-000-1110 CHECKING - SEWER 6.90 6.90 .00 612-000-1110 CHECKING - SRF BOND FUND 15,00 15,00 ,00 67O-0001-1110 CHECKING - GARBAGE 11.00 11.00 .00 TRANSACTION TOTALS 39.32 39.32 .00 OBBADD01 Fri Aug 12, 2011 9;4B AM *** CITY OF FAIRFAX TA *** OPER; KE PAGE 1 05.12.11 UITIC]LTTY BILLING BAD DEBT ENTRY JRNL;4337 ACCOUNT # ADJ CODE NAME COMENT SERVICE TAX PENALTY MISC SERV MISC TAX MISC PEN TO'TA.L ------------------------------------------------------------------------------------------------------------------------------------ `.0403 BAD DEBT JAIDA SC UPP COUNCIL APPROVED WRITE OFF 08-09-11 LR DEBT .00 .00 .00 .00 .00 .00 DO SEWER 34.36 .00 .00 .00 .00 OD 34»36 WATER 13.05 .91 .00 .00 .00 .00 1:3.96 47.41 .91 .00 .00 .00 .00 48.32 47.41 .91 .00 .00 .410 .00 48.32 UBBADDO1 Fru Aug 12, 2011 9:48 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 2 05,12.11 UTILITY BILLING BAD DEBT ENTRY JRNL:4337 CALENDAR 8/2011 FISCAL 2/2012 SV USER ACCOUNT NUMBER ACCDINT 'T'ITLE DEBITS CREDITS ------------------------------------------------------------------------------------------------------------------------------------ �. 610-000-1110 CHECKING - SEWER 34,36 1 5110-000-1110 CHECKING - SEWER 34.36 WA 1 600-000-1110 CHECKING - WATER 13.05 WA 1 600-000-1110 CHECKING - WATER 13,05 WA 1 600-000-1110 CHECKING - WATER .91 WA 1 600-000-1110 CHECKING - WATER 91 ** TOTALS ** 48,32 48,32 UBBADD01 F'r1 Aug 12, 2011 9,48 AM ** CITY OF FAIRFAX IA *** OPER: KE PAGE 3 05,12,11 GENERAL LEDGER SUMMARY JRNL:4337 CALENDAR 8/2011 FISCAL 2/2012 ACCOUNT NUMBER ACCOUNTTITLE DEBITS CREDITS NET ------- 606w-000-1110 CHECKING - WATER 13.96 13.96 .OBD 670-000-1110 CHECKING - SEWER 34,36 34.36 00 TRANSACTION TOTALS 48.32 48,32 OMO USDEPS01 F'ru Aug 12, 2011 10;06 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE1 05.12.11 REFUND ENTRY POSTING JRNL,4339 ACCOUNT # NAME CURRENT CHANGE TO NEW CALC LRST THRU CURB INT NEW SERVICE DEP DATE DEP NUMBER DEPOSIT DEPOSIT DEPOSIT INT INT DT INT DT INT AMT INT ------------------------------------------------------------------------------------------------------------------------------------ 1600 LINDLEY TOM WATER 8/12/2011 5.96 5.96- N Account Totals 5.96 5.96- SERVICE DEPOSIT INTEREST CODE COUNT AMOUNT AMOUNT WA WATER 1 5.96- TOT'AL'S 1 5.96- RESOLUTION NO. 2011-55 RESOLUTION ENTERING INTO A SHORT-TERM LEASE AGREEMENT FOR USE OF GROUND FOR THE YOUTH SOCCER PROGRAM WHEREAS, Fairfax Youth Sports Association has requested that the City of Fairfax lease use of William and Jeanne Gibney Trust's property for the youth soccer program for August and September of 2011; and WHEREAS, the City of Fairfax wishes to provide area for the youth to have their soccer program; and WHEREAS, William and Jeanne Gibney have agreed to lease the use of a portion of their ground to the City of Fairfax for this use. NOW, THEREFORE, BE IT RESOLVED that the Fairfax City Council does hereby approve and enter into the attached lease agreement for use of ground for the Fairfax Youth Sports Association's youth soccer program. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 9th day of August, 2011. .AYES: Beer, Otto, Magers, and.Wainwright NAYS: None .ABSENT: Frieden n/1Z_1 Jasonabe, Mayor T ATTEST: /1 t% Cyn is timson, City Clerk/Treasurer LEASE AGREEMENT This Lease Agreement made and entered into as of this 9'h day of August,A.D., 2011, by and between the City of Fairfax, hereinafter called "Lessee's and the William& Jeanne Gibney Trust,hereinafter called"Lessor", WITNESSETH: The Lessor, in consideration of the covenants, conditions, agreements, and stipulations of the Lessee hereinafter set out, does hereby lease to the Lessee the following described real estate situated in the City of Fairfax, Linn County, Iowa to-wit: Fairfax Youth Sports Association Soccer Field Area: A tract of land located in Section: NE NE 16, Township: 82N,Range: 8W. This parol of land is Parcel#201610702000000 on Linn County Iowa's mapping system. The term of the Lease shall commence on the 9h day of August, A.D., 2011, and shall continue until September 30, 201.1. In consideration of the leasing of the premises by Lessor, the Lessee agrees to mow the area used by the Fairfax Youth 'Sports Association during the lease period. William Gibney, Trustee Jeanne Gibney, Trustee I hereby swear that William Gibney and Jeanne Gibney, Trustees for the William&Jeanne Gibney Trust, did appear before me at and sign this lease on the day of , 2011. Notary for the State of Iowa P Jason Ra ' , Mayor ATTEST: Cy this Stimson, City Clerk/Treasurer 0 Page 2 August 9,2011 Eastern Iowa Building, Inc, EApedence the Mbmwe! August 9, 2011 Lester Buildings 13'6"x17'6"x9`6"Uinii-Frame Building Bid - Glue& nail laminated columns(50 year warranty) - All framing lumber used will be No.2 and better Southern Yellow Pine or MSR - All roof purlins will be No.1 or better grade SYP or MSR(Nested lin steel bangers) - Two 8'x8' bathrooms framed with a commercial steel walk door and automatic closer - One 4'x1$'6"storage room framed with a commercial steel walk door and automatic closer White FRP board installed on the walls and the ceiling of the bathrooms and storage room - 4'foundation wall installed for the building to sit on with a 6"curb height - 4" broom finished concrete with rebar per plan - 5'overhangs on three sides of the building per attached plan - All steel is fastened with painted to match screws - 29 gauge, grade E, exterior painted steel(Non pro rated 40 year warranty) - Continuous vented ridge to prevent sweating and dripping - Lifetime Lester warranty against snow load and wind load damage Includes: Material, f=reight, Unloading and Sales Tax- Total Building Investment:$30,530.00 Options: Thank you for the opportunity to bid on your project. If you would like more information please feel free to call me anytime if you have any questions or need more information, Thanks again a. Disposal of construction waste by owner(unless other arrangements are made) b. Site preparation by owner c. Concrete bids do not include any additional fill material needed Eastern Iowa Building, Inc. — Cedar Rapids, Iowa 319-396-2522(omce), AC G/0'0/2011/WED 10: 27 AM FAX % 3194624598 P. 002 { Date Estivate p 8/3/2011 1 18375 LANDIS ROAD ANAMO A,IOWA 52205 PH.319-202-4604 FAX:319-41x2-4S9g NAME ADDRE5S project Name EASTERN IOWA BUILDERS FAIRFAX CITY PARK Description MEN ANIS WOMENS BATHROOMS 2-ELONGATED ADA WHITI TOILET 1-URINAL W/VALVE 2-CHROME SINGLE HANDLE FAUCETS 2-WALL HUNG ALTA LAV SINKS 2-FLOOR DRAINS 4-GRAS BARS 240ILE=TPAPER HOLDERS GROUNDWORK, ROUGHIN AND FINISH OF ALL FIXTURES WATERLINES RAN TO EACH FIXTURE VENT OUT ROOF HANG MIRRORS (MIRRORS NOT IN BID) MECH. DOOM 1-5 GAL ELECTRIC WATER HEATER; t.-FLOOR DRAIN 1-COMM FREEZEPROOF LAWN FAUCETS LABOR AND MATERIAL IN BID TERMS: All waste and vent piping done above and below Bid Price: $6,500,00 ground done in PVC,vanguard and upper for Terms: Ground Work 25% waters and tracplpe for gas piping. Rough In 50% Finish 25% NOTE: Varsity and vanity taps by others.Tub and Shower Doors not figured. Groundwork begins at wall. proper bedding or fill by others, (if needed) Hook-up appliances not figured, IRid Price included items listed only, Additional items will be billed as Time and Material, Estimate Date Estimate# ELECTRICAL CONCEPTS LLC 8.2.2011 3;19.845.3070 319.361-508 PO BOX 338 - Fairfax, Iowa 52228 Eastern Iowa Buildings 519017 4th St SW Cedar Rapids,fA 319-396-2522 Terms Due Date DUE ON RECEIPT 812/2011 Description Qty Cost Total ESTIMATE TO COMPLETE ELECTRICAL ON HAWI{S RIDGE RESTROOM/EQUIPMENT BUILDING EXTERIOR OF BUILDING INSTALL(3)EXTERIOR LIGHTS INSTALL(1)EXTERIOR OUTLET FOR CONVENIENCE INSTALL(2)FUTURE STUB OUTS FOR ELECTRICAL NEEDS IN PARK FOR GENERAL PUPOSE USE AND L,IGIIITNG EQUIP`MEN-T ROOM INSTALL(1)CEU ING LIGHT OPENIG WITH SWITCH INSTALL(1)POWER FOR WATER HEATER INSTALL,(1)200 AMP SERVICE FOR BUILDING AND FUTURE ELECTRICAL NEEDS g PARD. INSTALL(1)OUTLET FOR CONVENIENCE MINS RESTROOM INSTALL(1)CEILING LIGHT OPENING WITH VANDAL PROOF FIXTURE INSTALL,(1)OCCUPANCY SENSOR FOR LIGHT FIXTURE INSTALL(1)OUTLET FOR CONVENIENCE INSTALL(1)HAND DRYER WOMIENS RESTROOM THANK YOU FOR YOUR BUSINESS!! Total Signing this estimate constitutes a binding contract by Electrical Concepts,LLC to perform the work listed above.Arty unforseen or extma(other than quoted)work on projects to be charge 65,00per(hour plus materials and disposal fees.Payment wilt be expected in full upon completion of work performed,If you accept the terms of this estimate sign below and forward a copy back to Electrical Concepts,LLC.g 407 Prairie View Circle E^airfax,IA 52228.Thank you for this opportunity to be of service to you. Signature Page I . � Estimate Date Estimate# ELECTRICAL CONCEPTS, LLC 8/2/2011 933 3119.845.3070 319.3C1•''"r- 1188 PO BOX 338 - Fairfax, Iowa 5 228 Eastern Iowa Buildings 5907 4th St SW Cedar Rapids,TA 319-396-2522 I Terms Duce Date DUE ON RECEIPT SP—/201 l Description Qty Cost Total INSTALL(t)CEILING LIGHT OPENING WITH.VANDAL PROOF FIXTURE INSTALL(1)OCCUPANCY SENSOR FOR LIGHT FIXTURE INSTALL(I)OUTLET FOR CONVENIENCE INSTALL(1)HAND DRYER ESTEWATE COST TO COMPLETE PROJECT T 3,875.00 3,875.00 If you have any questions please give me a call. Tom Mlanternach Electrical Concepts,LLC. 319-3611-5188(cell) 319-845-3070(office) THANK YOU FOR YOUR BUSINESS!! Total $3,875.00 Signing this estimate constitutes a binding contract by Electrical Concepts,LLC to perform the work listed above.Any unforseen or extra(other than quoted)work on projects to be charge 65.00per hour plus materials and disposal fees.Payment will be expected in fill upon co plietion of work performed.If you accept the terms of this estimate sign below and forward a copy back to Electrical Concepts,I.LC.@ 407 Prairie View Circle Fairfax,IA 52228.Thank you for this opportunity to be of service to you. Signature. I � Page 2 `� VROPOSAt PRAIRIE ROAD BUILDERS INC. ROAD BUILDERS INC 114 MAIN r HAZLE'T'ON, IOWA 50641 (319) 636-214)6 Proposal Submitted To: Phone: bate: City of Fairfax 319-846-2204 August 1, 2011 Street: Job Name: 525 Vanderbilt P.O. Box 337 2011 Sea] Coat City,State and Zip Code: Job Location: Fairfax,, llowa 52228-0337 We herelby submit specifications and estimates for: Item 1: Seal Coat • Power broom streets. • Furnish and apply MC 3000 asphalt. • Furnish, spread}and roll 318"cover aggregate. 318" chips. ..............................$ 1.8'2/sy. 318"pea.gravel..........................$ 1.98/sy. Item : Surface Patching Cold mix.................................$ 170..00/ton Reclaim...................................$ 50.00/ton Item A complete and accurate job estimate will be presented to The Council for approval prior to start of construction, * Note:. 1. the City to furnish the Contractor with"Iowa Construction Sales Tax Exemption Certificate and Authorization Letter". 2. If the price of diesel fuel goes over$4.50/gallon, a fuel surcharge will be added to the project. ...................................................................................................................................................... We propose hereby to furnish material and labor—complete in accordance with above specifications,for the sum of: Dollars{$ �. Payment to Ibe made as follows: In full at next regular council meeting foltowingi completion of the ro'ect. r Ail material is guaranteed to be as specified. All work to be completed in a workmanlike manner Ma h according to standard practices. Any alteration or deviation from above specifications involving uthorized Signature extra costs will be executed only upon written orders,and will become an extra charge over and Donald F.Kleis,Jr. above the estimate. All agreements are contingent upon strikes,accidents or delays beyond our control. Our workers are Fully covered by Workmen's Compensation insurance. Certificate of Mote: This proposal may be withdrawn by us insurance provided upon request. Iowa Contractors hl m!ber C099820 Fed.ID: 42-0950876, if not accepted within days. ........................................ .,,, ..,....,............................... . .................................................... ,,........,...... Acceptance of Proposal — The above prices, specifications, and conditions are Myer satisfactory and are hereby accepted.You are authorized to do the work as specified. f / r,. Payment, will be outlined above. Signature: ' (, l Clerk Date of Acceptance: L.- PROJECT WORKSHEET Prairie Road Builders, Inc. City Cif: Fairfax Iowa 2011 Patch and Seal Coat Approved By: CODE: PR-Prime, SS-Single Seal, DS-Double Seal, P-Patch, BP-Base Preparation identification From To Measurement Sq.Yd. Rec. Imp. Cost 1. Road to Front Gate 860 x 20 1911 SS 3,903.02 City Shop Patch—2.50 ton (chips) 2. Area by Gate South edge of 285 x 30 950 SS 2,324.00 City Shop building Patch --3.50 ton (chips) 3. Main Vanderbilt West end 60 x 16 107 SS 3,501.56 435 x 21 avg. 1015 SS Patch—4.00 ton Reclaim -- 12.00 ton (pea gravel) 4. Vanderbilt Church City Hall alley 190 x 36 760 SS 3,407.78 145 x 28 451 SS Patch--3.00 ton Reclaim — 10 ton (pea gravel) 5. Area by West side of 284 Prep SS 2,024.00 Star Bar building North side of 180 Prep SS building 1" base material (pea gravel) 6. Fairfax South of Linn South 670' 670x 10 744 SS 1,845.14 Road By sub-station 75 x 10 83 SS Patch —2.00 ton (chips) _ 1 City Of Fairfax Iowa 2011 Patch and Seal Coat CODE: PR-Prime, SS-Single Seal, DS-Double Seal, P-(Patch, BP-Base Preparation 4ntifi'catlon From To Measurement Sq.Yd. Rec. lm Cost T Southviiew Williams East 350' 350 x 22 856 SS 6,398.10 10 x 10 11 SS Mailbox 620 East 500' 500 x 22 1222 SS Mailbox 734 East 100' 100 x 22 244 SS Fairfax Road Vilest 230' 230 x 22 562 SS Radius 60 SS Patch—6.00 ton (chips) 8. Williams Southview Railroad tracks 260 x 27 780 SS 2,439.50 Patch—6.00 ton (chips) 9. East 80 St. East 675' 675 x 25 1875 SS 3,752.50 "cemetery Patch--2.00 ton (chips) 10. East By Pace 200 x 22 489 SS 974.98 Cemetery Patch --0.50 ton (chips) 11:80 St. East Cemetery Hwy 1511 1125 x 29 3625 SS 7,556.70 Radius 60 SS Patch--5.00 ton (chips) 12. Sunset 110 x 25 306 DS 1,781.60 Patch—4.00 ton (chips) �. Southviiew Hwy, 151 West 600' 600 x 24 1600 Base prep. 5,500.00 Radius 100 Heavy seal Class A—25 ton Total 46,408.88 2 McAllister Concrete Co. Pro ora I 104 Ridge Dr Fairfax, 1A 52228 Date Estimate# 319-491-2202 8/2/2011 2010216 mcallisterconcrete@gmail.com Name I Address Work Site City of Fairfax Lot between It 5&457 Driftwood Lane City Description Cost Total 656 Square feet of city sidewalk @ 4"depth 3.50 2,296,00 1 Load of clean rock used for grading exterior 225.00 22.5,00 *Not responsible for final grade and/or backfilling city sidewalk, We hereby propose to furnish labor, materials&equipment necessary for this job in the sum of. We locule forward to doing business with yout Total $2,521.00 This offer is directed and made only to the above-named purchaser and shall be accepted within thirty days from the bid date. McAllister Concrete Co. is not responsible for changes to the blue print or changes in 19Nevation that may effect the bid price. ACCEPTANCE OF OFFER The above prices,specifications and conditions are satisfactory and are hereby accepted, You are authorized to do the work as specified. Name Date City of(Fairfax From: McAllister Concrete Co. [mcallisterconcrete@grnaiill.com] Sent: Tuesday, August 02, 2011 9;49 PM To: fairfax@southsllope.net; fairfaxmalnt@southslope.net Subject: Estimate from McAllister Concrete Co. Attachments: Est_2010216-rom-McAllister Concrete_Co,_40tbg.pdf Dear Clty of Fairfax Please review the attached estimate. (Feel free to contact me if you have any questions. We Took forward to working with you. Sincerelly, Jeff McAllister McAllister Concrete Company (319)491-2202 To view your estimate Open. tlhe attached P.OF file, You mint have.AcrobatReader@ instailled to view`the attachment. i Page No. of Pages MERTA CONCRETE CONSTRUCTION CO. 187 Cemetery Road West FAIRFAX, IOWA 52228 (319) 846-2493 PROPOSALSUBIMYTTED TO PHONE DATE City of jairfax Au g 5, 2011 STREET JOB NAME CITY,STATE anid 21P CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for All & materials rock sub-base broom finish reinforced with wi P .......... ................................................... ....... mesla 5.awed-JOInt.51 1.11111 ............ ................................................................. .......... ........................ .. .. ...........11 ...................................................................... ............-1-1.1-1.1- 1.1111.1.1.1 ............................ ........................................................... -1-1.1................ .. .......... ..........111--l-.1-.....................-................ 11-1-1-.................-.1.... .....-.-111.1111............... 1-1-1--.......... ................................................................................................................................1-.-.1... .1..---- ........... ....................................................................................... ........... ............................ ............................ ...................I..........................................1--.1 ........... 1-1............... ...................................................................... ...............-.1-1-1-1-1- 1-11............ Weitf3te hereby to furnish material and labor—complete in accordance with above specifications, for the sum of: Two thousand five hundred ninety dollars($ -24 590,010 Payment to be made as follows: upon conpletion All material is guaranteed to be as specified. All work to be completed in a workmanlike k manner accAuthorizedording to standard practices.Any alteration or deviation from above specifications Signature Z 211A�Odpl' involving extra costs will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays Ibeyond our control.Owner to carry fire,tornado and other necessary insurance. Note!This proposal may be 30 Our workers are fully covered by Workman's Compensation Insurance. withdrawn by us if:not accepted within days. ;k Arreptaure of The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: .............__ Signature Deicing Technology 24950 Country Club Blvd,Suite 450 North Olmsted,OH 44070 Phone: 900-600-7258 Fax:952-367-0945 Thursday,August 04,2011 Customer Number: 60100177 FAIRFAX CITY OF CN''NTHIA STIMSON PO BOX 337 F'AIRFAX,IA 52228 Cargill Inc. is pleased to submit the following,quote for your DEICING SALT needs for the 2011/2012 season. Pride Basis Terminal: 52220 8-Garnanche Product: Bulk Deicing'Salt Customer Pick Up 559.25 per ton Delivery 74.99 per ton 2011/2012 Estimated'Tons; 100 PLEASE SIGN AND RETURN THIS QUOTE LETTER TO MY:ATTENTION WITH IN 15 DAYS FROM DATE OF LETTER. WE CANNOT UPDATE YOUR ACCOUNT FOR THIS YEAR WITHOUT THE SIGNED QUOTE LETTER. THIS QUOTE DOES NOT CONSTITUTE AN ORDER! To place an order or ifyou have any questions,concerning your account,please feel free to contact our Customer Service Department at 1-800-600-7258. *Delivered products will ship in minimum 22 toga Bends **Pickup products will be made in minimum 10-ton loads. Any pickuu orders with iscacti�,itw far more than 30 days will be cancelled, TERMS AND CONDITIONS Your payment terms are NET 30 DAYS. Provided this price quote letter is signed and returned within 15 days from the date above. Cargill agrees to hold the pricing firm from.August 4,2011 through May 31,2012. However. if you are awarded products under a governmental bid or contract,then the pricing in this quote letter shall be null and void'and you shall be required to follow-the terms of the governmental contract.The tonnage figure is an estimate only AND IS SUBJECT TO AVAILIBILITY. Cargill has the night to terminate this quote letter at anytime if Cargill runs out of product due to commitments to government customers. Either party in regard to estimated tonnages assumes no obligation,This quotation assumes normal operating conditions at Caroill-sterminals and production facilities. Cargill reserves the right to decline orders/shipments for any reasons relating to conditions at the terun'inals/production facilities, weather conditions,or any other reason that may affect.Cargill's ability to accept orders. Estimated delivery time is three to five days after release of an order. This quote assumes that product will be delivered from or picked up M the terminal set forth above. Sourcing of prGducts from another Cargill facility is subject to availability and additional fees that may be:applied to your account. Cargill's sale of product is expressly conditional upon Customer's acceptance of the terns and conditions. Any terms which may exist on the Customer's standard purchase order(or similar forms)and which alter or are inconsistent with the terms and conditions wiill!be of no legal force or effect and will not govern the transaction contemplaled by this letter.For additional terms and conditions,please go to www.cargilldeicing,com, Thank you for the opportunity to be of service.We are looking forward to supplying your salt needs. Cargill Inc.-Deicing Technology Business Unit ACCEPTED 9?06eft S. BP Ld geforth Signature Robert S. Bridgeforth Sales Account Manager Name Title CONFIDENTIAL LEVEL 2 CONFIDLNTiAL THIS DOCUMENT CONTAINS LEVEL 2 TRADE SECRET INFORMATION 02009 Cargill„Incorporated All Rights Reserved DISCLOSURE,USE,OR REPORDUCTION OUTSIDE CARGIL.:L,AND INSIDE CARWGILL TO OR BY THOSE EMPLOYEES WHO DO NOT HAVE A NEED TO KN"O W'IS PROHIBITED EXCEPT AS AUTHORIZED BY CARGILL IN WRITING - TERMS AND CONDITIONS OF COMMERCIAL ROAD SALT SALES 1. TERMS TO GOVERN. The terms and conditions set forth herein customers, Seller may allocate its available supply among its shall constitute the sole terms and conditions of sale for this customers in a manner deemed by Seller to be fair and equitable. If quotation (the "Quote") and any orders placed thereunder. No Seller declares force majeure hereunder, Seller may cancel any other terms or conditions, whether contained) in Buyer's purchase unperformed portion hereof upon ten (10) days written notice to order or elsewhere, shall be binding on Seller unless agreed to in Buyer. writing by Seller. 7. INCREASES.Any advance in applicable freight rates or taxes taking 2. TITLE,/'RISK OF LOSS.Title and risk of loss shall pass to Buyer at the effect before the fulfillment of orders placed under this Quote shall time the;goods are delivered to or picked up by Buyer, be for Buyer's account. All demurrage or detention charges shall be 3. PAYMENT AND CREDIT TERMS.Failure of the(Buyer to pay on the for Buyers account. Seller reserves the right to add energy and/or transportation related surcharges for Buyer's account. In addition, if due date for products shipped shall give Seller the right,but not the Seller is unable ,.for any reason, to supply the goods from its plant obligation,to suspend further shipment,without notice to the Buyer, closest to Buyer's facility, then Seiler may, but is not required to, until all previous shipments are paid,or to terminate this agreement supply the goods from another plant, to the extent it is available, and.seek all available remedies from Buyer.Interest at the maximum subject to Buyer's payment of all increased freight costs, rate permitted by law will accrue on all invoices unpaid as of the net due date. All payments by Buyer shall be final 180 days after 8. DELIVERY. Buyer shall furnish complete shipping instructions in shipment of the goods and Buyer shall have no right to audit sufficient time to enable Seiler to perform its obligations hereunder, payments or deduct future payments after such date. Seller shall not be obligated to make shipment in absence thereof. If Notwithstanding anything else herein contained„Seller reserves the more than one delivery is called for,each delivery is to be considered right to modify payment terms or to allow no credit whatsoever to a separate contract for purposes of furnishing complete shipping Buyer if Seller determines that it cannot grant Buyer the credit terms instructions by Buyer. Unless otherwise provided for herein, if the which are specified herein or Buyer's credit changes. Buyer Quote provides for deliveries over a period exceeding one month, understands that this reservation is necessary to allow Seller's credit Seller shall not be obligated to deliver in any thirty day period more department to have adequate time to review Buyer's credit status. than approximately equal monthly quantities, in relation to the total 4. WARRANTY AND LIMITATION OF LIABILITY.Seller warrants that it amount. The destination routing of shipments will be at Seller's has the right to convey good title to the goods and that the goods option. will be delivered free of all liens and encumbrances, EXCEPT FOR 9. TERMINATION. If either party breaches any of Ilts obligations THE WARRANTIES SPECIFICALLY SET FORTH ABOVE, SELLER under this Quote or any order thereunder,the nom-(breaching party DISCLAIMS ALL OTHER EXPRESS OR IMPLIED WARRANTIES WITH may give ten(10)day notice of termination,and if the breach has nw RESPECT'TO THE PRODUCTS,INCLUDING WITHOUT LIMITATION THE been cured during the said 3D-day period,this Quote shall terminate. IMPLIED WARRANTIES OF MERCHANTABILRY AND/OR FITNESS FOR in the event Buyer fines a voluntary petition in bankruptcy,makes an A PARTICULAR PURPOSE. IN NO EVENT SHALL SELLER BE LIABLE FOR assignment for the benefit of creditors; is adjudicated as bankrupt; TO BUYER, OR TO ANY THIRD PARTY, FOR ANY INDIRECT, and/or becomes insolvent, Seller may terminate this Agreement CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR EXEMPLARY effective immediately. Termination, pursuant to this Section, while DAMAG'E'S OF WHATSOEVER NATURE (INCLUDING, BUT NOT being in itself a remedy for breach,shall not preclude any other legal LIMITED TO,LOST BUSINESS,LOST PROFITS,DAMAGE TO GOODWILL or equitable remedy which is available to the terminating parry. OR REPUTATION AND/OR DEGRADATION IN VALUE OF BRANDS, 10. TAXES. Buyer shall be liable for any taxes or other exactions TRADEMARKS,TRADENAMES, SERVICE NAMES OR SERVICE MARKS) levied by Federal, State Ar local authorities upon the sale, delivery, WHETHER ARISING OUT OF BREACH OF CONTRACT, WARRANTY, storage,consumption or transportation of the goods or services,and TORT (INCLUDING NEGLIGENCE, FAILURE TO WARN, OR STRICT if any such items are paid or required to be paid by Seller, the LIABILITY)OR OTHERWISE. amount shall be added to and become part of the price payable to 5. EXCLUSIVE REMEDY. If upon delivery to Buyer the goods appear Seller for such goods or services. not to meet the above warranty, Buyer shall )immediately notify 11. ASSIGNMENT. The rights and obligations under this Quote are Seller who shall have a right to inspect them. Buyer shall not return, not assignable by Buyer unless in writing and signed by Seller. repair ordispose of any goods that fail to meet the above warranty without Seller's written consent. In the event Seller breaches the 12. FORWARD CONTRACT. The Parties agree that the transactions above warranty, Buyer's sole and exclusive remedy and Seller's sole hereunder constitute a"forward contract"within the meaning of the and exclusive liability shall be limited to, at Seller's option, United States Bankruptcy Code and that each Party is a "forward replacement of non-conforming goods with conforming goods or contract merchant" within the meaning of the United States return of the purchase price. Bankruptcy Code. 6. FORCE MAIEURE. Seller shall be excused for failure to deliver or 13. CONTRACT AMBIGUITIES, The Parties acknowledge that they delay occasioned by conditions beyond Seller's reasonable control, have had the opportunity to consult with legal counsel of their own including,but not limited to,Acts of God,fire flood,windstorm, acts choosing. As a result, the rule of construction that provides tha of governmental authorities, strikes shortage of raw materials, ambiguities in a contract shall be construed against the drafter shah breakdown,shortage or non-availability of transportation facilities or not apply to these terms and conditions and the Parties waive any equipment or any similar event not within Seller's control. .In the such defense to the terms of these terms and conditions. event Seller is unable to supply the total requirements of its F CLAIMS LIST AUGUST 9, 2011 Checks Already Written: Check# Date Payee Purpose Amount Debit 7/28/2011 USPO Gen-Newsletter Postage 165.00 Debit 7/29/2011 USPO Water-Postage 81.97 Debit 7/29/2011 USPO Sewer-Postage 81.97 Debit 7/29/2011 USPO Garbage-Postagc 81,9'8 AC 7/21/2011 Elan Credit Card Balance 893.38 ACH 7/18/2011 US Treasury Gen-Payroll Taxes 117.35 ACH 7/18/2011 US Treasury Gen-Payroll Taxes 166.67 ACH 7/18/2011 US Treasury Water-Payroll.Taxes 421.42 ACH 7/18/2011 US Treasury Sewer-Payroll'Taxes 529.95 ACH 7/25/2011 US Treasury Gen-Payroll Taxes 597.34 ACH 7/25/2011 US Treasury Water-Payroll Taxes 249.91. ACH 7/25/2011 US Treasury RU-Payroll Taxes 280.04 ACH 8/1/2011 US Treasury Gen-Payroll Taxes 1,940.63 ACH 8/1/2011 US Treasury Sewer-Payroll'Taxes 249,91. ACH 8/1/2011 UnitedHealthcare Plan Gen-Policy Premium 2,344.60 ACH 8/1/2011 UnitedHealthcare Plan Water-Policy Premium 615.91. ACH 8/1/2011 UnitedHealthcare Plan Sewer-Policy Premium 550,10 ACH 8/1/2011 UnitedHealthcare Plan RU-Policy Premium 188.59 ACH 8/2/2011 AFLAC Gen-Policy Premium 158.19' ACH 8/2/2011 AFLAC Water-Policy Premium 33.69 ACH 8/2/2011 AFLAC RU-Policy Premium 8.16 ACH 8/2/2011 AFLAC Sewer-Policy Premium 16.32 ACH 8/2/2011 UnitedHealtheare Ins, Co. Gen-Policy Premium 117.45 ACH 8/2/2011 UnitedHealthcare Ins.. Co. Water-Policy Premium 32.62 ACH 8/2/2011 UnitedHealthcare Ins., Co. Sewer-Policy Premium 26.1.0 ACH 8/2/2011 UnitedHealthcare Ins., Co. RU-Policy Premium 6,53 ACH 8/3/2011IPERS Gen-Payroll 1,944.07 ACH 8/3/2011IPERS Water-Payroll 594.01 ACH 8/3/20111PERS Sewer-Payroll 504.27 ACH 8/3/2011IPERS RU-Payroll 133.85 ACH 8/8/2011 US Treasury Payroll Taxes 1,235.39 ACH 8/9/2011 US Treasury Payroll Taxes 117.35 ACH 8/10/2011 FSSB S/C for ACH Pile 25.00 34411 7/14/2011 Kathy Everett Gen-Payroll 442.77 34412 7/14/2011 Kathy Everett Gen-Payroll 442.77' 34413 7/18/2011 Jeff Ammeter Sewer-Payroll 637.85 34414 7/18/2011 Ronald Dusil Sewer-Payroll 686.97 34415 7/18/2011 Lynn Miller Water-Payroll 542.28 34416 7/18/2011 Cynthia Stimson Gen-Payroll 596,53 3441.7 7/18/2011 David Yanecek Water-Payroll 592.21 34418 7/25/2011 Jeff Ammeter Water-Payroll 637.84 34419 7/25/2011 Ronald Dusil RU-Payroll 686.97 34420 7/25/2011 Lynn Miller Gen-Payroll 542.2.8 34421 7/25/2011 Cynthia Stimson Gen-Payroll 596.53 34422 7/25/2011 David Yanecek Gen-Payroll 607.53 34423 7126/2011 Cynthia Stimson Gen-Mileage 145.75 34424 7/29/2011 Matthew Koehler Deposit Net Refund 20.68 34425 7/29/2011 Raymond Pledge Deposit Net Refund 61.68 34426 8/1/2011 Jeff Ammeter Sewer-Payroll 637.84 34427 8/1/2011 Ronald Dusil Gen-Payroll 686.97' 34428 8/1/2011 Kathy Everett Gen-Payroll 442.77' 34429 8/1/2011 Lynn Miller Gen-Payroll 542.28 34430 8/1/2011 Cynthia Stimson Gen-Payroll 1,049.80 34431 8/1/2011 David Yanecek Gen-Payroll 592.22 34432 8/1/2011 Catherine Bayne Gen-Payroll 1,965.71 34433 8/1/2011 Rowena Koonts Gen-Payroll 419.74 34434 8/1/2011 Tanner Mumm Gen-Payroll 216.57 34435 8/1/2011 Lori Pleiness Gen-Payroll 157.92 34436 811/2011 Jerry Walters Gen-Payroll 209.08 34437 811/2011 Beth Wilz Gen-Payroll 279.60 34438 8/8/2011 Jeff Ammeter Water-Payroll 637.84 34439 8/8/2011 Ronald Dusil Water-Payroll 686.97 34440 8/8/2011 Kathy Everett Gen-Payroll 442.77' 34441 8/8/2011 Lynn Miller RU-Payroll 542.28 34442 8/8/2011 Cynthia Stimson Gen-Payroll 596,5'3 34443 8/8/2011 David Yanecek Gen-Payroll 592.22 Subtotal 32,449.47 ,hecks To Be Written: Lincoln Allen Deposit Refund 60.00 Alliant Energy Utility Bills 5,426.44 Altorfer Inc. Skid Loader Parts 155.00, Aramark Mats&Uniforms 468.32 Baker&Taylor Library 315.93 Baker Paper Library 43.40, Cathy Bayne Library Reimbursement 266.24 Marc Brandenburg Deposit Refund) 60.00 Dennis or Sarita Brant Deposit Refund 60.00 Carquest FID 114.84 Carus Corporation Water Supplies 1,481.24 Cedar Rapids Photo Copy,Inc. Library Supplies 25,015 Clemen Canvas&Mfg. FID 450.00 Thomas Cline Deposit Refund 60.00 Larry Coffland Deposit Refund 60.00, Custom Hose&Supplies,Inc. Mower Parts 26.38 Bobby or Melissa Dahm Deposit Refund 60.00, Danko Emergency Equipment Co. F/D 223.88 Steve Estenson Deposit Refund 60.00 Kathy Everett Mileage 242.85 Fareway Supplies 80.55 Fauser Energy Resources Fuel 1,287.75 Gale Library 70,1.8 Gateway Hotel Hotel During Training 996.80 Gazette Communications Publications 211.03 GCR Tire Centers Tire 191.44 Hall &Hall Engineers,Inc, Engineering Fees 55,138.61 Hawkeye Fire&Safety FID 126.00 Henderson Truck Equipment Equipment Work 1,350.00 IAMU Webinar 20.00 IDNR NPDES Annual Fee 210.00 Iowa One Call Locates 17.10 Johnson County Refuse,Inc. Solid Waste Service 8,051.75 Junior Library Guild Library 65.00 Keystone Labs, Inc. Testing 259,70, Lawson Products Parts 152.70, Linn County REC Utility Bills 1,843.55 Tim McKeever Park Signs 300.00, Maguire Iron, Inc. Water Tower Maintenance 2,30100 Jaclyn Martin Deposit Refund 60.00, Martin Marietta Materials Sand 81,72 Matheson Welding Supplies 14.1.3 Mayberry Electric Labor to Hang'Signs 165.00 Menard's Supplies 749.47 MidAmerican Energy Utility Bills 205,24 Midwest Wheel Company Supplies 14.01 Miracle Recretaion Equipment Parks Swing Seats 195.36 Municipal Emergency Services FID 1,878,00 Kent Miskimen Deposit Refund 60.00 Orkin Library 67.55 Penworthy Library 368,08 Port'O'Jonny,Inc. Toilets 475.00 Postmaster Library 76.00 Prairie Creek Veterinary Clinic Deposit Refund 60.00 Press Education Library 435.75 Pumpkin Books Library 130.29 Safeguard Magnets 52.50, Sankot's Garage,Inc. FID 329.69 Schrader Excavating&Grading Co, Trail Work 6,864.68 Schrader Excavating&Grading Co. Water Main Work 105,604.94 Thomas Sedenka Door Remotes 90.00 Simmons Perrine Mayer Bergman PLC Legal Fees 117.00 Signs&More LLC Park Project 2,870.00 The Sled Shed Parks Supplies 399.8'5 South Slope Telephone Service 532.03 Staples Supplies 606.95 State Library of Iovwa Library 109.92 Storm Steel Supplies 178,351 Strategic Print Solutions Copies 195.96 Nancy Terpstra Library 270.00 Larry or Sandy Townies Deposit Refund 60.00 US Cellular Cell Service 213.60 David Vagle Deposit Refund 60.00 Van Meter Industrical Supplies 60.05 Waterworks C&I Supplies 28.45 Weber Paint&Glass Library Window Repair 208.67 Beth Wilz Library 65.27 TOTAL 238,737'.7'I. -:r.T i 4 1Y M y� ray., Y. „ I Safety along the rails stdA,% rts with safety on th Please join Union Pacific on Thursday, (a� For free tickets, e-mail kjsanorup.com. In your Auglulst 25 for a train ride higlhllighting request, provide your name, mailing address„ and railroad Safety. number of tickets requested (max. 6). Please On Thursday,August 25, Union Pacific will operate a indicate you vivant tickets for Fairfax/Bertram., passenger train from Fairfax to Bertram and return. You are invited)to join the ride to learn about safe practices near • Please be aware that UP's historic passenger equipment railroad tracks. has not been modernized. Passengers MUST be able to ascend a steep set of stairs without assistance. The train will depart Vanderbilt Street and Railroad Street at • Boarding pass required for guaranteed seating,. 12:15 Ip.m, returning at approximately 1:30 p.m. A limited • Maximum of 6 tickets per mailing address. number of seats are available, • Arrive 30 minutes prior to departure. • No sandals,flip-flops or open-toe shoes. • No food or drink is permitted on board, r f. LINN COUNTY, IOWA 1-1-2010 Assessrrment Year for Property Taxes Payable in Fiscal Year 2011-2012 Property Tax Levy Pates by Taxing District FINAL LEVY RATES 7-20-11, Rollback for property classes: 69.0152%for Agricultural Land&Building property 48.5299%for Residential property 100%no(Rollback for Commerical&Railroad property 100%no Rollback for Industrial property. Military Service Exemption:subtract$1,852 from the taxable value of an eligible property To calculate the Homestead Credit amount take$4,850 times 63%=$3,056 divided by 1,000; then multiply 3.056 times the Combined Levy Total of the tax district to find the dollar amount to subtract from taxes On www.linneounty,orrg website see Linn County Auditor Dept.I Property Tax Services Use the excel file Property Tax Estimator at:http:llwww.linncounty.orgicontent,asp?Page_Id:921&Dept_ld=6 County LINN COUNTY FINAL LEVY RATES Order Property`faxes Districts Pro e v'Tax Levv Rates for FY 2011-2012 State Col. Fire Consolidated Dist. Dist. District Name Count Gd".h gals misc. Corp.- Two. Dist Levy Total 001 001 Bertram Twp-Cedar Rapids-FD#2 9.82549 lt',M14 11.59032 .,;E€r};; 0.11819 0.60750 27.30184 002 002 Bertram Twp-Mt.Vernon-FD#1 9.82549 183 9,13420 1,59032 l;c'r€€'sc;; 0.11819 0.60754 31.12270 003 003 Bertram Tw -Mt,Vernon-FD#2 9.82549 16,98 120 1'.59032 :s:; 0.11819 0.60750 31.12270 004 004 Bertram Corp-Cedar Rapids 6.11117 15,1[1):14 1,59032 4.26166 :; 71J�i G },=,€)7r4 27.12349 005 005 Bertram No Corp-Cedar Rapids 6.11117 16,1(31334 1.59032 2.44804 ;)�";s .(? ;)i)i 4sE.)tt 25.30987 053 006 Bertram Corp-Mt.Vernon 6.1111718,98120 1.59032 4.26166 ?;.=')�)i.)f', Cn31 t�7ri 30.94435 092 407 Bertram No Cor -Mt.Vernon 6.11117 18-9R1 3O 1.59032 2.44804 1(;«(; ,,000� t 29.13073 006 008 (Boulder-Central Cit -FD#3 9.82549 18-11408. 1.59032 a3 3 ui)(W, 0.17510 0.60760 ' 30.51249 007 009 Boulder-Central City-FD#4 9.82549 l8_1id08 1:5'9032 0l 0.17510 0,60748 30.51247 008 010 (Boulder-Monticello-F13#4 9,82549 13,111036 1.59032 0(,11(10(? 0.17510 0,60748 25.20875 009 011' (Boulder-North Linn-FD#4 9,82549 15),E °(455 1 1.59032 1,1300! 0.17510 0.60748 28.62394 010 012' Boulder-North Linn-FD#7 9,82549 16"42665 1.59032 ritl,lCi 0.17510 0.60750 28.62396 311 013 IPrairiebur Corp-Central City 6,11117 181,?1408 1.59032 8.10000 ;i€a ;lr 34,11557 012 414 IRrairlebur No Corp-central City 6,11117 1i>.31408 1.69032 3.00375 >1ir,«€' 3.,y1yrE11i 29.01932 013 015 'Brown-Anamosa 9,82649 14.14217 1,69032 ��€iE:€ 0,68328 CEJ." 26.24124 014 016 'Brown-Springville 9.82549 1G.t31`3813 11.69032 7 0.68326 0.t10000 28,96720 015 017 Springville or -S rin ville 6.11117 16,86813 1.69032 14.83334 0.n0or )O 0_1)Ci)iE;9 39.40296 106 018 Springville No CorpSpringville 6,11117 1 16,86813 1.59032 3.00375 )r;,1,1")0 1; 27.57337 016 019, Buffalo-Anamosa 9.82549 1 14.14217 11,59032 0,45832 (11.W)()a) 25.01630 017 020 Buffalo Anamosa-FD#4 9.82549 11,14217 1,59032 ,i CE€it, 0,08004 0.60748 26.24550 018 021 Buffalo-Central City 9,82549 18.31408 1.59032 0,45832 C)C)f)a 30.18821 019 022 Buffalo-Central Cit -FD#3 9.82549 1�i,31408 1.59032 ;1) 0.08004 0.60750 30.41743 020 023 (Buffalo-Central Ci -FD#4 9.82549 1(3,:11408 1.59032 0,08004 0.60748 30.41741 094 024 (Buffalo-5 rin vi11e 9.82549 14i,8 019,13 1.59032 0.45832 r},100009 28.74226 021 025 (Buffalo-S rin ville-FD#3 9,82549 '121,801;3 1,59032 0.08004 0.60750 28.97148 022 026 Clinton-Cedar Rapids 9,82549 15.16034 1.59032 0,r'R x::1)1) 0,60750 27.18365 023 027 CVinton-Cedar Ra ids-FD#5 9,82549 15.160'34 1,59032 1)tli3C)li 0.00000 0.60750 27.18365 024 028 Clinton-Cedar Ra Ids-FD#6 9.82549 14+.16034 1.59032 >,ili; 0.00000 0.56051 27,13666 025 029 Colla a-Colla a 9.82549 16,sr)7818 1.59032 0 ril)0 ,r) 0.86745 :)Nj(1Q 28.84114 026 031 Fairfax Twp-College 9.82549 15.15788 1'.59032 f)fus;tfiD 0.85680 f7 t),1�Ci€) 28.62949 027 032 Fairfax Corp-College 6.11117 16,66783 1,59032 8.10000 32.35937 028 033 Fairfax No Cor -Colla a 6.11117 16,66188 1„69032 3.00375 27.26312 093 034 'WalfordCorp-College 6.11117 1t5.65?88 C59032 8.10000 f3.(.7C1i)iti, 1 E:,0 tK'([ 2.351937 096 035 Fayette-Cedar Raids 9.82549 1z=,'161334 1'.59032 N)i)(')O 0.10263 ,C3i)`i (? 26.67878 029 036Fa etre Cedar Ra FD#6 9.82549 15,16034 1.59032 i r,(1€')€) 0.10263 0,56061 27.23929 030 037 Palo Corp-Cedar Rapids 6.11117 15,16031 1.59032 11.85206 1,1:)Oti1°;t) �)rT)1)C! 34.71389 097 038 Palo No Corp-Cedar Rapids 6,11117 15,160:34 1,59032 300375 11.O00f,11) U.71775 25.86558 031 039 Franklin-Lisbon-FM 1 9.82549 113,66041 1,59032 t.)l:)t)()0 0.06732 0.60750 " 30.75104 032 040 (Franklin-Mt.Vernon-FD#1 9.82549 82;,913120 1,59032 .)ull)i,:li:) 0.06732 0,60750 31.07183 033 041 (Lisbon Cor -Lisbon 6.11117 'M0041 1..59032 14.38902 t;r1r)r)0 i.€iE71,1)€ 40.75092 034 042 IL,isbon No Corp-Lisbon 6,11117 13,66041 1.69032 3.00375 �,_13C1r•j�) 29.36565 035 043 IMM.Vernon Corp-Mt,Vernon 6.11117 •88,98124) 1,59032 12.99703 0 0.1)r,€,01 39.67972 036 046 Grant-Center Pl./Urbana 9.82549 %4263 1.59032 0 fl1;;:)) 0.92993 30.77227 )37 046 Grant-North Linn 9.82549 16 4255 7 1.59032 )rFi) 0.92993 Cs.';+,f ln:r 28.77129 038 447 'walker COr -Norah tinn 6.11117 113,39555 11.69032 11.32461 €7(_i") ?.�.)t7[?€)t) 35.45165 099 1 048 ''Walker No Corp-North Linn 6.11117 16,42555 1,;69032 0.00000 t,w;r;;,r, E;;,3;t);r€,1.; 24,12704 039 1 049 Jackson-Central Ci -FD#3 9.82549 l 18,314,08 1 1.59032 u1}f)1?i; 0,26474 0.60750 30,60213 040 1 05DJackson-Central Ci -FD#7 1 9.82549 18.3140&3 1.59032 a 0(1 0,26474 1 0.60750 30.60213 „lye LINN COUNTY FINAL LEVY RATES Property Taxes Districts Pro 'Tax Lev v Rates for FY 2011-2012 State Fire Consolidated Dist. Dist. District Name County *kllooln Misc. Corp. Twp. Dist Levy TOW 041 051 Jackson-North Linn-FD#3 9.82649 I k 4 26 6,6 1,59032 0 010W) 0,26474 0,60750 28.71360 042 052Jackson-North Linn--FD#7 9.82549 16,42655 1,69032 !).000W) 0.26474 0.60750 28.7 360 043 053 Coggon Cor -North Linn 6,11117 16,42555 759032 11.78881 0 0 t7€101 10 35.91585 044 054 Ca on No Corp-North Linn 6.11117 16,42655 1.59032 3.00375 ,1, 0'A)0 0 27.115079 045 055 Linn-Anamosa 9.82549 14,142i7 1,59032 1 C,.WIIJKW 0.70121 0 0000fl 26.26919 046 1 056 Lunn-Linn Mar 9.82549 18,64161 1-59032 1 0,70121 7 00000 36.65863 047 067 [Liinn-Lisbon 9.82649 113,66041 1,69032 "�00(� 0,70121 0 OoOO�,, 30-77743 048 1 058 'Lunn-Lisbon-F[34 1 9,82549 18,6604°1 1,59032 U€;('WYX0,09371 0.60760 3077743 049 059 Linn-Mt.Vernon 9.82549 11;.118120 1.59032 0.1 0€joO 0,70121 ()00000 1 31.69822 050 060 Lunn-Mt.Vernon-FD#1 9.82649 'Kq8120 1.99032 0.09371 0.60750 1 31,09822 051 06:1 Liinn-Springville 9.82549 1G-f1 81,1 1,59032 C3JA)000 0,70121 OMWX0 28.98516 052 062! Liinn-Sprinqville-FD#1 9.82649 16.86813 1.59032 0.09371 0.60750 2818615 054 063 Maine-Alburnett-FD#3 9.82549 JP, 1.59032 o 000 ::€ 0.24777 0,60750 30.67996 055 064 Maine-Central City-FD#3 9.82649 '18,31408 1.59032 0.24777 0,60750 30.68516 056 1 065, IMsine-Linn Mar-FD#3 9.82549 18.64161 1,5,9032 O(.1 0,24777 0.60760 30,81269 057 06:61 Maine-Sprinqville-FD#3 9,82649 It G.8 6,8 1 1,59032 )t)Q 0,24777 0.60750 29.13921 058 067 Centras CitCor City 6,11117 18,'111140 1,59032 10,62736 J")=W(")0 ("'ARK)W) 36.64293 059 068 Central City No Corp-Central City 6.11117 1�1_31 40(3 1,59032 3,0075 0 0 N'00) 29.01932 060 069, Marion Twp-Cedar Ra Ids 9.82549 16.1 6 Q,�4: 069032 _04578S 27.03400 100 070, Marion Twp-Marion 9,82549 16,0 7q41 1,691032 C),',)o0K) 0 0A6786 0.001,W) 28.83307 061 1 071 Marion Twp-Linn Mar 9,82549 113.x41661 1-6032 0.0000,0 0.45785 0 f 30.41527 062 072 Marion Twp-Springville 9.82549 113.535715,€:3 1.59032 0,45785 001(K10 28.74179 063 073 IMarion Corp-Marion 6.11117 1$,9641 1.610032 13,50980 (1, 38.17070 064 074 IMarion No Corp-Marion 6,11117 1i.95941 1.619032 3.00375 0 0000) 27.66465 065 075 IMarion Corp-Cedar Rapids 6,11117 115,j6€1 4 1.59032 13,50980 C-�0 f0 0()(0) 36,37163 101 076 Marion No Corp-Cedar Rapids 6.11117 16A6034 1.619032 3.00375 1,01)00o 0.€ l.iQ 0 0 25.86558 066 077 Marion Cor -Linn Mar 6.11117 19-64161 1.69032 13.50980 0.0Cf)o0 t',.('.E(",i)CJ t'; 39.76290 067 078 Marion No Cor -Linn Mar 6.11117 1111,64161 1.69032 3,00375 ()CKMD) t),00()W) 29.24685 068 079 lonrce-Alburnett 9.82549 13.30888 11,69032 0 00000 0,904057), 1,�() I .() 30.62874 069 080 !Monroe-Cedar Rapids 9.82549 1x.,165334 1,59032 '),Q0Q00 0.90405 0,00000 27.48020 070 081 Hiawatha Corp-Cedar Rapids 6.11117 '15,16034 11,59032 15.53068 €;:1_00 €€) 38.39251 102 082 IHilawatha No Corp-Cedar Rapids 6.11117 18.16034 11,59032 3,00375 n0ono 0.0N)00 25.86668 371 083 (Robins Corp-Cedar Rapids TIF 6.11117 11 A8034 1,69032 8,60023 o,000f0 0000 31.46206 072 084 (Robins No Corp-Cedar Rapids TIF 6,11117 16.1"34 1,59032 3.00339 0(11111€f.O 0.00m(). 25.86622 073 085 Otter Creek-Alburnett 9.82649 1,930838 1.59032 o no0lf0 1.16228 0 30.88697 074 086 Otter Creek-Cenler Pt./Urbana 9,82549 18.42663 1,59032 1.16228 111.701111;)0 31.00462 075 087 Alburnett Corp-Alburnett 6,11117 113,30888 1.59032 12.08084 0 0 C,E-9)C,, 38.09121 103 088 Alburnett No Corp-Alburnett 6.11117 18,30888 1.59032 3.00375 0.00001) ().()0()11')5) 29.01412 076 089 (Putnam-College 9,82649 16,x5708 1,59032 0.76230 0 00€00 28.73699 077 090 Putnam-Mt.Vernon 9.82649 18,19812(l 1.69032 0.76230 ()00U)0 31.15931 078 0911 Putnarn-Solon 9,82549 1697e�52 1,59032 0.76230 0 o,,)Ooo 29.15263 079 092 Ely Corp-Co lege 6.11117 16.557851 1,59032 8,33785 F11.Xmc(.) 0",)�)€jq)( J 1 32.59722 080 093 Ely No Corp-College 6,11117 16,5578C 1.69032 3,00375 0'9 0'009 092 093 27.26312 081 M0994 Spring Grov -Alburneft 9,82549 '18,30888 1.59032 1.04295 0, 30.76764 082 095 :!Spring Grove-Alburneti-FD#3 9,82549 '18,,508813 1.69032 0,43545 0,60750 30.76764 083 096 Sorino Grove-Center Pt./Urbana 9.82549 18,42653 1,59032 ')Of 00) 1.04295 0 0001,W) 30.88529 104 1 097 Spring Grove-Central City-FD#3 9.82549 '153,31408 1,59032 CU),,0,100 0,43546 0,60750 30.77284 084 _098 Spring Grove-North Linn 9,82549 16,42355 1.59032 0-W)00 1.04295 ()0,0000 28.88431 085 099, Spring Grove-North Linn-FD#3 9,82549 16,42555 1,S,9032 f).,�0000 0.43546 060750 28.88431 086 100, Spring Grove-Worth Linn-FF#_7 9.82549 16,4261613 1,59032 ()1)05€00 0.43546 0.60760 28.86431 087 101 lWashinAton-Center Pt./Urbana 9.82549 13 42653 1.59032 0.M)MC, 0.68941 ().0000121 1 30.63176 088 102 [Center Pt.Corp-Center Pt,/Urbana 6.11117 18-42653 1 1.59032 14.47845 0 0€,o0i I C)Ooo0o 40.60647 069 103 JCenter Pt.No Corp-Center Pt.lUrbana 6.11117 18A2653 1.59032 3,00375 ()0,"'W-00 0,-00000 29,13177 090 104 [Brown-Springville-W San itary Dist. 9.82649 16.4361313 C59032 0 00Eh)09 0.68326 f,00000 28.96720 091 105 Monroe-Alburnett-Troy Mills Sanita!y Dist. 9.82549 18.3080 1,59032 1'x 03(;)()0 0.90405 0 011,')000 30.62874 116 106 Walford No Corp-College 6.11117 lf;.557n 1.59032 3.0375 0 11;0;,)10(1 n11)0o0 27.26312 120 107 (Robins No Corp-Linn Mar TIF 6,11117 18,54,161 111.69032 3.00339 0,01 '€00 O 0 i I r'o 29.24649 121 108 (Robins Care-Linn Mar TIF 6.11117 18.rW61 1.69032 8,60023 O,t C��()) O,00000 34.84333 126 109 Sprin�GrovgL- North Linn-SO 9,82549 16.4555 1:.,69032 0 1.04295 28.88431 256 110 IRobins Corp-Alburnett TIF 6.11117 18,30888 1,69032 8,60023 0,<I000�! ( .t,)€)979)11:7 34.61060 257 1111, Robins No Corp-Alburnett TIF 6.11117 V13f)U8 1,59032 3.00339 :€()i)noo 0 29.01376 C):: 2:09 11Hiawatha Corp-Cedar Rapids TIF 6,11117 15.160,14 1.69032 15.53068 C7 38.39251 r2i 0 115 'Hiawatha No Corp-Cedar Rapids-TIF 6.11117 15.16034 1,69032 3.00375 25.86568 !93 116 Liisbon Corp-Lisbon TIF 6,11117 18,(36041 1,69032 14,38902x;,(1("0 0511 40.75092 194 117' LisbonNoCorp-Lisbon TIF 6A1117 18,6600 1,619032 3,00375 i) 'Y)M)1'y 1 29.36666 187 118 Center Pt.Corp-Center Pt,/Urbana-TIF 6.11117 18AWif)°i 1.60032 14.47846 11;7.001 )1;111 40.60647 188 119, [Center Pt.-No Corp-Center Pt./Urbana-TIF 1 6.91117 19.42661 1.69032 3,00375177777 o.77,77,j 29.13177 406 1201 jHiawatha.Cor p-Cedar Rapids TIF#1 1 6.11117 i UA0341 1,69032 15.530681 1 38.39251 coumty LINN COUNTY FINAL LEVY RATES Property Taxes Districts Prortv Tax Le Rates for FY 2011-2012 Slate 3_. Fire Consolidated 1)jst. Dist„6 District Name County Svloe.Ar, Misc. Corv. Twp, Dist � Levy Total 408 121 Hiawatha No Corp-Cedar Rapids TIF#1 6.11117 16,16034 1.59032 3.00375 6.0wof) 0 9)000(" 25.86558 404 126 Central City Corp-Central City-TIF#1 6.11117 ii.IJ408 1.;59032 10,62736 U 0 0 G 36.64293 245 137 Mt,Vernon Corp-Mt.Vernon TIF 6.11117 4S.99125 1.-59532. 12.99703 )OEW�) (1.tJDNW 39.67972 247 138 Mt.Vernon No Corp-Mt.Vernon TIF 6.11117 1 kT.9R 12() 1.69032 3.00323 0 WO(lo 7-29,6-8692 260 141 Marion Tw -Marion TIF 9,82649 1 16.95941 1,;59032 0.45785 (;,;1!;c .)O 28.83307 262 1421 Marion Twp-Linn Mar T1 F 9.82549 18 54161 1.59032 0,45785 �3,OQ(100 30.415-27 264 1 pringville TIF 9,82649 181,130=1118 1,59032 1j!)1)000 0.46786 28.74179 266 144 Marlon Corp-Cedar Rapids TIF 6.11117 15,16034 1.59032 13.60980 o O.00€wg) 36,37163 268 145 Marlon No Cor -Cedar Rapids TIF 6.11117 15,161634 1.59032 3,00375 u,'X000 25.86558 270 146 Marion Corp-Marion TIF 6.11117 1(;.1851441 1.99032 13,50980 0 t-,,o00K� 0.0( NM 38.17070 272 147 Marion No Corp-Marion TIF 6.11117 16,91"941 11.59032 3.00375 27.66465 274 148 Marion Corp-Linn Mar TIF 6.11117 11.64161 129032 11509801 u 3iOo00 39.75290 276 149, Marlon No Corp Linn Mar TIF 6,11117 13,54161 1.59032 3,00375 0 O.C.K3000 29.24-685 278 150, Jackson-Central City-FD#3 TIF 9.82649 18,31408 11,59032 0,26474 0,60750 30.60213 280 151 'Maine-Central City-FD#3 TIF 9,132549 16_'3 14 08 1,159032 Q W)(00 0,24777 0.60750 30.58616 282 152 Central City Corp Central City TIF 6,11117 fl@1.(9'1408 1,59032 10.62736 0 00W)O 1 36.64293 284 153 Central City No Corp-Central City TIF 6,11117 1 x;,314019 1,59032 3.00375 0 1 0,00'X30 1 2'.9019 32 323 155 Robins Corp-Linn Mar NOT A TIF 6.11117 18,5416'1 11,59032 8,60023 34,84333 324 156 Robins No Corp-Linn Mar NOT A TIF 6.11117 1n.54.161 1.15,9032 3,00339 u.7; �)7,7, 1 29.24649 328 157 Watford Corp-College-TIF 6.11117 16,5$788 1,,59032 8,10000 (u)oo�0 0 C�0v)(o 32.35937 399 158 !Robins Cor -Alburnett-Non TIF 6.11117 18.30888 1.,59032 8.60023 10J.0000 34.61060 400 159 Robins No Corp-Alburnett-Non TIF 611117 18_;W8F;8 1.591032 3.00339 :,,W 00 29.01376 370 160 Robins Corp-Cedar Rapids-Non TIF 6.11117 15Af)G14 1.9032 8,60023 !3,6)00:33`) 31.46206 395 161 Robins No Corp-Cedar Rapids-Non TIF 6,11117 Pi.1(0134 1,59032 3,00339 uwm,(W) 25.96622 371 1 liege-TIF 6.11117 0,55768 11.59032 8,33785 0,M)00;0 e).(1nn(811 32.59722 373 165 Ely No Corp-College-TIF 6,11117 16 55788 1.69032 3,00375 0(W000 27.26312 375 166 Walford Corp-College-TIF#2 6.11117 16 15788 11.69032 8.10000 0,60000 32.35937 377 167 :''Halford No Corp-College-TIF#2 6.11117 16,515W98 11.69032 3,00375 0 013001; 0,00000 27.26312 379 168 :i Fairfax Corp-College-TIF 6,11117 16.65788 11.59032 810000 E1otoo(l 0,O !(,00; 32.35937 381 169 Fairfax No Corp-College-TIF 6,11117 16,6W88 11,59032 3.00375 0,000w) 0,000,0 27.26312 383 170 lPalo,Corp-Cedar Ra ids-TIF 6.11117 19.1k30 759032 11,85206 34.71389 385 171 IPalo No Corp-Cedar Rapids-TIF 6,11117 1 5.'[0034 1,59032 3.00375 0.000fl 0,,100 0() 26.86558 416 174 Marlon Corp-Hwy 13 N#1 TIF-Linn Mar 6.11117 11,59032 13,50980 Oj)�.W)0r" 39.76290 418 175 Marlon No Cor -H 13 N#1 TIF-Linn Mar 6.11117 18.64161 1„59032 3.00375 0.000('0 0-MY100 29.24685 420 176 Marion Twp Winslow UR TIF-Linn Mar 9,82549 '19,54161 11.59032 0.46785 0 0100 30.41527 422 177 Marion Corp-Winslow UR TIF-Linn Mar 6.11117 18.54161 1.59032 13.50980 39.75290 424 178 Marion No Corp-Winslow UR TIF-Linn Mar 6,11117 18,54161 1.59032 3.00375 1)O0000 29.24685 426 179 Marion Corp Hwy 13 TIF-Linn Mar 6.11117 1 8,1541 61 1,59032 13.50980 i.1}E?'?E)1 ).')WIOO 39.76290 428 180 Marion No Corp Hwy 13 TIF-Linn Mar 6.11117 18,54$x;1 1.69032 3.00375 0.00(9)0 29.24685 430 18-I Watford Corp-TIF#3-College 6,11117 16,136788 1,:59032 8.10000 oj),,,)(q)o 32.35937 432 182 �Watford No Corp TIF#3-College 6.11117 -16,56788 1,59032 3.00375 (11 Q 0000 27.26312 434 18'3 Ely Corp Amend#1-College 6.11117 16,S6739 1.5+9032 8.33785 �",,tX)00Ti t)A)00,10 32.59722 436 1814 Ely No Corp #I-College 6.11117 16,55788 1.59032 3.00375 ;.€.)(4000; 27.26312 440 1 86 Fairfax Ad Fairfax Cofp-Colle a 6,11117 16.�S788 11,59032 8,10000 (",,1!000�j n1.ur)(,)W, 32.36937 1 442 187 :Fairfax Ad Fairfax No Corp-College, 6.11117 1(1.55x788 1,519:032 3.00375 0 001;(30 27.26312 534 188 :Hiawatha Corp-Cedar Rapids-#3 6,11117 1 Pk,l f.',034 1.69032 15,53068 118.39251 536 1 189, Hiawatha No Corp-Cedar Rapids-#3 6,11117 15.161334 1,59032 3.00375 0 0u,00 (1.0:x),000 25.86658 538 190, Hiawatha Corp-Cedar Rapids-#4 6.11117 151,10034 : 11,69032 15.53068 O1')00')0 0,0"do()0 38.39251 540 191 Hiawatha No Corp-Cedar Rapids-#4 6.11117 1516034 1 11 Z9032 3.00375 i.)000011 1 i).(.)°.135003 25.86558 542 192 Walfcrd Corp-College-Amend#4-College! 6,11117 1fs`.6NM IZ9032 8.10000 ,",nor,,no (i.())t4m! 1 32.36937 544 193 'Walford No Cor wAmend#4-College 611117 16.56788 11.,59032 3.00375 0 00000 0W)(30 27.26312 550 194 11211y Corp-Amendment#2-College 6,11117 1 5.5�U U� 1.59032 8.33785 1 00)O0) 32.69722 552 195 1 Ely No Corp-College-Amendment#2 6,11117 16,65738 1.59032 10075 27.26312 554 196 Alburnett Corp-Alburnett TIF 6A1117 18.30888 11,59032 12.08084 )o0)0 0_0:3,31.40 1 38.09121 556 197 Alburnett No Corp-Alburnett TIF 6.11117 18,308", 1'X9032n�) X9032 3.00375 0 u00 (7.;1000 N 1 29.01412 546 198 Lisbon Corp Lisbon Amendment#1 6.11117 'W.66041 1Z9032 14.38902 0 0000o 0,000n�) 40.76092 548 199 Lisbon NC-Lisbon TIF Amendment#1 6.11147 18.66041 1.59032 3.00375 OAXWOO e),00W.Y� 29.36665 107 201 Cedar Rapids-Cedar Rapids 6,11117 I5A6034 1,29765 15,21621 0,000130 00000 37.78637 115 202 Cedar Rapids-Cedar Ra ids-R13 611117 '16,19)34 1.29765 15.21621 i)AOOW 37.78637 108 203 Cedar Rapids Corp-College 6,11117 16,55788 1.29765 15,21621 0(11OW10 39.48291 F110To 159 - -4 Cedar Ra ids Corp-Marion 6.11117 11i,435941 1,29766 15.21621 �).Onl)00 39.68444 205 Cedar Rapids Corp-Linn Mar 6,11117 1 R.54161 129765 15.21621 n f)_0(XW10 41.16664 1_17 206 Cedar Rapids-Cedar Rapids-R 3A 6.11117 ir,16034 . 1.2,9765 15,21621 37.78637 132 207 'Cedar Rapids-Cedar Rapids-SSMID 6,11117 16.10"617:34 1,29765 17.96621 0,0f'0100 0.00000 40.63537 133 208 Cedar Rapids-Cedar Rapids-R13-SSMID 6.11117 I5,16034 1 29765 17,96621: 1.) 40.53637 134 209 Ceadr Rapids-Cedar Rapids-R1 3A-SSMI D 6.11117 151034 1,,297651 17.966211 0 W 40.53637 191 210 Cedar Rapids-Cedar Rapids-R1313 SSMID 1 6.11117 °15.16€:,3l4 1119766 1 17,966211 1.(!00[) 0 00. ),on 40.53537 301 211 CR INC.Cedar Rapids-Cedar Rapl#4 1 1 6.11117 15A6034 11.29766 1 15.216211 37.78537 couwvay LINN COUNTY FINAL LEVY RATES Order Property Taxes Districts Pro a Tax Lev Rates far FY 2011-2012' State i Fire Consolidated Dist. Dist. District Name Count School,, Misc. Cori). Tw Dist Le Total 303 212 CR INC,Cedar Rapids-Cedar Ra ids-#21 6.11147 1556034 1.,2'9765 15.21621 t.,r"r,i€)nr, 0;)f)000 37.78637 334 213 OSADAICe'dar Ra ids-Cedar Ra ids 6.11117 '1 7,1 Ga014 1.29765 15.21621 �;,tN)Ot)€s (:,f;t 000 37;78537 336214 Rilver Rid a North TIF-Cedar Ra Ids-Cedair Ra ids 6,11117 16:1r5034 1.29765 15.21621 Tf ,)froCj Ceti€itrrl(1 37,78537 338 215Airport #1 TIF-Cedar Rapids/ ollea 6.11117 Ed.-5785 11.29765 15.21621 )000(Y) 39,18291 � 650 216 POINTE UR TIF-Cedar Ra ids Corp-CR 1201 6.41117 1a7.16t)'3 1.29765 15.21621 0,EWt) 0 37.78537 660 217 Cedar Rapids Corp-Mi.Vernon School Non-TIF 6.11117 18,108120 "1„29766 15.21621 „,ti it3f;fl 41.60623 512 253 'AMER PROFOL TIF-Cedar Rapids Corp-College, 6.11117 16,1,N78fL 1,29765 15.21621 C=+Iz n x:1.;1+.3zst)r,) 39.18291 340 269 Souvenir TIF-Cedar Rapids Corp-Cedar Rapids 6.11117 15.1C)034. 1.29765 15.21621 �).$)rntr,t�s r;,n3J€7,;'r 37.78537 342 277 jBilofuelsTIF-Cedar Rapids Corp-College a 6,11117 16,85788 1,29765 15,21621 39,18291 344 272 Prairie Rid - 729-76s CedarRa ids-Cedar Rapids 6,11117 1"i.:16034 9.29765 15.21621 �?_?')f?flf)Cs Ot)trflt) 37.78537 346 273 Prairie Rid a Cedar Ra ids-Colla a 6,11117 16,66788 1,29765 15.21621 3€0t4)QO t100000 0 39.18291 348 274 Tech Park No#1 TIF-Cedar Rapids Corp-College 6.11117 16.567fT 1.29765 15.21621 t,r)r;i(!!)tl �l-t7,f'rrp 39.18291 350 275 SWURTIF-Cedar Rapids Car -Golfe a 6.11117 9GZ5738 1.29765 15.21621 ().0oo i)�), ]t� 38.18291 352 276 Ingleside TIF-Cedar Rapids Cor -Cone,a 6.11117 .16.357[i2 1.29765 15.21621 J-3nE}€,t? 00i')OU39.98291 664 277 CEI JTA Kirkwood TIF Cedar Rapids Cor Cedar Rapids 6,14117 1a-J(034 1.29765 15,21621 nr;;]{0tld)l; 0 37.78537 364 278 k/htaconia UR TIF-Cedar Rapids Corp-College 6,11117 1G.1a1578 A 1m29765 15.21621 si(',t)f,);i �.i t)E)Es;)ti 39.18291 508 282' Village UR TIF-Cedar Rapids Cor -Linn Mar 6.11117 118.541()1 11.29765 15.21621 0.0)U'11f1 0,0 i+ ;;)) 41.16664 502 283 Youngs Hill/Kingston Cedar Ra ids-Cedar IRa ids 6.11117 15-i 603 1„29765 15.21621 €).€',fki�)t3 )nO,)t�71 37.78537 504 284 SW#1 TIF-Cedar Rapids Cor /Colla a 6.11117 '16,3670,8 1.29765 15.21621 r)-�.ir)t3t)(i �.(��;�;{t{I 39.18291 510 285 RiversidelOakhill TIF-Cedar Rapids Cor -Cadar Ra ids 6.11117 16A6034 1.2.9765 15.21621 '1,C1€;t)ts:r ni3f24) 37.78537 516 1 286 CoelMt.Vernon TIF-Cedar Rapids Corp--Cedar Rapids 6,11117 1GA6034 1.29765 15,21621 37,78537 520 1 287 CedarLake/Daniels-Cedar Rapids Cor -Cedar Rapids 6,11117 15.16034 4.29765 15.21621 !'.t:,t)r„)1 ;:if33,r r"i 37.78537 524 1 288 ITime Ck/SL Pats TIF-Cedar Rapids Corp-Cedar Rapids 6,11117 1,1,1160,14 1,29765 15.21621 t;.,Ii}C h:, :its=u'trlti 37.78537 528 289 Tech Park#1 TIF-Cedar Rapids Corp-College 6,11117 1 ii,81,773 ta 9.29765 15.21621 i;,�)00(i) ).r�>f)�]!:) 39,18291 561 291' Mid-Town UR-Cedar Rapids Corp-Cedar Ra Ids201 6,1111716,if t)34 1.29765 15.21621 `),3E1E.it1 s;) 1 37.78537 563 2921 (Mid-Town UR Cedar Rapids-Cedar Rapids SSMID/207 6,11117 -1&16034 1.219765 17.96621 40.53537 569 293 Council Street UR Cedar Rapids-Cedar Rapids TIF 6.11417 16,1034 1,29766 15.21621 r)Of+')ti i,1�s€,rsf; 37.78537 571 294 Council Street UR Cedar Rapids CorpLinn Mar TIF 6.11117 1864161 1.29765 15,21621 )nttc+ '; C).t)f)€'sfa€x 41.96664 581 295 JIRS Urban Renewal CR Cor Colla a 6.91117 IC6,r 788 1,29765 15.21621 r,0o� )nu o.7)(If t1;) 39.18291 599 296 Sadler Machine CR CorpCollege 6.11117 141.567 8 1.29765 15.21621 0_010orsfi €).O���,ttC) 39.18291 611 297 41st Ave Dr Sub Area CR Co College 6.11117 113.,5788 1.29765 15.21621 :t,:}€:fi)t;tl ;t.i�lit3i t3 39.9 291 616 298 Rockwell-Collins Cor CR-Linn Mar 6.11117 i8_54161 1.29765 15.21621 ?:t.Ofir,)(:)I') ).5)5)5)1,1) 41.16664 11 301 Cedar Rapids No Corp-Cedar Rapids 6.11117 15.913034 1.29765 2.99993 t+-p(' S)�' st) t n of t)f3f€ 25.56909 112 303 Cedar Rapids No Cor -Cope a 1 6,11117 1 G,Sg788 929765 2.99993 r n0`al; )C35,f,nf: 26.96663 114 304 Cedar Rapids No Cor -Marion6,11117 16,95)`0 1 1.29765 2,99993 r�.(=('3C)(ii) )t:)1„i)1 27,36816 113 305 Cedar Rapids No Cor Linn Mar 6,11117 19,64161 11.29765 2,99993 =?nn€)5i+:; Ci 0,00t)o 28.95036 356 314 IRIver Ridge N.-Cedar Rapids No Cor Cedar Rapids 6.11117 15,16034 11,29765 2.99993 o 00 i;r:0 !00000 26.56909 661 317 Cedar Rapids No Corp-Mt.Vernon School(Non TIF 6,11117 1,1,98123 1 11.29766 2,99993 i r:<r?€i,,€✓ O i:1t 71C1si 29.38995 358 372 Prairie Rid a-Cedar Rapids No Corp-Cedar Rapids 6.11117 15 160341 11.29765 2.99993 25.86909 360 373 I Prairie Ridge Cedar Rapids No Corp-College 6.11117 16..65'19 8 1..29766 2.99993 r, 26.96663 362 374 'Tech Park-Cedar Rapids No Corp-College 6.11117 1G,55,88 1>,29765 2,99993 0 t?nJl10 r't.C7+(;'M 26.96663 364 375 SW Urban Ren Cedar Rapids Cor -Golfe e, 6,11117 16,55788 1,,29765 2.99993 5.isCE€xio C o. r 000 26.96663 366 378 Waconia-Cedar Ra Ids No Corp-College a 6,11117 16,967813 1.2.9785 2.99993 i1r11ti000 26.96663 506 384 TW Urb Renew-Cedar Rapids No Corp-Colfege#1 6.11117 1;x,567'88 119765 1 2.99993 ,; �.;)++�)€1(t 1 26,96663 514 385 IR'iverside/Oakhill Cedar Rapids No Corp-Cedar Rapids 6,11117 11�.'i(a 34 1.29765 2.99993 t)ncs!if E) n o ;.]n 25.56909 518 386 Coe/Mt,Vernon-Cedar Rapids No Cor -CR TIF 6.11117 15,1 X3-034 1.29766 2,99993 ;"3 3"iCiOE;r) ;:E 000N) 25.56909 522 387 Cedarl-ake/Daniels-Cedar Rapids No Cor -CR TIF 6,11117 15,160,14 1.29765 2.99993 ',Jnii[)? (i(,r)r:)f1 25.56909 526 1 388 Time/St.Pats-Cedar Rapids No Corp-CR TIF 6.11117 16,1034 1.29765 2.99993 um0 -,,(s fE.!)1€€:r(i 25.66909 530 1 389 'Tech Ad#1 Cedar Rapids No Corp-College 6.11117 16.1 578x`1 1.29766 2.99993 o foot )C� ;" G 26,96663 565 1 391 Mid-Town UR Cedar Rapids No Corp-CR 13111 6.11117 V3.18034 1.29765 2.99993 o.ucv'jrxl nf)!1(3 25.56909 567 1 392 Mid-Town Cedar Rapids No Corp-CR-SSMID 307 6.11117 _151,16 0 3 4 1.29765 2.99993 t)(:3[)€,0o )t,lt(,C) 1 25.56909 573 393 Council St UR Cedar Rapids No Corp-CR TIF 6,11117 15J6034 1,,29765 2.99993 ,c)f;)ii ).r,)€)r;�t7 1 25.56909 575 394 Council St UR Cedar Rapids No Corp-Linn Mar-TIF 6,11117 1,3.541131 1.,29765 2.99993 n n()'(3t) _!It t f,r 28.95036 601 396 Sadler Machine CR No CorpCollege 6,11117 16,,,5,0 1 119765 2.99993 )3;)1(70 C1_ 26.96663 613 397 41st Ave Dr Sub Area Cedar Rapids No Corp-College 6.11917 143.51s798 1.29765 2.99993 i s i)(7nsi t C;r'lrftst) 26.965663 662 407 Cedar Rapids Corp-CR-City Exempt Est.2006 40% 6.11117 1 h.16034 1.29765 6.08648 `:,t ooiE ti (1mCi(3)C) 28.65564 644 421' Youn s Hill/Kingston CR/CR TIF SSMID CR CR 6.11117 15,165014 1.29765 17.96621 s ?)wC ; ).(lnE.y€€1 40.53537 646 422' Riverside/Oakhill TIF SSMID Cedar Rapids.Corp/Cedar Ra [ds 6.11117 166 160,34 1.29765 17.96621 10.7:3 x;,.3(+( 40.53537 648 423 Time Check/St Pats TIF SSMID Cedar Ra ids Carp/CedarRapidi 6,11117 16,160 4 1,29765 17.96621 E).0000o )+){3; 40,53537 676 424 ELECTRO JTA TIF Cedar Rapids Cor /Cedar Rapids 6,11117 ii.1(3t3 34 1.29765 15.21621 ,,rt:irjfiCr 37.78537 663 507 Cedar Rapids No Corp-CR-CitX Exempt Est 2006 40% 6.11117 1$,16034 1 1.29765 1.19997 ?E:}(,1', t,J.00000 23,76913 558 601 (Robins Corp-Cedar Rapids Utili!y 611117 11,3A6034 1.59032 8.60023 n,nn()nii 0 r;r,;()t, 31.46206 559 602 (Robins Coro-Linn Mar Utility 6.11117 18,54161 9.69032 8.60023 :`t f;)t7n 7n (10000 34.84333 -90 603 ,Robins Cor -Aiburnett Utility 6.11117 18A0889 '149032 8,60023 ; ;)00009 34.61060 33 604 Alburnett Car -Alburnett-TIF Amend#1 6.11117 18.1013819 1.,59032 12.08068 ,)7,i; ) ,.E}s3;cit; 38.09121 585 605 ,Alburnett No Cor -Alburnett-TIF Amend#'1 6.11117 -f€0.308811, 1.59032 3.00375 f',nt )N) n, mt)�;n 29,01412 591 El Cor -Colle e-Amendment#3 6.11117 10 5S78F 1.59032 8.33785 r1 n000,) ,,(sfsr)r1r} 32.69722 593 607 El No Corp-College-Amendment#3 6.11117 16-56788 9.59032 3.00375 27,26312 County: LINN COUNTY FILIAL LEVY RATES Order Prol2arty Taxes Districts Pro e......,,. 'Tax Le Rates for FY 2011-2012.. StateCo" Fire Consolidated Dist. Dist,' District Name Count Q:tA o)"'� misc. Coro. Twp. Dist Levy Total 595 608 'Hiawatha Corp-Ceder Rapids-Amend#5 6.11117 15,16034 1,.59032 15,53068 0 000,E) )[)�1wy, 38.39251 605 6th Hiawatha No Corp-Cedar Ra Ids-Amend 5 6.11117 15,1603 3 1 559032 3.00375 ) 667107 25.85558 618 612 Mt.Vernon UR Area Amend#21Cor -Mt'Vernon 6.11117 i8J)3120 1.53032 12.99703 0.r,101)t}E's 39.67972 620 613 Mt.Vernon UR Area Amend#2/No Corp-Mt Vernon 6.11117 18 rJ4 1120 1-6.9032 3.00323 29.68592 622 614 Co on Cor -North Linn-B.Uhlenkamp 1kst UR Area 6.11117 16.42fa5 a 1.59032 1 11.78881 35.91585 624 615 Fairfax UR Area Amend#I/Corp-Collec le 6.11117 16,t;6 7113 1.59032 8.10000 ;)[1(it;(;!1 0!')0(',n t;+, 32.35937 626 616 Fairfax UR Area Amend#11No Cor -Cole a 6.11117 16,5571 1..59032 3.00375r,!)!E ;,s 27.26312 632 619, Robins Corp-Cedar Rapids-2004 Wildflower TIF 6.11117 1,1,160'14 1..59032 8.60023 37.46206 634 620, Robins No Corp-Cedar Rapids-2004 Witdltlower TIF 6.11117 1 0.10034 1.59032 3.00339 lx,0000�4'! 25.86522 636 621 Robins Corp-Cedar Rapids-2004 Phantom Holdings TIF 6.11117 14.16034 1.69032 8.60023 tZ_sttlt)t)(1 k)?,utp 31.46206 638 622 Robins No Cor -Cedar Rapids-2004 Phantom Holdings TI 6.11117 1,,.l6 34 1.59032 3.00339 li.€)J()+om E1€ool 25.86522 640 623 Robins Corp-Cedar Rapids-2004 North TIF 6.11117 Ii i-lGO)14 1,59032 8.60023 ;1.oii 31.46206 642 624 Robins No Corp-Cedar Rapids-2004 North TIF 6.11117 1€1..-16034 1..59032 3.00339 '?.€)0 ().000i)o 25.86522 652 1 625 lLisbon Corp-Lisbon-Alger Estates Amend#2 6.11117 1 fL636041 1.59032 14.38902 E)mo(' m n 40.76092 654 1 626 ILlsbon Corp-Lisbon-Casey's Store Amend#2 6.11117 13,66041 1.59032 14.38902i;'OOQO �).U.1)r�ir 40,75092 656 627 Marion Corp-Marlon-Central Corridor UR TIIF 6.11117 1 f',°35`.341 1.69032 1150980 o.;.ioO)0 0_€1000o 38.17070 658 628 Marion Cor -Linn Mar-Central Corridor UR TIF 6.11117 1UiO G1 1.59032 13.50980 t).(1Gl t;l! Es€)t no 39.76290 666 629 Hiawatha Cor -Albumett School Non-TIF 6.11117 18°30'tiP 1 1,69032 15,53068 t'),0000'u41.54106 667 630 'Hiawatha No Cor -Aiburnett School Non-T'lF 6.11117 18308',8 1.69032 3.00375 C7.t1(11sr1€r 29.01412 668 6311 (Marion Corp-Linn Mar-29th Ave UR TIF 6.11117 18.)4161 1.59032 13.50980 r1 C;€,);"3C1 C)_C1 u)9) 39.75290 670 632 (Marion No Corp-Linn Mar-29th Ave UR T'tIF 6.11117 14.r;4161 1,59032 3.00375 r1.'1t)(i(3(.i ,)€}€lc 29.24685 672 633 Marion Corp-Linn Mar-Winslow Rd Amend#'1 UR TIF 6.11117 18,541f,°i 1.59032 13.50980 t),O"00 0 ,.l�«trs?C� 39.75290 674 634 (Marion No Corp-Linn Mar-Winslow Rd Amend#1 UR TIF 6.11117 18,.,4161 1.59032 3,00375 !!f,i;l+.)t. !)! €z ^1 29.24685 692 635 Fayette Tw -Cedar Ra ids-FD6-Palo TIF 9.82549 '1616034 1,59032 3t;{3 0.10263 0.56051 27.23929 678 636 (Hiawatha Corp-Cedar Rapids-#6 TIF 6.11117 15.1c'034 1..59032 15.53068 38.39251 680 637 HiawathaINo Corp-Cedar Rapids-#6 TIF 6.11117 15A60,14 1.69032 3.00375 0,u)Wt3 25.86558 682 1 638 (Hiawatha Cor -Alburnett-#6 TIF 6.11117 13.30UO 1.59032 15.53068 =1.r1t'r�"<<lC7 o C"�.' M 41.54105 684 639 IHlawatha No Cor -Alburnett-#6 TIF 6.11117 18.30838 1,,5+9032 3.00375 0.000(w I ,")(11 00(110 29.01412 686 640 (Monroe Twp-Cedar Rapids-Hiawatha#6 TIF 9.82549 16.160:34 1.59032 0.90405 0,t1rOuc, 27.48020 688 6411, Monroe Tw -Alburnett-Hiawatha#6 TIF 9.82549 19,30888 1.:,9032 0.90405 (').130000 30.62874 690 642 (Marian Corp-Marion-Central Corridor#1 TIF 6.11117 16,0;34.1 1.69032 13.50980 !1.r)lItis) il),nO),"'ss:a38.17070 695 643 Marion Corp-Linn Mar-City Exempt Commercial 2010 25% 6.11117 1 P1.34'161 1.69032 3,37745 ';r1=)l1s�,1 '0(1000 29.52056 396 644 Marion No Car -Linn Mar-City Exempt 2011025% 6.11117 18.54lfi1 1.59032 0.75094 26.99404 694 645 (Marion Corp-Lin Mar-City Exempt 20102'6% 6.11117 111.541 61 1'.5'9032 3.37745 'Y0()_) :7 29.62055 696 646 Fairfax UR Area Amend#3/Corp-College 1 6.11117' 16.65788 1.519032 8100001 ).ixz(,n 32.35937 Misc_ CR I Count Assessors 0,24328 0X3505 (Kirkwood College 0.99870, 0:99870 AS Ext ISU 0.©5247 0.015247 State TB&Brucellosis 0.00320 01,00320 'Totals 1.29765 1.59032 2011-2012 Why is South Slope changing its channel lineu l South Slope is running out of space for new channels in locations near similar types of channels, especially Sports category along with aver-The-Airs and HD channels. Features of the South Slone ChannelLineup change? • Programming Categories • SD and HD Parallel Lineup • Planned for Future Growth 'Programming Categories • Channels are organized) by programming categories such as Sports, Kids, Educational, Lifestyle, etc. • This can help give subscribers a sense of order for an increasingly complicated Landscape of channels. SID and HD Parallel Lineup • To find the HD version of an SD channel,just add 400, • ESPN is on 30, ESPN HID is on 430. FX is on 78, FX HID is on 478. Starz is on 335, Starz HD is on 735. • This consistent pattern can assist subscribers in learning their lineup and easily finding the HD version of theiir, channels. Planned for Future Growth • Empty spots have been heft in the lineup in anticipation of channels that may be added in the future. • This should keep the moving of existing channels to a minimum, while still maintaining a sensible order when new channels are added. l N _� x' "ate✓.. c), Y e Over 245 digital channels(Including 45 music channels) Over 220 digital channels(Including 45 music channels) •Up to 4 9 g er_t6l,Tli il�4ii 041,.n Set Top Boxes professionally installed Up to 3 .H=Q� k ;; ,=Set Top Boxes professionally installed • Encore Movie Pak-7 Movie Channels with HD Encore Movie Pak-7 Movie Channels with HD •Choose 3 Movie Channels:Starz,HBO,Cinemax,or Showtime Your favorite crystal clear HD channels for FREE e Your favorite crystal clear HD channels for(FREE Free access to Video on Demand and Pay Per View • Free access to Video on Demand and Pay Per View .•- . .• r -,Y 11�S4S..1, y ,r� � :.�p rc yam''. -ate C •Over 100 digital channels(Including 45 mask channels) 27 digital channels •One free Standard Definition Set Top Box One free Standard(Definition Set Top Box •Free professional installation on 1 TV Free professionalll installation on 1 TV ■ � s ' s s 1 South Slope Connection 5 • • W Weather Channel • • 177 Llfefte 577 • • _ Cool TV)' KGAN(CBS) 402 . • • r ox News 502 • • 4 1¶7F 78 Lifetime Real Women •d AN 2 2 • • - - i S KW (This�..,,. 1 F CNN 504 • e Lifetime Movie Network 579 • • 3 KG WL 72 • • F0044 181 SoapNel • d KWWL 73(M®TV) • • 105 CNN Headline News 505 • e 182 Oxygen • 7 KWWL NBC 407 • • 107 MSNBC -,. T83 Women's Enledtnmant • 9 KCRG(ABC) International •{ 188 Oprah Winfrey Network • I 1, 409 309 CNN Inte w• • ;110 KCRG 9,2 110 CNBC World • 189 TLC 589 • • z 11 KCRGWeather Now • • '. 190 Bravo 590 • O _ Illi CNBC 511 • e - 112 IPTV(PBS) 412 • • J 191 Style • • )113 BloombergTelevision • o 13 (PTV 11 2(Learns) • • 195 Discovery Flt&Health • 2:14 IPTV 11.3(World) a • • 115 C SPAN • • 19 HGTV �q 22 KW 5 KWWVF 20) 99 • ) 420 • • 123 Nickelodeon 12 elodean ® Food Network 602 0 24 KPXR 48 CON) 424 9 • • 126 Nlck 2 r 203 Cook ng Channel • 25 KPXR 48.2(Qubol • • 124 Nick Junior 205 Travel Channel • • FD TV 609 • 26 KPXR KFX 48 3(ION Ufe) • 127 Nck Toon • 209 211 Hallmark • 30^ ESPNx 28) 428 0 430 • • 131 Cartaan Neiwork 531 1214 Fox Movie Channel 29 KFXA 28 2(Country) • • 129 boomerang • 212 Hallmark Movle Channel 612 • .31 ESPN2 431" a 216 er 33 ESPN U„ .: 433 ®..__. • 133 . _._ ..._DIsneIy 533 .. • ...0" Ei 217.. ... Slelullh 136 Disney XD 536 • 1. 34 ESPN NEWS 434 • 41219 American Life • R 35 ESPN Classic • 138 ABC Family 538 • 01220 TVI-and • 140 Teen 622 0 143 MLBINehHork A43 p. ..�142 NFL Network 44i" 143 The Hub k 543 226'. Turner NetMovies Mes 1e5 625 -. ._ ,144 Discovery 544 o e 11 i 44 Fox Soccer Channel • 227 ..IFC • .. W �e Discovery HD Theater 545 • p 46 Golf Channel • 233M7V •G 48 Outdoor Channel 448 • • 149 National Geographic 549 • I - 234 MTV2 • 49 ,. V 153 An e Versus • 'lural Planet 553 e 235 MTV Jams ., •� 50 Speed 450 • Planet Green 554236 MTV Hits 7 55 FSN Midwest 455 • z)1 Science Channel555 • 242 VHl • 456. .. . ..• _ 243 VH1 Classic.:... • 156 Investigation Discovery 556 • Comcast SporfsNet 1247 Great American Country IGAC) • f j 72 472 • 157 Crime Investigation 557 a -.---' . -- k ! Chicago 248 Country Music Television(CMT} i73 Co p ChlcagortsNet • 1 159 Mirfary MilitaryCH story 257 EWTN +.._ 664 History Channel 560 s 260 Gdav 25-8 slon - • 0 • • 76 75 WGN Americo 475 • • 161 History International g66 EI Communf Channel • • 476 „ Y 78 TBS Sup XT teflon 4417 78 • r ib3 Biography 563 • 261 Ununity h ..el •tl V79 USA A79 a 171 Home Shopping Network • • 268 North 'Channell'..erty mmunl • • ,._., 181 Syfy 481 • 172 QVC • • rr269 Newhall Community Channel iR 83 BBC A&E nca 485 173 Shop NBC ° 280 Klrkwo d Channel(KTS) • 0_ 281 Universa of Iowa U ) , 186 HtruTv1 486 D Nei 488 Learning Center packages ry. 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E N o Q N N LV N N g N N N M ) M 1'9 $ e� OD CD Co :a Oa OD m co aD CD '"W Co OD m .. ....... ad 1 RO 1 P2 cU9 """ r G U'.... ga q p i ° W d t w.r G' ►,, .p U Q ® 11 ) \ O. f3 d O �a�.8 IN. b :tai x° ° t} vf of a .N °a Am b `= S. o a m Ir- as aft 0 a u a a � � EFE N f+„ Q ,a°'y ar•-f LA O a O a• ca ""- N co qt to ,o _n aD o. CO wW-Co 00 a0'., co CC a6 00 a0 oD as m m xSa 8 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,AUGUST 9,201.1 AT '7.:00 PM FAIRFAX CITY HALL--525 VANDERBILT STREET 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on filer a. City Council minutes dated July 12,2011 Place on file: a. Parks and Beautification minutes dated June 16, 2011. 5. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department i. Pavilion pad f. Financials g. Engineering 6�. ECICOG presentation T Phase 2 Water Main Replacement Project— a, Consider RESOLUTION to approve Pay Application#5 8. Consider RESOLUTION to approve applications to the IDIOT for plantings and a wall at the south entryway sign 9. Consider RESOLUTION to set public hearing for ITC easement 10. Consider RESOLUTION to set public hearings on loan agreements related to financing infrastructure 1.1. Consider RESOLUTION to set public hearing on proposed plans and specifications,proposed form of contract and estimate of cost for the Phase III Water Main Replacement Improvements Project 12. Consider RESOLTUION to enter an engineering agreement for the Phase 3 Water Main Replacement Project, Water Main and Sanitary Sewer Service Extensions., .and Granular Parking Lot Improvements 13. Consider RESOLTUION to enter an engineering agreement for the Drainage Improvement Projects 1 4. Consider RESOLTUION to enter an engineering agreement for the Fairfax Sports and Park Project 15, Consider RESOLUTION to transfer funds 16. Consider RESOLUTION to write off utility bills 17. Consider RESOLUTION to enter a lease for soccer area 18. Consider ORDINANCE 118,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by adding a chapter pertaining to golf carts. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 118 b. Consider motion for approval of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A CHAPTER.PERTAINING TO GOLF CARTS. 19. Mayoral Appointment to the Library Board of Trustees 20. Consider motion concerning revised cost information for restroom building at Hawks Ridge Park Fairfax City Council Agenda-August 9, 2011 Page 1 21. Consider motion concerning,cost quotes for Hawks Ridge Park's paving project 22. Consider motion concerning Casey's General Store's Class C Beer Permit renewal 2 . Consider motion concerning quote from Prairie Road Builders for street maintenance work 24. Consider motion concerning, quotes for the sidewalk between 115 and 457 Driftwood Lane 2:5, Consider motion concerning Cargill's bulk deicing salt quote 26. Discussion concerning bridge inspection 227. Discussion concerning waste water treatment plant repair 28.Discussion concerning water and sewer connection fees 9. Discussion concerning needed modifications to the zoning code 30. Consider motion to approve the claims list dated August q, 2011 31. Discussion a. Opportunity for citizens not on agenda 32. Clerk's comments 33. Mayor's comments 34.Adjournment Fairfax City Council Agenda-August's, 2011 Page 2 AGENDA �(A IJ FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 9,20.11. AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET 1:. Call to order e����`� v' O k:' A - P' 2:,: Rollcall r Approval of agenda 6 i�,i j j/a � �a 4:, Approval of and place on filler a. City Council minutes dated July 12, 2011 t Place on file: a. Parks and Beautification minutes dated June 16, 201,1lk . 5. Reports a. Sheriff .: , ( b. Library ; `, `if'i; c. Fire Department t' 'aCuSclle,&'U. r ` .�fi , -" Gu " y d. Maintenance Department ray; w r l e. Parks and Beautification Department t u 41 z 7 L Pavilion pad f. Financials g. Engineering gg f - f C` �1" .(,& Fairfax City Council Agenda-August 9, 2011 Page 1 CZY {, .- c4i)y lollf F ou . ECICOG presentation f" T Phase 2 Water Main Replacement Project— a. roject—a. Consider RESOLUTION to approve Pay Application 41 p g. Consider RESOLUTION to approve applications to the IDIOT for plantings and a wall at the south entryway sign �. Consider RESOLUTION to set public hearing for ITC easement XUi04 10. Consider RESOLUTION to set public hearings on loan agreements related to financing infrastructure 1.1. Consider RESOLUTION to set public hearing on proposed plans and specifications,proposed form of contract and estimate of cost for the Phase III Water Main Replacement Improvements Project 12. Consider RESOLTUION to enter an engineering agreement for the Phase 3 Water Main Replacement Project, Water Main and Sanitary Sewer Service Extensions, and Granular Parking Lot Improvements 13. Consider RESOLTUION to enter an engineering agreement for the Drainage Improvement Projects 1.4. Consider RESOLTUION to enter an engineering agreement for the Fairfax Sports and Park Project Fairfax City Council Agenda-August's,2011 Page 2 15. Consider RESOLUTION to transfer funds NP 16. Consider RESOLUTION to write off utility bills 17. Consider RESOLUTION to enter a lease for soccer area '5(b -19. Consider ORDINANCE 118,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by adding a chapter pertaining to golf carts. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 118 b. Consider motion for approval of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A CHAPTER PERTAINING TO GOLF CARTS. 19. Mayoral Appointment to the Library Board of Trustees G1� 20. Consider motion concerning revised cost information for restroom building at Hawks Ridge Park pp '30 4 kelv� 6�W d�KUMA (Alz (A i1i k-,Lil 40111 19&44 4)-Al 21. Consider motl concerning cost quotes for Hawks Ridge Park's paving project Iwo 22. Consider motion concerning Casey's General Store's Class C Beer Permit renewal PA�,f) 23. Consider motion concerning Quote from Prairie Road Builders for street maintenance work Q Fairfax City Council Agenda --August 9,2011 b"A"L) Page 3 CI J 24. Consider motion concerning quotes for the sidewalk between 115 and 457 Driftwood Lane 25. Consider motion concerning Cargill's bulk deicing salt quote ,qLv, 'TpW (. t,di V6 4 G- 216. Discussion concerning bridge inspection 27. Discussion concerning waste:water treatment plant repair �e 28. Discussion concerning water and sewer connection fees C,� j j-� 29.Discussion concerning needled tn� pice'ations' to the zoning code J 30. Consider 70,approve the claims list dated August 9, 2011 J 1. Discussion a. Opportunity for citizens not on agenda b-44- ,3'2. Clerk's comments P, z 33. Mayor's comments t? 34. Adjournment V l e'i Fairfax City Council Agenda-August'9, 2011 Page 4 ! z «/®/} t. 1AW4;�--&A YvIt i E : LEG NTI No'name has;'doon sOlrrasilted kaar ap Trenster DUl ok S°;fdC✓Bond Fielwre Fund J pointmor Po iv Library Board of 47�1450 _ Trusfeas i ransar(yak of T6F 56th 4i5�l1 wvrallezeda4ttispall!sselp' A gUvie tp rc roof Tot 1; Ihe.olty haiiffire ny �pen5es �51P� 35. cq $ 86£ bl£WeU sYafio,n buildin5rjwas reviewed anb Uls... . biCnOA.1 11t6UtM 60�S6S Motioned,. ina+ti.a®}aulxl,onnsl Motioned by. Magers, Seconded bv. pal3lSsel^�afg'OV20 aug Beer to approve the ouale from p=ast alr5ulur sui}1"._LH99 zj ern Iowa Building, Inc.to.:-roof the City; i halllfire station with steel tar: 513095.00. :.The City will use LOST oo �ze6aymoney for thisprolecl. Ayes FsfedentBeer;Magers,alld Wainwright Nays none; AbsentOtto Monett carried.J inn a1, Two quotes were reviewed tor-tmnq_ CIT4r43 €1 and re grading'of. the East C.Wneferu. Ss. REG 61LdAi1�CIT retanhonbasin: COUNCIL Td�l Motioned by Wainwright,seconiied by :JULY i2;Zd111 Frieden to approve the:qQ atel from.... The regular.rrreeling of the Fairfwl City Ken-Way,Excavating,Inc. for.817.471: Council was held 'fuetdgv, July .17'. plus.the addition of the French drain 2011 at Fairfax CTIV ffi1all,'due to atten option. Drainage funds WWII`be used or, .'dance, in one of I[he fire truck bay.,. fhis�.Protect, AYes: Frieden, Beer„ . Mayor Jason Rabe called the meelin9 Magers,and Wainwright.:l'1ays, none. to order at 7,00 PM. Council inert tiers Absenh Otto. Hellin oarried present: JoAnn Beer,Bernie Frieden Disdusslonl eras held about a request: Marc Magers, and Matirlanrta Warr- from. JuclY fldfsleY, al 720T Wittliams; wrighi. Absent Travis Otto. Other Blvd: to connect fo city water and pr�s�:' T 11 �]] 1 T fl y 7 oily staff present; Cynthia SPimsdn.and siblVr alfa ciPY`sewer, Samples of the �'i /�C LJIJ�' dLlr tiA1 �X1.21t 1 i31I1 t�7, publisher C'7 Dave Yarecek. calcuatfon o9 Phe Conneetiora tee,were GAZETTE, 7 1 Motioned' by (Beer,:seconded" by rMo o d by Wainwright;:seconded by. l HE a loll $1eV4'S��i3per of general Magers to approve the agenda. AYes: Beer, Frieden, Magerr% and Wain Magers to base the co6khon lineari Wright.. Nays: None:"-Absent::Otto, fee for 7201.vuliams Blvd.for any ser.:. circulation 11] .inn and Johnson Counties, ill Iowa. Motion carried vice at this time using the frolnfage:_on: the Highland ftvenue side-The current t 7 Motioned by Frieden,: seconded.: by .restitution states the fee per linear foot' The notice, a pi"inted copy of Which is attached, was Beer-to approve and place on file-the is 81200 for.waier and 512.010 for sew-- City Council minutes:from June Beer' eK Ayes Frieden,Beer,=P 44# rs,and inserted and published ill THE GAZETTE newspaper 201I and Lune 27 20T1. Ayes::Beer Wainwright. Nays none Abient Frieden, Magers and: Wainwright 0ito Molion carrred 111 the issue{s} of July s.'2 2011. Nays: None: Absent pito Motion , corned. Motioned oV:Frieden se&znded by Motioned by Frieden, seconded by. Magers to send three representatives Beer to place on file the Parks and to the Iowa League of Crhes aatnual' Benuiification mntnulag from May 19, conference. AYes Frieden Beer,, The reasonable fee for publishing said notice is 2011,the Planning and Zoning Minutes Magers,and WdlnWright.:NaiYs none. from June 22 and July"6;.2011 as well as Absent.Oita. Motion carrred y y O� the Li;)rarV Board of Trustees minutes Motioned bV Wainwright,secondea:by 1 1 from July.5; 2011, Ayes: Beer, Frieden,to aporove the Claims list iia Frdeden, .Mager,, and Wainwright. ied:July 12,2611. Ayes: Frieden,Beer,, Nays: None: Absents.':'Otto M'gtfnn Magers{and;Wainwrighl.:Nays: nave. carried. Absent, Olio,Md lion Carried, Linn county Deputy Pwalka prasa Harold McCbrrrick asked questibns Ped the list of calls. JoAnn beer men- about what is;alfowed In dPfferenP types. honed that there have been Youths on ofxdningdigIrIcts. he roai5 aP the legion and library Psulld- John klerrrs'::sUggested moving the. 'he [. : Ha..WKs RltdgO.Ibark bathroonl building: There was no library report. away. from Elie properly Cane. Shane Marc Masers stated thaUthe sirens. Wicks will work an the specifics.._The were sounded because it is Linn Coun- elevation Change Will Increase the cost: ly's policy to soutad them when.the of the protect �.. winds reach 70 MPH. Cynthia SPirrison rerninded the City. i council that Kathy Everett VvIllt be:at- Two quotes were reviewed for asphalt - street repair work:at the.railroad :tending the:Municipal:Profossionalln= crossing and".Other-'areas in_:town. slitule Iuly:l$-27 and CV61h1a will.be. MavorRabe:will:aoordlnate-the:Union attending the'Municipal; Prrfessiona£ Paafrc's work to:even out Yf7e rail Academy.JulY27 29 Crossings at•the wine""time.our work Is alnwned to Magers, seconded:b; -being done so.ttae'crossing is. Only Walnwrighf to adlourn. Ayes. (Frieden,: closed once. JoXnn Beer asked.for ad- Beer,Magers,and WaInWr9gPtt. Nays: vance warning of the crossing closing. none. Absenf^Otto. Motion carried';. Motioned:.by Frieden;:seconded }ay.. Mayor Rabe.°adjourned the meeYtrg at: Magers to--approve:the nuote-from 9:i6PM. Kluesner ConsYrutfion inc, for Mayor Jason Robe 57,310.00 for wort( at the railroad CdtV Cterkl7raasurer CYr tY7Pa Stncrison t 7 7 i crossing on Vanderbilt: Street. Road Disdairner, Thefgregoing mjnulas=are This instrument was acknowledged ed by Th Use lands are to be used for Phis:prow ndtiaffiCial unfil approved by Itre City: cnunr.({ McI7r�•�i <ill 1alwrare C.ii1, ii. 'y 22 211. lest. Ayes: Fried.% Bner,: and CLAIMS I JSYdlJLY 12,2011 Magers: Nays; None. Absent Otto Payee Purpose Arrrou tt Abstain: W�ainwrighk. Marianne Wrtin- AF'LA�Prarrtlum 276.45": wrlght abstained because she works 'A - r for one of the companies that submit- llegra Copies 69.96 led a quole.Mofaon carried. Allizrnl FnergY,Ula4PPY Bills 4 064.&2 Motioned'by Frieden, seconded by Altorfer inc.Pars 15.60 Magers- to approve"-the:quole�from Apparatus Testing Services 'LLC FID- Kluesner Construction, inc. for Ararn 515,342.63 for street repair work. Road :Aramark Mats&Uniforms y61.0rJ 7.7 Public a 1 Use funds are To be used for this-pro- Audio Video Technologies Alarm Pylon- Notary 1 ublic 111 aT1U�CI'�t11c Stott' of IOWA iect. Ayes. (Frieder; Beer;: and Itoring 228.00 Magers: Nays: None.:Absent:::Otto. Baker&Taylor Library 557.88 Abstain: Wainwright.Marianne Wain-. Banker's Trust Debt Issue s•dC 200:00 wright abstained.-because she works:Cathy Bayne Library 327:64 -: for one of the.companies that:submit- Berger Machine&Repair F1D Tj31 091 ted a gaole:::Mofi�oncarried. °Jill Boogerd'Deposit Refund 690-0 : A quote:for a 'bathroom building of:-:.Bound Tree:Medical FID 288.13' Hawks Ridge:Parkwas reviewed.�_ Carus Corporation Water Supplies. Motioned by Magers, seconded by 721.96 Beer fo approve The quote from East- Cedar.Rapids Photo Copy Inc Library ern Iowa Buildings, Inc for the-bath- 24.91 - " .... room building M Hawks Ridge Park for CitYCartori Recycling LibraryX(30� .4*�'a�"<,ye, p19Ip", .�• C'f1it�1 824,700 with an additional 35,00Q este Clarets safety l= Uiphrent F10109.30. o mare for plumwng and electrical,.: The Clernen Canvas & Mfg:: Banners Re- City t f't Number 753223 City will use.LOST money for this pro-', paired l50i1 ray commission sion Expires ierl. AYes. Ffleden, been and County Oardea Library 21.37 Magers. Nays, None: Absent`,'Otic Cre6'04q Saflware services, Urc.'0 It d ,uin 11„2014 Abstaln: Wainwright. Marianne,Wain• breaY195.50 '. wrighl abstained because of 8 conflict DV&A Library 176,48 ` of interest. Motlon carried. Kathleen Dolezal Deposit Refund 60,04 We have received: 22 paid pad Dorsey & Whifnev LLP Legal Fees sponsorships. We will be wrapping Up b 1.1(F08 this proiecY soon The;concrete;should..Michael Evans Deposit Refuind 30.00 be poured in two or.three Weeks:i; Kathy Everett Per Dierri-.360.0ft .Motl000d':-by:iiha3ers, secanded by Fver-Green Landscape.NulrserY Wood Frieden to approve.:the financial re Chi003&00.' ports. AYes Been Frieden,Magers, r"SSS SfC 25.00 and Wainwright.:INs Nom..Absenl- Fai^e+g1sYF�/.Ll'a63.65 Otto. Motion carried I'.. Fastenal aui?ojies 66.00.. -.-, Wfr€rnergvResourcesFuefSG�:23-: STATE OF IOWA Counties of Linn and Johlison ss. 1, Tiny McDougall, do state that I am tli,e publisher of c ry of Fri R la THE GAZETTE, a daily newspaper of general j40TICE OF P46i ICH RING rt zonllN APPL1G rlON circulation in Linn and Johnson Counties in Iowa.. y�str are hereby notified Thal a lubllc a Msarin9 W be held before the F.alrfax City Counbi+ upon rhe application of The notice, a printed Copy of which is attached, was Gorden semis the owner nr tri+ laa, inserted and published in.THE GAZETTE newspaper Prairie View Eslales Pari e. Fairfax, Cinn CnuntYCasey'seGenreraI . lores' purchaser:, in the issue(s) July 5ti�, 2011 lnc. Therurrenl zoning is 9 R5:Single Fam11Y Residential 'District and lheY are req uesling Thar the zoning be than- Ols rlcl j'The Sal djghear n9Cwirli a he l The reasonable fee for publishing said notice X c rv'wa i jrai 3 5 v�d all�ia i Q�t. $11.13 on Tuesday,July 1;2;2011, 0.7:00 PM W soon thereafter,at whichrime and �ptau you may app.Par and be heard in regard ro:said applicatlan Cynthia Shfnson ptY Clerl!Freasllre� P�,bllshetl in the Gazelle 7 asday, dTYY 5,?011 This instrument was acknowledged by Tim McDougall before me on July 5th, 2011 Notary Public in and for the State of Iowa r)lraria taut#a l r # r lcin NuMbrar 753222 I%qy Cfzmimbsiori Expir�S ` �ulr�11,20'R SIGN -IN FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, JULY 12, 2011 AT 7:00 PM FAIRFAX CITY HALL - 525 VANDERBILT STREET 2., 3. L 4+ .. 5. 6. 7• ✓ a"� P 8. ` 9. �- 10. 11. 12. 13. 14.�.� 15. 16. 17. 18. 19. 20. 116a 1. 2. 3. 4. 5. SIGN -IN FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, JULY 12, 2011 AT 7:00 PM FAIRFAX CITY HALL - 525 VANDERBILT STREET 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.