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HomeMy WebLinkAbout08-09-2011 Council Meeting CITY OF FAIRFAX REGULAR. CITY COUNCIL MEETING AUGUST 9, 2011 The regular meeting of the Fairfax City Council was held Tuesday, August 9, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Travis Otto,Marc Magers, and Marianne Wainwright. Absent: Bernie Frieden. Other city staff present: Cynthia Stimson and Lynn Miller. Motioned by Beer, seconded by Otto to approve the agenda. Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried. Motioned by Beer, seconded by Otto to approve and place on file the City Council minutes from July 12, 2011. Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried. Motioned by Beer, seconded by Otto to place on file the Parks and Beautification minutes from Tune 16, 2011. Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried. Linn County Deputy Pavelk .presented the list of calls.. There was no library report, Cynthia Stimson reported that the Fairfax Public Library was awarded a$1,500 grant from NetIns and South Slope to purchase a computer. Lynn Miller reported that the fire department may be purchasing more of the fireworks for next year's show before the end of the year to avoid price increases. He also informed the council that Maguire Iron has completed the annual maintenance on the water tower. They are recommending that the city pressure wash the tower next year. Northway Well will be coming to check the other well. Lynn will be getting a cost quote to clean storm sewers. Cynthia 'Stimson reported that the City has received the signs and posts for the IDOT sign grant. JoAnn Beer asked Lynn Miller about the status of the entrance to the tennis courts and the need to maintain the storage buildings at city park. She also reported that the Movie in the Park will be held on August 12„ The final spreadsheet showing the concrete pad sponsors was reviewed. Motioned by Magers, seconded by Wainwright to accept the financial reports. Ayes: Beer,Otto,Magers, and Wainwright. Nays: None, Absent: Frieden. Motion carried. The engineering report was reviewed. Travis Otto asked about the status of occupancy certificates and the needed improvements to the drainage facilities for the areas developed by Jeff Then and Gordon Sevig. Mayor Rabe stated that he has had communication with not only the developers but homeowners needing the occupancy certificates to close on their home construction financing. It was suggested that fines or denial of building permits would be more appropriate. The ordinance is to be reviewed. Mary Rump, from East Central Iowa Council of Governments, gave a presentation about the services available through ECICOG. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-45 A RESOLUTION TO ISSUE PARTIAL PAYMENT 45 TO SCHRADER EXCAVATING GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-45 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-46 A RESOLUTION TO GIVE CITY OF FAIRFAX APPROVAL OF FAIRFAX SIGN WALL AND PLANTINGS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-46 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2011-47 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING CONCERNING ENTERING INTO AN EASEMENT AGREEMENT WITH ITC MIDWEST,LLC, Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. ,Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-47 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-48 A RESOLUTION TO FIX A DATE FOR PUBLIC HEARINGS ON LOAN AGREEMENTS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011- 48 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-49 A RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST OF THE PHASE 3 WATER MAIN REPLACEMENT PROGRAM PROJECT,WATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IMPROVEMENTS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion. carried. Mayor Rabe declared RESOLUTION 2011-49 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-50 A RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PHASE 3 OF THE WATER MAIN REPLACEMENT PROGRAM PROJECT, WATER MAIN AND SANITARY'SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IMPROVEMENTS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-50 duly adopted.. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-51 A RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR TWO DRAINAGE IMPROVEMENT PROJECTS. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-51 duly adopted. Motioned by Beer, seconded by Otto to approve RESOLUTION NO. 2011-52 A RESOLUTION AUTHORIZING ENGINEERING SERVICES TO PROCEED WITH PRELIMINARY INVESTIGATIONS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR DEVELOPMENT OF A PARCEL OF FARM GROUND. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-52 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-53 A RESOLUTION AUTHORIZING THE TRANSFER OF MONEY FROM THE LOST FUND TO THE GENERAL FUND FOR A TRAIL PROJECT AND DESIGNATION OF FUNDS FROM THE GENERAL FUND FOR A TRAIL PROJECT. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays. None. Absent: Frieden. Motion carried. Mayor .Rabe declared RESOLUTION 2011-53 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-54 A RESOLUTION AUTHORIZING AND DIRECTING THE CITY CLERKITREASURER TO WRITE-OFF CERTAIN UTILITY ACCOUNTS AS UNCOLLECTIBLE AND MADE A TRANSFER OF FUNDS. Roll call vote: Ayes: Beer, Otto,Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2011-54 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-55 A RESOLUTION ENTERING INTO A SHORT-TERM LEASE AGREEMENT FOR USE OF GROUND FOR THE YOUTH SOCCER PROGRAM. Roll call vote: Ayes: Beer, Otto, Magers and Wainwright. Nays None. Absent: Frieden, Motion carried. Mayor Rabe declared RESOLUTION 2011-55 duly adopted. A draft of the golf cart proposed ordinance and the procedure to adopt was discussed. No action was taken. No name has been submitted for appointment to the Library Board of Trustees. Discussion was held concerning revised cost information about the restroom building. project at Hawks Ridge Park. More information is needed. No bids were received for the Hawks Ridge Park paving project. The engineer will contact possible bidders and ask about their schedules. Motioned by Magers, seconded by Beer, to approve Casey's General Stores' Class C :Beer permit renewal. Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Discussion was held concerning a quote from Prairie Road Builders for street maintenance work. Motioned by Wainwright, seconded by Magers to do the listed patch and seal coating work for an estimate of$39,908.88 and the base reconstruction work on Southview for an estimate of$5,500.00. Road Use funds are to be used for this work, Schrader Excavating will be responsible to put the streets that they tore up doing their work back to the condition they were before the water main project. Allowing these area to settle over a winter may help with. their stability. Ayes: Beer, Otto,Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried. Two quotes for sidewalk installation for the City of Fairfax between 115 and 457 Driftwood Lane were reviewed.. Motioned by Otto, seconded by Beer to approve the quote from McAllister Concrete Co. for$2,521.00. LOST funds will be used for this work. Ayes: Beer, Otto, Magers and Wainwright. Nays: None. Absent: Frieden. Motion carried„ Shane Wicks reported that Linn County has completed the required bridge inspection.. They will be raising their fees.. Shane also reported that EDI will be making the needed waste water treatment plant repairs during the first two weeks of September, There will be no cost to the City of Fairfax. Discussion was held concerning the connection fees for water and sewer. An ordinance is to be drafted that will make the connection fees for a residential lot be $2,500 for water and $2,500 for sewer and for a commercial property the connection fees will be $35.00 per linear foot. Motioned by Beer, seconded by Magers to approve the claims list dated August 9, 2011. Ayes: Beer, Otto, Magers, and Wainwright. Nays: none. Absent: Frieden. Motion carried. Cathy Krouse asked about mowing in a ditch area and when the City would like the CR/Linn County Solid Waste Agency to do their presentation to the council. The October agenda was suggested. Shane Wicks stated that he checked the storm water drainage near 50 Ridge Drive on Saturday. It did not appear to be working properly. Cynthia Stimson reminded the city council about the municipal election in November. She reviewed the deadlines and asked about office coverage during the League's annual conference. She had received correspondence from South Slope,the UP, and Linn County. The UP is having a safety ride on August 25. Each person can request six tickets. Linn County has released the tax levy information for each tax district in the county. Mayor Rabe stated that he has received and placed many calls about the railroad crossing being closed. Gordon Sevig had contacted Mayor Rabe and asked him to inquire about the Casey's rezoning topic. Motioned by Magers, seconded by Otto to adjourn. Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe adjourned the meeting at 9:08 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLADS LIST AUGUST 9, 2011 Payee Purpose Amount AFLAC Gen-Policy Premium 216.36 Lincoln Allen Deposit Refund 60.00 Alliant Energy Utility Bills 5,426.44 Altorfer Inc. Skid Loader Parts 155.00 Aramark Mats &Uniforms 468.32 Baker& Taylor Library 315.93 Baker Paper Library 43.40 Cathy Bayne Library Reimbursement 266.24 Marc Brandenburg Deposit Refund 60.00 Dennis or Sarita Brant Deposit Refund 60.00 Carquest FID 114.84 Carus Corporation Water Supplies 1,481.24 Cedar Rapids Photo Copy, Inc. Library Supplies 25.05 Clemen Canvas & Mfg. FID 450.00 Thomas Cline Deposit Refund 60.00 Larry Coffland Deposit Refund 60.00 Custom Hose & Supplies, Inc. Mower Parts 26.38 Bobby or Melissa Dahm Deposit Refund 60.00 Danko Emergency Equipment Co. FID 223.88 Elan Credit Card Balance 893.38 Steve Estenson Deposit Refund 60,00 Kathy Everett Mileage 242.85 FSSB SIC for ACH File 25.00 Fareway Supplies 80.55 Fauser Energy Resources Fuel 1,287.75 Gale Library 70.18 Gateway Hotel Hotel During Training 996.80 Gazette Communications Publications 211.03 GCR Tire Centers Tire 191.44 Hall &Hall Engineers, Inc. Engineering Fees 55,138.61 Hawkeye Fire & Safety FID 126.00 Henderson Truck Equipment Equipment Work 1,350.00 IAMU Webinar 20.00 IDNR NPDES Annual Fee 210.00 Iowa One Call Locates 17.10 IPERS Gen-Payroll 3,176,20 Johnson County Refuse, Inc. Solid Waste Service 8,051.75 Junior Library Guild Library 65.00 Keystone Labs, Inc. Testing 259.74 Matthew Koehler Deposit Net Refund 20.68 Lawson Products Parts 152.70 Linn.County REC Utility Bills 1,843.55 T'im McKeever Park Signs 300.00 Maguire Iron, Inc. Water Tower Maintenance 2,303.00 Jaclyn Martin Deposit Refund 60.00 Martin Marietta Materials Sand 81.72 Matheson Welding Supplies 14.13 Mayberry Electric Labor to Hang Signs 165.00 Menard's Supplies 749.47 MidAmerican Energy Utility Bills 205.24 Midwest Wheel Company Supplies 14.01 Miracle Recreation Equipment Parks Swing Seats 195,36 Kent Miskimen Deposit Refund 60.00 Municipal Emergency Services FID 1,878.00 Orkin Library 67.55 Penworthy Library 368.08 Raymond Pledge Deposit Net Refund 61.68 Port'O' Jonny, Inc. Toilets 475.00 Postmaster Library 76,00 Prairie Creek Veterinary Clinic Deposit Refund 60.00 Press Education Library 435.75 Pumpkin Books Library 130.29 Safeguard Magnets 52.50 Sankot`s Garage, Inc. FID 329.69 Schrader Excavating& Grading Co. Trail Work 6,864.68 Schrader Excavating & Grading Co. Water Main Work 105,604.94 Thomas Sedenka Door Remotes 90.00 Signs& More LLC Park Project 2,870.00 Simmons Perrine Moyer Bergman PLC Legal Fees 117.00 The Sled Shed Parks Supplies 399.85 South Slope Telephone Service 532.03 Staples Supplies 606.95 State Library of Iowa Library 109.92 Cynthia Stimson Mileage 145.75 Storm Steel Supplies 178.35 Strategic Print Solutions Copies 195.96 Nancy Terpstra Library 270.00 Larry or Sandy Townes Deposit Refund 60.00 UnitedHealthcare Ins. Co. Gen-Policy Premium 182.70 UnitedHealthcare Plan Gen-Policy Premium 3,699,20 US Cellular Cell Service 213.60 USPG Postage 165.00 USP4 Postage 245.92 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 1,127.29 US Treasury Gen-Payroll Taxes 2,190.54 HS Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 117.35 David Vagle Deposit Refund 60.00 Van Meter Industrial Supplies 60.05 Waterworks C & I Supplies 28.45 Weber Paint & Glass Library Window Repair 208.67 Beth Wilz Library 65.27 Total Net Payroll 17,711.64 TOTAL 238,737.71 July 2011 Receipts General Fund 13,054.54 Read Use Tax 16,497.68 LOST 09 20,973.66 TIF Fund 6,644.66 Trust and Agency 480.00 Water Fund 16,374.51 Sewer Fund 14,998.99 SRF Bond Retire Fund 11,975.70 Garbage Fund 11,718.50 Farm Operations Fund 1.60 Total Revenue: 112,719.84 July 2011 Expenses General Fund 48,553.40 ]Drainage Fund 1,163.94 Road Use Tax 6,593.88 LOST 09 4,726.25 Trust and Agency 594.04 Water Fund 12,172.30 Water Main Project Phase 2 19,084.83 Sewer Fund 10,328.80 Garbage Fund 10,643.98 Farm Operations 751.32 Total Expenses: 114,612.74 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING AUGUST 30, 2011 A special meeting of the Fairfax City Council was held Tuesday, August 30, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marc Magers, Absent: Marianne Wainwright. Other city staff present: Cynthia Stimson, Kathy Everett,and Dave Yanecek. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Mayor Rabe opened the public hearing concerning notice of proposed action to institute proceedings to enter into a loan agreement in a principal amount not to exceed$2,300,000 at 6:01 PM. Councilmember Marianne Wainwright entered the meeting at 6:03 PM. The city clerk had received some questions from a resident,but no written comments nor any petition. The resident with the questions is in attendance. Ken Selzer made a statement about handicapped accessible compliance issues. He asked about the city's plans if'the State of Iowa suddenly removed TIF. Larry Berger, from Speer Financial, informed Mr.. Selzer that the bonds are general obligation bonds. This means that the City could levy taxes to meet the debt obligations. The City of Fairfax does plan to snake all payments for this loan agreement from TIF revenue.. Mr. Berger stated that it is highly unlikely that the State of Iowa would eliminate TIF. There is several million dollars of public debt issued all around Iowa that uses the TIF revenue to meet those obligations. Discussion was held about TIF. No one else had any comments. Mayor Rabe closed the public hearing at 6:1.0 PM. Mayor Rabe opened the public hearing concerning notice of proposed action to institute proceedings to enter into a general obligation loan agreement in a principal amount not to exceed $1,010,000 at 6:11 PM. No written comments have been received. Ken Selzer stated he has discussed this project with the land owners. Mr. Selzer asked several questions about building in wet areas, water flow tests, and the use of a soil scientist. No one else had any comments. Mayor Rabe closed the public hearing at 6:20 PM. Mayor Rabe opened the public hearing concerning amending sections of the Fairfax Zoning Ordinance of 2000 at 6:20 PM. No written comments have been received. Joe Kell asked which amendments this included. This amendment includes the changes to the bulk graphs for each zoning district as recommended by the Planning and Zoning Commission. Mayor Rabe closed the public hearing at 6:22 PM. Mayor Rabe opened the public hearing concerning the plans and specifications, proposed form of contract, and estimate of cost for the Phase 3 Water Main Replacement Project, water main and sanitary sewer service extensions, and granular parking lot improvements. No written comments have been received. JoAnn Beer asked about the parking lot improvements. Mayor Rabe closed the public hearing at 6:24 PM. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-56 A RESOLUTION TO PROCEED WITH THE PUBLIC IMPROVEMENTS TO PRAIRIE CREEK ESTATES SIXTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Wainwright, and Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-56 duly adopted.. Discussion was held concerning the drainage improvements to complete in Prairie Creek. Estates. Motioned by Frieden, seconded by Magers to accept Shane Wicks' recommended option c.,which is to have Jeff install a drain tile down the middle of the pond and install lateral tile lines off this line in both directions near the middle of the pond,for his detention pond. All improvements shall be completed before approval of Prairie Creek Estates 6"'Addition. Ayes: Beer, Frieden, Otto, Wainwright, and Magers, Motion carried. Discussion was held concerning the drainage improvements to complete in Prairie View Heights. Motioned by Beer, seconded by Magers to accept Shane Wicks' recommendations and to have these items completed by November 15, 2011 or no building permits will be issued in these subdivisions until they are completed to the point of the City ofFairfax's satisfaction. Ayes: Beer,Frieden, Otto, Wainwright, and Magers. Motion carried... Motioned by Beer, seconded by Otto to approve RESOLUTION NO. 2011-57 A RESOLUTION APPROVING CHANGE ORDER NO. 4 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Wainwright, and Magcrs. Motion carried. Mayor Rabe declared RESOLUTION 2011-57 duly adopted. Shane Wicks gave an update on the trail project after the TTAC decision. Currently,they are asking the City of Fairfax to go through the application process again, but with no loss of funds. Mayor Rabe will make contact to find out if we can simply show the entire plan during their October meeting. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2011-58 A RESOLUTION EXPRESSING INTENT TO ENTER INTO LOAN AGREEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Wainwright, and Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-58 duly adopted. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-59 A RESOLUTION FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS,FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PHASE III WATER MAIN REPLACEMENT AND IMPROVEMENTS PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Wainwright, and Magers„ Motion carried. Mayor Rabe declared RESOLUTION 2011-59 duly adopted. Motioned by Beer, seconded by Magers to approve RESOLUTION NO. 2011-60 A RESOLUTION AWARDING CONTRACT FOR THE PHASE III WATER MAIN REPLACEMENT AND IMPROVEMENTS PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Wainwright, and Magers. Motion carried. Mayor Rabe declared RESOLUTION 2011-60 duly adopted. The City Council reviewed revised specifications for the Hawks Ridge Park restroom building. No paving quotes have been received for the Hawks Ridge Park improvements. We will try again in the spring. Discussion was held about the possible costs for a water connection request. Shane Wicks will give the residents some estimates and they are to contact a contractor on their own for additional cost information. Discussion was held about the proposed revisions to the water and sewer connection fees and process. Specific code revisions will be on the next agenda.. Marianne Wainwright introduced ORDINANCE 119, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07— SCHEDULES OF DISTRICT REGULATIONS. Motioned by Beer, seconded by Magers to suspend the rale requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 119. Roll call vote: Ayes: Beer, Frieden, Otto,Wainwright, and Magers. Motion carried. Motioned by Magers, seconded by Beer to give final passage and adoption to ORDINANCE 119, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2000 OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SECTION 1.07—SCHEDULES OF DISTRICT REGULATIONS. Roll call vote: Ayes: Beer, Frieden, Otto,Wainwright, and Magers. Motion carried. Blocking the entrance to the tennis court and signage informing users that bikes, skates, and skateboards are not allowed was discussed. The city clerk/treasurer,informed the council that the paperwork from the IDOT about:the sign project was received today in the mail. JoAnn Beer asked about the budget for a sign at Hawks Ridge Park. The consensus was that park signage should be uniform, simple, cheap, and durable. JoAnn also asked about installation of the park benches and trash receptacles. Marianne Wainwright stated that there are some properties that need to mow and have Junk or vehicles that need to be addressed by the City. She asked that a reminder be placed in the newsletter about vehicle regulations. Marc Magers asked about the option to lock water hydrants in the parks. One had recently been left running. Motioned by Magers, seconded by Wainwright to adjourn. Ayes: Beer, Frieden, Otto, Wainwright and Magers. Motion carried. Mayor Rabe adjourned the meeting at 8:05 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. Minutes Parks and Beautification Committee Thursday, July 21 at 7:00 PMI (Fairfax Public Library-- 313 Vanderbilt Street Committee members in attendance: Jo Ann Beer,John Berns, Cathy Krouse, Annette McKeever, Tim (McKeever 1. Hawks Ridge (Park—advertising squares fundraiser update John Berns provided an updated fundraiser contributor list. The pavilion pad is scheduled to be poured the week of August 8. An additional concrete section will be poured for future barbeque grills. 2. Movies in the (Park—August planning Volunteers should meet at 7:30 pm August 12 at Hawks Ridge Park. Jo Ann Beer and John Berns will be absent, but a volunteer assignment list will be e-mailed. 3. South Entryway plantings—status Lynn Miller, Ciity Maintenance, is working with the IDOT on the permits regluired due to the highway right-of-way. 4. Disk golf course - signage status The signs have arrived 1 Tim will arrange for the installation. 5. Sports complex—update Phase 1 is being designed, with the current (plan to include 2 baseball diamonds, 1- 2 soccer fields, lights, concession stand, restrooms, walking trail and parking lot. 6. Opportunities for Citizens Not on Agenda City Park maintenance was discussed, including the tennis court gate, a broken swing and possible refurbishing of the small) storage buildings. Jo Ann will mention them at the next City Council meeting. Ideas for the Hawks Ridge Park pavilion grand opening were discussed and Included fundraising entertainment ideas such as "blow-up and bouncy" kids' games,or a soccer or kickball game, f=urther planning is dependent upon the parking lot and restroom installation, and should also be coordinated with the City Council's input. The next meeting will be 7 pm,Thursday, August 18 at the Library. �Or C N CD � M /} O] �. N N- to v U c°�tl U C] U cd U CCS � cd t� Cd at! 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U 0 0 C/3 W) J> 00 tp Ln d N cn to W) da Q N N O O tt m O V N Vi `p N 7n 'd N {V fel b N O C CO h tp.... 7' y O O d 0 0 0 0 0 O Q O O O N N N N N N N N CYS �o Q 00 "C ON Vl 00 00 Q %0 Cn N N M m V1 ,- �O O Vl — N N V) M IC Ic 00 00 w tlNi � O O O O O d O O O O O d Q Q O O O O O d Q Q O O O O d Q O O O O d Q 0 0 vQ O O O Q O Q O O O O Q Q O O O O O Q O O O 0 0 0 Ca o � AAoAAAA �i QA pQAAAA �] Ar� AA v] GO CC C40 Un X17 m on m v, CA C!n 5c v1 M Cry C4 rn Ul V� V2 y �i �-� �4 0 r� �-1 r.a a i-a �-; o- City of Fairfax From: jbeer7l5l@aol.com Sent: Sunday, September 11, 2011 6;36 PM To: cjrow@southslope.net Cc: fairfax@southslope.net Subject: Re: sign. Jack, would you be able to stop at City Hall and have Cynthia, the City Clerk, make me a copy of your most recent concept?The City Council meets Tuesday and the Parks Committee on Thursday, so I thought I would share what you have so far with both groups. Thanks. Jo Ann -----Original Message----- From: Jack <cirowCu3southslope,net> To: jbeer7151 <ibeer7151 Oaol.com> Sent: Tue, Sep 6, 2011 3:44 pm Subject: Re: sign. Jo Ann. I drew up a completely different sign.) have a bid for the limestone.Its about 700 with shipping.) haven't got any other bids.Location for the sign is going to be critical.) think it will fit into the scheme to work for all parks.My guess,the total cost will be somewhere between 1500 to 2500 depending on donated time and materials.Any suggestions on a concrete contractor for the base? I -Original Message - From: ibeer715o1 com To: cirow a@southslope.net Sent: Wednesday, August 31, 2011 10:16 PM Subject: Re: sign, Jack, I didn't get a firm answer from the council for a specific sign budget, but they want to be sure that we develop a theme that can be used in all Parks as we replace existing signs. Do you have any kind of initial size and estimate for Hawks Ridge for materials versus installation at this point?The parking lot and bathroom installation have been delayed, so I'm guessing we will have to wait until next Spring for the sign. Thanks. Jo Ann -----Original Message----- From: Jack<cirow@southslope.net> To: Jo Ann Beer<ibeer7151 aaaol.com> Sent: Fri, Aug 26, 2011 1:27 pm Subject: sign. WE would like to know what kind of a budget will be available for the sign.lt appears we won't be getting much if any donated time. Jack i' i I I , E f j 4 I i iE ,i i r 11 I; I� _ i L C ............� E� _ T. Stone Quote Form Concepts cC3+�-3 Sau� s�o t � P Date customer Name CXA co ,lob Name cusbMw Contact O 1� $\ C At F O Number Dale Needed Fog Subject to Sates Tax r -kkA 1 C-- 00 c (D 'K (.0 Lto x 2- 'A 1��►v*�K� G!< PricingInformation is valid for sixtydays from daterof Quote77 * *"* - �nie�a� 5 Date ;: Init -iTime Al T-4; r�ancepts Accepted by for Ctstarier 10956 Forest Chapel road-PO Box 102-Anamosa,IA 52205- Phone (319)462-3669-Fax(319)462-6004 Amazon.com: Cast Stone 12" HAWK Concrete Garden SCLTLPTURE Carnivore Raptor ... Page 1 of Hello,Jack.We have recommendations for you. Not JacKn Sava up to 25%off college Essentials Jack's Amazon.corn Today's Deals Gins&9Arsh Lists I Gift Cards Your Digital items I Your Account I Help Shop All Departments. Search Horne&Kitchen 3 Cart Wish List Patio,Lavin&Garden Bestsellers Ma*downs Grills&outdoor Cooldna outdoor DAcor Patio Fumture #bowers&Outdoor Power Pools&Supplies Gift Ideas Cast Stone 12" HAWK Concrete Garden _ SCULPTURE Carnivore Raptor BIRD S1Quantity: - Y $54.95+ 4 39 shipping =_ STATUE in stwk Sold by e-earth-exchange by e-earth-exchange Be the first to review this Item ( {0) or 1-Click Checkout Ship to: Jack Rowray-Fairfax Price: $74.95 In Stock, Ships from and sold by e-earth-eschanoe, ® Only 8 left In stack--order soon. Marc Buying Choices Have one to sell? Share See larger Image and other views Share your own customer images Customers Who Bought Related Items Also Bought Page 1 of 17 Hent Dalen OW6 Oardeneer Dalen HST100 3/4- Dalen Prod. SRHO 4 16-Inch Molded Owl by Inch by 100-Foot Solar Owl Natural Dalen Holographic Bird SCa... Scarecrow Device by (5g) by Dalen Dalen $13.85 (30) (55) $5.49 $36.57 Product Features . 12"H . MADE In the USA,Cast Concrete- No Resin Product Details Shipping Weight: 21 pounds(View shipping rates and policies} ASIN. B002CCICIG Average Customer Review: Be the first to review this item Amazon Bestsellers Rank:#113,141 in Patio, Lawn&Garden (See Tap 100 in Patio,Lawn&Garden) Would you like to update product info alive feedback on images,or tell us about a lower price? Product Acts from External Websites (Wnaf'stnls3} Sponsored Content ltttn'//'%xnxrvxt ama7nti rnmltlnlRl1t17C�T�'T(�IreasC df B002CC1C1G1667721?spud=A29P4... 9/1/2011 C C C � d to cu cu �••• � � � � c� n 000O, o ft. � o o o o o � 00 f ro ' M. o � o 00004- wo � �', m 'TJCD xi R �. n to v n 0 fn N 00 P 00 W In 1; oo G1 N 1 v� In O W W ON � l!i O1 }`W 00 i-a J �p + O t!i lh �,O ISI W' 01 4�1 00 .P: �o - W 4 W O 110 00 Lp -P, J pi 00 W -P W Cll GD J W O 00 lam: N p t . Uo -] O Vl 00 N .p' N �-+ w•+,' 3-+ Ca r A: O 01 Q1 (h k '�: O �] 4 01 01 Ot CJ1' C1 ti0 �i O A ©: O1 01% 00 N O N �M O1 � d W W W W fz W` 000 VA k W p Na N W O w 000 �1 N 00 to 0o O1 G1' 0o ON N4 1 t� 4:- - W O) 41 -11, oo N 41 O :: C, 110 110�ct0O, w p, wo � o00wc i!r 'v, :p O in o C�.i O � a1 a oo a, i.w �..• � o 0 co 00 w Q UnEn OTI O 00 CD CD � GC -- - w O ;31 W G1 N 7 W 00 O N Uh Q0 F 00 0o lJ A. = w N oo w p p w 4, P N P •P O O N Vi O O �O .1 01 F-+ � 00 00 .44 �GiO lJ' � •P �1 O W �--� Oo 01 W .1 Vti cn 00 ki'J y b O W. Oil y r 00 ►+ cn � �—, � � Cd N d 00 w CJS k7 F!+ 00 00 O 00 w A. 00 00 LG 00 -- O to P N ►+ w 00 00 00 to v N n UP uq UP uaas rn h CD CD CD tTj b b o o o 0 0 ,y CD CD N vii W w G�o' N oo cNi, ui o~o rn CVA 000 ol\ N r] �crnw o> wo .p © 00 W O � O ,P --AP oo w 01 .l N` 4�1, O -4 .t �-• P w �+ 00 v, � N un: v, +> o v, ca w; a � a, s ; 00 o" w w N .1 N r .t w O ls+ VD N �l O OD 4�:, V) v O �A -P W oo 00 ONCA � -A � O. O D � O�0 � �►. O�0 W OTI b y O y r c v a �:� O w. o w W 00 00ice: o to oo U, w vUltv tv Lh y ,y N 1--L. -P - V, t�lA N w O N 00 1 w N c yr N oo a, e3�; oo a� o oo c� N 1 v, w v, C` CZ :p �a v "+� a, ".a "v, 00 00 ,moi v v t O.-A n Q 00 14D C, 0 00 00 00 o U, oo w c, v, - oo -• ti n � 000� iv � o1allo v, 00 .1 w r; v w o �-• � s..+ � �] 00 �; .p c�, v, o v, � tip i CD CD tC C tz F R . O O {Iq UG R QQ lp N N i i O c o C" CD C lz C Rr C ,Vt 00 N QA 00 00 O CA: -P�: 00 00 � 41� 00 F-+ O ua 00 b H w C1 O' 00 O 00 W00 W � 00 � CD � N ONO O \0 �O' O 00 O UBRECVRP Wed Aug 31, 2011 3:16 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 1 04,26.11 ACCOUNTS RECEIVABLE AUDIT REPORT 8/01/2011 TO 8/31/2011 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------ G' TOTAL 53,909.10 SERVICE CHARGES 56,345,41 DEMAND MISC CHARGES 75,00 TAXES 1,455.97 DEPOSIT APPLIED 132,75- ASSISTANCE APPLIED PENALTIES 660.00 ADJUSTMENTS CHARGES 38.90- TAXES ,42- PENALTIES 180,00- MISC CHARGES BAD DEBT ENTRIES 48.32- PAYMENTS 56,490.77- GRAND TOTAL 53,909.10 57,876,38 267,64- 660.00 56,623.52- 55,554.32 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS 56,623,52- BAD DEBT WRITE OFFS UBCASHRP Wed Aug 31, 2011 3:1B PM *** CITY OF FAIRFAX IA ** OPER: KE PAGE 1 04,26.11 UTILITY BILLING CASH SUMMARY AUGUST DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE GB USER TYPE 1 SERVICE CHARGE 7667.00 .DO .00 OD 78B7,00 ,00 SERVICE TAX OD .00 .DO .DO .00 .00 SERVICE PENALTY .DO .DO .00 .00 ,00 MISC CHARGE .00 DO .DO .00 .00 MISC TAX .00 D0 .00 .00 ,00 MISC PENALTY 00 .00 DO .00 .00 OVERPAYMENTS 114.D0 114.00 CREDITS APPLIED 15,00- 15.00- TOTALS: 7986.00 .00 .00 ,00 7986.00 SERVICE TOTAL GB SERVICE CHARGE 7887.00 .00 .00 .00 7867,00 .00 SERVICE TAX .00 ,00 .00 .OD .00 .00 SERVICE PENALTY .DO .00 ,DO .00 ,00 MISC CHARGE 00 ,00 .00 .DO ,00 MISC TAX 00 .00 ,00 ,00 .00 MISC PENALTY ,00 .00 .60 .00 .00 OVERPAYMENTS 114.00 114.00 CREDITS APPLIED 15.00- 15.OD- TOTALS: 7986.00 .00 .00 .DO 7 98 6.00 SERVICE CODE SD USER TYPE 1 SERVICE CHARGE 11317,98 15.OD .00 co 11332.96 OO SERVICE TAX 4.20 .00 .00 .00 4.20 .DO SERVICE PENALTY .00 .00 .00 00 OD MISC CHARGE .00 .00 .OD .00 OD MISC TAX .00 .00 OD .00 .DO MISC PENALTY .00 .00 DO OD ,00 OVERPAYMENTS OO .00 CREDITS APPLIED .00 ,00 TOTALS: 11322.18 15.00 00 ,00 11337.18 UBCASERP Wed Aug 31, 2DII 3,18 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 2 04.26.11 UTILITY BILLING CASH SUMMARY AUGUST DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE SD USER TYPE 2 SERVICE CHARGE 480,00 .00 .00 .00 460,00 .00 SERVICE TAX 33.60 .00 .DO OD 33.6D Co SERVICE PENALTY ,00 .00 DO .00 ,00 MISC CHARGE .00 ,00 .00 .00 OD MISC TAX OD .00 ,00 DC .OD MISC PENALTY .00 .00 .00 ,00 .00 OVERPAYMENTS .OD .00 CREDITS APPLIED .00 OO TOTALS: 513.60 .00 .00 ,00 513.60 SERVICE TOTAL SD SERVICE CHARGE 11797.98 15,00 -.00 .00 11812.98 .00 SERVICE TAX 37.BO CO .00 .00 37.80 .00 SERVICE PENALTY DO .00 .00 .00 .00 MISC CHARGE ,00 .00 .00 OD co MISC TAX .00 .00 00 .00 .00 MISC PENALTY ,00 .00 CO .DO ,00 OVERPAYMENTS .00 OD CREDITS APPLIED .00 OD TOTALS: 11835.78 15.00 .00 .00 11850.78 SERVICE CODE SW USER TYPE I SERVICE CHARGE 15206.06 18,98 .00 .00 15225,04 .00 SERVICE TAX ,00 ,00 .00 .00 .DO .00 SERVICE PENALTY .00 .00 .00 .00 00 MISC CHARGE .00 OD co DO .00 MISC TAX ,00 .OD ,00 DO .00 MISC PENALTY .00 .00 .00 ,00 .00 OVERPAYMENTS 382.47 382.47 CREDITS APPLIED 355.90- 355.90- ------------- ------------- ------------- ------------- ------------- TOTALS: 15232.63 18.98 .00 .00 15251.61 UBCASHRP Wed Aug 31, 2011 3:18 PM *** CITY OF FAIRFAX IA *** OPER: KE PACE 3 04.26.11 UTILITY BILLING CASH SUMMARY AUGUST DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE SW USER TYPE 2 SERVICE CHARGE 707.10 DO .00 .00 707.10 .00 SERVICE TAX 49.44 ,00 .00 .00 49.44 .00 SERVICE PENALTY ,00 DO .00 DO .00 MISC CHARGE .DO .00 .00 .00 .00 MISC TAX .00 ,00 .00 .00 .00 MISC PENALTY .00 .00 .00 00 ,00 OVERPAYMENTS 1.04 1.04 CREDITS APPLIED 15,00- 15.00- TOTALS: 742.58 .00 .00 ,00 742,58 SERVICE TOTAL SW SERVICE CHARGE 15913.16 18.98 .00 .00 15932.14 .00 SERVICE TAX 49.44 OD DO .00 49.44 .DO SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .00 .00 ,00 .DO .00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .00 DO .00 .00 .00 OVERPAYMENTS 3B3.51 383.51 CREDITS APPLIED 370.90- 37D.90- TOTALS: 15975.21 18,98 .00 ,00 15994.19 SERVICE CODE WA USER TYPE 1 SERVICE CHARGE 18205,79 16.57 .00 .00 18222.36 72D.00 SERVICE TAX 1274.40 1.16 ,00 OD 1275.56 OD SERVICE PENALTY 33D.8D 45.00 .00 .00 375.80 MISC CHARGE 97.87 .00 .00 .00 97.87 MISC TAX .00 .00 .00 .00 ,00 MISC PENALTY .00 DO .00 DO .00 OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 ------------- ------------- ------------- ------------- ------------- TOTALS: 19908,86 62.73 .00 .00 19971.59 OBCASHRP Wed Aug 31, 2011 3:18 PM *** CITY OF TAIRFAX IA *** OPER: KE PAGE 4 D4.26.11 UTILITY BILLING CASH SUMMARY AUGUST DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE WA USER TYPE 2 SERVICE CHARGE 629.18 .00 DO .00 629.18 .DO SERVICE TAX 44.03 .00 DO .00 44.03 00 SERVICE PENALTY 15.00 .00 .DD .00 15.00 MISC CHARGE .00 .00 .00 .00 .00 MISC TAX 00 .00 DO .00 .00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS .00 .DO CREDITS APPLIED .00 .00 TOTALS: 688.21 .00 .00 .00 688.21 SERVICE TOTAL WA SERVICE CHARGE 18834.97 16.57 OD .00 18851.54 720.00 SERVICE TAX 1318.43 1.16 OD OD 1319.59 .00 SERVICE PENALTY 345.80 45,00 .OD .OD 390.80 MISC CHARGE 97.87 .00 .0D .OD 97.87 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .DO .00 .00 .00 .00 OVERPAYMENTS OD .00 CREDITS APPLIED .00 .00 TOTALS: 20597.07 62.73 .00 .00 20659.80 REPORT TOTALS SERVICE CHARGE 54433.11 50.55 'co .00 54483.66 720.00 SERVICE TAX 14D5.67 1,16 .00 .00 1406.83 .00 SERVICE PENALTY 345.80 45.00 .00 .00 390.80 MISC CHARGE 97.87 .00 .00 .00 97.87 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .00 .00 OD .00 .00 OVERPAYMENTS 497.51 497.51 CREDITS APPLIED 385.90 385.90- TOTALS: 56394.06 96.71 ,00 .00 56490.77 Deposits From Billing: .00 Other Deposits: 720.00 UBGLUD00 Wed Aug 31, 2011 3:13 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 04.26.11 UTILITY BILLING GENERAL LEDGER UPDATE JRNL:4405 CALANDAR 812011, FISCAL 2/2D12 SERV USER RESET CODE TYPE ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS ----------------------------------------------------------------------------------------------------------------------------- r 670-000-1110 CHECKING - GARBAGE s 22.00 670-840-4500 GARBAGE COLLECTIONS 22.00 USER TOTAL 22.00 22,00 SERVICE TOTAL 22.00 22,00 SD 1 612-000-1110 CHECKING - SRF BOND FUND 45,00 612-815-4550 SRF BONE FUND REVENUE 45.OD USER TOTAL 45.00 45.OD USER TOTAL .00 OD USER TOTAL 00 .00 SERVICE TOTAL 45.00 45,00 SW 1 610-000-1110 CHECKING - SEWER 30.70 610-815-45DO SEWER COLLECTIONS 30.70 USER TOTAL 30.70 30.70 USER TOTAL ,00 .00 USER TOTAL 00 .00 SERVICE TOTAL 30.70 30.70 WA 1 600-000-1110 CHECKING - WATER 32.75 600-810-4500 WATER COLLECTTONS 32,75 600-ODO-1110 CHECKING - WATER 2.30 6OD-810-4560 WATER SALES TAX 2,30 601-810-6496 METER DEPOSIT REFUND - T&A WA 132.75 601-000-1110 CHECKING - TRUST & AGENCY 132.75 USER TOTAL 167.80 167.80 USER TOTAL .00 ,00 USER TOTAL .00 ,00 SERVICE TOTAL 167.80 167.80 ** TOTALS ** 265.50 265.50 UBGLUD00 Wed Aug 31, 2011 3;13 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 2 04.26.11 GENERAL LEDGER SUMMARY JRNL;4405 CALANDAR 812D11, FISCAL 2/2012 ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS NET ------------------------------------------------------------------------------------------------------------------------------------ 6DO-000-1110 CHECKING - WATER 35.05 .00 35,05 00410-4500 WATER COLLECTIONS .00 32.75 32.75- 600-810-4560 WATER SALES TAX .00 2.3D 2.30- 601-DOO-1110 CHECKING - TRUST & AGENCY .00 132.75 132.75- GDI-810-6498 METER DEPOSIT REFUND - T&A WA 132.75 DD 132.75 610-000-1110 CHECKING - SEWER 30.70 .00 30.70 610-815-4500 SEWER COLLECTIONS .00 30.70 30.70- 612-DOO-1110 CHECKING - SRF BOND FUND 45.00 .OD 45.00 612-BI5-4550 SRF BONF FUND REVENUE .00 45.OD 45.00- 670-000-1110 CHECKING - GARBAGE 22.00 .00 22.00 670-B40-4500 GARBAGE COLLECTIONS .00 22.00 22.00- TRANSACTION ------------ ------------ ------------- ------------- ------------- TRANSACTION TOTALS 265.50 265.50 .00 FUND NAME DEBITS CREDITS ----- ------------------------- ------------- ------------- 600 WATER 35.05 35,05 601 TRUST & AGENCY 132.75 132.75 610 SEWER 30.70 30.70 612 SRF BOND FUND 45.00 45.00 670 GARBAGE 22.00 22.00 TOTALS 265.50 265.50 UBSUMMRP Wed Aug 31, 2011 3:15 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: G3 CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL SERVICE CHARGES 8294.00 8294.00 2097.00- 6197,00 751 FEDERAL TAX .00 .00 .00 8294.00 COUNTY TAX .00 .00 .00 8294.00 STATE TAX(l) .00 .00 .00 8294,00 CITY TAX .00 ,00 .00 8294.00 UTILITY TAX .00 ,00 .00 8294.00 TOTAL REVENUE 8294.00 OD 8294.00 2097.00- 6197.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 8294,00 8294.00 2097.00- 6197,00 751 FEDERAL TAX .00 .00 .00 8294.00 COUNTY TAX ,00 .00 .00 8294.00 STATE TAX(1} .00 .00 .00 8294,00 CITY TAX .00 .00 .00 6294,Do UTILITY TAX .00 DO .00 6294.00 ----- ------ ------------ ----------- ------------- ------------- ------------- ** TOTAL REVENUE 8294.00 .00 8294,00 2097.00- 6197,00 DEP BILLED .00 .00 ,00 .00 DEP APPLIED 22.00- .00 22.00- .00 22.00- NET RECEIVABLE 8272,00 .00 8272.00 2097,00- 6175.00 URSUMKRP Wed Aug 31, 2011 3:15 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 2 04.26.11 UTILITY RILLTNG SUMMARY TOTALS NOT RESET SERVICE: SD CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------ SERVICE CHARGES 11430.00 11430.00 45.00 11475.00 762 FEDERAL TAX .00 D0 .00 11355.00 COUNTY TAX .75 .75 .75 11355.00 STATE TAX(l) 4.50 4.50 4.50 11355.00 CITY TAX .00 .00 .00 11355.D0 UTILITY TAX .DO 00 .00 11355.00 TOTAL REVENUE 11430.00 5.25 11435.25 45.00 114BD.25 2 COMMERCIAL ----------------------- SERVICE CHARGES 480.00 480.00 .00 480.00 32 COUNTY TAX 4.80 4.80 4.60 STATE TAX(1) 28.80 28.80 28.80 TOTAL REVENUE 480.00 33.60 513.60 .00 513.60 3 GOVERNMENT ----------------------- SERVICE CHARGES 15.00 15.00 15.00 30.00 1 FEDERAL TAX OD .00 .00 15,00 COUNTY TAX .00 .00 .00 15.00 STATE TAX(l) .00 DO .00 15.00 CITY TAX .DO DO .00 15.00 UTILITY TAX .00 .00 .00 15.00 ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 15.00 .DO 15.00 15.00 3D.OD -SERVICE TOTAL- --------------- SERVICE CHARGES 11925.00 11925.OD 60.06 11985.00 795 FEDERAL TAX .00 oD .00 11370.00 COUNTY TAX 5.55 5.55 5.55 11370.00 STATE TAX J1 33.30 33.30 33.30 11370.00 CITY TAX .Oo .00 .00 11370.00 UTILITY TAX .00 .00 .00 11370.00 --------------- ------------ ----------- ------------- ------------- ------------- ** TOTAL REVENUE 11925.00 38.85 11963.85 60.00 12023.85 DEP BILLED .00 .00 .00 OD DEP APPLIED 45.00- .00 45.00- .00 45.06- ____----------- ------------ ----------- -----_--__�--___ __ �_______ _------------ NET RECEIVABLE 11880.00 38.85 11918.85 60.00 11978.85 UBSUMMRP Wed Aug 31, 2011 3:15 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 3 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE; SW CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------- SERVICE CHARGES 3745130 15870.91 15870.91 352.17- 15518.74 7fi2 4915 FEDERAL TAX .00 .00 OD 15870.91 COUNTY TAX .00 .00 .00 15870.91 STATE TAX(1) .00 .00 OD 15870.91 CITY TAX 00 DO .00 15870.91 UTILITY TAX .00 .00 OD 15870.91 TOTAL REVENUE 15870.91 .00 15870.91 352.17- 15518.74 2 COMMERCIAL ----------------------- SERVICE CHARGES 161D80 720.60 720.60 1.04- 719.56 32 5034 COUNTY TAX 7,23 7.23 7,23 STATE TAX(1) 43.15 43.15 43.15 TOTAL REVENUE 720.60 50.38 770.98 1.04- 769.94 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.90 6.90 6.90 13.60 1 590 FEDERAL TAX .00 .00 .00 6.90 COUNTY TAX .00 .00 .00 6.90 STATE TAX(1) .00 .00 .00 6.90 CITY TAX .00 .00 .00 6.90 UTILITY TAX 00 .00 .00 6.90 ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 6.90 .00 6.90 6.90 13.80 -SERVICE TOTAL- --------------- SERVICE CHARGES 390680D 16598,41 16598,41 346.31- 16252.10 795 49I4 FEDERAL TAX .00 .00 .00 15877.81 COUNTY TAX 7.23 7.23 7.23 15877.81 STATE TAX(1) 43.15 43.15 43.15 15877.81 CITY TAX DO .00 .00 15877.81 UTILITY TAX .00 .00 .00 15877.81 ** TOTAL REVENUE 16598.41 50.38 16648.79 346.31- 16302.48 DEP BILLED .00 .00 .00 .00 DEP APPLIED 30.70- .00 30.70- .00 30.70- --------------- ------------ ----------- ------------- ---_-_--______ ___-__--___--._ NET RECEIVABLE 16567.71 50.38 16618.D9 346.31- 16271.78 UBSOMMRP Wed Aug 31, 2011 3;15 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 4 04,26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: WA CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------ SERVICE CHARGES 5144970 18881.43 18881.43 53.80 18935,23 771 6673 COUNTY TAX 188.69 188,69 168.69 STATE TAX(I) 1133.19 1133,19 1133.19 PENALTIES 119.20 119,20 119.20 MISC CHARGE 50.00 50.00 50.D0 TOTAL REVENUE 19050.63 1321.88 20372,51 53,80 20426.31 2 COMMERCIAL ----------------------- SERVICE CHARGES 163080 640,57 640.57 OD 640.57 32 5096 COUNTY TAX 6.41 6.41 6.41 STATE TAX(l) 38.45 38,45 38.45 TOTAL REVENUE 640.57 44.86 685,43 'co 685.43 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.00 6.00 6,00 12.00 1 590 FEDERAL TAX .00 .00 .00 6.00 COUNTY TAX OD .06 DO 6,00 STATE TAX(l) .00 .00 00 6,00 CITY TAX 00 .00 .00 6.00 UTILITY TAX .00 .00 OD 6.00 PENALTIES 15.00 15,00 15.00 MISC CHARGE 25.00 25.00 25.00 ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 46.00 .00 46.OD 6.00 52.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 5308640 19528,OD 19528,00 59.80 19587.80 804 6603 FEDERAL TAX .00 .DO OD 6.00 COUNTY TAX 195,10 195.10 195.10 6.00 STATE TAX(l} 1171.64 1171.64 1171.64 6.00 CITY TAX ,00 .00 .00 6.00 UTILITY TAX .00 .00 .00 6.00 PENALTIES 134.20 134.20 134,20 MISC CHARGE 75.00 75.00 75.00 --------------- ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 19737.20 1366,74 21ID3,94 59.80 21163.74 DEP BILLED .00 00 .00 .00 DEP APPLIED 32.75- 2.30- 35.05- .00 35.05- NET RECEIVABLE 19704,45 1364.44 21068.89 59.80 21128.69 DEP APPLIED FROM xxx 132.75 UBSUMMRP Wed Aug 31, 2011 3;15 PM *** CITY OF FAIRFAX IA *** OPER, KE PAGE 5 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSOMPT ------------------------------------------------------------------------------------------------------------------------------------ USER TOTALS 54476.34 54476.34 2350.37- 52125.97 FEDERAL TAX 00 .00 .00 35519.91 COUNTY TAX 189.44 189.44 189.44 35519.91 STATE TAX(l) 1137.69 1137,69 1137.69 35519.91 CITY TAX .00 .00 .00 35519.91 UTILITY TAX .00 .00 .00 35519,91 PENALTIES 119.20 119.20 119.20 MISC CHARGE 50.00 50.00 50.00 ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 54645.54 1327.13 55972,67 2350.37- 53622,30 DEP APPLIED 130.45- 2.30- 132.75- .00 132.75- NET RECEIVABLE 54515.09 1324.83 55839.92 2350.37- 53489.55 2 USER TOTALS 1841.17 1841.17 1.04- 1840.13 COUNTY TAX 16.44 18.44 16.44 STATE TAX(l) 110.40 110.40 110.40 TOTAL REVENUE 1841.17 128.84 1970.01 1.04- 1968.97 DEP APPLIED .00 .00 .00 .00 .00 NET RECEIVABLE 1841.17 128,84 1970.D1 1.04- 1968.97 3 USER TOTALS 27.90 27.90 27.90 55.80 FEDERAL TAX OD .00 .00 27.90 COUNTY TAX .OD .00 .00 27.90 STATE TAX(l) .00 .00 DO 27.90 CITY TAX .00 .00 DO 27.90 UTILITY TAX OO .00 .00 27.90 PENALTIES 15.00 15.00 15.00 MISC CHARGE 25,00 25.00 25.00 TOTAL REVENUE 67.90 .00 67.90 27.90 95.80 DEP APPLIED oa .00 .00 .00 .00 NET RECEIVABLE 67.90 .00 67,90 27.90 95.80 -REPORT TOTALS- --------------- SERVICE CHARGES 56345.41 56345.41 2323.51- 54021.90 FEDERAL TAX .00 .00 .00 35547.81 COUNTY TAX 207.88 207.88 207,88 35547.81 STATE TAX(l) 1248.09 1248.09 1248.09 35547.81 CITY TAX 00 .00 .00 35547.81 UTILITY TAX .00 .00 .00 35547.81 PENALTIES 134.20 134.20 134.20 MISC CHARGE 75.00 75.00 75.00 ------------ ----------- ------------- ------------- ------------- *** TOTAL REVENUE 56554.61 1455.97 58010.58 2323.51- 55687.07 TOT DEP BILLED .00 .00 .00 .00 TOT DEP APPLIED 3.30.45- 2.30- 132.75- .00 132.75- --------------- --_________ ___-____--- ------------ --------- ------------- NET RECEIVABLE 56424.16 1453.67 57877.83 2323.51- 55554.32 UBSUMMRP Wad Aug 31, 2011 3;15 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 6 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ DEP APPLIED FROM x 132.75 REAL TIME CHARGES ---------------------------------------------------------------------------------------------- NSF FEE CHARGES .00 .00 .00 RECONNECT FEE CHARGES .00 .DO DO REAL TIME MISC CHARGES .00 .00 .00 TOTAL REAL TIME CHARGES .00 OD D0 THE 'NSF FEE CHARGES', 'RECONNECT FEE CHARGES', 'REAL TIME MISC CHARGES' (BELOW 'REAL TIME CHARGES') ARE MISC CHARGES ASSESSED OUTSIDE THE CYCLE BILLING PROCESS AND NOT INCLUDED ON THE BILLING REGISTER. THE 'DEP APPLIED' LINE (ABOVE 'NET RECEIVABLE') IS THE AMOUNT OF DEPOSIT APPLIED TO THIS SERVICE. THE 'DEP APPLIED FROM XX' LINE (BELOW 'NET RECEIVABLE') IS THE AMOUNT OF THE DEPOSIT APPLIED FROM THIS SERVICE. DEPOSITS ARE APPLIED ACROSS ALL SERVICES IN THE SAME ORDER AS PAYMENTS. GLREVNRP 9/13/11 CITY OF FAIRFAX PAGE 1 RCOLUMN 8:35. REVENUE REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ---------------------------------------------------------------------------------------_------------------------------------------- 00 1-4000 PROPERTY TAXES - GENERAL 525,864,00 4,122.14 4,122.14 .78 521,741,86 PROPERTY TAXES TOTAL 525,864.00 4,122.14 4,122.14 .78 521,741.86 001-950-4060 UTILITY EXCISE TAXES 13,695.00 .00 .00 .00 13,695.00 001-950-4065 CABLE FRANCHISE REVENUE .00 1,525.81 1,525.81 .00 1,525.81- -------------- -------------- -------------- -------- -------------- UTILITY TAX REPLACEMENT TOTAL 13,695.00 1,525.81 1,525.81 11.14 12,169.19 001-950-4066 VIDEO FRANCHISE REVENUE .00 .00 .00 .00 .00 UTILITY FRANCHISE TAX TOTAL .00 .00 .00 .00 .00 001-950-4100 ALCOHOL LICENSE FEE - GENERAL 500.00 .00 .00 .00 500.00 001-950-4105 CIGARETTE PERMITS - GENERAL 75.00 .00 .00 .00 75.00 001-950-4122 BUILDING PERMITS - GENERAL 34,425.00 1,812.81 1,812.81 5.27 32,612.19 001-950-4190 MISC LICENSES & PERMITS - GEN .00 .00 .00 .00 .00 001-950-4191 SIGN PERMITS - GENERAL .00 .00 .00 .00 .00 001-950-4192 PEDDLER PERMITS - GENERAL .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- LICENSE & PERMITS TOTAL 35,000.00 1,812.81 1,812.81 5.18 33,187.19 001-150-4300 INTEREST - FD FIREWORKS SAVNGS 150.00 .00 .00 .00 150.00 001-150-4301 INTEREST - FD EQUIPMENT SAVNGS 300.00 A .00 .00 300.00 001-210-4300 INTEREST TRANS CD 60010233 700.00 .00 .00 .00 700.00 001 "'0-4301 INTEREST - TRANS CD 10680 .00 .00 .00 .00 .00 00. j-4300 INTEREST - LIBRARY SAVINGS 10.00 .00 .00 .00 10.00 001-410-4301 INTEREST - LIBRARY CD 60019991 3,500.00 .00 .00 .00 3,500.00 001-410-4302 INTEREST - LIBRARY CD 10274 .00 .00 .00 .00 .00 001-430-4300 INTEREST - PARKS/BEAUT SAVINGS 100.00 co .00 .00 100.00 001-620-4300 INTEREST - P&A CD 60025155 .00 .00 .00 .00 .00 001-950-4300 INTEREST - FAIRFAX SPEC GIFTS .00 .00 .00 .00 .00 001-950-4301 INTEREST - TRAIL CD 6002586B 200.00 .00 .00 .00 200.00 001-950-4302 INTEREST - MAINT08 CD 60025315 .00 .00 .00 .00 .00 COI-950-4303 INTEREST - MAINT07 CD 60012454 120.00 .00 .00 .00 120.00 001-950-4304 INTEREST - MAINT CD 60008316 .00 .00 .00 .00 .00 001-950-4305 INTEREST - P&A CD 10681 .00 .00 .00 .00 .00 001-950-4306 INTEREST - P&A CD 60008575 .00 .00 .00 .00 .00 001-950-4307 INTEREST - P&A CD 4610116020 100.00 7.60 7.60 7.60 92.40 001-950-4308 INTEREST - NOW CHECKING 26,820,00 1,161.45 1,161.45 4.33 25,658.55 001-950-4309 INTEREST - TRAIL CD 60026813 .00 .00 .00 .00 .00 001-950-4340 EQUIPMENT SALES - GENERAL .00 .00 .00 .00 .00 001-950-4341 DIVIDENDS REVENUE .00 .00 .00 .00 .00 001-950-4342 PHONE DIVIDENDS REVENUE .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- USE OF MONEY & PROPERTY TOTAL 32,000.00 11169.05 1,169.05 3.65 30,830.95 001-130-4400 FEDERAL GRANTS - FEMA DISASTER .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- FEDERAL GRANTS/REIMBURSE TOTA .00 .00 .00 .00 .00 GLREVNRP 9/13/11 CITY OF FAIRFAX PAGE 2 RCOLUMN 8;35 REVENUE REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED -------------------------------------------------------------------------------------------------------------------------------- O0 )-4440 LIBRARY STATE MONEY .00 .00 .00 .00 00 001-»0-4433 I-JOBS FUNDING .00 .DO .00 .00 .00 001-950-4440 STATE SHARED REVENUES .00 .00 .00 .00 ,00 001-950-4441 HWY 151 TRAIL PROJECT .00 .00 .00 .00 .00 001-950-4442 OTHER STATE GRANTS/REIMS .00 .00 .00 .00 ,o0 -------------- -------------- -------------- -------- -------------- OTHER STATE GRANTS/REIMB TOTA .00 .00 .00 .00 .00 001-150-4480 CITY OF WALFORD FIRE 48,772.00 .00 .00 .00 48,772,00 001-150-4461 CLINTON TOWNSHIP FIRE 3,481.00 .00 .00 .00 3,481,00 001-150-4482 FAIRFAX TOWNSHIP FIRE 36,157.00 .00 .00 .00 36,157,00 001-410-4470 FAIRFAX TOWNSHIP LIBRARY 1,000.00 .00 .00 .00 1,000.00 001-410-4471 LINN COUNTY PAY LIBRARY 27,000.00 .00 .00 .00 27,000.00 001-410-4472 CITY OF WALFORD - LIBRARY 4,860.00 .00 .00 .00 4,860,00 001-950-4465 COUNTY CONTRIB - 0TH INTERGOV .00 .00 .00 .00 .00 001-950-4475 FAIRFAX VISIONING INCOME .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- LOCAL GRANTS/REIMBURSE TOTAL 121,270.00 .00 ,00 .00 121,270,00 001-410-4530 LIBRARY FINES 2,260.00 .00 .00 .00 2,260.00 001-410-4550 MISC CHARGE FOR SERVICES - LIB 100.00 .DO .00 .00 100.00 001-410-4551 LIBRARY ILL 40.00 .00 .00 .00 40.00 001-410-4552 LIBRARY CARDS 50.00 .00 .00 .00 50.00 001-410-4553 LIBRARY COMMUNITY ROOM 1,100.00 .DO .00 .00 11100.00 001-410-4554 LIBRARY COPIES 350.00 .00 .00 .00 350.00 00? "0-4555 LIBRARY FAXES 100,OD .00 .00 .00 100.00 00. j-4556 LIBRARY MEMORIAL MISC 200.00 ,00 .00 .00 200.00 001-540-4500 REZONING REVENUE 100,00 .00 .00 ,00 100,00 001-540-4550 VARIANCES REVENUE 10010D ,00 .00 .00 100.00 001-540-4551 ANNEXATION REVENUE .00 ,00 .00 .00 ,o0 001-610-4550 SPECIAL COUNCIL MEETINGS REV 1,000,00 .00 ,00 .00 1,000.00 001-950-4550 MISC CHARGES FOR SERVICE 300.00 .00 00 .00 300,00 OTHER FEES & CHARGES TOTAL 5,700.00 .00 .00 .00 5,700.00 001-150-4700 FIRE DEPT DONATIONS - REG 12,000.00 369.74 369,74 3.08 11,630,26 001-150-4701 FIRE DEPT DONATIONS - FOREWRKS 13,000.00 240.00 240.DO 1.85 12,760.00 001-150-4705 FIRE DEPT DONATIONS - MEM .00 .00 .00 .00 ,00 001-410-4700 LIBRARY DONATIONS .00 .00 .00 .00 ,00 001-410-4701 LIBRARY SUMMER READING DONATNS .00 .00 .00 .00 .00 001-430-4700 PARKS DONATIONS 00 .00 .00 .00 .00 001-430-4701 PAD SPONSORSHIPS .00 3,500,00 3,500.00 .00 3,500.00- 001-950-4160 CABLE FRANCHISE FEES .00 .00 ,00 .00 .00 001-950-4700 DONATIONS - OTHER .00 .00 .00 00 .00 001-950-4710 AFLAC PAYMENTS - REIMB .00 .00 ,00 ,00 00 001-950-4715 REFUNDS REVENUE .00 .00 .00 ,00 .00 001-9504720 INSURANCE CLAIMS .00 .00 .00 .00 .00 001-950-4735 FUEL TAY REFUND 1,000.00 .00 .00 .00 1,000,00 001-950-4750 WELCOME PACKET REVENUE .00 .00 .00 .00 0o 001-950-4751 MISC REVENUE - GENERAL ,Off 12,00 12.00 .00 12.00- 001-050-4752 COPIES REVENUE OD 00 .00 .00 .00 GLREVNRP 9/13/11 CITY OF FAIRFAX PAGE 3 RCOLUMN 8:35 REVENUE REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------------------------------------------------------------------------------------------------------------------- OC 9-4753 MOVIES IN THE PARK DO .00 .00 .00 .00 001-v�0-4754 NEWSLETTER ADS .00 275.00 275.00 .00 275.00- 001-950-4765 FINES .DO .00 .00 .00 .00 001-950-4766 RECORDING FEE .00 .DO DO .00 .00 MISCELLANEOUS TOTAL 26,000.00 4,396.74 4,396.74 16.91 21,603.26 001-910-4830 TRANSFER IN - GENERAL .00 .00 .00 .00 .OD -------------- -------------- -------------- -------- -------------- TRANSFER IN TOTAL .00 .00 .00 .00 .00 GENERAL TOTAL 759,529.OD 13,026.55 13,026.55 1.72 746,502.45 -------------- -------------- -------------- -------- -------------- -------------- -------------- -------------- -------- -------------- 112-950-4000 PROPERTY TAXES - EMPLOYEE BEN .00 .00 .00 .00 .00 PROPERTY TAXES TOTAL .00 .00 .00 .00 .00 121-950-4090 LOCAL OPTION SALES TAX 252,000.00 20,973.66 20,973.66 8.32 231,026.34 OTHER LOCAL OPTION TAX TOTAL 252,000.00 20,973.66 20,973.66 8.32 231,026.34 121-950-4300 INTEREST - LOST SAVINGS .00 .00 .00 .00 .00 USE OF MONEY & PROPERTY TOTAL .00 DO .00 .00 .00 110-210-4430 ROAD USE TAXES 199,562.00 16,497.68 16,497.68 8.27 183,064.32 ROAD USE TAX TOTAL 199,562.00 16,497.68 16,497.68 8.27 183,064.32 SPECIAL REVENUES TOTAL 451,562.00 37,471.34 37,471.34 8.30 414,090.66 -------------- -------------- -------------- -------- -------------- -------------- -------------- -------------- -------- -------------- 125-950-4050 TIE TAXES 460,000.00 6,644.66 6,644.66 1.44 453,355.34 -------------- -------------- -------------- -------- -------------- TIE REVENUES TOTAL 460,000.00 6,644.66 6,644.66 1.44 453,355.34 -------------- -------------- -------------- -------- -------------- TIF TOTAL 460,000.00 6,644.66 6,644.66 1.44 453,355.34 200-910-4830 TRANSFER IN - DEBT SERVICE 264,855.00 .00 .00 .00 264,855.00 TRANSFER IN TOTAL 264,855.00 .00 .00 .00 264,855.00 200-910-4831 TIF TRANSFER IN - DEBT SERVICE 458,769.00 .00 .00 .00 458,769,00 -------------- -------------- -------------- -------- -------------- INTERNAL TIF LOAN/TRANSFE TOTA 458,769.00 .00 .00 .00 458,769.00 GLREVNRP 9/13/11 CITY OF FAIRFAX PAGE 4 RCOLOMN 8:35 REVENUE REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED 2( �-4820 LONG TERM DEBT PROCEEDS 540,000.00 .00 .00 .00 540,000.00 PROCEEDS OF DEBT TOTAL 540,000.00 .00 .00 .00 540,000.00 DEBT SERVICE TOTAL 1,263,624.00 .00 .00 .00 1,263,624.00 600-810-4190 BUILDING INSPECTION FEE - WATR 11000.00 25.00 25.00 2.50 975.00 610-815-4190 BUILDING INSPECTION FEE - SEWR 1,000.00 25.00 25.00 2.50 975.00 -------------- -------------- -------------- -------- -------------- LICENSE & PERMITS TOTAL 2,000.00 50.00 50.00 2.50 1,950.00 610-815-4300 INTEREST - SEWER CD 60025164 700.00 .00 .00 .00 700.00 610-815-4301 INTEREST - SEWER CD 60025057 700.00 .00 .00 .00 700.00 750-875-4300 INTEREST - MURPHY LAND SAVINGS .00 1.60 1.60 .OD 1.60- 750-875-4310 MURPHY LAND INCOME 22,750.00 .00 .00 .OD 22,750.00 USE OF MONEY & PROPERTY TOTAL 24,150.00 1.60 1.60 .01 24,148.40 600-810-4500 WATER COLLECTIONS 198,000.00 14,765.80 14,765.60 7.46 183,234.20 600-810-4530 PENALTIES - WATER .DO 554.96 554.96 .00 554.96- 600-610-4550 MISC CHARGE FOR SERVICE - WATR 1,000.60 .00 .00 CO 1,000.00 600-810-4558 REMOTE METER READ PROJECT DO 00 .00 .00 .00 600-810-4560 WATER SALES TAX .00 1,028.75 1,02B.75 .00 1,028.75- -------------- -------------- -------------- -------- -------_--_--- WATER UTILITY TOTAL 199,000.00 16,349.51 16,349.51 8.22 182,650.49 610-815-4500 SEWER COLLECTIONS 180,DOO.OD 14,556.04 14,556.04 8.09 165,443.96 610-815-4530 PENALTIES - SEWER .00 .00 .00 .OD .00 610-815-4550 MISC CHARGE FOR SERVICE - SEWS 500.00 .00 .00 .00 500.00 610-815-4560 SEWER SALES TAX .00 42.71 42.71 .60 42.71- 612-815-4530 SRF BOND FUND PENALTIES .00 .00 .00 .00 .00 612-815-4550 SRF BONF FUND REVENUE 140,000.00 11,940.00 11,940.00 8.53 128,060.00 612-815-4560 SRF BOND FUND SALES TAX .00 35.70 35.70 .00 35.70- -------------- -------------- -------------- -------- -------------- SEWER UTILITY TOTAL 320,500.00 26,574.45 26,574.45 8.29 293,925.55 670-840-4500 GARBAGE COLLECTIONS 96,000.00 9,207.00 9,207.00 9.59 66,793.00 670-B40-4530 PENALTIES - GARBAGE co 15.00 15.00 .00 15.00- 670-840-4550 MISC CHARGE FOR SERVICE - GARB 500.00 .00 .00 .00 500.00 670-840-4557 GARBAGE TAGS 8,000.00 47.50 47.50 .59 7,952.50 670-840-4560 SALES TAX COLLECTED - GARBAGE .00 .00 .DO .00 .00 LANDFILL/GARBAGE TOTAL 104,500.60 9,269.50 9,269.50 8.87 95,230.50 601-810-4730 UTILITY DEPOSITS - T&A WATER 6,500.00 460.00 480.00 7.38 6,020.00 601-815-4730 UTILITY DEPOSITS - T&A SEWER .00 .DO .00 .60 .00 601-840-4730 UTILITY DEPOSITS - T&A GARBAGE .00 DO .00 .00 .00 -------------- -------------- -------------- -------- -------------- MISCELLANEOUS TOTAL 6,500.00 480.00 480.00 7.38 6,020.00 GLREVNRP 9/13/11 CITY OF FAIRFAX PAGE 5 RCOLUMN 8:35 REVENUE REPORT OPER: CS CALENDAR 7/2011, FISCAL 112012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ---_.------------------------------------------------------------------------------------------------------------------------------- 6C 0-4830 TRANSFER IN - WATER 564,168.00 .00 .00 .00 564,168.00 610-:�i0-4830 TRANSFER IN - SEWER .00 .00 .00 .00 .00 670-910-4830 TRANSFER IN - GARBAGE .00 .00 .00 .00 .00 TRANSFER IN TOTAL 564,168.00 .00 .00 .00 564,168.00 600-910-4831 TRANSFER IN TIF - WATER .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- INTERNAL TIF LOAN/TRANSFE TOTA .00 .00 .00 .00 .00 PROPRIETARY TOTAL 1,220,818.00 52,725.06 52,725.06 4.32 1,168,092.94 -------------- -------------- -------------- -------- -------------- TOTAL ALL COLUMNS 4,155,533.00 109,867.61 109,867.61 2.64 4,045,665.39 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE I EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED - - 0- 0-6413 POLICE CONTRACT 26,208.00 6,552.00 6,552.00 25.0019,656.DC POLICE TOTAL 26,208.00 6,552.00 6,552.00 25.00 19,656.00 001-130-6010 EMERGENCY MGMT WAGES 422.00 25.00 25.00 5.92 397.00 001-130-6110 FICA - CITY PORTION - EMRG MGT 38.00 1.91 1.91 5.03 36.09 001-130-6130 IPERS - CITY PORTION - EMRG MG 40.00 2.02 2.02 5.05 37.98 001-130-6150 INSURANCE - CITY SHARE - EMERG .00 .00 .00 .00 .00 EMERGENCY MANAGEMENT TOTAL 500.00 28.93 28.93 5.79 471.07 001-150-6010 FIRE WAGES 3,200.00 .00 .00 .00 3,200.00 001-150-6110 FICA - CITY PORTION - FIRE .00 OD DO .00 .00 001-150-6130 IPERS - CITY PORTION - FIRE .00 .00 .00 .00 .00 001-150-6150 INSURANCE - CITY SHARE - FIRE OD .00 .DO .00 .00 001-150-6230 TRAINING - FIRE 2,000.00 .00 .00 .00 2,000.00 001-150-6231 MEDICAL TRAINING - FIRE 61000.00 .00 DO .00 6,000.00 001-150-6310 BUILD & MAINT REPAIR - FIRE 6,500.00 208.B7 208.87 3.21 6,291.13 001-150-6331 VEHICLE OPERATIONS/FUEL - FIRE 2,200,00 182.83 182.83 8.31 2,017.17 001-150-6332 VEHICLE REPAIRS - FIRE 6,000.00 3,225.63 31225.63 53.76 2,774.37 001-150-6371 UTILITIES - FIRE 3,000.00 94.66 94.66 3.16 2,905.34 001-150-6373 TELEPHONE - FIRE DEPT 11500.00 69.86 69.86 4.66 1,430.14 001-150-6408 INSURANCE - FIRE 10,500.00 .00 .00 .00 10,500.00 00' ;0-6504 MINOR EQUIPMENT - FIRE 26,993.00 .00 .00 .00 26,993.00 00. 0-6505 FIRE GENERATOR 500.00 .00 .00 .00 500.00 001-150-65DE OFFICE SUPPLIES - FIRE 500.00 .00 .00 .00 500.00 001-150-6507 MAINTENANCE SUPPLIES - FIRE 3,000.00 .00 .00 .00 3,000.00 001-150-6510 FIRE GEAR 15,000.00 372.25 372.25 2.48 14,627.75 001-150-6512 FIREWORKS 16,000.00 3,106.66 3,106.66 19.42 12,893.34 001-150-6513 FIRE MEDICAL EQUIP/SUPPLIES 3,000.00 280.13 280.13 9.34 2,719.87 001-150-6580 EQUIPMENT SAVINGS MONEY - FIRE 28,000.00 1,834.17 1,834.17 6.55 26,165.83 001-150-6589 FIRE PREVENTION EXPENSE 2,000.00 .00 .00 .00 2,000.00 001-150-6597 OTHER ADMIN 3,000.00 .00 .00 ,00 3,000.00 001-150-6598 ELECTRONICS - FIRE 31500.00 .00 .00 .00 3,500.00 001-150-6599 OTHER SUPPLIES/MISC EXP - FIRE .00 396.91 396.91 .00 396,91- 001-150-6710 FIRE TRUCK PURCHASE 59,020.00 .00 .00 .00 59,020.00 -------------- -------------- -------------- -------- -------------- FIRE TOTAL 201,413.00 9,771.97 9,771.97 4.85 191,641.03 001-170-6010 BUILDING INSPECTION WAGES 22,000.00 1,610.80 1,610.80 7.32 20,389.20 DCI-170-6110 FICA - CITY PORTION - BLD INSP 2,000.00 122.30 122.30 6.12 1,877.70 001-170-6130 IPERS - CITY PORTION - BLDG IN 2,000,00 130.00 130.00 6.50 1,870.00 001-170-6150 INSURANCE - CITY SHARE - BLDIN 4,000.00 153.45 153.45 3.84 3,846.55 001-170-6507 OPERATING SUPPLIES - BLDG DEPT 11000.00 .DO .00 .00 1,000.00 001-170-6599 MISC EXPENSE - BUILD INSPECTN .00 .00 .00 .00 .00 BUILDING INSPECTIONS TOTAL 31,000.00 2,016.55 2,016.55 6.51 28,983.45 GLBUDGRP 9/ 3/11 CITY OF FAIRFAX PAGE 2 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 0 0-6413 ANIMAL CONTROL 2,000.00 .00 .00 .00 2,000.00 ANIMAL CONTROL TOTAL 2,000.00 .00 .00 .00 2,000.00 001-210-6010 ROADS WAGES .00 .00 .00 .00 .00 001-210-6110 FICA - CITY PORTION - ROADS .00 .00 .00 .00 .00 001-210-6130 IPERS - CITY PORTION - ROADS .00 .00 .00 .00 .00 001-210-6150 INSURANCE - CITY SHARE - ROADS .00 .00 .00 .00 DO 001-210-6320 TREES EXPENSE - ROADS .00 .00 .00 CO. .00 001-210-6407 ENGINEERING - ROADS .00 .00 .00 .00 .00 001-210-6413 IDOT CONTRACT EXPENSE .00 .00 .00 .00 .00 001-210-6415 EQUIPMENT LEASE - GEN ROADS 5,800.00 .00 .00 .00 5,800.00 001-210-6417 ROADWAY MAINTENANCE .00 .00 .00 .00 .00 001-210-6501 CHEMICALS/SALT/SAND - ROADS .00 .00 .00 .00 .00 001-210-6504 MINOR EQUIPMENT - ROADS 2,200.00 .00 00 .00 2,200.00 001-210-6507 OPERATING SUPPLIES - ROADS 1,000.00 13.90 13.90 1.39 986.10 001-210-6599 MISC EXPENSES - ROADS 500.00 .00 DO .00 500.00 001-210-6710 TRUCK PURCHASE - ROADS CO .00 DO .00 .00 001-210-6761 STREETS - GEN ROADS .00 .00 .00 .00 .00 ROADS, BRIDGES, SIDEWALKS IOTA 91500.00 13.90 13.90 .15 9,486.10 001-250-6507 OPERATING SUPPLIES - SNOW REM .00 .00 .00 .00 .00 SNOW REMOVAL TOTAL DO .00 .00 .00 .06 001-299-6407 ENGINEERING - DRAINAGE 20,000.00 920.00 920.00 4.60 19,080.00 001-2996413 PAY TO 0TH AGENCIES - DRAINAGE .00 .00 .00 .00 .00 001-299-6599 MISC EXPENSE - DRAINAGE 00 243.94 243.94 .00 243.94- OTHER PUBLIC WORKS TOTAL 20,000.00 1,163.94 1,163.94 5.82 18,836.06 001-410-6010 LIBRARY WAGES 51,648.00 4,363.37 4,363.37 8.45 47,284.63 001-410-6110 FICA - CITY PORTION - LIBRARY 4,000.00 305.25 305.25 7.63 3,694.75 001-410-6130 IPERS - CITY PORTION - LIBRARY 4,200.00 342.12 342.12 8.15 3,857.88 001-410-6150 INSURANCE - CITY SHARE - LIBRY 4,325.00 335.60 335.60 7.76 3,989.40 001-410-6199 OTHER BENEFITS & COSTS - LIB CO .00 .00 .00 .00 001-410-6230 TRAINING W LIBRARY 500.00 .00 .00 .00 500.00 001-410-6310 BUILD MAINT/SUPPLIES - LIBRARY 1,500.00 67.55 67.55 4.50 1,432.45 001-410-6311 BUILDING REPAIR 5,000.00 .00 .00 .00 5,000.00 001-410-6371 UTILITIES - LIBRARY 5,000.00 419.00 419.00 8.38 4,581.00 001-410-6373 PHONE EXPENSE - LIBRARY 800.00 67.80 67.80 8.48 732.20 001-410-6378 ELECTRONIC ACCESS - LIBRARY 1,000.00 .00 .00 .00 1,000.00 001-410-6402 ADVERTISING - LIBRARY 500.00 .00 .00 .00 500.00 001-4104408 INSURANCE EXPENSE - LIBRARY 1,400.00 .00 .00 .00 1,400.00 001-410-6414 PUBLICITY & READING - LIBRARY 250.00 .00 .00 .00 250.00 OOJ-A10-6419 TECHNOLOGY SERVICES - LIBRARY 8,000.00 195.50 195.50 2.44 7,804.50 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 3 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 0f 0-6502 BOOKS EXPENSE - LIBRARY 16,800.00 1,180.55 1,160.55 7.03 15,619.45 001-410-6505 EQUIPMENT - LIBRARY 1,000.00 .00 .00 .00 1,000.00 001-410-6506 OFFICE SUPPLIES - LIBRARY 2,OOD.00 24.91 24.91 1.25 1,975.09 001-410-6508 POSTAGE/SHIPPING - LIBRARY 1,000.00 15.77 15.77 1.58 984.23 001-410-6514 AUDIO RECORDINGS - LIBRARY 500.00 .00 .00 .00 500.00 001-410-6515 ELECTRONIC MATERIALS - LIBRARY .00 .00 .00 .00 .00 001-410-6516 VIDEO & DVD EXPENSE - LIBRARY 4,OD0.00 415.02 415.02 10.38 3,584.98 001-410-6517 SUMMER READING PROGRAM - LIB 1,000.00 23.33 23.33 2.33 976.67 001-410-6518 MAGAZINE SUBSCRIPTIONS - LIB 1,500.00 227.51 227.51 15.17 1,272.49 001-410-6519 OTHER LIBRARY PROGRAM SUPPLIES 250.00 .00 .00 .00 250.00 001-410-6580 SAVINGS ACCOUNT - LIBRARY 10,500.00 .00 .00 .00 10,500.00 001-410-6596 DONATIONS EXPENSE - LIBRARY .00 .00 .00 .00 .00 001-410-6599 MISC EXPENSES - LIBRARY 200.00 .00 .00 .00 200.00 001-410-6700 OTHER LIB- BUDGET ERROR 3,200.00 .00 .00 .00 3,200.00 LIBRARY TOTAL 130,073.00 7,983.28 7,983.28 6.14 122,089.72 001-430-6010 PARKS WAGES 28,000.00 3,161.83 3,161.83 11.29 24,838.17 001-430-6110 FICA - CITY PORTION - PARKS 1,900.00 240.05 240.05 12,63 1,659.95 001-430-6130 IPERS - CITY PORTION - PARKS 11500.00 255.20 255.20 17.01 1,244.80 001-430-6150 INSURANCE - CITY SHARE - PARKS 3,600.00 701.98 701.98 19.50 2,898.02 001-430-6310 BUILD MAINT & REPAIR - PARKS 51000.00 68.85 68.85 1.38 4,931.15 001-430-6320 GROUNDS MAINTENANCE & SUPPLIES 7,950.00 153.00 153.00 1.92 7,797.00 001-430-6321 BASEBALL FIELD MAINT 500.00 36.80 36.80 7.36 463.20 00" '�0-6322 DISC GOLF COURSE MAINT 300.00 .00 .00 A 300.00 OL. 0-6350 EQUIPMENT MAINT/REPAIR - PARKS 10,000.00 80.02 80.02 .80 9,919.98 001-430-6371 UTILITIES - PARKS 750.00 99.24 99.24 13.23 650.76 001-430-6407 ENGINEERING FEES - PARKS .00 .00 .00 .00 .00 001-430-6408 INSURANCE EXPENSE - PARKS 1,500.00 .00 .00 .00 11500.00 001-430-6505 OTHER EQUIPMENT - PARKS .00 .00 .00 .00 .00 001-430-6507 OPERATING SUPPLIES - PARKS 1,000.00 410.96 410.96 41.10 589.04 001-430-6580 PARK SAVINGS 8,000.00 .00 .00 .00 8,000.00 001-430-6581 NATURE TRAIL GRANT EXPENSE .00 .00 .00 .00 .00 001-430-6582 PARK AND TRAIL PROJECT .00 .00 .00 .00 .00 001-430-6593 USA DAY EXPENSE 2,000.00 464.00 464.00 23,20 1,536.00 001-430-6594 MOVIES & ENTERTAIN EXP - PARKS 1,000.00 .00 .00 .00 11000.00 001-430-6595 WICKIUP PROJECT 00 .00 .00 .00 .00 001-430-6599 MISC EXPENSE - PARKS .00 .00 .00 .00 .00 PARKS TOTAL 73,000.00 5,671.93 5,671.93 7.77 67,328.07 001-450-6599 MISC EXPENSES - CEMETERY 400.00 .00 .00 .00 400.00 CEMETERY TOTAL 400.00 .00 .00 .00 400.00 001-470-6586 SENIOR CITIZENS 100.00 .00 .00 .00 100.00 -------------- -------------- -------------- -------- -------------- SENIOR CITIZENS TOTAL 100.00 .00 .00 .00 100.00 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 4 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 0( 0-6413 TRANSIT 370.00 .00 .00 .00 370.00 -------------- -------------- -------------- -------- -------------- TRANSIT TOTAL 370.00 .00 .00 .00 370.00 001-510-6511 CHRISTMAS DECORATIONS 10,000.00 .00 .00 .00 10,000.00 001-510-6580 BEAUTIFICATION SAVINGS MONEY .00 .00 .00 .00 .00 001-510-6587 ARBOR ACTIVITIES - COMM BEAUT 00 .00 .00 .00 .00 001-510-6588 VISIONING ACTIVITIES - COM BEA .00 .00 .00 .00 .00 COMMUNITY BEAUTIFICATION TOTA 10,000.00 .00 .00 .00 10,000.00 001-540-6230 P & Z TRAINING .00 .00 .00 .00 .00 001-540-6496 ANNEXATION EXPENSE .00 .00 .00 .00 .00 001-540-6497 REZONING EXPENSE .00 .00 A .00 .00 001-540-6499 VARIANCES EXPENSE .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- PLANNING & ZONING TOTAL .00 .00 A .00 .00 001-610-6010 MAYOR/COUNCIL WAGES 10,200.00 .00 .00 .00 10,200.00 001-610-6110 FICA - CITY PORTION - MAYOR/CO 800.00 .00 .00 .00 800.00 001-610-6130 IPERS - CITY PORTION - MAYR/CO .00 .00 .00 .00 .00 001-610-6150 INSURANCE - CITY SHARE - MYRCO .00 .00 .00 .00 .00 00' "0-6599 MISC EXPENSE - MAYOR/COUNCIL .00 .00 .00 .00 .00 MAYOR/COUNCIL/CITY MGR TOTAL 11,000.00 .00 .00 .00 11,000.00 001-620-6010 CLERK WAGES 33,000.00 5,416.97 5,416.97 16.42 27,583.03 001-620-6110 FICA - CITY PORTION - CLERK 2,500.00 410.51 410.51 16.42 2,089.49 001-620-6130 IPERS - CITY PORTION - CLERK 2,600.00 437.12 437.12 16.81 2,162.88 001-620-6150 INSURANCE - CITY SHARE - CLERK 4,400.00 979.06 979.06 22.25 3,420.94 001-620-6230 TRAINING - GEN GOVERNMENTAL 5,800.00 299.09 299.09 5.16 5,500.91 -------------- -------------- -------------- -------- -------------- CLERK/TREASURER/ADM TOTAL 48,300.00 7,542.75 7,542.75 15.62 40,757.25 001-630-6413 ELECTIONS EXPENSE 2,500.00 .00 .00 .00 2,500.00 ELECTIONS TOTAL 2,500.00 .00 .00 00 2,500.00 001-640-6411 LEGAL SERVICES 5,000.00 347.40 347.40 6.95 4,652.60 -------------- -------------- -------------- -------- -------------- LEGAL SERVICES/ATTORNEY TOTAL 5,000.00 347.40 347.40 6.95 4,652.60 001-650-6310 BUILD & MAINT REPAIR - CITY 4,100.00 119.85 119.85 2.92 3,980.15 001-550-6371 GEN GOV - BLDG UTILITIES 2,400.00 94.65 94.65 3.94 2,305.35 GLBODGRP 9/13/11 CITY OF FAIRFAX PAGE 5 EXPENSES B:33 BUDGET REPORT DPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- Of D-6373 TELEPHONE - CH - GEN GOV 61000,00 497.17 497.17 8.29 5,502.83 001-050-6407 ENGINEERING EXPENSE - CITY HAL .00 .00 .00 .00 .00 001450-6408 INSURANCE EXPENSE - CITY HALL 00 .00 .00 .00 .00 001-650-6413 CITY MEMBERSHIPS .00 ,00 .00 .00 .00 001-650-6414 PRINTING/PUBLISHING - CITY HAL ,00 .00 .00 .00 .00 001-650-6416 RENT/LEASE - LAND/BUILD - CITY .00 ,00 ,00 .00 .00 001-650-6420 NEWSLETTER EXPENSE ,00 .00 .00 .00 .00 001-650-6421 EMERSON PROPERTY 500.00 .00 ,00 .00 500.00 001-650-6495 CIP PLANNING EXPENSE ,00 .00 ,00 .DO .00 001-650-6498 REFUNDS - CITY HALL .00 DO .00 .00 .00 001-650-6504 GENERATOR - CITY HALL 500.00 .00 ,00 .00 500.00 001-650-6505 OTHER EQUIPMENT .00 .00 ,00 .00 .00 001-650-6506 OFFICE SUPPLIES - CITY HALL .00 .00 ,00 .00 .00 001-650-6508 POSTAGE/SHIPPING GENERAL GOV .00 .00 ,00 OO .00 001-650-6517 WELCOME PACKET SUPPLIES .00 .00 ,00 .00 .00 001-650-6599 MISC EXPENSES - CITY HALL .00 .00 ,00 .00 .00 CITY HALL/GENERAL BLDGS TOTAL 13,500.00 711,67 711.67 5.27 12,768.33 001-660-6408 INSURANCE 5,00D.00 .00 .00 .00 5,000.00 TORT LIABILITY TOTAL 5,000.00 .00 ,00 .00 5,000.00 00' "19-6010 OTHER GEN GOV WAGES 4,000.00 .00 .00 .00 4,000.00 00_ 9-6110 FICA - CITY PORTION - GEN GOVT 500,00 .00 .00 .00 500.00 001-699-6130 IPERS - CITY PORTION - GEN GOV 500,00 .00 .00 .00 500.00 001-699-6150 INSURANCE - CITY SHARE - GENGV .00 .00 .00 .00 .00 001-699-6401 AUDIT ,00 .00 .00 .00 .00 001-699-6407 ENGINEERING 70,000.00 5,981.25 5,981.25 8.54 64,018.75 001-699-6413 MEMBERSHIPS 1,500.00 11105.00 1,105.00 73.67 395.00 001-699-6414 PUBLISHING/PRINTING 5,000.00 234,44 234,44 4.69 4,765.56 001-699-6420 NEWSLETTER 3,000,00 165,00 165,OD 5.50 2,835.00 001-699-6493 VARIANCE EXPENSE 500.00 ,00 .00 .00 500,00 001-699-6495 CIP ,00 .00 .00 00 .00 001-699-6496 ANNEXATION EXPENSE 1,000.00 .00 .00 .00 1,000.00 001-699-5497 REZONING EXPENSE 500.00 .00 .00 .00 500.00 001-699-6498 REFUNDS 500,00 ,00 .00 .00 500.00 001-699-6505 EQUIPMENT 5,ODO.00 .00 .00 .00 5,000.00 001-699-6506 OFFICE SUPPLIES 13,000,00 540.B4 540.84 4.16 12,459.16 001-699-6508 POSTAGE/SHIPPING 1,000,00 .00 .00 .00 1,000.00 001-699-6517 WELCOME PACKETS 1,000.00 .00 .00 .00 1,000.00 001-699-6599 MISCELLANEOUS 2,500.00 36.50 36.50 1.46 2,463.50 -------------- -------------- -------------- -------- -------------- OTHER GENERAL GOVERNMENT TOTA 109,500.00 8,063.03 8,063,03 7.36 101,436.97 001-910-6910 TRANSFER OUT - GENERAL 83,188.00 .00 .00 .00 83,188.00 TRANSFERS IN/OUT TOTAL 83,1B8.00 .00 .00 .00 83,188,00 GLBUDGRP 9113111 CITY OF FAIRFAX PAGE 6 EXPENSES 8;33 BUDGET REPORT OPER; CS CALENDAR 712011, FISCAL 112012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- GENERAL TOTAL 782,552.00 49,867.35 49,867.35 6.37 732,684.65 110-210-6DID RUT WAGES 21,760.00 995.20 995.20 4.57 20,764.80 110-210-GIID FICA - CITY PORTION - RUT 3,240.00 75.51 75.51 2.33 3,164.49 110-210-6130 IPERS - CITY PORTION - RUT 3,500.00 80.31 80.31 2.29 3,419.69 110-210-615D HEALTH INS - CITY SHARE - RUT 15,000.00 195.12 195.12 1.30 14,804.88 110-210-6181 UNIFORM EXPENSE - RUT 1,500.00 119.06 119.06 7.94 1,380.94 110-210-6230 TRAINING - RU .00 72.00 72.00 .00 72.00- 110-210-6310 BUILD MAINT & REPAIR - RUT 3,000.00 641.00 641.00 21.37 2,359.00 110-210-6320 GROUNDS MAINT & REPAIR - RUT .00 292.67 292.67 .00 292.67- 110-210-6331 VEHICLES OPERATIONS/FUEL-RU 14,000.00 678.40 678.40 4.85 13,321.60 110-210-6350 OPERATNL EQUIP REPAIR - RUT 6,000.00 265.82 265.82 4.43 5,734.18 110-210-6373 PHONE EXPENSE - RUT .00 39.23 39.23 .00 39.23- 110-210-6401 AUDIT - RU .00 .00 .00 .00 .00 110-210-6407 ENGINEERING - RUT 51000.00 .00 .00 .00 5,000.00 110-210-6408 INSURANCE - RUT 3,000.00 .00 .00 .00 3,000.00 110-210-6413 CONTRACTOR WORK - RUT 50,000.00 .00 .00 .00 50,00D.00 110-210-6415 EQUIPMENT LEASE - RU 5,800.00 00 .00 .00 5,800.00 110-210-6419 TECHNOLOGY EXPENSE - RUT 1,200.00 .00 .00 .00 1,200.00 110-210-6421 TESTING EXPENSE - RUT .00 .00 .00 .00 .00 110-210-6504 MINOR EQUIPMENT - RUT 5,000.00 .00 .00 .00 5,000.00 110-210-6505 OTHER EQUIPMENT - RUT 3,000.00 .00 .00 .00 3,000.00 110 "C-6506 OFFICE SUPPLIES - RUT 11000.00 .00 .00 .00 11000.00 11 1-6507 OPERATING SUPPLIES - RUT 14,000.00 678.80 678.80 4.85 13,321.20 110-210-6508 POSTAGE/SHIPPING - RUT 1,000.00 .00 .00 .00 1,000.00 110-210-6520 SNOW SUPPLIES 25,000.00 .00 .00 .00 25,000.00 110-210-6599 MISC EXPENSES - RUT 11000.00 75.00 75.00 7.50 925.00 110-210-6710 TRUCK PURCHASE .00 .00 .00 .00 .00 110-210-6740 RIGHT OF WAY PURCHASE .00 .00 .00 .00 .00 110-210-6750 BUILDINGS - RUT .00 168.96 168.96 .00 168.96- 110-210-6761 STREET CONSTRUCTION .00 .00 .00 .00 .00 110-210-6763 BRIDGE CONSTRUCTION .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- ROADS, BRIDGES, SIDEWALKS TOTA 183,000.00 4,377.08 4,377.08 2.39 178,622.92 110-230-6371 UTILITIES - STREET LIGHTING 23,000.00 2,258.80 2,258.80 9.82 20,741.20 STREET LIGHTING TOTAL 23,000.00 2,258.80 2,258.80 9.82 20,741.20 110-240-6371 UTILITIES - TRAFFIC SERVICES .00 .00 .00 .00 .00 110-2406509 POSTSISIGNS - TRAFFIC CONTROL 5,000.00 .00 .00 .00 5,000.00 -------------- -------------- -------------- -------- -------------- TRAFFIC CONTROL & SAFETY TOTA 5,000.00 .00 .00 .00 5,000.00 110-250-6399 PTHER MAINT & REPAIR - SNOW RM .00 .00 .00 .00 .00 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 7 EXPENSES 8:33 BUDGET REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- SNOW REMOVAL TOTAL .00 .00 .00 .00 .00 ROAD USE TAX TOTAL 211,000.00 6,635.88 6,635.88 3.14 204,364.12 112-130-6110 FICA - CITY PORTION - EMRG MGM 00 .OD .00 .00 .00 -------------- -------------- -------------- -------- -------------- EMERGENCY MANAGEMENT TOTAL .00 .00 .00 .00 .00 112-170-6110 FICA CITY PORTION - BUILD INS .00 .OD .00 .00 .00 112-170-6130 IPERS CITY PORTION - BUILD INS .00 .00 .00 OD .00 112-170-6150 HEALTH INS - CITY SHARE - BLDG .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- BUILDING INSPECTIONS TOTAL .00 .00 00 .00 .00 112-210-6130 IPERS - CITY PORTION - ROADS .00 .00 DO .00 OD 112-210-6150 HEALTH INS - CITY SHARE - ROAD .00 .00 .00 .00 .00 ROADS, BRIDGES, SIDEWALKS TOTA 00 .00 .00 .00 .00 li. .0-6110 FICA - CITY SHARE - LIBRARY .00 .00 .00 .00 .00 112-410-5130 IPERS - CITY PORTION - LIBRARY .00 .00 .00 .00 .00 112-410-6150 HEALTH INS - CITY SHARE - LIB A co, .00 .00 .00 LIBRARY TOTAL .00 .00 .00 .00 .00 112-430-6110 FICA - CITY PORTION - PARKS .00 .00 .00 .00 .00 112-430-6130 IPERS - CITY PORTION - PARKS .00 ,00 .00 .00 .00 112-430-6150 HEALTH INS - CITY SHARE - PRKS .00 .00 .00 .00 .00 PARKS TOTAL .00 .00 .00 .00 .00 112-610-6110 FICA - CITY PORTION - MAYOR/CO DO .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- MAYOR/COUNCIL/CITY MGR TOTAL .00 .OD .00 .00 .00 112-620-6110 FICA - CITY PORTION - CLERK .00 .00 .00 .00 .00 112-620-6130 IPERS - CITY PORTION - CLERK .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- CLERK/TREASURER/ADM TOTAL .00 .00 .00 .00 .00 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 8 EXPENSES 6;33 BUDGET REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 1? `9-6130 IPERS - CITY PORTION - GEN GOV .00 ,00 .00 .00 .00 11� j9-6150 HEALTH INS - CITY SHARE - GOV ,00 ,00 .00 OD 00 -------------- -------------- -------------- -------- -------------- OTHER GENERAL GOVERNMENT TOTA OD .00 .00 .00 .00 112-910-6910 TRANSFER OUT - EMPLOYEE BEN .00 .00 .00 00 OD -------------- -------------- -------------- -------- -------------- TRANSFERS IN/OUT TOTAL .00 ,00 DO .00 .00 EMPLOYEE BENEFITS TOTAL .00 ,00 00 .00 .00 121-210-6501 SALT/SAND BUNKER - LOST .00 .00 DO .00 .00 121-210-6504 MOWER - LOST .00 .00 .00 .00 ,00 121-210-6710 TRUCK PURCHASE - LOST .00 .00 .00 .00 ,00 121-210-6723 SKID LOADER PURCHASE - LOST .00 .00 .00 .00 ,00 121-210-6725 SIDEWALK PROGRAM - LOST .00 .00 .00 .00 .00 121-210-6762 SIDEWALK PROGRAM - LOST 20,DOD.00 .00 .00 .00 20,000.00 121-210-6766 FARM GROUND TILING - LOST .00 .00 .00 .00 .00 ROADS, BRIDGES, SIDEWALKS TOTA 20,000.00 .00 co .00 20,000.00 121-299-6710 PICKUP - LOST 35,000.00 .00 'co .00 35,000.00 121-299-6723 SKID LOADER - LOST 37,000.00 .00 ,00 .00 37,000.00 121-299-6766 TILING - LOST 25,000.00 .00 .00 ,00 25,000.00 OTHER PUBLIC WORKS TOTAL 97,000.00 .00 .00 .00 97,000,00 121-430-6320 NATURE TRAIL - LOST 50,000.00 345.00 345.00 .69 49,655.00 121-430-6321 LINN STREET TRAIL - LOST 20,000.00 .00 ,00 ,00 20,000.00 121-430-6322 HAWK'S RIDGE PARK - LOST 80,000,00 .00 .00 .DO 80,000.00 121-430-6323 FARM GROUND DEVELOPMENT .00 4,726.25 4,726.25 .00 4,726.25- 121-430-6413 PAYMENTS TO OTHERS - FYSA .00 .00 .00 .DO ,00 121-430-6499 FARM GROUND - TILING - LOST .00 .00 ,00 .00 .00 PARKS TOTAL 150,000.00 5,071,25 5,071,25 3.38 144,928.75 121-650-6494 CITY HALL - LOST 5,000.00 ,00 .00 .00 5,000.00 -------------- -------------- -------------- -------- -------------- CITY HALUGENERAL BLDGS TOTAL 5,000.00 .00 .00 ,00 5,000,00 121-910-6910 TRANSFER OUT - LOST 00 .00 .00 .00 ,00 -------------- -------------- -------------- -------- -------------- GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 9 EXPENSES 8;33 BUDGET REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ---------------------_-------------------------------------------------------_----------------------------------------------------- TRANSFERS IN/OUT TOTAL .00 .00 .00 .00 .00 LOCAL OPTION SALES TAX TOTAL 272,000.00 5,071.25 5,071.25 1.86 266,928.75 125-430-6330 NATURE TRAIL - TIF 140,000.00 OD .00 .00 140,D00,00 -------------- -------------- -------------- -------- -------------- PARKS TOTAL 140,000.00 .00 .00 .00 140,000.00 125-910-691.1 TRANSFER OUT - TIF 458,769.00 OO .00 .00 458,769.00 TRANSFERS IN/OUT TOTAL 458,769.00 .00 .00 .00 458,769.00 TAX INCREMENT FINANCING TOTAL 598,769.00 .00 .00 .00 598,769.00 200710-6801 PRIN PAYMENTS - 790,00D GO TIF 63,700.00 .00 DO .00 63,700.00 200-710-6802 PRIN PAYMENTS - 790,000 GO WTR 6,300.00 .00 .00 .00 6,300.00 200 "10-6851 INT PAYMENTS - 790,000 GO TIF 25,591.00 .00 .00 .00 25,591.00 26 J-6852 INT PAYMENTS - 790,000 GO WTR 2,531.00 .00 .00 .00 2,531.00 200-710-6899 BOND FEES - 790,000 GO TIF&WTR .00 .00 .00 .00 .00 790,000 GO (TIF & WATER) TOTA 98,122.00 .00 .00 .00 98,122.00 200-711-6801 PRINCIPAL PAYMENTS - 35,000 GO .00 .00 .00 .OD .00 200-711-6851 INTEREST PAYMENTS - 35,000 GO .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 35,000 SRF AFFA GO (FRGV( TOTA .00 .00 .00 .00 .00 200-712-6801 PRIN PAYMENTS - 139,000 GO TIF 4,100.00 .00 .00 .00 4,100.00 200-712-6802 PRIN PAYMENTS - 139,000 GO WTR 900.00 .00 .00 .00 900.00 200-712-6851 INT PAYMENTS - 139,000 GO TIF 3,438.00 .00 .00 .00 3,438.00 200-712-6852 INT PAYMENTS - 139,000 GO WTR 754.00 .00 .00 .00 754.00 200-712-6899 BOND FEES - 139,OOD GO TIF&WTR .00 .00 .00 .00 .00 139,000 SRF GO (TIF & WA) TOTA 9,192.00 .00 .00 ,00 9,192.00 200-713-6801 PRIN PAYMENTS - 800,000 GO TIF .00 .00 .00 .00 .00 200-713-6851 INT PAYMENTS - 800,000 GO TIF .00 .00 .00 .00 .00 200-713-6699 BOND FEES - 800,000 GO TIF .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 10 EXPENSES 8;33 BUDGET REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 800,000 GO (TIF) TOTAL .00 .00 .00 .00 .00 200-714-6801 PRIN PAYMENTS - 650,000 GO TIF 85,000,00 .00 .00 .00 85,000.00 200-714-6851 INT PAYMENTS - 650,000 GO TIF 12,435.00 .00 .00 .00 12,435.00 200-714-6899 BOND FEES - 650,000 GO TIF .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 650,000 GO (TIF) TOTAL 97,435.00 .00 .00 .00 97,435.00 200-715-6801 PRIN PAYMENTS - 700,000 GO TIF 45,000.00 .00 .00 .00 45,000.00 200-715-6851 INT PAYMENTS - 700,000 GO TIF 19,090.00 .00 .DO .00 19,090.00 200-715-6899 BOND FEES - 700,000 GO TIE .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 700,000 GO (TIF( TOTAL 64,090.00 .00 .00 .00 64,090.00 200-716-6801 PRIN PAYMENTS - 465,000 GO TIF .00 .00 .00 .00 .00 200-716-6851 INT PAYMENTS - 465,000 GO TIE .00 .00 .00 .00 .00 200-716-6899 BOND FEES - 465,000 GO TIF .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 465,000 GO (TIF) TOTAL DO .00 .00 .00 .00 200-717-6801 PRIN PAYMENTS - 56OfO00 GO TIF 60,000.00 .00 .00 .00 60,000.00 20P-'17-6802 PRIN PAYMENT - 560,000 GO WATE .00 .00 OD .00 .00 2C 1-6851 INT PAYMENTS - 560,000 GO TIF 12,770.00 .00 .OD .00 12,770.00 200-717-6852 INT PAYMENT - 560,000 GO WATER .00 .00 .00 .00 .00 200-717-6899 BOND FEES - 560,000 GO TIF .00 .DO .00 .00 .00 -------------- -------------- -------------- -------- -------------- 560,000 GO {TIF) TOTAL 72,770.00 .DO .00 .00 72,770.00 200-718-6801 PRIN PAYMENTS - 760,000 GO TIF 100,000.00 .00 .00 .00 100,000.00 200-718-6851 INT PAYMENTS - 780,000 GO TIF 17,385.00 .00 .00 .00 17,385.00 200-718-6899 BOND FEES - 780,000 GO TIF .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 780,000 GO (TIE) TOTAL 117,385.00 .00 .00 .00 117,385.00 200-7196801 PRIN PAYMENTS - 335,000 GO TIF 9,750.00 .00 .OD .00 9,750.00 200-7196802 PRIN PAYMENTS - 335,000 GO GEN 55,250.00 .00 .OD .00 55,250.00 200-719-6851 INT PAYMENTS - 335,000 GO TIF 642.00 .00 .OD .00 642.00 200-7196852 TNT PAYMENTS - 335,000 GO GEN 3,638.00 .00 .00 .00 3,638.00 200-719-6899 BONE FEES - 335,000 GO TIF&GEN .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 335,000 GO (TIF & GEN) TOTAL 69,280.00 .00 .00 .00 69,280.00 200-720-6801 PRIN PAYMENTS - SEWER SRF 118,000.00 .00 .OD .00 118,000.00 200-720-6851 INT PAYMENTS - SEWER SRF 71,400.00 .00 .OD .00 71,400.00 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 11 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 2C 0-6899 BOND FEES - SEWER SRF 5,950.D0 .00 .00 .00 5,950.00 -------------- -------------- -------------- -------- -------------- SEWER SRF TOTAL 195,350.00 .00 .00 .00 195,350.00 200-721-6801 PRIN PAYMENTS - 540,000 GO TIE .DO .00 .00 .00 .00 200-721-6851 INT PAYMENT - 540,000 GO TIF .00 .00 .00 .00 .00 200-721-6899 BOND FEES - 540,000 GO TIF .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- 540,000 GO (TIF) TOTAL .00 .00 .00 .00 .00 200-910-6910 TRANSFER OUT - DEBT SERVICE 540,000.00 .00 .00 .00 50,000.00 -------------- -------------- -------------- -------- -------------- TRANSFERS IN/OUT TOTAL 540,000.00 .00 .00 .00 540,000.00 DEBT SERVICE TOTAL 1,263,624.00 .00 .00 .00 1,263,624.00 600-810-6010 WATER WAGES 67,500.00 4,416.40 4,416.40 6.54 63,083.60 600-810-6110 FICA - CITY PORTION - WATER 5,400.00 336.31 336.31 6.23 5,063.69 600-810-6130 IPERS - CITY PORTION - WATER 61000.00 356.41 356.41 5.94 5,643.59 60r '10-6150 HEALTH INS - CITY SHARE - WATR 9,600.00 748.50 748.50 7.80 8,851.50 60 .0-6181 UNIFORM EXPENSE - WATER 1,500.00 119.06 119.06 7.94 1,380.94 600-810-6210 DUES - WATER 1,000,00 .00 .00 .00 1,000.00 600-810-6230 TRAINING - WATER 2,700.00 72.00 72.00 2.67 2,628.00 600-810-6310 BUILD MAINT & REPAIR - WATER 2,000.00 641.00 641.00 32.05 11359.00 600-810-6312 SYSTEM MAINTENANCE & REPAIR WT 50,000.00 .00 .00 .00 50,000.00 600-8104350 EQUIPMENT REPAIR - WATER 2,000.00 265.81 265.81 13.29 1,734.19 600-810-6371 UTILITIES - WATER 51000.00 416.48 416.48 8.33 4,5B3.52 600-810-6373 TELEPHONE SERVICE - WATER 50D.00 39.22 39.22 7.64 460.78 600-810-6401 AUDIT - WATER .00 .00 .00 .DO ,00 600-810-6407 ENGINEERING EXPENSE - WATER 2,000.00 .00 .00 .00 2,000.00 600-810-6408 INSURANCE - WATER 5,000.00 .00 .00 .00 5,000.00 600-810-6415 EQUIPMENT LEASE - WATER 5,800.00 .00 .00 .DO 5,800.00 600-810-6416 SALES TAX EXPENSE - WATER 15,OOD.00 2,749,00 2,749.00 18.33 12,251.00 600-810-6421 TESTING EXPENSE - WATER 1,500.00 35.00 35.00 2.33 1,465.00 600-810-6501 CHEMICALS - WATER .00 1,563.25 1,563.25 .00 1,563,25- 600-810-6504 MINOR EQUIPMENT - WATER 00 .00 .00 .00 .00 600-810-6505 OTHER EQUIPMENT - WATER .00 OO .00 .00 .00 600-810-6506 OFFICE SUPPLIES - WATER 00 .00 .00 .00 .00 600-810-6507 OPERATING SUPPLIES - WATER .00 514.89 514.89 .00 514,89- 600-610-6508 POSTAGE/SHIPPING - WATER .00 81.97 81.97 .00 81.97- 600-810-6513 METER PURCHASE - WATER 2,000.00 .00 .00 .00 2,000.00 600-810-6580 WATER RESERVE BUDGET .00 .00 .00 .00 .00 600-810-6590 REMOTE METER READ PROGRAM .00 .00 .00 .00 00 600410-6591 WATER MAIN PHASE 1 .00 .00 .00 .DO 00 600-A10-6592 WATER MAIN PHASE 2 540,000.00 19,084.83 19,084.83 3.53 520,915.17 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 12 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 6C 0-6596 WATER MAIN PHASE 3 .00 .00 .00 .00 .00 60u '10-6599 MISC EXPENSE - WATER .00 274.50 274.50 .00 274,50- 600410-6600 WATER MAIN PHASE 3 .00 .00 ,00 .00 .00 600-810-6710 TRUCK PURCHASE - WATER ,00 .00 DO .00 00 600-810-6723 SKID LOADER - WATER .00 .00 DO 00 .00 -------------- -------------- -------------- -------- -------------- WATER TOTAL 724,500.00 31,714.63 31,714.63 4.38 692,785.37 600-910-6910 TRNASFER OUT - WATER 10,485.00 .00 .00 .00 10,485.00 -------------- -------------- -------------- -------- -------------- TRANSFERS IN/OUT TOTAL 10,485.00 ,00 .00 .00 10,465.00 ___µWµ-_�----- -------------- -------------- -------- -------------- WATER TOTAL 734,985.00 31,714,63 31,714,63 4.32 703,270,37 601-810-6498 METER DEPOSIT REFUND - T&A WA 6,500.00 594.04 594.04 9.14 5,905.96 WATER TOTAL 6,500.00 594.04 594,04 9.14 51905.96 601-815-6498 METER DEPOSIT REFUND - T&A SW .00 .00 DO .00 .00 SEWER/SEWAGE DISPOSAL TOTAL ,00 .00 .00 .00 .00 601-840-6458 METER DEPOSIT REFUND - T&A GB .00 .00 .00 ,00 .00 -------------- -------------- -------------- -------- --------- LANDFILL/GARBAGE TOTAL ,00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- TRUST & AGENCY TOTAL 6,500.00 594.04 594.04 9.14 5,905,96 -------------- -------------- -------------- -------- -------------- -------------- -------------- -------------- -------- -------------- 610-815-6010 SEWER WAGES 56,800.00 3,749.29 3,749.29 6.60 53,050,71 610-815-6110 FICA - CITY PORTION - SEWER 5,300.00 285.57 285.57 5.39 5,014.43 610-815-6130 IPERS - CITY PORTION - SEWER 5,600.00 302.56 302.56 5.40 5,297.44 610-815-6150 HEALTH INS - CITY SHARE - SWR 6,800.00 395.11 395.11 5.81 6,404,89 610-815-6181 UNIFORM EXPENSE - SEWER 1,500.00 119,08 119.08 7.94 1,380.92 610-815-6210 DUES/LICENSES - SEWER 1,000.00 .00 .00 .00 1,000.00 610-815-6230 TRAINING - SEWER 3,000.00 157.00 157,00 5.23 2,843.00 610-815-6310 BUILD MAINT & REPAIR - SEWER 1,000,00 641,00 641,00 64.10 359.00 61C-815-6311 WWTF REPAIRS 2D,OOO.OD .00 .00 .00 20,000.00 610-815-6350 EQUIPMENT REPAIR - SEWER 10,000.00 265,85 265.85 2.66 9,734.15 610415-6371 UTILITIES - SEWER PWB 7,000.00 ,00 .00 .00 7,000.00 610-815-6373 PHONE EXPENSE - SEWER 500.00 39.22 39.22 7.84 460.78 GLBUDGRP 9/13/11 CITY OF FAIRFAX PAGE 13 EXPENSES 8:33 BUDGET REPORT OPER; CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 61 5-6379 UTILITIES - WWTF 20,DOO.OD 2,639.67 2,639.67 13.20 17,360.33 611, X15-6399 OTHER MAINTENANCE & REPAIR 1,000.00 292.67 292,67 29.27 707.33 610-815-6401 AUDIT - SEWER .00 OD DO .00 .00 610-815-6407 ENGINEERING - SEWER 2,000.00 .00 ,00 .00 2,000.00 610-B15-6408 INSURANCE EXPENSE - SEWER 2,500.00 ,00 .00 ,DO 2,500.00 610415-6415 EQUIPMENT LEASE - SEWER 5,800.00 .00 .00 ,00 51800.00 610-815-6418 SEWER TAX EXPENSE 1,200.00 458.00 458.00 38.17 742.00 610-815-6421 TESTING EXPENSE - SEWER 31000.00 179.60 179.60 5.99 2,820.40 610-815-6490 TESTING - SEWER .00 .00 .00 .00 .00 610-815-6504 MINOR EQUIPMENT - SEWER 11000.00 .00 .00 .00 11000.00 610-815-6505 OTHER EQUIPMENT - SEWER 13,200.00 .00 DO ,DO 13,200.00 610-815-6506 OFFICE SUPPLIES - SEWER 11000.00 .00 .00 ,00 1,000.00 610-815-6507 OPERATING SUPPLIES - SEWER 2,500.00 502.97 502.97 20,12 1,997.03 610-815-6508 POSTAGE/SHIPPING SEWER 11000.00 81.97 81.97 8.20 918.03 610-815-6513 METER PURCHASE - SEWER 2,000.00 .00 .00 .00 2,000.00 610-815-6560 RESEVE BUDGET - SEWER .00 .00 .00 .00 .00 610-815-6599 MISC EXPENSES - SEWER 500,00 .00 .00 .00 500.00 610-815-6710 TRUCK PURCHASE - SEWER 00 .00 .00 .00 .00 610-815-6723 SKID LOADER PURCHASE - SEWER 00 ,00 .00 .00 .00 610-815-6801 PRINCIPAL PAYMENTS - SRF BOND .00 .00 .00 .00 .00 610-815-6802 PRINCIPAI, PAYMENTS - LOST/SWR 00 .00 .00 ,00 .00 SEWER/SEWAGE DISPOSAL TOTAL 175,200.00 10,109.56 10,109.56 5.77 165,090.44 610 110-6910 TRANFER OUT - SEWER .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- TRANSFERS IN/OUT TOTAL ,00 .00 .00 .00 .00 SEWER TOTAL 175,200.00 10,109.56 10,109,56 5.77 165,090,44 612-910-6910 TRANSFER OUT - SEWER SRF 195,350,00 ,00 .00 .00 195,350.00 -------------- -------------- -------------- -------- -------------- TRANSFERS IN/OUT TOTAL 195,350.00 .00 .00 .00 195,350.00 SRF BOND FUND TOTAL 195,350.00 .00 ,00 DO 195,350.00 670-840-6010 GARBAGE WAGES 3,800,00 .00 .00 .00 3,800.00 670-840-6110 FICA - CITY PORTION - GARBAGE 400.00 .00 ,00 .00 400,00 670-840-6130 IPERS - CITY PORTION - GARBAGE 400.00 .00 .00 .00 400.00 670-840-6150 HEALTH INS - CITY SHARE - GRBG 400.00 .00 .00 .00 400.00 670-840-6230 TRAINING - GARBAGE .00 72.00 72.00 .00 72,00- 670-A40-6401 2,00670-R40-6401 AUDIT - GARBAGE 00 ,00 CO .00 ,OD GLBODGRP 9/13/11 CITY OF FAIRFAX PAGE 14 EXPENSES 8:33 BUDGET REPORT OPER: CS CALENDAR 7/2011, FISCAL 1/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 6' 0-6413 JOHNSON COUNTY REFUSE 94,000.00 8,041.00 8,041.00 8.55 85,959.00 67v 40-6506 OFFICE SUPPLIES - GARBAGE 2,000.00 .00 .00 .00 2,000.00 670-840-6507 GARBAGE TAGS EXPENSE 500.00 .00 .00 .00 500.00 670-840-6508 POSTAGE/SHIPPING GARBAGE 11000.00 81.98 81.98 8.20 918.02 670-840-6580 GARBAGE RESERVE BUDGET .00 .00 .00 .00 .00 670-840-6599 MISC EXPENSE - GARBAGE .00 .00 .00 .00 .00 -------------- -------------- -------------- -------- -------------- LANDFILL/GARBAGE TOTAL 102,500.00 8,194.98 8,194.98 8.00 94,305.02 GARBAGE TOTAL 102,500.00 8,194.98 8,194.98 8.00 94,305.02 750-875-6401 AUDIT - FARM .00 .00 .00 .00 .00 750-875-6416 MURPHY PROPERTY EXPENSE 12,750.00 751.32 751.32 5.89 11,998.68 TOTAL EXPENSES -------------- -------------- -------------- -------- --_----------- FARM OPERATIONS TOTAL 12,750.00 751.32 751.32 5.89 11,998.68 FARM OPERATIONS FUND TOTAL 12,750.00 751.32 751.32 5.89 11,998.68 TOTAL EXPENSES 4,355,230.00 112,939.01 112,939.01 2.59 4,242,290,99 HALL & MALL ENGINEERS, INC. ArM September 8, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of August 5, 2011 to September T, 2011 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: jlmprovement Projects] _6950-10-3 Water Main Replacement- Phase 2 Proieot • ATTACHED: Nothing • STATUS: Schrader Excavating is wrapping up paving 1 seeding items and punch list items. 6950-11-3 Storm Sewer Re-alianment on lots 105 & 106 of Prairie View Heights Ph. 2 • ATTACHED: Nothing- discussion item • STATUS: The intakes along Ridge Drive just north of E. Cemetery Road do not drain well. 6950-12-1 Hawks Ridge Park Parkinq Lot Pavinq and Miscellaneous Items • ATTACHED: Nothing • STATUS: Local paving contractors have indicated that the project is'too late in the year to submit a quote and get the work completed yet this construction season. Most of the contractors we had sent this out to have indicated that they would be interested in providing a quote late this winter for spring work. 1 have submitted the plans to John Berns with Dave Schmitt Construction to look over. 6950.12-02 Orainane Imp's Alonq E. Cemetery Road and South toward Prairie Creek • ATTACHED: Nothing • STATUS: An initial preliminary plan set has been completed. 6950-12-03 Phase III Water Main Replacement Pro ect • ATTACHED: Nothing • STATUS: The plan of improvements are complete and the project bid. The project has been awarded to Dave Schmitt Construction Company, and we have had the pre-construction meeting. Ben with Dave Schmitt Const. has indicated that they are planning to start work on the project Monday, Sept. 12, 2019. CIVIL ENGINLERJNG - LAND SURVEYING - LAND DCVELOPM�.NT PLAININING • LANDSCAPE ARCH ITEC TURF 1860 Boyson Road - 4awaitha,IA 52233 o Ph:319.362,9548 • Fx;319.362.MS - www,halieng.com 6950-12-04 Athletic Fields and Park Complex on the Murphy Property ATTACHED: Nothing _ • STATUS: We have completed some preliminary grading work for the site, and/have coordinated with MUSCO Lighting, /have been in contact with an architect and an electrical engineer to oversee the building and field lighting design for this project. 6950_-1_22-05 Fairfax Trail thiirou9h the Tom Arp Proper • ATTACHED: Nothing STATUS: i have met with the TTAC committee for ECI'COG regarding the proposed alignment change for the trail. The TTAC committee has recommended we re-submit a complete application for the project and provide the proposed future trail alignment through town, and indicate how this will serve the overall trail alignment for the Cedar Rapids— Amana Trail System. l'have talked with Mary Rump with ECICOG and lam trying to get this information in front of the TTAC Committee for re-consideration at their October meeting. If favorable consideration is giving to the revised alignment at the TTAC meeting in October, we should then have the final approval by the end of October. 6950-12-06 Prairie Creek Estates Sixth Addition (Site Develowent) • ATTACHED: Nothing T • STATUS: Review and recommendation to council for the 6th Addition plan of improvements and review of the 6ffi Addition final plat initial submittal. [8950 General Engineering Servicesl Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing, • STATUS. Lynn and I have reviewed the drainage facilities within these two developments and I have prepared a Fetter with recommendations to each developer based upon our inspections. Review of Erosion Issues at the newly constructed drainage swate south of E. Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: This is being addressed as part of the drainage improvement project south of E. Cemetery Road(Project No. 6950-12-02). Review of Drainage Issues at the Southeast corner of Church Street and Hwy 151: • ATTACHED: Nothing, • STATUS: Mayor Rabe,and/met with a couple of property owners along the south side of Church Street near Hwy 151 about the drainage issues at this location. Improvements to the Detention(Pond along the North side of E.Cemetery Road by Kenway: ATTACHED: Nothing • STATUS: We had provided Kenway with some construction stakes for the tile/intakes and looked over the improvements to establish a project punch list. Sanitary Sewer• Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only I have talked with Darin Starr from EDI (Sub-consultant to Kleiman Construction for the WWTP Project). I am still coordinating with EDI to work out the details and get a specific schedule when this work will be completed. Lift Station and Pumps: • A TTA CHED: Nothing • STATUS:Nothing at this time. Possible Sanitary Sewer Extension for the `Rural' lots alone Hwy 151: • ATTACHED: Nothing • STATUS: We have begun a preliminary planning estimate to extend sanitary sewer that would service these 4 lots. Site Reviews 1 Ordinance Review: Revisions to the Storm Water Management Ordinances Regarding the completion and approvals l acceptance of storm water detention ponds: • ATTACHED: Nothing • STATUS:No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS:No Change, Consideration to adjusting the sanitary sewer and water main connection fees: • ATTACHED: Revised Ordinance for your review • STATUS: I have made revisions based upon the comments made at the Special City Council meeting held on August 30, 2099. Mapping: Updated Zoning Map: • ATTACHED: Nothing • STATUS:No Change (Miscellaneous 1 Meetings i"Plannina: • Nothing Respectfully Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. l• HALL & HALL ENGINEERS, INC. s l.,errcd�rr•.n u,y �nr.�f L�rrr/nl,n:eur 1r;ur 1�)�; September 8,2011 Honorable Mayor and City Council City of Fairfax,Iowa Re: Fee Statement—September 8,2011 Honorable Mayor Rabe and City Council: Enclosed is a fee statement for services rendered through August 31,2011. The items addressed include: 5950-70-03 Water Main Replacement Phase 2 $0.00 Construction Observation and Administration while wrapping up Stage 2 construction. 6950-11-03R Memo far oevised vercharge Storm Sewer r Pirairi approved by ts (Gordon Sevilla) ($48fi.68) Council to get the storm sewer re-aligned For Gordon Sevig on Lots for the Joe Blood house. 6950-12.01 Hawks Ridge Park Pavingi and Miscellaneous Improvements, $412..50 Project coordination with contractors and obtaining quotes. 6950-12-02 Drainage Imo's Along E, Cemetery Road &South towards Prairie Creek $6,7601M Preliminary design work/Preliminary Plan of Improvments. 6950-12-03 Phase III Water Main Replacement Proiec# $12,907.89 Complete the plan of improvements and bid the project. 695'0-12-04 Fairfax Athletic Fields and Park Complex $3,350.00 Preliminary plans and site gradings and project coordination 6950-12-05 Fairfax Trail throughthe Aria's Property $2914,10 Coordinate and meet with ECICO!G B TTAC 6950-12-06 Prairie Creek Estates Sixthi Addition (Development) Plan of improvement review and recommendation to City Council, and initial review $1,1150.00 Of the final plat. CIVIL ENGINEERING - LAND SURVEYING - LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 - Ph;319.362.9548 • Fx:311 9.362.7595 - www.hallengxom 6950 General Engineerina Services Misc.-- General Engineering Services including meetings; project$office admin.; $4,436.25 Funding coordination,TIF Mapping;and misc.correspondence Drainage— Drainage coordination for the Prairie Creek Estates drainage facilililes $4,825.00 And the Prairie View Heights drainage facilities,the detention pond along E.Cemetery Road,and drainage concerns at the southeast intersection of Church Street and Hwy 151 Water— Hook-up correspondence orad Ordinance/Resolution Review $115.00 Sanitary-- Hook-up correspondence and Ordinance/Resolution Review $115.00 Parks-- $0.00 General Engineering Services; $9,491.25 Reimbursements— Mileage/Printing f; 84.40 Total for General Engineering Services: $9,555.65 Less Credit Memo for 6950-10.03- Revised Total for General Engineering Services: $9,066,97 Tectal Engineering Fees Due for thiie Month of August: '33,194 Respectl y Submitted, Shaine R.Wicks, P.E. Hail'and Hall Engineers, Inc. � • a r'+ r s .■ • r r • . r r 4 � � i W,//,O,00 •I r - - • s , 1 R�► � .l,r ;r l,r.� sae l.r l�l.r l: ` u•�*.i'E1�<�.� ». • y�� � Iw dre" !r"r�!' .��i w'7 M • A MEMO! • ,: s �c�� � � �•+►! !�!w .s► toM' V tr , nr i��.. !. .� �! •*�!�mow■ ' . . s M M��!'�sl�sl.wlasti■l�ly WE � w1 �► •Y � w ice' �� "'• '� � .r � �� � .�. s + • V'� f#_ UII 1� Y � i'� �'� � � w►'� � �� w� �Y i • Y�'�f �►Y �Y �v � �Y � ��! �[ � �� :�,.,��%� � _�,�:►�,� �' _ y-�� ice' ALL & HALL EN INEES , INC. ...,... . . Civil Engineering•Landscape Architecture*Land unreying o Land Development feeders in Land Development Since 9953 1860 Boyson Road, Hiawatha, IA 52233ww,Y.naireng.aorn Tel: 319-362-9548 a Fax: 319-362-7595 www.'halleng.com e alien@halleng.com Invoice CYNTHIA STIMSON Invoice Date:Aug 312011 CITY OF FAIRFAX Invoice Num:2016 PO BOX 337 Billln Through:FAIRFAX, A522280337 9 9 :Aug 31,2011 Manned b SHANE W}CK5 Contract Type:Hourly Not to Exceed QQntract Maxlmum,:$10,000.00 Services Dote Hours Rate Amount MTC-OFFICE DESIGN ENGINEER 8/30/2011 0,75 $85,00 $63,75 b► PROJECT MANAGER 8/26/2011 1.00 $115,00 $115.00 MTG-OFFICE Total: 1,75 $178.75 PROJECT ADMINISTRATION o.. (DESIGN ENGINEER 8/18/2011 1.25 $85.00 $1106.25 it (DESIGN ENGINEER 8/25/201 1 1.00 $85.00 $85.00 ► (DESIGN ENGINEER 8/31/2011 0.50 $85,00 $42.50 PROJECT ADMINISTRATION Total: 2.73 $233.75 Total Service Amount: L_ $412.50 Amount Due This Invoice: ` $412,50 This invoice Is dire u,pcnu recetpf Account Summary Services BTD Expenses BTO Last Inv Num Last Inv Date Last Inv AmtLast Pay Amt Prev Unpaid Am _._ $9,280,00 $5T20 ry 186 i 7/31/2011 $8,924.70 $8,924.70 $C 11317 Total Amount(Due Including This Invoice, Credit Card Type(check one): Visa_MasterCard Credit Cord Account#: T Credit Card V-Card# (back of cord). Credit Card Expiration Date): } , Name as it Appears on Credit Card: 7iC Payment Amount:$(US Dollars): ISA Cardholder Signature: Date: ALL & HALL ENGINEERS, INC. �► Civil(Engineering•Landscape Architecture*Land Surveying•Land Development AV Leaders in tend Development SOce 1953 1860 Boyson Road, Hiawatha, IA 52233 www.na111eng.cown Tel: 319-362-9548 a Fax: 319-362-7595 wwv .halleng.com a allen@halleng.com Invoice CYNTHIA STIMSON Invoice Date:Aug 31,2011 CITY OF FAIRFAX Invoice Num:2024 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Auag 31,2411 A R F""S PROFER>r-Y DRAINAGE IMFROVEMI NiTO J-. 5Q12-02�-Managed by (SHANE WICKS) Contract Type:Hourly Not to Exceed Contract Maxlmum:$90,000,00 Services pate Hours Rate Amount DRAFTING/CAD ► DESIGN TECHNICIAN 8/2/2011 3.00 $85.00 $255.00 I►- DESIGN TECHNICIAN 8/29/2011 2.00 $85.00 $170.00 ► PROJECT MANAGER 8/912011 1.00 $115.00 $115.00 DRAFTING/CAD Total: 6.00 $540.00 KOJI u► DESIGN ENGINEER 8/1/2011 4.25 $85.00 $361.25 oo, DESIGN ENGINEER 8/2/2011 3.50 $85.00 $297.50 * DESIGN ENGINEER 8/312011 1.75 $85.00 $148.75 P. DESIGN ENGINEER 8/4/2011 6.50 $85.00 $552.50 o. DESIGN ENGINEER 8/5/2011 7.25 $85.00 $616.25 V►- (DESIGN ENGINEER 8/8/2011 8.75 $85.00 $743.75 1. DESIGN ENGINEER 8/9/2011 4.50 $85.00 $382.50 Ir DESIGN ENGINEER B/10/2011 5.25 $85,00 $446,25 r. DESIGN ENGINEER 8/11/2011 2.75 $85.00 $233.75 Ir (DESIGN ENGINEER 8/12/2011 3.75 $85.00 $318.75 F DESIGN ENGINEER 8/15/2011 1.00 $85.00 $85.00 P, DESIGN ENGINEER 8/16/2011 9.00 $85.00 $765.00 ii. DESIGN ENGINEER 8/17/2011 2,75 $85.00 $233.75 P.O,I.Total: 61.00 $5,185,00 PROJECT ADMINISTRATION PROJECT MANAGER 8/5/2011 1.00 $115.00 $115.00 PROJECT ADMINISTRATION Total: 1,00 $115,00 STOIRMWATER MANAGEMENT/REPORT Ir PROJECT MANAGER 8/10/2011 2.00 $115.00 $230.00 I~ PROJECT MANAGER 8/11/2011 1,50 $115.00 $172.50 (PROJECT MANAGER 8/15/2011 1.50 $115.00 $172.50 r. (PROJECT MANAGER 8/16/2011 3.00 $115.00 $345,00 $TORMWATER MANAGEMENT/REPORT Total: 8.00 $920.00 Total Service Amount: $6„760.00 Amount Due This Invoice: ) $6'760,00 This invoice is due upon receipt Hall&Hall Engineers, Inc. Invoice: 2024 Project.6950-12-02- 1 nvolce Date:Aug 31,2011 Page 2 of 2 Account Summary Services BTD Expenses BTD Last Inv Nurn Lost Inv Date Last Inv Arnt Last Pay Arnt ?rev Unp�ld Amt $ 17,577.50 $ 130.35 1851 7/31/2011 $ 10,545,35 $ 10,545.35 $0,007 Total Amount Due Including this lnvolcw. Credit Card Type(check one): Visa MasterCard Credit Card Account#: Credit Card V-Card# (back of card): Credit Card Expiration Date): Name as it Appears on Credit Card; Payment Amount:$(US Dollars): =-W�4j Cardholder Signature: Date, I4ALL & HALL ENGINEERS, INC. rr� Civil(Engineering•Landscape Architecture*Land Surveying s Land Development Leaders in Land Development Since 1953 1861 O Boyson Road, Hiawatha, IA 52233 www. aileng.com Tel.319-362-9548 ® Fax:319-362-7595 www.halleng.com s alien@halleng.cOm Invoice CYNTHIA STIMSON Invoice Date: Aug 31,,2011 CITY OF FAIRFAX Involce Num:2014 PO BOX 337 Billing Through:Aug 31,2011 FAIRFAX, IAA522280337 *#'lluld 111'WATER liAA1N,REPLACEMENT( 9'5t}-12[33: -Manacled by(SHANE WICKS) Contrract_ype:Hourly Not to Exceed Contract Maximum;$45A00.00 Services Date Hours Rate Amount BIDDING SERVICES s PROJECT MANAGER 8/18/20118.00 $115.00 $920.00 Po, PROJECT MANAGER 8/22/2011 1.00 $115.00 $115.00 w PROJECT MANAGER 8/25/20111 1.50 $115.00 $172.50 BIDDING SERVICES Totat 10.50 $1,207.50 COiNISTRUCTABILITY REVIEW ► PROJECT MANAGER 8/3/2011 2.60 $115.00 $287.50 CONSTRUCTABILITY REVIEW Total: 2.50 $287.50 DRAFTING/CAD w DESIGN TECHNICIAN 8/3/2011 6.00 $85.00 $510,00 • DESIGN TECHNICIAN 8/4/2011 9.00 $85.00 $765.00 w (DESIGN TECHNICIAN 8/15/2011' 5.00 $85.00 $425.00 w DESIGN TECHNICIAN 8/16/2011' 8.50 $85.00 $722.50 w DESIGN TECHNICIAN 8/17/2011 5.50 $85.00 $467.50 0► DESIGN TECHNICIAN 8/18/2011 7.25 $85.00 $616.25 w DESIGN TECHNICIAN 8/26/2011 2.00 $85.00 $170.00 w PROJECT MANAGER 8/9/2011 1.50 $315.00 $172.50 DRAFTING/CAD Total: 44.75 $3,$48.75 MTG-OFFICE w PROJECT MANAGER 8/3/2011 1.00 $315.00 $115.00 MTG-OFFICE Total: 1.00 $115.00 P.O.W. w PROJECT MANAGER 8/4/2031 1.00 $115.00 $115.00 ► iPROJECT MANAGER 8/5/2011 1.50 $115.00 $172.30 w PROJECT MANAGER 8/8/2011 3.00 $115.00 $345,00 w PROJECT MANAGER 8/9/2011 3.00 $115.00 $345.00 w PROJECT MANAGER 8/10/2011 8.00 $115.00 $920.00 D (PROJECT MANAGER 8/11/2011 8.00 $115.00 $920.00 w (PROJECT MANAGER 8/12/2011 3.00 $115.00 $345.00 P.0,I.Total: 27.50 53.162.50 PRELIMINARY COST(ESTIMATES w PROJECT ENGINEER 8/2/2011 1.25 $100.00 $125.00 w PROJECT ENGINEER 8/3/2011 1.00 $100.00 $100.00 Hall&Nall Engineers, Inc. Involce: 2014 Project: 6950-12-03: Invoice Date: Aug'31,2011 Page:2 of 3 PRELIMINARY COST ESTIMATES Total: 2.25 $225.00 PROJECT ADMINISTRATION It ADMINISTRATOR 8/12/2011 2.00 $55.00 $110.00 ps ADMINISTRATOR 8/19/2011 3.00 $55.00 $165.00 ► ADMINISTRATOR 8/24/2011 1.00 $55.00 $55.00 o, PROJECT COORDINATOR 8/16/2031 0.25 $85.00 $21.25 Iti PROJECT COORDINATOR 8/18/2011 0.25 $85.00 $21.25 ur PROJECT COORDINATOR 8/26/2011 0.25 $85.00 $21.25 s► PROJECT ENGINEER 8/11/2011 0.25 $100.00 $25.00 o- PROJECT ENGINEER 8/15/2011 0.25 $100.00 $25.00 %- PROJECT ENGINEER 8/25/2011 3.75 $100,00 $375.00 o PROJECT ENGINEER 8/26/2011 1.00 $100.00 $100.00 PROJECT ENGINEER 8/31/2011 1.25 $100.00 $125.00 ► PROJECT MANAGER 8/5/2011 1.00 $115.00 $115.00 Ir PROJECT MANAGER 8/9/2011 2.00 $115.00 $230.00 Pr PROJECT MANAGER 8/15/2011 0.50 $115.00 $57.50 ► PROJECT MANAGER 8/16/2011 0.50 $115.00 $57.50 ► PROJECT MANAGER 8/18/2011 0,50 $115.00 $57.50 F PROJECT MANAGER 8/31/2011 1.50 $115.00 $172.50 PROJECT ADMINISTRATION Total: 19,25 $1,733.75 PROJECT MANUAL PREPARATION r PROJECT MANAGER 8/3/2011 3.00 $115.00 $345.00 I- PROJECT MANAGER 8/4/2011 3,00 $115.00 $345.00 0~ PROJECT MANAGER 8/9/2011 3.00 $115.00 $345.00 ► PROJECT MANAGER 8/1012011 1.00 $115.00 $115.00 ► PROJECT MANAGER 8/11/2011 2.00 $115.00 $230.00 iio� PROJECT MANAGER 8/12/2011 2.00 $i 15.00 $230.00 PROJECT MANUAL PREPARATION Total: 14.00 $1,610.00 REGULATORY AGENCY LIASON-PERMITS l► PROJECT MANAGER 8/16/2011 0.25 $115.00 $28.75 REGULATORY AGENCY LIASON-PERMITS Total: 0.25 $28.75 Total Service Amount: $12,218.75 Reimbursable-Exl2enses: Date Description Amount 8/11 1201 1 PERMITS/FEES $260.00 8113/2011 POSTAGE EXPENSE $40,70 8118/201 I PUBLICATfON CHARGE $12,99 8/1 81201 1 PUBLICAT4ON CHARGE $30.93 8/18/2011 PERMITS/FEES $175.00 8/1912011 POSTAGE EXPENSE $134.87 8/25/2011 MILEAGE $19,25 8/26/2011 MILEAGE $15.40 Total Expenses: $689.14 Amount Due This Invoice: $12,907.89 This invoice is due upon receipt Account Summary Services BTD Expenses BTD Least Inv Num Last Inv Date Last Inv Amt Last Pay Amt Prey Ulrtpald An41 $24,167.50 $-77.1.64--- 1857 - 7/.3.1/2 1 0.1 1 $ 11 743.7,5 $ 11,743.75 $0..00 Total Amount Due Including This Invoice: FALL & HALL EN [NEERS, INC. Civil Engineering•Landscape Architecture+Land Surveying•Land Development AV AIR Leadefs in Land Development Since 1953 1 1560,Boyson Road, Hiawatha, IA 5223 wvm.fs�fnen,g.�or� Tel.319-362-9548 . Fax:319-362-7595 www.halleng.com ® allenQhalleng,com Invoice CYNTHIA STIMSON Invoice Date:Aug 31,2011 CITY OF FAIRFAX Invoice Num:2013 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Aug 31,2011 OM Mgilq ed b SHANE 7JiCIKS contract Type:.Hourly Not to Exceed Qg-ntract Maximum:$210,000.00 sorvi ,g,5 Date Hours Rate Amount DRAFTING/CAD F DESIGNTECH14CIAN 8/1/2011 2,00 $85.00 $170.00 I► DESIGN TECHNICIAN 8/2/2011 3.00 $85,00 $255.00 w DESIGN TECHNICIAN 8/23/2011 6.50 $85.00 $552,50 ► 'DESIGN TECHNICIAN 8/25/2011 5.00 $85.00 $425,00 0- DESIGN TECHNICIAN 8/26/2011 1.50 $85.00 $127.50 F 'DESIGN TECHNICIAN 8/29/2011 4.50 $85.00 $382.50 DRAIFTING/CAD Total: 22.50 $1,912,50 GRADING&EROSION CONTROL PROJECT MANAGER 8/1/2011 2.50 $115,00 $287.50 GRADING R:EROSION CONTROL Total: 2.50 $287,50 .O.1. PROJECT MANAGER 8/5/2011 1,50 $115,00 $172.50 P.O,I,Total: 1,50 $172>50 PROJECT ADMINISTRATION t~ PROJFCT MANAGER 8/112011 3.50 $115.00 $402.50 r PROJECT MANAGER 815/201 T 1.00 $115.00 $115,00 jp- PROJECT MANAGER 8/15/2011 0.50 $1 15bo $57.50 p► PROJECT MANAGER 8/31/2011 2.50 $115.00 $287.50 PROJECT ADMINISTRATION Total, 7.50 $942,50 S IIP? I* PROJECT MANAGER 8/29/2011 1.00 $115.00 $115.00 SWPPP Total: 1.00 $115.00 Total Service Amount: } $3,350.00 Amount Due This Invoice: $3,350.00 This invoice is due upon receipt Account Summary Services BTD Expenses BTD Lost Inv Num Last Inv Date Lest.Inv Amt Last Pay Amt Prev Unpald Artmt� 8 697 5O�T $ 0 00M_ �^ 1859 7/3 I/2011- $4,398,75 $4,398.75 Total Amount Due Including This Invoice: L M W HALL & HALL ENGINEERS, INC. -- � Civil!Engineering*Landscape Architecture*Land Surveying a Land Development AV NAV Leaders in Land Qe velopmenl Size 1953 1860 Boyson Road, Hiawatha, IA 52233 www.hal'lang.com Tei:319-362-9548 Y Fax: 319-362-7595 www.holleng.com 9 allen@halleng.com Invoice CYNTHIA STiMSON Invoice Date:Aug 3'71w 2011 CITY OF FAIRFAX Invoice Num:20110 PO BOX 337 Billing Through: Aug 31,2011 FAIRFAX, IA 522280337 S AtI NMON=INSTALL PA1/ED TRAIL ANID: Manaqed!by{SHANE WICKS) Contract Type,,Hourly Not to Exceed Contract Maximu :$145,000.00 Services Date Hours Rate Amount MTG-OFFICE ► PROJECT MANAGER 8/18/2011 2.00 $115.00 $230,00 MTG-OFFICE Total: 2.00 $230.00 PROJECT ADMINISTRATION M (PROJECT MANAGER 8/1/20110.50 $115.00 $57.50 PROJECT ADMINISTRATION Total: 0.50 $57.50 Total Service Amount: $287.50 Relimbursable Expenses: Date Descriptlon Amount 8/1812011 MILEAGE $6.60 Total Expenses: $6.60 Amount Due This Invoice: $294.10 This invoice is Clue upon receipt Account Summary Services BTD Expenses BTD Last Inv Num Last Inv Date Lost Inv Amt Last Pay Amt Prev Unpaid Amt 2,691.25 $ 6.60 11860 7/31/2011 $2,058.75 $2,058.75 $ 0.00 Total Amount Due including This Invoice: L "�94rt0 Credit Card Type(check one): Visas MasterCard Credit Card Account#: Credits Card V-Card # (back of card), Credit Card Expiration Date): - ------ Name as if Appears on Credit Card: ®'' Payment Amount:${US Dollars): Cardholder Signature: Date; ALL & HALL ENGINEERS, INC. AW M''��'��"' Civill Engineerings Landscape Architecture.Land Surveying•Land Development Le'adea rn Land Development Since 1953 1860 Boyson Road, Hiawatha, IA 52233 www,huullergcom Tel: 319-362-9548 Y Fax: 319-362-7595 www.halleng.com e alien@halleng.ccarn Invoice CYNTHIA STIMSON Invoice Date:Aug 31G 2011 CITY OF FAIRFAX Invoice Num:2011 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Aug 31,2011 IMAIRIECREEK ESTATES'6THADDITiON.(695D-j2-06:1=Managed by (SHANE WICKS) ConfractTvoe:Hourly Services Date Hours Rote Amount PROJECT ADMINISTRATION w PROJECT MANAGER 8/16/2011 2.00 $115,00 $230,00 ► PROJECT MANAGER 8/17/2011 3,00 $115.00 $345.00 F PROJECT MANAGER 8!18/2411 2.G0 $115.00 $230.00 ► PROJECT MANAGER 8/25/2011 1.50 $115.00 $172.50 Mo PROJECT MANAGER 8/26/2011 1.50 $115.00 $172.50 PROJECT ADMINISTRATION Total: 10.00 $1,150.00 Total Service Amount: $1,154.00 Amount Due This Invoice: I $1,150.00 This invoice is dare upon receipt Account Summary___ Services BTD Expenses BTD Last Inv Num Last Inv Date Last Inv Amt Last Pay Amt Prey Unpaiid Amtl $ 1,150.00 $0.00 -- - $ .00 $o.00 $o.00 Total Amount Due Including This Invoice: GrecIR Card Type(check one): Visa MasterCard Credit Cord Account #: Credit Card V-Card# (back of card): Credit Card Expiration Date): Name as it Appears on Credit Card: Payment Amount:$ !US Dollars): VISA Cardholder Signature: - Date: ALL & HALL ENGINEERS, INC. Civil(Engineering•Landscape Architecture is Land Surveying•Land Development AF AFAF AG Leaders in Land De velopmeat Since 1953 18,60 Boyson Road, Hiawatha, IA 52233 wnew.hagleng.ctim Tel 319-362--9548 e Fax:319-362-759'5 www.hlalleng.coTm • alien@halleng.cov m 1 �1 Invoice CYNTHfA STIMSON _., ¢ Invoice Date: May31,2011 CITY OF FAIRFAX i � S� Invoice Num: 1266 PO BOX 337 Billing Through:Jon 30,2011 FAIRFAX, IA 522280337 REVISE STORM SEWER ALIGNMENT, PRAIRIE VIEW HEIGHTS(6950-11-03:) -Marra le�1ANE WICKS Contract i •Hour!yo Exceed Comrtracl Maxim --$2,500.00 Services 0 l-D is 6-y .a��A pate Hours Rate Amoun# DRAFTING/CAD -� b PROJECT MANAGER 5/5/2011 1.50 $115.00 $172.50 DRAFTING/CAD Total: 1.50 $172,54 P.O.I. > PROJECT MANAGER 5/2/2011 0.75 $115,00 $86,25 r PROJECT MANAGER 5/3/2011 2.00 $115.00 $230.00 P.O.I.Total: 2.75 $316.25 TOPOGRAPHIC SURVEY PARTY CHIEF WITH ROBOTIC OR GPS 5/10/2011 2.00 $115.00 $230.00 TOPOGRAPHIC SURVEY Total: 2.00 $230.00 Total Service Amount., (Y $711#35 Amount Due This Invoice: I $718.75 This invoice+s due upon receipt Account Summary Inv Amt last Pay All Prey Unpaid Amt Services BTD Expenses 18BT❑ Last 1698 4/30/2D 1 ! _- ,� 1,076.25. . ` .._.., Inv Num Last Inv Date Last 2,477,5D $ 1,076.25 $0.00 Total Amount Due including This Invoice: $718.75 eloot?, tft fi�;a Ciredit Card Type(check one):_Visa MasterCard Credit Card Account#,, Credit Card V-Card# (back of card): Credit Card Expiration Date): Name as it Appears on Credit Card: _ AA Payment Amount: $(US Dollars): — - YISA Cardholder Signature: Date: 114ALL & HALL ENGINEERS, INC. ' Civil Engineering Landscape Architectures,Land Surveying•l-and Development Leaders in Land Development Since 1953 1860 Boyson Road, Hiawatha, IA 5.2233 ww .lralleRnq,com Tel: 319-362-9548 9 Fax: 319-362-7595 www.halleng.com s Allen@halleng,com Invoice CYNTHIA STIMSON Invoice Date:Aug 31,2011 CITY OF FAIRFAX Invoice Num:2017 I'O BOX 337 Billing Through:Aug 31,2011 FAIRFAX, IA 522280337 rPENI AL:E"PINEERING-FOR-THE ZITY OF FAIItFAX:IOW,A(6950:)' Managed'by QSHANE WICKS) ContraHourly Serrvl'ces Date Hours Rate Amount CITY ENGINEER _ ► PROJECT MANAGER 8/4/2011 0.50 $115.00 $57.50 CITY ENGINEER Total: 0.50 $57.50 CONSTRUCTION SURVEY FIELD WORK M PROJECT SURVEYOR-FIELD 8/16/2011 3.00 $85.00 $255.00 CONSTRUCTION:SURVEY FIELD WORK Total: 3.00 $255.00 CONSTRUCTION SURVEY PREP PROJECT MANAGER 8/15/2011 1.00 $115.00 $115.00 CONSTRUCTION SURVEY PREP Total• 1.00 $115.00 CORRESPONDENCE- LETTER PROJECT MANAGER 8/15/2011 3.00 $115.00 $345.00 w PROJECT MANAGER 8/16/2011 5,00 $115.00 $575,00 ► PROJECT MANAGER 8/17/2011 4.00 $115,00 $460.00 ► PROJECT MANAGER 8/22/2011 3.00 $115.00 $345.00 *, PROJECT MANAGER 8/23/2011 3,00 $115.00 $345.00 1< PROJECT MANAGER 8/24/2011 3.00 $115.00 $345.00 ► PROJECT MANAGER 8/25/2011 4.00 $115,09 $460,00 w- PROJECT MANAGER 8/26/2011 1,50 $115.00 $172.50 CORRESPONDENCE-LETTER Total: 26.50 $3,047.50 DATA TRANSFER o. PROJECT SURVEYOR-FIELD 8/16/2011 1.00 $65.00 $85.00 DATA TRANSFER Total., 1.00 $85.00 DRAFTING/GAD *, DESIGN TECHNICIAN 8/24/2011 3.25 $85,00 $276.25 ► PROJECT MANAGER 8/17/2011 0.50 $115.00 $57.50 M► PROJECT MANAGER 8/29/2011 1,50 $115.00 $172.50 DRAFTING/CAD Total: 5.25 $506.25 iMiTG-OFFICE ► PROJECT MANAGER 8/1/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 8/8/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 8/12/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 8/15/2011 1.00 $115.00 $115.00 ► PROJECT MANAGER 8/22/2011 1.50 $115.00 $172.50 P- PROJECT MANAGER 8/29/2011 2.00 $115.00 $230.00 Hall&Hall Engineers, Inc, Invoice: 2017 Project:6950: Invoice Date:Aug,31,2011 Page2of2 MTG-OFFICE Total: 9.00 $1,035.00 PROJECT ADMINISTRATION ► DESIGN ENGINEER 8/29/2011 0.75 $85.00 $63.75 ► DESIGN ENGINEER 8/30/2011 3.50 $85.00 $297.50 ► PROJECT COORDINATOR 8/8/2011 0.25 $85.00 $21.25 o► PROJECT COORDINATOR 8/23/2011 0,50 $85.00 $42.50 ► PROJECT MANAGER 8/4/2011 4.00 $115.00 $46000 r PROJECT MANAGER 8/5/2011 4.00 $115.00 $460.00 M> PROJECT MANAGER 8/8/2011 4.00 $115.00 $460.00 ► PROJECT MANAGER 8/23/2011 2.00 $115.00 $1230.00 ► PROJECT MANAGER 8/24/2011 1.00 $115.00 $115.00 ► PROJECT MANAGER 8/25/20112.50 $115.00 $287.50 ► PROJECT MANAGER 8/29/2011 3.00 $115.00 $345.00 F PROJECT MANAGER 8/30/2011 3.00 $115.00 $345.00 PROJECT ADMINISTRATION Total: 28.50 $3,127.50 PROPERTY RESEARCH ► SR.RESEARCH ANALYST 8/23/2.011 2.00 $85.00 $170.00 PROPERTY RESEARCH Total: 2.OD $170.00 PUBLIC MEETINGS ip� PROJECT MANAGER 8/9/2011 2.00 $115.00 $230.00 M- PROJECT MANAGER 8/30/2011 2.00 $115.00 $230.00 PUBLIC MEETINGS Total: 4.00 $460.00 SITE(RECONNAISSANCE ► PROJECT MANAGER 8115/2011' 1.50 $115.00 $172,50 ► PROJECT MANAGER 8/23/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 8/24/2011 2.50 $115.00 $287.50 SITE RECONNAISSANCE Total: 5,50 $632.50 Total Service Amount: $4,491.25 Reimbursable Expenses: Date Description Amount 8/1/2011 MILEAGE $17.60 8/8,/2011 MILEAGE $17,60 8/16112011 MILEAGE $13.20 8/23/2011 MILEAGE $16.00 Total Expenses: L $64.40 Amount Due This Invoice: I „ $9;Ss5:85 This involce is due upon mceipt Credit Card Type(check one): Visa_MasterCard Credit Card Account#: Credit Card V-Card# (back of card)` ®_ Credit Card Expiration Date): - - - -- - Name as it Appears on Credit Cardc__-_ - Payment Amount: $(US Dollars): VISA Cardholder Signature: Date: HALL & HALL ENGINEERS, INC. FAIRFAX CONSTRUCTION ENGINEERING Hall and Hall Engineers, Inc. PRECONSTRUCTION CONFERENCE MINUTES Wednesday,September 7,1 0:00am PROJECT: Phase 111'Water Main Replacement Improvements Project No.: 6950-12-03 Notice of Award: Contract Date-August 30,2011 Contract Received(signed by Contractor) 0 insurance approved Performance Bond(4 years) ❑ TSB(if applicable)Section 00200 Article 25 _UA 0/6 Payment Bond(4 years) ❑ IDOT Permit(s)(it applicable) Notice to Proceed ❑ Linn County Permit(s) (if applicable) ❑ NPDES Permit(DNR)(if applicable) Contract Price: $266,714.80 Sales Tax Exemption Certificates Issued ❑ Contractor's Construction Schedule ATTENDING: (Actual Attendees) ,Name Company Phone Shane Wicks Hall&Hall Engineers (319)362-9548 Joel Gross Hall&Hall Engineers (319)362-9548 Chris Nelson Hall&Hall Engineers (319)362-9548 Ben Hosch Dave Schmitt Construction (319)365-8669 Pat McDowell Dave Schmitt Construction (319)365-8669 Dave Allers Dave Schmitt Construction (319)521-2383 Mark Ditch South Slope Telephone (319)626-2211 Chad Levi ITC Midwest (319)297-6765 Jason Rabe Ma or,City of Fairfax (319)846-2204 Cynthia Stimson City Clerk,City of Fairfax (319)846-2204 Lynn Miller City of Fairfax Maintenance (319)310-0717 i 1. LINE OF COMMUNICATION. "ENGINEER"shall be Mall and Hall Engineers, Inc. Construction Engineering Primary Contacts: Construction Administrator: Joel Gross, E.I. 362-9548—Office;5511-2405—Mobile; 362-7595-- Fax Inspector: Chris Nelson 362-9548—Office;929-795+8-Mobile; 362-7595—Fax ""First point of contact is inspector. Second point of contact is the Contract Administrator"* CONTRACTOR: Dave Schmitt Construction Company, Inc. Cedar Rapids,Iowa Phone: (319)365-8669 Representative: Ben Hosch CONTRACTOR'S REPRESENTATIVE: • The Contractor shall appoint a competent superintendent who shall be the contractor's official representative on the project site. This individual is to be available at all times when construction activities are in progress. Project Manager: Ben H'osch Mobile Phone: (319) 365-8669 Superintendent: Dave Alpers Mobile Phone: 319 521-2383 General Foreman: Dave Alpers Mobile Phone: (319) 521-2383 Licensed Pipe Layer: Dave Alleys Mobile Phone: (319) 521-2383 • The Contractor shall designate a representative to be contacted inthe event of after-hours emergency. After hours contact: Jay Oallery Phone: (319)360-6342 After hours contact: Pat McDowell Phone:(319)329-2177 DESIGNER: Hall and Hall Engineers, Inc. 1860 Boyson Road Hiawatha, Iowa 52233 Phone: (319)362-9548 Fax: (319)362-7595 Representative:Shane Wicks,P.E. 2. CONTRACT TIME (S): (Agreement Section 00500,Article 4) Start Construction: Early Start Date: September 12,20111 Late Start Date: September 21,2011 Milestone 1: 11/18/20111 - Installation of all the water main allong Linn Street from Park Street to the newer and water extensions south, including residential services along this section of water main;the sanitary sewer and water main extensions south of Linn Street;and improvements to the granular(parking lot. Milestone Work Liquidated Damages: There are no Liquidated Damages associated with the Milestone. Final Completion Date: Working Days: 60(Paragraph 4.02A, Page 00500-1) All Work Completed-Liquidated Damages: $500 per day(Paragraph 4.04A, Page 00500-2) Incentive/Disincentive Dallly(Rate for Working Days Completion: $300 per day I Maximum incentive of$3,000(Section 00800,Supplementary Condition,'SC-18.01 B-3). Incentive/Disincentive Dailly Mate for Milestone No.1 Completion. $300 per day 1 Maximum incentive of$3,000(Section 00800,Supplementary Condition,'SC'-18.01 B-4). Working Day Reports and Road Closure Reports(if applicable)will be faxed to the Contractor on a weekly basis, following the week of the work Should the Contractor have any disagreements or disputes with said report(s), it is necessary for them to respond in writing within ten(10)days of receipt of the report. 3. CONSTRUCTION SCHEDULE: • Contractor's Proposed)Start Date September 12,2011 • Contractor's construction progress schedule is to be presented and discussed. • The Cedar Rapids Metropolitan General Conditions,Article 2.07 paragraphs A and B, requires a Progress Schedule be submitted with each progress payment. 4. UTILITY REPRESENTATIVIEIS'CONCERNS: South Slope Mark Ditch -PH(319)626-221'1 980 North Front Street, North Liberty IA 52317 mark@southsloi)e.com Chris Phillips of Hall& Hall Engineers coordinated with Mark Ditch to move the phone line to the south side of Linn Street. This work was started on August 31,and Mark expected completion by September 2. Mark Ditch stated in the meet€ng that the pedestals were moved. One pedestal at the corner of Fairfax and Linn was not moved. South.Slope will move it if it is in the way. Dave Alters and Mark were to coordinate to see if this pedestal needed to be moved once Hall&Hall Engineers stakes the water main in this location. Mark also said that the cable is in the ditch bottom and is a 200 Pair. Mark requested that Dave Schmitt call South Slope onall crossings. South Slope will come out to stand by. A new South Slope cable is expected to be installed sometime in October on the northside of the street, and will need to be avoided when tying in water services. It was discussed that South Slope would the City of Fairfax and Hall&Hall Engineers notification before they install this new cable in our project area. Mediacom Jae Ernster-PH(319)395-9699„Ext.354 6300 Council Street NE,Cedar Rapids IA 52402 jernster @ mediacomcc.com Jahn Kuba-requests for utility maps kuba@mediacomce.com Darwin Driscoll-PH(319)325-2591 546 Southgate Avenue, Iowa City IIA 52240 QWEST Communications Matt Kearney(Cedar Rapids) PH(319)399-7600 615 3m Avenue SE,Cedar Rapids IA 52401 maffhew.kearneyO owest.com Vaughn Dougherty(Marion) - PHI(319)399-7487,Cell(319)431-9009 Vaughti.dougliertv@ciwest.com Steve Parker—requests for utility,traps steven.parker4@gwest.com MidAmerican Energy Greg Wildebour-PH(319)298-5162 602 D Avenue NW PO Box 1927,Cedar Rapids IA 5240 gawildebour@midamerican.com -requests for utility maps Michael Yondick(Iowa City)-PHI (319)341-4457 1630 Lower Muscatine Rd, Iowa City IA 52240 o If any gas facilities are damaged and leaking, please call MldAmerican's emergency number at 1- 800-595-5325. o WARNING. OdAmerican requests contractors performing"full depth saw crating"sof paving to NEVER saw through yellowy locate marks for brrr'ied gas lines. Unfortunately, many gas mains or services were installed years ago using boring techniques that left therm with less carver than desirable but being under paving,it was impossible to determine this during installation. MidAmerican's concern is for the safety of workers should they sever a gas lime while running power equipment. Blowing gas can be easily ignited and MidAmerican would prefer that those performing sawn cutting "raise up"and only "groove"over painted gas markings. Linn County REC Stan Johnston- PH (319)377-1587 5695 REC Drive, Marion IA 52302 sioh nston @ lin ncountyrec,com Wayne Ross(North Liberty) PO Box 290 North Liberty IA 52137 Stan Johnston contacted Joel Gross to inform him that Linn County REC does not have any utilities that will conflict with the project in this area, Alliant Energy Jill Routler- PH (319)786-2024,,1(800)373-1303 1001 Shaver Road NE Cedar Rapids, IA 52402 jillroutier@alliantenergy.com There is a guy wire that may be in conflict of this installation at Station 550 on the east side of Fairfax Road. Joel Gross will coordinate with Jill Routier to make sure that this is Alliant's pole,and make her aware that it will be in conflict with the project. It is possible that there are additional conflicts with poles along the east side of the project.. Fairfax City Maintenance Ron Dusil—PH 319-846-2203 515 Church Street Fairfax, IA 52228 fairfaxmaint @ southslope.net Lynn stated the importance of final project cleanup and seeding to Dave Schmitt. Please keep the roads clean and clear of debris. Mayor(Rabe stated that the soccer fields near the parking lot portion of the project will be in use through the end of September. Please make every effort to keep this area safe and fence all pavement holes/hazards and be cognizant of this use of the lot when shutting down for the weekend. If possible,allow the north portion of the parking fat to be used for soccer through the end of September. Sprint Craig Oney—PH 319-455-6639 Craig oney@sprint.corn Iowa Communications Network(ICN) Larry Klawitter Larry.Klawitter @ iowa.gov Larry has coordinated with Shane Wicks to move ICN's line to 24'east of Fairfax Road centerline and 10' minimum below the existing ditch(bottom. Materials for this work were ordered by Larry on September 7, 2011, and the work is out for bids via ICM this week.Once an Installing Contractor is selected,the proposed schedule will be coordinated with Dave Schmitt and adjusted accordingly. Work is anticipated to be completed late September. Others 5. SCHEDULE OF VALUES: None Required—use Bid Unit Prices. 6. PERIODIC PAY ESTIMATES: • City will fax Contractor the pay estimate worksheet per schedule. Quantities shall be measured and paid in accord with Section 01025. • Contractor must return signed originals by deadlines per schedule. • Contractor's updated schedule is to accompany EACH PAY(REQUEST. • There will be no payment for stored material unless approved in advance by the Engineer or Contract Administrator. • Payment shall be made up to the council approved contract amount, for current bid items and change order items approved by contract administrator. • For Quarry products, payment will be made only for delivery tickets received by Inspector no later than the day after delivery. • Sales Tax Exemption,SC-6.10;Page 00800-7. • Quantity cut-off date for all City projects is the fourth WEDNESDAY of each month. Joel asked Ben Hosch if a quantity table in Excel would be helpful in compiling monthly quantity estimates. Ben said he would like to have thls, and Joel said he would provide this document soon. 7. CHANGES OF CONTRACT PRICE:CHANGE OF CONTRACT TIMES: • See General Conditions„ Article 12. Contractor is to give limely notice of changed conditions If additional compensation its requested. Contractor is to give written notice of delays as they occur. • The Contract Price and Contract Times may only be changed by a Change order or by a Written Amendment as approved by the City Council or Mayor. Requests for additional time due to change in scope or field tissues unknown at contract award,must be on a work change directive or proposal, signed by both contractor and contract administrator. • Construction Engineering will perform all contract administration services. Extra work must be requested in writing by the Contractor's representative and submitted to the Inspector before contractor proceeds. Contractor may supply a work change directive or proposal for change order items but it must be signed by both the contractor and the contract administrator. • Any work completed without prior approval by Contract Administrator in writing,via either proposal or work change directive,will not be paid. & SHOP DRAWINGS/SUBMITTALS: (Section 00800,Supplemental Conditions SC 6.17) • The City requires Manufacturer's Certificate of Compliance with project specifications for all products and materials incorporated into the work. • Submittals for water mann include, but are not limited to: pipe, pipe wrap, fittings, joint restraint system,tapping saddle,and trench backfill. • Submit a list of subcontractors and suppliers -- include Contact Names and telephone numbers. (i.e.: Traffic control,testing,TSB if applicable,etc.) • Submittals are needed for anything that Is permanently staying in the project (seeding included . • Contractor to have all submittals in for approval to Project Administrator Joel Gross, prior to the start of construction. • A possible change to the parking lot was discussed with Dave Schmitt and Mayor Rabe. No problems were seen with this adjustment up front, and a Change Order will be issued to do this work if deemed appropriate by Mayor Rabe and City Council 9. TESTING AND QUALITY CONTROL(SECTION 01110): • Contractor is responsible for quality of all workmanship and materials. • Contractor is responsible to hire a qualified geotechnical consultant to perform construction quality testing,seismic monitoring, subsidence monitoring,etc. The Public Works Department issues punch lists as the project progresses---not after the Contractor has completed the project and has left the project site. 10. CONSTRUCTION STAKING(SECTION 01100,3.02): • Hall and Halt will provide construction surveying services, if needed, 2 business day advance notice is required for all staking. Any restaking will be at the expense of the contractor. • Chris Phillips of Hall & Hall Engineers will be the contact for construction staking ((319) 362- 9548). 11. MATERIALS FURNISHED BY OWNER: 12. PROTECTION OF EXISTING UTILITIES: • Unless noted on plans, or by special arrangement with proper authorities, all existing utilities shall remain in service during i all construction activity. • Notify the City Maintenance Department(319-846-2203)24 hours in advance if water will be temporarily out of service. 13. SAFETY: • The Contractor shall protect the public,the owner's property,and adjacent property from damage or injury resulting from their operations. • The Contractor is responsible to construct their work in accordance with provisions of the 29 CFR 1926 OSHA Construction Industry Regulations (updated through January 1, 2002) and enforced by the Iowa Department of Labor. The Contractor is to provide safe access to allow inspectors to observe work in place before covering buried pipelines,fittings,valves,etc. Contractor's competent person: Dave Alters • The Contractor is responsible to provide and maintain warnings.signs, flashers, and barricades in accord with County or City requirements and to maintain safe traffic flow on streets adjacent to the work. • The Engineer and City must be notified 72 hours In advance of lane closure or other changes to normal traffic. 14. RECORD DOCUMENTS: • The Contractor is to record as-built conditions, and field changes on a field record set of construction documents. The Contractor's as-built set of drawings is to be turned over to the City prior to final payment. • As-built drawings need to have changes clouded in with note of particular change. If no changes were made on the plan sheet,Contractor to note"'Built as per Plans". • Testing(Section 011'10)1: • Contract will not be accepted by City Council, until As-Bu'IIt drawings and lien waivers are received and approved by the Contract Administrator. Final payment, or retainage withheld,will not be released until 30 days after acceptance. • Hall & Hall Engineers requests that any drain tiles found in excavation during this project be marked and noted on the As-Bullt drawings. Chris Nelson will GPS in locations upon request. 15. IDNR CONCERNS: Permits for construction, water main and construction out this week. SWPPP permit to the Contractor this week. 16. IDOT ITEMS: 17. TRAFFIC CONTROL ISSUES: 18. REVIEW ADDENDUMS: One addendum was discussed. 19. REVIEW POST-BID CHANGES: The possible changes to the parking lot were discussed with the Mayor and Contractor as previously stated. . REVIEW SPECIAL n 01000): See attached PROVISIONS D SPECIAL PROCEDURES: Sectio,. 21. REVIEW CITIZEN'S CONCERNS/PRIVATE PROPERTY ISSUES: The Contractor shall notify residents at least 24 hours in advance Iprior to any service or driveway access interruptions. Copies of Temporary Construction Easements will be provided to the Contractor by the Engineer. 22, OPEN DISCUSSION MINUTES: 23. EROSION CONTROL: • Contractors Responsibility to maintain and manage SWPPP and site Inspections if disturbed area is over 1 acre. • Co-Permittee forms needed? ®YES ❑ NO • Review SWPPP • Contractor Is to submit weekly inspection reports per the SW P'PIP to the inspector. The day of each week that these reports will be turned in was discussed. Clave Schmitt should let Chris Nelson know when this day is decided so that he knows when to expect reports. ADDITIONAL ENGINEERING CONCERNS • The corn crop was discussed between the Mayor and Contractor. Some of it will have to be removed. The Mayor will find out when the corn is to be harvested so that Dave Schmitt can schedule to avoid the area until then if possible. • Please drop off equipment and materials using Southview Road rather than through town. Equipment and materials can be staged in the field south and east of the parking lot. Please advise if there are questions,comments,or concerns regarding the above information. Respectfully submitted, Joel Gross, E.I. Construction Contract Administrator cc: Attendees Jason Rabe, Mayor Cynthia Stimson, Fairfax City Clerk/Treasurer Ron Dusil, Fairfax Streets Superintendent NO'T'ICE OF PUBLIC HEARING Notice is hereby given that on the 13th day of September, 2011 at 7:00 p.m. at Fairfax City Hall, 525 Vanderbilt Street,Fairfax, Iowa 52228, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk/Treasurer,the City Council will hold a public hearing to consider a resolution authorizing the conveyance of an easement on the following-described property: LEGAL DESCRIPTION: FART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 82 NORTH, RANGE 8 WEST OF THE 5TH PRINCIPAL MERIDIAN,FAIRFAX,LINN COUNTY, IOWA DESCRIBED AS FOLLOWS: COMMENCING AT THE CENTER OF SECTION 16, TOWNS 82 NORTH,RANGE 8 WEST OF THE 5TH PRINCIPAL MERIDIAN,FAIRFAX,LINN COUNTY,IOWA; THENCE N2'28'07"W ALONG THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 16 A DISTANCE OF 387.31 FEET;THENCE N87'3 1'53"E TO THE EAST RIGHT OF WAY OF U.S.HIGHWAY 151. AND THE NORTHERLY RIGHT OF WAY OF THE CEDAR RAPIDS AND IOWA CITY RAILROAD AND THE POINT OF BEGINNING A DISTANCE OF 66.00 FEET;THENCE N2- 28.07"W ALONG SAID EAST RIGHT OF WAY A DISTANCE OF 59.19 FEET; THENCE N87'09'27"E A DISTANCE OF 306.94 FEET; THENCE N84'41'57'"'E A DISTANCE OF 330.68 FEET; THENCE N87'23'38"E A DISTANCE OF 353.38 FEET; THENCE 52'04'25"E TO THE NORTHERLY RIGHT OF WAY OF THE CEDAR.RAPIDS AND IOWA CITY RAILROAD A DISTANCE OF 24.34 FEET;THENCE 588'37.09"W ALONG SAID NORTHERLY RIGHT OF WAY A DISTANCE OF 1.44.60 FEET; THENCE WESTERLY A DISTANCE OF 614.20 FEET ALONG SAID NORTHERLY RIGHT OF WAY AND THE ARC OF A 2,914.93 FOOT RADIUS CURVE, CONCAVE SOUTHERLY(CHORD BEARS 582'35'01"W A DISTANCE OF 613.06 FEET); THENCE N26'33'07"W ALONG SAID NORTHERLY RIGHT OF WAY A DISTANCE OF 51.31 FEET; "THENCE WESTERLY A DISTANCE OF 220.12 FEET ALONG SAID NORTHERLY RIGHT OF WAY AND THE ARC OF A 2,964,93 FOOT RADIUS CURVE,CONCAVE SOUTHERLY(CHORD BEARS 57411.4511W TO THE POINT OF BEGINNING A DISTANCE OF 220.07 FEET). SAID PARCEL CONTAINS 29,4,58 SQ.FT., 0.68 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. Copies of the proposed resolution and easement are on file for public examination in the office of the City Clerk, City Hall, 525 Vanderbilt Street, Fairfax, Iowa. Any person interested may appear at said hearing and be heard. Dated this 1st day of September, 2011. Cynthia Stimson, City Clerk/Treasurer Published in the Cedar Rapids Gazette on September 1, 2011 RESOLUTION NO. 2011-61 A RESOLUTION TO ENTER INTO AN ELECTRIC LINE EASEMENT WHEREAS, ITC Midwest, LLC, has requested an electric line easement from the City of Fairfax; and WHEREAS, Hall and Hall Engineers, Inc. have reviewed the information and recommended approval of the electric line easement; and WHEREAS, the City of Fairfax has published notice of a public hearing which was held on 'September 13, 2011, regarding this electric line easement according to the requirements of the Iowa Code. NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Fairfax, Iowa, that the City of Fairfax enter into the attached Electric Line Easement with IFC Midwest, LLC.. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer,are hereby authorized and directed to execute said'resolution. Passed and approved this 13th day of September, 2011, AYES: Beer,Frieden, Otto, Magers,and Wainwright NAYS: None Jas . Rabe,Mayor ATTEST: L '141t ,�, Cy 'a Stimson,City Clerk/Treasurer Return to: Array L.Ashbacker- ITC]Midwest„ LLC-123 5"'St.SE, Cedar Rapids,Iowa 52401 (319)297-6898 P're are" S ; Arny L.Ashbacker—ITC Midwest, LLC—123 51h St. SE Cedar a ;Ids Iowa 52401 (319)297-Q818 ELECTRIC LINE EASEMENT For and in consideration of the sum of One Dollar ($1.00) and other valuable consideration, the receipt of which is hereby acknowledged, City of Fairfax ("Grantor"), PO Box 337, Fairfax, Iowa 52228 does hereby warrant and convey unto iTC Midwest, LLC, a Michigan limited liability company, 27175 Energy Way, Novi, MI 43377, its successor and assigns, ("Grantee"), a perpetual easement with the right, privilege and authority to construct, reconstruct, maintain„ operate, repair, patrol and remove an electric and telecommunications line or lines, consisting of poles, towers, crossarms, insulators, wires, guy wires, anchors and other necessary fixtures, equipment and construction for transmitting electricity, communications and all Corporate purposes together with the power to extend to any other party the right to use, jointly with the Grantee, pursuant to the proviisions hereof, upon, under, over and across the following described lands located in the County of Linn and the State of Iowa: See attached Exhibit"A" Together with all the rights and privileges for the full enjoyment or use thereof for the aforesaid purpose. Grantor(s) agrees that it will not construct or place any buildings, structures, plants, or other obstructions on the property described above which would result in a violation of the minimum clearance requirements of the National Electric Safety Code or would interfere with the operation and maintenance of the line. Grantor(s) also conveys the right and privilege to trim, cut down or control the growth of any trees or other vegetation on said described land and such other trees and vegetation adjacent thereto as in the judgment of the Grantee may interfere with construction, reconstruction, maintenance, operation, repair, use of, or which in falling might touch the said line or lines. Grantee, its contractor or agent, may enter said premises for the purpose of making surveys and preliminary estimates immediately upon the execution of this easement. The Grantor(s) also grants to the Grantee the right of ingress and egress to said line or limes, aver/under lands now owned by the Grantor(s), for the purpose of constructing, reconstructing, maintaining, operating, patrolling, repairing and removing said line or lines, and the Grantee agrees to pay to the Grantor(s) or its tenants all damages done to the lands (except the cutting and trimming of trees or other vegetation), fences, livestock or crops of the Grantor(s) or its tenants, by the Grantee or its employees while constructing, reconstructing, patrolling or repairing said line or lines. Signed this�day of 20 GRANTOR The City of Fairfax By; n,IoA Name: 'c Title: , By: Name: Title: E;iLECLNES.DOCIREV15ED 07/2(1/11 ALL PURPOsE ACKNQwi ;=n MENT CAPACITY"CLAIMED BY SIGNER INDIVIDUAL STATE OF l i)G{ CORPORATE ) Title(s)of Corporate Officers(s): COUNTY OF G 11/lI'1 )ss: �) N/A On this�_day of _ /� ,Ab.'20�� before me, Corporate Seal is affixed � the undersigned, a Notary ublic in and for said State, No Corporate Seal procured personally appeared 1 Y PARTNER(s) LGmilted Partnership Genera(Partnership ATTORNEY-IN-PACT L/ to me personally known ACtlMINISTRATOR(s), or TRUSTEE(s), or provided to me on the basis of GUARDIAN(s) satisfactory evidence or CONSERVATOR(s) to be the persons(s) whose name(s) Ware subscribed to OTHER the within instrument and acknowledged to me that t he/shelthey executed the same in his/herdtlheir authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity, upon behalf of which the person(s)acted, executed the instrument. 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The total adjusted Change Order#1 amount is an increase of$50.00 BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 1 for the Water Main Replacement Program, Phase III Improvements which will result in an increase to the contract amount of$50.00 to make a revised total construction contract cost amount of$266,764.80. NOW, THEREFORE,BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 13'h day of September, 2011, AYES: Bever, Frieden, Otto,Magers, and Wainwright NAYS: None Jas n Rabe„Mayor ATTEST: Cynthia Stimson, City Clerk/Treasurer CHANGE ORDER NO. PtzoiECT: PHASE III WATER MAIN REPLACEMENIT IMPROVEMENTS DATF: So!ternber 8, 2011 CONTRACTOR: Dave Schmitt Construction Company, Inc, Cedar Rapids, Iowa ORIGINAL CONTRACT AMOUNT: $266,714.80 ORIGINAL CONTRACT COMPLETION DATE: 60 Working Days from September 12,2011 ITEM#1: Adjustments to Proposed Parking Lot Improvements The parking lot layout is to be adjus'led to allow for designated access points to the future trail. This will affect some of the contract quantitlies, These changes in contract quantities are summarized below: 8 Line item 11,"Suhgrade Stabilization with Macadam Stone" increased 18 SY for an increase of ; $26,00/SY x 18 SY = $168.00. 6 Line item 14,"Special Backfill for Barking Lot Surface(Asphalt.Millings Rolled into Place, 6"Thick" increased 18 SY for an increase of$5.00/SY x 18 SY = $90,00, Line item 42, "6"Portland' Cement Concrete for Parking Lot"adjusted from an estimated 174 SY to 156 SY, for a decrease of$44,00/SY x 18 SY = ($792.00), ® Line item 48,"Car Stops (Installation in PCC and Granular Surface i"increased by 4 for an Increase in price of$71,00/Car Stop x 4 = $284.00. The total adjusted Change Order I amount is $50,00, Original Contract Amount: $266,714,80 C,0.#1, Item 1 _ $50.00 Revised Contract Amount: $266,764,80 Dave Schmitt C nStruct)on Company, Inc. Hall & Hall E rginpers, c. r. By: By� tZ r Title: {/�� ' ti' J Title: c wRa< k ._. ..o ,. . Date: - —1/' Date: ° .�.;, City of Fair€ax, owa By: , ` Title: �A Date: RESOLUTION NO, 2011-613 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2011-2012 BUDGET WHEREAS,the City Council of Fairfax, Iowa has prepared an amendment to the Annual Budget for Fiscal Year 2011-2012; and WHEREAS, Iowa Code 354.16.3 requires a public hearing on the proposed amended budget where any resident or taxpayer of the City may present to the City Council objections to any part of the budget amendment for the current fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, interested residents or taxpayers having comments for or against these proposals may appear: and be heard at the public hearing at the city council meeting on October 11, 2011 at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax, Iowa, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2011-2012 Amended Budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 13th day of September, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Jasog3labe, Mayor ATTEST- Cythia Stimson, City Clerk ` RESOLUTION NO. 2011-64 RESOLUTION ACCEPTING A PROPOSAL FOR AUDIT SERVICES WHEREAS, the State of Iowa requires the City of Fairfax to have the financial records audited each fiscal year; and WHEREAS, the City of Fairfax sent RFPs for proposals for three years of audit services, beginning with the fiscal year ending June 30, 2011; and WHEREAS, the City of Fairfax has received three proposals as shown: Dietz, Donald& Company FY 2011 $5,700.00 124A Main, PO Box 359 FY 2012 $5,700.00 Elkader, Iowa 52043 FY 2013 $5,700.00 Greenwood and Crim,P.C. FY 2011 $9,100.00 510 S. Clinton St,PO Box 2235 FY 2012 $9,300.00- Iowa City,IA 52244-2235 FY 2013 $9,500.00 CIifton Gunderson LLP FY 2011 $12,000.00 1715 1St Avenue SE FY 2012 $12,500.00 Cedar Rapids, IA 52402 F'Y 2013 $13,000.00 NOW, THEREFORE RE IT RESOLVED, by the City Council of the City of Fairfax, lova,that the proposal from Dietz,Donald& Company of Elader, is hereby accepted. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution and enter into an agreement for audit services. Passed and approved this 13th'day of September, 2011, AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None � r Jason` abe„Mayor .ATTEST: Cy hia Stimson, C���...illl-ty Clerk/ easurer RPF FORM AOS 87-04(9/0$1 AGREEMENT BETWEEN City of Fairfax AND Dietz, Donald and Coigatiy THIS AOREEM'ENT made and entered into this 13thday of Septe►nbex , 2011, by and between City of Fairfax, hereinafter called the City and _Dietz, Donald & Co piny_ , hereinafter called "CPA." WHEREAS, the City wishes to obtain the services of the CPA to perform an audit in accordance with Section 11,6, Code of Iowa, for the three years ending June 30, '2'011, June 30, 2012, and June 30, 2013; and WHEREAS, the CPA is equipped and staffed to perform the above audit; and WHEREAS, this agreement is in the public interest in fulfilling the requirements of Chapter 11 of the Cade of Iowa. NOW, THEREFORE, BE IT UNDERSTOOD AND AGREED: 1. That the CPA will: A. Provide auditors of various classifications and for the estimated hours as detailed in 2,A of this agreement. B. Begin work on the audit as specifically agreed upon with the City, C. Perform all work in accordance with U.S, generally accepted, auditing standards, Gov rnment Auditing Standards, and applicable federal requirements. D. Immediately inform the City, the Auditor of State, and County Attorney if the audit discloses any irregulmity in the collection or disbursement of public funds. E. Provide access to the working papers to any appropriate federal agencies for the period of time specified in relevant agreements entered into by the City. F. Provide access to the working papers to the Auditor of State in accordance with Chapter Ll of the Code of Iowa. 7 TO/T0 3�Jad Z13Ia b9Tz9VzC99T OZ :91 T'I0Z/6T/60 RFP FORM AOS 87-04(9/06) e Agreement--Page 2 2. Conditions of Payrnenk: A. It is understood that the fees for the services set forth above shall be reimbursed at the allowing hourly rates. Estimated Hourly Classification Hours Rate Partner 52 65 Secretary �� 20 __— 30 B. The CPA shall present an invoice for services in the following manner: in writing sent to City of Fairfax, PO Box 337, Fairfax, Iowa 52228, faced to 319-846-3480, or by ernail to fairfax@southslope.netm C. Payment shall be made within 30, days of receipt of invoice. D. The total reimbursement shall not be for more than $ 57�i,� , except as specifically agreed by the City and the CPA. 3e Termination of Agreement: A. The City may terminate this contract without riotice if the CPA fails to perform the covenants or agreements contained herein. H. The CPA shall be paid for all work satisfactorily performed to the date of termination. IT WITNESS THERBOY, the City of Fairfax and CPA have executed this AGREEMENT as of the date indicated below: CPA City of Fairfax BY lay Title partner Title: Ma „_. yor Date _ - �.— Date ' I s 90,/Z0 39dd MM 091Z9VZ$961 63 b1 11iFZ/61/60 Dietz, Donald & Company CERTIFIED PUBLIC ACCOUNTANTS STEVEN S. CLAUSEN, CPA 124A Main-3't).'box 159 Lk 44, r„ta7wa 52043 (563)245-2154•('l OD)330-2154 Dietz,, Donald & C:;ompuny is a local ftrrti with offices, iln Elkader, Iowa and Eldora, Iowa. The •firin has complied with Chapter 5420 of the Code of Iowa„ The audit will ble perl'ormed by the Fikuder office, which has a stmt•of four, including oaae CPA. The Elkader office lias performed audits fa.c the hollowing governmtntal entities within the past five years: City of Elkader City of Fdgewood City ot'Garrjavillo Central C iorinnun 4y School District City of Guttenberg 'Valley ('A' ) 3imunity School District City of Marquette Mar-Mac Unified Law Enforccanew District City ot•Lactsian,g; City of lyaat City of'Eadville City of 1-lopkirnton City of wellsbt3'r-py. Cascade Municipal Utilities City of Fairfax City of Stanwood City of Epworth Hopkinton Municipal Utilities City of Lowden City of Calmar City of Conrad City ofDundee undee City of McGregor City of Cascade 9'i1T/E0 3�dd Z13Ia PSTZSOZC99T 63 :bT TTiGZ/ET/60 STEVEN S. CLAUSEN Educational Background Certified Public Accountant- Iowa BA in Accounting - Luther College, Decorah, Iowa Carder Experience Peat,Marwick fit:Mitchell, Chicago - SWTAceountant (1973-1974) Den I-Iartog& Hogan Waterloo - Staff Accountant (1974-1978) Dietz, Donald& Company, l?lkader -Partner (1979-present) Professional Associations and Activities American Institute of Certified Public Accountants Iowa Society of Certified Public Accountants Civic Associations Past President-1-11kader Lions Club Past President of Church.Council- Bethany Lutheran Church Continuing 1+.ducation (2008-2010) Iowa Governmental Audits -Internal Control SAS Suited 104-111 4 hours May 20, 2008 Iowa Governmental Audits -Local Government Update 4 hours May 20,2008 Iowa Governmental Roundtable 8 hours May 21,2008 Frequently Missed Issues for OMB Circular A-133 Audits 8 hours ;Pune 4, 2008 Not-for-Profit'Update 8 hours June 18,2008 Iowa Governmental Audits-Local Goveriunental Update 8 hours May 19,2009 Iowa Governmental Roundtable 8 hours May 20, 2009 Governmental Auditing and Accounting Update 8 fours July 22, 2009 Integrity-First: A Professional Quist to do the Right Thing 4 hours November 13, 2009 Iowa Governmental Audits - Local Government Update 8' hours May 26,2010 Iowa Governmental Row dtable 8 hours May 27, 2010 2010 Selected Accounting said Auditing Update 8 hours . September 13, 2010 Annual fail Tax and Accounting; Conference 8 hours September 16, 2010 9'0/tO 30Vd ZAIG V91Z9bZE99T 6Z:PT 1102{E1160 Ktanvdi Cvfv��er,CIIA ANDERSON, LARKIN & CO, PC. AR61 1),Kw"im0c.CPA Michwl). Pvdl;ikY,,C41A Certified Public Accountants 'Ackievingypurgoak-witk our knowled 21 gir, DnvId W.Gvu[im.m,CPA f,Vavmcr Ivincipal) RoWLi E.Wch,CTIA(Ardmd) December 14,2009 C. 1,xmiah Ajidmuti,C VA'9 MJ52-1977) )mcph C Laikin,CPA(1960-199U) To the Shareholders Dietz Donald&Company We have reviewed tho system of quality control for the accounting and auditing practice of Dietz Donald & Company (the firm) in effect for the year ended October 31, 2009. Our pear review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American ,institute of Certified Public Accowitants, The firm is responsible for designing a system of quality control and complying with it w provide the firm with reasonable assurance, of performing and reporting in conformity with applicable professional standards in all material respects, Our responsibility is to express an opinion on the design of the system of qu4fity control and the firm's compliance therewith based on our review, the nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.or )rsummary, As required by the standards, engagemems selected for review included an engagement performed under the Government Auditing,�tgn In our opinion, the system of quality control for the accounting and auditing-practice of Dietz Donald & Company in effect for the year ended October 31, 2009, has been suitably des'i„med and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects, Firms can receive a rating of pass, pays with deficiettoy(jes) or fail. Dietz Donald & Company has received a peer review rating of"pass. ANDERSON, LARKrN&CO. P.C, 215 Wcst Fourth Strcct PO: Box 533•OLCUI-IlWa,JOVVa 52501 - (641)684-5489 - Fax(64 1) 683-1665 103 Benron Avenue Lase-Albiu, lows 52531 - (641) 932-3295 *Fax (641) 932-2549 9011SO 39Vd 213i4 PGIZ5t7Z699I 6Z:Vl 110Z/61/60 Kvnimb K Cumu.01A A ANDERSON, IARKIN & CO. P.C. April L).J-I 11 I[I 141:Ck.CAIA M jC1 LU�J J, Vo%ilikki.(,:'A Ccrtified Pubtic Accountants 'Achievingy#ur goah with aur knowledge,' 1),%vid W.6u,;dmjn,CPA(rossmi.V61cipl) Robcl-%-E.Wtdhy.CPA(&drul) Decomber l4, 2€ C. KQmitdi Ai4dovu�i.CYA 0912.1977) )oicph C.i.arklu,(211A To the Shareholders Dietz Donald&Company We have reviewed the system ol' quality control tar the accounting and auditing practice ot' Dietl ]Donald & Company (the firm) in effect for the 'yeu ended October 31, 2009. Our peer review was conducted in accordance with the Standards for Performing, acid Reporting on Peer Reviews established by the, Peer Review Board of tho American Institute of Certified Public Accountants, The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all mutenial respects. Our responsibility is to zxpress an opinion on the design of the systern of quality control and the firm's compliance therewith based on our review, The nature, objectives,scope, limitations of, and the procedures performed-in a System Review are described in the standards at 2rs�Mrn:rmu►ry. M required by the standards, engagcments selected for review included an engagement performed under the ,Government Auditinx Standards. 'in our opinion, the system of'quality control for the accounting And auditing practice of Dietz Donald & Company in effect for the year ended October 31, 2009, has been suit-ably designed and complied with to provide the Finn with reasonable assurance of perforrning and reporting in conforriiity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with daJieiaricy(ies) or fail. Dietz Donald & Company has received a peer review-rating of pass. ANDERSON,'LA AKIN&CO,P,C:, el % 215'1Y/cst Fours, •20. Box 533 OaLIJIM1,Iowa.52 501 - (641)634-54x39- Fax(64 1) 683-1665 '103 Beacon Avenue!Nast-Albla. Iowa 52531 - (641) 932-3295 - Fax(641) 932-2549 90/90 39Vd MIG PS16SVZCOST 63:PT i 1 Greenwood and Crim, P.C. Linda Crim Hopkins, CR,A. ` Certified Public Accountants Steven J. Kuhl, C.P.A. i x September 13, 2011 3 Cynthia Stimson, City Clerk/Treasurer City of Fairfax k; P.O. Box 337 l Fairfax,IA 52228 E dear Cynthia, ¢ Thank you for the opportunity to present you with a proposal for audit services for the City of Fairfax for the years ending June 30, 2011, 2012 and 2013. Enclosed with this letter you will find an original and copy of our engagement letter. a Greenwood and Crim, P.C. is a local full-service accounting firm in Iowa City. We currently have four professional staff employees, one paraprofessional employee and one clerical staff employee. There are two partners in the firm.Currently, all four of our professional staff are licensed to practice as CPAs in the state of Iowa. The firm is in compliance with all requirements to practice as a public accounting firm in the state of Iowa. The firm is also independent of the City of Fairfax. Our firm currently performs approximately twenty-five audits on an annual basis, with two of our audits being governmental audits. A significant portion of our audit clients are non-profit organizations, several of which are subject to the same governmental audit requirements as the City of Fairfax. Our firm has provided auditing services regularly for over twenty-five years. Our current and past government audit clients have included: City of North Liberty, City of Solan, City of University Heights„ Ilowa County Landfill, City of Coiralville and Iowa City Community School District. I will be the partner/managerTin-change for the audit engagements and I have enclosed my resume with this fetter. I have regular audit experience since 1977, with clients being in the for-profit, non-profit and governmental fields. I am independent with the City of Fairfax. l am also current on all professional education required for auditing, and especially nonprofit and government auditing, which have several requirements in excess of general education requirements. 3 I will select the staff personnel who will participate in the audits. Staff who participate in the audits will have i the experience and continuing education necessary to perform governmental audits. I will be the contact person for the audits.and for any other services the City may have need for. We appreciate the opportunity to be of service to the City of Fairfax. lf'you have any questions about our firm, information in this letter, or the engagement proposal letter, please let us know. s i Very truly yours, Greenwood and Crim, P.C. i � v Steven J'. !Kuhl Certified Public Accountant f 510 S. Clinton St., P.O. Box 2236, luiva City, Iowa,52244-2236• (319) 351-0231 +FAX(319)351-7720 www.greenwoodandcrim.com 7 t i �: r4 4 } —� Greenwood and Crim, P.C. Linda Crim Hopkins, C.P.A. Certified Public Accountants Steven J. Kuhl, CPA. September 13, 2011 Cynthia Stimson, City Clerk City of Fairfax P.O. Box 337 Fairfax, IA 52228 i� Dear Cynthia: We are pleased to confirm our understanding of the services we are to provide the City 3 of Fairfax for the years ending June 30, 2011, 2012 and 2013. We will audit the l financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund informatioln, which collectively comprise the basic financial statements of the City of Fairfax as of and for the years ending June 30, 2011, 2012 and 2013... Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City of Fairfax's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who F considers it to be an essential part of financial reporting for placing the basic financial ' statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Fairfax's RSI in t accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methodls of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other Y knowledge we obtained during our audits of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide t any assurance. The followiing RSI will be subjected to certain limited procedures, but will not be audited: s 1. Management's Discussion and Analysis. r Supplementary information other than RSI also accompanies the City of Fairfax's financial statements. We will subject the following supplementary information to the l auditing procedures applied in our audits of the financial statements and certain f additional procedures, including comparing and reconciling such information directly to F the underlying accounting and other records used to prepare the financial statements or ; to the financial statements themselves, and other additional procedures in accordance t -, 510 S. Clinton St, P.O. Sox 223 6, Iowa City, Iowa 52244-2.236• (31'9)351-0231 •FAX(319) 351-7720 unm greenwoodandcrim.com r t :j with auditing standards generally accepted in the United States of America and will provide opinions on it in reflation to the financial statements as a whole. 1. Required supplemental information (budgetary information). 2. Other supplemental information (fund activity detail and other required s information). 3. Schedule of Expenditures of Federal Awards, if it is determined that an audit in accordance with OMB Circular A-133 is necessary. Audit Objectives '1 The objective of our audits is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with the ! cash basis of accounting and to report on the fairness of the supplementary information f referred to in the second paragraph when considered in relation to the financial statements taken as a whole. Our audits will be conducted in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained f in Govemment Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Fairfax and other } procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audits or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. 7 1 We will also provide reports that do not include an opinion) on internal control related to the financial statements and compliance with the provisions of applicable laws, regulations, contracts, grants and agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. These reports loin internal control and compliance will include a statement y that the reports are intended solely for the informationi and use of the City Council, management, and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specific (parties. If during our audits we "v become aware that the City of Fairfax is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management g and those charged with governance that an audit in accordance with U.S, generally } accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. (Management Responsibilities Management is responsible for the basic financial statements and all accompanying i information as well as all representations contained therein. As part of the audits, we will assist with preparation sof your financial statements and related notes. You are responsible for making all management decisions and performing all management functions relating to the financial statements and related notes and for accepting full responsibility for such decisions. You will be requiired to acknowledge in the d i management representation letters our assistance with preparation of the financial statements and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further„ you are required to designate an individual with suitable skill, knowledge, or experience to oversee any nonaudit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them. j Management is responsibllle for establishing and maintaining effective internal controls, including monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of tlhe governmental activities, business-type activities, the aggregate discretely presented i component units, each major fund, and the aggregate remaining fund information of the City of Fairfax and the respective changes in financial position in conformity with the cash basis of accounting. a . i Management is also responsible for making all financial records and related information fi available to us and for ensuring that management and financial information is reliable and properly recorded. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the representation letters that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both r individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, .and for informing us about all known or suspected fraudl affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected' fraud affecting the government f received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants for taking timely and appropriate steps to remedy any fraud, illegal acts, violations of contracts or grant agreements, or abuse that we may report. You are responsible for the preparation of the supplementary information in conformity with the cash basis of accounting. You agree to linclude our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary # information in any document that contains and indicates that we have reported on the i supplementary information. You also agree to present the supplementary information with the audited financial statements no later than the date the supplementary information is issued with our report thereon. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address i S i i i significant findings and recommendations resulting firom those audits, attestation engagements, performance audits, or other studies. 'you are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Audit Procedures —General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audits will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audits to obtain reasonable rather than absolute assurance about whether k the financial statements are free of material misstatement, whether from errors„ fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations that are attributable to the City or to acts by management or employees acting on behalf of the City. Because the determination of abuse its f subjective, Govemment Auditing Standards do not expect auditors to provide 4 reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements orviolabons of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that comes to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless l dearly inconsequential. Our responsibility as auditors is limited to the period covered by our audits and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. J } Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the 1physical existence of certain assets, and direct confirmation of receivables, revenues, expenditures and certain other assets and liabilities by correspondence with selected' individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the. engagement, and they may bill you for responding to this inquiry. At the conclusion of our audits, we will also require certain written representation from you about the financial statements and related matters. i Our audits will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Test of controls may be performed to test the effectiveness of certain t controls that we consider relevant to preventing and detecting errors and fraud that are f material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct andl material effect on the financial statements. Our tests, if performed, will be less in scope s _ i s ! f} `f i i than would be necessary to render an opinion on internal control and, accordingly` no opinion will be expressed on our reports on internal control issued pursuant to r, Goverment Auditing Standards. An audit is not designed to, provide assurance on internal control or to identify significant deficiencies. However, during the audits, we will communicate to management and a those charged with governance internal control related mutters that are required to be 3 communicated under AICPA professional standards and Govemment Auditing Standards. k Audit Procedures Compliance } As part of obtaining reasonable assurance-about whether the financial statements are free of material misstatement, we will perform tests of the City of Fairfax's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audits will not be to provide an opinion on overall ' compliance and we will not express such an opinion in our reports on compliance issued pursuant to Government Auditing Standards. f Audit Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you . with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain inteimal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the ' confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of 4 your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. We understand that your employees will locate any invoices selected by us for testing and will assist in any other ways possible throughout the audits. We wilt provide copies of our reports to the City of Fairfax; however, management is, responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. t The audit documentation for this engagement is the property of Greenwood and Crim, P.C. and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to any governmental agency or its designee, a federal agency providing direct or, g indirect funding, or the U.S. General Accounting Office for purposes of a quality review x of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Greenwood and Crim„ P.C. personnel. Furthermore, , ,i upon request, we may provide copies of selected) audit documentation to the } aforementioned parties. These parties may intend, or decide, to distribute copies or information contained therein to others, including other governmental agencies. ` The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for an additional period requested by any governmental agency. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Our fees for the audits will be based on the time spent by various members of our staff' at our regular rates, plus any out-of-pocket expenses incurred. Our fees will not exceed i the following amounts: f Yearending June 30, 2011 $"191,100.00 June 30, 2012 $91,300.00 June 30, 2013 $91500.00 r In the event that an audit lin accordance with OMB Circular A-133 will be necessary for any of the years ending Tune 30, 2011, 2012 or 2013, we will provide you with an updated engagement letter that details your responsibilities and our responsibilities lin accordance with OMB Circular A-133, as well as our adjusted maximum audit fees. We will discuss the new fee amount with you in the event it is detem ined that an audit in i accordance with OMB Circular A-133 is necessary. Our fees for additional services as requested by the City, will be billed at the following hourly rates over the three-year period: } Partner $140.00 ; Staff Accountants $85.00 a We reserved the right to negotiate our fees if we discover material errors or fraud which i substantially increase the scope of our audits. If such circumstances result, we will cease work and discuss the items with you. Work will be continued when both parties to this agreement have agreed upon a solution. s i Our invoices are payable within 30 days of presentation. Interest at an annual rate of l 18% will be charged on all amounts which are not paid within the 30 days until the amount is paid in full 3 The audits will be supervised by the following person: Steven J. Kuhl Engagement partner and on-site f R in-charge partner — 26 years of government audit experience t } Staff accountants for the audits will be selected by the engagement partner, and those i staff accounts will possess sufficient government audit experience and required z continuing professional education for government audits, f: Govemment Auditing Standards requires that we provide you with a copy of our most recent peer review report. Our 2008 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City of Fairfax and believe this letter accurately summarizes the significant terms of our engagement. If you have any I questions, please let us Know. If you agree with the terms of our engagement as described in the letter, please sign the enclosed copy and return it to us. i 7 I x Very truly yours, Greenwood and Crim, P.C. Steven J. Kuhl °= Certified Public Accountant a SJK/rmm i RESPONSE: This letter correctly sets forth the understanding of the City of Fairfax, t£ 3 f. a By: Title: Date: j i F x i 1 i 1 KtnnethE ANDERSON IN & CO. P.C. April D.H Crosser,CPA ,y � . .April A.Hammack,CPA.. Certified Public Accountants Michael J.Podlislca,CPA Achievin aur. owls with oua' sawle .N , �y g dgeDavid W Goodman,CPA(Former Principao Robert F Wells,CPA(Retired) October 27, 2008 C.Keaneth Anderson,CPA(1952-1977) Joseph C.larkin,CPA(1960-1.990) To the Shareholders s Greenwood&Crim,P.C. t We have reviewed the system of quality control for the accounting and auditing-practice of Greenwood& Crim, P.C. (the firm) in effect for the year ended May 31, 2008. A system of quality control encompasses the fiorm.'s organizational structure,the policies adopted and procedures established to provide it with reasonable assurance of ' conforming-with professional standards, The elements of quality control are described in the Statements of(duality 9 Control Standards issued by the American Iustitute of CPAs (AICPA), The firm is responsible for designing a { system of quality control and complying with it to provide the firm reasonable asnmce of conforming with professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of duality control and the firm's compliance with its system of quality control based on our review. 3 Our review was conducted in accordance with standards established by the Peer Review Board of the AICPA. J During our review, we read required representations from the firm,'interviewed firm personnel and obtained an understanding of the nature of the firm's accounting and auditing practice,, and the design of the fa m's system of quality control sufficient to assess the risks implicit in its practice, Eased on our assessments, we selected engagements and adminut_-atiye files to test for conformity with professional standards and compliance with the firm's system of quality control. engagements selected represented aa.reasonable cross-section of the farlruu's E atcounting and auditing practice with emphasis on higher-risk engagements. The engagements selected included among others, an engagement performed under Goverrunent Auditing,Standards. Prior to concluding the review, we reassessed the adequacy of the scope of the peer review procedures and met with firm management to discuss the:results of our review. We believe that the procedures we performed provide a reasonable basis for our opinion. In performing our review, we obtained an understanding of the system of quality control for the firm's accounting € and auditing practice. In addition,we tested compliance with the firm's quality control policies and procedures to the extent we considered appropriate, "These tests covered the application of the firm's policies and procedures on { selected engagements. Our review was based on selected tests therefore it would not necessarily detect all { weaknesses in the system of quality control or all instances of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality control and therefore noncompliance with the system of quality control may occur and not be detected, Projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions,or because the degree ofcornpliance with the policies or procedures may deteriorate. i. In our opinion,the system of quality control for the accounting and auditing practice of Greenwood&Crim,P.C.in effect for the year ended May 31,2008„has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AICPA and was complied with during the year then 3 ended to provide the firm witli reasonable assurance of conforming with professional,standards. Y Sincerely, a ANDERSON,LARKIN&CO.P.C. w 215 West Fourth Street•P.O.Bos 533.OttLunwa,Iowa 52501 • (641)684-5489 •Fax(641)683-1665 i 103 Benton Avenue Fast,'•Albia,Iowa 52531 •(641)932-3295 •'Fax(641)932-2549 } I P3384 ltr 'r STEVEN J. KUHL Certified Public Accountant :a i, Professional Status s '+ Certified Public Accountant; passed Uniform CPA Examination in May 1983;licensed to practice public accounting in the State of Iowa. Co-owner of Greenwood and Crim, P.C. since June 1, 1992. Formal Education Buena Vista University, Storm Lake, Jowa Graduated May 1977 i Mlajors-Accounting and Management Minor-Mathematics Professional Education All continuing education requirements established by the American Institute of Certified Public Accountants and i the Professional Licensing Division of the State of Iowa have been satisfied for all years since 1983, including additional requirements established by Government Auditing Standards, issued by the Comptroller General of the United States. a Professional Experience Greenwood and Crim, P.C., Iowa City, 'lowa June 1, 1992 to Present Date: Co-owner of the firm. Responsible for all firm activities with most of my time requiring the following: - On-site supervision of staff'for all audits performed. - Supervision of staff for other accounting and tax services performed, - Maintaining the firm's system of quality control and coordinating all scheduled peer reviews of the firm. a - Updating and maintaining the firm's professional library and other educational resources. - Preparation and review of lincome tax returns for individuals, partnerships/1-1-Cs/1-1-Ps, corporations/S- corporations, non-profit organizations, and trusts. i November 1985 to May 31, 1992:Senior Staff Accountant Responsible for all audit field work and completion of audits,, coordinating and assisting other staff r accountants, performing reviews and compilations, and income tax work for all types of taxpayers. Responsibilities also included maintaining and updating the firm's professional library and educational resources and assisting in the firm's peer reviews. ' Fogg, Nims and Company, West Des Moines, Iowa July 1977 through October 1985: Junior Staff Accountant Duties consisted mainly of audits, reviews and compilations of for-profit businesses, and tax return E preparation of all types of taxpayers. Primarily responsiblefor the firm's smaller audits, li had considerable tax experience with preparing tax returns for other states. i a { Professional Organizations American Institute of Certified Public Accountants Iowa Society of CPAs Hawkeye Chapter of Iowa i'Society of CPAs `. 1993 and 1994-member of the Iowa Society of CPAs Public and Professional Relations Committee Civic/Service Organizations Iowa City Jaycees: 1986 and 1987-Treasurer: 1987 and 1988-Director: 1988 and 1989-Finance Committee a. Iowa City Old Capitol Kiwanis Club: 1993 to 1995 Director' ' Rotary Club of Coralvllle-North Corridor: member since 1997 Treasurer since July 1, 1999 North Liberty Youth Baseball:assistant coach 1997 and 1998 North Liberty Cub Scouts(Pack 216-Den Leader 1995 through 1998 i 1r 3 r`. 7 i I `p� t a I i } 4 i. 5 1 1 t 3 I r Y i 1 l` 4 r i ti f 1 i } # i i 1 'I 1' ¢I 4 e,r'd r I� 1 I y I I - i AM _ -�..�. '� .. .... _ .... _....�....._.. ..-...-._..amu..- ... .. II CIT yy L i V1 u - f ■ � ! � � III, i ■ � � ■ ! S 1i '. X ® 1 r 1 Prepared by— CLIFTON GUINIIDERSON LLP Brad Hauge, CPQ,, Partner 1725 First Avenue SE Cedar Rapids, IA 52402 31g-363-2697 phone 31g-363-1746 fax 800-366-zogo tall free Brad.Haugeoa clifto nlcpla.corn % ■ fton GundersM LLP Certified Public Accountants&Consultants COUNT 01N INSIGHT www.cliftonicpa.com September 8,2011 Mayor and City Council City of Fairfax PO Box 337 Fairfax,Iowa 52228 Thank you for providing Clifton Gunderson LLP the opportunity to submit this proposal to provide audit services for the City of Fairfax. We believe that Clifton Gunderson is ideally suited to serve the City of Fairfax. With the firm's substantial experience providing audit,accounting and consulting services to governmental entities including cities,towns and counties,we can assure you a successful completion of this engagement. In choosing a CPA and consulting firm,it is important to consider the following issues — • Who are the people with whom you will actually work on a daily basis,and are they committed to investing in a long-term relationship with your management team? • Will the people serving you take a proactive approach to offering the high level of attention that you want and deserve,and will they offer timely and effective advice? • What is the depth of resources available to serve your immediate and future needs? What level of knowledge and expertise does the firm have in providing the types of services you need? Selecting our firm will ensure a high-quality,efficient audit. Clifton Gundersonis specific experience.and qualifications are detailed throughout this proposal. Our proposal is prepared in accordance with the instructions presented in the Request for Proposal(RFP). We addressed every issue and element of the RFP, and laid out the proposal in a manner so as to be easily compared to the RFP requirements. I would be pleased to discuss this proposal in greater detail and can,be reached at 319.363.2697 or brad.h,auge@cliftonc]2a.com should you wish to schedule such a meeting. Thanks again for inviting Clifton Gunderson to submit this proposal. Sincerely, Clifton Gunderson LLP F 4 } Brad Hauge, CPA Partner' 9 4 F;9-1 i 9 Firm Philosophy in Providing Services.................................... CompanyBackground...................................................................................................................1 Clifton Gunderson's Core Values................................................................................................1 Clifton Gunderson's Promise Of Insight.....................................................................................2 WhyClifton Gunderson LLP........................................................................................................2 Experience Serving Local Governments .....................................................................................3 Government Audit&Accounting Experience...........................................................................3 LicenseTo Practice In Iowa...........................................................................................................3 Independence..................................................................................................................................4 PeerReview.....................................................................................................................................4 Complaints......................................................................................................................................4 OurAuditApproach....................................................................................................................5 Assigning Staff to the Engagement............................................... .......... ...................................5 Audit Objectives and Approach...................................................................................................5 Analytical and Other Audit Procedures......................................................................................8 InternalControls.................................................................................... .....,...................................8 AuditSampling.................................................................................................. ....................8 Benefits of our Approach and P'rocess.........................................................................................8 EngagementTeam............................................................................... ........................................9 Quality Of Staff During The Engagement................................................................................11 Continuity......................................................................................................................................11 Policy on Changes in Key Personnel.........................................................................................11 .Audit Timing...................................................................................................................................11 .Audit Services......................................................... ............................... .......11 .. .. ..................... .Assistance From The City of Fairfax..........................................................................................13 DollarCost Sid...........................................................................................................................13 Estimated Out-of-Pocket Expenses..........................................................................:...............13 ]Lutes for Additional Professional Services .............................................................................13 ]['Manner of Payment...........................................................................,.........,.................................13 OtherProposal Informattion.....................................................................................................14 QualityControl System......................................................................, .............................14 PeerReview.................................................................................................................................15 I � Firm Philosophy in Providing Services individuals in the Cedar Rapids office have experience auditing Iowa governmental entities. COMPANY BACKGROUND Clifton Gunderson, ranked as one of the nation's Figure 1_Organization Overview largest certified u public accounting and - 3 2 consulting firms,provides 10 a wide range of 6 assurance, 6 accounting,tax, and consulting services to clients in a variety of industries. Founded in 1960, I th Clifton Gunderson has a staff of more than 1,800 s 5 professionals serving clients from 40 offices s 46 17 across the country. The firm has been recognize as one of the country's best places to work. Clifton Gunderson is founded on the belief that 13 13 the key to providing the best accounting,tax and g I 7 consul services o match them with our clients' �'specific needs We take the time to am � 16 our clients' goals and objectives,as well as apply 17 I7specialized industry knowledge to help our 11 1 clients achieve success. This level of service is 1.2 F available through our unique structure and 9 p S6 I 39 size®- The individual local office structure of the firm allows our partners and staff to work closely with each client to develop an CLIFTON GUINDERSON'S CORE VALUES awareness of the specific client needs. Clifton Gunderson's core values are at the heart o Yet our overall size and national presence of our commitment to our people and our clients. allows us to provide our clients unlimited These values are the never-changing definition of service opportunities backed by the who we are .and what we stand for,and they expertise of our nationwide network. include integrity,trust,caring,competence and a ® Our industry specific approach will be commitment to continual learning. tailored specifically to your operations and reporting requirements. Clifton Gunderson prides itself on the integrity and quality of our work and the integrity and The City of Fairfax will be serviced by our Cedar strength of our relationships with our clients. We Rapids,Iowa office. Figure 1 shows an overview dedicate ourselves to first rate customer service of our organization of staff for the Cedar Rapids and providing value through the timely delivery office and the client service center. Ten of these services to our clientele. 1 The relationships we hold with our clients are Clifton Gunderson,we believe by becoming vital to the success of Clifton.Gunderson. While familiar with your objectives,we can better match motivated to achieve these principles,Clifton our services to help you achieve your goals, Gunderson will focus on the City of Fairfax in creating a strong financial foundation that will Insight is not a characteristic inherent to a CPA enable you to further your mission. firm; it is a quality we earned through years of experience, dedicated service to diverse clients, Clifton.Gunderson understands the City of and an unyielding passion for our clients' Fairfax is looking for a firm to provide annual success. audit services. Your organization desires a professional service provider who will be This is what might means to us;here's what it proactive in providing these services in a timely will mean for you — maner and puts a high priority on accuracy and ® Ability to quickly identify your thoroughness of information prepared. organizations' issues and willingness to candidly communicate them to you. CLIFTON GUNDERSON'S PROMISEOF ® Innovative,proactive solutions to your INSIGHT needs based on years of focused At Clifton Gunderson LLP,we will give you experience with organizations like yours. more than you expect. And in the 50 years we've • Understanding of industry and regulatory been committed to providing professional developments and timely application to accounting services,we've learned something your organizations. valuable:What it takes to exceed your ® More than adequate partner attention due expectations. to a partner-to-staff ratio among the highest in the accounting profession. You deserve more — more assurance that our advice is the best in the business,more WHY CLIFTON GUNDERSON LLP confidence in our ability to serve your unique The comprehensive services we offer include a needs. You can count on us to provide proactive, close understanding of our clients' operations. personalized service backed by years of industry Regional firms cannot compete with the scope or experience. Available to you is a full spectrum of the quality of services that we are able to offer accounting and audit services, tax services, and larger firms struggle to provide the close technology consulting services, personal attention and the willingness to respond pension/employee benefit services,business as quickly as we can to your needs, valuations,litigation support and other consulting services. As a national firm,Clifton Gunderson gives you the advantage of working with a firm that combines the benefits of both large and regional CPA firms. You can count on insight. Insight means first understanding your organization,then your accounting needs. At ON 2 i lie .......... EXPERIENCE SERVING LOCAL levels leads to continuous fine-tuning of our GOVERNMENTS auditing techniques. We have come to recognize Nothing better qualifies an accounting firm than the importance of documented policies and depth of experience,level of expertise, and first- procedures and compliance testing to determine hand knowledge of your needs. Our staff has a that policies and procedures are being followed. detailed understanding of the needs of local From operational auditing,we have learned to governments. We have served local look beyond the numbers. We have effectively governmental entities and have assisted them learned to examine controls from a management with everything from audit services and viewpoint,considering such factors as efficiency, management reviews to technology consulting. economy and effectiveness of operations. Those entities we currently serve include: Many of our partners participate on technical and • Cities: advisory boards within the governmental o City of Tama industry,including the National League of Cities o City of Tipton and the American Institute of CPAs task force, ca City of Anamosa which provided the guidance for the current o City of Grundy Center audit guide for state and local governments. o City of Mount Vernon o City of Lisbon Our continued growth in working with the • Counties government and service sectors has come about o Hamilton because we have provided assistance to our o Ringgold clients in meeting their objectives. We have been gg ti construcve.and supportive with as little • School Districts pP c College Community interruption.to their activities as possible. We have pointed out inefficiencies,poor accounting GOVERNMENT AUDIT&ACCOUNTI'NG practices,and in some instances, suspected fraud. EXPERIENCE Our firm has experience in all aspects of LICENSE TO PRACTICE IN IOWA governmental auditing, accounting and. Clifton Gunderson and all assigned key consulting engagements,including major personnel are properly licensed to practice in the engagements performed for local, state and state of Iowa_ Partners in other CG offices federal government agencies. We make use of throughout the firm are licensed to practice in modern auditing techniques, and we,have a their respective states, complete electronic library of relevant government accounting and auditing guides, Clifton Gunderson is a limited liability pronouncements,and publications to assist in partnership and is duly compliant with the providing superior service to our clients, registration and permit requirements to practice public accountancy in the state of Iowa and.other Our heavy involvement in compliance and states in which it chooses to practice. All key operational audits at the local, state and federal staff already have,or will have,complied with the governmental qualification standards, including FMI governmental continuing education requirements. INDEPENDENCE Clifton Gunderson LLP is independent of the City of Fairfax as defined by generally accepted auditing standards and Government Auditing Standards. The firm has no professional[ relationships involving the City of Fairfax or any of its potential component units. PEER REVIEW The firm is a member of the Center for Public Company Audit Firms (CPCAF) of the American Institute of Certified Public Accountants. Membership in the CPCAF requires that an in- depth quality control compliance review of the firms audit and accounting practice be conducted by other certified public accountants not less than once in each three year period. We are also registered with the PCAOB (Public Company Accounting Oversight Board). Firm professionals comply with the independence rules of the profession. The peer review program is based on an independent review of a CPA firms quality control systems and includes an objective means of monitoring their adherence to professional standards. The AICPA requires its member firms to be tested in this manner every three years. Clifton Gunderson is a charter member of the AICPA Peer Review Program. A copy of our most recent peer review report has been included at the end of this proposal. COMPLAINTS Clifton Gunderson has not had any complaints by state or federal agencies or lawsuits brought in the courts of the State of Iowa. I ► . . . ® ► Our Audit Approach generally impractical and may,in fact,be impossible. ASSIGNING STAFF TO THE ENGAGEMENT Assembling the right team of professionals to Our audit approach includes various phases serve the City of Fairfax is one of our primary including:continuous communication,planning goals and as you review the credentials of the and strategy,system evaluation, testing and team,we hope you will agree with us that you analysis, and reporting and follow-up. Our will be served by the "A" team. As a National approach emphasizes continual client contact firm,we have significant bench strength and the throughout the year as well as during the capacity to properly plan, supervise and carryout conduct of the engagement. the requested audit services. We have snatched the appropriate talent and expertise of our The following chart displays our audit process. professionals to the needs of the City of Fairfax. The planning and strategy phase is critical to the A critical component for successfully assembling process. In the planning and strategy phase we the team is assigning professionals with the will develop an audit plan that will identify the appropriate levels of experience,people who are critical audit areas and related risks,our audit experienced at doing what is needed from methodology for those areas,information to be someone in that role on the engagement. With provided by the organization,confirmation the importance we place on building strong procedures and other substantive procedures. relationships with our clients,if anything,we error on the side of more than adequately staffing up our engagements. Clifton Gunderson has one .;. of the highest partner-to-staff ratios in the profession translating to a higher level of involvement of the engagement management 4Kc team in the service delivered to our clients. e" f. Finally,we recognize that continuity is important 1AUDII APPROACH to our clients. We will work hard to assure that � . you will have the same individuals working on your account from year to year. In this way,we can develop a strong and productive relationship that results in greater success for you. AUDIT OBJECTIVES AND APPROACH The purpose of the audit will be to express an The planning process will address specifically the opinion on the financial statements. Audits made procedures to be performed during fieldwork for in accordance with generally accepted auditing the following areas: standards are based on tests of the accounting • Discussions with key management team records and such other auditing procedures as members to identify critical audit areas or the auditor considers necessary in the difficult areas circumstances. Verification of all transactions is } i i • Assessment of risk, documentation of application of commonplace and traditional systems of internal control and related procedures to low-risk areas. walk-throughs i + Revenue-testing and confirmation We expect that the majority of our audit hours • Expenses- testing and confirmation will be concentrated in the high-risk audit areas. i • Analytical review and related inquiries Our approach is not to overwork every account n + Development of permanent file balance with extensive substantive testing. While information substantive testing remains part of the process, o • Other procedures identified during we get out of the box and think analytically, discussions with management personnel identify relationships and truly learn about your operations. } Also included in the planning process are procedures related to communication with those Phase 1 - Continual Client Contact i charged with governance and fraud inquiries. Answer client questions throughout the Fraud inquiries will be made of various year. personnel within the organization. • Communicate any new issues pertinent to the client throughout the year. The audit fieldwork dates will be coordinated • Answer questions regarding the o with management,but we anticipate we will implementation of management points. begin in November. } Phase 2-Planning and Strategy a Our audit services are designed to protect the + Perform preliminary planning including interests of management by concentrating on scheduling;staffing;planning conference; 9 high-risk areas. Risk identification is the first prepare preliminary client to do list;and step of the audit process,providing the basis develop audit program. 4 upon which the overall plan is developed. Our • Conduct team planning meetings and R risk assessment process involves consideration of audit risk and fraud brainstorming the following types of risk: meetings. + Inherent risk-the risk that an error in the accounting and reporting process may Phase 3 -System Evaluation occur. • Perform preliminary fieldwork including: • Control risk-the risk that internal control — review of internal control systems systems designed to prevent or detect (including data processing errors may fail. controls) and any changes from + Audit detection risk-the riskthat audit the prior periods; procedures may fail to detect errors. — test those systems which can be relied upon;read minutes; Through careful consideration of the above risks — obtain information regarding and their interrelationships,we will develop an investments,loans,debt;and audit plan and related programs that concentrate -- develop and perform compliance our efforts on those elements of your financial tests over internal controls.. statements that involve the greatest risk. At the + Audit plan.revision, as necessary, same time,we will avoid the unnecessary 4 FMI b 9 • Preparation of client to do list, Delivery of the audited financial confirmation requests, obtaining client statements and internal control and working trial balances, performance of communication with those charged with preliminary analytical review procedures. governance letters by January 5. Phase 4-Testing and Analysis The first phases focus on systems, and how the Final fieldwork procedures: audit plan is working. At the completion of each • Assets and Liabilities-confirmation and phase,the audit team will determine the extent of substantive procedures of accounts,cash the next phase,areas of concentration and and investments; and notes payable. strengths that offer opportunities for different • ][abet Assets -review of policies related to audit approaches. We feel that auditing is an restricted net assets. adaptive process,responding to unique situations • Revenues and Expenses-confirmation and findings. The advantage of this systematic and substantive procedures of revenues approach is that results are formally evaluated at and expenses;analytical review several critical stages during the audit,thereby procedures,reasonableness of payroll and allowing audit procedures to be concentrated in allocations/grants expenses. potential problem areas. • Miscellaneous-review of minutes; subsequent events;related parties;fraud In recent years,implementation of the audit risk inquiries;journal entry testing; obtain assessments standards has enhanced the client and attorney representation. auditor's understanding of client organizations and has impacted the audit approach. Thus,in Phase 5 -Reporting and Follow-up deciding upon procedures to be performed • prepare draft copy of all financial during the audit,we must carefully document statements including disclosures. and evaluate the organization's policies, • Prepare an auditor's opinion on financial procedures and internal controls and determine if statements. they are operating effectively. We organize our • prepare draft internal control and review of procedures and controls by transaction communication with those charged with cycle. In this way we adequately consider all. governance letters. aspects of processing,from initiation of a • Review by senior manager,partner,and transaction through the various phases of concurring partner. authorization,monitoring and financial • Review the draft reports with reporting. management,including review of adjusting entries,and discussion of Once we have determined the existence of, or internal control letter. lack of,controls we decide what audit procedures • Financial statements available for are necessary. Areas with greater risk for error or Management review by December 15. irregularity receive more attention through • Modifications to financial statements and independent verification,re-computation,etc. other reports based upon the review of Areas in which controls are strong, or in which draft reports. Obtain management there is little risk for error,may be adequately responses to internal control letter audited through tests to determine if findings. management control procedures are being that testing of the systems is necessary,it will be followed. performed by a consultant from our technology group within the firm. Preliminary field work will be a key component of our audit approach. Advanced planning and AU DIT SAIIIIIPILING preliminary work allow for the identification of Many of our procedures will be performed using accounting and reporting issues, if any,early in sampling techniques. Our samples will be taken the process. using various means including IDEA software, random selection and dollar value sampling. Partners and senior managers are involved in various phases of the engagement,from planning BENEFITS OF OUR APPROACH AND to final report presentation. Senior managers and PROCESS partner^s will be reviewing the engagement. The The City of Fairfax will.realize the following firm's quality control is described in more detail benefits from a Clifton Gunderson audit — later in this proposal. o The capability to assess your compliance with specific laws and regulations.. ANA 'TICAL AND OTHER AUDIT . Credibility only an outside expert can PROCEDURES give you with outside lending agencies, Analytical review procedures are utilized in the federal agencies and state and local planning,fieldwork substantive procedures,and governments. review phases of the audit. These procedures An opportunity to improve internal consist of comparisons with prior year operating controls and accounting procedure,which results, current budget expectations and the use increase reliability of accounting records of statistical data to estimate the actual dollar and financial statements. values of the items being tested. . Confidence by the governing body in management's effectiveness. Analytical procedures also consist of discussions ® Reducing disruption to your operations with the City of Fairfax personnel to obtain du°ou h proven audit approach. corroborating information for current year o Access to focused/dedicated staff within variances. our National Assurance Services Standards and Quality Department. INTERNAL CONTROLS Our internal control documentation is based mainly on discussions with client personnel, review of system documentation and forms related to significant control aspects and then testing of the system controls to confirm our understanding and to be sure the system is operating as described. Based upon the nature of the systems used by you,we will assess the need to test the controls within the technology systems. If we determine � ❑ S 7 1 Engagement Team Public Sector Niche group. He has a Bachelor of ti Clifton Business Administration in Accounting from Gunderson is a . Iowa State University,is a member of the } partnership. As American Institute of Certified Public a National firm, - Accountants, the Iowa Society of Certified Public with offices in Accountants (ISCPA), the ISCPA's Board of gi 17 states,we Directors and Peer Review Committee,and the have created an . _ • • United Way Finance Committee. He is also internal • ` involved with the firm's quality control program, R structure of performing annual inspections of offices within client service the firm. r center's(CSC). The CSC's are geographic regions of the country. In addition,we have created Joshua Banta,CPA,Seni®r Associate industry teams. Our commitment to our clients is to bring to the table,the best team to fit their Josh Barta has four years of experience g specializing in accounting, auditing,and needs.. Accordingly,we will incorporate team consulting for state and local m members with specialized skills regardless of governments. Josh will be which client service center they reside in. Our involved with the execution d policies do not require rotation of management or of the audit fieldwork, and staff during or between audits. In fact,we strive for continuity of staffing engagements. will verify that all work complies with professional f standards. Josh has a To properly plan,supervise and carryout the Bachelor's degree in requested services,we have matched expertise of Accounting from the the firma to the various needs of the City of University of Northern.Iowa. Fairfax, Josh is licensed to practice as a certified public accountant in the state of Iowa and is a member Brad Hauge, CPA, Lead Client Partneraccountant both the American Institute of Certified,Public 9 Bradley L. Hauge„CPA,is Accountants and the Iowa Society of Certified 9 an audit partner the Public Accountants. Cedar Rapids office and has 41, 28 years of experience Victor Neff,' eni©r Associate specializing in accounting, 9 Victor Neff has three years of experience in auditing,and consulting for city governments,not-for- accounting,auditing,and consulting for not-fox- � profit,commercial,and � profit organizations and governmental organizations. benefit plans. He will be In addition,Victor has responsible for all services 4 worked in compliance performed under the contract including planning, auditing for organizations 4 monitoring the progress of work,problem resolution, subject to OMB Circular A- resolution,review,and engagement 133 single audits. Victor will administration. Brad is a member of the firm's be involved with the w a FMI 9 /:,,.. •� 111 execution of the audit fieldwork,and will verify that all work complies with professional standards. Victor has a Bachelor's degree in Accounting,Entrepreneurship, &International Business from Indiana University. 10 ' QUALITY OF STAFF DURING THE AUDIT TINTING ENGAGEMENT We have noted our timeline previously. We The firm is dedicated to ensuring only the anticipate that the audit work can be completed highest-equality staffing arrangements for each of to accommodate the time frame specified in the its clients. Your Clifton Gunderson engagement request for proposal with the understanding that team has both the technical background and the the City of Fairfax will have all records and practical business experience required to financial information complete and available at understand and contribute to your decision- the start of the field work. making process. Clifton Gunderson has established policies and Our practical business approach comes from our procedures to assist in deciding whether to accept educational and business backgrounds, or continue service to a client. The firm considers supplemented by years of experience with the following factors,among others,in evaluating government organizations. Our firm requires all whether to accept or continue engagements for partners and staff to annually participate izt potential or present clients: the reputation of the client;the integrity and competence of its continuing professional education courses management, the relative professional risk of the directly related to governmental auditing in accordance with standards set forth in the Yellow engagement;the firm has the ability to serve the client;an adequately trained and knowledgeable Book... This training is coupled with on-the-job engagement team is available to serve the client; experience and communication with our clients the professional and business risks to the firm in helping therm solve their problems. A benefit from acceptance of the client and engagement. derived by our clients from this process is receiving regular updates of current accounting AUDIT SERVICES issues and their potential impact on clients. We would be pleased to serve as independent public accountants for the City of Fairfax. CONTINUITY We commit to keep the team assigned to the It is understood that our engagement is to engagement in place for the term of the examine and report annual financial statements agreement so long as the assigned individuals of the City of Fairfax,including all information remain with the firm and the City of Fairfax required by the State Auditor, any internal. desires the individual be assigned to the accounting control weaknesses observed and any engagement. Any staffing decisions that may be compliance deficiencies noted. necessary over time as a result of promotions or transfers of individuals will include you.and your Our examinations will be made in accordance with generally accepted auditing standards, input` Chapter 11 of the Code of Iowa,the standards for POLICY ON CHANGES IN KEY PERSONNEL financial audits contained in Government Auditing Standards issued by the Comptroller We will notify you as soon as possible regarding General of the United States,the Single Audit any changes in key personnel. We recognize Act,and Office of Management and Budget your right to approve or reject any replacements. (OMB) Circular A-133 (if applicable), and accordingly will include such tests of the accounting records and such other auditing ON11 procedures as we consider necessary in the OMB Circular A-133,Audits of State,Local circumstances. Unless unusual conditions not Governments and Non-Profit organizations. now f oreseen make it impracticable for us to do so,we will submit a report on our examination of As required by Government Auditing Standards, these financial statements,which will express an we will issue a report on our consideration of the opinion as to the fairness of their presentation in City of Fairfax's internal control over financial conformity with generally, accepted accounting reporting and our tests of its compliance with principles applied on a basis consistent with that certain provisions of laws,regulations,contracts of the preceding year. If our opinion is to be and grant agreements and other matters. qualified,the reasons will be discussed with you. We will provide two bound copies of the audit Our audit will not include a detailed review of all report and an electronic copy of same to the City transactions and thus is not intended,nor should of Fairfax as well as providing the reports and it be relied upon,to disclose defalcations or other documentation required by the Iowa State similar irregularities. While such irregularities Auditor's Office. may be disclosed by an examination of this type, it is not designed for that purpose. We will, however,provide a statement as to whether there were any known violations of the code sections. Significant revenue items will be confirmed with the State of Iowa and the County. In addition, analytical review will be made of otherrevenue items including recalculation, and comparisons with prior years. Unusual items will be investigated until satisfactory explanations are obtained. Laws and regulations to be subjected to audit testing will be determined by reference to audit guidance obtained annually from the Auditor of the State of Iowa and OMB Circular A-133 Compliance Supplement(if applicable) in connection with the specific programs the City is involved with for any particular year. Our audit report will conform to the Government Accounting Standards Board (GASB) reporting requirements and the American Institute of Certified Public Accountants (AICPA)Audit and Accounting Guide for State and Local Governments. Our report will also conform to the sample reporting formats provided by the Iowa State Auditor's Office. If applicable,our report will,also be in accordance with the requirements of the Single Audit Act of 1996 and 12 ASSIST'AII'dCE FROM THE CITY OF FAI'RFAX Estimated Out-of-Pocket Expenses We anticipate that the City of Fairfax will assist in Clifton Gunderson LLP agrees to absorb costs of the engagement by pulling documents requested, any travel to Fairfax by out-of-town personnel. preparing reconciliations and confirmations and providing a final trial balance. In addition, as Rates for Additional Professional Services part of the planning and risk assessment process, We can provide a variety of consulting services we will provide to the City of Fairfax templates to for the City of Fairfax at our hourly rates that are be completed to document the City's processes in effect at the time of your request. The rates and controls. will be adjusted according to the timing of the. request and the level of services that might be Dollar dost Bid requested. You can count on our professionals to Our fee estimate is based on competitive hourly deliver quality service to you in a timely manner, rates and a comprehensive analysis of hours and with the reasonable fees you'd expect. required to perform the engagement in accordance with our audit scope and approach. Manner of Payment We understand the importance of quality and Progress payments will be made on the basis of timely service to the City of Fairfax and we hours worked completed during the course of the assure you that our firm has the capability and engagement. Interim billings shall cover a period capacity to provide such service for the fee of not less than a calendar month. estimate provided. A final xvord on fees. We have found that our We estimate our total all-inclusive maximum clients don't like fee surprises. Neither do we, price for the audit will be as£ollows: We promise you,as we do all of our clients that we will always be candid and fair on our fee discussions-and we will avoid surprises. 6/30/2011 $12,000 130 6/30/2012 $1.2,500 120 6/30/2013 $13,000 120 Discounted hourly rates by staff classification: Staff Partner $150 Sr. Mariager $125 Manager $100 Sr. Associate $ 75 Associate $ 60 13 Other Proposal Information Clifton Gunderson has used the GAQC to develop practice methodology and provide QUALITY CONTROL SYSTEM timely training for our professionals. Clifton Gunderson has undertaken an intensive Quality Control Program to assure the highest Clifton Gunderson has also developed a quality standards are maintained in our work and to control manual to dictate the quality control guard against substandard work. Included in our standards and policies of our firm. These program is the following — standards often exceed requirements set forth by professional standards and governmental Clifton Gunderson is a member of the Center for guidelines. To monitor the adherence to policies Public Company Audit Firms (the Center) of the and procedures,and to monitor the quality and AICPA.. 'The Center is a voluntary membership accuracy of services provided and the controls in organization whose purpose is to promote high place to assure our high standard of client quality public audits. The firm is required every services,each office must have a regular internal three years to have an unrelated certified public examination performed by professionals from accounting firm perform an extensive peer other firm offices. review of its quality controls,policies and procedures. The Center monitors and approves Our firm requires all professional staff to such peer review, as part of the firm's annually participate in a minimum of 40 hours of membership in this organization. The firm has continuing professional education. Clifton undergone ten independent peer reviews since Gunderson expects each employee to continually the inception of the Peer Review Program. The strive for self-improvement,and work for the. firm has successfully passed all reviews. Our continual improvement of the ability and most recent review was conducted in 2010 (a efficiency of the firm, copy of the report is included at Appendix A). As required by peer review standards,these reviews include several engagements subject to Government Auditing Standards. When you hire Clifton.Gunderson,you can rest assured that your work is being done with the highest level of quality. Clifton.Gunderson is a member of the Governmental Audit Quality Center (GAQC) of the AICPA. The GAQC is a voluntary membership organization whose purpose is to promote high quality governmental audits (e.g. government auditing standards,single audit). M-1 14 Peer review weaver' is Flip- — System Review Report To the Partners of Clifton Gunderson LLP and the National Peer Review Committee of the AICPA We have reviewed the system of quality control for the accounting and auditing practice of Clifton Gunderson LLP (the firm) applicable to non-SEC issuers in effect for the year ended July 31, 2010.Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects.Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based upon our review. The nature, objectives, scope,. (limitations of, and the procedures performed in a. System Review are describedIn the standards at www.aicpa.org/prsummary. As required by the standards, engagements selected for review included engagements performed under Govemment Auditing Standards, audits of employee (benefit plans and audits performed under FDICIA. In our opinion, the system of quality control for the accounting and auditing practice of Clifton Gunderson LLP applicable to non'SEC issuers in effect for the year ended July 31, 2010, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies)or fait. Clifton Gunderson LLP has received a peer review Ira ti ng of pass. UWP 4M-111-1, �rlw ` r WEAVER AND TIDWELL, L.L.R. Dallas,Texas December 3,2010 AWNOEPENDENT AEAVER AND TIDWELL UP DALLAS MEMBER DT BAKER TILLY CERTIFIED PUBLICACCDUNNTANTSANDCONSULTANTS 12221 MERIT DRIVE.SUITE 1400,,IDWAS,TX 75251 INTERNATIONAL gAVV'kMEAVERLEP.CffA P:072)499070 F:N9721 702 8321 lL -A I PO Box 337 319-546-2204' Fairfax, IA 52228-0337 fairfax@southslope.net August 5, 2011 Office of Auditor of State State Capitol Building 1007 East Grand Ave Rm 111 Des Moines,IA 50319-0001 SUBJECT: RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our financial records audited on an annual basis. We are looking for a proposal for three years services, starting with the FY 2011 year. Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees,five part-time employees, and a fire department of about 40 members some of which do receive compensation, although they are considered a volunteer department. Our FY 2011 annual budget was 3�4 million in revenues and 3.8 million in expenses. We operate on a cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer, We did a software conversion during the 2011 fiscal year. So, some records are on Quick Books and some are on Data.Technologies' Summit software. We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. 1 am the city clerk/treasurer and I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and an electronic file of the final audit report. The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday,January 5,2012. The City of Fairfax will be accepting proposals until Friday,August 26. The Mayor,City Council, and staff will be reviewing these proposals and making a decision by the September 13"'city council meeting. The Fairfax City Council meets once a month,on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have. Thank you for your consideration of this RFP Request. We hope to receive your information. Sincerely, l Cy thia Stimson City Clerk/Treasurer OFFICE of AUDITOR OF STATE � aR OFSTATE OF IOWA David A, Vaudt,CPA Auditor of State * State Capitol Building Des Moines,Iowa 50319-0004 01� Telephone(515)281-5534 Facsimile(515)242-6134 August 10, 2011 Cynthia Stimson, City Clerk/Treasurer City of Fairfax PO Box 337 Fairfax, Iowa 52228-0337" Dear Ms. Stimson; Thank you for sending your request for proposal to the Auditor of State. Since our practice consists entirely of governmental audits, we believe we possess the required qualifications to provide the City of Fairfax with high quality audit services, and we would like to be able to perform your audit. Unfortunately, however, we are not in a position at this time to commit resources to perform your audit because of the timing of the audit and the number of audits already planned. Therefore, we roust decline to respond to your request for proposal. If you have questions regarding this or should you desire the services offered by the Office of Auditor of State in the future, please contact us. Sincerely, Tami Ks:ian, CPA Deputy Auditor of State TK/gP PCS Box 337 319-845-2204 Fairfax, IA 52228-0337 fairfax@southslope.net August 5, 2011 /f: ,C Dietz,Donald&Company 124A Main,PO Box 359 �0 Elkader,IA 52043 SUBJECT, RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our financial records audited on an annual basis. We are looking for a proposal for three years services, starting with the FY 2011 year, Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees, five part-time employees, and a fire department of about 40 members some of which do receive compensation,although they are considered a volunteer department. Our FY 2011 annual budget was 3.4 million in revenues and 3.8 million in expenses. We operate on a cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer. We did a software conversion during the 2011 fiscal year. So, some records are on Quick Books and some are on Data Technologies' Summit software. We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. I am the city clerk/treasurer and I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and an electronic file of the final audit report. The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday, January 5,2012. The City of Fairfax will be accepting proposals until Friday,August 26. The Mayor, City Council, and staff will be reviewing these proposals and making a decision by the September 13`h city council meeting. The Fairfax City Council meets once a month, on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have. Thank you for your consideration of this RFP Request. We hope to receive your information. Sincerely, t'4 C nthia Stimson 4 City Clerk/Treasurer P4 Box 337 319-846-2204 Fairfax, IA 52228-0337 fairfax@southslope.net August 5, 2011 Clifton Gunderson LLP 1715 1"Avenue SE Cedar Rapids, IA 52402 0 SUBJECT: RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our financial records audited on an annual basis. We are looking for a proposal for three years services, starting with the FY 2011 year, Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees,five part-time employees, and a fire department of about 40 members some of which do receive compensation, although they are considered a volunteer department. Our FY 2011 annual budget was 3A million in revenues and 3.8 million in expenses. We operate on a cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer. We did a software conversion during the 2011 fiscal year. So, some records are on Quick Books and some are on Data Technologies' Summit software„ We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. I am the city clerk/treasurer and.I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and an electronic file of the final audit report, The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday,January 5,2012. The City of Fairfax will be accepting proposals until Friday, August 26, The Mayor, City Council, and staff will be reviewing these proposals and making a decision by the September 13'h city council meeting. The Fairfax City Council meets once a month, on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have. Thank you for your consideration of this RFP Request. We hope to receive your,information. Sincerely, Cy Ilia Stimson ` City Clerk/Treasurer loci Vo s „ 1 I Pli , F CEftn PARGunderson LLP Certified Public Accountants&Consultants COUNT ON INSIGHT' August 12, 2011 Cynthia Stimson, City Clerk/Treasurer City of Fairfax Pd Box 337 Fairfax, Iowa 52228 Dear Cynthia: Thank you for the opportunity to bid on the audit for the City of Fairfax. We regret that we will not be submitting a proposal that is responsive to your current RFP. We wish you success in your selection process, and please keep us in mind if you meed professional services in the future. Sincerely, s. Brad Hauge, CPA )j Partner , IY 1�71'5 1st rlventie SE �R4 C,idar Rapids, M 51402 Tel:319.363.2697 Q 'L fax.319.363.1746 U n � www.cliftonepa.com �YEi9vr?ri�a4�€ov�ai PO Box 33 7 319-846-2204 Fairfax, IA 52228-0337 fairfax@southslope.net August 5, 2011 Hogan-Hansen PC CPA's 2750 1"Avenue NE, Suite 150 Cedar Rapids, IA 52402 SUBJECT; RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our financial records audited on an annual basis. We are looking for a proposal for three years services,starting with the FY 2011 year. Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees, five part-tithe employees, and a fire department of about 40 members some of which do receive compensation, although they are considered a volunteer department. Our FY 2011 annual budget was 3.4 million in revenues and 3.8 million in expenses. We operate on a cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer. We dict a software conversion during the 2011 fiscal year. So, some records are on Quick Books and some are on Data Technologies' Summit software,. We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. I am the city clerk/treasurer and I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and an electronic file of the final audit report. The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday,January 5,2012. The City of Fairfax will be accepting proposals until Friday,August 26. The Mayor,City Council,, and staff will be reviewing these proposals and making a decision by the September 131`city council meeting. The Fairfax City Council meets once a month, on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have. Thank you for your consideration of this RFP'Request, We hope to receive your information. f 3. Sincerely, Ao Al�y C 'thia Stimson City Clerk/Treasurer I'! PQ Box 337 319-846-2204" Fairfax, IA 52228-0337 fairfax@.southslope.net August 5,2011 �!= Greenwood and Crim PC r%' PO Box 2236 Iowa City,IA 52244 SUBJECT: RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our,financial records audited on an. annual basis. We are looking for a proposal for three years services, starting with the FY 2011 year,. Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees,five part-time employees, and a fire department of about 40 members some of which do receive compensation, although they are considered a volunteer department. Our FY 2011 annual budget was 3.A million in revenues and 3,8 million in expenses. We operate on a. cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer. We did a software conversion during the 2011 fiscal. year. So, some records are on Quick Books and some are on Data Technologies' Summit software. We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. I am the city clerk/treasurer and I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and an electronic file of the final audit report. The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday, January 5,2012. The City of Fairfax will be accepting proposals until Friday,August 26, The Mayor,City Council, and staff will be reviewing these proposals and making a decision by the September 131`city council meeting. The Fairfax City Council meets once a month, on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have. Thank you for your consideration of this RFP Request. We hope to receive your information. Sincerely, n C nthia Stimson a �: City Clerk/Treasurer PQ Box 337 319-846-2204 Fairfax, IA 52228-0337 fairfax@southslope.net August 5, 2011 RSM McGladrey,Inc. 125 S Dubuque St., Ste 400C04 Iowa City, IA 52240 SUBJECT: RFP for Annual Audit Services The City of Fairfax is soliciting proposals for audit services. Fairfax is an Iowa municipality with a population of 2,123. This makes it required that we now have our financial records audited on an annual basis. We are looking for a proposal for three years services, starting with the FY 2011 year. Our community operates the water and sewer utility. We contract for solid waste services. We have seven full-time employees, five part-time employees, and a fire department of about 40 members some of which do receive compensation, although they are considered a volunteer department. Our FY 2011 annual budget was 3.4 million in revenues and 3.8 million in.expenses. We operate on a cash basis. The City of Fairfax did have an audit completed for the 2010 fiscal year. We have our accounting records on computer. We did a software conversion during the 2011 fiscal year. So, some records are on Quick Books and some are on Data Technologies' Summit software. We have two full-time employees at the city clerk's office who will be assisting with gathering information for the audit. I am the city clerk/treasurer and I will be on vacation from November 23 through December 11. Please avoid this time frame as I will be your main contact for the audit. The city clerk's office staff and mayor will participate in an exit conference. The City of Fairfax requires two bound copies and. an electronic file of the final audit report. The State of Iowa requires additional copies. This report should be to the City of Fairfax no later than Thursday,January 5,2012. The City of Fairfax will be accepting proposals until Friday,August 26. The Mayor, City Council,,. and staff will be reviewing these proposals and making a decision by the September 13th city council meeting. The Fairfax City Council meets once a month, on the second Tuesday of the month. Please feel free to contact the city clerk's office with any questions you may have, Thank you for your consideration of this RFP Request. We hope to receive your information. Sincerely, Cthia Stimson ] City Clerk/Treasurer A � fl W 1 RFP FORM AOS 87-04(9/05) Date: August 5, 2011 REQUEST FOR PROPOSALS (RFP) RFP OBER 2011- City of Fairfax will receive proposals for audit services relating to the audit for the fiscal years ending June 30, 2011, June 30, 2012, and June 30, 2013. Attached is information relating to minimum specifications of services, data to be included in the proposal, evaluation criteria„ and selected information relating to the entity to be audited. Sealed proposals (2 copies) will be accepted until 4:00 p.m., August, 26, 2011, at the office of the city clerk, at 525 Vanderbilt Street, in Fairfax, Iowa. if mailed, the proposals should be mailed to: City of Fairfax PO Box 337 Fairfax, IA 52223 Those submitting sealed proposals should indicate on the outside of the envelope in the lower left-hand corner that it is a sealed proposalfor the RFP number indicated above and the name of the firm submitting the proposal. The contract for services will be awarded by September 13, 2011. Further information may be obtained from Cynthia Stimson at (319)-846-2204. NOTE: This form is available on the Auditor of State website at htt :l"�auditor.iowa.gov. Once you have reached the home page, navigate to FAQs/Request for Proposals (RFP(. 1 RFP FORM AOS 87-04(9/05) L SPECIFIC REQUIREMENTS 1. The City of Fairfax reserves the right to reject any and all proposals received.. 2. Only proposals received at the location described and in the time frame given will be considered. 3. The original and one copy of the enclosed contract should be completed and manually signed by a partner of the firm submitting the proposal, 4. The audit shall be performed in accordance with the following: U.S. generally accepted auditing standards. The standards for financial audits contained in. Government Auditin Standards issued by the Comptroller General of the United States. The Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States Local Governments, and Non-Profit Organizations, when applicable. 5. The fees quoted in your proposal and included in the contract will be the maximum paid per hour and in total, unless an amendment to the contract is completed by both parties. 6. The audit report should conform to: Reporting formats specified by the Auditor of'State's office. AICPA Audit Guides. Governmental Accounting Standards Board reporting requirements. The requirements of the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States Local Governments and Non- Profit Organizations, when applicable. 7. The audit report should include a management letter, if appropriate, which includes recommendations related to the financial statements, internal control, accounting systems, and compliance issues. 8. Bound copies of the report, including the management letter, in a quantity sufficient to meet the needs of the City Council of Fairfax are required to be provided by the firm awarded the contract. In addition, arrangements to mare the report available in electronic format would be appreciated. 9. Three bound copies of the report, including the management letter, a detailed per diem audit bill, and a copy of the news release shall be provided to the Auditor of State upon release of the reports to the entity. 2 RFP FORM AOS 87-04 (9/05) 11. DATA, TO BE INCLUDED IN PROPOSAL In order to simplify the review process and to obtain the maximum degree of comparability, the proposal should include the following items and be organized in the manner specified below. A. Letter of Transmittal A letter of transmittal briefly outlining the proposer's understanding of the work and general information regarding the firm and individuals to be involved is permitted, but not required, if it is limited to not more than two pages. If a transmittal letter is presented, it should clearly set forth the local address of the office of the firm to be performing the work, the telephone number, and the name of the contact person. B. Table of Contents Include a table of contents which identifies the material by section, page number and a reference to the following information to be contained in the proposal. If a transmittal letter is not submitted, please include on the table of contents the local address of the office to be performing the work, the telephone number, and the name of the contact person. C. Profile of Firm Pra osin 1. State whether the firm is a local, national or international firm and a brief description of the size of the firm. 2. State whether the firm is in compliance with the registration requirements to engage in the practice of public accounting within Iowa. 3. State whether the firm is independent of the entity to be audited in accordance with Government Auditing Standards. 4. Describe the local office from which the work is to be performed. a. Location of the office. b. Current size of the office. c. Size of professional staff by level, such as partner, manager and supervisor, senior, and other professional staff. d. Number of CPA's in the office. 5. Submit any other information required to describe the office which will be performing the work. D. Qualifications 1. Describe the recent local office auditing experience in similar types of audits to which the proposal relates. If appropriate, include regional experience in auditing similar types of entities. If desired, it is permissible to include your five largest clients that are not governmental clients. 3 RFP FORM AOS 87-04(9/05) 11. DATA TO BE INCLUDED IN PROPOSAL (Continued) D. QXaiifacations (continued) 2. Include resumes of all key professional members who will be assigned to the audit. Resumes should be included for all members of the audit team froom. the audit partner through at least the on-site in-charge accountant. The resumes should include: a. The amount of experience the individual has had in the auditing profession. b. A summary of similar audits on which the individual has worked. c. A summary of the continuing professional education the individual has had in governmental accounting and auditing during the last two years. d. A statement as to whether the individual is independent, as defined by Government Auditing Standards. 3. Describe the firm's policy on notification of changes in key personnel. 4. Provide a listing of or the number of professionals in the office who are experienced in governmental auditing. 5. Describe the availability of individuals within the firm who are primarily involved in governmental auditing and reporting and with whom the audit team may consult. 6. Describe briefly the .firm's system of quality control to ensure that the audit is adequately performed. E. Scope of Services and Proposed Project Schedule Briefly describe your understanding of the scope of services to be provided. Indicate a proposed time schedule for completing the work, assuming the contract will be issued on the date given in the cover letter. Include the approximate dates you would perform fieldwork, office review, and report preparation and the latest delivery date of the final report. F. Pees and Compensation. Provide the following information: 1. Estimated total hours. 2. Estimated out-of-pocket expenses. 3. Hourly rate by staff classification. 4. All-inclusive maximum fee and out-of-pocket expenses, which will not be exceeded. 5. Frequency and timing of your billing process. 4 RFP FORM AOS 87-04(9/05) III. EVALUATION CRITERIA The proposal will be evaluated based upon the following two areas. Therefore, it is important that your proposal be responsive to the data requested. 1. Cost Overall cost, including out-of-pocket expenses for performance of the audit. . 4ualifications a. Organizational structure and size of the firm. b. Organizational structure and size of the office performing the audit. C. Recent experience in similar audits. d. Qualifications of the audit team. e. Individuals with whom the audit team can consult. f. Understanding of work and timetable to complete the audit. 5 RFP FORM AOS 87-04 (9/05) Agreement- Page 2 2. Conditions of Payment: A. It is understood that the fees for the services set forth above shall be reimbursed at the following hourly rates: Estimated Hourly Classification Hours Rate B. The CPA shall present an invoice for services in the following manner: its uniting sent to City of Fairfax, PO Box 337, Fairfax, Iowa 52228, faxed to 319-846-3480, or by email to fairfax@southslope.net. C. Payment shall be made within 30 days of receipt of invoice. D. The total reimbursement shall not be for more than $ , except as specifically agreed by the City and the CPA.. 3. Termination of Agreement: A. The City may terminate this contract without notice if the CPA fails to perform the covenants or agreements contained herein. B. The CPA shall be paid for all world satisfactorily performed to the date of termination. IT WITNESS THEREOF, the City of Fairfax and CPA have executed this AGREEMENT as of the date indicated below: CPA City of Fairfax By By Title Title: Mayor ]Date Date 8 RFP FORM AOS 87-04(1/03) EVALUATION CRITERIA AND TECHNIQUES FOR RESPONSES TO REQUESTS FOR PROPOSALS Evaluation of responses to a request for proposal is based upon a 100-point rating system. A maximum of 25 points is assigned to the cost of the bid proposal, and a maximum of 75 points is assigned to the qualifications of the bidding firm or individual. The techniques used to evaluate these two components are described below. Criteria: COST Evaluation Value: 25 points Evaluation Technique: For each firm evaluated Cost Score = Lowest cost of all bids received Bid cost for this firm x 25 Criteria: QUALIFICATIONS Evaluation Value: 75 points Evaluation Technique: Subjective scoring for the fallowing factors: Possible u,alif_cation Factor Points 1. Organizational structure and size of entire firm (resources available - personnel and research, existence of areas of specialization, commitment to governmental auditing, etc.) 0-5 2. Organizational structure and size of office performing the audit (resources available personnel and research, existence of area of specialization, commitment to governmental auditing, etc.) 0-5 3. Recent experience in similar audits (involvement in local governmental audits - extensiveness, variety, length of time performing audits, etc,) 0-15 4. Qualifications of the audit team (level of experience as accountants, auditors, governmental auditors, variety of experience, % of time devoted to governmental audits, number of CPA's involved, training,, etc.) 0-25 5. Individuals with whom the audit team can consult (level and variety of experience, number of CPA's, training, etc..) 0-5 6. Understanding of work and timetable to complete audit (number of hours, projected timetable, commentary showing understanding of entity, and general knowledge of what is required, etc.) 0-20 Total points - Qualifications 0-75 Each firm's total evaluation score is the sum of its cost score plus its qualification score. The maximum score is 1010 points. RESOLUTION NO. 2011-65 RESOLUTION ENTERING INTO A 3-YEAR BUSINESS CENTREX AGREEMENT WITH SOUTH SLOPE COOPERATIVE TELEPHONE COMPANY WHEREAS, the City of Fairfax receives telephone and internet service from South Slope Cooperative Telephone Company; and WHEREAS, if the City of Fairfax enters into a 3-Year Business Centrex Agreement with South Slope Cooperative Telephone Company, the price of the covered services remains constant and the City of Fairfax receives a substantial discount; and WHEREAS, South Slope Cooperative Telephone Company has drafted a 3-Year Business Centrex Agreement and this Agreement is attached to this Resolution. NOW, THEREFORE, BE IT RESOLOVED, by the City Council of the City of Fairfax, Iowa that the City of Fairfax does hereby enter into the attached 3-Year Business Centrex Agreement with South Slope Cooperative Telephone Company, BE IT FURTHER RE SOLOVED,that the Mayor and the City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 13th day of September,20111. AYES: Beer,Frieden, Otto,Magers, and Wainwright NAYS: None Jason Rab , Mayor ATTEST: Cy thia Stimson, City Clerk/Treasurer 3-YEAR BUSINESS CENTREXkGREEMENT MAIN PHONE NUAMER: 846-2204 'PHLS CENTREX AND SPECIAL.ACCESS AGREEMENT(hereinafter referred to as the"Agreement")is entered into and is effective as of August 19, 2011 by and between 'South Slope Cooperative Telephone Company (hereinafter referred to as "South Slope") and City of Fairfax (hereinafter referred to as the "Customer")(collectively,South Slope and Customer shall be hereinafter referred to as"Parties"). WITNESSETH: WHEREAS, Customer and South Slope desire to enter into this Agreement for the purpose of certain Centrex and/or special access services to be provided to Customer by South Slope. THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows: 1. Centrex Term. This Agreement is for a three-year term commencing on August 19,2011 and ending on August 18,2014. 2. Centrex Contractual Rate. During the Agreement three-year term„ Customer has agreed to contract six(6)Centrex lines for monthly per line rate of$13.50,plus applicable surcharges and taxes. The $13.50 per line monthly rate shall stay in effect through the contract end date of August 18,2014 for the contracted Centrex lines. If Customer falls below the 6 contracted Centrex lines,or otherwise defaults under this Agreement. prior to contract end date, then Customer will be responsible for the $13.50 monthly rate for each Centrex line short or inactive of the 6 contracted lines for the remaining portion of the three-year term of this Agreement„ not including; End user charges, Federal Universal Service fees, or E911 charges. Centrex lines 7 lee this Agreement in excess of the 6 contracted Centrex lines will be addle Non contract,qentrgxlinesswf b elle at the�5outh Slope c year oonlaactual er m irate effec�at t ime of ins Nati§ of ', ,,7ion- contract] r ce adjusirnen nnngeAgr �entrm 3. Entire - , be and-remain in oree and eect m aceotdancc-with ats tenni aiicT shall co binding, and enforceable obligations of Customer and Soutli,`Slo1i This W47 ble South Slope tariff constitute the complete Agreeme. e d esor agreements a senta hethera� _ �a�, :. .y _ rte-P'S. ti� T nqc �e 4 Benefits-Obons = e Refi hgattts Ec antanucp kRvneu1YR e Parti Agreement,their succes "� a signs:Th"is Agreementnay notWe assignedy`eer dM without the prior written cons Party. In the-event of such assignment,then such permuted assigne ! all be entitled tar� ghts, benefits, auld.abligatonsf tbssf''Agreement. However,the liab 1111 Party that ts interest under this Agreement shall remain in full force at i,effect wl e _: 1� band through tlae°'date of stich, signment. ' 5. Acceptaiice and.Amendment° .AAny.and.all prior offers made to Customer, whether oral or written, shall"Ibe,supehse led b '`thi9 Agreement. Any amendments to this Agreement must be in writing and plied'by boli parties; IN WITNESS WHEREOF, South Slope and Customer by signing below have caused this Agreement to be duly executed by their authorized representatives on the date noted within. City of Fairfax South Slope Communications Company By:-nABy: Name: Name:Sean Maher Title:._ QUJA Jr Title:Business Accounts Executive Date: /��l Date: ORDINANCE 118 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFA , IOWA, 2007,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS B'E IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. NEW CHAPTER. The Code of Ordinances of the City of Fairfax, Iowa, 2007, is amended by adding a new Chapter 82 entitled GOLF CART REGULATIONS, which is hereby adopted to read as follows: CHAPTER 82 82.01 Purpose 82.05 Unlawful Operation of Golf Carts 82.02 Definitions 82.06 Permits and Permit Holders 82.03 Equipment Required 82.07. Violations and Penalty 82.04 Operation of Golf Carts 82.01 PURPOSE. The purpose of this chapter is to permit and regulate the operation of golf carts within the City of Fairfax., as authorized by Sections 321., 1.10 and 321, 1.30 of the Code of Iowa. 82.02 DEFINITIONS. For the purpose of this chapter, the fallowing terms,phrases, words, and their derivations shall have the meanings given herein. 1. "Golf cart"means a three or four wheeled recreational vehicle generally used for, transportation ofperson(s) in the sport of golf that is limited in engine displacement of no more than 800 cubic centimeters and with a total dry weight of less than 800 pounds. 2. "City Street"means the entire width between property lines of every right-of-way of a platted street or alley that the City of Fairfax owns and maintains. This does not include any street or highway owned and maintained by the State of Iowa, such as Highway 151, also known as Williams Blvd. 3. "Operate" means to ride in or on, other than as a passenger, use or, control the operation of a golf cart in any manner, whether or not the golf cart is moving, 4. "Operator"means a person, who operates or is in actual physical control of a golf cart. 5. "Roadway"means that portion of a street or highway improved, designated, or ordinarily used for vehicular travel. 6. "Street or Highway"means the entire width between property lines of every right- of-way of a platted street or alley when any part thereof is open to the use of the public, as a matter of right, for the purpose of vehicular travel. 82.03 EQUIPMENT REQUIRED. Golf carts operated upon City streets shall in good mechanical condition, thoroughly safe for transportation of passengers, and be equipped with at least the following: 1. A reflective slow moving vehicle sign, 2. A bicycle safety flag,the top of which shall be a minimum of five (5) feet from. ground level. 3. Adequate brakes, 4. Headlights. 5. Taillights. 6. Mirror to provide the driver with adequate vision from behind. 82.04 OPERATION OF GOLF" CARTS 1. Golf carts shall not,be operated on U.S. Highway 151 other than to make a direct crossing from one city street to another city street which is directly across the highway. 2. Golf carts may be operated on the city streets of Fairfax after first obtaining a permit as provided herein from the City of Fairfax by persons at least 18 years of age possessing a valid driver's license and proof of insurance. 3. Golf carts may be operated only between sunrise and sunset. 4. The number of occupants in the motorized golf cart may not exceed the designed occupant load. 5. All traffic laws will be obeyed by the operator. 82.05 UNLAWFUL OPERATION OF GOLF CARTS No person shall operate a golf cart. 1. In a careless, reckless, or negligent manner as to endanger the person or property of another or cause injury or damage thereto. 2. While under the influence of intoxicating liquor or drugs. 3. In or on any park,trail,playground, sidewalk, or upon any public owned property except with the permission of the governing body thereof. 4. On any privately owned property unless the property owner has granted permission. 82.06 PERMITS AND PERMIT HOLDERS. No person shall operate a golf cart on any public roadway, street, or highway within the City of Fairfax for any purpose unless the operator possesses a City of Fairfax permit to operate a golf cart issued by the City Cleric's office. 1. An application for a permit shall be made on a form supplied by the City of Fairfax. 2. The application shall contain the date of application, name and address of the applicant, name and address of the golf cart owner,the make, model, year, and serial number of the golf cart. 3. The applicant shill provide a valid driver's license issued by the Iowa Department of Transportation and be eighteen(18) years ofage or older on the date of issuance. 4. The applicant shall provide an owner's policy of liability insurance which is issued by an insurance carrier authorized to do business in Iowa to or for the benefit of the person named in the policy as insured and insuring the person named as insured and any person using the golf cart with the express or implied permission of the named insured against loss from liability imposed by law for damages arising out of the ownership, maintenance, or use of an insured golf cart in the amounts not less than the minimum limits specified for motor vehicles in Section 321, A.21 of the Iowa Code. 5. The annual cost for such a permit is thirty dollars ($30.00) and is payable at the time the permit is granted. This annual cost will not be pro-rated if the permit is purchased during the year. 6. Permits are valid for no more than one year and run from January 1 —December 31. 7. Permit holders will be issued a permit number and will purchase reflective numbers which are a minimum of three inches 3") in height and affix these numbers on the rear fender or similar component.. 8. Permits may be suspended or revoked upon finding evidence that the permit holder has violated the conditions of the permit or has abused the privilege of being a permit holder, There will be no refund of the permit cost. 9. The permit requirement will be waived for golf carts used by officials, workers, and volunteers of the USA Days Celebration. 82.07 VIOLATIONS AND PENALTY. 1. Any person guilty of violating the provisions herein shall be guilty of a municipal infraction and shall be shall be subject to all of the provisions stated in Chapter 3, Municipal Infractions, of the Code of Ordinances of the City of Fairfax, Iowa, 2007, and revocation of the City of Fairfax permit for the remainder of the permit year. 2. Any person guilty of violating the provisions two times herein shall be guilty of a municipal infraction and shall be shall be subject to all of the provisions stated in Chapter 3, Municipal Infractions, of the Code of Ordinances of the City of Fairfax, Iowa,2007, and revocation of the City of Fairfax permit for a period of two years. 3. Any person guilty of violating the provisions three times herein shall be guilty of a municipal infraction and shall be shall be subject to all of the provisions stated in Chapter 3,Municipal Infractions, of the Code of Ordinances of the City of Fairfax, Iowa,2007, and permanent revocation of the City of Fairfax permit. 4. Persons violating this ordinance may also be prosecuted and subject to the penalties set out in Section 321, 1.36 of the Code of Iowa. SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publicationuas provided by law. Passed and approved by the Fairfax City Council on the 13th day of September, 2011. AYES: Beer, Frieden, and Wainwright NAYS: Otto and Magers Jason Rabe, Mayor ATTEST: i qh is Stimson, City Clerk ]first Reading: July 12, 2011 Second Reading: Waived Third Reading: September 13, 2011 1 certify that the foregoing was published as Ordinance No. 118 on the 16th day of September, 2011, Cy hia Stimson, City Clerk ORDINANCE NO. 120 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE WATER SYSTEM BE IT ENACTED by the City Council of the City of Fairfax, Iowa: 'SECTION 1. SECTION MODIFIED. Chapter 90, Section 90.06 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof: 90.06 CONNECTION FEE, The following fee for connecting to the City's water system shall be payable at the time a connection permit is granted by the Clerk, unless otherwise agreed to by the City: 1. For a single service to a single residential property that has the public, water main fully extended to it or adjacent to it so as the public water main is accessible within the limits of the property, the connection fee shall be a fixed rate per single residential property in an amount as set by resolution of the City Council (for this purpose, a single residential property shall be considered a single house on a lot, or a single unit of a duplex home). 2. For a single service to a single property that is used as multi-family residential, commercial, or industrial property that has the public water main fully extended to it or, adjacent to it so the public water main is accessible within the limits of the property, the connection fee shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the water main. If the lot or parcel has a double frontage, the linear measurement shall be taken from the side the connection is made. 3. For existing lots or parcels that are already occupied and that do not have public water maim extended to it or adjacent to it, and where as the City participates in extending the public water main to serve these properties, the connection fee shall be established on a property frontage rate based upon the total frontage serviced by the extension of the public water main system and the total "applicable" cost of the public water main extension project. The connection fee shall be proportioned based upon the frontage of the parcel or lot connecting to the public water main relative to the total frontage of the properties served by the water main extension project. The City Council shall determine which costs of the water main extension project shall be "applicable' to establishing this connection fee, and how the property frontage shall be determined. This fere shall be an amount set by resolution of the City Council at the time the water main extension project has been completed.. 4. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that does not have public water main extended to it or adjacent to it, the connection charge shall be established on a front footage rate based upon the total frontage serviced by the extension of the public water main system and the total "applicable" cost of the public water main extension project. The City Council shall determine which costs of the water main extension project shall be "applicable" to establishing this connection fee, and how the property frontage shall be determined. This fee shall be an amount set by resolution of the City Council at the time the water main extension project has been completed. 5. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that have public water main extended to it or adjacent to it, and whereas a connection fee has not previously been established for this public water main or property as provided in 3 or, 4 above, then the connection fee for this lot or parcel shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the existing water main. 6. Exceptions and possible reductions to the water main connection fees: A. There shall be no charge for connecting to public water mains that have been extended as part of a new development, whereas the City has no direct participation in the cost of the water main improvements, and the connection to this, water main shall be for new construction within this development. B. For those existing lots or parcels of real estate that were assessed as occupied or improved lots at the time the system was initially constructed, the connection fee may either be waived or reduced by the amount of the assessment fee paid if the property owner can provide the City with satisfactory documentation of the assessment and the amount of the assessment fees paid. SECTION 2. REPEALED.. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Introduced and passed by the Council on the 13th day of September, 2011, and approved this 13 day of September, 2011. Jason abe May ATTEST: � is Stimson City Clerk/Treasurer First Reading: Waived Second Reading: Waived Third Reading: September 13, 2011 I certify that the foregoing was posted as Ordinance No. 120 on the 16th day of September, 2011. I�YCO- Cyn&4 Stimson City Clerk/Treasurer ORDINANCE NO. 121 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE SANITARY SEWER BE IT ENACTED by the City Council of the City of Fairfax, Iowa: SECTION 1. SECTION MODIFIED. Chapter 96, Section 96.02 of the Code of Ordinances of the City of Fairfax, Iowa, 2007, is repealed and the following adopted in lieu thereof- 96.02 hereof96.02 CONNECTION FEE. The following fee for connecting to the City's j wastewater collection system (Sanitary Sewer) shall be payable at- the time a connection permit is granted by the Clerk, unless otherwise agreed to by the City: 1. For a single service to a single residential property that has existing public sewer fully extended to it or adjacent to it so as the public sewer, is accessible within the limits of the property, the connection fee shall be a fixed rate per single residential property in an amount as set by resolution of the City Council (for this purpose, a single residential property shall be considered a single house on a lot, or a single unit of a duplex home). 2. 2. For a single service to a single property that is used as multi- family residential, commercial, or industrial property that has existing public sewer fully extended to it or adjacent to it so as the public sewer is accessible within the limits of the property, the connection fee shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the sanitary sewer, If the lot or parcel has a double frontage, the linear measurement shall be taken from the side the connection is made. 3. For existing lots or parcels and undeveloped parcels of real estate that do not have public sewer extended to it or adjacent to it, and where as the City participates in extending the public sewer to serve these properties, the connection fee shall be established on a drainage area rate based upon the total drainage area served by the extension of the public sewer system and the total "applicable", cost of the public sewer extension project. The connection fee shall be proportioned based upon the area of the parcel or, lot connecting to the public sewer relative to the total drainage area served by the sewer extension project. The City Council shall determine which costs of the public sewer extension project shall be "applicable" to establishing this connection fee, and the total drainage area served by this extension. This fee shall be in an amount set by resolution of the Council at the time the sewer extension project has been completed. 4. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that have public sewer extended to it or adjacent to it, and whereas a connection fee has not previously been established for this public sewer or drainage area as provided in 3 above, then the connection fee for this lot or parcel shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rateper single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the existing sanitary sewer. 5. Exceptions and possible reductions to the sanitary sewer connection fees: A. There shall be no charge for connecting to public sanitary sewers that have been extended as part of a new development, whereas the City has no direct participation in the cost of the sanitary sewer improvements, and the connection to this sanitary sewer shall be for new construction within this development. B. For those existing lots or parcels of real estate that were assessed as occupied or improved lots at the time the system was initially constructed, the connection fee may either be waived or reduced by the amount of the assessment fee paid if the property owner can provide the City with satisfactory documentation of the assessment and the amount of the assessment fees paid. SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 4. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. Introduced and passed by the Council on the 13th day of September, 2011, and approved this 1P day of September, 2011. Jason Rabe' Mayor ,ATTEST: C'ynihia Stimson City Clerk/Treasurer East Reading: Waived Second Reading: Waived Third Reading: September 13, 2011 1 certify that the foregoing was posted as Ordinance No. 121 on the 16th day of September, 2011. Cy Shia Stimson City Clerk/Treasurer RESOLUTION NO. 2011-66 RESOLUTION ESTABLISHING REVISED RATES FOR CONNECTION TO THE CITY'S EXISTING WATER SUPPLY SYSTEM (WATER MAIN) WHEREAS, The City Council has considered the current costs for supplying and treating water, and the current costs to maintain and replace the water supply system; and WHEREAS, The City Council has also considered different rates for connection. to the City's Existing Water Supply System based upon the land use of said property. NOW, THEREFORE BE IT RESOLVED, that the rate for connection to the existing water supply system for a single residential property shall be $2,500.00 per lot or' parcel. BE IT FURTHER RESOLVED, that the rate for connection to the existing water supply system for multi-family residential property; commercial property, and industrial property shall be $35.00 per linear foot of frontage for said lot or parcel. ALSO, BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 1 day of September, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None 4 Jaso� abe, Mayor ATTEST: r r Cyn ma Stimson, City Clerk/Treasurer Water Supply Connection Fees, Recommended Revisions: Following are Shane's suggested changes. 90.06 CONNECTION FEE. A. The following fee for connecting to the City's water system shall be payable at the time a connection permit is granted by the Clerk, unless otherwise agreed to by the City: 1. For a single service to a single residential property that has the public water main fully extended to it or adjacent to it so as the public water main is accessible within the limits of the property, the connection fee shall be a faxed rate per single residential property in an amount as set by resolution of the City Council (for this purpose, a single residential property shall be considered a single house on a lot, or a single unit of a duplex home). 2. For a single service to a single property that is used as multi-family residential, commercial, or industrial property that has the public water main fully extended to it or adjacent to it so the public water main is accessible within the limits of the property, the connection fee shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as [THE NARROWEST DIMENSION OF THE LOT ;OR PARCEL; THE. DIMENSION 'OF THE LOT OR PARCEL ADJACENT:TO THE SANITARY SEWER.] ANY CONSIDERATION FOR DUA FRONTAGE?? 3. For existing lots or parcels that are already occupied and that do not have public water main extended to it or adjacent to it, and where as the City participates in extending the public water main to serve these properties, the connection fee shall be established on a property frontage rate based upon the total frontage serviced by the extension of the public water main system and the total "applicable''' cost of the public water main extension project. The connection fee shall be proportioned based upon the frontage of the parcel or lot connecting to the public water main relative to the total frontage of the properties served by the water main extension project. The City Council shall determine which costs of the water main extension project shall be"applicable" to establishing this connection fee, and how the property frontage shall be determined. This fee shall be an amount set by resolution of the City Council at the time the water main extension project has been completed. 4. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that does not have public water main extended to it or adjacent to it, the connection charge shall be established on a front footage rate based upon the total frontage serviced by the extension of the public water main system and the total "applicable" cost of the public water main extension project. The City Council shall determine which costs of the water main extension project shall be "applicable" to establishing this connection fee, and how the property frontage shall be determined. This fee shall be an amount set by resolution of the City Council at the time the water main extension project has been completed, S. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that have public water main extended to it or adjacent to it, and whereas a connection fee has not previously been established for this public water main or property as provided in 3 or 4 above, then the connection fee for this lot or parcel shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the existing water main. ANY CONSIDERATION FOR DUAL FRONTAGE?? B. Exceptions and possible reductions to the water main connection fees: There shall be no charge for connecting to public water mains that have been extended as part of a new development, whereas the City has no direct participation in the cost of the water main improvements, and the connection to this water main shall be for new construction within this development, FOR EXISTING OR FUTURE COMMERCIAL OR. INDUSTRIAL LOTS/ PARCELS WITHIN THE TAX INCREMENT FINANCE AREA OF THE CIT THIS CONNECTION FEE SHALL BE PAID IN AN AMOUNT EQUAL TO ONE- HALF OF THE AMOUNT SET BY RESOLUTION OF THE COUNCIL FOR THOSE EXISTINGLOTS OR PARCELS OF REAL ESTATE THAT WERE ASSESSED ;A.S O�'CUPIED OR IMPROVED LOTS AT THE TIME : THE SYSTEM WAS INITIALLY CONSTRUCTED, THE CONNECTION FEE MAY EITHER BE WAIVED OR REDUCED BY THE AMOUNT OF THE ASSESSMENT FEE LAID IF THE PROPERTY. OWNER CAN PROVIDE THE CITY `WITH SATISFACTORY DOCUMENTATION OF THE ASSESSMENT AND THE.AMOUNT OF THE ASSESSMENT FEES PAID, 90.06 PERMIT FEE AND CONNECTION CHARGE. Before any permit is issued the person who makes the application shall pay to the Clerk an amount set by resolution of the Council to cover the cost of issuing the permit and supervising, regulating, and inspecting the work. In addition, the following fee for connecting to the water system shall be payable at the time a connection permit is granted by the Clerk, unless otherwise agreed to by the City: 1. Those lots or parcels of real estate assessed as occupied or improved lots at the time the system was initially constructed — no connection fee.. 2. Residential Lots; Those residential lots or parcels of real estate which were assessed as vacant lots or parcels at the time the system was initially constructed shall pay a connection fee based upon a front foot rate set by resolution of the Council less the amount of the assessment when the system was initially installed. For lots or parcels not included with the construction of the initial system, a connection fee shall be paid based upon the front foot rate set by resolution of the Council. The front foot measurement shall be based upon the narrowest dimension of the lot. or parcel. 3. Commercial/Industrial Lots; Those commercial lots or parcels of real estate which were assessed as vacant lots or parcels at the time the system was initially constructed — a fee in an amount equal to the difference between the original assessment and the amount which similar commercial lots or parcels of real estate paid as occupied or improved. lots or parcels at the time the system was initially constructed. For Commercial/Indusstrial lots or parcels not included with the construction of the initial system the following shall apply: A. For lots or parcels within the "fax Increment Finance area of the City, a connection fee shall be paid in an amount equal to one-half the amount determined based upon the proportional. amount of the lot or parcel area compared to the total area served by the project providing service to the area. B. For lots or parcels not within the Tax Increment Finance area of the City, the connection fee shall be based upon the proportion of the area of the lot or parcel served compared to the total area served by the project that provides service to the lot or parcel. 4. All other lots or parcels, regardless of how they were classified at the time the system was initially constructed, shall pay a connection fee sufficient in amount to make the total of the original assessment and the connection fee equal to the assessment which would have been paid had. said lot or parcel been used for the purpose stated at the time of the application for a connection permit. (Ord 26-Jan. 05 Supp.) RESOLUTION NO. 2011-' 7 RESOLUTION ESTABLISHING REVISED RATES FOR CONNECTION TO THE CITY'S EXISTING WASTE WATER COLLECTION SYSTEM (SANITARY SEWER) WHEREAS, The City Council has considered the current costs for collecting and. treating waste water, and the current costs to maintain and replace the wastewater system; and WHEREAS, The City Council has also considered different rates for connection to the City's Existing Waste Water Collection System based upon the land use of said property. NOW, THEREFORE BE IT RESOLVED, that the rate for connection to the wastewater collection system for a single residential property shall be $2,500,00 per lot or parcel. BE IT FURTHER... RESOLVED, that the rate for connection to the existing wastewater collection system for multi-family residential property, commercial property, and industrial properly shall be$35.00 per linear foot of frontage for said lot or parcel. ALSO, BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Cleric are hereby authorized and directed to execute said Resolution. Passed and approved this IP day of September, 2011. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS; None Jas Rabe, Mayor ATTEST: y is Stimson, City Clerk Treasurer Sanitary Sewer Connection Fees, Recommended Revisions: Following are Shane's suggested changes. 96.02 CONNECTION FEE.. A. The following fee for connecting to the City's wastewater collection system (Sanitary, Sewer) shall be payable at the time a connection permit is granted by the Clerk, unless otherwise agreed to by the City; 1. For a single service to a single residential property that has existing public sewer fully extended to it or adjacent to it so as the public sewer is accessible within the limits of the property, the connection fee shall be a fixed rate per single residential property in an amount as set by resolution of the City Council (fir this purpose, a single residential property shall be considered a single house on a lot, or a single unit of a duplex home). 2 For a single service to a single property that is used as multi-family residential, commercial, or industrial property that has existing public sewer fully extended to it or adjacent to it so as the public sewer is accessible within the limits of the property, the connection fee shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council,. The property frontage shall be measured as ITHE 1"�ARROWEST DIMENSION OF THE ,LOT OR PAROL; THE DIMENSION OF THE LOT OR PARCEL ADJACENT TO THE SANITARY SEWER..] ANY CONSIDERATION FOR DUAL FRONTAGE?? 3. For existing lots or parcels and undeveloped parcels of real estate that do not have public sewer extended to it or adjacent to it, and where as the City participates in extending the public sewer to serve these properties, the connection fee shall be established on a drainage area rate based upon the total drainage area served by the extension of the public sewer system and the total "applicablc" cost of the public sewer extension project. The connection fee shall be proportioned based upon the area of the parcel or lot connecting to the public sewer relative to the total drainage area served by the sewer extension project. The City Council shall determine which costs of the public sewer extension project shall be "applicable" to establishing this connection fee, and the total drainage area served by this extension. This fee shall be in an amount set by resolution of the Council at the time the sewer extension project has been completed. 4. For the purpose of improving undeveloped lots or parcels of real estate (for any land use) that have public sewer extended to it or adjacent to it, and whereas a connection fee has not previously been established for this public sewer or drainage area as provided in 3 above, then the connection fee for this lot or parcel shall be paid based upon a linear foot rate per property frontage as set by resolution of the City Council, but in no case shall be less than the fixed rate per single residential property listed in 1 above which is also set by resolution of the City Council. The property frontage shall be measured as the dimension of the lot or parcel adjacent to the existing sanitary sewer. ANS' CONSIDERATION FOR DUAL FRONTAGE?? B. Exceptions and possible reductions to the sanitary sewer connection fees: There shall be no charge for connecting to public sanitary sewers that have been extended as part of a now development, whereas the City has no direct participation in the cost of the sanitary sewer improvements, and the connection to this sanitary sewer shall be for new construction within this development. FOR EXISTING `OR FUTURE COiVIIVIERCIL OR INDUSTRIAL `LOTS/ PARCELS WITH TIDE TAX INCREMENT FINANCE AREA OF THECITY, Y, THIS CONNECTION FEE SHALL BE PAID IN. N AMOUNT EQUAL TO ONE- HALF OF THE AMOUNT SET BY RESOLUTION OF THE COUNCIL. FOR THOSE EXISTING LOTSOR PARCELS OF REAL ESTATE THAT.WERE ASSESSED AS OCCUPIED OR. IMPROVED LOTS AT THETIME THE SYSTEM WAS INITIALLY CONSTRUCTED, THE CONNECTION FEE MAY EITHER BE WAIVED OR REDUCED BY THE AMOUNT OF THE ASSESSMENT:FEE, PAID IF THE PROPERTY +OWNER CAN PROVIDE THE CITY 'WITH SATISFACTORY DOCUMENTATION 'OF THE ASSESSMENT AND THE AMOUNT OFTHE ASSESSMENT FEES PAID. ,\Y 96.02 PERMIT FEE AND CONNECTION CHARGE. The person who makes the application shall pay a fee to the Clerk in an amount set by resolution of the Council to cover the cost of issuing the permit and supervising, regulating, and inspecting the work. In addition, the following fee for connecting to the sanitary sewer system shall be payable at the time a connection permit is grunted by the Clerk, unless otherwise agreed to by the City: 1. Those lots or parcels of real estate assessed as occupied or improved lots at the time the system was initially constructed — no connection fee. 2. Residential Lots: Those residential lots or parcels of real estate which were assessed as vacant lots or parcels at the time the system was initially constructed shall pay a connection fee based upon a front foot rate set by resolution of the Council less the amount of the assessment when the system was initially installed. For lots or parcels not included. with the construction of the initial system, a connection fee shall be paid. based upon the front foot rate set by resolution of the Council. The front. foot measurement shall be based upon the narrowest dimension of the lot or parcel. 3. Commercial/Industrial Lots: Those commercial lots or parcels of real estate which were assessed as vacant lots or parcels at the time the system was initially constructed — a fee in an amount equal to the difference between the original assessment and the amount which similar commercial lots or parcels of real estate paid as occupied or improved lots or parcels at the time the system was initially constructed. For Commercial/Industrial lots or parcels not included with the construction of the initial system the following shall apply: A. For lots or parcels within the Tax Increment Finance area of the City, a connection fee shall be paid in an amount equal to one-half the amount determined based upon the proportional. amount of the lot or parcel area compared to the total area served. by the project providing service to the area. B. For lots or parcels not within the Tax Increment Finance area of the City, the connection fee shall be based upon the proportion of the area of the lot or parcel served compared to the total area served by the project that provides service to the lot or parcel. 4. All other lots or parcels, regardless of how they were classified at. the time the system was initially constructed, shall pay a connection fee sufficient in amount to make the total of the original assessment and the connection fee equal to the assessment which would have been paid had said lot or parcel been used for the purpose stated at the time of the application for a connection permit. (Orr 25-Jan. OS Supp.) MINUTES PROVIDING FOR PASSAGE OF AN ORDINANCE AMENDING ORDINANCE NUMBER 114 IN CONNECTION WITH THE 2,011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA 419915-15 Fairfax, Iowa September 13, 2011 The City Council of the City of Fairfax, Iowa, met on September 13, 2011 at 7:00 o'clock p.m., at the City Hall, in the City. The Mayor presided and the roll was called showing members present and absent, as follows: Present: Beer, Frieden Otto,Magers, and Wainwright Absent: None. The City Clerk reported that on January 25, 2011, the City Council had taken final action to adopt Ordinance No. 114, entitled: "Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2011 Addition to the Fairfax Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa." The City Clerk also reported that it was necessary at than time to amend Ordinance No, 114,,in order to correct the legal description of the area designated under that ordinance for tax increment financing purposes. Council Member Magers introduced an ordinance entitled "Ordinance No. 2011-122. Amending Ordinance No. 114 to correct legal description of property in the 2011 Addition to the Fairfax Urban Renewal Area." It was moved by Council Member Frieden and seconded by Council Member Beer that the ordinance be adopted. The Mayor put the question on the motion and the roll being called, the following named Council Members voted: Ayes: Beer, Frieden, Otto,Mag_ers, and Wainwright Nays: None. Whereupon, the Mayor declared the motion duly carried and declared that the ordinance had been given its initial consideration. It was moved by Council Member Frieden and seconded by Council Member Beer to suspend the statutory rule requiring an ordinance to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be I"nally passed. The Mayor put the question on the motion and the roll being called, the following named Council Members voted: Ayes: Beer, Frieden, Otto,Magers, and Wainwright Nays: None. Whereupon, the Mayor declared the motion duly carried. It was moved by Council Member Frieden and seconded by Council Member Magers that the ordinance entitled "Ordinance No. 2011-122 Amending Ordinance No. 114 to correct legal description of property in the 2011 Addition to the Fairfax Cuban Renewal Area.". now be put upon its final consideration and adoption. The Mayor put the question on the final passage and adoption of the ordinance and the roll being called, the following named Council Members voted: Ayes: Beer, Frieden, Otto,Magers, and Wainwright Nays: None. Whereupon, the Mayor declared the motion duly carried and the ordinance duly adopted, as follows: -2- ORDINANCE NO. 2011-122 AN ORDINANCE AMENDING ORDINANCE NO. 114 TO CORRECT LEGAL DESCRIPTION OF PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA WHEREAS, on January 25, 2011, the City Council of the City of Fairfax, Iowa (the "City") enacted Ordinance No. 114 entitled "An Ordinance Providing For The Division Of Taxes Levied On Taxable Property In The 2011 Addition to the Fairfax Urban Renewal Area Pursuant To Section 403.19 of the Code of Iowa"; and WHEREAS, it has been determined that the legal description of the property included in Ordinance 114 was incorrect; BE IT ENACTED by the Council of the City of Fairfax,Iowa: Section 1. The definition "2011 Urban Renewal Area Addition," found in Section 2 of Ordinance No. 114, adopted on January 25, 2011, is hereby deleted, and the following language is hereby substituted in its place: Beginning at the point of intersection of the east right-of'-way line of Nickolet Street andl the south right-of-way fine of Prairie Avenue, thence north along the east line of Nickollet Street to the south right-of-way line of Front Street, thence east along the south line of Front Street to the east aright-of-way line of Park Street, thence south along the east line of Park Street to the north right-of-way line of Quarry Drive, thence east along the north line of Quarry Drive to the most easterly end of Quarry Drive, thence south along the east right-of-way line of Quarry Drive and extended south across the Union Pacific Railroad to the south right-of-way line of the Union Pacific Railroad and the north line of Parcel 1 [The East Two Hundred Twenty-five (225) Feet of all that part of the Southeast Quarter(SEX) of Section Nine (9), lying Southerly of a line drawn parallel with and distant Nine (9) feet Southerly of, as measured at right angles and radially from the center line of Spur Track/.C.C. No. I I of the Chicago and Northwestern Railway Company and the Easterly extension thereof, as now located and established, bounded on the West by the Northerly extension of the East line of Vanderbilt Street and bounded on the East by a line drawn parallel with and distance Seven Hundred(700) feet East of as measured along the South line of said Section Nine ( ) from the Northerly extension of the East line of said Vanderbilt Street, excepting therefrom the South Thirty(30) feet used for street purposes, all in Township Eighty-two (82) North, Range Eight (8) West of the 5th R M., Linn County, Iowa](this tract of land shall) be referenced as Parcel 1 in the remainder of the legal description for the Urban Renewal Area Amendment);, thence West along the North line of said Parcel 1 to the (Northwest corner of said Parcell 1, thence south along the west line of said Parcel 1 to the north right of way line of Railroad Street, thence east along the north line of Raillroad Street to the east right-of- way line of Siepman Drive extended, thence south along the east line of Siepman Drive to the north right-of-way line of Main Street, thence east along the north line of Main Street to the west right-of-way line of Burger Lane, thence south along the west line of Burger Lane extended to the south right-of-way line of(Main Street, thence west along the south line of Main street to the east right-of-way line of Park Street, thence north -3- along the east line of Parr Street to the north right-of-way line of Railroad Street, thence west along the north line of Railroad Street to the east right-of-way line of Vanderbilt Street, thence north along the east line of Vanderbilt street to the north right-of-way line of Losey Avenue extended, thence west and north along the north and east lines of Losey Avenue to the south right-of-way line of Prairie Avenue, thence east-along the south line of Prairie Avenue to the east right-of-way line of Nickolet Street and the point of beginning. Said parcel contains approximately 30.05 acres, subject to easements and restrictions of record. Section 2. Effective Date. This ordinance shall be effective after its final passage, approval and posting as provided by law. Passed and approved by the Council of the City of Fairfax, Iowa, on the 13th day of September, 2011. JasonMayor Attest: Cy iia Stimson, City Clerk/Treasurer -4- I i There being no further business to come before the meeting, it was upon motion adjourned. Jason abe,Mayor ,,,,�... Attest: Cyn #'a Stimson City Clerk/Treasurer -5- STATE OF IOWA COUNTY OF LINN SS; CITY OF FAIRFAX I, the undersigned, City Clerk/Treasurer of the City of Fairfax, do hereby certify that the attached is a true, correct and complete copy of all the records of the Council of the City relating to the adoption of an ordinance entitled "Ordinance No. 2011-122. An Ordinance Amending Ordinance No, 114 to correct legal description of property in the 2011 Addition to the Fairfax Urban Renewal Area.", WITNESS MY HAND this 16th day of September, 2011, a' ' Cynt is Stimson,City Clerk/Treasurer -6- STATE OF IOWA SS: COUNTY OF LINN I, the undersigned, County Auditor of Linn County, in the State of Iowa, do hereby certify that on the 16th day of September, 2011, the City Clerk of the City of Fairfax, Iowa, filed in my office a copy of an ordinance of the City shown to have been adopted by the Council and approved by the Mayor thereof on September 13, 2011, entitled: "Ordinance No. 2011-122 An Ordinance Amending Ordinance No. 114 to correct legal description of property in the 2011 Addition to the Fairfax Urban Renewal Area.", and that I have duly placed a copy of the ordinance on file in my records. C C WITNESS MY HANDS this day of � .. ,,s , 2011. r!. r i V . 0 un Auditor, } 0 l S -7- STATE OF IOWA COUNTY OF LINK SS; CITY OF FAIRFAX I, the undersigned, City Clerk/Treasurer of the City of Fairfax, do hereby certify that a correct and complete copy of"Ordinance No. 2011-122 An Ordinance Amending Ordinance No. 114 to correct legal description of property in the 2011 Addition to the Fairfax Urban Renewal Area.",. was officially posted on the 16t' day of September, 2011, in three public places within said City which have been designated for such purpose. I further certify that at this time and at the times aforesaid no newspaper is or was published in said City. WITNESS MY HAND this 16"' day of September, 2011. Cynt is Stimson, City Clerk/Treasurer -8- i Northway Well and Pump Co. 4895 8th Avenue Marion, Iowa 52302 September 1, 2011 City Water Works PO Box 337 525 Vanderbilt Street Fairfax, Iowa 52228-0337 Attn-. Mr. Jeff Ammeter, Water Superintendent Re: Well #2 bear Jeff, As you know we have removed the pumping equipment from well #2 and the well casing and borehole were televised. The well casing from 72' to 157' has a very large amount of mineral build up on the casing wall and a medium amount of mineral build up from 157 to bottom of the casing at 224'. 1 would recommend the casing be brushed and re-televised to determine its structural condition. A copy of the first televising is enclosed for youur review. The castings of the pump bowl are soft and deteriorated and will require replacement, The motor ohms between 500 and 600 ohms and will also require replacement. The drop pipe should go another 3 to 4 years. I will quote you a price for the drop pipe for your review and decision oin replacement. A. Fairfax Well #2, repairs, replacement and cost 1. One stainless steel replacement pump $2,840.00 2. One 15hp., 230 volt, 3450 RPM, 3 phase motor $1,885.00, 3. 4" A53 prime B steel drop pipe 105 feet @$12.85p/f $1,349.25 Phone 319-377-6339 -800-74.7-633 FAX 319-377-8148 4. Two 4" check valves $379.00ea. $ 758.99 5. Two 4" steel pipe nipples 33.00ea. $ 66.00 6. 115 feet of !" altitude tubing $ 97.75 7. One 4" x 7" drop Ipipe nipple $ 193.00 8. One 4" MAAS slide pitless O-ring $ 49.00 9. Misc, material, pipe wrap, 3M splice kits, disinfectant solution etc. $ 131.45 10. Field labor to remove and replace pumping equipment disinfect, pump to waste and test $1,985.00 11. Televising $1,200.00ea. Jeff, if you review the QV[) and agree the well should be brushed and bailed the cost would be at $165.00 per hour estimate around 10 hours. If you have any questions please give me a call at 319-560-5567. On behalf of Northway Well and Pump Company I thank you for your past and present patronage. Sincg,rely, Tom Engel en, Sales Representative Northway Well and PumpCo. VIDE + � o�f®�s�®a��®�o ►� o*+*®®+♦ WATEIWL . 4895 '8 Avenue • Marion, Iowa 52302 . 319-377-6339 LOG 100 North 6"Street • Waukee, Iowa 50263 . 515-987-4575 CUSTOMER Water Department WELL NO. 2 DATE 8/19'2011 LOCATION North of well #1 100' CITY Fairfax Iowa TYPFI OF CASING Steel SIZE 10" CASING LENGTH +2.5 to 224' YEAR INSTALLED 1979_ _. FOOTAGE CLOSED CIRCUIT'TELEVISION FINDINGS 2' Breather ort 7' Slide type pitless discharge.... 9' Csin threaded joint 22' Casing weld joint 24' Medium amount of casing scale 47' Static water level water is turbid 92' to 157' Larciie amount of casing scale 78' Portion of draw down tubing 224' Bottom of casin 224' to 327' The open formation has ve few formation fractures 327' Bottom of well Note: The casing from 72' to 157' has a very large amount of mineral scale budid u . The casings condition coulld not be determined due to the scale. The casing should be brushed and retelevised. A small amount of water is leakinq at the pitless port into the well. 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CQi a' ss w m `'� f❑i m a m p cN.l ro m a O �n s cNn m o m O w O m cn A O cD J N N N a o N m N m O> (n N (n ;S� to N m W "" SII O OI (O QI W y Li d O J 4 0 O tl J O O N 00100 REQUEST FOR QUOTATIONS FOR HAWKS RIDGE PARK— 2011 IMPROVEMENTS CONTRACT NO, 6950-12-01 Description of Work The Work generally consists of Paving Approximately 1000 SY of P.C.C. parking lot, and possibly other small sidewalk and trail Paving within the Hawks Ridge Park. Type of Bid Bids shall be on a unit price basks. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units. A bid bond will not be required, Final payment will be based on actual) quantities constructed. Contract Time Information Start Date; August 1:5, 2011 early; August 24, 2011 late Milestones: NONE Completion Date: September 16th, 2011 Bid Opening Time, Dates and Location Faxed or mailed bids will be received at the City of Fairfax City Fall Attention Cynthia Stimson, before 11:00 A,M, on August 6, 2011. (Bids that are not received before this time may not be accepted. The time a bid Is submitted shall be determined by the time in the City Clerks office. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details•,Version April 2003 are applicable to this project and are available for purchase at the City of Cedar Rapid's public Works Department and the City of Marion Engineering Department. Examination and Procurement of Documents Copies of the Bidding Documents may be obtained at the City of Fairfax City Hall, 525 Vanderbilt Street, Fairfax, IA, 52228, or Hall and Fall Engineers, Inc., 1860 Boyson road, Hiawatha, IA 52233. Questions may be directed to Shane Wicks with Hall and Hall Engineers, Inc. at(319)382-9548. Applicable Laws and Regulations By virtue of statutory authority, (preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing, that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvement, which shall 'include building or construction Work to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed a preference against nonresident bidders from a state or forelgln country which gives or requires a preference to bidders from that estate or foreign country, The preference Is equal to the preference given or required by the state or foreign country with which the nonresident bidder is'a resident, "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which It is and had conducted business for at least six months prior to the first advertisement for the public improvement and In the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country, QWNER's Right to Reject Bid's The City of Cedar Rapids reserves the right to reject any and all bids, to waive lnformalities and technicalities, and to enter such contracts as it deems In the best interest of the City, The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. 00100-1 March 21, 2011 HAWKS RIDGE PARK-GRACING IMPROVEMENTS[BASE BIO-PARKING LOTI NINE Pmlem Number MSD12-01 PAVE Schmitt r.Tnallruaion Bids R...Wed:09/22/2011 ENGINEER'S ESTIMATE Co...,.1- McAllister Concrete Co. AVERAGE 111131 M STPESTIMATED UNITPRICE E%TENDED UNITPRICE. EXTENDED UNITPRICE EXTENDED UNITPRICE No. ITEM No. DESCRIPTION UNITS QUANTITIES IBId Namh-. .ST IBId Numb 1D.)I jeid NOmb.ra) DAT mw H.ml..r.l EXTENDEDOOST 1. 0110001 Mobmcelicn LS 1 $2,000.00 SZ000A ;1.155.05 51.11-1 1 $..W 30.00 $1,051,61 MASIAT 2. 0130691 Temporary LcEbm and Sediment ConUols ILS 1 52U0DD S200MIX &M00 50,00 SOHO 7163.33 5183133 3. 613DD-1D SW FMce Er Flier GOCk LE 60 $3,00 111500 55.50 6276.00 SOHO $0.00 $2.S3 SfIt.S7 6°Nen-Relnfaued PalUand CemenlC-ele BY 1,02} $26,00 52s,54s. a235 S . 4, 0274601 P-0.Wllh WNIIl V Curb Sa2,H2r 4a759 132.6t5.%2132.6t5.%2ia8.a74 9JL95 7'PeIt"Currwn!Carcmle Curb And aunts' FY 4 $50,00 $]60. 5250.00 SII„11®0.00 $135.00 1540.00 7171,67 7080.57 5, 0270501 R.-Ad And RI in Snout Granular M.Wel used to III the 11.1kinO Trail up I. "IfON 85 $25,00 ;2.145. 517.50. S1,487. ;15J12 ;f,600.00 620,44 #1,7]7:Be S. pzi0o-6d Gratle(Used if the Tr Alf is rwl Paved) 311"Ilafmeslon¢Scmanlrga(Used N Bar.Travll lA 7. 0210600 not Paved) TON 30 $25,00 3750. 91asu.. 5 $0- 3400 312.91 TOTAL', 533,131. TOTAL'..'. 591„102.7 TOTAL: 740514 TOTAL'I Min..AE HAWKS IUD13E PARK-GRADING IMPROVEMENTS JALTEIRNATE BID 1-PARKTNG LOT STRIPINGI HHE proj.n Number:695M112-01 pave Schmitt C,ro k.uctlon Bids Reived:ceM/12/201L ENOINEER'S ESTIMATE Cc,.in. McAIIIA a Concreta fn, AVERAGE eH91TFM STP ESTIMATED UNITPRKE E%TEN.FD UNITPRICE EXTEND UNITPRICE EXTENDED UNITPHICE NE. STEM NO. DESCRIPTION UMTS gVANTITIEi IBM Number-} COST (BMNumberl COST laid Number) OUST I91d Numb­) EXTENDEDCOST' Al-1 07H5(YP1 SVipine for the PahJrm Ld,Indud6Te Handbag SCAM LS k is 00600 $2,000 y506.m 3555, SD.m 10.00 3035,00 $535',09 TOTAL; 51,004 76T'AL�! T.TAL 44W TOTAL: $93509 HAWKS RIDGE PARK-GRACING IMPROVEMENTS(ALTERNATE BID 2-TRAIL PAVING) HHE Prcjecl Numher:G950-12-01 Dave SCNmltt Construction 014.A... 1v.di.5/1712.11F ENGIHEEH'SESTIIwATE TO,GDIc, McAllister Concrete CA, AVERAGE etO ITEM STO pESCRTPTION UIN17S ESTIalATE6 UNITPRICE E%TENEED UNITPRICE EXTIEAMD UI EXTENDED UNITPRICE Ei1TENDEP COST' No. ITEM Na. QUANTITIES IBM Humtere] COST IBId Humber®} CDST IEId N-b-) ­T (Did Numbers) A2-1 0110001 Mmihcallon LS 1 370006 3300 SS3S-. 5535. $am "m 37116] pis 67 A2-2 HIErosion end Sediment CCOtrd LS l 31EC.OD ;150. 520-'' Imem sum $1166] $11..1567 Granular Material lGubbaee)used to bmp the LANUE'1 TON 65 325 UP $1.6m 339,091' nI w SDm ]opo $V.3a 311..,,aI A23 02100.50 Trail up la the lop 0 Subbaee of the Paved Tr l'I.. 318"Roiled Limed.-3umaniI used Io 7rn.don TO1N 15 $29-00 $3750C $14.2011 4213M 3600 SOHO $13,07 $195,09 A2-0 p2300-BJ Oelween theevlstlrg Trail Grades arrd the PavoB Teallt A2-0 0230410 SwI SA r SAI EXIe 11un,4'CIA.PVC LF 50 325.00 525. 552,60. isas, 560. 3.- 92sca 5159150 A246 0250040 W.I.,Service H.1......l`pi..PVC L B 326.00 5290 Sd1.W 3558 SOHO SOHO $32,00 5256ut C Nan-Relydaosd Pcmand Cemen!Concrde SY 111 $48.00 $5,- 733,00', 3303, 53160 43.49960 Sa7.50 44,4�a'dla 127 D276D-D1 Pavement,Trail Na N.,Iomed Portland Cement 0...ret.F. .o L 123 02700-01 PCC Headers LF 2D $1010 $200. 515.841. 52]6. 50.0 SOHO $797 $456.99 TOTAL:I $5,425. TOTILL:''1 58„6115 TOTALI $1,49650 TOTAL $-,6$6,50 HAWKS RIDGE PARK-GRADING IMPROVEMENTS(ALTERNATE BCD a-WDEWALK ALONG WEST PRAIRIE DRIVEI HHE Project Numb. 6950-12-0L DAV.Schmitt.CbTlut'de11'on old,Received:09/12/2011 ENGINEER'S ESTIMATE C.,..I_ McAllister Concrete Co. AVERAGE BD7TEM STD DESCRIPTION UNITS ESTIMATED UNRPRIGE EXTENPEP UNITPRICE !EXTENDED UNITPRICE EXTENDED UNITPRICE JJ7,232.W N. REM N9. 4UANTIT1ES Tadd N.mbero) COST IRid Number.& D®sr (Rid Naauae) C-AT (aid Number.) AAI 411040}Ma6ilucAlbn LS 1 5350.00 5150. $59Dm3''. 3500. 70.05 SS- 7740.00A3-2 0130MI T-paany Em-n and Sediment CanU} LS 1 576.00 7]5. $205.m I. SMS.90 30.00 Saw $aIA"-3 02000.01 UOclasslfled Ercavaflon and Embankment CY 6 356.00 5260. ;98.50'' 3415 $DAO ;000 3139.10P.-Drive R.u..: GF 92G $4.76 5249. $a.m"137.559Jf6� -�$am $1 Ala 313.75 HAWKS RIDGE PARK-GRADING IMPROVEMENTS(ALTERNATEIBID481DEWALKADJACENTTO THE RESTROCMS) HHF Prcja era NHltlb-49501 D.-SchmittCortin ttlm5 Bid,R.c.(Aed:09/32/20)] ENGINEER'S ESTIMATE Cu.,,.Inc. McAllister Concrete Co. AVERAGE HID}TEM STP DESCRIFgd)N UNITS ""MAT" UNIT PRr EXTENDED UNITPRICE EXTENDEDUNITPRICE EXTENDED UNITPRICE E%TENDED OOS9' N0. IT N9. QUANTITIES (Bid Number) COST (Bid NumberEB OCGT (Bid Number) COST 161d N.mh.re) A4-1 01100-01 Mobil¢allm LS 1 $Iwon 5150 560660.' Ims 5000 i.- 30432-51.97 525167 A4-2 0101 TemperarT Elusion and Sediment Conlld LS 1 $75.00 $76- 520.-1 32'05, Man SO.W $91,67 591167 b-NEI-Rehrlaeed Portland Cement Concrete. GF 253 $526 $1,6]8] $B.idl.' $2,M15 ;390 5951390 5910 51,1%730 A43 02700.01 P-Int,Sld x kadtaunl to the Fintroaea PMOM Ceram!Cenaalo Trench foui0gs for A44 p27pD-01 Sidewalk Sloop¢A the Doers crlhe Rct. LF 44 $35.00 51,540. 551.05niMM law MOO 526.32 Sk,2(e1.617 TOTAL: $3,3033 TOTAL:I, 55„BS135 TOTAL; 3E9G80 TOTAL: 53;371,510 HAWKS RIDGE PARK-GRACING IMPROVEMENTS ITOTAL.SIID.BASE BID PLUS ALTERNATE BIDS 1,2,3,AND4) HHFPrate ct Number:6950-12-01 Dave Sc mrHCOmr'lt. don BEd.RacAved:09/12/20LI ENGINEERS ESTIMATE Cu.,,.Inu,. MCAIINteTCuncrete Co. AVERAGE TOTAL:I 748,575.7 TOTAJL 4S7OH7 TOTAL 54A.ECC;III TOTALI $5-r7am„55 Sep 11 11 08;32p McAllister Concrete Go. 319-M46-4006 p.1 McAllister Concrete Co. Jeff McAllister—Owner (319)491-2202 (cell) L 11 # (319) 845-4006 (fax) 1 i € Ridge Dr Fairfax, [A 52228 m ca l l istercon crete @genal 1,com TW. Josh From: Jeff McAllister Fax: 362-7595 Pages: 2(including this one) phone: Date: September 11,2011 Re: Bid £C: Josh, Please disregard the fm Proposal I just sent you, 1 mistakedly typed square feet instead) of linear feet of integral curt, Sorry I did not get luck to you sooner, I was out of town the last two weekends & have leen very busy. Thank you, Jeff McAllister 319-491-2202 Sep 11 11 08,32p McAllister Concrete Co. 319-845-4006 p.2 McAllister Cancrtte 'Ca. Proposal 011111111101101111111— 104 Ridge Dr Fairfax, IA 52228 Date Esltim to# 319-491-2202 91111201 I 2101 mcallisttrconcrete@gmail.com Name 1 Address Work Site Hail&lull Engineers,inc, Hawks Ridge Park Aline Josh Fairfax,fA 1.860 Boyson Rd Hiawatha,IA 52233 Qty Description Cost Tote''l II 8,471 Square feet of paving Ca)6"depth 3.50 31,398.50 436 Linear fcet of integral curb @ 6"depth 16.00 6i 976.00 36 Square feet of street teat out&replace 15.00 540.00 999 Square feet oftrail sidewalk @ 6"4epth 3.50 3 49M0 430 Square feet of city sidewalk @ 4"depth 3.00 1.290AO 96 Square feet of c4 walk(a)6"depth 3.50 336,00 293 Square feet of service walk around restroorns ct 5"depth 3.30 66. 3 Loads of clean rock used for grading(allowance only) 225.00 75.04 u We tmreby propose to furnish labor, materials&equipment necessary for this job in the sum of: We look forward to doing business with you!, Total S45 6 8.90 This of er is directed and made only to the above-narned purchaser and shall be acted within thirty days from the bid date. McAllister Concrete Co_is not responsible for changes to the blue print or changes in elevation that may effect the bid prig. ACCEPTANCE OF OFFER The above prices,specifications and conditions are satisfactory and are hereby ar c;epted. You are authorized to do the workas specified. Name Date 00100 REQUEST FOR QUOTATI'01NS FOR HAWKS RIDGE PARK — .2011 IMPROVEMENTS CONTRACT NO,6950-12-01 Description of Work The Work generally consists of Paving Approximately 1000 SY of P.C.C. parking lot, and possibly other small sidewalk and trail Paving within the Hawks Fridge Park, Type of Bits Bids shall be on a unit price basis, The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units„ A bid bond wH not be required. Final payment will be based on actual quantities constructed, Contract Time Information Start Date; August 15, 2011 early; August 24, 2011 late Milestones: NONE Completion Date: September 161h, 2011 Bid Opening Time, Date and Location Faxed or mailed bids will be received at the City of Fairfax City Hall —Attention Cynthia Stimson, before 11:00 XM, on August 5, 2011.. 13ids that are not received before this time may not be accepted. The time a bid is submitted shall be determined by the time in the City Clerk's office. Contract Terms Cedar Rapids Metropolitan Area:standard Specifications and Details'Version April 2003 are applicable to this project and are available for purchase at the City of Cedar Rapids Public Works Department and the City of Marion Engineering Department. Examination and Procurement of Documents Copies of the Bidding Documents may be obtained at the City of Fairfax City Hall, 525 Varderbilt Street„ Fairfax, IA, 52228, or Hall and Hall E=ngineers, Inc., 1560 Boyson Road, Hiawatha, EA 52233, Questions may be directed to Shane Wicks with Hall and Hall Engineers, Inc.at(319)362-9548, Applicable Laws and Regulations By virtue of statutory authority„ preference will be givers to Iowa produced products and Iowa domestic labor to the extent lawfully requiired under State Statutes, providing,that award of contract will be made to the bidder submitting the lowest responsible bld. In all contracts to be awarded for a public improvement, which shallinclude building or construction Work to be paid for in whole or in part by the use of funds of the munlcipallty, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to biddors from that state or foreign country, The preference is equal to the preference given or required by the state or foreign country with which the nonresident bidder is'a resident. "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or fareign country has a more stringent definition of a resident (bidder, the more stringent definition is applicabie as to bidders from that state or foreign country. OWNER's Right to Reject Bites The City of Cedar Rapids reserves the right to reject any and alll bids, to wa#ve informalities and technicalities, and to enter such contracts as it deems in the best interest of the City, The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened, 00100-1 March 21, 2011 UNIT PRICE Bin HAWKS RIDGE PARK-2011 IMPROVEMENT$ IN THE CITY OF FAIRFAX,LINN COUNTY,IOWA The following prices per item shall be for furnishing and installing the various items of material and Work as specified and shown on the Drawings, Bidder agrees to perform all Work as shown on the Drawings and described in the Specifications for the following listed prtcas. Bidder acknowledges that unit prizes have been computed in accordance with paragraph 17.01 of the General Conditions, Bidder acknowledges that quantities are not guaranteed and final payment will be based on actual quantities,unless otherwise slated In the contract documents,and classif€caglons are to be made by ENGINEER as provided in paragraph 11.01 of the General Conditions. NQTE: A price must be entered l'or each item in the Base Bid and ail three(3)Alternate Olds,even if the estimated quantity is zero. Unbalanced or unreasonable unit(prices may cause rejection of the Bid. All numbers shall 66 in ink. The City of Fairfax may choose to complete only the Base Bid portion of this;project,or any combination of the Base Bid with Alternate Bids 1,2 and 3. fill in all of the total Extended Costs al the and of lhla document for differentF the different combinaliens of the Base id and Alternate Bids, Legal Name of Bidder.t m s r4 _am� ru:,;_., rc?_ � Address of Bidder: _ t r "�� ' BASE BID(PARKING LOT) ITEM ESTIMATED UNIT PRICE(Old No. ITEM CODE ITEM DESCRIPTION UNIT QUANTITIES Numbers) EXTENDED COST 1 01100-01 MobIlixallan LS 1 /6L ev $ fSS ..12d 2 01300-01 Temporary Erosion and Sediment Control LS 1. P :� $ ��, , 3 01300-10 SR Fence or iFiller Sock LF 50 $ B"Non-Rain arced Portland Cement , 4 02700.01 jConGrete Pavement,With Integral 6"Curb 5Y 1021 J a' S Z2.20-7 7"Portland Cement Concrete Curb and � 0 0 02700-01 Guitar Removal and Replacement in Street $Y 4 � -- $ Granular Material used to bring the Existing Trail up to Grade(Used if the Trail Is not 6 02100-60 Paved TON B n $ �° - W&'Rolted Limestone Screenings(lysed if 7 02100-60 131a Trail is,not(Paved) TON 30 �° $ TOTAL{BASE BIO) COMPUTED TOTAL BASE 131D JITEMS 1 THROUGH 7) (Words) (Numbers) 00300-A Page'I of 6 7/'2912011 ALTERNATE BID I (PARKING LOT STRIPJNG) ITEM ESTIMATED UNIT PRICE(Bid ITEM CODE ITEM DESCRIPTION UNIT Ex ENDED COST NO. QUANTITIES Numbers) Striping or the Parking Lot,Including Al-1 02850-01 HandkLS�ap Staits: S05:ao $ s- 7�' TOTAL(ALTERNATE BID 1) COMPUTED TOTAL ALTERNATE B110 1; (tTEM Al-1) (Words) (Numbers) 00300-A Page 2 of 5 712912011 ALTERNATE BID 2(TRAIL,PAVING) ITEM ITEM CODE IITEM DESCRIPTION UNIT £5''TINIAT,ED UNIT PRICE(I3id EXTENDFU COST NO, QUANTITIES Numhera) A2.1 01100-01 Mobilization LS 1 A2-2 013CC-01 Tamperaiy Erosion and Sediment Control LS 1 #''J 4w, $ r' - Granular Material(Subbase)used to bring µ the Existing Tralll up to the lop of Subbase A2-3 02100-50 of the Paved Trail TON 65 -?0 451, $ 3j8"Rolled Linn,estone Screenings used to Transition between the existlnq Trail A2-4 02100.60 Grades and Itbe Paved Trail TON 15 A 41 Sanitary Sewor Service Extension,4"pia. A2-5 02300-10 PVC LF 1141 A2.6 02500-40 Water Servlloe Extension,-t"Dia.PVC LF 8 $ r b"Non-Refnfonced Portland Cement A2-7 02700-01 Concrete P'avernant,Trail SY 1'I1 T-C- $ ,d - Non-Reintourced Portland Cement Conorete A2-8 02700-01 Pavement,PCC Headers LF 20 (3 202, $ TOTAL(ALTERNATE Bila 2) COMPUTED TOTAL ALTERNATE tall]2: (ITEMS A2.1THROUGH A2-8) Words ) 00300-A Page 3 of 5 71'29)2011 ALTERNATE BID 3 JSIDEWALK ALONG WESTPRAIRIIE DRIVE) ITEM ITEESTIMATED UNi ICE(Bid ITEM CODE ITEM DESCRIPTION UNIT EXTENDED;COST NO. QUANTITIES Numbers) A3-1 01100.01 Mcbijfzatjon LS 11 A3-2 01300-01 TeMpofary Ero6on and 8Ddlment Canirp) LS 1 A3-3 02000-01 Unclassified Excavation and EmbnnVne(tt CY 5 Pavement,Sidewalk in West Pratrlc Ddye A3-4 02700-0.1 R,O,K TOTAL BID(ALTERNATE 810 a) COMPUTED TOTAL ALTERNATE IBID 3: (ITEMS A3-1 THE A3,4) (Words) (Numbers) Page 4 of 5 7/29/2011 ALTERNATE BID 4{SIDEWALK AD.IAGE'NT'TO THE RESTROOMS) ITEM ITEM CODE ITEMOESGRIPTION UNIT ESTIMATED UNIT PRICE,(Bid EXTENDED BG COSTN0. 041ANTITIES Numbers) 74-1 01940-31 Mobilizatlo" LS 1 ":- A4-2 01300.01 Tompofary Erroslon and Sediment Cantrol t.S _ t 5'Non-Rellnfoirced Portland Cement Concrete Pavement,Sidewalk adjacent to A4-3 02700-01 the Restrcurns SF 293 Portland Cement Concrete Trench footings for Sidewalk.Stoops at the boors of the A4-4 02700-01 Restrooms LF 44 TOTAL BID(ALTERNATE BID 4) COMPUTED TOTAL ALTERNATE Bill 4; (ITEMS A4. THROUGH A4-4) sL)a.,:- f1,PF'fa' ' ,X 'i .!�.5.'° a....:v. G..+ 15 4cI. -z (Words) T (Numbers) TOTAL BID(BASIE BID PLUS ALTERNATE,BIDS 1,2,3,AND 4Z....__.. _ COMPUTED TOTAL BIO; {ITEMS 1�7 PLUS Al-1 PLUS A2-1 THIRiU A2-8 PLUS A3•-1 THRU A3-4 PLUS A4-1 THRU A4-4) r-I G <'�s. .<�F., „r r` l �# m /;r 1 r-J �� (Words) ' � - (Numbers) 00300-A Page 5 of 5 7)'2912011 t1/4 IN/FT 7\Z I 2.5% SLOPE z= w, >a TYPE 1 6 INCH INTEGRAL CURB 5,. 4 ¶/4„ 4 2,5% SLOPE z= wr d ww d TYPE 1 8 INCH INTEGRAL CURB R=1/4" 0.25`.. R-14.• 3.22.5� 'SLOPE PAVLMLN R-m" 0. DEPTH TYPE 2 LOW PROFILE CURB FILE'. NO.: 2700-010 CEDAR RAPIDS METROPOLITAN AREA APP'R'OVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: 1 NO. €2E' 'SVON DATE: APRIL 2003 CURBING DETAILS i 270f7-010 SEE DETAIL "C" k 9 +' TYPE "B" — PLAIN JOINT TYPE "TIE" — THICKENED EDGE FOR ABUTTING PAVEMENT SLABS PAVEMENT EDGE MIN 15" MIN. SEE DETAIL "A" OR "B„ SAWED GROOVE HOLE DIAMETER ^1/5"" 24" LONG TIE BAR LARGER THAN TIE BAR' AT 12" CENTERS SEE NOTE 4 AND i6 TYPE "C" — CONTRACTION JOINT TYPE "RT" ABUTTING PAVEMENT JOINT SEE DETAIL "A" OR "B" SAWED GROOVE RIGID TIE PAVEMENT EDGE o . MIN 9" MI SEE DETAIL "C„ 18" LONG DOWEL AT SEE NOTES 2 AND 5 12" CENTERS HOLE DIAMETER 1./8" -1$" LONG DOWEL TYPE "CD" ,' �, / " LARGER THAN DOWEL AT 12" CENTER'S SEE NOTES 2, 3, 4 AND 6 DOWELED CONTRACTION JOINT TYPE "RD" SEE DETAIL "A" OR "B" ABUTTING PAVEMENT JOINT s. 4. 30" LONG TIE--BAR ENO OF PAVEMiEINT 2' MIN Q 12" CENTERS TYPE "CT" BONDPBREa ER SIMILAR TIED CONTRACTION JOINT HEADER BLOCK NOTES: I. BARS IN TRANSVERSE JOINTS 'SMALL BE PLACED SO THAT NO BAR WILL BE CLOSER THAN 6" TO ANY LONGITUDINAL JOINT (CENTIE,RLINE OR LANELINE). THE DISTANCE TO THE FIRST BAR FROM EDGE OF PAVEMENT WILL VARY FROM 16n" TO 12" DEPENDING UPON PAVEMENT WIDTH. 2, EDGE WITH 1/4" TOOL FOR LENGTH OF JOINT INDICATED IF FORMED',; EDGING NOT REQUIRED WHEN CUT WITH SAW, REMOVE HEADER BLOCK AND BOARD WHEN SECOND .SLAB IS POURED. 3, WHEN TIEING INTO OLD PAVE,MEINT, T REPRESENTS THE DEPTH OF 'SOUND PORTLAND CEMENT CONCRETE., 4. DOWELS FOR THE 'CD' JOINT 'SHALL BE PROPERLY POSITIONED BY USE OF A SPECIFIED SUPPORT ASSEMBLY. 5. DOWELS AND TIE—BARS SHALL BE ANCHORED USING SPECIFIED GROUT OR EPDXY BONDING AGENT, DRIVING DOWELS OR TIE—BARS INTO DRILLED HOLES SHALL NOT BE PERMITTED. 6. TE BARS SIZES: FOR SLAB THICKNESS LESS THAN 8 INCHES: 3/4—INCH WITH #6 TIEBARS; FOR SLABS 6 INCHES TO 10 INCHIES, 11A—INCH WITH #10 TIEBARS; FOR 10 INCHES OR GREATER, 1 1/2—INCH #1 1. FILE NO.: 2700-021 CEDAR RAPIDS METROPOLITAN AREA APPROVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: , TRANSVERSE CONTRACTION NO. REVISION DATE: APRIL 2003 JOINTS - SHEET' 1 OF 2 27010-021 SEAL END OF JOINT WITH TAPE OR BACKER ROD TO TOP OF PREVENT LOSS OF SEALANT CURB — SAW CUT BOTTOM OF SAW CUT— 1 1 DEPTH J01NT SEALANT17 n MATERIAL d it fl 7 7- S qI l Y b .6 .- h u TOP OF SLAB BACKER ROD "C" JOINT IN CURB NOTE: MATCH ::CD2% "CT' OR "C" JOINT IN PAVEMENT 1/4" t 1/16" SAW CUT JOtlNT SEALANT MATERIAL 1/4" t 118" a ' 1 1/S" SAW CUT T/3 (T/4 OR "C" JOINT):} 1 BACKER ROD 1/4°' 1/g°° JOINT SEALANT MATERIAL u. \ U --CRACK OR JOINT LINE � DETAIL "A"- HOT POUFS SEALANT � A (SA'WCUT FORMED BY CONVENTIONAL CONCRETE SAWING EQUIPMENT) 1/4" t 1/16" SAW CUT CRACK OR 1/4" t 1/8" UOINT SEALANT MATERIAL JOINT LINE QETAi1L "C" — HOT POUR SEALANT 7 1,8'a SEAL END OF JOINT TOP OF WITH TAPE OR BACKER "—CRACK OR JOINT LINE PAVEMENT ROD TO PREVENT LOSS OF SEALANT. DETAIL "B" - HOT POUR SEALANT SEALANT_ (SAWCUT FORMED BY APPROVED EARLY CONCRETE SAI"liNG EQUIPMENT) r- POSSIBL 1/2 BACKER ROD �. L 2 SECTION A-A SEE NOTE 6 L _ DETAIL AT EDGE OF PAVEMENT 'TYPICAL BAR PLACEMENT APPLIES TO ALL JOINTS UNLESS OTHERWISE DETAILED FILE NO,: 2700-02.1 CEDAR RAPIDS METROPOLITAN AREA APPROVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: 1 TRANSVERSE CONTRACTION NO. REVISION DATE: APRIL 2003 jOINTS - SHEET 2 OF 2 2700-021 SEE DETAIL "B" I/4°' 1/16" SAW CUT 1/4" 1/8" JOINT SEALANT MATERIAL .' ,•A,ti. 1/8" ,4•= a•P. • ..: a•. .. _ .,.. ` TYPE „B" �/3 + • PLAIN JOINT FOR ABUTTING PAVEMENT SLABS BACKER ROD SEE DETAIL "8" FACIE OF SAWCUT #5 BARS AT 30" CENTERS 4CK OR JOINT LANE " DETAIL "A"-- HOT POUR SEALANT HOLE DlkAM TER _ 1,/4" t 1/16" SAW CUT 115" LARGER T4A81 i TIE BAR 1 JOINT SEALANT MATERIAL CENTER BAR 9" Mh 15 MIN IN EXISTING N PAVEMENT TYPE "BT-3 d 1/'4"a Pt CUT ¢ SEE NOTE 3 ABUTTING PAVEMENT JOINT — RIGID TIE (BT--4: BARS ARE 24" LONG AT 15" CENTERS) ` SEE DETAIL °B" SAWED GROOVE a= a cw RACK OR JOINT LJINE DETAIL "B" — HOT POUR SEALANT SEE DETAIL 'C" TYPE "K" AND ALTERNATE —cv KEYED JOINT FOR ADJACENT SLABS �• ' ;.:: a SEE DETAIL "B" SAWEID GROOVE L/2 H SEE DETAIL "C" v AND ALTERN TE L — SEE (NOTE 1 TYPICAL TIE BAR PLACEMENT >;a APPLIES TO ALL JOINTS UNLESS OTHERWISE DETAILED #5 DEFORMED SEE DETAIL "A" TIE BAR, 30" LONG ON 30„ TYPE "KT-2" CENTERS (KT-3: BARS ARE 30" LONG AT 1.5" CENTERS) SEE DETAIL „A„ SAWED CROCVE A.A SEE NOTE 2 #5 BAR s (WHERE T IS 5" OR MORE) ..., TYPE %-2" 36" LONG AT 30" CENTERS #4 DEFORMED TIE BAR, 35" LONG ON 30" TYPE "L-3" CENTERS 36" LONG AT 15" CENTERS NOTES: TYPE 1—l" — T IS LESS THAN 8" T/2 l" + 1/4" OR — 1/8" 1, WHEN TIEING INTO OLD PAVEMENT„ T REPRESENTS THE DEPTH OF —1" + 1/4" SOUND PORTLAND CEMENT CONCRETE. OR — 1/8" 2, THE FOLLOWING JOINTS ARE INTERCHANGEABLE, SUBJECT TO THE T/2 POURING SEQUENCE: 'IKT-2 AND 'L-2' (OR L-1) y KT-3' AND 1-3' 3 TCE—BARS SHALL BE ANCHORED USING SPECIFIED GROUT OR Z EPDXY—BONDING AGENT, DRIVING OR', 'HAMMERING TIE—BARS INTOr� DRILLER HOLES SHALL NOT BE PERMITTED. a n ALTERNATIVE MALE KEYWAY MAY BE USED FOR TYPE K, TYPE KT-2 N0. 5 ' DETAIL "C' OR TYPE KT-3 SUBJECT TO ENGINEER'S APPROVAL. TIE—BAR 5. TYPE BT-3 JOINTS MAY BE PLACED AS CENTERLINE JOINT FOR ALTERNATIVE 7—INCH PAVEMENTS, IF APPROVED BY ENGINEER. MALE KEYWAY FILE NO.: 2700-022 CEDAR RAPIDS METROPOLITAN AREA kPPROV'AL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: NO. REVISION DATE: (LONGITUDINAL CONTRACTION JOINTS 2700-022 SEE DETAIL A SEE NOTE 8 1/2" JOINT PERFORMED RESILIENT 18" DOWEL SEEALANT MATERIAL JOINT MATERIAL AT 12" CENTERS SEE NOTE 6 SEE NOTE 4 03 N OMr MATERIAL PAINT AND OIIL T N1S SEE NOTES END OF DOWEL- EXPANSION CAP, 3,.5, AND 7 —� TYPE ED" SLIP FIT DETAIL A' 1" DOWELED EXPANSION JOINT SEE. NOTE 6 5/8" JOINT PERFORMED SEE DETAIL A SEALANT MATERIAL POLYETHYLENE 18" DOWEL I JOINT FILLER SEE NO —AT 12" CENTERS TE 6 — cv SEE NOTE 4 ";.`• .'' + x. I '°Vh`d01wI FOAM 1— MATERIAL PAINT AND OIL THIS SEE NOTES EXPANSION 1 F°IL"��WO END OF DOWEL " /4.. OD ,,2,,; •,, , 3,5, AND 7 CAP, OR PRESSED WOO TYPE LET'"" suP FIT SPACER REQUIRED D DETAIL ' FOR 'EF' JOINT—_ DOWELED EXPANSION JOINT PERFOPMED RESILIENT SIEE DETAIL 8 JOINT MATERIAL SEE DETAIL A PERFORMED URETHANE FOAMSEE NOTE Fi EXPANSION JOINT FILLER 8' DOWEL SEE NOTE 5 AT 12" CENTERS u 5EE NOTE 4 — N +I 1 N O ,N1tFM TYPE "E„ PAINT AND CIL THIS 1" EXPANSION JOINT SEF NOTES END OF DOWEL— EXPAi ISION CAP, 3,5, AND 7 TYPE as r C�y SUP FIT BAR SIZE TABLE 4" DOWELED EXPANSION J01NT T <8" 8" AND =10" OR <10" >10" NOTES: DOWEL #g #10 1 1 1. DOWELS FOR THE 'ED', 'EE' AND 'EF' JOINTS SHALL BE SIZE PROPERLY POSITIONED BY THE USE OF A SPECIFIED SUPPORT ASSEMBLY. 2. ALL PREFORMED JOINT MATERIAL SHALL BE INSTALLED PERPENDICULAR TO THE PAVEMF'NT 'SURFACE AND CARE SHALL BE EXERCISED THROUGHOUT THE CONSTRUCTION OF THE PAVEMENT TO ENSURE JOINT MATERIAL REMAINS IN PROPER POSITION UPON COMPLETION OF PAVING OPERATION. 3. THE FREE MOVING ENDS OF DOWEL SUPPORT ASSEMBLY SHALL BE PLACED ALTERNATELY ACROSS J01914TS. 4, REFER TO BAR 51ZE TABLE, 5. THE FREE END OF DOWEL BAR SHALL BE COATED PRIOR TO PLACEMENT OF SECOND SLAB TO PREVENT BOND WITH THAT PORTION OF PAVEMENT. 6•. HOLES FOR JOINT MATERIAL SHALL BE PREDRILLED OR PREFORMED FOR APPROPRIATE DOWEL SIZE. MATERIAL SHALL MEET REQUIREMENTS OF THE CURRENT STANDARD SPECIIFICATION FOR JOINT MATERIAL. 7. BARS IN TRANSVERSE JOINTS SMALL BE PLACED SO NO BAR WILL BE CLOSER THAN 6" TO ANY LONGITUDINAL JOINT (CENTERLINE OR p ANELINE), THE DISTANCE TO THE FIRST BAR FROM EDGE OF PAVEMENT WILL VARY FROM 6" TO 12" DEPENDING UPON PAVEMENT WIDTH. 6. EDGE WITH 1/4" TOOL FOR LENGTH OF JOINT INDICATED IF FORMED; EDGING NOT REQUIRED WHEN CLIT WITH DIAMOND BLADE SAW, FILE NO.: 2700-023 CEDAR RAPIDS METROPOLITAN AREA APPROVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO,.- REVISION O,:REVISION DATE; EXPANSION JOINTS NO. 2700-023 ADJACENT PAVEMENT VARIES 24" MIN 42" MAX. CURBING SEE NOTE 1 w SEE NOTE 4 SEE NOTE 3 2.5% SLOPE W � T EQUAL SPACING LK LKa- z 12" MAX Q o w w cn � 3" MIN 3" MIN 6 MAX 5" MAX ._ 3 NO. 5x30—INCH EPDXY COATED BARS, SEE NOTE 4 EQUAL SPACING OF BAR'S NOTES: 1. CURBING SHALL BE 'EIITHER TYPE 1 5—INCH INTEGRAL CURBING OR TYPE 2 LOW PROFILE CURBING AS INuD'ICATED IN CONTRACT DOCUMENTS. 2. IF ADJACENT PAVEMENT IS PORTLAND CEMENT CONCRETE„ APRON DEPTH SHALL MATCH PAVEMENT DEPTH. IF ADJACENT PAVEMENT IS FULL DEPTH ASPHALT CEMENT CONCRETE, THE APRON 'DEPTH SHALL BE THE GREATER OF PAVEMENT DEPTH OR 8—INCHES. 3. IF ADJACENT PAVEMENT IS PORTLAND CEMENT CONCRETE, A TYPE KT-2 JOINT SHALL BE CONSTRUCTED. IF ADJACENT PAVEMENT IS FULL. DEPTH ASPHALT CEMENT CONCRETE, TYPE B—JOIINT SHALL BE CONSTRUCTED. h. IF ADJACENT PAVEMENT IS PORTLAND CEMENT CONCRETE, JOINT SPACING SHALL MATCH EXISTING OR PROPOSED JOINTS. IF ADJACENT PAVEMENT IS FULL—DEPTH ASPHALT CEMENT CONCRETE, JOINT SPACINGS SHALL BE 10—FOOT NOMINAL. IN EITHER CASE, CURB AND GUTTER SECTION SHALL BE SAWN TRANSVERSLY AND SEALED PER DETAILS "A" OR "B" ON STANDARD DETAIL 2700-021. FlE NO.: 2700-070 CEDAR RAPIDS METROPOLITAN AREA APPROVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: 1 CONCRETE CURB-ANCA'-CUTTER SECTION N0, RIE;WSION DATE: APRIL 2003 2700-070 EXPANSION JOINT RFOUIRFD SEE NOTE 2 LONGITUDINAL SLOPE 1" PER FT. MAXIMUM (TYP,) - S/2 OR CREASE WITH /2 ] " GROOVER\ PROPERTY _ q^ SEE NOTE 1 LINE 2' IN NEW SUBDIVISIONS SLOPE OTHER AREAS AS DIRECTS❑ 1/4„ pER FT. MAX. - BY ENCINFER CR SLOPE PIER PLANS - 1/4" PER FT. (MIN,) 1/2" PER FT, (TYP.) 1" PER FT (MAX.) SEE I IQTE 4 TYPICAL CROSS SECTION TYPICAL SIDEWALK NOTES: '1. TYPICAL SIDEWALK SHALL BE 4" THICK. SIDEWALK THROUGH DRIVEWAYS SHALL BE 5" THIICIK, OR THE DRIVEWAY THICKNESS, W1H'ICHEVER IS GREATER. SIDEWALKS THROUGH ALLEYS SHALL BE 7" THICK, 2. 1/2" EXPANSION MATERIAL REQUIRED AT PROPERTY LINE AND DRIVEWAYS AND EACH 75 FT'. INCREMENT ALONG LENGTH OF SIDEWALK, 3. SIDEWALK CROSSING DRIVEWAY MAY HAVE A MAX. 4% CROSS SLOPE AS APPROVED WHERE, GRADE RESTRICTIONS EXIST, NORMAL SIDEWALK CROSS-SLOPE SHALL TRANSITION TO SPECIAL SLOPE WITHIN 16-FOOT LENGTH. 4. MINIMUM WIDTH IS 4 FT FOR RESIDENTIAL AND 5 IFT FOR COMMERCIAL AREAS, FILE NO.: 2700-112 CEDAR RAPIDS METROPOLITAN AREA APPROVAL DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: 1 TYPICAL SIDEWALK NO. REVISION DATE: APRIL 2003 AND RIGHT-OF--WAY GRADING 2700-112 1.5 FT MIN SEE /-2,5 FT NOM NOTE` `R.O,W LANE 2,0 FT EXPOSED / CONCRETE LUG (TYP.) 1 INCH EXPANSION JOINT IN CURB (TYP,) ,i SIDEWALK V+14QTH PER PLANS S TYPE OT :5 JOINT Q SEE NOTE 4 LONGITUDINAL JOIN IF APPL ICABLE x ----- 112 INH < EXPANSIONCL h SEE MOTE 1 = R � a CD 3 NO.5 BARS FULL DEPTH OF L < PLACEMENT CURB-AND-GUTTEROL ENTRANCE PAVEMENT PER EXTEND SITE PLANS CURB..AND-GUTTER (PCC OR ACG) PLACEMENT 70 EXISTING rRAN5VER5E EXISTING INTEGRAL CURBING JOINT (TYP.) 3.25 INCH ROLL TYPE OR j I 6 INCH FULL CURB TYPE RD JOINT PLAN VIEW NOTIES: 1.. WITHIN LIMITS SHOWN, ENTRANCE PAVEMENT SHALL BE CONSTRUCTED WITH PORTLAND CEMENT CONCRETE, (PCC). THICKNESS OF ENTRANCE,' PAVEMENT SHALL BE PER PLANS WI1fH A MINIMUM OF 6-INCHES. 2. UNLESS NOTED OTHERWISE, REPLACEMENT CURB-AND-GUTTER SECTION SHALL BE CONSTRUCTED WITH A 3.25-INCH CURB LIP. EXISTING GUTTER GRADE SHALL BE REESTABLISHED. 3. MINIMUM DISTANCE BETWEEN EDGE OF REPLACEMENT CURB-AND-GUTTER AND NEAREST LONGITUDINAL JO'I!NT SHALL BE 4-FEET, IF NEAREST JOINT IS 4.5 FEET OR LESS FROM BACK OF CURB, REMOVE TO NEAREST JOINT. 4. IF ENTRANCE PAVEMENT ON PROPERTY SIDE OF SIDEWALK IS ACC, DELETE EXPANSION JOINT. 5. SEE 'SECTION - TYPICAL COMMERCIAL ENTRANCE', SHEET 2700-110, FOR TYPICAL DRIVEWAY GRADES. FILE NO,: 2700-117 CEDAR RAPIDS METROPOLITAN AREA APPROVAL, DATE: APRIL 2003 STANDARD DETAILS FOR PUBLIC IMPROVEMENTS REVISION NO.: 1 REVISION DATE; APRIL 2003 TYPICAL COMMERCIAL ENTRANCE NO. 2700--117 D'RAWINGS OF PROPOSED IMPROVEMENTS FOR HAWKS RIDGE PARK - 2011 IMPROVEMENTS IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA UTILITY AND EMERGENCY TELEPHONE NUMPERS LOCATION MAP SHEET INDEX CITY Or= FAIRFAX, IOMNA (NOT TO SCALE) NO. DESCFIPTION ENGINEERING DEPARTMENT (319)-362-9548 I ' -_----�- _.. ' F-- 1 COVER SHEET PUBLIC WORKS (319)-846-2203 I 2 PROJECT NOTES AND LIST Of ST-ANDARD DETAILS EMERGENCY 911 I r------- I I I , , 1 3 PARKING LOT IMPROVEMENTS PAVEMENT LAYOUT AND STRIPING PLAN IOWA ONE CALL (UTILITIES) (800)--292-8989 i i I N-----a"- - 4 DANCING LOT IMPROVEMENTS PAVEMENT ELEVATIONS MID-AMERICAN ENERGY (319)-298-5155 I � ___� i 5 TRAIL IMPROVEMENTS - LAYOUT (ALTERNATE 61D ITEM) QWEST COMMUNICATIONS (TELEPHONE) �� ; ; ; G TRAIL IMPROVEMENTS - ELEVATIONS (ALTERNATE. DID ITEM) ENGINEER, WEST SIDE (319)-399-7600 ', �� �I I -------- - 7 SIDEWALK IMPROVEMENTS (ALTERNATE DID TEM5) ENGINEER, EAST SIDE (319)-399-7407 it ��QP ------- i 1 8 DETAIL 5HEi T ALLIANT/I.E.S. INDUSTRIES (ELECTRIC, STEAM) ------T--- ¢� I a .� `" INFORMATION (319)-786-1912 (319)-786-1959 MEDIACOM (CABLE TV) BUSINESS (319)-395-7801 E LOCATIONS (800)-292-8989 ��� J L_ w IMON (TELEPHONE / CABLE TV) ,' -� PRAIRIE 1]RIVE w BUSINESS (319)-298-6484 `' —_ > LOCATIONS (800)-292-8989 �- 5y I - I yy lL m AT & T (TELEPHONE) (319)-350-0425 , PROJECT LOCATION SOUTH SLOPE (TELEPHONE) (319)-665-5312 LINN COUNTY REC (319)-377-1587 �� ,�/<� CEDAR RAPIDS AND IOWA CITY RAILWAY COMPANY 1-800-283-1540 ��Y ` it i i y'y N a I>>' IOWA DEPARTMENT OF TRANSPORTATION 's I DISTRICT ENGINEER (319)-364-0235 s !Yi ---_-------•__- -------�I Iy � o° MAINTENANCE GARAGES (319)-364-8189 \\" "'_, ,_� \�\ ' ' �- � n LINN COUNTY ENGINEER (319)-892-6400 NOTA s LINN COUNTY MAINTENANCE (319)-892—6420 THE PROPOSED IMPROVEMENTS INCLUDED IN T1IEcF nrzeWlnJr_c HAVE Ai Er, ,erabyceiiifry thatthisengineenmgdocumcntwasprepared hy Y LINN COUNTY SHERIFF (319)-892-6100 DESIGNED IN ACCORDANCE WITH THE CEDAR RAPIDS METROPOLITAN AREA me or under my direct personal supervision and that Iamaduly a DESIGN STANDARDS MANUAL AND SPECIFICATIONS. ALL IMPROVEMENTS SHALL licensed Professional Engineer under the laws of the State ofTowa. Q w BE CONSTRUCTED PER THE CEDAR RAPIDS METROPOLITAN AREA STANDARD 4���SS�pNq Signed: Date: i FAIRFAX MAINTENANCE (319)-846-2203 SPECIFICATIONS AND STANDARD DETAILS. e' °L FAIRFAX CITY HALL (319)-846-2204 �; SHE R.sz 4 ��'� i r; WICKS -2 Shane R.WieL,P.E.16342 � o MAYOR: JASON RAGE16342 .:,M V[y license newal date is DeceLU mber 31, B N CITY CLERIC: CYN T i-1IA STIMSON *)o NA'it�' Pages or sheets covered by this seal: g') J f o .d Al cn e A° 9` �" > to OWNER: COUNCIL PERSONS: JOANN PEER o 6ERNIE ERIDEN >,- THE CITY OF FAIRFAX, IOWA o 0 MARC MAGERS TP,AV15 OTTO CITY OF FA[RPAX ENGINEERING Q MARIANNE WAINWRIGHT C) CONTACT PERSON: THIS ENGINEERING DOCUMENT 15 RECOMMENDED FOR y C) FILING WITH THE CITY CLERK SHANE R. WICKS, P.E. Cit of HALL & HALL ENGINEERS, INC. o a 1860 BOYSON ROAD771 9 HIAWATHA, IOWA 52233 TMO BOYSON ROAD,HIAWATHA, OINA 52233 Z ( ) FAIRFAX PHQNE: (319)362-954$ FAX:(399)3fi2-7595 C;?`!rNG �j�E.,r� DATE PH: 319 362-9548 CIVIL ENGINEERING a LANDSCAPE ARCHITECTURE � — Ez FAX: (319) 362-7595 LAND SU FRVEYING a LANu DEVELQPMENT PLANN ING w .halleng.cvm HALL AND PALL F O,=CT NLJMEI`_F,: 6950-12-01 � O a U CEDAR RAPIDS METROPOLITAN AREA STANDARD DETAILS AND IOWA DOT STANDARD ROAD PLANS NOTE: ALL OF THE CEDAR RAPIDS METRO AREA PROJECT H U STANDARD DETAILS SHALL APPLY TO THE 1. THE PROJECT SHALL BE STARTED IN MID AUGUST, 2011 WITH THE COMPLETION DATE OF SEPTEMBER 16, 2011. CONSTRUCTION OF THIS PROJECT. THE FOLLOWING UST OF DETAILS IS ANTICIPATED FOR THIS PROJECT, BID ITEM NOTES (5EE SPECIAL PROVISIONS. SECTIQN OlOOO FOR COMPLETE BID ITEM_NOTES): # ITEM REFERENCE # (GENERAL ITEMS): . 1. CURBING DETAILS 2700-010 - THIS PROJECT IS BROKEN DOWN INTO A BASE BID AND FOUR ALTERNATE BIDS, THE BASE BID CONSISTS OF PAVING THE HAWKS RIDGE PARK PARKING LOT AND OTHER RELATED ITEMS, THE FOUR ALTERNATE BIDS INCLUDE THE STRIPING OF THE PARKING LOT, PAVING A PORTION OF THE ROCK TRAIL BETWEEN THE PARKING LOT AND A COUPLE OF PARK 2. TRANSVERSE CONTRACTION JOINTS 2700-021 BUILDINGS, PAVING THE SIDEWALK ALONG WEST PRAIRIE DRIVE, AND PAVING THE SIDEWALK AROUND THE PROPOSED PARK RESTROOMS BUILDING, PLEASE FILL IN A BID PRICE FOR 3. LONGITUDINAL CONTRACTION JOINTS 2700-022 EVERY BID ITEM LISTED WITHIN THE BASE BID AND ALL FOUR ALTERNATE BIDS. THE CITY OF FAIRFAX RESERVES THE RIGHT TO SELECT THE LOW BIDDER BASED UPON ANY COMBINATION INCLUDING THE BASE BID AND EITHER NONE, ONE, TWO, THREE OR ALL FOUR ALTERNATIVE BIDS. G. EXPANSION JOINTS 2700-023 - CITY PERSONNEL SHALL BACKFILL THE PARKING LOT CURB, AND WILL BE RESPONSIBLE FOR SEEDING THE PROJECT SITE AND INSTALLING THE HANDICAP PARKING SIGNS. 5. CONCRETE CURB AND GUTTER 2700-070 ITEM CODE NOTES SECTION 01100-01 AFTER THE IMPROVEMENTS ARE COMPLETED, AND PRIOR TO THE CITY OF FAIRFAX ACCEPTING THE IMPROVEMENTS FOR THIS PROJECT, THE CONTRACTOR SHALL PROVIDE 6. TYPICAL SIDEWALK AND RIGHT-OF- 2700-112 THE CITY WITH A FOUR YEAR MAINTENANCE BOND 1N AN AMOUNT EQUAL TO OR GREATER THAN THE TOTAL AMOUNT OF THE PROJECT, WAY GRADING 7, TYPICAL COMMERCIAL ENTRANCE 2700-117 01300-01 THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING AND CONTROLLING EROSION FROM THIS PROJECT SITE, THIS INCLUDES, BUT IS NOT LIMITED TO KEEPING ALL ADJACENT STREETS AND PROPERTIES FREE FROM SOILS AND OTHER SITE DEBRIS AND MATERIALS, 01300-01 THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING AND CONTROLLING EROSION FROM THIS PROJECT SITE, THIS INCLUDES, BUT IS NOT LIMITED TO KEEPING ALL ADJACENT STREETS AND PROPERTIES FREE FROM SOILS AND OTHER SITE DEBRIS AND MATERIALS. CALL BEFORE YOU DIG 01300-10 IF THE CONTRACTOR UTILIZES SILT FENCE OR FILTER SOCK ON THIS PROJECT, THE CONTRACTOR SHALL BE FULLY RESPONSIBLE TO MAINTAIN THESE ITEMS, AND TO v In\I REMOVE AND DISPOSE OF THEM OFF-SITE AFTER THE PROJECT HAS BEEN COMPLETED, co ONE E 02700-01 6" P.C.C. PAVING WITH 6" INTEGRAL CURB - THE GRANULAR SUBBASE IS IN PLACE AND SHOULD BE CLOSE TO FINISHED GRADE, THE CONTRACTOR SHALL BE CALL I I RESPONSIBLE FOR TRIMMING THE GRANULAR SUBBASE PRIOR TO PAVING THE PARKING LOT, TRIMMING OF THE GRANULAR SUBGRADE SHALL BE CONSIDERED INCIDENTAL 1-1 L L TO THIS BID ITEM. cL 500 292 8989 02700-01 7" P,C.C. CURB AND GUTTER REMOVAL AND REPLACEMENT IN THE STREET - THIS ITEM IS FOR THE REMOVAL, DISPOSAL OFF-SITE, AND FULL REPLACEMENT OF THE CRACKED CURB IN WEST PRAIRIE DRIVE ADJACENT TO THE ENTRANCE TO THIS PARKING LOT, CALL IOWA-CINE-CALL BEFORE YOU DO 02100-50 GRANULAR SUBBASE / MATERIAL SHALL BE USED WITHIN THE BASE BID TO RAISE THE TRAIL AND RELATED WALKWAY BETWEEN THE PARKING LOT, THE PAVILION, AND THE 1-800-292-8M RESTROOMS TO A SUITABLE FINISHED SUBGRADE (THIS BID ITEMS SHALL BE CONSIDERED IF THE TRAIL BETWEEN THESE LOCATIONS IS NOT PAVED AS PART OF THIS PROJECT). m 02100-60 SPECIAL BACKFILL / �/B" ROLLED LIMESTONE SCREENINGS SHALL BE USED WITHIN THE BASE BID TO BE PLACED ON THE GRANULAR SUBBASE MATERIAL AND WILL BE THE H FINISHED SURFACE OF THE TRAIL, THIS MATERIAL SHALL BE ROLLED INTO PLACE BY THE CONTRACTOR GENERAL NOTES: 02850-01 STRIPING FOR THE PARKING LOT SHALL BE AN ALTERNATE BID ITEM NO. 1. THIS ITEM INCLUDES STRIPING FOR ALL OF THE PARKING STALLS AND THE TWO HANDICAP STALL, 1, WHERE PUBLIC UTILITY FIXTURES ARE SHOWN AS INCLUDING THE HANDICAP SYMBOLS. o EXISTING ON THE PLANS OR ENCOUNTERED WITHIN ci THE CONSTRUCTION AREA, IT SHALL BE THE 02100-50 GRANULAR SUBBASE / MATERIAL SHALL BE USED WITHIN ALTERNATE BID 2 AS THE GRANULAR SUBBASE UNDER THE PROPOSED 6" PCC TRAIL. THIS MATERIAL SHALL BE RESPONSIBILITY OF THE CONTRACTOR TO NOTIFY THE USED IN AREAS OF THE PROPOSED TRAIL WHERE THERE IS CURRENTLY A ROCK TRAIL, BUT IT NEEDS TO BE RAISED TO THE DESIGN GRADE. THIS MATERIAL SHALL ALSO BE o OWNERS OF THOSE UTILITIES PRIOR TO BEGINNING OF USED IN AREAS UNDER THE PROPOSED TRAIL THAT CURRENTLY DO NOT HAVE A ROCK SURFACE. ALL CUT AND DISPOSAL OF SUBGRADE MATERIAL NECESSARY TO PLACE ANY CONSTRUCTION. THE CONTRACTOR SHALL AFFORD THE GRANULAR SUBBASE MATERIAL SHALL CONSIDERED INCIDENTAL TO THIS ITEM, ° ACCESS TO THESE FACILITIES FOR NECESSARY b MODIFICATION OF SERVICES. UNDERGROUND FACILITIES, m STRUCTURES AND UTILITIES HAVE BEEN PLOTTED 02100-60 SPECIAL BACKFILL / %g ROLLED LIMESTONE SCREENINGS SHALL BE USED WITHIN ALTERNATE BID 2 TO OBTAIN A SMOOTH TRANSITION FROM THE END OF THE PAVED TRAIL o FROM AVAILABLE SURVEYS AND RECORDS, AND INTO THE EXISTING ROCK TRAIL. THEREFORE THEIR LOCATION MUST BE CONSIDERED cn APPROXIMATE ONLY. IT IS POSSi9LE THERE MAYBE 02000-01 UNCLASSIFIED EXCAVATION AND EMBANKMENT WITHIN ALTERNATE BID 3 IS FOR THE MINOR EARTH GRADIN THAT WILL BE REQUIRED AT THE SOUTH EAST END OF THE HAWKS OTHERS, THE EXISTENCE OF WHICH IS PRESENTLY NOT RIDGE PARK PROPERTY. NEAR THE PROPERTY LINE, A MOUND WAS LEFT WITHIN THE STREET RIGHT-OF-WAY BETWEEN THE INTAKE AND THE PROPERTY LINE THAT WILL NEED KNOWN OR SHOWN. IT IS THE CONTRACTOR'S TO BE TAKEN DOWN AND SLOPED BACK SLIGHTLY INTO THE TWO ADJACENT PROPERTIES (HAWKS RIDGE PARK AND THE ADJACENT RESIDENTIAL PROPERTY OWNER). THE EXTRA 3 RESPONSIBILITY TO DETERMINE THEIR EXISTENCE AND MATERIAL FROM THIS WORK SHALL BE LEFT ON SITE TO BE UTILIZED BY THE CITY. i EXACT LOCATION AND TO AVOID DAMAGE THERETO_ NO CLAIMS FOR ADDITIONAL COMPENSATION SHALL BE 02700-01 ALL PAVEMENT JOINT€NG AND CONNECTION OF ABUTTING PAVEMENTS SHALL BE CONSIDERED INCIDENTAL TO THE CORRESPONDING PAVEMENT BID ITEM. ALLOWED TO THE CONTRACTOR FOR ANY o INTERFERENCE OR DELAY CAUSED BY SUCH WORK, rn CONTRACTOR SHALL CALL IOWA ONE CALL FOR UTILITY LOCATES AT (800) 292-8989. 2. ALL CONSTRUCTION SHALL BE COMPLETED ACCORDING a, TO THE CITY OF CEDAR RAPIDS METROPOLITAN AREA STANDARD SPECIFICATIONS AND DETAILS UNLESS n OTHERWISE NOTED_ cn N DRAWN BY: SRW / / a CHECKED BY: SRW / CTY HALL&HALL ENGINEERS, INC. SHEET i IOF l:l APPROVED BY: SRW -- HAWKS RIDGE PARK PROJECT MOTES AND LIST OF 2 186a d0 ON RCAD IIA 11TNA,IOYJA 52233 N DATE: 07/25/2011 PHON- 91782-3548 Fax M191362-7595 � � 2011 IMPROVEMENTS STANDARD DETAILS of FAIRFAX �� IVIL ENG N FRING�LAh!)S..APE ARGHiTEG iJ,�E -� FIELD BOOK: OT84 N0. REVISION DESCRIPTION APPROVED DATE LANG SURVEYING I_ANDDEVELOPMENT PLANNING Nnv.halle^,9ccm SCALE: 1"w20' PROJECT NO: 6950-12-01 8 U _.�-- 1 — 1. — EXISTING PLAYGROUND HAWKS RIDGE PARK Na CURB FOR HANDICAP RAMP SEE DETAIL, SHEET 8 O �- HANDICAP 6" INTEGRAL CURB PARKING STRIPING \ O 151:52' 6" INTEGRAL � . CURB 0 10 20 30 40 18 0' GRAPHIC SCALE IN FEETN 255' RAD 9.0' a.o' a.4' a.s' SCALE: 1"=20' m _ � J \ EXISTING GRANULAR SUBBASE PARKING STRIPING Y a s 74.43' (TYP) 00 E 6" P_C,C. PAVEMENT OVER EXIST. GRANULAR In \ 12.0' EXISTING GRANULAR SUBBASE SUBBASE s N 225 RAD a \ 13.54'�/ / 12.0' 6" INTEGRAL CURB / - 9.0 S -- EOR4.5' RAO 6" INTEGRAL � CURB Q EOR ° KING _ 24.0' a PARKING II �-- 0 ' 11,64' EOR 15' RAD -�— r� o° STRIPING (TYP) 1a.o' 90.38' 6" INTEGRAL 6" INTEGRAL CURB 24.0' CURB r^ Q 3 a 195' RAD pn4 15 RAD EOR a m FOR THIS AREA, SEE 1J `DETAIL ON SHEET 8 - N 6" INTEGRAL EXISTING GRANULAR 13.54' CURB SUBBASE Qv / EXISTING GRANULARf SEE ENTRYWAY NOTES: SUBBASE DETAIL, SHEET 8 - - THE PAVEMENT SHALL BE 6" P.C.C. PAVEMENT OVER EXISTING - - GRANULAR SUBBASE. AT A MAXIMUM OF 1z FEET / T - SAWED JOINTS SHALL BE SPACED WEST PRAIRIE DRIVE a FROM ONE ANOTHER THROUGHOUT THE PARKING LOT, - PAVEMENT STRIPING IS AN ALTERNATE BID ITEM_ - ALL STRIPING SHALL BE 4" SOLID WHITE OR YELLOW WATER BORNE r PAINT MARKINGS (TYP). Ln - ALL STRIPING FOR THE PARKING LOT IS RADIAL. Ln m 0 0 �� rn N 2 SHEET i HALL&HALL ENGINEERS,INC. PARKING LOT IMPROVEMENTS 3 CITY OF ��/� HAWKS RIDGE PARK PAVEMENT LAYOUT AND STRIPING PLAN OF ti DRAWN BY: SRW / / �� �iw CHECKED BY: SRW / / 2011 IMPROVEMENTS �aeC'd UySONHIAV:'ATHA.IO4VA 52233 ���g� PHCNE'MI2)382-9°4©FAH.(319V 362-7595 SCALE: I"-20' PROJECT NO". 6950-12-01 U APPROVED BY: SRW / / a[YM GI��I�ENGINF.ERING�LANR3CARE ARGH17ECTJRE w'nallen DATE: 07/28/2011 APPROVED DATE LANG SllRVEY'.NG,'_AND CEVELGPI.IENT PLANNING P,com FIELD BOOK'. OT84 N0. REVISION DESCRIPTION I EXISTING PLAYGROUND HAWKS RIDGE PARK Ilk 810.06(TOP PCC) NO CURB FOR HANDICAP RAMP 810.20(TOP PCC) SEE DETAIL, SHEET 8 810.70(BOC) 809.89(TOP PCC) 811.08(TOP PCC)` 809.75(TOP PCC) 811.58(BOC) _.7.91' 10.00' 7.71' 810-25(BOC) 811.95(TOP PCG) 6" INTEGRAL CURB- -29.05' 1.763 0 GRAPHIC SCALE IN FEET as EXISTING 81 2.45(130C) , ��PP 5 SCALE: 1"=20' GSUBBASE 809.58(TOP PCC) �i 0.44% '! v p \ G 29.05' 3.023 II epFit - - - 810,08{BOC) m 812.83(TOP PCC) _ _ _ o 813.33(BOC) �810_.03_(TOP PCC) a 809.24(TOP PCC) 813.71(TOP PGC) 29.05' 809.57(TOP PCC) 809.74(BOC) O 814.21(BOC) 27.92' - r4 TOP PCC)) - ��EXISTING GRANULAR 810.3b m � ', i 814.00(TOP PCC) ~ SUBBASE \ 814.50(60C) 9.6$ 27.9 - o EXISTING GRANULAR SUBBASE 811.14(TOP PCC CURB GRAL CURB 27 92' 2 80%' 6" INTEGRAL CURS 2.86% \ 6" P.G.C. PAVEMENT OVER 8T3.36(TOP PCC) 811-92(TOP PCC) EXISTING GRANULAR SUBBASE 813-86(BOC) �813,22(TOP PCC) 808.23(TOP PCC) a 27.92' 809,07{TOP PCC) 0 ` 809.57(BOC) 808.73(80C) 6 $12.70P PCC� / / --' 809.01(TOP PCC) ( 1 / 809.51(90C) 6" INTEGRAL �9 I� 809.31(TOP PCC) CURS o �6" INTEGRAL CURB 2,5$3 809.81(BOC) � m b" INTEGRAL Q f 807.88(TOP PCC) o FOR THIS AREA, SEES 812.18(TOP PCC) CURB® $OH 9 TPP ----- DETAIL ON SHEET 8 810.01(TOP PCC) 2{ 0 CC) \ 810.51(BOC) 8 .8C(TOP PCC) 812-28TOP PCC) �XISTING GRANULAR----" SUBBASE 808.84(TOP PCC) 812.78(90C) 810.70(TOP PCC) $11.20(80C) a E 808-54(TOP PC 806-70(TOP PCG} v b" INTEGRAL $09.01(TOP PCC - 807.50(TOP PCC) N CUR - I 811.40(TOP PCC) EXISTING GRANULAR SEE ENTRYWAY NOTES: 811.90(BOC) SUE39ASE DETAIL, SHEET 8 - ALL CURB .AND GUTTER SHALL BE TYPE 1 - 6" INTEGRAL CURB. r - THE ELEVATIONS SHOWN ARE AT THE TOP OF PAVEMENT, AND i ARE LABELED AS FOLLOWS: WEST PRAIRIE DRIVE -- TOP PCC: TOP OF PORTLAND CEMENT CONCRETE. - 30C: BACK OF CURB. 0 a v a DRAWN BY: SRW HALL&HALL ENGINEERS, INC. ClaECKEO BY: SRW CITY OF 0. �- � SHEET i / / �u� HAWKS RIDGE PARK PARKING LOT IMPROVEMENTS 4 APPROVED 8Y: SRW �� � 760BOYSON ROAN HIA 14TNq.IONA 52233 �'7- iV DATE: 07/28/2011 / / AX PHONE f3,3,36 H548 FAX 3^ 3oZ-,53 2011 IMPROVEMENTS PAVEMENT ELEVATIONS of CIVIL ENGINEE41NG a L1NpSCAPE ARC+ITECTIJRS FIELD BOOK: OT84 NO REVISION DESCRIPTION APPROVED DATE LAND$uRVEMGT_ANDnEVE_OPro3_NTPLaNwuc 1- "-haven, can SCALE', 1"=20' PROJECT NO: 6950-12-01 PAVILION -0.9' 2.07' EXISTfNG EDGE OF EOR 5 5.80 GRANULAR TRAIL C a 3 6 9 12 CONNECT TO THE EDGE OF / THE PAVILION PAVEMENT , 0-9 / GRAPHIC SCALE ]N FEET -- SCALE: 1"=6' (%2" EXPANSION JOINT) & 22 EOR 8, 0' 5.oo' � EXTEND EXISTING 1 " PVC WATER �XEOR SERVICE 8' AND MARK END 5.80' 5.9 8' END PCC EXTEND EXISTING 4" PVC SANITARY C� 5.02 �t 4,54' , TRAIL SEWER SERVICE 10' AND MARK END45.08' 5.03' EOR- - 33.00' PCC HEADER _ _ - � - EOR BEGIN PCC 8.13' 3.00 C2 TRAIL 26.07' -f2" EXPANSION .JOINT xEOR EXISTING EDGE OF _.._. 1 ,79 GRANULAR TRAIL EOR 9.02 --- - co 50' r _ r 4 0 0' 1 0. 0' 5.00 _ � - - - CENTERLINE CURVE INFORMATION E CURVE ARCH CHORD N0. RADIUS LENGTH LENGTH °' S 1 6. 13' ' 7.00 EOR 8.60' 16.02' C1 305.00' 25.65' 25.65' PCC HEADER 25.23' 1200 4, C2 30.00' 9.54' 9.79' TYPE BT-3 ABUTTING ` C3 12.00' 1 .92' 1 .92' - PAVEMENT JOINT BETWEEN 1 TRAIL C4 12.00' 7.39' 7.27' TRAIL THE PCC TRAIL AND THE 5 CENTERLINE CENTERLINE RESTROOMS SIDEWALK CS 8.00' 4.15' 4.10' 6 NOTES: 10.79' 8. 0' THE TRAIL SHALL BE 6" P.C.C. PAVEMENT ON A MIN, OF 4" 5. 79' ro r . GRANULAR SUBBASE (EXISTING TRAIL OR OTHER IMPORTED GRANULAR s r� > MATERIAL). ' EOR > n - SAWED JOINTS THROUGHOUT THE TRAIL SHALL BE AS FOLLOWS: 2.56' � W -- WITHIN THE 8' WIDE PORTION OF THE TRA€L, SAWED JOINTS SHALL CJS EOR LLJBE SPACED AT A MAXIMUM OF 8 FEET FROM ONE ANOTHER. 1 28 X -- WITHIN THE 10' WIDE PORTION OF THE TRAIL, SAWED JOINTS 1 .60' WITH A BT-3 ABUTTING PAVEMENT JOINT 1 .60 TIE THE PAVED TRAIL TO THE PARKING LOT s N � SHALL BE SPACED AT A MAXIMUM OF 10 FEET FROM ONE 1 r ANOTHER, EXCEPT WHERE THE TRAIL ABUTS THE RESTROOMS 5 42' ; 5 11 '' {SEE CR STD. METRO DETAIL N0. 2700-022) SIDEWALK, IN WHICH CASE THE SAWED JOINTS IN THE TRAIL SHALL .`5. 11 ' 5.42 BE A MAXIMUM OF 5 FEET FROM ONE ANOTHER AND SHALL LINE � 10. 0' , } UP WITH THE SAWED JOINTS IN THE RESTROOMS SIDEWALK. cn - - _ GUTTER LINE 0 GUTTER LINE 1 .0109 PA KING LOT DRAWN BY; SRW / / �, SHEET i CF ECKED BY: SRW HALL&HALL ENGINEERS, INC. - / / CITY OF ��g/� TRAIL IMPROVEMENTS — LAYOUT APPROVED BY: SRW / / - HAWKS RIDGE PARK 5 A 1860 dOYSON ROAGiIA 1 THR!OPA 52233 m DATE: 07/28/2011 / / �A 1� PHON f-19,'62-9518 FAY.f313,3F2-1505 2011 IMPROVEMENTS (ALTERNATE BID ITEM} of L:. �I PL ENG1 IFFRING�LANDSCAPE ARCN:T„CT!j RE 8 a FIELD eQ0K: OT54 NO. REVISION DESCRIPTION APPROVED DATE L4NESURNEYINOl-AND DEVELOPMENT PLANNING rr-,;nas m SCALE: 1"=6' PROJECT N0: 6950-12-01 4 U PAVILION -812.00 EXISTING EDGE OF EOR GRANULAR TRAIL 811 .88 . -812.00 MATCH ELEVATION WITH THE TOP EOR EDGE OF THE PAVILION PAVEMENT 811 .65 811 .86 811 . 75 �xEOR 811 .45 INSTALL APPROX, 15 TONS 811 08 OF ROLLED 3/ " LIMESTONE 811 .53 SCREENING TO TRANSITION FROM THE END OF THE EOR _ _-b'` 811 . 18 PCC H I PAVED TRAIL TO APPROX. 13 "811 . 25 EOR E A D E R / 25 FEET NORTHEAST OF - 811 ,36 811 ,39 8.11 35 811 .40 THE END OF THE PAVEMENT. 2.07' 17.88' , _ x EOR 811 .01Ln 810.-98T0P PCC Ln _. 6. 13 811 .5 X� _ m 811 .64 TOP PCC � EOR " y 8.11 60 - 1 ,62 _ -0811 .15 - 5.00 811 . 32 -- - -e -- - - 81 1 25 811 ,40 811 .3-Z i 17.30' 811 . 39 - 4 y O PCC EOR 2.00' c HEADER 5.94' 811 .53 1 .13' ' 810.92 ' 11 .60 ' 0 811 .64 TOP PCC 0 3 6 9 12 m 810.59 GRAPHIC SCALE IN FEET SCALE: I"=6' 3t s o E„IS � IT'NG E uG lr GF TRANSITION FROM 6" GRANULAR TRAIL CURB TO NO CURB EOR 810.32 MATCH BACK OF 6 0 810.41 EOR CURB (TYP. BOTH SIDES) (TYP. BOTH SIDES) X 810.13 810.28 810.08 o I ol NOTES: 81 a58(B0C) 809.87Ln ELEVATIONS ARE AT THE TOP OF PAVEMENTf 810.37(B0C) UNLESS NOTED OTHERWISE. 6 " CURB 810.06 809.89 O 'I NO CURB 6" CURB PARKING LOT 0 DRAWN BY: SRW / / HALL&HALL ENGINEERS, INC. SHEET i CHECKED BY' SRW / / CITY OF ;:= - - � TRAIL IMPROVEMENTS - ELEVATIONS APPROVED BY: SRW / / -- HAWKS RIDGE PARK 6 ��� � PHmo ONE.50NH0H54Id4Xi3lgo3 a 1 2011 IMPROVEMENTS (ALTERNATE 810 ITEM) of DATE: 07/28/2071 / / PHONE is+9i=az.esa�-�xis+e;ae�Tses �- � CIVIL ENGVNEERING-LANDSCAPE ARCHI TE.(;f'J RE ( ,�� a O FIELD 900K: OT84 NO. REVVSION DESCRIPTION APPROVED DATE LANDsurRvcrirc-LaNCo.vELDPNIEN-PLANNING „whM-g_om SCALE: 1"-6' PROJECT NO: 6950-12-01 U POSSIBLE \ 0 5 10 15 20 0 5 l0 15 20 \ \ GRAPHIC SCALE IN FEET \ — PAVED TRAIL GRAPHIC SCALE IN FEET r SCALE: I"=10' SCALE: 1x-10' BT-3 ABUTTING PAVEMENT POSSIBLE JOINT IF THE TRAIT_ IS PAVED _ PAVED TRAIL C811.32 POSSIBLE POST 5.00' Y2" EXPANSION JOINT 811.39 11.32 , DO NOT TIE TO THE BUILDING (TYP.) 18.43' 3.00' "�--1.46' \ Y2 811" EXPANSION JOINT - DO NOT � 811.45 \33 � POSSIBLE POST TIE TO ADJACENT P.C.G. SIDEWALK 18.25' � 5.34 811.53 OR TO THE BUILDING (TYP.) 3.17' 7.50' 300' RAD, 811.60 811.57 - 1 .s THE SIDEWALKS ADJACENT TO THE 4.86' � 1.88 10.4' .- 811,4 -/ PROPOSED T BUILDING DOORWAYS SHALL BE TIED - 811.60 PROPOSED 1 TO THE BUILDING SLAB OR FOOTING - - ~ 811.60 RESTR4C3Ar� 811,57 RESTRC}{7 S Y2" EXPANSION JOINT /, _ WALLS (STOOPS), (TYP. BOTH SIDES). 6.88' - DO NOT TIE _ ,i � SEE NOTES BELOW ON THIS SHEET TO THE ADJACENT P C.C_ SIDEWALK OR TO % ' FOR MORE INFORMATION FF-811.60 - - - 2,25' THE BUILDING (TYP.) ;�/ FIT=811.60 - l I 12.50' 811.60 8i r - 6.00' n ' Y" EXPANSION JOINT POSSIBLE POS 811.60 - DO NOT TIE -- 811,4 _ I _ j_ '- \ - - - TO THE ADJACENT '` ------ 2.25' 811.57 ------ P.C.C. ---P.C.C. SIDEWALK OR TO6.00 o THE BUILDING (TYP.) 811.45 a POSSIBLE POST E PARKING OT a PARKING OT E3 — \ \ \ GRADE THIS AREA (CUT APPROX. CURB OR 1NTA r 5 CY) TO INSTALL THE SIDEWALK \ \ \ r WITH A MAXIMUM SLOPE OF 8.0% _ FROM THE FRONT OF THE WALK y \ \ INSTALL THE SIDEWALK BETWEEN THE UTILITY J -- - t81= _ dj = TO THE BACK OF THE STREET \ \ BOX AND THE LIGHT POLE (MAINTAIN 1.0' UTILITY BOX \ OF CLEARANCE BETWEEN EACH - ---�----- - 4 0 c - ,$ 19ALK ---'-- a LIGHT POLE )_ NOTES: CD R4 (STREET R.0_W. SIDEWALK) i p, \ \ ' - THE SIDEWALK SHALL BE 4" P.C.C. PAVEMENT ON SOIL. INSTALL THE 4' WIDE - THE SIDEWALK SHALL BE 4' WIDE AND LOCATE=D 10.0' OFF THE BACK OF THE STREET CURB (TYP,). 10SIDEWALK 10.0' OFF THE THE TOP FRONT OF THE SIDEWALK SHOULD BE 0.3' TO 0.8' (0.4' TYP.) ABOVE THE TOP OF THE STREET CURB. N \ BACK OF STREET CURB - THE SAW JOINTS SHALL SPACED AT A MAXIMUM OF 4 FEET FROM ONE ANOTHER. T (RESTROOMS BUILDING SIDEWALK) 4TYP - THE SIDEWALK SHALL BE 5" P.C.C. PAVEMENT ON TOP OF 4" GRANULAR SUBBASE, u, IF THE RESTROOMS BUILDING FLOOR IS P,CC. SLAB ON GRADE, THEN TIE ONLY THE ADJACENT 5" SIDEWALKS AT & NEAR THE ti DOORS TO THE FLOOR SLAB WITH EPDXY COATED NO, 5 BY 24 INCH BARS ON 24" CENTER. MINIMUM EMBEDMENT SHALL BE 9". IF HAS THE TROOMS 0 10 20 30 440 . EARETHESLDING DOORS. BTHIE`SE STOOPSRSHALLFBE AGMINIMUM OF 42" N, THENC DEPTH AND08" WIDE_OPS E CONNECT EACH 7P C.C.IDEWALKS STOOP TO THE m UD CONNECT THE BUILDING FOOTINGS WITH THREE NUMBER 5 EPDXY COATED L-SHAPED BARS (10"X24"). THE P.C.G. STOOPS SHALL BE SC GRAPHIC SCALE IN FEET EXISTING SIDEWALK REINFORCEO WITH THREE HORIZONTAL LAYERS OF NUMBER 5 BARS. SCALE: I =20' THE SAW JOINTS SHALL BE SPACED AT A MAXIMUM OF 6 FEET ON THE PORTION OF THE SIDEWALK THAT IS 6 FEET WIDE, AND 5 i FEET ON THE PORTION OF THE SIDEWALK THAT IS 3 FEET WIDE (LINE UP JOINTS WITH ADJACENT TRAIL JOINTS). U a DRAWN BY: SRW / / l�1 HALL&HALL ENGINEERS, INC, CHECKED BY SRW CITY OF SHEET j APPRovED BY: SRW — l�VI� HAWKS RIDGE PARK SIDEWALK IMPROVEMENTS 7 / / I OE3 90Y GN RCAG F IANATNA.IONA 52 33 � DATE: 07/28/2011 / / �,'� L A 'HON 31313 2-9548 EAX 3 q;3624E95 2011 IMPROVEMENTS (ALTERNATE ®ID ITEMS} aF LZ - ,.IVILENGINEERING a PNOSCAPE ARCHITECrJRE !_ O FIELD BOOK: OT84 N0. REV15ION DESCRIPTION APPROVED DATE ANOSIJRVEYhNG�LANDDEHE_OPNIENTPLAWNG v:neoeng.com SCALE: VARIES PROJECT NO: 6950-12-01 a U TAPER FROM FULL CURB TO NO CURB TAPER FROM FULL HANDICAP SIGN CURB TO NO CURB (BY OTHERS) ��,� HANDICAP SIGN 5-�-� TOP OF CURB (BY OTHERS) TOP OF CURB LINE I � - - - - - 12.0' RAMP/TRAIL EOR 813.41(TQP PCC) CURB ORO 813.91(BOC) Q 10.0' 4,5' RAD. '\ 813.22{TOP PCC} E 0 R GUTTER LINE GUTTER LINE 2.61 813.37(TOP PCC) 813.87(BOC) (TRAIL RAMP/CURB DROP - PROFILE VIEW) 813.36(TOP PCC) CURB BREAK AT NORTHEAST END OF THE PARKING LOT 813.86(BOC) N (SCALE: 1"=6') m a v END FULL CURB 808.94(TQP PCC) EOR/END FULL CURB END FULL 6" CURB 3' NORTH OF 809.44{BOC} 807.97(TOP PCC) THE PROPOSED SIDEWALK AND Q 808.47(BOC) TAPER TO NO CURB AT 1' NORTH 24.00' 812.26(TOP PCC) INSTALL &DEWALK SECTION OF THE PROPOSED SIDEWALK 812.76(BOC) EOR WITH 6" P.C.C. OVER (TYP. BOTH SIDES) s 808.93(TOP PCC) GRANULAR SUBBASE _ �07,88�TC V - 812.18(TOP PCC) 0.40' P PCC) EXPANSION JOINT 808.92(TQP PCC) 2 2.0% 2.0% Y2' EXPANSION JOINT s - �" � � �' - - EOR Yz" EXPANSION JOINT'." -/ -­ 15' RAD. EOR ; f 807.80(TOP PC, 812.28(TOP PCC)- i 808.84(TOP PCC) NO CURB 812.78(BOC) 15' RAD. 15' I -806.76(TOP PCC) \ 1 RAD. ENTRANCE SHALL BE 6 P.C.C. f 4.5' RAD. s NO CURB ; OVER GRANULAR SUBBASE 1-3.0% 807.24 I 1 i (TOP PCC) ' 808 98 1^ CC 3.0% MATCH ELEVATIONS AT 1 811.98TOP P ° -809.07 (TOP PCC) EXISTING TOP OF CURB i ( ) 3 (TOP PCC) I CRACK (Yz" EXPANSION JOINT) I 2.0'.. 812.48(BOC) 1 � o �808.54(EX. BOC) i r 807.50 EX. BOC -806.70(EX. BOC) I 2.0' _ ( ) 2.0' - TYPE RD ABUTTING PAVEMENT �809.01(EX. BOC) JOINT (TYP. BOTH SIDES) WEST END OF THE PARKING LOT TYPE BT-3 ABUTTING PAVEMENT JOINT SAW CUT & REMOVE/DISPOSE OF OFFSITE (SCALE: 1"=6') LnEn LARKING LOT ENTRANCE DETAIL 2.0' OF EXISTING P.C.C. CURB & GUTTER g EXIST. PAVEMENT BETWEEN THE EXIST_ JOINTS; REPLACE WITH lo (SCALE: 1"=6') JOINTS 7" P.G.C. (MATCH EXISTING CURB SECTION) 0 DRAWN BY: SRW CHECKED BY: SRW CITY OF HALL&HALL ENGINEERS, INC. r ° SHEET APPROVED BY: SRW / / - - L"o- HAWKS RIDGE PARK H FAI F , fT iHDNC. SCNROAD FIAX(3kgj3Y9-I'll 3 DETAIL SHEET 4 1 1[,AL1yJ[/� PHO":E 3'9;362 9518 FAX 13'.31'2-7595 OF 4 DATE: 07/ZB/ZO11 / / , 211 IMPROVEMENTS CIVIL ENGIN-ERING a LANDSCAPE ARCHITECTURE � FIELD BOOK: OT84 NO. REVISION DESCRIPTION APPROVED DATE IAND sURVEYINIG LAND DEVE'OFNIEN'TP>_ANNING `�•:�M,vnauen9.com PROJECT NO: 695D-12-01 8 V City fFairfax From: Shane Wicks 1':shane@halleng.com] .Sent: Thursday, Selptember 01, 2011 12:11 PIVI To: City of Fairfax; Rabe, Jason Subject: FW: Fairfax Gity Hall Parking Stall Layout Attachments: City Hall Parking Stall Layout.pdf Please see attached a rough layout of the"possible" parking stalls at City Hall. With over 25 stalls, 2 handicap parking stalls would be required. Shane .......... .......... From: Josh Entler Sent: Thursday, September 01, 2011 11:43 AM To: Shane Wicks Subject. Fairfax City Hall Parking Stall Layout Shane, Please see that attached PDF for the proposed Fairfax City Hall parking stall layout. Thanks, Josh Entler, E.I. t."roject Engineer AV AWJW MAEW Hall & Hall Engineers Leaders in Land Development Since 1953 1860 Boyson Road Hiawatha, IA 52233 (319) 362-9548 (w) (319) 560-2378(c) iosh(a)-hallen.q.corn 0 0 (A x I. C (A II >< LA > 17- C>M ;u(A z 0 m> M 17- a) 17- > > m ..I z -u Z > -0 0> > z M > Z > Mz V () m .1 (4 0 r- al(A I— I I r- ........... M* u lu m rl) U) x > LL-1 LR He ole c/) 17- Ix I > —49 EL % > V r In > > IF VANDERILT ST . .......... w I a Sheet'Rile: HALL&HALL ENGINEERS,INC. MH oameco Mpt UN)MRCW LAFW P% CITY HALL PARKING STALLS ATH I A cn 0 FAX 1 y31�.�6 o 3 CITY OF FAIRFAX 0MILFINOINEmMa o LANDsmWCARC14rTECMRF o LAN LINK COUNTY,IOWA D allRVLANG v LAND DEW Designed by. SRWj Drown by7jLE Checked by;5RW .07 SIALLS.d.9 D.W.Pt.Allod! 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A ,^ ,r.. 1_ „X __ _ ,�",�.C,M� 1 aE��i.l”" ]'�,,�` +«' w� C.dirftrsi lafuXrlAfa 1hr#"r�MM11 d'0Y#' Y '"1 • '• •° '� •• - r�F r� ' r � + """`m'a,"� 7 4 �.�.� �• �.PX�7' , " 1 q •.. y T Yt "f YrLCCb i1AiC RP f"It f,Flaw i" r4F1 QCT"I RR �r � � �F F4�i W. �". 7- 7 rw C :w r ' ' ii� •�`;. 1 r'r s r ; r�.. rf� r, " •, , .1xM�' Mi �yiS` 1^� ".ark.} mmwty R.y1'y4r`".tf"`.+' ra" ti #r°:sf� °� �'.ta a4.1', -rKg� 4 A; . '• '* r r d•, y N • .i `' .� t.*R. - .�'�.°'�Stiti.1311'L""xSfr," .!J•`��"�•'�',ti^:+��'S'�"r;.'�'�i�ta' �'.'�.l:a'r`,r�'•� +.✓.M.�'��,,,ra+aW�r'1-..rwn >.4'��f�,:�:4kii�.f�.� VEHICLE STOPPED ON SHOULDER FOR LESS THAN ONE HIOUR(D Si-O MOVING CdPERATICN VEY -Wx,aw 1owa Department =10-1746 of Trams tatlon '4'tork�ih Wfr,!�ftef'B*M!}s9 Ati"au�of tYg�C, �` � �rfL !tern; �' A 11 boopark d,�w�lWo sWbe ioe,6*d a3 farfrorn tie open tra oha s Frady r;irol STANDARDROAD �� T d I d s:�le. ndfari=and drd &e aya ehouW ha used whenever approp^ te. IMICk hplm*1 r4 1E"rC1+sur rqW Pvttj 0-0■-A Mi-V, All vWI*s sha.A he equipped w•a'ih an embar raxnh°frQ 1�h(or as amW __.. LEG NE) 6kM nghL Traffic Sip vtrit*n of T.aFF)c (D For )MlasN lamer tMp one Jtnur.m TO-M Cr TC-02, WORK NOT AFFECTING G TRAFFIC sa i p 4;,,:. ;' y�GF�'f'"� Y�•F C"�i� 't1F1Mn it paYomn1+edge dmpoff vdetb,INUN in SHOULOSR DROP-OFF 010". - Possb10 Cont (A 110" PAyorm.nt Wge dmp-orfo g1' for Ow a n4mhal lit Who WO not bo Tr ttlo Control £rim r Sfto rw4vo4dng houm. Shouider WS6 sfre"iff€mW brs mtttgoW woording to Arfdo t 07 .M 1oW3 l"Or'i~r"t'tent r -20.1Si LFE4E ND of the Standard SpodtooUona. 0of Transport tW $Vn D V1� $n the loner ora pavemdr"1 wgo dm"ff t#imoloatrrr I*",the STANDARD ROAD P1 AN ������ VIEWtomp Y Mat r ►imment W A Mdo 1107-03 of tho Sland N SKEET i of I '�,nar zarcv�I�r l Pint LIMIT A a C' T Woats Arse 6w 2S0" 4LY f�' 8�it�a dolt+ ssf da f�rL 40-45 For wft dtoav loan than 20 fait kma,use channeUtiraa isp4mdot 20 C?hdlon°f'moo so o'ormw low tW 1w Li) 1"Wcenlaraoruia ova wM an ember ravnd"Eghtorembor SHOUW19R CLOSURE etmbe 0ghL (ONE LANE CITY DEVELOPMENT BOARD STATE OF IOWA IN THE MATTER OF THE CITY OF ) NO. UA11-'13/CEDAR RAPIDS CEDAR RAPIDS VOLUNTARY ) NOTICE OF MEETING TO CONSIDER ANNEXATION WITHIN THE URBANIZED ) VOLUNTARY ANNEXATION WITHIN AREA OF THE CITY OF FAIRFAX ) THE URBANIZED AREA TO. Cities of Cedar Rapids and Fairfax, Linn County Board of Supervisors, Linn County Attorney, East Central Iowa Council of Governments, Iowa State Attorney General, Iowa Department of Transportation and affected public utilities. You and each of you are hereby notified that the City Development Board will, pursuant' to Iowa Code Section 368.7, consider the above captioned matter at its regular meeting at 1'.:30 p.m. on September 14, 2011,' at the Iowa Department of Economic Development, 200 East Grand Avenue, 1" Floor NW Conference Room, Des Moines, Iowa. A copy of a map and legal) description of the annexation territory is enclosed. At said meeting, the City Development Board in its deliberations on approval or disapproval of said annexation, imay take note of public documents or other evidence and shall give any interested party opportunity to present evidence or comment orally or in writing all in accord with Section 263-7.7, I.A.C. The City Development Board invites oral or written comments relative to the petition on or before the meeting date as noted above. To participate in this meeting via teleconference, dial 866-685-1580; when prompted, enter conference code 51524248/5 followed by#. You should then be connected to the meeting. Should you have questions regarding this notice, please contact the City Development (Board at 5151725-3064. CITY DEVELOPMENT BOARD Marie Steenlage, Administrator City Development Board Prepared by: Marie Steenlage 5151725-3064 City Development Board Administrator/200,E.Grand Avenue 1 Des Moines,IA 50309 PROOF OF SERVICE The undersigned hereby certifies that a true copy of the foregoing instrument was served upon: Ms. Catherine Cutler Mr. Adalm Lindenlaub Iowa Dist. Trans. Planner Corridor MPO PO Box 3150 3851 Riiver Ridge Dr. NE Cedar Rapids, IA 52406-3150 Cedar Rapids, IA 52402 Mr. Harold Denton Dex/ west Linn Co. Attorney 4211 Glass Rd. NE 51 3rd Avenue Bridge Cedar Rapids, IA 52402 Cedar Rapids, IA 52401 Mr. Phillip Hynek Linn Co. Bd. of Supervisors Township Trustee 2500 Edgewood Rd, SW, Linn Co. West 1st 12013 34th Street SW Floor Swisher, IIA 52338-9778 Cedar Rapids, IA 52404-2100 Linn County REC Mr. Chad Sands 999 35th Street, PO Box 69 ECICOG Marion„ IIA 52302 700 16th Street NE, Suite 301 Cedar Rapids, IA 52402 AT&T 4701 1st Avenue SE Mr. James Flitz Cedar (Rapids, IA 52402 Cedar Rapids City Attorney 50 Second Avenue Bridge, 3rd Floor, City Hall Imon Communications Cedar Rapids, IA 52402 625 1st Street SE, Ste. 520 Cedar Rapids, IA 52401 Ms. Alissa Kaiser Cedar Rapids Deputy Clerk IDOT 50 Second Avenue Bridge, 3rd Floor, City Hall 430 16th Ave. SW Cedar Rapids, IA 52402 Cedar Rapids, IA 52404 City of Fairfax Claramae Farms Inc. Et All 525 Vanderbilt Street 4500 Nursery Road P.O. Box 337 Cedar Rapids, IA 52404 Fairfax, IA 52228-0337 Jeanne Rae Dunlop & United State Bank IES Utilities Inc. Trustee 200 1st Street SE PO Box 013 Cedar Rapids, IA 52401-1409 Cedar Rapids, IA 52406 Mediacom MidAerican Energy 6300 Council Street NE 602 D Avenue NW Cedar Rapids, IA 52402 Cedar Rapids, ]A 52405 Qwest Solution Center 4444 1st Avenue NE Cedar Rapids, IA 52402 Prepared by: Steve McCann 5151725-3055 City Development Board Administrator l20i0IE.Grand Avenue/Des Moines,IA 50300 Reyes Holding LLC Mr. James Meiners 0500 Byrn Mawr Avenue 4100 Beverly Road Rosemont, IL 60018 Cedar Rapids, IA 52404 Mr. Vern Zakostelecky City of Cedar Rapids 50 Second Avenue Bridge, 3rd Floor, City Hall Cedar Rapids, IA 52401-1256 Said copy was mailed in an envelope addressed to them at the address shown above, with postage fully paid and by depositing same in a United States Post Office depository in Des Moines, Iowa, on the 15th day of August„ 2011. Local Delivery lHonorable Tom Miller, Iowa Attorney General Betty sli g,Admin is rat ve Assistant Prepared by: Steve McCann 5151725-3065 City Development Board Administrator 1200 IE,Grand Avenue 1 Des Moines,]A 50309 Appendix A Legal description of territory proposed to be annexed to the City of Cedar Rapids, Iowa CDB Case No. UA11-13 . JAMES AND AMBER L. DOSTAL PROPERTY: "THAT PART OF THE SE1114 SWI/4 SECTION 1-82-8, LIINN COUNTY, IOWA DESCRIBED AS FOLLOWS: COMMENCING AT THE S114 CORNER SAID SECTION 1; THENCE DUE NORTH ALONG THE EAST LANE OF THE SWI/4 OF SAID, SECTION 1, A DISTANCE OF 853.65 FEET TO THE POINT OF BEGINNING; THENCE N89°28'00"W, 674.34 FEET; THENCE N22°26'16"W, 515.91 FEET; THENCE S89°25'00"E, 871.26 FEET; THENCE DUE SOUTH 475 FEET TO THE POINT OF BEGINNING, SUBJECT TO THE PUBLIC HIGHWAY." BEVERLY ROAD: "THE SOUTH 33 FEET OF THE BEVERLY ROAD RIGHT-OF-WAY EXTENDING WEST 904.76 FEET FROM THE CENTERLINE OF THE INTERSECTION OF PRO FARMER ROAD AND BEVERLY ROAD." PRO FARMER ROAD: "THE WEST 33 FEET OF THE PRO FARMER ROAD RIGHT-OF-WAY EXTENDING SOUTH 475 FEET FROM THE SOUTH RIGHT-OF-WAY (BEVERLY ROAD." TOTAL AREA OF THE LEGALLY DESCRIBED PROPERTIES LISTED ABOVE: James and Amber L. Dostal Property: 7.31 acres Beverly Road Right-of-Way: 55 acres Pro Farmer Road Right-of-Way: .36 acres The territory extends to the center I'iine of all secondary roads adjacent to the above described properties. DOSTAL ANNEXATION LOCATION MAP 86ar e s EXHIBIT A 18Nnar,Aye;Sw � m E u� � r� •T m 2 8 J. m .;,'awkRue w 30 w 151 . Udall 3U Cedar Rapids Corp. Limit Line �a■.�:�I■I,w�■a,�>.;r. �cU�rlyRd w _Y r � ■ r■■■r� � a r r r� ru I� s�-Bav�rl Rd 5w i a r Carrcau01 el[3r ■ Cedar Rapids SITE LOCATION Corp. Limit Line Fairfax Twp V) ess\ 44th:Ave;Sw .: i W r I , w sa �� m 1 � lA 1 � „ f 500 ft UL6nn ,lawa Llnimi County wntty ma3cas no warranties,expressed or Implied,Including wilhoul: Linn County, Iowa ill any warranites of merchanlab€Illy or fitness for a padlcular purpes�e.,. In In event shall Llnn County he liable for last profits or any oonsequenlpel or. f ddl.l damages caused by the use of thls map. 15 February 2011 Dostal Annexation Corporate Limit Location Map Robins e y � Pn1 4'e Y`3 C.F �1�51EC r F - r" r r r` l 1 r� I r-=JHia the _ Marion 151 100 G: �r 100 4,4 r I uj 13 21 r 94 LN u�.r LSCf:sTAL PROPERTY' i ' //' f B e r t r 1 F. X17 _ -d 30 151 & _ 30 gym. r-�- �--- :I i I �`— cw:r R.pra.cls oim�.a _ mrsclwnea:mle i:�paawr.r n. 1:a5:oCu Qyg Niwm°w°r°amol<ar - c °r Beau papNe ois omxw^.m. C is Ci a r Rapids, Iowa i 9°1 rA 6�a tl0ewD szwoz mr>tis'eya i01c ee,nerido ior^a'n wrre.e..nm N.I.o:ne.al.�r ora vex:i-cede iac urp �xp�^s�Tit(of the u.er.Them ue no s, p�nsctl or irrpsea, Cne4d79SR111 m+u'NnAN Ne use elNla mep. AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 13,2011 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET 1 Call to order 1, Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated August 9, 2011 b. City Council minutes dated August 30, 2011 Place on file: a. Parks and Beautification minutes dated July 21, 2011 5. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Paries and Beautification Department £ Financials g. Engineering . Public Hearing concerning I'TC easement 7.. Consider RESOLUTION to approve ITC easement 8. Phase 3 Water Main Replacement Project— a. roject—a. Consider RESOLUTION to approve Change Order#1 9.. Consider RESOLUTION to approve the annual Street Finance Report 1.0. Consider RESOLUTION to set public hearing for a budget amendment 1.1. Consider RESOLUTION to approve audit RFP 12. Consider RESOLUTION to enter into a Centrex Agreement with South Slope 13. Consider ORDINANCE 118,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by adding a chapter pertaining to golf carts. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 118 b. Consider motion for approval of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY ADDING A CHAPTER PERTAINING TO GOLF' CARTS. 1.4, Consider ORDINANCE 120,to amend the Fairfax Code of Ordinances, Fairfax, Iowa 2007 by amending the provisions pertaining to connection to the public water system. a. Consider introduction of ORDINANCE 120 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 120 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 120, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE PUBLIC WATER SYSTEM Fairfax City Council Agenda - September 13, 2011 Page 1 15. Consider ORDINANCE 121,to amend the Fairfax Code of Ordinances,Fairfax, Iowa 2007 by amending the provisions pertaining to connection to the public sanitary sewer system. a. Consider introduction of ORDINANCE 121 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 121 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 121, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,2007 BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE PUBLIC SANITARY SEWER SYSTEM 16. Consider RESOLUTION to adopt water main connection fees 1.7. Consider RESOLUTION to adopt sewer main connection fetes 18. Consider ORDINANCE 122,to amend the Fairfax Code of Ordinances, Fairfax, Iowa 2007 by amending the provisions pertaining to the Urban Renewal District's legal description. a. Consider introduction of ORDINANCE 122 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 122 C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 122, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITYY OF FAIRFAX,IOWA,2007BY AMENDING PROVISIONS PERTAINING TO THE URBAN RENEWAL DISTRICT'S LEGAL DESCRIPTION 19. Discussion and possible motion regarding the storm sewer and associated intakes in Prairie View Heights Second Addition that were relocated 20. Discussion and possible motion regarding what it would take to extend sewer to serve the four residential lots along Williams Blvd, 21. Discussion and possible motion regarding Northway Well and Pump Company's quote for needed work on well#2 22. Consider motion concerning cost quotes for Hawks Ridge Park's paving project 23. Discussion and possible motion regarding handicapped parking designations at 525 Vanderbilt Street 2 .Discussion and possible motion regarding garage sales in residential districts 25. Discussion and possible motion regarding Mediacom's project in Fairfax 25. Mayoral Appointment to the Library Board of Trustees 27. Consider motion to approve the claims list dated September 13, 2011 211. Discussion a. Opportunity for citizens not on agenda 2'9. Clerk's comments 30. Mayor's comments 1.Adj ournment Fairfax City Council Agenda-September 13, 2011 Page 2 f } T AGENDA a FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 13,2011 AT 7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET 1. Call to order x �' U 't r ' .. ® ,k� 2.. Roll call r i > 3.. Approval of agenda ' r ' ( `• s 4. Approval of and place on file. - a. City Council minutes dated August 9, 2011 b. City Council minutes dated August 30, 2011 Place on file: a. Parks and Beautification minutes dated July 21, 2011 z , 5. ReportsJ r .. ,.. ' ,J> •�� ,�.,.{: Er!d. x..v'-s"d.�Ni:`a,t's: PI..L�d-'��t n a. Sheriff �� �ft� ', «.� � i f , b. Librarytj- k. c,`t • c. Fire Department tri ,ti f9; tI C d ;.MylpaintenanceDepart�myeygnt V 4, C. arks dand Beautification Department v,..'. x.L p, /r a, f. Financials ' a I Fairfax City Council Agenda- Septernber 13, 2011 Page 1 Iit, Y✓ 'l S > i p 4 a�.�t a j \ g. Engineering. . U i g, ' Hearing concerning ITC easement A,— t u..k..._ 7. Consider LUTION to approvelTC easement �� �ivi'•,tr�1 i��4G��G2 c�?'�'ly �"�,7���',� ���$ �y G¢ _,�,a g. Phase 3 Water Main Replacement Project- a. Consider RESOLUTION to approve Change Order#1 9'�. Consider RESOLUTION to approve the annual Street Finance Report j �d ,J„T_ '..u,. 110. Consider RESOLUTION to set public hearing for a budget amendment 11. Consider RESOLUTION to approve audit RFP 12. Consider RESOLUTION to enter into a Centrex Agreement with South Slope .. e r 3 Ef �^ p" M t_ 13. Consider ORDINANCE 118,to amend the Fairfax Code Ordinances, Fairfax, Iowa, 2007 by adding a chapter pertaining to golf carts. a. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 118 E b. Consider motion for approval of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IO'T'A,BY ADDING A CHAPTER PERTAINING TO GOLF CARTS. Fairfax.City Council Agenda -September 13, 2011 Page 2 1 4. Consider ORDINANCE 120,to amend the Fairfax Code of Ordinances, Fairfax, Iowa 2007 by amending the provisions pertaining to connection to the public water system. a. Consider introduction of ORDINANCE 120 b, Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 120 C. Consider motion for final passage and adoption with respect to ORDINANCE.NO. 120, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE PUBLIC WATER SYSTEM `VA51 fir°m I- �;.7` l U ., .✓ � -�........ �.a" `� �" '. i,. 5w r 15. Consider ORDINANCE 121,to , the Fairfax Code of Ordinances, Fairfax, Iowa 2007 by amending the provisions pertaining to connection to the public sanitary sewer system. a. Consider introduction of ORDINANCE 121 K.A/ L• b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 121 fi y C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 121, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, 2007BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE PUBLIC SANITARY SEWER SYSTEM 1 . Consider RESOLUTION to adopt,,water main connection fees R 17. Consider RESOLUTION to adopt sewer main connection fees 18. Consider ORDINANCE 122,to amend the Fairfax Code of Ordinances, Fairfax, Iowa 2007 by amending the provisions pertaining to the Urban Renewal District's legal description. a. Consider introduction of ORDINANCE 122 Fairfax City Council Agenda- September 13, 2011 Page 3 b. Consider motion to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 122 r NY C. Consider motion for final passage and adoption with respect to ORDINANCE NO. 122, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, 2007 BY AMENDING PROVISION'S PERTAINING TO THE URBAN RENEWAL DISTRICT'S LEGAL DESCRIPTION 19. Discussion and possible motion regarding the storm sewer and associated intakes in Prairie View Heights Second Addition that were relocated I N� b" 4. t 20. Discussion and possible motion regarding what it would take to extend sewer to serve the four residential lots along Williams Blvd. g 21. Discussion and possible motion regarding Northway Well and Pump Company's quote for needed work tsf__14_ on well#2 x-, S tY 22. Consider motion concerning cost quotes for Hawks Ridge P'ark's paving project # o 4� ( ; 23�ir�.... °vL:E'.. �P`'o,.�....y.� �,-�' ���f,"�� �, c.t.�r,)fr:.,.�v' s.��%4:�i�..�'�,��q,#. �.� ._ �i,f t,•- �f�.:: - f !�, ''.�`� . Discussion and possible moti �regarding handicapped parking designations at 525 Vanderbilt Street a µ ��^fif/kk, l _ F 24 Discussion and possible motion regarding garage sales in residential dist cts 25. Discussion and possible motion regarding Mediacom's project.in Fairfax 9 xV C. Fairfax City Council Agenda- September 13, 2011 Page 4 26.Mayoral Appointment to the Library Board of Trustees 27. Consider motion to approve the claims list dated September 13, 2011 28. Discussion a. Opportunity for citizens not on agenda 2 . Clerk's comments 30.Mayors comments 31.Adjournment Al Fairfax City Council Agenda -September 13, 2011 page 5 E I i i{II i STATE OF IOWA S5. ... E ctass�fiiedsx if NVar4sS#gar ► I &.fy OP PAIRFA ewy II E rtp pit i+Ossihlettaidders araid g2EGULARCI-Ty COUNCIL: as�ab4tlYiheirsdbtodules. [VfEEfVNG lhottoned ib hrt firers, seconded by I Tim McDougall, do state that 1 am the publisher of ASfCaUST s>2011 B§dr, td apnraya Casey°s Geltarat The rdduYar rheetfAs of theairtax CftY 3tdrars'Klass C Beer tsermit retler al. Counci.t was held Tuesday, Aasust THE GAZETTE a daily newspaper of general Rabe called fltae Otletfnq.fi Marader ai 7 ti wrisht• NeYsONGn2 Ab nE�Frled n, PM..Couri.0mer'nberrsaRca=� JoAnn;1. . Mofiart:carraed, and. C1lscussian was held conterinFns a C1rCUlatlOrl 111 TlTIYl allylO1111S011 COUr1t1CS, 111 Iowa. Bear;'Travas Qua The notice, a printed copy Of which is attached, Was Marianne VJamwrrigihf• AYtsent. 4ernae street ma 6tenancnwn9Ri secaordadfb f Frieden. Other., 6d.Milleorbsr, t: Cy Mbgbned by Wa. lnSerted and published.111 THE GAZETTE newspaper l Stimson alto Lynn Mii1er ars to do the listed oeic..a Seaf Molgoned by Beer seconded by Otto Yo Mas.. appr4Ve rite agehd- e geerr Otto caatirts want far an e. :1r1 rile 155UC(S) Of AUI:r'.St , 2,Q 11. wvl6rt 5auha`rew far an esiuma6a�' Masers,and tffatX�trrsht_NaXs. Kane. 519;40S.89 and the base reGans fracfa�ft Absent Frfedeit Mar€on carried. trate work Scttrader Motioned by Beers andel by Otio to $5.504:00- Rdad rise funds ire tri d 2ii i- ExtaXatiP+3 w Yl be respdnsabNd to Rdt approve and Ftace art Etta the City.11. used;Wf council minutes iird.. tutu l2, paves. gear O3tn a'+dlasers and Wain the streets ShatShey fora up daa�ns Fhi=ir $224.94 The reasonable fel far publishing said 110t1Ce 1.S before the wafer main protacl Akldt- wr.fshi. Nave:ldane Absent: Frledi work back to the c5nditlan II, were Motion carrEed M7tloned bY.EteerE seconded by Oitu to m these area to settle over a winter Bear; Otto MagerS and t"dafnwrigtat Molibhtioned by ft'atn j�a 16�2011.uAyeS may heiR with•their 51 111 Ayes BsOr Oiio, Masers and Wainwright t`Wa clu fes fa Id walk instaltlatgonMfor gays Nane.`Abaerpt Fcidtlen. M5tidn tion Gars{ed caalried, cagts; 1l6 add'4att€swerereywed. Linn CouatY bep°�ty tadvdlka presented Fge`Colt at Fairfax l b8tweea q 15 Y60altd;457 rhe'Ut of s nit Ilbrar'V report There waCynthia MotoRert by r51Yd,gecanded by Eder to Sldmsan retsaras aarcicdda 81,500 9 ani Corete Ca.fu S2 524 LOSIut ds licl Ebrary w. Ottoi t41yagers:-.and Nfalnwraght Nays from Netlns;aid South;Slope to pur- wilt beusadfn this work: Ayes: gear chase a corm iI 17 Lynn MiYfer repaarted that the#ire de- Norte. Absent: Fneden.: M�allnn ear ,. � pa�met may t LIP Ile more` Shane Wicks€eported that d nn blrCouatY ttie iirewarits far nextvear s show bce for the end:af qhe, to avoid;;pr"ice has completed the required bradae an fnereases. He area sarfos roma a the fees tion Then will be ralsang their tliat Male Ipert ti3. Sharill also rep. ernuTlheYaaarenrdca andin4 rthat..he ..Making the ateadeo l vta4e�treW -cftX pres.0 wrastt-§he rawer: next rtient plant repates during fhe.firsrtwo st fa the Cpy of Fa€rfax Year. ressulway u�$tl will be carhang to weeks of September. Tftere�dlrttie no clidck the alfaer watt_,Lynn wRl ill Fee eat ca. he$co5t igcwata qo cYden storm sewers. O.Escussion Was held ler.t4lth a s. she Cynthia 5tiCn5on relzoried that itie City eatinneclrib fees for water and sewer :.,.115 1T1St1-Lllllent was acknowledged by TlrT1 ra 1Ce the connectaaa Edea for a residan ttas re erYed the shins and Posts fpr the An ordinance is to be grford that wEl :t�UO15q$Iradrant - 56 ll Bee of ask antr�nnee CMoilth� rqa� for$eewer�d�arf�radmmezWater actoo t� so( k4 to carndclid6 fees wwtl be s35QQ lClUball before 111e X111t1i�;l1St 9, 201 1. o f to atria if S e t P l rPeOeurar CYttlhfa Stinson P �uSIVE Cir a��sGltYr>5et me foregoinsiminaroldsora r SAfRFA APRIE2OVAL Oi FAfrdA�6 nrf d9ffcdali until approved by the City 51C>t4 �"b"ALE„Ai�l7 PtsANll�bGS. RaFF CoeYn�iF ! /� ,� ,r° ea13 yard, Ayes Beer arra Masers CL ffJlS#f5f AUGffSf 4 2f401 q } aid uWainwrrshr, Nays None. Abseaf Vpvee RurRcise Amount !{.•! ;' 1✓ Fraedan. Motaan carried Mayor AFLAC Geri It Y: re' flu a 216.36 a Rabe declared RESOLUTION 2011-46 LincolaAlleaQeRos+[RefumrddO:OQ: aa dulyadoptel AllfanfEnergy ulilitvgPII5S42d.4 1IOtary PUbl1C 111 a111A f08"the State O IOWA Motlo by Magers, seconded by Altorfer ll Skid Loader.Fakf51S�00 Beer to 60ptbVe RESOLUTION NO, Aramark Mats&Uniforrrts 4E6832 2x11 47 A::_RLtMLUTlON SETTING Baker&Taylor Ubrary 311 TIME ANI?PL4CE FORA P€tBLIC Baker Paperourary4;�:4{l E=tEARING CCIt�10ERiINO EN..TER Cafhv Bayne LEbrary"i2eamhursettYent I'NG [NTC}Ar.EAS5M.EN7:AGREE- M.24 . MENT Wi;TFI IT—c-,MIDWEST, LLC. Marc 9rantPenburg r7eposaC Refund Rail calf v.ota` Ayes, Beer,:Otfo,._Isom Magers ani€rt trnwr1 1st Naws:_-Nane. penitis or 5acita Brant 6epcts€7 f2aFund Absent: Frreden Motion carried. 60.00 _ lhaYar.Rabe dacGared RE5O1 LfTtON Carquest F[O B14 B4 2011 47dsaEradaptad : Carus Co.poraiion Vfater 5uppfFes pit�s, � ft&s Smith Marooned by Masa:rs seconded by Oltd 148124 + Commission Numbor 753223 Io-apRr e RESOLUTION NO 2011 48 Cedar Pa0ifds Photo Capy liar Ltlrary FOR;PUBLI FIEXi'RINGS oN LOAD � e«ti by a MN.P/C 4 0.QQ.;� "` Commission Expiros GRP TENTS Rall'callvdle yAYs Cftlamas ttr�GtlI,IRerund6b.00 1.. �LIg1 �i,e � Beer,"Orta, IVlagers,and WainwrFs t rryC$ffmltdTYapasftRoiund,60.00 � & � Nays. Nand Agxsealt::Frfedep ltia eta Ffgse SdpRlies, faac.,Mawer fen carrfad �tavar Ftat� tteClarurt Part538 RES'oLUTIaaN 2011 48 duiY sdatyted gdlJkhi or Metlssa batann bepoxll:Re !ilaotFoaad by Masers,seconded bk rsfta fund 60 QO to approve RESOLUTION NO 2011 44 banks Enlersortcy Ettufparuent.;Gd. A RESOLUTION SETTING Fb1BLIC Flo 223.88 REARING FOR PLANS ANb SPEcF- Elan Credit Coed Balance 84338 FICATfONS FORM OF CONtRACT, Sieve Estenson Oenosft:3€eturad 60.QQ _ AND ESf_lWXTEb=:£OST F7F':TSE:.ICathY.E:uer2YtMfteage:74285 PHASE 3 WATER Iaf AFN REEPLACl E5513 SIC for ACH Fite 25 00 MEN7 PR011 PROJECT,:WA- FarewavSupnhe58t755::. TER MAIN ANI ANITAR� SEWER P;alaser zoer9Y Resources Fuel SERVICE EERISfON5, :AND: 1F2$7.75 . . GRANULAEc PARtING LOT; tM- GateLibrarV30.18 F'R6V�McNTS Rotf till vale Ayes Gateway Hotel f toted DullTrainan4