Loading...
HomeMy WebLinkAbout09-13-2011 Council Meeting CITY OF FAIRRFA REGULAR CITY COUNCIL MEETING SEPTEMBER 13, 2011 The regular meeting of the Fairfax City Council was held Tuesday, September 13, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer,Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson and Lynn Miller. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from August 9, 2011 and August 30, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Magers to place on file the Parks and Beautification minutes from July 21, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne entered the meeting and gave the library report. She stated that the new concrete work looks nice and that they are considering changing the size of the Library Board,. They are having a difficult time finding someone else to serve. 'The board currently has nine members. The library has hired a new employee. The maintenance department will have the lights up soon. Lynn Miller reported that the fire department has another member certified as Fire Fighter 1 and that some members are going to fire school. He also gave the maintenance department report. They have been using the new tanker for watering,the lift stations have been cleaned,two sidewalks are completed,the Phase 3 Water Main Project is going quickly, and Prairie Road Builders is mostly done. They are waiting for Kluesner to come and do street work, will start flushing at the end of September, and hope to get the wall installed at the south entrance yet this fall possibly with the plantings. Marc Magers asked that they remember about doing a the investigation project. Deputy Egli presented the list of calls from the Linn County Sheriff's Office. JoAnn Beer informed him that there has been vandalism at the west end of Main Street and Railroad _ Street. JoAnn Beer stated that the Parks and Beautification Committee will meet Thursday night. She showed a drawing of a sign design for the parks. The cost estimate is $1,500 - $2,500 for the Hawks Ridge sign. Discussion was held about stone suppliers. Bernie Frieden stated that he has received two complaints about the water being locked. The staff is to find a commercial auto shut off option for the water. Motioned by Magers, seconded by Frieden to approve the financial reports. Ayes: Beer',. Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks informed the city council that during his discussion of the trail project with TTAC he feels that the resubmit is just for general information and hopefully the proposed schedule is still accurate. Bernie Frieden asked about the statins of drainage at Church Street and Williams Blvd. Mayor Rabe opened the public hearing concerning an electrical line easement with ITC at 7:39 PM. No comments had been received at the office. Discussion was held about the location of the easement and what, if any, effect that would have on development of the adjacent land. Shane Wicks stated that this is correct the easement to match where the poles are actually placeld. and that it is away from future plans. Mayor Rabe closed the public hearing at 7:45 PM. Motioned by Frieden, second by Beer to approve RESOLUTION NO. 201:1-61,A RESOLUTION TO ENTER INTO AN ELECTRIC LINE EASEMENT. Roll call vote: .Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-61 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-62,A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE WATER MAIN REPLACEMENT PROGRAM,PHASE HI IMPROVEMENTS. Roll call vote: Ayes: Bleer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-62 duly adopted. Discussion was held concerning the LOST money used to purchase the new truck and whether it should be listed on the Road Use Report. This report will be placed on the special city council agenda later this month.. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-63, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays; None. Motion carried. Mayor Rabe declared RESOLU"T"ION 2011-63 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION NO. 2011-64,A RESOLUTION ACCEPTING A PROPOSAL FOR AUDIT SERVICES. Roll call vote:. Ayes: Beer, Frieden, Otto, Maglers and Wainwright. Nays: None, Motion carried. Mayor Rabe declared RESOLUTION 2011-164 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-65,A RESOLUTION ENTERING INTO A 3-YEAR BUSINESS CENTREX AGREEMENT WITH SOUTH SLOPE COOPERATIVE TELEPHONE COMPANY. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-65 duly adopted. Motioned by Frieden, seconded by Wainwright to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 118, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF' THE CITY OF FAIRFAX,IOWA,2007,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Beer to give final approval to ORDINANCE 118, AN ORDINANCE AMENDINIG THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA,2007,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote: Ayes: Beer, Frieden,and Wainwright. Nays: Otto and Magers. Motion carried. Marianne Wainwright introduced ORDINANCE NO. 120,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007,BY AMENDING PRO ''ISIONS PERTAINING TO CONNECTION TO THE WATER SYSTEM. Discussion was held concerning the specific wording of ORDINANCE NO. 120. Revisions were made to the wording. Motioned by Frieden, seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 120. Roll cell vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to give final approval to ORDINANCE NO. 120, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007,BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE WATER SYSTEM as amended. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried. Marianne Wainwright introduced ORDINANCE NO. 121,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA, 2007,BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE SANITARY SEWER. Discussion was held concerning the specific wording of ORDINANCE NO. 121. Revisions were made to the wording. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 121. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to give final approval to ORDINANCE NO. 121,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX,IOWA,2007, BY AMENDING PROVISIONS PERTAINING TO CONNECTION TO THE SANITARY SEWER as amended. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-66 A RESOLUTION ESTABLISHING REVISED RATES FOR CONNECTION TO THE CITY'S EXISTING WATER SUPPLY SYSTEM(WATER MAIN). Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-66 duly adopted. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-67,A RESOLUTION ESTABLISHING REVISED RATES FOR CONNECTION TO THE CITY'S EXISTING WASTE WATER COLLECTION SYSTEM(SANITARY SEWER). Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-67 duly adopted. Marc Magers introduced ORDINANCE 2011-122,ORDINANCE NO. 2011-122,AN ORDINANCE AMENDING ORDINANCE NO. 114 TO CORRECT LEGAL DESCRIPTION OF PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA. Motioned by Frieden, seconded by Beer that ORDINANCE 2011-122 be adopted. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright.. Nays: None. Motion carried. Motioned by Frieden, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 2011-122. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Magers to give final approval to ORDINANCE 2011-122, ORDINANCE NO. 2011-122,AN ORDINANCE AMENDING ORDINANCE NO. 114 TO CORRECT LEGAL DESCRIPTION OF PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried. Discussion was held concerning the storm sewer and associated intakes in Prairie View Heights Second Addition that were relocated. Shane Wicks staged that water is ponding because the intake and part of the pipe are incorrect. Gordon Sevig needs to make any needed corrections to get this storm sewer to function properly. Shane Wicks gave an estimate of$110,000 to extend sewer to serve four residential lots along the east side of Williams Blvd. that currently do not have city sewer service. Motioned by Beer, seconded by Frieden to approve an estimate of$12,200 from Northway Well and Pump Company for needed work on well 2. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Information on two bids for the Hawks Ridge Park paving project were discussed. Motioned by Frieden, seconded by Magers to accept the bid from Schmitt Construction Company for the Hawks Ridge Park Paving Project. Ayes: Beer, Frieden, Otto, and Magers. Nays: none. Abstain: Wainwright. Marianne Wainwright abstained because of a conflict of interest. Motion carried. Discussion was held about establishing handicapped parking at city hall. The maintenance department will order and post signs. Discussion was held concerning the number of garage sales allowed per month or year at an address in a residential zoning district. Research is to be done on this topic and this will be on the next regular agenda. Motioned by Wainwright, seconded by Otto to direct Mayor Rabe to sign the Application and Agreement for Use of Highway Right-of-Way for Utilities Accommodation from the IDOT for Medicom's project. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. No action was taken to appoint someone to the Library Board of Trustees. Motioned by Magers, seconded by Otto to approve the claims list dated September 1 , 2011. Ayes: Beer, Frieden,Otto,Magers, and Wainwright. Motion carried. Cynthia Stimson reminded the city council that she, Kathy Everett, and Mayor Rabe,will be attending the Iowa League of Cities' annual conference later in September and that September 22 is the last day to turn in papers to have a name placed on the municipal election ballot in November. Mayor Rabe explained that we need to have a special meeting during the last week of September for the bonding process. Monday, September 26, at 6:00 PM was set as the date and time of this special meeting. Motioned by Beer, seconded by Otto to adjourn. Ayes„ Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:15 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST SEPTEMBER 13, 2011 Payee Purpose Amount AFLAC Policy Premiums 216.36 Alliant Energy Utility Bills 4,796.63 Altorfer Inc. Skid Loader Parts 91.91 Tadd Andrle FID 46.98 Aramark Mats &Uniforms 546.67 Baker& Taylor Library 612.04 Baker Paper Library 57.00 Cathy Bayne Library Reimbursement 400.88 Carus Corporation Water Supplies 1,603,16 Cedar Rapids Photo Copy, Inca Library Supplies 14.43 Center Point LP Library 43.74 City of Walford FID 126.00 Crawford Quarry Co. Rock 156.01 Creative Software Services, Inc. Library 780.01 John Cunningham Deposit Refund 60.00 Custom Hose& Supplies, Inc, Parts 73.93 Danko Emergency Equip. FID 271.26 Demco Library 134.80 Elan Credit Card Balance 1,394.21 Elan Credit Card Balance 206.18 Elster Meters 4,212.33 FSSB SIC for ACH File 25.00 Fareway Supplies 96.05 Fauser Energy Resources Fuel 1,532.06 Fire Service Training Bureau FID 50.00 Future Line Truck Equipment Snow Plow Parts 162.72 Gale Library 116.98 Gazette Communications Publications 546.81 OCR Tire Centers Tires 452.00 Golden Horse LTD Library 13.80 Hall&Hall Engineers, Inc. Engineering Fees 33,943.46 IDOT Blade 140.16 Iowa One Call Locates 32.40 IPERS Payroll 4,112.92 Iowa State University FID 50.00 Jester Apparel, Inc. FID 334.50 Deron Jimmerson Net Deposit Refund 42.31 Johnson County Refuse, Inc. Solid Waste Service 8,073,25 Michelle Johnson Deposit Refund 60.00 Ken-Way Excavating, Inc. Hauling & Material 230.46 Keystone Labs, Inc. Testing 214.44 Kirkwood Community College FID 255.00 Linn County REC Utility Bills 1,766.40 Linn County Treasurer's Office Property Tax Bill 156.00 Martin Marietta Materials Sand 78.65 Matheson Welding Supplies 69.59 Matt Parrott& Sons Co. Checks 200.79 McAllister Concrete Co. Sidewalk Work 2,521.00 Menard's Supplies 258.80 Merta Concrete Construction Co. Park Pad& Library Work 15,285.00 MidAmerican Energy Utility Bills 209.54 Midwest Wheel Company Supplies 11.42 Amy Miller Deposit Refund 60.00 Orkin Library 67.55 Pace Supply Parks Supplies 119.00 Penworthy Library 439.79 Michelle Peyton Net Deposit Refund 14.26 Port'O' Jonny, Inc. Toilets 475.00 Prairie Road Builders Street Work 49,064.56 RDJ Specialties, Inc. FID 474.84 Sankot's Garage, Inc. Vehicle Parts and Labor 557.63 Schimberg Co. Parts 614.63 The Sled Shed Parks Supplies 65.35 South Slope Telephone Service 530.59 Staples Supplies 772.14 Stately Installs, Inc. FID 375.00 Cynthia Stimson Per Diem& Mileage 268.28 Storm Steel Supplies 142.48 'Strategic Print Solutions Copies & Staples 221.20 Mike Sullivan Deposit Refund 60.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 3,699.20 US Cellular Cell Service 201.73 USPO Postage 131.78 USPO Postage 33.37 USPO Postage 246.50 USPO Postage 132.00 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 280.04 US Treasury Payroll Taxes 280,04 US Treasury Payroll Taxes 816.71 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 955.35 Van Meter Industrial Library 19.50 The Waterworks Salt 26.00 Waterworks C & I Supplies 188.58 Wendling Quarries Rock 77.83 Samantha Willis Net Deposit Refund 50.68 Dennis Wilson Deposit Refund 30,00 Tim Zimmerman Deposit Refund 60.00 Total Net Payroll 21,3 85.15 TOTAL 174,947.06 CITY OF FAIRFA SPECIAL CITY COUNCIL MEETING SEPTEMBER 26, 2011 A special meeting of the Fairfax City Council was held.Monday, September 26, 2011 at. Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden,Travis Otto,Marc Magers, and Marianne Wainwright.. Other city staff present: Cynthia Stimson and Kathy Everett. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried.. Motioned by Magers, seconded by Wainwright to approve RESOLUTION NO. 2011-68 A RESOLUTION SETTING DATE FOR SALE OF $2,260,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS AND AUTHORIZING USE OF PRELIMINARY OFFICIAL STATEMENT.. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-68 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-69 A RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2010- 2011. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-69 duly adopted.. Motioned by Magers, seconded by Frieden to adjourn. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 6:04 PM. Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. August 2011 Receipts General Fund 10,654.74 Road Use Tax 21,236.79 LOST 09 44,458.08 Trust and Agency 720.00 "'Fater Fund 20,759.80 'Sewer Fund 16,094.19 SRF Bond Retire Fund 11,850.78 Garbage Fund 9,206.00 Farm Operations Fund 1.60 Total Revenue: 134,981.98 August 2011 Expenses General Fund 63,856.18 Drainage Fund 10,545.35 Road Use Tax 10,736.31 ]LOST 09 15,944.38 Trust and Agency 960.00 Water Fund 10,364.13 'mater Main Project Phase 2 106,123.39 Water Main Project Phase 3 11,743.75 Sewer Fund 9,603.34 Garbage Fund 8,133.91 Total Expenses: 248,010.74 Library Board Minutes September 6, 2011 Board members present: Linda Balog, Kelly Giese,Bernie Kleppe, Mary Rita Meyers, Dot Pospischil, Linda Pribly, and Jim Stallman Board members excused: Brenda Haendler Staff present: Cathy Bayne and Beth Wilz Pospischil called the meeting to order at 7:00 PM. Meyers made a motion to accept the minutes,Prybl seconded, Motion carried, 7-0. The board reviewed budget reports and current bills. Kleppe made a motion to approve the bills, seconded by Giese. Motion carried, 7-0, The board reviewed circulation and statistics reports. Stallman discussed the current budget. If the librarian's estimates are correct for hours worked,the library will need to cut current expenses to stay within budget. The board reviewed quotes for the computer maintenance service. Stallman made a motion to hire Nick Trenary,seconded by Prybl. Motion carried, 7-0. The librarian will research pest control companies and the services provided. She will present this information at the next meeting. The summer reading program was well attended. 106 school aged children read 1190 hours and 14 teens read 616 hours. The library board would Eike to thank Fairfax State Savings Bank, Guaranty Bank and Trust, The Dairy Queen, GSTC,Waln Repair and Collision Center, and The Star.Bar and Grill for providing prizes to these readers. A check for community room usage was inadvertently cashed. Balog made a motion to repay this person, seconded by Prybl. Motion carried, 7-0. South Slope presented The Fairfax Library with a$1500 grant. Balog made motion to authorize Cathy to use this money to update computers,buy a fax machine and possibly a new flat screen monitor. Kleppe seconded the motion. Motion carried, 7-0. Kleppe made motion to hire the recent applicant for three hours on Saturday mornings with a review pending in three months. Meyers seconded the motion. Motion carried, 7-0. A suggestion was made to develop a memorial book which would list all memorial donations to the library. Prybl made a motion to adjourn the meeting at 8:34 PM.Meyers seconded and motion carried 7-0. Respectfully submitted. Beth Wilz Mary Rita Meyers Dot Pospischil Planning,&Zoning Minutes—September 20,2011 Chairman Kell called the meeting to order at 7:00 pm. All members present. Kunze made a motion to approve the minutes with a minor,typing correction and Meyers second. All ayes, no nayes. The board started reviewing the Comprehensive Plan for Fairfax. It isn't necessary for us to do anything at this time, but it is a good time foir,us to start reviewing it with the growth our town has experienced in the past few years. It has been 4-5 years since its adoption &we are going to try to review from beginning to end to get all members familiar. A suggestion was made to put a sign up on the future soccer fields/ball diamonds to draw_attention to the future site, but we were unsure who was responsible. is this parrs& rec? The motion to end the meeting at 8:07 p.m. by Meyers&2"d by Sobaslki. All ayes. Motion carried. Chairman Kell adjourned the meeting. ,Ramie Meyers,Secretary FUND BALANCE REPORT SEPTEMBER 30,2011 FUNDIACCOUNT BALANCE RECEIPTS TRANSFERS DISBURSED TRANSFERS BALANCE 08/31/11 IN OUT 09/30/11 General Fund Checking 2241155.52 11 32,475.06 (62;409.72) 194,220.86 Drainage/Detention Project Ckg. 23,888.69 (6„760.00) 17,128.69 CD#60019"991 -Library 205,581,65 1,803.26 207,384.191 CD#4610116020-P&A 7,101.10 7,101,10 CD#60010233-Transportation 32,405.25 32.,405.25 CD#60012454-Maint.07 6,906.65 60.58 6,967:23 CD#60025868-Trail 28,733.84 239.00 28,972.,84 General Total: 52$,77 - 34,577:9 t9,1n69.72: . 494,19G.88. Special Revenue: Road Use Tax Checking 56,302.95 19,774.79 (59,158.25) 16,919.49 TIF Checking 118,460.77 11,557.51 130,018.28 Local Option 09 Checking 164,878.97 3,163.96) 161,71.5,01 Special Revenue Total: 339;0420, 33,332.30. 6 ,St22.21) 3118,652 i8 (Debt Service Total: Trusts: Savings-Fire Dept Equip 26,471.51 1,832.54 28,304.05 Savings-Fire Dept Fireworks 11,496.00 586.98 12,082,98 Savings-Parks Det 8,680.93 12.89 8,6+93.82 Savings-Library Gifts/Bequests 2,668.57 4.04 2,672..61 Trusts Total: 49,317 01 w 2,436 45 'St7-51.4�G.; F'nter rise Fund•. iter Checking48,791.32 21,552.32 (26;403.28) 43,940.36 Checking-Water Main Project I 3,447.77 3,447.77 Checking Water Main Pr9ject IT 139,531.13 139,531,13 Sewer Checking 149,490,.54 16,915,85 (10,172.22) 156,234.17 Savings 04105 LOST-Sewer 61,700.89 93.31 61,794.20 SRF Bond Retirement Checking 130,809.26 11,903.32 142,712.58 Lagoon/WWTF Project Checking 5,782.33 5,782.33 T&A-Utility Deposits Checking 12,305.96 435.74 (435.74) 12,305.96 Garbage Checking 12,766,85 7,868.75 (8,180,90) 12,45'4,70 Checking-Farm Operations 18,083.08 18,083 08 Farm Operations-Savings 1,887.70 1.55 1,889.25 Enterprise Fund Total: S$4,$96:"8 :58,778.84 (45;192.>f 4 598,17 53 TOTAL ALL FUNDS: 1, 42.,329. 4 127,117,49 (176,684:07} 1,42,7!li2 66' cP O 0 0) 0) 0 µs O 0 0 0 0 C) III - eti p1 -I - =! CD cm c C) O 0.1 N -mi i CD CD ,00 0. oAi � a �° 0 TI aCD L Oy ' 0 0 CL 0 7 3 O � t<1 rt O 7 S1 c "+ o ti � 71 CL r� NNI 00 00 m MQ1 N N r 1 ~I O' a co 0o N to to to to P -4h, * --k 00 y v 0) CD O C] O o W WI 0 0 y s s co 00 cA o C.0 to to 10 W W s -w` ❑ 0 N00 cuA C,� N n ❑ r+ o o ils N CD < C) a) --41 00 CL y W m yr+ o � m ccn ((nii cmw LLA � � � o o CID (D CO) �D 3 cr ic N cD W N 00 O C7 �1 - ❑ W N N N rt O .1 N col N CCI E O 0 O O 0CD i N i[n to N (n 0) 0') p 0) m 0 3 O , C GLREVNRP 10/07/11 CITY OF FAIRFAX PAGE I RFUND 11;44 REVENUE REPORT OPER: C'S CALENDAR 9/2011, FISCAL 3/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------------------------------------------------------------------------------------------------------------------- GENERAL TOTAL 759,529.00 37,014.35 60,591.86 7.98 698,937.14 ROAD USE TAX TOTAL 199,562,00 19,774.79 57,509.26 28.82 142,052.74 EMPLOYEE BENEFITS TOTAL .00 .00 .00 .00 .00 LOCAL OPTION SALES TAX TOTAL 252,000.00 93.31 65,525.05 26.00 186,4.74.95 TAX INCREMENT FINANCING TOTAL 460,000.00 11,557.51 18,202.17 3.96 441,797.83 DEBT SERVICE TOTAL 1,263,624,00 .00 .00 .00 1,253,624„00 WATER TOTAL 764,168.00 21,552.32 58,776,67 7.69 705,391.33 TRUST & AGENCY TOTAL 6,500.00 435,74 1,635.74 25.17 4,864.26 SEWER TOTAL 162,900.00 16,915.8.5 47,691.26 26.08 135,208.74 SRF BOND FUND TOTAL 140,000.00 11,903.32 35,796,82 25.57 104,243,18 GARBAGE TOTAL 144,500,00 7,868.75 26,366,25 25,23 78,133.75 FARM OPERATIONS FUND TOTAL 22,750.00 1.55 4.75 02 22,745.25 TOTAL REVENUE BY FUND 4,155,533.00 127,117,49 372,099,83 8.95 3,783,433.17 µ'k �w .......... f t ; 4l / r.- 4 } , i ........ ...... 11 1� 6� yS ;I GLBODGRP 10/07/11 CITY OF FAIRFAX PAGE1 ECOLUMN 1:40 BUDGET REPORT OPER CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 0[ -6413 POLICE CONTRACT 26,208.00 ,00 6,552,00 25.00 19,656.00 POLICE DEPARTMENT TOTAL 26,208.00 .00 6,552.00 25,00 19,656,00 001-130-6010 EMERGENCY MGMT WAGES 422,00 .00 25.00 5,92 39'7.00 C01-130-6110 FICA - CITY PORTION - EMRG MGT 38,00 .00 1.91 5.03 36.09 001-130-6130 IPERS - CITY PORTION - EMRG MG 40.00 .00 2.02 5,05 3'7,98 001-130-6150 INSURANCE - CITY SHARE - EMERG ,00 .00 .00 ,00 .00 EMERGENCY MANAGEMENT TOTAL 500,00 .00 28.93 5,79 471.07 001-150-6010 FIRE WAGES 3,200.00 .00 .00 .00 3,200,00 001-150-6110 FICA - CITY PORTION - FIRE ,00 OO .00 .00 .04 001-150-6130 IPERS - CITY PORTION - FIRE ,00 .00 .00 .00 .00 001-150-6150 INSURANCE - CITY SHARE - FIRE ,00 .00 .00 .00 .00 C01-150-6230 TRAINING - FIRE 2,000,00 355.00 355.00 17,75 1,645,00 COI-150-6231 MEDICAL TRAINING - FIRE 6,000.00 .00 .00 .00 6,000.00 001-150-6310 BUILD & MAINT REPAIR - FIRE 6,500.00 00 208.87 3,21 6,2191.13 001-150-6331 VEHICLE OPERATIONS/FUEL - FIRE 2,200,00 52.35 235.18 10.69 1,964.82 001-150-6332 VEHICLE REPAIRS - FIRE 6,000.00 291.43 3,767.39 62.79 2,2'32.61 001-150-6371 UTILITIES - FIRE 3,000,00 114.30 336.42 11.21 2,663.58 001-150-6373 TELEPHONE - FIRE DEPT 11500.00 67.20 206.10 13.74 1,2.'93.90 001-150-6408 INSURANCE - FIRE 10,500.00 .00 .00 .00 10,510O.O0 001-150-6504 MINOR EQUIPMENT - FIRE 26,993,00 126.00 690.84 2.56 26,302.16 COI-150-6505 FIRE GENERATOR 500,00 .00 .00 .00 5100.co CO' -0-6506 OFFICE SUPPLIES - FIRE 500.00 .00 .00 .00 5100.00 00. J-6507 MAINTENANCE SUPPLIES - FIRE 31000.00 .00 .00 .00 310100.00 001-150-6510 FIRE GEAR 15,000.00 271,26 2,521.51 16.81 12,9.78.49 001-150-6512 FIREWORKS 16,000.00 .00 3,106.66 19,42 12,893.34 001-150-6513 FIRE MEDICAL EQUIP/SUPPLIES 31000.00 .00 504.01 16.80 2,4195.99 001-150-6580 EQUIPMENT SAVINGS MONEY - FIRE 28,000.00 ,0O 1,834,17 6.55 26,185.83 001-150-6589 FIRE PREVENTION EXPENSE 2,000.00 474,84 474,84 23,74 1,525.16 001-150-6597 OTHER ADMIN 3,000.00 .00 .00 .00 3,000.00 001-150-6598 ELECTRONICS - FIRE 3,500,00 421,98 421.98 12,06 3,078.02 001-150-6599 OTHER SUPPLIES/MISC EXP - FIRE .00 334,50 855.40 .00 855,40- 001-150-6710 FIRE TRUCK PURCHASE 59,020.00 ,00 .00 ,00 59,020.00 FIRE DEPARTMENT TOTAL 201,413.00 2,508.86' 15,518.37 7.70 185,'894.63 001-170-6010 BUILDING INSPECTION WAGES 22,000.00 829.21 4,264,42 19.38 17,735,58 001-170-6110 FICA - CITY PORTION - BLD INSP 2,000,00 63.43 324.67 16.23 1,61751.33 001-170-6130 IPERS - CITY PORTION - BLDG IN 2,000.00 66.92 344,20 17.21 1,6155.80 001-170-6150 INSURANCE - CITY SHARE - BLDIN 4,000.00 234,24 647,65 16.19 3,352.35 001-170-6507 OPERATING SUPPLIES - BLDG DEPT 11000.00 .00 .00 .00 1,000.00 001-170-6599 MISC EXPENSE - BUILD INSPECTN .00 .00 .00 .00 .00 BUILDING INSPECTIONS TOTAL 31,000.00 1,193.80 5,580.94 18.00 25,4119.06 001-190-6413 ANIMAL CONTROL 2,000,00 .00 .00 .00 2,000.00 ANIMAL CONTROL TOTAL 2,000,00 .00 00 .00 2',0100.00 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE 2 ECOLUMN 1:40 BUDGET REPORT OPER: CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------------------------------------------------------------------------------------------------------------------------ 0( -6010 ROADS WAGES .00 .00 .00 .00 .00 001-210-6110 FICA - CITY PORTION - ROADS .00 .00 .00 .00 .00 001-210-6130 IPERS - CITY PORTION - ROADS .00 .00 .00 .00 .00 001-210-6150 INSURANCE - CITY SHARE - ROADS .00 .00 .00 .00 .00 001-210-6320 TREES EXPENSE - ROADS 00 .00 .00 .00 .00 001-210-6407 ENGINEERING - ROADS 00 .00 .00 .00 .00 001-210-6413 IDOT CONTRACT EXPENSE .00 .00 .00 .00 .00 001-210-6415 EQUIPMENT LEASE - GEN ROADS 5,800.00 .00 .00 .00 5,8100.00 001-210-6417 ROADWAY MAINTENANCE .00 .00 .00 .00 .00 001-210-6501 CHEMICALS/SALT/SAND - ROADS .00 .00 .00 .00 .00 001-210-6504 MINOR EQUIPMENT - ROADS 2,200.00 .001 .00 .00 2,2010»00 001-210-6507 OPERATING SUPPLIES - ROADS 1,000.00 69.59 97.62 9.76 902.38 001-210-6599 MISC EXPENSES - ROADS 500.00 .00 4.48 .90 4195.52 001-210-6710 TRUCK PURCHASE - ROADS 00 .00 .00 .00 .00 001-210-6761 STREETS - GEN ROADS .00 .00 .00 .00 .00 ROADS,BRIDGES,SIDEWALKS TOTAL, 9,500.00 69.59 102.10 1,07 9,397.90 001-250-6507 OPERATING SUPPLIES - SNOW REM .00 .00 .00 .00 .00 SNOW REMOVAL TOTAL .00 .001 .00 .00 .00 001-299-6407 ENGINEERING - DRAINAGE 20,000.00 6,760.00 18,225.35 91.13 1,774.65 001-299-6413 PAY TO 0TH AGENCIES - DRAINAGE .00 .00 .00 .00 .00 001-299-6599 MISC EXPENSE - DRAINAGE .00 .00 243.94 .00 243.94- OTHER PUBLIC WORKS TOTAL 20,000.00 6,760.00 18,469.29 92.35 1,5301.71 001-410-6010 LIBRARY WAGES 51,648.00 4,439.301 13,223.69 25.60 38,424.31 001-410-6110 FICA - CITY PORTION - LIBRARY 4,000.00 311.09 926.02 23.15 3,1073.98 001-410-6130 IPERS - CITY PORTION - LIBRARY 4,200.00 354.69 1,034.53 24.63 3,165.47 001-410-6150 INSURANCE - CITY SHARE - LIBRY4,325.00 335.60 1,006.80 23.2B 3,31.8.20 001-410-6199 OTHER BENEFITS & COSTS - LIB .00 .00 .00 .00 .00 001-410-6230 TRAINING - LIBRARY 500.00 .00 .00 .00 5100.00 001-410-6310 BUILD MAINT/SUPPLIES - LIBRARY 1,500.00 144.05 663.06 44.20 836.94 001-410-6311 BUILDING REPAIR 5,000.00 2,300.00 2,300.00 46.00 2,7001.00 001-410-6371 UTILITIES - LIBRARY 5,000.00 419.00 1,232.49 24.65 3,767.51 001-410-6373 PHONE EXPENSE - LIBRARY 800.00 59.11 167.40 23.43 612,60 001-410-6378 ELECTRONIC ACCESS - LIBRARY 1,000.00 .001 109.92 10.99 890.08 001-410-6402 ADVERTISING - LIBRARY 500.00 .001 .00 .00 500.00 001-410-6408 INSURANCE EXPENSE - LIBRARY 1,400.00 .00 .00 .00 11,400.00 001-410-6414 PUBLICITY & READING - LIBRARY 250.00 .00 .00 .00 250.00 001-410-6419 TECHNOLOGY SERVICES - LIBRARY 8,000.00 780.01 975.51 12.19 7,,024.49 001-410-6502 BOOKS EXPENSE - LIBRARY 16,800.00 1,226.35 4,062.13 24.IB 12,737.87 001-410-6505 EQUIPMENT - LIBRARY 1,000.00 .00 55.00 5.50 945.00 001-410-6506 OFFICE SUPPLIES - LIBRARY 2,000.00 213.56 486.86 24.34 1,513.14 001-410-6508 POSTAGE/SHIPPING - LIBRARY 1,000.00 42.85 65.26 6.53 434.74 001-410-6514 AUDIO RECORDINGS - LIBRARY 500.00 .00 .00 .00 5001.00 001-410-6515 ELECTRONIC MATERIALS - LIBRARY .00 .00 .00 .00 .00 001-410-6516 VIDEO & DVD EXPENSE - LIBRARY 4,000.00 215.98 872.52 21.81 3,127.48 001-^10-6517 SUMMER READING PROGRAM - LIB 1,000.00 114.37 142.17 14.22 857.83 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE 3 ECOLUMN 1;40 BUDGET REPORT OPER; CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENIDED OC 0-6518 MAGAZINE SUBSCRIPTIONS - LIB 1,500.00 .00 227.51 15.17 1,272.49 001-v10-6519 OTHER LIBRARY PROGRAM SUPPLIES 250.00 .00 .00 OD 2'50.00 001-410-6580 SAVINGS ACCOUNT - LIBRARY 10,500.04 .00 .00 .00 10,500.00 001-410-6596 DONATIONS EXPENSE - LIBRARY .00 .00 .00 .00 .00 001-410-6599 MISC EXPENSES - LIBRARY 200.00 .00 DO .00 200.00 001-410-6700 OTHER LIB- BUDGET ERROR 3,200.OD .DO .00 .00 3,200.00 LIBRARY SERVICES TOTAL 130,073.00 10,956.06 27,570.87 21.20 102,502 13 001-430-6010 PARKS WAGES 28,000.00 3,221.60 13,206.24 47.17 14,793.76 001-430-6110 FICA - CITY PORTION - PARKS 11900.00 244,60 1,002.57 52.77 897.43 001-430-6130 IPERS - CITY PORTION - PARKS 1,500.00 260.00 1,065.82 71.05 434.18 001-430-6150 INSURANCE - CITY SHARE - PARKS " 3,600.00 831.21 2,033.54 56.49 1,566.46 001-430-6310 BUILD MAINT & REPAIR - PARKS" 5,000.00 .40 3,121.17 62.42 1,878.83 001-430-6320 GROUNDS MAINTENANCE & SUPPLIES 7,950.00 .00 153.00 1.92 7,797»00 001-430-6321 BASEBALL FIELD MAINT 500.00 .00 36.80 7.36 463.20 001-430-6322 DISC GOLF COURSE MAINT 300.00 .00 300.00 100.00 .00 001-430-6350 EQUIPMENT MAINT/REPAIR - PARKS 10,000.00 107.84 B09.45 B.D9 9,1.90.55 001-430-6371 UTILITIES - PARKS 750.00 96,75 319.70 42.63 430.30 001-430-6407 ENGINEERING FEES - PARKS .00 .00 .00 .00 .00 001-430-6408 INSURANCE EXPENSE - PARKS 1,500.00 .00 .00 .DO 1,500.00 001-430-6505 OTHER EQUIPMENT - PARKS .40 .00 .00 .00 .00 001-430-6507 OPERATING SUPPLIES - PARKS 1,000.00 621.62 1,507.58 150.76 507,58- 001-430-6580 PARK SAVINGS 8,000.00 .00 .00 .00 8,000.00 001-430-6581 NATURE TRAIL GRANT EXPENSE 00 294.10 14,303.51 .00 14,303.51- 00' ^0-6582 PARK AND TRAIL PROJECT .00 3,350.00 12,475.00 .00 12,4.75.00- CO. J-6585 PAD PROJECT .O0 12,985.00 12,985.00 .00 12,985.00- 001-430-6593 USA DAY EXPENSE 2,000.00 ,00 464.00 23.20 1,536.00 001-430-6594 MOVIES & ENTERTAIN EXP - PARKS 1,000.00 .00 .00 .00 1,000.00 COI-430-6595 WICKIUP PROJECT .00 .04' .00 .00 .00 001-430-6599 MISC EXPENSE - PARKS .00 .00 .00 .00 .00 PARKS TOTAL 73,000.00 22,012.72 63,783.38 87.37 9,21,6.62 001-450-6599 MISC EXPENSES - CEMETERY 400.00 .00 .00 .00 4.00.00 CEMETERY TOTAL 400,00 .00 .00 .00 4100.00 001-470-6586 SENIOR CITIZENS 100.00 .00 A QO 1100.00 001-490-6413 TRANSIT 370.00 .00 .00 .00 370.00 OTHER CULTURE/RECREATION IOTA 470.00 .00 .00 DO 470.00 001-510-6511 CHRISTMAS DECORATIONS 10,000.00 .00 .00 .00 10,000.40 001-510-6580 BEAUTIFICATION SAVINGS MONEY .00 .00 .00 00 .0D 001-510-6587 ARBOR ACTIVITIES - COMM BEAUT .00 .00 DO .00 .00 001-510-6588 VISIONING ACTIVITIES - COM BEA .00 .00 .00 .00 .00 COMMUNITY BEAUTIFICATION TOTA 10,000.00 .00 .00 .00 10,000.00 001-;40-6230 P & Z TRAINING OD .00 .00 .00 .00 GLBUDGRP 10/07/1,1 CITY OF FAIRFAX PAGE, 4 ECOLUMN 1140 BUDGET REPORT OPER„ CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- Of 3-6496 ANNEXATION EXPENSE .00 .00 .00 .00 .00 001-o4C-6497 REZONING EXPENSE .00 .00 .00 .00 .00 001-540-6499 VARIANCES EXPENSE .00 .00 .00 .00 .00 PLANNING & ZONING TOTAL .00 .00 .00 .00 .00 001-610-601.0 MAYOR/COUNCIL WAGES 10,200.00 2,400.00 2,400.00 23.53 7,8100.00 001-610-6110 FICA - CITY PORTION - MAYOR/C'O 800.00 183.62 163.62 22.95 61.6.38 001-610-6130 IPERS - CITY PORTION - MAYR/C0 .00 .00 .00 .00 .00 001-610-6150 INSURANCE - CITY SHARE - MYRCO .00 .00 .00 .00 .00 001-610-6599 MISC EXPENSE - MAYOR/COUNCIL .00 .00 145.00 .00 145.00- MAYOR,COONCIL/CITY MGR TOTAL 11,000.00 2,583.82 2,728.62 24.81 8,271.38 001-620-6010 CLERK WAGES 33,000.00 7,315.25 20,203.13 61.22 12,796.87 001-620-6110 FICA - CITY PORTION _ CLERK 2,500.00 555.72 1,532.89 61.32 967,11 001-620-6130 IPERS - CITY PORTION - CLERK 2,600.00 498.47 1,488.19 57.24 1,111.81 001-620-6150 INSURANCE - CITY SHARE - CLERK 4,400.00 993.06 2,965.18 67.39 1,434.82 001-62C-6230 TRAINING - GEN GOVERNMENTAL 5,800.00 268.28 2,156.17 37.18 3,643.83 CLERK, TREASURER, FINANCE' TOT'A 48,300.00 9,630.78 28,345.56 58.69 19,954.44 001-630-6413 ELECTIONS EXPENSE 2,500.00 .00 .00 .00 2,500.00 ELECTIONS TOTAL 2,500.00 .00 .00 .00 2,500.00 00_. .0-6411 LEGAL SERVICES 5,000.00 .00 464.40 9.29 4,535.60 LEGAL SERVICE/ATTORNEY TOTAL 5,000.00 .00 464.40 9.29 4,535.60 0C1-650-6310 BUILD & MAINT REPAIR - CITY 4,100.00 111.02 341.89 8.34 3,758.11 001-650-6371 GEN GOV - BLDG UTILITIES 2,400.00 114.29 336.39 14.02 2,063.61 001-650-6373 TELEPHONE - CH - GEN GOV 6,000.00 486.51 1,480.34 24.67 4,519.66 001-650-6407 ENGINEERING EXPENSE - CITY HAL .00 .00 .00 .00 .00 001-650-6408 INSURANCE EXPENSE - CITY HALL .00 .00 .00 .00 .00 001-650-6413 CITY MEMBERSHIPS 00 .00 .00 .00 .00 001-650-6414 PRINTING/PUBLISHING - CITY HAL .00 546.81 546.81 .00 54.6.81- ODl-65C-6416 RENT/LEASE - LAND/BUILD - CITY .00 .00 DO .00 .00 001-650-6420 NEWSLETTER EXPENSE .00 295.64 295.64 .00 295.64- 001-650-6421 EMERSON PROPERTY 500.00 .00 .00 DO 5010.00 001-650-6495 CIP PLANNING EXPENSE .00 .00 .00 DO .00 001-650-6498 REFUNDS - CITY HALL .00 .00 .00 .00 .00 001-650-6504 GENERATOR - CITY HALL 500.00 .00 .00 .00 500.00 001-650-6505 OTHER EQUIPMENT 00 .00 .00 .00 .00 001-6504506 OFFICE SUPPLIES - CITY HALL .00 .00 .00 .00 .00 CO1-650-6508 POSTAGE/SHIPPING GENERAL GOV .00 20.00 20.00 .00 201.00- 001-650-6517 WELCOME PACKET SUPPLIES .00 .00 .00 .00 .00 001-650-6599 MISC EXPENSES - CITY HALL .00 .00 .00 .00 .00 CITY HALL, GENERAL BLDGS TOTA 13,500.00 1,574.27 3,021.07 22.38 10„47'8,93 GLBUDGRP 10/07,/1.1 CITY OF FAIRFAX PAGE'. 5 ECOLUMN 1;:40 BUDGET REPORT OPER. CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 0f 7-6408 INSURANCE 5,000.00 .00 .00 .00 5,000.00 TORT LIABILITY TOTAL 5,000.00 .00 .00 .00 5,0010.00 001-699-6010 OTHER GEN GOV WAGES 4,000.00 362.46 362.46 9.06 3,637.54 001.-699-6110 FICA - CITY PORTION - GEN GOVT 500,00 27.73 27.73 5.55 472.27 001-699-6130 IPERS - CITY PORTION - GEN GOV 500.00 29.25 29.25 5.85 470.75 001-699-6150 INSURANCE - CITY SHARE - GENGV 00 .00 .00 .00 D0 001-699-6401 AUDIT .00 .00 .00 .00 .00 001-699-6407 ENGINEERING 70,000.00 10,218.97 21,571.87 30.82 48,428'.13 001-699-6413 MEMBERSHIPS 1,500.00 .00 1,105.00 73.67 395.00 001-699-6414 PUBLISHING/PRINTING 51000.00 .00 445.47 8.91 4,554.53 001-699-6420 NEWSLETTER 3,000.00 .00 330.15 11.01 2,669.85 001-699-6493 VARIANCE EXPENSE 500.00 .00 .00 .00 500.00 001-699-6495 CIP 00 .00 .00 .00 .00 001-699-6496 ANNEXATION EXPENSE 1,000.00 .00 00 .00 1,000.00 001-699-6497 REZONING EXPENSE 500.00 .00 .00 .00 500.00 001-699-6498 REFUNDS 500.00 .00 .00 CO. 5.00.00 001-699-6505 EQUIPMENT 5,000.00 X0 00 .00 5,DIDO,00 001-699-6506 OFFICE SUPPLIES 13,000.00 953.61 2,095.39 16.12 10,9104.61 001-699-6508 POSTAGE/SHIPPING 1,000.00 132.00 132.00 13.20 HMO 001-699-6517 WELCOME PACKETS 11000.00 .00 52.50 5.25 947.50 001-699-6599 MISCELLANEOUS 2,500.00 156.00 192.50 7.70 2,307.50 OTHER GENERAL GOVERNMENT TOTA 109,500.00 11,880.02 26,344,32 24.06 $3,155.68 00- .J-6910 TRANSFER OUT - GENERAL 83,1$$,00 .00 .00 .00 83,188.00 TRANSFER OUT TOTAL 83,188.00 D0 .00 .00 83,188.00 GENERAL TOTAL 782,552.00 69,169.72 198,509.85 25.37 584,042.15 112-130-6110 FICA - CITY PORTION - EMRG MGM CO .00 .00 .00 .00 EMERGENCY MANAGEMENT TOTAL .00 .00 .00 .00 .00 112-170-6110 FICA CITY PORTION - BUILD INS .00 .00 .00 .00 .00 112-170-6130 IPERS CITY PORTION - BUILD IN,S .00 .00 .00 .00 .00 112-170-6150 HEALTH INS - CITY SHARE - BLDG .00 .00 DO .00 .00 BUILDING INSPECTIONS TOTAL .00 .00 .00 .00 .00 110-210-6010 RUT WAGES 21,760.00 3,601.20 8,363.60 38.44 13,396.40 110-210-6110 FICA - CITY PORTION - RUT 3,240.00 273.32 634.23 19.58 2,605.77 110-210-6130 IPERS - CITY PORTION - RUT' 3,500.00 290.62 674.94 19.28 2,825.06 110-210-6150 HEALTH INS - CITY SHARE - RUT 15,000.00 414.47 804.71 5.36 14, 195.29 110-210-6181 UNIFORM EXPENSE - RUT 1,500.00 145.22 383.38 25.56 1,116,62 110-210-6230 TRAINING - RU .00 .00 72.00 .00 72.00- 110-11.0-6310 BUILD MAINT & REPAIR - RUT' 3,000.00 .00 671.00 22.37 2',329.00 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE, 6 ECOLOMN 1.40 BUDGET REPORT OPER: CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 1] )-6320 GROUNDS MAINT & REPAIR - RUT .00 .00 292.67 .00 292.67- 110-210-6331 VEHICLES OPERATIONS/FUEL-RU 14,000.00 1,479.71 3,445.86 24.61 10,554.14 110-210-6350 OPERATNL EQUIP REPAIR - RUT 6,000.00 607.44 1,017.64 16.96 4,982.36 110-210-6373 PHONE EXPENSE - RUT .00 39.84 118.69 .00 1.1'8.$9- 110-210-6401 AUDIT - RU .00 .00 .00 .00 .00 110-210-6407 ENGINEERING - RUT 5,000.00 DD .00 .00 5,000.00 110-210-6408 INSURANCE - RUT 3,000.00 .00 .00 .00 3,000.00 110-210-6413 CONTRACTOR WORK - RUT 50,000.00 49,064.56 49,229.56 98.46 770,44 110-210-6415 EQUIPMENT LEASE - RU 5,800.00 .00 .OD .00 5,800.00 110-210-6419 TECHNOLOGY EXPENSE - RUT 1,200.00 .00 .00 .00 1,2100.00 110-210-6421 TESTING EXPENSE - RUT DO 00 .00 OO .00 110-210-6504 MINOR EQUIPMENT - RUT 5,000.00 .00 .00 .DO 5,000.00 110-210-6505 OTHER EQUIPMENT - RUT 3,000.00 .00 .00 .00 3,000.00 110-210-6506 OFFICE SUPPLIES - RUT 11000.00 75,39 100.58 10.06 899.42 110-210-6507 OPERATING SUPPLIES - RUT 14,000.00 611.98 1,676.62 11.98 12,323.18 110-210-6508 POSTAGE/SHIPPING - RUT 1,000.00 .00 DO .OD 1,001D.00 110-210-6520 SNOW SUPPLIES 25,D00.00 .00 .00 .00 25,000.00 110-210-6599 MISC EXPENSES - RUT 1,000.00 . 0 75.00 7.50 925.00 110-210-6710 TRUCK PURCHASE .00 .00 .00 .00 .00 110-210-6740 RIGHT OF WAY PURCHASE .00 .D0 .00 .00 .00 110-210-6750 BUILDINGS - RUT .00 236.58 620.15 .00 620.15- 110-210-6761 STREET CONSTRUCTION .00 .00 .00 .00 .00 110-210-6763 BRIDGE CONSTRUCTION .00 .00 .00 A .00 112-210-6130 IPERS - CITY PORTION - ROADS .00 .00 .00 .00 .00 112-210-6150 HEALTH INS - CITY SHARE - ROAD 00 00 .00 .00 .00 12' �-6501 SALT/SAND BUNKER - LOST DO 00 00 .00 .00 12� _-0-6504 MOWER - LOST DO .00 .00 .00 .00 121-21C-6710 TRUCK PURCHASE - LOST .00 .00 .00 .00 .00 121-210-6723 SKID LOADER PURCHASE - LOST .DO .00 .00 .0D .00 121-210-6762 SIDEWALK PROGRAM - LOST 20,000.00 2,521.00 2,521.00 12.61 17,479.00 121-210-6766 FARM GROUND TILING - LOST .00 .00 DO .00 .00 ROADS,BRIDGES,SIDEWALKS TOTAL 203,000.00 59,361.33 70,702.03 34.83 132,29'7.97 110-230-6371 UTILITIES - STREET LIGHTING 23,000.00 2,317.92 6,999.41 3D.43 18,000.59 STREET LIGHTING TOTAL 23,000.00 2,317.92 6,999.41 30.43 lf,000.59 110-240-6371 UTILITIES - TRAFFIC SERVICES .00 .00 .00 .00 .00 110-240-6509 POSTS/SIGNS - TRAFFIC CONTROL 5,000.00 .00 .00 .00 5,000.00 TRAFFIC CONTROL/SAFETY TOTAL 5,000.00 DO .00 .00 5,000.00 110-250-6399 PTHER MAINT & REPAIR - SNOW RM 00 D0 11350.00 .00 1,350.40- SNOW REMOVAL TOTAL 00 .00 1,350.00 .00 1,350,00- 121-299-6710 PICKUP - LOST 35,000.00 .00! .00 .00 35,000.00 121-299-6723 SKID LOADER - LOST 37,000.00 A .00 .00 37,000.00 121-299-6766 TILING - LOST 25,000.00 .00 .00 .00 25,000.00 GLBUDGRP 10/07/1,1 CITY OF FAIRFAX PAGE', 7 ECOLUMN 1:40 BUDGET REPORT OPER: CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED OTHER PUBLIC WORKS TOTAL 97,000.00 .Co .00 .00 97,000.00 112-410-6110 FICA - CITY SHARE - LIBRARY .00 .00 .00 .00 .00 112-410-6130 IPERS - CITY PORTION - LIBRARY .00 .00 'Co .00 .00 112-410-6150 HEALTH INS - CITY SHARE - LIB .00 .00 .00 .00 .00 LIBRARY SERVICES TOTAL .00 .00 .00 .00 .00 112-430-6110 FICA - CITY PORTION - PARKS .00 .00 .00 .00 .00 112-430-6130 IPERS - CITY PORTION - PARKS .00 .QO .00 .00 .00 112-430-6150 HEALTH INS - CITY SHARE - PRKS .00 .00 .00 .00 .00 121-430-6320 NATURE TRAIL - LOST 50,000.00 .00 .00 .00 50,000.00 121-430-6321 LINN STREET TRAIL - LOST 20,000.00 230.46 7,095.14 35.48 12,904.86 121-430-6322 HAWK'S RIDGE PARK - LOST 80,000.00 412.50 9,492.20 11,87 70,507.80 121-430-6323 FARM GROUND DEVELOPMENT .00 .00 OD .00 .00 121-430-6413 PAYMENTS TO OTHERS - FYSA .00 .00 .00 .00 .00 121-43D-6499 FARM GROUND - TILING - LOST .00 .00 .OD .DO .00 PARKS TOTAL 150,000.00 642.96 16,587.34 11.06 133,4.12.66 112-610-6110 FICA - CITY PORTION - MAYOR/C'.0 .00 .00 .00 .00 .00 MAYOR,COUNCIL/CITY MGR TOTAL 00 .00 .00 .00 .00 112-620-6110 FICA - CITY PORTION - CLERK .00 .00 .00 .00 .00 11" -9-6130 IPERS - CITY PORTION - CLERK .00 .DO .00 .00 .00 CLERK, TREASURER, FINANCETOTA .00 .00 .00 .60 .00 121-650-6494 CITY HALL - LOST 5,000.00 .00 .00 .00 5,000.00 CITY HALL, GENERAL BLDGS TOTA 51000.00 ,00 .00 .00 510010.00 112-699-6130 IPERS - CITY PORTION - GEN GOV .00 .00 .00 .00 .00 112-699-6150 HEALTH TNS - CITY SHARE - GOV 00 .00 .00 .00 .00 OTHER GENERAL GOVERNMENT TOTA .00 .OD .00 DO .00 112-910-6910 TRANSFER OUT - EMPLOYEE BEN .00 .00 .00 Co. .00 121-910-6910 TRANSFER OUT - LOST .DO .04 .00 .00 .00 TRANSFER OUT TOTAL DO .00 DO .00 .00 SPECIAL REVENUES TOTAL 463,000.00 62,322.21 95,638.78 19.80 387,301.22 125-430-6330 NATURE TRAIL - TIF 140,000.00 .00 .00 .00 140,0010,CIO PARKS TOTAL 140,000.00 .00 .00 .00 140,000,010 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE 8 ECOLUMN 1:401 BUDGET REPORT OPER.' ICS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------------------------------------------------------------------------------------------------------------------- 1; 0-6911 TRANSFER OUT - TIE 458,769.00 .0D .00 .00 458,769,00 INTERNAL TIE LOAN/TRANSFE IOTA 458,769,00 ,00 .00 .00 458,769.00 TIF TOTAL 598,769,00 ,00 .00 .00 598,716'9.00 200-710-6801 PRIN PAYMENTS - 790,000 GO TIF 63,700.00 .00 .00 ,00 63,'7010.00 200-710-6802 PRIN PAYMENTS - 790,000 GO WTR 6,300.00 .00 .00 .00 6,3010.00 200-710-6851 INT PAYMENTS - 790,000 GO TIF 25,591.00 DO .00 .00 25,5191.00 200-710-6852 INT PAYMENTS - 790,000 GO WTR 2,531.00 .00 .00 .00 2,531.00 200-710-6899 BOND FEES - 790,000 GO TIF&W1TR .00 .00 .00 00 .00 200-711-6801 PRINCIPAL PAYMENTS - 35,000 GO .00 .00 .00 ,DO .00 200-711-6851 INTEREST PAYMENTS - 35,000 GO 00 G0 .00 .00 .00 200-712-6801 PRIM PAYMENTS - 139,000 GO TIF 4,100,00 .00 .00 DO 4,1100.00 200-712-6802 PRIN PAYMENTS - 139,000 GO WTR 900.00 .00 .00 .00 9100.00 200-712-6851 INT PAYMENTS - 139,000 GO TIF 3,436.00 .00 .00 ,00 3,438.00 200-712-6852 INT PAYMENTS - 139,000 GO WTR 754.00 .00 .00 .00 754.00 200-712-6899 BOND FEES - 139,000 GO TIF&WTR .00 .001 ,00 .00 .00 200-713-6801 PRIN PAYMENTS - 800,000 GO TIF .00 .00 ,00 .00 .00 200-713-6851 INT PAYMENTS - 600,000 GO TIF ,00 .00 ,00 .00 .00 200-713-6899 BOND FEES - 800,000 GO TIF' .00 .00 .OD .00 .00 200-714-6801 PRIN PAYMENTS - 650,000 GO TIP 85,000.00 .00 .00 .00 85,10001.00 200-714-6851 INT PAYMENTS - 650,000 GO TIP 12,435.00 OD .00 .00 12,435.00 '4-6899 BOND FEES - 650,000 GO TIF .00 .00 .00 .00 .00 _3-6801 PRIN PAYMENTS - 700,000 GO TLP 45,000.00 .00 .00 .00 45,0100.00 200-715-6851 INT PAYMENTS - 700,000 GO TIF 19,090,00 .00 DO DO 191090.00 200-715-6899 BOND FEES - 700,000 GO TIF .00 .00 00 00 .00 200-716-6801 PRIN PAYMENTS - 465,000 GO TLP .00 .00 .DO .00 .00 200-716-6851 INT PAYMENTS - 465,000 GO THF .00 .00 .00 .00 .00 200-716-6899 BOND FEES - 465,000 GO TIF .00 .00 00 .00 .00 200-717-6801 PRIN PAYMENTS - 560,000 GO TIF 60,000.00 .00 .00 .00 60,000.00 200-717-6802 PRIN PAYMENT - 560,000 GO WATE .00 .001 .00 .00 .00 200-717-6851 INT PAYMENTS - 560,000 GO TIF 12,770.00 .001 .00 .00 12,770.00 200-717-6852 INT PAYMENT - 560,000 GO WATER OD .001 .00 .00 .00 200-717-6899 BOND FEES - 560,000 GO TIE .OD .00 .00 .00 .00 200-718-6801 PRIN PAYMENTS - 780,000 GO TIF 100,000.00 .001 .00 .00 100,0010.00 200-718-6851 INT PAYMENTS - 780,000 GO TIF 17,385.00 .00 ,00 .OD 17,385.00 200-718-6899 BOND FEES - 780,000 GO TIF ,00 .00 .00 .00 .00 200-719-6801 PRIN PAYMENTS - 335,000 GO TIF 9,750.00 .00 .00 .00 9,'7501.00 200-719-6602 PRIN PAYMENTS - 335,000 GO GEN 55,250.00 .00 .00 .00 55,250.00 200-719-6851 INT PAYMENTS - 335,000 GO TIF 642.00 .00 .00 .00 642.00 200-719-6852 INT PAYMENTS - 335,000 GO GEN 3,638.00 .00 .00 .00 3,638.00 200-719-6B99 BONF FEES - 335,000 GO T'IF&GE'1N ,00 .00 .00 .00 .00 200-720-6801 PRIN PAYMENTS - SEWER SRF 118,000.00 .00 .00 ,00 118,000,00 200-720-EB51 TNT PAYMENTS - SEWER SRF 71,400.00 .00 .00 .00 71,4.100.00 200-720-6899 BOND FEES - SEWER SRF 5,950.00 .00 .00 .00 51,950,00 200-721-6801 PRIN PAYMENTS - 5401000 GO T'IIF .00 .00 .00 .00 .O0 200-721-6851 INT PAYMENT - 540,000 GO TIF .00 .00 .00 ,00 .00 900-121-6899 BOND FEES - 540,000 GO TIF .00 .00 .00 .00 .00 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE 9 ECOLUMN 1:40 BUDGET REPORT OPER; CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED, 2C 7-6910 TRANSFER OUT - DEBT SERVICE 540,000.00 .00 .00 .00 540,000.00 DEBT SERVICE TOTAL 1,263,624.00 .00 .00 .00 1,263,624.00 DEBT SERVICE TOTAL 1,263,624.00 .00 .00 .00 1,263,624.00 600-810-6010 WATER WAGES 67,500.00 11810.41 9,814.02 14.54 571685.98 600-810-6110 FICA - CITY PORTION - WATER 5,400.00 138.50 747.69 13.85 4,652.31 600-810-6130 IPERS - CITY PORTION - WATER 61000.00 146.10 792.00 13.20 5,208.00 600-810-6150 HEALTH INS - CITY SHARE - WATR 9,600.00 337.48 1,734.51 18.07 7,865.49 600-810-6181 UNIFORM EXPENSE - WATER 1,500.00 145.22 383.38 25.56 1,116.62 600-810-6210 DUES - WATER 1,000.00 .00 .00 .00 1,000.00 600-810-6230 TRAINING - WATER 2,700.00 .00 82.00 3.04 2,618.00 600-810-6310 BUILD MAINT & REPAIR W WATER 2000.00 .00 671.00 33.55 1,329.00 600-810-6312 SYSTEM MAINTENANCE & REPAIR WT 50,000.00 .00 2,303.00 4.61 47,1597.00 500-810-6350 EQUIPMENT REPAIR - WATER 2,000.00 304.56 714.75 35.74 1,285.25 600-810-6371 UTILITIES - WATER 5,000.00 449.29 1,477.57 29.55 3,522.43 600-810-6373 TELEPHONE SERVICE - WATER 500.00 39.83 118.86 23.77 881.14 600-810-6401 AUDIT - WATER .00 .00 .00 .00 .00 600-810-6407 ENGINEERING EXPENSE - WATER.. 2,000.00 .00 .00 .00 2,0010.00 600-810-6408 INSURANCE - WATER 5,000.00 .00 .00 .00 5,000,00 600-810-6415 EQUIPMENT LEASE - WATER 51800.00 .00 .00 .00 5,800.00 600-810-6418 SALES TAX EXPENSE - WATER 15,000.00 5,505.98 8,469.98 56.47 6,530.02 ' A-6421 TESTING EXPENSE - WATER 1,500.00 35.40 133.00 8.87 1,367.00 t -0-6501 CHEMICALS - WATER .00 1,603,16 4,647.65 .00 4,647.65- 600-810-6504 MINOR EQUIPMENT - WATER .00 .00 00 .00 .00 600-810-6505 OTHER EQUIPMENT - WATER .00 .A0 .00 .00 .00 600-810-6506 OFFICE SUPPLIES - WATER .00 75.39 100.58 .00 1010.58- 600-810-6507 OPERATING SUPPLIES - WATER .00 696.74 1,566.93 .00 1,566.93- 600-810-6508 POSTAGE/SHIPPING - WATER .00 101.56 558.18 .00 558.18- 600-810-6513 METER PURCHASE - WATER 2,000.00 2,106.17 2,106.17 105.31 106.17- 600-810-6580 WATER RESERVE BUDGET .00 .00 .00 .00 .00 600-810-6590 REMOTE METER READ PROGRAM .00 .00 .00 .00 .00 600-810-6591 WATER MAIN PHASE 1 .00 .00 .00 .00 .00 600-810-6592 WATER MAIN PHASE 2 540,000.00 .00 125,208.22 23.19 414,791,78 600-810-6599 MISC EXPENSE - WATER .00 .00 283.05 .00 283.05- 60C-810-6600 WATER MAIN PHASE 3 .00 12,907.89 24,651.64 .00 24,651.64- 600-810-6710 TRUCK PURCHASE - WATER .00 .00 .00 .00 .00 600-810-6723 SKID LOADER - WATER .00 .00 .00 .00 .00 601-810-6498 METER DEPOSIT REFUND - T&A WA 6,500.00 435.74 1,989.78 30.61 4,51.0.22 WATER TOTAL 731,000.00 26,839.02 188,553.96 25.79 542,446.04 601-815-6498 METER DEPOSIT REFUND - T&A SW .00 00 .00 .00 .00 610-815-6010 SEWER WAGES 56,800.00 2,592.02 9,886.12 17.41 46,913.88 610-815-6110 FICA - CITY PORTION - SEWER 51300.00 197.37 754.12 14.23 4,545.88 610-815-6130 IPERS - CITY PORTION - SEWER 5,600.00 209.18 797.81 14.25 4,802,19 610-815-6150 HEALTH INS - CITY SHARE - SWR 6,800.00 362.76 1,334.07 19.62 5,465.93 410-QI5-6181 UNIFORM EXPENSE - SEWER 1,500.00 145.21 383.39 25.56 11116.61 GLBUDGRP 10/07/11 CITY OF FAIRFAX PAGE 10 ECOLUMN 1x40 BUDGET REPORT OPER.; C'S CALENDAR 9/2011, FISCAL 312012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 61 5-6210 DUES/LICENSES - SEWER 1,000.00 .00 .00 .00 1,DO0.00 610-o15-6230 TRAINING - SEWER 3,000,00 .00 167.00 5.57 2,833.00 610-815-6310 BUILD MAINT & REPAIR - SEWER 1,000.00 .00 671.00 67.10 329.00 610-815-6311 WWTF REPAIRS 20,000.00 .00 .OD .00 20,0100.00 610-815-6350 EQUIPMENT REPAIR - SEWER I0,000.00 304.55 714.78 7.15 9,285.22 610-815-6371 UTILITIES - SEWER PWB 7,000,00 DC .00 .00 7,000,00 610-815-6373 PHONE EXPENSE - SEWER 500.00 39.83 118.86 23.77 381.14 610-815-6379 UTILITIES - WWTF 20,000.00 3,024.44 9,117.13 45.59 10,882.87 610-815-6399 OTHER MAINTENANCE & REPAIR 1,000.00 .00 292.67 29.27 707.33 610-815-6401 AUDIT - SEWER .00 OD .00 .00 .00 610415-6407 ENGINEERING - SEWER 2,000.00 .00 .00 .00 2,000.00 610-815-6408 INSURANCE EXPENSE - SEWER 2,500.00 .00 DO .00 2,5010.00 610-815-6415 EQUIPMENT LEASE - SEWER 5,800.00 .00 .DO .00 5,800.00 610-615-6418 SEWER TAX EXPENSE 1,200.00 413.96 656.96 54.75 543.04 610-815-6421 TESTING EXPENSE - SEWER 3,000.00 179.44 555.74 18.52 2,444.26 610-815-6490 TESTING - SEWER .00 .00 .00 .00 .00 610-815-6504 MINOR EQUIPMENT - SEWER 1,000.00 .00 .00 .00 11000.00 610-815-6505 OTHER EQUIPMENT - SEWER 13,200.00 .00 .00 .00 13,2100.00 610-815-6506 OFFICE SUPPLIES - SEWER 1,000.00 75.39 100.59 10.06 899.41 61C-815-6507 OPERATING SUPPLIES - SEWER 2,500.00 426.30 1,217.95 48.72 1,282,05 610-815-6508 POSTAGE/SHIPPING SEWER 1,000.00 95.61 552.22 55.22 447.78 610-815-6513 METER PURCHASE - SEWER 2,000.00 2,106.16 2,106.16 105.31 106.16- 610-815-6580 RESEVE BUDGET - SEWER .00 .00 .00 .00 .00 610-815-6599 MISC EXPENSES - SEWER 500.00 .00 243.55 48.71 256.45 610-815-6710 TRUCK PURCHASE - SEWER 00 .00 .00 .00 .00 '5-6723 SKID LOADER PURCHASE - SEWER .00 .00 .00 .00 .00 _5-6801 PRINCIPAL PAYMENTS - SRF BOND .00 .00 .00 .00 ,CO 610-815-6802 PRINCIPAL PAYMENTS - LOST'/SWR .00 ,00 CO .00 .00 SEWER TOTAL 175,200.00 10,172.22 29,670.12 16.94 145,529,88 601-840-6498 METER DEPOSIT REFUND - T&A GB .00 .00 .00 .00 .00 670-840-6010 GARBAGE WAGES 3,860.00 .00 .00 00 3,800.00 670-840-6110 FICA - CITY PORTION - GARBAGE 400.00 .00 .00 .00 400.00 670-840-6130 IPERS - CITY PORTION - GARBAGE 400.00 .00 .00 .00 400.00 670-840-6150 HEALTH INS - CITY SHARE - GRBG 400.00 .40 DC .00 400.00 670-840-6230 TRAINING - GARBAGE .00 .00 72.00 .00 72.00- 670-840-6401 AUDIT - GARBAGE .00 .00 OO .00 .00 670-840-6413 JOHNSON COUNTY REFUSE 94,000.00 8,073.25 24,166.DO 25.71 69,834.00 670-840-6506 OFFICE SUPPLIES - GARBAGE 2,000.00 .0D DO .00 2,000.00 670-840-6507 GARBAGE TAGS EXPENSE 500.00 .00 .00 .00 5001.00 670-840-6508 POSTAGE/SHIPPING GARBAGE 1,000.00 82,65 246.79 24,6E 753.21 670-840-6580 GARBAGE RESERVE BUDGET DO .00 .00 .00 .00 670-840-6599 MISC EXPENSE - GARBAGE .00 25.00 25.00 .00 25.00- LANDFILL/GARBAGE TOTAL 102,500.00 8,180.90 24,509.79 23.91 77,9'90.21 750-875-6401 AUDIT - FARM .00 .00 .00 .00 .00 750-875-6416 MURPHY PROPERTY EXPENSE 12,750.00 .00 751.32 5,89 11,998.68 OTHER BUSINESS TYPE TOTAL 12,750.00 .00 751,32 5,89 11,998.68 GLBODGRP 10/07/11 CITY OF FAIRFAX PAGE, 11 ECOLUMN 1;401 BUDGET REPORT OPER, CS CALENDAR 9/2011, FISCAL 3/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 6( 3-6910 TRNASFER OUT - WATER 10,485,00 .00 00 ,00 10,485.00 610-910-6910 TRANFER OUT - SEWER ,00 .00 00 00 .00 612-910-6910 TRANSFER OUT - SEWER SRF 195,350,00 .00 .00 OD 195,350.00 TRANSFER OUT TOTAL 205,835,00 .00 DO .OD 205,835.00 PROPRIETARY TOTAL 1,227,285.00 45,192,14 243,485.19 19.84 983,'7'99,81 TOTAL ALL COLUMNS 4,355,230.DO 176,684.07 537,633.82 12,34 3,817,5'96.18 OBRECVRP Fal Sep 30, 2011 11:23 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE1 04.26.11 ACCOUNTS RECEIVABLE AUDIT REPORT 9/01/2011 TO 9/30/2011 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------ G{ TOTAL 55,554,32 SERVICE CHARGES 51,965.83 DEMAND MISC CHARGES SU»0(} TAXES 1,2'.'74.8'2 DEPOSIT APPLIED' 43.32- ASSISTANCE APPLIED PENALTIES 705.00 ADJUSTMENTS CHARGES TAXES PENALTIES 225.00- MISC CHARGE'S BAD DEBT E TRTE'S PAYMENTS 57,911»78- GRAND TOTAL 55,554,32 53,2910.65 225.00- 705,00 57,955.10- 51,369.87 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENT'S 57,955.10- BAD DEBT WRITE OFFS UBCASHRP Fri Sep 30, 2011 11:25 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 04.26.11 UTILITY BILLING CASH SiMMARY SEPTEMBER DEPOSIT/ DESCRIPTION, PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST SERVICE CODE GB USER TYPE 1 SERVICE CHARGE 7865.00 .00 .00 D0 7865.00 .00 SERVICE TAX .00 .DO .00 .000 .00 .00 SERVICE PENALTY .00 .00 .00 DID .00 MISC CHARGE .00 .00 .00 DID .00 MISC TAX .00 .00 .00 11010 .00 MISC PENALTY .00 .00 .00 DID .00 OVERPAYMENTS 15.00 15.00 CREDITS APPLIED 15.00- 15.00- TOTALS; 7865.00 .00 .00 .DID 7B65.00 SERVICE TOTAL GB SERVICE CHARGE 7865.00 .00 .00 10i0 7865.00 .00 SERVICE TAX .00 .00 .00 .00 .00 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .00 .00 .00 .000 OD MISC TAX .00 .00 OD .100 .00 MISC PENALTY .00 .04 .00 »,100 .00 OVERPAYMENTS 15.00 15,00 CREDITS APPLIED 15.00- 15.00- TOTALS: 7865.00 .00 .00 ..00 7865.00 SERVICE CODE SD USER TYPE 1 SERVICE CHARGE 11340.00 .00 .00 .100 11340.00 .00 SERVICE TAX 5.25 .00 .00 .100 5.25 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .00 .00 .00 .000 .00 MISC TAX .00 .00 .00 .000 .00 MISC PENALTY .00 .00 .00 .00 00 OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 TOTALS: 11345,25 .00 .00 .0080 11345.25 UBCASHRP E'rL Sep 30, 2011 11:25 AM *** CITY OF FAIREAX IA *** OPER; KE PAGE 2 04.26.11 UTILITY BILLING CASH SUMMARY SEPTEMBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------- SERVICE CODE SD USER TYPE 2 SERVICE CHARGE465.00 .00 .00 .ADO 465.00 .00 SERVICE TAX 32.55 .00 .00 ,00 32.55 .00 SERVICE PENALTY .00 .00 .00 .DO DO MISC CHARGE .00 .00 .00 .DO DO MISC TAX .00 .00 .00 .00 DO MISC PENALTY .00 .00 .00 ,.00 .00 OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 TOTALS: 497.55 .00 .00 .DO 497,55 SERVICE CODE SD USER TYPE 3 SERVICE CHARGE 15.00 15.00 .00 DO 30.00 .00 SERVICE TAX .00 .00 .00 ,00 .00 .00 SERVICE PENALTY .00 .00 .00 DO DO MISC CHARGE .00 .00 .00 DO .00 MISC TAX .00 .00 .00 DO .00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS .00 .00 "DITS APPLIED, 00 .00 TOTALS 15.00 15.00 .00 ..00 30.00 SERVICE TOTAL SD SERVICE CHARGE 11820,00 15.00 .00 .00 11835.00 .00 SERVICE TAX 37.80 .00 .00 D0 37.80 .00 SERVICE PENALTY .00 .00 .00 .00 100 MISC CHARGE .00 .00 .00 OO .00 MISC TAX .00 100 .00 .00 .00 MISC PENALTY .00 D0 .00 .00 .00 OVERPAYMENTS! .00 .00 CREDITS APPLIED .00 .00 TOTALS; 11857.80 15,00 .00 .00 11872.80 OBCASHRP E'mb Sep 30, 2011 11:25 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE'. 3 04.26.11 UTILITY BILLING CASH SUMMARY SEPTEMBER DEPOSIT/ DESCRIPTION PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST SERVICE CODE SW USER TYPE I SERVICE CHARGE 15794.39 00 .00 ,000 15794.39 .00 SERVICE TAX .00 .00 .00 .00 .00 .0D SERVICE PENALTY .00 .00 .00 00 .00 MISC CHARGE .00 .00 .00 100 .00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY OD .00 .00 00 .00 OVERPAYMENTS 618.96 61B.96 CREDITS APPLIED 330.39- 330.39- TOTALS: 16082.96 .00 .00 .00 16082.96 SERVICE CODE SW USER TYPE 2 SERVICE CHARGE 713.70 OD .00 .00 713.70 .OD SERVICE TAX 49.90 .00 .00 00 49.90 .00 SERVICE PENALTY .00 .00 DO .00 .00 MISC CHARGE .00 .00 DO 0'0 .00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .DO .00 DO AID .00 OVERPAYMENTS .00 .00 'DITS APPLIED .89- 89- TOTALS: 762.71 .00 .00 .00 762.71 SERVICE CODE SW USER TYPE 3 SERVICE CHARGE 6.90 6.90 ,00 OD 13.80 .00 SERVICE TAX ,00 OO .00 0D .00 .00 SERVICE PENALTY .00 .00 .00 DID .00 MISC CHARGE 00 .00 .00 Do DO MISC TAX .00 .00 ,00 .00 .00 MISC PENALTY .00 .00 .00 00 DO OVERPAYMENT'S ,00 .00 CREDITS APPLIED .00 .00 TOTALS; 6.90 6.90 .00 ,iO 13,80 UBCASHRP Fii Sep 30, 2011 11;25 AM * * CITY OF FAIRFAX IA *** OPER; KE PAGE 4 04.26.11 UTILITY BILLING CASH SUMMARY SEPTEMBER DEPOSIT/ DESCRIPTION PERIOD I PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST' ----------------------------------------------------------------------------------------------------------------------------------- SERVICE TOTAL SW SERVICE CHARGE 16514,99 6,90 .00 .00 16521.89 .00 SERVICE TAX 49.90 .00 .00 00 49.90 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .00 <00 .00 �00 .00 MISC TAX o0 .00 .00 00 .00 MISC PENALTY .00 ,00 .00 .00 ,00 OVERPAYMENTS 618.96 618.96 CREDITS APPLIED 331.28- 331.28- TOTALS:. 16852.57 6.90 .00 DO 16859.47 SERVICE CODE WA USER TYPE 1 SERVICE CHARGE 18759.49 .00 .00 OO 18759.49 435.74 SERVICE TAX 1310.52 .72 .00 .00 1311.24 .00 SERVICE PENALTY 356.44 1.04.20 .00 '00 460.64 MISC CHARGE50,00 2,13 .00 .00 52,13 MISC TAX .00 .00 00 .00 .00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENT'S .00 .00 CREDITS APPLIED 00 .00 TOTALS: 20476.45 1.07.05 .00 .00 20583.50 SERVICE CODE WA LOSER TYPE 2 SERVICE CHARGE 634.57 .00 .00 ,00 634.57 ,00 SERVICE TAX 44.44 .00 .00 .00 44.44 ,00 SERVICE PENALTY .00 .00 .00 ,00 .00 MISC CHARGE' .00 .00 .00 .O0 .00 MISC TAX .00 .00 ,00 ,OO .00 MISC PENALTY .00 .00 .00 "OO .00 OVERPAYMENT'S .00 .00 CREDITS APPLIED .00 .00 TOTALS 679.01 .00 .00 "00 679.01 UBCASHRP Fri Sep 30, 2011 11,25 AM *** CITY OF FATRFAX TA *** OPER; KE PAGE 5 04,26,11 UTILITY BILLING CASH SUMMARY SEPTEMBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE WA USER TYPE 3 SERVICE CHARGE 6.00 6.00 .00 .00 12.00 ,00 SERVICE TAX 00 100 .00 00 .00 ,00 SERVICE PENALTY .00 15.00 .00 00 15,00 MISC CHARGE 25.00 .00 .00 ,00 25.00 MISC TAX .00 .00 ,00 .00 00 MISC PENALTY .00 .00 .00 06V .00 OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 TOTALS: 31.00 21.00 00 .00 52,00 SERVICE TOTAL WA SERVICE CHARGE 19400.06 6.00 DO .00 19406,06 435.74 SERVICE TAX 1354.96 ,72 .00 010 1355,68 .00 SERVICE PENALTY 356.44 119.20 .00 .010 475,64 MISC CHARGE, 75.00 2.13 .00 ,0ip 77,13 MISC TAX .00 .00 .00 ..00 100 MISC PENALTY .00 .00 .00 OO 00 OVERPAYMENT'S .00 .00 CREDITS APPLIED .00 .00 TOTALS: 21186.46 128,05 .00 00 21314,51 REPORT TOTALS SERVICE CHARGE 55600.05 27.90 .00 1100 55627.95 435.74 SERVICE TAX 1442,66 .72 ,00 .00 1443.38 00 SERVICE PENALTY 356.44 119.20 .00 .00 475.64 MISC CHARGE 75.00 2.13 ,00 .00 77.13 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .00 ,00 .00 .00 .00 OVERPAYMENT'S 633.96 633.96 CREDITS APPLIED 346.28- 346.28- TOTALS: 57761.83 149,95 .00 .010 57911,78 Deposits From Billing: ,D0 Other Deposits: 435.74 UBGLUD00 Fri Sep 30, 2011 11:20 AM #** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 04.26.11 UTILITY BILLING GENERAL LEDGER UPDATE JRNL:4505 CALANDAR 912011, FISCAL 312012 SERV USER RESET CODE TYPE ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS ------------------------------------------------------------------------------------------------------------------------------------ USER TOTAL .00 .00 SERVICE TOTAL .00 .00 SD 1 612-000-1110 CHECKING - SRF BOND FUND 15.52 61,2,-815-4550 SRF BONE FUND REVENUE 15.52 USER TOTAL 15.52 15.52 USER TOTAL .40 .00 USER TOTAL 00 .00 SERVICE TOTAL 15.52 15.52 SW 1 610-000?-1110 CHECKING - 'SEVIER 27,8D 610-815-4500 SEWER COLLECTIONS 27.80 USER TOTAL 27.80 27.80 USER TOTAL 00 .00 USER TOTAL .00 .00 SERVICE TOTAL 27.80 27.80 WA 1 6011-810-6498 METER DEPOSIT REFUND - T&A WA 43.32 6011-0010-1110 CHECKING' - TRUST & AGENCY 43.32 USER TOTAL 43.32 43.32 USER TOTAL .00 .00 U'SE'R TOTAL .00 .00 SERVICE TOTAL 43.32 43.32 ** TOTALS ** 86.64 86.64 UBGLUD00 Fri Sep 30, 2011 11:20 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE', 2 04,26,11 GENERAL LEDGER SUMMARY JRNL:4505 CALANUAR 912011, FISCAL 3/2012 ACCOUNT NUMBER ACCOUNT T'I'TLE DEBITS CREDITS NET' ------------------------------------------------------------------------------------------------------------------------------------ 6011-000-1110 CHECKING - TRUST & AGENCY .00 43,32 43.312- 6011-840-6498 METER DE'POSI'T REFUND - T&A WA 43,32 00 43.32 510-(0001-1110 CHECKING - SEWER 27.80 .00 2730 671.0-815-4500 SEWER COLLECTIONS .00 27.80 27.810- 611.2-000-1110 CHECKING - SRF BOND FUND 15,52 ,00 15.52 6712-815-4550 SRF BCNF FUND REVENUE .00 15,52 15<52- TRANSACTION TOTALS 86,64 86,64 .00 FUND NAME DEBITS CREDITS 601 TRUST & AGENCY 43,32 43.32 610 SEWER 27.80 27.80 612 SRF BOND FUND, 15.52 15.52 TOTALS 86,64 86,64 OBSUMMRP Fri Sep 30, 2011 11:22 AM CITY OF FAIRFAX IA *** OPER; KE PAGE 1 04,26,11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: GB CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICECONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------- RESIDENTIAL SERVICE CHARGES 8316.00 8316,00 1690.00- 6626.00 753 FEDERAL TAX 00 .00 .00 8316.00 COUNTY TAX .00 .D0 .00 8316.00 STATE T'AXQ1.) .00 DO .00 B316.00 CITY TAX .00 DO DO 8316.00 UTILITY TAX 00 .00 .00 8316.00 TOTAL REVENUE 8316.00 .00 8316.00 1690.00-1 6626.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 8316.00 8316,00 1690.00- 6626.00 753 FEDERAL TAX .00 .00 .00 8316,00 COUNTY 'TAX .00 .00 .00 8316.00 STATE TAXQ1) .00 .00 .00 8316.00 CITY TAX .40 .00 .00 8316.00 UTILITY T'A<X .00 'co .00 9316.00 ** TOTAL REVENUE 8316.00 .00 8316,00 1690.00- 6626.00 DEP BILLED .00 .00 .00 .00 DEP APPLIED .00 .00 .00 .00 100 NET RECEIVABLE 8316.00 .00 8316.00 1690.00- 6626,00 UBSUMMRP Fri Sep 30, 2011 11:22 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 2 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: SD CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONEOMPT RESIDENTIAL ----------------------- SERVICE CHARGES 11475.00 11475,00 75.00 11550.00 765 FEDERAL 'TAX ,00 .00 .00 11340.00 COUNTY TAY 1,35 1,35 1.35 11340.00 STATE TAX(l) 8,10 8.10 8.10 11340.00 CITY TAX .00 ,00 .00 11340,00 UTILITY 'TAX ,00 .00 .00 11340.00 TOTAL REVENUE 11475,00 9,45 11484.45 75,00 11559.45 2 COMMERCIAL ----------------------- SERVICECHARGES 480.00 480,00 16.05 496.05 32 COUNTY TAX 4,80 4.80 4.80 STATE TAX(l) 28.80 28.80 28.80 TOTAL REVENUE 480.00 33.60 513,60 16,05 529.65 3 GOVERNMENT ----------------------- SERVICE CHARGES 15.00' 15.00 .00 15.00 1 FEDERAL TAX .00 ,00 ,00 15.00 COUNTY 'TRY. .00 .00 .00 15,00 STATE TAX(l) .00 .00 .00 15.00 CITY TAX .00 .00 .00 15,00 UTILITY TAX .00 .00 .00 15.00 TOTAL REVENUE 15.00 .00 15.00 .00 15.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 11970.00 11970.00 91.05 12061.05 798 FEDERAL TAX .00 .00 ,00 11355.00 COUNTY TAX 6.15 6.15 6.15 11355,00 STATE TA;X(I} 36.90 36.90 36,90 11355.00 CITY TAX .00 .00 00 11355.00 UTILITY 'TAX .00 OD ,00 11355.00 ** TOTAL REVENUE 11970.00 43.05 12013,05 91,05 12104.10 DEP BILLED ,00 .00 .00 .00 DEP APPLIED 15.52- .00 15,52- 00 15,52- NET RECEEVABLE 11954.48 43.05 11997.53 91.05 12088.58 08SUMMRP Fri Sep 30, 2011 11:22 AM * CITY OF FAIRFAX IA * OPER: XE PAGE 3 04.26,11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE. SW CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICECONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT RESIDENITIAL ------------------ SERVICE' CHARGES 3307830 14076.06 14076.06 573.50- 13502.56 765 4324 FEDERAL TAX .00 .00 .00 14076.06 COUNTY TAX ,00 DO .00 14076.06 STATE TAX(l) ,00 00 ,00 14076.06 CITY TAX .00 .00 .00 14076.06 UTILITY TAX .00 .00 .00 14076.06 TOTAL REVENUE 14076.06 .00 14076.06 573.50- 13502,56 2 COMMERCIAL ----------------------- SERVICE CHARGES 127980 603.40 603.40 7.23 610,63 32 3999 COUNTY 'TAT: 6.07 6.07 6.07 STATE T"AXQ1fi 36.12 36.12 36.12 TOTAL REVENUE 603.40 42.19 645.59 7.23 652.82 3 GOVERNMENT ----------------------- SERVICE CHARGES 570 6.90 6.90 .00 6.90 1 570 FEDERAL TAX .00 .00 .00 6.90 COUNTY TAX .00 .00 .00 6.90 STATE TAX(l) .00 .00 .00 6.90 CITY TAX .00 .00 .00 6.90 UTILITY 'TAX .00 .00 .00 6.90 TOTAL REVENUE 6.90 00 6.90 .00 6.90 -SERVICE TOTAL- --------------- SERVICE' CHARGES 3436380 14686.36 14686.36 566.27- 14120.09 798 4306 FEDERAL TAX .00 .00 .00 14082.96 COUNTY' TAX 6,07 6,07 6.07 14082.96 STATE TAX(l} 36,12 36.12 36,12 14082.96 CITY TASX .00 .00 .00 14082.96 UTILITY TAY .00 .00 .00 14062.96 ** TOTAL REVENUE 14686.36 42.19 14728.55 566.27- 14162.28 DEP BILLED .00 00 .00 .00 DEP APPLIED 27.80- .00 27.80- .00 27,80- NET RECEIVABLE 14658.56 42,19 14700.75 566.27- 14134.48 U3SUMMRP Fri Sep 30, 2011 11:22 AM ** CITY OF FAIRFAX IA *** OPER: KE PAGE. 4 04,26.11 UTILITY BILLING SUMMARY 'TOTALS NOT RESET SERVICE: WA CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE'. CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------- RESIDENTIAL ------------------- SERVICE 1CHARGES 4391420 16452,93 16452.93 157.78 16610.71 774 5674 COUNTY TAX 164.68 164,68 164.68 STATE TAX(l) 987.48 987.48 987.48 PENALT'IE'S 108,56 108.56 108.56 MISC CHARGE 25.00 25,00 25.00 TOTAL REVENUE 16586.49 1152.16 17738.65 157,78 17896.43 2 COMMERC'TA1L ----------------------- SERVICE CHARGES 129980 534,54 534.54 6.42 540.96 32 41(62 COUNTY TAX 5.34 5.34 5,34 STATE T;AXQlb 32.08 32.08 32.08 PENALTIES 15.00 15.00 15.00 MISC CHARGE 25.00 25.00 25.00 TOTAL REVENUE 574.54 37.42 611.96 6.42 618.38 3 GOVERNMENT ----------------------- SERVICE CHARGES 570 6.00 6.00 .00 6,00 1 570 FEDERAL 'TAX .00 .00 .00 6.00 COUNTY TAX .00 .00 .00 6.00 STATE TAX(l) .00 .00 .00 6.00 CITY TAX .00 .00 .00 6.00 UTILITY TAX .00 .00 .00 6.00 TOTAL REVENUE 6.00 .00 6.00 .00 6.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 4521970 16993.47 16993.47 164.20 17157.67 807 56013 FEDERAL 'TAX. .00 .00 ,00 6.00 COUNTY 'TAX 1701,02 170.02 170.02 6.00 STATE TAX(l) 1019.56 1019.56 1019.56 6.00 CITY TAX .00 .00 .00 6.00 UTILITY TAX ,00 .00 .00 6,00 PENALTIES 123,56 123,56 123.56 MISC CHARGE 50.00 50.00 50.00 ** TOTAL REVENUE 17167.03 1189.58 18356,61 164.20 18520.81 DEP BILLED .00 .UO .00 ,00 DEP APPLIED .00 ,00 .00 .00 .00 NET RECEFVABLE 17167.03 118'9.58 18356.61 164.20 18520.81 DEP APPLIED FROM xxx 43.32 UBSUmMRP Fri Sep 30, 2011 11;22 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 5 04.26,11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVTCE' CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMP'T ------------------------------------------------------------------------------------------------------------------------------------ USER TOTALS 50319.99 5031.9.99 2030.72- 48289.27 FEDERAL TAX .00 .00 .00 33732.06 COUNTY TAX 166.03 166.03 166.03 33732.06 STATE TAX(l) 995,58 995.58 995.58 33732.06 CITY TAX .00 .00 DO 33732.06 UTILITY TAX' .00 .00 .00 33732,06 PENALTIES 108.56 108.56 108.56 MISC CHARGE 25.00 25.00 25.00 TOTAL REVENUE 50453.55 1161.61 51615.16 2030.72- 49584.44 DEP APPLIED 43.32- ,00 43.32- .00 43.32- NET RECEIVABLE 50410.23 1161.61 51571.84 2030.72_ 49541.12 2 USER 'TOTALS 1617.94 1617.94 29.70 1647.64 COUNTY 'TAX 16.21 16.21 16.21 STATE TAX; l) 97.00 97.00 97.00 PENALTIES 15.00 15.00 15.00 MISC CHARGE 25.00 25.00 25.00 TOTAL REVENUE 1657.34 113.21 1771.15 29.70 1800.85 DEP APPLIED .00 .00 .00 .00 .00 NET RE'CE'IVABLE 1657.94 113.21 1771.15 29.70 1800.85 USER TOTALS 27.90 27.90 .00 27.90 FEDERAL TA`4 .00 .00 .00 27.90 COUNTY TAX .00 .00 .00 27.90 STATE TAX(l) .00 .00 .00 27.90 CITY TAX .00 .00 .00 27.90 UTILITY 'TALI .00 .00 .00 27.90 TOTAL REVENUE 27.90 .00 27.90 .00 27,90 DEP APPLIED .00 .00 .00 00 .00 NET RECEIVABLE 27.90 .00 27.90 .00 27.90 -REPORT TOTALS- SERVICE CHARGES OTALS-SERVICE' iCHARGES 51965.83 51965.83 2001.02- 49964.81 FEDERAL TAX .00 .00 .00 33759.96 COUNTY 'TAX 182.24 182.24 182,24 33759.96 STATE TAX(I) 10.92.58 1092.58 1092.58 33759.96 CITY TAX .00 .00 .00 33759.96 UTILITY TAY, 00 .00 DO 33759.96 PENALTIES 123.56 123.56 123.56 MISC CHARGE 50.00 50.00 50.00 **x TOTAL REVENUE 52139.39 1274.82 53414.21 2001.02- 51413.19 TOT DFP BELLED .00 .00 .00 00 TOT DEP APPLIED 43.32- .00 43.32- 00 43.32- NET RECEIVABLE 52096.07 1274.82 53370.89 2001.02- 51369.87 UBSUMMRP Favi Sep 30, 2011 11:22 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 6 04.26.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ �P APPLIED FROM x 43.32 REAL TIME CHARGES NSF FEECHARGES .00 .00 .00 RECONNECT FEE CHARGES .00 .00 .DO REAL TIME MISC CHARGES 00 .00 .00 TOTAL REAL TIME CHARGES 00 .00 .00 THE 'NSF FEE CHARGES', 'RECONNECT FEE CHARGES', "REAL TIME MISC CHARGES' (BELOW 'REAL TIME CHARGES') ARE MISC CHARGE'S ASSESSED OUTSIDE THE CYCLE BILLING PROCESS AND NOT INCLUDED ON THE BILLING REGISTER. THE 'DEP APPLIED' LINE (ABOVE 'NET RECEIVABLE') IS THE AMOUNT OF DEPOSIT APPLIED TO THIS SERVICE. THE 'DEP AP'PL'IED FROM XX' LINE (BELOW 'NET RECEIVABLE') IS THE AMOUNT OF THE DEPOSIT APPLIED FROM THIS SERVICE. DEPOSIT'S ARE APPLIED ACROSS ALL SERVICES IN THE SAME ORDER AS PAYMENTS. HALL & HALL ENGINEERS, INC. Leaelars im Land Deoelopmew Shite 1953 October 6, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re. Engineers Report for the period of September 8, 2011 to October 5, 2011 Honorable Mayor Rabe and City Council: The following is a brief summalry and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: [Improvement Proiectsll 6950-10.3 Water Main Replacement W Phase 2 Project • ATTACHED: Nothing • STATUS: Schrader Excavating has wrapped up the street paving 1 patching, but still needs to complete some of the punch list items, including placing insulation over the shallow section of water main along Main Street, We still need to get the section of water main boredunder the Union Pacific Railroad, and are waiting on the permit for this. This work will likely be completed in the spring of next year. 6950-11-3 Storm Sewer Re-alignment on lots 105 & 106 of Prairie View Hei hts Ph. 2 • ATTACHED: Nothing • STATUS: I have sent Cordon Sevig a letter that intake 1-2 does not drain to the east, and that he will have to adjust the bottom of this intake and a few sections of the storm sewer to make this intake drain properly. 6950-12-1 Hawks Ridge Park Parking Lot Paving and Miscellaneous Items • ATTACHED: Nothing • S TA TUS: Dave Schmitt Construction and Eggleston Concrete are on-site and completing the paving improvements to the parking lot, sidewalk and trail. EIB is scheduled to be on-site the second half of October to build the pad for the restrooms. At this time, EIB is anticipating that they will be back late winter, very early fall to complete the building. 6950-12-02 Drainage Imp's Alonq E. Cemetery Road anld South toward Prairie Creek • ATTACHED: Nothing • STATUS: No work has been completed on this project this month. CIVIL ENGINEERING • LAND SURVEYING - LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 • Ph:319.362.9548 • Fx:31119„362.7595 . www.halleng.com 6950-12-03 Phase III Wateir Main Replacement Pro'ect • ATTACHED: Nothing • STATUS: Dave Schmitt Construction has a majority of the wafer main installed and most of the wafer services, They still need to complete the water main installation along Fairfax Road. They have installed the sewer and water extensions into the proposed athletic fields I park site, and have begun construction an the expanded parking lot. 6950-12.04 Athletic Fields and Park Complex on the Murphy Prope + ATTACHED. Nothing STATUS: 1 have coordinated with an architect for the concessions/restrooms/storage building, and an electrical engineer for the building and site work, and am close to finalizing the agreements with them. We have begun preliminary plans for the site. 6950-12-05 Fairfax Trail throuah the Tom Arp Property • ATTACHED: Nothing • STATUS: i have coordinated with Mary Rump with ECICOG about meeting with the TTAC Committee on October, 12, and about what it is that they want to see. I have submitted information to Mary required by the TTAC Committee. 6950-12-06 Prairie Creek Estates Sixth Addition (Site (Development) • ATTACHED: Nothing • STATUS: Jeff lben has not begun his improvements on this addition yet. L950 General Engineering Servicesl Storm Water Drainage lteims: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing • STATUS: It is my understanding that Gordon has completed some improvements to the detention ponds in the Prairie View Heights development. From my inspection of these ponds, it does not appear that he has addressed all of'the concerns in the previous letter addressed to him. Also, l have not seen any evidence from Gordon Sevig or his engineer yet that the ponds with questionable volumes or overflow concerns have been improved satisfactorily. • I have not checked in the last week, but it does not appear that Jeff Then has addressed the concerns that remain with the drainage facilities in the Prairie Creek Estates development. Review of Erosion Issues at the newly constructed drainage swale south of E. Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STA TUS: This is being addressed as part of the drainage improvement project south of E. Cemetery Road(Project No. 6950-12-02). Review of Drainage Issues at the Southeast corner of Church Street and Hwy 151: • ATTACHED: Nothing • STATUS: We have looked at this issue in a little more detail, and there is not an easy or inexpensive solution to this issue. Improvements to the Detention(Pond along the North side of E. Cemetery Road by Kenway: • ATTACHED: Nothing • STATUS: Ken-Way has completed their improvements to this pond. They did not re-grade the bottom of the pond as the plans had originally showed, but installed a "French drain" along the bottom (east-west)of the pond instead. Sanitary Sewer• Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: Informational Only I have coordinated with Darin Starr from EDI (Sub-consultant to Kleiman Construction for the WWTP Project), and let him know that the City wants to get the issue with the two aeration basins resolved yet this fall. EDI has indicated that they will do this work, but Darin still hasn't committed to me when they will do it. I am trying to work with EDI to get this resolved, but may have to consider another option. Lift Station and Pumps: • ATTACHED: Nothing • STA TUS: Nothing at this time, Site Reviews 1 Ordinance (Review: Revisions to the Storm Water Management Ordinances Regardiing the completion and approval l acceptance of storm water deteintion ponds: • ATTACHED: Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing! • STATUS: No Change MaPAE,,� Updated Zoning Map: • ATTACHED: Nothing • STATUS: The plan is to have the updated zoning map, including the Core District, complete this winter. Miscellaneous 1 Meetings 1 Plannina: + Nothing Respectfully Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. HALL & HALL ENGINEERS, INC. Leaderr in Lewd Davalopmend Since 1953 October 6,2011 Honorable Mayor and City Council City of(Fairfax, Iowa Re: September Fee Statement—October 6,.2011 Honorable Mayor Rabe and City Council: Enclosed is a fee statement for services rendered through September 30,2011. The items addressed include: 6950-10.03 Water Main Replacement—'P hase2 $377.50 PCC Paving at Nickolet and Losey, 6960-12-01 Hawks Ridge Park Paving and Miscellaneous Improvements. $7,972.13 Project coordination with paving contractors restrooms builder, obtaining) quotes, construction administration and kick,off meeting, pavement staking. ' 6950-12�Or2AC�y a��aae Imp's Along E. Cemefery Road.&South towards Prairie Creek $0.00 y. 6950-12-03 Phase III Water Main Replacement Proiect $12,142.63 Final plans and construction documents,construction administration,observation and kick-off meeting,water main and grading staking. 6950-12-04 Fairfax Athletic Fields and Park Com lex $6,149.25 Preliminary plans and site gradings„coordination with sub-consultants, 6950-12-05 Fairfax Trail through theAiro's Property $327.50 Enhancement funding coordination and trail alignment exhibit. 6950-112-06 Prairie Creek Estates Sixth Addition (Development) No Activity $0,00 CIVIL. ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 - Ph:319.362.9548 - Fx;3119.362,7595 - www,halleng.com 69501_General Engineering Misc.- General Engineering Services including meetings; office and general admin.; $1,816.25 Funding coordination,ADA Compliance Issues;and mist. correspondence. Trails- Coordination and prepare Information for trail alignment with $1,030.00 ECICOG -TTAC committee. Streets- CIP Planning dot's for several street improvement projects in Fairfax Proper, $576.25 Drainage- Drainage coordination for this Prairie Creek Estates drainage facilities $1,656.25 And the Prairie View Heights drainage facilities,coordination with detention pond along E. Cemetery Road and Ken-Way's pay request,review and consideration with the drainage concerns at the southeast intersection of Church Street and Hwy 151 CIP Planning Documents for possible storm water drainage projects $172.50 Water- Hook-up correspondence and Ordinance/Resolution Review $287.50 Sanitary- Hook-up correspondence and Ordinance/Resolution Review $287.50 CIP Planning Documents for Sewer Extension and Scoping Existing IUnes $312.50 Parks- 0,0o Total for General Engineering Services: $6,138.75 Reimbursements- MileagelPrintin L--OM Total l for General Engineering Services,: $6,1311,75 Total Engineering Fees Due for the Month of September: $33y17.7' Respectfully Submitted, 5,/,4,,, Shame R.Wicks, P.E. Hall and Hall Engineers, Inc. Leerin *Landsaa eArchitecturerLar:cl ENGINEERS, INC. L & HALL ENGIN - , Civil Eng g p Surveying•Land Development LeadetsinLandDevelqpmeNSWe 1953 1860 Boyson Road, Hiawatha, IA 52233 www.hallerng-mm Tel:319-362-9548 • Fax: 319-362-7595 www.halleng.com . allen@halleng,corin Invoice CYNTHIA STIMSON Invoice Date:Sep 30,2011 CITY OF FAIRFAX Invoice Num:2058 PO BOX 337 FAIRFAX, 1A 522280337 Billing Through:Sep 30,2011 WATER MAIN IMPROVEMENTS, PHASE 2 CITY OF FAIRFAX(6950 10 03;� Mand ied by(SHANEWICKS) pct Tyne:Hourly Not to Exceed Contract Mtaximum,$49,457.05 Services pc�tg HoursR. ate ,Arnognt CONSTRUCTION OBSERVATION l• CONSTRUCTION OBSERVER 9/7/2011 0.50 $85,00 $42,50 0- CONSTRUCTION OBSERVER 9/9/2011 1.00 $85,00 $85.00 M, PROJECT ENGINEER 9/7/2011 2.50 $1 Cam $250,00 CONSTRUCT'lON OBSERVATION Total, 4.00 $377.50 Total Service Amount: $377.50 Amount Due This Invoice; La $377,5D This invoice is rive Upon receipt Account Summary $Services 959E 6 Expenses BTD Last Inv Num Last Inv Date Last Inv Arra Last Pay Amt Prev Unpauld Mitt $ 874.79 „ 1 BS5 7/31/2011 $ d90.C10 $490.00 $0.00 Total Amount Due Including This Invoice: �._. $377,50 Credit Card Type(check one): Visa MasterCard Credit Cara Account Credit Card V-Card# {back of Credit Card Expiration Date):,wv. Name as it Appears on Credit Card _ Payment Amount:$ (US Dollars): VISA Cardholder Signature:,_. ,......_.e._._. _ Date: . HALL & HALL ENGINEERS, INC. u Civil Cngineering*Landscape Architecture*Land Surveying*Land Development L aadefs in Land Development S1nce 1953 1860 Boyson Road, Hiawatha, IA 52233wuuw.n4len0;cam Tei: 319-362-9548 e Fax.319-362-7595 ww'w,lholleng.corn • allen@halleng.conn Invoice CYNTHIA STIMSON Invoice Date:Sep 30,2011 CITY OF FAIRFAX Invoice Nunn:2061 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Sep 30,2011 PARKING LOT AND RESTROOMS FOR HAWKS RIDGE PARK 6950-12-1:1 -Managed by (SI iANC,bVICKS) Contract Tyne:Hourly Not to Exceed Contract Maxlmum:$20,000.00 Services Date Haurs Rate Amount CONSTRUCTION CONSULTATION/ADMIN w� 9/29/2011 6.00 $85.00 $510.00 P 9/30/2011 2,50 $85.00 $21150 i* DESIGN ENGINFER 9/19/2011 0.75 $85.00 $63.75 ► DESIGN ENGINEER 9/21/2011 4.00 $85.00 $340.00 i* DESIGN ENGINEER 9/22/2011 2.00 $85.00 $170.00 ► DESIGN ENGINEER 9/23/2011 3.25 $85.00 .$276.25 CONSTRUCTIONCONISULTATION/ADMIN Total: 18,50 $1,572.50 CONSTRUCTION OBSERVATION D- 9/2612.011 0.50 $85,00 $42.50 1� 9/2712011 1,00 $85,00 $85.00 01 9/30/2011 0.50 $85.00 $42.50 i�- CONSTRUCTION OBSERVER 9/21/2011 1.00 $85,00 $85,00 CONSTRUCTION OBSERVATION Total: 3,00 $255,00 CONSTRUCTION SURVEY FIELD WORK tr 9/28/2011' 1.00 $115.00 $115.00 9/30/2011 4.50 $115.00 $517,50 ► PROJECT SURVEYOR-HELD 9/23/2011 5.25 $115,00 $603.75 CONSTRUCTION'SURVEY FIELD WORK Total: 10.75 $1,236.25 DATA TRANSFER 0. 9/30/2011 0,50 $115.00 $57,50 o' PNROJECTSURVEYOR-FIELD 9/23/2011 0.50 $115,00 $57.50 DATA TRANSFER Total: 1,00 $115,00 DRAFTING/CAD P- /DESIGN ENGINEER 9/16/2011 3.00 $85,00 $255,00 ► /DESIGN ENGINEER 9/21/2011 2.75 $85.00 $233.75 ORA FTI NO/CAD Total: 5.75 $488,75 PROJECT ADMINISTRATION r» (DESIGN ENGINEER 9/12/2.011 0.75 $85.00 $63.75 (o. /DESIGN ENGINEER 9/1312011 2.00 $85,00 $170.00 * /DESIGN ENGINEER 9/14/2011 1,50 $85,00 $127,50 ► /DESIGN ENGINEER 9/15/2011 2,25 $85,00 $191,25 ► DESIGN ENGINEER 9/16/2011 1,25 $85,00 $106.25 Hall&Hall Engineers, Inc. Invoice; 2061 Project: 6950-12-1: Invoice Date:Sep 30,2011 Page 2 of 2 ip. DESIGN TECHNICIAN 9/26/2011 0,50 $85.00 $42.50 b PROJECT ENGINEER 9/14/2011 0.50 $100,00 $50.00 PROJECT ENGINEER 9/15/2011 2.50 $100,()0 $250,00 r PROJECT ENGINEER 9/16/2011 0.75 $100.00 $75,00 Y PROJECT ENGINEER 911912011 0.75 $100.00 $75,00 '► PROJECT ENGINEER 9/21/2011 1,50 $100:00 $150,00 IM PROJECT ENGINEER 9/22/2011 0,50 $100,00 ,$50,00 1 (PROJECT MANAGER 9/6/2011 2,00 $115,00 $230,00 k- PROJECT MANAGER 918/2011 1.00 $115.00 $1115,00 to PROJECT MANAGER 9/9/2011 1.00 $115.00 $,1115.00 P PROJECT MANAGER 9/12/2411 3.00 $115.00 $345.00 ► PROJECT MANAGER 9/13/2011 0:50 $315.00 $57,50 l- (PROJECT MANAGER 9/15/2011 0,50 $115,00 $57,50 Y PROJECT MANAGER 9/16/2011 0.50 $115,00 $57,50 ► PROJECT MANAGER 9/21/2011 0,50 $115.00 $57.50 ► (PROJECT MANAGER 9/22/2011 5,00 $115.£70 $575.00 Ip- PROJECT MANAGER 9/23/2011 4.00 $115,00 $460.00 Ir (PROJECT MANAGER 9/26/2011 1,00 $115,00 $115,00 W (PROJECT MANAGER 9/27/2011 1.00 $1 15,00 .$115,00 Pw, PROJECT MANAGER 9/29/2011 1.00 $11S,g0 $115.00 o- (PROJECT MANAGER 9/30/2011 4,00 $115.00 $460.00 PROJECT ADMINISTRATION Total: 39.75 $4,226,25 Total Service Amount: a7,893.75 Reimbursable Ex e�,,nses: Date Description Amount 9/2111/2011 MILEAGE $12.38 9123,/2011 MILEAGE $34.30 9/26,/2011 MILEAGE $8.£30 9/27/2011 MILEAGE $8.80 9/28,/201 T MILEAGE $15,95 9/3012011 MILEAGE $8.80 9130x,12011 MILEAGE $9.35 Total Expenses: � _ $78.38 Amount Due This Invoice: ( '$7,972.13 Tliis invoice is due Vipon,receipt Account Summar 1 Services BTD Expenses BTD Last(Inv Num Last Inv Date Last(Inv Amt Last Pay Amt Prev Unpaid Amt 17r1 $ C _.�135 58 ��. l 6 8/31/2011 $ 412.50 $412.50 $OX ..,...,T l73 I7J _ ._. . .._... . Total Amount Due Including This Invoice: � �$7,972.13 Crejclif Card Type(check one): V`isa'_MasterCard Credit Cord Account Credit Card V-Card# (back of Credit Card Expiration Date):_ Name as it Appears on Credit Payment Amount:$ (US DQllars):. VISA_ Cardholder Signature: � _......____ mate: ►LL & HALL ENGINEERS, INC. Civil l Engineering a Landscape Architecture•Land Surveying•Land Development Ceadbrs in Land Development Since 1953 18619 (Boyson Road, Hiawatha, IA 52233 wwwt.nalVerwg.cam Tel; 319-362-9548 9 Fax: 319-362-7595 www, „halleng.com • allen@halleng.c>r irn Invoice CYNTHIA STIMSON Invoice Date:Sep 30,2011 CITY OF FAIRFAX Invoice Num:2060 PO BOX 337 Billing Through:Sep 30,2011 FAIRFAX, IA 522280337 PHASE III WATER MAIN REPLACEMENT(6950 12 03:� -Managed by iSHANE VtICS� Contract Type:Hourly Not to Exceed Contract M0x1mum:$45,000,00 Services Date Hours Rate Amount CONSTRUCTION CONSULTATION/ADMIN ► 9/29/2011 0.25 $85.00 $21,25 CONSTRUCTIONCOINSULTATION/ADMIN Total: a.25 $21,25 CONSTRUCTION OBSERVATION 10. 9/26/2011 1.25 $85.00 $106,25 01 9/27/2011 1.50 $85.00 $127.50 1* 9/28/2011 2,00 $85.00 $170.00 0r 9/29/2011 3.00 $85.00 $255.00 10- 9/30/2011 1.50 $85,00 $127,50 ® CONSTRUCTION OBSERVER 9/7/2011 1.50 $85,00 $127.50 IW, CONSTRUCTION OBSERVER 9/12/2011 3,00 $85.00 $255,00 1 CONSTRUCTION OBSERVER 9/14/2011 3.50 $85.00 $297,50 Y CONSTRUCTION OBSERVER 9/15/2011' 2.00 $85,00 $170,00 CONSTRUCTION OBSERVER 9/16/2011 2.25 $85,00 $191,25 o, CONSTRUCTION OBSERVFR 9/20/2011 1.75 $85.00 $1!48.75 w CONSTRUCTION OBSERVER 9/21/2011 3.00 $85.00 $255.00 0- CONSTRUCTION OBSERVER 9/22/2011 2.50 $85.00 $212.50 0 CONSTRUCTION OBSERVER 9/23/2011 1,50 $85.00 $127.50 P PROJECT ENGINEER 9/20/2011 1.75 $100,00 $175,00 s PROJECT ENGINEER 9/21/2011' 1,50 $100,00 $150,00 CONSTRUCTION OBSERVATION Total: 33.50 $2,896,25 CONSTRUCTION SURVEY FIELD WORK ► 9/30/2011 4.00 $115,00 $460.00 ► PARTY CHIEF WITH ROBOTIC OR GPS 9/16/2011 2.00 $115.00 $230.00 ► IPROJECTSURVEYOR-FIELD 9/9/2011 5.25 $85.00 $446.25 M► IPROJECTSURVEYOR-FIELD 9/12/2011 3,75 $85,00 ;$318,75 ► PROJECT SURVEYOR-FIELD 9/16/2013 2,50 $115.00 $287,50 ► PROJECT SURVEYOR-FIELD 9/19/2011 1.75 $115.00 $201,25 CONSTRUCTION'SiURVEY FIELDWORK Total, 19,25 $1„943,75 CONSTRUCTION SURVEY PREP :• DESIGN ENGINEER 9/16/2011 0,50 $85,00 $42.50 CONSTRUCTION SURVEY PREP Total: 0.50 $42.50 DATA'TRANSFER 9/29/2011 0.50 $115.00 $57.50 Flalll&Hall Engineers,Inc. Invoice: 2060 Project:6950-12 03: Invoice Date:Seg 30,201 1 Page 2 of 3 �._.m., 9/30/2011 0.50 $115.00 $57.50 A PROJECT SURVEYOR-FIELD 9/9/2011 0.50 $85.00 $42,50 PROJECT SURVEYOR-FIELD 9/19/2011 0.25 $115.00 $28.75 DATA TRANSFER Total: 1.7S $183,25 DRAFTING/CAD )k, IdFSIGNTECHNICIAN 9/6/2011 1,25 $85.00 :$106.25 0� (DESIGN TECHNICIAN 9/7/2011 2,75 $85.00 :$233.75 s- DESIGN TECHNICIAN 9/8/2011 5,75 $85.00 $488.75 )o� DESIGN TECHNICIAN 9/29/2011 2.00 $85,00 $1170,00 M DESIGN TECH NICIAN 9/30/2011 1.25 $85.00 $106.25 DRAFTING/CAD Total: 13.00 $1,103,08 TG-OFFICE �+ PROJECTMANAGER 9/7/2011 2.50 $115.00 $287.50 ► PROJECT MANAGER 9/26/2011 1,00 $115.00 $115.00 MTG-OFFICE Total: 3.50 $402.50 PROJECT ADMINISTRATION I� PROJECT ENGINEER 9/1/2011 2,25 $100.00 $225.00 PROJECT ENGINEER 9/2/2011 1.50 $100.00 $150.00 w PROJECT ENGINEER 9/6/2011 4.75 $100.00 $475.00 14, PROJECT ENGINEER 9/7/2011 5.00 $100.00 $500,00 PROJECT ENGINEER 9/8/2011 5,25 $100.00 $525.00 PROJECT ENGINEER 9/9/2011 0.50 $100.00 $50.00 m PROJECT ENGINEER 9/12/2011 1.00 $100.00 $100.00 ► PROJECT ENGINEER 9/15/2011 0.50 $100.00 $50.00 li� PROJECT ENGINEER 9/16/2011 0.50 $100,00 $50.00 o PROJECT ENGINEER 9/19/2011 1.50 $10(),00 $150.00 o PROJECT ENGINEER 9/23/2011 4.00 $100.00 $400.00 PROJECT ENGINEER 9/26/2011 3.50 $100.00 $350.00 PROJECT ENGINEER 9/29/2011 2.25 $100.00 $225.00 0� PROJECT ENGINEER 9/30/2011 0.75 $100.00 $75.00 PROJECT MANAGER 9/1/2011 2.00 $115.00 $230.00 lw (PROJECT MANAGER 9/6/2011 2.00 $115.00 $230.00 1► PROJECT MANAGER 9/7/2011 2.00 $115.00 $230.00 1 PROJECT MANAGER 9/8/2011 0.50 $115.00 $57.50 0 (PROJECT MANAGER 9/9/2011 0.25 $115.00 $28,75 lw IPROJECT MANAGER 9/12/2011 3.00 $115.00 $345,00 (PROJECT MANAGER 9/22/2011 1.00 $115.00 $115.00 lw PROJECT MANAGER 9/23/2011 1.00 $115,00 $115.00 0. PROJECT MANAGER 9/26/2011 0.50 $115.00 $57.50 iw PROJECT MANAGER 9/28/2011 1.00 $115.00 $115.00 1► !,PROJECT MANAGER 9/29/2011 0.50 $115.00 $57,50 PROJECll'.ADMINISTRATION Total: 47.00 $4,906,25 SITE VISIT os PROJECT ENGINEER 9/12/2011 1.50 $100.00 $150A0 M IP'ROJECTENG[NEER 9/15/2011 1.00 $100.00 $100.00 1o� PROJECT MANAGER 9/26/2011 0.50 $115,00 $57.50 SITE VISIT Total: 3.00 $307,50 Total Service Amount: $'11,811.25 Reimbursable Expenses: D_qt_q Description Almount 9/7/2011 MILEAGE $20.90 9/912011 MILEAGE $17.60 9/912011 MILEAGE $17.05 9/12/2011 MILEAGE $17.61} Hall&Hall Engineers, Inc. Pfojec#:6950-12-03: Invoice: 2060 Invoice Date:Sep 30,201 1 9/12/2011 MILEAGE Mage 3 of 3 9,/14/2011 MILEAGE $19.25 9/15/2011 MILEAGE $17.60 9/16/2011 MILEAGE '913 6/2011 $17.60 MILEAGE 9/119/201 i $17.60 MILEAGE 9/207/201 1 $20.35 MILEAGE 9/21/20j 1 $9.35 MILEAGE 9/211/2011MILEAGE $17.60 9/22/2011 $12.38 MILEAGE 9,/23/2011 $17,60 MILEAGE '9/26/,201 1 $17.60 MILEAGE 94"27/2011 $17.60 MILEAGE 9/28/2011 MILEAGE $8.80 9'/29/2011 $8.80 MILEAGE $17.60 9/30/2011 MILEAGE $17.60 9430/2011 MILEAGE $8.80 $12.10 Total Expenses; $337.36 Amount Due This Invoice: �_ $12,142.63 _._ ACCOU11t SLIMMary This invoice is due Zupan receipt Services BTD Expenses BTD Last Inv Num 35,978.75 - - Inv Amt. - Lost Pa - !as#Inv Date Last I - $ 1,103,02 2014 8/31/2011 $ 12;907,89 y Amt ?rev llnlpald Amt( I -- ...__ - $ 12,907.89 $01.00 I Total Amount Due Including This Invoice: $12,142.63 CrecIR Cord Type{check one):. Visa MasterCard Credit Card Account#: Credit Card V-Card# (back of card):: Credit Card Expiration Date); ? NaMe as it Appears on Credit Card; PaYment Amount:$ (US Dollars): Cardholder Signature: VISA Date:��_ HALL & HALL ENGINEERS, INC. Civil(Engineering Landscape Architecture+Land Surveying•Land Development Leaders in Land Development Since 1853 1860 Boyson Road, Hiawatha, IA 52233 www hWIeng.corn Tel 319-362-9548 a Fax: 319-362-7595 www„Ihalleng.com a allen@halleng_com Invoice CYNTHIA STIMSON Invoice Date:Sep 30,2011 CITY OF FAIRFAX Invoice Num: 2073 PO SOX 337 Billing Through:Sep 30,2011 FAIRFAX, IA 522280337 ATHLETIC FIELDS AND PARK COMPLEX{69513 12-04:J -Mana ed b SHANE 1C�Sj Ca hoct TyM'Hourly Not to Exceed Contract Maxim ;$210000,00 Service Date Hours Rate Amount DRAF7INC/CAD Ir DESIGN TECHNICIAN 9/2/2011 1.00 $85.00 $85.00 ► DESIGN TECHNICIAN 9/15/2011 7.75 $85,00 $658.75 ► DESIGN TECHNICIAN 9/16/2011 6.00 $85.00 $510.00 r (DESIGN TECHNICIAN 9/19/2011 6.50 $85.00 $552.50 U► DESIGN TECHNICIAN 9/20/2011 7.25 $85.00 $616.25 i DESIGN TECHNICIAN 9/21/2011 6.00 $85.00 $510,00 ► DESIGN TECHNICIAN 9/22/2011 8.75 $85.00 $74175 ► DESIGN TECHNICIAN 9/23/2011 1.25 $85.00 $106.25 Ds- DESIGN TECHNICIAN 9/27/2011 2.00 $85.00 $170,00 DRAFTING/CAD Total: 46.50 $3,952.50 MTG-OFFICE w PROJECT MANAGER 9/23/2011 1.25 $115.00 $143.75 M PROJECT MANAGER 9/26/2011 1.00 $115.00 $115,00 MTG-OFFICE Total: 2.25 $258.75 PROJECT ADMINISTRATION loDESIGN TECHNICIAN 9/22/2011 1.00 $85.00 $85.00 ► DESIGN TECHNICIAN 9/28/2011 0.25 $85.00 $21.25 p► (DESIGN TECHNICIAN 9/30/2011 3.75 $85.00 $318,75 p. PROJECT MANAGER 9/2/2011 1.50 $115.00 $17150 P► PROJECT MANAGER 9/13/2011 0.75 $100,00 $75.00 ► PROJECT MANAGER 9/1312011 1.50 $115,00 $172.50 M (PROJECT MANAGER 9/14/2011 3.00 $115.00 $345.00 3► PROJECT MANAGER 9/15/2011 1.00 $100.00 $100,00 ► PROJECT MANAGER 9/22/2011 1.00 $100.00 $100.00 ► PROJECT MANAGER 9/23/2011 1.00 $115,00 $115.00 0- PROJECT MANAGER 9/26/2011 0.25 $100.00 $25,00 N PROJECT MANAGER 9/26/2011 2.00 $115.00 $230.00 ► PROJECT MANAGER 9/27/2011 1.50 $115.00 $172.50 PROJECT ADMINISTRATION Total: 18.50 $1,432,50 Total Service Amount: 6,143,75 Reimbursable Expenses; Daae Description Amount 9/23/2011 MILEAGE $5.50 Hall&Hull Engineers, Inc. Invoice: 2073 Project. 6950-12-04: Invoice Dake:Sep 30,,201 1 Page 2 of 2 Total Expenses: -6e® $550 Amount Due Thls Invoice: L 56,149,25 This invoice is due upon receipt Accounll Summary Services BTU Expenses BTD Last IInv Num Last Inv Dale Last Inv Amt Last Pay Amt Prev Llnpaild AmtJ $ 14,841.25 - $ 5.50 - 2013 8/31/2011 $3,350.00 $3,350.00 $0.00 Total Amount Due Including This Invoice: L $6,149.25 Credit Card Type(check one): Visa MasterCard Credit Card Account#: Credit Card V-Card # (back of card):_ C,—al Credit Card Expiration Date): Dame as it Appears on Credit Card:__ Payment Amount:$ (US Dollars): Cardholder Signature: Date: -- HALL & HALL ENGINEERS, INC. Civil Engineering+Landscape Architecture 0Land Surveying Land Development Leaders in Land bevebpmanl Since 9953 1860 (Boyson Road. Hiawatha, IA$2233 wLvw.hadleuageAm Tel:.319-362-9548 • Fax:319-362-7595 www.hatieng.com e allen@halleng.corn Invoice CYNTHIA STIMSON Invoice hate;Sep 30„2011 CITY OF FAIRFAX Invoice Num:2030 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Sep 30,2011 TRAIL EXTENSION- INSTALL PAVED TRAIL AND BRIDGEAL50-12-05,ti Managed , SHA€UE N11C�. „ Conlract TMeTvoe:Hourly Not to Exceed C ntract Maximurn:$145,000.00 Services Date Hours ROW Amount DRAFTING/CAD — � 1„ DESIGN TECHNICIAN 9/13/2011 2.50 $85.00 $212.50 DRAFTING/GAD Total: 2,50 $212.50 PROJECT ADMINISTRATION o~ (PROJECT MANAGER 9/8/2011 1,00 $115,00 $115.00 PROJECT ADMINISTRATION Total: 1.00 $115,00 Total Service Amount $327.50 Amount Due This Invoice: x$327.50 This invoice is due upon receipt Account Summary Services BTDExpenses BTD Last Inv Num Last Inv Date Last tnv Amt Last Pay Amt Prev Un�acurd Amt _ .. _ 3 f718 75-- $ 6.60 2010 8/31/2011 $ 294 1101 $2 90..10 $0.00 Total Amount Due Including This Invoice: '$327,50 Credit Card Type(check ane): Viso MasterCard Credit Card Account#: Credit Card V-Card# (back of card): Credit Card Expiration Date): Name as it Appears on Credit Card:.__-- WSA Payment Amount:$ (US Dollars); Cardholder Signature: mm_ _ e.. , Date: HALL & HALL ENGINEERS, INC. Iffia " Civil/Engineering•Landscape Architecture*Land Surveying*Land Development AF MAV AMW LeadarsipLandDevelopme4tSke f953 1860 Boyson Road, Hiawatha, IA 52233 www,na leng.cam Tel: 3119-362-9548 a Fax: 319-362-7595 wwwhalleng.com • alien@halleng,corn Invoice CYNTHIA STIMSON Invoice Date:Sep 30,,2011 CITY OF FAIRFAX Invoice Num:2057 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Sep 30,2011 GENERAL ENGINEERING FOR THE CITY OF FAIRFAX, IOWA (6950:) -ManagedI �5� HANE WICKS Contract Type:Hourly Services Date Hours Rate ount CITY/ENGINEER A. PROJECT MANAGER 9/13/2011 2.00 $115.00 $230.00 CITY ENGINEER Total: 2.00 $230.00 DRAFTING/CAD Y /DESIGN ENGINEER 9112/2011 5.25 $85.00 $446.25 ► (DESIGN ENGINEER 9/13/2011 3.75 $85.00 $318.75 0- DESIGN TECHNICIAN 9/7/2011 2.00 $85.00 $170,00 I► DESIGN TECHNICIAN 919/2011 4.00 $85.00 $340.00 CDESIGNTECHMCIAN 9/12/2011 1.00 $85.00 $85.00 po, DESIGN TECHNICIAN 9/27/2011 0.50 $85.00 $42.50 P. DESIGN TECHNICIAN 9/29/2011 0.50 $85.00 $42.50 P DESIGN TECHNICIAN 9/30/2011 3.75 $85.00 $318.75 DRAFTING/CAD Total: 20.75 $1,763,75 MTG•OFFICE M- PROJECT MANAGER 9/12/2011 0.75 $115.00 $86.25 ► PROJECT MANAGER 9/13/2011 5.00 $115.00 $575.00 ► PROJECT MANAGER 9/26/2011 1.50 $115.00 $172.50 MTG-OFFICE Total: 7.25 $833.75 PROJECT ADMINISTRATION IDES➢GN ENGINEER 9/1/2011 1.75 $85.00 $148.75 la /PROJECT MANAGER 9/1/2011 5.50 $115.00 $632.50 ► /PROJECT MANAGER 9/6/2011 1,50 $115.00 $172.50 PROJECT MANAGER 9/7/2011 3.00 $115.00 $345.00 lr PROJECT MANAGER 9/8/2011 5.00 $115.00 $.575.00 1► PROJECT MANAGER 9/9/2011 4.25 $115.00 $48$,75 P PROJECT MANAGER 9/12/2011 1.00 $115.00 $115.00 Y PROJECT MANAGER 9/26/2011 0.75 $115.00 $86.25 ► PROJECT MANAGER 9/27/2011 3.50 $115.00 $402,50 • /PROJECT MANAGER 9/30/2011 3.00 $115.00 $345.00 PROJECT ADMINISTRATION Total: 29.25 $3,311,25 Total Service Amount: ` $6038.75 Amount Due This Invoice: Lf $6,138.7_5 This invoice is due upon receipt N 07 NO'T'ICE OF PUBLIC HEARING Fonsssct AMENDMENT OF CURRENT CITY BUDGET The City Council of Fairfax in LINN County, Iowa will meet at 525 Vanderbilt Street In(Fairfax Iowa at 7:00 PM on October 11,2011 (hour] (D-W ,for the purpose of amending the current budget of the city for the fiscal year ending June 30„ 2012 lvaa,I by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources 'razes Levied on Property 1 525,864 525,864 Lessc Uncoilectted Property Taxes-Levy Year 2 0 Nat,Current Property Taxes 3 525,864 0 525,864 Delinquent Property Taxes 4 0 TIF(Revenues 5 460,000 460,000 Other C4 Taxes 6 265,695 20,01,001 285,695 Licenses&Permits 7 35,000 35,000 Use lot Money and Property g 32,000 32,000 Intergovernmental 9 321,832 500,000 821,832 Charges for Services 10 662,350 662,350 Special Assessments 11 0 Miscellaneous 12 25,000 6,500 31,500 Other Financing Sources 13 1,827,792 5,568,2100 7,395,992 Total lRevenues and Other Sources 14 4,155,533 6,094,70010,250,233 il Id, Expenditures&Other Financing Uses r Public Safety 15 261,121 261,121 P,hlici arks 16 357,500 760,000 1,117,500 tteatth and Social Services 17 0 Culture and Recreation 18 493,943 3,075,000 3,568,943 Comrmun"ty and Economic Development 19 10,000 10,000 General Government 20 199,800 199,800 DebtSerrice 21 723,624 28,.200 751,824 Capital Projects 22 Q Total Government ActivitlesExpenditures 23 2,045,988 3,863,.200 5,909,188 Business Type I Enterprises 24 1,021,450 -65,000 956,450 Total Gov Activities&Business Expenditures 25 3,067,438 3,798,.200 6,865,638 Transfers Out 26 1,287,792 2,798,200 4,085,992 Total lExpendituresfrransfersOut 27 4,355,230 6,596,400 10,951,630 Excess Revenues&Other Sources Over 4 (Under)Expendituresrrransfers Out Fiscal Year �8 -199,697 -501,700 -701,397 Continuing Appropriation 29 NIA 0 BeglnmtngFund Balance July 1 30 1,313,4591 304,838 1,618,297 ndtn EglFund Balance June 30 31 1,113,762 -196,8'182 916,900 Explanation of increases or decreases In revenue estimates appropriations or available cash 1 Ut Increases in revenue are from higher than anticipated: receipts of Local Option Sales Taxes,grant receipts, donations,debt Issued,and transfers in. Increases In expenditures are due to: a water main Iproject,a park project, a trail project,drainage projects,sewer line improvement,new debt issue payment,and transfers out. Thebe will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budlgeted or considered in this current budget. This will provide for a balanced budget. Cynthia Stimson City Clerk/'Finance Officer Name STATE OF IOWA Counties of Linn and Johnson ss. NOTICE OPPUELIC HEAIRING roim ecsc '� AMENDMENT OF:CURRENT CITY RU>)13ET , the CityOeuanci o€ Fafrtax in LINN County,Iowa vdn meet al 525 Vanderbilt Street ln.Falrfax Iowa AL— i 00 PM on 0616ber11 201 1 ;that I ann the publisher of far Ehe Purpose of artneitding the current budget of the city for the fiscal yearendlnp.i>tne 30 2t)92 newspaper er O� CnCT al M 11 *:changing asllmates oirevenue and expenditure approgrlattons in the Moltawing functions kpr the reasons gtuen. 1115511 Counties, tri Iowa. Additional dota111°IB Is avaliable at the city cleric"&ot€toe showing re.vanuas and expenditures by fund type aria by activity, f which is attached, was Total 8udgt ..Total Budget: 4E GAZETTE newspaper as oeftl%d Current i Offer Current ' orlastamenaed Amendment Amendment 2�I ktev®nuae�(lttmarFtnarie€naSource„� 1: , Tsx0a liavled air Pr 1 525,864 525,864 i_ess:uncoffiactted a 7axesa.ev . Year ¢ '0 -;i11u1 said 110t1Ce NatrwrentPras p r�usa 3. 525,86N 0 525,564 !Jelin uenl?m' `'ra'.Y{e5 4 w :'f0 I 71F RQvanaaa:'- b 460;OD 460;000 Other C€ Teres 8 26605 .:20,p00 ':285';695 elcanses 8 Peraiitls 7 35,0010 35'000 umormona ar rams 32,p00 32;000 Vita. ovemmeztu€ .a 8x:1832 -=500;000 -821;832 Lla fOrSd wdoss 10 693,350 562;350 ;elieneove t2 35,000 6;5.00 - 31-;500 �w Finaw -`88ources 13 1,827,F92 ::5;668;200 '7.;395992 Total Revenues and other.sosroas 14 4„1551633 6':094;700 1i7;25t1;233 Ekoend€turesam 0tttmar Ftnsninry.' sec Pop1lcSBtaMs t5 2G1.121 - 281.121 Public Mpis 353 6qQ 760,000 1,117.50D Health anti saclat-a0rreross 17 CulmreandRsasaaNyarp 1a 493,®443 3;075,000 - 3.568;9.43 Opirmunityand E'cminimmttctiaysiapmenl 19 1•,8011f70 i10;OD0 Genera!t3ausn nMem 20 1$9 6410 f99;8DD ogntservire 23 723,624 28;200 71824 T ifbovemmenlAOMUes ExpendUms 29 2,045,965 3,863,200 6,908,788 ledged b Tim Bustnagsr tEcrluarpdsss :> 2A 1,021A50 -1;5;000 956,:4611 g y iaielGpxActivl11a0a1,pico0tn65sl;.x entlltsirea 25 3.067.438 3,798,200 6,865;638 :;tober Std' A J. 20y y 7ianstersOLA 20 128?,792 2;7t}8;2004OS5;9g2 Ttotelt;Sr entlltureeasuansnersvut 27 :4355,2341 6;59S4QD '.10;953';630 EYcaa:Rawaam a d btaer Sau rax rtupt:. under Expenst3Co7M0tritranate€apul €bcelYasr Za 499,697 -5Q'J,7D0 x701,397 f G fOontinu5 `.. rtmttori:'. ':: 29 ,_! .;r NIA .;::D ae Inns Fursd Baaeu6_d. as 1,313,459 3Q4;63B 1;618;297 .::::jFq4lW FundSataaegJune3fl 311,113,r�62 19$;862 816.9017 State Of IOWA Eiiplanahon otincreases or decreasi§s in revenue estimates,approprta110as„oravailable cash. Increases kn reventae ata 3rom higher titan Ontirapated: recelpis of Looadl Opt4pn Sales Taxes;:grant recelpts, dtnOtlona.debt Wsstied,:and#ransfer$In. Increases in expenditures are due ton a avatar malrcproject,a park project;'... afratl piojeet,dVratnage projects,se xer tine lmp�ovement;haw delat Issue paymept,and transfers out. There will be no Increase In tax levles to be paid in the current fiscal year roamed above. Any;Increase In e>tpendktures'salt out abovewlll be met from the Increased non prppettylax revenues and cash balanees`n0t budgeted or cornsidarad k1 thls current budget.'this vu[II pfovfde for a ttalanced ttaz�geL C`kttia Stimson Dj$f1 ()U$ cltyc€e y.lmncgofnmr�oama �; �flfi�Ufftber 753222 atvtrrtiosion XPIT65 Jurte 11,2014 57 =5 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County, Iowa: The City Council of Fairfax in said County/Counties met on October 11,2011 At the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to publication.Upon taking up the proposed amendment, it was considered and taxpayers were heard For and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final consideration to the proposed amendment(s)to the budget and modifications proposed at the hearing,if any. thereupon,the following resolution was introduced. RESOLUTION No. 20111-70 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE; 2092 (AS AMENDED LAST ON ) Be it Resolved by the Council of the City of rat ax Section 1. Following notice published October 1, 2011 and the public hearing held, October 11,20111 the current budget(as previously amended)is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources o 771 IIF lil II� i Taxes Levied on Property 1 525,864 0 525,864 Less;Uncolleetted Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 525,864 0 525,864 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 460,000 0 460,000 Other City Taxes 6 265,695 20,000 285,695 Licenses:&,Permits 7 35,000 0 35,000 Use of Money and Property a 32,000 0 32,000 Intergovernmental 9 321,832 500,000 821,832 Charges for Services 10 662.350 0 662,350 Special Assessments 11 0 0 O Miscelianeous 12 25,000 6,500 31,500 Other Financing sources 13 1,827,792 5„568,200 7,395,992 Tots lRevenues and Other Sources 14 4,155,533 8„094,700 10,250,233 W1, -1 i t-: l l i Fi l: iii l i 'i i iiiiii Ili II .: I11 i i1 6� i i � it i i Ilii iii Expenditures&Other Financing USES I1. iiW I; Ci a uV iIil 1:i Public safety 15 261,121 0 261,121 Public works 16 357,500 760,000 1,117,500 Health and Social Services 17 0 0 0 Culture and Recreation 18 493,943 3,075,000 3,568,943 Community and Economic Development 19 10,000 0 10,000 General Government 20 199,800 0 199,800 Debt Service 21 723,624 28,200 751,824 Capital Projects 22 0 0 0 Total Government Activities Expenditures 23 2,045,988 3,863,200 5,909,188 Business Type/Enterprises 24 1,021,450 -65,000 956,450 Total Gov Activities&Business Expenditures 25 3,067,438 3„798,200 6,865,638 Transfers Out 26 1,287,792 2„798,200 4,085,992 Total Expenditures/Transfers Out 27 4,355,230 6,596,400 10,951,630 Excess Revenues&Other Sources Over III j .w II' (Under)IExpondituresrrransfera Out Fiscal Year 28 -199,697 -501,700 -701,397 Continiuling Appropriation 29 0 N/A 1 0 Beginning)iFund Balance duly 1 30 1,313,459 304,838 1,618,297 Ending(Fund Balance dune 30 31 1,113,762 -196,862 916,900 Passed this 11 day of October 20111 l Signature Signature City Clerk/Finance Officer Mayor Faia8ax/419915-17/2"`/z Sale GO MINUTES TO SELL BONDS 419915-17 Fairfax,Iowa October 11,2011 The City Council of the City of Fairfax, Iowa, met on October 11, 2011, at 7:00 o'clock p.m., at the City Hall at 525 'Vanderbilt Street, in the City. The meeting was called to order by the Mayor, and the roll was called showing the following Council Members present and absent: Present: Beer, Frieden, Otto.Mayers, and Wainwriaht.. Absent: None. This being the time and place fixed by the Council for the consideration of bids for the purchase of the City's $2,260,000 General Obligation Corporate- Purpose Bonds, Series 2011B, the Mayor announced that bids had been received and canvassed on behalf of the City at the time and place fixed therefor. Whereupon, such bids were placed on file, and the substance of such bids was noted in the minutes, as follows: Name and Address of Bidder Final Bid Northland Securities, Inc.,Minneapolis, MN 2.4190% Hutchinson, Shockey,Erley &Co., Chicago, IL 2.5847% D.A. Davidson& Co.,Denver, CO 2.6753% UMB Bank,n.a., Kansas City,MO 3.0305% (ATTACH BID TABULATION) After due consideration and discussion, Council Member Magers introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Otto. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes: Beer Frieden Otto Ma ers and Wainwri ht. Nays: None. Whereupon,the Mayor declared the resolution duly adopted as hereinafter set out. -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES, IOWA Fairlax/419915-17/2"d'/� Sale GO RESOLUTION NO. 2011-71 AWARDING SALE OF $2,260,000 GENERAL OBLIGGATION CORPORATE PURPOSE BONDS, SERIES 2011B WHEREAS, the City of Fairfax (the "City"), in Linn County, State of Iowa, has heretofore proposed to enter into a General Obligation Loan Agreement (the "Loan Agreement") in a principal amount not to exceed $2,260,000 pursuant to the provisions of Section 384.24A of the Code of Iowa for the purpose of paying the costs, to that extent, of constructing water main improvements and developing and constructing the Fairfax Athletics and Park Complex, and has published notice of the proposed action and has held a hearing thereon; and WHEREAS, pursuant to advertisement of sale, bids for the purchase of $2,260,000 General Obligation Corporate Purpose Bonds, Series 2011B (the "Bonds") to be issued in evidence of the City's obligation under the Loan Agreement were received and canvassed on behalf of the City and the substance of such bids noted in the minutes; and WHEREAS, upon final consideration of all bids, the City's financial advisor has determined that the bid of Northland Securities, Inc., Minneapolis, MN (the "Purchaser"), is the best, such bid proposing the lowest interest cost to the City; NOW, THEREFORE, It is Resolved by the City Council of the City of Fairfax, Iowa., as follows: Section 1, The City shall enter into the Loan Agreement with the Purchaser in substantially the form as will be placed on file with the Council, providing for a loan to the City in the principal amount of$2,2.60,000 for the purpose set forth in the preamble hereof. The Mayor and City Clerk are hereby authorized and directed to sign the Loam Agreement on behalf of the City,, and the Loan Agreement is hereby approved. Section 2. The bid of the Purchaser referred to in the preamble is hereby accepted, and. the Bonds are hereby awarded to the Purchaser at the price specified in such bid, together with accrued interest. Section 3. The form of agreement of sale (the "Sale Agreement") of the Bonds to the Purchaser is hereby approved, and the Mayor and City Clerk are hereby authorized to execute the Sale Agreement for and on behalf of the City. Section 4. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES, IOWA Fairfax/419915-17/2""'/ Sale GO Passed and approved October 11, 2011. 1 Jason Wabe„ Mayor Attest: Cynt is Stimson, City Clerk/Treasurer Upon motion and vote,the meeting was adjourned. 0 Jason Rabo/'Mayor Attest: kwlf r Cyn-& Stimson, City Clerk/Treasurer 3 -3- DORSEY &WHITNEY LLP,ATTORNEYS, DES MOINES,IOWA F'aimfaxl419915-1712"'% Sale 00 STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, City Clerk/Treasurer of the City of Fairfax., do hereby certify that as such City Clerk/Treasurer 1 have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached with those corporate records and that the transcript hereto attached is a tame, correct and complete copy of all the corporate records in relation to the sale of$2,260,000 General Obligation Corporate Purpose Bonds, Series 2011B, of the City evidencing the City's obligation under a certain Loan.Agreement and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and proceedings, acts and things had, done and performed up to the present time with respect thereto. WITNESS MY HANDS this 12th day of October, 2011, Cynt `ia Stimpson, City Clerk/Treasurer (Attach here a copy of the bid of the successful bidder.) -4- DORSE'Y &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Oct 11 2'1011 8- 34AM NORTHLAIND-TRADING 612-851 -5941 P- 1 OFFICIAL 131D FORM $2,260,000 General Obligation Corporate Purpose Bonds,Series 2011B City of Fairfax October 11 2011 PO Box 337, Speer,Financial,Inc. Fairfax,IA 52228-0337 Facsfmils: (319) 291.8628 Mayor&Council Members: For the $2,264,000 General Obligation Corporate Purpose and Bonds, Series 2011 B (the "aotjds'�, of the City of Fairikx, Linn courrty. Iowa (ilia"Ci as describod in the,annexed Official Terms of Offering, which is expressly made a part of this bid„ we will pay you (no(no less than$2,241,920)bearing lfttorost as follows (each rate a multiple of I/jDo or 1/8 of 1%) MATURITIES*-JUNE I .........2013 _mL_0_0 % $180,000............2017 'Z.00 II/D $195,00............2©2t '2 ,00 17',0001............2014 QA 18510c0__.......201B % 175,000____2016 '2- 188,000_. ,...,2019 2-C)O % 210,000............2023 175,0010... .......2016 190,000............mo 2-.?-(:) % 215,0Q0­_......2024 '*Any consecalive Maturities may be aggregated Into term bonits at rite option of1he bidder, lit which case the mandalary redemptivnproybions Nholl ho og the sauce schedule as above: Kirturlttear Term Aloturity manwrldes., Term Maturity Afasupilley. Term maturi'y Term MatarRy mertueltifs. TOM Maturity Maturities; Trrr4 M 4 onjrfty The Bonds are to be executed and delivered to us in accordance with the terms of this bid mccompanied by the approving legal opinion of Dorsey&Whitney,LLP,Des Moines,10", The City will pay for the legal opinion, The Purchaser agrees to apply for CUSIP numbers,and pay the fee charged by the CUSIPService Bureau and will accept the Bonds with the CUSIP nurabur&as entered on the Bonds, As ovidenoe Of our good faith, we have wire transferred or erwIDso herewith a check or Surety Bond payable to the order of the Treasurer of the City in the amount of TWO PERCENT OF PAR (the "Deposit") urWer the torms provided in your Oft1clal Terms of Offovmg, Attached hereto Is a list of rnernbers of cur account on whose}behalf this bid is made, 4jeount mag"or Intg[mation, erff Qoggn Insurance Check One; We have puirchq4ed Nam. f-brF 1112urAlAct from: CertlflediCashler'a Check 4 Financial Surety Bond Address Name of Insure Wire TrarlOo Amount: $45X0 city state zip Direct Phone Maturittesi {Check One) — PAX Number S-Iz) Years, All Emal(Addres4 The foregoing bid was accepted and the Bonds sold by resolution of the City on October 11, 2011, and receipt 15 hereby acknowledged of the good faith Deposit vvbfch Is being held In accordance with the ternis of the annexed Official Terms of Offering. T- CITY OF FAWAX TES /'��LNN COUNTY,IOWA City Mayor - --------.NOT PAiTT—OF THE BID-—--------- (CRICulmion o fere intereil cc.Tt) I LA L , True Interest Cost 1400 True 1ftttnz6t Kate 2_ YFAM 16,481,83 JAVERAGE LIFE 17-293 years SPEER FINANCIAL, PUBLIC FINANCE CONSULI'ANT1S SINCE,1954 KEVIN 1 .McCANNA DAV1L7 P.n�Fpll..Q.,IPS LARRY P�BURG3-I DANIEL D.FORBFS BARBARA L.CNEVAUER RA'I&ALO"�T'�\L'AcKEN7.IN Pit ESIDGNT ,SR VICE::rPRFS"IDEN-3 V ICIEPRESII}E'NF VICE.PRESIDENTVICE PRESIDENT dCr 9'R S;DENT October 11, 2011 The Honorable Jason Rabe, Mayor and Members of the City Council CITY OF FAIRFAX PO Box 337 Fairfax, IA 52228-0337 Dear Mayor Rabe and City Council Members: Bids were received today for the $2,260,000 General Obligation Corporate Purpose Bonds, Series 201113. There were four bids received, which are listed at the bottom of this letter. Upon examination, it is our opinion that the bid of Northland Securities, Inc., Minneapolis, Minnesota, is the best bid received, and it is further our opinion that the bid is favorable to the City and should be accepted. We therefore recommend that the Bonds be awarded to that bidder at a price of $2,25$,8'45.95, plus accrued interest, being at a true interest rate of 2.4190%. True Account Managers Interest Rate Northland Securities,Inc., Minneapolis, Minnesota................................... 2.4190'% Hutchinson, Shockey, Erley& Co,, Chicago, Illinois ...................................... 2.5847'% D.A. Davidson & Co., Denver, Colorado............................. ..... 2.6753% UMB Bank, n.a., Kansas City, Missouri........................................................... 3.0305% Respectfully submitted, SPEER FINANCIAL, INC. arry urger Vi P esldent EPB(mb Enclosures SUITE 400.ONE NORTTT LASALoLE S"TREF'I'•C1IIC.M10,ILLINOIS 00002.(312)345-3700•PAS(,u)3168833 SLATE 608®531 CO-M\ hhICA L S`Y PT..E3T•WAI FRLL000 IOWA 50701 .(1 9)291-2077•FAX(33 19)291-862S SPEER FINANCIAL., . Not Rated $2,260,000 City of Fairfax Linn County, Iowa General Obligation Corporate Purpose Bonds, Series 2011B Date of Sale: October 11, 2011. Average Life: 7.293 Years (Based on TIC) Bidders": Price Maturities Rates Interest Northland 'Securities, Inc., Minneapolis, Minnesota 99.949% 2013 -2019 2.000% 2.4190% 2020 2.200% $400,587 21021 2.400% 21022 2.600% 202.3 2.800% 2024 3.000% Hutchinson, Shockey, Erley & Co., Chicago, Illinois 99.200% 2013 -2014 1.000% 2.5847% 21015 1.250% $427,193 2016 -2018 2.000% 2.1019 2.200% 2020 2.400% 21021 2.600% 2022 2.800% 2023 3.000% 2024. 3.100% D.A. Davidson & Co., Denver, Colorado 100.487% 2013 -2015 2.000% 2,6753% 2016 2.250% $444,605 2017 - 2019 2.500% 2020 2.700% 2021 2.800% 202,2 - 2024 3.100% SPEER FINANCIAL, INC. Page 2 Bidders* Price Maturities Rates Interest UMB Bank, n,a,,Kansas City, Missouri 99,200% 2013 1.250% 3,0305% 2014 - 2015 1.500% $502,037 21016 1.750% 2017 2.000% 2018 2.350% 2019 2.600% 2020 3.000% 2021 3.150% 2022 3.350% 2023 3.550% 2024 3.750% *Syndicate information is provided by the underwriter. The information contained in this report is the most current available. uGL 11 C:Ll11 tfq shHM 11UKI HLHillLl— I KHLl11'1U toIif AdZ]1 —Z)zj•h1 �, 1 OFFICIAL RID F'ORm $2,260,O411 General€}bflgation Corporate Purpose Bonds,Series 101115 CityafFairf'ax October 11,20l 1 PC ax 337. Spee''FiiararrCiUl,Ine. Fairfax,IA 522.28-0337 Facstnatle'.• �,�I9�191-86,28 Mayor&Council Members; For the ,S2,260,00 general Obligation Cvrpol ie Purposes and Bonds, Series 2011 B (the "Bonds'7, of the City of fairfax Linn Couracy,Iowa Ma "C1 � as deseribod in tfie arrt~iexed Official Terms of Offering,which is expressly made a part❑f this bid,we will pay )oar ' -D (no less than$2,241,920)boaring Interest as follows(each rate a multiple of 1/100 or 1/3❑E 1%)._ 11'IAMUTIES*®,TUNE 1 $175111000_.........2013 ,��(J °�o siamoo—,........2[117 2-00 %, $195,000.........—2421 175,41011 u...........2014 1813,400............2018 L,� 200,000 2422 °fa 175,!004...,,,.,..,2015 185,400.,.,., .._..2019 2,0C) 1% 1751100tt,..,,.,...,,2g18 � �i 3 °k � 270,940......, .,,, 2023 190,0 0,.,.. ..,,2020 �C ° 21bjootI,.,......,.2024 ''A0 MIS0erttive vhaaftwitles may be aggregated Into term bonify of lite option of the blditer, In whish vase the MaaldOMY redertaption proMMAras s►Iail ba on the same Schedule ay aabove, s i�turlllr: Terra Maturity M aturtiles: Term Maturity tllTadcrrltles: Term maturity_ Maturities, , . Tern M17f arlty Maturities: TOM Maturity lVaturiiii Term A1ra'UrIty The Bonds are to be executed and delivered to us in accordance with the terms of this bid accompanied by the approving legal opinion oaf Dorsey&Whitney.LLP,Ties Maines,Iowa. The City will pay for rhe legal opinion. The Purchaser agrees to apply for CUSIP numbers said pay the fee charged bl the CUSI P,Servize Bureau and will accept the Bonds with the CUSIP numbers as entered on the Bonds, As ovidernce of our good faith, we have wire transferred or encloso herewith a check or Surety Bond payable to flue order of the Treasurer of the City in the amount of TWO PMCFNT OF PAR (the "Deposit") under the terms provided in your Official Terms of Offering. Attached hereto is a list of mei of our accotant on whose behalf this bid is made. EQ,fm oLDM1 stt 4mant Manseer Infnrrnatlat g2vi insurance Check One: We i awe par,elaq5ed Name no( CertlfiediCaehler'a Check [I Financial Surety Sand Address + h nme of ivaaurer Wire Tatnrnsfer � (1Ytsatae Ott brl y Asrca❑urgt: $45,200 City eu1&t®IZp_ pr�miutnt Direct Pbone s , Q MAturitttsl ('Check One) 1?A a�dumbar l Yeam All ]Eine Address The foregoing bid wvs accepted and the 3onds sold by resolution of the City on October 11, 2011, and receipt is hereby acknowledged of the good faith Deposit wbich is tieing helot In accordance with the terins of the annexed Official Terms of Offering, CITY OF EATUAX ATTEST. LNN COUNTY.IOWA City ClerAv''Treasurer Mayor ---------NOT PART OF THE 815------_--,._.__ (aleNlatlort o furs urtirmil oast' Qrosa Interest a.C95 13mmiom/P1 Lis Discount True Interest Cost True Merck Ratio Z 1 I a) °!a TOTAL 13r�ND YE.An 16,481,83 AVERAGE LIFE 7,293 years I'di'll/2011 H9:14 312443, 225 HU I CH1[16UN SHUCKEY HAFiL d2/D2 OFFICIAL BID FORM $2,260,000 Genersil Obligation Corporate Purpmv Bonds,Sayles 2011B October 11,2011 City ofFaIrT-ax F0 1300 337. Speer Foind"OW IN'7' F )291-8628 Fairrh,1A IZ225222&0337doyimi4e; (3.19 Mayor&Council Momborsi Por the $2,260,000 Gcneral Obligstioii Corpurito Purpose and Bonds, Series 2011B (the "Bonds"), of the City or Fairfax,Lint) Count),, Iowa, the"City")as described In the anncxcd O-Fricial TGtms of Off.-bring,which is expressly mado a part of this bid, we will POY you an V,241,920)biz-ring hitcrost as follows(each ratca Moltipte of 1/100 or 1/8 of 11/10). (no than i mATURrrjE'S*—JUNE I V75,,G00__......2013 % $180,0001,...,,,,.....2017 If—� % $195,000,,.,,...--..2021 -4 OL 200,004...--....,,.2022 5 175,000---....2014 % 155,4700.,,,.,-.....2018 175,1000-.. -2016 1.?,N % 185,000...... .2019 2023 175,1000............2016 190,400.,,,,,--...2020 215,000,..,.,..,.._2024 ,Any consecutive matuddeN may he aggregated into terra bondf at the option of the bidder, in which case the marnfolory redempfifon provisiatffSh011 be oil thevalffe sciledufe as above, Maturities, TormMaft4fity ivaturifie4z Term Mafuri4y_ Afaturides., Term Maturity Matarilktv Terin Mrinfity Afaturifiev. Term Afaurrio, Term Malfirity The Bonds arc to be cxcouted and deliVe'rod to us in accordance with the terms of this bid accompanied by the approving legal apinjon of boricy&Whitney,LLP,Des Moines,Iowa, The City will pay for thO legal opinion. The Purchnser agrees to apply for CUSIP numbers,and pay the fee charged by the CUSIF Service Bureau and will accept the Bonds with tho CTJ5TP numbers as entered on the Bands. As ovidence of out good faith, we hwvc NViri transfdrod or enclose herewith a check or Surety Bond payable to the ardcr of the Trewuror of the City in the amo7int of TWO PERCENT OF PAR (thc "Deposifl kinder the iorms provided in your 01'ricial TcrM8 Qf Offering. Attached hereto is a list of mombers of out aocount on whose behalf this bid is made. term of]Acro it A&sn�flntm,-Aft�er krMation Chock onc: We havc ptircliaged Nam, or, L insllrnnce At Cvfificd/Cashler's Check H t I --L dad 0 Fimmoial SiiToty Bend Address J?�Pf (laterkseJfdt ter) Win,Tran,-;Per y—AALVI Ae—It- Ainowit; $45,200 L City Stara/Zip Dircot Phone Mnwritleq. (Chtek One) years FAX Number All Email Address The fare ging bid was accepted and the Bonds sold by tcsQlutian oC the City on October 11, 2011, and r"ript is hereby acknowledged of the good faith Deposit which is being hold in accordance;with Oe term:%of the annexed Official Terms of Offuring, CITY OF VAIRFAX XVTEST: LINN(:AUNTY,IOWA Ci. Clerk/7}ecrsfsr¢r Mayo), ___.._..®.w—NOT PART OF THE trite lutareat Cost Gross lr=rc3L $ Uis Prorn�uio/Plvl=D15counT. $ Ila DO T '"I Two("7%F04 Rate % TOTAL BOND Y16AR8 IM31.0 VF.RAGF-UfT =,793 ycnra 1U/11./ 14311 U4;34 tAA OU31040002 itr k V u U I OFFICIAL BID FORM City of Fairfax $2,260,000 General(A)figation Corporate B Purpose Bonds,Series 2011Qe:tober 11,2011 PO Box 317. YPL-er FiVFWWi<21, fnC, Fairfax,IA 52222-0337 (3 19)291-8628 Mayor&Council Members- Fpr the $2,260,000 Graaal Obligation, Corporate Purpose and Bonds, Scries, 20116 (the: "Bonds"), of the City of Fairfax, Linn Courity_lowa, (the "City'*)as describcd in thv:amcxrd Official Tcrms of Offering,which is expressly made a part of this bid, we will pay you.$3-iTI-1-609-90 (no less than$2,241,920)bearing interest as follows(each rate a multiple of 1/100 or 1/8 of 10/.)- MATURITIES*—JUNE I V75,0001........_,ZQ10 $180,000.-----------2017 % $996.000--•.--------2021 % ....2D14 --L-2.P %a 185,000-.----------2018 Z-5 200,000....---.....2022 _3-_V� % 175 0iiitt.......__2015 18,5,000 2019 210,000...__...2023 216,000,,.........,2024 1C % *Any consecutive maturities may he aggregated into term bonds at the option of the bidder, in-which case the mairdatory redemption provisions shall be on the some schedule as abelvp_ maturities zzz Term maturio, MaturifieY.- Term Maturity Maturities: Term Maturity maturities, TernMaoirisy Maturities: Term Maturity Term Maturity The Bonds are to be executed and delivered to us in accordance with the-terms of this bid accompanied by the approving legal opinion of Dorsey&Whitney,LLP,Des Moines,Iowa. The Ci;y will pay fpr the legal opinion, The Purchaser agrees to apply for CUSTY numbers and pay The fee charged by the CUSIP Service Bureau and will accept the Bonds with the CUSIP numbers as catomd on the Ronda. As evidence of our good faith, we have wire transfeiTed or enclose herewith a check or Surety Bond payable to the order of the Treasurer of thc City in the amount of TWO PERCENT Of PAP, (the "Deposit") under the terms provided in your Official Terms of Offering, Attached hereto is a list of mi;mbvs of=7 account on whose behalf this bid is made. Form of Deposit Acuount ManAzer Itiformation iddery Option FrD orance Chock One: We have wimhosod Name insuronce from-. Certifiod/CaAlier's Check FinaiRciat Surety Bond Address C(,e>Cl Name of h3prtr (Ple—fiff in) WircTramfrr By Amount; $45,200 Direct Phone sb� Msturiticu (CheekOne) FAX'Numbl-1 2,021 bal-7- Vomirs All Email Address 1a � 4zLALCIO The forosoiitg bid was accepted and the Bcn43 sold by resolution of the City on October 11s 2011, and receipt is hereby acknowicdgod of the good faith Deposit which is being held in acrordancc,with The terms ofthe annexed Official'Perms of Offering, CITY OF FAIXFAX ATTEST. LrNN COUNTY,IOWA City Clerk/Treasurer Yfayor --NOT PART OF TIM BID— ((Cakuladon Dftrye interest cost) Gross jnWreu 2,JA;:r Lcsstcmie�n P lua r)iscount True lntcNA CoSt '-4 W�,Gtl� True Interest �2 YEARS 16.481,83 V'EFt AG LIFE 7,293 years I �, 2011 9 41AM JM' OFF'IC'IAL BID FORM $2,260,000 General Obligation Corporate Purpose Boards,Series 201111 City of Fairfax October 11,2011 PO Box 337, S'paer Fina,wrcW Inc, Fairfax,IA 5222"337 Facsimfle,, ( 19) 91-8$28 Mayor&Council Members: For the$2,260,000 General Obligation Corporate Purpose and Bonds, Series '2011B (the `Bonds"), of the City of Fairfax, Linn C'ownty. Iowa (the"City")as described in the annexed Official Teems of Offering, which is cxpressly trade a part of this bid, we will pay you - (no less than$2,241,920)bearing interest as follows(each rate a multiple of 1/100 or 11$of lQ/o}. MATURITIES*—JUNE I ....2D93 a!o ;190,400 .....,,..,,2017 $995,404-,,,,...,.,2029 176,000.—........2014 % 985,004 2018 200,000..,..,.,.,,.2022 P % 176,000 165,000�, % 985,000.,,,....,...2499 % 210,000.—....,...2023 % 91711,000- .,,.,.,2018 990,000,,,,.,,,,._,2020 °S 295,000..........,.21324 qy *Any conv"fivemaaafaaritijw eaay be Qggregtaled into Term horst*'of the option of the bidder, In which case lice mandatory redeinpfiom provisioaan shall be cam the same schedule as above, Terse 1Wf'attretr'ty� edaai"taies: Term Maturity Maturities: a W Term,Mat6lrity Mataartier: PermMraturio Maturities: ntm Mummy Maturities, Term Ma1ar#ry The Bonds are to be executed and delivered to us in accordance with the terms of this bid accompanied by the approving legal opinion of Dorsey&Whitney,LLP,Des Moines,Iowa. The City will pay for the legal opinion, Thio Purchaser agrees to apply'for CUSIP numbers and pay the fee charged by the CUSI'P Service Bureau and will accept the Bonds with the CUSIP numbers as entered on'the Bonds. As evidence of our good faith, we have wire transferred or enclose herewith a check or Surety Bond payable to the order of the Treasurer of the City in the amount of TWO PERCENT Of PAR(the "Deposit!) under the terms provided in your Official Terms of Offering, Attached hereto is a list of members of our account on whose behalf this bad is made, AFD ,"-sit ASSAVOLVangliff idd r tiP2j=L11ng2 Check One: We have purchased Name insurance fruru;, CodifiCd/Cwhier%Check [] Financial Surety Bond [] Address ®L a me [iisnureir Wire Transfer [] (please off eel By Amount; $45,200 Ir� City tata/Zip mf Q[ �r2rolurp oireet Phone f�t" in — l Maturities; (check pur) Years FAK Number l �' Ali Email Address The foregoing bid was ,accepted and the Bonds sold by resolution of the City On October 11, 2011, and receipt is hereby acknowledged of the good faith Deposit which is being held in accordance with the terms of the annexed Official Terms of Offering, CITE'OF FAIRFAX AIT ST; LII+IN COUNTY,IOWA City clerk/Treasurer _ Mayor ----NOT PART OF THE BID—�-- Calaulaofon Lftrue Inieoast cos Chess interest g Less Premium(Plus Discount $ True lnterest Cost True inWrest Irate TOTAL'BOXJ1 YriARS 16,481.83 AVUACE LIFE 1,293 years `I , I City of Fairfax, Linn County,Iowa - - I $2,260,000 General Obligation ICorporate Purpose Bonds, Serres 2011 B **FINAL** . Debt Service Schedule ®ate Principal Coupon Interest Total P+I Fiscal Totadl 11110/2011 - - - s 06/01/2012 28,692.75 28,692,75 28,692.75 12101/2012 - 25,695.00 25,695.00 06!01/2013 175,000,00 2,000% 25,695,00 200,695.00 226,390.0,0 12101/2013 - - 23,945.00 23,945,00 - 06101/2014 175,000.00 2.0001/6 23,945.00 198,945,00 222,890.00 12101/2014 22,195,00 22,195.00 06101/2015 175,000,00 2.000% 22,195.00 197,195,00 219,390.041 12101/2015 - 20,445.00 20,445,00 - 06101/2016 175,000.00 2.000% 20,445,00 195,445,00 215 890,00 12101/2016 - 18,695.00 18,695,00 06101/2017 180,000,00 2.000% 18,695.00 198,695.00 217,390,00 12/01/2017 - - 16,895,00 16,895,00 - 06/01/2018 185,000,00 2.000% 16,895.00 201,895,00 218,790,00 12101/2018 - - 15,045 00 15,045,00 - Call 06101/2019 185,000.00 2,000% 15,045 00 200,045,00 215,090,00 12/01/2019 - 13,195.00 13,195,00 - 06/01/2020 190,000,00 Z. 00% 13,195.00 203,195,00 216,390,00 12/01/2020 - 11,105,00 1 1,105,00 06/01/2021 195,000.00 2.400% 11,105.00 206,105.00 217,210.00 12101/2021 - 8,765,00 8,765,00 - 06/01/2022 200,000,x0 1600% 8,765.00 208,765.00 217,530.00 12101/2022 - 6,165,00 6,165,00 - 06/01/2023 210,000,00 2.800% 6,165.00 216,165.00 227,330.01 12/01/2023 ' -- - -a — 3,225.00 18 725.00 �_1,450.0,0 25.00 06/01120_4 15,000.00 3.000% 3,725,00 77 Total $2,260,000.00 $399,432.75 $2,659,432,75 Yield Statistics Mond Year Dollars $16,481.83 Average Life 7.293 Years Average Coupon 2.4234728°/a Net Interest Cost(NIC) 2.4304748%a "true Interest Cost(TIC) J 2.4190267% Bond Yield for Arbitrage Purposes i 2.41124 19% - - All Inclusive Cost(ATC) 2,4190767%a IRS Form 8038 Net Interest Cost 2.4234728% y37eighted Average Maturity 7.293 Years i i 118 Fairfax GO FINAL I SINGLE PURPOSE 1 1011b2011 it 91;03 AM Speer Financial, Inc. !Public Finance Page 1 CITY OF FAIRFAX, IOWA $2,260,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011E i I Distribution List As of October 11,2011 PHONE FAX EMAIL ADDRESS ISSUER City of Fairfax PO Box 337 Fairfax,IA 52228-0337 Cynthia Stimson,City Clerk/Treasurer 319-846-2204 319-846-3480 fair•fa,,\,Li�sotttl)s.la e.i-Iet Jason.Rabe,Mayor 319-846-2204 319-846-3480 jLabe�r uarauty-bank.com BOND COUNSEL Dorsey&Whitney LLP 801 Grand,Suite 3900 Des Moines,IA 50309 Robert.Josten,Esq, 515-283-1000 515-283-10602sten,robe.rt r�dorsN .coin FINANCIAL ADVISOR Speer Financial,Inc. 531 Commercial St., Ste. 608 Waterloo,IA 50701-5497 Larry Burger 319-291-2077 319-291-8628 lbtix-ger(l�.speerfinaiicial.coni Maggie Burger 319-291-2077 319-291-8628 inburgerli�speertinaneial,corm UNDERWRITER Northland Securities, Inc. 45 S.7"s St. Minneapolis,MN 55402 Cyndy Litke 612-851-5940 612-851-5941 clitke0g.northlandsecurit es.coni Tari Rode 612-851-5940 612-851-5941 trode(c iiorthlaiidsecurities.coin REGISTRAR Bankers Trust Company 453 7'0'St. [50309] PO Box 897 Des Marines,IA 50304 Diana Van Vleet 515-245-2951 515-245-2460 dvaiivleetci�),bailkerstrust.coii. Prepared by Speer Financial,Inc. Page 1 of I RESOLUTION NO. 2011-72 RESOLUTION TO ISSUE PARTIAL PAYMENT #6 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Schrader Excavating & Grading Co. for the Water Main Replacement Program, Phase II. Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 6 from Schrader Excavating & Grading Co., for a current payment due of$8,341.68.. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,to approve the Application for Payment No. 6 from Schrader Excavating& Grading Co, for the Water Main Replacement Program, Phase II Improvements and issue a check for $8,341.68. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 1 Vh day of October, 2011. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None, .ABSENT: None. Jason. be,Mayor ATTEST: V Kathy Everett,Deputy City Clerk ALAMEAW HALL & HALL ENGINEERS INC. - _- vwvw.halleng,coiim City of Fairfax Memo Date: October 1,2011 To: Honorable Mayor and Cliity Council From: Joel Gross,E.I.,Project Engineer RE: Phase II Water Main Replacement Improvements i i Description of Agenda Item: , Discussion and Approval of September 2011 Pay Application. Background: Major Accomplishments of this (project during the month of September are listed below: • Final Grading and Hydroseeding completed on the second stage of the project. • PCC Driveways completed. • Nickolet Street Intersection with Losey Avenue PCC completed. Summary of • Amounts Original Contract Amount: $413,715.81 Adjustment of Contract Quantities: $0.00 Change Order 1: -$7,416.95 Change Order 2: $4,466.00 Change Order 3: $1,230.00 Revised Contract Amount: $411,994.86 CIVIL ENGINEERING'LAND SURVEYING*LAND DEVELOPMENT PLANNI4ING'LANDSCAPE ARCHITECTURE 1860 Boson React'Hiawatha, IA 52233"Ph: 319.362.9548.IFx:319.362.7595 408 1s Avenue*CoraIville, IA 52241 * Ph: 319.338.2240*Fx:319.362.7595 IOWA'ILLINOIS*WISCONSIN`MINNESOTA* NEBRASKA* MISSOURI 1 of 3 9!2912011 j Project Photos: The following photos were taken during construction observation for this project: ft ar YYVlyl1 Y� � e, Driveway Poured on Main Street N:r r: IM Intersection being poured at Nickolet and Mosey CIVIL ENGINEERING"LAND SURVEYING"LAND DEVELOPMENT PLANNING"LANDSCAPE ARCHITECTURE 1860 Boyson Road*Hiawatha, IA 52233*Ph: 319.362.9548*Ex:319.362.7595*wnvw.halleng.ccm 17 NEW:" 0" , Mw- 1WE vm,.: T mi EVA Completed Intersection Pavement at Nickolet and Losey Recommendation: Engineering recommends approval of the September 2011 Apphcation for Payment, CIVI L ENGINEERING'LAND SURVEYING I LAND DEVELOPMENT PLANNING*LANDSCAPE ARCHITECTURE 1860 Boysor Road'Hiawatha,1A 52233'Ph:319.362.9548 'Fx: 31'9.362.7595'www.hallerig.com APPLICATION FOR PAYMENT APPLICATION NO. 06 Project: PHASE II WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LININ COUNTY, IOWA Contractor: Schrader Excavating &Grading Co. P.O, Box 270 Watford, Iowa 512,351 Owner: City of Fairfax, Iowa +Original Contract Amount: $413,715.81 Revised Contract Amount: $411,994.86 Date: October 1, 2011 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 370,558.83 Materials Stored On Site $940.00 Change Orders: Change Order Date Approved Amount 1April 12, 2011 $ 1,852.80 2' May 4, 2011 4,466.00 3 June 1, 2011 1,230.00 Total Change In Contract Amount from Change Orders $ 7,548.80 Total Change Order Work Completed $ 7,548.80 Total Complete and Stored to Date $ 379,047„63 Retainage 5% $ 18,952.38 Total Complete and Stored to Date Less Retainage $ 360,095.25 Less Previous Payments $ 351,753.56 Current Payment Due $ 8,341 68 Distribution: Owner Engineer Contractor Other Page 1 of 1 CONTRACTOR'S CERTIFICATION, The undersigned Contractor certifies:, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents, that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's AuthorOoRepresentatiVe: By: .'141i, "W, Date: ENGINEER'SIARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architects on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for,Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer'slArchitect's Auth 'zed epreOtative: By: Date: A klx- CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Representative: By: Date: ATTACHMENTS REQUIRiD: 1. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. 2. Line Item Schedule of Contract Materials Stored and Values (if appllicable). ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.06 Protect: PHASE,1111 WATER MAIN REPLACEMENT IMPROVEMENTS F,AIRFAX,,LINN CdUNTY,IOWA Cuht.aclor. Schcad'aur Eb':uawating&Grading Co. Engineer: Hall&Ha8111En,gneera,Inc. Revise tl Contract Amount; $411,994.06 Cala: Ocldtrar h„20111 Bnd Bid Price. Thle Fall Ta Oale It.. Ilam Dasa dplion UnIF.. Nyuaml165ea Unit Price Total Quantity A'lnaewnl 4uanlil Amount %C-Il 5 MoblGaa4a1 LS 1 1 $ 16,000.0¢ $10,000,90 0,00 §01.010 7,00 $1 a o0GO 100.a04'e rra[r convl LS $ 1,06,60 §1.50¢.¢0 0,00 &a1„mo 1,00 1. $1,590.00 160.40% 3 Temporary Emsbn and 5atllmenEConGo€ LS 1 1 $ 1,600.00 $1,500,60 0,90 S'0.00 1,00 $1500.60 100,00% 4 Clearing and Grubbing LS 1 $ 12,50D.00 $12,600.90 0,00 Sol CIO 1,66 Si2,6o6.00 IDo DO% 1.. 5 Remove and Salvage Cult dPlpe LF 235 $ 16,00 $3,525.DD 0,00 &D„uuo B,o0 $0.00 0.00% 6 RelnsEall CUlVen Plpe LF $3'.5 $ 16.00 $4.230,00 0,00 30.00 220.00 $3960.00 9282%.. HOPE Du.l Wall Culvert Pip.(12'1019"Ola.) 7 Supply only.Contlnaency3ld Item LF I 1120 $3,396.00 0,00 $0.00 $0.00 O.tl0°6. e'PVG C-100 Wakrman Including Necessary Pavement Remove 1,Dlsposel e1tl Reptacemenl, Polye%ylene Wrap,T-r Wre,eed FIIIIegs In 8 Place See Sp-ml ProWclons) LF 2„2116 $ 42.29 $93592,48 0,00 $'¢,IgD 2,630,00 $106,96840 114,17% a^ VO Caoo Wataiman Including Necessary 1. Payemanl Removal,Disposal end Replacemrnl, ', Pelyalhyl...Wrap,Tmcer W re,and Fdungs In 9 Place Sae N711.1111 pecial Pravlslon,k LF i18� $ 71,39 $1,070.85 0,00 S1D,010 f700 $1,.213,6$ 113.33`4 10 s'Water Main Gale Valve Assembly EA.. 6 1S 405.00 $2,430.00 P,00 $10.06 4,00 $1,620.00 66.87% Wale.SerYices,1"Places,Including Removal. 1 Disposal,end Replace.entof Exlstlng CVN Slop end Box(Walar serwse on III same side of%e 95 eveat ae Iha Wat-'-rm EA,. 24 $ 1,045.28 $25,066,72 0,00 $0 Ulu 23.00 524,041.44 95.83%, WeNr 3ervlcos(Dinclionel poll),1'Plea&, Ilelading Removal,Map...1,and Replacement of Exlsting GOrb Slop antl Box(water servkes on the '. 12 opposlta sWa of Iha slreelfmm thewsler mals) EA.. 10 $ 2,351.69 $23,616.90 0,00 $000 18,00 $42,330,42 1100% '1 [mar SBME9,t'P€aslic1,1,11,1sposal,and Replacementof EklstlnP CVih Su`Pd 13-(warns serwce an Iha-ll-Ida of the Ih a..1,mal,-use exIwl,gservice e) EA 1 110 3 1,551.601 $15,616,90 0,00 SQ Do 1,00 $155169 10.0O°{e. Water g `-1.11X'Plastic,Including Removal, Ddlnd"l,aid Replacementof Edsan9 Cuff Slop and Bax(wafer service on the came sldo of the t4 slreataa erthe Waterman}.C-C,pny BW Ilam EA, i $ t,626.53 $1626.53 O,CD $0 DO 0.00 $0.00 0.00% Wafer Services(Dlren,d❑l0,1-112"PlesOa, Incl,4ng Removal,Dlsposal,antl Replacement of Curb Exll Cb 51.p end Bac IWstar ser j-on 0.cppcshe side of Ne street from d,e WateY me1G), S6 C-f--Bid Item EA.,. 1 $ 2.626.53 $2,826.53 0,00 $0,0'0 0.00 $0.00 0,00% W tef Serv'was,2"PkaeRc,Including Removal, Des ..I add Raplaaamca d Exlstlng C.,b Stop and Box(walar service an%e same side of%e 16 veal aslhe water main.C-bwency Std Nem EA. 1 $ 2,17986 $2,170,06 0,00 $0„00 0.00 %Ol 0.00% Water Sal(DI-ff nal Dlh,2'Plastic, Including Removal,Oiap...1,and Replacement of Exlsting Curb Slop and Boc{orator seMce en%e opposlle side o(Iha sheet fmm tfi-termein)_ f7 Centingency Bid Item EA_ 1 § 3.107.00 $3,107,00 D,OO S¢tta;lm 0.00 $0.00 0.00{. 18 Fumish ant lnsla6 Flre Hydrant EA, 4 $ 3,476.38 $13,905,44 0,80 SG go 4.n0 $13,905.44 100,00% to Remove ExisUn0 fire Hydrant E'4. 3 $ 350.00 $1,060,90 0,00 $10,03 3.00 $1,050.00 100.00% 2D Gisinfeceon andH tlroslabc Tasting LS 1 $ 4,400.00 $4,400,00 0,00 Saco 1.00 $4,400.00 100.00% Padland Camnn!Concrete 6ldewelk-Removal, Clspocal end Replacement for Water Cervices st 21 1331 V.ndebllI Sheet IS 65, $ 12.00 $780.00 000 $6k an 82.00 $984.90 126 1.6% 22 JA,ph,ill Cement concrete Pavement 3Y ff20 $ 40.00 $4,800,90 0,00 $19A4ro 160.00 $6,400.00 133.33% 23 Imported T.I Cy 80 $ 60.00 $4,000,00 0,00 $0„00 235,00 $11,750.00 293,75% SmIding.ltd Hydreseecing yn%LN,ld hl 24 Broder LS 1 $ 3,000-00 $3,006A0 0,00 $0.00 1.00 43,000.00 100,00% 25 Temporary Wood Excel slur Matting N 6010 $ 4,50 $2,260 90 0.00 Soon 640,00 $2,880,00 121A#-5 Mohdlzaeon LS 1 § 5.00 $1.00 9,00 $0.00 1.06 $1.00 100,OD44 A1-2 TMfllp Ccngd LS 1 $ 200,00 $200.00 0,00 $0„00 1.00 $200,00 100,00% por A73 Temporary E-1-and Sediment control LS 1 $ t.00 $1.00 0.00 $0 CC 1.08 $140 100.009.6 I A5-4 Gleadng and Grubbin9 LS 1, $ 500.00 $500.00 0,06 $000 1.00 $500,00 1Cum% Al-5 Remove and Salvage Culvert Pipe LF 7B16.00 $1,125,00 0,00 $0,00 0.09 $0.69 0.00% At-6 Relnstelt Salvaged C"..I Pipe LF S5 $ 18.00 §1,350,90 O.OD $0.00 0.08 $0.00 0.00% HGPE➢9al We11 Culver)Pipe(12"to 14'01a,) A1-7 Supply Gnly.Contingency BM Item LF 40 $ 28.30 $1,132,00 0,00 $0 go 0.00 $0.00 0.09°,"e 6'PVC 0900 Watenpgrl In-llding Nacaseary Pavement Rem ova I.Disposal aid Replacemem, Pa€yelhylene Wrap,Traaar Wire,amt Fittings In Al-8 Place see 3pecialPmulsbns LF 37 $ 56,69 $2,097,63 0.00 $0.00 37.00 $2,097.53 100.00% 12'PVC 0119 Waterman IncI Necessary Pavement Removal,Disposal and Repl--1, Polyethylene Wap,Tracar W,.,and I'll In Al-9 Place(See Spedal Pmvl.lons) LF 522 $ 50,34 $31,622.46 0.0¢ $0.00 622,00 $31,622.48 100,00% Al-ifl 9'Water Main Gate Val,Assembly EA. '2 $ 1,136,09 $2,272,18 0.0050.00 2.00 $2,272,18 100.00% Al-11 12'Walar M aln Gaie Valva Assembly £A:. 4 $ 1,807,52 $7,230.08 1.06 $1,1907.52 4.00 57,230.118 100,00% B^water I Blew-0R and Assembly. Al-12 C-I bld nem EA. 11 $ 61293 $612.93 0,00 SU 00 1.00 $512,93 100AD°k 12"Water Maln Bbvtnif and Assembly Ai-13 Confl g,c bid item EA. 1 $ 691.91 $691.91 0,00 so-Do 0.00 $0.00 8,00% Wafer Eer,ices,1'Plastic,Including Iha In.ta1iI of,new Curb Stop and Box, Extanding Iha t'Peefic s.m-beyond the Proposed Curb Slop and Connecting b Ne Exlstlng Service Llne,end R..-I antl 011,l of Lha IGe rb Sind end Box(L,L 240 Ai-14 Lo say A- EA, 11 $ 2975,68 $2,975.68 D,00 '$0.00 1.00 $2,975.68 100.00°`0 Wafe'Geryosas,1"Plaati,,Indudin9 Removal. Ell elH l;eplacamenl of Eaisting Gurb Slop .ltd Hox(wafer service on the same sldc of gra Al-15 ,gaol as%e Water main) EA. 3 S 1,141.57 $3,424.71 0.00 $0.00 3.00 $3,424.71 100.00% A3-16 Famish and 11,111 Flm HVdrant EFL 2 $ 3,476,36 $6,952.72 O.aO1000 2,00 56,962.72 100.DB°'o. Ai-17 R__Exlelmg Flre Hydrant FA. 2 350,00 $700,00 2.00 $300,Do 2.00 $700,00 19tl,00°6 Page 1 of 2 Install 12'Tea with necessary Redacers a "11111* t to Iha axiatlnp 9'Weler Melm(Near La Al-18 240 Loaey Ave. Conhnaenc Bk Ilam EAi.. 1 $ 1,i05.5U $1,105,65 0.00 $0.00 1.09 $1,106.58 106.0095, Gel-19 c1sIInfee-and Hydrosta11c 7esling LS 1 1,190,00 $1,loom 6,00 $®I@o 1.00 $1,100.00100.00% Al-20 DWI,tile,5"Diameter LF 3{T $ 60.00 $1,800,00 0.00 $0.I00 3!1.00 $18(10.00 100.06%. Al-21 As haft Cemeni Concrete Pavement SY 78 $ 40,00 $3,120,00 0.00 $0.00 0.00 $0.00 0.00%.. - A1-22 Im eT.pmL Cy 25 S 50,00 $1,259,00 0,00 '$0,00 0.00 $0.00 0.00% Grading and Hydr-WIng wllh LIgWd Mulch Al-23 oinder LS 1 $ Lono,00 $1,00005 1.00 $1,0011 1.00 $1,000.00 100.00% Al 24 Temporary Wood E-II,14Matting SY 25.0 $ 4,50 $1,125,05 0,00 $o Go 0.00 $0.00 0,m% A2-1 Ma omllbn LS 1 $ 1,00 51.00 6.00 '$0.00 GOD $O,on 0.50% A2-z Tem racy Erpslon and setllmenl canlrol LS 1 $ 100,00 SiGO.0o 0.00 '$9.00 0,00 Moo O.DU% 0wing and J-1,Mg 25-d..Sten[C.sl.g Pipe {Includes the Instell.t'a,of f2-Dle.PVC 0-050 A2-3 Water Matn lreideaE Sleek Gsing Plpe) LF 95 $ 191 AD $18,163.00 0.00 '.$0.100 0,00 So.00 0.00% 12"PVC e-ppo Wale,man IM101,g Necessary Pavamant Removal,Dl.pasel and Replacement, Pdyaldyl0na Wrap.Trocar W amt Fttingx In A2-4 Ple=a Sea Spacial Pretictens LF 55 $ 86.83 54,775,65 0.00 $1@,„©0 0,00 $0,50 12"W alar Maur elv o and Assembly, 1, A2-5 GwhinaencV hid Ilam EA.. 0 $ 691,91 $601.91 0.00 :SID 00 0,00 $9,00 0.00°!0 A2-A 1 and Hyde-WI,Testing LS 1 $ 650,00 $550,00 0,00 :$0,00 0,00 $0,00 0.00% 02-7 Impaled T.ps.11 CY 115 $ 50,no $750.00 0.00 So 00 0,00 $0,00 o,D5y5 cream-and Hydraseed'ma>»R LIquW Murch A2-8 6lnder LS 1 $ 500.00 $500,00 0.50 $Q 010 0,00 $0,00 0.00% A3.1 Mabllirad.n LS 1 $ 1.00 $1.00 0.00 $000 100 $155 105.00% A3-2 Tramc Control LS 0 $ 200.00 $205,00 0,09 $0!014 1,00 $200,00 1-00,00% A3.3 Tempora E-I,,andl,ll,,n,C.lr4 LS II S 500.00 $500.00 0.00 $,4b"010 1,00 $505,09 100.004.'. A9-4 Glaanna and Grubbing LS % S 500.09 $500.00 01 $10 010 1,00 $500.00 100,00% AT5 Remove and Salvage GUNert Pipa LF 25 $ 15.00 $376,00 0,00 $0,00 0.00 $0,00 0.04% A3-fi Re+nslall salvagetl culvert Plp. LF 25 $ 18.00 $450.00 0.00 $'0,010 0,00 $0,90 3.00 HOPE Dual W all Culvad Plpa(12"to Is"DI..) 1,3-7 5u l Oni,Comingencyeidllem LF 11 25 $ 28.30 $707.50 0.00 $p1.6o 0,00 $0,05 0.069^e s^Pvc c-ago watar,nan Indudine Na�00aary Pavement Rameval,Pl:peOal and Rap1a=emanl, P.lyalryyrtana Wrap,Tra00r Nhre,and FIn�nOa In A&B Placa Saes a�lalPm44ena LF 5001 S 43.74 S34,092,CO 0,00 $'Lti_00 800.00 $34,992,00 100.00% A3.9 8'Water Mal,Gate Valve Assembly FJh, 3 $ 1,136,02 $3,408.06 0,00 $000 3,00 $3,408.06 1DU.05% Removal and Disposal of E%Ishng DII and A3-10 Assembly.Canlingen.y bid Ilam $ 500.00 $500.00 1,00 $SOIO,oa 1.00 $500.00 100.90% Waley SeMcea,i'Piaallq Including Removal, OlsposeI end Repl......t.FEvl W Curb slop end Box(water saMce on the same side of the A31i sheet as the water mato EA. 2 $ 1,001,60 $2,163.20 000 so-Do 4.00 54,326.40 201 Waley SeMcaq hrdng the 1'Plaelic,Inc €nslellallon cline cu,b slop and faux,cap Se iN et Iha 9kyi Bax(water ee,hce anthe A3-12 ealde of the street as the watermaln EA. 11 $ 1285,46 $1,255.45 000 $@.010 0.00 $0.00 0.00°Xn Weler SeMces(Cire.lbnel 0141),1"Plaall=. Including the kns1a11aAan of the Curb Slop and f3es_Cap SeMm al the Slop Box(Wale!secylca an the epp.slln sMe el the steel from Iha water 08-13 mem) EA. 1 $ 2.465.62 $2,465.82 0,90 $dV.00 O.Do $0,00 5,00% Weler Services,l'Plastic,Including the Inafalhh'on of a new Cu,h Slap antl B.c, Exle,dmg e,e 1-Pint,S,M,beyond Ne _ Proposed CUN Slop and Cannecllng le the E ml T 5.r..Line,and Rem.v.l and Dk.s pal oflhe Ee,ff& Curb Slcp an5 d .x(L.II,236 and AH-14 247 Vanderbilt St) EA, 2 $ 1205.45 $2.573,90 0 D saw 2.00 $2570.90 100,00 A3.15IF-N!,and Install Fire Hydrant EA. 11 5 3,476.36 $3,470,36 0.00 $01.00 1.00 $3,478.36 1001.01 A3-1f; Disinfection antlN ""Testing LS 1 S 1,100.00 $1,100.00 c.no 30„00 1.00 $1,100.00 100.00% A317 Asphalt Gement Concrete Pavement BY 145 $ 40.00 $5,720.00 53,33 $'2,339.20 58.33 $233320 40.7990 A3-18 €mp WT.ps.,l CY 2.5 $ 5D 51,250.00 0.00 $6,00 0,00 $0.00 0,00% Greding and Hydro .dI.g mt Liquid Mukh A.319 Shiley L5 1 s 1,500.00 Si,600.00 1.00 $11„5010.00 1.00 $1,500.Do 155,009'0 A3-24 Tem orery wood Excalsim Alat4np SY I 11010 $ 4,50 $450,00 0.00 $0.001 0.00 $0.09 0.00°k. COMPUTED TOTAL DID(ITEMS 1 THROUGH 71)= $404,446.00 $7,940.72 $370,65023 B4.62°la ,MATERIALS STORED ON SITE ITEM DESCRIPTION UNITS QUANTITY '.Iat-VNn TOTAL A2-4 3 LF 55 $A,DO $+140.00 A2-5 12' -M-131..fi o Assam.N EA 1 $500.00 $154gi0.,,DO TOTAL MATERIAL55TORE❑ONSITE $041&-010 CHANGE ORDERS This.Pr,.np1¢d Ta Data NO. 0...riptlen U.I. 1 -' Unll Price T.hl QUantily IAplowmt Quantity Amount %Complete C,0.1-1 Cher.a from Ca r to plasllc 5ervicgs LF �A:e Shlawvi 0 $0.00 0.o0 0.00 0,00 $0,00 kDfV101'.. 0.0.1-2 16"RCV{or Culverts LF 64 $20,95 $1,852,50 0.00 50..00 64.00 $1.052,80 100,00% C.O,2-1 8" ulverts HDPE Cunder❑rivawa s LF 2'20 $20.30 $4,456,U6 0,00 1$0®0 225,00 $4,405,90 100001's C.O.3-1 Ex:orator Di aims LS. 1 $1,2301 $1,230.00 0.00 1,00 $t,23000 10om% CHANGE ORDER NO.01-0 'TOTALS 7,5 8.80 $0.02, 57,54b.ag 100.00% REVISED CONTRACT TOTAL AFTER ALL.G.O.OF ANYJ $411,994Ao $370 56$,83 ORIGINAL CONTRACT WORK COMPLETED 9+40.00 MATERIALS STORED ON SITE S7545.60 TOTAL CHANGE ORDER WORK COMPLETED $379.04163 TOTAL 5,00% 1 Slik,52"19 RETAINAGE 360095.26 TOTAL LE58 RETAINAGE "I T'-53,56 LESS PREVIOUS PAYMENTS Page 2 of 2 RESOLUTION NO. 2011-73 RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO DAVE SCHMITT CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co. for the Water Main Replacement Program, Phase III Improvements, within the corporate limits, .and WHEREAS, Hall .and Hall Engineers, Inc., has recommended approval of Application for Payment No. I from Dave Schmitt Construction Co., for a current payment due of$69,662.08. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment. No. 1 from Dave Schmitt Construction Co. for the Water Main Replacement Program, Phase III Improvements and issue a check for $69,662.08. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and. directed to execute said resolution. Passed and approved this 11'h day of October, 2011. AYES: Beer,Frieden, Otto, and Magers NAYS: None. ABSTENTION: Wainwright Jason Rall, ATTEST: Kathy 6erett, Deputy City Clerk R' r HALL & HALL ENGINEERS, INC. -- www.halleng.cam City of Fairfax Memo Date: October 1,2011 To: Honorable Mayor and City Council From: Joel Gross,E.k.,Project Engineer RE: Phase III Water Main Replacement, Improvements Description of Agenda Item: Discussion and Approval of September 2011 Application for Payment. Background: Major Accomplishments during the month of September include: • 510 LF of 6" Diameter PLIC Sanitary Sewer Gravity Main installed • 1,000 LF 8" Diameter PVC C-900 Water Main installed along Linn Street Summary of • Amounts Original Contract Amount: $266,714.80 Adjustment of Contract Quantities: $0.00 Change Order 1: $50.00 Final Revised Contract Amount: $266,764.80 CIVIL ENGINEERING LAND SURVEYING_k LAND DEVELOPMENT PLANNING"LANDSCAPE ARCHITECTURE 1860 soXson Road"Hiawatha, lA 52233.PIS: 319.362.9548''Fx:319.362.7595 408 V Avenue"Coralville, IA 52241 ` Ph: 319.338.224€]'IFx:319.362.7595 IOWA"ILLINOIIS"WISCONSIN 'MINNESOTA'NEBRASKA"MISSOURI 1 of 3 9/26/2011 X ALAWAW Project Photos: The following photos were taken during construction observation for this project: it r llawm a n..•., i r fi �V M ,R70w �U6: �hfia,` m Sanitary Sewer Installation on Linn Street r i 6 'water Main Installation on Linn Street CIVIL ENGINEERENG*LAND SURVEYING'LAPID DEVELOPMENT PLANMNG*LANDSCAPE ARCHITECTURE 1860 Boyson Road*Hiawatha, IA 52233*Ph: 319.3629548 h Fx: 319.362.7595*www.halleng•com I „p � ,�� ��� 'Y''.'"' Y ��'",,,y�''���✓�,� :;I iii i i I i I I i I I i ALAFALAW Water Main Installation Completed on Linn Street, Rouglln Grading Completed Directional Drilling Water Main under Fairfax Road Recommendation: Engineering recommends approval of the September 2011 Application for Payment. CIVIL ENGINEERING" LAND SURVEYING LAND DEVELOPMENT PLANNIING"LANDSCAPE ARCHITECTURE 1860 Boyson Road ,Hiawatha,1A 52233' Ph: 319 362.9548"Fx: 315.362.7595"www.halleng.com APPLICATION FOR PAYMENT APPLICATION NO. 01 Project: PHASE III WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LIN'N COUNTY , IOWA Contractor: Dave Schmitt Construction Company, Inc. 250 50th Avenue SW Cedar Rapids, IIA 52404 Owner: City of Fairfax, Iowa Original Contract Amount: $266,714.80 Revised Contract Amount: $266,764.80 Date: October 1, 201'"1 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for paymient on the following estimates of contract work completed: Original Contract Work Completed $ 73,8118.50 Materials Stored On Site $ _ Change Orders: Change Order,No. Date Approved Amount 1 September 13, 2011 $ 50.00 Total Change In Contract Amount from Change Orders $ 50.00 Total Change Order Work Completed $ _ Total Complete and Stored to Date $ 73,328.50 Retainage 5% $ 3,666,43 Total Complete and Stored to Date Less Retainage $ 69,662.08 Less Previous Payments $ _ Current Payment Due $ 60,662.08 Distribution: Owner Engineer Contractor Other Page 1 of 1 CONTRACTOR'S CERTIFICATION:. The undersigned Contractor certifies„to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents, that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative: By: N _ Date: t ENGINEER'S/ARCHITECT'S RECOMMENDATION- In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included iin this Application for Payment and based on the Engineer's/Architect's review of this,Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Eingineees/Architect's Authori d R esentative: By: Date: — W� CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architects recommendation. City of Fairfax Authorized Representative: By: Date: /2+ //V// ATTACHMENTS REQUIRED: 1.. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. 2. Lune Item Schedule of Contract Materials Stored and Values (if applf!icable). ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.011. P.Jeel: PHASE IN WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFA K,,LIIN14 COUNTY,IOWA C-1-1- Dewe Schlmilltc- aft,company, Eryflxar: Hall A Hall Em4'wrs,Ino. Rey{s.d Centracl Ameuhl: $268,;761448100 Dela: Getdwrc 0„2017 Bid 1314 PH- Thi,P.d.d Ta D.I. Item Ilam Pescrlptlen Unna' gllpau IRT- '1. D nll Prlce Tatal quantity AmmeMnlu Quantity Amount %complete I 1 M.Mltrarbn LS t $12PP0.og $12.009,00 0,50 $6„0000,00 0050 $3,000.00 SOHO% 2 L.Fls Csntrol LS 4 $F,7a6,00 $1,785,00 1.00 $1„785,00 1.00 51,785.00 100,00% 3 Tompanry 5ro.lon a,d Sedimanl Conbd LS T $646.00 $546.00 0.50 "2!.2.500 0.50 $272.50 50.OD% 4 &1 Fence LE @S,p $z.W $1,700.00 0.50 $tle00 0,50 S7.00 0,06% 5 Cleemg nM Cnlbbl,g LS T $1,140.110 $4,140.00 0.00 $G,;00 0.00 $0,00 600% 3 Rorrwvo a1M Silly 0,1 e 1 Plp. LF 1130 $1 W $13000 40,9(1 $410.00 40.00 $4o.0 30.77°5 7 unci.Espy Ana Emhankmonl CY4490 $?no $2,800,00 0,00 SU;o30 0.00 50.00 0,00% 8 3lrtp l6"1 of Topsoil LIA 3d.1,01a cY I 1- $2-n0 $2,120,00 0.00 So DID H R..5p..J St-lpd.d Tap-11 C.W up0 $7.00 $1190.00 0,00 SJM,OW 0.00 50.00 Opo% 10 Subgrade Pr.paralion 9Y '1"0,70 $1.00 52,070.00 O,CO $0,50 000 $0,00 0,00% 11 S,rgrsis Slabilberlan wlrh Ma., -Scone CY IWO $28.00 526,260.00 0.00 $0„510 0.00 $0.00 c00% 12 Go1b 1,Fd Subg,.J.SuIal�tlm, 5Y 20T0 $100 S2070.00 0,00 $0,001 0.00 $0.00 0,00% 13 Grenutee S4bbaee,0'Ihwk SY t80 $400 $720,00 0.00 So DID O.W 50.00 0,00% S panne!BecNhq!or ParhFrp Lol 3uHaca!Asphalt 14 Mil$nge R.Ited Info plain0"rhlck SY IM $6.00 S9,4'.W O,00 'Ii0,0CV 000 $0,00 0,00% 6P 100.ckiq for Pwkilp Lor 3udac.(Mphall 15 WIM0.Rahe)Into place A,2'IL k 5Y 2u70 $?OO $4,340.00 0.00 50,061 0.00 59.00 0,00% 10 Trench Slehilifalwn Cy N $2600 $2,660.60 0,00 WE 0.00 $0.00 0,00% D'01. PVc ca001DR 16)Sanllnry 9.vmr 17 Gr.,Maln lF 610 8]2.00 $18,320.00 510,00 '$003,7'12000 510,00 $18,320.90 100.00% Sa E,y Sayer S-i,.Cmnwllon,4"ala, 13 Stub,PWV Ed EA t U..DD $500,00 1,00 SO.dd<u LOU $500.00 100.00% S-b,y Sewer S.r0a.,4"i ,20'bn0 end 19 Clean-wtat the and EA. y, "1,000.00 S7,3W.00 1,00 52,31 mRoo IOC $1.300,00 100.00% 20 Sa,l Sewer Ma,hde FA; a $280000 55,800.00 2100 SS,6WQW 2,00 $5.6W,W 100.0% eonnecticrl to exls3ng s�llary smwer 21 manhde,lncludln9lnsldm❑r LA. 1 111,700,00 $1,700.00 1.0 $1,700.IOW 1.00 $).70000 IMM% 22 6"8,Wl.hl In Granular E" I.t LF tT•A "11.00 $3,8W.W 0,00 $0.010 OW $0,00 000% P PVC Graln life(C.nlinger¢y II..-Raplxa 23 EdMg FlWJTre crelar the Pada,OL.I) LF '8310 ;1800 53,980,00 0,00 SW,61D 0.00 $0.00 0.0% 8'Partner.HOPE Oust Walr Cmin D- 24 (-o hn-,Ilam-Roplaco Ed sling FWJ Tile) LF '.060 $1300 $4,550.00 0.0e $0.310 0.00 $0.00 000% a'1�erf.mEe4 Omin 410(Cartln9anoy I[em- 25 HePlaca Extsllag FbW 17.) LF 8.00 $10,00 $1,900,00 0,00 !$TODID 0,00 $0,00 0.00% F212 Culywr Ply. I.F R. $1000 $2,470.0040,00 $760,00 4000 $760.00 3077% HEPE Dual W al!Culyerl Mpe f Z9"t11a,1 Sppply Only.Contlnoency Did Ilam LF T1n $17.50 S2pa9.W 000 $0.010 CAD $O,CD 0,00% HOPE Oual W.II cd-,PIPs05..)nly.CdMnOency Dti Ilam LF 14 $800 $11200 000 $0,010 0.o9 $0,00 0.00% HDPE DuelW11P Cul art PIP.f10'pial sppply arA lnslall LF 45 $19.00 $912,00 0,00 so DID 0.00 $O,CO 0,00% &PVC C-000 Vlalelenaln 1,-I.Neese"ry P--nl R.-.I,lltapssal and R.pkcamanl, POI"OV11ne W,ep,forcer WIm,aril Ht ,In Placo[3e.900000!Provlslw,s} LF $15,00 $70,100.00 1,000.00 $35„oW.V00 1,000,00 1 $35,000.00 4425% rc PVc c�66 wamm,adn 1-1„g N.e..aary Payemont Rarrovul,OtsWeal aril Replc.m L PnlyalhyI-Wrap,Trxer Wi ,..k FIIhI,,In 31 Place{See Speoialpmvlsrons] LF 1 344 $2000 $6.aE0,00 0,00 KOO OAO $0.00 O.Oo% 32 6'WnW,Mal,Caro Valva AeeemWy EA T S1,350,00 59,450,00 3,00 $4,050,1@0 3.00 $4,050,00 42,86% 36 6'W.t.r M.In Gal.VA.Aseemdy EA, I ,000.00 $1.000.00 000 $CV.OW OAO 50,00 0.00% 3q F8.t.r Mal,Bla alf Ably EA, T 5500,00 $500,00 0,00 $W6D 0,90 $0.00 Werer servlcee,1"Pla+Ilc,Incbdlrg N. Ramooal,Ola{,ona1,aid Raplx.nronr of E.Imhy1 cr„b scop erx+e.x[walnr parylae.n Il»earn" 35 ede.f gr..1-t lh.water-In) EA. 575000 $2.25000 0.00 $6V.00 OAO 50,00 0.00% ,mar 4arvlcea toh.sllaret DO),1"PrW1, Inc1uJL,0 0x,Ne"oveL 0eep.aer,e"a ftoptacern.ni of Exla Srg Cub Slop aM Onx (yn .urWc...n rhe.ppo.il.eye oilM lhool 36 from the,alar"rainy F.A. 51,300,00 $10,000.00 1 000 '$000 0.00 $0,00 6,00% 37 F-49,and I-bil Ftre Hydrant EA. 43900," $11,700.00 0,00 $0.010 0,00 $6,00 O.DO% 38 R.-Fx;.6n0 Fim Hydunt EA.. t S3]a,C6 $330,00 0.00 $0.610 0.00 56.06 0.00% Recannecl Ex,e W IT,,Hydrani a Naw Waren 34 Maln EA.. 4 $1576 ho $1,576,00 0,00 saw 0.90 50.00 6.00% 40 ❑la'nfocticn and llyd-lads Testing LS S766.00 $785,00 0,00 $0.00 OAO 50.0(1 0.00% 41 Reyab,anl SP 1140 42,00 $280.0 0,00 $0.00 D.00 $0.00 O.DO% 42 a'PatlaM COmont Coxrab Fr Pa kle9 Lot SY 1114 S44 C0 $7,656,00 0,00 $a DO 0.00 $6.06 O,Oo% 6'Asphal I nv.r 8'Con,paclotl Gra3,uldr Suhbese 43 IC.nFnlMrwyilom} SY Ssg,W $2,40000 0,00 'SQO.w 0.00 $0.00 0,00% 44 PGC 34Iplcg LS 0 6980," $88900 0,00 $0 OD 0.00 $0.00 0.00% PINsh Gradllp enJ Hyame-Im wrath Llgrid Murch al-(Type to La-Mix-,.1x- 45 Cnndl;an) AC 0R6 $4,058,00 $3,958,30 Opo $0'.w 0.00 $6.00 0.00% FINI GmRing alM HyJr..ueJlnN with LtgNa 46 M„Ic{r yinder lYypa2Eroslon Cw,trol Mhluey AGm26 *k 242 on $1,660,50 0,00 Saw 0.00 50.00 0.00% 47 Tampomry Woad Excalsl.r Mavh,g SY SJ,Do $1,300,00 0.00 Saw 0.00 $0.00 0,00% Car Slope(Inslatlalsa,I,.PCC and Granular 48 Surtacol EA 2!3 571,00 $1,908,00 Opo $0,00 0.00 50.00 0.00% 49 O.IIarJ.(C.atinOenny Ilam) EA L2 $139" $1.47800 0.00 $0000,00 $0.00 0.00% COMPUTED TOTAL BID(ITEMS II N'IHROI 491 $266,714.80 $73,328.50 $73,328.50 27.48.1. MATERIALS STORED ON SITE ITEM UNETS I QUANT1'NIT TOTAL m.Dm CHANGE ORDERS Thb P.dad To Dale NO, Dese7lpllon Unit Tonml Unit Priee 7g1a1 ll-ndly AI.-M quantity AmaunL •/.Complete - 1 Adiuslmentc to Park'n Lot IIn folrerrterlle LS I 1n 50 $50.00 O.W $00.00 0,9D 50.00 0.00% $0,00 009 Sa On 0.00 56.06 41 iI CHANGE ORDER NO,01-I TOTALll 0.00% REVISED CONTRACT TOTAL AFTER ALL GO,VF F3132'8;$6 ORIGINAL CONTRACT WORK COMPLETED $8.00 MATERIALS STORED ON SITE TOTAL CHANGE ORDER WORK COMPLETED 731 MLS O TOTAL 5.00% $01686.43 RETAINAGE $30164SLCA, TOTAL LESS RETAINAGE SW.Wp LESS PREVIOUS PAYMENTS Peg.1 W 1 RESOLUTION NO. 2011-74 RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS WHEREAS, The City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Company, Inc. for theWater Main Replacement Program, Phase III Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Change Order No. 2, for an increase to the contract amount of$5,688.00 as listed below: ITEM#1: Adjustments to Water Main Alignment and Installation The existing water main is located approximately 4 feet east of where it was originally thought. It is therefore in the way of the proposed water main alignment. Engineering deemed it most feasible to move the proposed water main alignment 4 feet farther east. In doing so, 3 power poles and 2 trees become very close to the proposed water main trench and will require shoring and possible tree trimming. The method of pipe installation has also changed so that water main installation will begin at the north on Fairfax Road and continue south to a point beyond the existing water main. This change was made so that water service could be maintained to the residents on the east side of Fairfax Road while reducing the risk of a blowout at the existing waster main bend near Fairfax Road and Linn Street during the proposed water main installation. In making this change, the water main will need to be tested in different segments. The cost of this item is for the additional testing required for this segment, shoring and trimming of trees. Total cost for this item is $1,260.00, as reflected in the attached Change Order 2 Request#1 from Dave Schmitt Construction. ITEM 92: Plug Bushman Valve An additional valve was installed to the south of the T at the intersection of Fairfax Road and Linn Street. Daniel Bushman provided this valve, at no cost to the city to ease future connections to his property and properties to the south. This item is for a plug on the downstream end of this valve to ensure that the valve is not errantly opened with no water main connection present to the south, The total amount of this item is $350.00, as reflected in the attached Change Order 2 Request#2 from Dave Schmitt Construction. ITEM#3: Boring under Fairfax Road The decision was made to bore the water main under Fairfax Road at the intersection of Linn Street. The reason for this change was so that no Sealcoat pavement would have to be removed and replaced and Fairfax Road would not have to be shut down. The cost of this item is for the change of the water main material and additional equipment mobilization required to perform this work. The total amount of this item is $1,023.00, as reflected in the attached Change Order 2 Request #3 from Dave Schmitt Construction. Because of this work, the 6" Asphalt over 6" Granular Subbase needed to patch Fairfax Road (Line Item #43) will not be necessary. This is an approximately$2,400 bid item that should not be necessary as a result of this change. ITEM 44: Sitework Dave Schmitt Construction placed the spoils of the water main excavation along Linn Street to the south along the existing asphalt millings trail. This area was chosen instead of placing it on Linn Street and the adjacent ditch slope due to the wetness of the excavated material and the narrowness of Linn Street. While this made it impossible to save the existing trail, it saved 3 weeks of road closure on Linn 'Street and preserved the sealcoat road and grass slope along the road, which are always problem areas on every project. The cost of this item is to replace the part of the disturbed trail that will not be constructed as PCC pavement in the spring as a part of the Murphy Ball Fields project. The total cost for this item is $3,020.00, as reflected in the attached Change Order 2 Request#4 from Dave Schmitt Construction.. The total Change Order 2 amount is an addition of$5,688.00 Original Contract Amount: $266,714,80 C.O. #1 $50.00 C.O. #2 $5,68&100 Revised Contract Amount: $272,452.80 BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 2 for the Water Main Replacement Program, Phase III Improvements which will result in an increase to the contract amount of$5,688,00 to make a revised total construction contract cost amount of$272,452.80. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 11th day of October, 2011. AYES: Beer, Frieden, Otto, and Magers NAYS: None. ABSTENTION: Wainwright Jason 9".abc„ Mayor ATTEST: i ' 4�' 'c _ '. Kathy Everett, Deputy City Clerk CHANGE ORDER NO. PROJECT: RHIASE Ill WATER MAIN REPLACEMENT IMPROVEMENTS DATE: September 29, 2011 CONTRACTOR: Dave Schmitt Construction Company„ Inc. Cedar Rapids, Iowa ORIGINAL CONTRACT AMOUNT: $, 266,714.80 ORIGINAL CONTRACT COMPLETION DATE: 60 Working Days from September 12, 2011 ITEM#1: Adjustments to Water Main Alignment and Installation The existing water main is located) approximately 4 feet east of where it was originally thought. It is therefore in the way of the proposed water main alignment. Engineering deemed it most feasible to miove the proposed water main alignment 4 feet farther east. In doing so, 3 power poles and 2 trees become very close to the proposed water main trench and will require shoring and possible tree trimming. The method of pipe installation has also changed so that water main installation will begin at the north on Fairfax Road and continue south to a point beyond the existing water amain. This change was made so that water service could be maintained to the residents on the east side of Fairfax Road while reducing the risk of a blowout at the existing water main bend near Fairfax Road and Linn Street during the proposed water main installation. In making this change, the water main will need to be tested in different segments. The cost of this item is for the additional testing requiredfor this segment, shoring and trimming of trees. Total cost for this item is$1,260.00, as reflected in the attached Change Order 2 Request 41 from Dave Schmitt Construction. ITEM#2: Plug Bushman Valve An additional valve was installed to the south of the T at the intersectiion of Fairfax Road and Linn Street, Daniel Bushman provided this valve,, at no cost to the city to ease future connections to his property and properties to the south. This item is for a plug on the downstream end of this valve to ensure that the valve is not errantly opened with no water main connection present to the south. The total amount of this item is $350.00, as reflected in the attached Change Order 2 Request#2 from Dave Schmitt Construction. ITEM#3: Boring under Fairfax Road The decision was made to bore the water main under Fairfax Road at the intersection of Linn Street, The reason for this change was so that no Sealcoat pavement would have to be removed and replaced and Fairfax Road would not have to be shut down. The cost of this item is for the change of the water main material and additional equipmentmobilization required to perform this work. The total amount of this item is $1,023.00, as reflected in the attached Change Order 2 Request#3 from Dave Schmitt Construction. Because of this work, the 6" Asphalt over 6" Granular Subbase needed to patch Fairfax Road (Line Item #43)will not be necessary. This is an approximately$2,400 bid item that should not be necessary as a result of this change. ITEM#4: Sitework Dave Schmitt Construction placed the spoils of the water main excavation along Linn Street to the souith along the existing asphalt millings trail. This area was chosen instead of placing it on Linn Street and the adjacent ditch slope due to the wetness of the excavated material and the narrowness of Linn Street. While this made it impossible to save the existing trail, it saved 3 weeks of road closure on Linn Street and preserved the sealcoat road and grass slope along the road, which are always problem areas on every project. The cost of this item is to replace the part of the disturbed trail that will not be constructed as PCC pavement in the spring as a part of the Murphy (Ball Fields project. The total cost for this item is $3,020.00, as reflected in the attached Change Order 2 Request#4 from Dave Schmitt Construction. The total Change Order 2 amount is $5,688.00 Original Contract Amount: $266,714.80 C.O.#1 $50.00 C.O.#2 $5,688.010 Revised Contract Amount: $272,45,2.80 Dave Schmitt Construction Company, Inc. Hall & Hall Engineer ,4nc. By: �� gy Title: o "" Title: —.... Date: LL. N l Date: 7' City of Fairfax, Iowa f By: Title: � � Date: �� Ci ��4'G AI��A��9 rrii�-��'s� f SEWER • TRUCKING EXCAVATION �► WATER DEMOLITION • GRADING 260 m,rH AvE.SM,CEDAR RAPIDS,TO A 52 40F4 (319)385-8669 FAX(319)3165-2677 EQUAL OPPOWUNTrY RNIPL r' R DHIANGER ORDER #1-MOVE WATER MAIN ALIGNMENT From: DAVE SCHMITT CONSTRUCTION Project: 11-083213N 250 60TH AVE S.W. Description: FAIRFAX WATER MAIN CHANGE CEDAR RAPIDS, lA 52404 ORDER#1 Phone: 319-365-8669 Bid Date: 9-26-2011 Fax: 318-365-2677 To: ITEM DESCRIPTION BID QTY U/M UNIT BID AMI OUNT 01 TREE/ POLE OBSTRUCTIONS 1,000 LS 475.00 $475.00 02 ADDITIONAL TESTING 1.000 LS 785.00 X7'$5.00 TOTAL BID: 1!„260.00 9(26412011 DAVE SCHMITT CONSTRUCTION rat SEWER TRUCKING R EXCAVATION WATER ' DEMOLITION • GRADING # 350 BOTH AVE. S.W.,CEDAR RAPIDS,IGIVA 52404 (319)365.8689 PAX(319)365-28x7'7 EQUAL OPPQRTUNM EMPLDYER HANGER ORDER #2- PLUG BUSHMAN VALVE From DAVE SCHMITT CONSTRUCTION Project: 11-08338H 250 50TH AVE S,W. Description: FARIFAX WATER MAIN CHANGE CEDAR RAPIDS, IA 52404 ORDER#2 Phone: 319-365-8669 Bid Date: 9-26-2011 Fax: 319-3652677 To: ITEM DESCRIPTION BID QTY UIM UNIT BID Afi1'IOUNT 01 PLUG BUSHMAN VALVE 1.000 LS 385.00 X385,00 TOTAL BID: 385.0 9126/20111 DAVE SCHMITT CONSTRUCTION Q�t 8klFyf 'I mllhh SE'W'ER ° TRUCKING EXCAVATION WATER 6 DEMOLITION ^ GRADING 350 50TH AVE.S,W,, CEDAR ItAFIDS,IOWA 52404 (319)365-8660 VAX(319)865-2677 EQUAL OPPORTUNITY&I FLOYER CHANGE ORDER #3- BODE UNDER FAIRFAX IRD. i From DAVE SCHMITT CONSTRUCTION Project: 11-0834BH 250 50TH AVE S.W. Description: FAIRFAX WATER MAIN- CHANGE CEDAR RAPIDS, IA 52404 ORDER #3 Phone: 319-365-8669 Bid Date: 9-26-2011 Fax: 319-365-2677 To:. ITEM DESCRIPTION BID QTY U1M UNIT BID AMOUNT 01 BORING MATERIAL CHANGE 60.000 LF 4.40 $264.00 02 BORING 60.000 LF 12.65 59.00 - TOTAL BID: $1:,1012100 I 9/2712011 DAVE SCHMITT CONSTRUCTION' i` �w'�y aNEAr�� SEWER TRUCKING " EXCAVATION ® WATER a DEA40LITION ° GRADING 250 BOTH Avx, S.W„CEDAR RAPIDS,IOWA 52404 (319)365.8669 FAX(319)3'05.2677 EQUAL OPPORTUMTY EMPLOYER Proposal: Sitework (M SC ()qw y. 1, 4 rrorn: Gave Schmitt Construction Co. Inc, Project: A91-157PEM 250 50th Avenue SW Description: Fairfax Trail Repair Cedar Rapids, IA 52404 Bid Location: Fairfax, IA Phone: (319) 365-8669 Bid Bate: September 28, 2011 Fax: (319) 365-2677 To: City of Fairfax ITEM 1 DESCRIPTION BED QTY UIM UNIT BID AMOUNT 01 755.000 SY 9.00 $755.00 SUB'ORADE PREPARATION 02 755.000 SY 1.00 $755.00 GEOTEXTILE 03 755.000 SY 2.00 $1,510.00 SPECIAL BACKFILL FOR TRAIL SURFACE(ASPHALT MILLINGS 2°THICK) TOTAL BID: $3,020„00 Dave Schmitt Construction Co. Inc. CI'T'Y OF FAIRFAX BUILDING DEPARTMENT APPLICATION FOR BUILDING PERMIT ***Note: Two approved site plans and/'or plot plans shall accompany each application for a building permit. Date October 3, 2011 Permit Number Application to erect(or)remodel add garage to back of business Lot Address 408 Vanderbilt Street Fairfax, Iowa 52228 Valuation $12,000.00 Permit Fee Review Fee WA/SW Fee Total: Owner of Lot Stan Moore _ Address of Owner 300 E. Southview Rd Fairfax Iowa 52228 Phone#of Owner (Home) 319-846-2995 (World) 319-846-2325 Contractor/Contact Person The Winning Side Construction Contact: Mark Kothenbeutel Address 3001 Tamara Dr. SW Cedar Rapids, Iowa 52404 Contractor Phone# 319-981-0042 Contact Person Phone#: 319-981-0042 Engineering Firm/Contact Person Knapp&_Warden LLC Contact: Bill Knapp Address 1544 2nd Avenue SE Cedar Ra ids Iowa 52406-5876 Engineer Phone# 319-366-6673 Contact Person Phone#: 319-366-6673 Legal Description of Lot 201613000400000 Addition Name Exterior Walls: Dimensions 36 x 40 Kind of Heat None Foundation Walls Mat'l None Interior Walls: Dimensions 35.5 x 39.5 Roofing Mat'l Metal Sheeting Girders N/A Columns Wooed Posts 1'k Floor Joists None 2nd Floor None Ceiling None Roof Rafters Wood Trus Ceiling Ht: Basement None I"Floor None 2nd Floor .None 3rd Floor None #of Toilets None Location (Floor) N/A Dimensions of Building: Width 40 Depth 36 #of Stories 1 Plumbing Contractor NIA Electrical Contractor Trey Electric Corporation 495 62nd Street#I Marion, Iowa 52302 319-373-2110 Mechanical Contractor Sewer Contractor N/A Total Area of Lot 10,530 Square Feet_NIA #of Families in Bldg N/A Intended Use of Bldg Garage This application and any permit that may be granted in response thereto are subject to all laws of the State of Iowa,and all ordinances of the C'ity of Fairfa ,Iowa,t at may have a bearing on the same. Owner Date Official Irate ||2 2| § � STREET---- - .---- | | «aueaI � ���§| � | � | ■ | 1;& h 9 // �q � � Al| )§` \ * ,� 2■ :� §� !| Of \. . §m § } - � §2| �■! � ®- � - q 9 Q 71k PLAN MOORE K2 BUILDING _ 01 \� 408Ame,EITSTREET | G FIAEAxI x( 11 1 i . 19AY ACMELLECT��I C L 5319 ' P. CITY OF FAiRFAX DEPARTMENT OF WLDINC FOR ELECIRLCAL T 5 y nor (or" oonm+s Job Addr ss or Building Permit Number Owner `be undersigned hereby hakes application for a permit to pe6orrn electrical work, as described hereon,at the alcove legal lora/tion. This is a new _ /� existing structure and is used as Q Ifo dwelling, state number of dwelling units � Will this work increase the nwaaber of dwelling units? A Lacensed Eleotribal Contractor late fft Company Name tl R,J J Contractor License Number NOTE, Read Curefull� Electrical pumi.t app.licalions will only be accepted from licensed electrical contralors or except as provided by law, l�xcepf as provided by lase,where electrical Workhas been started prior to attaining a pemut, the regular fee t ar%font siiaii be uoubled„ It is the xcspomibility of permittee to call for all inspections. Phone; 319-946-2204. Permits are non-transferable, All work shall be performed by permittee or bis employee, g No electrical work shall be concealed or covered until approved by the inspector. Work that is oot tagged with an approval shAll be considered unapproved, ALL WORK W TBE INSPECTED. s be prrrnittee is assumed to be Lr owledgea.bic of[ba Plectrical Code. Any questions should be resolved prior to installation. PLEASE COMPLETE.EEE S"C14EDULE ON THE SACK OF APPLICATION Remarks Q , N,11 11 19AV ACME ELECTRIC N,,,. 5399 11, 3 ELECTRICAL PERA41T FEE SCIIED E __ Complete rewldng or new, old single-family, duplex or multiple-family dwelling except add fee.5 for constrlcflon service Inspection&electrical heating/cooling system lrxspectfon_ Britt ory,T _.. . ,to , .__.. .d.._. __... ._. X No, rota Mandato Telertmmunications Inspection Fe® al system in each singla famlly dwelling 100 ampere service........ ..................... . ,...,........................... ...., X25,00 150 ampere service_.,.............. ............ ... ............ X30.00 200 ampere service, ......... $35,00 Basic electrical system In each dwelling g unit of Twily or Mul€I e-family dtmaBln 60 ampere panel............. .............. $20,00 t -- 100 ampere panal.................................. ......................... $25.00 150 ampere panel............................•-,p....................................,.............. i 30.00 i 200 amporo panel 535.00 New Buildin a,Addltlorrs, Partial Wiring or Rewiring of Exlsfln Bulldln s cy - a - Temporary construction service...,........ $10.00 r Construction pedestal ,,.E................... orr',a,...,.................. $4,00 Mobile home pedestef of pole service_._w.,, Up to 201 ampere capacity...,.. ................. ...........,.,.. . ... M.00 201-400 ampere capacity... ....... ........o„...,...,... ........... 1fl.00 401-800 aprere capafity.. . ..............„............,. ,....................... ........... $20.00 801 ampere capacity and over...,.....°........... ........................ X25,00 t Electrical heatiogkooling systerns ectrical baseboard heating,each separate heating uP.it................................ $3.00 s Elec4ric baseboard heating,maximum fea for dwelling unit.............................. 6.Otl Electrical furnace,heaturnor combination heatin /noolln unit...........:........ Central air conditioner,.p.,................................. ......... ......................... .00 j First clrcurt.................. <, $5.00 Each additional circuit 2 through 1'0........................................... $3,00 t Each addltlonal circuit mare the Electric Appliances,apparatuses, rnachines, eic., each.. Gasoline purnp. $5.00 Fixtures $10.00 i 1 1010.................................... X6.04 Over 10., X0,50 Electric Signs Up to 20 square feet one side.................... ...................... 8.00 21 to 50 square feet one side........................................................ ........... $10.00 1 51 to 100 square feet one slde.................................................. ............... $15,00 Qver'100 square feet one side................ ... . $20.00 Motors(Fxciu.,5j1Ve of Gircuils) Less l EIP,. ........................... $4.00 .. f HP to 10 HP, $6.00 11 HP to 25 HP...................................„......,,.,...,.... ................... 11O,t30 26 H-P to 5o HP........................................................................... 12M a Over51 HP.. ...................„ . ............,....... .,,,.,......... $15,00 More than one motor;charge is on lar eel and$0.20 for each additional horsepower s Extra tri -falureloF partyto Install work to Code, .....___...... . .. ....... : ... .... .. 30,00 Minimum fee -electrical r inspection of partial Wring__.......... ............... $30,00 Extra tri partially comp dwelling p-P y leted p g-each dwelling,.„. , _ 515.00 iffinimu n fee residential single family dwelling. ..,....... ..................... $15.00 MInlrnurn fee-mulli-family resldentlal building._ $30.00 Minimum fee-commercial or Industrial building ......................... .... ......... ......... 30„@0 I Mflpimum fee-spocial electric inspeeilon at contractor's request. . . t� t74 E cal inspecticurr existing electrical s slam 15.r�o TOTAL; City of Fairfax, 525 Vanderbilt St., PD Box 337, Fairfax, iA 5'2228 Phone; 319-1546-2201 Email: fairtax@southsloe,net: HALL & HALL ENGINEERS, INC. Leaders in Lrurd Dtwelopment Surae 1953 October 4, 2091 Honorable Mayor Rabe and Members of the City Council City of Fairfax, Iowa PO Box 337 Vanderbilt Street Fairfax, IA 52228-0337 Re: Site Plan for Improvements,408 Vanderbilt Street Dear Mayor Rabe and City Council: I have reviewed the site plan for the above referenced project. The property in question is located in the Central Business District (Zoned CI). The property located directly to the east, and downstream of this property is a residential lot located within the Single-Family Residential District(Zoned 9RS . The proposed building addition on the property at 408 Vanderbilt Street is 1,440SF, which is an increase in the hard surface area of this lot by approximately 12.8%. Consideration should be given to providing storm water mitigation on the,property at 408 Vanderbilt Street to address possible increases in storm water run-off and possible water quality issues that may result with this proposed addition. Other than storm water management requirements, the proposed site plan generally conforms to the ordinances of the City of Fairfax, If the increase in the hard surface area of thiis lot is acceptable to the City Council without requiring storm water mitigation on this lot, then I recommend approval of this site plan.. Respectfully Submitted, Shane R. Wicks, P.E. City Engineer CC: Stanley Moore, Owner William J. Knapp, Knapp &Warden, L.L.C. CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE. 1860 Boyson Road - Hiawatha,IA 52233 • Ph:319,362,9548 - Fx:3 19,362.7595 • www.iialleng.corn HILL & HALL ENGINEERS, INC. baden.erg Lvul Development Shi e 1953 October 5, 2011 Gordon Sevig Sevig Development, L.C. P.O. Box 123 Walford, IA 52351 Re: Storm Sewer Re-Alignment for Lots 105 and 106 of Prairie View Heights— Phase 2 Gordon: I have reviewed the storm sewer re-alignment after a recent rain fall, and found that the storm water in Intake 1-2 is ponding in the bottom of this intake approximately 10.35 feet(4 inches) in depth before it drains out to the east and onto the detention basin located behind lots 105 and 106. This can be an issue for the City with the standing water and will likely create sediment problems in this intake and the intake to the west. To alleviate this issue, I recommend that you lower the first 4 or 5 section of storm sewer east of Intake 1-2, and grind down the bottom of Intake II'-2 so that the storm water in this intake drains to the east without ponding. Please let me know if you have any questions with this. Respectfully Submitted, Shane R. Wicks, P.E. City Engineer CC: Jason Rabe, Mayor Ron Dusil, Maintenance"Supervisor Cynthia Stimson, City Clerk CIVIL.ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,IA 52233 • Ph,319.362.9548 • Px:319.362.7595 • www.halleng.com . ... dI3 :48 6 VOW WOZSUI- HUt I'ED h1Y :P401d q o���"IP'.FCB_li-6yri9\�xv\fa-is-pSse\li-A!\os65\on6s\claa€o,�,:l :WFj a" w 0'Iq6 OM2 A8313IN30 1543 a m P'961=(/N?33�l ...."___. � Fp J J 1=6 S61s(3)lj W Co,irtr+z VIS. Y iN3W3SV3 U111n ,01- Z-1 3XViiNi AHOIS ISIX3 9Z'66L vtli W ° I 1 Y X' 2,5 7 - - p £'66L c+v I d, � 1 I ~l d K Z U z i[n1 a n z ® -C Yp� IH if 11,- N Wzoo� f z U,+�'R0 1. - _ 00, ¢ f Sw 4 p+i 1-�'� 02'��'--�ywj, 1 `�• .-.oi F o Q 1�rt i f � ZCci Mo o w p �$ 86,,[,�r_, 1 a � fn vFz I Iw m o{�5 F... £'006 n m�� w 1 I r im, m J L F 6 Z o' �w wID l ti ca M W,^p 1 \ 0 FNW z® ' � 99'108 + ¢ C1,' i I '���� J Lo wrcFo c7 ! } !Y �w�wuia r M 6'lU9 nb Z.i`^ J I I} Jc7 f uw } N oo neon 1 FqUtlaw X�"��•.�',,,ro c w» I �¢m�7 z Ua � a O rcdaz 1 adW �¢ B i'409 NFZ o . z��m4 f a 4- I I I 4 ` a IF I I — in w 1 1I a u]o OIL p ..f a+i�o w +iv zp Yin (Y -. 'o I I O za1q , 1 Yo tea , �Uaa CL I� •J4u'k ? I M 25-.:z �' lnpmmj t I wviz°o CL �4awrua off„ o ry av W OT avi4 l� �- f d Leal <Y o -------=---='-- £0106 0 1 Y omm I I 1.11Y OZ vy O z; F 66-0109 0 '"' \ o ofd ..pf qli §, I `� o r m a�', m D'l09 + w0S5 ! 6 M� \ rvL�D \ CL hq 11 f Wa �xc4,tF -C V)zo I N 13-M. � r o N N S6"006 vi z + + --W_— V�p?III NZ— wo £D'4t,+Z 1CP5 0 9Z'66L o 0 3Ntl1NI p4dol5 'ISA-4 w+ I £'66L a nn CLAIMS LIST OCTOBER 11, 2011 Checks Already Written: 'Cheek## Date Payee Purpose Amount Debit 9/16/2011 USPO Gen-Stamps 20.00 Debit 9/30/2011 USPO Gen-Newsletter Postage 147.82 Debit 9/30/2011 USPO Water-Postage 82.65 Debit 9/30/2011 USPO Sewer-Postage 82.65 Debit 9/30/2011 USPO Garbage-Postage 82.65 Debit 10/3/2011 USPO Gen-Newsletter Postage 3337 Debit 10/3/2011 USPO Water-Stamps 5.95 ACH 9/19/2011 US Treasury Payroll Taxes 1,310.83 ACH 9/26/2011 US Treasury Payroll Taxes 1,235.39 ACH 9/27/2011 US Treasury Payroll Taxes 518.24 ACH 9/27/2011 AFLAC Gen-Payroll 165,83 ACH 9/27/2011 AFLAC Sewer-Payroll 31..'91 ACH 9/27/2011 AFLAC RU-Payroll 72.71 ACH 9/27/2011 Treasurer, State of Iowa Payroll 3,084..00 ACH 9/30/2011 Treasurer, State of'lowa Sales Tax-Sewer 263.00 ACH 9/30/2011 Treasurer, State of Iowa Sales Tax-Water 3,875.00 ACH 9/30/2011 Treasurer, State of Iowa Sales Tax-Sewer 150.96 ACH 9/30/2011 Treasurer, State of Iowa Sales Tax-Water 1,630.98 ACH 10/3/2011 US Treasury Payroll Taxes 741.52 ACH 10/3/2011 US Treasury Payroll Taxes 1,235.39 ACH 10!1/2011 UnitedHealtheare Plan Gen-Policy Premium 2,251.14 ACH 10/1/2011 UnitedHealthcare Plan Water-Policy Premium 149.55 ACH 10/1/2011 UnitedHealtheare Plan Sewer-Policy Premium 317.79 ACH 10/1/2011 UnitedHealthcare Plan RU-Policy Premium 980.72 ACH 10/6/2011 UnitedHealtheare Ins.Co. Gen-Policy Premium 110.93 ACH 10/6/2011 UnitedHealtheare Ins.Co. Water-Policy Premium 13,105 ACH 10/6/2011 UnitedHealtheare Ins. Co. Sewer-Policy Premium 19.58 ACH 10/6/2011 UnitedHealthcare Ins, Co. RU-Policy Premium 39,14 ACH 10/6/20111PERS Gen-Payroll 2,015.53 ACH 10/6/20111PERS Water-Payroll 24350 ACH 1016/2011IPERS Sewer-Payroll 348.63 ACH 10/6/20111PERS RU-Payroll 4$436 ACH 10/10/2011 FSSB SIC for ACH File 25.00 ACH 10/10/2011 US Treasury Payroll Taxes 1,235.40 34638 9/19/2011 Jeff Ammeter Water-Payroll 637.84 34639 9/19/2011 Kathy Everett Gen-Payroll 442.77 34640 9/19/2011 Lynn Miller Sewer-Payroll 542.28 34641 9/19/2011 Cynthia Stimson Gen-Payroll 1,388.51 34642 9/19/2011 David Yanecek RU-Payroll 592.21 34643 9/26/2011 Jeff Ammeter Sewer-Payroll 637.85 34644 9/26/2011 Ronald Dusil RU-Payroll 68697 34645 9/26/2011 Kathy Everett Gen-Payroll 442.77 34+646 9/26/2011 Lynn Miller Gen-Payroll 542.28 34647 9/26/2011 Cynthia Stimson Gen-Payroll 596,53 34648 9/26/2011 David Yanecek Gen-Payroll 592.2.1 34649 9/27/2011 JoAnn Beer Gen-Payroll 235.87 34650 9/27/2011 Kathy Everett Gen-Payroll 112.97 34651 9/27/2011 Burnell Frieden Gen-Payroll 188.70 34652 9/27/2011 Marc Magers Gen-Payroll 235.87 346.53 9/27/2011 Lynn Miller Gen-Payroll 141.86 34654 9/27/2011 Travis Otto Gen-Payroll 188.70 34655 9/27/2011 Jason Rabe Gen-Payroll 1,179137 34656 9/27/2011 Cynthia Stimson Gen-Payroll 453.80 34657 9/27/2011 Marianne Wainwright Gen-Payroll 235.87 34658 9/27/2011 David Yanecek Gen-Payroll 149'39 34659 9/30/2011 Eagle Corporate Apartments Net Deposit Refund 76.68 34660 10/3/2011 Jeff Ammeter Sewer-Payroll 637.84 34661 10/3/2011 Ronald Dusil Water-Payroll 686.97 34662 10/3/2011 Kathy Everett Water-Payroll 442.77 34663 10/3/2011 Lynn Miller Water-Payroll 542.28 34664 10/3/2011 Cynthia Stimson Water-Payroll 596.53 34665 10/3/2011 David Yaneeek Gen-Payroll 592.21 34666 10/3/2011 Joel Barnhart Gen-Payroll 242.44 34667 10/3/2011 Catherine Bayne Gen-Payroll 1,996.33 34668 10/3/2011 Rowena Koonts Gen-Payroll 377.26 34669, 10/3/2011 Jerry Walters Gen-Payroll 155.69 34670 10/3/2011 Beth Wilz Gen-Payroll 245.28 34671 10/10/2011 Jeff Ammeter Payroll 637,85 34672 10/10/2011 Ronald Dusil Payroll 686..97 34673 10/10/2011 Kathy Everett Payroll 442.78 34674 10/10/2011 Lynn Miller Payroll 542.28 34675 10/10/2011 Cynthia Stimson Payroll 5916.53 34676 10/10/2011 David Yanecek Payroll 592.21 Subtotal 43,320.69 Cheeps To Be Written: Alliant Energy Utility Bills 4,580'.03 Altorfer Inc. Skid Loader Parts 1,62.5.45 Tadd Andrle F/D 416,98 Aramark Mats &Uniforms 317.40 Baker&Taylor Library 60'9'30 Baker Paper Library 141..40 Cathy Bayne Library Reimbursement 380.01 Carus Corporation Water Supplies 501.00 Cedar Rapids Photo Copy, Inc. Library Supplies 1.6.96 Center Point LP Library 43.74 Crock,Paula Deposit Refund 60.00 Crown Trophy FID 3 L 80 CQ of Cedar Rapids F/D 21.20 Dahm,Bobby or Melissa Deposit Refund 610.00 Daniels, Rebecca Deposit Refund 60.00 Danko Emergency Equip. FID 870.94 Ecinc Sewer 1,389.0O Edgewood Hardware Supplies 47..61. ESP Three LLC FID 693,00 Everett,Kathy Reimbursement 19..20 Farmers Mutual Hail Ins. Co. of Iowa Insurance 956.00 Fareway F/D 148'.62 Fauser Energy Resources Fuel 728.82 Fire Service Training Bureau F/D 50..00 Firehouse Pyrotechnics LC F/D 8,909..53 Future Line Truck Equipment Snow Plow Parts 162.72 Gale Library 70.83 Gazette Communications Publications 368.012 GCR Tire Centers Tires 1,182.36 Hall &Hall Engineers,Inc. Engineering Fees 33,107,76 Iowa Codification,hie. Code Updates 330.00 Iowa Dept. of Natural Resources Annual Water Use Fee 95.00 Iowa One Call Locates 27.00 Iowa State University FID 782.50 Iowa Water Environment Association Conference Registration 30.00 Johnson County Refuse,Inc. Solid Waste Service 8,094.75 Johnson, Russell Deposit Refund 60.00 Junior Library Guild Library 418.20 Ken-Way Excavath g,hic. Drain Tile Improvements 20,412.94 Keystone Labs, Inca Testing 214.32 Kirkwood Community College F/D 50.00 Linn County REC Utility Bills 1,510.06 Lovan, Thanath Deposit Refund 60.00 Mallie,Paul or Deb Deposit Refund 60.00 Manternach,Patrick Deposit Refund 60.00 Matheson Welding Supplies 78.2.5 Menard's Supplies 1,121.36 MidAmerican Energy Utility Bills 182.62 Midwest Wheel Company Supplies 141.42 Miracle Recreation Equipment Co. Parks Supplies 7,315.73 Orkin Library 67..55 Penworthy Library 23832 Port'O'Jonny, Inc. Toilets 475.00 Proforma Bond Costs 1,350.70 Roeder, Kara Deposit Refund 60.00 Sandry Fire Supply,LLC FID 25,00 Sankot's Garage, Inc. Vehicle Parts.and Labor 287.34 Sioux City Public Library Library 30.00 The Sled Shed Parks Supplies 135.06 Soukup,Virginia Contract Labor 95.00 South Slope Telephone Service 538.60 Staples Supplies 512.33 Starcevich, Matt Deposit Refund 60.00 Storm Steel Supplies 160.09 Strategic Print Solutions Copies &Staples 115.20 US Cellular Cell Service 415.42 Van Meter Industrical Library 1.6(2 The Waterworks Salt 78.00 TOTAL 146,209.75 City of Fairfax From: Shane Wicks[chane@halleng.com] Sent: Wednesday, October 05, 2011 8:38 AM To: Mary Rump Cc: Rabe, Jason; City of Fairfax Subject: RE: Fairfax Trail Thank. you Mary! -----Original Message----- From: Mairy Rump Finailto:mary.rumV ecicog.org Sent: Wednesday, October 05, 2011 8:37 AM To: Shaine Wicks Cc: Rabe, Jason; City of Fairfax Subject: RE: Fairfax Trail Shane, I am, in reciept of your email. I am still working to determine if we will have a quorum for the meeting on the 12th, but I'm fairly certain we will have one. I will confirm that with you by Friday, October 7th and forward an agenda at that time. We will most likely meet at the Johnson County Secondary Roads office in Iowa City. Mary -----Oiriginal Message----- 7rom: Shane Wicks Finailto:shane(@hallen .com Sent: Friday, September 30, 2011 3:48 PM To: Mary Rump Cc: Rabe, Jason; City of Fairfax Subject: RE: Fairfax Trail Mary, Please consider this e-mail the City of Fairfax's pre-application for the revised trail alignment of the first phase of the Cedar Rapids to Amana trail system through the City of Fairfax. Please see the attached exhibit and preliminary cost estimate for this revised trail alignment. The attached exhibit shows the initial trail alignment (in fired) along Highway 151, (the initial phase is the solid line and the future trail through Fairfax Proper is the dashed line). The revised, and preferred trail alignment through Fairfax Proper is blue (also with the initial phase shown with the solid line and the future trail through Fairfax Proper shown as the dashed line). This exhibit shows how the trail will be routed through the town and back to the highway on the southwest side of Fairfax at the original termination point. This exhibit also helps one see that once the initial phase of' the trail has been completed, trail users will immediately be able to continue through town and south to Walford and Amana. Because of very pooh sight distance over the Union Pacific Railroad Bridge, combinedwith no shoulders on this bridge, trail users would have been forced through town even if the City of Fairfax could have constructed the initial phase of the trail along the highway as originally planned. The proposed schedule for this project is as follows: - Complete preliminary and final design, along with property 1 acquisition - fall of 2011 through Spring of 2012. - Perform construction - fall of 2012 / spring of 2013 (assuming the peirmitting process allows for this). rhe City of Fairfax already has the Transportation Enhancement funds for this project, and they are available immediately. So the City is not requesting additional funds with this pre- application process, but only for the TTAC committees favorable consideration for the revised alignment of the trail. The City of Fairfax would like to see the first phase of this trail completed and usable by the summer of 2013, and to make this a reality, it is importaint that the TTAC committee meets on October 12 and approves the City's request for the revised trail alignment. Thank you for your time and efforts with this issue, and please let me know if there is anything else you need from me, or that I can provide to aid in the TTAC Committees considleiration of this request. Shane R. ticks, P.E. Hall and Hall Engineers, Inc. ---- Original Message----- From: Mary Rump Tma,ilto:mary.rumpecicog.orgl Sent:. Thursday, September 01, 2011 9:16 AM To: Shane ticks Subject: Fairfax Trail Hi Shane, I spoke with Jason Rabe yesterday about the recommendation from the TTAC regarding the airfax Trail project. I mentioned to him that the region is really looking for information about how the trail will be routed through town and re-aligned with the original termination point along the highway. Without this connection, the trail will serve the interests of the City, but not the region's interest in completing a segment of the proposed route from CR to Amana. I indicated I would forward info about the upcoming application process. Applications will be distributed to cities on October 3. A pre-application is required, but amounts to an email to me indicating the proposed project, timeline and dollar amount. This is due by October 31, 2011. The fuill application is due to me by 4:30 pm on December 15, 2011. The TTAC and Policy Committee, and a new, as yet to be formed, Trails Committee will meet in January to review applications and select projects. Since the new application form isn't available, I am forwarding a copy of an old one you can take a look at. Jason also asked about meeting again with the TTAC in October to review revised maps aind info from Fairfax. I'm happy to try to facilitate this meeting. Let me know if you think tlhs. is the direction you want to head and I will try to convene a meeting on October 12. Let me 'know if you have other questions, Mary Rump, Transportation Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, 'Iowa 52402 Phone: (319) 365-9941 ':AX: (329) 365-9981 www.ecicoe.org 2 City of (Fairfax From: Shane Wicks[shave@halleng.com] Sent: Friday, September 30, 2011 6;16 AM To: City of Fairfax Subject: Ken-Way Pay Request for the Detention Pond Improvements along E. Cemetery Road Attachments: Ken-Way Pay Request for E. Cemetery Road Detention Pond lmp'!WSept. 2011.polf Cynthia, Please see attached the pay request (I't sheet)and the original proposal (2"d''sheet)from Ken-Way for the improvements to the detention pond along E. Cemetery Road. I have sent this onto Ron and Lynn to look over for any comments concerns they may have. If they do not have any concerns with it, it appears to be in line to me. Their proposal had the 470 LF of 6" dia.french drain, but it didn't,include it within their total proposal price. In coordinating with Ron and Lynn on this project, it is my understanding that they have installed the french drain, but did not import any additional topsoil and re-grade the bottom of the pond ([tem 'No.2). Ken-Way is requesting soime payment for item no. 2 because they did have to bring in equipment and perform finish grading work at the bottom of the pond. I believe this pay request is in line with what we had discussed at Council. Shane y 101 ! �'t U° i Excava ung, inc. PO Box 21$ Welford,IA 52351 - Pi 329-136"667 Number: MC11-073 Clyaaer, City of Fairfax Project Name: Drain Tile Improvements In Detention Basin -------------- P.O,8ox 337 Date Requested: Moanday,July .. .. Fairfax,IA 52228 Requested By. MrLynn Miller,Maintenance Department Ph: (319)846.2204 Expected Date `vY1"ork Completed 09/19/2011 Alt: Email!falri`axMZ0nt@Southsfope.net Payment Terms: IKen-Way to he Paid In Pull Upon Completion Prepared By: Charlie f=isher-[319)784-7334 Invoice Notes: This invoice includes cost to perharnn portions of the originally bid Items as provided ft urn Hdd&Hail Engineers,Inc.and the additionally approved option to install a new Cn°"'french drain system from the existing concrete boar culvert to the installed lnfet to the East.All work was performed per the dlrection of City staff and Mr.Wicks.All invoiced quantities are per actual field measurements upon completion. Irl *.. .term csl�w pit t 40anit t : Uo1. Ulnit Curt I# 0: 1 Clearing&Grubbing 1 LS $ 2,510.00 7, Import&5preadTopsoil(IncludesFinishGrading per Hall&Hall 1 LS $ 1,785,00 $ 1,785,00 .. - ........ ._..... . .._...-_, 3 Wood Excelsior Mat 0 SY $ 1.98 $ _ ..... _ ------ .. _. --- - --...._ ........_._.T- 4 Hydrmeeding with Liquid Mulch Binder,InuludInvg Fertilizer,and Molrhing 17,855 SF $ 0,20 $ 3,,571,20 ---- — -_-. .. _,.------------ ... 5 6"Diameter Drain Tile(Pr€ced with fi"[Taal Wall Piping) 210 LF $ 12.00 $ 1w32fl,00 _..._._,.....,_..._.._. ---- -_. - - -.. 5 24"RCP Standpipe with Beehive Inlet 3 EA $ 860,00 $ 2,5FO.00 . ........_... .............., ._ 7 Ciziss E Revetment,Including Removing&Repladrig£xisll Revetment&Fabric 9.63 TN $ 92,60 $ 891,74 ADD Additional Option to Install French Drahi with New Dual Wall 6"Tile 470 LF $ 16,50 $ 7,753,00 Total Cost; $20,412.94 Terms&Conditions: 1)Completed Work is to be Paid According to the"Lurnp-surra"Price(s)as Listed in the Work Estimate - - 2)Any Additional Work Requested and Approved by the Owner is to be Completed as"Time&Material"Using Pre-Oaternntned Unit Rates 3)Thls Proposal intrudes One MoMization as Necessary to Complete All Proposed Work Simultaneously Without interruption-Additional MobllWst€ons$hal€he Charged Accordingly 4)KEN-WAY Excavating,Inc.has derived the listed values ba>ed on consistent productions,excluding any costs assodited with sowed productions due to the schedules of the owner,general contractor,and/car other sub-contractors. 5l UMpon completion of the Proposed Work,the Total Coss shall be ummediately due and payable, Interest shall accrue on any outstanding balance at the rate of 15Y per annum, Further,Owner agrees to pay any attorney's fees incurred by KEN-WAY Excavating,inc,in col€ectkng,arny outstanding balance. - i6)Restoration of Personal property is Excluded(i.e.LandscapVng,Grass,Retainkng Waft,Sidewalks,Driveways,Private Utilities,etc,) '7l All Excavated Material Shafl be flackfilled Over the Tretch Location Permlttlig Natural settlement Rj Weather Conditions Must Permit a safe Working Envbronment for Employees and/or Equipment-KEN-WAY Excavabrig,Inc,is Not Responsible for Defayad sr-leedules Due to Weather Conditions d)This proposal excludes costs associated with construction inspection fees,assessment fees,and tap/connection fees,If Ken-Way Excavating,Inc,is responsible for such fees,they will be invoiced to the Owner accordingly. 10)Ali Work Shall be Performed in Accordance with the Local Governing Construction Standards&Specifications 1.1)Thus pfoposal excludes surveying,eng€neering and/argeotechnical fees including meterlais ur soil testing and/or certltled inspection services, 12),This proposal Was prepared without the provision of construction plans and/or specifications,All construction methods included in this proposal are based on verbal requests by the owner;therefore KEN-WAY Excavating,Inc:is not responsiho for potential geotechn caf delltlencdes. 13)This proposal excludes rock excavation,frost exeavetion,dewatering beyond the capacity of it 2"submersible pump,handling of hazardous materials and use of select backfill materials. 14)Casts associated with obtaining aid/or maintaining the storm Water Management Yuan,Storm Water Discharge Permit,or Construction Oe-Watering Permit,The owner`colds all responsibility for enforting provisions required by any such permits or plans includlng ero5ioin corntrol',measures. 15)This proposal excludes Warranty,Payment and{or Performance goods Iunless otherwise Stated Prepared By: Charlie S.Fisher Accepted By: Title: President Title: Date;Prepared: 9/27J2011 Date Accepted: rwpornt�offs—1655 Comm?rcial nnv,i -F,b,so 218.WONO,IA 52351 Ph:f31$366,36V cry Excavating, Inc.AC PC7 Box ZIS - 'WfaRoW,IIA 52351 - Ph:319-366-3667 Number: E11-231 Owner City of Fairfax Project Name Drain Tile Improvements in Detention Basin P.U.Box 337 Date Requested Monday July 11,2011 ...., Fairfax,iA SZ228 Requested By Mr.Lynn Miller,Maintenance Department -, - Ph: (314)846-2204 Etcted state Tl#D-Will Be Scheduked-Upon Auttaorixatlon Alt, Email:fatrFaxmaint@souths€ttpe.'net Payment Term: gen Way to be Paid in Pull Upon Completion Prepared By: Chadle Ptsher• 319)784-7834 PytBrrrate Notes: The City of Fairfax requested a proposal to perform the following bid items providing the estimated cloan#ties from Hall&Hall Engineers,inc.An additional bid item has been Included as an option to install a new 6"french drain system from the existing concrete box Culvert to the Proposed Inlet Elevation 760.50 to the East„therefore replacing the exlsdng shade wall ADS Life.This proposed Ole material would be dual wall perforated ADS installed In a V wide trench lined with filter fabric and baMlled with 1"dean stone entirely.The proposed 6"file would be terminated in the exiAing box Culvert wing wall via core drlil. itaem Item Deudiottan QuantIty Dalt Unit CoFt Item:Total 1 Clearing&Grubbing 1 LS $ Z,510,O0 $ 2,510.00 2 import&Spread Topsoil(Includes Finish Grading per Hall$Hall) 125 LY $ 33,10 $ 4,137,00 3 Wood Excelsior Mat 1,100 SY I 4 Hydroseeding with Liquid Mulch Binder,,llndluding Fertilizer,and Mulching 15,5001 SF $ 0.20 $ 3,172.20 - 5 6"Diameter Drain Tile(Priced Wilt 6"Dual Wall Piping) 125 LF S 12.00 $ 1,540,0() 6 24"RCP Standpipe With Beehive inlet 3 EA $ 860.00 $ 2,5 .00 7' Class E Revetment,Including Removing&Replacing Existing Revetment&Fabiii 15 TN $ 92.50 $ 1,389.00 ADD Additional Option to Install French Drain with New Dual Wall 6"Tile 470 Lf $ 16.50 TOO Total Cost: $17,471.00 Terms&Conditions: 1)Completed Work is to be Paid According to the'Lump-Sum"Prlce(s)as tasted in the Work Estimate 2)Any Addltional Work Requested and Approved by the Owner Is to be Completed as"fame&Material"Using Pr!e•'Detennined unit Rates 3)"this Proposal Includes One Mobilization as Necessary to Complete All Proposed Work Simoftaneously Without Interruption-Additional Moblliratiom Shall be Charged Accordingly 4)KEN-WAY Excavating,Inc.has derived the listed values Ibased on consistent productions,excluding any costs associated with sowed productions due to the schedules of the owner,general contractor,and/or other sufrcontroaors: 5')Upon completion of the Proposed Work,the Total Cost sitall be Immed ately due and payable. Interest shah acerae an any outstanding balance at the rate of 15% per annum: Further,Owner agrees to pay any attorney's fees incurred by KEN-WAY Excavating,Inc.in collecting any outstanding balance. f5)Restoration of Personal Property Is Excluded(Le.Landscaping,Grass,Retain4ng Walls,Sidewalks,Driveways,:Private Utlff*4,etc.l 7)All Excavated Material shall be 9ackfilled over the Tiranch Location Pcrmttting Natural Settlement 'Rl Weather Conditions Must Permit a Sale Working Environment for Employees and/or Equlpment-KEN-WAY Excavatng,Inc.is Not Responsible for Delayed Schedules Due to Weather randlNons D)This proposal excludes costs associated with construcIien inspection fees,assessment fees,and tap/cnnrsectlon ifecs,if Ken-Way Excavating,Inc Is responsible for such fees,they wilt be invoiced to the Owner accordingly. 1D)Ail Work shall be Performed in Accordance wah the Local Governing Construction standards&Specifications st)This proposal excludes surveying,engineering and/or geotechnical fees Including materials or soil testing and/coir certified inspector Services. 32)This proposal was Prepared Mthout the provfshsn of construction plans and/or specifications.Ali construction methods Included In this proposal are based on verbal requests by the owner;therefore KE#• AY txcavattn&Inc.Is not respunsible for potential geotechnical deficiencies, 131 This proposal exc€ides rock excavation,frost extavation,dewatering beyond the capacity of a 2"submersible dump,handling,of hazardous materials and use of select backfill materials. 14)Costs associated with obtalning ondlor malntalning the Storm Water Management Plan,Storm Water Discharge Permit,or Construction De-Watering Permit The owner holds all responslbllity for enforcing provisions required by any such permits or plans Including erosion control measure€, 15)This Proposal excludes Warranty,Payment and/or Performance Bonds "Unless Otherwise%tat" PnmparedBy- Charlie S.Fisher Accepted By: T)tle: President Title: Datta Prepared: 7/12,/20,11, Date Accepted: CW N't'e rairrce,11555 CamrneWal DnVe P Q.Roc UR• Wa1£0rd,tA.S2.351.Ph:1919)366.3867 City of (Fairfax From: Box, Tim [Tim Box@linncounty,org] Sent: Friday, September 30, 2011 10:35 AM To: City of Alburnett; City of Cedar Rapids; City of Center Point; City of Central City; City of Coggon; City of Ely; City of Fairfax; City of Hiawatha;, City of Lisbon; City of Marion; City of Mt Vernon; City of Palo; City of Prairieburg; City of Robins; City of Springville; City of Walford; City of Walker Cc: Miller, Joel Subject: Update on City Election & State Special Election Attachments: Press Release City and Special Election.doc Dear City Clerks, Attached) is a press release that is going to the media today to announce the upcoming elections. Also, I needed to begin informing the public and other interested parties about how the administration of the city elections will be effected by the Senate IDistrict 18 race. Please review the press release carefully and let me know if you have any questions or concerns. They main points in the press release that I want to be sure that your are aware of are: • Absentee ballots not available until late October o We will make an announcement as soon as ballots are available o We an accept requests to mail ballots to voters at any time. Ballots will be mailed once they are available. • As always, requests must be in writing—preferably on an official request form Polling hours extended county-wide o 7am to Spm • City of Walford voters who live in Linn County must vote at their,General Election polling place. o Our office will mail notices to the households of registered Linin County voters in Walford about the change. The next communication you will receive from me will contain your city's ballot for your approval. I hope to send those to you on Monday. While we will not issue ballots until after the filing deadline for the Senate District 18 race, we can still proof the city portion of the ballots. Have a nice Friday. Tim Box Deputy Commissioner of Elections 319-892-53113 tim.box« linncounty.org www.linncountyelections.ora 1 FOR IMMEDIATE RELEASE September 30, 2011 CONTACT: Tim Box Deputy Commissioner of Elections (319) 892-5313 tim.box rz,linncounty.org Regular City Elections and State Special Election November 8, 2011 (CEDAR RAPIDS,IA–September 30,2011)—Linn County Election Services is making preparations to administer the Regular City Elections and the State Special Election to be held November 8, 2011. The following information is intended to provide an overview of these elections. Important Changes to Note Due to the vacant State Senate District 18 seat,Linn County will be administering a special election on November 8t'along with regularly scheduled city elections. This necessitates a few changes to the normal city election. Please note the following: • Absentee Ballot Availability o Absentee ballots will not be made available until after the candidate filing deadline of October 14. Then ballots must be printed,tested and delivered. We expect ballots to be available for voting by Monday, October 24. • Polling Hours Extended. ' o All polling places in Linn County will be open from 7:00 a.m.to 9:00 p.m. • Polling Places o Six precincts that would normally not see voting during a city election will have their polling places open. These are unincorporated areas that are in.Senate District 18, A polling place list is provided below,. + City of Walford o The City of Walford sits in both Linn and Benton Counties. Benton County has administrative authority for Walford city elections.However, since the Linn County portion of Walford is in Senate District 18,Linn County will share in administering their city election by providing ballots to Linn County voters who live in Walford. These voters must go to their General Election polling place(Fairfax Public Library) on Election Day, Benton County voters who live in Walford will vote in their normal polling place for city elections. * Canvass and Other Dates o Please review the Dates&Deadlines provided below for dates unique to the city and state elections. -more - Elections Web Portal Cao to www.linncogniyelections.org for access to all election-related information for Linn County.The following can be viewed or downloaded from the Election Now website(linneountyelections.org/now): • Absentee Ballot Request forms • Voter Registration forms +► Candidate Lists + Sample Ballots(when available) + Polling Locations + Election Day Information City Elections Administered b Linn Counly Alburnett Ely Palo Bertram Fairfax Prairiebur Cedar Rapids Hiawatha Robins Center Point Lisbon Comm. Springville Comm. Central Ci Comm. Marion Independent Walford(in Linn County) Co on Mount Vernon Comm. Waller Dates&Deadlines Event/Deadline City Dates State Dates Absentee Ballots Available f as soon aspossible) TBD Late Oct TBD Late Oct) Last Day to Pre-Register to Vote Friday,Oct 28 Friday, Oct 28 Last Day to Request an Absentee be Mailed Friday,Nov 4 Friday,Nov 4 Auditor's Office Open 8am-5 m due to Senate Race Saturday,Nov 5 Saturday,Nov 5 Last Day to Vote Absentee at Elections Office Monday,Nov 7 Monday,Nov 7 ELECTION DAY Tuesday,Nov 8 Tuesday,Nov 8 Canvass of Votes for Senate Race and Cedar Rapids Thursday,Nov 10 Thursday,Nov 10 Veteran's Day Holiday—Offices Closed Friday, Nov 11 Friday, Nov 11 Last Day to Request a Recount Senate Race& CR Monday,Nov 14 Monday,Nov 14 Canvass of Votes for Remainder of Cities Tuesday,Nov 15 n/a Last Day to Request a Recount(Remaining Cities Friday,Nov 18 n/a Last Day to Contest the Election(Cities) Friday, ov 18 n/a State Canvass of Votes Senate Race n/a TBD mid-Nov Last Day to Contest the Election Senate Race n/a TBD earl -Dec Contested Races State Senate District 18 Hiawatha Mayor Mount Vernon Mayor Cedar Ra ids Council At Large Lisbon Mayor Mount Vernon Council Member Cedar Rapids Council District 2 Lisbon Council Member Palo Ma or Cedar Ra ids Council District 4 Marion Ma or Palo Council Member Co on Council Member Marion Council at Large Prairieburg Council Member -Ely Mayor Marion Council Ward 1 Robins Council Member Fairfax Council Member Marion Council Ward 3 Walford Council Member Public Measures City of Coggon—Increase number of Trustees City of Marion—Increase number of Trustees tot Electric Power&Light System to Water Board + All the above Public Measures require a simple majority to pass, Poll Hours 7:00 a.m.to 9:00 p.m. (for all districts in Linn County—due to State Senate race) Polling Place Information LINN COUNTY CITY& SPECIAL ELECTION POLLING PLACE LIST 2011 INCLUDING STA TE SENATE DISTRICT 18 Mighfighted in ellouv �a CR 0.1 Grant Wood AEA 4401 6TH ST SW CR 02 Four Oaks Smith Center 5400 Kirkwood Blvd SW CR 03 Hope Lutheran Church 2736 Bowling St SW CR 04 African-Ambrican Historical Museum 55 12th Ave SE CR 05 First Lutheran Church 1000 3rd Ave SE CR 06 First Presbyterian Church 310-5th St SE CR 07 Linn County Elections Depot 323-2nd St SW CROB Salem Methodist Church 3715 33rd Ave SW CR 09 Linn Counity West Board Room 2500 Ed ewood RD SW CR 10 Moose Lode 1820 West Post Rd SW CR 11 Cleveland (Elementa School 2200-1st Ave NW CR 12 Coolidge Elementary School 16225-1st Ave SW CR 13 ` Gloria Dei Lutheran Church 153 Cherry Hill Rd NW CR 14 Truman Elementary School 441 West Post Rd NW CR 15 Hoover Elementary School 4141 Johnson Ave NW CR 16 Madison IElementary School 1341 Woodside Dr NW CR 17 Taft Middle School 5200 E Ave NW CR 18 St. James'United Methodist Church 1430 Ellis BLVD NW GR 19 Immanuel Baptist Church 1900 F Ave NW CIR 20 Harrison Elementary School 1310-11th St NW CIR 21 Linn County Day Care 520-11th St NW GR 22 Taylor Elementary School 720 7th Ave SW OR 23 Oakland Church of the Nazarene 3000-42nd St NE OR 24 Pierce Elementary School 4343 Maril n Dr NE CR 25 Wright Elementary School 1524 Hollywood Blvd NE GR 26 Arthur Elementary School 2630 B Ave NE GR 27 Harding Middle School 4801 Golf St NE GR 28 Kirkwood Training Services 3375 Armar Dr, Marion GR 29 Peace Christian Church 16600 C Ave NE CR 30 Mt Zion Missionary Baptist Church 6621 C Ave NE CR 31 Noelrid. gle Christian Church 7111 C Ave NE CR 32 Northbrook Baptist Church 1700 Boyson Rd NE CR 33 St. Pius Church 4901 Council St NE CR 34 METRO Hii h School 1212 7TH ST SE CR 35 Johnson Elementary school 355-18th St SE CR 36 Polk Elementa[y School 1500 B Ave NE CR 37 Isaac Newton Christian Academy 1635 UnMar Dr NE GR 38 Faith United Methodist Church 1000-30th St NE CR 39 Franklin Muddle School 300-20th St NE GR 40 Washin ton Hi h School 2205 Forest Dr SE CR 41 Bethany (Lutheran Church 2202 Forest Dr SE GR 42 Grant Wood Elementary School 645-26th St SE CIR 43 St. Stephen's Lutheran Church 610 31 st St SE CR 44 Monroe Elementary School 3200 Pioneer Ave SE CR 45 Erskine Elementary School I 600-36th St SE CR 46 Community of Christ 1500 Blairs Ferr Rd, Hiawatha CR 47 Viola Gibson Elementary School 6101 Gibson Dr NE - more - MAN MR 1=1 Marion Public Library. 1095 6th Ave MR 1=2 Marion Home School 440 5 15th St MR 1-3 Kirkwood Training Services 3375 Armar Dr. Marion MR 2-1 First Baptist Church 1260,29th St MR 2-2 Wilkins Ellernenta School 2127-27th St MR 2-3 Squaw Creek.Ba tilt Church 1410 44th St MR 3-1 St. Paul's Lutheran Church 915-27th St, Marian MR 3-2 Marion School Admin. Bldg 777 S 15th St MR 3-3 Marion Fire Dept. Headquarters 3933 Katz Dr MR 4-1 Marion Christian Church 1050 McGowan Blvd MR 4-2 Falth Lutheran Church 1 155 Bo son Rd MR 4=3 Christ Community Church 3000.Alburnett Rd 0ON BERTRAM Bertram United Methodist Church 211 Angel ST, Bertram BOULDER St. Joseph's Parish Hall 306 West Ave, Prairiebur BROWN Springville Memorial Library 264 Broadway St, Springville CENTRAL.CITY Falcon Civic Center, Room A 1 374t St, Central Cit CLINTON __Stoney Point YMCA 300 Stoney Pt Rd SW, CR FAIRFAX Fairfax Public Library. 313 Vanderbilt St, Fairfax FAYETTE United Methodist Fellowship Hall 118 Clinton ST, Palo GRANT Walker.Community Room 210 Park St Walker HIAWATHA 1 Hiawatha City Hall 101. Emmons St, Hiawatha HIAWATHA 2 Hope United Church of Christ 150-9th Ave, Hiawatha JACKSON Co on American Legion 200 1 st St N, Co on LIINN-MAR Knights of Columbus Hall 5650 Kacena Ave, Marion LISBON SE Linn Comm. Center 108 S. Washin on St, Lisbon MAINE-MA Falcon Civic Center, Council Room 137-4th.St, Central Cit MONROE 1 Blair Rid a Baptist Church 4502 Blairs Ferry Rd NE MIONROE 2 Church of Christ 3264 N Center Point Rd, Tdvl MIT VERNON N Mount Vernon City Hall 213 1 ST St W Mt Vernon MT VERNON S St. John's Church-Education Wing 212 S 7th St E, Mt Vernon OTT CRK Alburnett'United Methodist Church 221 S Main Ave, Alburnett PUTNAM Ely Publiic Library__ 1595 Dows St, EI ROBINS Robins Community Center 265 S 2nd St Robins STRING GROVE North Linn Hi h School 3033 Lynx Dr, Troy Mills WASHINGTON Center Point City Hall 200 Franklin St, Center Point AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 11,2011 AT 7:40 PM FAIRFAX CITY_H_ALL—525 VANDERBILT STREET 1. Call to order 2. Roll call 3. Approval of agenda . Approval of and place on file: a. City Council minutes dated September 13, 2011 b. City Council minutes dated September 26, 2011 Place on file: a. Library Board minutes dated September 6, 2011 b. Planning & Zoning Commission minutes dated September 20, 2011 5. Reports a. Sheriff b. Library c. Fire Department d, Maintenance Department e. Parks and Beautification Department i. Parks Project Task Force f. Financials g. Engineering 6. Public Hearing concerning Budget Amendment 7. Consider RESOLUTION to approve Budget Amendment. 8. Consider RESOLUTION to award Sale of Bonds. 9�. Phase 2 Water Main Replacement Project— a. Discussion on project status b. Consider RESOLUTION to approve Pay Request#6 10. Phase 3 Water Main Replacement Project and Parking Lot Improvements— a. Discussion on project status b. Consider RESOLUTION to approve Pay Request#1 C. Consider RESOLUTION to approve Change Order 42 1.1. Discussion and possible motion regarding storm water management standards within the proposed Core District Area 12. Discussion and possible motion regarding Commercial Building Permit Application from Stan Moore for 408 Vanderbilt St. 1.3. Discussion regarding Hawks Ridge Park Improvements 14. Discussion regarding Improvements to Storm Water Drainage Facilities within Prairie View Heights and Prairie Creek Estates 1.5. Discussion regarding garage sales in residential districts 16. Mayoral Appointment to the Library Board of Trustees 17. Consider motion to approve the claims list dated October 11, 2011 18. Discussion a. Opportunity for,citizens not on agenda 19. Clerk's comments 20. Mayor's comments 21. Adjournment Fairfax City Council Agenda- October 11, 2011 Page 1 AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING- TUESDAY, OCTOBER 11, 2016AT 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET 1, Call to order Time: 2. Roll call Present: Absent: t ' Late Arrival: `; = 3. Approval of agenda 4, Approval of and place on file: rye' �^ a. City Council minutes dated September 13, 2011 1 b. City Council minutes dated September 26, 2011 Place on file: a. Library Board minutes dated September 6, 2011 A. b. Planning& ZoningCommission minutes dated September 20,2011 5 Reports .Y t ` a. j Sheriff ` r. b ' Library C.! Fire Department '� 'A"t rl d.a Maintenance Department41 { " e.` Parks and Beautification Department " ` Sca f FinancialsLo Parks Prc�1 ect ask rce . A g. EngineeringIto - L1�L •7N° s ., � � ... q �,,rr_8,�d✓, ti�i�/�' f\ lW"�'�.d � ;� e..�: f✓+.!"..f.-o-.,ia..«.. Fairfax City Council Agenda -- October 11 201 } Page 1 g 6. Public Hearing concerning Budget Amendment T Consider RESOLUTION to approve Budget Amendment ,/8. Consider RESOLUTION to award Sale of Bonds. YPM �� - /F%G'tl -..,'V+.."'��daj,.J � fe moi,°',.:�"�fY}rL-'7VY..i � .'`;d�✓ �d- L-�F r_ '� ""�-�,/ ° /./�Fl-�d�9.✓���'��4 � ..f.r 11.x.L P�(� � (. V � l w W tl � I w �l 0 9. Phase 2 Water Main Replacement Project r a. Discussion on project status o — r, a b. Consider RESOLUTION to approve Pay Request##b < w P � p J _ 1Phase 3 Water Main Replacement Project and Parking Lot Improvements a.cDiscussion on project status r ✓rr! tt 't ;a'2:.._., . r -�� .... ., _:F x € :.. a w ! !: Y b. ConRESCILUTIONo approve Pay Request##1 , x r i �✓ y J Ada3 c. Consider RESOLUTION to approve ChaT r er 2 r> Fairfax Council Agenda - October 11, 20111 =w- 1, U:-) Page 2 A V - p 11. Discussion and possible motion regarding storm water management standards within the proposed Core District Area _ '4 ""2 YL `-• ' fix'.`,�'t. -.g, y�' ..i. L fel'° _ .d. i F ._s yX _4,2 Discussion and possible motion regarding Commercial Building Permit Application from Stan Moore for 408 Vanderbilt St. 13. regarding Hawks Ridge Park Improvements Discussion re a In p } } ftr', ? a.f"'�.^"w ;, ,) �C-� 14, Discussion regarding Improvements to Storm Water Drainage Facilities within Prairie View Heights and Prairie Creek Estates r� Y Y �^"'�• �_,,�:�; dot _ �% ;r"ad„ �G'..: y- 15. Discussion regarding garage sales in residential districts---- ,n ,w� j.:✓r .N �"i..'1�' - ,��a�.a` -.. -- j�7.t�--- �Ll�-6�. =•�. � �J..�,tL u....�ye.w r'z�r, `pi r r -'x. { Lt,✓ -�9 :a;,�2�— - s di ? ,✓ri.,�} ,f1r... � 0 _ ,...-'kms"'" I moi_ "fir., 16. Mayoral Appointment to the Library Board of Trustees �- t -11'c zz YU Fairfax City Council Agenda- October 11, 2011'x Page 3 1 7. Consider motion to approve the claims list dated October 11, 2011 AA A` lk . ' 18. Discussion a. Opportunity for citizens not on agenda 19. Clerk's comments / v4. 0. Mayor's comments r p : 21. Adjournment iv" ��` ��'!� ✓ � � � 1—>a >� � a � 4 Fairfax City Council Agenda- October 11, 2011 Page 4 � i T r .z D - i t rk I F E , .._�........ _ i37k vof ._ ice% '� . ' ✓ j ✓ i r .m.«..a...e�...,a.,��e.,,..._.�.,...,.-w-.-. �,.�i�:...««....�,...»«.........�.....:._s®.,_.�...., ry .......-.--. CA�V� '.°.�:��..�ge.✓ W�.��.>�,.,�..a�....�..�,..m...�mme-w-r.�«w..�.s...«...�...«»««-..���.....».µ».:.. ..�._.....� .�.,�m„� — -�--.� 8 .,v. .......«.::.,�....:,«.... ..........:M.i ..rw.�,+v�r�... tee,,,,..®,...,: i sa e+ 1 � i p / A q� n E ,V ry ........ J /l,.d.S./-� i°d,., ..'i.1 � Y � '8✓ /�,'i�`j�/ yn /T...vq:a-. ,: d . x 1 i 1 ] ....._.,._....... _ 6 _.........._ T._,_..._.�.,._. _ ...__. __ __.,....._... _ ....�,.,.___._ ._��....,... ._. _ __._..�...._..._.._......_.... .. _..�....._.., _........_ ..... ..__.. ._.�..,.._....,r.,_ i i _.._,,....... __ ._. _ ....._.._. „ _._.._ ____ _............. ._..._,_.._ __..._._.. ............ ._ .,.....,..__... -,_...__... ... .,.__ . �.,_._ ......... I SIGN-IN FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,OCTOBER 11, 2011 AT' 7.00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET 1. '� sal 2. . 3. r 4. 7. p k` O. 9. 10. 11. 12, 13. 14. 15. 16. 17. 18. 19. 20. CITY OF FAIRFAX sage at-tWc,council meetings:prior to 14.26 F ftPGIJILA4 IT:YGOUNCIL,. Phis meeting With respect to:ORDI_...Port'O'Jonnv,tnc,Toilets475.0Ei: MEETING NANCE NO 121. Roti calf vale: Aves. Prairie Road Builders Streel Work SEPTEMBER13,2oit Beer, Frietlen, Otto, Magers and :4906416 ;; Tile regular meeting of the Fairfax City, Watnwrtght t fry&: None. Mdfian car::I RDJ flies,106, Council was held TuesdaV,September,. rled 5ahkbt's Garage, fno, Vehicle Perls Jaso2011 1Rabe caped toe rfax City Maatfng to oHail r der.',, Meer o to,give finan�dtal0apprrovraal oto Ol Schimberg Co Paris 614.63 JoAnn Beer,CBernienFrieden,I T avis AMENDING THE CODEROF�ORDIE-,':'Sauthled SopI), ep 6naServea653111 OtWainwright, M� Otherrcity sniff present( .FARC IOWA 2007E CITY OF FAIR-BY AMENDI G Stately f ata!s Ina Fl4D 37530 Cvnfhis Stimson and Lynn Miller. PROVISIONS PERTAINING TO CON Cynfhia Strilgon Per:Diem& N§ilearge Motianed by Magers,seconded by Otto.: NECTION TO THE SANITARY SEW_ :268.28. to approve the agenda::Ayes: Beer, '.ER as amended. Roll call Vi Ayes: :Storm:S1eel:5uppfies 14238 Frietlen, Otho; Magers;. and Wain- Beer;. Frieden, Otto, Magers and -:Strategic Print 5olutiorrs Copies Sia-I Wright, Nays: None.Motion carried. Wainwright Nays None Motion car- pies 221.20 Motioned by Frieder,seconded by Otto -ried. - Mikes221,Ivan Deposit Refund 60.00 to approve and grace on fife the city. MotionedbvFrieden,secohded:byOlto Unif6dHeallhCare Ins. Co Policy:Pte Council.minutes from:August 9, 2011 to approve RESOLUTLON N0.2011-66 ::mium':18270 and August 30,:201L_ Ayes: Beer, A: RESOLUTION :ESTABLISHING UntfedHealthcare Plan Policy Pra Frieden,:Offo, Magers,' and Wa@n,: REVISED: RATES tFOR CONNEC- :miunr 3,699;20 Wright. Nays-Nave.Motion carried. TION TO: THE CITY'S EXISTING US Coi@ufar Call Service 201.73 Motioned bv: Beer, seconded. by. WATER SUPPLY SYStLM(WATER :U5PO Postage 131.78 Magers to place on file the Parks and MAIN)- Roll calf vole: Ayes- Beer, USPO Postage 33.37 Beautification minutes from July 21, Frieden, Otto, Magers and Wain- US PO Postage 246.50 2011. Ayes., Beer, Frieder, Otto,. wr@gh#, Nays: None. Motion carried. �U.SPO Postage132.0o Magers,and Wainwright. Nays: None.. Mayor Rabe declared RESOLUTION USTreasury PayroltTaxos F,235.39 Moh"on ayner9 2011-66 duly adopted:; Us Treasury Payrdll Taxes 1,239.39 Cathy Bawno entered the meeting and, Motioned by Frieden,seconded by Oita US Treasury Payroll Ta€es 1,235,39 gave the library report. She slated that, to approve RESOLUTION NO. �: US,TJ Payroi!Talisa 280,04;: the new concrete work looks nice and, 201I.67,A` fi1STrad5Ue%payfaB€7'aues2Bo,�14; � y that they are considering charging Plie, RE50LItT)ON ESTABLISHING RE- USTr�e �,rrY;PaYroll I tes#ld.hl: ��� cilli t�l11. 11I1,e1'C} sicca of ttlE Library Board, They are VISED RATES FOR CONNECTION 'USTr, as ,y:PayrolkT'axas1,235.39 having a difficult time findinil somaono 'f0 T'HE CITY'S EXISTING WASTE U5 Traasury Payrdll T"axes 955.35` newspaper LD1 general e� else to serve. The board currently has WATEF? :'COLLECTION SYSTEM Van Meter'fndusfrlaf LibraN 19150 nine members, The library has hired a (SANITARY SEWER), Roil call vote: :The Watery{orksSaff 26,00 }�I11St711 QLL11t1eS, 711 rOWa, new ernplovee. The maintenance de- Ayes. Beer, Frieder, Olt*, Mailers Waterworks C&:I SupP..lies 4&58. r t t Partment wilt have the lights up soon. and Wainwright. Nays: None Motion -WendlingQuarries Rock7783 "y pl W111Cd is attached, Was Lynn Miller reported that the fire del carried; Mayor Rabe declared':RESO- Samantha.i Net Deposif Refund: u�+ n �7 �T tiedParas has another member certi� LUTION2011-bTdu@y adopted, ;50.68 i1L: �AZEi'1"I'E newspaper me as Fire Fighter 1 and that some. Marc Magers introduced :ORDI Dennis Wilson Deposit Refund 30Oo Y embers are goring to fire school He. NANCE 2011-1221 ORDINANCE NO Tim Zimmer non Deposit Refund 6600 also gave the maintenance deparirnent 2011-122; AN ORDINANCIEfAMEND Total Net Payroll 21,385,'€5 �eX 23, 2� . report. for have poen using the new ING ORDINANCE NO. 114:TG:COR- TOTAL 174;947.06 Danker for watering, the lift: stations RECT::LEGAL DESCRIPtION OF: have been cleaned,two sidewalks are PROPERTY IN THE:2041 ADDITION: 7'7 11�7ft a a completed, the Phase 3 Water Main .TO THE FAIRFAX URBAN RENEW Protect is going cautckM and Prairie AL AREA;_ le reasonable fee for 1S13111g sold notice 15 Road Buflders Is mostly done. They Motioned by Frieden, seconded by are waiting for Kluesner to come and Beer. that ORDINANCE 2031-.122 be ;37.00 do street work,wife start ftush@ng at the adopted,:-Roll call vote: AYes: Beer;.. end of September,and hope to get the Frieder, Otto, Magers and Wain- wan inslalled at the south entrance vet 1 Motion. Nays: None.Motion carried. this Marc#all Possibly with the Plantings,Magers asked that they Tomo rr",'.Bear 40 Suspend the rule requiring thFrieden, seconded al bar about doing a file Investigation pro ''an ordinance be Voted on,for;passtiSle iect, I I of two c'durci( meettrigs prior,to this! Depuly Egli presented the list of calls maaHng With respect to ORDINANCE from the Linn County Sheriff's Office: 2011-122.: (poll call Vdid, Ave% Beer_ JoAnn Beer informed him that there Frledem, Otto, Magers and:Wain- has been vandalism at the west end of':Wright. Nays; None. Motion carried. MaIr Sireet and oAnn Beer stated Ithatdther Parks and: Magers Motioned 9�e f naldapproval taz ORply. Beautification Committee wk meet NANCE.2011-122, ORDfNANCE-.NO.. Thursday night. She showed a drawing: 2011-122,.AN ORDINANCE AMEND- of a sign design for the parks. The cost ING ORbINANCE NO..144 TO;COR- -.esfimafe is $4,500 - S2,500. for. the RECT:' LEGAL DESCRIPTION. OF`� Hawks Ridge sign. Discussion:was:.PROPERTY IN THE;201&ADDITION: held about stone 5clpptiErs. Bernfe TO THE FAIRFAX URBAN RENEW-.. Frieden stated !hat he has-received -_AL AREA..Roll call-V®ie• Ayes= 13eer,.-:. Iwo complaints.about.the water:being Priederl, 01fo, :Magers.-and. Wairic locked.:The staff is fo find a:commer-::wrighi: Naysld: None.:Mbtiorrcar�'d: _-ciat auto shut off option for the water. I:. Discussion..was hecorcIerritri. the: Motioned by. Magers, seconded by storm sewerand associated hlitakds.ih. Frieden to. approve the f@nanclat re- Prairie VIEW Heights Second:Additfart. ports. Ayes- Beer, Frieden; Otto, ' that were relocaled. Shane Wicks sta-. :Magers,and Wainwright Nays: None. led that water"rs ponding because the 7 7 7 Y.. 'T Motion carried, intake and:part of the pipe are incor- 1r11T5�111St1Li17T11LYlt was ael �lft7dledge[1 U}r 1112r1�1 1 subject With is 9 AoC henerafeels l thatinfOthe re-his discussion of.the l ssewer r JoWicks Mi ocPion lions propE tthe City council rect. Gordon S9VIg,needs olllis sidrm :'rt(rLJC}gall 11C'fCne me o September 23, 201 1. and hopefully the proposed schedule Is $110,000 to extend sower to serve four still accurate. Bernie Freden asked residential lots I along.the east side of: 4" about the status of drainage at Church Will7ams. Blvd. that currently do: no $I reef and W@Ihams Blvd. I I I have WY sewer service: Mayor Rabe opened the rlubnc hearing: Motioned by Beer, seconded by 'concerning an electrical line easement• Frieden.::fd approve...an:.conned .of.. : had beeCn receiveda the office comments 512,200 anv f ry needed 4orkl on"and sva #ZP JotarPubl1C 111 and for the State Of IOWA �.CLssion was head about the facat@on of Ayes: Beer;: Frieden,.0@Po, Magers,: the easement and what, if any, effect and Wainwright. Motiorcarried. that would have.on development of the Information arltwo bfds,for the Nawk§ .adjacent land!. Shane Wlcks slated that: Ridge Park Paving.-prolect:were:dfs-- this is correct the easement to match cussed, Where the poles are actually placed and Motioned by Frieden, se6hded bv` that it Is away from future plans, May Magers 10 accept the bid from Schmitt or Rabe closed the public hearing at Construction Company for'the:Hawks ;7:45 PM. Ridge Park'. Paving-Proiect.,':Ayes,`. Motioned by Frieden;second by Beer Beer, Frleden, Oita, and. Magers; t0 approve RESOLUTION NO.2011-61;, Nays:. none.:' Abstaini.:: Wainwright- A RESOLUTION TO ENTER INTO Marianne Wa inwright abstained beiAN ELECTRIC LINE EASEMENT. cause of a conflict of interest. Motion N00. R T .'SMith Rall call vofc: Ayes; Beer, Frieder, carried. Otto, Magers and Wainwright. Nays: Discussion was held about establishing i n�il.tl"nber 753223 None Motion carried. Mayor Rabe han dica006d parking at CIPY halt. The: Yh16 319 bYf Xpj� declared RESOLUTION 2071-61 duly maintenance deparlmei'i Will order and: ili adaprad. pear signs e 11, 014 Motioned byMagar$,'secondedbyOtto Dlscusslon was held concerning the to approve RESOLUTION NO.20'11-62, numoc aP garage safes ai&avrad pet A RESOLUTION APPROVING month or Year,at an address an a test- .CHANGE ORDER No. 1 FOR:THE dential zoning district. Research is f,a WATER MAIN REPLACEMENT be dbric 6r.fhfs Yopfc and this will lta on: PROGRAM, PHASE ilf:IMPROVE- fhe:nexP regular agenda. - - MENTS. Roll call vote:.Ayes: Beer, Motioned bit Wainwrfght, seconded:by: :Frieden, 0110,: Magers:-and: Wain-: Orta to direct.-Mayor Rahe Yea sl9n`:Ithe' Wright. Nays None.. Motion carried. Application acid Agreement for Use of ...._ aaa=cni i I dnnr- 3-fPnfi:nrav:RiahP<af-UVau flr5r�i[_I.$llliieS STATE OF IOWA Counties of Linn and Johnson ss. NpTICf �7F��a�a l ur r¢,M 1, Tiny McDougall, do state that l ani the publisher of 13th daye OF.Seetbe4nbierp2b11'ar o IIIb GAZETTE,T.F, a daily newspaper of general P:M,al f alrfax IIy Hall,$25 Vander- fi1111 Slreei, F lrfax, IQ a 52228, pr 1t circulation in Linn and Joln�son Countaes, an Iowa. salil meeting h;cancelled at the:next meeling of Ile C11y council Inareafrar The notice, a printed copy of which is attached,was as�p4slad by;tha C1ty ClerkfTreasu�er, 1he:Clly Council.reIll of a publicgear- inserted and published in THE GAZETTE newspaper lna to consider a resolur�n aufhorizins conv. ance of an easement an the fnito Ing-descrfbedproperty, In the issue(s) of September 1, 2011. LEGAL DESCRIPTIONF PA1�T OF THE SOUTHAlEST QUAR- TE32 OF THE NORTHEAST QUAR- . 71 i�OF SECTION 16, 'OWNSHIP 82 The reasonable fee for a�blishin said notice is NORTH. RANGE 8 wEST OF THE p 5TH PRINCIPAL MERIDIAN, FAIR-. $38.03 FAX, LIMN; COUNTY, .IOWA 'OE-t SCRIBED AS'FOLLOWS: COMMENCING AT THE CENTER OF: SECTION 16, TqVVNSHIP 82 NORTH RANGE 8 WEST OF THE STagl PRINCIPAL MFR1�7IAN, FAIR FAXI LIN'N COUNTY, 1O!NAI` THENCE N212$07f1W AkpNG THE ' WEST LINE l�aF'1HIF':NQRTHLAST C411ART 5R S!F sAIR SI 3 TION 16 A H NCE h187' 53" 8 �I'HEr AST RICHT OF WAY OF 11:5I G 151:AMD THE NORTHERLY RIGHT OF wAY OF-THE CEDAR RAPIDS AN[3 1owA (CITY RAILROAD AND _- THE POINT'OF BEGINNING A.D.1S- TANCE OF 6600 FEET THENCE 02-20T* ALONG SAID EAST IG1T OF 1VAY A.DISTANCE OF—1 59.19 F1 EF,THENCE N87 49'27:E A DFSTANCE DF 306.94 FEET; THF_NCE N84'41:::: '.?E .A D15TANCE OFt 330.68 FEET;' THENCE FEET A bISTANCE..F;353,38 FEET THENCE 32`04"25'E TA THE . NORTHI"RLY`RIGHT OF wAY OF THE CEDAR RAPIDS AML] IOWA CITY RAILROAD A DISTANCE DF This instrument was acknowledged by Tim °24.34 FEET ;THENCE 5883709'w ALONG SAID;N1rRLY RIGHT McDougall before me on September 1, 201,1. OF WAY A ZISTANG OF Tg4,b0 de Wst TAhNM OFET,1HN 6 4 F S AiON SAID NORTH RI Y RIGHT 1F w Y r ANI1 THE A'12C O A 2;9493 FO;QT RALIUS CURVE, CON.CAV6 SOUTHERLY .(CHORD BEARS 582'35.111"W A DfS'TANCE OF 613.LI6 FEETs,'THENCE'N2633'07'.'w ALONG SAID;NORTHERLY RIGHT Notary Public 111 and for the tate of Iowa OF:-"wAY :A. DIS.: OF 51:31 FEET,THENCE WESTERLY A"DI:S- ' TANCE OF:22012 'FEET ALONG S;A1D.NORTHERLY RIGHT OF WAY AND THE ARC OF A 2;964193;F007 RADFUS CURVE,CONCAVE SOUTH- rMLY (CHORD BEARSS7411.45"W TO THE POINT OF BEGINNING.:A DISTANCE OF.220 07 FEET) SA117 PARCEL CONTAINS 29,458 SQ_FT. 0 68 ACRES, SUBJECT TO EASEMENTS ;AND RESTRICTIONS.:.. a� alnc 11F ra K. ;r111th c 1e of the PTaposed resolurlar,and Qoml'�rlissiiclti Numtaer 753223 easement are on file far 06h11p exarN- My 1t1IrTIiB IQri�X IIrBB faxnation iHow Io;the AnX keersvn Ih�ailijb City Cleric, cltyHap 525 Vanderbilt 5lneet, F ,�, June 71,2tl'ih appear nt said hearin�11nd;iae Nerdy ° Datedchis 1st fiI#r of 5epaernber 2011v Cynthla Sifmon;OitY Clar /Treasurer Published In the Cedar.Rnitplds Gaxatta. on Septetnbet 1;:'2011