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Home My WebLink About10-11-11 Council Minutes (002)CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING OCTOBER 11, 2011 The regular meeting of the Fairfax City Council was held Tuesday, October 11, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Kathy Everett, and Ron Dusil. Shane Wicks, city engineer, requested moving agenda items 11 and 12 to follow item 5. Motioned by Wainwright, seconded by Beer to approve the agenda and to allow the requested change of order for items 11 and 12. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from September 13, 2011 and September 26, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Frieden to place on file the Library Board minutes from September 6, 2011 and the Planning & Zoning Commission minutes dated September 20, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Deputy Egli presented the list of calls from the Linn County Sheriff’s Office. Marc Magers mentioned a problem with cars parking in no parking zones on Highland and Ron Dusil commented that cars park in the no parking zone at the curves on Front Street. Deputy Egli stated that tickets could be issued for vehicles parked in no parking zones and if a parked vehicle blocks a driveway, it could be towed. Marc Magers commented that the fire department has been busy and urged residents to avoid burning due to the dry conditions. Ron Dusil reported that the new picnic tables for Hawks Ridge Park will be placed in the pavilion. Pouring cement for installation of the new grills must be delayed due to the new cement parking lot at Hawks Ridge Park. Flushing of the hydrants is completed except in the south part of town. Kluesner is working on street repairs on Horizon Avenue. JoAnn Beer stated that the Planning & Zoning Commission has inquired about a sign for the new sports complex. The Parks and Beautification Committee saved the sign previously used at Hawks Ridge Park, and it could be used for the new facility. Cynthia Stimson discussed the need for a Parks Project Task Force Committee. The committee would be charged with developing plans for the new park and sports complex to prepare for the bidding process. The planning process should encompass the entire project in order to develop a clear plan to present to the council, to help the project stay within budget, and to provide compatibility between current and future phases of development. Joe Kell and Marc Magers have offered to serve on the committee. Motioned by Magers, seconded by Frieden to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks informed the city council he will meet with TTAC on October 12. Marc Magers asked whether the funding and funding levels are still in place for the trail project. Shane said the funding is still in place but that TTAC wants us to reapply. Marianne Wainwright asked whether reapplying will put us at the end of the line for receiving funds. Magers noted that costs and expenses have increased since the initial application, and asked whether more money should be requested with the reapplication. Shane said that asking for more money would add several years onto the process. Bernie Frieden brought up the longstanding problems that have not been resolved at the sewer plant. Shane said he is working with the sub-contractor to address the problems, but Bernie maintained that too much time has passed and suggested contacting the city attorney to pursue legal action to make the responsible party correct the issues. The establishment of storm water management standards in the proposed Core District Area, which is the original part of Fairfax, was discussed. Shane Wicks stated that it is important to encourage development without creating an undue burden for businesses, while protecting neighboring properties from increased storm water runoff. Creating retention basins and regulating the percentage of hard surface area allowed on a property were discussed. Once the Core District Area has been established, storm water management guidelines will be set. Storm water runoff is evaluated when considering commercial building permit applications. Shane stated that there are no storm water runoff concerns with the commercial building permit application submitted by Stan Moore for adding a garage at the back of the business at 408 Vanderbilt Street. Motioned by Frieden, seconded by Beer to approve the Commercial Building Permit Application from Stan Moore for 408 Vanderbilt Street. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne entered the meeting and gave the library report. She stated that there was a great turnout for the Red Cedar Chamber Music concert at the library on October 7. Mayor Rabe opened the public hearing concerning the Budget Amendment at 7:35 PM. No comments had been received at the office. It was noted that the LOST money received was $20,000 more than anticipated. The trail reimbursement funds have been included in the budget amendment in case the money is received. Mayor Rabe closed the public hearing at 7:37 PM. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-70, A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2012. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-70 duly adopted. Larry Burger with Speer Financial reported that four bids were received today for the $2,260,000 General Obligation Corporate Purpose Bonds, Series 2011B. The following bids were received: Name and Address of Bidder Final Bid Northland Securities, Inc., Minneapolis, MN 2.4190% Hutchinson, Shockey, Erley & Co., Chicago, IL 2.5847% D.A. Davidson & Co., Denver, CO 2.6753% UMB Bank, n.a., Kansas City, MO 3.0305% Acceptance of the bid of Northland Securities, Inc., Minneapolis, MN, is recommended. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-71, A RESOLUTION AWARDING SALE OF $2,260,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011B TO NORTHLAND SECURITIES, INC., MINNEAPOLIS, MN. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-71 duly adopted. A Special Council Meeting will be held to approve closing paperwork for the bond. Council members will check their schedules, and the date will be determined. The status of the Phase 2 Water Main Replacement Project was discussed. The paving along Losey and Nickolet is done. The permits required for boring under the railroad have been delayed. That should be completed next spring. Ruts and settling still need to be addressed. Ron Dusil said cold patch will be applied as a temporary fix to avoid problems with plowing snow this winter. Schrader still has some pipe and material at the shop which needs to be moved. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-72, A RESOLUTION TO ISSUE PARTIAL PAYMENT #6 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-72 duly adopted. The status of the Phase 3 Water Main Replacement Project and Parking Lot Improvements was discussed. Schmitt Construction is making good progress. The Linn Street water main was done quickly. There were issues on Fairfax Road with water main alignment, and ICN was contacted to relocate their fiber optic line. The parking lot is progressing, and is ahead of schedule. The water line on Fairfax Road should be done within the next two weeks. Marianne will abstain from voting on measures related to this project due to a conflict of interest. Beer noted that a correction should be made to RESOLUTION 2011-73, changing the company name from Schrader Excavating & Grading Co. to Schmitt Construction. Motioned by Beer, seconded by Frieden to approve, with the noted correction, RESOLUTION NO. 2011-73, A RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO DAVE SCHMITT CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Abstain: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-73 duly adopted. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-74, A RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Abstain: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-74 duly adopted. Hawks Ridge Park improvements were discussed. The parking lot and sidewalk to the trail have been poured. Shane Wicks discussed Improvements to Storm Water Drainage Facilities within Prairie View Heights and Prairie Creek Estates. A quick review will be done before the November 15 deadline. He is concerned whether some of the work is done correctly in Prairie View Heights. Fill was done over a gas easement, and no guards were installed in some areas. Travis Otto raised concerns that the basin in the Sunflower Drive and Goldenrod Drive area could spill into an adjacent residential lot. In Prairie Creek Estates, the basin is cleaned out but not seeded. Tiling in the basin is still needed. The issue of garage sales in residential districts was discussed. The main concerns with frequent garage sales are the nuisance to the neighbors and the visual impact on the neighborhood. The city clerk checked with Cedar Rapids and found that they don’t have any regulations limiting frequency of garage sales; however their zoning regulations prohibit buying merchandise for resale at garage sales. The home occupation rules will be reviewed later. Two names have been submitted as possible candidates for the Library Board. Jason will meet with the Library Board before making an appointment. Motioned by Magers, seconded by Otto to approve the claims list dated October 11, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mark Magers has obtained a quote of $3,904.00 for eight 16GB IPads with Wi-Fi for the mayor, council, city clerk/treasurer and deputy city clerk. Using IPads for the council packet information would reduce the use of paper and eliminate delivery costs, which would result in cost savings over time. Jason commented that he knows of several businesses that are moving to IPads in place of paper reports. We could possibly do a trial run with part of the council using IPads. Jo Ann suggested that Mark could demonstrate the IPad to the council. Motioned by Magers, seconded by Otto to adjourn. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:26 PM. Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST OCTOBER 11, 2011 Payee Purpose Amount AFLAC Premium 270.45 Alliant Energy Utility Bills 4,580.03 Altorfer Inc. Skid Loader Parts 1,625.45 Aramark Mats & Uniforms 317.40 Baker & Taylor Library 609.30 Baker Paper Library 141.40 Cathy Bayne Library Reimbursement 380.01 CarQuest F/D 21.20 Carus Corporation Water Supplies 501.00 Cedar Rapids Photo Copy, Inc. Library Supplies 16.96 Center Point LP Library 43.74 Crock, Paula Deposit Refund 60.00 Crown Trophy F/D 31.80 Dahm, Bobby or Melissa Deposit Refund 60.00 Daniels, Rebecca Deposit Refund 60.00 Danko Emergency Equip. F/D 870.94 Dave Schmitt Construction Water Main Phase 3 69,662.08 Eagle Corporate Apartments Net Deposit Refund 76.68 Ecinc Sewer 1,389.00 Edgewood Hardware Supplies 47.61 ESP Three LLC F/D 693.00 Everett, Kathy Reimbursement 19.20 FSSB S/C for ACH File 25.00 Farmers Mutual Hail Ins. Co. of Iowa Insurance 956.00 Fareway F/D 148.62 Fauser Energy Resources Fuel 728.82 Fire Service Training Bureau F/D 50.00 Firehouse Pyrotechnics LC F/D 8,909.53 Gale Library 70.83 Gazette Communications Publications 368.02 GCR Tire Centers Tires 1,182.36 Hall & Hall Engineers, Inc. Engineering Fees 33,107.76 IDNR Annual Water Use Fee 95.00 Iowa Codification, Inc. Code Updates 330.00 Iowa One Call Locates 27.00 IPERS Gen-Payroll 3,092.02 Iowa State University F/D 782.50 Iowa Water Environment Association Conference Registration 30.00 Johnson County Refuse, Inc. Solid Waste Service 8,094.75 Johnson, Russell Deposit Refund 60.00 Junior Library Guild Library 418.20 Ken-Way Excavating, Inc. Drain Tile Improvements 20,412.94 Keystone Labs, Inc. Testing 214.32 Kirkwood Community College F/D 50.00 Linn County REC Utility Bills 1,510.06 Lovan, Thanath Deposit Refund 60.00 Mallie, Paul or Deb Deposit Refund 60.00 Manternach, Patrick Deposit Refund 60.00 Matheson Welding Supplies 78.25 Menard's Supplies 1,121.36 MidAmerican Energy Utility Bills 182.62 Midwest Wheel Company Supplies 141.42 Miracle Recreation Equipment Co. Parks Supplies 7,315.73 Orkin Library 67.55 Penworthy Library 238.32 Port 'O' Jonny, Inc. Toilets 475.00 Proforma Bond Costs 1,350.70 Roeder, Kara Deposit Refund 60.00 Sandry Fire Supply, LLC F/D 25.00 Sankot's Garage, Inc. Vehicle Parts and Labor 287.34 Schrader Excavating Water Main Phase 2 8,341.68 Sioux City Public Library Library 30.00 The Sled Shed Parks Supplies 135.06 Soukup, Virginia Contract Labor 95.00 South Slope Telephone Service 538.60 Staples Supplies 512.33 Starcevich, Matt Deposit Refund 60.00 Storm Steel Supplies 160.09 Strategic Print Solutions Copies & Staples 115.20 Treasurer, State of Iowa Payroll W/H 3,084.00 Treasurer, State of Iowa Sales Tax 4,138.00 Treasurer, State of Iowa Sales Tax 1,781.94 UnitedHealthcare Ins. Co. Gen-Policy Premium 182.70 UnitedHealthcare Plan Gen-Policy Premium 3,699.20 US Cellular Cell Service 415.42 USPO Postage 20.00 USPO Postage 147.82 USPO Postage 247.95 USPO Postage 33.37 USPO Postage 5.95 US Treasury Payroll Taxes 1,310.83 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 518.24 US Treasury Payroll Taxes 741.52 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 1,235.40 Van Meter Industrial Library 1.62 The Waterworks Salt 78.00 Total Net Payroll 20,238.84 TOTAL 224,003.81 September 2011 Receipts General Fund 37,014.35 Road Use Tax 19,774.79 LOST 93.31 TIF Fund 11,557.51 Trust and Agency 435.74 Water Fund 21,552.32 Sewer Fund 16,915.85 SRF Bond Retire Fund 11,903.32 Garbage Fund 7,868.75 Farm Operations Fund 1.55 Total Revenue: 127,117.49 September 2011 Expenses General Fund 62,409.72 Drainage Fund 6,760.00 Road Use Tax 59,158.25 LOST 3,163.96 Trust and Agency 435.74 Water Fund 26,403.28 Sewer Fund 10,172.22 Garbage Fund 8,180.90 Total Expenses: 176,684.07