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HomeMy WebLinkAbout11-08-2011 Council Meeting AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,NOVEM13ER 8, 2011 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERI ILT STREET L Call to order 2. Roll call 3. Approval of agenda 4.. Approval of and place on file: a. City Council minutes dated October 11, 2011 b. City Council minutes dated October 25, 2011 Place on file: a. Library Board minutes dated October 4, 2011 b. Library Board minutes dated November 1, 2011 c. Planning& Zoning Commission minutes dated October 18,2011 I Parks and Beautification minutes dated August 18, 2011 e. Parks and Beautification minutes dated September 15,2011 f. Parks Project Task Force minutes dated October 24, 2011 5, Presentation—Linn County Solid Waste Agency 6.. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department i. Parks Project Task Force f. Financials g. Engineering 7. Consider RESOLUTION to set Fire Department Wages 8. Consider RESOLUTION to Approve Naming Depositories . Consider RESOLUTION for Transfer Needed for Debt Payments 10. Phase 3 Water Main Replacement Project and Parking Lot Improvements— a. Discussion on project status b. Consider RESOLUTION to approve Pay Request#2 11. Discussion regarding utility rates 12. Discussion and possible motion to accept the Storm Sewer Re-alignment Improvements on lots 105 & 106 of Prairie View Heights Phase 2 13. Discussion and possible motion regarding Trail Project 1.4. Discussion and possible motion regarding Drainage Issues at the Southeast corner of Church Street and Highway 151 15. Discussion and possible motion regarding Commercial Building Permit Application from Melody Vance for 51 Williams Boulevard. 1.6. Discussion and Update on Notice to Remove Dangerous Animal 17. Discussion and possible motion regarding invoice for City Hall and Fire Hall Roof Replacement 18. Consider motion to approve the claims list dated November 18,2011 19. Discussion a. Opportunity for citizens not on agenda 20. Clerk's comments 21, Mayor's comments 22. Adjournment Fairfax City Council Agenda-November 8,2011 Page 1 SIGN-IN FAIRFAX CITY COUNCIL REGULAR MEETING TUESDIAY,NOVEMBER 8, 2011 AT '7.00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET 7 2. 3. ctvlct1S 4. � lr � -� _...... 6. JUS 130 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. CITY OF FAIRFA X REGULAR CITY COUNCIL MEETING OCTOBER 11, 2011 The regular meeting of the Fairfax City Council was held Tuesday, October 11, 2011 at. Fairfax City Hall. Mayor Jason.Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Kathy Everett, and Roan Dusil, Shane Wicks, city engineer,requested moving agenda items 11 and 12 to follow item 5. Motioned by Wainwright, seconded by Beer to approve the agenda and to allow the requested change of order for items 11 and 12. Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from September 13, 2011 and September 26, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Frieden to place on file the Library Board minutes. from September 6, 2011 and the Planning & Zoning Commission minutes dated September 20�, 2011, Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Deputy Egli presented the list of calls from the Linn County Sheriff's Office. Marc Magers mentioned a problem with cars parking in no parking zones on Highland and Ron Dusil commented that cars park in the no parking zone at the curves on Front Street. Deputy Egli stated that tickets could be issued for vehicles parked in no parking zones and if a parked vehicle blocks a driveway, it could be towed. Marc Magers commented that the fire department has been busy and urged residents to avoid burning due to the dry conditions. Ron Dusil reported that the new picnic tables for Hawks Ridge Park will be placed in the pavilion. Pouring cement for installation of the new grills must be delayed due to the new cement parking lot at Hawks Ridge Park. Flushing of the hydrants is completed except in the south part of town. Kluesner is working on street repairs on Horizon Avenue. JoAnn Beer stated that the Planning & Zoning Commission has inquired about a sign for the new sports complex. The Parks and Beautification Committee saved the sign previously used at Hawks Ridge Park, and it could be used for the new facility. Cynthia Stimson discussed the need for a Parks Project Task Force Committee. The corarnittee would be charged with developing plans for the new park and sports complex to prepare for the bidding process. 'The planning process should encompass the entire project in order to develop a clear plan to present to the council, to help the project stay within budget,and to provide compatibility between current and future phases of development. Joe Kell and Marc Magers have offered to serve on the committee. Motioned by Magers, seconded by Frieden to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried Shane Wicks informed the city council he will meet with TTAC on October 12. Marc Magers asked whether the funding and funding levels are still in place for the trail project. Shane said the funding is still in place but that TTAC wants us to reapply. Marianne Wainwright asked whether reapplying will put us at the end of the line for receiving funds. Magers noted. that costs and expenses have increased since the initial application, and asked whether more money should be requested with the reapplication. Shane said that asking for more money would add several years onto the process. Bernie Frieden brought up the longstanding problems that have not been resolved at the sewer plant. Shane said he is working with the sub-contractor to address the problems, but Bernie maintained that too much time has passed and suggested contacting the city attorney to pursue legal action to make the responsible party correct the issues. The establishment of storm water management standards in the proposed Core District Area, which is the original part of Fairfax, was discussed. Shane Wicks stated that it is important to encourage development without creating an undue burden for businesses, while protecting neighboring properties from increased storm water runoff. Creating retention basins and regulating the percentage of hard surface area allowed on a property were discussed. Once the Core District Area has been established, storm water management guidelines will be set, Storm water runoff is evaluated when considering commercial building permit applications. Shane stated that there are no storm water runoff concerns with the commercial building permit application submitted by Stan Moore for adding a garage at the back of the business at 408 Vanderbilt Street. Motioned by Frieden, seconded by Beer to approve the Commercial Building Permit Application from Stan Moore for 408 Vanderbilt Street. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne entered the meeting and gave the library report, She stated that there was a great turnout for the Red Cedar Chamber Music concert at the library on October 7. Mayor Rabe opened the public hearing concerning the Budget Amendment at 7:35 PM.. No comments had been received at the office. It was noted that the LOST money received was $20,000 more than anticipated. The trail reimbursement funds have been included in the budget amendment in case the money is received. Mayor Rabe closed the public hearing at 7:37 PM. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-70, A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30,2012. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright, Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-70 duly adopted. Larry Burger with Speer Financial reported that four bids were received today for the $2,260,000 General Obligation Corporate Purpose Bonds, Series 2011B, The following bids were received: Name and Address of Bidder Final Bid Northland Securities, Inc., Minneapolis, MN 2.4190% Hutchinson, Shockey, Erley& Co., Chicago, IL 2,5847% D.A. Davidson& Co., Denver, CO 2.6753% LIMB Bank, n.a., Kansas City, MO 3.0305% Acceptance of the bid of Northland Securities, Inc., Minneapolis, MN, is recommended. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-71,A RESOLUTION AWARDING SALE OF $2,260,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011B TO NORTHLAND SECURITIES, INC.,MINNEAPOLIS, MN. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None, Motion carried. Mayor Rabe declared RESOLUTION 2011-71 duly adopted. A Special Council Meeting will be held to approve closing paperwork for the bond. Council members will check their schedules, and the date will be determined. The status of the Phase 2 Water Main Replacement Project was discussed. The paving along Losey and Nickolet is done. The permits required for boring under the railroad have been delayed. That should be completed next spring. Ruts and settling still need to be addressed, Ron Dusil said cold patch will be applied as a temporary fix to avoid problems with plowing snow this winter. Schrader still has some pipe and material at the shop which needs to be moved. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-72, A RESOLUTION TO ISSUE PARTIAL PAYMENT#G TO SCHRADER EXCAVATING GRADING CO. FOR THE"'NATER MAIN REPLACEMENT PROGRAM, PHASE 11 IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-72 duly adopted. The status of the Phase 3 Water Main Replacement Project and Parking Lot Improvements was discussed. Schmitt Construction is making good progress. The Linn Street water main was done quickly. There were issues on Fairfax Road with water main alignment, and ICN was contacted to relocate their fiber optic line, The parking lot is progressing, and is ahead of schedule. The water line on Fairfax Road should be done within the next two weeks. Marianne will abstain from voting on measures related to this project due to a conflict of interest. Beer noted that a correction should be made to RESOLUTION 211-73, changing the company name from Schrader Excavating&Grading Co. to Schmitt Construction. Motioned by Beer, seconded by Frieden to approve, with the noted correction, RESOLUTION NO. 2011-73,A RESOLUTION TO ISSUE PARTIAL PAYMENT 01 TO, DAVE SCHMITT CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT' PROGRAM,PHASE III IMPROVEMENTS, Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Abstain: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-73 duly adopted. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-74,A RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR.THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS. Roll call vote: Ayes: Beer,Frieden, Otto, and Magers, Nays: None. Abstain: Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-74 duly adopted, Hawks Ridge Park improvements were discussed. The parking lot and sidewalk to the trail have been poured. Shane Wicks discussed Improvements to Storm Water Drainage Facilities within Prairie View Heights and Prairie Creek Estates. A quick review will be done before the November 1 deadline. He is concerned whether some of the work is done correctly in Prairie View Heights. Fall was done over a gas easement, and no guards were installed in some areas. Travis Otto raised concerns that the basin in the Sunflower Drive and Goldenrod Drive area could spill into an adjacent residential lot. In Prairie Creek Estates,the basin is cleaned out but not seeded. Tiling in the basin is still needed. The issue of garage sales in residential districts was discussed. The main concerns with frequent garage sales are the nuisance to the neighbors and the visual impact on the neighborhood. The city clerk checked with Cedar Rapids and found that they don't have any regulations limiting frequency of garage sales; however their zoning regulations prohibit buying merchandise for resale at garage sales. The home occupation rules will be reviewed later. Two names have been submitted as possible candidates for the Library Board. Jason will meet with the Library Board before making an appointment. Motioned by Magers, seconded by Otto to approve the claims list dated October 11, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mark Magers has obtained a quote of$3,904.00 for eight 16GB IPads with Wi-Fi for the mayor, council, city clerk/treasurer and deputy city clerk. Using IPads for the council packet information would reduce the use of paper and eliminate delivery costs, which would result in. cost savings over time. Jason commented that he knows of several businesses that are moving to IPads in place of paper reports.. We could possibly do a trial run with part of the council using IPads. Jo Ann suggested that Mark could demonstrate the IPad to the council. Motioned by Magers, seconded by Otto to adjourn. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion.carried. Mayor Rabe adjourned the meeting at 8:26 PM, Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMIS LIST OCTOBER 11, 2011 Payee Purpose Amount .AFLAC Premium 270.45 Alliant Energy Utility Bills 4,580.03 Altorfer Inc. Skid Loader Parts 1,625.45 Aramark Mats &Uniforms 317.40 Baker&Taylor Library 609.30 Baker Paper Library 141.40 Cathy Bayne Library Reimbursement 380.01 CarQuest FID 21.20 Carus Corporation Water Supplies 501.00 Cedar Rapids Photo Copy, Inc. Library Supplies 1696 Center Point LP Library 43.74 Crock, Paula Deposit Refund 60.00 Crown Trophy FID 31.80 Dahm, Bobby or Melissa Deposit Refund 60.00 Daniels, Rebecca Deposit Refund 60.00 Danko Emergency Equip. FID 870.94 Dave Schmitt Construction Water Main Phase 3 69,662.08 Eagle Corporate Apartments Net Deposit Refound 76.68 Ecinc Sewer 1,3 89.00 Edgewood Hardware Supplies 47.61 ESP Three LLC FID 693.00 Everett, Kathy Reimbursement 19.20 FSSB SIC for ACH File 25.00 Farmers Mutual Hail Ins. Co. of Iowa Insurance 956.00 Fareway FID 148.62 Fauser Energy Resources Fuel 728.82 Fire Service Training Bureau FID 50.00 Firehouse Pyrotechnics LC FID 8,909.53 Gale Library 70.83 Gazette Communications Publications 368.02 OCR Tire Centers Tires 1,182.36 Hall&Hall Engineers, Inc. Engineering Fees 33,107.76 IDNR Annual Water Use Fee 95.00 Iowa.Codification, Inc. Code Updates 330.00 Iowa One Call Locates 27.00 IPERS Gen-Payroll 3,092.02 Iowa State University FID 782.50 Iowa Water Environment Association Conference Registration 30.00 Johnson County Refuse, Inc. Solid Waste Service 8,094.75 Johnson, Russell Deposit Refund 60.00 Junior Library Guild Library 418.20 Ken-Way Excavating, Inc. Drain Tile Improvements 20,412.94 Keystone Labs, Inc. Testing 214.32 Kirkwood Community College FID 50.00 Linn County REC Utility Bills 1,510.06 Lovan, Thanath Deposit Refund 60.00 Mallie, Paul or Deb Deposit Refund 60,00 Manternach, Patrick Deposit Refund. 60.00 Matheson Welding Supplies 78.25 Menard's Supplies 1,121,36 MidAmerican Energy Utility Bills 182.62 Midwest Wheel Company Supplies 141.42 Miracle Recreation Equipment Co. Parks Supplies 7,315.73 Orkin Library 67.55 Penworthy Library 238.32 Port'O' Jonny, Inc. Toilets 475.00 Proforma Bond Costs 1,350.70 Roeder, Kara Deposit Refund 60.00 Sandry Fire Supply, LLC FID 25.00 Sankot's Garage, Inc. Vehicle Parts and Labor 287.34 Schrader Excavating Water Main Phase 2 8,341.68 Sioux City Public Library Library 30.00 The Sled Shed Parks Supplies 135.06 Soukup,Virginia Contract Labor 95.00 South Slope Telephone Service 538.60 Staples Supplies 512.33 Starcevich, Matt Deposit Refund 60.00 Storni Steel Supplies 160.09 Strategic Print Solutions Copies & Staples 115.20 Treasurer, State of Iowa Payroll WIH 3,084.00 Treasurer, State of Iowa Sales Tax 4,138.00 Treasurer, State of Iowa Sales Tax 1,781.94 UnitedHealthcare Ins. Co. Gen-Policy Premium 182.70 UnitedHealthcare Plan Gen-Policy Premium 3,699.20 US Cellular Cell Service 415.42 USPO Postage 20.00 USPG Postage 147.82 USPG Postage 247.95 USP© Postage 33.37 USPG Postage 5.95 US Treasury Payroll Taxes 1,310.83 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 518.24 US Treasury Payroll Taxes 741.52 US Treasury Payroll Taxes 1,235.39 US Treasury Payroll Taxes 1,235.40 Van Meter Industrial Library 1.62 The Waterworks Salt 78.00 Total Net Payroll 20,238.84 TOTAL 224,003.81 September 2011 Receipts General Fund 37,014.35 Road Use Tax 19,774.79 LOST 93.31 TIF Fund 11,557.51 Trust and Agency 435.74 Water Fund 21,552.32 Sewer Fund 16,915.85 SRF Bond Retire Fund 11,903.32 Garbage Fund 7,868.75 Farm Operations Fund 1.55 'Total Revenue; 127,117.49 September 2011 Expenses General Fund 62,409.72 Drainage Fund 6,760.00 Road Use Tax 59,158.25 LOST 3,163.96 Trust and Agency 435.74 Water Fund 26,403.28 'Sewer Fund 10,172.22 garbage Fund 8,180.90 Total Expenses: 176,684.07 CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING OCTOBER 25, 2011 A special meeting of the Fairfax City Council was held.Tuesday, October 25, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:04 PM, Council members present: JoAnn Beer, Bernie Frieden,Travis Otto, and Marianne Wainwright. Marc Magers was absent. Other city staff present: Cynthia Stimson. Motioned by Beer, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-75 A RESOLUTION AUTHORIZING THE ISSUANCE OF $2,260,000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011B AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Beer, Frieden, Otto, and Wainwright. Nays None. Absent: Magers, Motion carried. Mayor Rabe declared RESOLUTION 2011-75 duly adopted. Maggie Burger and Larry Burger presented the TIF Report. Mayor Rabe appointed David Lees to serve on the Library Board of Trustees. Shane Wicks discussed the,status of the property at 100 West Cemetery Road. The Planning and Zoning Commission's recommendation regarding this property was reviewed. Motioned by Frieden, seconded by Beer to accept the Planning and Zoning Commission's recommendation that the front of the property should be considered along West Cemetery Road. Ayes: Beer,Frieden, Otto, and Wainwright. Nays: None. Absent: Magers, Motion carried. Mayor Rabe distributed CIP worksheets. Council members are to take these sheets, review them, add projects or ideas,prioritize the projects, and bring them back to the next meeting. JoAnn Beer asked about the status of the trail project, The TTAC committee is asking for more information. Motioned by Frieden, seconded by Otto to adjourn. Ayes: Beer, Frieden, Otto, and Wainwright. Absent: Magers, Motion carried. Mayor Rabe adjourned the meeting at 6:40 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. Library Board Minutes October 4, 2011 Board members present: Dot Pospischil, Mary Rita Meyers,Jim Stallmran, Brenda Haendler and Kelly Giese Board members excused: Bernie Kleppe,Linda Balog and Linda Pribyll Staff present: Cathy Bayne and Beth Wilz Pospischil called the meeting to order at 7:00 pm. 5tallman made a motion to accept the minutes. Haendler seconded. Motion carried, 5-0. The board reviewed budget reports and current bills. Giese made a emotion to approve the bills, seconded by Meyers. Motion carried, 5-0. The board reviewed circulation and statistic reports. The board reviewed the Annual State Report prepared by the librarian. Stallman made a motion to approve this report, Haendler seconded. Motion carried, 5-0. It is time for the librarian's annual) evauluation. Pospischil, Kleppe, and Meyers will complete this evaluation using the same form as lin previous years. In order to maintain a balanced budget, the librarian will notify Pospischil and Meyers if overtime is necessary. The board discussed pest control buds. Haendler made a motion to cancel Orkin and start using Certified Pest and Termite Control. Stallman seconded. Motion carried, 5-0. The board next reviewed carpet cleaning bids. Meyers made a motion to use Dreamsteam, Haendler seconded. Motion carried 5-0. The library has a $1500 grant to use on computers and has used $56 on a new fax machine. Meyers made a motion to buy 2 HP 3400 computers and 2 monitors from state contract with computer set up of no more than five hours. Giese seconded,and motion carried, 5-0.. The librarian explained the cost of)insurance and the line item amouints. The board and library staff greatly appreciate the new sidewalk and cement around the drop box, and they look forward to new lights.. Haendler made a motion to adjouirn at 8:01 pm, seconded by Giese. Motion carried, 5-0. Respectfully submitted, Beth Wilz, Mary Rita Meyers Dot Pospischil Library Board Minutes November 1, 2011 Board Members present: Mary Rita Meyers,Jim Stallman, Bernie Kleppe, Linda Balog , Dot Pospischi'l, Kelly Giese, and Linda Pribyl Board Members excused: Brenda Hlaendler and David Lees Staff Present: Cathy Bayne and Beth Wilz Pospischil called the meeting to order at 7:00 pm. October's minutes were reviewed. Giese made a motion to approvethem; Kleppe seconded. Motion carried 7-0. Circulation Reports were reviewed.A request was made to separate the preschool story time numbers from the library story time numbeirs.The librarians also noted that many magazines subscriptions are available at the library and are freciuently checked out. Pending bills were discussed. Many DVDs were added to the library's collection. A new large print book company is now being used.Two new computer monitors have arrived;computers to follow. Meyers made a motion to approve the bills,seconded by Pribly. Motion carried 7-0. As per contract, Orkin will continue pest control through December.A Certified Pest and Termite Control will start in January. The librarian noted that the carpet cleaning was completed on October 315` Window Cleaning was discussed and delayed until Spring pending funds available. Overdue Policy was reviewed.The librarian will follow state guldelines to acquire long overdue items. . Circulation Policy was reviewed. Changes were made to reflect the current fines and time limits. Kleppe made a motion to approve the amended policy. Balog seconded motion, Motion carried 7-0. A second Heading of this policy is scheduled for next month. Computer Policy was reviewed and amended. Meyers made a motion to approve the first reading of this aimended policy.Seconded by Giese. Motion carried 7-0. The librarian's evaluation was completed by the evaluation team. 'The librarian will discuss with the (Mayor and/or city clerk the correct imethod of ordering materials and the possible use of the city's credit card. On future agendas,the next meeting's date will be listed at the bottom. If the meeting falls on the first of the month,the date may be altered. Stallman made the suggestion to anter payroll for the library staff from the first to the fifth of the month. The librarian will discuss this possibility with mayor and/or city clerk,. Meyers made a motion to adjourn at 8:16 pm. Prybl seconded, Motion carried 7-0. Reth Wilz Mary Rita Meyers Dot Pospischil Fairfax Planning and Zoning Commission Regular Meeting Minutes October 18th, 2011 Chairman Kell called the irneeting to order at 7:05pm. (Members present: Kell, Kunze, Nurre, Sobaski and Soukup. Absent: Boxa and Meyers. Motion to approve minutes from September 20th, 20111 was motioned by Kunze and seconded by Sobaski. All ayes. Motion carried. Discussion was held of rescheduling the commission's lend of year meetings. It was decided that the meetings will be held as scheduled for the remainder of the year. Discussion was held regarding the property at 1001st Cemetery Road to try and determine the front, sides and back property lines of the land. It was determined that in the boards opinion at this time, the front of the property line would be the south side of the lot. There was question about some inconsistencies between the city zoning map and the aerial view map. There was no discussion held of the city's comprehensiive plan. Citizens present were Gordon Sevig and Bob Moenk with inquiries regarding restruction of previous zoning requests. They were diirected to speak with city clerk Cynthia Stimson. Motion to adjourn by Nurre and seconded by Soukup. All ayes. Motion carried'. Chairman Kell adjourned' the meeting at 8:07pm. Annie Sobaski Acting Secretary Minutes Parrs and Beautification Committee Thursday, August 18 at 7:00 PM Fairfax Public Library— 313 Vanderbilt Street MP embers in Attendance:John Berns, Cathy Krouse and Tim Mc (Keever 1) Hawks Ridge Park a) Advertising squares fundraiser final report—project is complete and was very successful b) Parking lot and restroom status—awaiting bids c) Pavilion open house status—pending parking lot and restroomi completion; might be Spring d) Signage—developing a common theme for all parks was discussed) 2) South Entryway plantings—pending [DOT right-of-way approval 3) Disk golf course—installation pending 4) Sports complbex—upcoming special City Council meeting will be held to approve bond purchase for financiing. Committee members discussed ways to show support for the project. 5) Union Pacific passenger train —August 25 Cathy planned to participate.. 6) Opportunities for Citizens Not on Agenda Minutes Pares and Beautification Committee Thursday, September 15 at 7:00 PM Fairfax Public Library—313 Vanderbilt Street i Members in attendance: Jo Ann Beer,John Berns, Cathy Krouse,Jason (Rabe, Jack Rowray 1) Hawks Ridge Park a) Parking lot and restroom status The parking lot should be poured'within the next 3 weeks. It is hoped that the restroom will be framed yet this fall. b) Pavilion open house status The park and pavilion open house will be postponed until next Spring. c) Piicnic tables, grills, benches and brash receptacles status The benches and trash receptacles were installed at the back playground. The picnic tables and grills have been ordered at a total cost o '7,315. d) Signage discussion Jack Rowray presented a modified'signage plan and provided an example of a hawk statute. Jack, Russ Gunderson and John Berns will work together on this project. 2) South Entryway plantings—status iDOT'has approved the right-of-way plan. Lynn Miller will coordinate the project with the Fairfax Greenhouse, along with input from Cathy Krouse and Tori LeFebure. 3) Disk golf course-signage status The signs are in and will be installed by the City maintenance staff. 4) Sports complex---update The initial water line project and parking lot expansion will occur yet this Fall. S) Movie equipment rental—citizen inquiry The committee discussed public rental of the equipment and voted to limit this to Parks and Beautification Committee usage. 6) Opportunities for Citizens Not on Agenda Mayor Jason Rabe presented the Parks portion of the overall City budget. Copies are available at committee meetings or at City Hall. The next committee meeting will be 7 Ipim Thursday, October 20, Park Project Task Force October 24,2011 Mayor Rabe called the meeting to order at 6:00 PM. Present: Joe Kell, Mike Sankot, Lynne Miller, Shane Wicks, Mike Sharp, JoAnn Beer, Jason Rabe, John Berns, Marc Magers,and Cynthia Stimson. Cathy and Parker Krouse entered later. Shane Wicks and Mike Sharp,both from Hail and Hall Engineers, presented a revised layout of the park project. A few things were moved and more of the trail paving was made suitable for vehicular traffic,for maintenance and emergencies. The proposed budgets were reviewed. $18,000 was estimated for non-playground equipment. $30,000 was estimated for playgrounds. This includes ground prep costs. It was discussed that these budget figures could be supplemented from other sources {grants, donations, ]COST,etc..) if needed. Discussion was held about extending the roof in front of the concession stand over the concrete. The need for picnic tables was discussed. Bleachers for the ball diamonds was discussed. One set for each diamond should be sufficient to start. 50 or 70 seat capacity is planned for each one. Having railings is much more expensive, but the City's insurance company does want railings on all bleachers. The bleachers will be set on concrete. There is a six inch water main stubbed into the property, Mike Sankot suggested having the garden hose hookup at the concession stand able to accommodate a one inch garden hose. Equipment needs were discussed. It was decided to plan for 8-10 trash cans with an area for a dumpster, 5 benches, 8 six-foot picnic tables,two of which will be handicapped accessible, 2 bike racks, and 2 sets of bleachers. The playground systems were discussed next. The higher the feature, the deeper the mulch requirement. The other types of ground cover are too expensive. John Berns will work up an estimate for the ground work with mulch. Two playground systems, set in the same area, are desired. The initial suggested size far this area is 2100 square feet. This can be enlarged if needed. One system would be geared for smaller children. Another, separate feature is also desired. This could be placed farther away and be geared for older children and adults,possibly the"work out' type. Other features of this type could be added later at other locations around the trail. The task force asked what is required for handicapped accessibility in a new city playground system. This question will be forwarded to the playground system company representative. We would like to incorporate one or two handicapped features. The ground cover would have to be different in this area. Swings are wanted. It was suggested to have one system with the regular seats and a different frame with the baby seats. It was asked if the trail will be lighted. Shane will look into that possibility. Cynthia is to talk Boland Recreational about their ability to work up some sample designs and attend our next task force meeting. The meeting was ended about 7:40 PM. Cynthia Stimson City Clerk/Treasurer Park Project Task Force November 7,2011 Shane Wicks called the meeting to order at 6:00 PM, Present: Joe Kell,Mike Sankot, Lynn Miller, Shane Wicks, JoAnn Beer, John Berns, Marc Magers, Cathy Krouse, Cynthia Stimson, and Chris Roberts fiom Boland Recreation. Chris Roberts discussed has proposed layout for the playground equipment and the cost. estimate sheet showing the playground equipment as well as other needed park equipment. He stated that the figures shown on the cost sheet were for budget consideration. When the equipment went out for bids, he thinks the costs will be lower. The prices quoted are good until May 1, 2012. In order to receive that pricing, the City would need to take delivery by December 31, 2012. A 5%price increase for 2012 has been included in the price estimates. It is not known at this time if that will be the amount of the price increases. Required ground cover under the playground equipment was discussed. They recommend four inches of pea gravel and 8 inches of wood mulch,with fabric between the layers. Wood mulch does take ongoing maintenance. The mulch does disintegrate after time. The mulch meets the requirement for handicapped accessibility. Ramps are not required in the playground equipment. Transfer sites are and Chris has included those in the design. H also included a couple of lower level activities to meet the handicapped accessibility requirements. It was discussed to make a path to the transfer sites for case of access. The Dynaplay Mats could be used. He currently has nine in the design at the slide exits. These would be placed on top of the wood mulch. They are 6 x 4 and 2 inches thick. To place a soft pad material over concrete would be much more expensive. It would be approximately$11.00 per square foot plus the concrete costs. Discussion was held about the bleachers and the benches for the dugouts. Chris is to send more information. Design of picnic tables and bike rakes were reviewed. A train design of playground equipment was viewed and the committee feels that would be great. It is costly. Chris staffed that for the money, there isn't as much play value. A capital campaign or grant would probably be needed. It was stated it would be nice to use green in the color of the playground systems, to tie into the Fairfax Youth Sports Color. The two systems should be different color schemes. Spring riders, diggers, a handicapped swing, and a handicapped digger were discussed. Discussion was held about the possibility of exercise equipment, Madrid Iowa just installed some of this equipment. This type of equipment can be added later, around the trail to encourage trail usage. Installation supervision can be provided free. It is available Monday- Saturday, For this amount of equipment, the installation typically would take 1 - 1,.5 days. Discussion was held about other types of trail located activities. They could be games or learning opportunities. Some possible grant sources are: Lowes, Walmart, State Fann,the gambling fund for non-gambling counties, the Linn.County Fund, and Kiwanas. It was discussed to request sponsorships from area residents and businesses. The next meeting is scheduled for 6:00 PM on Monday,November 21, at city hall, The meeting was ended about 8:30 PM. Cynthia Stimson City Clerk/Treasurer ® cco 6Q CD I� co U) cn U N U cd -zj 4] N c3 '�' rU C.QOO � O X00 SOHO -a . 00000 Pa G PR E a Gq Pa. M m �axxx � � xazx � � x3x3xx � 33x � x � x LN C� w w rR m sI'd� m rm rm rY, rcd rd rcd cd s:4 r% a, ON 0, c, a, Cr ow. 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O 0 0 0 0.0 O O O O O d 0 0 0 0 0 0 0 0 0 0 0 0 o a o O O O O O O O O i' SIM COMMUM ty Partniershi* p SolmIdWasIte", i enc IN[w. together. � I i it i Cedar Rapids Zinn County Solid Waste Agency Fairfax Sports Complex Recycling, Page Option 1 `j I I � I j ! Il i 4 rt I{ II 4 4 I I The Mega Bin, Three-Bin Locking Station combines three different options with a base that allows for the containers to be secured by a padlock. This set up allows for the collection of paper, trash, and recycling in three separate containers. $353 per set. Construction is lighter (twin walled plastic) which reduces shipping and storage concerns, however lends itself to a product with less durability. Fairfax Sports Complex Recycling, Page:2 tl II III .... ...... a III ........ ... � ' III lµ Y. S �I I ILII i is P 6 Ili ill I� IIIA III IIS II �li�ll I 0 . f �I V IL �I f 18 V I I I u � Uption 2 ............ ...................... III _ II " The Progressive Litter and Recycling Receptacles by Roto allows for separate placement of trash and recycling receptacles. These units use a weighted base to protect against knock over and deter theft. These units allow for capture of bottles, for deposit cans along with trash, however don't lend to separation of bottles from cans. Each bin costs from $41.5 - $480 and are made of spun plastic that is extremely durable. Fairfax Sports Complex Recycling, Page Option 3 I u z 'u V I I M I i � ; t s . Recycled Resin-wood Receptacles allow for a more permanent installation. These units are attached to the central 4x4 and provide a large 360 degree footprint deterring from theft and allowing for easy access. The post is labeled and can be sunk into the ground to increase stability. The `wood" is made from recycled plastics. This unit comes with a 4-year warranty as well. each unit costs $1,110. Fairfax Sports Complex Recycling, Page uption y n ulh; I E li _ uk • I w Y r u IIV III III99III � ISI i ill „. IPII i n u) I . The Woodie 4 in 1 Recycling Station allows for 4 separate sources of collection. This unit could be configured to collect plastic water bottles on one side and deposit cans on the other, for example. This simplifies the collection and allows for a more unified "recycling station” approach. Thle unit is made of recycled plastic lumber. Each unit costs $2170. This would be a more permanent unit, however, depending on installations it could be moved during winter months. Fairfax Sports Complex Recycling, Page IS SolidWaste Agency Cedadr Rapids/Linn County Solid Waste Agency Community Partnership Granit Program 2011 Guidelines&Application ABOUT THE AGENCY 'ti'hl'ho We Are The Cedar Rapids/Linn County Solid Waste Agency is an intergovernmental organization created in 19,94 through Iowa Code Chapter 28E when the City of Cedar Rapids and Linn County combined resources. Other Linn County communities joined as Associate Members, All Linn County residents and businesses are welcome—and encouraged—to use Agency facilities,services and programs, Governed by a nine-member board of directors comprised of local elected or appointed officials,the Agency is funded by user fees; no tax dollars support its facilities,services or programs.. Mission Statement The Cedar Rapids/Linn County Solid Waste Agency ensures the health,safety,and welfare of our community by providing cost-effective and environmentally-sound practices for management of solid waste generated in Linn County. GRANT GUIDELINES Eligibility The Grant Program is available to Linn County communities, agencies,organizations, and businesses.The program is not open to individual residents. Background Since the grant program was initiated in 1996,the Agency has helped member communities,organizations,and businesses in their efforts to reduce, reuse and recycle.The Agency has invested nearly a Testimonials from grant recipients half-million dollars in more than 100 landfill diversion projects in Linn County.Recycling bins, balers for plastic wrap and cardboard, recycling Our grontfrom the Agency had a caratytic signage at construction sites, and reusable food service containers are effect on our recycling program.The among the projects that have been funded. equipment we obtained allowed us to collect and process a much greater (Payments Grant awards are one-time payments up to$10,000 for volume with less effort. We received materials and/or equipment.Auxiliary costs such as insurance,electrical assistance–which resulted in a better hook-ups,etc.are not eligible. Personnel costs are not generally eligible proposal&more efficient recycling for grant funds; however,funding may be considered for training costs. process. -Marty St,Clair, Coe CalYege Matching funds are not a requirement. However, applicants showing cash and/or soft match (e.g.staff tirne or existing equipment that The Agency helped my cabinet shop will be used in the project)will receive Ihigher ranking. purchase equipment to divert wood waste from the landfill;we previously had 8 CY Program Focus The 2011 Grant Program reflects a new planning process of trash each week;now we have at the Agency and across the state.The!Environmental Management approximately 3CY.Thanks a lot! System(EMS) broadens the Agency's environmental stewardship and -Richard Dudak, R&R Dudak,Inc. focuses on continuous improvement in the areas listed on the following (page. Projects that incorporate one of more of these areas will receive higher ranking. 1 ■ Environmental Education, especially innovative projects that: -promote and utilize Agency compost -promote and utilize Agency biomass(wood products) program -promote and utilize Agency hazardous materials program ■ Hazardous Waste Reduction/Management,especially projects that promote and use the Pollution Prevention Center,the Agency's hazardous materials drop-off facility • Recycling, especially construction site, manufacturing,and remodeling programs that divert wood products from the landfill to the Agency biomass facility ■ Water Quality Improvements,especially projects that incorporate Agency compost into rain gardens,bioswales or other storm water management efforts ■ Waste Reduction,especially projects that replace disposable products with reusable items Project education All projects must have an education component(such as signage)underscoring the need to communicate project objectives to employees,volunteers or anyone involved with the project including the general public, if applicable.The description must include: -target audience; -education methods/strategies;and -metrics)that will be used to measure participation/impact, Other Requirements Business applicants must contact the Iowa Waste Exchange—a simple,free,and confidential waste auditing and consultation service for businesses. Community and nonprofit organizations must contact the Agency, Following the consultation,staff will provide a memo,which must be attached to the application. Iowa Waste Exchange Cedar Rapids/Linn County Solid Waste Agency 319-365-9941 319-377-5290,ext. 118 bart.knox@ecicog.ortt ievansPsolidwasteaeency.or v Applicants must ensure that their waste is delivered to the Agency landfill at 1954 County Home Road, north of Marion. Recycling projects must have a market/outlet for materials. DEADLINE AND SUBMISSION Applications,scored and ranked by personnel at the East Central Iowa Council of Governments(ECICOG),are accepted year around and are due by 4 pm on the fifteenth(15th)of each month. If the fifteenth(15th)falls on a weekend,the applications are due by 4 pm the following Monday. IECICOG is a planning organization that serves government agencies in eastern(Iowa including the Cedar Rapids/Linn County Solid Waste Agency. Agency,ECICOG and/or Iowa Waste Exchange staff members are available to Ihellp develop projects and complete applications. Please, call for assistance. Applications may be personally deliveredl, emailed or sent via US mail, Submit the application and required attachment to: Cli SWA Community Partnership Grant Program 70016 th Street NE,Suite 301 Cedar Rapids, IA 52402 iennifer.fencl @ecicog.org 319--365-9941,ext. 131 ANui'M>rARDS Grant awards are made by the Agency Board of Directors as soon as possible following application submittal and review. Depending on Board meeting dates and number of applications,the process takes from 2-6 weeks. 2 0I1dWaste rgency living.together,green Community Partnership Grant (Program APPLICATION 1. Name of Applicant: 2. Contact Person: 3.Address: 4. City&Zip: 5. Phone: b. Email: .Federal lA#: B.Applicant type: _ Business i School _Non-profit organization _other 9. Project type(check one or more): _composting _educationitraining ^recycling — waste reduction — wood product recovery for biomass fuel ,_water quality improvement other(describe) 10.Description of project. include project goals and how they are to be met and measured. 1'..1. This project is(check one): _,,new _expansion of existing program 12. Material diverted from landfill'(check all that apply): _ wood _,,paper _plastic _metal „glass other(describe) 1.3. Estimate the amount in tons of materials recycled or reduced annually(if applicable): tons 3 14._ Yes, there is an outlet or market for the recyclable material generated by this project(if applicable).. Name of outlet .1:5,_ Yes, garbage generated by our organization is hauled to the Agency landfill on County Home Road. (Confirm with your organization's waste hauling company.) 16.„ Yes, we have included an educationfpromotion component in this project. Briefly describe. If necessarv. attach additional information: 1.7.Project Budget Applicant Match (if any)Employee Expenditures �r�xat Fuiad Rqusted wages may be (gip#o$ Q, ►0� shown as match TOTAL TOTAL 18._ Yes, a memo from the staff at the Iowa Waste Exchange or the Solid Waste Agency is included with this application. 1.9.Authorized signature(executive officer,chief elected official,president,owner) Signature Date TypefPrint Name: Title: FUND BALANCE REPORT OCTOBER 31, 2011 FUNND1ACCOUNT BALANCE RECEHYrS TRANSFERS DISBURSED TRANSFERS BALANCE 69/30111 IN OUT 10/31111 General.Fund Checking_ 194,220.86 219,052,48 8,909.53 53„350.88 368,8311.99 Drainage/Detention Project Ck , 17,128,69 20,412,94) 3,284„25 CD 460019991-Library 207,384M 207,384,91 CD#4610116020-P&A7,101,10 7.70 7,10c8,80 CD#60010233-Transportation 32,405.25 32,4015.25 CD 460012454 Maint.07 6,967,23 6,967„23 CD#6002.5868-Trail 28,972.84 28,97184 General Total; 494,1811.88 219,060,18 8,969.:53 73,763:$2 69$,356k77' $ ecial Revenue: Road Use Tax Checking 16,919.49 15,570.71 8,678.44 23,811.76 TIF Checking 130,018.,28 186,715.10 316,73,3.38 Local Option 09 Checking 161,715,011 23,484,41 7,972,13 177,227.29 Special Revenue Total: 3Q8,62,7$ 225;771f 22- 1x;6507) 517,772 43'': Debt Service Total: 11:01 45;204 00:. ... 45, 00:01 Trusts: Savings-Fire De t Equip 28,304.05 28,304,.05 Savings-Fire Dept Fireworks 12,082,98 25.00 (8,909.53) 3,1918.45 Savin -Parks Det 8,69182 8,693„82 Savings-LibrGifts/Be uests 2,67161 2,672,61. Trusts Total: 5T,753i,46 25,40 $,949i53 42,868'98:: Enterprise Fund: Water Checking 68,592.00 18,731.03 19,399.40 67,923,63 Checking-Water Main Pra'ect I 3,447.77 3,44737 Checking-Water Main Project II 139,818,63 8,719,18 131,099.45 Checking-Water Main Project III 24,939.11.4 (81,926,27) (106,865.41 Sewer Checkin 156,234.1.7 14,811.13 9,313.96 161,731.34 Savings-'04105 LOST-Sewer 61,794.20 61,794,.20 SRF Bond Retirement Checking 142,712.58 12,011,48 154,724,.06 La oon/W WTF Project Checking 5,782.33 5,782,33 T&A Utility Deposits Checking 12,305,96 420.00 635,96 12,090.00 Garbage:Checking 12,454,70 8,244.25 (8,177.40) 12,52.11.55 Checking-FannOperations 18,083.08 956.00 17,127,08 Farm Operations-Savings 1,889.25 1.60 1,890.85 Enterprise Fund Total: 598;1755354,219,49. Q129,1281 : 523,266:85 TOTAL ALL FUNDS: 1,452,76266 544,274,89 81909:53 1 (219,54156) (8,909:53) 1;777,494' C:Fairfax Balance Sheets o o �* n +" N W o @ a o o ' ora 0' o-o v �`C rCX(D o0 0 = W � (Ala W ,� �C Ca CL (D T N 7 M d W o � s ¢ p G 3 a CD 7 o =* C �" N � dT Q y� 0 C � I K) N 00� to to NN -4 -4 co WfQ Ai N tf1 0� -4 0 co � oQwPD 0 o al N ;y P" rt N W co wcn � ooa p D I <D M (o w 00 ( c N ONo w o � �+ O 0 O O 0 7 CD Cu v iOD N (D m 3 w a cn Ul o (31 � n 0 Cr (D wj N W N W 00 C] v rt N N N .. N 0a 07 d O 01 (D ,y N OD N N 00 0 Q O O Q, ( r+ S S Ln N o O 0 O O CDD 3 =r =' 7 (� to (n N N GLREVNRP 11/04/11. CITY OF FAIRFAX PAGE, 1 RCOLUMN 10:35 REVENUE REPORT OPER; CS. CALENDAR 10/2011, FISCAL 4/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED OG 1-4000 PROPERTY TAXES - GENERAL 525,864,00 214,107.92 235,676.00 44,82 250,186.00 PROPERTY TAXES TOTAL 525,864,00 214,107.92 235,678.00 44.82 290,1.86.00 001-950-4060 UTILITY EXCISE TAXES 13,695,00 00 .00 ,00 13,695.00 001-950-4065 CABLE FRANCHISE REVENUE ,00 1,498.83 3,024,64 ,00 3,024,64- UTILITY TAX REPLACEMENT TOTAL 13,695.00 1,498,83 3,024.64 22.09 10,6710.36 001-950-4066 VIDEO FRANCHISE REVENUE ,00 .00 .00 .40 .00 UTILITY FRANCHISE TAX TOTAL 00 00 ,00 ,00 .04 001-950-4100 ALCOHOL LICENSE FEE - GENERAL 500.00 ,00 ,00 .00 500,00 001-950-4105 CIGARETTE PERMITS - GENERAL 75.00 .00 ,00 ,00 75,00 001-950-4122 BUILDING PERMITS - GENERAL 34,425.00 1,660,00 9,826.99 28,55 24,598.01 001-950-4190 MISC LICENSES & PERMITS - GEN .00 .00 .00 .00 ,00 001-950-4191 SIGN PERMITS - GENERAL .00 ,00 ,OD .00 ,00 001-950-4192 PEDDLER PERMITS - GENERAL 00 00 00 .00 ,00 LICENSE & PERMITS TOTAL 35,000.00 11660.00 9,826.99 28.08 25,173.01 401-150-4300 INTEREST - FD FIREWORKS SAVNG'S 150.00 ,00 18,14 12,09 1.31.86 001-150-4301 INTEREST - ED EQUIPMENT SAVNGS 300.00 .00 40.61 13.54 259,39 001-210-4300 INTEREST TRANS CD 60010233 700.00 .00 257,88 36.84 442,12 00' '0-4301 INTEREST - TRANS CD 10680 .00 00 .00 ,00 .00 00- .0-4300 INTEREST - LIBRARY SAVINGS 10.00 00 4,04 40.40 5.96 001-410-4301 INTEREST - LIBRARY CD 60019991 3,500.00 .00 1,803,26 51.52 1,696,74 001-410-4302 INTEREST - LIBRARY CD 10274 .00 .00 ,00 ,00 00 001-430-4300 INTEREST - PARKMEAUT SAVINGS 100.00 .00 12,89 12,89 87,11 001-620-4300 INTEREST - P&A CD 60025155 .00 ,00 ,00 .00 ,04 001-950-4300 INTEREST - FAIRFAX SPEC GIFTS .00 .00 .00 .00 ,00 001-950-4301 INTEREST - TRAIL CD 60025868 200,00 .00 .00 .00 200,00 OCI-950-4302 INTEREST - MAINT08 CD 60025315 ,00 ,00 .00 .00 ,00 001-950-4303 INTEREST - MAINT07 CD 60012454 120.00 ,00 60.58 50,48 59.42 001-950-4304 INTEREST - MAINT CD 60008316 ,00 ,00 .00 ,00 .00 001-950-4305 INTEREST - P&A CD 10681 .00 .00 .00 ,00 00 001-950-4306 INTEREST - P&A CD 60008575 .00 ,00 .00 ,00 „00 001-950-4307 INTEREST - P&A CD 4610116020 100.00 7.70 15.30 15,30 84.70 001-950-4308 INTEREST - NOW CHECKING 26,820.00 1,089.10 4,341,82 16.19 22,478,18 001-950-4309 INTEREST - TRAIL CD 60026813 ,00 ,00 239,00 .00 239,00- 001-950-4340 EQUIPMENT SALES - GENERAL ,00 .00 .00 .00 .00 001-950-4341 DIVIDENDS REVENUE 00 00 ,00 .00 ,00 001-950-4342 PHONE DIVIDENDS REVENUE ,00 .00 .00 .00 OQ USE OF MONEY & PROPERTY TOTAL 32,000.00 11096,80 6,793.52 21,23 25,2'06.48 001-130-4400 FEDERAL GRANTS - FEMA DISASTER ,00 ,04 ,00 ,00 ,00 FEDERAL GRANTS/REIMBURSE TOTA .00 .00 ,00 ,00 .00 GLREVNRP 11/04.141 CITY OF FAIRFAX PAGE 2 RCOLUMN 10;35 REVENUE REPORT OPER: CS CALENDAR 10/2011, FISCAL 4/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------------------------------------------------------------------------------------------------------------------- OC )-4440 LIBRARY STATE MONEY .00 .00 .00 .00 .00 001-J50-4433 I-JOBS FUNDING ,00 ,00 DO ,00 .00 001-950-4440 STATE SHARED REVENUES ,00 75,00 692.50 .00 692.50- OD1-950-4441 HWY 151 TRAIL PROJECT 500,000.00 Co 9,278.00 1.86 490,722.00 001-950-4442 OTHER STATE GRANTS/REIMB ,00 Co .00 .00 ,00 001-950-4735 FUEL TAX REFUND 1,000.00 ,00 ,00 .00 1,000.00 OTHER STATE CRANTS/REIMS TOTA 501,000.00 75,00 9,970.50 1.99 491,029,50 001-150-4480 CITY OF WALFORD FIRE 48,772.00 ,00 .00 .00 48,772,00 001-150-4481 CLINTON TOWNSHIP FIRE 3,481,00 .00 ,00 ,00 3,481,00 001-150-4482 FAIRFAX TOWNSHIP FIRE 36,157.00 ,00 .00 .00 36,157,00 001-150-4483 LINN COUNTY REIMBURSEMENTS ,00 00 1,791,93 .00 1,791.93- 001-410-4470 FAIRFAX TOWNSHIP LIBRARY 11000,00 .00 .00 .00 11000.00 001-410-4471 LINN COUNTY PAY LIBRARY 27,000.00 .00 .00 .00 27,000,00 001-410-4472 CITY OF WALFORD - LIBRARY 4,860.00 ,00 A .00 4,860.00 001-950-4465 COUNTY CONTRIB - 0TH INTERGOV ,00 ,00 214.00 .00 214,00- 001-950-4475 FAIRFAX VISIONING INCOME ,00 ,00 DO .00 .00 LOCAL GRANTS/REIMBURSE TOTAL 121,270,00 ,00 2,005.93 1,65 119,264.07 001-410-4530 LIBRARY FINES 2,260.00 91,75 460.13 20,36 1,799.87 001-410-4550 MISC CHARGE FOR SERVICES - LIB 100,00 ,00 4.00 4,00 96,00 001-410-4551 LIBRARY ILL 40.00 ,00 ,00 .00 40,00 001-410-4552 LIBRARY CARDS 50.00 8,00 32,00 64,00 AM 00" 0-4553 LIBRARY COMMUNITY ROOM 1,100.00 30.001 120,00 10.91 980„00 00. -0-4554 LIBRARY COPIES 350.00 33,40 85,65 24,47 264»35 001-410-4555 LIBRARY FAXES 100,00 4,00' 12,92 12,92 M08 001-410-4556 LIBRARY MEMORIAL MISC 200.00 30,00 30.00 15,00 1701.00 001-540-4500 REZONING REVENUE 100,00 ,00 .00 00 1.00.00 001-540-4550 VARIANCES REVENUE 100.00 00 50,00 50,00 50.00 001-540-4551 ANNEXATION REVENUE .00 .00 .00 .00 .00 001-610-4550 SPECIAL COUNCIL MEETINGS REV 1,OD0,00 ,00 ,00 .00 1,000.00 001-950-4556 MISC CHARGES FOR SERVICE 300.OD .00 .00 ,00 300.00 OTHER FEES & CHARGES TOTAL 5,700.00 197.15 794,70 13.94 4,905.30 001-150-4700 FIRE DEPT DONATIONS - REG 12,000.00 .00 369.74 3,08 11,630.26 001-150-4701 FIRE DEPT DONATIONS - FOREWRK:S 13,000.00 25.00 833,84 6,41 12,166.16 001-150-4705 FIRE DEPT DONATIONS - MEM ,00 .00 450,00 ,00 450.00- 001-410-4700 LIBRARY DONATIONS 00 11.48 1,573,48 00 1,573.48- 001-410-4701 LIBRARY SUMMER READING DONATNS ,00 .00 250,00 .00 250.00- 001-430-4700 PARKS DONATIONS .00 .00 237,50 ,00 237.50- 001-430-4701 PAD SPONSORSHIPS 6,500.00 .00 6,500,00 100,00 .00 001-950-4160 CABLE FRANCHISE FEES ,00 .00 DO .00 .00 001-950-4700 DONATIONS - OTHER .00 .00 .DO .00 .00 001-950-4710 AFLAC PAYMENTS - REIMB .DO ,00 .00 .00 .00 001-950-4715 REFUNDS REVENUE .00 .00 .00 .00 .00 001-950-4720 INSURANCE CLAIMS ,00 .00 .00 .00 .00 001-950-4750 WELCOME PACKET REVENUE DO 12.50 12,50 .00 12,50- 00' "S0-4751 MISC REVENUE - GENERAL .00 100,50 355.70 .00 355.70- GLREVNRP 11/04/11 CITY OF FAIRFAX PAGE, 3 RCOLUMN 10:35 REVENUE REPORT OPER,; CS CALENDAR 10/2011, FISCAL 412012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------------------------------------------------------------------------------------------------------------------- OC )-4752 COPIES REVENUE .00 40 .00 .04 .00 001-y50-4753 MOVIES IN THE PARK .00 .00 .00 .00 .00 001-950-4754 NEWSLETTER ADS .00 300.00 1,000.04 .00 1,000.00- 001-950-4765 FINES 00 .00 .00 .00 .0[i 001-950-4766 RECORDING FEE 00 .00 04 loo .00 MISCELLANEOUS TOTAL 31,500.00 449.48 11,582.76 36,77 19,917,24 001-910-4830 TRANSFER IN - GENERAL 3,105,000.00 .00 .00 .04 3,105,000.00 TRANSFER IN TOTAL 3,105,000.40 .00 .00 .00 3,105,000.00 GENERAL TOTAL 4,371,029.00 219,085.18 279,677.04 6.40 4,091,351.96 112-950-4000 PROPERTY TAXES - EMPLOYEE BEN .00 .04 .00 .00 .00 PROPERTY TAXES TOTAL .00 <00 .00 .00 .00 121-950-4090 LOCAL OPTION SALES TAX 272,000.00 23,484.41 88,916.15 32.69 183,083.85 OTHER LOCAL OPTION TAX TOTAL 272,000.00 23,484.41 88,916.15 32.69 183,083.85 121-950-4340 INTEREST - LOST SAVINGS .00 .00 93.31 .00 93'.31- USE OF MONEY 6 PROPERTY TOTAL .00 .00 93.31 .00 93„31- 110-210-4430 ROAD USE TAXES 199,562.00 15,570.71 73,079.97 36.62 126,482,03 ROAD USE TAX TOTAL 199,562.00 15,570.71 73,079.97 36.62 126,482.03 SPECIAL REVENUES TOTAL 471,562.00 39,055.12 162,089.43 34.37 309,472,57 125-950-4050 TIF TAXES 460,000.00 186,715.10 204,917.27 44.55 255,082.73 TIF REVENUES TOTAL 460,000.00 186,715.10 204,917,27 44.55 255,08,2.73 TIF TOTAL 460,000.00 186,715.10 204,917.27 44.55 255,082.73 200-910-4830 TRANSFER IN - DEBT SERVICE 293,055.00 .00 OO .00 293,055.00 TRANSFER IN TOTAL 293,055.00 .00 .00 .00 293,055,00 200-910-4831 TIF TRANSFER IN - DEBT SERVICE 458,769.00 .00 .00 .00 458,7619.00 INTERNAL TIF LOAN/TRANSFE TOT"A 458,769.00 .00 .00 .00 458,'7'69.00 GLREVNRP 11/04,/11 CITY OF FAIRFAX PAGE 4 RCOLOMN 10:35 REVENUE REPORT OPER; CS CALENDAR 10/2011, FISCAL 4/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED N )-4820 LONG TERM DEBT PROCEEDS 3,310,000.00 45,200.00 45,200.00 1.37 3,264,800.00 PROCEEDS OF DEBT TOTAL 3,310,000.00 45,200,00 45,200.00 1.37 3,264,6:00.00 DEBT SERVICE TOTAL 4,061,824.00 45,200,00 45,200.00 1.11 4,016,624 00 600-810-4190 BUILDING INSPECTION FEE WATR 1,000,00 25.00, 200.00 20,00 800,00 610-815-4190 BUILDING INSPECTION FEE - SEWR 1,000.00 25.00 200.00 20,00 800.00 LICENSE & PERMITS TOTAL 2,000.00 50.00 400.00 20.00 1,800,00 610-815-4300 INTEREST - SEWER CD 60025164 700.00 .00 .00 .00 700.00 610-815-4301 INTEREST - SEWER CD 60025057 700.00 .00 ,00 .00 700,00 750-875-4300 INTEREST - MURPHY LAND SAVINGS 00 1.60 6.35 .00 iG.35- 750-875-4310 MURPHY LAND INCOME 22,750,00 ,00 00 .00 22,750,00 USE OF MONEY & PROPERTY TOTAL 24,150.00 1.60 6.35 C3 24,143.65 600-B10-4500 WATER COLLECTIONS 198,000.00 17,111,57 70,351.82 35.53 127,648,18 600-810-4530 PENALTIES - WATER A 378,53 1,799.93 ,00 1,7'99.93- 600-810-4550 MISC CHARGE FOR SERVICE - WATR 1,000,00 17.96 251.24 25.12 748,76 600-810-4558 REMOTE METER READ PROJECT .00 .00 .00 .00 .00 600-810-4560 WATER SALES TAX ,00 1,197.97 4,904.71 .00 4,'904,71- WATER UTILITY TOTAL 199,000.00 18,706.03 77,307,70 38,85 121,692.30 610-815-4500 SEWER COLLECTIONS 180,000.00 14,744.42 62,066,74 34.48 117,933.26 610-815-4530 PENALTIES - SEWER ,00 .00 .00 .00 .00 610-815-4550 MISC CHARGE FOR SERVICE - SEWR 500,00 .00 51.89 10.38 448.11 610-815-4560 SEWER SALES TAX 00 41.71 183.76 .00 183.76- 612-815-4530 SRF BOND FUND PENALTIES 00 ,00 .40 .00 .00 612-615-4550 SRF BONF FUND REVENUE 1401000.00 11,969,48 47,655.00 34.04 92,315.00 612-815-4560 SRF BOND FUND SALES TAX .00 42,00 153,30 A 153.30- SEWER UTILITY TOTAL 320,500.00 26,797,61 110,110.69 34,36 210,389.3I 670-840-4500 GARBAGE COLLECTIONS 961000,00 8,187.00 33,267,00 34.65 62,733.00 670-840-4530 PENALTIES - GARBAGE ,00 15.00 30.00 ,00 30.00- 670-840-4550 MISC CHARGE FOR SERVICE - GARB 500.00 6.00 6.00 1,20 4!94,00 670-840-4557 GARBAGE TAGS 81000.00 36,25 1,307,50 16.34 8,692.50 670-840-4560 SALES TAX COLLECTED - GARBAGE ,00 ,00 .00 ,00 00 LANDFILL/GARBAGE TOTAL 104,500,00 8,244.25 34,610.50 33.12 69,8'8'9,50 601-810-4730 UTILITY DEPOSITS - T&A WATER. 6,500.00 420.00 2,055,74 31.63 4,444.26 601-815-4730 UTILITY DEPOSITS - T&A SEWER CO .00 ,00 ,00 .00 601-840-4730 UTILITY DEPOSITS - T&A GARBAGE ,00 .00 .00 .00 .00 MISCELLANEOUS TOTAL 6,500,00 420,00 2,055.74 31.63 4,44.4.26 GLREVNRP 11/04/17 CITY OF FATRFAX PAGE 5 RCOLUMN 10x35 REVENUE REPORT OPER CA CALENDAR 10/2011, FISCAL 4/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------------------------------------------------------------------------------------------------------------------- 6C )-4830 TRANSFER IN - WATER 229,168.00 .00 .00 .00 229,168.00 610-y10-4830 TRANSFER IN - SEWER .00 .00 .00 .00 .00 670-910-4630 TRANSFER IN - GARBAGE ,00 .00 .00 .00 .00 TRANSFER IN TOTAL 229,168.00 .00 00 .00 229,468.00 600-910-4631 TRANSFER IN TIF - WATER .00 .00 .00 .00 .00 INTERNAL TIF LOAN/TRANSFE TOTA 00 .00 .00 .00 .00 PROPRIETARY TOTAL 885,818.00 54,219.49 224,490.98 25.34 661,327„02 TOTAL ALL COLUMNS 10,250,233.00 544,274,89 916,374.72 8.94 9,333,858.28 GLBUDGRP 11104/1.1 CITY OF FAIRFAX PAGE'. 1 ECOLUMN 10,34 BUDGET REPORT OPER; CS CALENDAR 1D/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------------------------------------------------------------------------------------------------------------------------ 0 0-6413 POLICE CONTRACT 26,208,00 .00 6,552.00 25.00 19,656,00 POLICE DEPARTMENT TOTAL 26,208,00 .00 6,552.00 25,00 19,656,00 001-130-6010 EMERGENCY MGMT WAGES 422,00 ®00 25,00 5,92 3197.00 001-130-6110 FICA - CITY PORTION - EMRG MGT 38,00 . 0 1,91 5,03 36,09 001-130-6130 IPERS - CITY PORTION - EMRG ING 40,00 .00 2,02 5,05 37,98 001-130-6150 INSURANCE - CITY SHARE - EMERG 00 .00 ,00 ,00 .00 EMERGENCY MANAGEMENT TOTAL 500.00 .00 28.93 5,79 471.07 001-150-6010 FIRE WAGES 3,200.00 .00 .00 .00 3,200,00 001-150-6110 FICA - CITY PORTION - FIRE .00 .00 ,00 .00 .00 001-150-6130 IPERS - CITY PORTION - FIRE .00 .00 .00 ,00 .00 001-150-6150 INSURANCE - CITY SHARE - FIRE .00 .00 00 .00 .00 001-150-6230 TRAINING - FIRE 2,000.00 100,00 455.00 22,75 1,545.00 001-150-6231 MEDICAL TRAINING - FIRE 6,OOD.00 .00 00 .00 61000.00 001-150-6310 BUILD & MAINT REPAIR - FIRE 61500.00 .00 208.87 3.21 6,'291 13 001-150-6331 VEHICLE OPERATIONS/FUEL - FIRE 2,200.00 .00 235,16 10,69 1,964.82 001-150-6332 VEHICLE REPAIRS - FIRE 6,000.00 175.84 3,943.23 65,72 2,056.77 001-150-6371 UTILITIES - FIRE 3,000.00 107,54. 443.96 14,86 2,556.04 001-150-6373 TELEPHONE - FIRE DEPT 1,500,00 67,03 273.13 18.21 1,226.87 001-150-6408 INSURANCE - FIRE 10,500,00 .00 DO ,00 10,500.00 001-150-6504 MINOR EQUIPMENT - FIRE 26,993,00 174,94 865.78 3.21 26,127,22 001-150-6505 FIRE GENERATOR 500,00 D0 .00 .00 500.00 00" 0-6506 OFFICE SUPPLIES - FIRE 500.00 .00 .00 00 500.00 OCA �0-6507 MAINTENANCE SUPPLIES - FIRE 3,000.OD 65,58 65.58 2.19 2,934.42 001-150-6510 FIRE GEAR 15,000.OD 1,414.00 3,935,51 26.24 11,064.49 001-150-6512 FIREWORKS 16,000,00 8,909,53 12,016,19 75.10 3,9'83.$1 001-150-6513 FIRE MEDICAL EQUIP/SUPPLIES 3,000,00 .00 504,01 16,80 2,495.99 001-150-6580 EQUIPMENT SAVINGS MONEY FIRE 28,000.00 .00 1,834,17 6,55 26,165 83 001-150-6589 FIRE PREVENTION EXPENSE 2,000.00 31,80 506,64 25,33 1,4'93,36 001-150-6597 OTHER ADMIN 3,000.00 .00 .00 .00 3,000.00 001-150-6598 ELECTRONICS - FIRE 3,500.00 388,23 810.21 23,15 2,689,79 001-150-6599 OTHER SUPPLIES/MISC EXP FIRE ,00 169.82 1,025.22 ,00 1,025,22- 001-150-6710 FIRE TRUCK PURCHASE 59,020.DD .00 .00 .00 59,020.00 FIRE DEPARTMENT TOTAL 201,413.00 11,604.31 27,122.68 13.47 174,290,32 001-170-6010 BUILDING INSPECTION WAGES 22,000.00 2,512.61 6,777.03 30.80 15,222.97 001-170-6110 FICA - CITY PORTION - BLD INSP 2,000.OD 192.21 516.88 25.84 1,483.12 001-170-6130 IPERS - CITY PORTION - BLDG IN 2,D00.00 202,77 546,97 27.35 1,453.03 001-170-6150 INSURANCE - CITY SHARE - BLDIN 4,000.00 153.45 801,10 20.03 3,198.90 001-170-6507 OPERATING SUPPLIES - BLDG DEPT' 1,000.00 .00 .00 .00 1,000.00 001-170-6599 MISC EXPENSE - BUILD INSPECTN .00 .00 .00 .00 ,00 BUILDING INSPECTIONS TOTAL 31,000,00 3,061,04 8,641.98 27.88 22,358.02 001-190-6413 ANIMAL CONTROL 2,000.00 .00 OD .00 2,000.00 ANIMAL CONTROL TOTAL 2,0D0,00 .00 .00 .00 2,000.00 GLBODGRP 11/04/11 CITY OF FAIRFAX PAGE 2 ECOLUMN 10;34 BUDGET REPORT OPER: CS CALENDAR 1D/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED OI 0-6010 ROADS WAGES ,00 ,00 .00 .DO .00 001-210-6110 FICA - CITY PORTION - ROADS ,00 ,00 .00 .DO ,00 001-210-6130 IPERS - CITY PORTION - ROADS ,00 .00 00 .00 .00 001-210-6150 INSURANCE - CITY SHARE - ROADS ,00 00 .00 .00 ,00 001-210-6320 TREES EXPENSE - ROADS .00 .00 .00 .DO .00 001-210-6401 ENGINEERING - ROADS ,00 .00 .00 .00 ,00 001-210-6413 IDOT CONTRACT EXPENSE ,00 .00 .00 .DO .00 001-210-6415 EQUIPMENT LEASE - GEN ROADS 51800.0D ,00 ,00 DO 5,800.00 001-210-6417 ROADWAY MAINTENANCE OD .00 .00 ,00 ,00 001-210-6501 CHEMICALS/SALT/SAND - ROADS .00 .00 ,00 ,00 .00 DO1-210-6504 MINOR EQUIPMENT - ROADS 2,200.00 .00 .00 .00 2,200.00 001-210-6507 OPERATING SUPPLIES - ROADS 1,000.00 .00 97.62 9,76 902,38 D01-210-6599 MISC EXPENSES - ROADS 500.00 .00 4,48 ,90 495.52 DOI-210-6710 TRUCK PURCHASE - ROADS .00 00 .00 .00 ,00 001-210-6761 STREETS - GEN ROADS .00 00 .00 .00 .00 ROADS,BRIDGES,SIDEWALKS TOTAL 9,500,00 ,OOi 102.10 1.07 9,397,90 001-250-6507 OPERATING SUPPLIES - SNOW REM DO ,00! ,00 ,00 .00 SNOW REMOVAL TOTAL .00 ,00 00 .00 ,00 001-299-6407 ENGINEERING - DRAINAGE 20,000,00 .00 18,225.35 91.13 1%774.65 001-299-6413 PAY TO 0TH AGENCIES - DRAINAGE ,00 00 .00 .00 .00 001-299-6599 MISC EXPENSE - DRAINAGE 20,000,00 20,412,94 20,656.68 103.28 656«88- 00" '9-6765 DRAINAGE SWALES PROJECT 700,000,00 .00 ,DO A 700,000.00 OTHER PUBLIC WORKS TOTAL 740,000.00 20,412,94 38,882,23 5,25 701,1.17.77 001-410-6010 LIBRARY WAGES 51,648.00 4,170,48 17,394.17 33,68 34,253,83 001-410-6110 FICA - CITY PORTION - LIBRARY 4,000.00 290,50 1,216,52 30.41 2,783.48 001-410-6130 IPERS - CITY PORTION - LIBRARY 4,200,00 336.55 1,371,08 32.64 2,828,92 001-410-6150 INSURANCE - CITY SHARE - LIBRY 4,325,00 335.60 1,342,40 31,04 2,982,60 001-410-6199 OTHER BENEFITS & COSTS - LIB ,00 ,00 ,00 OD 00 001-410-6230 TRAINING - LIBRARY 500.00 ,00 ,00 .00 5100,00 001-410-6310 BUILD MAINT/SUPPLIES - LIBRARY 1,500.00 80,73 743,79 49,59 756»21 001-410-6311 BUILDING REPAIR 5,000.00 .00 2,300.00 46,00 2,71001.00 001-41D-6371 UTILITIES - LIBRARY 5,000.00 386.00 1,618.49 32.37 3,381.51 001-410-6373 PHONE EXPENSE - LIBRARY 800.00 59,69 247.D9 30.89 552,91 001-410-6378 ELECTRONIC ACCESS - LIBRARY 1,000.00 ,00 109.92 10,99 890,08 001-410-6402 ADVERTISING - LIBRARY 500.00 .00 .00 00 500.00 001-410-6408 INSURANCE EXPENSE- LIBRARY 1,400,00 DO .00 ,00 1,400.00 001-410-6414 PUBLICITY & READING - LIBRARY 250,00 ,00 ,00 .00 250.00 001-410-6419 TECHNOLOGY SERVICES - LIBRARY 8,000,00 .00 975,51 12,19 7,024,49 001-410-6502 BOOKS EXPENSE - LIBRARY 16000.00 1,360.39 5,442,52 32,40 11,357.48 001-410-6505 EQUIPMENT - LIBRARY 1,000,00 59,99 114,99 11.50 885.01 001-410-6506 OFFICE SUPPLIES - LIBRARY 2,000,00 87,06 573.92 28,70 1„.426.08 001-410-6508 POSTAGE/SBIPPING - LIBRARY 1,000,00 20.66 85.92 8.59 914,08 001-410-6514 AUDIO RECORDINGS - LIBRARY 500.00 .00 .00 ,00 5010,00 001-410-6515 ELECTRONIC MATERIALS - LIBRARY 00 .00 .00 ,DO .00 007 "n-6516 VIDEO S DVD EXPENSE - LIBRARY 4,000,00 323,25 1,195,77 29.89 2,804,23 GLBUDGRP 11/04/11 CITY OF FAIRFAX PAGE 3 ECOLUMN 10;34 BUDGET REPORT OPER; CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- O� : 0-6517 SUMMER READING PROGRAM - LIB 1,ODO.00 3.00 145,17 14.52 854.83 001-410-6516 MAGAZINE SUBSCRIPTIONS - IIB 1,500,00 .00 227,51 15.17 1,272.49 001-410-6519 OTHER LIBRARY PROGRAM SUPPLIES 250,00 .00 .DD .00 250.00 001-410-6580 SAVINGS ACCOUNT - LIBRARY 10,500.OD .00 .00 .00 10,500.00 001-410-6596 DONATIONS EXPENSE - LIBRARY .00 .00 .00 .00 .00 001-410-6599 MISC EXPENSES - LIBRARY 200,OD 0D ,OD .00 200,00 001-410-6700 OTHER LIB- BUDGET ERROR 3,200.00 .00 DD .00 3,200.00 LIBRARY SERVICES TOTAL 130,073.00 7,533.90 35,104,77 26,99 94,9168.23 001-430-6010 PARKS WAGES 28,000.00 3,387.6I 16,593.85 59.26 11,406.15 001-43C-6110 FICA - CITY PORTION - PARKS 11900.00 256.68 1,259.25 66,28 640,75 001-430-6130 IPERS - CITY PORTION - PARKS 1,500.00 273.39 1,339.21 89.28 11601.79 001-430-6150 INSURANCE - CITY SHARE - PARKS 3,600.00 506.88 2,540.42 70.57 1,059,58 001-430-6310 BUILD MAINT & REPAIR - PARKS 5,000.00 487.51 3,606,68 72,17 1,391.32 001-430-6320 GROUNDS MAINTENANCE & SUPPLIES 7,950.00 .00 153.00 1.92 7,79'7 00 001-430-6321 BASEBALL FIELD MAINT 500.00 .00 36.80 7,36 4163.20 001-430-6322 DISC GOLF COURSE MAINT 300.00 .CO 300,00 100,00 .00 001-430-6350 EQUIPMENT MAINT/REPAIR - PARK'S 10,000.00 135,06 944.51 9.45 9,055.49 001-430-6371 UTILITIES - PARKS 750.00 89,83 409.53 54.60 3401„47 001-430-6407 ENGINEERING FEES - PARKS .00 .00 ,00 .00 .00 001-430-6408 INSURANCE EXPENSE - PARKS 1,500,00 .00 .00 ,00 1,50101.00 001-430-6505 OTHER EQUIPMENT - PARKS .00 7,790.73 7,790.73 .00 7,7910.73- 001-430-65CI OPERATING SUPPLIES - PARKS 1,DOO.DO .00 1,507.58 150,76 507.58- COI-430-6580 PARK SAVINGS 8,000.DO .00 .00 ,00 8,000.00 CO' '0-6581 NATURE TRAIL GRANT EXPENSE 1,006,DOD.DO 327.501 14,631.01 1,45 991,3168.99 00- A-6582 PARK AND TRAIL PROJECT 2,056,DOO.00 7,376.39 19,853.39 .97 2,036,146.61 COI-430-6585 PAD PROJECT 13,000.00 .00 12,985.00 99.88 15.00 001-430-6593 USA DAY EXPENSE 2,000.00 .001 464,00 23,20 1,536.00 C01-430-6594 MOVIES & ENTERTAIN EXP - PARKS 11000.00 DO .00 ,00 1,000.00 C01-430-6595 WICKIUP PROJECT .DO DO .00 .00 .00 001-430-6599 MISC EXPENSE - PARKS ,OD 001 .00 .00 .00 PARKS TOTAL 3,148,000.00 20,633,58 84,416,96 2.68 3,063,583,04 001-450-6599 MISC EXPENSES - CEMETERY 400,00 .00 ,00 D0 4100.00 CEMETERY TOTAL 4DO.OD DC ,00 .00 4100.00 001-470-6586 SENIOR CITIZENS 100.00 ,00 ,00 .DO 1.100.00 001-490-6413 TRANSIT 370.00 DO .00 .DO 370.00 OTHER CULTURE/RECREATION TOTA 470.00 ,00 .OD .00 4.70.00 001-510-6511 CHRISTMAS DECORATIONS 10,000.00 DO ,00 .00 10,000.00 001-510-6580 BEAUTIFICATION SAVINGS MONEY DO 00 00 .00 .00 001-510-6587 ARBOR ACTIVITIES - COMM BEAUT DO 00 .00 ,00 D0 001-510-6588 VISIONING ACTIVITIES - COM BEA .00 .00 00 .00 .00 COMMUNITY BEAUTIFICATION TOT'A 10,000.00 CO CO ,00 10,000.00 GLBUDGRP 11/04/1,1 CITY OF FAIRFAX PAGE 4 ECOLUMN 10:34 BUDGET REPORT OPER; CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------- V 0-6230 P 6 Z TRAINING .00 .00 .00 OD 00 OOl-j40-6496 ANNEXATION EXPENSE ,OC .C'O .00 .00 .00 001-540-6497 REZONING EXPENSE .00 ,OO .00 .00 ,00 001-540-6499 VARIANCES EXPENSE .00 .00 .00 ,00 ,00 PLANNING & ZONING TOTAL OO OO co DO' .00 001-610-6010 MAYOR/COUNCIL WAGES 10,200.00 ,00 2,400.00 23.53 7,800„00 001-61D-6110 FICA - CITY PORTION - MAYOR/CO 800.00 .00 183,62 22,95 616,38 001-610-6130 IPERS - CITY PORTION - MAYR/CO 'co ,00 .00 .00 ,00 001-610-6150 INSURANCE - CITY SHARE - MYR'CO .00 .00 .00 .00 ,00 001-610-6599 MISC EXPENSE - MAYOR/COUNCIL .00 128.76 273.76 .00 273.76- MAYOR,COUNCIL/CITY MGR TOTAL 11,000,00 12B.76 2,857.38 25,9E 8,1,42.62 001-620-6010 CLERK WAGES 33,000.00 , 0 20,203.13 61,22 12,'7'96,87 001-620-6110 FICA - CITY PORTION - CLERK 2,5CO,00 .00 1,532.89 61.32 987.11 001-620-6130 IPERS - CITY PORTION - CLERK, 2,600.00 .00 1,488.19 57.24 1,111.81 001-620-6150 INSURANCE - CITY SHARE - CLERK 41400.00 993,06 3,958.24 89.96 441,76 001-620-6230 TRAINING - GEN GOVERNMENTAL 5,800,00 1,035.72 3,191.89 55.03 2,80B.11 CLERK, TREASURER, FINANCE TOT'A 48,300.00 2,028.78' 30,374.34 62,89 17,925.66 001-630-6413 ELECTIONS EXPENSE 2,500.00 DO .00 .00 2,500.00 ELECTIONS TOTAL 2,500.00 .00 .00 ,00 2,5100.00 001-640-6411 LEGAL SERVICES 5,000,00 .00 464.40 9.29 4,535.60 LEGAL SERVICE/ATTORNEY TOTAL 5000.00 .00 464,40 9.29 4,535.60 001-650-6310 BUILD & MAINT REPAIR - CITY 4,100,00 .00 341.89 8.34 3,758.11 001-650-6371 GEN GOV - BLDG UTILITIES 2,400.00 107.54 443,93 18,50 1,956.07 001-650-6373 TELEPHONE - CH - GEN GOV 6,000.00 547,33 2,027.67 33.79 3,972.33 001-650-6407 ENGINEERING EXPENSE - CITY HAL .00 .00 .00 .00 .00 ODl-650-6408 INSURANCE EXPENSE - CITY HALL .00 .00 .00 .00 .00 001-650-6413 CITY MEMBERSHIPS .00 .00 .00 .00 .00 001-650-6414 PRINTING/PUBLISHING - CITY HAL ,00 368.02 914.83 .00 914.83- 001-650-6416 RENT/LEASE - LAND/BUILD - CITY .00 ,00 .00 .00 .00 001-650-6420 NEWSLETTER EXPENSE .00 63.44 359,08 .00 359.08- 001-650-6421 EMERSON PROPERTY 500.00 .00 ,00 .00 500,00 001-650-6495 CIF PLANNING EXPENSE .00 .00 ,00 .00 ,00 001-650-6498 REFUNDS - CITY HALL .00 .00 .00 .00 .00 001-650-6504 GENERATOR - CITY HALL 500.00 .00 .00 .00 500.00 001-650-6505 OTHER EQUIPMENT .00 co .00 ,00 .00 001-650-65D6 OFFICE SUPPLIES - CITY HALL .00 701.94 701.94 .00 7101.94- 001-650-6508 POSTAGE/SHIPPING GENERAL GOV .00 ,00 20,00 .OD 20.00- 001-650-6517 WELCOME PACKET SUPPLIES DO .00 .00 OD ,00 001-650-6599 MISC EXPENSES - CITY HALL .00 95.00 95,00 .00 95.00- CITY HALL, GENERAL BLDGS TOT'A 13,500.00 1,B83.27 4,904,34 36,33 8,595.66 GLBUDGRP 11/04/:11. CITY OF FAIRFAX PAGE 5 ECOLUMN 10;34 BUDGET REPORT OPER;; CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 0' 0-6408 INSURANCE 5,000.00 .00 .00 .00 5,000.00 TORT LIABILITY TOTAL 5,000.00 .0O .00 .00 5,0100.00 001-699-6010 OTHER GEN GOV WAGES 4,000.00 .00 362.46 9.06 3,637.54 001-699-6110 FICA - CITY PORTION - GEN GOVT 500.00 .00 27.73 5.55 472.27 001-699-6130 IPERS - CITY PORTION - GEN GOV 500.00 ,00 29.25 5.85 470.75 001-699-6150 INSURANCE - CITY SHARE - GENG'V .00 .00 .00 .00 .00 001-699-6401 AUDIT .00 .00 .00 .00 .00 001-699-6407 ENGINEERING 70,000.00 6,138.75 27,710.62 39.59 42,289.38 001-699-6413 MEMBERSHIPS 1,500.00 .00 1,105.00 73.67 395.00 001-699-6414 PUBLISHING/PRINTING 5,000.00 .00 445.47 8.91 4,554.53 001-699-6420 NEWSLETTER 3,D00.00 OO 330.15 11.01 2,669.85 001-699-6493 VARIANCE EXPENSE 500.00 O0 .00 .00 500.00 OD1-699-6495 CIP .00 .00 .00 .00 .00 ODI-699-6495 ANNEXATION EXPENSE 11DOO.00 .00 .00 .00 1,000.00 001-699-6497 REZONING EXPENSE 500.00 ,00! .00 .00 500.00 001-699-6498 REFUNDS 500.00 .001 .00 .00 500.00 001-699-6505 EQUIPMENT 5,000.00 .00 .00 .00 51000„00 001-699-6506 OFFICE SUPPLIES 13,000.00 338.49 2,433.88 18.72 101566.12 001-699-6508 POSTAGE/SHIPPING 1,OOD.00 .00 132.00 13.20 868.00 001-699-6517 WELCOME PACKETS 1,000.00 .00 52.50 5.25 947.50 001-699-6599 MISCELLANEOUS 2,500.00 .00 192.50 7.70 2,307.50 OTHER GENERAL GOVERNMENT TOTA 109,500.00 6,477.24 32,821,56 29.97 76,678.44 00_ .0-6910 TRANSFER OUT - GENERAL 83,188.00 .00 .00 .00 83,1,88.00 TRANSFER OUT TOTAL 83,188.00 .00 .00 .00 83,188.00 GENERAL TOTAL 4,577,552.00 73,763.82 272,273.67 5,95 4,305,278.33 112-130-6110 FICA - CITY PORTION - EMRG MGM .00 .00 .00 .00 .00 EMERGENCY MANAGEMENT TOTAL .00 .00 .00 .00 .00 112-170-6110 FICA CITY PORTION - BUILD INS .00 .00 .00 .00 OO 112-170-6130 IPERS CITY PORTION - BUILD INS ,DO D0 DO .00 .00 112-170-6150 HEALTH INS - CITY SHARE - BLDG .00 .00 OO .00 .00 BUILDING INSPECTIONS TOTAL .00 .00 .00 .00 .00 110-210-6010 RUT WAGES 21,760.00 1,776.80 10,140.40 46.60 11,61'9.60 IIC-210-6110 FICA - CITY PORTION - RUT 3,240.00 134.38 768.61 23.72 2,471.39 110-210-6130 IPERS - CITY PORTION - RUT 3,500.00 143,39 818.33 23.38 2,681.67 110-210-6150 HEALTH INS - CITY SHARE - RUT 15,000.00 1,019.86 1,824.57 12.16 13,1.75.43 110-210-6181 UNIFORM EXPENSE - RUT 1,500.00 105.B0 469.18 32.61 1,010.82 110-210-6230 TRAINING - RU .00 .00 72.00 .00 7'2,00- 110-"0-6310 BUILD MAINT & REPAIR - RUT 3,000.DO .00 671.00 22.37 2,329.00 GLBUDGRP ll/C4'11,1 CITY OF FAIRFAX PAGE', 6 ECOLUMN 10;34 BUDGET REPORT OPER: CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- 1` 0-6320 GROUNDS MAINT & REPAIR - RUT, .00 .00 292,67 .00 2'92.67- 110-210-6331. VEHICLES OPERATIONS/FUEL-RU 14,000.00 728.82 4,174.68 29.82 9,82.5.32 110-210-6350 OPERATNL EQUIP REPAIR - RUT 61000.00 1,020.25 2,037,89 33,96 3,962.11 110-210-6373 PHONE EXPENSE - RUT .00 93.32 212.21 .00 212.21- 110-210-6401 AUDIT - RU .00 .00 .00 .00 .00 110-210-6407 ENGINEERING - RUT 5,000.00 .00 .00 .00 5,0100,00 110-210-6408 INSURANCE - RUT 3,000.00 .00 .00 .00 3,0100.00 110-210-6413 CONTRACTOR WORK - RUT 50,000.00 .00 49,229.56 96.46 770.44 I10-210-6415 EQUIPMENT LEASE - RU 5,800.00 .00 .00 .00 5,61001.00 110-210-6419 TECHNOLOGY EXPENSE - RUT 1,200.00 .00 .00 .00 1,2100.00 110-210-6421 TESTING EXPENSE - RUT 00 .00 ,00 .00 .00 110-210-6504 MINOR EQUIPMENT - RUT 5,000.00 .00 00 .00 5,0100.00 110-210-6505 OTHER EQUIPMENT - RUT 3,000.00 .00 .00 .00 3,000,00 110-210-6506 OFFICE SUPPLIES - RUT 1,000,00 .00 100.58 10.06 899,42 110-210-6507 OPERATING SUPPLIES - RUT 14,000.00 1,212.66 2,889.48 20.64 11,1101.52 110-210-6508 POSTAGE/SHIPPING - RUT 11000.00 .00 ,00 ,00 1,D00.00 110-210-6520 SNOW SUPPLIES 25,000.00 .00 .00 .00 25,000,00 110-210-6599 MISC EXPENSES - RUT 1,000.00 .00 75.00 7.50 92.5,00 110-210-6710 TRUCK PURCHASE .00 .00 .00 .00 loll 110-210-6740 RIGHT OF WAY PURCHASE .00 .00 .00 .00 .00 110-210-6750 BUILDINGS - RUT ,00 204.35 824,50 .00 824.50- 110-210-6761 STREET CONSTRUCTION .00 .00 .00 .00 .00 110-210-6763 BRIDGE CONSTRUCTION .00 .00 .00 .00 ,00 112-210-6130 IPERS - CITY PORTION - ROADS .00 .00 .00 .00 .00 112-210-6150 HEALTH INS - CITY SHARE - ROAD .00 .00 .00 ,00 .00 12' '0-6501 SALT/SAND BUNKER - LOST 00 .00 .00 .00 .00 12_ _0-6504 MOWER - LOST .00 ,00 .00 .00 ,0D 121-210-6710 TRUCK PURCHASE - LOST 00 .00 .00 .00 .00 121-210-6723 SKID LOADER PURCHASE - LOST .00 ,00 .00 00 .00 121-210-6762 SIDEWALK PROGRAM - LOST 20,000.00 .00' 2,521.00 12.61 17,479.00 121-210-6766 FARM GROUND TILING - LOST .00 .00 ,00 .00 .00 ROADS,BRIDGES,SIDEWALKS TOTAL 203,000.00 6,439.63 77,141,66 38.00 125,858.34 110-230-6371 UTILITIES - STREET LIGHTING 23,000,00 2,238.81 9,238,22 40.17 13,76.1.78 STREET LIGHTING TOTAL 23,000.00 2,238,81 9,238.22 40.17 13,7601.78 110-240-6371 UTILITIES - TRAFFIC SERVICES ,00 .00 ,00 .00 .00 110-240-6509 POSTS/SIGNS - TRAFFIC CONTROL 5,000,00 p0 00 .00 5,000.00 TRAFFIC CONTROL/SAFETY TOTAL 5,000.00 ,00 ,00 .00 51000,00 110-250-6399 PTHER MAINT & REPAIR - SNOW RM 00 .00 1,350.00 .00 1,350,00- SNOW REMOVAL TOTAL .00 .00 1,350.00 ,00 1,350.00- 121-299-6710 PICKUP - LOST 35,000.00 .00 00 .00 35,000.00 121-299-6723 SKID LOADER - LOST 37,000.00 00 00 .00 37,0100»00 121-299-6766 TILING - LOST 25,000,00 .00 ,00 .00 25,000.00 121 "�9-6767 SEWER WORK AT PARK - LOST 04 40,000.00 100 .00 .00 40,000,00 GLBUDGRP 11/04/11 CITY OF FAIRFAX PAGE 7 ECOLUMN 10:34 BUDGET REPORT OPER:: CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED ONEXPENDEID OTHER PUBLIC WORKS TOTAL 137,000.00 co .00 ,00 137,000.00 112-410-6110 FICA - CITY SHARE - LIBRARY .00 .00 DO ,00 .00 112-410-6130 IPERS - CITY PORTION - LIBRARY ,00 ,00 DO .00 .00 112-410-6150 HEALTH INS - CITY SHARE - LIB .00 .00 DO .00 .00 LIBRARY SERVICES TOTAL .00 .00 .00 .00 ,00 112-430-6110 FICA - CITY PORTION - PARKS .DO .00 100 .00 ,00 112-430-6130 IPERS - CITY PORTION - PARKS DD 100 ,00 ,00 .00 112-430-6150 HEALTH INS - CITY SHARE - PRKS .00 .00 .00 .00 .00 121-430-6320 NATURE TRAIL - LOST 50,OOD.00 ,00 .00 .DO 50,000.00 121-43C-6321 LINN STREET TRAIL - LOST 20,000.00 .00 7,095.14 35.48 12,904.86 121-430-6322 HAWK'S RIDGE PARK - LOST $0,000,00 7,972.13 17,464,33 21.83 62,535.67 121-430-6323 FARM GROUND DEVELOPMENT .00 .00 ,00 .00 co 121-430-6413 PAYMENTS TO OTHERS - FYSA DO .00 100 .DO UO 121-430-6499 FARM GROUND - TILING - LOST ,00 .40 100 DO .00 PARKS TOTAL 150,000.00 7,972.13 24,559,47 16,37 125,440.53 112-610-6110 FICA - CITY PORTION - MAYOR/CO .00 .00 .00 ,00 .00 MAYOR,COUNCIL/CITY MGR TOTAL ,00 .00 .00 .00 .00 112-620-6110 FICA - CITY PORTION - CLERK .00 ,00 ,00 100 .00 11" 10-6130 IPERS - CITY PORTION - CLERK .00 .00 ,00 .00 ,00 CLERK, TREASURER, FINANCE IOTA DO ,00 .DO .00 .00 121-650-6494 CITY HALL - LOST 5,000.00 ,00 .00 .00 5,000,00 CITY HALL, GENERAL BLDGS TOT'A 5,000.00 0O .DO .00 5X000.00 11.2-699-6130 IPERS - CITY PORTION - GEN G'OV ,06 .00 .DO ,00 ,00 112-699-6150 HEALTH INS - CITY SHARE - GOV ,DO .00 ,00 100 .00 OTHER GENERAL GOVERNMENT TOTA OD ,00 co .00 ,00 112-910-6910 TRANSFER OUT - EMPLOYEE BEN ,00 .00 100 ,00 .0O 121-910-6910 TRANSFER OUT - LOST ,00 .00 100 ,00 .00 TRANSFER OUT TOTAL 100 .00 100 .00 .00 SPECIAL REVENUES TOTAL 523,000.00 16,650,57 112,289.35 21.47 410,710.65 125-430-6330 NATURE TRAIL - TIF 140,000,00 .00 ,00 ,00 140,0010,00 PARKS TOTAL 140,090,00 100 .00 .00 140,0010.00 GLBUDGRP 11/0411.1 CITY OF FAIRFAX PAGE, 8 ECOLUMN 10:34 BUDGET REPORT OPER. CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------------------------------------------------------------------------------------------------------------------------ 1. 0-6911 TRANSFER OUT - PIF 986,969.00 .00 .00 .00 486,969,00 INTERNAL TIF LOAN/TRANSFE TOTA 486,969.00 .00 .00 .00 486„969,00 TIF TOTAL 626,969.00 .00 .00 .00 826,969.00 200-710-6801 PRIM PAYMENTS - 790,000 GC TIF 63,700.00 .00 .00 ,00 63,7100.00 200-710-6802 PRIM PAYMENTS - 790,000 GO WT'R 6,300.00 ,00 .00 ,00 6,3100.00 200-710-6851 TNT PAYMENTS - 790,000 GO THF 25,591,00 .00 .00 ,00 25,5'91,00 200-710-6852 INT PAYMENTS - 790,000 GO WTR 2,531.00 ,00 .00 ,00 2,531,00 200-710-6899 BOND FEES - 790,000 GO TIE&WTR ,00 001 ,00 ,00 .00 200-711-6801 PRIM PAYMENTS - 35,000 GO ,OO .00 ,00 OD .00 200-711-6851 TNT PAYMENTS - 35,000 GO .00 .00 ,00 OD .00 200-711-6899 BOND FEES - 35,000 GO .00 .00 00 .00 .00 200-712-6801 PRIM PAYMENTS - 139,000 GO TIF 4,100.00 00 .00 .00 4,100,00 200-712-6802 PRIM PAYMENTS - 139,000 GO WTR 900.00 .00 .00 .00 9010.00 200-712-6851 INT PAYMENTS - 139,000 GO TIF 3,438.00 .00 .00 .00 3,9.38.00 200-712-6852 INT PAYMENTS - 139,000 GO WTR 754.DO .00 .00 .00 7.54.00 200-712-6899 BOND FEES - 139,000 GO TIF&WTR .00 Ofl .00 .00 .00 200-713-6801 PRIM PAYMENTS - 800,000 GO TIF .00 .00 10D .00 00 200-713-6851 INT PAYMENTS - BOO,000 GO THF ,00 ,00 .00 .00 .00 200-713-6899 BOND FEES - B00,000 GO TIF ,00 .00 .00 ,00 .00 200-714-6801 PRIN PAYMENTS - 650,000 GO TIF 85,OD0,00 AID 00 ,OD 85,0100,00 20' 1-6851 INT PAYMENTS - 650,000 GO TIF 12,435,00 ,00 .00 ,00 12,435.00 2h 4-6899 BOND FEES - 650,000 GO TIF OO .00 ,00 ,00 .00 200-715-6801 PRIM PAYMENTS - 700,000 GO TIF 45,000.00 ,00 ,00 .00 45,000,00 20C-715-6851 TNT PAYMENTS - 700,000 GO TIF 19,090,00 .00 .00 .00 19,090.00 200-715-6899 BOND FEES - 700,000 GO TIF .00 ,00 .00 .00 .00 200-716-6601 PRIN PAYMENTS - 465,000 GO TIF .DO .00 .00 DO .00 200-716-6851 INT PAYMENTS - 465,000 GO THF .00 ,00 .00 .00 .00 200-716-6899 BOND FEES - 465,000 GO TIF ,00 ,00 .DO ,00 .00 200-717-6801 PRIM PAYMENTS - 560,000 GO TIF 60,ODO.00 ,00 ,00 ,00 60,0100.00 200-717-6802 PRIM PAYMENT - 560,000 GO WATE 00 .00 00 ,00 ,00 200-717-6851 TNT PAYMENTS - 560,000 GO TIF 12,770.00 .00 ,00 .00 12,770,00 200-717-6852 INT PAYMENT - 560,000 GO WATER .00 .00 ,00 ,06 .00 200-717-6899 BOND FEES - 560,000 GO TIF .00 .00 ,00 ,00 .00 200-718-6801 PRIM PAYMENTS - 780,000 GO THF 100,000,00 .00 .00 ,00 100,000.00 200-718-6651 INT PAYMENTS - 780,000 GO THE 17,385.DO .00 .00 ,00 17,385.00 200-718-6899 BOND FEES - 780,000 GO TIF 00 .00 .00 ,00 .00 200-719-6801 PRIN PAYMENTS - 335,000 GO T'IF 9,750.00 ,OQ .00 DO 9,750,00 200-719-6802 PRIN PAYMENTS - 335,000 GO GEN 55,250,00 .00 .00 .00 55,250.00 200-719-6851 INT PAYMENTS - 335,000 GO TIF 642,00 ,00 .00 40 612,00 200-719-6852 INT PAYMENTS - 335,000 GO GEN 3,638,00 .00 ,00 .00 3,638.00 200-719-6899 BOND FEES - 335,000 GO TIF&GEN .00 ,00 ,00 .00 ,00 200-720-6801 PRIM PAYMENTS - SEWER SRF 118,000,00 ,00 .00 .00 118,000.00 200-720-6851 INT PAYMENTS - SEWER SRF 71,400.00 .00 ,00 ,00 71,40D.00 200-720-6899 BOND FEES - SEWER SRF 5,950.00 .00 ,00 ,00 5,95D,00 200-721-6801 PRIM PAYMENTS - 540,000 GO TIF ,00 .00 .00 200-`1-6851 INT PAYMENT - 540,000 GO TIF ,DO ,00 ,00 .00 .00 GLBUDGRP 11/04/11 CITY OF FAIRFAX PAGE, 9 ECOLUMN 10.34 BUDGET REPORT OPER; CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCEBALANCE EXPENDED UNEXPENDED 2( 1-6899 BOND FEES - 540,000 GO TIF ,00 .00 .00 200-i22-6801 PRIN PAY-2.26M 20113 GO TIF .00 ,00 .00 00 ,00 200-722-6851 INT PAY-2,26M 2011B GO T'IF 28,200.00 ,00 .00 ,00 28,200.00 20C-722-6899 BOND FEES-2.26M 2011B GO TIF .DO ,00 .00 ,00 00 20C-910-6910 TRANSFER OUT - DEBT SERVICE 3,310,000.00 ,00 .00 .00 3,310,000.00 DEBT SERVICE TOTAL 4,061,824,00 .00, ,00 ,00 4,061,824.00 DEBT SERVICE TOTAL 4,061,824.00 .00 ,00 ,00 4,061,824,00 600-810-6010 WATER WAGES 67,5DO.00 14,036.48 23,850.50 35.33 435649.50 600-810-6110 FICA - CITY PORTION - WATER 5,400.00 1,065.20 1,B12.89 33.57 3,5'87.11 600-810-6130 IPERS - CITY PORTION - WATER 6,000,00 1,132,72 1,924.72 32,08 4,075.28 600-810-6150 HEALTH INS - CITY SHARE - WATR 9,600,00 162.60 1,897.11 19.76 7,702,89 600-810-6181 UNIFORM EXPENSE - WATER 1,500.00 IC5,80 489,18 32.61 1,010,82 600-810-6210 DUES - WATER 11000,00 .00 .00 .00 1,DOO.00 600-810-6230 TRAINING - WATER 2,700.00 .00 82,00 3.04 2,618.00 600-BIO-6310 BUILD MAINT & REPAIR - WATER 2,000.00 .00 671.00 33,55 1,329.00 600-610-6312 SYSTEM MAINTENANCE & REPAIR WT 50,000.00 ,0o 2,303.00 4,61 47,897,00 600-810-6350 EQUIPMENT REPAIR - WATER 2,000.00 1,020.25 1,735.00 86.75 265.00 600-810-6371 UTILITIES - WATER 5,000,00 611.76 2,089,33 41,79 2,9110,67 600-810-6373 TELEPHONE SERVICE - WATER 500.00 93.32 212,18 42,44 287,82 600-810-6401 AUDIT - WATER .00 ,00 ,00 .00 .00 60.r '0-6407 ENGINEERING EXPENSE - WATER 2,000.00 40 ,00 .00 2,000.00 69L _J-6408 INSURANCE - WATER 51000100 .00 DO .00 5,000.00 600-810-6415 EQUIPMENT LEASE - WATER 5,800,D0 .00 ,OD ,00 5,8100.00 6OD-810-6418 SALES TAX EXPENSE - WATER 15,000,00 .00 8,469.98 56,47 6,530.02 600-BIO-6421 TESTING EXPENSE - WATER 1,500.00 35,00 166.00 11,20 1,332,00 6OC-610-6501 CHEMICALS - WATER .00 501,00 5,148.65 ,00 5,148.65- 600-810-6504 MINOR EQUIPMENT - WATER .00 ,OD DO DO ,00 600-810-6505 OTHER EQUIPMENT - WATER .00 Oa DO .00 ,00 600-810-6506 OFFICE SUPPLIES - WATER ,00 .00 100,58 ,00 1010.58- 600-810-6507 OPERATING SUPPLIES - WATER 00 445.00 2,011,93 ,00 2,011,93- 600-810-6508 POSTAGE/SHIPPING - WATER .00 93.80 651,98 .DO 651,98- 600-810-6513 METER PURCHASE - WATER 2,ODO.00 A 2,106.17 105,31 106.17- 600-810-6580 WATER RESERVE BUDGET ,00 .00 DD .00 .00 600-810-6590 REMOTE METER READ PROGRAM .00 .00 .Da ,00 ,00 GOD-810-6591 WATER MAIN PEASE 1 ,00 ,00 .00 ,00 .00 600-810-6592 WATER MAIN PHASE 2 270,000.00 8,719,18 133,927.40 49.60 136,p72.60 600-810-6599 MISC EXPENSE - WATER ,00 96.47 379,52 .00 379,52- 600-810-6600 WATER MAIN PHASE 3 205,000.00 81,926,27 106,577.91 51,99 98,422.09 600-810-6710 TRUCK PURCHASE - WATER .00 00 .00 ,OD .00 600-810-6723 SKID LOADER - WATER .00 00 .00 ,00 .00 601-810-6498 METER DEPOSIT REFUND - T&A WA 6,500.00 635,96 2,625,74 40,40 3,874.26 WATER TOTAL 6661000100 110,680.81 299,234,77 44.93 366,765,23 601-B15-6498 METER DEPOSIT REFUND - T&A SW ,00 ,00 .00 00 .00 610--5-6010 SEWER WAGES 56,800.00 2,715.61 12,601.73 22.19 44,1'98,27 GLBUDGRP 11/04/11 CITY OF FAIRFAX PAGE 10 ECOLUMN 10;34 BUDGET REPORT OPER: CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------r----- 6` 5-6110 FICA - CITY PORTION - SEWER 5,300,00 207,75 961,87 18.15 4,338!.13 610-6l5-6130 IPERS - CITY PORTION - SEWER 5,600.00 219,15 1,016,96 18,16 4,583.04 610-815-6150 HEALTH INS - CITY SHARE - SWR 61800.00 337,37' 1,671,44 24,58 5x128.56 610-815-6181 UNIFORM EXPENSE - SEWER 1,500,00 10530 489,19 32,61 1,0101.81 610-815-6210 DUES/LICENSES - SEWER 1,000.00 ,00 ,00 ,00 1,000.00 610-815-6230 TRAINING - SEWER 3,000,00 60.00 227,00 7.57 2,773,00 610-815-6310 BUILD MAINT & REPAIR - SEWER 1,000.00 ,00 671,00 67.1D 329.00 610-815-6311 WWTF REPAIRS 20,000.00 .00 OD ,00 20,0100.00 610-815-6350 EQUIPMENT REPAIR - SEWER 10,000.00 1,020.23 1,735.01 17.35 8,264.99 610-815-6371 UTILITIES - SEWER PWB 7,000,00 .00 .DO ,DO 7,000 00 610-815-6373 PHONE EXPENSE - SEWER 500.00 93.33 212.19 42.44 287.81 610-815-6379 UTILITIES - WWTF 20,000,00 2,674,25 11,791.38 58.96 8,'208,62 610-815-6399 OTHER MAINTENANCE & REPAIR 1,000.00 1,389,00 1,681,67 168.17 681,67- 610-815-6401 AUDIT - SEWER ,00 ,00 DO ,00 ,00 610-815-6407 ENGINEERING - SEWER 2,000.00 .00 DO OD 2,000,00 610-815-6408 INSURANCE EXPENSE - SEWER 2,500.00 .00 00 .00 2,500,00 610-815-6415 EQUIPMENT LEASE - SEWER 5,800.00 ,00 .00 .00 5,800,00 610-815-6416 SEWER TAX EXPENSE 1,200.00 00 656.96 54.75 543.04 6IC-815-6421 TESTING EXPENSE - SEWER 3,000,00 179,32 735,06 24.50 2,264.94 610-815-6490 TESTING - SEWER .00 30 ,OD ,00 ,00 610-815-6504 MINOR EQUIPMENT - SEWER 1,000.00 ,00 ,00 ,00 1,000.OG 610-815-6505 OTHER EQUIPMENT - SEWER 13,200.DO DD ,00 ,00 13,200,00 610-815-6506 OFFICE SUPPLIES - SEWER 1,000.00 DO 100,59 10,06 899,41 610-815-6507 OPERATING SUPPLIES - SEWER 2,500.00 228.03 1,445.98 57,84 1,054,02 610-815-6506 POSTAGE/SHIPPING SEWER 110D0,00 82.65 634.87 63,49 365.13 61r "5-6513 METER PURCHASE - SEWER 2,000,00 .00 2,106,16 105,31 1106.16- 61. .5-6580 RESEVE BUDGET - SEWER ,00 .00 00 ,00 .00 610-815-6599 MISC EXPENSES - SEWER 500,00 1,47 245.02 49,00 254.98 610-815-6710 TRUCK PURCHASE - SEWER ,00 ,00 .DO ,00 GO 610-815-6723 SKID LOADER PURCHASE - SEWER: .00 .00 .00 .00 ,00 610-815-6801 PRINCIPAL PAYMENTS - SRF BOND ,DO .00 .00 .00 .00 610-8154802 PRINCIPAL PAYMENTS - LOST'/SWR ,00 .00 GO ,00 .00 SEWER TOTAL 175,200.00 9,313.96 38,984,08 22,25 136,215,92 601-840-6498 METER DEPOSIT REFUND - T&A GB DO 0O ,00 ,OD .00 670-840-6010 GARBAGE WAGES 3,800.00 ,0G .00 ,OD 3,8001,00 670-840-6110 FICA - CITY PORTION - GARBAGE 400,00 .00 .00 ,OD 400.00 670-840-6130 IPERS - CITY PORTION - GARBAGE 400,00 .00 ,DO ,00 4100,00 670-840-6150 HEALTH INS - CITY SHARE - GRBG 400.OD .00 .00 DO 400.00 670-840-6230 TRAINING - GARBAGE ,00 .0072.00 OD 72,00- 670-840-64D1 AUDIT - GARBAGE ,DO .00 ,00 ,00 ,00 670-840-6413 JOHNSON COUNTY REFUSE 94,000.00 8,094,75 32,260,75 34.32 61,739.25 670-840-6506 OFFICE SUPPLIES - GARBAGE 2,000,00 ,00 .00 .00 2,000,00 670-840-6507 GARBAGE TAGS EXPENSE 500,00 .00 .00 ,00 500,00 670-B40-6509 POSTAGE/SHIPPING GARBAGE 1,000.00 82.55 329,44 32,94 670,56 670-840-6580 GARBAGE RESERVE BUDGET ,00 ,DO .DO ,00 .00 670-840-6599 MISC EXPENSE - GARBAGE OD .00 25.00 ,00 25,00- LANDFILL/GARBAGE TOTAL 102,500.00 8,177.40 32,687.19 31.89 69,812,81 GLBUDGRP 11/04/'11 CITY OF FAIRFAX PAGE, 11 ECOLUMN IM4 BUDGET REPORT OPER; CS CALENDAR 10/2011, FISCAL 4/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 7' 5-6401 AUDIT - FARM .00 .00 .00 .00 .00 75U-05-6416 MURPHY PROPERTY EXPENSE 12,750.00 956,00 1,707,32 13,39 11,,042.68 OTHER BUSINESS TYPE TOTAL 12,750.00 956.00 1,707,32 13.39 11,,042.68 600-910-6910 TRNASFER OUT - WATER 10,485.00 .00 .00 ,00 10,485.00 610-910-6910 TRANFER OUT - SEWER .00 .00 .00 00 .00 612-910-6910 TRANSFER OUT - SEWER SRF 195,350,00 00 .00 OD 195,350,00 TRANSFER OUT TOTAL 205,835,00 00! .00 ,00 205,835 00 PROPRIETARY TOTAL 1,162,285.00 129,126.17 372,613.36 32.06 789,671.64 +++ +** *+ * * + ++ + * + + * *k+** *ii iii TOTAL ALL COLUMNS 10,951,630.00 219,542,56 757,176,38 6,91 10,194,453.62 UBRECVRP Fri Nov 4, 2011 12:25 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 1 09.20.11 ACCOUNT'S RECEIVABLE AUDIT REPORT 10/01/2011 TO 10/31/2011 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------ G TOTAL 51,369.87 BILLED SERVICE CARiGES 507,1.00.5.75 DEMAND MISC CHARGES 50 ]DO TAXES 1,130.10 DEPOSIT APPLIEID ASSISTANCE APPLIED APPLIED PENALTIES 390,010 ADJUSTMENTS CHARGES TAXES PENALTIES 90.00- MISC CHARGES BAD DEBT ENTRIES PAYMENTS 53,624.04- GRAND TOTAL 51,369.87 51,355.85 90.00- 391.000 53,687.68- 49,268,014 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS' 53,687,68- BAD DEBT WRITE OFFS OBCASHRP Fri Nov 4, 2011 12:26 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 09.20.11 UTILITY BILLING CASH SUMMARY OCTOBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST SERVICE CODE CB USER TYPE 1 SERVICE CHARGE 7960.00 .00 .00 ,00 7960.OD .00 SERVICE TAX .00 .00 DO .UDC .00 OD SERVICE PENALTY 15.00 ,00 .00 .00 15.00 MISC CHARGE .00 .00 .00 0U .00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS 231.00 231,00 CREDITS APPLIED 15,00- 15.00- TOTALS: 8191.00 .00 .00 010 8191.00 SERVICE TOTAL GB SERVICE CHARGE 7960.00 .00 .00 00 7960.00 .00 SERVICE TAX .00 .00 .00 .00 .00 .00 SERVICE PENALTY 15.00 ,00 .00 »00 15.00 MISC CHARGE .00 .00 DO 00 .OD MISC TAX .00 .00 .00 ,00 .00 MISC PENALTY .00 ,00 .00 D0U .00 OVERPAYMENTS 231.00 231.00 CREDITS APPLIED 15.00- 15,00- TOTALS: 9191.00 ,00 .00 .000 8191.00 SERVICE CODE SD USER TYPE 1 SERVICE CHARGE 11435.90 15.00 .00 ,00 11450.90 .00 SERVICE TAX 9.45 ,00 .00 00 9.45 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .OD ,00 .00 ,00 OD MISC TAX .00 <00 .00 »00 .00 MISC PENALTY .00 .00 .00 00 .00 OVERPAYMENTS DO .00 CREDITS APPLIED .DO ,00 TOTALS. 11445.35 15.00 .00 00 11460.35 UBCASHRP E'ri Nov 4, 2011 12;26 Pio ** CITY OF FAIRFAX IA *** OPER: KE PAGE 2 09,20,11 UTILITY BILLING CASH SUMMARY OCTOBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE SD USER TYPE 2 SERVICE CHARGE 465,00 .00 ,00 00 465.00 .00 SERVICE TAX 32.55 .00 .00 00 32,55 .00 SERVICE PENALTY ,00 00 .00 „00 .00 MISC CHARGE .00 .00 .00 OiY .00 MISC TAX .00 .00 ,00 00 .00 MISC PENALTY' .00 00 .00 .00 .00 OVERPAYMENTS .00 ,00 CREDITS APPLIED .00 100 TOTALS; 497.55 .00 .00 ,GO 497.55 SERVICE CODE SD USER TYPE 3 SERVICE CHARGE15.00 ,00 .00 .00 15,00 .00 SERVICE TAX .00 .00 .00 00 .00 .00 SERVICE PENALTY .00 .00 .00 010 .00 MISC CBARGE .00 .00 00 DID .00 MISC TAX .00 .00 .00 .00 100 MISC PENALTY .00 .00 .00 00 .00 OVERPAYMENTS ,00 ,00 EDITS APPLIED .00 .00 TOTALS:. 15,00 .00 .00 OD 15.00 SERVICE TOTAL SD SERVICE CHARGE 11915,90 15,00 .00 .00 11930,90 .00 SERVICE TAX 42.00 .00 OD 00 42.00 ,00 SERVICE PENALTY .00 .00 .00 00 .00 MISC CHARGE'•', .00 .00 ,00 .00 .00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY" .00 .00 .00 010 .00 OVERPAYMENTS 00 ,00 CREDITS APPLIED 00 .00 TOTALS: 11957,90 15.00 .00 019 11972,90 UBCASHRP Fri Nov 4, 2011 12:26 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 3 09.20,11 UTILITY BILLING CASs{ SUMMARY OCTOBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST' ----------------------------------------------------------------------------------------------------------------------------------- SERVICE CODE SW USER TYPE I SERVICE CHARGE 14003.09 23.26 .00 Do 14026.35 00 SERVICE TAX .00 .00 .00 .1100 .00 .00 SERVICE PENALTY .00 Do 00 .00 .00 MISC CHARGE ,00 .00 .00 .00 .00 MISC TAX .00 .00 .00 .00 .00 RISC PENALTY .00 .00 .00 00 C0 OVERPAYMENTS 683.55 683,55 CREDITS APPLIED 541.44- 541.44- TOTALS. 14145.20 23.26 .00 .0i0 14168,46 SERVICE CODE SW USER TYPE 2 SERVICE CHARGE 596,50 .00 ,00 .00 596.50 .00 SERVICE TAX 41,71 .00 ,00 00 41,71 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHARGE .00 .00 .00 010 .00 MISC TAX .00 .00 .00 ,00 .00 MISC PENALTY .00 .00 .00 ,00 C0 OVERPAYMENTS 1.32 1,32 ''TITS APPLIED .00 .00 TOTALS: 639,53 .00 ,00 .00 639,53 SERVICE CODE SW USER TYPE 3 SERVICE CHARGE 6.90 .00 .00 .00 6.90 ,00 SERVICE TAX .00 .00 .00 00 .00 .00 SERVICE PENALTY 00 .00 .00 .0io C0 MISC CHARGE .00 .00 .00 ,00 MISC TAX .00 .00 ,00 .00 ,00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS .00 00 CREDITS APPLIED .00 .00 TOTALS: 6.90 .00 .06 .00 6.90 UBCASHRP Fru Nov 4, 2011 12:26 PM *** CITY OF FAIRFAX IA **" OPER; KE PAGE 4 09.20.11 UTILITY BILLING CASH SUMMARY OCTOBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE TOTAL 5W SERVICE CHARGE 14606.49 23.26 .00 .00 14529.75 .00 SERVICE TAX 41,71 .00 .00 .00 41.71 .00 SERVICE PENALTY .00 .00 .00 100 DO MISC CHARGE .00 .00 .00 .009 .00 MISC TAX .00 .00 .00 OC 00 MISC PENALTY ,00 .00 .00 .00 .00 OVERPAYMENTS 684.87 684,87 CREDITS APPLIED 541.44- 541.44- TOTALS; 14791.63 23.26 .00 .01) 14814,89 SERVICE CODE WA USER TYPE 1 SERVICE CHARGE 16434,82 77.19 ,00 .00 16512,01 480.00' SERVICE TAX 1149.95 8.22 .00 .CO 1158.17 .00 SERVICE PENALTY 269.97 108.56 .00 .008 378.53 MISC CHARGE 25.00 .00 OD .00 25,00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY .00 .00 .00 00 .00 OVERPAYMENT'S .00 .00 CREDITS APPLIED DO ,00 TOTALS': 17879.74 193,97 .00 ,00 18073,71 SERVICE CODE WA USER TYPE 2 SERVICE CHARGE528.54 .00 .00 .00 528.54 .00 SERVICE TAX 37.00 .00 .00 00 37,00 .00 SERVICE PENALTY .00 .00 .00 ,00 .00 MISC CHARGE.. .00 .00 .00 .00 00 MISC TAX .00 .00 .00 DID .00 MISC PENALTY DO .00 .00 010 .00 OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 TOTALS: 565,54 .00 100 .00 565.54 DBCASHRP Fri Nov 4, 2011 12:26 PM CITY OF FAIRFAX IA *** OPER; KE PAGE 5 09.20.11 OTILITY BILLING CASH SCJMMARY OCTOBER DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE WA USER TYPE 3 SERVICE CHARGE 6.00 .00 ,00 GO 6.00 .00 SERVICE TAY .00 ,00 .00 OiD .00 ,00 SERVICE PENALTY .00 .00 00 D0 .00 MISC CHARGE .00 .00 .00 .00 .00 MISC TAX ,00 .00 .00 .O0 .00 MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS ,00 Op CREDITS APPLIED, .00 ,00 TOTALS: 6.00 .00 .00 .D0 6,00 SERVICE TOTAL WA SERVICE CHARGE 16969.36 77.19 .00 DO 17046.55 480,00 SERVICE TAX 1186,95 8,22 ,00 .00 1195.17 ,00 SERVICE PENALTY 269.97 108,56 00 .00 378.53 MISC CHARGE25,00 .00 .00 ,00 25,00 MISC TAX ,00 ,00 .00 1000 .00 MISC PENALTY .00 .00 .00 AD ,00 OVERPAYMENT'S .00 .00 CREDITS APPLIED .00 0p TOTALS: 18451.28 193.97 .00 .00 18645.25 REPORT TOTALS SERVICE CHARGE 51451.75 115.45 .00 OD 51567,20 480.00 SERVICE TAX 1270.66 8,22 .00 100 1278.88 .00 SERVICE PENALTY 284.97 108.56 .00 AD 393.53 MISC CHARGE' 25.00 .00 .00 ,DO 25.00 MISC TAX .00 .00 .00 .DD .00 MISC PENALTY .00 .00 .00 AID O0 OVERPAYMENTS 915,87 915.87 CREDITS APPLIED 556.44- 556,44- TOTALS: 53391.81 232.23 .00 .DO 53624.04 Deposits From Billing: .00 Other Deposits: 480,00 UBGLUDDO Mon Oct 31, 2011 10:42 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 09.20.11 UTILITY BILLING GENERAL LEDGER UPDATE JRNL:4601 C'ALANDAR 10/2011, FISCAL 4/2012' SERV USER RESET CODE TYPE ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS USER TOTAL .00 .00 SERVICE TOTAL .00 .OD SD 1 612-1000-1110 CHECKING - SRF BOND FUND 15.00 612-815-4550 SRF BONE' FUND REVENUE 15.00 USER TOTAL 15.00 15.00 USER TOTAL .00 .00 USER TOTAL .00 .00 SERVICE TOTAL 15.00 15.0'0 SW 1 6101-000-1110 CHECKING - SEWER 25.14 61:01-815-4500 SEWER COLLECTIONS 25.14 USER TOTAL 25.14 25.14 USER, TOTAL .00 .00 USER TOTAL .00 .00 SERVICE TOTAL 25.14 25.14 WA 1 600-000-1110 CHECKING - WATER 21.96 6001-810-4500 WATER COLLECTIONS 21.96 60i01-0010-1110 CHECKING - WATER 1.54 60,01-810-4560 WATER SALES TILX 1.54 601-810-6498 METER DEPOSIT REFUND - T&A WA 63.64 601-000-1110 CHECKING - TRUST & AGENCY 63.64 USER 'TOTAL 87.14 87.14 USER TOTAL .00 .00 USER TOTAL OD .00 SERVICE TOTAL 87.14 87.14 ** TOTALS ** 127.28 127.28 OBGLUD00 Mon Oct 31, 2011 10:42 AM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 2 09.20.11 GENERAL LEDGER SUMMARY JRNL:4601 CALANDAR 1012011, FISCAL 42012 ACCOUNT NUMBER ACCOUNT TITLE DEBITS CREDITS NET 600-1000-1110 CHECKING - WATER 23,50 CO 23,50 600-810-4500 WATER COLLECTIONS .00 21.96 21.96- 6010-810-4560 WATER SALES TAX .00 1.54 1.54- 601-1000-1110 CHECKING - TRUST & AGENCY .00 63.64 63,64- 601-81.0-6498 METER DEPOSIT REFUND - T&A WA 63.64 .00 63,64 610-a000I-1110 CHECKING - 'SEWER 25,14 .00 25.14 610-815-4500 SEWER COLLECTIONS 00 25.14 25.1.4- 61.2-000-1110 CHECKING - SRF BOND FUND 15.00 .00 15,00 612-815-4550 SRF BONF FUND REVENUE .00 15.00 15.00- TRANSACTION TOTALS 127.28 127.28 .00 FUND NAME DEBITS CREDITS 600 WATER 23,50 23,50 601 TRUST & AGENCY 63.64 63.64 610 SEWER 25.14 25.14 612 SRF BOND FUND 15,00 15,00 TOTALS 127.25 127.28 UBSUMMRP Mon Oct 31, 2011 10;46 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 1 09,20.11 UTILITY BILLING SUMMARY TWALS NOT RESET SERVICE, GB CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------- SERVICE CHARGES 8371.00 8371.00 1561.00- 6810,00 758 FEDERAL TAX .00 .00 .00 8371.00 COUNTY TAX .OD .DO .00 8371.00 STATE 'TAXq1� .00 .00 DD 8371,00 CITY TAY .00 .00 .00 8371.00 UTILITY 'T'AX .00 .00 .00 8371.00 TOTAL REVENUE 8371,00 .00 8371.00 1561.80- 6810.00 -SERVICETOTAL- SERVICE CHARGES 8371.00 8371.00 1561.00- 6810.00 758 FEDERAL 'TAX .00 .00 .00 8371.00 COUNTY 'TAX .00 .00 ,00 8371,00 STATE TAY(I) .00 .00 ,DO 8371.00 CITY TAX .00 .00 .00 8371.00 UTILITY TAX ,00 ,00 .00 8371.00 ** TOTAL REVENUE 8371,00 .OD 8371,00 1561,00- 6810.00 DEP BILLED .00' ,00 .00 00 DEF APPLIED .00 00 00 .DO .00 NET RECEIVABLE 8371.00 .00 8371,00 1561.00- 6810,00 UBSOMMRP Mon Oct 31, 2011 10;46 AM CITY OF EAIRFAX IA *** OPER; KE PAGE2 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: SD CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE", CONSOMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ----------------------- SERVICE' CHARGES 11535.00 11535.00 60.00 11595.00 769 FEDERAL 'TAX .00 .00 .00 11325.00 COUNTY 'TAX 2.10 2.10 2.10 11325,00 STATE TAX(l) 12.60 12.60 12.60 11325.00 CITY TAX .00 .00 .00 11325.00 UTILITY TAH: .00 .00 .00 11325.00 TOTAL REVENUE 11535.00 14,70 11549.70 60.00 11609.70 2 COMMERCIAL ----------------------- SERVICE CHARGES 465.00 465.00 32.10 497.10 31 COUNTY TAX 4.65 4.65 4.65 STATE TAX(l) 27.90 27.90 27.90 TOTAL REVENUE 465.00 3'2.55 497.55 32.10 529.65 3 GOVERNMENT ----------------------- SERVICE CHARGES 15.00 15.00 .00 15.00 1 FEDERAL TAX .00 .00 .00 15.00 COUNTY TAX .00 .00 .00 15.00 STATE TAX(l) ,00 .00 .00 15.00 CITY TAX .00 .00 .00 15.00 OTILIT'1" TAX .00 .00 .00 15.00 TOTAL REVENUE 15.00 .00 15.00 .00 15.00 -SERVICE 'TOTAL- SERVICE CHARGES 12015.00 12015.00 92.10 12107.10 801 FEDERAL TAX .00 .00 .00 11340.00 COUNTY TAX 6.75 6.75 6.75 11340.00 STATE TAX(1) 40.50 40.50 40.50 11340,06 CITY TAX .00 .00 .00 11340.00 UTTLITY TAX .00 .00 .00 11340.00 ** TOTAL REVENUE 12015.00 47,25 12062.25 92.10 12154.35 DEP BILLED .00 .00 .00 .00 DEP APPLIED 15.00- .00 15.00 .00 15.00- NET RECEIVABLE 12000.00 47.25 12047.25 92.10 12139.35 UBSUMMRP Mon Oct 31, 2011 10:46 AM *ilk CITY OF FAIRFAX IA *** OPER; KE PAGE 3 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: SW CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICECONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMP'T ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------- SERVICE 'CHARGES 3338770 14242.40 14242.40 639.80- 13602.60 769 4342 FEDERAL TAX .00 .00 .00 14242,40 COUNTY". TAX M a0 .00 14242.40 STATE TAX(I) .00 100 .00 14242.40 CITY TAX 00 .00 .00 14242.40 UTILITY 'TAX .00 .00 .00 14242.40 TOTAL REVENUE 14242,40 .00 14242.40 639,80- 13602,60 2 COMMERCIAL ----------------------- SERVICE CHARGES 127990 581.86 581.86 13.29 595,15 31 4129 COUNTY TAX 5.86 5.86 5.86 STATE TAX(l) 34.84 34.84 34.84 TOTAL REVENUE 581.86 40.70 622.56 13.29 635.85 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.90 6,90 .00 6,90 1 590 FEDERAL TAX .00 .00 .00 6.90 COUNTY 'TAX 100 .00 .00 6.90 STATE TAXG1) .00 .00 .00 6.90 CITY TAX .00 .00 .00 6.90 UTILITY TAX .00 .00 .00 6,90 TOTAL REVENUE 6.90 ,00 6.90 .00 6,90 -SERVICE 'TOTAL- --------------- SERVICE CHARGES 3467350 14831.16 14831.16 626.51- 14204,65 8D1 4329 FEDERAL TAX .00 .00 .00 14249,30 COUNTY TAX 5.86 5,86 5.86 14249.30 STATE' TAX(l) 34.84 34.84 34.84 14249.30 CITY TAX .00 DO .00 14249.30 UTILITY 'TAX .00 DO .00 14249,30 ** TOTAL REVENUE 14831.16 40.70 14871.86 626,51- 14245.35 DEF BILLED .00 00 .00 .00 DEP APPLIED 25.14- 00 25.14- .00 25.14- NET RECEIVABLE 14806.02 40,70 14846.72 626.51- 14220.21 UBSUMMRP Mon Oct 31, 2011 10:46 AM * * CITY OF FAIRFAX IA *** OPER: EF PAGE', 4 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: WA CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE'. CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMP'T -------------------------------------------------------------------------------------------------------------------------------------- RESIDENTIAL SERVICE CHARGES 3913390 14365,13 14365.13 73.37 14438.50 773 5063 COUNTY 'TAX. 143.72 143.72 143.72 STATE TAX(l) 862.19 862.19 862,19 PENALTIES 15.03 15.03 15.03 MISC CHARGE 50,00 50.60 50.00 TOTAL: REVENUE 14430,16 1OC15.91 15436,07 73.37 15509.44 2 COMMERCIAL SERVICE CHARGES 129990 517.46 517.46 52,84 570.30 31 4.193 COUNTY TAX. 5.17 5,17 5,17 STATE TAX(Ip 31.07 31.07 31.07 TOTAL REVENUE 517.46 36.24 553.70 52.84 606.54 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.00 6.00 .00 6,00 1 590 FEDERAL 'T'AX 00 .00 .00 6.00 COUNTY TAX .00 .00 .00 6,00 STATE' TAXl) ,00 .00 .00 6.00 CITY TAX .00 .00 .00 6.00 UTILITY 'TAX .00 .00 .00 6.00 TOTAL REVENUE 6.00 ,00 6.00 .00 6.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 4043970 14888.59 14888.59 126.21 15014.80 805 5024 FEDERAL TAX .00 .60 .00 6.00 COUNTY TAX 148.89 148,89 148.89 6.00 STATE TAX(l) 893.26 893.26 893.26 6.00 CITY TAX .00 ,00 .00 6.00 UTILITY TAX .00 .00 .00 6.00 PENALT'IE'S 15.03 15.03 15.03 MISC' CHARGE 50.00 50.00 50.00 ** TOTAL REVENUE 14953.62 1042.15 15995.77 126.21 16121.98 DEP BILLED .00 .00 .00 .00 DEP' APPLIED 21.96- 1.54- 23.50- .00 23.50- NET RECEIVABLE 14931.66 1040.61 15972.27 126.21 16098,48 DEP APPLIED FROM xxx 63.64 UBSUMMRP Manu Oct 31, 2011 10:46 AM *** CITY OF FAIRFAX IA *** OPER: XE PAGE 5 09,20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSOMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT USER TOTALS 48513.53 48513.53 2067.43- 46446.10 FEDERAL TAX ,00 .00 DO 33938,40 COUNTY TAX 1.45.82 145.82 145.82 33938.40 STATE TAY(l) 8'74.79 874.79 874.79 33938,40 CITY TAT' .00 .00 .00 33938.40 UTILITY TAX .00 .00 00 33938,40 PENALTIES 15,03 15.03 15.03 MISC CHARGE 50.00 50.00 50.00 TOTAL REVENUE 48578.56 1020.61 49599.17 2067.43- 47531,74 DEP APPLIED 62.10- 1.54- 63.64- .00 63.64- ---------- ------- - - ---- -------- ------------- ------------- NET RE'C'EIVABLE 48516,46 1019.07 49535.53 2067.43- 47468.10 2 USER 'TOT'ALS 1564.32 1564.32 98.23 1662.55 COUNTY 'TAX 15.68 15.68 15.68 STATE TAX(l) 93.81 93,81 93.81 TOTAL REVENUE 1564.32 109.49 1673.81 98.23 1772.04 DEP APPLIED ,00 .00 .00 .00 .00 NET RECEIVABLE 1564.32 109.49 1673.81 9B.23 1772.04 3 USER TOTALS 27.90 27,90 .00 27.90 FEDERAL TAY .00 .00 ,OD 27.90 COUNTY TAX .00 .00 .00 27.90 STATE TAY(l) .00 .00 DO 27.90 CITY TAX .00 .00 OD 27.90 UTILITY TAi4 .00 .00 AD 27,99 TOTAL REVENUE 27,90 .00 27.90 .00 27.90 DEP APPLIED .00 .00 .00 ,00 .00 NET RECEIVABLE 27,90 .00 27.90 .00 27.90 -REPORT TOTALS- --------------- SERVICE, CHARGES 50105,75 50105.75 1969.20- 48136.55 FEDERAL TAX .00 .00 .00 33966.30 COUNTY TAX 161.50 161.50 161.50 33966.30 STATE TAX(l) 968.60 968.60 968.60 33966.30 CITY TAX ,60 .00 .00 33966.39 UTILITY TAX 00 .00 OO 33966.30 PENALTIES 15.03 15.03 15.03 MISC CHARGE 50,00 50.00 50.00 *** TOTAL REVENUE 50170.78 1130.10 51300.88 1969,20- 49331,68 TOT DEP BILLED ,00 .00 .00 .00 TOT DEP APPLIED 62.10- 1.54- 63.64- ,00 63.64- NET RECEIVABLE 50108,68 1128',56 51237.24 1969.20- 49268.04 TOT DEP APPLIED FROM x 63.64 OBSUMMRP Mon Oct 31, 2011 10;46 AM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 6 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVE'RAG'E TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT REAL TIME CHARGES ---------------------------------------------------------------------------------------------- NSE' FEE 'CHARGES 00 .00 .00 RECONNECT FEE CHARGES .00 .00 .00 REAL TIME MISC CHARGES 00 .00 .00 TOTAL REAL TIME CHARGES .00 .00 .00 THE 'NSF FEE CHARGES', 'RECONNECT EEE CHARGES', "REAL TIME MISC CHARGES' (BELOW 'REAL TIME CHARGES') ARE MISC CHARGES ASSESSED OUTSIDE THE CYCLE BILLING PROCESS AND NOT INCLUDED ON THE BILLING REGISTER. THE 'DEP APPLIED' LINE (ABOVE 'NET RECEIVABLE') IS THE AMOUNT OF DEPOSIT APPLIED TO THIS SERVICE. THE 'DEP APPLIED FROM XX' LINE (BELOW 'NET RECEIVABLE') IS THE AMOUNT OF THE DEPOSIT APPLIED FROM THIS SERVICE. DEPOSITS ARE APPLIED ACROSS ALL SERVICES IN THE SAME ORDER AS PAYMENTS. HALL & HALL, ENGINEERS, INC. Leader it;Land Development S)nre 1953 November 4, 2011 Honorable Mayor and City Council City of Fairfax, Iowa Re: Engineers Report for the period of October 6, 2011 to November 3, 2011 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hall and Hall Engineers has been working on for the City of Fairfax: [Improvement Proiectsl 6950-10-3 Water Main Reollacement- Phase 2 Proiect • ATTACHED: Nothing • STATUS: Schrader Excavating has wrapped up punch list items. 6950-11-3 Storm Sewer Re-alignment on lots 105 & 106 of Prairie View Hei hts Ph. 2 • ATTACHED: Item on Agenda • STATUS:It is my understanding that the City Maintenance Dept. maybe willing to accept this storm sewer as it has been installed. 6950-12-1 Hawks Ridge Park Parking Lot Paving and Miscellaneous Items • ATTACHED: Nothing • STATUS: The paving for this project, and the City guys have been working on site touch up such as backfilling the curbs. The services have been extended to the restroom, and the building pad brought up to grade. It is my understanding that the plumbing and electrical contractors will be working within the week to bring theirlines to a point that the building floor can be poured before Thanksgiving. 6950-12-02 Draina a Im_ "s Along E. CametM Road and South toward Prairie Creek • ATTACHED: Nothing * STATUS: No work has been completed on this project this month. 6950-12-03 Phase III Water Main Replacement Project • ATTACHED:Pay Application • STATUS: Dave Schmitt Construction has completed the project, and has met their full incentives. THEY HAVE DONE A VERY GOOD JOB ON THIS PROJECT! With this pay application, we are recommending payment for the entire contract, including their incentives, except for a $5,000 retainer to be held until this spring when we can see how the grass seed establishes. Once we, get a good grass cover, we will recommend acceptance of this project and payment of the remaining$5,000 retainer. CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNIING • LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,IA 52233 • Ph:319.362.9548 • Fx;3119.362.7595 • www.halleng.com 6950-12-04 Athletic Fields and Park Complex on the MurRhy Pro ert • ATTACHED: Nothing e STATUS: We are working on the site plan of improvements, and we have an Architect and a M1E working on the building and electrical site work. We have a committee formed that is working on the details for the playgrounds/activity areas and the park equipment (picnic tables, trash cans, etc.) 6950-12-05 Fairfax Trail through the Tom Arp Property • ATTACHED, Nothing e STATUS: Jason and/have met with the ECICOG TTAC once again, and they seem to be making our simple adjustment to the trail alignment a very big deal. The TTAC would like the City to provide them with more information at their next meeting in January. 6950-12-06 Prairie Creek Estates Sixth Addition Site Development • ATTACHED: Nothing • STATUS: Jeff Then began his improvements for this addition the first week of November„ [6950 General Engineering Servicesl Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments: • ATTACHED: Nothing • STATUS: Lynn and/reviewed the detention ponds at the Prairie View Heights Development the last week in October, and there are still a few items to be finished up with these ponds. Review of Erosion Issues at the newly constructed drainage swalle south of E.Cemetery Road along the west side of Harold McCormick's property: • ATTACHED: Nothing • STATUS: This is being addressed as part of the drainage improvement project south of E. Cemetery Road(Project No. 6950-12-02). Review of Drainage Issues at the Southeast corner of Church Street and Hwy 151: • ATTACHED: Updated letter regarding specific drainage issues in this drainage basin, and possible solutions. • STATUS: With fill being placed in the back yard of the lot at 129 Church Street, there has been a lot of concern expressed from the adjacent property owners in this area. 1 have looked closely at the some of the drainage issues in this area, and at some possible improvements that could be made to help improve this situation. These items will be discussed at the Council meeting. Sanitary Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • ATTACHED: Nothing • STATUS: EDI is scheduled to have a crew in to adjust the aerator diffusers and the water elevations in the two aeration basins the week of November 7-11, or sooner. There may be standard maintenance or repair items that may need to be performed on some of the diffuser assemblies which would be considered normal maintenance and would be the responsibility of the City. • Lift Station and Pumps: • ATTACHED: Nothing • STATUS: Nothing at this time. Site Reviews 1 Ordinance Review: Revisions to the Storm Water Management Ordinances Regarding the completion and approval t acceptance of storm water detention ponds: • ATTACHED:Nothing • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: • ATTACHED: Nothing • STATUS: No Change Mapping: Updated Zoning Map: • ATTACHED: Nothing • STATUS: The plan is to have the updated zoning map„ including the Core District, complete this winter. Miscellaneous / Meetings I Planning: Capital Improvement Planning i(CIP): • ATTACHED: Nothing • STATUS: We prepared several preliminary planning exhibits and estimates for the City's future infrastructure and facility needs. Respectfully Submitted, . W-4, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. HALL & HALL ENGINEERS, INC. I sade.MY ire Land Development Since 1953 NVovember 4, 2011 Mayor Jason Rabe, City of Fairfax Re: Church Street Drainage Issues and Possible Resolutions Within the drainage basin south of Church Street and east of Highway 151, 1 can see the following items that have a siignificant or partial effect on the drainage issues within this basin (Items 1A, 1 B, and 2 have a significant and direct effects on the drainage issues within this basin, while items 3, 4A, and 4B have a lesser, partial effect: 1A. Highway 151 and Church Street, and the culvert under Churcih.Street: These two roads block the drainage from flowing in its normal path. The culvert under Church Street is not sized to handle the 100 year storm, and unfortunately we seem to be seeing larger storm events more frequently. 1 B. The existing culvert under Highway 151 is not sized to handle the 100 year storm event from this basin: If the flow capacity to the culvert under Church Street is increased and allowed to drain along its normal path east of Highway 1151 to the existing culvert under the(highway, than the risk of possible flooding to the property at 111 Pain Street will also increase. 2. The existing building on the northeast corner of 506 Williams Blvd. is located directly in the drainage way for this basin: This building was built directly in the drainage way(between the culvert under Church Street and the upstream drainage basin. A proper drainage way has not been maintained around this building, so even if the culvert under Church was improved to convey larger storm events, there wound still be water pond upstream (east and southeast)of this building. 3. Fill in the rear yard of the property at 129 Church Street,or any of these lots: If the entire rear yard has been filled in, there may be a couple of issues that may arise along the adjacent lots in this drainage basin: a. The fill would adversely affect the flow of storm water from the upstream lots through and/or around this lot by partially blocking this flow and creating a longer travel path for the drainage in an area that already has difficulty draining. b. The yards in this area are currently being used as storage for significant rain events, so if one lot in this particular area is filled in, than the storage'volume is reduced, and the elevation of the water level that ponds in this area may increase (the overflow spillway—Church Street, would also play a significant role in the ultimate elevation of the water level). 4A. The parking lot for City Hall: with the improvement of the City IHall parking lot on the west side of this lot, the hard surface area may have increased slightly, increasing the total amount of run-off within this basin, but more importantly, the flow was likely channelized to bring storm water run-off around the parking lot and out-letting it in the low lying areas of the residential lots along the south side of Church Street. This ultimately brings the water to the low lying areas faster, and also could have removed any low lying areas on the City Hall lot or just upstream that may have ponded or infiltrated water previously. 413. The hard surface area of the'Sankot Garage: This lot effectively has about 1.3 acres of hard surface area, which is more than 10%of the entire drainage basin. In a drainage basin that is predominately residential, this is a large, open area that can produce significant storm water run-off that is left uncontrolled. It appears these drainage issues have the following effect on the properties along the south side of Church Street: CIVIL ENGINEERING • LAND SURVEYING • LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,IA 52233 • Ph:319362,9548 • Fx:319362,7595 • www,halleng.com 1. Flooding: The buildings located on 506 Williams Blvd., 117 Church Street, and 123 Church Street are at risk of possible flooding. 2. Lack of Storm Water Drainage Conveyance(Ponding Water in the Rear Yards): The properties at 117, 123, 129, 203, and possibly 209 Church Street, and 506 and 522 Williams Blvd., along with the City Hall lot and the property just inorth of City Hall all likely have issues with storm water ponding in their(back yards and sitting there until it iinfiltrates or evaporates. 3. Storm Water Quality/Pollution: The lots downstream from the City Hall parking lot and the parking)lot at Sankot's Garage likely experience significant pollution due to lime from the granular surfacing, and several other items, including oil and sediment from cars, Because these residential lots do not drain well, the pollutants in the storimi water runoff will tend to settle out of the ponding water and remain in the yards. Possible solutions: A. Convey the storm water run-off to the west side of Highway 151 where there does not appear to be any significant downstream restrictions, and the receiving channel appears to be a couple of feet lower than the channel on the east side of Highway 151. B. Convey the 100 year storm event to the culvert under Highway 151 and purchase the properties at 111 Main Street and the vacant lot inorth of Main Street and install a storm water detention pond that would detain and release the 100 year storm event through the existing culvert under Highway 151. Elevations on the adjacent properties would have to be verified to see if this would be a viable option. (There would still be concerns with this option because the only outlet for the storm water is this culvert, and there is the possibility that it could be partially or fully blocked). With either of these two options, there would be some additional items that would have to be addressed, whiffle others items should be consideredbut would not be absolutely necessary: 1, The northeast building at 506'Williams Blvd. should be removed and an adequate drainage way re- established along the east side of the lot. (At the very least, an adequate drainage way should be established and maintained between the two buildings at 506 Williams Blvd. and extended north too Church Street. 2. drainage ways(if possible)and storm water drainage easements should be established along the rear/side yards as necessary. 3. Drain tile could be installed along some of these rear yard drainage easements to aid in draining ponding water. 4. Storm water quality facilities could be installed for the City's parking lot and the parking lot at Sankot's Garage. Respectfully Submitted, Shane R.Wicks, P.E. City Engineer HALL & HALL ENGINEERS INC. Leuder.r M Land Developmer:!Since 1953 November 4,2011 Honorable Mayor and City Council City,of Fairfax, Iowa Re: ,September Fee Statement--November 4,2011 Honorable Mayor Rabe and City Council: Enclosed is a fee statement for services rendered through October 31,2011. The items addressed include: 69510-10-03 Water Main Replacement--Phase 2 $1511.50 PCC Paving test results at Nickolet and Losey. 6950-12-011 Hawks_Ridae Park Paving and Miscellaneous Improvements $2,422.20 Project coordination with paving contractors restrooms builder,construction administration and observation/pavement testing„and construction staking. 6950-12.02 Drainage Imp's Along E. Cemetery Road&South towards Prairie Creek $0.08 No Activity, 6950-12-03 Phase III Water Main Replacement Prolect $7347`2.90 construction administration, observation and water main and grading staking. 69150-12-04 Fairfax Athletic Fields andl Park Complex $13,596.75 Project Coordination, site plan layout and plan of improvements,and meetings. 6950-12-05 Fairfax Trail through the Arp's Property $0.001 Enhancement funding coordination and trail alignment exhibit. 6950-12-06 Prairie Creek Estates Sixth Addition(Development) Project coordination. $34&00 CIVIL ENGINEERING - LAND SURVEYING • LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha,iA 52233 • Ph;319.362.9548 • Fx:3'19.362.7595 • www.halleng,com 6950 General Ennineerinsa Services Misc.- General Engineering Services including meetings;office and general)admin.; $3327.50 Funding coordination,ADA Compliance Issues;Site Plan Review and misc. correspondence, Traits— Coordination and prepare information for trail alignment for $1,451,25 ECICOG—TfAC committee. Streets— CIP Planning does for several street improvement projects in Fairfax Proper. $1,591.87 Drainage— Drainage coordination for the Prairie View Heights drainage facilitie^sand $800.00 Storm water drainage CIP Water— Update Water Bain mappings $201.25 Sanitary— Sanitary Sewer)Sewer Maintenance CIP $329.38 (Parks— 0.00 Total for General Engineering Services: $7,701.25 Reimbursements— Mileage/Printing $ 42.90 Total for General Engineering Services: $7,744.15 Total 'Ennineerina Nees Due for the(Month of October: 01,734. 0 Respectfully Submitted, Shane R.Wicks, P.E. Hall and Hall Engineers, Inc. ALL & HALL ENGINEERS, INC. --!� Civil Engineering•Landscape Architecture•LandSurveysng•Land Development AV WN AS Leaders in Land Development Since 1953 1860 Boyson Road, Hiawatha, IA 52233 www.halleng.com Tel:319-362-9548 • Fax: 319-362-7595 www.halleng.com • allenftalleng.Crlm Invoice CYNTHIA STIMSON Invoice Date:Oct 31,2011 CITY OF FAIRFAX invoice Num:2206 PO BOX 337 Billing Through:Oct 31, 2011 FAIRFAX, IA 522280337 GENERAL ENGINEERING FOR THE CITY OF(FAIRFAX, IOWA(6950:) -Managed by(SHANE WICKS) Contract Type:Hourly Services Date Hours Rate Amount CITY ENGINEER l► PROJECT MANAGER 10/11/2011 1.50 $115.00 $172.50 0- PROJECT MANAGER 10/25/2011 1.00 $115.00 $115.00 CITY ENGINEER Total: 2.50 $287.50 DRAFTING/CAD D► DESIGN TECHNICIAN 10/3/2011 7.75 $85.00 $658.75 I► DESIGN TECHNICIAN 10/4/2011 5.50 $85.00 $467.50 • DESIGN TECHNICIAN 10/5/2011 3.00 $85.00 $255.00 n• DESIGN TECHNICIAN 10/6/2011 9.00 $85.00 $765.00 • DESIGN TECHNICIAN 10/21/2011 4.00 $85.00 $340.00 Ir DESIGN TECHNICIAN 10/25/2011 2.25 $65.OD $191.25 DRAFTING/CAD Total: 31.50 $2,377.50 PROJECT ADMINISTRATION r PROJECT COORDINATOR 10/14/2011 0.25 $85.00 $21.25 I► PROJECT MANAGER 10/3/2041 2.50 $115.00 $287.50 0- /PROJECT MANAGER 10/4/2011 3.50 $115.OD $402.50 ► PROJECT MANAGER 10/5/2011 3,00 $115.00 $345,00 r PROJECT MANAGER 10/6/2011 5.00 $115.00 $575,00 1► PROJECT MANAGER 10/7/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 10/10/2011 1.50 $115.00 .$172.50 F /PROJECT MANAGER 10/20/2011 1.50 $115.00 $172.50 h PROJECT MANAGER 10/21/2011 0,50 $115.00 $57.50 P. PROJECT MANAGER 10/24/2011 1.50 $115.00 $172.50 ► PROJECT MANAGER 10/25/2011 2.25 $115.00 $258,75 ► PROJECT MANAGER 10/28/2011 0.25 $115.00 $28.75 Ur- PROJECT MANAGER 10/31/2011 4,00 $115.00 $460.00 PROJECT ADMINISTRATION Total: 27.25 $3,126.25 PROJECT DEVELOPMENT • PROJECT MANAGER 10/11/2011 1,00 $115,00 $115.00 • PROJECT MANAGER 10/12/2011 5.50 $115,00 $632,50 I► PROJECT MANAGER 10/21/2G]1 2.50 $115.00 $287.50 PROJECT DEVELOPMENT Totak 9.00 $1,035.00 SITE DEVELOPMENT PLAN-MINOR * PROJECT MANAGER 10/13/2011 1.00 $115.00 $115,00 U► PROJECT MANAGER 10/14/2011 2.00 $115.00 $230.00 Holt Hall Engineers,Inc. Invoice: 22016 Project.6950: Invoice Date:Oct 31,,'2011 Page 2 of 2 ► (PROJECT MANAGER 1011$12011 2.00 $115.00 $230.00 SITE DEVELOPMENT PLAN-MINOR T0101: 5.00 $575.00 Total Service Amount-. $7,701.25 elrnbursable Expenses gscrluhgn Amount 101'112x"2011 MILEAGE $42.90 Total Expenses: i $42.40 Amount Due This Invoice, i $7.744.15 This invoice is Clue upon,receipt Credit Card Type(check one):_Visa�MasterCard Credit Card Account #: t Credit Card V-Card# (back of card): Credit Card Expiration Date), Name as it Appears on Credit Card:. Payment Amount;$(US Dollars): r Cardholder Signature: Date: Mr HALL & HALL ENGINEERS, INC. j Civil Engineering•Landscape Architectures Land Surveying a Land Development Lesdets in Land Development Since 1953 1860 Boyson Road, Hiawatha, IA 52233 www,halieng.com Tel:319-362-9548 e Fax:319-362-7595 www.holieng.com • ailen@hallen .cairn Invoice CYNTHIA STIMSON Invoice Date:Oct 3 L 2011 CITY OF FAIRFAX Invoice Num:2201 PO BOX 337 Billing Through:Oct 31,2011 FAIRFAX,IA 522280337 WATER MAIN IMPROVEMENTS,PHASE 2 CITY OF FAIRFAX(6950-10-03:)-Managed by(SHANE WICKS) Contract TvoeTvae:Hourly Not to Exceed Contract Maximyrn:$49,457.05 Services Date _Hourl Rate Amount Total Service Amount: ( $0.00 R li bursable Expenses: Date, Description Amount 9/17,12011 CONTRACTED SERVICES $58.25 10122,12011 CONTRACTED SERVICES $9325 Total Expenses: 1 $151.50 Amount Due This invoice: ( $151.50 This invoice Is due upon receipt Account Summary Services BTQ Expenses BTD Last Inv Num La -- __. - v st Inv Date Last!ir v Amt Last Pay Amt Prev Unpcsrd Amt $48,959.76_. __$1,026.29 2058 9/30/2011 $ 377.50 -- $ 377.50 $ L100 - Total Amount Due Including This Invoice: $151.50 Credit Card Type(check one):_Vksa MasterCard Credit Card Account#: Credit Card V-Card # (back of card): Credit Card Expiration Date): Nairrne as it Appears on Credit Card: �1.7H Payment Amount: $ (US Dollars): —__ IS4 Cardholder Signature: Date: I 14 LL & HALL ENGINEERS, INC. Civil Engineering r Landscape Architecture*Land Surveying*Land Development Cead'em in£and Development Since 1953 1860 Boyson Road, Hiawatha, IA 52233 www.hall'eeg„corn Tel:.319-362-9548 a Fax: 319-362-7595 e w,.holieng.com a allen@halleng.ciom Invoice CYNTHIA STIMSON Invoice Date:Oct 31„2011 CITY OF FAIRFAX Invoice Num:2202 PO BOX 337 Billing Through:Oct 31,2011 FAIRFAX, IA 522280337 PARKING LOT AND RESTROOMS FOR HAWKS RIDGE PARK (6950-12-1: -Managed by(SHANE WICKS) Contract Noe:Hourly Not to Exceed Contract Maximum:$20,000.00 Services Date Hours Rate Amount CONSTRUCTION OBSERVATION ► CONSTRUCTION OBSERVER 10/4/2011 0.50 $85.00 $42.50 ► CONSTRUCTION OBSERVER 10/5/2011 1,00 $85.00 $85.00 0► CONSTRUCTION OBSERVER 10/6/2011 1.25 $85.00 $106.25 pw CONSTRUCTION OBSERVER 10/10/2011 0.50 $85.00 $42.50 r► CONSTRUCTION OBSERVER 10/11/2011 2.00 $85.00 $170.00 ► CONSTRUCTION OBSERVER 10131/2011 1.00 $85,00 $85.00 CONSTRUCTION OBSERVATION Totat 6.25 $551.25 CONSTRUCTION SURVEY FIELD WORK ► PARTY CHIEF WITH ROBOTIC OR GPS 10/28/2011 2.50 $115.00 $287.50 CONSTRUCTION SURVEY FIELD WORK Total. 2.50 $2$7.50 DATA TRANSFER I« PARTY CHIEF WITH ROBOTIC OR GPS 10/28/201'1 0.50 $115.00 $57,50 DATA TRANSFER Total: 0.50 $57.50 MT''G-OFFICE ► PROJECT MANAGER 10/3/2011 1.25 $115.00 $143.75 P. PROJECT MANAGER 10/26/2011 1.50 $115.00 $172,50 MTG-OFFICE Totat 2,75 $316.25 PROJECT ADMINISTRATION pw CONSTRUCTION OBSERVER 10/3/2011 2.50 $85.00 $212.50 ► CONSTRUCTION OBSERVER 10/5/2011 0.25 $85.00 $21,25 CONSTRUCTION OBSERVER }0117/2011 0.25 $65.00 $21.25 Iw PROJECT ENGINEER 10/20/2011 1.25 $100.00 $125.0D ► PROJECT ENGINEER 10/31/2011 1.25 $100.00 $125.00 ► PROJECT MANAGER 10/3/2011 1.75 $115.OD $201,25 ► PROJECT MANAGER 10/26/2011 0.50 $115.00 $57.50 ► PROJECT MANAGER 10/28/2011 1.50 $115.00 $172.50 PROJECT ADMINISTRATION Total: 9.25 $936.25 SITE''VISIT )o, PROJECT ENGINEER 10/6/2011 0.50 $100.00 $50.00 SITE VISIT Total: 0.50 $50,00 Total Service Amount: $2,178.75 Hall&Hall Engineers,Inc. Invoice: 2202 Project:5950-12-1: Invoice Date:Oct 31,2011 Page 2 of 2 Date Descrip ion Amount 10/4/2011 MILEAGE $8.80 10/5,/2011 MILEAGE $8.80 10/'6/2011 MILEAGE $8-80 . 14/101(2011 MILEAGE $8.80 10/11/2011 MILEAGE $17.60 10/2'2/2011 CONTRACTED SERVICES $150.50 10/26(2011 MILEAGE $17.60 10/2 /2011 MILEAGE $13.75 3112011 MILEAGE $8,80 Total Expenses: $243.45 Amount Due This invoke: j $2,422.20 This invoice is due upon receipt Account Summary — $379.03 Arnf 19 35250 2061 9/30/2011 $7,972.13 $7,9 2.13 mo j Services BTB_ Expenses$TD Last Inv Num Last Inv Date Last Inv Amt Last Pa Amt Prev Un X0.00 Total Amount Due including This Invoke: I $2,422.20 Credit Card Type{check one): Vista„ MasterCard Credit Card Account#: Credit Card V-Card# lback of card): Credit Card Expiration Date): h ample as it Appears on Credit Card: Payment Amount:$(US Dollars): Cardholder Signature: Date: ALL & HALL ENGINEERS, INC. __ ♦���r�� Civil e=ngineering•Landscape Architecture•Land Surveying•Land Development R AM�� .� 1eadersin Land De velapment Since 1953 18618 Boyson Road, Hiawatha, IIA 52283 www.halteng.com Tel: 319-362-9548 . Fax: 319-362-7595 www.haileng.com • allen@halieng.cam Invoice CYNTHIA STIMSON Invoice Dote:Oct 31,2011 CITY OF FAIRFAX Invoice Num:2203 PO BOX 337 Billing Through:Oct 31,2011 FAIRFAX, IA 522280337 PHASE[it WATER MAIN REPLACEMENT[6950-12-03:] -Managed by{SHANE WICKS) Contract Tvoe:Hourly Not to Exceed Contract Maximum:$45,000.00 Services Date Hours Rate Arnounf CONSTRUCTION CONSULTATION/ADMIN I► CONSTRUCTION OBSERVER 10/6/2011 0.50 $85.00 $42.50 CONSTRUCTION CONSULTATION/ADMIN Total: 0.50 $42.50 CONSTRUCTION OBSERVATION ► CONSTRUCTION OBSERVER 10/3/2011 1.50 $85.00 $127.50 !► iCONSTRUCTION OBSERVER 10/4/2011 2.50 $85.00 $212.50 ► CONSTRUCTION OBSERVER 10/5/2011 2.00 $85.00 $170.00 ► CONSTRUCTION OBSERVER 10/6/2011 1.00 $85.00 $85.00 I► iCONSTRUCTION OBSERVER 10/10/2D11 1,00 $85.00 $85.00 0~ CONSTRUCTION OBSERVER 10/11/2011 2.00 $85,00 $170,00 t► CONSTRUCTION OBSERVER 10/12/2011 1.25 $85.0D $106,25 w CONSTRUCTION OBSERVER 10/13/2011 2.00 $85.00 $170,00 ► CONSTRUCTION OBSERVER 10/14/2011 1.50 $85.00 $127.50 I~ CONSTRU CT I ON 0 BS ERVER 10/1B/2011 2.50 $85.00 $212.50 I► CONSTRUCTION OBSERVER 10/19/2011 2.50 $65.00 $212,50 h� CONSTRUCTION OBSERVER 10/20/2D11 3.00 $85,00 $255.00 r► CONSTRUCTION OBSERVER 10/21/2011 2.50 $85.00 $212.50 It CONSTRUCTION OBSERVER 10/24/2011 2.25 $85.00 $191.25 pr CONSTRUCTION OBSERVER 10/25/2011 2,00 $85.00 $170.00 g► CONSTRUCTION OBSERVER 10/26/2011 2.00 $85.00 $170.00 p► CONSTRUCTION OBSERVER 10/27/2011 2,25 $85.00 $191.25 fir CONSTRUCTION OBSERVER 10/28/2011 2.50 $85.00 $212.50 CONSTRUCTION OBSERVER 10/31/2011 1.00 $85.00 $85.00 CONSTRUCTION OBSERVATION Total: 37.25 $3,146.25 CONSTRUCTION SURVEY FIELD WORK p. PARTY CHIEF WITH ROBOTIC OR GPS 10Y1312011 4.50 $115.00 $517.50 CONSTRUCTION SURVEY FIELD WORK Total: 4.50 $517,50 CONSTRUCTION SURVEY PREP p► PROJECT MANAGER 10/5/2011 0,50 $115.00 $57,50 p. PROJECT MANAGER 10/6/2011 0.50 $115.00 .$57.50 CONSTRUCTION SURVEY PREP Total: 1.00 $115.00 DATA TRANSFER 0► PARTY CHIEF WITH ROBOTIC OR GPS 10/12/2011 0.50 $115,00 $57.50 I> PARTY CHIEF WITH ROBOTIC OR GPS 10/13/2011 1.00 $115.00 $115.00 i Hall II<Hail Engineers, Inc. invoice: 2203 Project. 6950-12-03: Invoice Date;Oct 31,2011 Page 2 of 3 DATA TRANSFER Total: 1.50 $172.50 DRAFTING/CAD ► DESIGN TECHNICIAN 10/12/2011 1.00 $85.00 $85,00 I► DESIGN TECHNICIAN 10/25/2011 0.50 $85.00 $42.50 DRAFTING/CAD Totat 1.50 $127.50 PROJECT ADMINISTRATION 0 PROJECT ENGINEER 10/3/2011 1.50 $100.00 $150.00 r► PROJECT ENGINEER 10/4/2011 0.50 $100.00 $50.00 bo- PROJECT ENGINEER 10/10/2011 D.75 $100.00 $75.00 0. PROJECT ENGINEER 10/18/2011 D.75 $100.00 $75.00 o. PROJECT ENGINEER 10/20/2011 0.25 $100.00 $25.00 ► PROJECT ENGINEER 10/24/2011 2.00 $100.00 $200.00 ► PROJECT ENGINEER 10/28/2011 1.00 $100.00 $100.00 0. PROJECT ENGINEER 10/31/2011 0.75 $100.00 $75.00 w» (PROJECT MANAGER 10/10/2011 1.50 $115.00 $172,50 ► PROJECT MANAGER 10/14/2011 1.50 $115.00 $172.50 ► (PROJECT MANAGER 10/17/20111 1.00 $115.00 $115,00 1w, (PROJECT MANAGER 10/24/2011 0.50 $115.00 $57.50 ► (PROJECT MANAGER 10/28/2011 1.00 $115.00 $115.00 it (PROJECT MANAGER 10131/2011 2.00 $115.00 $230.00 PROIE'CT ADMINISTRATION Total: 15.00 $1„612.50 SITE VISIT ► PROJECT ENGINEER 10/5/2011 4.25 $100.00 $425.00 ► PROJECT ENGINEER 10/6/2011 1.50 $100.00 $150.00 ► PROJECT ENGINEER 10/11/2011 1.50 $100.00 $150,00 I► PROJECT MANAGER 10/25/2011 1.00 $115.00 $115.00 ► PROJECT MANAGER 10/28/2011 2.00 $1 15.00 $230.00 SITE VISIT Total: 10.25 $1,070,00 TOPOGRAPHIC SURVEY 1 PARTY CHIEF WITH ROBOTIC OR GPS 10/13/2011 1,50 $115.00 $172.50 ► PARTY CHIEF WITH ROBOTIC OR GPS 0/28/2011 1.50 $115,00 $172,50 TOiPOGRAPHIC SURVEY Totat 3.00 $345,00 Total Service Amount: _ $7,166.75 Reimbursable Expenses: Descriptio Amount 10/312011 MILEAGE $17.60 10/412011 MILEAGE $8,80 10/512011 MILEAGE $8.80 10/6/2011 MILEAGE $8,80 10/111012011 MILEAGE $8.80 10/11/2011 MILEAGE $17.60 10/12/2011 MILEAGE $17,60 10/1', 12011 MILEAGE $17.60 10/1,412011 MILEAGE $17.60 10/1'8/2011 MILEAGE $17.60 10/1'912011 MILEAGE $17.60 10/212011 MILEAGE $17,60 10/21/2011 MILEAGE $17.60 10/24/2011 MILEAGE $17.60 101"2'5/2011 MILEAGE $17.60 101256/2011 MILEAGE $17,60 10/27/20011 MILEAGE $17.60 10/28',/2011 MILEAGE $1760 Hafill&Hall Engineers,Inc. Invoice: 2203 Project:6950-12-03'. Invoice Date:Oct 31,2011 Page 3 of 3 IOJ2812011 MILEAGE $13.75 10/3112011 MILEAGE $8.80 Total Expenses. $304.15 Amount Due This Invoice: $7,472.90 This invoice is due upon receipt Account Services BTD Expenses BTD Lad Inv Nurn Lost Inv Date Last Inv Amt Last Poy Arrd Prev Unpold Amt: $43,147.50 $ 1,407.17 2060 9/30/2011 $ 11142.63 $ 12,142.63 $0.00 Total Amount Due Including This Invoice, !$7,472,90 Credit Card Type(check one). Viso MasterCard Credit Card Account#: Credit Card V-Card# (bock of card): Credit Card Expiration Date): Name as it Appears on Credit Card: Payment Amount:$ (US Dollars):. VISA Cardholder Signature: Date: HALL & HALL ENGINEERS, INC. Civil Engineering*Landscape Architecture•Land Surveying Land Development Leedersin Land Development Since 1953 18610 Boyson Road, Hiawatha, IA 52233 www,halleng.com Tel: 319-362-9548 e Fax:319-362-7595 www,halleng.com . allen@halleng.aom Invoice CYNTHIA STIMSON Invoice Date:Oct 312011 CITY OF FAIRFAX Invoice Num:2204 PO BOX 337 Billing Through:Oct 31,2011 FAIRFAX, IA 522280337 ATHLETIC FIELDS AND PARK COMPLEX(6950-12-04:) -Managed by SHANE WICKS Contract Type:Hourly Not to Exceed Contract Maxi $210,000.00 Services Date Hours Rate Amount CONCEPT PLAN ► DESIGN TECHNICIAN 10/24/2011 5.50 $85.00 $467.50 DESIGN TECHNICIAN 10/25/2031 2.00 $85,00 $170.00 ► DESIGN TECHNICIAN 10/26/2011 1,50 $85.00 $127.50 CONCEPT PLAN Total: 9.00 $765.00 CONSTRUCTION SURVEY FIELD WORK ► LEAD FIELD SURVEYOR W/ROBOTIC/GPS 10/19/2011 6.00 $115.00 $690.00 CONSTRUCTION SURVEY FIELD WORK Total: 6.00 $690,00 DRAFTING/CAD ► DESIGN TECHNICIAN 10/28/2011 3.25 $85.00 $276.25 w DESIGN TECHNICIAN 10/31/2011 7.50 $85,00 _ $637.50 DRAFTING/CAD Total. 10.75 $913.75 GRADING&EROSION CONTROL u► PROJECT MANAGER 10/3/2011 2.00 $115.00 $230.00 I"• PROJECT MANAGER 10/4/2011 3,00 $115.00 $345.00 ► PROJECT MANAGER 10/5/2011 150 $115.00 $402.50 Ir- PROJECT MANAGER 10/6/2011 3.00 $115.00 $345.00 y PROJECT MANAGER 1017/2011 4.00 $115.00 $460.00 GRADING EROSION CONTROL Total: 15.50 $1,782.50 MTG-OFFICE F PROJECT MANAGER 10/24/2011 2.00 $115.00 $230.00 MTG-OFFICE Total: 2.00 $230.00 PROJECT ADMINISTRATION P. DESIGN TECHNICIAN 10/3/2011 0.50 $85.00 $42.50 ► DESIGN TECHNICIAN 10/4/2011 0.50 $85.00 $42.50 Iw DESIGN TECHNICIAN 10/5/2011 5.00 $85.00 $425.00 ► DESIGN TECHNICIAN 10/6/2011 1.00 $85.00 $85.00 I► DESIGN TECHNICIAN 10/10/2011 2.25 $85.00 $191.25 Ir DESIGN TECHNICIAN 10/11/2011 1.00 $85.00 $85.00 ► DESIGN TECHNICIAN 10112/2011 4.25 $85.00 $361.25 * DESIGN TECHNICIAN 10/13/2011 8.00 $85.00 $680.00 D► DESIGN TECHNICIAN 10/14/2011 2.25 $85.00 $191.25 Ir DESIGN TECHNICIAN 10/20/2011 0.25 $85.00 $21.25 Hall)5:Hall Engineers,Inc. Invoice: 2204 Project:6950-12-04: Invoice Date: Oct 31,,2011 Page 2 of 2 ► DESIGN TECHNICIAN 10/21/2011 0.50 $85.00 $42.50 i (DESIGN TECHNICIAN 10/22/2011 0.25 $85.00 $21.25 M- PROJECT MANAGER 10/7/2011 1.50 $115.00 $172,50 (PROJECT MANAGER 10/10/2011 0.75 $100.00 $75.00 ► (PROJECT MANAGER 10/10/2011 5.00 $115.00 $575.00 PROJECT MANAGER 10/11/2011 5.00 $115.00 $575.00 1 PROJECT MANAGER 10/13/2011 1.00 $100.00 $100.00 M� PROJECT MANAGER 10/13/2011 2.00 $115.00 $230.00 PROJECT MANAGER 10/1412011 0.25 $100.00 $25.00 M PROJECT MANAGER 10/18/2011 4.50 $115.00 $517.50 r- PROJECT MANAGER 10/19/2011 6.50 $115.00 $747,50 0► PROJECT MANAGER 10/20/2011 4.00 $115.00 $460.00 P- (PROJECT MANAGER 10/21/2011 5.00 $115.00 $575.00 ► PROJECT MANAGER 10/24/2011 6.25 $115.00 $718,75 1 (PROJECT MANAGER 10/25/2011 2.00 $115.00 $230.00 ► (PROJECT MANAGER 10127/2011 3,50 $115.00 $402,50 h PROJECT MANAGER 10/28/2011 3.50 $115.00 $402.50 ►- PROJECT MANAGER 10/31/2011 1.50 $115,00 $172.50 PROJECT ADMINISTRATION Total: 78,00 $5„167.50 PROJECT DEVELOPMENT ► DESIGN TECHNICIAN 10/26/2011 8.00 $70.00 $560.00 t► DESIGN TECHNICIAN 10/27/2011 5.25 $70.00 $367.50 ► DESIGN TECHNICIAN 10/28/2011 0.50 $70.00 $35.00 ► DESIGN TECHNICIAN 10/31/2011 1.25 $70.00 $87.50 PROJECT DEVELOPMENT Total: 15.00 $1,050.00 Total Service Amount: $13,598.75 Amount Due This Invoice: $1.308.75 Thls Invoice is clue upon frecelpt Account Summary Services BTD Expenses BTD Lost Inv Num Lost Inv Date- Lost Inv Arnt Last Pay Amt Prev Unpaid Amts $28,440.00 $5.50 2073 9/30/2011 $ 6,149.25 __$_6,149.25 -- -$om j Total Amount Due Including This Invoice: $'113,598.75 Credit Card Type(check one):-Visa MasterCard Credit Card Account#: Credit Card V-Card# (back of card): Credit Card Expiration Date): ;I Name as it Appears on Credit Card: �r Payment Amount:$ (US Dollars), VISA Cardhofder Signature: Date: HALL & HALL ENGINEERS, INC. a" Civil engineering*Landscape Architecture•Laud Surveying*Land Development AV NAF AW46F � Leaders in land Development Since 1953 1860 Boyson Road, Hiawatha, IA 52233 www.hallera, .com Tel:319-362-9548 a Fax: 319-362-7595 v+w.holleng.com . allen@halleng.com Invoice CYNTHIA STIMSON Invoice Date:Oct 31,2011 CITY OF FAIRFAX Invoice Num 2205 PO BOX 337 Billing Through:Oct 31,2011 FAIRFAX, IA 522280337 PRAIRIE CREEK ESTATES 6TH ADDITION(6950-12-06:) -Managed by(SHANE WICKS) C.onfragi Typeo Hourly Services Date Hours Rate Amount PROJECT ADMINISTRATION II• PROJECT MANAGER 10/26/2011 2.00 $115.00 $230.00 I~ PROJECT MANAGER 10/31/2011 1.00 $115,00 $115.00 PROJECT ADMINISTRATION Total: 3.0D $34540 Total Service Amount: L $345.00 Amount Due This Invoice: $345,00 This invoice is dve upon receipt Account Summary Services BTD Expenses STD Last Inv Num Last Inv Date Lost Inv Amt last Pay Amt Prev Unpaid Amt $ 1,495.00 $ 0.00 2011 8/31/2011 $ 1,15D.00 $ 1 150.00 $0.0D Total Amount Due including This Invoice: 1 $345.00 Credit Card Type(check one):_Visa,_MasterCard Am Credit Card Account#: Credit Card V-Card # (back of card): Credit Card Expiration Date): Name as it Appears on Credit Card: VISA Payment Amount:$ (US Dollars): #� Cardholder Signature:.__ Dater RESOLUTION NO. 2 I1-76 RESOLUTION APPROVING WAGES FOR FAIRFAX FIRE ANIS RESCUE DEPARTMENT MEMBERS WHEREAS,the City of Fairfax recognizes the contributions made by the members of the Fairfax Fire and Rescue Department; and WHEREAS,during the November S, 2011 city council meeting, the City Council reviewed the current wage rates for the Fairfax Fire and Rescue Department's members; and WHEREAS,the members of the Fairfax Fire and Rescue Department are paid annually for service from December I to the following November 30, with the checks issued in December. NOW, THEREFORE,,BE IT RESOLVED,the wages are set for the Fairfax Fire and Rescue Department members as listed below as of December 1, 2010: All Members $5.00 per call attended The Fairfax Fire and Rescue have leadership positions as listed below. The following positions will be paid these listed amounts in addition to the $5.00 per call. Fire Chief $2,000.00 per year, effective December 1, 2010 Assistant Chief $100.00 per year, effective December 1,2010 Assistant Chief $100.00 per,year, effective December 1,°2010 Captain $100.00 per,year, effective December 1,2010 Lieutenant $100.00 per,year, effective December 1,2010 Lieutenant $100.00 per year,effective December 1,2010 Secretary $100.00 per year,effective December 1, 2010 Medical Officer $100.00 per year, effective December 1, 2010 Training Officer $100.00 per year, effective December 1, 2010 BE IT FURTHER RESOLVED,by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution.. Passed and approved this 'nth day of November, 2011. .AYES: Beer, Frieden, Otto, and Wainwright NAYS: None .ABSTAIN: Magers Jason kabe,Mayor ATTEST: r Cyan is Stimson, City Clerk/Treasurer RESOLUTION NO. 20I I-77 RESOLUTION'TO APPROVE NAMING DEPOSITORIES WHEREAS, Iowa Code 2009: Section 12C.2 requires that the approval of a financial institution as a depository of public funds for a public body shall be by written resolution or order that shall be entered of record in the minutes of the approving board and that shall distinctly name each depository approved and specify the maximum. amount that may be kept on deposit in each depository; and WHEREAS, the City's auditor recommends the naming of depositories on an annual basis. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Fairfax in Linn County, Iowa, approves the following list of financial institutions to be depositories of the City of Fairfax funds in conformance with all applicable provisions of Iowa Code Chapter 12. The City Clerk/'Treasurer and Deputy City Clerk are hereby authorized to deposit the City of Fairfax funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. NAME OF DEPOSITORY LOCATION OFFICE MAXIMUM DEPOSIT Fairfax State Savings Bank Fairfax, IA $6,000,000 Guaranty Bank Fairfax,IA $6,000,000 Walford Farmers Savings Bank Walford,IA $6,000,000 Hills Bank&Trust Cedar Rapids,IA $6,000,000 BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa that the Mayor and the City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 8t' day of November, 20111. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None ,r 3 Jason abe, Mayor ATTEST: Cyn 'a Stimson, City Clerk/Treasurer RESOLUTION NO. 2011-78 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT INTEREST AND FEES DUE DECEMBER 1, 2011 WHEREAS, the City Council of the City of Fairfax„ Iowa, has numerous outstanding general obligation debt notes with interest and fees due on December 1, 2011; and WHEREAS, the City Council of the City of Fairfax, Iowa, wishes to make the required interest payments on time and in order to make those payments,transfers are needed; and WHEREAS, the city clerk/treasurer has submitted the following list of those notes and the transfers needed. Section 1. Interest and fees due on $335,000 General Obligation Combined Corporate Purpose Doan Notes, Series 2010, dated September 9, 2010 as follows: a. Transfer Order: $130.00 for the interest payment and $15.19 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Refunding of Series 2003 Library Repairs Note. b. Transfer Order: $2010.00 for the interest payment and $224.81 for the service fee from the General Fund, Fire Department Budget, to the Debt Service Fund. Purpose of notes: Refunding of Series 2003 fire department funding and a 2011 Fire Truck Purchase. Section 2. Interest and fees due on $780,000 General Obligation Corporate Purpose & Refunding Notes, Series 2008B, dated April 1, 2008 as follows: a. Transfer Order: $8,692.50 for the interest payment and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water Main. Construction Project/Reassigned to WWTF Project. Section 3. Interest and fees due on $560,000 General Obligation Sanitary Sewer & Refunding Notes, Series 2008A, dated March 1, 2008 as follows: a. Transfer Order: $3,320.20 for the interest payment and $130.08 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water Main Construction Project/Reassigned to WWTF Project. b. Transfer Order: $3,064.80 for the interest payment and $119.92 for the service fee from the TIF Fund to the Debt Service Fund.. Purpose of notes: Sanitary Sewer Improvement Project. Section 4. Interest and fees due on $700,000 General Obligation Wastewater Notes, Series 2004,dated December 1, 2004 as follows: a. Transfer Order: $9,545.00 for the interest payment and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Wastewater Improvement Project. Section 5. Interest and fees due on $650,000 General Obligation Sanitary Sewer Improvement Notes, Series 2005, dated October 1, 2005 as follows: a. Transfer Order: $6,217.50 for the interest payment and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Sanitary Sewer Improvement Project. Section 6. Interest and fees due on $790,000 General Obligation Corporate Purpose Nates, Series 2009, dated March 24, 2009 as follows: a. Transfer Carder: $12,795.73 for the interest payment and $227.50 for the service fee from the TIF Fund to the Debt 'Service Fund. Purpose of notes: Water Main Replacement and East Drainage and Detention Basin Projects. b. Transfer Girder: $1,265.52 for the interest payment and $22.50 for the service fee from the Water Fund to the Debt Service Fund. Purpose of notes: Water Main Replacement and East Drainage and Detention Basin Projects. Section 7. Interest due on $139,000 General Obligation FS-57-10-DWSRF-033 Notes, dated February 17, 2010 as follows:. a. Transfer Girder: $1,328.40 for the interest payment from the TIF Fund to the Debt Service Fund. Purpose of notes: Remote Meter Read Program. b. Transfer Order: $291.60 for the interest payment from the Water Fund to the Debt Service Fund. Purpose of notes: Remote Meter Read Program, Section 8. Interest due on $2,4010,000 Revenue SRF Note, dated December 1, 2006 as follows: a. Transfer Carder: $35,700.00 for the interest payinent from the Sewer Bond Retire Fund to the Debt Service Fund. Purpose of notes: Waste Water Treatment Plant. Section 9. Interest and fees due on $540,000 General Obligation Water System Improvement Notes, Series 2011, dated May 12,2011 as follows: a. Transfer Order: $7,841.15 for the interest payment and $250.00 for the service fee from the TIF Fund to the Debt Service Fund. Purpose of notes: Water System Improvements. Section 10. Total transfers by fund: a. From.TIF Fund to Debt Service Fund: $54,427.97 b. From General Fund to Debt Service: 2,234.81 c. From Water Fund to Debt Service Fund: 1,579.62 d. From Sewer Bond Retire Fund to Debt Service Fund: 35,700.00 Total transfer of all funds to Debt Service. $93,952.40 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax., Iowa, that the city clerk/treasurer is directed to make these recommended transfers and payments, BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 8th day of November, 2011. AYES: Beer, Frieden, Otto,M,agers,and Wainwright NAYS; None Jason M. Rabe,Mayor ATTEST: Cy is K. Stimson, City Clerk/'Treasurer RESOLUTION NO. 2011-79 RESOLUTION TO ISSUE PARTIAL PAYMENT #2 TO DAVE SCHMITT CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE III IMPROVEMENTS WHEREAS,the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co. for the Water Main Replacement Program, Phase III Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 2 from Dave Schmitt Construction Co., for a current payment due of$191,433.98. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 2 from Dave Schmitt Construction Co. for the Water Main Replacement Program, Phase III Improvements and. issue a check for $191,433.9'8. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 8"' day of November, 2011. AYES: Beer, Frieden, Otto,and Magers NAYS: None ABSTAIN: Wainright Jason abe, Mayor ATTEST: Cyn is Stimson, City Clerk/Treasurer HALL & HALL ENGINEERS, INC. = = v�nrw.hal leng.co�rn City of Fairfax Memo Date: November 1,2011 To: Honorable Mayor and.City Council From: Joel Gross,E.I.,Project(Engineer RE: Phase III Water Main Replacement, Improvements Description of Agenda Item: Discussion and Approval of October 2011 Application for Payment. Background: Major Accomplishments during the month of October include: • Parking Lot Improvements Completed. • 1,230 LF 8" Diameter PVC C-900 Water Main installed along Linn St. and Fairfax Rd. • 344 LF of 6" Diameter PVC C-900 Water Main installed along Fairfax Road. • Asphalt Trail Replaced, • 16 Water Services Installed • All Water Main tested) and operational. • Project substantially complete; only minor punch list items remain. Summary of Contract • Original Contract Amount: $266,714.80 Adjustment of Contract Quantities: $0.00 Change Order 1: $50.00 Change Order 2: $5,688.00 Revised Contract Amount: $272,452.80 Please note, incentives for Working Day Completion ($300.00! Day for 10 Days = $3000.00) and Milestone Completion ($300,00 / Day for 10 Days = $3000.00) are applied to this Application for Payment. Retainage has been reduced to$5000.00, and will be held until vegetation germination has been verified and the project is accepted by the City of Fairfax in the Spring of 2012. CIVIL ENGINEERING'LAND SUR'WEYING'LAND DEVELOPMENT PLANNING'LANDSCAPE ARCHITECTURE 1860 30 son Road "'Hiawatha, IA 52.233'Ph: 319.362.9548'IFx: 319,362.1595 408V Avenue'CoralvHle, IA 522.41 'Ph: 319.338.2240*Fx:319.362.7595 IOWA' ILLINOIS'WISCONSIN')MINNESOTA'NEBRASKA'MISSOURI 1 of 3 11/2/2011 ArAFAMIG Project Photos: The following photos were taken during construction observation for this project: y^ In N s=' , Geogrid and Macadam for Subgrade Stabilization for the(Parking Lot Improvements Parking Lot Improvements and Grading Completed CIVIL ENGINEERING"LAND SURVEYING'LAND DEVELOPMENT PLANNING*LANDSCAPE ARCHITECTURE 1860 Boyson Road Hiawatha,lA 52233`Ph: 319.362.9548"Fx: 319.362.7595,www,halleng.com i h ' v ,fir vu r i Driveways Poured on Fairfax Road ti. Flinal Grading and Seeding on Fairfax Road Recommendation: Engineering recommends approval of the October 2011 Appiicetion for Payment. CIVIL ENGINEERING''LAND SURVEYING'LAND DEVELOPMENT PLANNIIING*LANDSCAPE ARCHITECTURE_ 1860 Boyson Road "Hiawatha,IA 52233"Ph: 319.362.9548"Fx: 319.362.7595 ~www.hakeng.com APPLICATION FOR PAYMENT APPLICATION NO. D Project: PHASE III WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX, LINN COUNTY , IOWA Contractor: Dave Schmitt Construction Company, Inc. 250 50th Avenue SW Cedar Rapids, IA 52404 Owner: City of Fairfax, lowa Original Contract Amount: $266,714,80 Revised Contract Amount: $272,452.80 Date: November 1,2'011 The Contractor noted above, In accordance with the provisions of the contract documents, hereby requests ai royal of this application for a ment on the following estimates of contract work completed: ,Original Contract Work Completed $ 254,408,106 Materials Stored On Site $ Change Orders: OrOeir No.. -�;�. DateApproved Amount. 1 September 13, 2011 $ 50.00- 2 October 12, 2011 $ 5,688,00 Total Change In Contract Amount from Change Orders $ 5,738.00 Tectal Change Order Work Completed $ 51688.00 Total Complete and Stored to Date $ 260,096.06 Retainage NA%a $ 5,000.00 Total Complete and Stored to Date Gess Retainage $ 255,096.06 Milestone Incentive(10 Days @$300/Day) $ 3,000.00 Working Day Incentive(10 Days @$3001 Day) $ 3,000.00 Less Previous Payments $ 69,662.08 Current Payment Due $ 191,433.98 Distribution: Owner Engineer Contractor_Other Page 1 of 1 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Representative: By: Date: ; ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including,the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Eingineer's/Architect's Authorized eipr ntative: By: � Date;. �'�� i CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Representative: By: Y� f vDate: l! ATTACHMENTS REQUIRED: 1, Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. . Line Item Schedule of Contract Materials Stored and Values (if appliicable). ACCOUNTING USE ONLY: _ _ $ Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.02 Protect: PHASE III WATER MAIN REPLACEMENT IMPROVEMENTS FAIRFAX,LINN COUNTY,IOWA Contractor: Dave Schmitt Construction Company,Inc. Engineer! H8II 8 Haig F"glinears,Inc, RevFsed Contrast Amount: $272,452.84 Date: November 1,2011 Bid Bid Prices This Pentad To Date Item Item DeseriptFon Units: Quan111Nes Un7l Price Total Quantity Amount Quantity Amount %Iconnowle R' Mn8111zat1an LS 1 $12,00000 812,000.00 0.50 '$6,000,00 1.00 $12000.00 1140100% 2 Tma4Ilc Central LS 1 51385,90 $1,705.00 000 $Q.GO 1.410 $1,785.00 100 W/6 3 Temporary Erosion and Sedlment Dontrol LS 1 $545,x0 $545.00 0.60 1 $272.50 1.00 $545.00 1140„00% 4 sHt Force LF 6154 $2,00 $1,700.00 150,00 1 $300.00 150.50 $301.90 17.71% 5 Cheering ami Grubbing LS 1 51,140.00 $1,140.00 1.00 '$1.1140.00 1,00 $1,140,00 1144,405"® 6 ReOwva and Salvage Culvert Pipe LF i13i9 $1,00 $130,00 1 90.00 $40.7301 130.00 $130.00 t40.00% 7 flYral.Exaay.And EmSanhmenl Cy 141414 $2,00 $2,800.130 1,400,00 !$2,800.00 1 1,400.00 $2,8013,00 11410,00% 8 5ldp(61of Topsoil and Stockplte Cy loffl $2.00 $2,120.00 1060.00 S2,120,00 1 1,060.00 $2,120.00 101OW. 0 Ra Spread Slockplled Yopsdl CY 1170 $700 $1,190.00 170.00 $1,1190.00 1 170.00 $1.190,00 - 1140.40% 10 Subgrade Preparation SY 2070 $1,00 $2070.00 2,070,00 !$2.070.00 2070.00 $2,070.00 1410,00% II Subgrade Slabdizetlen with Macadam Stone Cy 1410 $26,00 $26,260.00 1028.00 I1 1028.00 $26,720.00 1141.78% 912 Geo7exllla for Subgrada Stabilimlion Sy 2070 $1,00 $2)ll 2,070.00 $2.470.00 2,970.01] 52 070.00 1'34„00% 113 0-brSubbase,6"thick - 5Y 1811) $4,00 $720,00 160,00 $720.00 180.00 $720.90 Sp inial Backfill far Parking Lot Surface(Asphalt - 1:4 MNBinga Rotlad Into place 6"Ih sk 8Y 10910 $5 CD $9,450,00 1808.00 :$9,540.00 1908.00 $9,540,00 144,85% Spacial Backfill far Park4ng Eat--c.(Asphalt 15 MWings Rated Into place Ave T thick SY 2t70 $2,00 $4,340.00 2,170.00 $4,3443.00 2,170.00 $4,340,00 t40„00°a'c 1'6 Tlroruch SWdillzation CY 95 $28,00 $2,060.00 45,00 $�1„260.00 45.00 $4,280.00 473714 (CIA..PVC 0900(OR 18)Sanlary Sewer 17 Gnavlty Main LF 514 $3200 $16,320,00 6.00 $0.00 510.130 $16,320,00 11001„00% Sanitary Sewer Service Connection,4'dia. 18 Stub,PI End EA 1 3500,60 $500,00 0.00 $0.00 1,00 $500.00 1104100% Sanilary Sewer Service,4"dia.,29 long 1'g and Clean-out at the and EA 1 $1.300,00 $1,300.00 0.00 $0,00 1.00 $1,300,00 1440056 2101 Sanity Sewer Manhole EA 2 $2,800.00 $5,600.00 0,00 $0,60 200 $5,600.00 1104L40'afe Connection to existing sanitary sewer 21 maniwle,In.luding€Tiede Dmp EA 1 $1,7c0.o0 $1,100.00 0.00 $0.00 1,00 $1 700.00 114440^7n 22 6"'Subdrain in Granular Envelope LF 1150 $12.04 $1,800.00 75.00 $300.00 75.00 $900,00 Suluo% ! V PVC Drain We(Contingancy3lem-Replace 23 Exlating Fteld Tile Under Ire Parking Lot) LF 220 010,04 $3,960,00 0,00 $0,64 0.00 $0.00 10.014% W Padaratad HDPE Dual Wall Drain 1116 24 (Coratirga.cy Ilam-Replace Existing Reid T-) tF 350 $13,00 K650.00 206.00 $2„678.00 206.00 $2,678.00 '5181„86% 0"Perforated Drain We(Conkngensy lien- 215 Replace Existing Field Tie) LF ISO 510.00 $7,900,00 0.00 $0,00 0.00 $0.00 4.010% 216 Ralnalall,Culvarl Pipe LF 71210 $T90" 52,470100 80.00 $0,790.40 130.00 1 $2,470.00 140.4010 111 Dual Wall Culvert I'll(24-Co.)Supply 27 Only.Contingency Bid Item LF 116 517_so $2,030.00 64.00 St„470.OQ 84.00 $1,470.00 12AI% Hi Dual Wall Culvert Plpe(10'DW.)Supply 28 Gmy-Contingency Bid Item LF 14 $8.09 $112.00 20.00 $11600.00 21 $160.00 142-86% HOPE Dual Wall CuIVerf Pipe(10"Dia.)Supply 29 and I'-W1 LF 411 $19.09 $912.00 46,00 $674.06 413.00 $874,00 95,83% 0"PVC C-900 Water main Including Necessary P'.Vement Removal,Disposal and Rep'acsmenl, Rgyeliaylena Wrep,Treaer Wry,and Fillings In 30 PIme Sao Special Prorlalons} LF 2.2601 $35.00 $79,100,00 1,230,00 $43,0150.00 2,230.00 $78,050,00 90.47% 8"PrJC C-400 to maln Including Necessary Pavement Removal,Dlspasai and RsplacameM, Feyatlaylane Wrap.Tracel-Wre,and Fifth In 31 Place Speci.1 Provisions} LF 344 $20,00 $6,680,00 344,00' $6„880.00 344,00 $6,880.00 104.00% 32 8"Wafer Maln Gale Valve AssemblyEA. 7 51,350.00 $9450,00 4.00 $5,400.00 7.00 $9,450,60 104710"6 5'13 6-Water Maln Gale Valve Assembly EA. 11 $1,000,00 $1,000.00 1,00 $1,000.00 1.00 $1,000.00 100,0070 34 S'Water Main Blow-off Assembly EA. 1 $800,00 $500.00 1.00 $540.00 1.00 $500.00 100.003(, W.A.Service.,1-Plash,Including the Raanoval,Disposal,and Replacement of Existing Curb Stop and Bon(water service an the same 35 II.M.at the street as the water main) EA. 3 $71 $2,260.00 4 D $300.00 4.00 $3000.00 13.3,33% W.I.services(Dlraullonal DdIIJ,V Plastic, IIndu4'ing the Removal,Dlspasal,and Raptacemant of Existing Cuda Stop and Box (raster services on tha opposite side of the street 351 ftnu the Water mal.) EA, 113 $1,304.00 $16,90000 12.50 $16,250.00 1250 $16,250.00 26.to% 37 Fumnl hand Install Fire Hydrant EA. 3 $3,900.00 $11,700.60 $.00 $11,700.00 3.00 $11,700.00 10!0,00°do 38 Remove Existing Fire Hydrant EA. 11 $330.00 $330.00 2.06 $400.00 2.00 $680.00 2!010.00% Recoanast Edsting Fire Hydrantto New Water 39 M-n EA. 11 $1,575.00 $1,575.00 1,0G '$1,5750D 1.00 $1,575.00 10141 40 4us"mfeclion and Hytlrostalic Tesling LS 1 $706.40 $785.00 1.00 $785.00 1.00 $785.00 1011 41 Revetment SF 11401 $2.D0 $21 140.00 $240.04 140.00 $280.00 7014:0451 42 s^Pnriland Cement Concrete for Parking Lot SY 174 $44.00 $7,656.00 156,00 .$6,8.6400 156.00 86,864.00 8006% 6,Asphalt aver 5"Compacted Granular 43 Sultb..jinn gency]lem) SY 34 360.00 $2,400.00 0,00 $01.00 0.00 $aoo 0104% 44 PCC St6ptrrp LS 1 5989.06 $080.00 1,00 Si 1.00 $989.00 1010.00% Finish Grading and Hydroseeding with Liquid M,R,h Sluder(Type 1A Lawn Mixture,Sunny 46 Candltian) AC 01,65 $4,658.00 $3950.30 208 !$9„688.64 2.08 Si 244;71% Pariah Grading and Hydmseeding with Liquid 46 JiMullBinder(Type 2 Eroalon Control kllxture) AC 91.2'5 $6,242.40 $1,560,50 0,01 $02.42 0.01 $62.42 4.00°;1 47 Tarnpnrary Woad Exceislor Matthig SY 604 $3.60 $1,800.00 0,00 $0:00 0.00 $0.00 0.04'"10 Dan 84ops(Inslallatia.ln PCC and Granular 48 Surface} EA 20 $71.00 $1,088.00 35,00 !1 35.00 $2,485.00 1125.001% 49 8agards(Canlingamy Item) EA 2 $739001 $1,4713.00 2,00 '$,1i,47800 2.00 $1,478.00 1140.100% COMPUTED TOTAL BID(ITEMS 1 THROUGH 49)= $266,714.80 $184,474,56 $254,408-06 1915,38% Page 3 of 4 MATIERNALS STORED ON SITE ITEM DESCRIPTION UNITS I QUANTITY PRICPPPRUNET TOTAL TOTAL MATERIALS STORED ON SITE CHANGE ORDERS This Potllad To Data N71V0: Dsscrlptfon Unit uaUnit Prlce Total Quantity .Amount Quantity Amount %C.mpioto Tentnt C.0.1_.p Adjustments to Parking Lot Improvements LS 1 $50.00 $50.00 0.00 $0,00 0,00 Kul) 0:'0b C,O„2-1 Adjustenenfs to Water Malh All nmenl LS I $1,260.00 $1,260,00 1.00 $1„2130.04 1.00 $1,260.00 1100,1001% C.0.2-2 Pttq for@ushman Valve L$ 1 $385.00 $386.00 1.00 5305.00 f.00 $305.00 1100J0D% 2.0..2.3 Boring under Palifm Road LS N S1,023,00 $1,023,00 1.00 $n„02300 100 $1,023.00 110U 00% C,0..2-4 SI1amrk 1.5 M $3,020.00 $3,020,00 1.00 $3,020.00 1.00 $3,020.00 1100.0% $0.00 6.60 $0.00 0.00 $0.00 PNOtVidNB. CHANGE ORDER NO.01-I TOTALS $5,738,00 6,tmitu4 $5,668.04 99,13% REVISED CONTRACT TOTAL AFTER ALL C.O.IIF ANY 272,452,80 $254.4108f0ll ORIGINAL CONTRACT WORK COMPLETED .Op MATERIALS STORED ON SITE '5,888.00 TOTAL CHANGE ORDER WORK COMPLETED $260,096.06 TOTAL NA% '$ISopum RETAINAGE 255498.06 TOTAL LESS RETAINAGE $69,1&S2.08 LESS PREVIOUS PAYMENTS '$3400,04 M ILESTONE$NCENTWE 10 DAYS 0$3061DAY) 1$3000.04 WORKING DAY INCENTIVE 10 DAYS r $3nu,t DA , S19IA3398 CURRENT PAYMENT DUE Page 4 of 4 C 1 m tH m r) m G CD {p w (D m"i O 41 7 r+ w rrD :3 rt m 70 o z o rD O S rD 3 (D 0 to O C sn D O �. N F' N 00 N O co C i/?Ull LM Ln 0 O �# moa c o0o 0) N o N o N0 N � W os O N �` rrD O Ota p v (DO+ Ln C 13 N O O w :5 N to 3 d (DD d O O LLA � V � tr} N Vh j)- {!l- .0rD r'O I ' 41 4) DD 6) m rDD -� m O O O CD N O O F CA O 10 te ro p+ ul .� M ? m N 0 o 3 rD N 3 E. o an w o o 0 r+ c N G M3 c 'C rD L4 O N3 _3 !-' a - ^' (n o o 0 0 r_ ►' r c G) 0 � � r3D SID r v a, a 000 0 rD x � v � � m ill 9 C Da m ( 6 r+ E! 0 M c w ,C rat N (D o X � C CD m 14 to 0 N U1 COl7 O N G N O O tL7 lJi N O O O In 00 O O 0 0 C O O O O O O 'G 'D ;m rD flf ai ORS 0 Ln rD w N w (D () Fo LO O w FD w a � v c ' cr a c s m e m cel LAI CA = o, o c' c � � m 0 ° 0 o F� o CL t r, =jw rt Z m m C ai c m ar N (A CL '< m OD C = G ° O F` h.s = r+ rp ,.+ �� =r rD N O [lD C S C o (Dcn o f D rm m CD. III co C :3 9 = m : C to CA © ° N w rD '^ m rnLn 0 o, 0 3 �d o as LID c + m f+ c m w LA = r+ v O m 7a r w O m to (D 0Ln criCL 3 � 00 z ,� m � M =rz r+n ;j m x C o rD m ami v 0 � � � � m 00 (D t� m CIO � O o IMC _m � I � G' �' M °` , IT 3 ° m m O O MI =r • d- rp O V;. O M 'mi e+ rt O n a to C m- ID rD Cu y zs O C r+ Fy 1A. tip O W p t1'M O O O City of Fairfax From: Mayor Rabe [rrmayorrabe@gmail.com] Sent: Wednesday, November 02, 20112:15 PM To: City of Fairfax Subject: Fwd: 129 Church Street Sent from my iPhone Begin forwarded message: From: J H<n_os2020(a�mail.comn> Irate: October 31, 20113:2 1:1 4 AM CDT To; ma orrabe rmail.com Subject: 1.29 Church Street Jason, If you are not already aware,we would like to bring your attention to an important matter regarding 129 Church Street and the surrounding properties. In the last several days the owner of 129 Church Street has brought in many truckloads of fill dirt. This dirt has been used to raise the level of the entire backyard six to sixteen inches. This property is one of the many properties that sits partially in the water drainage problem area located in that area of Church Street. It is our understanding that the owner of this property spoke with city hall about filling a hole where a tree was removed. We are unclear as to whether a permit was pulled(or even required) for this activity but certainly someone with the city was aware of the work because the removal of the tree, and subsequent loads of fill,used city property for equipment storage and access to the work site. Instead of simply filling the hole produced by the removal of the tree, the entire grade and level of the backyard has been changed. This change will now adversely affect the other nearby properties by adding more load to the already inadequate drainage of the area, You,the city engineer, and both of us, previously had a meeting regarding the area drainage .. problem and the need for a permanent solution. I believe that most of the property owners in. this area have voiced, in some manner, a concern about the water problems that affect their properties. Understandably the design and construction of a feasible solution is not something that could happen overnight. However given the detrimental activities at 129 Church Street the need for an immediate solution has now escalated. As part of an immediate short-term solution the owner of 129 Church Street should be required to remove the new fill, The level and grade should be restored to the prior condition and the owner delayed from making any subsequent changes until an official drainage implementation plan has been established. We have both been previously told that adding fill to raise our properties is not an acceptable solution. We understand that such action would affect neighboring properties (including city hall property). We would expect that the owner at 129 Church Street would have to work under the same rules. Without cooperation from everyone we will end up with a huge mess as each property owner competes to build the tallest mountain. We would appreciate your thoughts on this matter and the best way to proceed. Thank You, .day Hopkins Kathy Bullock P.S. Please acknowledge receipt of this message. Thanks. z City of Fairfax From: Rabe, Jason Urabe@guaranty-bank.com] Sent: Tuesday, October 25, 2011 10:17 AM To: Kathy Everett;; slhane@halleng.com; 'City of Fairfax'; fairfaxma i nt@south slope.net Subject: RE: Fill dirt at 1129 Church Street Cynthia did some research on this and found that Charlie is within the exception, this was also confirmed in my conversation with Ron. Cynthia is going to copy the code and give it to Kathy (Bullock to show that Charlie is legal) and that perhaps what she would like to fill could also fall within the code, Thanks for everyone's help. Jason M. Rabe Fairfax (Branch Manager Guaranty Bank&Trust Company Office: 3'119-896-6191 Mobile: 319-210-6386 NMLS Number: 583667 From: Kathy Everett fmailto:fairfaxdepcierk southslope.nett Sent: M' onday, October 24, 20114:37 PM To: Rabe, Jason; shane atalleng.com; 'City of Fairfax'; fairfaxmaint(Psouths'looe.net Subject: Fill dirt at 129 Church Street Hello everyone, Kathy Bullock, 117 Church Street,called because her neighbor, Charlie Fisher,at 129 Church Street is hauling lin multiple loads of(black dirt. Because of the drainage problem on her property,she had previously requested permission to bring in fill dirt, but her request was rejected. She wondered whether Charlie had requested and received permission to briiing in fill dirt,or if he is acting without authorization. She is very concerned about the affect this will have on the neighboring properties. Her phone number is 846-2808. Kathy Everett Deputy City Clerk City of Fairfax, Iowa fairfaxdepclerk@southslope.net 319-846-2204 319-846-3480(fax) 31.9-310-8121 (cell) City of Fairfax website: www.fairfaxia.com f is e-mail and any files _r.arsmi.tre-i Wid. it 3-�I, cc�:'tiiderri. nl. diad =ntcnc�Pcl sc-IE,.ty f,,or ti , of of znitatt to wi-,ot they ace =cur�:ssed, .f you Bare erciv:cl this amail irl error pic.aac: ncCi y i(;F systraa, znaua rrr. Please_, to thmL any view,-; of opiidcnns pzc,5e_a= e°,_i Juu thi.,3 e-x»a.i..l. arse solely .aac se or thEE author: and do r�er iiecesaarily eptas rt phos of Guaranty BaWk. Fi nal]y, tile recJ.pz.ra.aat ShOUi d ekaU,:rk thLs emaU azdL rola attaclaatents for t.h�� prm�aenc;t f rtz_ utrararntY Baa F, accepts -IQ li<rWl I;y f'cr aay claraac,e a.l: '.d h anti r.,a tvans>1uatt.f:d ty t.hJ.3 e-mail i h City of Fairfax From: Rabe, Jason Urabe cr guaranty-bank.com] Sent: Wednesday, Nlovember 02, 2011 10:50 AM To: Shane Wicks;.. City of Fairfax; Kathy Everett; fairfaxmaint@south slope.net Subject: RE: AI Soukup at 203 Church Street Cynthia- I will forward you an email on the same subject and I would like these emails placed in the council packets so that they can be (brought up to speed. .Eason M. Rabe Fairfax IBranch Manager Guaranty Bank&Trust Company Office: 319-896-6191 Mobile: 319-210-6386 NML.S Nlumber: 583667 From: Shane Wicks fmailto:shane@halleno.coml Sent: Wednesday, November 02, 2011 10:40 AM To: City of Fairfax; Kathy Everett; fa irfaxrnaint(&southslope,net; Rabe, Jason Subject: Al Soukup at 203 Church Street I just got off the phone with Al Soukup at 203 Church Street. He is concerned about Charlie Fisher filling in his entire back yard and the drainage impact this will have on his property and the other neighbors. He also questioned why Charlie (Fisher could significantly alter his property without having to go through a permitting process of any sort with the City,Al said that he would like to express his concerns to the City Council on Tuesday about this- I do not know if it would need a separate agenda item, or just handled under the public comments. .lust an. FYI- Kathy, Cynthia and I talked at some length about the possible drainage concerns this particular situation may cause,and how the ordinance, which allows filling upto a%acre with no permitting/review process seems to leave the City open to a this kind of situation. All also indicated that his back yard, and his mother,Virginia's back yard have had drainage issues ever since the City improved the sewer and City Hall parking lot. Shane 'Phis �?-amail anti any fi;ea tra„am,it.t<<d Wit h :i - a_e c�rnficl�nriat. �.n Lknded r u.e].y i`nz 2'hc u,�e of re,.e i..�_vicauyai «r entity to n,&:vom they a.t:e addre3,,sc1. If you havr� :-recf-Jxeci thi:-. i.7 :rr g-0 <�:;,. �i.ia'y ?a.� .���tem �u�, . t��. p.teac,e ln,te that Iny viows o�G pre _entcd in this -maii soiely uY u,zn� �=,=ihn.r an,-t c,o r.uT < ,-c *sar.ily epr. s asu: those of G ax:anty inr:. Fi.n.aJ-1y, a'_lus: i c,.paei:t shrnzld rl.eck L''-' :�: .v_1 nt. cLY.:iu3lents i:ox the P:._ _r+:_e Of Vanni":s. zr3T,aiZcy PCWk accepCa no .l.i.biIit for aril cl,nmacfc, caused l,y ,,1y %):o ru, 1.r,:r'srrL�lr_uc: Kathy Everett From: Shane Wicks <shane@halleng.com> 'Sent: Wednesday, November 02, 201110:40 A To: City of Fairfax; Kathy Everett;fairfaxmaint@souathslope.net;Jason Rabe Subject: Al Soukup at 203 Church Street just goat off the phone with Al Soukup at 203 Church Street. He is concerned about Charlie Fisher filling in his entire back yard and the drainage impact this will have on his property and the otherneighbors. He also questioned why Charlie Fisher could significantly alter his property without having to go through a permitting process of any sort with the City. Al said that he would like to express his concerns to the City Council on Tuesday about this- I do not know if it would need a separate agenda item, or just handled under the public comments. Just an IFYI - Kathy, Cynthia and I talked at some length about the possible drainage concerns this particular situation may cause, and how the ordinance, whichl, allows filling upto a % acre with no permitting/review process seems to leave the City open to a this kind of situation. Al also indicated that his back yard, and his mother,Virginia's back yard have had draiinage issues ever since the City improved the sewer and City Hall parking lot. Shane, I -y 6 .•� � .=�.OSEY STREET– '�. RAILROAD STREET v — N. DRAINAGE AREA: " Qloo-Ya;35.28 CFS „. LIJ (A. DRAINAGE AREA � d 14.3 ACRES I� EKY DRAINAGE a COMBINED M TO 35"CUL-VLRT: . CFS FL: ?55.04 r.. `MAIN STREET '� ; 1ar1i Lr .� Ln 111 MAIN STEET SANKOT HOUSE: m' —758.00 w .. . Et{uSTING CMP ` CUi VERT CHURCH STREET ABANOONEp DRIVEWAY 12 129 S. DRAINAGE AREA,: Q100-w 30,99 CFS 522 DRAINAGE , {=LOW a . .. - DRAINAGE AREA 11.4 ACRES - V' t UNN STREET e v. nn o sheet Title: EXHIBIT HALL&HALL ENGINEERS,INC, o ro a `Q cp �; n o STORM WATER DRAINAGE EXHIBIT 1MGPHONOYS NROAU5HIAWAcMA13 5235 F IN TIIIE CITY OF FAIRF'AX, CIVIL ENUINEEHING o LAMSCAPE ARCHNFCTUFCE. 0 Q o o I AND SURVEYING o LAND OEUELOPMEN h PLANNING wl-,ra hallnngpmn LINN COUNTY; IOWA Designed by; Drawn by: BDVNeCked by: 52YJ r ilk r ... civil r r;. r , ry 1 .,.:...mss=. ..........., ...e,;--'- V `. ME OEM KAMMPte. two ny Join " r r y r a SITA Y uuF Er. f �. II ti �rn � a f t y '1 1 77!m s s � re F ,. N w �w y. �-X. ;A w � .,. � �✓ ` -sem'; Lz Avkk— i a , Q 4� k u 7 , t M r yr'g i C i 7 w t s r r F l li a E o t sr �. 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" i �.. ... _:..... .:....::,_... ..... _.. .......: _.,. .:....:....,. ... :.... ... < " ✓' : „� F > o " ....... .. ..::. ....:,-:_ ....:. "'. .: .'.: ._ '.x:',:.. :,; •.::; .,.'. ..,;::" yr _:f„ :-�,:�'' •>; . -" ,�:» taa• eft ." my ✓w, Y/! 1 a 0 AV, „- -.... .....,.... .,.. .... .;. _... :.. ..,... .. ......... ..... ....., .....c:.' .w,w v�-.�ti .a'm,✓.. w"a"r-- G^ ...,'.;�”+ u . .O DRAWN BY- SRW CHECKED BY: sRw C 1 t of HALL&HAL_L ENGINEERS, INC. SHEET J° HIGHWAY 151 AND CHURCH STREET DRAINAGE EXHIBIT FOR FILL ON LOT 129, CHURCH STREET APPROVED BY. SRW 1880 BCY8ON R0AD,N -N IAJlAA,IOWA52233 DATE: 11/08/2011 =lIONE:(31%362-P'43 FAX.(319)M2-759c �� IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA OF 4 MRFAX IWIL ENGINELLRING?LANDSCAPE ARCHITECTURE "] FIELD BOOK: NONE N0. 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REVISION DESCRIPTION APPROVED -DATE LAND SURVEYING nNooevELo rdEn'TPIaNNINc wxhallen9.com. SCALE: 1"=30' PRCJLCT NO: 6950 v Kathy E�rerett From: Shane Wicks <shane@halleng.com> Sent Friday; November 04, 2011 2:39 PM To: Kathy Everett; City of Fairfax Cc: Rabe,Jason Subject.: FW: Site (Plan Revisions Attachments: SITE PLAID - 11.4.11.pdf I just got the revised site plan form Bill Knapp. I will not be able to review it and get you a recommendation letter until Monday or Tuesday. Shane From: Bill Knapp jmailto:knappwardenl.Olgwestof iice.netl Sent: Friday, November 04, 20112:35 PIS To: Shaine Wicks Subject: Site Plan Revisions Shane: attached is a plan that encompasses your review items. William J. Knapp, P.E. Knapp-Warden, LLC 319-366-6673 319-721-4689 CELL 319-366-6698 FAX i I 11\W I'S 10 kI 771j,,,� N, 'N""N BBC m AI V, l7i 5 O� 0 .AE e V s�li -�\ .�5 gess`— I: nlm w w w w w —W w I �W — It FUR - 80TH STPEET —-——-—-—- 4k u L — — — — — — LAN 7ANCE STORAGE LOTS I &2 KARAL'S 3RD ADDITIONL-21 will, 7 FAIPFAX,1A I =I C mpv 4-- CITE' OF FAIRFAX BUILDING DEPARTMENT (6/&& --t C,4� APPLICATION FOR BUILDING PERMIT * "Nott: Two approved site plans and/or plot plans shall accompany each application for a building peril-lit. gate C ( Permit Number Application to erect ( 1 V 0.a tK K Lot Address Valuation Permit Fee Review Fee WAa''SW Fee Total; Owner of Lot LdnrLuC ' P� .V JA(C_ (x-34 C 6j , `u Address of Owner A Sc '15,711 -1(`;4 Phone#of Owner (Horne) f ? (Word) Contractor/Contact Person Address Contractor Phone # .-7& ? Contact Person Phone #: Engineering Firm/Contact Person Address ? 3 V- - Engineer Phone# 6,- S-S, C ntact Person Phone #: Legal Description of Lot �0-1 civ ��'S tr. G t:ti Addition Name IV rk _ exterior Walls: Dimensions Kind of Heat Foundation Walls Mat'] Interior Walls: Dimensions Roofing Mat'l Girders Columns 1" Floor Joists 2"a Floor Ceiling � Roof Rafters r Ceiling Ht: Basement IS,Floor 2"d Floor 31a Floor # of Toilets Location (Floor) l �Dimensions of Building; Width # of Stories Plumbing Contractor Electrical Contractor Mechanical Contractor Sewer Contractor Total Area of Lot uare eet # of Families in Bldg Intended Use of Bldg Cq .'his application and any permit that may be granted in response thereto are subject to all Lays of tha State of Iowa, and al ordinal lees a the City of Fairfax, Iowa, that may have a bearing,on the same. (9( I t n Owner Date Official Date PRELIMINARY PLAT KARAL118 'THIRD ADDITION TO THE CITY OF FAI FAX, LINN COUNTY, EDWA i A. part of the SE 1/4 NE 1/4 of Section 9—TB2N—R8W of the 5th P.M,, City of Fairfax, Linn 'county, Iowa, lying south of Karol's Second Addition and lying east of Karol's First Addition. 0 50 1100 200 �Q NE CORNER SECTION 9—T82N—R8W z I� CS w �• W I z 1 V t"i I I_01' DD 1 33 33' 702' ` 10' UPPITY AND DRAINAGE EASEVENT.._526 1,99 Ac, 7. r r� IGA7 f Ire V o ffh 3#`r OT I 1.99 Ac, gLu 4Li •,f'1 I: /� -K';v< wwA�I� - A-1 Shy; .k+IS`t+•S °en.4 fix__-. -sI : u rn T\ li I LOi Ac, Mfi3., t !526 ; _..' u.. ,.flbss' ` . I � v'1 jtf r �lII it ... I .. I .p ch'nit LOT 4 C LOT 5 �s 1,51 Ac,� 1,51 Aa, is 1p 1iT 1� M ID DftA4NAGE EASEMENT r �*- -+, Jto �' 1 r? � T cEnirE—r im RCDAED 2'x2' REINFORCED E 1/4 CORNER CONCRETE BOX CULVERT SECTION s—T82N—R8w GENERAL NOTES I. CONTOUR INTERVAL IS 1 FOOT, OWNER\DEVELOPER\SU'B'DPVIIDIER 2. CONTOURS BASED ON TOPOGRAPHIC SURVEY OF SITE HIICFfAEL W. AND DIANNE Mi. 'KARAL AND ARIE REFERENCED TO U,S.G,S. DATUM, 603. CEMETERY ROAD 3. CURRENT ZONING IS AGRICULTURAL. FAIRFAX, IOWA 52228 846-2843 4. PROPOSED ZONING IS C-2, 5. AREA, OF PLAT IS 9.89 Ac, SURVEYOR: 5. NO WATER OR SEWER ADJACENT TO, OR IN BRAIN ENGINEERING, INC, HALL & HALL ENGINEERS, INC. Leaders in I and Development Since 1953 November 3, 2011 Bill Knapp Knapp&Warden, LLC 15442 nd Avenue SE Cedar Rapids, IA 52403-2302 Re; Site Plan for Improvements at lots 1 &2 of Karal's 3' Addition Bill: I have reviewed the site plan you have submitted for the proposed improvements to lots 1 & 2 of Karal's 3"d Addition,and I have the following questions and comments: 11.. Please indicate the existing surface materials/ground cover and there approximate areas, including the existing and proposed buildings? Are there any proposed changes to the suirface materials/ground cover? 2. Please show the existing 10' utiillity and drainage easement along the inorth property line of lot 1. 3. A storm water drainage easement(a minimum of 10 feet wide)should be established and recorded along the back(or west)property lines of both lots 1 and 2 4. Please add a note about the detention pond regarding whether or not it is a wet bottom pond or a dry pond, and what the existing storage volume and release rates are, and what the revised storage volume and release rates will be with these improvements. if the pond is a wet bottom pond, please indicate the normal water elevation in the pond. 5. The pond outlet pipe(the new 6" outlet pipe)should be installed at an angle so the water will not have to turn 90 degrees and there will likely be less issue with erosion on the opposite embankment of the 80th Street road ditch. 6. Please install some form of erosion control at the outlet of the 6"PVC outlet pipe for the detention pond. Why is there a berm at 755.5 along the west side of the detention pond? It appears that the existing site grading has a berm at 757 along the south property line of lot 2 that helps direct site run-off to the detention pond and away from the properties to the south. Will this southerly berm and drainage way be maintained with the site grading, and if so, haw does the run-off from this drainage way get to the pond (it appears that the 755 and 755.5 contours of the detention pondwill block this drainage way)? 8. If the top of berm elevation for the detention pond is the same elevation(757)for both the east and south sides of the detention pond, please provide an overflow spillway somewhere along the east berm so that during very large storm events, water will be directed toward 80th Street rather than the adjacent property to the south. 9. If the detention pond will be a wet(bottom pond, which it appears to be„than the 12"dia. the proposed to collect the downspouts of the new bundling will be submerged about 3 to 4 feet below the normal water elevation in the detention pond. Will this be adequate to drain the roof of the proposed building, or will there be surcharging in this system that causes run-off from heavy rain events to spill out of the gutter drains or downspout collectors along the building. Respectfully Submitted, Shane R.Wicks, P.E. City(Engineer CC: Melody Vance, Owner Cynthia Stimson, Fairfax City Clerk Ron rD]u��siil, Fairfax xxaaMaintenance'Supervisor B �KI�TG- �E491D SURVEYING - LAND DEVELOPMENT PLANINgNG • LANDSCAPE ARCHITECTURE 1860 Boyson Road • Hiawatha„IA 52233 • Ph;319.362.9548 o Fx;3119,362,7595 • www.hallengcotn - pp ----------- - ___ 3 6 — - — -- G � rpm ��°� i j � � I �: ema�av=xr a � �''%°✓;",/f'' I � IIrrt. ---------- I III II NJ Q 1 KARAL'S 3RD nF,r.�.ez a 'Mr�mMr ® rIEHC PLMtPWt u e m® ee _ � rA -' tiz rmos� m w 4txxk[x{}.tal'�'naxS wrtmm ,s� SIMMONS PERRINE MOYER BERGMAN PLC ATTORNEYS oberl E.Konnchar Eric W,I,am Allison M.Ileffeirn Robert S.Hatala Susan 11.Willleyy'" COUNSEL RETIRED A Mcsr�,6 David W.Kuhicek Lynn W Hartman M.D'Amico Carrie L.Thoompson Larry G.Gutz` William A.Bergman J.Scott E309guss Matthew J.Brandes Kathleen A.Kleiman' Jacob R.Koller Travis J.Schroeder Richard G.Hiieman,Jr. James E Shipman Michael McDonough' Thomas D.Waffle. Jeffrey K-McGinness' Paul D.Gamez Lurie Reins-Schweer REGISTERED PATENT Stephen J.Hohmann' James M.Peters Paul P.Morf Brian J.Fagan Charles J.Krogrneser AT"CORNE'a"S Iris E.Muchmore Leonard T.Strand Philip A.Burian' Kerry A.Finley= Laura E Sealon' OF COUNSEL Gregory G,Williams Philip D.Brooks Mark H,Ogden Christine L Conover Abbe M.Stensland Chad D Brakh,ah;n Stephen C.Nelson Christo her,I V'oci58 ,lames A.Ger;k Webb L.Wassmer David J.Zylstra.` Kyle W.Wilcox' James R.Snyder Carne L. TPrcympson Roger W.Slone Mark A.Roberts Thomas N.DeB©orn Christopher J.Voci'• David A.Hacker Kevin J.Visser Chad M.VonKampen Jason M.Steffens Jeffrey A,Stone Randal J.SLholer Gregory G.Williams Mark J.Herzhe€geir Matthew J.Hektom' William 5.veme.n Nicolas Abou-Assaly Matthew J.Adarn Dawn M.Gibson Direct Dial No.(319)896-4033 Writer's Voice Mail Ext.:233 E-Mail Address: bfagan a simmonsperri..ne,corn r) October 27 2011 ✓} "`` "iia Certified Mail - Return Receipt Andrew Primmer 310 Kelso Drive Fairfax, IA 52228 Re: NOTICE TO REMOTE DANGEROUS ANIMAL, PURSUANT TO FAIRFA CODE OF ORDINANCE 55.27 Lear Mr. Primmer: As you know, on October 10, 2011, ynilr dog broke free fi'o n control of the le-1- it �.asaa ,.-,'as nn, and bit a dog owned by Shirley Witte. The dog that was attacked by your pit bull was subsequently put down by a veterinarian on October 13, 2011. Your dog is a pit bull or a pit bull mix as defined by Fairfax City Ordinance. Your dog is determined by Fairfax City Ordinance to be a dangerous animal. The keeping of dangerous animals in the City of Fairfax is prohibited by Fairfax City Ordinance, Pursuant to Fairfax City Ordinances 55.25 and 55.27', the Mayor of the City of Fairfax is ordering you to place. your dog with an organization or group allowed to possess such dangerous animals, or to destroy the animal. I refer you to those sections of the Fairfax City Code of Ordinances for additional information. You have three days from the date you receive this order to comply with it. Within the three day period, please advise the City of the actions you have taken to comply with this ordinance, www simmonsperrine.corn ■ 115'third Street SE,Suite 1200,Cedar Rapids,Iowa 52401 a Telephone(319)366-7641 •Fax(319)366-1917 0 City Center Square, 1100-5°'Street,Suite 205,Coralville,Iowa 52241 e Telephone(31.9)354-1019 o Fax(319)354-1760 Also licenced 10 pracrice in:I Ilfbiors 2 wit--irr,3 arc issar:ri 4 Kansas SNeiv York 6 hlrnnesorn 71411higm,d'C diff ni-9 Nebrarda 10 Karrrar only Simmons Perrine Moyer Bergman PL October 27, 2011 Page 2 Please feel free to contact me if you have any questions. Very truly yours, SIMMONS PE"RR1E MOYER BERGMAN PLC rian J. Fagan BJH°ljsw Enclosure cc: Mayor Jason Rabe Fairfax City Clerk Loren and Shirley Witte 4c k, '2ID. 2011 12: 56PM LINN COUNTY SHERIFF No, 9380 P. 1 -1mm-00 mr-0—mm< zr-mK0 7 n—< r_ a @ 0 Ile ® e rn D Ej m mV y ig fp K M m m . vfl.m m z 0 ° I© to FM 8 Q fi m . z IA 4j, 4A s Ellp N �m T i. m mim } fA LFz Lnil W ' �a 39 £ "' Oct. 28, 2011 12:56PM L I NN COUNTY SHERIFF Na, 9380 P, 2 o Z C3 noa Nt 61 fA rt czi Z n. m C9 Z m O ft �.� n 3 V :fA , ,,. G N nim 0 no 0 VVV b .+4 ax C a v � b IA it► livi I� o wx n 2 4 8 n N Zi _ a iz 119 (1 N Q \'� C7 17 z a o iW z zLK m , 0 c9 x 1 , h 9n N 0 O I .A O T Ur X c q "T� ` z �a fiA C n 0 IRJS iib R m de ff � fn " N z Oct20, 2011 12,56PM LINN COUNTY SHERIFF No. 9380 P. 3 SUPPLEMENTAL REPORT Linn County Sheriff's Office Case Number, 11.34733 OFFENSE: Possession of Dangerous Animal 65.26 (Fairfax City Ordinance)and Dog at Large 55.07 (Fairfax City Ordinance LOCATION: 360 Kelso Drive, Fairfax (on street) DEFENDANT: Primmer,Andrew(DDE. 0510111978) VICTIM: Witte, Shirley(DOB: 03115/1936) DATE: October 13, 2011 REPORT BY: Deputy Todd Egli #57215 On the above date at approximately 1849 hours I received a call reference a dog attack that occurred on the previous Sunday, October 10u, 2011. l was assigned as south car from 1400 to 2200 hours and I arrived at the complainant's address, 370 Kelso Drive, at approximately 1907 hours where I met with the complainant, Shirley Witte, and Shirley's daughter, Jennifer Witte, date of birth 08/04/1975 Both Shirley and Jennifer related to me that a small dog was being walked on Sunday and was attacked by a white dog in front of the residence at 360 Kelso ©rive, Shirley said she was walking her dog on a leash south on Kelso when she overheard a voice saying, "Hey, watch the dog," and she then observed a dog attack hers, with her dog being bit in the torso area. Shirley said she did not report the doge attack at that time and returned to her residence with her dog. Jennifer Witte said that ehe had visited the residence of the dog owner and advised them, with not so kind attitude, they would be responsible for any veterinary bc'"illls that would result due to the attack. Jennifer said that the dog owner then slammed the door in/her face. On today's date the dog that was attacked had to be put drown by the veterinarian's office. Shirley showed me three separate,bills from the Edgewood Animal Hospital, with the first bill being in the amount of $70.34 on Octolber 100, 2011, the second bill was for $52.91 on October 11 U, 2011, and the third bill was for today's date, October 130, 2011 Ii in the amount of $377,49, The total amount of the vet bills came to$502.46. Written statements were collected from Jennifer and Shirley Witte and they are included with this report, I then went to the residence at 360 Kelso Drive in Fairfax and attempted to locate the dog owner there, but at that time no one was home. I was given a phone number and name for the dog owner by the complainant so I called the phone number and left a message. I again called approximately ten minutes later and made contact with the owner, Andrew Primmer. I then made contact with Mr. Primmer and collected a statement from him as well. Andrew wrote that on Sunday night his girlfriend had Dixie, which is the name of his dog„ outside on a leash when the 1 Oct. 20, 2011 12: 56PM LINN COUNTY SHERIFF No. 9360 P. 4 other dog walked by on a leash. iHo stated Dixie then ran and pulled he leash out of his girlfriend's hand and bit the other dog. He said within seconds he was able to pull Dixie off of the smaller dog, Andrew did say to me that he attempted to check on the welfare of the dog, all which time the owners claimed that the dog was fine, I asked Andrew to verify that his dog was current on all shots,vaccinations, and rabies tags, and it did have a current rabies tag on its collar, Andrew also showed me paperwork that he had purchased the dog through the Cedar Valley Humane Society only a couple of months ago. I then made contact with the Cedar Valley Humane Society and advised them on all details of the incident, Andrew's paperwork did indicate that the primary breed of the dog was Pit gull and the other form indicated a breed) of Spaniel mix, due to the fact that the Fairfax ordinance states that if a dangerous animal is of "a Pit Bull breed that people are not allowed to have them in custody, I ask that the Fairfax City Attorney review this ordinance and decide on proper disposition. Andrew Primmer seemed very remorseful for the dog ialtack and was afraid that the dog would be taken from his custody. I advised Andrew that the city attorney would probably be in contact with him and if he had any further questions or comments to contact the city attorney, The victim, Shirley Witte, was given a copy of the case number and stated they will tura over photos of their dog that was attached, along with copies of the vet bills from the Edgewoo Animal Hospital, I have nothing further to add at this time regarding this incident Again, I ask that a copy of this report be forwarded to the Fairfax City Attorney for proper diaposltion on the ordinances above, End of Report,., REPORTING OFFICER: Deputy Todd Egli#57-215lkip ),Inn County Sheriff's Office 2 Iil fin=u - '1 {lr li .1 1. 1 w � #( IIC 1. 1 Frr► Il �! ! :.1�' #a'.I Ai° Alr- f '.+� flli�l 11kf.� 11� Jf � 1#t.l nn. irmanj11 1 •.1 1 . 11 #'I' IRA wr / tl r' / •f / I Ar ��i/ir/��'��rar+•rSl� --- i� -- .a�rrrMl'RJLIJa�ra�.�T. JI�� �� iGM' / / ! I,II� ! d / f • L I l!l ! All! rM MA MIT NWAWMA AI •IIS'�"IiiF"l�1111T1I� �! l►i�I '� I�f ,/ I.� / J •�I�rq��� ..11 1 1rM"v IM I nM M tl� .•1 1 - 1 I # II J11 1 Y 'PAR i dck, 20, 2011 12: 57PM LINN- C ItN'TY SHERIFF No, 9380 P, 6 CONTINUATION HIE'ET LINN COUNTY SHERIFFS DEPARTMENT #tRRRRTUW't i;ON71NU Cp oAT€ CR6C NO, ill— aimm � _py m ' /�?r1 / �Ir+r �lI7Cr TFIr>�/I2r r �7i �31Y 3&b �/66V , I ,fly rill 7. Wtll� iqJ b' hiS eMdj J60 kla �f l'f�1/�Zf cP . J 26-11 PROR ,� OF PAOEfi REPORY)MG OFFV€€R'6 VW-2V t•l 1 at ! 1 1 U1 1r M 1 a•`!}/)/�aa * ��..�+,�. `+rte ��' � / �+, i 1!1 I N4 8X A � Vi � if-t-•a Illr.I ,1 �1 1.11' n A t It 11 .11 1 ' f Ih � .!♦� F •31 fl t :, '✓'�R. t '.111 "I11 1.1 .1\'1.1 1 I, Iel.�� re E F-' 11 Ir 1 1' 111 fl Ir. F t1 it �.i j a•1 .Ir: 111 4��•'.1 '>( � 4 ����� ����i���+lh � a f•a � !,aj. 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'�11 '1 f 1 r-i rl II uw• 3 611 1 i � 1 1 1 11 11 1 ..r all Ire i Oct, 20, 2011 12, 57PM LIMN C UnNTY SHERIFF No. 4380 P. 8 I IJNN'COVNTY orIMPHYFPS DEPARTAUM, -VOL TARYMMESS STAMMM -dekwo rhnieal ' tat that x ami .. yidf bang bomml !V//7. h dr�n far ol crimes atfea cw�a V-tlfa evmka e I'audcr�d tit I am not under arra Z 19 • Whhmd bdag koL-'d hf or gm.-Ad=d at tp.miaU,k to 'P[1'1'Y X ant a6mat to states voter tba fotldit�g tfv a�zd ri of o ' &oat may crimimd Acts;Pgardingt4e # to bemsed rt eervc e�rifl, wut a or =da bomcf b7 mvoue, F r .t IIA )j. r ho 1 • ' m " . s each AC pTl*Ak-kri MOV.00 04 • '' RLM nod&*;Page Qf tbE1 sb&mvd X •Lf�1�t1 2a�QrxlAw � ;h Re w Nffvq t§ • r� ,. �"_' �fxf'RX11, I�'� if Dd4 2t , k . ' • ,• a •,�f1\u4�lx,1WM/l +a+w�,+s'! City of(Fairfax From: City of Fairfax[fairfax@southslope.net] 4 Sent: Thursday, October 20, 2011 11:34 AM To: 'Rabe, Jason' ` g Subject: Pit Bull Attack Jason, Loren Witte, 370 Kelso Drive, just stopped by. He said his wife was walking their 16 pound little dog on Sunday,,October 9 (he thinks this was the date) and their dog was attacked by a large pit bull mix dog from 360 Kelso Drive. Their doge was injured so badly, it had to be put down. His wife was walking their dog and the people from 360 Kelso Drive were sitting in their yard. Mrs. Witte didn't see their dog uintil it ran at hers. The pit bull was on a long leash, but as soon as it saw the other dog, it ran and jerked the leash loose from their hands. They called the Linn County Sheriff's department and imade a full police report. Mr. Witte stated he has taken that paperwork down to criminal justice. (I'mi not sure what that is.) Here is part of our animal control chapter: 55.01 DEFINITION OF TERMS. As used in this chapter,unless the context indicates otherwise. A "dangerous animal" is.: (12) Pit Bull Terriers, including the following: (a) The Bull Terrier breed of dog; (b) The Staffordshire Bull Terrier breed; (c) The American Staffordshire Terrier breed; (d) The American Pit Bull Terrier breed; (e) Dogs of mixed breed or other breeds which are known as pit bulls, pit bulldogs or pit bull terriers; (f) Any dog which has the appearance and characteristics of being predominantly of the breeds of Bull Terrier, Staffordshire Bull Terrier, American Pit Bull Terrier, American Staffordshire Terrier, any other breed commonly known as pit bulls, pit bull dogs or pit bull terriers or a combination of any of these breeds,which is identifiable as such by a qualified veterinarian duly licensed in the State of Iowa. i ' . "Vicious animal" means any animal, except for a dangerous animal, that: A. Has bitten or clawed a person or persons while running at large and the attack was unprovoked, B. Has bitten or clawed a person or persons on two (2) separate occasions within a twelve (12) month period; C. Has bitten or clawed once causing injuries above the shoulders of a person; D. Could not be controlled or restrained by the owner at the time of an attack; or E. Has attacked any domestic animal or fowl on three (3) separate occasions within a twelve (12) month period. 55.25 ]KEEPING OF DANGEROUS ANIMALS PROHIBITED. No person shall keep, shelter or harbor a dangerous animal for any reason within the City except in the following circumstances: 1. The keeping of dangerous animals for exhibition to the public by a bona fide traveling circus, carnival, exhibit or show. 2. The keeping of dangerous animals in a bona fide, licensed veterinary hospital for treatment. 3. Any dangerous animals under the jurisdiction of and in the possession of the Iowa Department of Natural Resources,pursuant to Chapters 481A and 481E of the Code of Iowa. 4. Those Pit Bulls owned and harbored within the corporate City limits before June 11, 2002, provided that such Pit Bulls are confined and kenneled at all times. 55.26 KEEPING OF VICIOUS ANIMALS PROHIBITED. No person shall keep, shelter or harbor for any reason within the City a vicious animal except in the following circumstances: 1. Animals under the control of a law enforcement or military agency. 2. The keeping of guard dogs; however, guard dogs, must be kept within a structure or fixed enclosure at all times, and any guard dog found at large may be processed as a vicious animal pursuant to the provisions of this chapter. Any premises guarded by a guard dog shall be prominently posted with a sign containing the wording "'Guard Dog," "Vicious Dog's or words of similar import, and the owner of such premises shall inform;the local law enforcement officers that a guard dog is on duty at said premises. 55.27 SEIZURE,IMPOUNDMENT AND DISPOSITION OF DANGEROUS AND VICIOUS ANIMALS. 1. In the event that a dangerous animal or vicious animal is found at large and unattended upon public property, park property, public right-of-way or the property of someone other than its owner, thereby creating a hazard to persons or property, such animal may, in the discretion of the Mayor, be destroyed if it cannot be confined or captured. The City shall be under no duty to attempt the confinement or capture of a dangerous animal or vicious animal found at large, nor shall it have a duty to notify the owner of such animal prior to its destruction. 2 2. Upon the complaint of any individual that a person is keeping, sheltering or harboring a dangerous animal or vicious animal on premises in the City, the Mayor shall cause the matter to be investigated and if after investigation,the facts indicate that the person named in the complaint is ceeping, sheltering or harboring a dangerous or vicious animal in the City, the Mayor shall order the person named in the complaint to safely remove such animal from the City, permanently place the animal with an organization or group allowed to possess dangerous or vicious animals, or destroy the animal within three (3) days of the receipt of such an order. Such order shall be contained in a notice to remove dangerous or vicious animal, which notice shall be given in writing to the person keeping, sheltering or harboring the dangerous animal or vicious animal and shall be served personally or by certified mail. Such order and notice to remove the dangerous animal or vicious animal shall not be required where such animal has previously caused serious physical harm or death to any person, in which case the Mayor shall cause the animal to be immediately seized and impounded or killed if seizure and impoundment are not possible without risk of serious physical harm or death to any person. 3. The order to remove a dangerous animal or vicious animal issued by the Mayor may be appealed to the Council. In order to appeal such order, written notice of appeal must be filed with the Clerk within three (3) days after receipt of the order contained in the notice to remove dangerous or vicious animal. Failure to file such written notice of appeal shall constitute a waiver of right to appeal the order of the Mayor. 4. The notice of appeal shall state the grounds for such appeal and shall be delivered personal or by certified mail to the Clerk. The hearing of such appeal shall be scheduled within seven (7) days of the receipt of notice of appeal. The.hearing may be continued for good cause. After such hearing, the Council may affirm or reverse the order of the Mayor. Such determination shall be contained in a written decision and shall be filed with the Clerk within three (3) days after the hearing or any .;ontinued session thereof. S. If the Council affirms the action of the Mayor, the Council shall order in its written decision that the person owning, sheltering, harboring or keeping such dangerous or vicious animal remove such animal from the City, permanently place such animal with an organization or group allowed to possess dangerous or vicious animals or destroy it. The decision and order shall immediately be served upon the person against whom rendered in the same manner as the notice of removal., If the original order of the Mayor is not appealed and is not complied with within three (3) days or the order of the Council after appeal is not complied with within three (3) days of its issuance, the Mayor is authorized to seize, impound or destroy such dangerous or vicious animal. Failure to comply with an order of the Mayor issued pursuant to this chapter and not appealed, or of the Council after appeal, constitutes a simple misdemeanor. Stop by or give me a call to discuss what you would like done, if anything. Cynthia Sthnson City Clerk/Treasurer City of Fairfax, Iowa 319-846-2204 fairfaxa-southslope.net ,vww.fairfaxia.com 3 0 Page 2 July 11,2011 July 11, 2011 V Fairfax City Hall and F=ire Department Steel Roof Bid Steel roof to be screwed down over shingles with painted to match screws Steel (including trims)to be 26 gauge with 40 year paint warranty on peeling, cracking, chalking and fading All of ridge will be vented through a vented closure material to keep attic heat minimal Pipes to be flashed with flexible rubber boots Includes. Material, Labor, Freight,Unloading and Sales Tax- Total Investment For City Hall 113: $6,095.00 Options: ice' — To roof the whole building at one time would add(cupola includ ):$13,095.00 i Thank you for the opportunity to bid on your project. If you would like more information please feel free to call me anytime if you have any questions or need more information. Thanks again. Lucas Grout 319-540-3443 a. Disposal of construction waste by owner(unless other arrangements are made) b. Site preparation by owner c. Concrete bids do not include any additional fill material needed d. Prices valid until August 101,2011 Eastern Iowa Building, Inc. — Cedar Rapids, Iowa 319-396-25221cel Motioned by Beer, seconded by Frieden to approve the first reading of ORDINANCE NO. 118,AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007,OF THE CITY OF FAIRFAX,IOWA,BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote: Ayes: Beer, Frieden, and Wainwright. Nays: Magers, Absent:, Otto. Motion carried. No name has been submitted for appointment to the Library Board of Trustees. A quote to re-roof the city hall/fire station building was reviewed and discussed. Motioned by Magers, seconded by Beer to approve the quote from Eastern Iowa Building, Inc. to roof the city hall/fire station with steel for $13,095.00. The City will use LO'S'T money for this project. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Two quotes were reviewed for tiling and re-grading of the East Cemetery retention basin. Motioned by Wainwright, seconded by Frieden to approve the quote from Ken-Way Excavating, Inc. for $17,471 plus the addition of the French drain option. Drainage funds will. be used for this project. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otte. Motion carried. Discussion was held about a request from Judy Heisler, at 7201 Williams Blvd.,to connect to city water and possibly also city sewer. Samples of the calculation of the connection fee were reviewed. Motioned by Wainwright, seconded by Magers to base the connection linear fee for 7201 Williams Blvd. for any service at this time using the frontage on the Highland Avenue side. The current resolution states the fee per linear foot is $12.00 for water and$12.00 for sewer. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Motioned by Frieden, seconded by Magers to send three representatives to the Iowa League of Cities' annual conference. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Motioned by Wainwright, seconded by Frieden to approve the claims list dated July 12, 201 L Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Harold McCormick asked questions about what is allowed in different types of zoning districts. John Berns suggested moving the Hawks Ridge Park bathroom building away from the property line. Shane Wicks will work on the specifies. The elevation change will increase the cost of the project. Cynthia Stimson reminded the city council that Kathy Everett will be attending the Municipal Professional Institute July 18-27 and Cynthia will be attending the Municipal Professional Academy July 27-29. Motioned by Magers, seconded by Wainwright to adjout-n. Ayes: Frieden, Beer, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried, Mayor Rabe adjourned the meeting at 4:10 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. City of (Fairfax From:: Heath Rinderknecht[heath@souths€ope.com] Sent: Wednesday, November 02, 2011 1:46 PM To: Aaron-City of(Elly; Cassandra-City of Solon; Cheryle-NLTV; Connie-City of Swisher; Cynthia- City of Fairfax; Dan Swick; Diane-City of Shueyvitleu Don-City of Oxford; Janet-City of Walford; Meredith Fisher; Oxford City Hall; Ruth-City of Tiffin; Ryan-City of North Liberty; Tracey-City of North Liberty; Trish-City of Newhall; Wendy-City of Norway Subject: South Slope TV channel updates All, Channel name change; • Channel 545 - Discovery HID Theater has changed its name to Velocity • Channel 161—History International has changed its branding,from HI to H2(More 2 History) Thanks,. Heath Rinderknecht I video Services Coordinator CALL 319-626-2211 office 1319-665-5375 direct CLICK www.southslope.com ( heath@southslope.com VISIT 960 North Front 5t- PO Box 19 1 North liberty, IA 52317 SOUTH SLopr= PHONE r TER(+CT TELEVISION This electronic transmission and any attachments to this electronic transmission contain confidential information belonging to the sender and Intended onlly for the recipient(s) identified above. If you are not an intended recipient, your are hereby notifled that any disclosure,copying, distribution or other use of this electronic transmission,the attachments or their respective contents is strictly prohibited. If you received this transmission In error, please contact the sender immediately and delete the original transmission. i PCS Box 337 319-846-2204 Fairfax, IA 52228-0337 fair@�@southslope.net November 7, 2011 Mr. Gordon Sevig Sevig Development, L.C. P,O, Box 123 Watford, IA 52351 Re: STATUS UPDATE FOR THE STORM WATER DETENTION FACILITIES AND ADJACENT DRAINAGE EASEMENTS WITHIN THE PRAIRIE VIEW HEIGHTS DEVELOPMENT: On October 25, Lynn Miller with the City Maintenance Dept. and I performed a site visit of the detention facilities in the Prairie View Heights development. The following is a list of items that need to be provided and/or completed yet: Out Lot A(Phase One): a. Design Items to be Addressed: i. Updated report on the pond volume, 100 year storage elevation, and release rates from a licensed engineer. ii. Certification from a licensed engineer whetheir or not the 100-year storm event ponds 'into the two adjacent residential lots. If the 100 year storm event does pond into these lots, Storm Water Drainage easement(s) should be established and obtained for the area on these lots where the 100 year storm event ponds. The location and low building openings of the two houses on the adjacent lots should be verified and provided relative to the 100-year storm event. iii. A defined overflow spillway should be established at the downstream property line for this pond. Prior to establishing this spillway, a licensed engineer shall certify that the 100-year storm event flows through this spillway and that the downstream drainage way along the property line will convey these flows without damaging either property or the buildings on these two properties. Low Building Openings (LBO) elevations should be established for the two houses adjacent to the overflow drainage way, and Storm Water Drainage easement(s)should be established and obtained from these two downstream properties. b. Maintenance Concerns to be Considered: i. Class E Revetment over engineering fabric at the two outlets rather than the smaller stone currently at these outlets (per the approved plan of improvements and Metropolitan Are Spec's./Details). Out Lot B Phase One): b. Maintenance Concerns to be Considered: i. Class IE Revetment over engineering fabric at the two outlets rather than the smaller stone currently at these outlets (per the approved plan of improvements and Metropolitan Are Spec's.fDetails). Out Lot C Phase Two): a. Design Items to be Addressed: i. It appears that the berms for this pond may have been filled beyond the approved design limits for the pond. As a result, it appears the pond may encroach into the adjacent gas easement, the two adjacent properties to the north, and the City's street right-of-way for Sunflower Drive. An updated report on the pond volume, 100 year storage elevation, and release rates shall be submitted and certified) by a licensed engineer. Also, a full as-built drawing shall be completed by a licensed engineer for this pond which indicates the overall limits to the exterior toe of slopes of the pondberms, and the limits of the ponding for the 100 year storm event relative to the adjacent properties and gas easement. If the pond encroaches onto these properties or the easement, the pond can either be re-constructed per the approved design, or the following shall be required: a. Storm Water Drainage easement(s) should be established and obtained for the area on the adjacent northerly properties where the 100 year storm water ponds and the berms encroach. b. Written and signed agreement to fill over the gas easement from the utility company that holds the rights to this easement. The City would also wanit 'this agreement to include wording that would hold the City harmless for any costs, maintenance, or,damages related to filling on this easement, c. Provide an acceptable design for installing the sidewalk per the Cedar Rapids Metro Design Standards within the City's street right-of-way for Sunflower Drive along the portion of the pond that encroaches into this right-of-way. The developer shall be responsible for all additional costs beyond the normal sidewalk installation. b. Maintenance Concerns to be Considered: i. Class E Revetment over engineering fabric at the two outlets rather than the smaller stone currently at these outlets (per the approved plan of improvements and Metropolitan Are Specs./Details). Out tot D {Phase a. Design Items to be Addressed: i. Address the pond volume discrepancy that was called out in the previous report. ii. Revisions to Storm Intake 1-2 and the adjacent storm sewer on Ridge Drive and lot 106 of Prairie View Heights - Phase 2 per the letter dated October 5, 2011, Storm Sewer and Storm Water Drainage Easements: These easements shall be established and obtained as called out in the Previous report. Respectfully,Submitted, , Shane R. Wicks, P.E. anon Rabe Fairfax City Engineer Mayor CC: City of Fairfax Maintenance Department Doug Frederick, P.E.—Hart-Frederick Consultants, P.C. Cynthia Stimson, City Clerk—City of Fairfax AGENDA NOTES FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,NOVEMBER 8,2011 A'T' 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET L Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated October 11, 2011 b. City Council minutes dated October 25, 2011 Place on file: a. Library Board minutes dated October 4, 2011 b. Library Board minutes dated November 1, 2011 c. Planning&Zoning Commission minutes dated October 18, 2011 d. Parks and Beautification minutes dated August 18, 2011 e. Parks and Beautification minutes dated September 1.5., 2011 f Parks Project Task Force minutes dated October 24, 2011 g. Parks Project Task Force minutes dated November 7, 2011 5.. Presentation—Linn County Solid Waste Agency 6. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f Financials Utility, Investment, Revenue, and Budget are included in your packet. h. Engineering Shane's report and invoice are in your packet. 7. Consider RESOLUTION to set Fire Department Wages Resolution will be written Tuesday,possibly at the meeting, like wants to discuss the possibility of raising the wages for the firefighters. 8. Consider RESOLUTION to.Approve Naming Depositories See included resolution. 1. Consider RESOLUTION for Transfer Needed for Debt Payments See included resolution. 10�. Phase 3 Water Main Replacement Project and Parking Lot Improvements— a. Discussion on project status b. Consider RESOLUTION to approve Pay Request#2 See your paperwork from Hall&Hall. 11. Discussion regarding utility rates .See the report. 12.Discussion and possible motion to accept the Storm Sewer Re-alignment Improvements on lots 105 & 106 of Prairie View Heights Phase 2 Shane has info. Fairfax City Council Agenda-November 8,2011 Page 1 13. Discussion and possible motion regarding Trail Project Shane and Jason have info, 14. Discussion and possible motion regarding Drainage Issues at the Southeast corner of Church Street and Highway 151 See included emails from residents and information from Hall&Mall, 1.5. Discussion and possible motion regarding Commercial Building Permit Application from Melody Vance for 51 Williams Boulevard. The information we have is enclosed. We don't have Shane's recommendation yet. 16. Discussion and Update on Notice to Remove Dangerous Animal See attorney letter and police report. 17. Discussion and possible motion regarding invoice for City Hall and Fire Hall Roof Replacement See enclosed invoice and'previous minutes. Cynthia doesn".t know ifshe was the only one That misunderstood the amount, or if more did, 18. Consider motion to approve the claims list dated November g, 2011 19. Discussion a. Opportunity for citizens not on agenda 20. Clerk's comments 21. Mayor's comments 22. Adjournment Fairfax City Council Agenda-November 8,2011. Page 2 AGENDA � FAIRFAX CITY COUNCIL REGULARMEETING TUESDAY, NOVEMBER 8,2011 AT 7:40 PM FAIRFAX CITY HALL—525 VANDERBILT STREET 1. Call to order , 2. Roll call . Approval of agenda 4.. Approval of and place on file: a. City Council minutes dated October 11, 2011 b. City ounce minutes dated October 25 2011 Place on file: a. Library Board minutes dated October 4, 2011 b. Library Board minutes dated November 1, 2011 c. Planning& Zoning Commission minutes dated October 18, 2011 d. Parks and Beautification minutes dated August 18,2011 e. Parks and Beautification minutes dated September 15, 2011 f. Parks Project Task Force minutes dated October 24„ 2011 ty 5 Presentation—Linn`Coun Solid Waste Agency . �'�A�..x�t.�� ��'`�,�'. L:� (,F,E'36:1r�.�S ��Y�^*�� ��.-�.u'._ �^�=� CC,,.<.r t�..�Ge4�?'✓ d ° ". �,y .:�-:�.. �s.��f�,.s.. I�_ �4 >� �h:.:,C...U1�,['." '. 6. Reports t ' a. Sheriff U b. Library ' J ?t c. Fire Department : { ��7, 1✓'�,�. Rhe R .. Y ,g ',,...._,,. c $ d. Maintenance Department t h. i 1100 Fairfax City Council Agenda-November 8,2'i1111 Page 1 e. Parks and Beautification Department 1-f 7 i. Parks Project Task Force f. Financials g. Engineering A ,7. Consider RESOLUTION to set Fire Department Wages (,o .4 8. Consider RESOLUTION to Approve Naming Depositories 9. Consider RESOLUTION for Transfer Needed for Debt Payments ,Aq I , Phase 3 Water Main Replacement Project and Parking Lot Improvements a. Discussion on project status �X b. Consider RESOLUTION to approve Pay Request#2 11. Discussion regarding utility rates Fairfax City Council Agenda-November 8,2011 Page 2 1 , Discussion and possible motion to accept the Storm Sewer Re-alignment Improvements on (lots 105 & 106 of Prairie View Heights Phase 2 -') 113 Discussion and possible motion regarding Trail Project r ! t ' 1 x p PE I Al� .Jn.f�'� � �C i 1 . Discussion and possible motion rgarding Drainage Issus at the Southeast corner of Church Street and Highway 151 ., i.E .,., �. � � C' 4,If•a£:a x. Ji )' `� ;",V 4 '"f . d r � �h D of `�• �; f d, pry t .4 a; . .. .. !d r, N 'l X73,.; 1.5. Discussion and possible motion regarding Commercial Building Permit Application from Melody Vance for 51 Williams Boulevard. a � M y // n,,��,. /���f �•G.�7''�,'.���v'f,� 't4.,A.�'�w�y ��,� "�.� `[ LJ Fmk j"�' 8 p (" i ge y ( 16. Discussion and Update on Notice to Remove Dangerous Animal {r. fit! „ ^ , l 3 17, Discussion and possible motion regarding invoice for City Hall and Fire Hall Roof Replacement 4 18. Consider motion to approve the claims list dated November $, 2011 4. 0J, 19'. Discussion a. Opportunity for citizens not on agenda Fairfax City Council Agenda-November 8, Z011 Page 3 1. I i ) pit v .' 1410 ct ,y e, ` Lk` 20. Clerk's comme% 2£ Mayor's comments 32. Adjournment 6� ^ > [^ �^ w ' 6: . .x Fairfax O«CouncilA -November 8,2011 Page 4 4 STATE OF IOWA Counties of Lin i and Johnson ss. 0Q"8163 „ -}¢�t-4 a€�iefied'Seng uoluf4Ja�!�;o uss� ht°l patdnxPO H `aV ;'wIW gseC �' w, of E.M.t A G£EQ85 145116dLUdD PaJ a 6lra leudrteuxa}ut: saute htaaotvdl qed oft"riLG2 }furl&fe,� s}uaurtGsrrt�eO:g anuaAeN ' leuaa}nl naso ci*lW 7�7 lu11SIN Poma9 86"4LL'�� anuana j leurafui- 4Q'66�' 11u'(4 utPtd4fIG!M keJaPa�& pafdcs5p(y 'dYrHrzaPuauua IfanuasAA8`069`tt19S anuana ru�atuf; 0l1 CirrB'4s U�Plol[tf#tM fe,ra€ra�S �I sle�oo4u d'sAogt3:506egdMI, 156ue'1p OO'4 S;r flat tMl�S i 1tun P'od 4 bO dVH 1�edb tfaa iD rMejpal p� na +y,ta6bH,tfrttu! b Cl eatlle A0f �i IGgfi 1 >frS� '� :� t€1gd51O f+aldhopO �d staar uelprul�tostate that I ani the publisher lq j iuv t p laud!} tV' un51ft1rV Q0 0B�s ft f1: 0 itutl peim�taabH ivauulJedt Yetradlutt, daily newspaper of �eneral yb }rat} IeUalSs:f3oucl aa4{O�aut OedGa'j. f ldr+�0 �fVttrr}f��� ,yid Johnson Counties, in Iowa. 00'e ainrr :#q to}ua�I.4rar}eatunu3taD uOual tI0I1 PaEanodo'dbtl"ouI sanrn�a, } + 4GSZ5S aix copy of which 1S attached was QO'841 85 19y. fwajn.ras ytudgaarurturulao uOwl palamao `dN11 suaullee{.i Pomrrtrrh Q'vLs QG'6G: u€1 geh0el:slaaralus!urff�ysra mets 9foufut_ in THE GAZETTE newspaper aaay.. . c. . ..aulded° Pp 9 C £5 stltys�agctrayry: - p.!. sansf�otsb? ledlalrtnlM f aber 22nd, 2011 }fun :paidn000 dd31 I ct saglddtc I d e47 kadlurayD e} P.AH nrn rA ? �._.- .dishing said notice IGsda�r �lov m6er 2 01�, aY. � W�tntuYisfl4E:,NaYs; Narye y!vyorionCar• noY,'atfl�al until approvkd by iMre Glfy }r rled i Council . Mdh4pned;bY Ar4agers, se�gnde�l �,� �,rknl�i�r.r�ttW��tj�tlri�'�r�e.,2aii rDrtitautes am Outobehr 4L2Gn1'rand Nb� AFLAC Pfr,0 [ 2 85 .',commission. intos dlatedtolaer 18, RI#arfets IIIant:ElndrgCitNtiHa1 Glaneratar ..Qses 2011 the flaks antl BeautaftcaGton;mtn- 21:84 Utes dated:August 18,;2011 an&.Sep- Alforfer Idents Equipment Rental tefnber 15,.'2Qi1, as well as the Parks 1115:00 project Task'FoYce¢njitlaras dated.ac� Rrantark Mafs&Uniforfns 474.09 totter.24 2011 Ayes-._Beer �ckeden, 8&.W Lack Co Locks&Kevs 293"0G t`C t#o MagocS,and V4talrtwraght .Days. Baker&TdXlor Library:289G2 1Vone.Mohan caused. Bankers Trust Debt Interest Payments_ t s Deputy Pavelka Pre anted.the list of &-Foes 56;83,40 ......... calks from the Linn CbunfvSKerlff bf Batteries Included FID'3600 r free BaYne,Cathy'Lltsrary I�'ermburserrent t- Jason Evans, from the Cedar.Rapids 84717 Linn County.Solkd waste Astency,gave Carus CoMoraiian Wafer Supplies a short presentation on;ihe Coma unity 598.20 Partnership Grand program. Cedar €ziWds Photo C00Y, Inc, Lw- Fire Chief Mike Saokdi reported that brarltSupplies 1812 owled ed l? Tlln the fire department has purchased two Center Paint LP Library 43.74 naw thermal Imaging cameras aril that CR�LC Sand.waste Agency#r1 Cum- 0o um �o�yc17}ber 221a�1 201 f they have snit a Hour membars. 0o' 18 00 a El{seus5lvrt was held about the,fiir de Grdwn Trophy Fa 1590 p6t°iPrYerit rlyember.V Pav rales. The Data Technologies ftScl AOnual Fees cduttdif 1'eVlewa+t that proposad;rata 2;d59.B6 � gan9os, Checks are issued lh Decern- Data Techrtni'ogtes Inc: User GrouP lioe far the;sOMee from December 1 Training 95.08 t Vough NdViember 30,:Those Oroaosed Dave Schmitt C skOIon Hawks. changes are ta'be made effective foe Wdb(PPark&'SewerSystony 7461.69 v. the payrchecks wi,ied next rnonflb, Dave Schmitt ConstrudI04 Wates^ t Motioned by Frjedeit; seconded by MainPhasejlt 191,433.98 he State of Iowa Otto Po approve RESOLl MON_ NO— Dream Steam:Carpet..Clean, Inc...; Ls 201146' A RESOLUTION APPROV- brarY n4.tio: -- _-- 1[46..WAGES FOR .FAIPIFAS(1FiRE Eastern Iowa Buildings Rooffng; C1TYgIF"Fh3RFAX AND. RESCUErEPARTMENT 1919GOD REGiJ1 �C1T RFAX..IL MEMBERS; Roil cast vote 4yas Ecinc Sewer 13000 NtIRETI[4�AMCIE1VCOUN.L:.. Beer Friedon Otto and'4 kAar right Elan Account Balance 1,326.91 Tho regular i[neeting df the Farrtax No None Rbstarn<:;(wkagars..:Marc EI§ter.AMCo Water LLC wafere CISy Cvunei6 vats t'reid Tuesday, No Ma9ers abstained because of a conflict fess 596.90 vemher 8,.:2ft',t1'at alrtax City Hall 'ef tnterest,.he 1s.a mer tknar'of the_.wr• ESP Three ;LLC Fore Department_ 1+11aYor uaSOYk(Rabe wiled the rneetin9 fax Fire acid Rescue DeparfineNtt lvYd- 1$6 00 to order of 7,06 PM,.Council rrrr tubers iron carried: Mayors Rahe declared Estenson Steve Deposit Refund 60c.06 — RESOI-UTION201146duly addiated. Fami€VPun :LchYarY 32.95 Omen JxAtmn Beer.Berhia Frieden, pave Yanecek gave ttte majntehartce Farewav Supplies 101.30 " Travis Ottor Marc Ma4ers, and Mar department repoe9 They have been Farmers Mutual Hail fns Ca.of l"a 01an US lanae Y"dalrti+ righl. Ofher Ctty staff pre- checking with area businasses to tYv 4n5urance 956.00 � sent; Cynthia Sflmson and Dave rvd,l�rr „M, 753222 YzineCek. aCCe9J kv iCfe ddcumanfs Motioned Gay Beat seconded by Otto t adidurn Ayesa Steer, nK, June 1 014����� iagars td apPrdvP the ageHda.: Ayes+ a oYlgn sorried.: Fpteden C<fiaotidagersyan g'6rs secondarf by of C�Yft €9 I deer Frteden, Mita Magdr's and inv+rigtat, .t4aysY ,� : yNaitiwYlSht, Mays: NiJho Motion Car M1lon M.. tied. Mayor hake adjourned the rmeetrng at': Mdtionod by Frietlen,,secohdad by 8;4O PM. Otto td atiprave orad. place vn.f4fe the Mayor Jason Rabe Crtv'ourk-if minutes frorh October 11, .City Clerk/Treasurer Cynlhia5imir 66 2011 ands CtcNolaar. 25, 2011. Ryes: dNdaimer' The fdregarng minutes are. BeerG. Fciedarn, tt2 MageYs, and