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Home My WebLink About12-13-2011 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING DECEMBER 13, 2011 The regular meeting of the Fairfax City Council was held Tuesday, December 13, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: Bernie Frieden, Marianne Wainwright, Travis Otto, and Marc Magers. JoAnn Beer was absent. Other city staff present: Cynthia Stimson and Dave Yanecek. Motioned by Magers, seconded by Frieden to approve the agenda. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Motioned by Otto, seconded by Magers to approve and place on file the City Council minutes from November 8, 2011 and December 2, 2011. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Motioned by Magers, seconded by Otto to place on file the Planning & Zoning Commission minutes dated November 15, 2011, the Parks and Beautification minutes dated October 20, 2011, as well as the Board of Adjustment minutes dated November 30, 2011. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Deputy Egli presented the list of calls from the Linn County Sheriff’s Office. Marc Magers reported that the fire department is looking into purchasing a new rescue truck. Dave Yanecek stated that the maintenance department has been preparing for winter. The utility reports and annual report were reviewed. The other financial reports are not ready due to the city clerk/treasurer being on vacation until yesterday. Shane Wicks reported that the diffuser at the sewer plant has been adjusted. The plant is working as it should be, except we are still adjusting a gauge. A tear was caused during the repair. Discussion was held concerning the contract with the Linn County Sheriff’s Department for police protection services. Mayor Rabe will contact Linn County about possible changes in their reporting of information about the calls. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-82, A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF’S DEPARTMENT FOR FISCAL YEAR 2012-2013 BUDGET. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-82 duly adopted. An amended tree policy was discussed. Changes are to be made to address trees on commercial property and more discussion is needed concerning the residential options. The city clerk/treasurer informed in the city council that the Linn County Board of Supervisors has called for a LOSST election on March 6, 2012. They require the ballot language by January 3. Discussion was held about the use of LOSST funds and the sunset date. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-83, A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF FAIRFAX, IOWA, AT THE RATE OF 1%. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-83 duly adopted. Mayor Rabe presented a comparison of quote information for the purchase of computers and a projector from Best Buy and Network Computer Solutions. Motioned by Magers, seconded by Frieden to approve the purchase of six tablet computers with the necessary accessories, one laptop computer, and a projector using LOSST money for this purchase. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Motioned by Magers, seconded by Otto to approve the renewal of the American Legion’s Class C Liquor License. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Discussion was held concerning information about the current sewer and water rates and their debt obligations. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-84, A RESOLUTION APPROVING CHANGE ORDER NO. 5 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-84 duly adopted. Motioned by Magers, seconded by Frieden to approve RESOLUTION NO. 2011-85, A RESOLUTION TO ISSUE PARTIAL PAYMENT #7 TO SCHRADER EXCAVATING & GRADING CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE II IMPROVEMENTS. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-85 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-86, A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-86 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-87, A RESOLUTION TO ISSUE PARTIAL PAYMENT #1 TO DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-87 duly adopted. Mayor Rabe stated he is working on the CIP Plan. Initial information about the health insurance renewal was reviewed. A meeting is scheduled for December 20. The mayor and clerk were directed to check on specifics about coverage and other renewal options. Mayor Rabe opened the public hearing concerning vacation of a sanitary sewer easement and dedication of a new sanitary sewer easement on Lot 5 of Selzer’s Lakeside Addition at 8:22 PM. The city clerk’s office has not received any input other than from the address owner, Cory Stockton. Cory was present to discuss the easement placement. Shane Wicks presented exhibits showing the old and new easement placements. Mayor Rabe closed the public hearing at 8:27 PM. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-88, A RESOLUTION VACATING A SANITARY SEWER EASEMENT AND DEDICATION OF A NEW SANITARY SEWER EASEMENT. Roll call vote: Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe declared RESOLUTION 2011-88 duly adopted. Discussion was held concerning the commercial building permit application from Melody Vance for 51 Williams Boulevard. Shane Wicks discussed his recommendation’s conditions. Motioned by Frieden, seconded by Magers to approve the commercial building permit application from Melody Vance for 51 Williams Boulevard per Hall and Hall Engineer’s recommendation and to not issue any occupancy permit until the property is in compliance with the City of Fairfax code and all conditions as stated in the engineer’s recommendation. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe read his oath of office for mayor. Marc Magers read his oath of office for city council member. It was noted that Travis Otto already gave his oath of office due to the fact that he started serving his new term as soon as the vote was certified. A notice of voluntary annexation into the City of Cedar Rapids was reviewed. Motioned by Frieden, seconded by Otto to approve the claims list dated December 13, 2011. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. The city clerk asked who would be doing the holiday decoration contest judging. Marc Magers and Marianne Wainwright will serve as the judges. Marc Magers asked about the status of designating a core district. Shane Wicks is working on the project and the Planning and Zoning are aware it will be back on their agenda soon. Bernie Frieden stated he attended a legislative meeting recently. He encouraged the council and staff to keep informed about the property tax reform debate and any possible changes to TIF regulations. He stated that the City of Fairfax’s position may or may not the Iowa League of Cities’ position. Motioned by Frieden, seconded by Magers to adjourn. Ayes: Frieden, Wainwright, Otto, and Magers. Nays: None. Absent: Beer. Motion carried. Mayor Rabe adjourned the meeting at 8:50 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST DECEMBER 13, 2011 Payee Purpose Amount 2020 Technologies Library 144.00 Abel, Megan or Roger Deposit Refund 60.00 AFLAC Premiums 257.16 Airgas North Central F/D 750.97 Alliant Energy Utility Bills 3,823.46 Aramark Mats & Uniforms 777.09 Baker & Taylor Library 59.15 Baker Paper Library & Shop 178.35 Batteries Included F/D 34.80 Bayne, Cathy Library Reimbursement 583.96 Burr, Maurice or Lois Deposit Refund 60.00 Bwi Library 189.83 Cargill Salt 1,924.44 Carquest Shop 8.99 Carus Corporation Water Supplies 598.20 Cedar Rapids Photo Copy, Inc. Library 22.93 Cedar Rapids Tire Supplies 368.96 Center Point LP Library 43.74 Christensen, Jeff Deposit Refund 60.00 Clinkenbeard, Laura Deposit Refund 44.71 Corridor MPO Dues 358.71 Croell Redi-Mix Sand 150.00 Cross, Maggie Deposit Refund 18.36 Custom Hose and Supplies Supplies 127.06 Danko F/D & Shop 17,823.16 Dave Schmitt Construction Park Work 45,494.31 Demco Library 156.84 Diamond Lake Book Library 230.34 Dorsey & Whitney LLP Legal Services 13,199.64 Eastern Iowa Buildings Park Work 5,000.00 Eastern Iowa Carpet Care Cleaning 200.00 Elan Account Balance 1,264.06 Elan Account Balance 2,588.14 Environmental Dynamics International Sewer 379.00 Evans, Kathy Deposit Refund 20.68 Fareway F/D 149.99 Fauser Energy Resources Fuel 2,989.42 Frieda Coonrod Embroidery F/D 27.50 FSSB S/C 25.00 Gazette Communications Publications 441.90 GCR Cedar Rapids Supplies 2,574.74 Gunderson, Craig Sign 340.00 Gunderson, Russ Sign 393.80 Hall & Hall Engineers, Inc. Engineering 33,524.95 Hawkeye International Trucks Supplies 76.26 Heiman Inc. F/D 2,622.00 Hotsy Cleaning Systems Parts 19.80 Hunziker, Ron Deposit Refund 60.00 Iowa One Call Locates 226.80 Iowa Rural Water Association Dues 250.00 IPERS Payroll 3,397.37 Johnson County Refuse, Inc. Solid Waste Service 8,202.25 Kalm, Chris/MAC Tools Tools 34.99 Kathy Everett Mileage Reimbursement 140.10 Keystone Labs, Inc. Testing 172.80 Kirkwood Community College F/D 30.00 Kluesner Construction, Inc. Street Repair 13,140.87 Kohl, Jason or Jordan, Kirsten Deposit Refund 32.87 Linn County REC Utility Bills 1,617.54 Linn County Recorder Fees 4.00 Matheson Tri-Gas, Inc. Supplies 15.20 Menard's Supplies 1,433.10 Midamerica Books Library 236.83 MidAmerican Energy Utility Bills 511.57 Midwest Wheel Company Supplies 198.16 Monticello Public Library Library 22.00 Orkin Library 67.55 Penworthy Library 178.24 Port 'O' Jonny, Inc. Toilets 80.00 Professional Plumbing Testing & Repair 196.20 Pumpkin Books Library 152.89 Reiman Publications Library 44.96 Sankot, Mike F/D 25.00 Sankot's Garage, Inc. Parts and Labor 600.13 Schrader Excavating Water Main Project 12,759.72 Simmons Perrine Moyer Bergman PLC Legal Services 2,367.00 Smart Apple Media Library 194.31 South Slope Telephone Service 538.75 Speer Financial Services 10,149.20 Staples Supplies 81.75 State Hygienic Lab Testing 22.00 Stimson, Cynthia Mileage Reimbursement 19.50 Stinger Trailer Repair Painting 200.24 Storm Steel Supplies 194.38 Strategic Print Solutions Copies 115.20 UnitedHealthcare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 3,699.20 US Cellular Cell Service 203.27 US Treasury Payroll Taxes 1,235.40 US Treasury Payroll Taxes 1,576.38 US Treasury Payroll Taxes 166.67 US Treasury Payroll Taxes 166.67 US Treasury Payroll Taxes 166.67 US Treasury Payroll Taxes 1,068.72 US Treasury Payroll Taxes 787.37 US Treasury Payroll Taxes 1,068.72 US Treasury Payroll Taxes 1,068.72 USPO Postage 36.19 USPO Postage 25.30 USPO Postage 44.00 USPO Postage 34.90 USPO Postage 168.13 USPO Postage 248.53 Waterworks C & I Inc. Supplies 594.00 Wilz, Beth Library Reimbursement 32.10 TOTAL Net Payroll 27,310.77 TOTAL 237,784.28 GLREVNRP 1/19, 12 CITY OF FAIRFAX PAGE'. 4 RFUND 9;29 REVENUE REPORT OPER CS CALENDAR 1112011, FISCAL 512012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED GENERAL TOTAL 4,371,029.00 2,096,672.26 2,378,349.30 54.41 1,992,679.70 ROAD USE TAX TOTAL 199,562.00 17,421.95 90,501.92 45,35 109,060.08 EMPLOYEE BENEFITS TOTAL .00 D0 .00 .00 .00 LOCAL OPTION SALES TAX TOTAL 272,000.00 23,484.43 112,493.69 41,36 159,506.11 TAX INCREMENT FINANCING TOTAL 460,000.00 23,872.60 228,769.87 49.74 231,2110,13 DEBT SERVICE TOTAL 4,061,824.D0 2,213,645,95 2,258,845.95 55.61 1,802,'97'8.05 WATER TOTAL 429,168.00 220,843.13 298,350.83 69,52 130,'8:1'7»17 TRUST & AGENCY TOTAL 6,50D.00 780.00 2,895,74 44.55 3,684,26 SEWER TOTAL 182,90010D 14,885.90 77,388.29 42,31 105,511.,71 SRF BOND FUND TOTAL 140,000,00 12,107.25 59,915.55 42,80 80,084.45 GARBAGE TOTAL 104,500.00 9,428.25 44,038,75 42,14 60,4.61.25 FARM OPERATIONS FUND TOTAL 22,750.00 25,571.90 25,578.25 112.43 2,128.25- TOTAL REVENUE BY FUND 10,250,233.00 4,660,713»62 5,577,148.34 54.41 4,673,0'84,66 GLBUDGRP 1/19/12 CITY OF FAIRFAX PAGE 1 EFUND 9:37 BUDGET REPORT OPER; CS CALENDAR 11/2011, FISCAL 512012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- GENERAL TOTAL 4,577,552,00 138,154,40 422,184.93 9,22 4,155,367.07 ROAD USE TAX TOTAL 211,000.00 14,108.26 99,317,14 47.07 111,682,86 EMPLOYEE BENEFITS TOTAL .00 .00 .00 .00 .00 LOCAL OPTION SALES TAX TOTAL 312,000.00 53,663,12 84,519.79 27.09 227,480.21 TAX INCREMENT FINANCING TOTAL 626,969.00 .00 ,00 .00 625,9169.00 DEBT SERVICE TOTAL 4,061,824,00 2,258,845.95 2,258,845.95 55.61 1,802,978.05 WATER TOTAL 669,985.00 117,412.76 398,513,73 59.48 271,471.27 TRUST & AGENCY TOTAL 6,500,00 540,00 3,165.74 48,70 3,334.26 SEWER TOTAL 175,200.00 10,262.84 49,246.92 28,11 125,953.08 SRF BOND FUND TOTAL 195,350.00 .00 .00 .00 195,350.00 GARBAGE TOTAL 102,500.00 8,694.87 41,382,06 40.37 61,1,17.94 FARM OPERATIONS FUND TOTAL 12,750.00 980,40 2,687,72 21,08 10,062.28 TOTAL EXPENSES BY FUND 10,951,630.00 2,602,662.60 3,359,863.98 30,68 7,591,786,02 Linn County Sheriff's Office FY 12/13 Contract for Law Enforcement Services This contract is entered into by and between Linn County,Iowa,hereafter referred to as Linn County, and the Sheriff of Linn County, Iowa,hereafter referred to as the LITM County Sheriff, and the City of Fairfax,hereafter referred to as the City of Fairfax. Whereas,the City of Fairfax desires to have Linn County and the Linn County Sheriff provide law enforcement protection; and 'Whereas, Linn County and the Linn County Sheriff are willing to provide this service to the City of Fairfax upon the terms and conditions hereinafter set forth, Now,therefore, in consideration of the mutual covenants and agreements set forth herein,the parties hereto legally intending to be bound hereby, do covenant and agree for themselves and their respective successors and assigns as follows: 1) Linn County through its Sheriff's Office, will have a Deputy Sheriff on duty.in the City of Fairfax,for j hours per week, at times deterniixied by the Sheriff's Office. 2) Liam County through its Sheriff's Office, will at all times, answer calls for law enforcement service in the City of Fairfax at no additional charge beyond what is called for under the terns of this contract. 3) In consideration of the services set forth herein, the City of Fairfax; agrees to pay to Linn County the sum of Twenty-nine Dollars ($29.00) per hour. This hourly fee is determined by a formula of costs,which, in part,tabes into consideration the financial responsibilities incurred by Linn County, as they relate to the provision of law enforcement services to the City of Fairfax. Such financial responsibilities include,but are not limited to: 0 Salaries and fringe benefits of the Deputy Sheriff`, ♦ Payments for support services and overhead costs, e Maintenance of cost accounting records and the issuance of financial reports; and Equipment costs, depreciation, and other direct and indirect costs. All billings and payments for services will be handled through the office of the Linn County Sheriff's Office, in accordance with the practices and procedures of that office. 4) Responsibility for the planning and organizing of law enforcement services and determining law enforcement policy, regulations,and other natters pertaining to the servicesprovided to the City of Fairfax by the Deputy Sheriffs are to be determined by the Sheriff of Linn County. 5) So as to retain authority over personnel and to maintain effective accountability, the Sheriff of Linn County will be responsible for the hiring,training, assignment, discipline, and dismissal of the Deputy Sheriffs providing services to the City of Fairfax. 6) Employment rights of Deputy Sheriffs assigned under this Contract to provide law enforcement services to the City of Fairfax are not to be abridged by Linn County or the Linn County Sheriff. 7) Linn County agrees to supply all equipment, including motor vehicles, to the. Deputy Sheriffs engaged in providing the services to the City of Fairfax. 8) The City of Fairfax shall make available to the Deputy Sheriffs rendering services under the provisions of this Agreement, suitable facilities for the purpose of conducting law enforcement activities. 9) Records shall be maintained by the Linn.County Sheriff concerning the performance of services rendered to the City of Fairfax under this agreement. 14) On at least a monthly basis, the Linn County Sheriff shall provide to the Fairfax . City Council service performance data relative to the services provided by the Linn County Sheriff's Office under this Agreement which shall include, but not be linuted to: ♦ Time of day the call was received; _ e Number of calls for service; e Nature of the calls; ♦ Disposition of calls; 11) Guidelines for local ordinance enforcement by Deputy Sheriff s providing services under this Agrei=ent shall be determined by the Fairfax City Council. 12) Individuals charged with violations of the local ordinances of the City of Fairfax shall be cited to appear in the appropriate Iowa District Court. 2 13) Revenues generated by the law enforcement activities of the Deputy Sheriffs shall be disposed of according to procedures established in the Code of Iowa. 14) In the event of a lawsuit arising from the provision of law enforcement services against the Linn County Sheriff and/or any of his or her employees under the terms of this contract,,Linn County shall defend the 'Sheriff and his or her employees. 15) In the event of a lawsuit challenging the constitutionality of any ordinance of the City of Fairfax which is enforced by the Linn County sheriff as set forth herein, the City of Fairfax shall defend the constitutionality of said ordinance. 16) Should Linn County, the Linn County Sheriff, and y-of his or her employees abiding by the terms of this Contract be found liable in a lawsuit,provisions for payment of compensation shall be made according to the Court; 17) Should a tort action be taken against the Linn County Sheriff and/or any of his or her employees, Linn County shall be responsible for indemnifying its officers according to Chapter 631A of the Code of Iowa. 18) Once this Agreement has been entered into, amendments and/or modifications shall not be made unless mutually agreed upon by all parties, and then in such case,the current Agreement shall be terminated and shall be replaced by the amended and/or modified Agreement. 19) In the event of default by any party subject to this Agreement, any other parry subject to this Agreement shall have the right to pursue any course of legal action, which is allowed by law. 20) Either party may terminate this Agreement by giving the other party ninety (90) days written notice of its intention to terminate said Agreement. 21) This Agreement is effective on the 1St day of July,212, and continues in effect. until the 30th day of June, 2013, or terminated in accordance with the provisions for termination as set out herein. In witness whereof,this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. 3 Linn County, Iowa Linn County Sheriff Chairperson. Sheriff'of Linn County Linn County Board of Supervisors . � .,� Date Date i I Mayor for the City of Fairfax J/ Date 4 f AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, DECEMBER 13,2011 AT 7;00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET ivah L Call lio order xfJ d : t ' � N 2. Roll call �,..r. = � 60 3, Approval of agenda 111 ; F t yr cql � � f 4, Approval of and place on file: a. City Council minutes dated November 8, 2011 b. City Council minutes dated December 2, 2011 . a Place on file: a. Planning& Zoning Commission minutes dated November 15, 2011 b. Parks and Beautification minutes dated October 20, 2011 c. Board of Adjustment minutes dated November 30, 2011 rr. 5. Reports `..'' a. Sheriff t b. Library r c. Fire Department '; , .� {r'' (crF3 t ' ' r d. Maintenance Department e. Parks and Beautification Department Fairfax City Council Agenda-December 13,2011 Page 1 f. Financials C) i. Annual Report g. Engineering t 1 e> �ea r- /�&,md vjorb,� z 4 �t t 6, Consider RESOLUTION to enter into a contract with Linn. County Sheriff's Department for law enforcement services for fiscal year 2012/2013 c A t ¢' f�, ., ' OM1 i {® .�fy) �f� � � `'� 7. Consider RESOLUTION approving City of Fairfax Acceptable Tree List 8, Consider RESOLUTION approving wording for the LOS ST March 6, 2012 ballot language atio 9, Discussion and possible motion to approve the purchase of computers and projector iaGl 10 Discussion and pssible inotion on Ari�ierican Legioi�i Class Liquor License Renewal ApplcatAn 11. Consider ORDINANCE to change sewer wer utility rates �l Fairfax City Council Agenda-December 13,2'!011 Page 2 12. Consider ORDINANCE to change water utility rates 13. Phase 2 Water Main Replacement Project- a. Consider RESOLUTION to approve Change Order 45 Al/I b. Consider RESOLUTION to approve Pay Application#7 I M� ? I4. Hawks Ridge Park Project- a. Consider RESOLUTION to a�prove Change Order# I f" -qiD b. Consider RESOLUTION to aprove Pay Request#1 V lb, 15.-Discussion of CIP Plan I . Discussion of Insurance Renewal Quotes hak LP llwt IT Public Hearing concerning vacation of a sanitary sewer easement and dedication of a new sanitary sewer easement on Lot 5 of Selzer's Lakeside Addition Vu J 14- Jt 18. Consider RESOLUTION approving vacation of a sanitary sewer easement and dedication of a new sanitary sewer easement on Lot 5 of Selzer's Lakeside Addition Fairfax City Council Agenda-December 13,2011 Page 3 19. Discussion and possible motion regarding Commercial Building Pen-nit Application from Melody Vance for 51 Williams Boulevard. 16 N4101 5 h& tYV 20. Administer Oath of Office to,Mayor Rabe and Council Member Magers 21. Discussion of a notice of a request for voluntary annexation to the City of Cedar Rapids 22. Consider motion to approve the claims list dated December 13, 21011 23. Discussion a. Opportunity for citizens not on agenda 24. Clerk's comments 25, Mayor's comments 4 26.Adjournment kd Fairfax City Council Agenda-December 13,2011 Page 4 STATE OF IOWA Counties of Linn and Johnson ss. 1, Tim McDougall, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of December 8 2011. The reasonable fee for publishing said notice is $13.91 li b'ric E ofRuBjLlc 15 befqbY pivA:1hol.4n the. atthe OW -Street, 1r14poijed 1)9the;;0Yi ifie.CIN Co*)liWill'hall'6 pvbllc hear- ,169 fo 1 he 61�on I of a SOFIlt.ary.'Se.Wer Ease- 'j,�j6j ld�e,Iledli) A 1, th northeHY.Porilm Ot jjae Aadfflan,end .............. Lot.5i Selzer's Lakeside . ..lei 6. e ajlog by the borne- _J�e :e:.neW.Sa.njtary , . e...er.L Ase- B 1 15 local fro 10.0e IAarelel 1p the exlrfingsa- ftery sewer : rnal.n.t.o.the frDill itn f d ro 5j) I file for�.uhllt exam]- easement r. j�e:iq jt�e.CIN Clerk,. J J t I..- Wit 5tmel—Fair- _rq V, 011J.. V.'. W�retted rnhy fax�40wa... .. .. J : heard.: ndb6 fted.I 8ih.::0AY.of Dicernber�.. This instrument was acknowledged by Tim .Cftyqor� .� ,K'athYfv.qre%DeAQ McDougall before me on December 8, 2011 ah peoemben 13;'q1 t Notary Public in and for the Statc of Iowa Sanra KSmith Commission Nornber 753223 NAA, comtnipslon Expires i�3'( 100001 Ame 11,2014 dd)aCt,lqq.Afryry�R,4yyyy Gle.4�VAyy'ryy. �y�y ry' yqx. Aq+rv, gp�ry a�,lrrntix�x 4'rxW �'ax01�1a-��11 Ll�l.."'tS Y.�i=3)� �.1 i � atap®zci.paseaxenaa® ire CITYo� € 0`sr�wds;auoatt S`otos Re 511M1r 3AogV.-satos xaWat ua= ss. ....COUNCILE1t� f za�>r faa diatI�PIJ4 axd The regular rnWinvf toe Fairfax Ci iv aS 1I�tSEt 4IILt�-S�311 t Council "85h eld T€esa December 1C� 1a 03 a13E ` 5JT 13, 201t'at Fairfax Eity Rkait..Pflavor �Qq ° JasouRatio called fire aatvaetii0g.10 order:. ! LIF;17o aCI : at 700 Plh CnunciR rcemba s present: Bernie Frieden,Marianne Wainwright,1301*) .agtiuvo AM aZ19,11 Travis Otiro,and Mart Magers: JoAnn, Beer was absent.Other ci y staff pre-i0OCjS f;.oq..T�LIo3a1 1Cff' t sent. Cvnfhia SP€mson and De�..avqy� Ot7q atug3 Yl .K U[agm Yanetok.; i; Mofiorfee( be Magors, seconded by�$I t7[1L'5�511LS a o 1T Tim McDougall, do state that am the publisherF?,fedeh td aoprave.:the agenda ayes 1 M�()C1 IaT,1'7 ' Frieden,', KVowrirthl, Otte and ..; T t I I- Ci'AZETTE, a dais newspaper of general Horrors ilJays None, Absent; Neer altl 0 JtM1ja0& X 9,� * ) Mbtian corded. Cll`CLR1dt10n 1n 11Cln and. Johnson 011'lltles, 117 Iowa, tiL�rlltt�andecq t>v;MaaPCs 5L[o&�TP The if tier kftee esurer iofvrmed 100 tjOaq 5Ada(L1Tlll1 X811 1? The notice, a printed eGl of which 1S attached, was the City council fhei the Linn CouotyClSLoOC'Ia �EattSLL[v p Py Board of.Supervisors has cblledd far a 52 a SI Lb., Lossr gietf€on an March 6 2012, x q ltd w inserted and published in THE GAzEErm newspaper Theo re4uire t .ballot language by January-.3. Discussion spas held about Inl�].1BM81S Eu1JEj l in the issue(s) December 23rd, 2011 the use of LO5ST:fu6ds and the sunsef.gaols 0qWAj;As date. Motioned by magers secQddedby Frieden to approve RE OLU-nON NO, Boa a s A Ri.Ec°R ��I N CALLING The reasonable fee for publishing said notice AUTHORIZE THE:IMPOSITION OF A. $184.59 LOCAL.SALES.AND.SERVICE.-TAX IN THEN CITY OF"FAVRFAX IOWA, AT THE RATE OF I%. Roti:tall vote:: Ayes: Frieden,Wainwright,Otio,and Magers," Nays: None. Absent- Beer- Motion carried, Mayo Rabe:declared RESOLUTION 261.143dulyadrmled. woe,;Rabe presented a connpartsdn of 0.4inPi informeflgn for the;purchase of computers and a.paroieefar from;; k9es1Yl5UV arld NoWark Coiriputor SOIu MoPianerl by Masers„ seconded by Prie.den..to app&O the Ipue6ase of six:' tablet c6nriWers.willh the:necessary accessories,one leolop corn puter,and a projector using LOSST money for this: rnartteson i rr-�as,.inc.5uppne3 tz0 purchase. Apes:.Friad6nr Wainwright,: . enai d's Supglfes T,433.i6 Oiio,::3hd Magersa Nays Nane. Ab- Mibam rica Books Library 236.83 sent: Beer,Mollarrcarrm MidAmerican nergy Uri€ltY Batts Motioned by Magers sacaraded by 0t 511.57 ' to approve the rertevtat of fhe Amer€ Midwest Wheel Company: Supplies can Legion's Class G Ociuor License. Midw Ayes::.Frieden,f dalnvwrigtPt„Offo,and ..198,16 Monticello Public Library Lkorarr 22.04 Magers Nays— Motion carried. Penworthv Library 178.24 Discussion was held concerning in or- Pail O`tonnYrnc:Toilets84.ti0 "his instrument was acknowledged by Tim motion about the current sewer and Professional Plumbing Testing•8 Re-::,. sand€MejrdebtotilOdbyO 4cDou all before me on December 26th, 2011 Motioned by Magers,seconded byDlta pair 196:20 tdapproveRESOLUTIONNO-2011-84;; kelm6hPurnokipBootdj idnrLibrarary 152 4 g A RESOLUTION APPROVING. Reiman'PubltcaliorsLibrarY44.96 Hq' E,ORDER NO. 5':FOR THE' Sank01 Mika F/W500 C/V'.A.'7 '�'' NVAInf' Rft.PLAC.FM iNT. anfd,ot`s C`araoR 16C,Parts a,nd Labor . i�ROGi2AM, PHASE 14 TMPROE' 60{7 k3 MINTS. Roll; call vats Ayes; Schrader FxeavaPing Wr71er,Main Pro Frieden, Wainwright, Aifo and lett 12x7,5972 Magers. Nays: None Absent Beer:: Simmons Perrino Moyer. Bergman Motion carried...:Ivlavor Rabe deiciared PLC L0961 Services 2,367.00. RESOLUTION 2011-84 dul adogtad. : Snrarf'AoNO Medla Library 194.31 lotar Public 1n and for the state of Iowa Mo11oned by Magers, _seconded by South Slope Telephone Service 5381.75..: Frleilen to approve RESOLUTEON.NO. Speer Financial Services 10,149 20 2011-85, A RESOLUTION.:TO iSSUE SlaplesSupplies 8T.75 PARTIAL PAYMENT !f7 TO State Hygienic Lab TesVng 22.011 SCHRADER EXCA ATtNG&GRAD- Stimson CvnthiaR .Mileage eimburse €NG CO. FORyTI41E-:WATER.MAIN men1,1950 REP.LACEMEYTtPROGRAM; Stinger Trailer Repair Painting 201f.2§ �s 194 38 PHASE[it RoEi tori voter; AYes: =Frieden Wlie U, e arnwrighPscPrnt Solutions Copies 115.24 i iledi-leallhcare: ins- ns Co;!:Pnemiurri Otto,and Magerone, Ab- 182.70.: sent: Beer. MvIII' tacriad Mavor. UnitedHealPttcare Plan Premuum. .:R6be declared RESOLiFTION 2fT11-85 8699:20 duly adopted. US Cellular.Celt Service 203.27 Motioned by Magers seconded 1)Y Otfo US Treasury Payroll Taxes 1,235,467 to apprave RESOLUTION NO 2OVIN US Treasury Payroll Taxes 1,576,38 4 A RESOLUTION APPROVING USTre81u11y avroOTaxesl`66.67 a �� CHANGE ORDER NO i;FOR THE uS rfea5alrY Pav,1611 Faxes 166.67 HAWKS RfQG,E PARK: 201[ IA1 u5✓��surY Favrolrraxes x66.67 � PPOVEMENTS: Rall call;vbte: AYes US ir"ee'sury P6yrdfl Taxes 1,068 72 t� r�r7g as 0+ t1 ja Friodeh, WaIdWrlghl, Ottor arra US"rr'dasurY Pavr,alt Taxes 787.31 ,8 tv agora. Nz�Ys:>Norte:,Absent: Beer. f�°�" �9 a Motion carried MaYee Rabe declared 215 TroasurY Pal roll Taxes 1,068,72 ��" O f8i7p0 06 RESOLUTION.01 t-86 duly adapted.:' US Tr'0asUry PaYtoll TaXes 1,068.72 Motionod byMasiersn seconded byVto U5P0'PoifeSle35!19 �"�"''= � �,x014�� a to approve R.FSOLU. ION NO.2011ve7, USPO Postage 25.30 A RES0LUTIOf^1 TO ISSUE PARTIAL USPO Postage 4AA0 PAYMENT 41 TO DAVE SCHMITT USPOPostage34.90 CONSTRUCTION COMPANY, INC USPC(Pvsfage 168.13 FOR THE HAVVK&RkDGt.PARK 201.1 USP-0 Postage 248.53 IMPROVEMENTS -Roti tali vote. WaterWorks C&Inc.Supplies 5M.00 Ayes: Frieden;<fdlainwright,Offo;:add '7 iz, Beth Library Reimbursement 1, Magers- Nays;_None,=Absent:.Beer, 3270 Motion.carried: Mavor:Rabe declared:.°.TOTAL:Net Payroll 27,310.77 RESOLUTION;2411•=87dUIYado0ted_ TOTAL 237,784.28 Mayor. Rabe sfated--:his isWorking-on _ _