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HomeMy WebLinkAbout01/10/2012 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JANUARY 10, 2012 The regular meeting of the Fairfax City Council was held Tuesday, January 10, 2012, at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Ron Dusil, Lynn Miller, and Cathy Bayne. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from December 13, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to place on file the Park Project Task Force minutes dated November 21, 2011, as amended. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne stated that the library has spent their grant money and now have new computers for patrons use. Fire Chief Mike Sankot discussed the fire department’s need to purchase a larger rescue truck. The price estimate is $260,000. He checked on financing details. The payments would be too large for their regular fire department’s budget. Chief Sankot requested the city council consider using some of the available Local Option Sales Tax money for help with this purchase. This possibility will be reviewed during the special budget meeting on January 31. Mayor Rabe reviewed the bridge inspection report. Ron Dusil and Lynn Miller discussed maintenance department issues. They have been able to do some spring type clean-up and trimming due to the nice weather. They are ready for winter weather. Ron mentioned that it is getting hard to find part for the old truck. The tubes at the lagoon have not been lowered. Marc Magers reminded the city employees to not speed in city vehicles. Linn County Deputy Sheriff Pavelka presented the list of calls. The council made him aware of someone tearing up our new parking lot along Linn Street. Discussion was held about the budget process. A special meeting will be held on Tuesday, January 31. Motioned by Magers, seconded by Beer to accept the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Discussion was held concerning engineering fees. RESOLUTION 2012-01, A Motioned by Magers, seconded by Frieden to approve RESOLUTION ADOPTING AND APPROVING TAX COMPLIANCE PROCEDURES RELATING TO TAX-EXEMPT BONDS . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, RESOLUTION 2012-01 and Wainwright. Nays: None. Motion carried. Mayor Rabe declared duly adopted. No action was taken on the tree policy, but discussion was held about the needed changes. Discussion was held concerning the current sewer debt fee and the bonding requirements for the revenue bond. Revenue estimates and requirements were discussed. It was decided that the sewer debt charge needs to be raised $3.00 per month, per sewer customer. This will make the sewer debt charge $18.00 per month. ORDINANCE Motioned by Magers, seconded by Frieden to approve the first reading of 123, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES . Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. The city clerk/treasurer was instructed to place this ordinance on the agenda for January 31, with anticipation of final adoption. No changes are to made to the water rates at this time. Shane Wicks displayed a proposed layout of the park project. Discussion was held concerning the placement of the electric box for bands and movies in the park activities. Discussion was held concerning the current cost estimates of the concession stand/storage/restroom building. The city council requested to see a breakdown of item costs at the next meeting so they could make decisions on which options to keep and which ones may be eliminated. Mayor Rabe discussed a homeowner’s concern regarding available street parking on Front Street. The maintenance department recommended leaving the parking as posted. Discussion was held regarding the insurance renewal quote. Motioned by Magers, seconded by Beer to renew the employee insurance package as currently in place with the rate increase as listed. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe appointed Marianne Wainwright as Mayor Pro Tem. Motioned by Beer, seconded by Magers to appoint Cynthia Stimson as city clerk/treasurer. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Cynthia Stimson read the oath of office for city clerk/treasurer. Motioned by Magers, seconded by Otto to appoint Randy Scholer, of Simmons Perrine Moyer Bergman PLC, as the city attorney. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Beer to give council approve of the Fire Department’s election of Mike Sankot as the fire chief. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe discussed the fact that three members of the Board of Adjustment have their terms expiring. Motioned by Magers, seconded by Otto to appoint Tom Hill, Ray Zamastil, and Brad Wernimont to the Board of Adjustment. The Board of Adjustment, at their next meeting, should discuss staggering the terms so that only one term expires each year. They should make the determination who’s term will be assigned to which year. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Otto to approve the claims list dated January 10, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The city clerk/treasurer informed the city council that both she and the deputy city clerk would be out of the office on Thursday. A resident will be here to answer the phones and wait on the customers. Motioned by Frieden, seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:25 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST JANUARY 10, 2012 Payee Purpose Amount 5 Star Plumbing, Inc. Hawk's Ridge bathroom 1,625.00 AFLAC Premimums 270.45 Allegra F/D 100.05 Alliant Energy Utility Bills 4,568.59 Aramark Mats & Uniforms 537.57 Banker's Trust Bond Fee 200.00 Bayne, Cathy Library 412.06 Billings, John Deposit Refund 33.36 Burroughs, Kyle Deposit Refund 60.00 Buttjer, Carissa Deposit Refund 60.13 BWI Library 199.82 Carus Corporation Water Supplies 826.15 Cedar Rapids Photo Copy, Inc. Library 25.65 Center Point LP Library 21.57 Certified Pest Control Library 65.00 Danko F/D 907.09 Data Technologies Tax Forms 131.38 Dave Schmitt Construction Park Sign 278.61 Dave Schmitt Construction Sewer Repair 3,404.00 Decious, Ernie or Kim Decorating 3rd Place Prize 25.00 Diamond Lake Book Library 131.72 Electrical Engineering & Equipment Generator Repair 854.90 Everett, Kathy Mileage 11.10 Fareway F/D & Shop 114.68 Fauser Energy Resources Fuel 366.30 FSSB S/C for ACH File 25.00 Future Line Truck Equipment Sander Parts 365.69 Gazette Communications Publications 220.30 Grainger Parts 20.58 Graybill F/D 82.88 Hall & Hall Engineers, Inc. Engineering Fees 16,625.65 Hanson, Miranda Deposit Refund 61.68 Hawkeye Fire & Safety F/D 19.00 Iowa Firefighters Association Dues 462.00 Iowa Municipal Finance Officers Dues 45.00 IPERS Payroll 3,362.43 Jennifer Witte Deposit Refund 20.68 Johnson County Refuse, Inc. Solid Waste Service 8,256.00 Keystone Labs, Inc. Testing 237.17 Linn County REC Utility Bills 1,737.90 Linn County Secondary Road Dept. Bridge Inspection 250.00 Martin, Donald Farming 1,118.10 Martin, George Farming 1,118.10 Matheson Tri-Gas, Inc. Welding Supplies 15.44 Mayberry Electric Sewer Plant Work 55.00 Menard's Supplies 722.09 Midamerica Books Library 143.71 MidAmerican Energy Utility Bills 841.38 Network Computer Solutions Computer Equipment 3,122.98 Newgaard, Andrea Deposit Refund 30.00 Peiffer, Peggy Deposit Refund 60.00 Penworthy Library 457.77 Port 'O' Jonny, Inc. Toilets 64.03 Pratt Library 699.00 RDJ Specialties F/D 2,449.30 Reiman Publications Library 42.96 Sankot's Garage, Inc. Vehicle Parts and Labor 640.48 Schimberg Co. Wrench 39.92 Schrader Excavating & Grading Water Line Repair & Hauling 1,587.00 Simmons Perrine Moyer Bergman PLC Legal Services 607.50 Smith, Norman or Judy Credit Balance Refund 43.00 South Slope Telephone Service 543.08 Staples Supplies 578.05 Strategic Print Solutions Copies & Supplies 168.20 Temple Display, Ltd. Christmas Decorations 7,592.08 Thomas Bouregy & Co., Inc. Library 139.50 Tomash, Steve or Sandy Decorating 1st Place Prize 100.00 Treasurer, State of Iowa Qtrly Payroll W/H 3,246.00 Treasurer, State of Iowa Qtrly Sales Tax 2,960.32 Trenary, Nick Library 300.00 Tronvold, Jeff or Tammy Decorating 2nd Place Prize 50.00 UnitedHealthcare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 3,763.57 US Cellular Cell Service 219.27 US Treasury Payroll Taxes 456.22 US Treasury Payroll Taxes 925.60 US Treasury Payroll Taxes 1,568.86 US Treasury Payroll Taxes 1,549.53 US Treasury Payroll Taxes 754.88 US Treasury Payroll Taxes 1,334.96 US Treasury Payroll Taxes 1,224.91 USPO Postage 216.00 USPO Postage 168.55 USPO Postage 249.11 Van Meter F/D 9.54 Waln Repair & Collision Center Repair 1,190.05 Wilson, William Jeremy Deposit Refund 60.00 Wisnousky, Brad F/D 35.14 Total Net Payroll 21,886.29 TOTAL 112,352.31 November 2011 Receipts General Fund 2,098,672.26 Road Use Tax 17,421.95 LOST 23,484.43 TIF Fund 23,872.60 Trust and Agency 780.00 Debt Service 2,213,645.95 Water Fund 220,843.13 Sewer Fund 14,885.90 SRF Bond Retire Fund 12,107.25 Garbage Fund 9,428.25 Farm Operations Fund 25,571.90 Total Revenue: 4,660,713.62 November 2011 Expenses General Fund 138,154.40 Road Use Tax 14,108.26 LOST 53,663.12 Trust and Agency 540.00 Debt Service 2,258,845.95 Water Fund 117,412.76 Sewer Fund 10,262.84 Garbage Fund 8,694.87 Farm Operations Fund 980.40 Total Expenses: 2,602,662.60 December 2011 Receipts General Fund 66,796.43 Road Use Tax 15,582.99 LOST 13,635.85 TIF Fund 7,450.05 Trust and Agency 450.00 Debt Service 93,952.40 Water Fund 14,303.25 Sewer Fund 16,712.90 SRF Bond Retire Fund 12,127.50 Garbage Fund 8,338.25 Farm Operations Fund 1.61 Total Revenue: 249,351.23 December 2011 Expenses General Fund 103,737.13 Road Use Tax 29,965.05 LOST 52,074.41 TIF Fund 54,427.97 Debt Service 93,952.40 Sewer Revenue Fund 35,700.00 Trust and Agency 660.00 Water Fund 35,526.04 Sewer Fund 10,380.96 Garbage Fund 8,227.25 Farm Operations Fund 0 Total Expenses: 424,651.21 EMPLOYEE NAME 2011 GROSS WAGES JEFFREY A. AMMETER 46,343.43 JOEL M BARNHART 845.00 CATHERINE DJ BAYNE 35,881.85 JO A. BEER 950.00 JAMES D. BULLOCK 55.00 MARCUS P. BURNS 165.00 JOSEPH K. COSTIGAN 150.00 KEVIN J. COSTIGAN 65.00 MATTHEW J CRISPIN 105.00 RONALD G. DUSIL 51,178.24 KATHY J. EVERETT 30,407.91 DOUGLAS L. EXLINE 295.00 BURNELL G. FRIEDEN 900.00 DONALD J. GILLEN 95.00 CHRISTOPHER L. JORDAN 390.00 ROWENA C. KOONTS 5,586.76 BRANDON M. LEFEBURE 145.00 MICHAEL D. MACHULA 150.00 MARC E. MAGERS 850.00 JESSE B. MANNING 85.00 BRIAN D. MERTA 275.00 JESSICA M. MILLER 135.00 LYNN D. MILLER 40,169.84 TANNER W. MUMM 992.00 TRAVIS L. OTTO 900.00 LORALEI A. PLEINESS 478.51 JASON M. RABE 5,000.00 MICHAEL S. SANKOT 2,410.00 BRYCE W SEXTON 50.00 DERRICK A. SEXTON 430.00 BRIAN G. STALLMAN 325.00 PAUL J. STALLMAN 110.00 CYNTHIA K. STIMSON 51,658.41 MARIANNE WAINWRIGHT 900.00 JERRY R. WALTERS 2,530.00 JAKE L. WILLIAMS 140.00 BETH A. WILZ 4,121.27 DAVID C. YANECEK 43,469.98 WILLIAM K. ZAMASTIL 130.00 2011 TOTAL: 328,868.20