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Home My WebLink About01-10-2012 Council Meeting AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,JANUARY 10,2012 AT 7.00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated December 13, 2011 Place on file; a. Library Board of Trustees minutes dated January 5, 2012 b. Park Project Task Force minutes dated November 21,2011 c. Park Project Task Force minutes dated January 9, 2012 5.. Reports a. Sheriff b. Library c. Fire Department i, Discussion and possible motion concerning vehicle pricing and financing options d. Maintenance Department i. Bridge Inspection Report e. Parks and Beautification Department f. Financials i. Discussion of FY 2013 Budget Process g. Engineering 6. Consider RESOLUTION adopting and approving Tax Compliance Procedures Relating to 'Tax- Exempt Bonds T Consider RESOLUTION approving City of Fairfax Acceptable Tree List 8. Consider ORDINANCE to change sewer utility rates 9, Consider ORDINANCE to change water utility rates 1.0. Discussion and possible motion concerning Park Project details 11. Parking Issues along Front Street 12. Discussion and possible motion concerning Insurance Renewal Quotes 13. Mayoral Appointment of Mayor Pro Tempore 14. Consider motion for Council Appointment of City Clerk/Treasurer 15. City Clerk's Oath of Office 16. Consider motion for Council Appointment of City Attorney 17. Consider motion for Council Approval of Fire Department's Election of a Fire Chief 18. Discussion and possible motion for Council Appointment to the Board of Adjustment 1.9. Consider motion to approve the claims list dated January 10�, 2012 20.Discussion a. Opportunity for citizens not on agenda 21. Clerk's comments 22. Mayor's comments 23. Adjournment Fairfax City Council Agenda-January 10,2012 Page 1 GLREVNRP 1f 19/1.2 CITY OF FAIRFAX PAGE 1 RFUND 9:30 REVENUE REPORT OPER, CS C'ALE'NDAR 12/2011, FISCAL 6/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED GENERAL TOTAL 4,371,029.00 66,796.43 2,445,145.73 55.94 1,925,883.27 I ROAD USE TAX TOTAL 199,562.00 15,582.99 106,084.91 53.16 93,47'7.09 I EMPLOYEE BENEFITS TOTAL .00 .00 .00 .00 .00 I I LOCAL OPTION SALES TAX TOTAL 272,000.00 13,635.85 126,129.74 46.37 145,0'70.26 j i TAX INCREMENT FINANCING TOTAL 460,000.00 7,450.0.5 236,239.92 51.36 223,760,08 DEBT SERVICE TOTAL 4,061,824.00 93,952.40 2,352,798.35 57.92 1,709,025.65 WATER TOTAL 429,168.00 14,303.25 312,654.08 72.85 116,513.92 TRUST & AGENCY TOTAL 6,500.00 450.00 3,345.74 51,47 3,154,26 SEWER TOTAL 182,900.00 16,712.90 94,101.19 51.45 88,7198.81 SRF BOND FUND TOTAL 140,000.00 12,127.50 72,043.05 51.46 67,956.95 GARBAGE TOTAL 104,500.00 8,338.25 52,377.00 50.12 52,1.23.00 FARM OPERATIONS FUND TOTAL 22,750.00 1.61 25,579.86 112.44 2,829»86- TOTAL REVENUE BY FUND 10,250,233.00 249,351.23 5,826,499.57 56.84 4,423,73'3.43 GLBUDGRP 1/19/12 CITY OF FAIRFAX PAGE 1 EFUND 9.38 BUDGET REPORT OPER.; CS CALENDAR 12/2011, FISCAL 612012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------------------------------------------------------------------------------------------- GENERAL TOTAL 4,577,552,00 103,737.13 525,922,06 11,49 4,051,629,94 ROAD USE TAX TOTAL 211,000.00 29,965,05 129,282.19 61,27 61,717.81 EMPLOYEE BENEFITS TOTAL .00 .00 .00 .00 .00 LOCAL OPTION SALES TAX TOTAL 312,000.00 52,074.41 136,594.20 43.78 175,405,80 TAX INCREMENT FINANCING TOTAL 626,969.00 54,427.97 54,427.97 8,68 572,54.1,03 DEBT SERVICE TOTAL 4,061,824.00 93,952.40 2,352,798.35 57,92 1,709,425.65 WATER TOTAL 669,985.00 35,526.04 434,039.77 64.78 235,945.23 TRUST & AGENCY TOTAL 6,500.00 660.00 3,825.74 58,86 2,674.26 SEWER TOTAL 175,200.00 10,380.96 59,627.88 34.03 115,572.12 SRF BOND FUND TOTAL 195,350.00 35,700.00 35,700.00 18.27 159,550,00 GARBAGE TOTAL 102,500.00 8,227.25 49,609.31 48.40 52,8910,69 FARM OPERATIONS FUND TOTAL 12,750.00 ,00 2,687.72 21.08 10,062.28 TOTAL EXPENSES BY FUND 10,951,630.00 424,651.21 3,784,515,19 34.56 7,167,1.14.81 AGENDA ' FAIRFAX CITY COUNCIL \` REGULAR MEETING TUESDAY,JANUARY 10,2012 AT 7:00 PM FAIRFAX CITY HALT,—525 VANDERBILT STREET 1. Call to order p ' ggy jjjj A f, 3 2. Roll call to vi tj. 31. Approval of agenda 't 4. Approval Approval of and place on file: a. City Council minutes dated December 13, 2011 lif` get ` (6 I Place on file: a. Library Board of Trustees minutes dated January 5, 20121 b. Park Project Task Force minutes dated November 21,20116-- e. 011c. Park Project Task Force minutes dated January 9, 2012 &U. 5. Reports a. Sheriffs "'r'b. LibraryC c. Fire Department i. Discussion and possible motion concemng vehicle pricing and financing options I ,, l=l'ier'...Q, J' -�4 999((( w Fairfax City Council Agenda-January 10,2012 Page 1 d + wa d. Maintenance Department i, Bridge Inspection Report Pit e. Parks and Beautification D rp ment f Financials i, Discussion of FY 2013 Budget Process i-'31-( 15 4 g. Engineering Ht 6. Consider RESOLUTION adopting and approving Tax Compliance Procedures Relating to Tax- Exempt Bonds 7. Consider RESOLUTION approving City of Fairfax Acceptable Tree List t1f) -- C46C�-t(AA, 0 8. Consider ORDINANCE to change sewer utility ypte i's V,& '91. Cons'dde-r-OTtDIN—AN�CE—to--clan—g6�water utility rates Fairfax City Council Agenda-January 10,2012 Page 2 10. Discussion and possible motion concerning Park Project details J lei., 11. Parking Issues along Front Street J 12. Discussion and possible motion concerning Insurance Renewal Quotes 0 OP 13. Mayoral Appointment of Mayor Pro Tempore ILI 14. Consider motion for Council Appointment of City ClcrkJTreasurer I . City Clerk's Oath of Office 1 . Consider motion for Council.Appointment of City Attorney 1 1.tt IT Consider motion for Council Approval of Fire Department's Election of a Fire Chief -2 Fairfax City Council Agenda-January 10,2012 Page 3 -,4z) cud 18, Discussion and possible motion for Council Appointment to the Board of Adjustment c) Ld 19. Consider mo i in to approve the claims list dated JaLary 10, 2012 20. Discussion a. Opportunity for eitizens not on agenda 21. Clerk's comments 22. Mayor's comments 23. Adjournment jV Fairfax City Council Agenda-January 10,2012 Page 4 STATE OF IOWA Counties of Linn and Johnson ss. torTiers_ 2011 TOTAL,:.328,868.20 Motioned by.Fr€eden, saconded`by Beer to adiotirn the meeting, :Ayes: :Beer,.:F�rfedorOtto. Magers, :;and': Wainwrtghf.Mahon carried Mayor Rabe adiourned the muting 81 9;25 PM, Mayof Jason Rabe:_ City Clerk/Treasurer CynVhiia.Stilmson: Disclaimer The foregoln4 minutes:are not:of Icia( until approved lbv Phe:CityI, Tim McDougall, do state that I am the publisher Council, CLAIMS.uST JAMOARtY 10,.2012 THE GAZETTE a. daily newspaper of general Pauee Purpose Amount s SStar Plumbing, Inc. flawk's liid. I circulation In Linn and Johnson Counties In Iowa.tyaltiroom 1,625.00 AFLAC Premimum5 27045 Allegra F1D.100.05 The notice, a printed copy of which is attached, was Alliant Energy.Utility Bilis 4,568,59 Aramark rust/B Bond Fee 10.00 inserted and published in THE GAZETTE newspaper -:Bariker'sTrust.BOnd.Fee 2010.00..._.: -:B;ayne,Cathy:; th -Library 412.06 In e issue(S) January 24th 2012 Biliings,John DepositRefund 33.36: Btirroughsi�-Kyle Deposit Refund'60.00 Buffler,Car€ssa Depos€f'Refund 60:13 ' Butt Library. 199.82 Carus Conawation Water Supplies : The reasonable fee for publishing said notice 826!.15 Cedar.Rapids. Photo Copy, lnc. =:Li- $194.33 brarY 25.65',: CenterPoi:nt:LP Library:21.57 Cerfitied Pest Control Library 650d Danko FID.W.09 Data Technotogles Tax Forms 731;36 [lave Schm(tI:ConslrucFon Park:Sign 278:61 Dave Schmitt=Construction Sewer'::Re- pair 3,404.00 vim, S4.F♦Ee^i�� KKtl^..+'n ...M,....a�.+ .: crit'couneif requested to see a break Water.Fund 14,30325 down of item.costs at the next meeting Se.Wer Fund16,712.90 So They could.rnak6decisions on;Which SRF Bond Refire Fund 12,127.50 options to:keep and which ones may be Garbage Fund 8,33815 eli:rPrinaPed.... Faem Operal.ion5 Fund 1.61 Mayor Rabe discussed a homeow- TotalRewtu6:249,351.23' per's concern regarding available Decemerb2011 Expenses -street parking on Front Street.:::The..:GOnerat Fund.`:104,737.13 - maintenance department recornmertRobdUsaTax.:2996505: ded leaving The parlkpn@'as posted. LOST 521074.41 €7iscussion V,Vas..Itneld regardingi:the in- T.IF Fund.54,42797 surr4nserenewal puote. Debt Service 93,952.40 Motioned by Masers, seconded by Sewer Revenue Fund 35,,7010.001 Beer to renew.the employee insurance Trusi and Agency 660.00'' package as currently:in:place.Mth the 'Nater Fund 35,526,04 rate..]ncrease as listed. Ayes: Beer, Sewer Fund 10,380.96 Firieden, Otto„ Magers, and Wain- 06rbageFund 8,227.25 wrigfit Matiiancarrned_: Farm Operations Fund 0: This instrument was acknowledged by Tim Mayor Rabe appointed Marianne Total Expenses 424,651.24 Wainwrighl as.MavorPrarem. EMPLOYEE: NAME. 2011 GROSS. McDougall before me on January 24th, 2012 Motioned by Beer, seconded by WAGES Masers to apoaiint Cyrnfhia Stimson as Wll TOTAL:.328,866,20 - dly. cterkf.treasorer,. :Ayes: _ Beer, ..EMPLOYEE NAME 2011 GR455: Frleden, Ottof Masers, and Wain- •WAGES Wright.Hotton carried: JEFFREY A.AMMETER 46,343.43 Cynthla Stifrason real]the oath Of of JOEL M BARNHART 8451010 fire for citv.cterWtreasurer. CATHERINE.DJ BAYI E 35,881,85 VIA "U Motioned by Masers, seconded by JOA BEER950.00 Otto to appoint.Randy Scholer,of`9im- JAMESID..EIULLOCK 55.10�0 mons Perrine Moyer Bergman PLC,as MARCUS P.BURNS 165.00 Notary public In and for the State of Iowa thecity aHorrney_ Ayes= Beer, JOSEPH K.COSTIGAN 150010 Frieden, Otto, Magus and Main KEVIN J.COSTIGAN 6501q weight.MoUch carried:: MATTHEW J CRISPIN.10500 Motioned by Magus seconded by RONALD G DUSIL 51,178.24 Beer to, give c*uintii:approve.of the KATHY J.LVERETt 20,407.91 Fire .Department's election of Mike DOUGLAS L EXLINE."295A0 Sankotas the fire chief. Ayes: Beer, .BURNELL GG FRIEDEN 90D.00 Priedert, Ofra, Masers, and Main DONALD J GILLEN 95.00 Wright_Moftoncarrie_d.;: :CHRISTOPHER L.JOS AIN 390'60 Mayor Rabe discussed the fact:that ROWENA C:.KOONTS 5,586.76 three members of tha;Board of Adjust BRANDON M,LEFEBURE 145.00: menf have their ferrns expirins. MICHAEL o_;ANACHULA 150.00 Motioned by Masers seconded by MARC E MAGER5 850.00 .• - Ofta to aplub(or Tom Hff1.,Ray Zatastil, JESSE B MANNING 85.010 and Brad Wernlmoni:ro the Board of BRIAN D Ma=RTA 275.001 DianeuB B q Fkdlustment..:Ttae Baar€f of Adlusfinent, JESSICA.MMILLER 135.00: 11S111'S1BsiD11 DD beF;t = at:their next rneefins :should d:iseuss LYNN D.MILLER 40„169.84 staggering Ilie terms so lyra(only.one TANNER W.MUMM 992.oGD am.ty Ornmission ExPlTeF term expires. each year_ 'They.should TRAVIS L.OTTO 900.00 make the defermination wha's.term L:ORALEI A.`PLEINESS 478.51 Jame Will be ass]gned Io wh'ach year. .Anes: JASONM_R:ABE 5,00000 , ,. -,-.., •. = _-"��""'- �`'"'",�- Beer, Frieden, Otto, Magers, and MICHAEL S.SANKOT 2 4110.00 Wainwright.M(ton ca0 riod BRYCE W SEXTON 50-00 Motioned lay Magers seconded by. DERRICK A::SEXTON 430.01Y Otto fo approve the claims hsi.,idaied BRIAN G.STALLMAN 325jD0 January lo, 2012. Ayes. Beer, PAUL J_STALLMAN 1-10100 Frieden, Otto Magers and Wan CYNTHIA K STIMS04'31,65C41 : Wright.Motion carrae6. MARIANNE WAINWRIGHT 906.04 The city otorkPfreasuett,informed the JERRY R WALTERS 2,53000 c;fv council 1hal both she and the dap- JAKE L WILLIAMS.]46,00 ufv city c€erk would bier.out of Ihe:office <BETH A.WILZ 4,121.27 on Thursday: A reSitfont wilt be here to.::DAVID C.YANECEK 4469,98 f answer the honas and walt on f.tie cus- WILLIAM K.ZAMASTI:L 13000