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Home My WebLink About02-14-2012 Council Meeting AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,FEBRUARY 14, 2012 AT 7:00 PM FAIRFAX CITY HALL—525 VANDERIBILT STREET 1. Call to order 2. Roll call 3, Approval of agenda 4. Linn County Public Health Tobacco Presentation 5. Approval of and place on fi:le:. a. City Council minutes dated January 10, 2012 b. City Council minutes dated January 19, 2012 c, City Council minutes dated January 31, 2012 Place on file: a. Library Board of Trustees minutes dated January 5, 2012 b. Library Board of Trustees minutes dated February 7,2012 c, Planning and Zoning Commission minutes dated January 17, 2012 Gro. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering 7. Discussion of fireworks permitting process 8. Consider RESOLUTION approving fireworks permit application and process 9. Consider RESOLUTION approving City of Fairfax Acceptable Tree List 10. Consider RESOLUTION to set the date of a public hearing concerning the FY 2013 budget 11. Review budget worksheets 12. Consider RESOLUTION to set the date of a public hearing concerning the FY 2012 budget 13.Discussion and possible motion concerning the punch list review for Prairie View Heights Development 14. Discussion and possible motion concerning patrolling options for added security 15. Hawks Ridge park Site Improvements: a. Consider RESOLUTION approving Pay Application#2 b. Consider RESOLUTION approving Balancing Change Order C. Consider RESOLUTION approving Final Pay Application d. Consider RESOLUTION approving acceptance of the public improvements 16. Fairfax City Park and Athletic Fields Complex Site Improvement Project a. Consider motion to file the plans and specifications for the City Park and Athletic Fields Complex.Improvements Project b. Consider motion to advertise for bids the City Park and Athletic Fields Complex Improvements Project C. Consider RESOLUTION to set public hearing date on proposed plans and specifications, proposed form of contract and estimate of cost and setting the date and time to receive bids for the City Park and Athletic Fields Complex Improvements Project Fairfax City Council Agenda-February 14,2'012 Page 1 1 7. Concession Building Improvement Project; a. Consider motion to file the plans and specifications for the Concessions Building, Improvement Project b. Consider a motion to advertise for bids for the Concessions Building Improvement Project C. Consider a RESOLUTION to set a public hearing date on proposed plans and specifications, proposed form of contract and estimate of cost and setting the date and time to receive bids for the Concessions Building Improvement Project 18. Consider motion to approve the claims list dated February 14,2012 19. Discussion a. Opportunity for citizens not on agenda 20. Clerk's comments 21. Mayor's comments 22. Adjournment Fairfax City Council Agenda-February 14,20 12 page 2 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JANUARY 10, 2012 The regular meeting of the Fairfax City Council was held Tuesday, January 10, 2012,at Fairfax City Hall, Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers,and Marianne Wainwright. Other city staff present: Cynthia'Stimson, Ron Dusil, Lynn Miller, and Cathy Bayne. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve and place on file the City Council minutes from December 13, 2011, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to place on file the Park Project Task Force minutes dated November 21, 2011, as amended. Ayes: Beer,Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne stated that the library has spent their grant money and now have new computers for patrons use. Fire Chief Mike Sankot discussed the fire department's need to purchase a larger rescue truck. The price estimate is $260,000. He checked on financing details. The payments would be too large for their regular fire depaitment's budget. Chief Sankot requested the city council consider using some of the available Local Option Sales Tax money for help with this purchase. This possibility will be reviewed during the special budget meeting on January 31. Mayor Rabe reviewed the bridge inspection report. Ron Dusil and Lynn Miller discussed maintenance department issues. They have been. able to do some spring type clean-up and trimming due to the nice weather. They are ready for winter weather. Ron mentioned that it is getting hard to find part for the old truck. The tubes at the lagoon have not been lowered. Marc Magers reminded the city employees to not speed in city vehicles. Linn County Deputy Sheriff Pavelka presented the list of calls. The council made him aware of someone tearing up our new parking lot along Linn Street. Discussion was held about the budget process. A special meeting will be held on Tuesday, January 31. Motioned by Magers,seconded by Beer to accept the financial reports. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Discussion was held concerning engineering fees. Motioned by Magers, seconded by Frieden to approve RESOLUTION 2012-01,A RESOLUTION ADOPTING AND APPROVING TAX COMPLIANCE PROCEDURES RELATING TO TAX-EXEMPT BONDS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-01 duly adopted. No action was taken on the tree policy,but discussion was held about the needed changes. Discussion was held concerning the current sewer debt fee and the bonding requirements for the revenue bond. Revenue estimates and requirements were discussed. It was decided that the sewer debt charge needs to be raised$3.00 per month,per sewer customer. This will make the sewer debt charge $18.00 per month, Motioned by Magers, seconded by Frieden to approve the first reading of ORDINANCE 1.23,AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes; Beer, Frieden, Otto,Magers and Wainwright.. Nays: None. Motion carried. The city clerk/treasurer was instructed to place this ordinance on the agenda for January 1,with anticipation of final adoption. No changes are to made to the water rates at this time. Shane Wicks displayed a proposed layout of the park project. Discussion was held concerning the placement of the electric box for bands and movies in the park activities. Discussion was held concerning,the current cost estimates of the concession stand/storage/restroom building. The city council requested to see a breakdown of item costs at the next meeting so they could make decisions on which options to keep and which ones may be eliminated. Mayor Rabe discussed a homeowner's concern regarding available street parking on Front Street. The maintenance department recommended leaving the parking as posted. Discussion was held regarding the insurance renewal quote. Motioned by Magers, seconded by Beer to renew the employee insurance package as currently in place with the rate increase as listed. Ayes: Beer,Frieden, Otto,Magers,and Wainwright. Motion carried.. Mayor Rabe appointed Marianne Wainwright as Mayor Pro Tem. Motioned by Beer, seconded by Magers to appoint Cynthia Stimson as city clerk/treasurer. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Cynthia Stimson read the oath of office for city clerk/treasurer. Motioned by Magers, seconded by Otto to appoint Randy Scholer, of Simmons Perrine Moyer Bergman PLC, as the city attorney. Ayes: Beer, Frieden, Otto, Magers, and Wainwright, Motion carried. Motioned by Magers, seconded by Beer to give council approve of the Fire Department's election of Mike Sankot as the fire chief. Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Mayor Rabe discussed the fact that three members of the Board of Adjustment have their terms expiring. Motioned by Magers, seconded by Otto to appoint Tom Hill, Ray Zamastil, and Brad Wernimont to the Board of Adjustment. The Board of Adjustment, at their next meeting, should discuss staggering the terms so that only one term expires each year. They should make the determination who's term will be assigned to which year. Ayes. Beer, Frieden, Otto, Magers, and Wainwright. Motion carried.. Motioned by Magers,seconded by Otto to approve the claims list dated January 10, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The city clerk/treasurer informed the city council that both she and the deputy city clerk would be out of the office on Thursday, A resident will be here to answer the phones and wait on the customers. Motioned by Frieden,seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright, Motion carried. Mayor Rabe adjourned the meeting at 9:25 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council, CLAIM'S LIST JANUARY 10, 2012 Payee Purpose Amount 5 Star Plumbing,Inc. Hawk's Ridge bathroom 1,625.00 AFLAC Premimums 270.45 Allegra FID 100.05 Alliant Energy Utility Bills 4,568.59 Aramark Mats & Uniforms 537.57 Banker's Trust Bond Fee 200.00 Bayne, Cathy Library 412.06 Billings, John Deposit Refund 33.36 Burroughs, Kyle Deposit Refund 60.00 Buttjer, Carissa Deposit Refund 60.13 B WI Library 199.82 Carus Corporation Water Supplies 826.15 Cedar Rapids Photo Copy, Inc,. Library 25.65 Center Point LP Library 21,57 Certified Pest Control Library 65.00 Danko FID 907.09 Data Technologies Tax Forms 131.38 Dave Schmitt Construction Park Sign 278.61 Dave Schmitt Construction Sewer Repair 3,404.00 Decious, Ernie or Kim Decorating 3rd Place Prize 25.00 Diamond Lake Book Library 131.72 Electrical Engineering & Equipment Generator Repair 854.90 Everett, Kathy Mileage 11.10 Fareway FID & Shop 114.68 Fauser Energy Resources Fuel 366,30 FSSB SIC for ACH File 25.00 Future Line Truck Equipment Sander Parts 365.69 Gazette Communications Publications 220,30 Grainger Parts 20.58 Graybill FID 82.88 Hall&Hall Engineers, Inc. Engineering Fees 16,625,65 Hanson, Miranda Deposit Refund 61.68 Hawkeye Fire & Safety FID 19.00 Iowa Firefighters Association Dues 462.00 Iowa Municipal Finance Officers Dues 45.00 IPERS Payroll 3,362.43 Jennifer Witte Deposit Refund 20.68 Johnson County Refuse, Inc. Solid Waste Service 8,256.00 Keystone Labs, Inc. Testing 237.17 Linn County REC Utility Bills 1,737.90 Linn County Secondary Road Dept. Bridge Inspection 250.00 Martin,Donald Farming 1,118.10 Martin, George Farming 1,118.10 Matheson Tri-Gas, Inc. Welding Supplies 15.44 Mayberry Electric Sewer Plant Work 55.00 Menard's Supplies 722.09 Midamerica Books Library 143.71 MidAmerican Energy Utility Bills 841.38 Network Computer Solutions Computer Equipment 3,12298 Newgaard, Andrea Deposit Refund 30.00 Peiffer, Peggy Deposit Refund 60.00 Penworthy Library 457.77 Port'O' Jonny, Inc. Toilets 64.03 Pratt Library 699.00 RDJ Specialties FID 2,449.30 Reiman Publications Library 42.96 Sankot's Garage, Inc, Vehicle Parts and Labor 640.48 Schimberg Co. Wrench 39.92 Schrader Excavating& Grading. Water Line Repair &Hauling 1,587.00 Simmons Perrine Moyer Bergman PLC Legal Services 607.50 Smith,Norman or Judy Credit Balance Refund 43.00 South Slope Telephone Service 543.08 Staples Supplies 578.05 Strategic Print Solutions Copies & Supplies 168.20 Temple Display, Ltd. Christmas Decorations 7,592.08 Thomas Bouregy& Co., Inc. Library 139.50 Tomash, Steve or Sandy Decorating 1 st Plage Prize 100.00 Treasurer, State of Iowa Qtrly Payroll WCH 3,246.00 Treasurer, State of Iowa Qtrly Sales Tax 2,960.32 Trenary,Nick Library 300.00 Tronvold, Jeff or Tammy Decorating 2nd Place Prize 50.00 UnitedHeaIthcare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 3,763.57 US Cellular Cell Service 219.27 US Treasury Payroll Taxes 456.22 US Treasury Payroll Taxes 925.60 US Treasury Payroll Taxes 1,568.86 US Treasury Payroll Taxes 1,549.53 US Treasury Payroll Taxes 754.88 US Treasury Payroll Taxes 1,334.96 US Treasury Payroll Taxes 1,22491 USPO Postage 216.00 USPO Postage 168.55 USPO Postage 249.11 Van Meter FID 9.54 Waln Repair& Collision Center Repair 1,190.05 Wilson, William Jeremy Deposit Refund 60.00 Wisnousky, Brad FID 35.14 Total Net Payroll 21,886.29 TOTAL 112,352.31 November 2011 Receipts General Fund 2,098,672.26 Road Use Tax 17,421.95 DOST 23,484.43 TIF Fund 23,872.60 Trust and Agency 780.00 Debt Service 2,213,645.95 Water Fund 220,843.13 Sewer Fund 14,885.90 SRF Bond Retire Fund 12,107.25 Garbage Fund 9,428.25 Farm Operations Fund 25,57190 Total Revenue; 41660,713.62 November 2011 Expenses General Fund 138,154.40 Road Use Tax 14,108.26 ➢LOST 53,663.12 Trust and Agency 540.00 Debt Service 2,258,845.95 Water Fund 117,412.76 Sewer Fund 10,262.84 Garbage Fund 8,694.87 Farm Operations Fund 980.40 Total Expenses: 2,602,662.60 December 2011 Receipts General Fund 66,796.43 Road Use Tax 15,582.99 LOST 13,635.85 TIF Fund 7,450.05 Trust and Agency 450.00 Debt Service 93,952.40 Water Fund 14,303.25 'Sewer Fund 16,712.90 SRF Bond Retire Fund 12,127.50 Garbage Fund 8,338.25 Farm Operations Fund 1.61 Total Revenue: 249,351.23 December 2011 Expenses General Fund 103,737.13 Road Use Tax 29,965.05 LOST 52,074.41 TIF Fund 54,427.97 Debt Service 93,952.40 Sewer Revenue Fund 35,700.00 Trust and Agency 660.00 'dater Fund 35,526.04 Sewer Fund 10,380.96 Garbage Fund 8,227.25 Farm Operations Fund 0 Total Expenses: 424,651.21 EMPLOYEE NAME 201.1E GROSS WAGES JEFFREY A. AMMETER 46,343.43 JOEL M BARNHART 845.00 CATHERINE DJ BAYNE 35,881.85 JO A.BEER 950.00 JAMES D. BULLOCK 55.00 MARCUS P. BURNS 165.00 JOSEPH K. COSTIGAN 150.00 KEVIN J. COSTIGAN 65.00 MATTHEW J CRISPIN 105.00 RONALD G. DUSIL 51,178.24 KATHY J. EVERETT 30,407.91 DOUGLAS L. EXLINE 295.00 BURNELL G. FRIEDEN 900.00 DONALD J. GILLEN 95.00 CHRISTOPHER L. JORDAN 390.00 ROWENA C. KOONTS 5,586.76 BRANDON M. LEFEBURE 145.00 MICHAEL D. MACHULA 150.00 MARC E. MAGERS 850.00 JESSE B. MANNING 85.00 BRIAN D. MERTA 275.00 JESSICA M. MILLER 135.00 LYNN D. MILLER 40,169.84 TANNER W. MUMM 992.00 TRAVIS L. OTTO 900.00 LORALEI A. PLEINESS 478.51 JASON M. RABE 5,000.00 MICHAEL S. SANKOT 2,410.00 BRYCE W SEXTON 50.00 DERRICK A. SEXTON 430.00 BRIAN G. STALLMAN 325.00 PAUL J. STALLMAN 110.00 CYNTHIA K. STIMSON 51,658.41 MARIANNE WAINWRIGHT 900.00 JERRY R. WALTERS 2,530,00 JAKE L. WILLIAMS 140.00 BETH A. WILZ 4,121.27 DAVID C. YANECEK 43,469.98 WILLIAM K. ZAMASTIL 130.00 2011 TOTAL: 328,868.20 AS0'9MSo8q'dd :ST aTT3 abets aq; ;0 u0T4e00T OU OZ'898`8ZE :ZHIoI I2iOM OO'O£T `I]LS'VW2 'X WFII'IZIM 86'69b'Eb X30NNIA '0 alnla LZ'TZT'b Z`IIM 'I HINfl 00'OPT Swv'IZ'IIM "I '3XIr 00'0£S'Z SKI'IIM 'N dMf 00'006 I:H9IUMNIIM NNNIITM Ib'8S9'T3 NOSHIIS 'A ITHINAO 00'OTT Nk€W7IIIS 'r If1Id 00'9Z£ NWZZtIIS 19 NIMH 00'0£6 NOIXNS 'I XOI23Ua WE MOMS M '30AK OO'OTb`Z IOXNIS 'S `INFIHOIW 00'000`5 29vu 'W NOSIP IO'8L6 ss!aNaSZd •I jsgv lo'I OO'006 0110 '7 SIAI2WI 00'Z66 NEW 'M 'dEMNHI 68'69T'Ob TI377IW 'Q NNA`I 0015£1 HNZZIW 'w IOI553r 00'SLZ �L?INW 'a NII2IH 00'58 ONINM '0 Map 001058 SII39ti6M 'S Nvw 00'091 VUHM 'a 73IHOIW OO'SPT H05I E 'N NOaNQldq 9L'98S'S SINOOX 'O INWM 00106£ 020f "I VSHd0ISI'M 00'06 N2I11I9 'r a7HN0a 00'006 N5111 ,I 10 773NUE 00'062 HIM "7 sH79noa T6'LOb'OE ILMIJAR 'r AHIIX bZ'8LT'TO "Iisne 10 a'IIN02i 00'90T NIasM r MUM 00'99 Mils0O 'r NIA3N 00'09T NI9IIISOO 'X HdESU 00'991 SNIIME 'd MDIw 00'55 X00774H 'a SNU 00'056 UK 'I 0r 08'T88'SE NNAIH rQ MUHII0 00'968 I''UHNHIfl w '190r NHI2MV 'I A3H333r ------------------------------------------------------------------------------------------------------------------------------------ SEVIA sso,iD 3WIN SNAOIdwa I8od02i 39IM 83,TO`IdW21 TT'60'80 T 3OVd SO :2ISd0 II XFIMVJ 30 ALIO 4r4 KV 95:6 ZTOZ 16I uer nN,I &IS9VM21d CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING JANUARY 31, 2012 The special meeting of the Fairfax City Council was held'Tuesday, January 31, 2012,at Fairfax City Hall. Mayor Jason Rabe called the meeting to order,at 6:03 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marc Magers. Marianne Wainwright arrived at 6:15. Other city staff present; Cynthia Stimson, Lynn Miller, and Cathy Bayne. Motioned by Frieden, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Otto, and Magers. Nays: None, Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Magers to approve the second reading of ORDINANCE 123, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer,Frieden, Otto, and Magers, Nays; None. Absent: Wainwright. Motion carried. Motioned by Magers, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 1.23, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes:. Beer,Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Motioned by Frieden, seconded by Beer to give final approval of ORDINANCE 123, AN ORDINANCE AMENDING THE FAIRFAX CODE OF' ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA,BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Otto, and Magers. Nays: None. Absent: Wainwright. Motion carried. Discussion was held regarding crime statistics in Fairfax.. Types of crimes,personal responsibility,public awareness, costs of a police force, and the number of hours of patrol from the Linn County Sheriff's Department were discussed. Tom Hill suggested cameras and security companies. Mayor Rabe and Councilmember Frieden are to meet with a representative from the Linn County Sheriff's Department to discuss patrol times. Shane Wicks presented drawings of the park project and the concession building, updated cost estimates, and a project timeline. The project will run until the spring of 2013 with the playground equipment, trees,plantings, and such being finished at that time. The retainage will be based on the work yet to complete. Southview Road will be used for construction vehicles. Incentive payments will be written in the contract. The current expense estimate is about 3% over the bond amount. Some items will be written as alternates and other funding sources will be explored, should the bids come in at this level or more. Motioned by Magers, seconded by Otto to copy and send the FYSA sign-up flyers. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Lengthy discussion was held about the FY13 budget. Jim Staliman presented the Library :Board's request of an increase of 7.5%. Mike Sankot informed the City Council that the final. cost quote for the new rescue truck is $272,487. He asked the City to use Local Option Sales Tax money to help pay for this rescue. He discussed the fire department's budget, vehicle rotation, and timing of the payments for the new rescue. Fire Chief Sankot stated that he is not. requesting any increase the in fare department's regular budget amount for FYI 3. The City Council worked through the budget worksheets. Marc Magers stated that he is still getting complaints about a city vehicle speeding. JoAnn Beer asked about snow removal from sidewalks. Travis Otto talked to Lynn Miller about damage to yards from the snow plow. Mayor Rabe asked the City Council for direction concerning improvements to the drainage facilities that have not been accepted. Discussion was held about engineering costs, reporting, .and firms who do this type of work. Motioned by Wainwright„ seconded by Otto to adj ourn the city council meeting. Ayes: Beer, Frieden, Otto, Magers,and Wainwright. Motion carried.. Mayor Rabe adjourned the council meeting at 9:26 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. RESOLUTION NO. 2012-02 FIREWORKS PERMITTING RESOLUTION WHEREAS, the City Council, Fairfax, Iowa, is empowered under the authority of Section 727.2, Code of Iowa, to grant a permit for the display of fireworks by municipalities, fair associations, amusement parks, other organizations or groups, and individuals approved by the City Council when such fireworks display will be handled by a competent operator; and WHEREAS, the City Council, Fairfax, Iowa receives requests for fireworks display permit; and WHEREAS, the City Council, Fairfax, Iowa, desires to grant permits only when a competent person will be in charge of the fireworks display to provide for the safety of all concerned. NOW, THEREFORE, BE IT RESOLVED, by the City Council, Fairfax, Iowa, that criteria be prescribed for the issuance of permits for the display of fireworks in the City of Fairfax as follows: Definitions: Applicant: The person or group, which is applying for the permit. Fireworks: Any explosive composition, or combination of explosive substances, or article prepared for the purpose of producing a visible or audible effect by combination, explosion, deflagration, or detonation, and shall include blank cartridges, firecrackers, torpedoes, sky rockets, roman candles, or other fireworks of like construction and any fireworks containing any explosive or inflammable compound, or other device containing any explosive substance. The term "fireworks" shall not include gold star-producing sparkles on wires which contain no magnesium or chloride or perchlorate, no flitter sparklers in paper tubes that do not exceed one-eighth (118) of an inch in diameter, no toy snakes which contain no mercury and no caps used in caps used in cap pistols. Operator: A person trained in fireworks safety who will set up and explode the fireworks. Sponsor: The group paying for or otherwise providing for the fireworks display. Requirements: 1. That the applicant submit an application in writing on the form attached hereto and incorporated herein by reference no later than ten (10) days before a Fairfax City Council Meeting. 2. That no permit be issued until the Chief of the Fairfax Fire Department having jurisdiction over the site of the fireworks display and the City Council, Fairfax, Iowa has approved the location and fire prevention measures. 3. That no permit be issued unless liability and fire insurance coverage is. procured to protect the applicant, sponsor, operator and the public in an. amount not less than$2,000,000. 4. That the applicant and operator be personas of not less than eighteen (18) years of age on the date of the proposed fireworks display. 5. That the operator must meet the following fireworks safety requirement: a) Possess a current,valid fireworks license issued by a state of the United States which requires formal safety training; or b) Demonstrate an equivalent degree of formal fireworks safety training and experience to the satisfaction of the City Council and the Chief of the Fairfax Fire Department. 6. That any fireworks that remain unexploded after the display shall be immediately disposed of or removed for storage or disposal in a safe manner by the operator who, upon the conclusion of the display, shall make a complete and thorough search for any unexploded fireworks or fuses thereof which have not exploded or functioned. BE IT FURTHER RESOLVED, that the Linn County Sheriff or his or her designee may suspend any permit issued pursuant to this resolution should he or she determine that the health, safety, welfare of the public require the suspension, or should the applicant and/or operator fail to meet or follow the safety qualifications as set out in this resolution. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and. directed to execute said Resolution. Passed and approved this 10' day of February, 2012. AYES: Beer, Otto, and Magers NAYS:None ABSENT: Frieden and Wainwright nwright Jaso Labe,Mayor ATTEST: Cynthi Stimson, City Clerk/Treasurer The foregoing Resolution No. 2012-02 having been approved this date by the Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk/Treasurer on this 15th day of February,2012, Cy thia Stimson, City Clerk/Treasurer APPLICATION FOR FIREWORKS PERNHT Permit# Issue Date TO: Fairfax City Council,PO Box 337,Fairfax,IA 52228 Applicant Phone Address Date of Birth Sponsor Phone Address Effective Dates of Permit: to Location of Display Dates of Displays,if Known Operator Phone Address Qualifications of the Operator(proof may be required) I. Fireworks Operator License from another state 2. Pyrotechnics Guild International,Inc.Certification 3. Other formal fireworks safety training.Please specify: Insurance Company Policy Amount Fire Prevention Measures I approve of the location and fire prevention measures for this Fireworks Display: Fire Chief Mayor I hereby affirm that I have read the City of Fairfax Fireworks Permitting Resolution No.2012-02;that I understand the. Resolution's requirements; that no person shall handle or explode Fireworks while under the influence of alcohol, narcotics or drugs which could adversely affect judgment,movements or stability;that no person will set up or explode Fireworks who is not I8 years of age and qualified as set out above or who is not under the direct supervision of the Operator;that the Operator will conduct a thorough search for any unexploded Fireworks or fuses;that any unexploded. Fireworks will be stored or disposed of in a safe manner;and that the Sponsor„ Operator and I will follow its terms and the laws of the State of Iowa. Further,I specifically agree to protect,defend and hold City of Fairfax, its officers and employees and the Fire Chief who signs this application harmless from any and all damages or claims for damages that might arise or accrue by reason of the granting of the permit for which I am applying. Signature of Applicant Date RESOLUTION NO. 2012-03 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 201.2-2013 BUDGET WHEREAS, the City Council of Fairfax, Iowa has prepared the annual budget for the Fiscal Year 2012-2013; and WHEREAS, Iowa Code 3 84.16.3 requires a public hearing on the proposed budget where any resident or taxpayer of the City may present to the City Council objections to any part of the budget for the following f seal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, interested residents or taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the city council meeting on March 13, 2012, at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax., Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2012-2013 budget not less than ten(10) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said resolution. Passed and approved this 14h day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT: Frieden and Wainwright Ja Rabe,Mayor ATTEST: Cynt is Stimson, City Clerk/Treasurer RESOLUTION NO. 2012-04 RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2011-2012 BUDGET WHEREAS, the City Council of Fairfax, Iowa has prepared an amendment to the Annual Budget for Fiscal Year 2011-2012; and WHEREAS, Iowa Code 384,16.3 requires a public hearing on the proposed amended budget where any resident or taxpayer of the City may present to the City Council objections to any part of the budget amendment for the current fiscal year or arguments in favor of any part of the budget before its adoption and certification to the county auditor; and WHEREAS, interested residents or taxpayers having comments for or against these proposals may appear and be heard at the public hearing at the city council meeting on March 13, 2012 at 7:00 PM at the Fairfax City Hall, at 525 Vanderbilt Street, Fairfax, Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that this confirms that the city council order the publication of a notice of public hearing pertaining to the adoption of the Fiscal Year 2011-2012 Amended Budget not less than ten (10) days nor more than twenty (20) days prior to the date set for the hearing. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 14th day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT: Frieden and Wainwright Jasolta%e,Mayor ATTEST: 1� Lkj1-1�1-��')1114-- Cynth� Stimson, City Clerk/Treasurer RESOLUTION NO. 2012-05, RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Company, Inca for the Hawks Ridge Park 2011 Improvements, within the corporate limits; and WHEREAS, Hall .and Hall Engineers, Inc., has recommended approval of Application for Payment No, 2 from Dave Schmitt Construction Company, Inc., for a. current payment due of$1,818.18. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 2 from Dave Schmitt Construction Company, Inc. for the Hawks Ridge Park 2011 Improvements and issue a check for $1,818.18. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and. directed to execute said resolution. Passed and approved this 1411 day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT; Frieden and Wainwright Jas4kabe,Mayor ATTEST: Cynt is Stimson, City Clerk/Treasurer APPLICATION FOR PAYMENT APPLICATION NO. 02 Project: HAWKS RIDGE PARK-2011 IMPROVEMENT'S FAIRFAX, LINNI COUNTY , IOWA Contractor: Dave Schmitt Construction Company, Inc. 250 50th Avenue SW Cedar Rapids, IIA 52404 Owner: City of Fairfax, Iowa Original Contract Amount: $55,185.50 Revised Contract Amount: $57,099.37 Date: February 8, 2012 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 47,888.75 Materials Stored On Site $ - Change Orders: Change Order No. Date Approved Amount 1 December 13, 2011 $ 1,913.87 Total Changa In Contract Amount from Ghange Qrders $ 1,51.E 87 Total Change'Order Wgrk Completed $ 1, 13.87 Total Complete and Stored to Date $ 49,802.62 Retainage 5% $ 2,490.13 Total Complete and Stored to Date Less Retainage $ 47,312.49 Less Previous Payments $ 45,494.31 Current Payment Due $ 1,818.18 Distribution: Owner Engineer Contractor Other Page 1 of 3 CONTRACTOR'S CERTIFICATION: APPLICATION NO. 02 Contractor's Authorized Representative: 40947 By _ r Date,: ' ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's oin- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's/Architect's AuthorizedRepresentative, Date:. CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Eng inee r'sArchitect's recommendation. City of Fairfax Authorized Representative: By: n�L Date: 2 ` ATTACHMENTS REQUIRED: . Line ltem:Schedule of Contract Valiues Summary, Amaunts'_Compl ted This Period, and Amounts Completed To:Date. Recommend use of AIA Document 0703. 2, Line Item Schedule of Contract Materials Stored and Values (if appll1cable}. ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO.02 Project: HAWKS RIDGE I PARK-2011 IMPROVEMENTS FAIRFAX,LIN1Nu COUNTY,IOWA Contractor: Dave Schmin Comarucdion Company,Inc. Engineer: Hail&Hall Engineem,Inc. Revised Contract Amount: $57,099.37 Date; February 5.,,20112 Did Bid Prices This.Pernod To Date Item Item Description Units Quantities Unit Price Total quantitytAma'Ant Quantity Amount %,Complete 11 ,.-Mobilization -:: -...LS..., ..... .-1 .'.:$1,955.110 '-$1155.00 0.00 x'.1.00 _ ., :$1155.0021.. Tempora LrosEon and Sediment Contreis LS 1 $290.00 $280.00 0.00 1.00 $290.06 1100,fl% 0. 115@K FBltdeot FrBer Sock ::.`.. :.:i: LF -..50� . ._.....;5.50 :.'275,06 , 004 .:...:0.00 B'Nan-Reinforced Portland Ceme1 SY 1,1021 $32.25 4. Cangale Pavement With Integral B"Curb $32 927.25 0.00 1,021.00 $32,027.26 4001001% -- -7"PaiUand Camenf CopergtB Curb and Sy. 5 -GWiter Ramoval and Replacement In street :: .' ' '$1 160.00 :- 0,00 50.04: '- 6.00 ` $0.00`: .. vM00% Striping for the Parking Lot,Including LS 1 $505.00 Ai-11 Hagdlca Stalls $505,00 0.00 $O.uu 4.00 $505m 1100.00% A24 Moolfizalion LS - -.a ::;835.00 >..$036,00 .. 0.00 .60-. :1.00 -- . ..S835.00 - -.:.-.9V00.0095.-..-.. AZ-2 Tem orary Erosion and Sediment Control LS 1 $200.00 $200,00 0.00 $0.00 1.00 $200,00 10'0„00'% :. Gramilar.Mlaterial.(Subbase)used to bring the.9xisi ng Trail,up;o the lop of subbase :.`TON 5S`- .$39.00 ':.A2-3Pafthe Paved TrailS2,535.06 040 :'1 :O.QQ :`..:65.80 `` -$2535.001s00.801G 3Y8"Rolled Limestone Screenings used to Transition between the existing Trail Grades TON 15 $14.20 A2-4 and the Paved Trail $213100 0.00 Sum 15.00 $213.00 1010.00% SarMary se,"rServlce Eatlerlsign 4113ia. LF SO .352,50 - 'A2-5 PVC $625.00 0.00 ,00: �.10.00 $525.00 1100„SQ% A2.5 Water Service Exlensloa1"Dia.PVC L 8 $71.00 $568.00 0.00 $0.00 8.00 $556.00 1010.00%S'H.cur-RelnfeiceQ Pont"a Ce Of fiY '111 :533.00 - - ' A`2- Concrete Moment Trail - $3,68300 ---0.6tl .00 '11.00 $3,663.00 1Q0,8n Non-Reinforced Portland Cement Coperele A2-8 Pavement PCC Headers LF 20 513.80 $276.Ou 0.00 $0.40 20.00 $276.00 100.00%6 ,...A34:...Mobilization :.r:. ..:,.r'.. `:::,.. L5 'tt ..-'$590mp -'-.::$594.00 _: O.Q(1 ,... $0.00-.. -.1°1.00 _.,::$580,00 1100.00% A3,2. Temporary Erosion and Sediment Contml LS 1 $205.00 $205X0 0.40 .06 1.00 $205.00 100,00% A3-S undies sifts d pxcavaijon and Embankme6t Cy '% 1.$89:10 $445:50 0.00 $0.60 5,00 :$445.30- 1'00.00% Pavement,Sidewalk in West Prairie Drive '.. A3.-4 R,O.W, SF 528 $6X0 3156,00 0.00 $0.00 528.00 $3,156.00 100.00% ...:..:..$605.00 5.$605,00 :;`:..` 0.00 ... '.$0 op..: .k'.70.00 :.i' .$0.00;.. -10.00%...::...... A4.2 Temporary Eroston and Sediment Control LS 1 $200.00 $200.00 OXO $0.06 0.00 $0,60 i0„00% _ - ST.Nab-ReihforcedPorllaad 4'eldant Cdricre}e Patierilem,Sldewalkedjacent to SF 203 -;X4-3 the Reslrooms .' -.'- _..:. $9,7fi $2.850.75 _' 0.00 O6 .: :. .... .- .... ..:0.00 : $9.00- i0.uy% Padland Cement Concrete Trench footings four Sidewalk Sloops at the Doors of the LF 44 _ A4-4 Restrooms $50,00 $2200,170 0,00 $0.00 0.00 $0.00 0.00% COMPUTED TOTAL BID(ITEMS 1 THROUGH 22)_ $55,185.60 WOO 618:78% MATERIALS STORED ON SITE ITEM 11 DESCRIPTION I UNITS I QUANTITY PR1cEPERUNIY TOTAL TOTAL MATERIALS STORED ON.51TE1 $0.00 CHANGE ORDERS This Palnaid To Date fgO,. Description Unit -bd Unit Price Total Quantity Amount Quantity Amount oimpleke uara 1 WalerlSewer to Eiathrooms LS N $1913.87 $1913.87 1.00 3l„913.57 1.00 $1,913.87 1010,0016 CHANGE ORDER NO.01-1 TOTAILS 1 $1,913.87 $1,9113.97 ;1,919.67 11018.00%6 REVISED CONTRACT TOTAL AFTER ALL C.O.IF ANY $57,099.37 $47,8811.76 JORIGINAL CONTRACT WORK COMPLETED flm4 IMATERIALS STORED ON SITE $1,913,87 TOTAL CHANGE ORDER WORK COMPLETED 49 802,62 TOTAL 6.00g5 2499,13 RETAINAGE 47 12AII ITOTAL LESS RETAINAGE 45 4,94.31 ILESS PREVIOUS PAYMENTS $11,811818 CURRLNT PAYMENT DUE Page 3 of 3 RESOLUTION NO, 2012-06 RESOLUTION TO CHANGE ORDER NO. 2 —]BALANCING FOR DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Company, Inca for the Hawks Ridge Park 2011 Improvements, within the corporate limits; and WHEREAS, Hall .and Hall Engineers, Inc., has recommended approval of Change Order No. 2 - Balancing from Dave Schmitt Construction Company, Inc. The original contract amount was $55,185.50. This Change Order No. 2 - Balancing is. making a decrease of this contract amount of -$7,2916.75 through the balancing procedure. Because of a previously approved change order for an addition of$1,913.87, this has a net decrease effect to the original contract amount of -$5,382.88. The final. revised contract amount is $419,802.62. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 2 - Balancing from Dave Schmitt. Construction Company, Inc. for the Hawks Ridge Park 2011. Improvements, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City ClerklTreasurer are hereby authorized and directed to execute said resolution. Passed and approved this 10 day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT: Frieden and Wainwright Jaso abe, Mayor ATTEST: Cy hia Stimson, City C1erlTreasurer PROJECT: HAWKS RIDGE=PARK-2011 IMPROVEMENTS DATE:: February 8,2012 OWNER: City of Fairfax,Iowa CONTRACTOR: Dave Schmitt Construction Company,Inc„ ENGINEER: Hall and Hall Engineers,Inc. CHANGE ORDER NO.2-BALANCING SCHEDULE OF VALUES ITEM DESCRIPTION UNIT QTY UNIT PRICE ADJUSTED . 5 Ed ement Concrete Curb and Golfer Removal and Replacement rn Street SY 4�00n 290.00 $ 1,160.00 . :17Q'.n anedimeh(Control L5 1 00 $ 20000 200,00ent Concrete Trench tootings(tar Sidewalk 5toc sat the DOors of the Restrooms LF -44.00 50.00 $ 2,200.00 ORIGINAL CONTRACT AMOUNT $ 55,185.50 NET ADJUSTMENT TO ORIGINAL CONTRACT $ ..J7,296.75) ORIGINAL CONTRACT WORK COMPLETED $ 47,888,76 SCHEDULE''OF VALUES $ TOTAL,NET ADJUSTMENT TO CONTRACT: NET ADJUSTMENT TO ORIGINAL CONTRACT $ (7,296.75) TOTAL CHANGE ORDER WORK $ 1,913.87 TOTAL CONTRACT AMENDMENT $ (5,382,88) CONTRACT SUMMARY: ORIGINAL CONTRACT AMOUNT $ 55,185.50 CONTRACT AMENDMENT2•BALANCING '$ (6,382.88) INCENTIVEIDISINCENTIVE FINAL REVISED CONTRACT AMOUNT $ 49,802,f2 OWNER:, CITY OF FAIRFAX BY: TITLE, DATE: ~41-I q_ CONTRACTOR: Dave Schmitt Construction Compay,Inc. BY: �- TITLE: DATE: fc� ENGINEER: HALL&HALL NGINEERS r BY: TITLE. ko ' Pv q 3—7 7 6e DATE: Page 1 of 1 RESOLUTION NO. 2012-0�7 RESOLUTION TO ISSUE PARTIAL PAYMENT 03 -FINAL TO DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Company, Inc. for the Hawks Ridge Park 2011 Improvements, within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Application for Payment No. 3 - Final from Dave Schmitt Construction Company, Inc., for a current payment due of$2,490.13. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the Application for Payment No. 3 - Final from Dave Schmitt Construction Company, Ince for the Hawks Ridge Park 2011. Improvements and issue a check for $2,490.13, after 30 (thirty) days have elapsed from the date of acceptance if no claims against the project are filed, BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 14'x"day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT: Frieden and Wainwright Jas n Rabe, Mayor ATTEST: Cy#a is Stimson, City Clerk/Treasurer APPLICATION FOR PAYMENT APPLICATION NO. 03 (FINAL) Project: HAWKS RIDGE PARK-2011 IMPROVEMENTS FAIRFAX, LI'NN COUNTY , IOWA Contractor: Dave Schmitt Construction Company, Inc. 250 50th Avenuie SW Cedar Rapids, IA 52404 Owner: City of Fairfax, (Iowa Original Contract Amount: $55,185.50 Revised Contract Amount: $57,099.37 Date: February 8, 2012 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 47,88,8.75 Materials Stored On Site $ - Change Orders: Change Order No. Date Approved Amount 1 December 13, 2011 $ 1,913.87 Total Change In Contract Amount from Change Orders $ 1,913.87 Total l Change Order Work Completed) $ 1,913.87 Total Complete and Stored to Date $ 49,8'02.62 Retainage 0% $ - Total l Complete and Stored to Date Less Retainage $ 49,802.62 Less Previous Payments $ 47,312.49 Current Payment Due $ 2,490.13 Distribution: Owner Engineer Contractor Other Page 1 of 3 CONTRACTOR'S CERTIFICATION: APPLICATION NO. 03 (FINAL) Contractor's Authorized Representative: 40947 By: Date: ' ' ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including,the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's/Architect's AuthorizedRelpresenta e: By: _-°Lr Date: e Z YIZ41i CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation. City of Fairfax Authorized Representative: By: Date: f wf ATTACHMENTS REQUIRED: 11, Line Item Schedule of Contractm . 'aiues Sumry A.M. aounts;Completed This Period, and Amounts Completed To Date.' Recommend'use of AIA Document G703: . Lime Item Schedule of Contract Materials Stored and Values(if applicable). ACCOUNTING USE ONLY: Page 1 of 1 APPLICATION FOR PAYMENT APPLICATION NO,03(FINAL) Project; HAWKS RIDGE.PARK-2011 IMPROVEMENTS FAIRFAX,LINN COUNTY,IOWA Contractor: Dave Schmill CansYmaction Company,Inc, Engineer: Half$Hall Engineers„Inc. Revised Contract Amount: $57,099.37 Data: February 8,2!012 - Ike10n Item Description Units Bid Did Prices This Period To Date Quentitie.s Unit Price Total Quantity Amount Quantity Amount W.Complete 1. Mobilization LS 1 1 $1,155.00 $1.155.00 0.00 $0,00 1,00 $1,155,00 11C10.100% 2.. Terrucoary Erosion and Sediment Controls LS 1 $290.00 $290.00 0.00 $0,60 Teo $290.00 1100!00% 3,. SIO Farce or Filter Sack LF 50 $5.60 $27500 0.00 .$0.00 0,00 $0.00 0_C0'% 0"Nan-Reinforced Portland Cement SV 1,021 $32.25 4. C'anorete t rel Pavement,With InU'Curb $32927.25 0.00 $0.00 1,021.00 $32,927,25 1010:00% 7"'Portland Cement Conorsle Curb and SY 4 $290.00 5'�,,. Gutter Removal and Replacement In Street $1 160.00 0.00 $0.00 000 $0.00 0=% Stidping forth-Parking Lot,Including LS d $SOS,a6 -Al-I HandicapStalls $505.00 0.06 $0.00 1.00 $505.00 100.�001% I Mobillzallon LS 1 $035.00 $635.00 CAM $0.00 1.00 $835.00 1'..00.e1fA0%. A2-2. T®m� ra Erasion and Sediment Control LS 1 $2f10.00 $200.00 0.00 $0.00 1,00 $200.00 1'Do,00% Granular Malenal(Subbase)used to bring the Existing Trail up to the lop of Subbase TON 65 $30.00 '.. A2-3 ofthe Paved Trail 2635,06 0.00 $0.09 S50p $2,535.00 1160„�Odu;6 3IW Rolled Limestone Screenings used to Ttanselon between the existing Trail Grades TON 115 $14,20 A2-4 and the Paved Trail $213.00 000 $0.00 15,00 $213.00 1 1100.11 Sanitary Sewer Servlca Extension,4"Dfa. LF d0 $62,60 A2-5 PVC LF 0.00 $0.00 10,06 $525.OD fC0„IqV]% A218 Water Saw!..Extension,V Dia_PVC L 8 $71.00 $568.60 0.00 80.00 8.00 $525.00 100.1010% IrNn-R-in{erced Portland Cement 5Y fit $3300 A2-7 Concrete Pavement, , Troll $3 883.00 0.00 $0.00 11106 $3,663.00 100.00% Non-Reinforced Portland Cement Concrete A2-e Pavement,PCC Headers LF 20 $13.80 $27806 0.00 $OAO 2.0D $276.00 IDO'ci A3.1 Mobilization Ls d $ssp.o3 $590.06 0.00 $gl.plo 1.00 $ssp.pa 1.�¢st.6ltu% A3-2 TemporaryEroellon and Sediment Control LS 1 $205,00 $205.06 0.00 $0,00 1.00 $205.00 10q.CY0% A3-3 Unciassilled Excavation and Embankment CVS $89.10 $445,50 0,00 $0,00 5,00 $445.50 1010.60% Pavement,Sidewalk Tr West Pralrfe Drive SF 526 A314 R.O.W, $6.06 $3156.00 0.00 80,06 526.00 $3166.06 11:00.161 A4-1 MMaeflizalton LS 1 $605.00 $605.00 6,00 K00 0,03 $0.00 0„1616%. A4-2 Tenn ra Erosion and Sediment Contraf LS 1 $200.00 $200.00 0,00 $0,00 6.00 $0,00 O.006mf rw 5"'Non-R-Inforced Portland Cement Concrote Pavement,Sidewalk adjacent to SF 293 A4.3 His Restroom. $9.75 $2,856.75 0.00 $01.00 0.00 Port end Cement Concrete Trench footings $460 aa,lOC%. for Sidewalk Stoops at the Doors of the LF 44 A4-4 R-strooms $613.001 $2,200.00 0,00 $a'U,(10 0.00 $0.00 0!00",7o- COMPUTED TOTAL BIO Ili S 1 THROUGdhR 22)1- $55,185,50 $0.0181 $47,388,75 MATERMALS STORED ON SITE ITEM DESCRIPTION I UNITS I QUANTITY IPRICEPERUNIT TOTAL WIALMATERIAL55TOREDUNSITEI $0,00 CHANGE ORDERS Ties Penrod 7o Data NO. Description Unit Tsial Unit Pnc- Total quantity Amount L Quantity Amount %ComprsCo QuankU 1 GraP'ader/Sourer to Bathrooms LS it $1,913.87 $1,913.87 0.00 $0„®0 1.00 $1,913.87 1CID.4u0% CHANGE ORDER NO.01-1 TOTALS $1,913,87 0.00 1,913.67 10116p-0tY% REVISED CONTRACT TOTAL AFTER ALL C.O. IF ANY' 57,098.37 ;$47886.75 ORIGINAL CONTRACT WORK COMPLETED ,0C MATERIALS STORED ON SITE !'Y1,913-87 TOTAL CHANGE ORDER WORK COMPLETED !$49 802.82 TOTAL 0-00% ;00 RETAINAGE $49802.52 TOTAL LESS RETAINAGE !$47312.49 LESS PREVIOUS PAYMENTS S2.490.13 CURRENT PAYMENT DUE Page 3 of 3 RESOLUTION NO. 2012-08 RESOLUTION ACCEPTING THE HAWKS RIDGE PARK 2011 IMPROVEMENTS WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Company, Inc. for the Hawks Ridge Park 2011 Improvements, within the corporate limits; and WHEREAS, Hall & Hill Engineers, Inc. has certified that said project has now been completed in substantial compliance with the plans and specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa,that the Hawks Ridge Park 2011 Improvements, constructed by Dave Schmitt Construction Company, Inc., is hereby accepted. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute this Resolution. Passed and approved this 10 day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ABSENT: Frieden and Wainwright nlz, Jason abe, Mayor ATTEST: Cy thia Stimson, City Clerk/Treasurer otn A ' BITH DITMOPMENT i COAVATINO,ORAOINO nRMOLITION+VNaPROROUND ti UTIES.YAUCIQNQ '1 1 Vd'DF0 PIPE INMOTION+SOWER JFTTINQ h OtI ING UNDMOROUND UTILITY L00ATIN13 HYDROEXOAVATINC14 NODIGSHWgRRYFA1RS ASO 00TH AM S.W.,MAR RAPIDS, IOWA eI1404 (310) see-Deco PAX (a 1 O1) '308.2077 94VAL OPPORTUNITY RN'P'LOYAR WAIVED OT'LlPI ' To All Wham It May Concern: In considmatiosri of Ilie sum of$1.00,or boilers,and'other valmablo consideration ft haltd pail,tite receipt whereof is hereby ooknowledged,the nitdmIgueid does hereby waive,release and relinquish any and ail Time or elalms,or nights to Tian or alolln,for labor or motorials,or moth,flimislied to date heroof,for promim hown and tiesa11i5ad ast V-.WK M!g]G, -A,RKiVIPR0'VTNZN`Tb1 City of W j>* � County of i , tate of Town Witness Ilio hand and seal,given the "-day Of�� 20,Q_City o£ Mate of 0 ate _ (Finn's Nome) (SION tAiltha�wl �vnt� .. . INYOICE& �sss 2012-02-10 12.13 123 12`3 >> 3193652677 P 2/2 X10 n 7 + SITt DEVEIOPMD9•F7(CAYAMNQ a GWING C+EMOLMON•UNDERGROM(ALMES.TAU04NO A'1rr4A�' '4'1$�'�PlP�I[VSPECh`IdN•`itYV�R d>«T11NQ$�CU�IIpIa!C3 UNUE"AOUNDUTIU O AT'ING s + WCA0 EXCAVATINCi,140 D!Q SUWEA REPAIRS E00 ISM AVR. SM,CECAR RAPIDS, IOWA,,52404 (St 9) 365-8889 FAX(3I4) S63•;tG97 VAUAL OPMX'rVNrrf 8wlwMth To AU Whom It May Concur, It coWdomdon of the sura of$1.00,or�eller$,ud other valuable cowidero&a in hand paid,the rccelpt whereof is baraby acltnowlcdged,the undersigned does hereby waivo,release and mUnquish any and all licas orolaims,or rigw to lien or claim,for labor or tai's,or both,furnished to date hereof,for Vmnises known and described as: A,WKq RIDGE PARR MRROVEWNT&I City Ofl Fsirfax County of Linn ,State of Iowa Witness the hand W seWeven the, .&) _day ofF�i� �..„,.. 0' �'�City of �,�fx` � nite of ed-4 nLINC_QUA Tido (Firm's Naaxc) , (SXCrI� (Au riz.-d.Agent) .dVV4ICFS• ¢sss�sfasaaeo TOTAL P.002 02/10/2012 10:21 3193780237 EGGLESTON CONTRACT PAGE 01/01 FSB-49-2012 11!33 DAVE SCHMITT CONSTRUCTION O M662677 P.002 OItIR M10j"ENT•SMAYATINO+GRADING MAOMM•Vnp7gnvKWNa UTILMES v lnu9uNW 4x�1C1 ' VLWO PIPE INSPEMOM.!X-M;RJEMNG&CXSANWG UNDEAGOWND UTIUrY LCWkG # # WDA0 uWAYM o NO LIQ$00 REPA'MS 110 WrH AV9.JIM,MAR RAP11591 IOWA 52404 (1(0) 365.8860 FAC (319), 365-9877 EQUAL pPPMUNMV CMPikM11 I wAMR OF LIEN To All Whom It Mary Concern: In ennsidoration of the suit of 51,00,or �3S Dollars,,and other valuable consid=t on is hand paid,,#tae receipt whereof is hereby acknowledged,the undersiigrwd does homby waive,release and rotiuish uny sad all liens or claims,of rights to lien or claim,,fot labor or mawials,or both,t£w'nished to elate hereof,for premises known and described as: WAWKS,MQE P K l VFM City of Fa County of Imo# , ( Of Iowa 'Riess tho hand and sea given the,�day a .dip pity Of 4d Mata of L]E3�ON CONCRLU O GTO 1lVC (Firm Is Name) Trade Ear (Authc►�i ) 1NVOIOBS, 24726 TOTAL P'.002 RESOLUTION NO. 2012-09 RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, FORM OF CONTRACT,AND ESTIMATED COST AND SETTING THE DATE AND TIME TO RECEIVE BIDS FOR THE CITY PARD AND ATHLETIC FIELDS COMPLEX IMPROVEMENTS PROJECT WHEREAS, the City of Fairfax wishes to provide an adequate recreation system in Fairfax; and WHEREAS, the City of Fairfax owns property available and suitable for a sports and park area in Fairfax; and WHEREAS, the City of Fairfax has instructed Hall and Hall Engineers, Inc. to proceed with the plans for the City Park and Athletic Fields Complex Improvements Project; and WHEREAS, the City of Fairfax is required to have a public hearing on the plans and specifications, form of contract, and opinion of estimated cost of the City Park and Athletic Fields Complex Improvements Project. NOW, THEREFORE, BE IT RESOLVED that the public hearing for the plans and specifications, form of contract, and estimated cost for the City Park and Athletic Fields Complex Improvements Project shall be held at the city council meeting on Tuesday, March 13, .012, at 7:00 PM at the Fairfax.City Hall at 525 Vanderbilt Street. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that bids shall be received on Wednesday, March 7, 2012 at 3:00 PM in the office of the City Clerk for the City Park and Athletic Fields Complex Improvements Project; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 14th day of February, 2012. AYES: Beer, Otto, and Magers. NAYS: None ABSENT: Frieden and Wainwright Oil/ Jaso Rabe,Mayor ATTEST: n 'a Stimson, City Clerk/Treasurer 00100 NOTICE OF HEARING AND LETTING FOR FAIRFAX CITE' PARK AND ATHLETIC FIELDS COMPLEX NOTICE OF HEARING At 7:00 p.m., local time, on the 13th day of March 2012 at the Fairfax Council Chambers, City Hall, 525 Vanderbilt Street, in the City of Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council/ on the proposed plans, specifications, form of contract, opinion of (probable cost and the proposed improvements described thereby for the Fairfax City Park and Athletic Fields Complex. The City Council has previously filed these documents with the City Clerk of the City of Fairfax, Iowa. The City Engineer's opinion of probable construction cost for the work is $1,460,000. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person may file writtein and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The project generally consists of site grading on approximately 17 acres, including approximately 14,600 CY of import soils; construction of two baseball / softball fields, two soccer fields, lighting of the two ball fields, site electrical work, a 44,000 S.F. parking lot; installation of approximately 820 LY, of water m>ain; installation of approximately 4,300 LF of storm sewer pipe; installation of about 4,630 LF of P.C.C. tralif, the construction of a playground pad and a batting cage pad; site landscaping and seeding of the site; and all other work necessary to complete the project. Type of Bid (Aids shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units, Final payment will be based on actual quantities constructed, unless otherwise noted in the contract documents. Contract Time Information Start Date: April 4, 2012 (Early) April 16, 2012 (Late) Milestones: May 11, 2012: Completion of the building, pad and the fireworks pad; establishing access to the fireworks pad; re-alignment of the existing drainage way; and'seeding both the fireworks pad and the re-aligned drainage'way. August 17, 2012: Completion of the two ball fields,two soccer fields, all utilities in and around these fields, including the entire water supply system on-site, and seeding of the two ball fields and! two soccer fields. Completion September 28, 2012-Substantial completion of the project shall include the Cates: completion of all site grading; utilities; (the two ball fields and two soccer fields by 8/17112); the trails; the southeast parking lot; and/ all miscellaneous paving and the completion of all site improvements (including final seeding) except those items that are specified under the May 15, 2013 final completion for the project. May 15, 2013-final completion for the project: completion of the playground pad; corrective grading due to erosion; over-seeding if inecessary; plantings of trees, shrubs and perennials, seeding of native grass areas including the area south of the fireworks pad and the detention basins; and any corrective re-seeding that may be necessary. 00100-121 Bifid Opening Time, Date and Location The City Council will receive sealed bids at the office of the City Clerk until 3:00 p.m. on Wednesday, March 7, 2012. Bids received after this time will not be opened. The (bids will be opened and read aloud at 3:00 p.m. on March 7, 2012, at the Council Chambers, City Hall, in the City of Fairfax, Iowa. The buds will be acted upon at 7:00 p.m, on March 13th, 2012, at the Council Chambers, City Hall, in the City of Fairfax, Iowa. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details„ the current version, are applicable to this project and are available for purchase at the City of Cedar Rapids Engineering Department and the City of Marion Engineering Department, Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not be included in the Bid. Examination and Procurement of Documents Bid Documents may be examined at the following locations: City of Fairfax (Hall and Hall Engineers, Inc. Construction Update Plan Room & Office of the City Clerk 1860 Boyson Rd. Master Builders of Iowa- 525 Vanderbilt Street Hiawatha, IA 52233 Cedar Rapids Regional Office Fairfax, Iowa 52228 645 32"d Ave SW, Suite C Cedar Rapids, IA 52404 Master Builders of Iowa Construction Update Plan Room Dubuque Builders Exchange 221 Park Street 612 Mulberry St 801 Cedar Cross Road Des Moines, IA 50309 Waterloo, IA 50703 Dubuque, IA 52003 Copies of the Bidding Documents may be obtained at Hall & Hall Engineers, 1860 Boyson Road, IHliawatha, Iowa 52233, in accordance with the Instructlons to Bidders. Bid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The successful bidder shall be required to (provide performance and payment Bonds, each in the amount of 100 (percent of the Contract Price. Applicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvements which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality„ resident bidders shall be allowed a preference against nonresident (bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference giiven or required by the state or foreign country with which the nonresident bidder is a resident. "Residlent bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public limprovement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition its applicable as to bidders from that state or foreign country. 'The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The City will not process payment requests until the affirmative action program is approved by the City. Failure to comply with this requirement may be deemed cause for contract termination, 00100-221 CWWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalliities and technicalities, and to enter such contracts as it deems in the best interest of the City. The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. By order of the City Council, City of Fairfax Dated this 14th day of February, 2012. CynthStimson, City Clerk FPublished in the Cedar Rapids Gazette on the 18th day of February, 2012. 00100-321 RESOLUTION NO. 2012-10 RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, FORM OF CONTRACT,AND ESTIMATED COST AND SETTING THE DATE AND TIME TO RECEIVE BIDS FOR THE CONCESSIONS BUILDING IMPROVEMENT PROJECT WHEREAS, the City of Fairfax wishes to provide an adequate recreation system in Fairfax; and WHEREAS, the City of Fairfax owns property available and suitable for a sports and park area in Fairfax; and WHEREAS, the City of Fairfax has instructed Hall and Hall Engineers, Inc. to proceed with the plans for the Concessions Building Improvement Project; and WHEREAS, the City of Fairfax is required to have a public hearing on the plans and specifications, form of contract, and opinion of estimated cost of the Concessions Building Improvement Project. NOW, THEREFORE, BE IT RESOLVED that the public hearing for the plans and specifications, form of contract, and estimated cost for the Concessions Building Improvement Project shall be held at the city council meeting on Tuesday, March 13, 2012, at 7:00 PM at the Fairfax City Hall at 525 Vanderbilt Street. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that bids shall be received on Wednesday, March 7, 2012 at 2:30 PM in the office of the City Clerk for the Concessions Building Improvement Project; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution, Passed and approved this 14cn day of February, 2012. AYES: Beer, Otto, and Magers NAYS: None ... ..... .. .. .... ABSENT: Frieden and Wainwright Jas Rabe, Mayor .ATTEST: C Chia Stimson, e ity Clerk/Treasurer NOTICE TO BIDDERS CONSTRUCTION OF CONCESSION STAND for the City of Fairfax,Iowa By direction of the Owner: Fairfax City Council, Fairfax, Iowa,notice is hereby given that sealed bid proposals will be received by the: City Clerk, Fairfax City Hall, 52,5 Vanderbilt Street Fairfax, IA 52228-0337 at 2:30 p.m.,on March 7th,2012 for the project entitled: CONSTRUCTION OF CONCESSION STAND for the City of Fairfax, Iowa All bid proposals submitted by the time and date stated above will be publically opened shortly after 2:30 pin on March 7h, 2012. Recommendation of the Bid will presented at the City Council meeting on Marchl3th, 2012 at 7:00 pm in the City Hall, 525 Vanderbilt Street, Fairfax, IA 52228-0337 This project consists of a new single story 'pole' building in Fairfax, Iowa to be used as a concession stand. New construction includes a new facility of approx. 4,400 square feet. The estimated cost of ,construction for this project is$260,1000 USD. Work associated with this project will commence PRIOR TO May 2 1 th,2012, weather permitting and be ,completed PRIOR TO September 28th,2012, Construction Documents will be available from Rapids Reproductions, Inc, 6015 Huntington Court NE Cedar Rapids, Iowa(phone 319-364-2473) and will be issued to Contractors upon deposit of$200.00 per set. (Written out to City of Fairfax, Iowa). Deposits will be refunded upon return of Plans and Specifications in good condition to the RaidsReproductions,Inc within four(4) days after bid opening. Postage and handling per set of Plans and Specifications of $15,00 is payable in advance by check (Written out to City of Fairfax,Iowa)and is non-refundable, . ......... . ........ .... . A set of Plans and Specifications will be on file at the Office of the City Clerk, City of Fairfax, City Hall, ,525 Vanderbilt Street, Fairfax, IA and DESIGN DYNAMICS, 1500 2f AVE. SE, SUITE 212 CEDAR RAPIDS, IOWA, Plans and Specifications will also be on file at the following places: Construction Update Plan Room, 5850 6th Street, SW Cedar Rapids,Iowa 52404. F.W.Dodge Corp.,, 1910 E,Kimberly Road, Davenport, Iowa 52807, Construction Update Plan Room (Master Builders of Iowa), 221 Park Street,Des Moines,Iowa 50314. I All addenda issued during the bidding period are to be covered in the bid and in closing a contract they are to become a part thereof. Each proposal shall be made on the proposal form prepared for this purpose. Any alteration in the official form of proposal will entitle the Owner, at its option,to reject the proposals involved from consideration. Bidding periods are to be covered in the bid, and in closing a contract they are to become a part thereof, Bids shall be made as lump sum bids for the entire work and alternates, Prices quoted shall be guaranteed for a period of SIXTY (60) days after date of the bid. It is intended that a contract be awarded to the lowest responsive, responsible bidder. The Owner reserves the right to reject any or all bids,to waive minor informalities in any bid or to make award in the best interest of the Owner. Each bid must be accompanied for a bid security equal to five percent(5%) of the bid. The form of the bid security shall be as prescribe by Chapter 26,8, Code of Iowa. A single original bid proposal shall be enclosed in an envelope marked "Proposal" and bearing,the title of the work and the name of the bidder. Bid security shall be in a separate envelope marked `Bid Security's and bearing the title of the work and the name of the bidder which ,shall also include: APPENDIX AA NON-COLLUSION AFFIDAVIT APPENDIX BB CERTIFICATION OF NONSEGREGATED FACILITIES HOLD HARMLESS AGREEMENT Successful bidders must comply with all applicable regulations, codes, laws, Safety and OSHA regulations. A PREBID CONFERENCE WILL BE HELD FOR THIS PROJECT The Owner shall take into consideration attendance to the pre-bid meeting when selecting a bidder. PRE-B]ID CONFERENCE LOCATION: Fairfax City Hall 525 Vanderbilt Street Fairfax,IA 5222.8.'03.3.7 DATE: February 27, 2012 TIME: 2:30 pm Published in the Cedar Rapids Gazette on the 17'h day of February,2012. NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be conducted by the Fairfax City Council,Fairfax,Iowa in accordance with Section 26.12 of the 2007 Code of Iowa,at the date,time and location as specified below,This public hearing shall be on the proposed plans, specifications,form of contract, and estimated cost of construction for the: CONSTRUCTION OF CONCESSION STAND for the City of Fairfax,Iowa March 13, 2012 7:00 pm Fairfax City Council Meeting Fairfax City Hall 525 Vanderbilt Street Fairfax, IA 52228-0337 The proposed plans,specifications and form of contract are available in the office of the: Office of the City Clerk City Of Fairfax City Hall P.O.Box 337 525 Vanderbilt Street Fairfax,IA 52228-0337 Ph.(319) 846-2204 where they may be seen and exainined by any interested persons. At the Hearing or at any time prior thereto,any interested person may appear and file objections to the proposed plans, specifications or farm of contract for, or costs of,this Public Improvement and may present any evidence at the hearing for or against same. By order of the City Council, City of Fairfax Dated this 14th day of February,2012, Cynthia Stimson,City Clerk Published in the Cedar Rapids Gazette on the 17th day of February,2012.. AGENDA { U' FAIRFAX CITY COUNCIL, REGULAR MEETING ,; TUESDAY,FEBRUARY 14,2012 AT 7;00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET 'S 1, Call to orders° � Roll calld' ' „ o'" fir` I{ 3. Approval of agenda 4. Linn County Public Health Tobacco Presentation i i 5,: Approval of and place on file: a. City Council minutes dated January 10, 2012 b. City Council minutes dated January 19, 2012 c. City Council minutes dated January 31, 2012 Place on file: a. Library Board of Trustees minutes dated January 5, 2,012 p-1 0 -- b. Library Board of Trustees minutes dated February 7, 2012 11 ` c. Planning and Zoning Commission minutes dated January 17, 2012 l ' Y : ��t.. l'� f-.. .:�`g "7�� fi l�.,R-�,�� . ..rr..: ,.,...ay �� L�� ✓wefi..�t:3..��;r, . ,: Reports a. Sheriffb. .. Library 44 tJ & f Ot-WA 1' itteeeee c. Fare Department d. Maintenance Department .kJf . .._ Fairfax City Council Agenda-February 14,2:012 Page 1 e. Parks and Beautification Department E f s 4 el� ti ,i j ' ( i V f. Financials `fits , r g. Engineering 1k "l-AA-0 vE _ t r Discussion of fireworks permitting process n !! r 1 s ll. Consider RESOLUTION approving fireworks�ermit application and process ry �V 9. Consider RESOLUTION approving City of Fairfax Acceptable Tree List 10. Consider RESOLUTION to set the date of a public hearing concerning the FY 2013 budget 1.1. Review budget workshects � 44'� a ,, 12. Consider RESOLUTIOl"+ to set the date of a public hearing concerning the FY 2012 budget 13.Discussion and possible motion concerning the punch list review for Prairie View Heights Development r 1 r fi -44 x- 9 �. �'�f 1J•G�� ICGCP�'..•- ,`y-,1. 61xhlpLjc��".. Fairfax City Council Agenda--February 14, 2'012 Page 2 14. Discussion and possible motion concerning patrolling options for added security ;3 15, Hawks Ridge park Site Improvements: a. Consider RESOLUTION approving Pay Application#2 b. Consider RESOLUTION approving Balancing Change Order C. Consider RESOLUTION approving Final Pay Application U d. Consider RESOLUTION approving acceptance of the public improvements f 16. Fairfax City Park and Athletic Fields Complex Site Improvement Project a. Consider motion to file the plans and specifications for the City Park and Athletic Fields Complex Improvements Project G 11-f7la r i b. Consider motion to advertise for bids the City Park and Athletic Fields Complex Improvements Project C. Consider RESOLUTION to set public hearing date on proposed plans and specifications, . tel proposed form of contract and estimate of cost and setting the date and time to I_X)' e receive bids for the City Park and Athletic Fields Complex Improvements Project Fairfax City Council Agenda-February 14,2012 Page 3 17. Concession Building Improvement Project: a. Consider motion to file the plans and specifications for the Concessions Building Improvement Project ( ' b. Consider a motion to advertise for bids for the Concessions Building Improvement Project C. Consider a RESOLUTION to set a public hearing date on proposed plans and specifications,proposed form of contract and estimate of cost and setting the date and time to receive bids for the Concessions Building Improvement Project q 18. Consider motion to approve the claims list dated February 14,2012 19. Discussion a. Opportunity for citizens not on agenda O ' S16 � 20. Clerk's comments 21. Mayor's comments 22. Adjournment � �'�� .._ � 1 � • � Y y� Fairfax City Council Agenda-February 14,201'2 Page 4 which:sPecilies Itle construction Pro= - : lett and will be ava&tattle for,that Pro lett only.. 4y Owner:will issue an authorization leiter ! and.an.exemPtlon certificate to the r ' irontracior anddor: subco. ractbrs for thepurchase or Use of ttuildiRy mater€.. als supplies,and eoiutpmeht16 be used` on: this: project onlly ❑t7::N❑T IN-; CLUE SALES 1 AX oN l OU B44 4. FO_RM:' No bid:may be wt,thdrawn far a period;: : of 30 calendar days after the dale of the scheduled clasinig time for the receipt... of bids_ p,. The owner seeks to Proytde.opportuni- `1 v ties tar.Targeted::Small Businesses in the awarding of co(ntracis and is au-; tthorized to award contracts io Targe- G GGtffl fed Small Businesses per€fie lawa Acts 4, selidX t„0lS$!l LU00 Avt of the 73rd General AsseinblX 19$9 Y' y Regular Session,'Senate File 2274 For J It tI # SiLtJl1lo z t, � Z�£�� q � o further i usir eSs,p4 about€tie Targeted LOPS��M JpUe ,� Smart;Business 'policies, contact the manager of BufMdings and Grounds. i II, ;This:project has:a target far Targeted sr t:. Small Business particepatfor of Cert Per- cent(10%K. Bidders shall be prepared io submit a d performance bond and payment band r anda;two-year maintenance bond con- dittohed on the fadthful performance df The contract.out-obidders 51h0. biddeshalt U-Awl JO 01131S a 1 10J puu LII ogga(l Y�iJox, be prepared to'submit anHutt bf Stale ` f ' t Contractor Bond to the tbwa❑ivision;of vv, :I Labor In accordance.with Chapter 9YC s1 p of the Code of Iowa. it By virtue of stall uiory authgrify,a pre, A ference will be given 1 tb products and J ` € 4 provisions grown and coal produced +' -j within the Slate Of Iowa and to lawa la- al bor to the extent Ilawtully regUjrtd uh- ZT QZ `tZ Aju-njq@1 uO out a Iojaq 110no b t q Iowa Iowaw'a ovides that on Publ'Tc i. f pt provements a resident bidder shalt be ulu,L Xq pa-opolmoinCau sutltl,ILlaiunl�sul SiL� allowed preference as against a nonre- "ye.. f F Y.. u * as sident bidder frorn a.stafie or.foreign -ycoult€rY which gtves,x regwres a Pre- do ference to krmdders from.'ahat state or r a. of foreign 6I The preference sural- -u;Iowed shall be eAyafenR to the prefer- f ence:9iva or required bx the state Or 0t foreign country in which:iha nonresi- lo dent bidder isa resident. ayIt 1s:.th6 intent rat rine owner to award a a4icontrack to the Lowest responsible,.re- i t sporisive bidder provided the bid figs -drbeen submttfed In accordance wi. the aq biddingregtiulrernenfj.. Tate owner re- Sul serves the right to waive snfbrmalitres E sr or;irre9uiarltieS. . Owner reserves I the right to r any or:Ialt bids. tui published upon order of fine City Caun spe oil of the City of Coraiville;Iowa ITY CDF CG11tALV ILLEi€OW A pue Jtin Fausett,Mayor su ATTEST: Pl Thar Johnson,City Clerk 5ui1 nu .4MENbEOORIGINAL NOTICE Aq ggUiTy Hb:EQC12074752 Q� Aq IN THE IOWA DMTRICT COURT Z1'L6I S FOP LINNCOt1P1TY !�,HSBC BANK IUSA NATIONAL SI 2� OCC CLS Lr sr IId i0 as a nuuOSua_I a pue THE FIELDSTONE AS TRUSTEE OF p. � j 1'l q[ THE F€EL❑STa7P E MORTGAGE€N 'tib.VESTMENT TiRUST,SERIES 200641 of oI.Plaintiff. ,ZCOZ `tZX.Cunjgoj jo (s)onssr otp ui pinoiCARRIE M. HELGESO% SPOUSE 941 tiOF oVoTN' and STATE of 'IOWA PAUL zadr?dsmou F11197VE) JH1 ur pogsrand puu popasut sig Defendants. InogtTo THE ABOVE-NAVEO si3m cpagau4u si ip!gmjo doo pojurrd-e cba ;ou a-ql '❑EFEN❑ANTCSD: o .tieeeufffiafethoit'73AiOjLICcs;D—L4unoDuosugofpLruuLri LCuoilepodoa"ooied oceois�or :saAyn flied rfi . ud2II2r� TO.CadudSMau r� L' ` n -€ Aq naming you as the defendant in this ac- I ? X11up H11jZ-Vf) 7HZ tion.The pennon was filed l January a 74,2012,andlPrays for foreclosure of O.Ca S C ttLI a Lu>? 1? a u 'S O { L'r` n0 a LLri c I Ai a plaintiff s nmortgage.against the Proper- rI .TQ q I i p CT Q 1N ..L C 'ty at 2627 Brookiand❑rive NE.Cedar. : :Ijev•Rapids, IA.:524'03,whiich iso:legally de� ou as scribed as:Lot 166;'Forest Hills Fif- Japioieenth AddllIlora to Cedar Rapids;10 a... uapuo tm JQAOW:"iTeH AII'D..xi?Pfazlrte Zloz 'bt` AJenJgaj 'Aepsanem i€ounoj� .A(iZ)XeIJP_q a41 le 6UNi09uf�ejn6a1 au1�: t °JNI.��I ""tt3f+tflii� L,la: 6h 'Ss [JO satjunoo AO 31vis; Fpm q. fit, S 6