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HomeMy WebLinkAbout03-13-2012 Council Meeting AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,MARCH 13,2012 AT' 7:00 PM FAIRFAX CITY HALL—525 VANDERBILT STREET L Call to order 2.. Roll call 3. Approval of agenda 4. Approval of and place on file: a. City Council minutes dated February 14, 2012 Place on file: a. Library Board of Trustees minutes dated February 7,2012 b. Planning and Zoning Commission minutes dated February 21, 2012 c. Parks and Beautification Committee minutes dated February 16, 2012 : . Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering 6. FY 2013 Budget a. Public Hearing regarding FY 2013 Budget b. Consider RESOLUTION approving FY 13 Budget. 2. FY 2012 Budget a. Public Hearing regarding FY 2012 Budget Amendment b. Consider RESOLUTION approving FY 2012 Budget Amendment g. Discussion and possible motion concerning USA Day Committee's plans . Fairfax City Park and Athletic Fields Complex Site Improvement Project a. Public Hearing regarding Fairfax City Park and Athletic Fields Complex Site Improvement Project b. Consider RESOLUTION adopting plans, specifications, form of contract and estimated cost for the Fairfax City Park and Athletic Fields Complex Site Improvement Project c. Discussion of bids for the Fairfax City Park and Athletic Fields Complex Site Improvement Project d. Consider RESOLUTION to award the contract for the Fairfax City Park and Athletic Fields Complex Site Improvement Project 10, Building Improvement Project a. Public Hearing regarding Building Improvement Project b. Consider RESOLUTION adopting plans, specifications,form of contract and estimated cost for the Building Improvement Project c. Discussion of bids for the Building Improvement Project d. Consider RESOLUTION to award the contract for the Building Improvement Project 11. Discussion and possible motion concerning GIS proposal Fairfax City Council Agenda-March 13,2012 Page 1 1.2. The Waterworks a. Discussion and possible motion concerning building permit application from The Waterworks b. Discussion and possible motion concerning The Waterworks' request to remove curb and trees and extend the pavement along 318 Vanderbilt Street 13. Discussion and possible motion concerning Prairie Creek Estates 6t"Addition Final Plat 14. Tree Policy a. Discussion of Tree Policy b. Consider RESOLUTION approving City of Fairfax Acceptable Tree List 16. Consider RESOLUTION approve Fireworks Permit for the Fairfax Fire and Rescue Department 16. Discussion and possible motion concerning copier/printer quotes 17. Discussion and possible motion concerning weed spraying quote 1 S.Discussion and possible motion concerning patrolling options for added security 19. Discussion and possible motion concerning City-wide Solid Waste Collection Day 20. Discussion and possible motion concerning Hazardous Waste Collection Event 21. Consider motion to approve the claims list dated March 13, 2:012 22. Consider RESOLUTION to set the date of a public hearing concerning the FY 2012 budget 23. Discussion a. Opportunity for citizens not on agenda 24. Clerk's comments a. City-wide garage 'Sale Date—May 19 2S. Mayor's comments 26. Adjournment Fairfax City Council Agenda-March 13,2012 Page 2 SIGN-IN FAIRFAX CITY COUNCIL REGULAR MEETING THURSDAY,MARCH 13,201.2 AT'7:00 PM FAIRFAX CITY HALL-525 VANDERBILT STREET 1. 1j, 2. 1 3. 4. 5. It I 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,MARCH 13,2012 AT 7:00 PM FAIRFAX CITY HALL—525 VAND RBILT STREET 1. Call to order 2.. Roll call 3. Approval of agenda 4. Approval of and place on fide: a. City Council minutes dated February 14, 2012 Place on file: a. Library Board of Trustees minutes dated February 7, 2012 b. Planning and Zoning Commission minutes dated February 21, 2012 5. Reports a. Sheriff b. Library c. Fire Department d. Maintenance Department e. Parks and Beautification Department f. Financials g. Engineering 6. FY 2013 Budget a. Public Hearing regarding FY 2013 Budget b. Consider RESOLUTION approving FY 13 Budget. I have included the state forms, 7. FY 2012 Budget a. Public Hearing regarding FY 2012 Budget Amendment b. Consider RESOLUTION approving FY 2012 Budget Amendment I have included the state farm. g. Discussion and possible motion concerning USA Day Committee's plans The USA Committee will be attending to discuss their plans. 9,. Fairfax City Park and Athletic Fields Complex Site Improvement Project a. Public Hearing regarding Fairfax City Park and Athletic Fields Complex Site Improvement Project b. Consider RESOLUTION adopting plans, specifications, form of contract and estimated cost for the Fairfax City Park and Athletic Fields Complex Site Improvement Project c, Discussion of bids for the Fairfax City Park and Athletic Fields Complex Site Improvement Project d. Consider RESOLUTION to award the contract for the Fairfax City Park and Athletic Fields Complex Site Improvement Project You have lots ofpaperwork regarding the bids. Fairfax City Council Agenda-March 13,2012 Page 1 10. Building Improvement Project a. Public Hearing regarding Building Improvement Project b. Consider RESOLUTION adopting plans, specifications, form of contract and estimated cost for the Building Improvement Project c. Discussion of bids for the Building Improvement Project d. Consider RESOLUTION to award the contract for the Building Improvement Project You have the bid tab. 1.1. Discussion and possible motion concerning GIS proposal You have paperwork about the company and their proposal. They will be attending to discuss the proposal. 12. The Waterworks a. Discussion and possible motion concerning building permit application from The Waterworks b. Discussion and possible motion concerning The Waterworks' request to remove curb and trees and extend the pavement along 318 Vanderbilt Street You have a letter and building permit application enclosed. 13. Discussion and possible motion concerning Prairie Creek Estates 6 1 Addition Final Plat You have information from Shane. 14. Tree Policy a. Discussion of Tree Policy b. Consider RESOLUTION approving City of Fairfax Acceptable Tree List This is been revised again. 1.5. Consider RESOLUTION approve Fireworks Permit for the Fairfax Fire and Rescue Department You have the resolution and application 16. Discussion and possible motion concerning copier/printer quotes I have the information, but I'm not done reviewing it It will be ready for Tuesday. 1.7. Discussion and possible motion concerning weed spraying quote You have a quote. 1'8. Discussion and possible motion concerning patrolling options for added security You got information at a previous meeting. 19. Discussion and possible motion concerning Citywide Solid Waste Collection Day June 2 is set as this day. 20. Discussion and possible motion concerning Hazardous Waste Collection Event You need to enter into an agreement, but 1 don't have it yet. Fairfax City Council Agenda-March 13,201'2 Page 2 21. Consider motion to approve the claims list dated March 13,2012 Included 22. Consider RESOLUTION to set the date of a public hearing concerning the FY 2012 budget We only need this IF the rescue is going to be ready before the end of the fiscal year. Spanky is still checking on this, he will have information by Tuesday. 23. Discussion a. Opportunity for citizens not on agenda 24. Clerk's comments a. City-wide garage Sale Date—May 19 25. Mayor's comments 26. Adjournment Fairfax City Council Agenda--March 13,201.2. Page 3 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING FEBRUARY 14, 2012 The regular meeting of the Fairfax City Council was held.Tuesday, February 14, 2012, at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Travis Otto, and Marc Magers. Bernie Frieden and Marianne Wainwright were absent. Other city staff present. Cynthia Stimson, Dave Ya:necek, and Cathy Bayne. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Tim Boyle gave a presentation about smokeless tobacco products. He discussed possible- local legislation that the Linn County Health Department would like each community to enact. Motioned by Beer, seconded by Otto to approve and place on file the City Council minutes from January 10, 19, and 31,2012. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright, Motion carried. Motioned by Beer, seconded by Magers to place on file the Library Board of Trustees. minutes dated January S, 2012 and the Planning and Zoning Commission minutes dated January 1.7, 2012. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Deputy Egli presented the list of calls from the Linn County Sheriff's Department. Cathy Bayne stated that the library is partnering for the summer reading program and that Hills Bank will be providing a grant. Watford library support was discussed. Fire Chief Mike Sankot stated that the new rescue has been ordered. The chassis should be ready by the end of March and the entire truck in 8-10 months. Dave Yanecck reported that the maintenance department has been able to complete many springtime type of projects due to the mild winter weather. They have burned the piles of tree trimmings. JoAnn Beer stated that the Parks and Beautification Committee will be meeting Thursday night. They are starting to look at grants for trees. Shane Wicks will provide them with an updated planting plan. Motioned by Magers, seconded by Beer to approve the monthly financial reports. Ayes: Beer,Otto, and Magers. Nays: None, Absent: Frieden and Wainwright. Motion carried. Shane Wicks discussed the TAC Committee's decision about the trail. The IDOT will be handling the bidding the first part of 2013 with trail completion in the fall of 2013. Bill Barry discussed the fireworks permit application process. He is requesting that permits be good for up to one year. Motioned by Magers, seconded by Beer to approve RESOLUTION 2012-02,A FIREWORKS PERMITTING RESOLUTION. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-02 duly adopted. No action was taken on the tree policy,but discussion was held about needed clarifications. Motioned by Magers, seconded by Beer to approve RESOLUTION 2012-03, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 21012-2013 BUDGET. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent:. Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-03 duly adopted. The budget worksheets, LOST Fund Report, and Hawks Ridge Project Report were reviewed. Motioned by Magers, seconded by Beer to approve RESOLUTION 2012-04, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-04 duly adopted. Gordon Sevig was present to discuss the punch list for Prairie View Heights Development. Mayor Rabe listed the following items to still complete: 1. Address capacity issues for the drainage basin across from Hawks Ridge Park. 2. We need engineering information regarding the capacity of the basin behind Toe Blood's new house. 3. The brim height on the basin across from Harold.McCormick's property needs to be lowered for the sidewalk installation and an easement needs to be obtained. 4. Some easements shown on the original plat need to be finalized and recorded. Mayor Rabe stated that Gordon has made significant progress and suggested that a deadline of Tune l't be imposed for completion of this punch list. During the this time, building permits shall be allowed to be issued in Prairie View Heights. Mayor Rabe presented information from Per Mar about security patrols. Several different options were price quoted. Discussion was held about how this would work. Motioned by Magers, seconded by Otto to approve RESOLUTION 2012-05, A RESOLUTION TO ISSUE PARTIAL PAYMENT#2 TO DAVE SCHMITT CONSTRUCTION COMPANY,INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Roll call vote: Ayes: Beer, Otto, and Magers, Nays: None. Absent:. Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-05 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2012-06,A RESOLUTION TO ACCEPT CHANGE ORDER NO. 2 BALANCING FOR DAVE SCHMITT CONSTRUCTION COMPANY,INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Roll call vote; Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-06 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2012-07, A RESOLUTION TO ISSUE PARTIAL PAYMENT#3 -FINAL TO DAVE SCHMITT CONSTRUCTION COMPANY,INC. FOR THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-07 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2012-08,A RESOLUTION ACCEPTING THE HAWKS RIDGE PARK 2011 IMPROVEMENTS. Rall call vote: Ayes: Beer, Otto,and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-05 duly adopted. Motioned by Otto, seconded by Magers to file the plans and specifications for the City Park and Athletic Fields Complex Improvements Project. Ayes: Beer, Otto, and Magers. Nays: Nene. Absent: Frieden and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to advertise for bids for the City Park and Athletic Fields Complex Improvements Project. Ayes: Beer, Otto,and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Motioned by Magers, seconded by Otto to approve RESOLUTION 201209,A RESOLUTION SETTING PUBLIC HEARING FOR PLANTS AND SPECIFICATIONS, FORM OF CONTRACT,AND ESTIMATED COST AND SETTING THE DATE AND TIME TO RECEIVE BIDS FOR THE CITY PARK AND ATHLETIC FIELDS COMPLEX IMPROVEMENTS PROJECT. Roll call vote Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-09 duly adopted. Motioned by Magers, seconded by Otto to file the plans and specifications for the Concessions Building Improvement Project. Ayes: Beer, Otto, and Magers. Nays: None. .Absent: Frieden and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to advertise for bids for the Concessions Building Improvement Project.. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden. and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to approve RESOLUTION 2012-10,A RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST AND SETTING THE DATE AND TIME TO RECEIVE BIDS FOR THE CONCESSIONS BUILDING IMPROVEMENT PROJECT. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2012-10 duly adopted. Motioned by Magers, seconded by Otto to approve the claims list dated February 14, 2,012. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Marc Magers asked if the office had received much input about the sewer debt increase. We have not, although it has nott shown up on the bills yet. Cynthia Stimson discussed the planned office changes. Marc Magers suggested punching a hole in the wall for the cord for the wall mounted TV. Mayor Rabe discussed the cost quote process for replacing the bathroom partitions in the library. Motioned by Magers, seconded by Otto to adjourn the meeting. Ayes: Beer, Otto, and. Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:10 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stinson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST February 1 4, 2012 Payee Purpose Amount AFLAC Premiums 216.36 Alliant Energy Utility Bills 4,167.83 Altorfer Inc. Parts 329.08 Aramark Mats&Uniforms 765.29 Bayne, Cathy Library Reimbursement 538.29 Benton County Fireman's Association Dues 50.00 Boots, Mary or Josh Deposit Refund 30.00 BWI Library Books 542.30 Carus Corporation Water Supplies 918.60 Cedar Rapids Photo Copy, Inc.. Library Supplies 17.83 Cedar Valley Humane Society 1 cat pick-up 130.00 Center Point LP Library 43.74 Danko FID 885.00 Demco Library 137.79 Elan Credit Card Balance 534.63 Elan Credit Card Balance 1,008.29 Emergency Medical Products FID 633.49 F'SSB SIC for ACH File 25.00 FSSB SIC for ACH File 25.00 Fareway FID 104.18 Fauser Energy Resources Fuel 1,673.94 Feld Fire FID 211.00 Frazee, Tim Deposit Refund 60.00 Frieda Coonrod Embroidery FID 78.00 Frieden, Bernie Mileage &Parking Reimb. 141.54 Future Line Truck Equipment Truck Parts 495.05 Gazette Communications Publications 282.92 Grainger Parts 43.71 Hall&Hall Engineers, Inc. Engineering Fees 51,721.00 Harrison, Betsy Deposit Refund 60.00 Hilby, Susan Net Deposit Refund 44.79 Iowa Association of Municipal Utilities Training 150.00 Iowa League of Cities Workshop 50.00 Iowa One Call Locates 54.20 Iowa Prison Industries Signs and Posts 1,416.25 IPERS Payroll Pension 3,915.11 Johnson County Refuse, Inc. Solid Waste Service 8,213.00 Johnson, Russ or Maggie Deposit Refund 60.00 balm, Chris Tools 97.60 Keystone Labs, Inc. Testing 221.88 Kussmaul Electronics Co. FID 203.34 Linn County R.EC Utility Bills 2,027.53 Linn County Sheriffs Office Police Service 6,552.00 Linn County Treasurer Election Costs 1,928.51 Lynn Card Company FID 105.95 Machula, Mike FID 123.70 Mar-Han, Inc. FID 143.00 Matheson Tri-Gas, Inc. Welding Supplies 216.93 Mayberry Electric Electrical Work 5,215.14 Menard's Supplies 1,322.32 MidAmerican Energy Utility Bills 1,200.08 Midwest Wheel Vehicle Parts 252.70 Morrison, Chuck Net Deposit Refund 15.93 Network Computer Solutions Computer Work 375.00 Ogden Publication Library 18.95 Penworthy Library 236.69 Professional Plumbing Services Leak Repair 218.90 Reiman Publications Library 25.98 St. Luke's Center for Occup. Health DATA Membership Dues 30.00 Sankot's Garage, Inc. Vehicle Parts and Labor 309.92 Schimberg Co. Supplies 369.09 The Sled Shed Equipment Maintenance 274.70 Soukup, Virginia Contract Help 85.00 South Slope Telephone Service 565.78 Staples Supplies 957.63 Storm Steel Shop Supplies 97.88 Strategic Print Solutions Copies & Supplies 152.36 Terpstra,Nancy Library Books 270.00 Treasure Bay, Inc. Library Books 154.30 UnitedHealthcare Ins. Co. Premium 182.70 UnitedHealthcare Plan Premium 4,701.53 US Cellular Cell Service 218.39 USPO Postage 172.55 USPO Postage 274.88 USPO Postage 110.00 US Treasury Payroll Taxes 1,224.92 US Treasury Payroll Taxes 1,243.40 US Treasury Payroll Taxes 1,224.92 US Treasury Payroll Taxes 778.35 US Treasury Payroll Taxes 1,224,91 US Treasury Payroll Taxes 1,224.91 Van Meter Lights - Supplies 227.55 ''vinyl Graphics CR FID 216.00 Voss Welding& Machinery Repair Snow Plow Truck Repair 50.00 The Waterworks Salt 26.00 Wilz,Beth Library 30.20 Total Net Payroll 20,703.95 TOTAL 137,377.16 January 2012 Receipts General Fund 12,969.11 Road Use Tax 15,800.81 LOST 24,296.96 TIF Fund 1,465.97 Trust and Agency 503.00 Water Fund 13,100.31 Sewer Fund 13,683.12 SRF Bond Retire Fund 12,151.50 Garbage Fund 10,412.00 Fann Operations Fund 1.61 Total Revenue: 104,384.39 January 2012 Expenses General Fund 46,628.86 Road Use Tax 13,191.77 LOST 5,397.98 Trust and Agency 329.28 Water Fund 13,044.38 Sewer Fund 19,722.76 Garbage Fund 8,339.03 Farm Operations Fund 2,236.20 Total Expenses: 108,890.26 5 STATE OF I Counties of L . 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Board Members excused: Brenda Haendler Staff Present: Cathy Bayne and Beth Wilz Pospischil called the meeting to order at 7:02 pm. January's minutes were reviewed as received and Kleppe made a motion to approve them; Lees seconded. Motion Carried 8-0. Financial Reports were reviewed aind discussed. Stallman made a motion to approve them; Giese seconded. Motion Carried 8-0. Bulls were discussed. The librarian received a city credit card last week; she will make copies of those receipts when using that credit card. Medical insurance sent a large bill) because the librarian's age was wrong, and they back billed. Insurance for this year has gone up 16%. Balog made a motion to approve payment of the bills; Meyers seconded. Motion Carried 8-0. Circulation Reports were reviewed'.The number of patrons using the (library has increased in January- Stallman reported that he has not received any new financial figures from the city yet, but has asked for 7%_%increase. He is concerned) about a possible shortfall for this fiscal year. Summer Reading program was discussed. The Fairfax library will work with other local libraries sharing plans and prizes including a bike. The patrons will be able to register on line. The librarian is considering asking local businesses for donations so local prizes could also be given with possibly even a nook or kindle. The library board and staff would like to thank city maintenance for installing the outside lights.This. has made a huge difference in the Ilighting of the front entrance way.. Christmas money will be used to purchase a $1199 new hand held scanner to complete inventory of the library's collection. A motion to approve this purchase was made by Balog, seconded by Kleppe. Motion carried 8-0. The Gift Policy was reviewed.A motion to approve the first reading of this policy was made by Giese; Piribyl seconded. Motion carried 8-01. Conflict of Interest policy was read for the second time. Stallman made a motion to approve this policy; Balog seconded. Motion carried 8-0. The City of Fairfax requested Jim Bayne to fix the men's bathroom door. Due to concerns of conflict of interest, Balog made a motion to request a second bid; Pribyl seconded, Motion carried 8-0. Lib Stat request to provide service was discussed. After some discussion, the board expressed no interest to pursue this service. Iowa Access has asked to have Fairfax Library consider being a virtual access point for the local workforce. Since this would require extra staff personnel and time,the board determined this would not be appropriate for a library the size of Fairfax. Staff Evaluation was discussed. The librarian will complete evaluations on all library staff by March 6,. 2012, An article in the paper was presented by Lees. A library in Salem,MbO is having issues with their internet server because the federal government has strict censoring laws.The imembers of the board laws apply to school libraries, not public libraries.The librarian will check with the city lawyer, The next meeting of the Fairfax Public Library Board is scheduled for March 5, 2012 at 7:OO13M. Meyers made a motion to adjourn meeting at 7:57; Stallman seconded, Motion carried 8-0, Respectfully Submitted, Beth Wilz Mary Rita Meyers Dot Pospischil Fairfax Planning and Zoning Commission-Regular Minutes February 21, 2012 Chairman Kell called the meeting to order at 7:03pm. Members present: Boxa, Kell, Kunze,Nurre and Sobaski. Absent: Meyers and Soukup. Motion to approve minutes from January 17,2012 meeting by Kunze and seconded by Boxa. All ayes. Motion carried. The second item on the agenda was election of officers. All current officers were re-elected to their positions as follows: Joe Kell-Chairman,Tom Nurre-Vice Chairman, and Jamie Meyers-secretary. Motioned by Boxa and seconded by Sobaski. All ayes. Motion carried. Shane Wicks (city engineer) spoke of zoning ordinances of front yards on new structures in an established area. A new structure should line up with the remaining structures regardless of current setbacks for the city. The city will recognize that the setbacks were different at the original time of development and the new structure should remain with those limitations for setbacks at that time so to keep all housing/buildings in line. Setbacks for businesses (Diamond Limousine and Fairfax Greenhouse) south of town on Highway 151 was brought to attention, Shane will check on those and let us know. Shane also discussed storm water drainage in that management for the highway business district was of most concern compared to the core district downtown. New residential developments have already been addressed by the developers. Shane will have more on the new zoning map for next months meeting. Discussion was held on the Comprehensive Plan for the city. Chapters 1-4 were reviewed. Clarification is needed on the following: 1) page 13 for the"2 proposed developments of NE quadrant"as to which 2 developments that is referring to 2) also on page 13, where the"501 multi-family" structures come into play at,we're unsure if there is any and if there is,where they are located 3) how the numbers were formed for the "Population Trends"chart:,45%of the numbers are not equivalent to the numbers on the graph on page 11 4) pg 14 under"Population Findings" , where did the number of approximately 534 new residents come from? The committee requests numbers for 2010 and percent changes for the top of the chart on page 1.2 (Population Trends of Similar Size Cities). The committee will review Chapter 4 for next months meeting. Motion to adjourn by Nurre and seconded by Boxa. All ayes. Motion carried. Meeting adjourned at 8:47pm. Minutes Parks and Beautification Committee Thursday, February 16 at 7:00, IPM Fairfax Public Library—313 Vanderbilt Street Members in attendance:Jo Ann (Beer, Annette McKeever and Tim McKeever 1) 2012/2013 Projects and Budget Considerations a) The project list was submitted to the City Council. The budget will be finalized at March 13 City Council meeting. The Parks budget should be available at the March meeting 2) Sports Complex Status a) Bids specifications have been published with results announced at March 13 City Council meeting. 3) Grant Opportunities a) Mid-American Energy—Trees Please-$1,000 annually in October b) Trees Forever/Alliant Energy—Jurne 1/Nov. 1 c) Greater Cedar Rapids Community(Foundation — June 15 d) Solid Waste Agency—currently on (hold 4) Movies in the Park Planning a) Two movies will be presentedag;aliin this summer; one during USA Days and the other in August. 5) Opportunities for Citizens Not on Agenda a) The walking trail grant revision has been approved. b) The next meeting will be March 15, D � N t BBB r N CD T hS... rn m rn m on m rn ua. m a> rn n m m a� *�' sem-. tom« X00 X00 700000300003 n00 X00 a- cc vy ,� � � � . .� . i � � ww �, wwwwwwwwwwr� wrY, wu. ws=.� wrs,, �-� w, w ® � N 44 m al Cd Cd co cd r p W) Ch Ch Q Cr a1 Lcy�n CA C% Cn CR 4W) stn CR In Cn Ln in Cn Cn Cn CR V') Ch III vi CA LCN n Ch CI) CT Cf) C D ON CS) CA Cn Ch <3"r. & Cn Ch r D Cn CI\ <= CT C D% Cn Ch. 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U L C.i r. t e GLBLCERP 3/13,/1,2 CITY OF FAIRFAX PAGE 1 ASSETS 1:17 BALANCE SHEET OPER, CS CALENDAR 2/2012, FISCAL 8/2012 MTD YTD ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE' ------------------------------------------------------------------------------------------- OF 100-1110 CHECKING - GENERAL FUND 23,585.79- 325,914.40 OL JO-1111 CHECKING - DRAINAGE/DETENTION 1,548.73- 6,590„83- 001-ODO-1112 CHECKING - TRAIL PROJECT 3,047.50- 5,062,50- 001-000-1113 CHECKING - PARK PROJECT 44,781.87- 1,851,633,53 001-000-1114 CHECKING - DRAINAGE PROJECTS ,00 ,00 001-000-1160 SAVINGS - ARBOR TEAM ,00 .00 001-DOD-1161 SAVINGS - FD EQUIPMENT 6159594 500.00 3,500,00 001-000-1162 SAVINGS - FD MEMORIAL FUND 200.00 5,994,0'7 001-000-1163 SAVINGS - FD PUBLIC EDUCATION .00 340.51 001-000-1164 SAVINGS - FD REGULAR SAVINGS QO 21,155,47 001-000-1165 SAVINGS - FD FIREWORKS 6139349 .00 3,774,37 001-000-1166 SAVINGS - FD OTHER .00 70,5'9 001-000-1167 SAVINGS - LIBRARY MEMORIALS .00 2,675.,98 001-000-1168 SAVINGS - PARKS & BEAUT 6192'13 .00 8,704,7'8 001-000-1170 CD - TRAIL PROJECT 60026813 CO 28,972,8'.4 001-000-1171 CD - TRAIL PROJECT - 60025868 ,00 .,010 001-000-1172 CD - MAINTENANCE 08 - 6OD25315 ,00 .00 001-000-1173 CD - MAINTENANCE 07 - 60012454 .00 6,967,23 001-000-1174 CD - MAINTENANCE - 6008316 .00 .00 001-000-1175 CD - TRANSPORTATION - 60010233 1.70.44 32,575.69 001-000-1176 CD - TRANSPORTATION - 10680 .00 DO 001-000-1177 CD - P&A - 4610116020 .00 7,116.42 001-000-1178 CD - P&A - 60025155 .00 00 001-000-1179 CD - P&A - 10681 CO CIO 001-ODO-1180 CD - P&A - 60008575 ,00 ,O0 001-000-1181 CD - LIBRARY - 10274 ,00 „010 0( 0-1182 CD - LIBRARY - 60019991 .00 207,384,91 GENERAL TOTAL 72,093,45- 2,494,127,46 110-000-1110 CHECKING - R.U.T. 2,426.84 18,205.40 ROAD USE TAX TOTAL 2,426.84 18,205,40 112-000-1110 CHECKING - EMPLOYEE BENEFITS .00 .00 EMPLOYEE BENEFITS TOTAL ,00 ,010 121-000-1110 CHECKING - L.M.T. 22,478.78 177,986.09 121-DOD-1160 SAVINGS - LOST SEWER IMPROVMNT .00 29,423.95 121-000-11.61 SAVINGS - LOCAL OPTION OTHER .00 595.76 LOCAL OPTION SALES TAX TOTAL 22,478.78 208,005.80 GLBLCERP 3/13/12 CITY OF FAIRFAX PAGE 2 ASSETS 1;17 BALANCE SHEET OPER. CS CALENDAR 2/2012, FISCAL 8/2012 MTD YTD ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE ------------------------------------------------------------------------------ ------------- 17, 1100-1110 CHECKING - T,I,F. 3,603,03 296,697,06 TAX INCREMENT FINANCING TOTAL 3,603,03 298,697,06 200-000-1110 CHECKING - DEBT SERVICE FUND ,00 O1 DEBT SERVICE TOTAL .00 ,.01 600-000-1110 CHECKING - WATER 6,428.23 54,551,25 600-000-1111 CHECKING - WATER MAIN PHASE 1 .00 3,447„77 600-000-1112 CHECKING - WATER MAIN PHASE 2 .00 117,674.38 600-000-1113 CHECKING - REMOTE METER RD PRJ ,00 .00 600-000-1114 CHECKING - WATER MAIN PHASE 3 25.00- 25,701,70 WATER TOTAL 6,403.23 201,375,10 601-000-1110 CHECKING - TRUST & AGENCY 66,28 12,420.00 TRUST & AGENCY TOTAL 66.28 12,420..010 610-000-1110 CHECKING - SEWER 1,830,13- 165,258,18 610-000-1111 CHECKING - LAGOON/WWTF PROJECT ,00 5,782,33 610-000-1170 CD - SEWER - 60025164 .00 '010 610-000-1171 CD - SEWER - 60025057 .00 .00 SEWER TOTAL 1,830,13- 171,040,51 612-000-1110 CHECKING - SRF BOND FUND 12,122,55 167,852,20 SRF BOND FUND TOTAL 12,122.55 167,852.20 670-000-1110 CHECKING - GARBAGE 284,81- 15,276.64 GARBAGE TOTAL 284.81- 15,278..64 750-000-1110 CHECKING - FARM OPERATION FUND .00 40,436.83 750-000-1160 SAVINGS - MURPHY 4610041440 1,51 1,897,13 GLBLCERP 3/13/1.2 CITY OF FAIRFAX PAGE 3 ASSETS 1:17 BALANCE SHEET OPER, ICS CALENDAR 2/2012, FISCAL 8/2012 MTD YTD ACCOUNT NUMBER ACCOUNT TITLE BALANCE BALANCE --------------------------------------------------------------------------------------------- FARM OPERATIONS FUND TOTAL 1,51 42,333.,96 Report Total 27,106.17- 3,629,334,14 oLooYxDP 3/13,/1CITY OF FAID0AX PAGE I RCOLUMx I:07 REVENUE REPORT OPER: CS csIE0DAa 2/20I2, FISCAL 6/20I2 � nnD6Dc MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE eoCYD UNCOLLECTED � -_-____--______-__-__-_-__-____-_____-__-__--___--________-__-_-____-_______ � 0:o^ «5O-4008 eanPOBTy TAXES - GENERAL 525,8G4.0C 3,857.57 288,782.80 54.92 237',081.20 ---------------------------- _______ ________ ____ ________ 00eosT% zaxna TOTAL 525,864.00 3,857.57 288,782.80 54.92 237',081.20 � 001-950-400 UTILITY EXCISE nXm8 13,695.U0 .8g .00 .V0 I3,695.00 001-950-4065 CABLE zxxqCHl8u nonD0OO .00 .00, 4/569.80 .00 4,569.88- ________ _________ _______ _____ ___________ UTILITY TAX REPLACEMENT TVrex 13,695.00 .*0 4,569.80 33.37 911,1:51.28 801-950'4066 VIDEO FRANCHISE REVENUE .0V ^00 .VV .00 .O0 _______ _______ ________ ____ -------------- UTILITY FB&N:uz2D TAX TOTAL .00 .00 .VV .80 .00 0UI-950-4100 oLC08C& LICENSE FED GENERAL 500.00 .0O .V0 .00 500.00 0V1-950-4I05 CIGARETTE PERMITS - aEo8a8L 75.00 .00, .00 .V0 75.00 001-950-4122 BVzLoI08 PEmyzz8 - GENERAL 34.425.00 1,742.40 16,101.42 46.77 I0,333.50 � V01-950-4190 MI2C LICENSES a YDRMuz3 - GEN .DU .G8 30.08 .OV 30.O0- 001-050-4191 Sz80 EEu8zzG - GO0oBaL .00 .0U .OV .0O .80 001'950-4192 PEDDLER EBBMIt& - GENERAL .00 .08 .8V .00 .OQ -------------- -------------- -------------- -------- ����------- LICENSE PERMITS TOTAL 35,008.00 1,742.40 16,131.42 46.U9 18,8G8.58 | 001-150-430 INTEREST - FD FIREWORKS SAVNGG 150.00 .00 25.23 16.82 I24.77 0Ul-150-4301 INTEREST - FD EQUIPMENT yAVNGG 300.V0 .00, 77.20 25.73 222.80 001-218-4300 I0TO8DSr TRANS CU 60810223 700.80 178.44 428.32 61.19 271.6V 001-210-001 INTEREST - TRANS CD 106R0 .00 .00 .00 .00 .08 0' '0-4300 INTEREST - LzoODDY SAVINGS 10.00 ^00 7.41 74.18 2.59 00i'yl0-4301 I@ZE8O3r - LIBRARY CD 600I99,91 3,300.00 -00 1,803.26 51.52 I,696.74 001-410-4302 I0rEOD8T - LIBRARY CD 10274 .0U .00 .00 .$V .00 001-430-000 TNTD0DGt - PAB8O/8uAUT SAVINGS 100.00 .00 21.85 23.85 76.15 00I-628-4300 INTEREST - y&& CD 60025155 .VV .08 .80 .00 .d0 001-950-4300 INTEREST - FAI8FAX 8BIC GIFTS .U0 .00 .00 .U0 .08 001-958-430I INTEREST - TRAIL CD 60025B68 200.U0 .08 .00 .08 2100.00 00-850-4302 INTEREST - MAINT08 CD 60025315 .00 .00 .00 .00 .00 001-950-003 INTEREST - NAI0T07 CD 60012454 120.0O .03 60.58 50.48 5M2 001-950-4304 INTEREST - MAI0T CD 60008316 .00 .00 .0V .00 .00 001-950-005 INTEREST - P&A. CD 10681 .00 .00 .O0 .00 .00 0UI-950-4306 7mrBDEGT - P&A CD 60808575 .80 .Q* .00 .00 .00 001-M-430 INTEREST - P&A CD 461011600 100.00 .A& 22.92 22.92 77.V8 001-950-4308 z0rO0I3T - NOW C8DCD10G 26.820.U0 2,946.71 14,410.48 53.73 12,4109.52 001-95V-009 TNTE8D8r TRAIL CD 600268I3 .00 on 239.00 .00 239.00- 801-950-4340 EQUIPMENT SALES - Gn8DODL .0U ,0U .08 .00 .UO V01-950-434I DIVIDENDS RO7O00o .0 .0 1,071.00 .00 1,071.00- 08I-950-4342 2O0Wo oIVIC0Moa D3YO00E .UU .O0 .00 .VV .0V ________ _________ ________ ____ ________ DGE OF MONEY & PROPERTY TOTAL 53,000.80 2,517.15 18,169.25 58.78 I3,838.75 001-130-4400 FEDERAL GRANTS - FEMA DISASTER .00 .00 .00 .00 .00 _________ ________ ________ ______ -------------- FEDERAL ______FE[ERAL GRANTS/REIMBURSE IOTA .00 .08 .80 .UV .QO GLREVNRP 3/13/12 CITY OF FAIRFAX PAGE. 2 RCOLUMN 1;:0'7 REVENUE REPORT OPER; CS CALENDAR 2/2012, FISCAL 8/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ------------------ -------- ---------------- ---------- 00-410-4444 LIBRARY STATE MONEY 00 982,94 .00 982,94- 0 ,0-4433 I-JOBS FUNDING 00 .00 00 00 00 001-950-4440 STATE SHARED REVENUES .00 617,50 11310.00 .00 1,310.00- 001-950-4441 HWY 151. TRAIL PROJECT 500,000,00 .00 9,278.00 1.86 490,,722.00 001-950-4442 OTHER STATE GRANTS/REIMS .00 .00' .00 .00 .00 001-950-4735 FUEL TAX REFUND 11000.00 .00 .00 .00 11,1000,00 --------- -------- -------------- OTHER STATE GRANTS/RETMB TOTA 501,000.00 617,50 11,570.94 2,31 489,429,06 001-150-4480 CITY OF WALFORD FIRE 48,772,00 ,00 24,386.00 50.00 24,,3'86.00 001-150-4481 CLINTON TOWNSHIP FIRE 3,481.00 .00 1,748,00 50.22 1,,.'733,00 001-150-4482 FAIRFAX TOWNSHIP FIRE 36,157.00 .00 18,078.50 50.00 18,,1078.50 001-150-4483 LINN COUNTY REIMBURSEMENT'S ,00 .00 1,791,93 .00 1,791.93- 001-410-4470 FAIRFAX TOWNSHIP LIBRARY 1,000,00 ,00 500,00 50.00 5001.00 001-410-4471 LINN COUNTY PAY LIBRARY 27,000.00 .00 ,00 ,00 27,000,00 001-410-4472 CITY OF WALFORD - LIBRARY 4,860.00 .001 2,430.00 50.00 2,430.00 001-950-4465 COUNTY CONTRIB - DTH INTERGOV ,00 ,001 214.00 .00 21.4.00- 001-950-4475 FAIRFAX VISIONING INCOME ,00 .00 .00 .00 .00 LOCAL GRANTS/REIMBURSE TOTAL 121 270,00 00 49,148,43 40.53 721 ' ,2.1 1,57 y 001-410-4530 LIBRARY FINES 2,260.00 72.191 954,39 42,23 1,305,61 001-410-4550 MISC CHARGE FOR SERVICES LIB 100.00 ,001 16.00 16.00 84,00 001-410-4551 LIBRARY ILL 40.00 9.00 21,00 52.50 1.9.00 001-410-4552 LIBRARY CARDS 50,00 .00 32.00 64.00 18.00 001-410-4553 LIBRARY COMMUNITY ROOM 1,100.00 190.00 545.00 49.55 555.00 00 0-4554 LIBRARY COPIES 350.00 48,501 277,71 79.35 72.29 001 .,.0-4555 LIBRARY FAXES 100.00 6.93 44.85 44,85 55.15 001-410-4556 LIBRARY MEMORIAL MISC 20D,00 ,00 280.00 140.00 80.00- 001-540-4500 REZONING REVENUE 100.00 50.00 50,00 50.00 50.D0 001-540-4550 VARIANCES REVENUE 100.00 .00 100,00 100,00 .00 001-540-4551 ANNEXATION REVENUE ,00 ,06 .00 ,00 ,00 001-610-4550 SPECIAL COUNCIL MEETINGS REV1,000.00 .001 ,00 ,00 1,0001.00 001-950-4550 MISC CHARGES FOR SERVICE 300.00 DO ,00 ,00 3010.00 -- - -- OTHER FEES 6 CHARGES TOTAL 5,700.00 376.72 2,320,95 40.72 3,379.05 001-150-4700 FIRE DEPT DONATIONS - REG 12,000.00 500.00 1,789,74 14.91 10+21.0,26 001-150-4701 FIRE DEPT DONATIONS - FORE RXS 13,000,OD .00 1,402,67 10.79 11,597.33 001-150-4705 FIRE DEPT DONATIONS - MEM .00 200,00 1,750.00 ,00 1,7510.00- 001-410-4700 LIBRARY DONATIONS 00 1,025.00 3,988,48 ,00 3,988,48- 001-410-4701 LIBRARY SUMMER READING DONATNS ,00 .00 250.00 ,00 250.00- 001-430-4760 PARKS DONATIONS .00 .00 237,50 .00 237,50- 001-430-4701 PAD SPONSORSHIPS 6,500.00 .00 6,500.00 100.00 ,00 001-950-4160 CABLE FRANCHISE FEES .00 ,00 .00 .00 .00 001-950-4700 DONATIONS - OTHER .00 ,00 ,00 .00 .00 001-950-4710 REIMBURSEMENTS 00 95.10 1,035.15 00 1,035.15- 001-950-4715 REFUNDS REVENUE ,00 .00 1,324.81 .00 1,324,81- 001-950-4720 INSURANCE CLAIMS ,00 ,60 ,00 .00 .00 001-950-4750 WELCOME PACKET REVENUE .00 250.00 2,762.50 ,00 2,762,50- 001-950-4751 MISC REVENUE - GENERAL .00 13.25 600.49 ,00 600.49- GLREVNRP 3/13,/12 CITY OF FAIRFAX PAGE 3 RCOLUMN 1;017 REVENUE REPORT OPER; CS CALENDAR 2/2012, FISCAL 8/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED --------------------- --------------------------- 00 001 Q50-4752 COPIES REVENUE .00 .00 .00 0 i0-4753 MOVIES IN THE PARK ,00 ,00 ,00 .00 .00 001-950-4754 NEWSLETTER ADS .00 275.00 2,050.00 ,00 2,050.00- 001-950-4765 FINES 00 .40 00 .04 04 001-950-4765 RECORDING FEE ,DO ,00, .00 .00 ,00 -------------- MISCELLANEOUS TOTAL 31,500.00 2,358,35 23,691,34 75,21 7,808.66 001-910-4830 TRANSFER IN - GENERAL 3,105,000,00 ,00 2,054,243,60 66.16 1,050,756,40 - TRANSFER IN TOTAI, 3,105,000.00 ,001 2,054,243.60 66.16 1,050,756.40 GENERAL TOTAL 4,371,029.00 11,469,09 2,468,628.53 56.48 1,902'.,,.400,47 112-950-4000 PROPERTY TAXES - EMPLOYEE BEN ,00 ,00 ,00 ,00 .00 -------------- PROPERTY TAXES TOTAL ,00 ,001 OD ,00 ,00 121-950-4090 LOCAL OPTION SALES TAX 272,000.00 24,296.96 174,552.47 64,17 97,447.53 OTHER LOCAL OPTION TAX TOTAL 272,000,00 24,296,96 174,552.47 64.17 97,,447,53 121-950-4300 INTEREST - LOST SAVINGS 00 ,00 171.19 00 171.19- - USE OF MONEY & PROPERTY TOTAL ,00 ,00 171,19 .00 171.19- 110-210-4430 ROAD USE TAXES 199,562.00 18,761,74 140,647,46 70,48 58,914,54 ROAD USE TAX TOTAL 199,562.00 18,761.74 140,647.46 70.48 58',91.4,54 SPECIAL REVENUES TOTAL 471,562,00 43,058,70 315,371,12 66.88 - 156,1901.88 125-950-4050 TIF TAXES 460,000.00 3,603,03 241,308,92 52,46 218,691,08 TIF REVENUES TOTAL 460,000.00 3,603,03 241,308.92 52.46 218,691,08 TIF TOTAL 460,D00,00 3,603,03 241,308,92 52,46 218,691,08 200-910-4830 TRANSFER IN - DEBT SERVICE 293,055.00 ,00 39,524.43 13.49 253,530.57 TRANSFER IN TOTAL 293,055,00 .00 39,524,43 13.49 253,530.57 200-910-4831 TIF TRANSFER IN - DEBT SERVICE458,769.00 .00 54,427.97 11,86 404,341,03 INTERNAL TIE LOAN/TRANSFE TOTA 458,769.00 ,00 54,427.97 11.86 404,3411,03 GLREVNRP 3/13/12 CITY OF FAIRFAX PAGE 4 RCOLUMN 1;:0'7 REVENUE REPORT OPER; CS CALENDAR 2/2012, FISCAL 8/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER. ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED ----------------------- 20" 110-4820 LONG TERM DEBT PROCEEDS 3,310,000.00 .00 2,258,845.95 68.24 1,051,154.05 PROCEEDS OF DEBT TOTAL 3,310,000.00 .00 2,258,845.95 68.24 1,051,154.05 DEBT SERVICE TOTAL 4,061,824.00 .00 2,352,798.35 57.92 - 1,709,025.65 600-810-4190 BUILDING INSPECTION FEE - WATR 11000.00 50.00 325.00 32.50 675.00 610-815-4190 BUILDING INSPECTION FEE - SEWR 1,000.OD 50.00 325.00 32.50 675.00 LICENSE & PERMITS TOTAL 2,000.00 100.00 650.00 32.50 11,350.00 610-815-4300 INTEREST - SEWER CD 600251641 700.00 .00 .00 .00 700.00 610-815-4301 INTEREST - SEWER CD 60025057 700.00 .00 CO .00 700.00 750-875-4300 INTEREST - MURPHY LAND SAVINGS .00 1.51 12.63 .00 12.63- 750-875-4310 MURPHY LAND INCOME 22,750.00 .00 25,570.35 112.40 2,820.35- USE OF MONEY & PROPERTY TOTAL 24,150.00 1.51 25,582.98 105.93 1,432.98- 600-810-4500 WATER COLLECTIONS 198,000.00 12,607.991 122,356.13 61.80 75,,643.87 600-810-4530 PENALTIES - WATER 00 445.77 3,580.73 .00 3,5801.73- 600-810-4550 MISC CHARGE FOR SERVICE WATR 1,000.00 .00! 551.24 55.12 448.76 600-810-4558 REMOTE METER READ PROJECT .00 .00! .00 .00 .00 600-810-4560 WATER SALES TAX .00 876.32 8,521.02 .00 8,521.02- -------------- ,'521 02- WATER UTILITY TOTAL 199,000.00 13,932.08 135,009.12 67.84 63,990.88 610-615-4500 SEWER COLLECTIONS 180,000.00 14,220.85 118,842.37 66.02 61,157.63 610-815-4530 PENALTIES - SEWER .00 15.00 45.00 .00 45.00- 610-815-4550 MISC CHARGE FOR SERVICE - SEWR 500.00 .00 2,551.69 510.38 2,051,89- 610-815-4560 SEWER SALES TAX OO 36,66 342.56 .00 342.56- 612-815-4530 SRF BOND FUND PENALTIES .00 .00! 00 .00 .00 612-815-4550 SRF BONF FUND REVENUE 140,000.00 12,090..00 96,000.00 68.57 44,000.00 612-815-4560 SRF BOND FUND SALES TAX .00 32.55 317.10 .00 317.10- SEWER UTILITY TOTAL 320,500.00 26,395.06 216,096.92 68.05 102,401.08 670-840-4500 GARBAGE COLLECTIONS 96,000.00 8,077.00 66,900.00 69.69 29,100.00 670-840-4530 PENALTIES - GARBAGE .00 .00 75.00 .00 75,00- 670-840-4550 MISC CHARGE FOR SERVICE - GARB 500.00 6.00 42.00 8.40 458.00 670-840-4557 GARBAGE TAGS B4O00.00 28.75 3,883.75 48.55 4,110.25 670-840-4560 SALES TAX COLLECTED - GARBAGE; .00 .00 .00 .00 .00 LANDFILL/GARBAGE TOTAL 104,500.00 8,111.75 70,900.75 67,85 33,599.25 601-810-4730 UTILITY DEPOSITS - T&A WATER 6,500.00 337.00 4,125.74 63.47 2,374.26 601-815-4730 UTILITY DEPOSITS - T&A SEWER .00 .00 60.00 .00 60.00- 601-840-4730 UTILITY DEPOSITS - T&A GARBAGE .00 .00 .00 .00 .00 MISCELLANEOUS TOTAL 6,500.00 337.00 4,185.74 64.40 2,314.26 GLREVNRP 3/1.3,/12 CITY OF FAIRFAX PAGE 5 RCOLUMN 1,07 REVENUE REPORT OPE',R. CS CALENDAR 2/2012, FISCAL 8/2012 BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED -------------------------------------------- 60n-q.10-4830 TRANSFER IN - WATER 229,168,00 00' 204,402,35 89,19 24,765.65 6 LO-4830 TRANSFER IN - SEWER .00 p0''0 ,00 ,00 .00 670-910-4830 TRANSFER IN - GARBAGE ,00 .00 .00 .00 .OU TRANSFER IN TOTAL 229,168.00 ,00 204,402.35 89.19 -----24,,"65,65 600-910-4831 TRANSFER IN TIF - WATER .00 ..001 .00 .00 .00 --- --- INTERNAL TIF LOAN/TRANSFE IOTA 10D .0'0, ,00 .00 ,00 750-875-4715 FARM OPERATIONS - REFUNDS .00 A 956.00 ,00956.00- - ----- OTHER BUSINESS TYPE TOTAL ,00 ,00 956.00 .00 56.00- PROPRIETARY TOTAL 885,818,00 98,877.40 659,785.66 74.48 ----226,032.14 TOTAL ALL COLUMNS 10,250,233,00 107,008,82 6,037,892,78 58.90 4,212,340.22 GLBUDGRP 3/09112 CITY OF FAIRFAX PAGE 1 ECOLUMN 2.,2'8 BUDGET REPORT OPER. CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----------------------------------------------- ------------------ 110-6413 POLICE CONTRACT 26,208.00 6,552.00 19,656.00 75,00 6,552,00 --- 3888 POLICE DEPARTMENT TOTAL 26,208.00 6,552.00 19,656,00 75,00 6,,552.00 001-130-6010 EMERGENCY MGMT WAGES 422.00 .00 100.00 23,70 322,00 DO1-130-6114 FICA - CITY PORTION - EMRG MGT 38,00 .00 7.62 20.05 30.38 001-130-6130 IPERS - CITY PORTION - EMRG MG 40.00 .00 8,08 20,20 31,92 001-130-6150 INSURANCE - CITY SHARE - EMERG ,00 .00, .00 DO .00 .00 OO 115.70 --------23.19 -_--___384_30 500 EMERGENCY MANAGEMENT TOTAL I 384,30 001-150-6010 FIRE WAGES 3,200.00 .00 6,420,00 200.63 3,220,00- 001-150-6110 FICA - CITY PORTION - FIRE A ,00 491,17 .00 491.17- 001-150-6130 IPERS - CITY PORTION - FIRE .00 .00, 71.29 00 71 29- 001-150-6150 INSURANCE - CITY SHARE - FIRE Co .00' .00 DO ,00 001-150-6230 TRAINING - FIRE 2,000.00 .00 484,97 24,25 1,515.03 001-150-6231 MEDICAL TRAINING - FIRE 61000.00 .00 2,417,97 40.30 3,,582,03 001-150-6310 BUILD & MAINT REPAIR - FIRE6,500,00 89,03 621.72 9.56 5 878,28 001-150-6331 VEHICLE OPERATIONS/FUEL - FIRE 2,200.00 780,21 2,260,79 102.76 60,79- 001-150-6332 VEHICLE REPAIRS - FIRE 6,000.00 1,396.63 7,552,57 125.88 1,552.57- 001-150-6371 UTILITIES - FIRE 3,000,00 266.4.41 1,175.81 39,19 1,824.19 001-150-6373 TELEPHONE - FIRE DEPT 1,500,00 T4,34 550.98 36.73 949.02 001-150-6408 INSURANCE - FIRE 10,500.00 .00 .00 .00 10,5100,00 001-150-6504 MINOR EQUIPMENT - FIRE 26,993,00 .00 19,851.60 73,54 7,1,41.40 001-150-6505 FIRE GENERATOR 500.00 ,00 865.82 173.16 3165.82- 001-150-6506 OFFICE SUPPLIES - FIRE 500.00 .00 ,00 .00 5001,00 0 0-6507 MAINTENANCE SUPPLIES - FIRE 3,000,00 143,00, 218,12 7,27 2,781.8$ 001-150-6510 FIRE GEAR 15,000.00 343,00, 7,D18.00 46,79 7,'982 OU 001-150-6512 FIREWORKS 16,000.00 .00 12,016,19 75.10 3,983.81 001-150-6513 FIRE MEDICAL EQUIP/SUPPLIES 3,000.00 633.49 1,262,55 42,09 1,737,45 001-150-6580 EQUIPMENT SAVINGS MONEY FIRE 28,000.00 .00 1,834,17 6,55 26,,185«83 001-150-6589 FIRE PREVENTION EXPENSE 2,000.00 .00 3,071,14 153.56 1,,,071.14- 001-150-6597 OTHER ADMIN 3,000.00 206.40 668,40 22.28 2,331,60 001-150-6598 ELECTRONICS - FIRE 3,500,00 356,25 1,166.46 33,33 2,333.54 001-150-6599 OTHER SUPPLIES/MISC EXP - FI,R'E .00 191.00 1,697,84 .00 1,697.84- 001-150-6710 FIRE TRUCK PURCHASE 59,020.00 ,00 .00 ,00 59,020M - FIRE DEPARTMENT TOTAL 201,413.00 4,479.79 71,717,56 35.61 129,695.44 001-170-6010 BUILDING INSPECTION WAGES 22,000,00 829.20 14,358.25 65.26 7,1841,75 001-170-6110 FICA - CITY PORTION - BLD INSP 2,000.00 63.43 1,095.27 59.76 9104,73 001-170-6130 IPERS - CITY PORTION - BLDG IN 2,000,00 66,92 1,158,79 57,94 841„21 001-170-6150 INSURANCE - CITY SHARE - BLDIN 4,000,00 284.16 2,349.86 58.75 1,650,14 001-170-6507 OPERATING SUPPLIES - BLDG DEPT 1,000.00 .00 37,01 3.70 9162,99 001-170-6599 MISC EXPENSE - BUILD INSPECTN 00 ,O0 ,00 ,00 00 BUILDING INSPECTIONS TOTAL 31,000.00 1,243,71 18,999.18 61.29 12,0100,82 001-190-6413 ANIMAL CONTROL 2,000.00 130.00 130,00 6.50 1,870.00 ------- -------------- ANIMAL CONTROL TOTAL 2,000,00 130.00 130.00 6,50 1,870.00 GLBUDGRP 3/091/12 CITY OF FAIRFAX PAGE', 2 ECOLUMN 2;28 BUDGET REPORT OPER. CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ---------------------- _---- 110-6010 ROADS WAGES 00 .00 781.60 .00 ---- -__--781.60- U. 110-6110 FICA - CITY PORTION - ROADS .00 .00 58.89 OO 58,89- 001-210-6130 IPERS - CITY PORTION - ROADS .00 .00 63.07 .DO 63.07- 001-210-6150 INSURANCE - CITY SHARE - ROADS .00 .00 .00 .00 .00 001-210-6320 TREES EXPENSE - ROADS ,00 ,OU ,00 .00 Ofl 001-210-6350 OPERATNL EQUIPMENT REPAIR-GEN .DO .00 940.05 .00 19401.05- 001-210-6407 ENGINEERING - ROADS .00 .00 .00 .00 .00 001-210-6413 IDOT CONTRACT EXPENSE .00 .00 .00 .00 .00 001-210-6415 EQUIPMENT LEASE - GEN ROADS 5,800.00 .00 00 .00 5,800.00 001-210-6417 ROADWAY MAINTENANCE ,00 Al .00 .00 .00 001-210-6501 CHEMICALS/SALT/SAND - ROADS 00 .00 .00 ,00 .00 001-210-6504 MINOR EQUIPMENT - ROADS 2,200.00 .00 15.44 .70 2,,184.56 001-210-6507 OPERATING SUPPLIES - ROADS 11000.00 .00 97.62 9.76 9102.38 001-210-6599 MISC EXPENSES - ROADS 500,00 .O0 4.48 .90 495.52 001-210-6710 TRUCK PURCHASE - ROADS .00 .00 .00 .00 .00 001-210-6761 STREETS - GEN ROADS .00 .00 .00 .00 .00 ROADS,BRIDGES,SIDEWALKS TOTAL 9,500.00 .00 1,961.15 20.64 7,538',85 001-250-6507 OPERATING SUPPLIES - SNOW REM .00 .00 .00 .00 .00 SNOW REMOVAL TOTAL .00 .00 .00 .00 .00 001-299-6407 ENGINEERING - DRAINAGE 20,000.00 1,548.73 21,531.93 107.66 1,,531,93- 001-299-6413 PAY TO 0TH AGENCIES - DRAINAGE ,00 .00 DO ,OO .00 001-1199-6599 MISC EXPENSE - DRAINAGE 20,000,00 .00 20,656.88 103.28 656.88- 0 i9-6600 DRAINAGE PROJECTS ,OO .00 00 .00 .00 001-299-6765 DRAINAGE SWALES PROJECT 700,000.00 .00 ,00 .00 700,000.00 OTHER PUBLIC WORKS TOTAL 740,000.00 1,548,73 42,188.81 5.70 697N81I,19 001-410-6010 LIBRARY WAGES 51,648.00 4,320.79 34,436.25 66.68 171,209.75 001-410-6110 FICA - CITY PORTION - LIBRARY 4,000,00 302,01 2,406,25 60.16 1,593.75 001-410-6130 IPERS - CITY PORTION - LIBRARY 4,200.00 348.68 2,746.53 65.39 1,453.47 001-410-6150 INSURANCE - CITY SHARE - LIBRY 4,325.00 783.26 3,196.83 73.92 1,,128.17 001-410-6199 OTHER BENEFITS & COSTS - LIB ,00 .00 .00 .00 .00 001-410-6230 TRAINING - LIBRARY 500.00 .00 38.85 7.77 461,15 001-410-6310 BUILD MAINT/SUPPLIES - LIBRARY 11500.00 375,41 1,813.90 120.93 313,90- 001-410-6311 BUILDING REPAIR 51000.00 .00i 2,300.00 46,00 2,7001.00 001-4106371 UTILITIES - LIBRARY 5,000,00 455.00 3,300.49 66,01 1,699.51 001-410-6373 PHONE EXPENSE - LIBRARY 800.00 119.37 554.16 69.27 245.84 001-410-6378 ELECTRONIC ACCESS - LIBRARY 1,000.00 ,00 109.92 10.99 890.08 001-410-6402 ADVERTISING - LIBRARY 500.00 ,OU .00 .00 500,00 001-410-6408 INSURANCE EXPENSE - LIBRARY 1,400.00 .00 .00 .00 1,400.00 001-410-6414 PUBLICITY & READING - LIBRARY 250,00 .00 .00 .00 250.00 001-410-6419 TECHNOLOGY SERVICES - LIBRARY 8,000.00 62.50 1,482,01 16.53 6,517.99 001-410-6502 BOOKS EXPENSE - LIBRARY 16,800.00 1,247.03 10,100.46 60.12 6,699.52 001-410-6505 EQUIPMENT - LIBRARY 1'000,00 .00 2,020.OB 202,01 1,020.08- 001-410-6506 OFFICE SUPPLIES - LIBRARY 2,000.00 223.15 1,074.09 53.70 1925.91 001-410-6508 POSTAGE/SHIPPING - LIBRARY 1,000.00 50,08 225,78 22.58 774.22 001-410-6514 AUDIO RECORDINGS - LIBRARY 500.00 106.02 106.02 21.20 393,98 GLBUDGRP 3/09/12 CITY OF FAIRFAX PAGE 3 ECOLUMN 2;2'8 BUDGET REPORT OPER: CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ----- -- - C 10-6515 ELECTRONIC MATERIALS - LIBRARY 00 .00 .00 .00 .00 0L' 410-6516 VIDEO & DVD EXPENSE - LIBRARY 4,000.00 411.12 2,636.10 65.90 1,363,90 001-410-6517 SUMMER READING PROGRAM - LIB 1,000.00 .ocl 152.48 15.25 847.52 001-410-6518 MAGAZINE SUBSCRIPTIONS - LIB 1,500,00 44.93 427.27 28,4E 1,072,73 001-410-6519 OTHER LIBRARY PROGRAM SUPPLIES 250.00 22.40, 169.79 67.92 80.21 001-410-6580 SAVINGS ACCOUNT - LIBRARY 10,500,00 .00 .00 .00 10,5100,00 001-410-6596 DONATIONS EXPENSE - LIBRARY .00 .00 .00 .00 .00 001-410-6599 MISC EXPENSES - LIBRARY 200.00 .00 00 .00 200,00 001-410-6700 OTHER LIB- BUDGET ERROR 3,200.D0 .00 ,00 .00 3,,200.00 LIBRARY SERVICES TOTAL 130,073,00 8,871.75 69,299,28 53.28 601,,'773.72 001-430-6010 PARKS WAGES 28,000.00 OOi 18,986.25 67.81 9,013.75 001-430-6110 FICA - CITY PORTION - PARKS 1,900,00 .00 1,440.43 75.81 459.57 001-430-6130 IPERS - CITY PORTION - PARKS 1,500.00 .00 1,532.28 102.15 32.28- 001-430-6150 INSURANCE - CITY SHARE - PARKS 3,600,00 234.37 3,298.89 91,64 301,11 001-430-6310 BUILD MAINT & REPAIR - PARKS 5,000,00 38.80 4,524.73 90.49 05.27 001-430-6320 GROUNDS MAINTENANCE & SUPPL:IES 7,950.00 .00' 2,583,14 32.49 5,366,86 001-430-6321 BASEBALL FIELD MAINT 500.00 00 36.80 7,36 463.20 001-430-6322 DISC GOLF COURSE MAINT 300.00 .00 300.00 100.00 .00 001-430-6350 EQUIPMENT MAINT/REPAIR - PARK'S 10,000.00 184.73 1,748.86 17.49 8,251,14 001-430-6371 UTILITIES - PARKS 750.00 .00 563.23 75.10 186,77 001-430-6407 ENGINEERING FEES - PARKS .00 .00 .00 .00 .00 001-430-6408 INSURANCE EXPENSE - PARKS 1,500.00 ,00 .00 .00 1,,500.00 001-430-6505 OTHER EQUIPMENT - PARKS .00 .00 7,848,75 .00 7,,848'.75- 00' `30-6507 OPERATING SUPPLIES - PARKS 1,000.00 216.00 2,285,73 228.57 11,285.73- 0� J0-6580 PARK SAVINGS 8,000.00 .00 .00 .00 81,000.00 001-430-6561 NATURE TRAIL GRANT EXPENSE 1,006,000.00 3,047.50 20,693.51 2.06 985,306,49 001-430-6582 PARK AND TRAIL PROJECT 2,056,000.00 44,781.87 221,234.32 10.76 1,834,765.68 001-430-6585 PAD PROJECT 13,000.00 .00 12,985.00 99.88 15.00 C01-430-6593 USA DAY EXPENSE 2,000.00 .40 464.00 23.20 1,536,00 001-430-6594 MOVIES & ENTERTAIN EXP - PARKS 11000.00 .00 .00 .00 1,000.00 001-430-6595 WICKIUP PROJECT .00 .00 ,00 .00 .00 001-430-6599 MISC EXPENSE - PARKS .00 .00 .00 .00 .00 PARKS TOTAL 3,148,000,00 48,503.27 300,525,92 9.55 2,847,,474,08 001-450-6599 MISC EXPENSES - CEMETERY 400.00 .00 .00 .00 400,00 CEMETERY TOTAL 400.00 .00 00 .00 400.00 001-470-6586 SENIOR CITIZENS 100.00 .00 .00 .00 100,00 001-490-6413 TRANSIT 370.00 .00 ,00 .00 370.00 OTHER CULTURE/RECREATION IOTA 470.00 .00 ,OD .00 470.00 001-510-6511 CHRISTMAS DECORATIONS 10,000.00 4,135.14 11,925.62 119.26 1,925.62- 001-510-6580 BEAUTIFICATION SAVINGS MONEY .00 .00 00 .00 .00 001-510-6587 ARBOR ACTIVITIES - COMM BEAU+T .00 .00 .00 .00 .00 001-510-6588 VISIONING ACTIVITIES - CDMBEA 00 .00 .00 .00 .00 GLBUDGRP 3/09/12 CITY OF FAIRFAX PAGE 4 ECOLUMN 2;2'8 BUDGET REPORT OPER, CS CALENDAR 212012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED COMMUNITY BEAUTIFICATION TOTA 10,000.00 4,135.14 11,925.62 119.26 1,925.62- 001-540-6230 P & Z TRAINING .00 .00 .00 OD .00 001-540-6496 ANNEXATION EXPENSE .00 .00 .00 .00 .00 001-540-6497 REZONING EXPENSE DO .00 .00 .00 .00 001-540-6499 VARIANCES EXPENSE .00 .00 4.00 .00 4.00- PLANNING & ZONING TOTAL .00 .00 4.00 .00 4.00- 001-610-6010 MAYOR/COUNCIL WAGES 10,200.00 .00 4,700.00 46.08 5,500.00 001-610-6110 FICA - CITY PORTION - MAYOR/CD 800.00 .00: 359.59 44.95 440.41 001-610-6130 IPERS - CITY PORTION - MAYR/CO .00 .00 .00 .00 .00 001-610-6150 INSURANCE - CITY SHARE - MYRCO .00 .00: 00 .00 .00 001-610-6599 MISC EXPENSE - MAYOR/COUNCIL .00 404.33 728.09 .00 728.09- MAYOR,COUNCIL/CITY MGR TOTAL 11,000.00 404.33 5,787.68 52.62 5,212.32 001-620-010 CLERK WAGES 33,DOD.00 D0 20,203.13 61.22 12,796.87 001-620-6110 FICA - CITY PORTION - CLERK 2,500.00 D0 1,532.89 61.32 967.11 001-620-6130 IPERS - CITY PORTION - CLERK 2,600.00 .00 1,488.19 57.24 1,111.81 001-620-6150 INSURANCE - CITY SHARE - CLERK 4,400.00 .00, 3,958.24 89.96 441.76 001-620-6230 TRAINING - GEN GOVERNMENTAL 5,800.00 .00, 3,351.25 57.78 2,448'.75 CLERK, TREASURER, FINANCE T'OTA 48,300.00 .00, 30,533.70 63.22 17,766.30 00' '30-6413 ELECTIONS EXPENSE 2,500.00 1,928.51 1,928.51 77.14 571.49 ELECTIONS TOTAL 2,500.00 1,928.51 1,928.51 77.14 571.49 001-640-6411 LEGAL SERVICES 5,D00.00 .00, 3,438.90 68.78 1,561.10 LEGAL SERVICE/ATTORNEY TOTAL 5,000.00 .00, 3,438.90 68.78 1,561.10 001-65C-6310 BUILD & MAINT REPAIR - CITY 4,100.00 625.1.4 1,635.48 39.89 2,464.52 001-650-6371 GEN GOV - BLDG UTILITIES 2,400.00 266.43 1,175.73 48.99 1,224.27 001-650-6373 TELEPHONE - CH - GEN GOV 61000.00 494.14 4,005.36 66.76 1,994.64 001-650-6407 ENGINEERING EXPENSE - CITY HAL DO 00 23,788.50 .00 23,788'.50- 001-650-6408 INSURANCE EXPENSE - CITY HALL .00 .00 .00 .00 .00 001-650-6413 CITY MEMBERSHIPS DO .00 478.71 .00 478.71- 001-650-6414 PRINTING/PUBLISHING - CITY HAL .00 282.92 2,150.29 .00 2,1501.29- 001-650-6416 RENT/LEASE - LAND/BUILD - CITY .00 .00 .00 .00 .00 001-650-6420 NEWSLETTER EXPENSE .00 190.75 1,070.16 .00 1,070.16- 001-650-6421 EMERSON PROPERTY 500.00 .DO .00 .00 500.00 001-650-6495 CIP PLANNING EXPENSE .00 .00 .00 .00 .00 001-650-6498 REFUNDS - CITY HALL .00 .00 200.00 .00 MAO- 001-650-6504 GENERATOR - CITY HALL 500.00 .00 .00 .00 500.00 001-650-6505 OTHER EQUIPMENT 00 .00 .00 .00 .DO 001-650-6506 OFFICE SUPPLIES - CITY HALL .00 .00 2,640.08 .OD 2,8401.08- 001-650-6506 POSTAGE/SHIPPING GENERAL GOV .00 196.48 410.87 .00 410.87- 001-650-6517 WELCOME PACKET SUPPLIES .00 .00 15.63 .00 15,63- 001-650-6599 MISC EXPENSES - CITY HALL .00 .00 574.73 .00 5'74.73- GLBUDGRP 3/09,/12 CITY OF FAIRFAX PAGE 5 ECOLUMN 2:28 BUDGET REPORT OPE',R: CS CALENDAR 2/2DI2, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED CITY HALL, GENERAL BLDGS TOTA 13,500,00 2,055.86 38,145.54 282,56 24,1545.54- 001-660-6406 INSURANCE 5,000.00 .00 .00 .00 5,000.00 TORT LIABILITY TOTAL 5,000,00 .001 ,OD .00 5,000.00 001-699-6010 OTHER GEN GOV WAGES 4,000,00 .001 1,209.40 30.24 2,790.60 001-699-6110 FICA - CITY PORTION - GEN GOVT 500.00 .00 92,52 18.50 407,48 001-699-6130 IPERS - CITY PORTION - GENGOV 500.00 ,00 97.61 19.52 402.39 001-699-6150 INSURANCE - CITY SHARE - GENGV .00 .00 .OD .00 .00 001-699-6401 AUDIT 00 00 .00 .00 .00 001-699-6407 ENGINEERING 70,000.00 2,317.90 30,028.52 42,90 39,971.48 001-699-6413 MEMBERSHIPS 1,500.00 30,00 1,135.00 75,67 365.00 001-699-6414 PUBLISHING/PRINTING 5,000.00 .00 445.47 8,91 4,554.53 001-699-6420 NEWSLETTER 3,000.00 .00 330.15 11.01 2,,669.85 001-699-6493 VARIANCE EXPENSE 500.00 .00 .00 .00 50101.00 001-699-6495 CIP .00 .00 .00 .00 .00 ODl-699-6496 ANNEXATION EXPENSE 1,000,00 00 .00 DO 1,,'0100.00 001699-6497 REZONING EXPENSE 500.00 .010 ,00 .00 5010.00 001-699-6498 REFUNDS 50D.00 C!0 .00 .00 5100.00 001-699-6505 EQUIPMENT 51000.00 312.501 312.50 6.25 4,687.50 001-699-6506 OFFICE SUPPLIES 13,000.00 1,028.64 3,462,52 26.63 9,537,48 001-699-6508 POSTAGE/SHIPPING 1,00D.00 .010, 132.00 13.20 868.00 001-699-6517 WELCOME PACKETS 1,D00.0C .00 52,50 5.25 947.50 001-699-6599 MISCELLANEOUS 2,500.00 109.4.8 301.98 12.08 2,198,02 OTHER GENERAL GOVERNMENT T'OTA 109,500.00 3,798..52 37,600.17 34.34 71,899.83 001-910-6910 TRANSFER OUT - GENERAL 83,188.00 .00 2,244.81 2.70 80,943.19 TRANSFER OUT TOTAL 83,188.00 ,001 2,244,81 2,70 80,943.19 GENERAL TOTAL 4,577,552.00 83,651,61 656,202.53 14,34 3,921,349.47 112-130-6110 FICA - CITY PORTION - EMRG MGM 00 00 .06 .00 .00 EMERGENCY MANAGEMENT TOTAL 00 .00 .00 .00 .00 112-170-6110 FICA CITY PORTION - BUILD INS .00 .00 .00 .00 .00 112-170-6130 IPERS CITY PORTION - BUILD INS .00 010 .00 .00 .00 112-170-6150 HEALTH INS - CITY SHARE - BLDG .00 .00 .00 .00 .00 BUILDING INSPECTIONS TOTAL OC ,00 .00 .00 .00 110-210-6C10 RUT WAGES 21,760,OC 61988,80 31,700.02 145.68 91,,940.02- 110-210-6110 FICA - CITY PORTION - RUT 3,240.00 530.00 2,403.97 74.20 836.03 110-210-6130 IPERS - CITY PORTION - RUT 3,500.00 564.01 2,558.21 73.09 941,79 110-210-6150 HEALTH INS - CITY SHARE - RUT 15,000.00 1,050,19 4,693,28 31.29 101,,306.72 110-?10-6181 UNIFORM EXPENSE - RUT 1,500.00 169,67' 1,104.05 73.60 395.95 GLBUDGRP 3/09/12 CITY OF FAIRFAX PAGE 6 ECOLUMN 2:26 BUDGET REPORT OPER: CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTA YTD PERCENT ACCOUNT NUMBER, ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 1 1.0-6230 TRAINING - RU .OD .00 72.00 00 72.00- 11., X10-6310 BUILD MAINT & REPAIR - RUT 3,000.OD 360.00 1,118.37 37,28 1,881,63 110-210-6320 GROUNDS MAINT & REPAIR - RUT .00 .00 1,654.55 ,00 1,654.55- 110-210-6331 VEHICLES OPERATIONS/FUEL-RU 14,000.00 893,73 10,219.31. 73,00 3,7801.69 110-210-6350 OPERATNL EQUIP REPAIR - RUT 61000.00 754.85 5,608.82 93,48 391.18 110-210-6373 PHONE EXPENSE - RUT 00 32,11 366,43 .00 366,43- 110-210-6401 AUDIT - RU 00 .00 .00 ,00 .00 110-210-6407 ENGINEERING - RUT 5,000.00 .00, 1,591,87 31,84 3,4018,13 110-210-6408 INSURANCE - RUT 3,000.00 ,00 .00 .00 31000,00 110-210-6413 CONTRACTOR WORK - RUT 50,000.00 .00 62,620.43 125.24 12,6'20.43- 110-210-6415 EQUIPMENT LEASE - RU 5,800.00 .40 00 .00 5,,800.00 110-210-6419 TECHNOLOGY EXPENSE - RUT 1,200.00 .00 .00 .00 1200.00 110-210-6421 TESTING EXPENSE - RUT .00 .00 .00 .00 .00 lIC-210-6504 MINOR EQUIPMENT - RUT 5,000.00 .00 224,49 4,49 4,,775.51 110-210-6505 OTHER EQUIPMENT - RUT 3,000,00 .00 55.68 1.66 2,,944.32 110-210-6506 OFFICE SUPPLIES - RUT 11000,00 16.19 653.72 65.37 346,28 110-210-6507 OPERATING SUPPLIES - RUT 14,000,00 569,30 5,270,65 37.65 81,729.35 110-210-6508 POSTAGE/SHIPPING - RUT 1,000,00 27.50 81.50 8,15 918,50 110-210-6520 SNOW SUPPLIES 25,000,00 .00 3,271,44 13,09 211,728,56 110-210-6599 MISC EXPENSES - RUT 1,000.00 .00 131.17 13,12 868.83 110-210-6714 TRUCK PURCHASE .OD .00 DO .00 .00 110-210-6744 RIGHT OF WAY PURCHASE .00 04 .00 ,00 .00 110-210-6754 BUILDINGS - RUT .04 746,96 2,689.38 ,00 2,689.38- 110-210-6761 STREET CONSTRUCTION .00 .00 .00 .00 .00 110-210-6763 BRIDGE CONSTRUCTION 00 O0 .00 ,00 .00 11^ ^10-6130 IPERS - CITY PORTION - ROADS .00 .00 ,00 ,00 .00 li 0-6150 HEALTH INS - CITY SHARE - ROAD .00 DO' ,00 .00 .00 121-210-6501 SALT/SAND BUNKER - LOST DO 4O ,00 .OD DO 121-210-6504 MOWER - LOST .00 .40 00 .00 DD 121-210-6710 TRUCK PURCHASE - LOST .00 ,00 .00 .00 .00 121-210-6723 SKID LOADER PURCHASE - LOST .00 .00 .00 .DO .00 121-210-6762 SIDEWALK PROGRAM - LOST 20,000,00 .00 2,521.00 12.61 17,479.00 121-210-6766 FARM GROUND TILING - LOST ,OD .00 .00 OO .00 ROADS,BRIDGES,SIDEWALKS TOTAL 203,COO.00 12,703,31, 140,614.34 69.27 62,389„66 110-230-6371 UTILITIES - STREET LIGHTING 23,000.00 2,502,34 18,240.27 79.31 4,759.73 STREET LIGHTING TOTAL 23,000.00 2,502.34 18,240.27 79,31 4,759,73 110-240-6371 UTILITIES - TRAFFIC SERVICES .00 .00 00 .00 .00 110-240-6509 POSTS/SIGNS - TRAFFIC CONTROL 5,000.00 1,416.25 1,416.25 28.33 3,5'83.75 TRAFFIC CONTROL/SAFETY TOTAL 5,000.00 1,416.25 1,416.25 28,33 3,583.75 110-250-6399 PTHER MAINT & REPAIR - SNOW RM .00 .00 1,350,00 .40 1,350,00- SNOW REMOVAL TOTAL .00 ,04 1,350.DO ,00 1,350.00- 121-299-6710 PICKUP - LOST 35,000.DO .00 ,00 .00 35,0001,00 121-999-6723 SKID LOADER - LOST 37,000.00 .00 ,00 .00 37,0100,00 GLBUDGRP 3/09/12 CITY OF FAIRFAX PAGE. 7 ECOLUMN 2:28 BUDGET REPORT OPER. CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 1' 99-6766 TILING - LOST 25,000.00 00 .00 .00 25,000,00 IL X99-6767 SEWER WORK AT PARK - LOST 04 40,000.00 .00 .DO .00 40N,0100.00 OTHER PUBLIC WORKS TOTAL 137,000,00 00 .00 100 137,,D00.00 112-410-6110 FICA - CITY SHARE - LIBRARY .00 00 .00 100 .00 112-410-6130 IPERS - CITY PORTION - LIBRARY ,DO .00, .00 .00 .00 112-410-6150 HEALTH INS - CITY SHARE - LIS, .00 .00 .00 100 .00 LIBRARY SERVICES TOTAL .00 .00 .00 .00 .00 112-430-6110 FICA - CITY PORTION - PARKS .00 .00 .00 .00 .00 112-430-6130 IPERS - CITY PORTION - PARKS .00 .00 .00 .00 .00 112-430-6150 HEALTH INS - CITY SHARE - PRKS .00 .00 .00 .00 .00 121-430-6320 NATURE TRAIL - LOST 50,000.DO 100 .00 .00 501,000.00 121-430-6321 LINN STREET TRAIL - LOST 20,000.DO .00 7,095.14 35.48 121,9D4.86 121-430-6322 HAWK'S RIDGE PARK - LOST80,000.00 11818.18 80,028.87 100.04 28.87- 121-430-6323 FARM GROUND DEVELOPMENT co DD 31,852.37 .00 311,852.37- 121-430-6413 PAYMENTS TO OTHERS - FYSA .00 .00 100 .00 .00 121-430-6499 FARM GROUND - TILING - LOST .00 .00 ,00 .00 QQ PARKS TOTAL 150,000,00 1,818,18 118,976.38 79.32 31,023.62 112-610-6110 FICA - CITY PORTION - MAYOR/CO OD 00' .00 .00 .00 MAYOR,COUNCIL/CITY MGR TOTAL .00 .00 .00 ,DO .00 112-620-6110 FICA - CITY PORTION - CLERK .00 .00 .00 .00 .00 112-620-6130 IPERS - CITY PORTION - CLERK .00 .00 .00 100 .00 CLERK, TREASURER, FINANCE TOTA .00 .00 .00 .00 DO 121450-6310 CITY HALL/FIRE STATION - LOST' .00 OD 19,190.00 .00 19,190.00- 121-650-6494 CITY HALL - LOST 5,000.00 .00 3,122.98 62,46 1,877.02 CITY HALL, GENERAL BLDGS TOTA 5,000,00 .00 22,312.96 446.26 17,312.98- 112-699-6130 IPERS - CITY PORTION - GEN G'OV .00 .00 .00 .00 .00 112-699-6150 HEALTH INS - CITY SHARE - GOV .00 .00 .00 .00 .00 OTHER GENERAL GOVERNMENT TOTA .00 .00 .00 .00 .00 112-910-6910 TRANSFER OUT - EMPLOYEE BEN OD .00 ,00 .00 .00 121-910-6910 TRANSFER OUT - LOST .00 .00 ,OD .00 .00 TRANSFER OUT TOTAL .00 .001 .00 .00 .00 SPECIAL REVENUES TOTAL 523,000.00 18,440,08 302,906,22 57.92 220,093.78 GLBUDGRP 3/09,/12 CITY OF FAIRFAX PAGE, 8 FCOLUMN 2:28 BUDGET REPORT OPER„ CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 1 30-6330 NATURE TRAIL - TIF 140,000.00 .00 .DO .00 140,000.00 PARKS TOTAL 190,000.00 .00 00 ,00 140,000.00 125-910-6911 TRANSFER OUT - TIE 486,969.00 .00' 54,427.97 11.18 432',541,03 INTERNAL TIF LOAN/TRANSFE TOTA 486,969.00 .00' 54,427.97 11.18 432,,541.03 TIF TOTAL 626,969.00 00 54,427,97 8,68 572,541.03 200-710-6801 PRIN PAYMENTS - 790,000 GO TIF 63,700.00 ,00 ,00 .00 63,700.00 200-710-68D2 PRIN PAYMENTS - 790,000 GO W'TR 6,3DO.00 .00 ,00 .00 6,300.00 200-710-6851 INT PAYMENTS - 790,00D GO TIF 25,591.00 .00 12,831,00 50.14 12,760,00 200-710-6852 INT PAYMENTS - 790,000 GO WTR 2,531,00 .00 1,230,25 46.61 1,300.75 200-710-6899 BOND FEES - 790,000 GO T'IF'&WTR ,00 .00 250.00 ,00 250.00- 200-711-6801 PRIN PAYMENTS - 35,000 GO OD .00 .00 .00 .00 200-711-6851 INT PAYMENTS - 35,000 GO ,00 ,00 .00 ,00 .00 200-711-6899 BOND FEES - 35,000 GO ,00 .00 .00 .00 .00 200-712-6801 PRIN PAYMENTS - 139,000 GO TIF 4,100,0D .00 .00 ,00 4,100,00 200-7I2-6802 PRIN PAYMENTS - 139,000 GO WTR 900.00 .00 ,00 ,00 900,00 200-712-6851 INT PAYMENTS - 139,000 GO TIF 3,436.00 .00! 1,328,40 38,64 2,109,60 20D-712-6852 INT PAYMENTS - 139,000 GO WTR 754.00 001 291.60 38,67 4.62,40 200-712-6899 BOND FEES - 139,000 GO TIF&WTR .00 .00, ,00 ,00 ,00 200-'13-6801 PRIN PAYMENTS - B00,000 GO TIE .00 .00 ,00 .00 ,DO 2� 3-6851 INT PAYMENTS - 800,000 GO TIF .00 .00 .00 OD .00 200-713-6899 BOND FEES - 800,000 GO TIF DO .00 .00 .00 .00 200-714-6801 PRIN PAYMENTS - 650,000 GO TIF 85,000.00 .00 ,00 ,00 85,000.00 200-714-6851 INT PAYMENTS - 650,000 GO TIF 12,435.00 ,00 6,217,50 50.00 6,217.50 200-714-6899 BOND FEES - 650,000 GO TIF .00 ,00 250.00 .00 250.00- 200-715-6801 PRIN PAYMENTS - 700,000 GO TIF 45,000.00 ,00 ,00 .00 45,000.00 200-715-6851 INT PAYMENTS - 700,000 GO TIF 19,090.00 .00 9,545,00 50.00 9,545,00 200-715-6899 BOND FEES - 700,00D GO TTP ,00 .00 250,00 DO 250,00- 200-716-6801 PRIN PAYMENTS - 465,000 GO TIF ,00 .00 .00 .00 .00 200-716-6851 INT PAYMENTS - 465,000 GO TIF ,00 .00 00 .00 .00 200-716-6899 BOND FEES - 465,000 GO TIP OD .00 .00 .00 .00 200-717-6801 PRIN PAYMENTS - 560,000 GO TIP 60,000.00 .00 ,00 CO. 60',000.00 200-717-6802 PRIN PAYMENT - 560,000 GO WATE .0D ,00 .00 ,00 .00 200-717-6851 INT PAYMENTS - 560,000 GO TIF 12,770.00 .0D 6,385,00 50,00 5,385,00 200-717-6852 INT PAYMENT - 560,000 GO WATER .00 .00 .00 ,00 .00 200-717-6899 BOND FEES - 560,000 GO TIF ,00 .00 250.00 .00 250.00- 200-718-6801 PRIN PAYMENTS - 780,000 GO TIF 100,000.00 00 CO .00 100,000.00 200-718-6851 INT PAYMENTS - 780,000 GO TIF 17,385.00 .00 8,692,50 50.00 8,6192.50 200-71.8-6899 BOND FEES - 780,000 GO TIF ,00 ,00 250,00 .00 250.00- 200-719-6801 PRIN PAYMENTS - 335,000 GO T'IF 9,750.00 .00 ,00 .00 9,750.00 200-719-6802 PRIN PAYMENTS - 335,000 GO GEN 55,250,00 .00 ,00 DO 55,250.00 200-719-6851 INT PAYMENTS - 335,000 GO TIE 642,00 ,00 130.00 20,25 512,00 200-719-6852 INT PAYMENTS - 335,000 GO GEN 3,638.OD .00 2,010.00 55.25 1,62'8.00 200-719-6899 BOND FEES - 335,000 GO TIE&GEN .00 .00 250,00 ,00 M 50- 200-720-6601 PRIN PAYMENTS - SEWER SRF 118,000.00 ,00 .00 ,00 118,000.00 GLBUDGRP 3/09/1.2 CITY OF FAIRFAX PAGE 9 ECOLUMN 2028 BUDGET REPORT OPER; CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED 2 20-6851 INT PAYMENTS - SEWER SRF 71,400.00 D0 35,700,00 50.00 35,700,00 2t,,, 120-6899 BOND FEES - SEWER SRF 5,950.00 ,00 .00 .00 5,950,00 200-721-6801 PRIN PAYMENTS - 540,000 GO TIF .00 .00 ,00 .00 ,00 200-721-6851 INT PAYMENT - 540,OCO GO TIF .00 OO 7,841.15 .00 7,841.15- 200-721-6899 BOND FEES - 540,000 GO TIF .00 ,00 250,00 .00 2501,00- 200-722-6801 PRIN PAY-2,26M 2011E GO TIF 00 ,OCi .00 .00 ,00 200-722-6851 INT FAY-2.26M 2011B GO TIF 28,200.00 ,00 ,DO .00 28,200,00 200-722-6899 BOND FEES-2.26M 2011B GO TIF DO ,00 200,00 .00 200.00- 200-910-6910 TRANSFER OUT - DEBT SERVICE3,310,000.00 ,00 2,258,64 5,95 68.24 1,051,354,05 DEBT SERVICE TOTAL 4,061,824.00 00 2,352,798,35 57.92 1,709,025,65 DEBT SERVICE TOTAL 4,061,824.00 .00, 2,352,798,35 57,92 1,709,025.65 600-810-6010 WATER WAGES 67,500,00 2,639.60 53,852,73 79.78 13,,647,27 600-810-6110 FICA - CITY PORTION - WATER 5,400,00 201,93 4,095,39 75,84 1,304,61 600-810-6130 IPERS - CITY PORTION - WATER 6,000.00 213.02 4,086.79 66.11 1,913.21 600-810-6150 HEALTH INS - CITY SHARE - WAT'R 9,600.00 628.29 7,416,81 77.26 2,,183.19 600-810-6181 UNIFORM EXPENSE - WATER 1,500,00 169.68 1,104,06 73,60 395.94 600-81C-6210 DUES - WATER 1,000.00 .00 .00 00 1,,0001.00, 600-810-6230 TRAINING - WATER 2,700.00 150.00 657.00 24,33 2,,043,00 600-810-6310 BUILD MAINT & REPAIR - WATER 2,000.00 360,00 1,399.19 69,96 1600,81 604-810-6312 SYSTEM MAINTENANCE & REPAIR WT 50,000.00 483,00 16,380.96 32,76 33,619.04 60" `IC-6350 EQUIPMENT REPAIR - WATER 2,000.00 259.80 3,935.16 196.76 1,,935,16- 6 -0-6371 UTILITIES - WATER 5,000.00 458.77 3,817.24 76.34 1,1'82,76 60C-810-6373 TELEPHONE SERVICE - WATER 500.00 32,11 366.39 73.28 133.61 600-810-6401 AUDIT - WATER .00 ,00 .00 .00 .00 600-810-6407 ENGINEERING EXPENSE - WATER 2,000,00 ,00 201.25 10,06 1,,798,75 600-810-6408 INSURANCE - WATER 5,000,00 D0 OD ,00 5,01010,00 600-810-6415 EQUIPMENT LEASE - WATER 5,800.00 ,00 .00 .00 5,600,00 600-BIO-6418 SALES TAX EXPENSE - WATER 15,000.DO .00 11,211,98 74.75 3,788,02 600-810-6421 TESTING EXPENSE - WATER 1,500,00 49,OC 576.68 38.45 923.32 600-610-6501 CHEMICALS - WATER .00 918,60 8,683.80 DC 8,683.80- 600-810-6504 MINOR EQUIPMENT - WATER 00 .001 224,49 .00 224,49- 600-810-6505 OTHER EQUIPMENT - WATER ,00 .001 19.07 ,00 19.07- 600-810-6506 OFFICE SUPPLIES - WATER ,0D M191 653,71 CO 553,71- 600-810-6507 OPERATING SUPPLIES - WATER ,00 872,78 4,614,69 OD 4,614.69- EOD-810-6508 POSTAGE/SHIPPING - WATER ,00 211,08 1,115,06 ,00 1,115,06- 600-810-6513 METER PURCHASE - WATER 2,000,00 .00 2,404,62 120.23 404,62- 600-810-6580 WATER RESERVE BUDGET ,00 ,00 ,00 .00 .00 600-810-6590 REMOTE METER READ PROGRAM 00 .00 ,00 ,00 OD 600-810-6591 WATER MAIN PHASE 1 .00 ,00 .00 .00 .00 600-810-6592 WATER MAIN PHASE 2 270,000.00 ,00 147,064.97 54,47 122,935.03 600-810-6599 MISC EXPENSE - WATER .00 .00 610,69 ,00 6101.69- 600-810-6600 WATER MAIN PHASE 3 205,000.00 25,00 178,700,65 87,17 26,299.35 600-810-6710 TRUCK PURCHASE - WATER .00 .00 .00 .00 .00 600-BIO-6723 SKID LOADER - WATER .00 .00 .00 .00 ,OD 601-810-6498 METER DEPOSIT REFUND - T&A WA 6,500.00 270.72 4,425.74 68.09 2,074.26 GLBUDGRP 3/09/1.2 CITY OF FAIRFAX PAGE, 10 ECOLUMN 2;.26 BUDGET REPORT OPER. CS CALENDAR 2/2012, FISCAL 8/2012 TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED WATER TOTAL 666,000,00 7,959.57 457,619.12 68.71 208',380.88 601-815-6458 METER DEPOSIT REFUND - T&A SW ,00 .00 .00 .00 .00 610-815-6010 SEWER WAGES 56,800.00 91065.61 37,857,96 66.65 18,,942.04 610-815-6110 FICA - CITY PORTION - SEWER 5,300.00 688,08 2,882.14 54.38 2,417.86 610-815-6130 IPERS - CITY PORTION - SEWER 5,600,00 731.61 3,055.17 54.56 2,,544,83 610-815-6150 HEALTH INS - CITY SHARE - SWR 6,800.00 1,474.35 4,166.82 61.28 2,,633.18 610-815-6181 UNIFORM EXPENSE - SEWER 1,500.00 169.68 1,104.17 73,61 395,83 610-815-6210 DUES/LICENSES - SEWER 1,000.00 .00 .00 .00 1,,000.00 610-815-6230 TRAINING - SEWER 31000.00 .00 227.00 7.57 2,M773.00 610-815-6310 BUILD MAINT & REPAIR - SEWER 1,000.00 360.00 1,357.22 135.72 357.22- 610-815-6311 WWTF REPAIRS 20,000.00 .00 532,10 2.66 19,,467.90 610-815-6350 EQUIPMENT REPAIR - SEWER 10,000.00 259,76 3,935.14 39,35 6,064.86 610-815-6371 UTILITIES - SEWER PWB 7,000.00 .00 .00 .00 7,10100.00 610-815-6373 PHONE EXPENSE - SEWER 500.00 32.1.0 366.38 73.28 133.62 610-815-6379 UTILITIES - WWTF 20,000.00 2,699.50 22,032,76 110,16 2,,032.76- 610-815-6399 OTHER MAINTENANCE & REPAIR 1,000.00 218,90 7,559.57 755,96 6,,5'59.57- 610-815-6401 AUDIT - SEWER .00 .00 .00 .00 .00 610-815-6407 ENGINEERING - SEWER 2,000,00 .00 329,38 16.47 1,,670.62 610-815-640B INSURANCE EXPENSE - SEWER 2,500.00 .O0 .DO .00 2 500,00 610-B15-6415 EQUIPMENT LEASE - SEWER 5,80D.00 .00 DO .00 5,800.00 610-615-6418 SEWER TAX EXPENSE 1,200.00 ,OOi 874.96 72.91 325.04 610415-6421 TESTING EXPENSE - SEWER 3,000.00 172,88' 1,425.15 47.51 1,574.85 610415-6490 TESTING - SEWER .00 .00 .00 .00 O0 610-815-6504 MINOR EQUIPMENT - SEWER 11000.00 .001 224.47 22.45 775.53 61" ^1.5-6505 OTHER EQUIPMENT - SEWER 13,200.00 .001 19.06 .14 13 180.94 6. _5-6506 OFFICE SUPPLIES - SEWER 1,000.00 16.20 653.74 65.37 346,26 610-815-6507 OPERATING SUPPLIES - SEWER 2,500.00 400.89 3,250.54 130.02 750.54- 610-815-6508 POSTAGE/SHIPPING SEWER 1,000.00 211,08 1,141.74 114.17 141.74- 610-815-6513 METER PURCHASE - SEWER 2,000.00 .00, 2,404.61 120.23 404.61- 610-815-6580 RESEVE BUDGET - SEWER ,00 .00 .00 OD .00 610-815-6599 MISC EXPENSES - SEWER 500.00 25.00 476.20 95.24 23.80 610-815-6710 TRUCK PURCHASE - SEWER .00 00 ,00 .00 .00 610-815-6723 SKID LOADER PURCHASE - SEWER .00 .00 .00 .00 .00 61D-815-6801 PRINCIPAL PAYMENTS - SRF BOND .00 .00 .00 .00 .00 610-815-6802 PRINCIPAL PAYMENTS - LOST/SWR .00 .00 .O0 .00 .00 SEWER TOTAL 175,200.00 16,525.64 95,876.28 54.72 79,323.72 601-840-6498 METER DEPOSIT REFUND - T&A GB .DO .00 .DO .00 .00 670-B40-6010 GARBAGE WAGES 3,80D.00 ,00 DO .00 3,800.00 670-840-6110 FICA - CITY PORTION - GARBAGE 400.00 .001 .00 .00 400.OU 670-840-6130 IPERS - CITY PORTION - GARBAGE 400.00 .00' 00 .00 4100.00 670-840-6150 HEALTH INS - CITY SHARE - GRBG 400.00 .00' .00 .00 400,00 670-840-6230 TRAINING - GARBAGE 00 .00 72.00 .00 72.00- 670-840-6401 AUDIT - GARBAGE .00 ,00 .00 .00 .00 670-840-6413 JOHNSON COUNTY REFUSE 94,000.00 8,213,00 65,080.50 69.23 28,'919 5O 670-840-6506 OFFICE SUPPLIES - GARBAGE 2,000.00 ,00 463.52 23.18 1,536.48 670-840-6507 GARBAGE TAGS EXPENSE 500.00 .00 .00 .00 500.00 670-840-6508 POSTAGE/SHIPPING GARBAGE 1,000.00 183.56 678.86 67.69 321.12 670-,R40-6580 GARBAGE RESERVE BUDGET .00 .00 .00 .00 .00 GLBUDGRP 3/09„/12 CITY OF FAIRFAX PAGE 11 ECOLUMN 2;:28 BUDGET REPORT OPER, CS CALENDAR 2/2012, FISCAL 8/2D12 TOTAL MTD YTD PERCENT ACCOUNT NUMBER. ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED ------------------ 6' 90-b599 MISC EXPENSE - GARBAGE DO .00 50.00 00 50.00- LANDFILL/GARBAGE TOTAL 102,500.00 8,396.56 66,344.90 64,73 36,1155.10 750-875-6401 AUDIT - FARM 00 00 .00 ,00 .00 750-875-6416 MURPHY PROPERTY EXPENSE 12,750.00 ,00 4,899.52 38.43 7,850.48 750-875-6506 OFFICE SUPPLIES - FARM ,00 .00 24.40 .00 24,40- OTHER BUSINESS TYPE TOTAL 12,750.00 OOi 4,923.92 38.62 7,826.08 600-910-6910 TRNASFER OUT - WATER 10,485.00 .001 1,579.62 15.07 8,9105.38 610-910-6910 TRANFER OUT - SEWER ,00 .00' ,00 .00 „00 612-910-6910 TRANSFER CUT - SEWER SRF 195,350,00 .00 35,700.00 18.27 159,6501.00 TRANSFER OUT TOTAL 205,835.00 ,00 37,279,62 18.11 168,5551.38 PROPRIETARY TOTAL 1,162,285.00 32,881.77 662,043.84 56,96 500,24.1.16 TOTAL ALL COLUMNS 10,951,630.00 134,973, 6 4,028,378.91 36.78 6,923,251.09 TJBRECVRP Wed Feb 29, 2012 3;47 PM *'* CITY OF FAIRFAX IA *** OPER: KE PAGE1 09.20.11 ACCOUNTS RECEIVABLE AUDIT REPORT 2/01/2012 TO 2/29/2012 BEGINNING BALANCE APPLIED/ ENDING BALANCE BILLED ADJUSTMENT PENALTIES PAYMENTS BALANCE ------------------------------------------------------------------------------------------------------------------------------------ C' , TOTAL 46,008.15 B �D SERVICE C1ARG'ES 49,,916,38 DEMAND MISC CHARGES 75.00 TAXES 9671.74 DEPOSIT APPLIED ASSISTANCE APPLIED PENALTIES 660.00 ADJUSTMENTS CHARGES 38.90- TAXES .42- PENALTIES 165.00- MISC CHARGES BAD DEBT ENTRIES PAYMENTS 48,411.14- GRAND TOTAL 46,008.15 50,953.12 204.32- 6,50.00 48,411.14- 49,005.8'1 BAD DEBT PAYMENTS ----------------- TOTAL PAYMENTS 48,411.14- BAD DEBT' WRITE OFFS UBCASHRP Ned Feb 29, 2012 3:52 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 1 09.20,11 UTILITY BILLING CASH SUMMARY FEBRUARY DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST SERVICE CODE GB USER TYPE 1 SERVICE CHARGE 8030.00 .00 .00 '00 8030.00 .00 SERVICE TAX .Do Oa .00 OO .00 .00 SERVICE PENALTY 0a 00 .00 .00 .00 MISC CHARGE '00 o0 .00 '00 '00 MISC TAX .OD OD .00 .00 OD MISC PENALTY .DO .00 .00 00 .OD OVERPAYMENTS 51,04 51.00 CREDITS APPLIED 15.00 15.00- TOTALS: 8066.00 .00 .00 007 8066.00 SERVICE TOTAL GB SERVICE CHARGE 8030.00 ,00 .00 SDC 8030.00 .00 SERVICE TAX .00 .00 ,00 1100 .00 .00 SERVICE PENALTY OD ,00 .00 iDO .00 MISC CHARGE .DO .00 .00 'DO 00 MISC TAX o0 .00 'DO '100 DO MISC PENALTY .00 .00 .D4 .00 .00 OVERPAYMENT'S 51.00 51.DO CREDITS APPLIED 15.00- 15.D0- TOTALS: 8066.00 .00 .06 .00: 8066.00 SERVICE CODE SD USER TYPE 1 SERVICE CEUGE 11554.90 30.00 .DO 10O 11594.90 .DO SERVICE TAX .00 .00 .00 100, .00 .00 SERVICE PENALTY .00 .00 .00 .00 .00 MISC CHP.RGE .00 .00 .00 ao .00 MISC TAX .00 .00 .00 .00, .00 MISC PENALTY 00 .00 .06 1001 .00 OVERPAYMENT'S .00 .00 CREDITS APPLIED co .00 TOTALS; 11564.90 30.00 .00 ,Do 11594.90 U3CASHRP Wed Feb 29, 2012 3:52 PM ** CITY OF FAIRFAX IA *** OPER: KE PAGE 2 09.20.11 UTILITY BILLING CASH SUMMARY FEBRUARY DEPOSIT/ DESCRIPTION'' PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE SD USER TYPE 2 SERVICE CHARGE 465.00 ,Oo DO .00 465,00 .00 SERVICE TAX 32,55 .00 .00 „00, 32.55 .00 SERVICE PENALTY .00 .00 DO n00 00 MISC CHARGE ,00 .00 DO .00 .00 MISC TAX .00 .00 DD .00 .00 MISC PENALTY .DO .00 .00 .00 00 OVERPAYMENTS .00 ,00 CREDITS APPLIED .00 .00 TOTALS: 497.55 OD .00 100 497.55 SERVICE CODE SD USER TYPE 3 SERVICE CHARGE 15.00 ,DO .00 .00 15.OD 00 SERVICE TAX .00 DO .00 „00 .00 ,00 SERVICE PENALTY .00 DO .DO .00 .00 MISC CHARGE .00 .00 .00 00 .00 MISC TAX .00 .00 Do 00 .00 MISC PENALTY DO ,00 „QO 00 .00 OVERPAYMENTS DO .DO r'REDITS APPLIED DO .00 TOTALS: 15,00 .00 .00 „00 15.DO SERVICE TOTAL SD SERVICE CHARGE 12044,9D 30.00 .00 .100 12D74.90 .00 SERVICE TAX 32.55 .00 .DO .100 32.55 .00 SERVICE PENALTY Do .00 ,OD .00 .00 MISC CHARGE .00 .00 00 00 .00 MISC TAX .00 .00 OD 00 OD MISC PENAL'T'Y .00 .00 .00 OD OD OVERPAYMEN'T'S .00 .00 CREDITS' APPLIED .DO .00 TOTALSr 12077.45 30.00 ,00 .001 12107.45 UBCASHRP Wed Feb 29, 2012 3,52 PM *** CITY OF FAIRFAX IA *** OPER. KE WAGE 3 09.20.11 UTILITY BILLING CASH SUMMARY FEBRUARY DEPOSIT/ DESCRIPTIOSN PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE CODE SW USER TYPE 1 SERVICE CHARGE 13569,18 97.48 .00 .'DO 13686.66 .00 SERVICE TAX ,00 ,00 .00 n00 .00 .00 SERVICE PENALTY .00 .00 .00 „00 00 MISC CHARGE 00 .00 .00 .00 .00 MISC TAX .00 .00 DO 100 ,00 MISC PENALTY ,D0 .00 .00 .DO .00 OVERPAYMENTS 669.43 669.43 CREDITS APPLIED, 630,55- 630.55- TOTALS; 13628.06 97.48 .00 .001 13725.54 SERVICE CODE SW USER TYPE 2 SERVICE CHARGE 524.44 .00 .00 .00 524.44 ,00 SERVICE TAX 36.66 .00 .00 "00 36,66 ,00 SERVICE PENALTY D0 15.00 .00 �00 15.00 MISC CHARGED0 .00 .00 ,001 ,00 MISC TAX Do .00 ,00 00 .00 MISC PENALTY ,D0 .00 DO .00 ,00 OVERPAYMENTS DO .00 'REDITS APPLIED D7- .07- TOTALS., 561.03 15.00 .00 .00 576.03 SERVICE CODE SW LOSER TYPE 3 SERVICE CHARGE 6.90 .00 .00 .00 6.90 DO SERVICE TAX D0 .00 ,00 „100 ,00 ,00 SERVICE PENALTY .00 .00 .00 .00 ,00 MISC CHARGE' ,00 .00 .00 ,00 00 MISC TAX .00 OD ,00 .00 ,00 MISC PENALTY ,00 OD .00 ,IDO .00 OVERPAYMENTS ,00 .00 CREDITS APPLIED .00 ,00 TOTALS: 6.90 .00 .00 .100 6,90 UB.CASHRP Wed Feb 29, 2012 3;52 PM *** CITY OF FAIRFAX IA OPER: KE PAGE 4 09.20.11 UTILITY BILLING CASH SUMMARY FEBRUARY DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST ------------------------------------------------------------------------------------------------------------------------------------ SERVICE TOTAL SW SERVICE CHARGE 14120.52 97,48 ,00 DiD 14218.00 .00 SERVICE TAX 36.66 .00 co .00 36.66 .00 SERVICE PENALTY .00 15.00 ,00 .100 15,00 MISC CHARGE .00 .00 .00 .DD .00 MISC TAX .00 .00 .00 .,'DO DD MISC PENALTY .06 .00 ,00 .OD OD OVERPAYMENTS 669.43 669,43 CREDITSAPPLIED, 63D.62- 630.62- TOTALS: 14195.99 112.48 ,00 '00 14308.47 SERVICE CODE WA USER TYPE 1 SERVICE CHARGE 11981.58 85.58 .00 00 12067.16 337.00 SERVICE TAX 838,98 7,15 OD DO 846.13 .00 SERVICE PENALTY 365.77 60.00 OD DO 445,77 MISC CHARGE' 75.00 .00 00 .00 75.60 MISC TAX 00 .00 ,00 00 .00 MISC PENALTY ,00 ,00 .00 00 ,DO OVERPAYMENT'S 00 .00 CREDITS APPLIED .00 ,DO TOTALS, 13281.33 152.73 .00 .00 13434.06 SERVICE CODE WA USER TYPE 2 SERVICE CHARGE 450,61 .00 .00 .00 450.61 ,06 SERVICE TAX 31,55 ®00 .00 .00 31.55 .00 SERVICE PENALTY .00 .00 00 .00 .00 MISC CHARGE .00 .00 .00 '010 .00 MISC TAX OD .0O .00 .010 .00 MISC PENALTY ,00 ,00 .00 .019 DD OVERPAYMENTS .00 .00 CREDITS APPLIED .00 .00 TOTALS: 482.16 .00 .00 .00 482.16 U3CASARP Wed Feb 29, 2012 3:52 PM *** CITY OF FAIRFAX IA *** OPER; KE PAGE 5 09.20.11 UTILITY BILLING CASH SUMMARY FEBRUARY DEPOSIT/ DESCRIPTION PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 TOTALS EN ASSIST SERVICE CODE WA USER TYPE 3 SERVICE CHARGE 6,00 .00 .00 .00 6.00 .DO SERVICE TAX; .00 .00 .00 .00 .00 .00 SERVICE PENAL'T'Y .00 .00 .00 .00 .00 MISC CHARGE .00 .00 .00 Oip .00 MISC TAX ,00 .00 .00 p0 .OD MISC PENALTY .00 .00 .00 .00 .00 OVERPAYMENTS .00 .00 CREDITS APPLIED{ 00 .00 TOTALS: 6.00 .00 .00 00 6,D0 SERVICE TOTAL WA SERVICE CHANGE 12438.19 85.56 .00 .00, 12523.77 337.00 SERVICE TAX 870.53 7.15 .00 301 877.68 OD SERVICE PENALTY 385.77 60.00 .00 .001 445.77 MISC CHARGE 75.00 .00 .00 .00 75.00 MISC TAX .00 .00 .00 .Corp .00 MISC PENALTY .00 .DO .00 1100 OD OVERPAYMENTS .00 pp CREDITS APPLIED .00 OO TOTALS: 13769.49 152.73 .00 .00 13922,22 REPORT TOTALS SERVICE CHARGE 46633.61 213.06 DO 010 46846,67 337.00 SERVICE TAX 939.74 7.15 .00 Dip 946.89 DO SERVICE PENALTY 385.77 75.00 .00 pip 460.77 MISC CHARGE 75.00 00 .00 .00 75.00 MISC TAX .00 .00 .00 .00 .00 MISC PENALTY ,00 .00 .00 .00 .00 OVERPAYMENTS 72D.43 720,43 CREDITS APPLIED 645.62- 645.62- TOTALS: 481D8.93 295.21 .00 ,00 48404.14 Deposits From Billing: 7,00 Other Deposits: 330.00 UBSUMMRP Wed Feb 29, 2012 3:47 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 1 09,20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: GB CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE ,SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CON'SUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENT'IA,L ------------------ SERVICE CHARGES 8415.00 8415.00 1501.00- 6914.00 762 FEDERAL 'TAX .00 .00 .00 8415.00 COUNTY TAX .00 .00 .00 8415.00 STATE TAX(l) .00 .00 .00 B415.00 CITY TAX .00 .00 .00 8415.00 UTILITY TAX .00 .00 .00 8415.00 ------------ ----------- ------------- ------------- ------------- TOTAL REVENUE 8415.00 .00 8415.00 1501.00- 6914.00 -SERVICE TOTAL- SERVICE CHARGES 6415.00 8415.00 1501.00- 6914.00 762 FEDERALr, TAX .00 .00 .00 8415.00 COUNTY TAX .00 .00 .00 8415.00 STATE 'LAXl) O0 .00 .00 8415.00 CITY TAX .00 .00 .00 8415.00 UTILITY TAX ,OO .00 .00 8415.00 ** TOTAL REVENUE 8415.00 .00 B415.00 1501.00- 6914.00 DEP BILLED .00 .00 .00 .00 DEP APPLIED .00 .00 .00 00 .00 NET RECEIVABLE 8415.00 .00 8415.00 1501.00- 6914.00 UDSUMMRP Wed Feb 29, 2012 3:47 PM * * CITY OF FAIRFAX IA * OPER: KE PAGE 2 09.20,11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: SD CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLET} ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------ SERVICE CHARGES 13950.OD 13950.00 30.00 13980.00 775 FEDERAL TAX ,00 .00 .00 13950,00 COUNTY TAX .00 .DO .00 13950.DO STATE 'TAXA} .00 .00 .00 13950.00 CITY TAX .00 .00 .00 13950.00 UTILITY 'TAX DO .00 OD 13950.00 TOTAL REVENUE 13950.00 .00 13950.00 30.00 13980,OD 2 COMMERCIAL ----------------------- SERVICE CHARGES 558,00 558.00 ,00 558,00 31 COUNTY TAX 5.58 5.58 5.56 STATE TAXpl) 33.48 33.48 33.4B TOTAL REVENUE 558.00 39.06 597.06 .00 597,06 3 GOVERNMENT SERVICE CHARGES 18.00 18,00 .00 18.00 1 FEDERAL TAX .00 .00 .00 18.00 COUNTY TAX .00 .00 .00 16.00 STATE TAXdl) .00 .00 .00 18.00 CITY TAX .00 .00 100 18,00 UTILITY TAX .00 .00 .00 18.00 TOTAL REVENUE 18.00 .00 18.00 .00, 18.00 -SERVICE TOTAL- --------------- SERVICE CHARGES 14526.00 14526.00 30.00, 14556,00 807 FEDERAL TAX 00 .00 .00 13968,00 COUNTY TAX 5.58 5.58 5.58 13966.00 STATE TAXA} 33.48 33.48 33,48 13968.00 CITY TAY DD .00 ,00 13968.00 UTILITY 'TAX .00 .00 .00 13968.00 TOTAL REVENUE 14526.00 39.06 14565.06 30.00 14595.06 DEP BILLED .00 .00 .00 .00 DEP APPLIED .00 .00 .00 .00 .00 NET RECEIVABLE 14526.00 39.06 14565,06 30.00 14595,06 UDSUMMRP Wed Feb 29, 2012 3:47 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 3 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: SW CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CON'S'UMPT RESIDENTIAL ------------------- SERVICE CHARGES 3219490 13786.22 137B6.22 646.04- 13140.18 775 4Il54 FEDERAL TAX .00 .00 .00 13786.22 COUNTY 'TAX 00 .00 OD 13786.22 STATE, TAX(I) .00 co .00 13786.22 CITY TAX .00 .00 .00 13786.22 UTILITY TAX ,00 .00 .00 13786.22 PENALTIES 15.00 15.00 15.00 TOTAL REVENUE 13801.22 .00 13801.22 646.04- 13155.18 2 COMMKIAL ----------------------- SERVICE CHARGES 150770 630.48 630.48 .00 630.48 31 4864 COUNTY 'TAX 6.31 6.31 6.31 STATE"TAX(l) 37,77 37.77 37.77 TOTAL REVENUE 630.48 44.08 674.56 .0U 674.56 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.90 6.90 .00 6.90 1 590 FEDERAL 'TAX .00 .00 .00 6.90 COUNTY 'TAX .00 .00 .00 6.90 STATE TAX(l) .00 .00 DO 6.90 CITY TAX. 00 .00 .00 6.90 UTILITY TAX .00 .00 .DO 6.90 TOTAL REVENUE 6.90 .00 6.90 .00 6.90 -SERVICE TOTAL- --------------- SERVICECHARGES 3370850 14423.60 14423.60 646.04- 13777,56 807 4177 FEDERAL TAX .00 .00 .00 13793.12 COUNTY 'TAX 6.31 6.31 6.31 13793.12 STATE TAX(l) 37.77 37.77 37.77 13793.12 CITY TAX 00 .00 .00 13793.12 UTILITY TAX .00 .00 .00 13793.12 PENALTIES 15.00 15.00 15.00 ** TOTAL REVENUE 14438.60 44.08 14482.66 646.04- 13836.64 DEP BILLED .00 .00 .00 .00 DEP APPLIED .00 .00 .00 .00 .00 NET RECEIVABLE 14438.60 44.08 14482.66 646.04- 13836.64 UDSkzlRP Wed Feb 29, 2012 3:47 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGE 4 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET SERVICE: WA CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ RESIDENTIAL ------------------ SERVICE CHARGES 3245420 12023.94 12023.94 50.95 12074,89 779 4.166 COUNTY TAX 120.07 120.07 120.07 STATE TAX(I) 720.24 720,24 720.24 PENALTIES 94.23 94.23 94.23 MISC CHARGE 50.00 50.00 50.04 TOTAL REVENUE 12168.17 840.31 13008.48 50.95 13059.43 2 COMMERCIAL ----------------------- SERVICE CHARGES 150770 546.84 546.84 9.55 556.39 30 5026 COUNTY TAX 5.46 5.46 5.46 STATE' TAX(1) 32.83 32,83 32.83 TOTAL REVENUE 546.84 38.29 585.13 9.55 594.68 3 GOVERNMENT ----------------------- SERVICE CHARGES 590 6.00 6.00 .00 6.00 1 590 FEDERAL TAX .00 .00 .00 6.00 COUNTY TAX .00 .00 .00 6.00 STATE TAX(l) ,00 .00 .00 6.00 CITY TAX .00 .00 .00 6.00 UTILITY 'TAX .00 .00 .00 6.00 TOTAL REVENUE 6.00 .00 6.00 .00 6.00 -SERVICE TOTAL- --------------- SFRVICE CHARGES 3396780 12576.78 12576.78 60.50 12637.28 810 4194 FEDERAL TAX ,00 .00 .00 6.00 COUNTY TAX 125.53 125.53 125.53 6,00 STATE TAX(l) 753,07 753.07 753.07 6.00 CITY TAX .00 .00 .00 6.00 UTILITY TAX .00 .00 .00 6.00 PENALTIES 54.23 94.23 94.23 MISC CHARGE 50.00 50.00 50.00 ** TOTFL REVENUE 12721.01 878.60 13599.61 60.50 13660.11 DEP BILLED .80 .00 .00 .00 DEP APPLIED .00 .00 .00 .00 .00 NET RECEIVABLE 12721.0'1 878,60 13599.61 60.50 13660,11 URSUMMRP Wed Feb 29, 2012 3:47 PM *** CITY OF FAIRFAX IA *** OPER: KE PAGFS 09.20.11 UTILITY BILLING SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT USER TOTALS 48175.16 48175.16 2066,09- 46109.07 FEDERAL TAX ,00 00 .00 36151.22 COUNTY TAX 120.07 120.07 120.07 36151.22 i STATE T,AX4l) 720.24 720.24 720.24 36151.22 CITY TAX .00 .00 00 36151.22 UTILITY TAX .00 .00 .00 36151.22 PENALTIES 109.23 109.23 109.23 MISC CHARGE 50.00 50.00 50.00 TOTAL REVENUE 48334.39 840,31 49174,70 2066.09- 47108.61 DEP APPLIED .00 .00 .00 '00 .00 NET RE'C'EIVABLE 48334.39 840.31 49174.70 2066.09- 47106.61 2 USER TOTALS 1735.32 1735.32 9.55 1744.87 COUNTY 'TAX 17.35 17.35 17.35 STATE TAXQl) 104,08 104,08 104.08 TOTAL REVENUE 1735.32 121.43 1856.75 9.55 1866.30 DEP APPLIED 00 .00 .00 .00 00 NET RECEIVABLE 1735.32 121.43 1856.75 9,55 1866.30 3 USER 'TOTALS 30.90 30.90 ,00 30.90 FEDERAL TAX ,00 .00 .00 30.90 COUNTY TAX .00 .00 .00 30.90 STATE T'AXQl) ,00 .00 .00 30.90 CITY TAX .00 .00 .00 30.90 UTILITY TAX .00 .00 .00 30.90 TOTAL REVENUE 30.90 .00 30.90 .00 30.90 DEP APPLIED ,00 ,00 .00 .00 .00 NET RECEIVABLE 30.90 .00 30.90 .00 30,90 -REPORTT'OTALS- --------------- SERVICE CHARGES 49941.38 49941.36 2056.54- 47884,84 FEDERAL TAX .00 .00 .00 36182,12 COUNTY TAX 137,42 137.42 137.42 36182,12 STATE TAXA) 824.32 824.32 824.32 361B2,12 CITY TAX .00 .00 .00 36182.12 UTILITY TAX .00 .00 .00 36182.12 PENALTIES 109.23 109,23 109.23 MISC CHARGE 50.00 50.00 50.00 *** TOTAL REVENUE 50100.61 961.74 51062.35 2056.54- 49005.81 TOT DEP BILLED .00 .00 .00 .00 TOT DEP APPLIED .00 .00 .00 .00 .00 NET RECEIVABLE 50100.61 961.74 51062.35 2056.54- 49005,81 Un.SUMMRP Wed Feb 29, 2012 3:47 PM **" CITY OF FAIRFAX IA *** OPER: KE PAGE 6 09.20.11 UTILITY BILLING ,SUMMARY TOTALS NOT RESET CURRENT BILLING PERIOD USER CURRENT TOTAL TAX NO OF AVERAGE TYPE SERVICE CONSUMPT CHARGES TAX BILLED ARREARS BILLED EXEMPT USERS CONSUMPT ------------------------------------------------------------------------------------------------------------------------------------ REAL TIME CHARGES ---------------------------------------------------------------------------------------------- NSE FEE CHARGES 00 ,00 .00 RECONNECT EEE CHARGES 00 00 .OD REAL TIME MISC CHARGES .00 .00 .00 TOTAL REAL TIME CHARGES OD .00 .00 THE 'NSF FEE CHARGES', 'RECONNECT FEE CHARGES', "'REAL TIME MISC CHARGES' (BELOW 'REAL TIME CHARGES') ARE MISC CHARGES ASSESSED OUTSIDE THE CYCLE BILLING PROCESS AND NOT INCLUDED ON THE BILLING REGISTER, THE 'DEP APPLIED' LINE (ABOVE 'NET RECEIVABLE') IS THE AMOUNT OF DEPOSIT APPLIED TO THIS SERVICE. THE 'DEP APPLIED FROM XX' LINE (BELOW 'NET RECEIVABLE') IS THE AMOUNT OF THE DEPOSIT APPLIED FROM THIS SERVICE. DEPOSITS ARE APPLIED ACROSS ALL SERVICES IN THE SAME ORDER AS PAYMENTS. HALL & HALL ENGINEERS, INC. Leaden in Lewd Owtop iew Since 1953 March 8, 2012 Honorable Mayor and City Council City of Fairfax, Iowa Re. Engineers Report for the period of January 8, 2012 to February 7, 2012 Honorable Mayor Rabe and City Council: The following is a brief summary and status report for the Projects and Items that Hail and Halll Engineers has been working on for the City of Fairfax: [improvement Proiec st, 6950.10-3 Water Main Replacement_ Phase 2 Project ATTACHED: Nothing a STATUS: Project completion in the spring of 2012. 6950-12-1 Hawks Rid a Park Parking Lot Paving and Miscellaneous Items a STATUS: EBI needs to complete the restrooms, and the City guys needs to complete some minor touch-up grading and seeding in the disturbed areas, 6950-12-02 Drainage Imp'!sMong E. Cemetely Road and South toward Prairie Creek STATUS: This project shall be designed incoordination with the trail project over Prairie Creek. 6950-12-03 Phase III Water Main Replacement Proee t • STATUS: No activity. 'We are waiting on As-Built plans and lien waivers, and the project shall be wrapped up this spring with touch up grading and seeding. 6950-12-04 Athletic Fields and Park Complex on the Murphy Property STATUS:At the Marcia 13th Council Meeting we shall the Public Hearing for the Concessions Building and the site work, review bras for both projects, and hopefully award the contract for both projects. 6950-12-05 Fairfax Trail thirou h the Tom Arp Propert * STATUS: We are working the project schedule and design contract, and will have this information finalized for the April City Council Meeting. CIVIL ENGINEERING - LAND SURVEYING • LAND DEVELOPMENT PLANNING • LANDSCAPE ARCHITECTURE' 1860 Boyson Road - Hiawatha,IA 52233 - Ph;319.362,9548 - Fx;319.362.7595 • www.h111engxom (6950 General Engineerli'ncl Services Storm Water Drainage Items: Review of Un-finished Drainage facilities at the Prairie Creek Estates and Prairie View Heights Developments. + STATUS: o Jason and I met with Jim Thompson at 385 W Prairie Drive to discuss the detention basin at Outlt A adjacent to his house. o Doug Frederick (Gordon Sevig's engineer) had submitted a report for the detention basin at Outlot D near E. Cemetery Road. Some of the as-built numbers he had submitted where significantly different from the design numbers, so 1 requested additional information from Doug for clarification on these discrepancies, Review of Erosion Issues at the newly constructed drainage swale south of E. Cemetery Road Tong the west side of Harold McCormick's property: + STATUS: This is being addressed as part of the drainage improvement project south of E. Cemetery Road(Project No. 6950-12-02). Review of Drainage Issues at the Southeast corner of Church Street and Hwy 151: • STATUS: No activity on this in February. 1 will look at a few options that could be considered by Council to improve the drainage issues at this intersection, along with preliminary cost estimates for each option. Sanitary Sewer: Wastewater Treatment Plant Aeration Basins Repairs: • The adjustments to the aeration basins have been completed and the water levels in the basins lowered. Now l need to send correspondence of these adjustments to the IDNR to finalize this process. • Fluctuating water levels in the Waste Water Treatment Plant-Jeff Ammeter, Ed Brinton and 1 are working on a plan to figure out why Jeff is experiencing fluctuations in the water elevations throughout the plant, We should have a review with recommendations completed by the April Council meeting. • l am looking at options to have the torn liner in the west aeration basin repaired. Lift Station and Pumps: • STATUS: Nothing at this time. Site Reviews: 6960-12-06 Prairie Creek Estates Sixth Addition(Residential Subdivision) • STATUS: Jeff Then has completed testing on the sanitary sewer, and has requested to add a 7«'lot to this development. I have reviewed his request and have made a recommendation for the Council to consider at the March 13 City Council meeting, 100 West Cemetery Road-Rezoning Request for a portion of the lot from C-2 to 5RM • A rezoning request for,a portion of this lot was submitted, and I had begun the review on this. Additional information was requested with the submittal, so t have not finalized my recommendation on this request at this time. Ordinance Review: Revisions to the Storm Water Management Ordinances Regarding the completion and approval f acceptance of storm water detention ponds: • STATUS: No Change Revisions to the Storm Water Management Ordinances Regarding the Storm Water Detention Requirements for Existing Commercial and Industrial Properties: S TA TUS: No Change Mapping: Updated Zoning Map: +� STATUS: I have prepared wording regarding the proposed Core District for the Planning and Zoning Committees consideration, We have begun final revisions to the revised zoning map, and hope to have a revised map for P and Z to look at in March. Miscellaneous I Meetings / Plannina: Capital Improvement Planning ICIP):,... STATUS: Nothing Respectfully Submitted, Shane R. Wicks, P.E. Hall and Hall Engineers, Inc. HALL & HALL ENG!(DEERS, INC. Leaderr in Land DE:edojnnent Since 1953 March 0,2012 Honorable Mayor and City Council City of Fairfax, Iowa Re: February Fee Statement Honorable Mayor Rabe and City Council: Enclosed is a fee statement for services rendered through February 29,2012. The items addressed include: 6950-10-03 Water Main Replacement—(Phase 2 $0.00 No Activity 6950-12-02 Drainage Imp's Along E. Cemetery Road & South towards Prairie Creek $0..00 No Activity 6950-12-03 Phase III Water Main Replacement Proiect $0.00 No Activity 6950-12-04 Fairfax Athletic Fields and 1Park Complex $46,350.04 Complete the Plan of Improvements and bid both the concessions stand)and the Site improvements. 6950-12-05 Fairfax Trail through the Art's Propertd $0..00 No Activity. 6950-12-06 Prairie Creek Estates Stxth Addition (Development] No Activity $0.00 CIVIL ENGINEERING - LAND SURVEYING - LAND DEVELOPMENT PLANNING - LANDSCAPE ARCHITECTURE 1860 Boyson Road - Hiawatha,IA 52233 - Ph:319,362.9548 - Ex:,319,362,7595 - www.halieng.com 69510 General Engineering Services Misc.— General Engineering Services including meetings;office and general admin.; $1,552.50 Easement coordination;and misc.correspondence. Traits— Update Concept Statement $115.00 Streets— $0.00 Drainage— $0.00 Water— $0.00 Sanitary— WWTP coordination with,Jeff ammeter and Ed Brinton on fluctuating water levels $172.50 Zoning— Zoning map updates,Core(District,and meeting with the P&Z committee $345.00 Map Total for General Engineering Services: $2,185.00 Reimbursements— Mileage/Printing 3 O.na General Engineering Total: $2,166.00 Trail Scope and Schedule $575.00 General Engineering Total Invoice: $2,760,00 Trail Scope and Schedule(CREDIT) ($575.00) Tatall(DUE for General Engineering Services: $2,705.00 Total Engineering Fees Due for the Month of February. $50,535.04 Rcspectf !y Submittted, Shane R.Wicks, P.E. Hall and Hall Engineers, Inc. ANLL & HALL ENGINEERS, INC. ff Civil'Engineering a Landscape Architecture*Land SurveyingoLand Development Leaders in Land Development Since 9953 1860 Boyson Road, Hiawatha, IA 52233 www:helluerg.com Tel. 319-362-9548 e Fax:319-362-7595 www.halleng.com a allen@halleng.eolm Invoice CYNTHIA STIMSON Invoice Date: Feb 29,2012 CITY OF FAIRFAX Invoice Num:2676 PO BOX 337 FAIRFAX, IA 522280337 Billing Through:Feb 29,2012 Y OF FAIRFAX, IOWA{6950;] -Manacled by(SHANE WICKS) GENERAL ENGINEERING FOR THE CIT ConizactTync Hourly Services Date Hours Rate Amount CITY ENGINEER 0, PROJECT MANAGER 2/14/2012 2.00 $115.00 $230.00 ► PROJECT MANAGER 2/21/2012 1.00 $115.00 $115,00 CITY ENGINEER Total: 3.00 $345.00 PROJECT ADMINISTRATION IMS PROJECT MANAGER 2/2/2012 i,50 $115.00 $172.50 I~ PROJECT MANAGER 2/6/2012 250 $115.00 $287.50 ► PROJECT MANAGER 2/8/2012 2.00 $115.00 $230.00 i* PROJECT MANAGER 2/9/2012 3.00 $115.00 $345.00 ► PROJECT MANAGER 2/21/2012 2.00 $115.00 $230.00 1@- PROJECT MANAGER 2/22/2012 4.50 $115.00 $517.50 PROJECT MANAGER 2/27/2012 1.00 $115.00 $115.00 it PROJECT MANAGER 2/28/2012 1.00 $115.00 $115.00 ► PROJECT MANAGER 2/29/2012 1.00 $115.00 $115.00 PROJECT ADMINISTRATION Total: 18.50 $2,127.50 ST'A'T'E/FEDERALLY FUNDED ADMIN it PROJECT MANAGER 2/27/2012 2.50 $115.00 $287.50 STATE/FEDE'RAILLY FUNDED ADMIN Total: 2.50 $287,50 Total Service Amount: $2,760.00 Amount Due This Invoice: l $2,760.00 This invoice is due uu,pon receipt C'red'it Card Type(check one):-Visa �MasterCard Credit Card Account#: Credit Card V-Card # (back of card) Credit Card Expiration Date): --- Name as it Appears on Credit Card: Payment Amount:$ (US Dollars): VISA Cardholder Signature: Date: LL & HALLi EE , INC. Civil Engineering*Landscape Architecture•Land Surveying�Land Development Lead�rs in Land Development Sime 1853 1860 Boyson Road, Hiawatha, to 52233, wuv _halleng.corn Tel.319-362-9548 e Fax: 319-362-7595 www.halleng.com o allen@hcllleng.crm Invoice CYNTHIA STIMSON Invoice Date: Feb 29,2012 CITY OF FAIRFAX Invoice Num:2673 PO BOX 337 Billing Through: Fedb 29,2012 FAIRFAX, IA 522280337 ATHLETIC FIELDS AND PARK COMPLEX 69'50-12-04:1 -Managed by SHANE KICKS Contract type:Hourly Not to Exceed Contract Maximum:$210,000.00 Services Date Hours Rate Amount BIDDING SERVICES o-ADMIN 2/20/2012 2.00 $70.00 $140.00 I` ADMIN 2/21/2012 0,50 $70,00 $35.00 0. ADMIN 2/22/2012 2.50 $70.00 $175.00 r- ADMIN 2/27/2012 1.50 $70.00 $105.00 0� ADMIN 2/28/2032 0,75 $70,00 $52,50 ► ADMIN 2/29/2012 4.00 $70,00 $280,00 ► PROJECT MANAGER 2/22/2012 5.00 $115.00 $575.00 ► PROJECT MANAGER 2/23/2012 7.00 $115.00 $805.00 F- PROJECT MANAGER 2/24/20012 7,00 $115.00 $805.00 W> PROJECT MANAGER 2/27/2012 7.00 $115.00 $805.00 so. PROJECT MANAGER 2/28/2012 8.00 $115.00 $920.00 I►, PROJECT MANAGER 2/29/2012 9.00 $115.00 $1,035.00 BIDDING SERVICES Total: 54.25 $5,732.50 C+OINSTRUCTABILITY REVIEW ► PROJECT MANAGER 2/7/2012 2.00 $115,00 $230.00 ► PROJECT MANAGER 2/10/2012 2.0D $115.00 $230.00 o- PROJECT MANAGER 2/13/2012 2.00 $115,00 $230.00 ► PROJECT MANAGER 2/17/2012 3,OD $115.00 $345.OD ► PROJECT MANAGER 2/20/2012 1,00 $115,00 $115,00 Oo, PROJECT MANAGER 2/27/2012 1.00 $115,00 $115.00 ► PROJECT MANAGER 2/28/2012 1.00 $115.00 $115,00 P. PROJECT MANAGER 2/29/2012 1,00 $115,00 $115.00 CONSTRLICTABILITY REVIEW Total 13,00 $1,445.40 COIRRESPONDEN CE-VERBAL/EMAI L t► LANDSCAPE ARCHITECT TECHNICIAN 2/2/2012 0.25 $70,00 $17,50 LANDSCAPE ARCHITECT TECHNICIAN 2/13/2012 3,00 $70.00 $210,00 ► LANDSCAPE ARCHITECT TECHNICIAN 2/15/2012 0.50 $70.00 $35,00 CORRESPONDENCE-VERBAL/EMAIL Total: 3,75 $262,50 DRAFTING/CAD Y DESIGN TECHNICIAN 2/1/2012 8.25 $85.00 $701.25 DESIGN TECHNICIAN 2/2/2012 1,50 $85.00 $127,50 r DESIGN TECHNICIAN 2/3/2012 6,75 $85.00 $573.75 l► DESIGN TECHNICIAN 2/6/2012 7.50 $85.00 $637,50 (DESIGN TECHNICIAN 217/2012 7.00 $85.00 $595,00 Hall&Hall Engineers, Inc. Invoice: 2673 Project:6950-12-04: Invoice Date: Feb 29,2012 Page 2 of 4 DESIGN TECHNICIAN 2/8/2012 9.00 $85,00 $765.00 0- DESIGN TECHNICIAN 2/9/2012 8.75 $85.00 $743.75 ► DESIGN TECHNICIAN 2/10/2012 8.00 $85,00 $680.00 ko DESIGN TECHNICIAN 2/11/2012 3,00 $85,00 $255.00 w DESIGN TECHNICIAN 2/12/2012 2,00 $85.OD $170.00 w DESIGN TECHNICIAN 2/13/2012 11.75 $85.00 $998.75 w DESIGN TECHNICIAN 2/14/2012 9.75 $85.00 $828.75 ► DESIGN TECHNICIAN 2/15/2012 11.75 $85.00 $998,75 1► DESIGN TECHNICIAN 2/16/2012 17.50 $85.00 $1,487.50 ► DESIGN TECHNICIAN 2/17/2012 2,25 $85.00 $191,25 w DESIGN TECHNICIAN 2/18/2012 12.00 $85.00 $1,020.00 w DESIGN TECHNICIAN 2/20/2012 4,00 $85.00 $340,00 w DESIGN TECHNICIAN 2/23/2012 6,00 $85,00 $510,00 Y> DESIGN TECHNICIAN 2/24/2012 3.75 $85,00 $318.75 ► DESIGN TECHNICIAN 2/27/2012 6,50 $85.00 $55250 ► DESIGN TECHNICIAN 2/28/2012 8.00 $85.00 $680,00 w DESIGN TECHNICIAN 2/29/2012 3.50 $85.00 $297,50 w PROJECT MANAGER 2/16/2012 2,00 $115,00 $230.00 w PROJECT MANAGER 2/18/2012 3,00 $115.00 $345.00 DRAFTING/CAD Total: 163.50 '$114,047.50 LANDSCAPE PLAN w LANDSCAPE ARCHITECT TECHNICIAN 2/2/2012 1.25 $70.00 $87,50 0. LANDSCAPE ARCHITECT TECHNICIAN 2/3/2012 2,50 $70.00 $175,06 i LANDSCAPE ARCHITECT TECHNICIAN 2114/2012 3.00 $70.00 $210.00 w LANDSCAPE ARCHfTECTTECHNICIAN 2/15/2012 4.75 $70.00 $332.50 1► LANDSCAPE ARCHITECT TECHNICIAN 2/16/2012 8.25 $70.00 $577.50 Ir LANDSCAPE ARCHITECT TECHNICIAN 2/17/2012 4.50 $70.00 $315,00 LANDSCAPE PLAN Total: 24.25 $1,697.50 MTG-OFFICE ► LANDSCAPE ARCHITECT TECHNICIAN 2/7/2012 1,25 $70.00 $87,50 ► PROJECT MANAGER 2/2/2012 2.00 $115,00 $230,00 w PROJECT MANAGER 2/6/2012 1,00 $115.00 $115.00 MTG-OFFICE Total: 4.25 $432.50 MTG'S-FIELD w LANDSCAPE ARCHITECT TECHNICIAN 2/2/2012 2,00 $70,00 $140,00 MTGS-FIELD Total' 2.00 $140.00 P'.O.I. w PROJECT MANAGER 2/1/2012 8.50 $115.00 $977,50 w PROJECT MANAGER 2/2/2012 5.00 $115.00 $575.00 Lr PROJECT MANAGER 2/3/2012 4.50 $115,00 $517.50 w PROJECT MANAGER 2/6/2012 3,50 $115,00 $402.50 w PROJECT MANAGER 2/7/2012 5,00 $115,00 $575,00 w PROJECT MANAGER 2/8/2012 4,50 $115.00 $517.50 w PROJECT MANAGER 2/9/2012 4.50 $115,00 $517.50 w PROJECT MANAGER 2/10/2012 5.00 $115,00 $575.00 w PROJECT MANAGER 2/13/2012 4,00 $115.00 $460.00 w PROJECT MANAGER 2/14/2012 4,00 $115.00 $460.00 w PROJECT MANAGER 2/15/2012 9,00 $115.00 $1,035.00 w PROJECT MANAGER 2/16/2012 9.00 $115.00 $1,035,00 w PROJECT MANAGER 2/17/2012 8,00 $115.00 $920.00 w PROJECT MANAGER 2/20/2012 5.00 $115,00 $575.00 w PROJECT MANAGER 2/21/2012 1,50 $115.00 $172.50 P.O.I.Total: 81.00 $9,315.00 PROJECT ADMINISTRATION w LANDSCAPE ARCHITECT TECHNICIAN 2/4/2012 0.50 $7D,00 $35.00 P LANDSCAPE ARCHITECT TECHNICIAN 2/13/2012 0,50 $70.00 $35.00 Holl& Hail Engineers,Inc. Invoice: 2673 Project: 6950-12-04: Invoice Date: Feb 29,2012 Page 3 of 4 ► LANDSCAPE ARCHITECT TECHNICIAN 2/14/2012 0.25 $70,00 $17,50 Ir LANDSCAPE ARCHITECT TECHNICIAN 2/16/2012 0.50 $70.00 $35.00 F LANDSCAPE ARCHITECT TECHNICIAN 2/17/2012 3.75 $70.00 $262.50 ► LANDSCAPE ARCHITECT TECHNICIAN 2/19/2012 2.75 $70.00 $192.50 ►^ LANDSCAPE ARCHITECT TECHNICIAN 2/20/2012 1,00 $70,00 $70.00 Ik LANDSCAPE ARCHITECT TECHNICIAN 2/24/2012 1.00 $70.00 $70.00 ► LANDSCAPE ARCHITECT TECHNICIAN 2/26/2012 1.00 $70.00 $70.00 ► (PROJECT COORDINATOR 2/20/2012 4.50 $85,00 $382.50 ► PROJECT COORDINATOR 2/21/2012 3,75 $85.00 $318.75 o� (PROJECT COORDINATOR 2/22/2012 2,50 $85,00 $212.50 PROJECT COORDINATOR 2/23/2012 3.00 $85.00 $255.00 I► ,PROJECT COORDINATOR 2/24/2012 2.00 $85.00 $170.00 to (PROJECT COORDINATOR 2/27/2012 2.75 $85.00 $233.75 o. PROJECT COORDINATOR 2/28/2012 1,00 $65.00 $85,00 P PROJECT COORDINATOR 2/29/2012 2.00 $85.00 $170,00 Ia- PROJECT MANAGER 2/1/2012 0.25 $115.00 $28.75 M- PROJECT MANAGER 2/2/2012 0,50 $115.00 $57,50 kr PROJECT MANAGER 2/6/2012 1.50 $115.00 $172.50 joPROJECT MANAGER 217/2012 1,00 $115.00 $115.00 ► PROJECT MANAGER 2/8/2012 1.00 $115.00 $115.00 1: PROJECT MANAGER 2/9/2012 1.00 $115,00 $115,00 o. PROJECT MANAGER 2/10/2012 1.00 $115.00 $115.00 k- PROJECT MANAGER 2/13/2012 3.00 $115,00 $345,00 ► (PROJECT MANAGER 2/14/2012 7.25 $115.00 $833.75 ► PROJECT MANAGER 2/15/2012 6,50 $115.00 $747.50 h PROJECT MANAGER 2/16/2012 5.00 $115.00 $575.00 ► PROJECT MANAGER 2/17/2012 0.75 $115.00 $86.25 r PROJECT MANAGER 2/20/2012 1.00 $115.00 $115.00 a PROJECT MANAGER 2/21/2012 4.75 $115.00 $546,25 k• PROJECT MANAGER 2/22/2012 1.50 $115,00 $172.50 k~ PROJECT MANAGER 2/23/2012 0.75 $115.00 $86.25 PF PROJECT MANAGER 2/24/2012 1.50 $115.00 $172.50 I►- PROJECT MANAGER 2/27/2012 1.75 $115.00 $201.25 PROJECT MANAGER 2/28/2012 0.25 $115.00 $28.75 Ik- PROJECT MANAGER 2/29/2012 0.50 $115.00 $57.50 PROJECT ADMINISTRATION Total: 73.50 $7,301.25 PROJECT DEVELOPMENT ► LANDSCAPE ARCHITECT TECHNICIAN 2/1/2012 1.75 $70.00 $122.50 ►- LANDSCAPE ARCHITECT TECHMCIAN 2/2/2012 2.25 $70.00 $157,50 IP LANDSCAPE ARCHITECT TECHNICIAN 2/3/2012 2,00 $70.00 $140.00 o. LANDSCAPE ARCHITECT TECHNICIAN 2/14/2012 2,75 $70.00 $192,50 P, LANDSCAPE ARCHITECT TECHNICIAN 2/15/2012 2.25 $70.00 $157.50 PROJECT DEVELOPMENT Total: 11,00 $770.00 PROJECT MANUAL.PREPARATION P PROJECT MANAGER 2/3/2012 4.00 $115.00 $460.00 :1� PROJECT MANAGER 2/9/2012 2.00 $115.00 $230.00 IIP PROJECT MANAGER 2/13/2012 2.00 $115.00 $230.00 P PROJECT MANAGER 2/14/2012 3.00 $115.00 $345,00 ► PROJECT MANAGER 2116/2012 2.00 $115.00 $230.00 1 PROJECT MANAGER 2/20/2012 2.00 $115.00 $230.00 PROJECT MANUAL PREPARATION Total: 15.00 $1,725.00 QUANTITY/COST ESTIMATES r PROJECT MANAGER 2/13/2012 2.00 $115.00 $230.00 P, PROJECT MANAGER 2/14/2012 2.00 $115.00 $230.00 QUANTITY/COST ESTIMATES Total: 4,00 $460.00 SWPIPP o PROJECT MANAGER 2/10/2012 T,50 $115,00 $172,50 Hg11 Hall Engineers, Inc. Invoice: 2673 Project:6950-12-04: Invoice Date: Feb 29,2012 Page 4 of 4 SWPPP Total: 1.50 $172.50 TOPOGRAPHIC SURVEY M LEAD FIELD SURVEYOR WITH ROBOTICIGPS 2/8/2012 2.50 $115.00 $287.50 ► LEAD FIELD SURVEYOR WITH ROBOTIC/GIPS 2/9/2012 0.50 $115,00 $57.50 ► LEAD FIELD SURVEYOR WITH ROBOTIC/GPS 2/22/2012 2.00 $115.00 $230.00 TOPOGRAPHIC SURVEY Total: 5.00 $575.00 Total ServiceAnjount: L $44,126.25 Rtitinburgibig Expenggg Die, Descr fl0 ion Amount 1126/2012 PERMITS/FEES $32.29 112712012 PERMITS/FEES $175.00 2/212012 MILEAGE $16.50 212312012 CONTRACTED SERVICES $2,400.00 2/2912012 CONTRACTED SERVICES $1,500.00 Total Expenses: 1 $4,223.79 Amount Due This Invoice: 1 $48,35044 This invoice is due iupon receipt _ Account Summary _ _ s BTt 81.87 $44.781.87 66 6 6 Unpaid $ 1 ..__._ 4,- -- — — 8 ._ �v_. OWArt1i i Services BTD Expenses BTD Last Inv Nunn Lastlnv Date last Irni+�'Amt L®st Pa Amt !Prev _._ 125,678.75 $ 256& 1/31/2012 $44 7 0 L... Total Amount Due including This Invoice: $48,350.04 Credit Card Type(check one): Visa MasterCard Credit Card Account It: Credit Card V-Card## (back of card): Credit Card Expiration Date): Nairne as it Appears on Credit Card: Payment Amount:$ (US Dollars): _1 Cardholder Signature: Date:___ Hat! & Ball Engineers, Inc Printed on:3/9/2012 CYNTHIA STIMSON CITY OF FAIRFAX PC? BOX 337 FAIRFAX IA 522280337 Credit Memo Project ID: 6950: Project Fume: GENERAL ENGINEERING FOR THE CITY OF F Inv Kum. 2676 Payment Date: 03/01112 Credit Memo fbr February 2012 Invoice 2876 Amount: $576.00 E ikE[J Ki�.:l€ kop(� ri(7opy!i[Ohl ?01 1 Y')I RESOLUTION NO. 2012-11 RESOLUTION APPROVING CITY OF FAIRFAX"S ANNUAL BUDGET FOR FISCAL YEAR 2012-2013 WHEREAS, The Code of Iowa, Chapter 384, Section 16, requires that all cities prepare and adopt an annual budget of expenditures and receipts for at least the next fiscal year; and WHEREAS, The Clerk shall certify the necessary tax levy for the next fiscal year to the County Auditor; and WHEREAS, the Notice of Public Hearing Budget Estimate was published on February 28, 2012; and WHEREAS, the Fairfax City Council did hold a public hearing concerning the budget for the 2012-2013 fiscal year on March 13, 2012; and WHEREAS, the Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed budget and any modifications proposed at the hearing. NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Fairfax, Iowa that they do hereby approve the budget for the 2012-2013 fiscal year as attached in the budget forms. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute this resolution. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the City Clerk is directed to submit these forms to the Linn County Auditor on or before March 15, 2012. Passed and adopted this 13th day of March, 2012. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Jason abe, Mayor ATTEST: L 141 i p f € { C thia Stimson, City Clerk/Treasurer jV of iFairfax From: dom-noreply@iiovra.gov Sept: Wednesday, Mairch 14, 2012 3:25 PM To: fairfax@southallope.net Subject: Budget Submitted Your file was submitted at 3:24:29 PM on Wednesday, March 14, 2012 Budget Year: FY13 City Name: 544 - Fairfax Submitter Name: Cynthia Stimson Submitter's E-Mail Address: fairfax{@southslope.net Control County: Linn Total Requested Dollars: $520,022 Total Property Tax Dollars: $507,353 Total Property Tax Rate: 8.10000 Agriculture Tax Rate: 3.06375 1 Iowa Department of Management Local Budget Submissions Page 1 of 1 ill ii,111;,Illlll lilililili, 1111111101 UpLoad Process: to - Confirmation Congratulations! Your have successfully submitted your budget file. An email message has been sent to the control county auditor and to the email address you provided. You may print a copy of the submittal confirmation far 'your records by clicking on the Print button below. The confirmation contallns all property tax rates plus the time and date the budget file was submitted. Print You certified on 3:24:29 PM on Wednesday, March 14, 2012 Budget Year: FY13 City Name: 544--Fairfax S'ubmitter's Name: Cnthia Stirnson Submitter's -flail Address: Ifairfax@souithslope.net Control County: Linn Total Requested Dollars: 1$520,022 Total Property Tax Dollars: 1$507,353 Total Property Tax Rate: 8.10000 Agricultural Tax Rate: 3.00375 Close window taps://vvww,iowaonline.state,ia.us/dombudget/controller.aspx?cmd=confirmation 3/14/2012 nueZS room 835.1 - _... — .....�..- 6epsnment of ManeganaerpT '. ' 7 = " Adoption of Budget arid Certification of CitY Taxes 04 I FISCAL YEAR BEGINNING JULY 1,2012-ENDING JUNE 30,2013 The Cllty of: Fairfax County Name: LINN Date Budget Adopted: 031131112 Pere.k. w'. Ata....meeling of the city Council,held after the public hearing as required by fa'os',as specified above,the proposed budget was adopted as summsdlzeid and attached hereto,and lax levies,as Itemized below,were approved for all lexable property of this City.There Is allached a..Luing Term Debt Schedule Farm 703 for the debt service needs,If any'. 319-846-2204 RI! osm County Auditor Dalte Stamp January 1,2011 Props Valuations MAR 15 6" 1Leat Official Canape wth Gas&Electric Without Gas&Electric Regular 2a 64,004,297 2b 62,440,262 2„123 DEBT SERVICE 3a 89,691,4163b 88,127,381 Ag Land 4a 528 403 t ,. .dB^ 0. ,,...1',a< .I , .., •a"r c;° 1111 -. ,. inn,, ..... .. h^ (7 r a':a,, , e. fr i.r;l TAXES LEVIED (A) (B) 1C) Code Dollar Request with Property Taxes 1]c. LI1nFt Purpose Utility Replacement Levied Rate � 'y'u k,nae r -.�rc4 r ty hl'-+ �.I J i,f:rir il' �. i°6a"L x i lr' S+.fr(i 7a,:r-�,�hA �-:i P r ...'s"rw 1t r, .i ii ;it i silo ti"'Ta'slh�fki(�•isp,,q 1=1;,.;i 3@4 1 a 1iB0oB Regular General levy s 518,435 p00t? t r. fi r 505 766 43 8 t .1'.„-u: �' t nl �mh i R ri (364) NOn-VDted Miler Permisslble L2VIe3 �� ,,”., �. �!;i , "t 'i w G) °rk to a • t ., t (I i) A �r it . 12(8) a.emoll Contract for use of Bridge )gg l yrmi 0I i ji 44 0 12(14) a.'a60oo Opr&Maint publicly owned Transit 7 " 0 as 0 12(11) Ami Nee Rent,Ins,Maint of Civic Center 46 0 12(12) (.13500 Opr&Maint of City owned Civic Center g °I '{ 47 0 12(13) 0.108750 Planning a Sanitary Disposal Project 10k1(€1�a 0� ”".F 48 0 12(14) 0.21000 Aviation Authority(under sec.330A.15) 11 D IN i' i 41] 0 12(15) :Amt Hee Joint city-county building lease 12 _ 0 x 60 0 12(16) 0.108760 Levee Impr,fund in special charter city 13 ;I 1 _ 0 r r 61 0 12(1@) AintkNec Liability,Property&self insurance c�o's 1a 0 'I 152 0 1212x) ,,And Nee Support of a Local Emer .M mt,Comm, 412 f��_ qq 0 .:I 465 0 (384) Voted Other Permissible Levies l}Ti !,k`I15�r ` 111 *,L> i ItI Rox.• ilii' I r ,' } ',gid#i,l,li °:hr ! �i .r9..yii il, 12(1) I0.13500 InstrumentalNocal Music Groups 1s "'li«111 053 p 12(2) 0.81000 Memorial Building 1s a„ - 0' F' 64 �0 12(3) iva3s00 Symphony Orchestra 17 ( 56 0 12(4) ID270DO Cultural&Scientific Facilities 1E 12(6) As Voted County Bridge 1961 12(6) 1.35008 Missi or Missouri River Bridge Consl. 20 t I ' Se 0 12(1) 0.83375 Aid to a Transit Company 21 �1 t�.��;t' — 0 t " e@ 0 12117) 0.20500 Maintain Institution received by gift/devise 22 p 12(1g) 1.00000 City Emergency Medical District 46101� 12121) 0„27ai00 Support Public Library 23 �� 0 ii s1 0 2l 1.50000 Unified Law Enforcement 2n v _ - h 'l� 0 I a2 0 Total General Fund Regular Levies (51 thru 24) zs 516,435 Iw .�� , 505,7661 3134.1 3.80375 Ag Land 26 1,587 l,, t)va 1 587 a3 3,00375 Total General Fund Tax Levies' (25+26) 27 520,0225` i , 07 353 � `� On Net Adld Special Revenue Levies 77774 ^77� ..ny'' ` 111 Gel I 304.8 0-27000 Emergency(if general fund at levylimit) 29 0 1, 64 ^ LL 0 l 7 3e4.1] Amrcpdeo Police&Fire Retirement za i (} a Amart4a FICA&IPERS(if general fund at levy limit) 30 ) Rule. Aml Neu Other Employee Benefits 31 Total Employee Benel)t Levles (29,30,31) 32 0 O tr, ',i, 650 Sub Total Special Revenue Levies (28'1x32} 3a 0 t ° Iii ` l l II ...�".Fi 0 Valuation i a h 366 As Req With Gas&Efec W1lftoarl'G:e:@&Eau S'SMID 1 (n) a 34:J',f S5'MID 2 TA) 01]) 36 r *g)'�' D i,6 s7 D SSMIt)3 {n1 on 38 �� ^i- 0� :�@e 0 S'SMI'D 4 Tat ta€ _ 37 SSMiD 5 (A) _ t1]) _555 n +%' D Y�.ea5 0 SSMID 6 (A) {at 558 S844ID 7 (a) al 1177 r 4 O r 566 0 Total SSfr)fD 30 Do Has Add 0 i iTotal Special Revenue Levies 0 ri , , 364.4 hint Nee Debt Service Levy 76.10(6) 40 0 40 - 0� I",w 70 0 364.11 007500 Capital Projects (Capital Improv.:Reserve) 41 41 71 T 0 Total Property Taxes (27+39+481+41) 42 520,022 42 607,353 s;�4 72 8101000 COUNTY AUDITOR - 1 certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant&mush,be returned to the city for correction. 1) ThapimscrtbedH®gceolPubloHoadngBudgetEstimate(Fonn631.1)was,taw:laslilypublished,or pooled itsppllcable,and notarized,filed prcorwas evildenced. 2) Budget:haartng notteau were published or posted not less then 10 days,nor mora Man 20 days,prior to the budget hearing, 3) Adopted(property taxes do not exceed published or pooled amounts. 4) Adopted iexpenditures do not exceed published or posted amounts in each at Me wine program areas,or In total. 5) The budget Me uploaded to the SUBMIT Area matshad lice papercopy carttl geld by The city to this office. a) The cllr is tacelvtng TTF Revenues and has completed the TIF Indebtedness saVion of the TIF DEBT form in compliance with 384,11](1) rcaunrrnWswl DD N 0) (01 NIA CO (D �r 0 0 i He 9V, U') 0) r- CY) 0) rl- 3 r-- 0 Cl) N(Ct CL CID 00 CD CY) C14 Lo r O L W CD co 0) G) 00 0 (D CCL to M 00 — CY)LR c "&r 105 67 _: r_ E O C) !M C9 0 0 0 w C) ILD 0 (D C) — co co 0) (3) (q LO LO G�Ct 1"- ir- lq�(() CQ (P.CD (0- Co- 0) co 0 VCA 00 cr) 00 m Mm C) r,- to 49 (D (D r- 6) o in LO 43) LID N vi N uj Lr) C U-) f- O N IN h M IN M C' IL r, aOl- MN (D I­ A�n I- (D 0) 0 'T 00 00 OD 0 co 0 'r > v 00 U-) CID 0 co to N O Col._ m m c) v Lf) (D CD C) (3) (CL Oct t" W CIS 0 % CD 0) 0 0 C) Cl 0 C3 C) 0 13) aio LU I IN I C) C) C) 0 0 a 2-00 00 III gg cl LL1 CL zI1 ! z CL CL 70 m Of proo _j C:) "0 0 NE CO OD MU is co CD a) "T 4) (6(D ILL U) (0 (D T (0 co 0) 4) 0 4) L6 0 oi ('o gzg�co NOAM41 a. 0 CY) 00 0 Co "(DC3 d I NO 'I AC) 0 IN C�V (D � 0) Id, Rei (6 Lf) Lin Lo q LO JI(0 C3 (0 > I A L) u) CO Nt M, OD CL E cu Cc N 2, O V (D ED Nr VN o (D (0 V4 o 03 M LO 0 O) r- (f) Cf) (00 �m(D 0) (D 0 IM v,RIt U) 0 0 , M'T V) CO OD ­6 L'i 6 c; ED Mwl(14 IT CO) M IT Cii to wl _j 4) ............I CL cy 0 C LID rl- CD IN IN d r 0 WIN co co m o 111 IN N Ln 0) CO C, I­ CO In 0 r- 0 CD ti r- r co M CIS 00 OD IM IM 00 to C*4 a, al N C 4) Kz r-- cD tr) N CID DD 00 co c (D (K) CID Il- 0 LL LL ir 04 m eh gun IN Cl) 1,01 P-1 oo�o' C4 M L— d) C4 cc: 0 C, C14 tm a CL t3) lm - Ifni c uj LL 8 S c r x w 0 o x u .2 Q LL c w LLJ aIco (!L C M CL m e .2 co CL LL 4 C6 C r_ ? 0 CLr !E LL >(Dali = tbr_ -12 LU LL ru L'L r Lb LL r C 0 ILL 9, M r r ) Lu C uI in < In to 'd LU a CD w w a:Q 0) Caw 1 "IF CITY OF Fairfax The Total Outstanding TIF Indebtedness is not used to determine the constitutional debt limit. Indebtedness as defined in Iowa Code Section'384.16, subsection il„Includes any TIF-financed agreement including all remaining payments for any annual appropriation agreements.Include the TOTAL amount for all remaining years of the agreement. Use best estimates for any agreement where the actual amount for future years is not known. Include the total amount of outstanding loans,advances,~lindebtedness,or bonds outstanding,including interest,at the close of the most recently ended fiscal yr through the remaining term of the Indebtedness,which will be paid from TIF revenues. TOTAL OUTSTANDING TIF INDEBTEDNESS INCLUDING INTEREST OWED ACTUAL 2011...... PRINCIPAL on All Bonds Paid with TIF Revenues including interest to term 6,332,763 TIF Non-Bond)Loans&Debt-Owed to Other Entitles Self-Financed or Internal Loan TIF Debt Tax Rebaternents&Other Agreements Paid with TIF Revenues TOTAL OUTSTANDING TiF INDEBTEDNESS 6,332,..763 TIF Revenues are those moneys paid Into the Special Fund created In section 403.19. THE DATA BELOW NO LONGER DO NOT Include bond payments made with a Debt Service levy on property Include ONLY debt that is to be repaid from future Tax Increment Financing revenues. CARRIES TO A "RE A,TES" LINE OF All debt andinterest should only be listed once. THE RE-EXP P2&EXP P2 FORMS Include principal and Interest to term in all amounts. 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Fdrtrt . ' NOTIC15 OF PUBLIC.HEARING uDG15-T'ET€SATE FICA YP-Ak tr;GINNtHGJVLY Y 20..92='EhqMra AME 30.2013 Ctr:r�t Fa€rlax Iowa: TIS City ouroiM w1€(conduct a public heonng an the proposed ed4st at 52§ anderbift S€seeE,Fair€ax,Cow uo Mate t11at 1 am the publisher on MtMt at a cr �oa daily newspaper of general The Budget Estimete summery of prapasetl rmcelp�and experrdCturrrs is slaa�va.below, nd Johnson Counties, in Iowa.., op€ s at the the detailed proposed Budget may bg btsind ar sb�edi the affiaes of the:Wynr, copy of which is attached, was G€ty €erk artdtthe tibr�ry. ' 1 in THE GAZETTE newspaper The.estimated Tour W4 rate:par.sl000r valuation:do reguCar property. a<=D Tate astlanatd Cox€evy rats per 51000 valuation on 4lgrfouitura€:land as ar 28th 2012 S:t#137 At ft public trear ng}ang.res€denf ar taxpayer mat present ab aeons tau;or argurrta of any Part aftha,praposed>udget: publishing said notice 31.94W2204, t�yntriia;C( Stimson City1FG tRen o MW rid tiass4 FY : Aetsea[ v' l 2413 .` 2012 2011 x t evlr Fart PraPrC�' 1t ; S# 452 53T l3noalt010d Tax -Lest Y6ar 2 q 41 e j�xeeX. C ftw ;-rC'mpdtlrr:::axes Monies ,.9�rrru€ts 7 7�t Cedf"dydPtgirCy rite averrirrrtentat 9 �. 32t1&S2; ,061 et9arg f r, rte. t� f clknowledged by Tim ecia€. € nL� € 0 on February 28th, 2012 sce€tn�r 12 . �f.. = 72 ....t��F JFrahcrFr4 aacx'drCs tea. �tTrCeB 13 . ' r J aza,3i "or the State of Iowa €tri and... resat ertitoes 1l 4 Q Rr�#ya Edat9uatIsprert" 19 " € 4 r�erar GorarirFt4r�rtt fit. .. to I teslr�ees Tri F�tpr€a 24 in u € t 2s 1 :YC abn Number 753222 l ass ' r� rte' E; m Fission Expires os �bi W10x �' unr�11,2014 gi�tn€nq I'd1n �ararce .€uly 1 34 4 1l f7� ir448.�i 1> .€i1s _ . p Fa�rtt€. a .ftrFas ,(t s4 g1I3 1> 47 k m V � � (� � � m at § \ awl § §} _ E �EL LLI � 2 . � 2 . Ld ) pU. § < � § -E Lb m § ; m ON -j cr o� : « ]} w ��E & 13 2 f ;RT �tu Z ° \ §§ —i LU E LL -a LL' 'E' ID \Z � / 2 . $ O o Lij0_ 2 ? ARE o EL ° o« U) R _ D ® o L % § § / ( � a . ; / | z . . . . £ � ■ � , _ £� 0 . CL k � 22 f$ _ \ ; . } ] § § ) A7 k 2 k 91 k ) \ 2 IR 2 � � ■ rL rL E 0 « ; J » LU ,$ k a ° 0 ui im2 / 2 � � / 2 k CL . 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Cq % •N >0 wizC U .fu V �++ W Z la z N M m m LU E cL :3Z �C o w c 'C N C3 ¢ 00- aoIL < `° N Z LU ° W o 5 09 ~ fn 0CL a � LL w 0 _z �I4 a ua 0 z w IL u� z U. ci C z ERRORS LISTING PAGE 'SCROLL TO VIEW ALL ERROR MESSAGES(Yawi may also print this page) CONGRATULATIONSI THE BUDGET FILE CONTAINS NO ERRORS IN THE FOUR CATEGORIES (1) OPERATING TRANSFERS IN I OPERATING TRANSFERS OUT COMPARISONS (2) ENDING YEAR FUND BALANCE I BEGINNING YEAR FUND BALANCE COMPARISONS 0 0 0 0 0 0 (3) AN ERROR MESSAGE APPEARS IN RED BELOW IF THE BUDGET DOES NOT CONTAIN ALL 3 YEARS OF DATA AN ERROR MESSAGE APPEARS IINIRED BELOW IF THE"TOTAL OUTSTANDING'TIIF INDEBTEDNESS INCLUDING INTEREST (4) OWED"SECTION OF THIE"TWDBBT"HAS NOT BEEN COMPLETED ANllp THE CITY HAS A TIF REVENUES. FoTm 831.1 Department of Management BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1,2012-ENDING JUNE 30„2013 City of Fairfax ,Iowa The City Council will conduct a public hearing on the proposed Budget at 525 Vanderbilt Street,Fairfax, Iowa on 03/13/11 at 7;00 PM (Date)xx/xxrxx (hour) The Budget Estimate Summary of proposed)receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk,and at the Library. The estimated Total tax levy rate per$1'000 valuation on regular property $ 8.10000 The estimated tax levy rate per$1000 valuation on Agricultural land is .. .... . $ 3.00375 At the public hearing,any resident or taxpayer may present objections to,or arguments lin favor of,any part of the proposed budget. 319-846-2204 Cynthia K.Stimson phone number City ClerldFinance Ofrceur's NAME Budget FY Re-estimated FY Actual FY 2013 2012 2011 P ii: (a) (b) (c) Revenues&Other Financing Sources :II Taxes Levied on Property 1 507,353 5215,8'64 452,537 (Less;Uncollected Property Taxes-Levy Year 21 0 0 0 Net Current Property Taxes 3 507,353 52;5,864 452,537 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 745,000 4601,1000 589,491 Other City Taxes 6 288,669 285,695 213,898 Licenses&Permits 7 25,000 35,1000 37,176 Use of Money and Property 8 37,520 57,580 45,694 Intergovernmental 9 833,190 320,832 288,061 Charges for Fees&Service 10 697,000 476,200 591,082 Special Assessments 11 0 0 0 Miscellaneous 12 47,000 45,1000 50,572 Other Financing Sources 13 7,130,784 7,183,128 2,423,246 Total Revenues and Other sources 14 10,311,516 9,3891,299 4,691,757 Excrendl#ores 8.Other Financing Uses Public Safety 15 484,790 351,1,21 327,357 Public Works 16 1,145,000 268,500 462,783 Health and Social Services 17 0 0 0 Cuitureand Recreation 18 3,185,641 3,467,973 253,544 Community and Economic Development 19 6,000 101,10100 0 General Government 20 251,250 237,300 188,882 Debt Service 21 802,784 565,836 911,286 Capital Projects 22 0 0 0 Total Government Activities Expenditures 23 5,875,465 4,900,730 2,143,852 Business Type/Enterprises 24 745,355 1,037„5+85 861,488 Total ALL Expenditures 26 6,620,820 5,938,315 3,005,340 Transfers Out 26 3,966,784 3,874„282 1,535,959 Total ALL,Expendituresrrransfers Out 27 10,587,604 9,812,597 4,541,299 Excess Revenues&other Sources Over t (Under)Expendituresfrransfem Out 2ti -276,088 -423,,298 150,458 Continuing Appropriation 291 0 0 Beginning Fund Balance July 1 301 1,195,178 1,618„476 1,468,018 Endling Fund Balance June 30 311 919,090 1,195,1'78 1,618,476 Farm 631.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY A 2042-ENDING JUNE 30,2013 City of Fairfax Iowa The',City Council will conduct a public hearing on the proposed Budget at 525 Vanderbilt Street,Fairfax,Iowa on 03/13111 at 7:00 PM The Budget Estimate Summary of proposed receipts and expenditures Is shown below. Caples of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk„and at the Library. The estimated Total tax levy rate per$1000 valuation on regular Iproperty .. 8.10000 The estimated tax levy rate per$1000 valuation on Agricultural hand is At the,public hearing,any resident or taxpayer may present objections to,or arguments In favor of, any paid of the proposed budget. 319-84+8;2204 Cynthia K.Stimsan phtme number City Clerk/Finance Officers NAME Budget FY Re-est,FY Actual FY 2013 2012 2011 j Qa) (b) (c) Revenues 8 Other Financing Sources 77- Taxes Levie Taxes9Levied on Property 1 507,353 525,864 452,537 Less;,iUnoollected Property Taxes-Levy Year 2 0 0 0 Net: urren rope axes letincloent Property Taxes TIF Revenues 5 745,000 460,000 589,491 Othar City Taxes 6 288,669 285,695 213,898 Licenses&Permits 7 25,001) 35,000 37,176 se of Money and Property B 37,520 57,580 45,694 Intergovernmental 9 833,190 320,832 288,081 Charges for Services 10 697,000 476,200 591,082 Special Assessments 11 0 0 0 is alianeous 12 47,000 45,000 50,572 otherFieancingSourrss 13 7,130„784 7,183,128 2,k23,246 a venues an er Sources Exnalndutuires&Other Financing Uses ib Pub4c,Safety 15 484,790 351,121 327,357 PublkWoft 16 1„145,000 268,500 462,783 Heallh.and Social Services 17 0 0 0 Cutium an Recreation 18 3,185,641 3,467,973 253,544 Community and Economic Development 19 6,000 10,000 0 Genera Government 20 251,250 237,300 188,882 Debt Service 21 802,784 565,836 911,286' Captlal Projects 22 0 0 0 Total Government Activities Expenditures 23 5,875,465 4,90D,730 2,143,852' Business Type/Enterprises 24 745,355 1,037,585 861,488' Motal ALL Expenditures 28 6,620,820 5,936, 5_,TO' Transfers Out Tr 3,966,714 ratall ExpenditureatTransfers Out 28 9 Excess Revenues&Other Sources Over 77 x. (Under)ExpendituresfTransfers Out 29 -278,088 -423,298 150,458 Continuing Appropriation Seghtniing Fund Balance July 1 30 1,195,178 1,818,475 1,468,018 Endi1n,ti iFund Balance June 30 31 919,090 1,195,178 1,618,476 RESOLUTION NO. 2012-12 RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 30,2012 WHEREAS, the Fairfax City Council published the required notice concerning the proposed amendment to the current budget for the fiscal year ending June 30, 2012, on March 1, 2012;and WHEREAS, the Fairfax. City Council held a public hearing concerning the proposed amendment to the current budget for the fiscal year ending June 30, 2012, on March 13, 2012;. and WHEREAS, the Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment to the budget and modifications proposed at the hearing. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax:, Iowa that the current budget is amended as set out in the attached paperwork; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute this resolution; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City Clerk/Treasurer is hereby directed to submit this budget amendment to the Linn County .Auditor. Passed and approved this 13th day of March 2012. .AYES: Beer, Frieden, Otto,Mgers, and Wainwright NAYS: None Jas n Rabe,Mayor ATTEST: Cy "a Stimson, City Clerk/Treasurer I ; Received MAR 1 5 201257 54oq w � Lina County Audi r CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County, Iowa: Thee City Council of Fairfax in said County/Counties met on March 13,2012 ,at the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to publication. Upon taking up the proposed amendment, if was considered and taxpayers were heard for and against the amendment. The Council,after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final)consideration to the proposed amendmlent(s)to the budget and modifications proposed at the hearing,if any, thereupon,the following resolution was introduced, RESOLUTION No. 2012-12 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE i 2012 (AS AMENDED LAST'ON 10-11-2011 ) Be it Resolved by the Council of the City of ai ax Section 1. Following notice published March 1,2012 and the public hearing held, March 13,2012 the current budget(as previously amended)is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 525,864 0 525,864 Less:Uncolllectted Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 525,864 0 525,864 Delinquent(Property Taxes 4 0 0 0 TIF Revenues 5 460,000 0 460,000 Other City Taxes 6 285,695 0 285,695 Licenses&Permits 7 35,000 0 35,000 Use of Money and Property 8 32,000 0 32,000 Intergovemmentai 9 821,832 -500,000 321,832 Charges for Services 10 662,350 0 662,350 Specta t Assessments 11 0 0 0 Miscellaneous 12 31,500 0 31,500 Other Financing Sources 13 7,395,992 0 7,395,992 Total Revenues and Other sources 14 10,250,233 -500,000 9,750,233 �� tl-II 411 I!II'III IIII�II iilii �T ryI'{r� u I (III III II ;c: Ili 111 II(III Iiii IIR it� II�II�� III�II�II �II�I � � � jll�'II��IIi� W � �I�11��III �i!I�I��I�I{I�IIlllillll��l� �,I Expenditures&Other Financing Uses it I, ILiSII II,I,,1II I,li[� I�'I`�.I� till,)i' LUI ?( t' (III JI I! Ill VIII �� l'jl I',� . .t.,.,. Public Safety 15 261,121 90,000 351,121 Public Works 16 1,117,500 -850,000 267,500 Health and Social Services 17 0 0 0 Culture and Recreation 18 3,568,943 -140,000 3,428,943 Community and Economic Development 19 10,000 5,000 15,000 General Government 20 199,800 40,000 239,800 DebtSelrvice 21 751,824 20,000 771,824 Capital(Projects 22 0 0 0 Total Government Activities Expenditures 23 5,909,188 -835,000 5,074,188 Business Type T Enterprises 24 956,450 130,000 1,086,450 Tota[Gov Activities&Business Expenditures 25 6,865,638 -705,000 6,160,638 Transfers Out 26 4,085,992 0 4,085,992, Total Expenditures/Transfers Out 27 10,951,630 705,000 10,246,630 Excess.Revenues&Other Sources Over lii,�l�� VIII SII i�l'llli�I'ii'i?i�rll,lll;� I`� �I"�L�'I�iI"II �`�I�i�' r 777 (Underjl Expenditures/Transfers Out Fiscal Year 28 -701,397 205,000 -496,397 Continuing Appropriation 29 0 NIA 0 Beginning(Fund Balance July 1 30 1,618,297 0 1,618,297 Ending Fund Balance June 30 311__916,9001" 205,00011,121,900 Passed this 13 day of March 20112 1 (Day) ndo"i J Signature 7 Signature City ClerWFinance Officer Mayor STATE OF IOWA Counties of Linn and Johnson ss. NMEOPPU13L F3 ENlfs OrCUMENT,CITY BUDGET:.: Sit fifty Couhait of 1 Birt in LIN County.inuva will meet at SSrMar#rllt ' t Hct l=a€ x;lateia t T.aa �t=6 is,,spt { � `'��}` that I an the publisher of far the pur.P%a of SM ding the cr�rrent budget of the.City far the fiscal year snding June 3D, �D52 year}; evtTspaper of general txy changing eatirnatesbf revenue and expenditur a appropr ations In the fotiaWk Il programs for the reasons tI]SOn COilritleS, 717 Iowa. g€vcrr. dditirsrsal#atarl is 4, It at the oily aleck"s orae shov�irig revenues and expenditures by frond type riy �liWit , of which is attached, was ,HE GAZETTE newspaper Solaudgei Totat Budget 2012. as certd ed current efler.Gurrant orlpstamen'ded Ammdrnent .Amendment ishing said notice is xea bra ree o. rasa Le�� �tlt;bli� _. r 'Taxl..e+xy Y�ae 2 D rreax � 52 r,& a 5,t36 1rY+querit "ra Ism, 11 a fttttar t lty "; l? x"55;695 Asa a .use of�imsy.."Prop rty Saar o. i 3�ttD[) 1a r�ttat 8 193 4 0,aD0 321,8 al eetkrtn ._i t 9 a c9tlaraecrus'" 12 5i5aa a 315aD t;3tYt�'F1n817bin �tkrae8: � 7. 9�399� D i- '�,31d:5,992 kh Public 45aWy 15 61,t�f SUN :351,124 Publfd +orks 16 1>11 .SDs BSa,DDD rSDp ate ltt,�n ter rvt �� D p a uwledged by Tim r3ttnuieend �t 13en - D,ctao gas" a ilarch 1, 2012. Ccrrrrmun Yan aW;R t�evefaprriaent 19 1p,f}tta S,aaD As, '0 Petal ' rretat . '. as t9g> a 40,000 239,800 ' a a ;, ;. ,. R e State of Iowa e 555 B3tr -705,00 B,1fStt,on 4.� 1; 1 t r tern Ciut'. 27 1D,951,41 D. m7.06,Oa0 10,Y�6 63D (Ue�fe�04kr caiyea 28 �ti9,�97 '2a5,Dan `! 4sC,697 ntna,arlg stitt 29 D t+uA -o 1rl%1ing Fun.`. .7ert Juty 1 3 1,818, 7 a 1,618,291 std6 t end fa 37 9 B 9tia tt5,DDD 1 t27 Ua t. 'Math tfl-iher 753223 FxpleiaatPan of tsi�as drdes in revenue estimates apprgprieitione or available.Dash lt�Pi�X pire� toassn anti gated revprruue Is da s to a detay in the tror poi th efnre:a delay in Ehe grantfiands 014 Noodses W the axpertdit s is W. dos to p of i limirig. The lnaceases to expendttur®s ere cissa to . numeTO P IWe antf apailf be paid for by crash;ori trend. Tt�sre nG ice ria l ettr$fn tax tevle§to paid In the current fiscal.year narraed above. Any Inaroasa 3n erspant4iluree set' 11 etPssv vrll be tnet from fhe;mcreesad:nan properly tax rernues and ash belanaas not budgeted or aanstdered tri lfds current budget. 7'his vdN prrav€de Ibr:6 balanced Ndget. . i eynth 1imson NOTICE OF PUBLIC BEARING FaK sse.cr AMENDME N`i"OF CURRENT CITY BUDGET The City Council of Fairfax in LINN County,Iowa will meet at 525 Vanderbilt Street in Fairfax Iowa at 7:00 PM on March 13,2012 (hour (Oel y ,for the purpose of amending the current budget of the city for the Fiscal year ending June 30, 2012 rVearl by changing estimates of revenue and expenditure appropriations In the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 :525,864 . . . .525,864 Less.uncollected Property Taxes-Levy Year 2 0 Nllet,Current Property Taxes 3 525,864 0 525,864 Delinquent Property Taxes 4 0 Ti1F'IRevenues 5 460,000 A60,000 OlheriChyTaxes 6 285,695 285,695 Licenses&Permits 7 35„000 35.000 Use of Money end Property 8 32,000 1 32,000 intergovernmental 9 821,832 -500,000 321,832 Ch Ws for Services 10 662,350 662,350 Speclai Assessments 11 0 raliiscalllaneous 1.2 31,500 31,505 Other Financing Sources 113 7,395,992 7,395,992 TotallRevenues and Other Sources 114 10,250,233 -500,000 9,750,233 Expenditures&Other Financing Uses PudlicSafety 115 :261,121 90,01100, 351,121 PruddtcWorks 116 1,117,500 -850,0100, 267,500 Heallh and Social Services 117 0 '..Culture and Recreation 118 3,568,943 -140,01100 3.428,943 Colmmulntty and Economic Development 119 10,000 5,01100 15,000 GerneralGovemment 20 199,800 40,01100 239,800 aelbt'service 21 751,824 20,0I100 771,824 Calpffal Projects 22 0 Total GovemmentActivi6esExpenditures 23 5,909,188 -835,000 5,074,188 Business Type lEnterprises 24 956,450 130,0010 1,OMA50 Total Gov Activities&Business Expenditures 25 6,865,638 -705,000 6,160,538 Tmnsfars04A 26 4,085,992 4,085,992 TlcntalExpendituresffransfers,Out 27 10,951,630 -705„000 10,246,630 Excess Revenues&Other Sources Over (Under)Expendlturesrrransfers Out Fiscal Year 28 -701,397 205,0010 -496,397 Coaainnuing Appropriatlon 29 N/A 0 1 Beginning Fund Balance July 1 30 1,618,297 1,618,297 Eindlling Fund Balance June 30 311 916,900 2015,0010 1.121,900 Explanation of increases or decreases in revenue estimates,appropriations,or available cash: Lawler than anticipated revenue is due to a delay In the trail project,therefore a delay In the grant funds. Decreases In the expenditures is also due to project timing. This increases to expenditures are due to numerous projects and will bel paid for by cash on hand. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase In expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. Tlhis will provide for a balanced budget. Cynthia Stimson City Clark!Finance Officer Name To: Honorable Mayor and City Council of Fairfax March 13, 2012 20"' Annual Fairfax USA Days, (Jane 21"?) Jure 22"—Jure 23rd, 2011 2012 Theme "Hot Fun in the Su r "r e,m Fairfax USA Days is shaping up nicely and a bit ahead of schedule for 2012. On behalf of Fairfax USA Day, LLC (a registered 501-3C non-profit entity) thank you for this opportunity to present this preview. We had rain interrupt a few activities last year, but 2011 events were a success by all indications. Here's what's not changing: • Adult kickball (most likely), Kids kick ball for sure • Street Market- St. Paitrick's Parking Lot (closer to the action)with approval if granted • Ecumenical Service • Parade route— probably the same as last year—worked well (entering off Lefebure Road) • Friday night—outdoor Street Dance - at Legion Hall returns (ends at midnight-better food) • Friday night— Movie in the park(have movie at new park?) • Five or Six bands (featuring some local talent) • Fireworks at slightly new location (close Linn Street?) • Old and new rides for all ages The city's involvement plays a critical role in our town celebration. Plans are being made to ensure that we will once again experience safety and success in 2011. Please review the attached forms included for your reference: • Vendor marketing sheet • 2011 Schedule • 2011 donor list • 2011 Financial Report 1n spite of the high price to fill the tank, we will be requesting $100.00 from supporters this year (up from 75.00 last year) for our 20th anniversary and tonight request from the City of Fairfax $2,000.00 (up from $1,800.00 last year). City of Fairfax dollars will be used to pay six port-o Johnnies costing $348.00 (up from $300 in 2011) and use to pay for (28.511/o of last year's total) 8 or 9 kids rides and carnival attractions (last year carnival attractions cost $5,778.00)... The city's involvement plays a critical hole in our town celebration. Plans are being made to ensure that we will once again experience safety and success in 2012, Lastly: New ideas for 2012 incllude the following: Hay bale throwing contest; Scavenger Hunt; (Bean Bag toss competition; Firefighter's water ball fight; Mini tractor-(pull; side-walk chalk contest for kids and maybe Army vehicles for parade from the new Armory near the Airport. Marketing this year will include joint planning with the Cedar Raplids Freedom Festival. Events near St. Patrick's Church - peddlers' permits; insurance certificates; the outdoor movie; road blocks; timing of events; and event-planning are occurring daily between now and the official USA Day of Saturday, June 23", 2012. If anyone has questions about USA Days events, finances, ideas or thoughts, please feel free to contact Birandy Zimmerman or Patrick Slater at 846-2300 - Fairfax USA Days Co-Coordinators i Income/Expense Deport - Fairfax USA Days 2011 Beginning Balance ..................................................... $ 362.25 Private Support ........ ................................................ $ 10,822.98 City Support................................................................ $ 1,800.00 Fairfax State Savings Bank Support (Additional)...... $ 1,734.08 Check # 663 Krall Neuhaus (Insurance).......... 230.00 Check # 664 Shuttierorth & Ingersoll.... 150,00 Check # 665 H & H Fun Rides................................$ 2,889.00 Check # 666 Menards............................................$111.79 Check # 667 Fun Factory Face Painting..............$ 250.00 Check # 678 Joann°s Fabric..................................$ 15.92 Check # 669 Sams Club.........................................$ 194.53 Check # 670 House of Trophies..........................$ 134.56 Check # 671 Used in 2010................................................ Check # 672 Used in 2,010..... ....... . Check # 673 Used in 2010................................................ Check # 674 Used in 2010................................................ Check # 675 Factory Card Outlet........................$ 44.34 Check # 676 Hy Vee............................................$ '141.27 Check # 677 Menards..........................................$ 22.21 Check # 678 Derek Miller....(Reimb Supplies).....$ 10.22 Check # 679 Fairfax State Savings Bank..............$ 400.00 Check # 680 Void.................................................................... Check # 681 Al Huntz'iin er Rides 1,250.00 Check # 682 Kevin Alexander (Band)...................$ 480.00 Check # 683 Diane Singleton (Band)...................$ 500.00 Check # 684 David Slater (Music).........................$ 100.00 Check # 685 Sound Concepts...............................$ 2.84.90 Check # 686 Linn County Sheriff (Security)..........$, 230.05 Check # 687 Port O Jonny....................................$ 464.00 Check # 688 Jesse Sonden (Sound).....................$ 1,550.00 Check # 689 Rainbow Annie.................................$ 150.00 Check # 690 A 1 Rental .........................................$ 65.45 Check # 691 H & H Fun Rides..............................$ 2,889.00 Check # Spielman"is...........................................$ 1,442.89 Total Expenses ....................................................................$ 14000.13 Total Remaining Balance .................................................$ 719.18 v i y � I -Hughes Nursery& Landscaping • Advanced Technology Solutions • Hynek's Lawn Care • Advanced Traffic Control •Jester Apparel • American Legion REKOMY Rost#577 • K& B Ag. Supply, Inc. • American Legion,Auxiliary • Kittens Little Paws Childcare • John and Francine Banes • Krall-Neuhaus Insurance • Bayne School & Office Equipme t • Eugene and Sally Kopecky • Big Rigger Builders • Don and Peg Lefebure • Boland (Farms LTD • Lopata Kitchen En'Counters •Steven and Polly Boland • Merta' Concrete Construction • Bud and JoAnne Burger • Neuhaus, Inc. artall, !Inc. • Norton's Greenhouse • Casey's General Store • Novak(Electric, Inc. • Ced-Rel.Supper Club & Motel • Roger,& Doris 011inger • City of Fairfax • Pace Supply • Crows Hlybrid Dealer H.Zenisek • Star Bar, • Eagle Concrete • Professional Plumbing Service,Inc. • Ralph and Nancy Emanuel • Prochaska Farming and Greenhouses • Engineered Components • Railroad St. Housing • Fairfax Chiropractic • Riley's Cafe • Fairfax Dairy Queen • Sankot's Garage • Fairfax State Savings Bank • Schrader Excavating& Grading, Ce • Fairfax Storage & Fairfax Car Wash • Shelly's Hair Salon • Farmers Savings Bank :Walford • Patrick and Lois Slater • Frontier Cooperative Natural Products • SouthSlope Cooperative • G & H Electric,Inc. • Stark Enterprises • Global Automotive Service, Inc. • Tails a Wagg'n • Fauser Oil Co: Inc(Walford Branch) • The Waterworks C & I • GSTC (Gordon Sevig Trucking Company) • Vancce's '151 Self Storage • Guaranty (Bank • Walford BP • Highway 151 Carwash • Wain (Repair and Collision Center' • Karen L. Wernimont FAIRFAX LISA(DAYS ISA COLLABORATIVE EFFORT OF THE ENTIRE FAIRFAX COMMUNITY'.THANKS TO EVERYONE WHO DONATED ATED TIME,TALENT, AND FINANCESTO HELP MAKE THIS(EVENT A SUCCESS.IF YOU OR YOUR(BUSINESS DONATED TO THIS EVENT AND HAVE BEEN OVERLOOKED,PLEASE CONTACT FAIRFAX STATE SAVINGS BANK AT 319-846-2300 SO THAT WE CAN INCLUDE YOUR NAME/IBIUSINESS NEXT YEAR.ALL SPONSORS AND DONORS ARE GREATLY APPRECIATED,THANK YOU ONE ANIS AL4!!' c r I � e L ,V r 2012 Fairfax, Iowa 9 (down by the action on Church Street) Set-up begins Saturday, Jure , 2012 7:00 am Tables will NOT be Available NoAsa Electricity Avit I l 10 x 12 fa booth for Will need Local Peddlers PermiSOt- e m RESOLUTION NO.2012-13 A RESOLUTION ADOPTING PLANS, SPECIFICATIONS,FORM OF CONTRACT' AND ESTIMATED COST FOR THE FAIRFAX CITY PARD AND ATHLETIC FIELDS COMPLEX SITE IMPROVEMENT PROJECT WHEREAS, on the 14t' day of February, 2012, plans specifications, form of contract, and estimated cost were filed with the City Clerk/Treasurer of Fairfax, Iowa, for the Fairfax City Park and Athletic Fields Complex Site Improvement Project; and WHEREAS, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law; and WHEREAS, the City Council of the City of Fairfax, Iowa, held a public hearing on the plans, specifications, form of contract, and estimated cost for the Fairfax City Park and Athletic Fields Complex Site Improvement Project on March 13, 2012. NOW, THEREFORE, BE IT RESOLVED, that the said plans, specifications, form of contract, and estimated cost are hereby approved as the plans, specifications, form of contract, and estimated cost for said project. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer arc hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Passed and approved this IP day of March, 2012. Jasmi Rabe, Mayor .ATTEST: Pr' 'PG'( Cyn is Stimson, City Clerk/Treasurer 00100 NOTICE OF HEARING AND LETTING FOR FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX NOTICE OF HEARING At 7:00 p.m., local time, on the 13th day of March 2012 at the Fairfax Council Chambers, City Hall, 525 Vanderbilt Street, in the City of Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council on the proposed plans, specifications„ form of contract, opinion of probable cost and the proposed improvements described thereby for the Fairfax City Park and Athletic Fields Complex. The City Council has previously filed these documents with the City Clerk of the City of Fairfax, Iowa. The City Engineer's opinion of probable construction coast for the work is $1,460,000. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person may file written and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The project generally consists of sife grading on approximately 17acres, including approximately 14,1600 CY of import soils; construction of two baseball I softball fields, two soccer fields, lighting of the two (ball fields, site electrical work, a 44,000 S.F. parking lot; installation of approximately 820 L.F. of water main; installation of approximately 4,300 LF of storm sewer pipe; installation of about 4,630 LF of P.C.C. trail, the construction of a playground pad and a batting cage pad; site landscaping and seeding of the site; and all other work necessary to complete the project. Type of Bid Bids shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units. Final payment will be based on actual quantities constructed, unless otherwise noted in the contract documents. Contract Time Information Start Date: April 4, 2012 ((Early) April 16, 2012(Late) Milestones: May 11, 2012: Completion of the buildings pad and the fireworks pad; establishing access to the fireworks pad; re-alignment of the existing drainage way; and seeding both the fireworks pad and the re-aligned drainage way. August 17, 2012: Completion of the two ball fields, two soccer fields, all utilities in and around these fields, including the entire water supply system on-site, and seeding of the two ball fields and two soccer fields. Completion September 2.8„2012-Substantial completion of the project shall include the Dates: completion of all site grading; utilities; (the two ball fields and two soccer fields by 8117112); the trails; the southeast parking lot; and all miscellaneous paving and the completion of alll site improvements (including final seeding) except those items that are specified under the May 15, 2013 final completion for the project. May 15, 2013-final completion for the project: completion of the playground pad;, corrective grading due to erosion; over-seeding if necessary; plantings of trees, shrubs and perennials, seeding of native grass areas including the area south of the fireworks (pad and the detention basins; and any corrective re-seeding that may be necessary. 00100-121 Bid Opening Time, Date and Location The City Council will receive sealed bids at the office of the City Cllerk until 3:00 p.m. on Wednesday, March 7, 2012. Bids received after this time will not be opened. The bids will be opened and read aloud at 3:00 p.m, on March 7, 2012, at the Council Chambers, City Full„ in the City of Fairfax, Iowa. The buds will be acted upon at 7:00 p.m. on March 13th, 2012, at the Council Chambers, City Hall, in the City of Fairfax, Iowa. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details, the current version, are applicable to this project and are available for(purchase at the City of Cedar Rapids Engineering Department and the City of Marion Engineering Department. items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not be included in the Bid. Examination and Procurement of Documents Bid Documents may be examined) at the following locations: City of Fairfax Hall and Hall Engineers, Inc. Construction Update Plan Room & Office of the City Clerk 1860 Boyson Rd. Master Builders of Iowa- 525 Vanderbilt Street Hiawatha, IA 52233 Cedar Rapids Regional Office Fairfax, Iowa 52228 645 32nd Ave SW, Suite C Cedar Rapids, IA 52404 Master Builders of Iowa Construction Update Plan Room Dubuque Builders Exchange 221 Park Street 612 Mulberry St 801 Cedar Cross Road Des Moines, IA 50309 Waterloo, IA 50703 Dubuque, IA 52003 Copies of the Bidding Documents may be obtained at Hall & Hall Engineers, 1860 Boyson Road, Hiawatha, Iowa 52233, in accordance with the Instructions to Bidders. Bid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The successful bidder shall be required to provide performance and payment Bonds, each in the amount of 100 percent of the Contract Price, Applicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a (public improvement, which shall )include building or construction Work to be paid for in whole or in part by the use of funds of the municipalllty, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference given or required by the state or foreign country with which the nonresident bidder is a resident. "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another estate or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The City will not process payment requests until the affirmative action program is approved by the City. Failure to comply with this requirement may be deemed cause for contract termination. 00100-22-1 OWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalliities and technicalities, and to enter such contracts as it deems in the best interest of the City. The City reserves the right to defer acceptance of any proposal for 30 calendar days after the bids have been received and opened. By order of the City Council, City of Fairfax Dated this 14th day of February, 2012, Cynthia Stimson, City Clerk (Published in the Cedar Rapids Gazette on the 18th day of February, 2012. 00100-321 i i i r Dhnson ss. `fM ' �� �Of I, Tiny McDougall, do state that I an the publislxer, THE GAZETTE, a daily newspaper of general. In d, circulation in Finn and Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was �� � inserted and published in THE GAZETTE newspaper rVIPin the issue(s) February 18th, 2012 The reasonable fee foo publishing said notice $101.57 f This instrument was acknowledged by Tien McDougall before me on February 20TH, 2012 t Notary Public in and for the State of Iowa q'r a ti 019no Gush COMmIsslan Number 75322:2 MY Commission Expires Jane 13,2014 F RESOLUTION NO. 2012-14 A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX SITE IMPROVEMENT PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, did receive bids on Wednesday, March 7, 2012, at 3:00 PM for the Fairfax City Park and Athletic Fields Complex Site Improvement Project; and WHEREAS, the City Council of the City of Fairfax, Iowa, did approve the plans, specifications, form of contract, and estimated cost for the Fairfax City Park and Athletic Fields Complex Site Improvement Project on March 13, 2012. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, that the quote from Dave Schmitt Construction Co. Inc. in the amount of$1,329,859.87 for the Fairfax City Park and Athletic Fields Complex Site Improvement Project, be and is hereby accepted, as the lowest responsible quote received, and a contract is hereby awarded; and BE IT FURTHER RESOLVED, that the contractor is hereby instructed to promptly execute the construction contract.and return the same to the Mayor along with all the supporting documents required therein, including surety bond covering work to be performed and proof of satisfactory insurance coverage; and BE IT FURTHER RESOLVED, that the Mayor, with the assistance of the City Engineer is thereafter directed to examine the contract for proper execution and all supporting documents, including surety bond and proof of insurance coverage to determine satisfactory compliance with contract specifications. If all documents are in order, the Mayor shall approve the same in writing and place written approval on file in the office of the City Clerk/Treasurer; and BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute the contract for and on behalf of the City and upon execution the contract shall be in full force and effect; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Passed and approved this 13th day of March, 2012. Jas Rabe, Mayor ATTEST: Cyn is Stimson, City Clerk/Treasurer NOVEMBER 2011 BOND INFORMATION COMPARED TO BIDS AND OTHER COSTS PHASE 3 WATER (MAIN, CONCESSION STAND, AND PARK PROJECT Bond Amouint: 2,260,000.00 Discount -1,154.05 Net Amount Received: 2,258,845.95 LOST 04 Sewer Money Used 31,852.37 Available Funds 2,290,698.32 Bonding Attorney -13,199.64 Speer Financial -9,744.45 Official Statement -1,350.70 Engineering& Other Not to Exceed Amount Phase 3&Pairking Lot Bid(with COs&Incentives) -278',452.80 Engineering 1& Other -45,,599.77 (So far) 46,500.00 Concession Stand Bid -318P5100.04 (Total) Park Project Bid -1,329,859.87 (Total) Park Project Engineering& Other -97,019.22 (So far) 2207000.00 r 'iaining Balance 196,1971.87 123,881.01 Yet to Pay For: Possible Additional Engineering -123,881.01 Remaining (Balance 73,090.86 Playground (Equipment Estimate -58,000.00 Misc Equipment -40,000.00 Batting Cages (2) -6,000.00 Electrical Work to Site -6,000,00 Other Items -3,500.00 Possible Incentives -20,000.00 Subtotal without Contingencies -60,409.14 Transfer of Available Fund from Phases 74,138.27 Subtotal without Contingencies 13,729.13 5% Contingencies Bldg -16,000.00 Site -67,000.00 Funds Needed -69,270.87 1 'ble Sources: GCRF Community Grant,Trees Forever, Solid Waste Agency,etc.,... Dave Som€tt Vieth Rathje Base Bid = 11,098,452.75 $1,0.79,916.Oi0 Alternate No, 1: .:$25,19.7-89.... $24,557.32 $28,307.50 Alternate No.2. $6,557.43 $6,557.43 :: $7;722.90 Alternate No, 3: $106,500.00 $102,245.00` $116,800.00 Alternate No. 4: $106,500.00 $102,245;00 $11.6,800.00 Base Bid with Alternate No. 1 $1,123,010.07 $1,108,223,50 Base Bid with Alternate No.2; $1,105,010.18 $1,D87,638. 0 Base Bid with Alternates No. 1 &2:, r :$11,129,567.50 $1,115,946,40 Base Bid with Alternates No. 3 $1,191,804.55 $1,200,697.75 Base Bid with Alternates No. 4: $11191,604 55:: $11,200,697.75 Base Bid with Alternates No. 1 &3. $1,216,802.44,; $1„225,255.07 Base Bid with Alternates No. 1 &4: $1,2113,802 44 $1,225,255.07 ' Base Bid with Alternates No. 1„2&3 $1,223,359.$7 $1,232,746.40 Base Bid with Alternates No. 1,2, &4 $1,223,359.87 $1,232,746.40 Base Bid with Alternates No. 11, 3, &4: $1,323,302.44 $1,341,823.50 Base Bid with Alternates No. 1,21, 3, &4: $1,329,859 87 .` $1,349,546.410 Base Bid with Alternates No.2&3: $1,198,161.98 $1,207,255.18 �V Base Bid with Alternates No.'2 &4: $1,198,161 98 $1,1207,255.18 Base Bid with Alternates No. 2',,1 3, &4. $1,304,601.98 $1,321,238.90 Base Bid with Alternates No.3&4: $1,298,104.55 w $1,313,516,00 Alternate No. 1 - Furnish and Install Site Trees. Alternate No. 2- Furnish and Install Site Plantings. Alternate No. 3- Install Lighting for Ball Field No. 1 (North Field) Alternate No. 4- Install Lighting for Ball Field No.2 (South Field) Low Bid r _ 2nd Low Bid Alternate Bid Items 00300-A Addendum No. 2 Page 1 of 1 3102112012 i UNIT PRICE BED 1 FAIRFAX CITY PARI(AND ATHLETIC FIELDS COMPLEX IN THE CITY OF FAIRFAX,LINN COUNTY,IOWA (Engineers Estimate:$1,46D,000) Dave Scmitt Construction Co.Inc. Vieth Construction Corporation Rathje Construction Co.,INC. Schrader Excavating 8 Grading Co. *$80,480.40 n Construction,Inc. ITEM ITEM CODE ESTIMATED UNIT PRICE Bitl Np, ITEM DESCRIPTION UNIT ( UHIT PRICE(Bid UNrT FPRICE UNI-PRICE Bitl QUANTITIES Numbers) EXTENDEDCOST Numbers( EXTENDED COST Numbers) EXTENDED CAST Numbers) EXTENDED COST d EXTENDED 0057 1 01100-01 Mobilization LS 1 $41,777.00 $41,777.00 $35,000.00 $35,000,00 $21,800.00 $21,800.00 $17,406.95 $17,406.95 $80,480.40 2 01110-02 Subgmde and Subbase Compaction Testing LS 1 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $1,150.00 $1,1E 2.00 $1,262.00 $1,260,00 $1,260.00 3 01200-45 Orange Construction Barrier Fencing LF 500 $3.00 $1,500.00 $3.00 $1,500.00 $2.00 $1,085 $1,925.00 $2.63 4 0130001 Temporary Erosion and Sediment Control LS 1 .$1,315.00 $12,000.00 $12,000.00 $13,000.00 $13,000.00 $12,ODO.00 $12,041.00 5 01300-10 Silt Fence $16,441.00 $4,725.00 $4,725,00 LF 2,200 $1,75 $3,850.00 $2.00 $4,400.00 $1.75 $3,8 09 $4,59B.00 $2.63 :;$5,706,110 6 01400-01 Clearing and Grubbing LS 1 $100.00 $100.00 $1,200.00 $1,200.00 $810.00 $86.00 $13,006.00 $840,00 $840.00 7 02000-01 Und.Frcgv.And Embankment CY 4,000 $2.80 $11,200.00 $4.00 _____L16,000.00 $1.80 $7,200.00 $5.85 $23,400.130 $1.21 8 02000-02 Strip(6")of Topsoil and Stockpile GY 14,100 -`:. :$4,844:00 $1.40 $19,740.00 $2.00 $282110.00 $1.75 $24,675.00 $1.51 $21,291.00 $1.89 9 02000-02 Re-Spread Stockpiled Topsoil CY $26,649.04 15,300 $2.74 $41,3?0.00 $39,474.00 Borrow- $3.00 $45,900,00 $2.58 ow-Material installed underthe Building and $2.00 $30,600.00 $2,36 ,..$36,108.00 10 02000-30 the Splash Pad CY 1,500 $10.34 $15,450.00 $11.00 $16,800.00 $8.12 $12,180.00 $9.20 $13800.00 $7.35 Borrow-Material installed on the remainder of $11,025.00 11 02000.30 the site CY 15,050 $10.30 $155,015.00 $10,50 $158,025.00 $8.12 $122,205.00 $9.75 $44573750 $7.88 $11H,594.60 12 02100-02 Subgmde preparation SY 6,610 $1.30 $8,593.00 $1.00 $6,610.00 $1.90 $12,559.00 $1.21 $7,998.10 $0.32 13 02100-25 Subgrade Stabilization Mh Macadam Stone CY $�115,20 1,604 $27,00 $43308.00 $23.00 $36,892.00 $32.30 $51,809.20 $23.00 14 02100-35 Geotextilefor SubgmdeSlablfization SY 5,007 $36.892.00 $20.48 $32643.92 $1.50 $7,51:0-50 $2.00 $10,014.00 $1.80 $9,012.50 $2.20 15 02100.50 Granular SuAbase,5"thick(Parking Lot) SY 429 -- $11,015.40 $2.08 $70,414:56 $5.70 $2,445.30 $6.00 '.$2,57400 $4.65 $1,994.85 $4.30 $3.98 Granular Subbase,4"(hick(Trails&Mrsc. $1,844.70 $1,767-42 16 02100-50 Pavements SY 5,790 $5,40 $31,266.00 $3.00 $17,370.00 $4.fi0 $26,534.00 $2.75 $15,922.50 $2.84 Special Raced for Parking Lot hi SuRace(Asphalt $:��443 17 02100430 Millings Roiled into place 6"thick SY 4,542 $5.20 $23,618.40 i $fi.00 $27,252.00 $22,710.00 $4.65 $21,120.30 $3.35 $]5 15.70 18 0220010 Trench Stabilization(CONTINGENCY ITEM} CY 20 $20.00 $400.00 $50.00 $1,000.00 $36.60 $732.00 $31.35 $627.00 $52.50 $1,050.00 Sanitary Sewer Service Connection,4"dia_ Extend towards Building Pad,install ane single cleanout and one siamese deanout,Plug End& 19 023130.10 Mark,or Conned to Bldg.Sewer Service EA 1 $4,00000 $4,000.00 $900.00 $900.00 $3,240.00 $3,200.00 $2,386.00 $2,386.00 $2,520.00 20 02400-01 Storm Sewer Main-10"Dia.HDPE Dust Wall LF $2,520.00 428 $18.50 $7,881.00 $35.00 $14,910.00 $31.15 $16.35 Storm Sewer,12"Dia.Perforated HDPE DuaE $13,269:90 $6,965.10 $18.90 $6,051.40 21 02400-01 Wal! LF 298 $26.25 $7,822.50 $30.00 $8,940.00 $1.40 Sandrain,4"PCPT Wrapped in Filter Sock with $417.20 $16.55 $4,961.70 $17.85 $5,319.30 22 02400-10 Sand Backbli LF 4,865 $10.00 $46,650,00 $7.75 $36,153.75 $6.65 $31,022.25 $6.00 Subdrain,6"Dia.HDPE Dual Wall,Perforated $27,590.00 $10.50 $48,982.50 23 02400.10 with Granular Backfill LF 1,897 $9.60 $18,211.20 $8.00 $15,176.00 $$.10 $15,365.70 $6.95 24 02400-10 Subdrain,6"Dia.HOPE Dual Walf LF $13,184.15 $16.80 $31,66960 206 $10.00 $2,660.00 $11.00 $2,266.00 $7.20 $1,483.20 $7.40 $1,524.40 25 02400.10 Subdrain,6"Da.PVC,C900-DR1S LF $15.75 $3,244.50 79 L $14.00 $1,106.001 $20.00 $1,580.00 $9.60 $774-20 $11.95 $944.05 $21.00 $1,659,00 Addendum No.2 00300-A Page 1 of 12 310212012 Connolly Construetton Inc. Triton General Construction,Inc. BWC Excavating,L.G. AVERAGE UNIT PRICE(Bid UNIT PRICEBid - Numbers EXTENDED COST ( EXTENDED COST UNIT PRICE(Bid UNIT PRICE(Bid I Numhers) Numbers) EXTENDED COST Numbers} EXTENDED COST $ Q000.00 $70,000.00 $191,970.00 $191,970.00 $2,500.00 $2,540.00 $57,616.79 $57,616.79 $22,000.00 $2,000.00 $3,000,00 $3,000.00 $2,500.00 $2,500.00 $1,771.50 $1,771.50 $5.00 $2,500.00 $2.00 $1,000.00 $2.90 $1,450.04 $3,05 $1,523.75 $10,000.00 $10,000.00 $11,500.00 $11,500.0 $5,500.00 $5500.00 $10,645.75 $10,645.75 $2-00 $4,460.00 $1.75 $3,850.00 $2.00 $4,400.00 $200 $4,391.75 $3,500.00 $3,500.00 $ep0.D0 $804.00 $14,375.00 $14,375.00 $3,453.88 $3,453.86 $3.00 $12,000.00 $1.15 $4,600.00 $10.75 $43,000.00 $3.82 $15,280.00 $1.50 $21,150.00 11.80 $25,380.0D $5.23 $73,743.00 $2.14 $30,103.50 $4.50 $68,850.00 $2.25 $34,425.00 $5.22 $79,666.00 $3.08 $47,066.63 $11.55 $17,325.00 $7.00 $10,500.00 $7.02 $10,530.00 $8.94 $13,413.75 - $9.80 $147,490.00 $8.25 $124,162.50 $5.83 $87,741.50 $8.80 $132,496.44 $1.00 $6,610.00 $0.30 $1,983.00 $2.10 $13,881.00 $1.14 $7,543.66 $21.75 $34,867.00 $19.50 $31,278.00 $16.79 $26,931.16 $22.98 $36,855.91 $1.80 $9,012.60 $1.98 $9,913.86 $2.20 $11,015.40 $1.95 $9.738.62 $5.00 $2,145.00 $3.79 $1,625.91 $2.35 $1,008.15 $4.47 $1,918.17 $4.00 $23,160.00 $2.70 $15,633.00 $2.35 $13,606.50 $3.46 $20,004.45 $4.75 $21,574.50 $3,19 $14,488.98 $1.87 $8,493.54 $4.25 $19,309,18 $16.25 $325.00 $50.00 $1,000.0 $21-39 $427.80 $34.76 $695.23 $4,280.00 $4,280.00 $2,400.00 $2,400.00 $1,718.14 $1,718,14 $2,675.52 $2,675.52 316.55 $7,050.30 $18.00 $7,668.00 $15.83 $6,743.58 $21.29 $9,067.41 $19.60 $5,840.80 $17,00 $5,066.00 $14.24 $4,243.52 $17.87 $5,326.38 $6.00 $27,990.00 $10.00 $46,650.00 $14.39 $67,129.35 $8.91 $41,570.96 $8.00 1 $15,176.00 $16.00 $30,352.00 310.68 $20,259,96 $10.52 $19,949.33 $7.20 $1,483.20 $15,00 $3,090.00 $15.64 $3,221.84 $11.15 $2,296.64 $10.60 $837.46 $20.0 $1,58p.0D $15.90 $1,256.10 $15.41 $1,217.09 Addendum N0.2 00300-A Page 7 of 12 3!0272012 ZLOZlZOI£ o Z46 Z aBe d H-00E04 Z'ON tunpueppy 1 04'0£9$ 000£9$ 00696$ 00'4917$ 00'£bZ'6$ OOE4Z`L$ 00'00£$ 00'00£$ 00'096$ 00'44P$ L V3 a w p g'u!d anoge a!oyuew Ne;!ueg OZ0-009Z0 09 00£69$ 0E,4S$ 00'009$ Bugs!x3 as!eb-saJnlorv!s 6ups!xe of Juaugsn!py OD'4EZ$ 06'£51$ DO'00Z$ DO'OZL$ 00'ObZ$ 0056 L$ 40'99$ £ V3 apeJO u!d o;san!eA aleO„9 OZo 0o9ZO 617 05'191$ OS'L8L$ 00'£19$ OO'£L9$ 00"006$ Bu!ls!x3 os!e8-mnlowls 6uIlMa o;luou.4snfpV QO"Dot's 40'006`1$ 00'00b'L$ 00096$ 00'096$ V tri apeJD'u!dollueJpllHmizi OZD-009ZO 64 00'051'£$ 0070S 4'E$ 00'46L$ BL!IPW2 asle2f-saJnpwjs BURS!xa o;;uawlsnfptl 00bt'4$ 00'OOZ$ DO'OpZ$ 0000£$ 0004£$ Op'46E$ 4006£$ 40'0Zb ---do ' ' t 173 u!eyyJaleMBugWa OL-009ZO 04'OZ4$ 00LZ` $ 00'LbZ'Zs 00'OOZ$ 40'00Z00'008$ 00009$ 00599$ ' of pauum Poe go-nwg 6ups!x3 anoway 00'16 $ 0 '66£$ 00'4ZL$ 00'04 $ 00'000'LZ$ 00 `0006$ 0000L'Zs 00999$ Sl Bn>sal ayelsaptH pue uyaus!O 09O9ZO 9G6tr I 00'006$ 00'095`1$ 00'OZS$ £ 'V3 apeJ6 ie gS-009Z0 Sb xog Jala!ry Ja;eM pue 56uMIJ 4;w,ad!d Jas!a..Z OS'1LS$ 05'115$ 00 Z99$ QO Z99$ 00 OOL$ 00'001$ OD'00f'L$ 00'00£'L$ 40"094$ 00'095$ L V3 tigwass Vpuean!eA asealad J!V.,9 Z9-OOSZO bb woozE$ 0009L'£$ 00,610*$ 00£10`4$ 00'099'£$ 00-059'£$ 40"004`6$ 00'004'6$ 00SL9`£$ 00'SL9'£$ t 'V3 u!e!ry JaleM.,9 09-000ZO E4 Bups!x3;e uorygauua0 pue peal'e!p„g Bu!pnpu! 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Acknowledged? All v gS A-1 16, FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX CITY OF FAIRFAX �RIDS READ ON 3/7/2012, 3:00 IPM (Bidder Bid Addendums, Bid Amount Bond? Acknowledged? t) rC JA yl" 1 Qlf-1 ( Y' ( 0 N-V 1 1�SS ( Q,X FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX CITY OF FAIRFAX FIDS READ ON 3/7/2012, 3:00 IPM Bidder Bid Addendums Bid Amount Bond? Acknowledged? z RESOLUTION NO. 2012-15 A RESOLUTION ADOPTING PLANS, SPECIFICATIONS,FORM OF CONTRACT' AND ESTIMATED COST FOR THE BUILDING IMPROVEMENT PROJECT' WHEREAS, on the 14'x° day of February, 2012, plans specifications, form of contract, and estimated cost were filed with the City Clerk/Treasurer of Fairfax, Iowa, for the Building Improvement Project; and WHEREAS, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law; and WHEREAS, the City Council of the City of Fairfax, Iowa, held a public hearing on the plans, specifications, form of contract, and estimated cost for the Building Improvement Project on March 13, 2012, NOW, THEREFORE, BE IT RESOLVED, that the said plans, specifications, form of contract, and estimated cost are hereby approved as the plans, specifications, form of contract, and estimated cost for said project. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Passed and approved this 13t"day of March, 2012. Jason/Rabe,,Mayor ATTEST: 1 Cyd 'a Stimson, City Clerk/Treasurer NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be conducted by the Fairfax City Council,Fairfax,Iowa in accordance with Section 26.12 of the 2007 Code of Iowa, at the date,time and location as specified below, This public hearing shall be on the proposed plans, specifications,form of contract, and estimated cost of construction for the: CONSTRUCTION OF CONCESSION STAND for the City of Fairfax, Iowa March 13, 2012 7:00 pm Fairfax City Council Meeting Fairfax City Hall 525 Vanderbilt Street Fairfax, IA 52228-0337 'The proposed plans,specifications and form of contract are available in the office of the: Office of the City Clerk City Of Fairfax City Hall P.O. Box 337 525 Vanderbilt Street Fairfax, IA 52228-0337 Ph.(319) 846-2204 where they may be seen and examined by any interested persons. At the Hearing or at any time prior thereto, any interested person may appear and file objections to the proposed plans, specifications of form of contract for,or costs of,this Public Improvement and may present any evidence at the hearing for or, against same. By order of the City Council, City of Fairfax Dated this 14th day of February,2012. Cynthia Stimson, City Clerk Published in the Cedar Rapids Gazette on the l 7th day of February,2012. NOTICE TO BIDDERS CONSTRUCTION OF CONCESSION STAND for the City of Fairfax, Iowa By direction of the Owner: Fairfax City Council, Fairfax,Iowa,notice is hereby given that sealed bid proposals will be received by the City Clerk, Fairfax City Hall, 525 Vanderbilt Street, Fairfax, IA 52228-0337 at 2:30 p.m., on March 7th,2012 for the project entitled: CONSTRUCTION OF CONCESSION STAND for the City of Fairfax,Iowa All bid proposals submitted by the time and date stated above will be publically opened shortly after 2:30 pm on March 7fh,2012. Recommendation of the Bid will presented at the City Council meeting on Marchl3th, 2012 at 7:00 pm in the City Hall, 525 Vanderbilt Street, Fairfax,IA 52228-0337 This project consists of a new single story `pole' building in Fairfax, Iowa to be used as a concession stand. New construction includes a new facility of approx. 4,400 square feet. The estimated cost of construction for this project is $260,000 USD. Work associated with this project will commence PRIOR TO May 21th, 2012, weather permitting and be completed PRIOR TO September 28th,2012. Construction Documents will be available from Rapids Reproductions, Inc, 6015 Huntington Court NE Cedar Rapids, Iowa(phone 319-364-2473) and will be issued to Contractors upon deposit of$200.00 per set. (Written out to City of Fairfax, Iowa). Deposits will be refunded upon return of Plans and Specifications in good condition to the Rapids Reproductions, Inc within four(4) days after bid opening. Postage and handling per set of Plans and Specifications of $15.00 is payable in advance by check (Written out to City of Fairfax,Iowa)and is nonrefundable. A set of Plans and Specifications will be on file at the Office of the City Clerk, City of Fairfax, City Hall, 525 Vanderbilt Street, Fairfax, IA and DESIGN DYNAMICS. 1500 211D AVE. SE, SUITE 212 CEDAR RAPIDS, IOWA. Plans and Specifications will also be on file at the following places: Construction Update Plan Room, 5850 6th Street, SW, Cedar Rapids, Iowa 52404. F.W.Dodge Corp.,, 1910 E. Kimberly Road,Davenport, Iowa 52807, Construction Update Plan Room(Master Builders of Iowa), 221 Park Street, Dees Moines,Iowa 50314. All addenda issued during the bidding period are to be covered in the bid and in closing a contract they are to become a part thereof. Each proposal shall be made on the proposal form prepared for this purpose. Any alteration in the official form of proposal will entitle the Owner,at its option,to reject the proposals involved from consideration. Bidding periods are to be covered in the bid,and in closing a contract they are to become a part thereof,. Bids shall be made as lump sum bids for the entire work and alternates. Prices quoted shall be guaranteed for a period of SIXTY (60) days after date of the bid. It is intended that a contract be awarded to the lowest responsive, responsible bidder. The Owner reserves the right to reject any or all bids, to waive minor informalities in any bid or to snake award in the best interest of the Owner. Each bid must be accompanied for a bid security equal to five percent(5%) of the bid. The form of the bid security shall be as prescribe by Chapter 26.8,Code of Iowa. A single original bid proposal shall be enclosed in an envelope marked "Proposal" and bearing the title of the work and the name of the bidder. Bid security shall be in a separate envelope marked `Bid Security"and bearing the title of the work and the name of the bidder which shall also include: APPENDIX AA NON-COLLUSION AFFIDAVIT APPENDIX BB CERTIFICATION OF NONSEGREGATED FACILITIES HOLD HARMLESS AGREEMENT Successful bidders must comply with all applicable regulations, codes, laws, Safety and OSHA regulations. A PREBID CONFERENCE WELL BE HELD FOR THIS PROJECT. The Owner shall tape into consideration attendance to the pre-bid meeting when selecting a bidder. PRE-BED CONFERENCE LOCATION: Fairfax.City Hall 525 Vanderbilt Street Fairfax,lA 52228-0337 DATE: February 27,2012 TIME: 2:30 pm Published in the Cedar Rapids Gazette on the 17"'day of February,2012. STATE OF IOWA Counties of Linn and Johnson ss. I, Tim McDougall, do state that I ant the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and.Johnson Counties, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper: in the issue(s) of February 17, 2412. The reasonable fee for publishing said notice is AOTWE of P1.1OL€C HARING $19.48 No0ce Is heraby gluen.thal a Fuhilc Hearing Wiil;be coPdudfed by the Fair-: fall Clty Council, Fairfax, kowa In ac- cordance with 5ecflbn 26.12 of the.2007;, code of lows at the dale time and 16-+. caflor3 as specifled beta N,This Public- s3.ga Ir.) shalfbe on tho proposed plans>::' s eeficallans, form of eanlract,;And aafhna)sd cost-uf constru511pn for the; CtfNSTRUCTIOi�1JF'CS€19GFSSIQNI S f Ai4 d iur#h a3fv of Fairfax,.l.4wa March 13,3012 7;00 Pm j Fair[a1c C1ty Covnall Heeling Pafriax Ci1v}1211 � a,� b2S.';Vand4rhilt Sfre+E't ', Fd11'f.0x,1r� �2g�8-8337 ' TFae proposed Plans,spec;iiaalignsands farm at confrdct are available 1n the of- eofthe, ' C3ffice of the 1CIiY Clerk City Of Fairfax,CftY;Hall Pte,6ox�37r=' ' '�2S 1+anderfaltt Sireet Fairfax IA 52278-0337.. Ph fM846-2204 whereoy may be seem and examined, by.env Interested persons At the This instrument Was acknowledged by Tint }fearing or at any time pylar fhereio,. BtYY interested person may appear and. McDougall before me on February 17 2012. -file.ab{ecllohs to the.iProposed.Plang;-: , ' specllfcatlons or form of contract for, or costs of,:;:this Pu.biic improvement and maY present anY'evldence'at She hearing 1or.or agalnst:same. r 'r.i3Y order of:the City Councll, City af` Fairfax fated this 14th dayof February,2012,. CvnlhldSlIrison 0YClerk Published"an;the cedar:Rapids Gazelle Notal Public in and fol the tate of Iowa on the.17th day of February.,2012, y it rafnlli�riSs'p4n'Wfmhlar i5�223 ` € ?XV{AI€ r�1�^ lalfq r�Eir," y, 11msiG „2M4 I E STATE OF IOWA Counties of Linn and Johnsons ss. TIONOF eCONSTRUC tsd3°k'tClti'T�.S�.�0iJ3La,ERS �. CONCESSION.STAND for rhe Citi{afvmrfaxi Iowa Syr direction bf .the Ownerr Fairfax. City Council, Fairfax, Iowa,notice is hereby given Phat,s®sled bid.aropasal5 vwitN taeCeived by ttie. :.Ciiy Cterk Fairfax::City Hall, 525'u°adaderbilt Streel,'' Fairfax IA 52228-0337 zd 2 36 p. on March7th,2(112 fbr the 1, Tim McDougall, do estate that 1 ani the publisher of Proaecf extiiiled, � STIZR ION :.CONC SSIGN' THE GAZETTE, a daily newspaper of general .All Ibid proposals supra€tied by the time and dafe stated abaie will be pubUcally circulation in Linll and-Johnson Counties, in IOWA. opened shorflY after2:30 prt on March. the 2012.:Recommendation otthe Bid The notice, a printed copy of which is attached, was Will presented af.the:GtV Council meet_: fro on AAarch131h,;2012 at 7:0Qpm.in inserted andublished in THE GAZETTE newspaper the,C fl Hail,-535.Vanderbilt:Street, p Fairfax,ie �22e-�7 in the issue(s) of February 17� 2012. Thus ipro"reef consists of a nw:.esingle alary°pp4e'boi€dir 9 in Fa€rfax'IoWai to be Used:as a concessibn stand. Naw: �construcfidn includes a new€as€lify of approx.4,400 seivare feet.The esfima- The reasonable fee for publishing said notice is ted asst&cbnstruciion for th€s.proiecf: is$Z6(1,6(1a USD. $57.98 Work,associated wish ih€s project will commence:PRIOR T.O May z1th,2012;: weath9r.:pormittins.'and ba cdrhoieted PRIOR TO Seplerrioer 28ih,2612: Construction Documents Will be ava€l. able from::Rapids Reoroduc;Vors, Inc 6015 Nuntingfbn:CSurt NE Cedar Ra Aids, Ilowa (phone.?319 364.24731 and;. Me be Issued to Codtracfbrs upo de-: posit of$200.00 per':set. (Wr€ten out to: City of Fairfax,lowal.twos f5'will be rerunded upon mfurn of Plan'and Spe c€frcafions in good condition to.the Ra- Ards Rcprvduct€pns the within four 441. days after:Paid openlnq Posiage and handfi ng pe.r.se,of Plans and Soe'cifica tions of 41500.is.ozNable in advance by..: check ftf sttten out to City of Fairfax,: iovwat",Is non-refuNable Ase',of Pians arid.SriecifTcMms will be ,on F le ai the Office of the CTN Clerk,' Coity of Parrfax,Citv;IHall,525 Vander- Wilt Slreef� Fa€rfazm fA and-DESIGN �.DYNAMICS, 1560.:.2ND AVE, SlHi. SUITE M CEDAYR RAPIDS IOWA. Plans and Specifications w4l'als.o.15e:on Fite of the followr9 places liths reet,: Update;Plan Raa , 5s56: This instrument was acknowledged b Tim atlmStnee4;;Sw, ,.; .: g Y �� r ecoysin dE. Ktrnberly;: McDougall before e on Februaiy 17, 2012. >I�a�zt,k�.�u®dssmrtrtow�s2aa7. Consirttction[lpdafe.Pian Room:(Mas Jet IBnuftde,6 of iowa(i; r 223 Patk�:Stree.t, :Des Moines,.:lowa.. AVIV addenda issued:during the b€ddTng. in clo are:to tie cavere RJ€7 €n Josrnd'a spideb.iep confine(: + come a part thereof.;�w aplAo d dd tesla Notarypublic in and for he State of Iowa Each proposal shay. aplse Jas oJ.i proposal form P`re' m y S para ,wyaty aitera�@. �u a{inyo cIa of proprasal wilt/ w c d saap[no�a apt€oinw to serer i4 M s,C7 trairnrreonsrd2 -�r y I e bid rn �p�a�uryxy qd�JunjaUi Bras s4c °� OyaO ua�atloaa E Pi a tot ^ c.ual�e yo suazrlij p dr a K,Sk6 ii N 6. xa�.ta}Eli€4eay z;(qnd ayJ y! a to{rde ssgase 'Orl!Null O - 9 "� 4it it ro t�sf Uui€�So atJJ Jrdg saaprt4a A{runwwoj aq4 Bl l r Tmoog (hJ foadsoja yJla+-.Ua43J aseai dt of altlL 4'qa3}a salnuiw puawe%'o{ Zd'J9�'E65 mt uaiJonl}suw�uoa �..44(uaj e?jnuag otlgnrd Atunoj.uufZ Aals '00-€Ef,'6L510}Uotfgn..Jsuoj:uc -uoa AUIrl0a 4471 Jo fiulPit ng: 431A4as Ali Junowe" ut Joato-rd JUOWaoejilaa jam. :Will ayt�aoa saotA as 4U€ltaaUi6Ua le3ltiet RESOLUTION NO. 2012-16 A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE BUILDING IMPROVEMENT PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, did receive bids on Wednesday, March 7, 2012, at 2:30 PM for the Building Improvement Project; and WHEREAS, the City Council of the City of Fairfax, Iowa, did approve the plans, specifications, form of contract., and estimated cost for the Building Improvement Project on March 13, 2012. NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Fairfax, that the quote from Seydel Construction in the amount of $318,500.00 for the Building Improvement Project, be and is hereby accepted, as the lowest responsible quote received, and a contract is hereby awarded; and BE IT FURTHER RESOLVED, that the contractor is hereby instructed to promptly execute the construction contract and return the same to the Mayor along with all the supporting documents required therein, including surety bond covering work to be performed and proof of satisfactory insurance coverage; and BE IT FURTHER RESOLVED, that the Mayor, with the assistance of the City Engineer is thereafter directed to examine the contract for proper execution and all supporting documents, including surety bond and proof of insurance coverage to determine satisfactory compliance with contract specifications. If all documents are in order, the Mayor shall approve the same in writing and place written approval on file in the office of the City Clerk/Treasurer; and BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute the contract for and on behalf of the City and upon execution the contract shall be in full force and effect; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto,Magers, and Wainwright NAYS: None Passed and approved this 13#h day of March, 2012. l Jaso Rabe, Mayor ATTEST: nthia Stimson,City Clerk/Treasurer c 0 CC Ntotea' a 04 r 7 O �- V > CV -b' O G O O O 'M m O O O d 0 C7 M IllLO O La a E r r = 49t a ca 0 r o •• C - Q c E a,3 LO - cq O a D C� o oQo- a OEo C 1 p 0 C1 q t~0, M M PP. , VW 44Z m °1 x x x x x C m _a1 U) C Qaa x x x x x ° r- 0 x x x x x M m 0 C mo x x x x x 0 X M u 0 x x x x x tt'f LL -o x x x x x' x U CL C v E EU a U N cE C O 0 :3 � 0 2 � F- U 2 C o 0n`R N W a p Q C C 0 Q U p /c )c) '3 0 c �' rn Z rn a C c' o n a V U ID "� �} c7 CL W rn in H H o L Y d a Q I r LL co V C "0 G1 cm ; r.L C31 Q i .Co+ w N. 75 I m i m m° LL o U E O 2 ID o � o Q w U RESOLUTION NO. 2012-17 RESOLUTION ESTABLISHING THE CITY OF F'AIRFAX'S TREE POLICY WHEREAS, the City Council of the City of Fairfax, Iowa, has interest in establishing a Tree Policy for tree issues in any right-of-way,park, or public place; and WHEREAS, the City Council authorizes the City Building Inspector or designee, to enforce said Tree Policy; and WHEREAS,the Tree Policy is attached. BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve the attached Tree Policy. NOW, THEREFORE, BE IT FURTHER RESOLVED,by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 13th' day of March, 2012. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None Jason Rabe,Mayor ATTEST: d Cyntl,to Stimson, City Clerk/Treasurer CITY OF FAIRFAX TREE POLICY March 13, 2012 1. ENFORCEMENT The City Building Inspector, or designee, shall have the power to enforce the following City of Fairfax Tree Policy. 2. PERMIT No person shall plant, move, spray, fertilize, brace, trim,cut or otherwise disturb any tree or shrub in any right-of-way,park, or public place without first obtaining a written permit from the City of Fairfax.. An application for said permit shall be obtained from the City Clerk's office. The application shall describe the work to be done,the species, sizes,and locations of the trees or shrubs. The permit shall be issued by the City Building Inspector if the application is found to be complete and in compliance with all applicable laws and policies. Any permit may be declared void if its terms are violated. 3. MAINTENANCE A permit is not required for the trimming or maintaining of shrubbery growing on any right-of-way,park, or public place if such shrubbery does not constitute a public nuisance. 4. OTHER MATERIAL No person shall place or maintain upon any right-of-way,,park, or public place any material which will impede the free passage of water,air.,and fertilizer to the roots of any tree or shrub growing therein, except by permission of the City of Fairfax, or when such materials are designed for the construction of sidewalks,, gutters, or other public improvements, and have been placed under a permit granted by the City of Fairfax. 51. DAMAGE AND ELECTRICAL WIRE No person shall break, deface, injure, or destroy any tree or shrub in any right-of-way, park, or public place. No person shall knowingly permit any leak to exist in any gas pipe or main within the root zone of any such tree or shrub. No person shall knowingly permit any wire designed to carry electric current to come in contact with any such tree or shrub unless protected by approved methods. Whenever the City Building Inspector or designee determines it is necessary to prune or remove any tree or shrub, and the Inspector feels that an electrical service wire is preventing this from being accomplished safely,the Inspector shall serve written notice on the owner of such wire and the owner shall comply with such order within 24 hours after service of the notice. 6. TREE SPACING AND SIZE REQUIREMENTS • 40' between trees • 20' from intersections • 10' from driveways and alleys • 8' minimum height • 2" diameter minimum size at the base for a large shade tree • 1.5" diameter minimum size at the base for a small tree • 4' minimum area between the tree and the street as well as the tree and the sidewalk • Adjustments for good reasons may be allowed only after consultation with and approval from the City Building Inspector 7. NEW HOME CONSTRUCTION/FINAL OCCUPANCY CERTIFICATE CRITERIA A tree needs to be planted either in the public right-of-way in front of each single-family or two-family residential use structure or the structure's front yard, according to this policy, before a final occupancy certificate is issued. After the tree is planted, contact the City of Fairfax for inspection. Paperwork verifying tree species shall be required to be shown to the Inspector. S. TREE SPECIES RECOMMENDED The following is the list of the tree species that are recommended for placement in any right-of-way,park, or public place. The City of Fairfax reserves the right to amend this list at their discretion. Large Trees (Over 40') to be Planted on 40' Spacing—Minimum 2" Caliper at the Base— (Clean, Strong, Long-lived Species) • Elm Hybrids • Ginkgo—Columnar varieties particularly desirable—(Male cultivars only) • Hackberry • Honeylocust—Skyline • Kentucky Coffeetree • Maple—Black, Schwedler Norway, (Norway,Red and Sugar—Columnar varieties particularly desirable) • Oak—White,Northern Red, Swamp White, Bur • Tulip Tree • Sycamore Small Trees (12' — 30'') to be Planted on 20' Spacing— Minimum 1.5" Caliper at the Base- (For use under utility lines) • Amur/Hedge Maple Crabapple varcties—Columnar varieties particularly desirable • Eastern Redbud • Hawthorn Species • Hop Hornbeam • Japanese Tree Lilac • Ornamental Pear • Sargent Cherry • Serviceberry . PROHIBITIED TREES The following is the list of the tree species that are prohibited for placement in any right- of-way, park, or public place. The City of Fairfax reserves the right to amend this list at their discretion. TREE SPECIES PROHIBITED ALONG CITY STREETS, PARKS, AND PUBLIC AREAS (Short Lived, Weak Wooded, Site Obstructions, Excessive Mess) • Ash(All species and cultivars) • Birch Species (Including River, White, Paper Birch, and others) • Boxelder • Catalpa • Conifers—(Evergreens) • Cottonwood • Fruit&Nut bearing over 1" • Ginkgo—(Female cultivars only) • Magnolia • Maple—Autumn Blaze and Silver • Mulberry • Pin Oak • Poplar- (Populus species) • Siberian Elm • Tree of Heaven • Willow Iia. ADDITIONAL COMMERCIAL PROPERTY REGULATIONS FOR LANDSCAPING, BUFFERING, AND SCREENING All development shall comply with the landscaping, buffering, and screening provisions in this section, as applicable. In addition, some land uses are subject to more extensive landscaping requirements, as set forth by the city building code. In the event of any conflict between two ( ) or more requirements in this policy related to landscaping, buffering,or screening, the stricter provision shall apply.. A. Intent Landscaping and buffering are essential design elements that must be included as part of new development and expanded development of existing properties. Landscaping and buffering standards are designed to provide for flexibility in meeting the intent of this section, to recognize the additional site constraints that often accompany development or redevelopment in the Core Area, and to allow timely review and approval of development proposals. B. Applicability f. Land Uses a. Single and Two Family Residential Uses—Follow Tree Policy Standards 1-9. b. Multi-Family and Non-Residential Uses—Follow Tree Policy Standards 1-10. ;. "Types of Activity The provisions of this policy shall apply when the following types of activity take place: a. New development-Requirements apply to both principal and accessory structures. b. Major renovation of an existing building that includes significant site modification. c. Construction or reconstruction of parking lots with twenty (20) or more parking spaces. In the case of parking lot reconstruction these requirements will only apply if there are significant changes to the parking space layout and/or access drives. Resurfacing or repaving of an existing lot with no other significant changes shall not be subject to these standards. 3.. Exemptions The landscaping and buffering standards shall not apply for golf course, park, cemetery, and nursery development. G. General Landscaping Standards Where landscaping, buffering,or screening is required, it shall meet the following standards: 1. Landscaping Plan Required. Landscape plans shall be provided for each phase of development review and building permit processes, and each such plan shall provide landscaping, buffering, and screening meeting the requirements of this section. Landscaping plans shall be submitted with the initial submittal,and detailed landscape plans shall be provided for building permit plan check. Landscaping plans may be combined with other elements of Site Plans required by this City Tree Policy. Each landscaping plan shall be reviewed by the City Maintenance Department to determine consistency with the requirements of the City Tree Policy. .Plant Materials All plant materials included in required landscaping shall be suitable for Iowa climate and the site characteristics as identified and approved by the City Staff. A listing of suggested plant materials shall be maintained by the City Clerk to assist in plant selection. 3�.Avoidance of Visual Clearance Areas Location of trees and shrubs shall be designed to avoid all required Visual Clearance Areas and to meet city requirements regarding distance from utility lines and underground utility easements. These factors shall be discussed with City Staff as part of the conceptual landscape plan review. 4b.Installation, Maintenance and Replacement All landscaping and buffering,. elements (both living and non-living) shall be installed in a manner consistent with sound landscaping practice and permanently maintained in good condition or replaced as necessary by the property owner. in the event said required plant materials die, or become unsightly, as determined by the City Staff, such materials shall be replaced by the property owner upon notification by the city. Replacement materials shall be installed within a reasonable time based on the time of year and availability of suitable plant materials, but in no event later than six (b)months after notification by the City. D. Landscaping Required For all multi-family and non-residential properties the following requirements apply. I.Buffer-yards a. When a lot is located adjacent to a Residential zone district., a buffer-yard shall be required. The required yard depth shall be either that required for the district in which the property is located, or that required for the adjoining residential district, whichever is greater, and shall be provided along the adjoining residential lot line. Buffer-yards are required when two districts of different types are adjacent to each other, and the different character or scale of development in the two districts may create adverse impacts on the less intensive or more restricted district. The less intensive or more restricted district is referred to as the Protected District, and is the district intended to benefit by the required buffer-yard (a) shall be required where the primary structure being developed is located within one hundred (100) feet of the Protected District and (b) shall include design elements adequate to provide effective visual and noise buffering from adjacent properties with consideration of existing topography and site conditions. b. Existing topography and vegetation shall be included in the design of the buffer-yard to the maximum extent feasible, as approved by the City Staff. Retention of existing mature trees with at least a five (5) inch diameter at base shall be considered in meeting the requirements of this section, and may reduce the amount of new buffer elements required by an equal amount, as approved by the City Staff. The following standards provided in the buffer-yard options identified may be used in combination to meet the intent of this section. c. Rear Buffer-yards. Where a buffer-yard is required along a rear lot line, the buffer-yard shall have a minimum depth of twenty-five (25) feet and shall meet the requirements of one or more of the following options. Elements from different options may be combined, provided that the degree of buffering equals that of one of the options listed. All buffer-yard areas shall include living ground cover with non-living materials permitted not exceeding twenty-five percent(25%) of the total landscaped area. (I) Live Screen Option Applicants may use (i) four (4) evergreen trees, two (2) flowering trees, and ten (10) shrubs per 100 feet of linear distance (evergreen shrubs to be spaced at five (5) feet on center with a minimum mature height of five (5) feet) or (ii) fifteen (15) large deciduous shrubs (refer to suggested shrub list)per 100 feet of linear distance, planted in a staggered double row. (II) Fence Option Applicants may use a solid six (6) foot high wall or fence with two (2) evergreen trees, two (2)flowering trees, and five (5) large shrubs per 100 feet of linear distance. (III)Berm Option Applicants may use a minimum twenty-five (25) foot rear bufferyard with berming not to exceed 1:3 slope, three (3) large evergreen trees, two (2) flowering trees per 100 feet of linear distance, and sufficient evergreen shrubs with a combined height(berm and mature shrub) of five (5) feet to form a continuous screen within three (3) years of planting and/or sufficient deciduous shrubs with a combined height of five (5) feet to form a continuous screening within three (3) years of planting.. d. Side Buffer-yards. Where a buffer-yard is required along a side lot line, the buffer-yard shall have a minimum depth of fifteen (15) feet and shall meet the requirements of one or more of the following options. Elements from different options may be combined, provided that the degree of buffering equals that of one of the options listed. All buffer-yard areas shall include living ground cover with non.-living materials permitted not exceeding twenty-five percent (25%) of the total landscaped area. (I) Evergreen Screen Option Applicants may use four (4) evergreen, two (2) flowering trees, and ten (10) evergreen shrubs per 100 feet of linear distance. (II) Deciduous Screen Option Applicants may use four (4) evergreen, two (2) flowering trees, and fifteen (15) large shrubs per 100 feet of linear distance. (III) Fence Option Applicants may use a solid six (6) foot high wall or fence with two (2) evergreen trees, two (2) flowering trees, and five (5) large shrubs per 100 feet of linear distance. . Screening In addition, unless separated by a street, public alley, or by an intervening lot, no nonresidential structure shall be located less than one hundred (100) feet from a residential district unless the structure is effectively screened from the residential district. Screening shall consist of a wall, solid opaque fence or appropriate plant materials that are between five-and-one-half(5.5) and six (6) feet in height, If plant materials are used for such screening, they may exceed six (6) feet in height at maturity; they shall be a minimum of three (3) feet in height immediately after planting and pruning; shall be composed of plants approved for such use by the City Staff; and they shall be installed in such a manner to assure effective year-round visual screening. All walls, fences or plant material screens shall be maintained in such a manner to assure a continuing year-round effective visual screen and cause no adverse impact to adjoining properties due to lack of proper maintenance. Berming may be used in conjunction with fencing or plantings to provide the required screen, however no side slope shall be steeper than three-to-one (3:1), unless approved by the City Staff. 3. Street Trees/Groundeover in Public Rights-of-Way a. Requirement. All public street right-of-way bordering a property shall be planted with trees and living groundcover as provided in this section and as approved by the City. The location, size, and number of trees within the right-of-way may be modified if the City determines that the character and location of improvements within said right-of-way is not suitable for such tree locations. All such areas shall include living groundcover, b.,. Street Trees for Multi-Family and Non-Residential Uses Street trees for lots with multi-family and non-residential uses shall include large shade trees with a minimum size of two (2) inch diameter at base planted at forty (40) foot spacing unless the species approved requires a wider spacing. The specific location and type of tree shall be approved by City Staff based on the character of the right-of-way including overhead and underground utilities, required clear zones, and necessary vehicle site distances. Small shade trees may be substituted for large shade trees if deemed necessary due to location of overhead utility lines. L. Parking Lot Landscaping All parking lots shall include landscaping and trees located within the parking area as required by this section. It is the objective of this section to provide shade within parking areas and break up large expanses of parking lot paving, 1.Trees Required Trees, at a rate of one tree per fifteen (15) parking spaces, shall be provided for all parking lot areas. Required parking area trees shall be large shade tree varieties and have a minimum size of two (2)inch diameter at base at the time of planting. .Location of Trees Lots having less than forty (40) spaces can meet the tree requirement with trees located anywhere on the lot. For parking lot areas having forty (40) or more spaces such trees shall be located in protected landscape areas within the parking lot or within fifteen(15) feet of the parking lot perimeter. The location, size, and design of the landscape areas shall be approved by the City Staff to ensure viability of the planting and protection from damage by vehicles while also meeting the objectives of this section. RESOLUTION NO. 2012-18 RESOLUTION APRROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND RESCUE DEPARTMENT WHEREAS, the City Council of the City of Fairfax, Iowa, is empowered under the authority of Section 727.2, Code of Iowa, to grant a permit for the display of fireworks by municipalities, fair associations, amusement parks and other organizations or groups of individuals approved by the City Council when such fireworks display will be handled by a competent operator, and WHEREAS, the City Council of the City of Fairfax, Iowa, has received a request for fireworks display permit from Lynn Miller of the Fairfax Fire and Rescue Department, and WHEREAS, the City Council of the City of Fairfax, Iowa, desires to grant permits only when a competent person will be in charge of the fireworks display to provide for the safety of all concerned, NOW, THEREFORE, RE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that criteria be prescribed for the issuance of permits for the display of fireworks in the City of Fairfax, Iowa. BE IT FURTHER RESOLVED,that the following definitions be used: Applicant: The person or group,which is applying for the permit. Fireworks: Any explosive composition, or combination of explosive substances, or article prepared for the purpose of producing a visible or audible effect by combination, explosion, deflagration, or detonation, and shall include blank cartridges, firecrackers, torpedoes, sky rockets, roman candles, or other fireworks of like construction and any fireworks containing any explosive or inflammable compound, or other device containing any explosive substance. The term "fireworks" shall not include gold star-producing sparkles on wires which contain no magnesium or chloride or perchlorate, no flitter sparklers in paper tubes that do not exceed one- eighth (1/8) of an inch in diameter, no toy snakes which contain no mercury and no caps used in caps used in cap pistols. Operator: A person trained in fireworks safety who will set up and explode the fireworks. Sponsor: The group paying for or otherwise providing for the fireworks display. ]requirements: 1. That the applicant submit an application in writing on the form attached hereto and incorporated herein by reference no later than ten(10) days before a Fairfax City Council Meeting. 2. That no permit be issued until the Chief of the Fairfax Fire Department having jurisdiction over the site of the fireworks display and the City Council, Fairfax, Iowa has approved the location and fire prevention measures. 3. That no permit be issued unless liability and fire insurance coverage is procured to protect the applicant, sponsor, operator and the public in an amount not less than $2,000,000. 4. That the applicant and operator be persons of not less than eighteen (1 S) years of age on the date of the proposed fireworks display. S. That the operator must meet the following fireworks safety requirement: a) Possess a current, valid fireworks license issued by a state of the United States which requires formal safety training; o b) Demonstrate an equivalent degree of formal fireworks safety training and experience to the satisfaction of the City Council and the Chief of the Fairfax Fire Department. 6. That any fireworks that remain unexploded after the display shall be immediately disposed of or removed for storage or disposal in a safe manner by the operator who, upon the conclusion of the display, shall make a complete and thorough search for any unexploded fireworks or fuses thereof which have not exploded or functioned. BE IT FURTHER RESOLVED, that the Linn County Sheriff or his or her designee may suspend any permit issued pursuant to this resolution should he or she determine that the health, safety, welfare of the public require the suspension, or should the applicant and/or operator fail to meet or follow the safety qualifications as set out in this resolution. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 13th day of March, 2012. YES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None Jason Rabe,Mayor ATTEST: I � t N, it Cynthia Stimson, City Clerk/Treasurer Medlakom : March 13, 2012 Ms. Cynthia Stimson City Clerk PO Box 337 Fairfax, Iowa 52228-0337 Subject: Channel Additions Dear Ms. Stimson: Due to recent system upgrades in your area Mediacom is(leased to announce the launching of the below listed channels on digital and high definition channel lineups in your area at no additional cost Mediacom subscribers: Hallmark Movie Channel Channel 292 Hallmark Movie Channel HD Channel 785 These changes will occur on or about April 16, 2012. If there are any questions please call me at 319- 268-5033 or e-mail me at 1 k 4 , Sincerely: p] F U Lee Grassley Sr. Manager, Government Relations Mediacom Communications Corporation 401.0 Alexandra Drive Waterloo, IA °50702-6118 319-232-8800 Fax 319-232-7841 suoje]e,n.pied; Prlgr..'� a.rtntsak5a"ri ..a6aze ";1' ","` alllauag 9LL�Er IL �k paJ_fejejd a]LIa4Jadx' 5-IIC�.1;. a� PJ030J eurnlap poo,5 snld e-t(3J�Jd V ssellD moj. paketsJtlsa nyyguoW.Q095 PalueM FpFst k �'k,�t hlpkc wttc ItNateelaaslaat{ s 1038 s54'Z ZbS/Li.E a]uunsut STATE S uo c 04aojd pua'asuaPtl s JaniJp pi Ien eaJerrrsa�:salnOyl altaxs? ltd: Countie PaJlnbda Iia Ssel rzuiAla Ieoa l H aauelure 4655 £ESS elae11ed1leO I �gaa � >sluJea .._ a��we'SL.oJdtle i{{.unw Jb$d s&GS . VI `spide8aepa0 .. s tt�r g MS aAIJO jelfto 9186 :je uosaad ul ld algelleA aq AM Mit � la d", Ilnw; 's,)W Isei aq o stage that I am the publisher ul lal€6 le aaatutuaO Oulnlap �; daily newspaper of general eoualada sea sisa aAet{ '�' n ° � id Johnsen Counties, in Iowa,. Asn 'pa0 as ulAl:�p ucala � copy of which is attached, was e ullm TZ tseel le aq is 'a>.noj punoj0 x1Ra� i.; �,� h r, �, i in THE GAZETTE newspaper qg � 23rd, 2012 Milo q� J� 9 i . BOapaJ!nbaJ publishing lshing sand 10t1Ce CfTYCFFaIBFAK enJP/l !s4d "illnq n ddy FiEGUILAIt CITY COUNC(L MEETIN4a II a?Jo uaaa ua>so®�-JaUdey'MSMJN f , - +n M4RCH 13 2019 �faa�n lJonA ca_p 1?� � W. The regular meeNna of 14 0airfax City -h-UH JI N V1JC11 Council was held 1"ue5day, March 13, f'1 C7 DIN 3 2012,al Fairfax City Han: Mayor Jo- Mlkd ,iJAlq (J47Mn son Rabe Gaffed the meeting to Order at 7.00 PM Council members present ��$ yr kith % oAhn Beeri Bernie Frt6den lrnvfs 5 p ��ff RRqq 3 1 vN air , �s offq' Mara Magers and Marianna �` � 1q "1 Watriwright. [YIhOr CITY staffpresent Wod rt,StM1laaCl!IUectJ ' Cynthfa StlmSon and Lynn AA lWr o1.5LisNTV0A rleW ,ip Motioned Iry Beer,seconded by 41fa to OH1 p6EG Ego litf approve the agenda. Ayes Bear, +<s vcrtlesd , Frieden, t7lto, Magers,: and Wain ,cepilOH 711Qti a}1 1'lel iaC} �kiloal l 6IQ'.W DIV@'uQ Wright. Moffancar�rNed . ",jb't AO hlJnoH sqI+U9 11rcI gk neiva Jo pons V1'spfde21 JepaD Motioned by Frleden, mconded�:byalq aq IsnW'=paplhola'.Iuat,IJrJ!ntra MS'anr�gluaalx!S Le c+ Beerfor ft! approve and place on Me the :Auedwoj saJ:I.dex]�dru Ikejgil 7�1.1d n9s. W:-.VAQ1S City Council: MI66tas frorre February v]rd o;Jadgay cltFnn sfa tieJl JanlJt] a 14,2012 Rlso�.tcr place grt file the L' eaJ :sprsie�,cepa 4 L� zza l� �N el1� _:: 1nowled ed Tim braxy Board of Truslees M16616 dated g y FeliruarY 7 �txt the:Plannrng and d�11f]®y � aamoss uer; a Zanfng ComemrssmrJaf-:inlnules:.dated aI sa]uaJalaJ aaigt PUG in March 23rd, 2�12 February 21,.2T112, and:the Parks and auinsaJ'uoilea!Idde to Jalla-I PUGS Beautification C6fini ltfee:rninules-'da 9t>ZZS-'�I'nl!3 ennoq - --..._.,..'J�aPisJanlb.'S QZBZ .pa.r!ribas 591X8 fed'Februger 16, 2612. -Ryes: Beer, saoinosaN uewnl Frfeden, Offc; Magers, and Wain- I sJnoq AepunS Pue heprnieS :Wright. Motioncarried. IN MIMS sapripul uoll!soa awfl-;Jed snot' Mayor Rabe stated ihaf he had talked _ t -Og slyers,snlLue pue uollaa!!oa to.It`!e Itb7afianand the head of the.Li-iU1�4�qi1 - _ elep'sa;es lielaxraauelslsse braxy Board of Trustees.; They reoor ,al ureJ6aJa sJollslA eiu;aJas pue ` teo that the patrons count i5 gootl and] suilaaJP sarsnf.sug '6ulPllnG S!aso" C+ C fllok are matS4ng irnpYtrVemenfs.;W.ith ou nsoI puns Jo uosJad uthidrJV a4f 1 ,6utt#ets a�lnJaS aaw4lsr!n W the State o Iowa l cuslbrtier saryl'Ce. pus JOIEstn,aVIA. ualltsod t Fre Chjaaf Mik9 Saitkot r6parted that "paJ!noa.a aJe uaaJos tinhp the neW rescue will be ellvered aftat pm.lv�Isngd's'r!7ay7 punaJ6 ,)0q e JutY i, He asked if the stiles tax vote is set}o plod spunod 08 0l 05 0l I J passed laler tinn=�.is year If the UN Ca �do 1}!I'of alga act tsnrJ,t srtmepaldCIV °7 4 cit would Consider paying for the rest of PJ000J 6u!A!JP P006 a anetj Pue r�r�rn�r� p E ihe:rescue. The Cihy CoUncll 5taied s#uauraJ!nb0J fpr)$Ie sled of: ®sJFI LA.�l 011. they Would need more detafis about the i alga aq lsnw slueal!dd y 'saanu l , Vote actor;making that decision. A2MJ i g Sieh JO V sselO Lynn Miller reported`ttfev have been -IO7 Jo;s6u!uado qot aleippawua! -ape�tJed ! say sa]!n.iag su!no5d'y an.a�{MeH anueA a q- a isu! anuany s working on 1he slsaet sweeper and.city - 'd 014 44 P •. S hall::: He stated that There have been 4p 6irp le paleaol a3e}4a spldeyf t loll'of motof bikes and 4 wheoler5 on i I 11 Jepa]N.ed ;no.le uos.iod u!Aldde thestreels SA9AI1® mo uea slue]!Idde palsbANUt aarAJas Deputy gli praserttled fbG list of calls Jal.uolsn] jeeils -uo Jo a]ueu Diane GUSla irprt Y6 LIV26"Jnly.Sheriff's Depari �. Int � P }° aluiew `sa]ItiJas la!eA.Bun�alysea 2 riienf. The City Cr drkit asked that She i A is q - 'sltiaAa le!aads:apri!Dul pino]uo!tfx-, Number753222 deputies took=W. ATVs and motor/ -ocr ay,l,-suaaled su!�IJed of a]!nJas mt los bikes on the sheets. It was meriffoned' JaWolsn] to Ianal k46ey a sulpin my commis t�1� � � 1haf Hawks_R..'idge Parik:has hadlsdme 60E!-8tZ-6!E oJd'os!e a!!ynn sa!d!f!�e.d 6ul)lJed. ����1� 4e6ffitl damage. 'ma!A aim!olnpay]s of llle -.: ,sp!da Jepa� uAnOlu�nop to susi!I a 2014 f JoAnn Beer stated that the Parks and 'paJ!nbaJ aauolJadxa Jape u JOIdeJI -eJada nap ol.neP a4F;u! Is!sse al Bea-utfffcat"ron cdehmittoe Will be meet-: la Jean sup-�l]a4o puna.1wioeg p s!en !Alpul Pa!i!lenb 6lifslaas AIIuaJ y; !ng;ThursdaMight. They have..:re-} pue 6nJp ssed pue ie�!snyd_LOG -Jna si walsnj 6u!�IJ4d ]!Igndad ceived an,Updated puanling design and 'AIh4N tuaJJn3 8A2l!lsnVV s.19AIJ0 WIIkb'e starffng on grants. 8 Jot euploo-il Motioned bY.:'Mager SJ `:seconded l;by1 �1 ������ rT6d6n to approve the monthly Finan dial;rePorfS .-AVest: Beer Frfeden w c . 0I16,Magers and Walgw06111, Motion an offer on the property next to the Ii 00 Ca rl®d brary. Shane Wicks stated that fheY have Marc Magers announced he wilt not be been busy with the park.pro!ect. Ber- here for the May meeifdg.:. me Frieden asked about an #Yemon Motioned by Magers, seconded by (hefrbill. Beer to adiourn the meeling.:.:Ayes: