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HomeMy WebLinkAbout10/09/2012 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING OCTOBER 9, 2012 The regular meeting of the Fairfax City Council was held Tuesday, October 9, 2012, at Fairfax City Hall. Mayor Pro Tem Marianne Wainwright called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Cynthia Stimson and Ron Dusil. Mayor Rabe was absent. Motioned by Magers, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Magers to approve the city council minutes from September 11 and 26, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission minutes dated September 18, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Marc Magers informed the council that the fire department has been busy and that it is still dry. Ron Dusil stated the pad is ready for the new cold storage building, that they have some extra dirt, Professional Plumbing will be winterizing the park buildings, and the hydrants have not been flushed yet, due to watering at the new park. The playground equipment installation was completed in one day. The ground cover should come this week. The belt bridge is to be shiped on Friday. Officially, this area is a Dave Schmitt Construction, Inc. construction site. The City will ask if we may officially accept the playground area once it is complete so that it may be used. The Parks and Beautification Committee is working on a grant from MidAmerican Energy. The Greater Cedar Rapids Foundation’s application will not be submitted this year and another grant application they are working on completing has a November deadline. Discussion was held about the placement of the basketball court at Hawks Ridge Park. A review of the NSF payment procedure was discussed. The wording of the original resolution is to be checked and updated, if needed. Motioned by Beer, seconded by Frieden to approve the financial reports as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Bernie Frieden asked about an engineering invoice for the cold storage building. The expenses were due to the quote process. Gerald Inman and Kathy Rhinehart, from the Lions Club of Iowa, gave a presentation about their desire to establish a Lions Club in Fairfax. They gave an overview of the purpose of the Lions Club and examples of their worldwide activities. They plan to contact residents about forming a new club at the end of October. It takes 20 charter members to start a local club. Motioned by Frieden, seconded by Otto to endorse forming a local Lions Club in Fairfax. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Linn County Deputy Sheriff Egli presented the list of calls. He was informed to advise the deputies to look for a youth riding a dirt bike on the streets near Sunflower and Goldenrod. RESOLUTION NO. 2012-63, Motioned by Magers, seconded by Otto to approve A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 FROM DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright declared RESOLUTION 2012-63 duly adopted. RESOLUTION NO. 2012-64, Motioned by Magers, seconded by Otto to approve A RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright declared RESOLUTION 2012-64 duly adopted. Shane Wicks showed pictures of marks in some of the poured concrete at the park project. The general consensus was that some of it will wear off and the other areas should not be torn out until it fails, which may be several years. RESOLUTION NO. 2012-65, Motioned by Magers, seconded by Beer to approve A RESOLUTION TO NOT APPROVE CHANGE ORDER NO. 7 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro RESOLUTION 2012-65 Tem Wainwright declared duly adopted. RESOLUTION NO. 2012-66, Motioned by Magers, seconded by Beer to approve A RESOLUTION TO NOT APPROVE CHANGE ORDER NO. 8 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro RESOLUTION 2012-66 Tem Wainwright declared duly adopted. RESOLUTION NO. 2012-67, Motioned by Magers, seconded by Otto to approve A RESOLUTION TO APPROVE CHANGE ORDER NO. 9 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT, subject to the City receiving a credit for the previously specified locks or receiving the unused hardware. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. RESOLUTION 2012-67 Mayor Pro Tem Wainwright declared duly adopted. RESOLUTION NO. 2012-68, Motioned by Magers, seconded by Frieden to approve A RESOLUTION TO APPROVE CHANGE ORDER NO. 10 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro RESOLUTION 2012-68 Tem Wainwright declared duly adopted. Brad DeSerano, an electrical engineer from Design Engineers, discussed the needed change in the electrical design to power the field lights in the proper manner. RESOLUTION NO. 2012-69, Motioned by Otto, seconded by Magers to approve A RESOLUTION TO APPROVE CHANGE ORDER NO. 11 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro RESOLUTION 2012-69 Tem Wainwright declared duly adopted. RESOLUTION NO. 2012-70, Motioned by Magers, seconded by Beer to approve A RESOLUTION TO APPROVE PAY APPLICATION NO. 5 FROM SEYDEL CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX BUILDING IMPROVEMENT PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright declared RESOLUTION 2012-70 duly adopted. Motioned by Magers, seconded by Frieden to approve the claims dated October 9, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. The new park project was discussed. Cathy Krouse will follow-up about the Solid Waste Agency’s grant process, a flag pole will be installed, and Johnson County Refuse should be contacted about possible services. Motioned by Magers, seconded by Frieden to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Pro Tem Wainwright adjourned the meeting at 8:26 PM. Mayor Pro Tem Marianne Wainwright City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST October 9, 2012 Payee Purpose Amount AFLAC Payroll Premiums 216.36 Alliant Energy Utility Bills 4,897.14 Altorfer, Inc. Supplies 20.00 Aramark Mats & Uniforms 622.15 Baker Paper Co., Inc. Supplies 485.61 Bixby, David or Cynthia Net Deposit Refund 14.64 Bound Tree Medical F/D 98.33 BWI Library 524.83 Carus Corporation Water Supplies 1,974.00 Cedar Rapids Photo Copy, Inc. Library 37.68 Center Point LP Library 43.74 Certified Pest Control Library 65.00 Dakota Supply Group ERTs 5,440.58 Danko Emergency Equip. Co. F/D 1,875.49 Dave Schmitt Construction Park Project 39,097.21 Eastern Iowa Building, Inc. Building Payment 6,300.00 Emergency Medical Products F/D 851.88 Farmers Mutual Hail Ins. Insurance 401.00 Fauser Energy Resources Fuel 2,611.32 Feld Fire F/D 21,443.44 FSSB S/C 25.00 Gardner Media LLC Library 129.22 Gazette Communications Publications 263.23 Gonzalez, Jane Deposit Refund 60.00 Hach Water Supplies 116.74 Hall & Hall Engineers, Inc. Engineering Fees 9,963.91 Hawkeye Fire and Safety Co. Park Supplies 719.00 Hemminger, Matthew Deposit Refund 60.00 IIMC Membership 85.00 Iowa DNR Annual Water Use Fee 66.00 Iowa One Call Locates 57.80 IPERS Payroll 3,924.55 Johnson County Refuse, Inc. Solid Waste Service 8,679.00 Junior Library Guild Library 429.00 Keystone Labs, Inc. Testing 200.22 Kious, Tyler Net Deposit Refund 9.48 Kirkwood F/D 35.00 Linn County REC Utility Bills 1,480.31 Matheson Tri-Gas, Inc. Supplies 15.80 Menard's Supplies 800.43 MidAmerican Energy Utility Bills 173.22 Midland GIS Solutions GIS Project 9,000.00 Municipal Supply, Inc. Meters 6,088.01 Outdoor Recreation Products Playground Equipment 44,900.00 Penworthy Library 311.92 Port O Jonny, Inc. Toilets 193.00 Prairie Road Builders, Inc. Road Work 41,918.75 Pumpkin Books Library 101.22 Rabe, Ann Deposit Refund 60.00 Red Cedar Chamber Music Library 200.00 Sankot, Mike F/D 143.55 Sankot's Garage, Inc. Vehicle Parts & Labor 807.94 Seydel Construction Park Building Project 63,445.79 Legal Fees 563.85 Simmons Perrine Moyer Bergman PLC South Slope Telephone Service 536.21 Staples Supplies 362.20 Staples Supplies 16.54 Strategic Print Solutions Print Agreement 449.68 Strategic Print Solutions Staples 53.00 Treasurer, State of Iowa State W/H 3,305.00 Treasurer, State of Iowa Qtrly Sales Tax 4,822.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,086.60 US Cellular Cell Service 247.25 US Treasury Payroll Taxes 1,379.53 US Treasury Payroll Taxes 1,082.80 US Treasury Payroll Taxes 527.79 US Treasury Payroll Taxes 1,349.53 US Treasury Payroll Taxes 838.66 US Treasury Payroll Taxes 1,379.53 USPO Postage 535.50 USPO Postage 176.18 USPO Postage 282.88 USPO Postage 10.60 Van Meter Inc. Supplies 129.00 W Library 10.00 Waln Repair F/D 1,059.73 Waterworks C & I, Inc. Supplies 26.00 Wilson-Hite Insurance, Inc. Insurance 19.00 Total Net Payroll 20,586.91 TOTAL 325,502.16 September 2012 Receipts General Fund 10,833.29 20,296.15 Road Use Tax 26.49 LOST 7,672.83 TIF Fund 18,387.11 Water Fund 900.00 Trust and Agency 14,801.18 Sewer Fund 14,804.90 SRF Bond Retire Fund 10,198.13 Garbage Fund 1.57 Farm Operations Fund 97,921.65 Total Revenue: September 2012 Expenses 274,883.05 General Fund 8,422.53 Road Use Tax 15,175.00 LOST 16,002.30 Water Fund 510.00 Trust and Agency 10,639.83 Sewer Fund 8,848.30 Garbage Fund 334,481.01 Total Expenses: { I STATE OF IOWA Counties of Linn and Johnson ss. Cl7�OF;�FAIRFAX R�:GfTL,Af�C1'T"1'GOUQ4.C1L AramatkMalsR.Urtitarrrmsa22.t5i [ ETkP1G 13aker Paper Co.,lues`6opillfes.48 s.61 ER 9.TOt2 Bixby, David or CYnth iv Net'Deposit. -Them uar meePiris bf the Fairfax Cil.:Refund 14:64 Courter€eras field Tuesday,:,October 5...:Bound Tree:Medical F/O 98 33 2012,at Fairfax City Hal€.::Mayor.Prii BWI Librair 524.&1 Tem Mariaarno Wainwright called thr Carus Coru0.6fion ;Wailer Supplies. meeting to order at 700 PM1 Courrc€ 1,97400 a » memkaers presenf: 1pAnn Baer ler lid Cedar Rapids Photo Copy,Inc.Library Jrieden, Travis,Olid Marc}Magerl 3768 i and Mariann WainWrrght Qih9r ep Center Point LP Library a3.7a 7 Tim, 1V�eD gd7i C7l} state that � din tll� publisher C7 sta1C present: Cynthia atrr[raotlf and Ror tCertitietl Pes9 Conirol.Library 65.00 ' kaha MillY a R `ers a s citik lJ .58 askbtn,5upptyGraupERTs5,4117 THE (rAGE'I"TEs daily xorS ��ar of general tided bV Danko L,n eridencw �clt�ip. Co.,F/f� Frieden'10 approve fire agenda, Anes :1,075.49 Beer Frieden cskeb, MaO�rs arrG...K''a"Schrrittt toilstructtowr Park Prw circulation In Linn and Jo7111SO11 Counties, 111 Iowa. Wainwright Nays; None. Motion car led 39,097.21 ] 1 1_ l rred Eastern Iowa Buildiry Inc. Building:`Tile notice, a printed co'I7y of wlliCl7 15 attached, Was Mationed by.Ededeni seconded by:Paument 6;300.00 Mayers la appr�V� the city caancvEmergencv Medicar Preducts FID inserted and published In THE GAZETTE newspaper Minutes from September 11 and26, 851.88 tt� October 2012 Ayesa : .freer, Frioden Otto, Farmers Mutual Hail Ins. Insurance in lite 15SUe�S� of�Gtober �c� 2a12. Fauser Magers,; nd Waaly rrghf. Nays. None..40L06 Mnhon carrrod �nergv .: R6so-ycar Fuel Motioned, by Beer seconded by;a,611.32 Magers jci :aPaee iv fail the:Planning Feld Fire F/l?21,443,44. y antl Z0111119 CztratMISSIOn MMW6s dated FSSB S!C 2500The reasonable fee for publishing said notice is September la,,.2012. Ayes. Beer, Gardner Media LLC Library t29:22 Frleden,i G Ytrr Pf tigers, and Wairt-iGazefle Conlmunicallons PublicationsS171.36 yFr}9#r4.. ntbne;:tva9ion carried . 263.23 t baro M89.Ors iarlor m.6d f,he`councit thatGonzalez,Jane Oeposif Refund 60.00 WR:AM&&pant al has been busy and.'Hach Water Suopi{es 116 74 that it is stilt dry Hall&Hall:Engineers,ter,Engineering' Ron Ctumf stirtad.Pt e pad as ready for .Fees F,963,91 fhe now cold storage buvid1ng;;fhat ft1eX Hawkeve,Firs and. Safely Co. Park havre svtrie extra dirt Pig#osstonal Sti1 pl#es 71 .01x tutnbfOPt wz}I be v rnFerazdrYt¢�ftleypai l' 1,Idrnmlhti6, hhaltbeWr C el4dsii Refund r 4"Wor Pro tem Ydaih rrdBYt cl red l 60.d0' k�BSCL1kS1 2012 a�dulX mdalsfied. 11MG Mein ershfp SS.C10 �lt"ad tlle5�rar&b, nn'ekeCtrrtat epglneer"t�:Inwa CaNR annual 9'Vatec Use Fee 66.00'. frp1.m Ide51g, E0,Inefrs d1SCussed {he IowaflueC'eliLocales57.00 reeeded Ch nga Aar PYr eksc#rical design IPERS PavriW 3,92455 to power the tie{d Ppghfs rn the proper Johnson County Refuse, Inc:. Solid manner Waste SerWce ar67F.00 Motioned by O tv,seconded by ma9ers .Junior Library Guild Ubrary 4251.00 to awroveRESOLUTION NO,:2012 69 Kevstone:Labs,Inc.TesYiutg200,�2 A RESCLUTiON TO APPROVE Ktbus,Tyler Nei-Deposit,Rlefund:9 II CHANGE;: QR,CD�ZNO. 11 :FROM `K3rkwoadFl€13500 SEYDE.L:;dOW.'f.kTtbN.FOR THE Linn County REC Utility-Bi1[s.1:„&80,31 FAIRFktSCi k t :8-OfLONG.> PRO .: MafhesorTr¢Gas,Ihd 5uppi es_i5.8ff .JECT Movcai€yaule Ayes: Beer ' 'Wrlard'5:Suppltes8.0043 F0edere,.;;::Of10 .<r faders, :and.: Wain- ' MidAmericallPreergy 1Di tY Bills wrighf° Nays NAnEa.Motion'ear ted, 173.22 Mayor Pna TerkY Waifrwright(declared Mldland Gls Sotuiiirns Gis Project RESOLUTt N 2012.69 duly adopted. . 9,009-00 Motioned by Magers, secvhded by Municipal Supply lm Mofors 6,0118.01 Beer to approve RESOLt3Tio NO, Outdoor Recreatzm Products Play-.l'hls instrument Was acknowledged by Tin] 2012-T0, ground EgWorneni 44;900.00 A RESQLUtl6N 7C APPROV.E PAY :.PenwnrtnvLibrary31192 VlcDou all before nye o91 October i8 2012. APPLICATION NO .S PROM SEYOQEL J Port O.funny Inc.Toilets 193.00' g , �f�NSTRUCTIf1N COMPANY; INC rairh Rdad Builders,Inc,Rcaat Work: >�OR THE F,A1'RPA}t B411k_f7(NE i7/+hy� '':'�1r�1875 '� ;P1�C1VEPw1VEfJT PRf?JEC7 roll tapl i PurrtpKfn Idoaks LibrarW 0101.22 'r r Kole, Ayes E3eer Frledon, QPYr} RapoPAnt.ClepasilRcfuhd6000 Magilrs,and Watnwrlght Nays,', None i2ed Cedar ChaMbar Maasic Library MoRd caarried '.Moor Pra Terst 20000 Walnwrighl declared RESOLUTION Sankof Mi OF/014355 2tFT2rt7dkduly adopted Sankbi's Garage, Inc vehicle.Parts 9; r` Motibned by magers, seconded by Laboruit VotaryPublic in and for the State of Iowa Prieden fo approve:fhe chirps dated .Sevdel Construction Paris 0ultdin4 October#,20112..AXrs. Beer,Frreden, Pro7ecf63,44519 'Otto,Masers and.tM1tarnwrigbts: Nays: Simmons Perrine Meyer Bergman None.Mo.fiory carried PLC Legal Fees 563.85 Ttte new.pada pr-tett was discussed. South S€ope Telephone 5ervic2 536.21 Caihy_Krr use.vxitt:talfaw up atlbut the 5taW.Ps supplies 362.20 Solid WWe Age.ncy':s grant process,a I Staples Supplies 1654: flag pole wtlf be inMalled,and:lohnsan Strategic Priv Sotutiar€s Print;Agree- Caurely Reiuse hrru{d be cdhtacietr mens 44468 ... 'a6pw poss¢bie servtees. :Strategic Print Salu4iaans TreasurerState ostaples..e53 W1 00.: Mbtibtedbv Masers, seconded by : . f Staticrvwa --Frleden td adiouen tae meeting: Ayes ale€s3 a4€uc patsaaalut gias,iad ir,a,;� - i -- -- I. Beer,wFtleden Otto, Mages and paeauaC€ .'IHIHl 7 j uyamrlght Nays: None. Mni[dn card'. reed. A,N .00.kt Hi T f➢d0 a 19Rt NI Pro T' liv inwraaht adjourned Yd4U1O# 01 1 & Siad H.t N1; the meeting ata 26 Pm... Glb.9£0f5r7'+rrf41/99D61ef rti'taYarPr 740 MariannaWaitWrlg(a� S JLf[i d ,D1-31ION:aM :City Cterkk;gTraasurer Cynthaa S1,trrlsdn a�k3!•SGi��3�c�.1;N�d6R1C4tpdd�IrdU - .. .. DisdWrher. The lvregoin4 niri ties are' 1 91f17u'' p JAVS'f'a1Id 40 3UI14N i'rlbl aHre;ial Knill:approved by.Pk+c. CtIV ' �'� CLAIMS talsT 0ctptaer 9 2012 Payee Purpose Amount of a1U: tai°OosuyoT JoUl: AFLAC Payroll Pari loans 216.36 Al€€ant Energy UTHity$sills 4,897:14 >d7 ear`igasne�[a 1T4 Altnrfer,Inc..Stalaptt 52000 MOI`3711lh-IVU&j=10 X. eMot;'alflnleab3;'aWID:aLI1:Jb ltouaoj dNH ori! in japta rtq uans�ry s€ aalau 5141:, 01 1. pauinlsxagllviss cayu: soaap yaaio,rd art to a€ep pigme un j sp, W gel;o'.113 anou a4d to..s. 6I trl'4'IinR tuazgtr{5uab 0066 unnol lertgt tx tD'6 do 1:to lea;: u1 pau]njej aye suo favltlboas pue:suejd 08 3N af1i f sass J afs at11 OUL,$tb-1 ua¢1M €no pailew...a4 Itis:siioiie�l;ia sepaquasal9 hlteaaf :::n£J'R 6t41i9kiflCh a.Y ,�Ak 3.-.-:Stint V+15spJ¢:i- 123 5�''