HomeMy WebLinkAbout10-25-2012 Special Meeting
CITY OF FAIRFAX
SPECIAL CITY COUNCIL MEETING
OCTOBER 25, 2012
The special meeting of the Fairfax City Council was held Thursday, October 25, 2012, at
Fairfax City Hall. Mayor Rabe called the meeting to order at 6:05 PM. Council members
present: Marianne Wainwright, Marc Magers, Travis Otto, and JoAnn Beer. Bernie Frieden was
absent. Other city staff present: Cynthia Stimson, Lynn Miller, and Fire Chief Sankot.
Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Otto,
Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried.
Shane Wicks showed a map of the Highway 151 area and a list of issues he prepared for
consideration. Discussion was held concerning trail placement, detour routes, local access,
business impact, and other issues in connection with planned work by the IDOT. The City
Council’s comments will be forwarded to Snyder and Associates for consideration during the
study about the project.
Lynn Miller discussed the change order adding a handle and closer to the walk-in door on
the garage portion of the park building.
RESOLUTION NO. 2012-
Motioned by Wainwright, seconded by Magers to approve
71, A RESOLUTION TO APPROVE CHANGE ORDER NO. 12 FROM SEYDEL
CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT
. Roll call vote:
Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried.
RESOLUTION 2012-71
Mayor Rabe declared duly adopted.
Shane Wicks discussed the change order for additional in-fill at the sidewalk near the
building in the park project.
RESOLUTION NO. 2012-72, A
Motioned by Wainwright, seconded by Otto to approve
RESOLUTION TO APPROVE CHANGE ORDER NO. 13 FROM SEYDEL
CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT
. Roll call vote:
Ayes: Beer, Otto, Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried.
RESOLUTION 2012-72
Mayor Rabe declared duly adopted.
Shane Wicks asked the City Council to think about and set some priorities for long term
planning for the sewer system. Expansion areas and current areas without city services were
discussed.
The next area for water main replacement was discussed. The area in the original town,
north of the railroad tracks is the area yet to complete. Mayor Rabe and staff will look at needs,
financing options, and other projects.
Discussion was held concerning the list of nuisance properties that was prepared by staff.
The steps of enforcement, zoning classifications, and types of violations were discussed. The
clerk is to contact the city attorney for guidance.
Lynn Miller discussed equipment that the City wants to sell. A description of each item
is to be placed in the December FACTS, asking for sealed bids to review during the January
meeting.
The clerk gave an update concerning the GIS project.
Lynn Miller asked about the shut-off procedure. The clerk is to look into getting the
ability to remotely shut off water to delinquent properties.
Marc Magers and Marianne Wainwright discussed the process to call a special city
council meeting. The agenda is to be finalized before council members are called.
Motioned by Magers, seconded by Otto to adjourn the meeting. Ayes: Beer, Otto,
Magers, and Wainwright. Nays: None. Absent: Frieden. Motion carried.
Mayor Rabe adjourned the meeting at 7:57 PM.
Mayor Jason Rabe
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
i
I
STATE OF IOWA
Counties of Linn and Johnson ss.
CiTYOF:FAii r X with planned work by ihe.jQQT Tile
sPECIALQTYfi NCTL LEETiNG C1tY; ouncll's corn :Ni bn #oh=
OCTQi3Er% N3111x'
Thes..peciak meo#ing ltt lie Fairfax warded to Snyder and AsSocidies for
City Council was+l#e1d Thursday,Ocio =.. consideration during the sludv ebs��a1
ber 25;12012,al Fairfax Ct#y F1811 May the Pro[iii
or.Rabe called thin., eetlnit Iii prder a1-: Lynn Miller dikussad the chmgei pater,
05 FJ A, Council msrrubors Pressnt adding a handle and closer to the walkti
Mar#sone �Jalnwrignt, P+iarr�r 1Jayers,: in door on the pariage pardon of The
Trask 4116, end.JpAnh iB,arnle: Parkput(ding
i=r#edep Was'obsfn# ether citY`staff; Mialipnod by wainwrlyhl,,seconded by
prgsenl, t ynrhta StlmsPn Lvnn Nilper lagpr;�ttia anprpua Ft sOLU71AN NO I, Ti Mcno'ugall, do state that I am the lai�blisher
Mp Rn ti bveMayors,seconded by #Rp. FR CHA�+i1R1 T APS
to apPnpye the agenda +ree Beer,' O �HAN:i, "' NOi0N THE GAZETTE, a daily newspaper of general �
Otto,Mayers, and �iPata7r7rlgh#. Nayss FqR THD FAIR AFAFtpS Bittil R
IN �'R� �" circulation in Linn and Johnson Counties, in Iowa,
None. :Absenl: F7@eden. ln�+Pilon eiar- -��Ro#I X11 uo#e pvest
ped Hesr.191to Masers, and iM41nWright
shone wicks shsrwsd a maP �# the Nays: Npna Alasemc Frieden Motion The notice, a printed copy of which is attached, was
RESO
Hlghwav 151 arsaand a)ksl s+f issues he carded Mayor 1 abs declared
prePal ed for consideration, [7lscussipn LLTION.2612-71 duly... adopted inserted and published in THE GAZETTE newspaper
as held concerning 9 X31 tilacemenl, Shahe tialleks discussed the,ehange or_
delour-routes tocol acs s business' der Ilor,addl#lonalln fill a#ltteaidaallc in the issue(s) November 6th, 2012
rr PacG and other ssaues 1n.bonnie on- near kh building I,n ihoPark,prp$el
Mptloned by Walnwn9hl,sapxcud$y
Oily to aPProYe-.RESDI-.TJTIGYj� NC},:
PIRov The reasonable fee fon publishing said notice
FRONt
ISEYDE:I CON5Tt2IJDTlOIti!
li SHE AIR Ax i�AR S B L[7-= $50.46
NG PROl6CT, i'Rolt esti v®te 74Yps,'
Beer,Aktn, Magers, an. U+ahwragtt#;'
Nays;:None,-Absehi: Frieden, Moilon:
carrled, Mavpr Rahe declared rtESsS-'
LU1 IQN 2012�72 dulydoPtssY.
INA(4b lap i d sa� ern i fiPr ie It I
inrtg ke;rrn ki�nnirig far th0:46 r sYs
ism }�Po sign" areas and 'currant'
area ,ti2iihail� lY ssrvI'_s'_rare dls_,
cus��d;
The nein area#or water math raPiaoe-
Ment eras discussed The aree�'in the::
original' town, north of the raliroad:i
tracks'1s the area Yet to !compieie:-.:
Mayor 1 Rebs snit staff
11140 a#..
needs, ft In .6 11 and ether<:-
'PrPle.pts,
I7lscusslan was hold conCerfing the i#st
of nuisance properties that.:was pre-;
Pa by staff. Tfis steps of enforce
moot,Toning c#a�slficatlons,:_:and lYPes==: .
of vloialtons were_dlsctlssad-The clerk
1s io cantos#the city attorngv for gu1-
dance,'
Lynn Miller discussed sou#pmsnfl itis#
the City avants to sail. A descrlpiton}f This ins1rL11nent was acknowledged by Tnn
each Item is la be placed In Thu Dscam-
Uer FACTs, askfng or sealed sfds to
Thhoei,g
ruring i!,O'n uarympefing, McDougall before Toe on November 6th, 2012
lerk gave a uA We concerning
the Gls broloct
L von lt�lher;9skst�, shoal the %ha�i-off ,
Procedtt'ry ThrIsrk Is to iopk Into
gelt3ng;qhs eblilt';Io rempie'llly shut oCi
water,to arillnouonhPrup1.ertle
Marc Itihagarsi +Marianne wainx
wrlghtiissussed,she Process tp cail f _.
special chv council maeting. The igen-
da Is 1p be finalized before council Notary Public in and for the State of Iowa
members.are called.
Motioned by Magers seconded try 011o
10 adjourn the meeting. Ayes ideer;
Olio,Niggers and iwainwrignt nNaYs..:
None. Absent: Frleden. h4o11on car
ried.
Mayor Rabe adivurnsd the rreefr?g1
757 PM
Mayor lasoroi Rabe _ -- -
C1IY eleriurer Gvnth#ask#rmason �i� � �StB
Oiscloirner The fore going minuiosare IO IV
not Official until aP..Proved ay the it .. Commission NuMb r75322Z
Council:
My C.Ommiq ion Expire'S
k1 1 � June 11,2014
AGENDA
FAIRFAX CITY COUNCIL
SPECIAL MEETING
THURSDAY, OCTOBER 25, 2012 AT 6:00 PM
FAIRFAX CITY HALL —525 VANDER13ILT STREET
1. Call to order
2. Roll call
1 Approval of agenda
. Review and discussion concerning IDOT's study of the Williams Blvd, area
5, Building Improvement Project
a. Consider RESOLUTION to approve Change Order No. 12
b. Consider RESOLUTION to approve Change Order No, 13
6. Review and discussion of long term planning for the sewer system
T Review and discussion of the next phase of the water main improvements
. Review, discussion, and possible motion concerning the nuisance Listing
. Discussion of city items to sell
a. Case loader
b. Old yellow dump truck
10. Discussion
a. Opportunity for citizens not on agenda
1.1. Clerk's comments
12. Mayor's comments
13, Adjournment
Fairfax City Council Agenda - October25, 2012 page 1
AGENDA
FAIRFAX CITY COUNCIL
SPECIAL MEETING
THURSDAY, OCTOBER 25, 20I2AT 6:00 I'M
FAIRFAX CITY HALL — 525 VANDERBILT STREET
I Call to order
1004A' low
2. Roll call
�j ft-u
3. Approval of agenda
5
4. Review and discussion concerning IDOT's study of the Will iarns Blvd, area
T.
U'A'
5. Building Improvement Project
a. Consider RESOLUTION to approve Change Order No. 12
1 h 11 -
(/44 C .
b. Consider RESOLUTION to approve Change Order No. 13
Fairfax City Council Agenda -- October 25, 2012 Page 1
6. Review and discussion of long term planning for the sewer system f�'
f
7 r
tfr e99y7 ' •c.F - 'pt -
xj / Y 4
7. Review and discussion of the next phase of the water main improvements
, Review, discussion, and possible
m.otiond.@>concerning the nuisance listing
� k
l ' /i g
8 Rv-Ei
os. Discussion of city items to sell F _....
a, Case loader
t
b. Old yellow dump truck
10. Discussion
a. Opportunity for citizens not on agenda
11. Clerk's comments
L�
12. Mayor's comments
44
Lila i-I
13. Adjournment
11
E
Fairfax. CCity Council Agenda -- October 25, 2012 page 2
. ` .
�
City of Fairfax
From: City ufFairfax <fairfax@oouths|openet> �
Sent: Tuesday, October 23, 2U1211:1DAW1
Bernie Friedein; Bernie Frieden (b.frieden@fairfaxia,com);Jason Rabe; Jason Rabe
(mayornabel@fairfamia.cnm);JoAnn Beer;]oAmm Beer0.beer@fairfaxia.com); Marc K4agecs;
Marc Magers (i .magem@fairfaxiaznm); Marc: Mageo (marcm717@gmaiicom); Marianne
Wainwright ; Marianne Wainwright (m.vvaimwrilght@fa|tfaxiacom); Travis Otto;Travis Otto
(Otto[ompamies@anicom)
Cc: Shane Wicks
Subject: Sorry,l hit send when[wasn't finished! Here is the entire message.
Everyone,
Friday, I attended a meeting with the [DOT, City of CR, Linn County, and Snyder,arid Associates about a study they are doing
for the |DOTabout street vvorkonthe schedw|e. Shane would like tuhave ameeting with Mayor Rabe and one mrtwo �
council members before hegives some input tuthe consultants. Hawould like tic)have this meeting this week, ASAP. Jason �
is suggesting first thing tomorrow orFriday morning. Who, ifany, are interested and available? Please let meknow
ASAP. I'll call if| don't hear from you. �
Below ioarecap |sent Jason and Shane onFriday:
!
I attended a meeting this afternoon with Snyder and Associates, Linn County, |DOT, and the City nfCedar Rapids The topic
was road improvements. Dave Moeller,Snyder and Associates, is working omastudy �
about the [DOTs plans to replace a culvert on:Stoney Point Road (2014-2015) and the Prairie Creek bridge and the RRbridge
nn1S1imFairfax(201S'JO16). These improvemients are meant to last 50 years, so they want to consider everything
3ib|m.
They asked aiboutareas oftraffic accidents, needed traffic counts, drainage signals, intersection designs, andmmre. They
will belooking atthe Highway 3Oexchange for possible ohanges/improvenmemts, possible signal otDean Road, and more. !
They asked about our trail plans. They suggested they add a trail pass under to the Prairie Creek bridge to bring people from �
one side ofthe Highway toanothnrunder the bridge. bwould hnnocost tomsand |sdefinitely the time tndotNis.
They asked about our comp plan and a ny proposed changes to the designations,of areas. Such anadding industri�alur
manufacturing area. The P&Z are working on a irevision of the comp plan right now, but they are not proposing any such
changes,
They would like our input on any possible design of aesthetics to be placed on the bridges. Dovvehave atheme, historical
tie-in?
Items that Ubrought upincluded: drainage at Church Street, drainage at Cemetery Road, Gordon's and Casey's hopes for the
property at Beverly Road and 151, questions about the proposed detour route, and the trail. They plan todoboth the creek
and RR bridges the same summer.
I think at le,aist Shane and Jason should definitely attend the next meeting. |tispfannedfor some time the first week of
December, They hope tohave the draft ofthe study ready byDecember 14.
F^`ne, |gewethem your name and encouraged them tncall you, |fanyone has input you can think of, please contact Dave
.
-Iler sooner rather than later so he can consider that input as he works on thie study.
1
Special City Council Meeting on Hwy 151 Corridor Feasibility Study 150 year Ian October 25, 2012
i
Trail Items (Short Term and Long Term):
1 Alignment between East Cemetery Road and S. Front Street
a. schedule
b. costs
C. affected property owners
2 Trail Route-Which side(s) of the Highway?
Possible Improvements in conjunction with the Bridge Replacements (Short Term):
1 Intersection of Highway 151 with Prairie Avenue and Losey Ave (just south of the Prairie Creek bridge)
F
2 Intersection Hwy 151 with Church Street (just south of the UPRR bridge)
a. Bridge decoration/ beautification
b. Drainage Improvements
C. Extend utilities (sewer and water) west
d. Improve Church Street intersection (east and west)
e. Entryway Beautification at Church Street Entrance
Additional Work to be considered by the IDOT(Possibly Short Term)
1 What is the possibility of Improving/expanding or entirely replacing the bridge/culvert over creek between Stallman Road and Cemetery Road
a. cost responsibilities
b. provides access for tail (both sides possibly??)
C. Where at in life cycle?
Discussion on loosing/adjusting existing connections with Highway 151 and applying defined access locations/access restrictions (questions/concerns/ items to consider):
a. look over map
b. access to growth in the SE portion of Fairfax (Lefebure & 76th Area)
General thoughts/ ideas on how you would like to see the Hwy 151 Corridor?
s
t1 !UL1
21071 Heinz Road,Ste.C.Iawa City,IR 52240
T-(319)359--2999 F--(319)341--9902
Change Order Request Form
Fairfax Concession Stand October 11,2012
Change Order Request Number:-
12-Description of Change:
Add Pull Handle and Closer
Schedule Impact
Time for approval, plus 5 days
Cost of Change
Doors Inc 259.00
Install $ 100.00
Sub Total 3 59.00
O H&P 1.7.95
Total Change Requested 376.95
Quote
Date: 1011112012 Attention: Lyle
To: Seydel Construction
2871 Heinz Road, Suite C
Iowa City, IA 52240
F": (319) 354-2999 F: (319) 341-9902
JOB: Fairfax Concession Stand
LOCATION: Fairfax, IA
ADDENDA: NIA
QUOTE EXPIRES: 30 Days
Description. Price
FOR THE SUM OF........................... ............................ .........................m...$ 259.00 (Tax Exempt)
1 ea.. — Pull Handle, 31E, 4" x 16" x US32D
1 ea. — Surface Closer, 8501 x Sprayed .Aluminum
... Please sign and return this quote at our earliest convenience so that we may order material.
CONDITIONS: Unless otherwise specifically covered above,the following apply to this agreement
1) We do not include glass,glazing. 5) Preparation for concealed hardware not included,
2) Cylinders only in aluminum doors ) All orders subject to approval of credit by Doors,Inc.
BOGRO MC. 642 66t'AVENUE S.W. ❑ ❑ ❑ CEDAR RAPIDS, IA 52404 I❑ ❑ ❑ PHONE 319-365-7816
3) Steed doors and frames to have standard shop finish. 7) We do not include Iowa Sales Tax.
4) Doors and frames to be reinforced for surface(hardware,but not 8) Material only.
drifted and tapped. 9) I*.O.B..Iobsite.
Terns= Net 30 days with approved credit. No retainage allowed. Quoted factory standard lead tinges
Tale off By Doors, Inc.: X Take off By Others:
Accepted By: Respectfully Submitted
Company: Doors,Incorporated
Date By:
Kelly L.n. Slota Fax: 314-365-9208
030M ENC. 642 66"AVENUE SW ❑ ❑ ❑ CEDAR RAPIDS, IA 52404 11 ❑ ❑ PHONE 319-365-7816
RESOLUTION NO. 2012-71
RESOLUTION TO APPROVE CHANGE ORDER NO. 12 FROM
SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT
WHEREAS, the City Council of Fairfax, Iowa has contracted with Seydel.
Construction for the Fairfax Park Building Project, within the corporate limits; and
WHEREAS, Design Dynamics, Inc., has recommended approval of Change
Order No. 12 from Seydel. Construction. The current contract amount is $325,786.96.
This Change Order No. 12 is making the following listed change in the contract for an
increase of $376.95. The final revised contract amount with Change Order No 12 is
$326,163.91.
The following changes are:
• Add Pull Handle and Closer
Cost of Change:
Doors Inc. $259.00
Install 100.00
OH &P 1795
Total Addition Requested $376.95
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, to approve Change Order No. 12 from Seydel. Construction for the Fairfax.
Park Building Project.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor Pro Tem and City Clerk/Treasurer are hereby authorized
and directed to execute said resolution.
Passed and approved this 25'h day of October, 2012.
AYES: Beer, Otto,Magers, and Wainwright
NAYS: None
ABSENT: Friden
!ff!
Jason Rabe, Mayor
ATTEST:
n ,
€ F R
Cynthia Stimson, City Clerk/Treasurer
Tia
Bay Document G701 . 2001
Change Order
PROJECT(Name and address): CHANGE ORDER NUMBER:012 OWNER:El
Fairfax Concessions Stand DATE:October 30,2012 ARCHITECT:0
Fairfax,Iowa
TO CONTRACTOR(Name and address)," ARCHITECT'S PROJECT NUMBER:026-11 CONTRACTOR:F
Seydel Construction,Inc. CONTRACT DATE:March 22,2012 FIELD:El
2871 Heinz Road,Suite C CONTRACT FOR:General Construction
Iowa City;IA 52240 OTHER:
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include,where applicable, any undisputed amount attributable to previously executed Construction Change Directives)
SCI COR 412 Add put]handle and closer to storage room door 106A $376.95
The original Contract Sum was $ 318,5011.00
The net change by previously authorized.Change Orders $ 7,2$6,96
The Contract Sum prior to this Change Order was $ 325,78&96
The Contract Sum will be increased by this Change Order in the amount of $ 37695
The new Contract Sum including this Change Order will be $ 326.,163.91
The Contract Time will be unchanged by Zero(0)days.
The date of Substantial Completion as of the date of this Change Order therefore is set:as October 11,2012
MOTE:This Change Order does not include changes in the Contract Sum, Contract Time or
Guaranteed Maximum Price which have been authorized by Construction Change Directive until
the cost and time have been agreed upon by both the Owner and Contractor, in which case a
Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Design Dynamics,Inc. Seydel Construction,Inc. City of Fairfax
ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name)
1500 2nd Ave., SE,Suite 212,Cedar 2871 Heinz Road,Suite C,Iowa City, P.O.Box 337,525 Vanderbilt Street,
Rapids,IA U403, A I. 1A 5224 , Fairfax,IA 52228
ADDRESS AD ADDR9SS
BY(Signature) m Y(Signature) B y(Signature)
Robert Peck,President Lyle Seydel,President Jason Rabe,Mayor
(Typed name) (Typed name) (Typed name)
10.30. 11 � � _ r °' t
DATE DATE DATE
AIA Document G701 T^'-2001.Copyright C 11979,1987,2000 and 2001 by The American Institute of Architects,All rights reserved.WARM M Thns A}A'
Document Is protected by U.S.Copyright Law and lnternatlooW Treaties,Unauthorized reproduction or distribution of this AIA`°Document or any �
portion of it,may result In severe civil and cttiminai penalties,and MH be prasecuted to tno; aximum extent possible under the lava.This documentwas
produced by AIA software at 14:42:40 on 10/3012012 under Order No.2511905568_1 which expires on 09130/2013,and Is not for resale.
User Notes: (1 832 0781 48)
Mn,
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mY'M
g
T P�� 1+���
Clt
2971 Heinz Roar, Ste.C,Iowa City,IA 52'2471
T-(319)354-2999 F—(319)241-99{32
Change Order Request ]f arm
Fairfax Concession Stand October 11,2012
Change Order Request Number: 12
Description of Change:
Add Pull Handle and Closer
Schedule Impact
Time for approval,plus 5 days
Cost of Change
Doors Inc 2.59.00
Install $ 1.00.00
Sub Total $ . 359.00
O H&P $ 17.95
Total Change Requested 376.95'
a rin.
23`71 (Heinz Road,Ste,C, Iowa City, iA 52247
T-(319)354-2999 F—(319)341-9962
Change Order Request Fornm
Fairfax Concession Stand October 19, 2012
Change Order Request Number: 13
Description of Change:
Added in-fill at sidewalk due to relocation of walls by others.
Schedule Impact
Tune for approval,plus 5 days
Cost of Change
Tyler Rogers Construction $ 53550
Sub Total $ 535.50
O H&P $ 26.77
Total Change Requested 562.27
Rogers Construction Inc. Invoice
29155 TWV Road Southwest
Iowa City IA 52240 Elate Invoice#
Phone# Fax-A 10/19/2012 754
319-631-6999 319-341-3595
Bill To
Stydel Construction inc.
Fait-fax Concession Stand
2,871 Heinz Road,Ste.C
Iowa City,TA 52240
Terms Due Dale
Net 30 11/181201.2.
Description Quantity Rate Amount
Additional Side walk on Notth Side of Building
Sidewalk Needed 119 4.50 535.50
Toltal $535.50
RESOLUTION NO. 2012-72
RESOLUTION TO APPROVE CHANGE ORDER NO. 13 FROM
SEYDEL CONSTRUCTION FOR THE FAIRFAX PARD BUILDING PROJECT
WHEREAS, the City Council of Fairfax, Iowa has contracted with Seydel
Construction for the Fairfax Park Building Project, within the corporate limits; and
i
WHEREAS, Design Dynamics, Inc., has recommended approval of Change
Order No. 13 from Seydel Construction. The current contract amount is $326,163.91.
This change is an addition of$562.27. The final revised contract amount with Change
Order No 13 is $326,726.18.
The following changes are:
Added infill at sidewalk due to relocation of walk by others.
Cost of Change:
Tyler Rogers Construction $535.50
OH & P 26.77
Total Addition Requested $562.27
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax., Iowa, to approve Change Order No. 13 from Seydel Construction for the Fairfax
Park Building Project.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor Pro Tem and City Clerk/Treasurer are hereby authorized
and directed to execute said resolution.
Passed and approved this 25"'day of October,2012.
AYES: Beer, Otto, Magers,, and Wainwright
NAYS: None
ABSENT: Frieden
� r
Jason Rale,Mayor
ATTEST:
i
Cynt is Stimson, City Clerk/Treasurer
sll-�,t-,AIADoument G701 r — 2001
Change Order
PROJECT(Name and address): CHANGE ORDER NUMBER:013 OWNER:F
Fairfax Concessions Stand DATE:October 30,2012 ARCHITECT.
Fairfax,Iowa
TO CONTRACTOR(Name and address): ARCHITECT'S PROJECT NUMBER:026-11 CONTRACTOR:El
Seydel Construction,Inc. CONTRACT DATE:March 22,2012 FIELD:E
2871 Heinz Road,Suite C CONTRACT FOR:General Construction
Iowa City, IA 52240 OTHER:
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include, where applicable,any undisputed amount attributable to previously executed Construction Change Directives)
SCI COR 0 13 Added concrete in-fill due to relocating walking path by others $562.27
The original Contract Sum was $ 318,500,00
The net change by previously authorized Change Orders $ 7,663.91
The Contract Sum prior to this Change Order was $ 326;163.91
The Contract Sum will be increased by this Change Order in the amount of $ 562.27
The new Contract Sum including this Change Order will be $ 326,726.18
The Contract Time will be unchanged by Zero(0)days.
The date of Substantial Completion as of the date of this Change Order therefore is set as October 11,2012
NOTE:This Change Order does not include changes in the Contract'Sum, Contract Time or
Guaranteed Maximum Price which have been authorized by Construction Change Directive until
the cost and time have been agreed upon by both the Owner and Contractor, in which case a
Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE. ARCHITECT, CONTRACTOR AND OWNER.,
Design Dynamics,Inc. S d Construction,Inc, Citi+of Fairfax
ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name)
1500 2nd Ave.,SE, Suite 212,Cedar 2871 Heinz Road, Suite C,Iowa City, P.O.Box 337, 525 Vanderbilt Street,
Rapids,IA 52 IA 5224.0 ; Fairfax,IA 52228
ADDRESSADDR S 3 ADDRESS
BY(Signature) (Si'ature) BY(S�nature)
Robert Peck,President Lyle Seydel,President Jason Rabe,Mayor
(Typed name) (Typed name) (Typed name
Jim tII, T
DATE DATE DATE
AIA Document G701 TM—2001.Copyright@ 19T9,1987,2000 and 2001 by The American Institute of:Architects,All rights reserved.WARNING%:This MAO
urmument is pratectea by u.S.Copyright L tw.3r7cl Interna0oruil Tramlos,Unauthorized raptoduv,tion or dlstrlbutCon of this FOIA"`DocurnQot,or any
portion of a,may result in severe civil and crilni!uai penoujos,and will he prosecuted to Rha rRaAm urn extent possiblo underthe law,This document was
produced by AIA software at 14:44:40 on 10=12012 sunder Order No.2511905566_1 which expires on 0913012013,and is not for resale.
User Notes: (13M54486)
f.
STRUI Gr
2371 Heinz road.Ste.C.Iowa City, IA $2240
T-(319)354-2880 F—(315)341-9902
Charge Order Request For a
Fairfax Concession Stand October 19, 2012
Change Order Request Number: 13 -
Description of Change:
Added in-fill at sidewalk due to relocation of walk by others,
Schedule Impact
Time for approval,plus 5 days
Cost of Change
Tyler Rogers Construction $ 535.50
Sub Total 535.50
O H&P 26.77
Total Change Requested 562.27
CITY OF FAIRFAX NUISANCE LISTING OCTOBER 10, 2012
1. 625 Linn Street
City of Fairfax
tall weeds in ditch along Linn Street
2, 500 Fairfax Road
Forrest Moyer
cars and trailers not on hard surface
3. 508 Fairfax Road
Steve Huber (Steven Ross renter)
trailers not on hard surface
4. 600 Fairfax Road
Bushman Excavating ---- Daniel & Julie Bushman.
weeds,junk in grass, stuff along building
5. 734 Southview Road E
Darrell and Lillian Schuetzle
boats, trailers, and truck not on hard surface, barrels, fence material pile,
junk
6. 620 Southview Road E
Leon Evans
trailers not on hard surface
7. 411 Southview Road E
Daniel Selzer
trailer and trucks not on hard surface
8. 300 Southview Road E
Stan Moore
pontoon not on hard surface
9. 220 Southview Road E
Brian and Vickie Rindl
truck and skid loader not on hard surface
10. 407 Southview Road
Diamond Limo
boat and possible trailer not on hard surface
11. 609 Williams Blvd,
Lowell Underwood
cars and trucks not on hard surface
12. 522 Williams Blvd.
Jay Hopkins (Ron Brooks renter)
lumber pile, building that needs to be removed (used substandard lumber,
building department stopped the construction and the building permit has
expired), pile of eaves
13. 519 Williams Blvd,
John Dennis
trailer not on hard surface, tables with tons of stuff on grass
14. 515 Williams Blvd.
Riley's Cafe
piles of junk and semi-trailer not on hard surface
15. 506 Williams Blvd..
Jay Hopkins commercial lot
cars not on hard surface
16. 94 Williams Blvd
Big Rigger--- Ronald Hilton
various items
17. 88 Williams Blvd
Rust Free Auto --- Larry Schulte
junk, weeds, vehicles, everything (not zoned for junk yard, no fence)
18. 82 Williams Blvd
Donald & Carol Lacy
Junk behind bldg, and pallets
19. 76 Williams Blvd
Ornamental Concrete —Randall Rohrer
tons of junk, weeds, pallets of stuff
20. 70 Williams Blvd
Fairfax Storage— Michael & Deanna Heintz,
junk in back
21. 217 Church Street
Kathy Mizner
weeds, various items in the yard and along the: house
22. 317 Church Street
Betty Regan
weeds and trash
23. 325 Church Street
Jim Koch (Jason Reed renter)
weeds and trash
24. 268 Vanderbilt Street
James and Sheryl Garnant (Elevator)
grass and weeds
25. 410 Vanderbilt
Stan Moore
Truck, trailer, boat„ garbage in back, car under tarp
26. 518 Vanderbilt Street
Richard Berstler
truck, trailer, and car not on hard surface and junk
27. 525 Vanderbilt Street
City of Fairfax
Lynn would like to remove the existing fencing (along with all the weeds
in and on the fence) and place a nice, new plastic material fence around the
entire perimeter of the City property.
28. 537 Vanderbilt Street
John Zamastil (Will Zamastil occupant)
trailers not on hard surface, piles of junk, wagon not on hard surface,
tall weeds
29. 129 Main Street
Jim Schuster
camper not on had surface
30. 418 Main Street
Tim Strimple
car not on hard surface
31. 321 Siepman Drive
Kathryn George
garbage bags
32. 302 Siepman Drive
Jo Ann Sexton
snowmobile trailer not on hard surface
33. 305 Burger Lane
Lou. Fowler
car not on hard surface
34. 304 Burger Lane
Natalie Thomas
car and Iawn mower not on hard surface, junk, tires, and weeds
35. 302 Burger Lane
Various Owners of units --- Homeowner's /Association should be notified
junk around the da mpster
36. 641 Main Street
Sean Alderson
trailer with boats not on hard surface
37. 510 Main Street
Brent Fecht
trailer and mower,not on hard surface,junk, topper, trailer, lumber pile
38. 505 Main Street
Dwayne Schmueeker
pallets and junk
39. 418 Railroad Street
Advanced Traffic Control
piles of junk and scrap iron
40. 409 Railroad Street
Roger Bryant
car not on hard surface
41. 217 Railroad Street
Rick Wiseman
trailer not on hard. surface
42. 211 Railroad Street.
Dave Yanecek
Truck and trailer not on hard surface
43. 117 Railroad Street
Ken and Mary Catherine Selzer
junk by the dumpster, broken bike rack
44, Railroad Property
UP
weeds, camper (Coachman 5603AE, 2010 sticker)
Cars not on hard surface behind street end barrier (191 NLF, Linn County,
green olds; 464E,(or F)SI Linn County, Chevy pickup; 767NWY van;
741 WFI van)
45. 514 Front Street
Brian Schumacher
pile of deck material, don't show a current building permit
46. 517 Front Street
Sam Black
boat not on hard surface
47. 210 Park Street
Jeremy Hynek
paddle boat not on hard surface
48. 246 Park Street
Terresa Krahmer
tons of junk
-49. 263 Park Street
Marion Smith
vehicles not on hard surface
50. 518 Park Street
Chad Curley
boat and truck not on hard surface
51. 307 Prairie Avenue
Mike Walsh
trailer not on hard surface
52. 247 Nickolet
Gary Stockton
camper not on hard surface
53. 240 Losey Street.
Randy Eichhom (Gloria, his mother lives there)
junk and garbage bags
54. 252 Losey Street
Victor Rainsey
trailers not on hard surface and piles of stuff
55. 101 Stallman Drive
antique place
vehicles not on hard surface tons ofunk
56. 440 Sunset Drive
Craig or Kim Burtis
Boat not on hard surface, hay bales (`?)
57. 425 Sunset Drive
Gerald Heath
truck not on hard surface no front plate
58. 302 Ridge Drive
Larry Chmelicek.
trailer not on hard surface
59. 337 Ridge Drive
lIerman Sohi
privacy fence partially blown down
60. New Development Area
Gordon Sevig
needs to mow the vacant lots
61. 915 2nd Street
Dennis Strempke
construction debris in the vacant lot next to them
62. 9222 lid Street
Lance Beauregard.
construction trash, no silt fencing
63. 9242 nd Street
Bill McDermitt
construction trash„ no silt fencing
64. 303 Sunflower Drive
Capital Builders
full construction dumpster
65. Commercial Court Apartments
CR-IC Development Group, LLC
red Dodge on grass
66. 185 Highland Avenue
Pete Whittlesey
2 trailers with jet skis not on hard surface
67. 341 Highland Court
Travis Roster
pallet
68, 205 Highland Avenue
Tom 1-lill
lawn mower not on hard surface
69. 105 Skyview Avenue
Bill Schweiss or `fracy Sorense
boat not on hard surface
70. 550 2°d Street
Ruby Scot
They spray the hill to kill everything— it is bare dirt
71, Undeveloped land next to 550 2"d Street
Jeff Then
lumber near the curb, buckets on city street
72. End of Ridgeview Drive
Jeff Then (?)
Trailer parked at end of street (6504BK August 2012 sticker, flat tires)
Pallet of junk in dirt off the end of the street
73. 4960 80"' Street
Vance Storage (new building site)
pile of dirt with weeds
74. Ditch along E Cernetery and 80`x' Street
Who is responsible
Weeds in ditch
75. 52 E Cemetery Road
Stark Enterprises„ Baron Stark
weeds, trash, concrete pallets, piles,junk vehicles
76. 73 E Cemetery load
Dennis Carlson
boat not on hard surface
77. 74 Cemetery Road
Irwin & Marlene: Votroubek
two cars not on hard surface