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Home My WebLink About12/11/2012 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING DECEMBER 11, 2012 The regular meeting of the Fairfax City Council was held Tuesday, December 11, 2012, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Kathy Everett, Lynn Miller, and Cathy Bayne. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to approve the city council minutes from November 13, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Frieden to place on file the Library Board of Trustees minutes dated November 13, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Linn County Deputy Sheriff Egli presented the list of calls. There have been reports of broken mailboxes, and monitoring of traffic in the new developments continues. Library Director Cathy Bayne reported that the Library is holding a Food Fine Amnesty week. Lots of food has been collected. The library has received a memorial and will purchasing e-readers which will be available for check out. Lynn Miller presented the Fire Department report. The department had several calls during the recent fog. The down payment check was received for the sale of the truck and the balance should be received in January. The department has purchased new air tanks with the grant money received from Crandic. Lynn Miller reported that the new maintenance building is up, the electrical and garage doors still need to be installed. The GIS is up and running, and will be a useful tool. The red dump truck is getting old. Pricing for a replacement was discussed for a new or used truck. The price of a used truck would be less, but modifications would be needed, adding to the final cost. Beer reported the Parks and Beautification Committee will not meet in December. A $2,000.00 grant for trees was awarded by MidAmerican Energy. A sign will recognize their contribution, and they will participate in a tree planting ceremony. Beer is working on an application for a $10,000.00 grant for a basketball court at Hawks Ridge Park. Motioned by Magers, seconded by Beer to approve the financial reports as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks gave the engineering report. Joe Kell has been working with Musco Lighting on commissioning the lights at the new athletic complex. Jim Schiltz with Group Benefits Design Corporation presented health insurance renewal quotes. The quotes and other insurance options were discussed. The council asked Jim to obtain competitive quotes from other insurance providers, and to provide the new quotes for review at the next council meeting. Motioned by Magers, seconded by Beer to approve the renewal quote from UnitedHealth Care for life, AD&D, and short term disability insurance. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. AN ORDINANCE ADOPTING THE ORDINANCE 01, Marc Magers introduced EXISTING CITY CODE OF THE CITY OF FAIRFAX, IOWA, AS THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012. Motioned by Magers, seconded by Otto to suspend the rule requiring that an ordinance be ORDINANCE voted on for passage at two council meetings prior to this meeting with respect to 01 . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. Motioned by Magers, seconded by Beer to approve final passage and adoption with AN ORDINANCE ADOPTING THE EXISTING CITY ORDINANCE 01, respect to CODE OF THE CITY OF FAIRFAX, IOWA, AS THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012. Roll call vote: Ayes: Beer, Frieden, Otto, ORDINANCE Magers, and Wainwright. Nays: none. Motion carried. Mayor Rabe declared 01 duly adopted. RESOLUTION NO. 2012-84, A Motioned by Frieden, seconded by Otto to approve RESOLUTION UPDATING THE FEES AND PROCEDURE POLICY FOR PAYMENTS RECEIVED . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: RESOLUTION 2012-84 None. Motion carried. Mayor Rabe declaredduly adopted. The Annual Report was reviewed. Shane Wicks discussed the trail project. Once approval is received from the IDOT, a meeting will be scheduled with the Arp family. Bernie noted that we want to be sure the project is going to go forward before incurring more costs. Shane Wicks discussed upcoming projects for the next fiscal year, including the Phase IV Water Main Project north of the tracks and replacing the concrete on Prairie Avenue and Vanderbilt Street. The concrete replacement should be delayed until the water main project is complete. Shane will provide cost estimates. Cynthia will contact the library, parks, and maintenance departments about possible projects. Removal of the fuel tanks and alternative arrangements for fueling the fire trucks were discussed. Funding options including TIF, bonding, and refunding of current bonds were discussed. Low interest rates provide good ability to finance projects. Installation of ceiling, trim and insulation in the new building was discussed. Lynn said the building project is under budget, and installation at this time makes sense. It would be easy to run gas to the building; the heater will be saved from the old building and could be utilized in the new building. The improvements would enhance the building for future use, and create a better environment for storage. Frieden noted that having the ceiling would help keep birds out. There was discussion of using LOST funds to reimburse the general fund for staff hours charged to the building project. Motioned by Frieden, seconded by Otto to pay the general fund back out of LOST for staff hours charged to the building project. Magers raised an objection to using LOST funds to pay employees’ wages and Wainwright agreed. Roll call vote: Ayes: None. Nays: Beer, Frieden, Otto, Magers and Wainwright. Motion defeated. Motioned by Wainwright, seconded by Beer to approve the Maintenance Department Employee Job Descriptions. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. Motioned by Magers, seconded by Beer to approve the American Legion’s Class C Liquor License with Sunday Sales Renewal. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. The budget process was discussed. A special meeting date will be set later. Magers and Wainwright will judge the holiday lights contest. There was discussion of adding other categories, or making other variations for next year’s contest. Motioned by Magers, seconded by Otto to approve the claims dated December 11, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. It was noted that South Slope will raise rates for television service. Otto asked about the status of the clean-up and nuisance letters. Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 8:17 PM. Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. Payee Purpose Amount AFLAC Policy Premium 270.45 Alliant Energy Utility Bills 3,832.95 Altorfer, Inc. Supplies 201.34 Aramark Mats & Uniforms 553.95 Baker and Taylor Library 49.55 Baker Paper Co., Inc. Supplies 1,122.50 Barnett, Brenton or Linda Deposit Refund 60.00 Batteries Included F/D 43.68 BatteriesPlus F/D 96.99 Bjornsen, Terri Net Deposit Refund 8.14 Bruning, Trevor or Cindy Deposit Refund 60.00 Buettner, Neil Deposit Refund 60.00 BWI Library 129.63 Carus Corporation Water Supplies 1,013.32 Cedar Rapids Photo Copy, Inc. Library 48.75 Center Point LP Library 155.32 Certified Pest Control Library 104.25 City of Cedar Rapids 25% Street Light Costs 145.36 Country Extra Library 19.98 Crawford Quarry Co. Rock 72.46 CRT F/D 184.48 Custom Hose and Supplies Vehicle Parts 112.82 Donels, Troy Deposit Refund 60.00 Eastern Iowa Building, Inc. New Building 28,413.14 Ecinc Sewer System Work 246.60 Elliott, John or Linda Deposit Refund 60.00 Everett, Kathy Mileage 22.20 Fareway Stores Supplies 2.97 Fauser Energy Resources Fuel 1,911.51 Feld Fire F/D 6,836.50 Firehouse Pyrotechnics LC F/D 9,692.95 Fisk, Terry Library 300.00 Foremost Promotions F/D 230.00 FSSB S/C 25.00 Gardner Media LLC Library 225.26 Gazette Communications Publications 426.53 Hall & Hall Engineers, Inc. Engineering Fees 11,388.62 Hawkeye Fire & Safety F/D 296.50 Heald, Todd Deposit Refund 60.00 Heiman F/D 72.45 Hill, Ty or Heidi Deposit Refund 60.00 Hlas Emergency Supply F/D 618.92 Huk Rubber Stamp F/D 10.50 Iowa Codification, Inc. Code Update 1,200.00 Iowa One Call Locates 44.20 IPERS Payroll 3,830.63 Johnson County Refuse, Inc. Solid Waste Service 8,756.00 Johnson, Annie or Corey Deposit Refund 60.00 Jordan's Heating & A/C Shop & F/D Work 795.67 New Building & Sewer Ken-Way Excavating Work 2,137.43 Keystone Labs, Inc. Testing 222.88 Know Buddy Resources Library 206.92 Linn County REC Utility Bills 1,857.64 Linn County Treasurer Sign 250.00 Macula, Mike F/D 103.62 Mar-Han, Inc. F/D 209.30 Martin, Don Farming 1,266.66 Martin, George Farming 1,266.65 Matheson Tri-Gas, Inc. Welding Supplies 42.10 Matt Parrott Office Supplies 686.57 Menard's Supplies 857.85 MidAmerican Energy Utility Bills 458.34 NCS Computer Services & Parts 1,187.50 Osmankic, Damir Net Deposit Refund 17.43 Penworthy Library 348.05 Reminisce Library 14.98 Sandry Fire Supply, LLC F/D 1,594.10 Sankot's Garage, Inc. Vehicle Parts & Labor 414.81 Schimberg Co. Supplies 95.76 Schrader Excavating Contractor Work 2,581.40 Simmons Perrine Moyer Bergman PLC Legal Services 400.95 Sled Shed Parts 13.98 South Slope Telephone Service 547.17 Speer Financial TIF Report 393.40 St. Luke's Drug and Alcohol Testing Testing 74.00 St. Luke's Work Well Solutions Testing 30.90 Staples Supplies 130.14 Staples Supplies 184.65 Stinger Trailer Repair Painting 36.75 Strategic Print Solutions Print Agreement 513.85 Trenary, Nick Library 60.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,086.60 US Cellular Cell Service 256.88 US Treasury Payroll Taxes 1,591.28 US Treasury Payroll Taxes 1,409.53 US Treasury Payroll Taxes 1,782.45 US Treasury Payroll Taxes 919.14 US Treasury Payroll Taxes 1,409.53 US Treasury Payroll Taxes 229.19 US Treasury Payroll Taxes 229.19 USA BlueBook Supplies 95.74 USPO Postage 175.89 USPO Postage 286.08 Van Meter F/D 38.36 Vinyl Graphics CR F/D 668.00 Wendling Quarries, Inc. Rock 526.30 Total Net Payroll 20,702.30 TOTAL 136,787.01 November 2012 Receipts General Fund 67,574.38 Road Use Tax 15,638.12 LOST 27,008.24 TIF Fund 78,885.90 Debt Service 105,220.24 Water Fund 30,385.07 Trust and Agency 540.00 Sewer Fund 21,758.49 SRF Bond Retire Fund 15,124.78 Garbage Fund 10,222.75 Farm Operations Fund 3,259.57 Total Revenue: 375,617.54 November 2012 Expenses General Fund 92,470.70 Road Use Tax 12,595.10 LOST 31,280.79 TIF Fund 67,370.00 Water Fund 26,594.82 Trust and Agency 510.00 Sewer Fund 11,514.49 SRF Fund 33,930.00 Garbage Fund 8,807.36 Total Expenses: 285,073.26 I i STATE OF IOWA Counties of Linn and Johnson ss. CIT Y c� 2kt A3€ BatferiesFlus'Fib1 §9 6&Efsu d'FC C'1 OTIAC[L Bidrnsen, .Tecr€ Net Deposit Reftiretl ri�ET1T 8.14: ®EOupsE11'2412Bruning,Trevor or Cindy CaepostP Pie= The regular':trreetuY -of the Fairfax furto60A4 City Council+gas held`f`4&60d 4;.'.0e- Bueffrer,Neil Depo5lt Refund 60i.66 Cemb.Or 1T,2t1f2,at Fairfax cjfv Hall. BW.1 Library 1'29.65 Mayor fiat 0 C-11led tMte,meeting 1.to 0.t- Carus Coeooraf{on Water Suppf€es der;at 7.0a FM..council rnntmlier5 0t.e LO13`12 �d loAnrr�'Bear, oe'rs' F,M W ceder Rapids t;dtm CdpW Inc.LibrerY 1, Tim,McDougall, do state that 1 am the publisher of Yrauis.+�tPb, lvt✓.arc Ma��rs and Mat 48.7.1 iantQ;:Walnwrlght Other c€lY staff pre Cc n14r Pant t.F?h.IhrarY 165 52 sent Kathy Cverett'�L1inn Mnler;<rnq- Libraryt04;2S GAZETTE, a daily newspaper of general Cathy"Bayne. Ct1Y3vf,Cedar kapida? Slreet,LlghP A E 1Jid8oned by Ntagers,seconded hy;&:fo Costs 145,56 circulation latiin Linn and Johnson. es CountiIn Iowa,.. :toapprove the agenda Aves. Bear, Country Extra 4 ibr try 19.98 , Frieden, Oilra Magers 'and wain- Crawford 4uarry Co.Rack 72.46 vuright. t�'ays::None .®rror£arried. CRT;F�o 104A :- The notice, a printed copy of which is attached, was Motioned by Magarsr seconded by Ofto Custom Hose and Suppkes Vehicle 9a.approve rhe cic*r couanl Minutes Parr 112.82in5e1-ted and published in THE GAZETTE newspaper from.November"1.3 2.041 Oyes: Beer,..:.Dvnels,.TroY Deiiosit Refuns 6000 Frieden, O€to .Mayers, and Waln- Eastern Iowa Bu€ld€n9,Inc,.New Build- Mthe 1SSUe(S) Of December 21, 241 2. Wright, Nos, None. tv1a17an carried. ir9`28 41314 <V Mdtianed by.: Beer, seconded.:: * EcinCSeWerSy5 temWork'U6.M Frieden {a_piece oar bite the LibFary Elliott, Jahn ar Linda D"epom. Behind Board of T(uS=eo5 r€trauYes datetl?;No- 6D.00 vember 13,20.12 A.Ye.V i3 r FrieE den, verett,Kathx:M€leage a2:2D The reasonable fee for publishing said notice is Otto,Magers;and yrJaittwright. Naos Fa€.euav Stares Supplies. 2'97 �'7rl �l None.Maffan�:carrsecl- FaWeY Energy Resources Fuel 19.45 7.`t5 Linn..Cquntv.:[3epgvy.saher€€f Eglipre 1,91=151 -..:,. sef6 .r. 9%,Ono,. magarr-iiehow4 Pyrotethlics LC F/D ank�fainwwa rapt.Motel defeafe.€i. 61.45 'Motioned ay U3ainwrjg.t sewrided b °Istti Terry Litirary 300.OD Baer td ltriprowre ffta Marntenartf.e[le °prarnmst Profiimlidn$F1E1230,OD L partrMani i;�PnploYee goo t�asEripflons Pe'Roll coilagwaoteAvaBaFdOdex°agiti S54 SaFrCM�a5d,qPa0 -LC L.Idrary 2 .26 I C5 antf.WacrrwrigMP Nays de itkfa Cvrro�rxtUnicaPlone,' Publications. o'irone. lVlrltioncarried." r 26ia5 V:Beer to "bY Magers sadond'ed by iii{:&Hall rigineers,Inc.Einginee,rin9 V Beer Po aprrvve tMe.4mer€.,an [egio-"ees Y1,388.b2' c 'n s Class C Litluor UrenSa with Sunday iawk l l' Flre Safety Fib 296 5q L Safes RenevraW Roil call vote; P yes: teald Todd f5epasft Refund 60 00 r Beer, Frieden Otto Magers; and JeTrhan rft7 72.45 s 4Va(nwrighK GsrmYs, None OR rf car- Alt Ty or 4He'tli Nbost�Refund&1.139. 'reed. - Vas:Emer9encYSupply FIE)6N8.92f"-:fir I :The budget prones y as discussed. A {uk RuhberSfamp 1 fES 70.50 specialmeetr-gaba&ewdlbesetle.r. Awa Cadificat€ar, Inc. Code 0l dafe Nkagers and S✓4t'aur(wvrt- will i�td9e 1he.,.200.00 holiday[rgRts roaMst. There was dis- iwa Qne Cail't creates 4426 Crission Of eoErt€ng attfier categories, mr.;�ERSPayroIF383D63--: Conk€ns outer vasaatdtlr s for vear's ahnW:. County Refuse, ffic ;solid contest. ...ear Vaste 5ervice;8,75b,00 N1otlaned oy Aja ,seconded . 08fa ohnson, Annie yr Corey Creposit�Re- fo approve:the clarrrt5 dated December and 60.00 i:1, 2g12, oyes Baer Fr€eden, Qtto, Jordan's Haatinn & AfC Shop d3 FFD Masers,andR4Fawnv✓riyhf Nays Cvane. rlark79567 T111S IdlStrUrner3t was acknowledged by TrTn ' It waAdfls carried. eti slgne Labsr Int. Fesw Building 8 It was noted.tale P sl6 South slope w€If,rarse nc uvav Exdava.%ins Ne Celt rates for televfsioa s r'vlce ar Work 2;137 d5 lVICI�Ou.gall before I13e on december , 2012. t d 222.88 1tv asketl:about the status of Pw C3udtty F efiourcas 1.tbrary 286:92. clean-upana rtulsancelatters 1rti1 County RGc FlMFiv Bills 1,857.64 IVYotioned try .Frieden', seconddd by rin'a Cdursty reasuraC 519025 U.OD 6riaDers fzr adibUrn the rneePlrg vas �h'uclditr lVlfke "1�i 1D3,62 deer I riWon, Otto, Magers'. and Nor Han tic,!FFGt209,311, FfVaBckwecOPtl;:ftnys:, Nane. Motion Car- V48rfln,pvnF.aYrrtlri41,266'.66 tied df 1r9 George F arrhirig 1'26665 TaYvr Rabe:adlournet(the meeting at ��, s;t7 pM, Notary Public in and for the State of Iowa WY. Jason Rabe J C,LPWY ChY Clafik Kathy EyerePt % ,b - ❑tscfarmer_ Th, foregoing minutes are 'not offrc€ai.unt€I approver! by the CRY Council w Payee PurposeArnar�nt:= h AFLAC Par 10##onium 27045- - A'lirant Ener,; Vtifffiv Brats 3 832 95' � Allotter Inc.5us 0ki261.U � p> Aramarfc Man t fJnt#c rns 553 93 H� _ s res= � vm Ba.l er and TaW6r Ldbrkv09 s .'`„ s Sar va K.Smith BaKer Paper cm lda.Suppftes 1 12130 -- - _ �- Commission Number 7 53223 Barnett,Brenton or Linda oeposit:Re rind 66,011. y Commission Expires Batteries facltldad June i 1, 2014 »r 914 ,xe��ter�ra�a��pf�sf3�'�lurr s� tt � rt 03 ut!Wk tilta �i : OR