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HomeMy WebLinkAbout01/08/2013 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JANUARY 8, 2013 The regular meeting of the Fairfax City Council was held Tuesday, January 8, 2013, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Lynn Miller and Cynthia Stimson. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to approve the city council minutes from December 11, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to place on file the Library Board of Trustees minutes dated December 4, 2012 and the Planning and Zoning Commission’s minutes dated December 18, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Linn County Deputy Sheriff Egli presented the list of calls. No one was present from the library as they are also meeting at this time. Lynn Miller reported that the fire department’s ISO rating has remained the same. They now have new software that records who is responding to each call. Lynn Miller reported that the maintenance department is working on the countertop for the Hawks Ridge Park pavilion. Two mop heads have been found in the lift station pumps. They are working on possible solutions to this on-going problem. Beer reported the Parks and Beautification Committee will meet next week to discuss the budget and name suggestions for the new park. Motioned by Magers, seconded by Beer to approve the financial reports as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about the health insurance quotes. The agent is to meet with the employees before the special meeting to explain the different plans. Employees are to give their input and then the council will make their decision during the meeting on January 22. RESOLUTION NO. 2013-01, A Motioned by Magers, seconded by Beer to approve RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM EASTERN IOWA BUILDING, INC. FOR THE FAIRFAX 2012 NEW MAINTENANCE BUIDING PROJECT . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. RESOLUTION 2013-01 Motion carried. Mayor Rabe declaredduly adopted. RESOLUTION NO. 2013-02, A Motioned by Magers, seconded by Beer to approve RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS . Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe RESOLUTION 2013-02 declaredduly adopted. Will Zamastil submitted a bid for the 1980 Case 580 Super E. It was for $5,192.00 and the only bid received. Motioned by Magers, seconded by Beer to accept the bid from Will Zamastil for $5,192.00 for the 1980 Case Super E. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Will Zamastil submitted a bid for the 1990 Ford L7000 truck. It was for $512.00 and the only bid received. The City Council felt this was too low for this truck. No action was taken. We are to check into the salvage value. Will Zamastil submitted a bid for the Land Pride Mower. It was for $532.00 and the only bid received. Motioned by Beer, seconded by Magers to accept the bid from Will Zamastil for $532.00 for the Land Pride Mower. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to re-appoint Tom Nurre and Gib Boxa to the Planning and Zoning Commission. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The budget process was discussed. A special city council meeting will be held Tuesday, January 22, 2013, at 6:00 PM. Motioned by Beer, seconded by Frieden to approve the claims dated January 8, 2013, as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 8:30 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST January 8, 2013 Payee Purpose Amount AFLAC Policy Premium 216.36 Alliant Energy Utility Bills 3,255.02 Andrle, Tadd F/D 249.15 Aramark Mats & Uniforms 359.55 Audio/Video Technologies Monitoring Services 228.00 Baker and Taylor Library 506.80 Bayne, Cathy Library 25.67 Bound Tree Medical F/D 220.59 Brooks, Ron Net Deposit Refund 47.43 Carus Corporation Water Supplies 792.60 Cedar Rapids Photo Copy, Inc. Library 37.74 Center Point LP Library 85.08 Certified Pest Control Library 65.00 Costigan, Kevin F/D 24.97 Crown Trophy F/D 75.00 Data Technologies, Inc. IDrive Install & Tax Forms 168.26 Dave Schmitt Construction Final Phase III Payment 2,500.00 Dave Schmitt Construction Lift Station Work 2,893.00 Deluxe Check Printers Deposit Slips 46.78 Ecinc Sewer Work 455.70 Elan Credit Card Balance 1,341.70 Elan Credit Card Balance 737.91 Emergency Medical Products F/D 147.65 Fareway Stores Supplies 217.08 Fauser Energy Resources Fuel 656.96 Feld Fire F/D 1,434.00 FSSB S/C for ACH File 25.00 Future Line Truck Equipment Sander Parts 104.62 Gazette Communications Publications 179.45 Hall & Hall Engineers, Inc. Engineering Fees 12,380.00 Hawkeye Trucks Switch 75.00 Heiman F/D 131.70 Horticulture Magazine Library 22.95 IPERS Payroll 4,666.18 John's Lock & Key, Inc. Keys 7.98 Johnson County Refuse, Inc. Solid Waste Service 8,712.00 Jordan, Christopher Holiday Decorating Award 25.00 K&B Ag Supply Inc. Farm Seed 2,799.30 Keystone Labs, Inc. Testing 213.29 Linn County REC Utility Bills 1,942.20 Linn County Sheriff's Office Police Services 6,786.00 Matheson Tri-Gas, Inc. Welding Supplies 16.06 Menard's Supplies 626.36 Michael Todd & Company Plow Parts 1,348.71 MidAmerican Energy Utility Bills 797.30 Midwest Wheel Switch 27.54 Midwest Living Library 10.69 Osborn, Joan Holiday Decorating Award 50.00 Peck's F/D 57.50 Penworthy Library 296.39 Sandry Fire Supply, LLC F/D 768.84 Sankot's Garage, Inc. Vehicle Parts & Labor 39.50 Schrader Excavating Loads of Dirt 580.00 Simmons Perrine Moyer Bergman PLC Legal Services 2,582.55 South Slope Telephone Service 545.22 Staples Supplies 158.13 Storm Steel Supplies 59.42 Strategic Print Solutions Print Agreement 513.85 Treasurer, State of Iowa Qtrly Payroll State W/H 3,762.00 Treasurer, State of Iowa Qtrly Sales Tax 3,164.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,086.60 US Cellular Cell Service 234.23 US Treasury Payroll Taxes 410.88 US Treasury Payroll Taxes 1,180.34 US Treasury Payroll Taxes 1,341.16 US Treasury Payroll Taxes 1,782.07 US Treasury Payroll Taxes 1,032.07 US Treasury Payroll Taxes 1,514.31 US Treasury Payroll Taxes 196.50 US Treasury Payroll Taxes 1,438.60 USPO Postage 3.31 USPO Postage 175.89 USPO Postage 285.44 Van Meter Light Bulbs 47.92 Vinyl Graphics CR Signs 171.00 Vlcko's Soft Water Salt 19.50 Wager, Douglas Net Deposit Refund 32.09 Wagner, John or Karen Holiday Decorating Award 100.00 Total Net Payroll 28,705.67 TOTAL 113,203.01 December 2012 Receipts General Fund 69,519.07 Road Use Tax 16,532.30 LOST 19,464.76 TIF Fund 13,212.90 Water Fund 14,813.47 Trust and Agency 390.00 Sewer Fund 15,561.42 SRF Bond Retire Fund 15,062.30 Garbage Fund 8,731.00 Farm Operations Fund 1.62 Total Revenue: 173,288.84 December 2012 Expenses General Fund 83,920.30 Road Use Tax 12,645.15 LOST 30,779.33 Debt Service Fund 105,220.24 Water Fund 14,249.01 Trust and Agency 660.00 Sewer Fund 13,985.35 Garbage Fund 8,931.69 Farm Operations Fund 5,332.61 Total Expenses: 275,723.68 U E STATE OF IOWA Counties of Linn and Johnson ss. Allibnt Energy.UNtitb BlIN,7,255.02 :S ClTYOFlFAIRFAX AO&IL,Tadd F!❑ 249;T5 R i ULAR CITY COUN6LA:ramark.Mals&Unffarms 35f.55 ME €1fifG Audlo/Wded:Technolog as'Mkinitoriris' SRf4tAd�R"'f.8,2413 Services 2211:00 The regular.Meet9ng of the Fairfax .baker and.Taylor,Library 50&.80 City Council was held:Tuesday,Ja.nu Bayne,Cattiu:Libraru:2567 "ary 8r 2013,at Fairfax City.Hall..May- HoundTreaNMdical F/D 22059 or Rabe called the hrieeting to ardor at Breaks,Ron.Net Deposit Refund 47.43: 7:00 PM. Council members present: Carus Corporation Waier Surioiies JoAnn Sder, Bernie,Fr€eden Travis 79246 Cillo, Mart Magers arrd Mat€ann® Ceclor lidpidS Pho Id::Cape, inc. Li- Wwnwrlbht Other city slaf5 preadn4,' brepY 377 Ig �Iii1l. McDougall, do state that � am the '11141bhSlier Ira oI'vnhM€d! b a o� er agsa donde uas Cdr€I fi d E"e n°Fill a ae 65,00 THE GAZETTE,1 TE, a daily newspaper 5'1J�1per o f general BoeBaer, Fr€ellen, gtfa Magers; andl Cr.pwnTrophr FID 75.00 circulation in Linn and Johnson Counties, in Iowa. W11 rtghf,,NaYs None Moi€on car- Data Technotogfes,Inc. 1Drive Install r.Led. Tax Forms 168 2S Motioned by Mage'M seconded by Lave Schmitt ConstrUcilon Final: The notice, a printed copy of which is attached, was Beer to approve the CItY council':min- Phase 111 FPavment 2,506:00 - ules from Decernber,:l1, 2012. Ayes: Dave 5chmitf Construction Liffl station inserted and published in THE GAZETTE newspaper Beer Frieden Oftot Magers, and Werk 2,893.00 1 Wainwr€ght:Nays None. AAcifior car- Deluxe Check Pr€niers: Deposit 51ips In the issue(s) January 19th, 2013 -rietl 46776 :Mot€oned:_b5 A"rs, seconded by Ecitnc Sewer Work 45570 Seer to place orrc fito the Library Board Elan Credit Card Belarice 11,341 70 of Trustees:.mrnutesrdated December 'Elan CreditEBcdi alairce 757.91 The reasonable fee for publishing Said notice 4, 20T2.and the.PlOning and::Zonirsg -Ernersency Medical l'rodutts. FIDE- p g tie III, 20T`' Ayeses dated Decem- .Pare $126.14 tier 16, 2012. rxYes: Beer, Frleden, .Farewav Slores 5upplles 2l'Y�O6 .Olio,Mages, and:Wainwright..Nays: Fauser Energy Resources Fuel.656.9& None. Motioncarrlod;;: Feld Fire FID 1,434.00:: Linn Coun.ly Deputy Sheriff Egli pre- F55FS SfC#o ACH File:25.00 rented the list of calls. Future LTne.Truck Equipment Sander No one was Oresenf from the library as Parts 104.62':. 9lieY are also meeltr y at ihi4 t€me; Gazatto Comrr umcallons Publications' LVnn Miller'reporledAhal the fira qq 179A4 z�aczmant"s ISO rating has remained the Hd14 1 rdall ;rig inoors, lnc. Englnear same. They now have new sofiwar0 ing I i e t2,38Q.Od IIna t records who is responding to each HawkOve t"rtrcks Switch 75.00 call. Fleirilan FJD 13170 Lvnn Millet reported that ihe: new Horficukite;lGlagaz7ne Library 22.95 arntenanCe department€s work1bg on IPtrRS Payroll 4 666 IS the cauOertop for Ih Hawks Rldge Johns Lock:&Key Inc.hews 7N. Park pavillon. Two mop heads have Johnson Couolw Refuse Inc- nc Solid. Been found-ern the Elft-sfatron pumps. VvasteSeruice 8712.60 They om working:0ii possible sol.ufions. Jordan,Christopher.Hblld�v.-66corat-. to this an-gdfng l�robl¢m. i 5 Award 25.00 Beer reported al 1�asL�s._and:Beaufifi- K86 Ag .Supply. 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