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Home My WebLink About02/12/2013 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2013 The regular meeting of the Fairfax City Council was held Tuesday, February 12, 2013, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Lynn Miller and Cynthia Stimson. Motioned by Frieden, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Frieden to approve the city council minutes from January 8, 2013 and January 22, 2013. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to place on file the Library Board of Trustees minutes dated January 8, 2013, the Planning and Zoning Commission's minutes dated January 15, 2013, and the Parks and Beautification Committee's minutes dated November 15, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Linn County Deputy Sheriff Grote presented the list of calls. Discussion was held concerning safety for the area children. No one was present from the library. Lynn Miller reported that the fire department has taken hazardous materials and ice rescue training. They had a structure fire south of town. Lynn Miller reported that the maintenance department purchased a new snow plow and has repaired a damaged one to have as a back-up plow. They also fixed the radiator in the old Ford. Discussion was held about a name for the new park along Linn Street. No decision was made. Motioned by Magers, seconded by Otto to approve the financial reports as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. The engineering report was reviewed. The animal control chapter from the Code of Ordinances was reviewed. Revisions are to be drafted. The Planning and Zoning Commission has made a recommendation to approve their proposed revisions to the Fairfax Comprehensive Plan. The City Council requested the Planning and Zoning Commission review the Fairfax Future Land Use Map before a public hearing date is set to approve a revised Fairfax Comprehensive Plan. Motioned by Wainwright, seconded by Frieden to approve the IDOT form submitted by Alliant Energy. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2013-03, A RESOLUTION TO APPROVE THE FINAL PLAT FOR J. STALLMAN ESTATES TO LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-03 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2013-04, A RESOLUTION TO ENTER INTO A CONTRACT WITH MAGUIRE IRON, INC. TO POWER WASH THE COMPLETE EXTERIOR OF THE WATER TOWER. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-04 duly adopted. Motioned by Wainwright, seconded by Magers to approve RESOLUTION 2013-05, A RESOLUTION TO ENTER INTO A CITY AND COUNTY PROJECT AGREEMENT FOR FAIRFAX BRIDGE INSPECTION. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-05 duly adopted. Motioned by Wainwright, seconded by Otto to approve RESOLUTION 2013-06, A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR 2013-2014 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-06 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2013-07, A RESOLUTION APPROVING CHANGE ORDER NO. 2 FROM EASTERN IOWA BUILDING, INC. FOR THE FAIRFAX 2012 NEW MAINTENANCE BUILDING PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-07 duly adopted. Discussion was held concerning the FY14 budget spreadsheets. Motioned by Magers, seconded by Beer to approve RESOLUTION 2013-08, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED FISCAL YEAR 2013-2014 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2013-08 duly adopted. Motioned by Magers, seconded by Otto to approve the quote for electrical service to the new maintenance storage building from Mayberry Electric for $5,900.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to approve the quote for two new mowers and accessories from The Sled Shed for $21,543.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to approve the quote for map cabinets in the shop from Grainger for $3,378.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held concerning the quote for a new dump truck. The specifications were reviewed. Motioned by Frieden, seconded by Beer to approve the quote for a new dump truck from Hawkeye International Trucks for $79,398.04 and Eddy Walker Equipment Company for $53,000.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held concerning hiring another employee to work as needed for the maintenance department. The proposed job description is to be modified to include the additional duties and description as discussed. Motioned by Wainwright, second by Magers to advertise the position as discussed. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Suggested designs for new street banners were reviewed. Four different designs were noted and additional locations for banners were discussed. Motioned by Wainwright, seconded by Magers to purchase new banners and hardware as needed, not to exceed the amount in the current budget. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe and Shane Wicks discussed the trail and drainage projects progress. Mayor Rabe reviewed input we have received about city owned concession stands. A meeting will be held with Fairfax Youth Sports Association and expectations will be clarified. Motioned by Beer, seconded by Frieden to approve the claims dated February 12, 2013, as submitted. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Marc Magers asked about the status of a license. The city clerk mentioned registration for Professional Institute and Academy training in July at Ames and a review of draught policies. A request from Prairie High School for a service project was discussed. Painting was suggested. Motioned by Magers, seconded by Otto to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:55 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST February 12, 2013 Payee Purpose Amount Ace Pyro LLC Fireworks 1,520.00 AFLAC Payroll Premiums 270.45 Alliant Energy Utility Bill 36.04 Alliant Energy Utility Bill 20.34 Alliant Energy Utility Bill 20.34 Alliant Energy Utility Bill 206.86 Alliant Energy Utility Bill 470.00 Alliant Energy Utility Bill 20.04 Alliant Energy Utility Bill 20.04 Alliant Energy Utility Bill 541.05 Alliant Energy Utility Bill 470.00 Alliant Energy Utility Bill 20.04 Alliant Energy Utility Bills 4,585.28 Anderson, Nathan Net Deposit Refund 49.31 Aramark Mats &Uniforms 631.15 Baker and Taylor Library 296.25 Baker Paper Co. Inc. Cups 48.00 Bayne, Cathy Library 157.69 Benton County Fireman's Assoc. 2013 Dues 50.00 Blood, Joe Deposit Refund 60.00 Carus Corporation Water Supplies 843.00 Cedar Rapids Photo Copy, Inc. Library 16.16 Center Point LP Library 113.98 Centurion Holdings I, LLC Library 50.00 Certified Pest Control Library 65.00 Collins, Nathon Net Deposit Refund 58.68 CRT F/D 522.06 Eastern Iowa Buildings Maintenance Building 18,978.86 Elan Credit Card Balance 3,196.30 Fareway Stores Supplies 130.10 Fastenal Supplies 14.89 Fauser Energy Resources Fuel 1,280.65 Feld Fire F/D 4,875.00 Fire Service Training Bureau F/D 360.00 First, Jacob Deposit Refund 60.00 Frieden, Bernie Mileage 127.69 FSSB S/C for ACH File 25.00 Future Line Truck Equipment New Plow &Parts 5,613.28 Gardner, Donald or Jenna Deposit Refund 60.00 Gazette Communications Publications 149.46 Good Old Days Library 10.00 Grainger Sewer Supplies 25.90 Hagen,Christopher d/ba Vinyl Graphics CR F/D 1,266.00 Haines, Brenda or Kip Smith Deposit Refund 60.00 Hall & Hall Engineers, Inc. Engineering Fees 9,646.18 Hernandez, Herlindo or Jennifer Deposit Refund 60.00 IAMU Webinar 20.00 IMFOA Dues 55.00 Iowa Dept. of Transportation Trail Reimbursement Refund 15,624.85 Iowa Fire Chiefs' Assoc. Dues 100.00 Iowa Games & Fish Library 10.00 Iowa League of Cities Registration 50.00 Iowa One Call Locates 29.00 IPERS Payroll 3,820.90 Johnson County Refuse, Inc. Solid Waste Service 8,701.00 Ken-Way Excavating Contractor Work 1,648.70 Keystone Labs, Inc. Testing 495.83 Kirkwood F/D 148.00 Labels, Leadville & Lore Library 25.00 Linn County Firefighter's Assoc. Dues 25.00 Linn County REC Utility Bills 2,425.24 MARSARS Water Rescue Systems F/D 1,475.64 Matheson Tri-Gas, Inc. Welding Supplies 17.68 Menard's Supplies 1,043.83 Michael Todd & Company Plow Parts 848.74 MidAmerican Energy Utility Bills 1,438.42 Miller, Jesse Deposit Refund 60.00 Network Computer Solutions IT Work&Power Cord 179.72 Nichols, Thomas or Kallie Hamilton Deposit Refund 60.00 Penworthy Library 275.87 Pumpkin Books Library 115.33 Quill Library 52.32 Sankot, Mike F/D 48.12 Sankot's Garage, Inc. Vehicle Parts & Labor 434.47 Schrage, Travis Deposit Refund 60.00 Secretary of State Notary Renewal 30.00 Smart Apple Library 208.45 South Slope Telephone Service 551.01 St. Luke's Drug & Alcohol Testing Test Review & Membership Dues 67.00 St. Luke's Work Well Solutions Testing 15.45 Staples Supplies 289.36 Staples Contract & Commercial Supplies 305.16 Stark, Kai or Kelly Deposit Refund 60.00 Storm Steel Supplies 62.95 Strategic Print Solutions Print Agreement 513.85 Strategic Print Solutions Qtrly. Recon. 317.39 Terpstra, Nancy Library 222.00 The Sled Shed 2 Mowers 21,543.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,159.82 US Cellular Cell Service 293.68 US Treasury Payroll Taxes 1,307.76 US Treasury Payroll Taxes 1,512.97 US Treasury Payroll Taxes 1,503.25 US Treasury Payroll Taxes 1,007.13 US Treasury Payroll Taxes 1,497.34 US Treasury Payroll Taxes 1,497.35 USA Blue Book Supplies 4.78 USPO Postage 180.00 USPO Postage 450.85 USPO Newsletter Postage 180.74 Utley, Dustin or Mary Beth Deposit Refund 60.00 Total Net Payroll 20,998.07 TOTAL 155,411.79 January 2013 Receipts General Fund 136,106.09 Road Use Tax 16,476.47 LOST 21,975.65 TIF Fund 2,019.56 Water Fund 14,600.07 Trust and Agency 360.00 Sewer Fund 14,437.94 SRF Bond Retire Fund 15,087.70 Garbage Fund 9,705.00 Farm Operations Fund 61.62 Total Revenue: 230,830.10 January 2013 Expenses General Fund 51,143.46 Road Use Tax 11,611.88 LOST 580.00 Water Fund 103,420.64 Trust and Agency 180.00 Sewer Fund 18,627.48 Garbage Fund 8,712.00 Total Expenses: 194,275.46 2012 Total Payroll: Jeffrey Ammeter 50,783.14 Joel Barnhart 5,393.27 Catherine Bayne 37,050.50 JoAnn Beer 850.00 Ronald Dusil 54,443.81 Kathy Everett 31,109.08 Bernie Frieden 800.00 Rowena Koonts 2,637.50 Marc Magers 850.00 Lynn Miller 44,487.39 Travis Otto 900.00 Jason Rabe 5,000.00 Cynthia Stimson 54,111.09 Lynette Upchurch 937.50 Marianne Wainwright 800.00 Jerry Walters 1,230.00 Beth Wilz 5,212.87 David Yanecek 45,586.86 Total Gross Payroll 342,183.01