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HomeMy WebLinkAbout03/12/2013 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING MARCH 12, 2013 The regular meeting of the Fairfax City Council was held Tuesday, March 12, 2013, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, and Marianne Wainwright. Travis Otto was absent. Other city staff present: Lynn Miller, Dave Yanecek, Cathy Bayne, and Cynthia Stimson. Motioned by Beer, seconded by Magers to approve the agenda. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Motioned by Beer, seconded by Magers to approve the city council minutes from February 12, 2013. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Motioned by Frieden, seconded by Magers to place on file the Library Board of Trustees minutes dated February 5, 2013 and February 26, 2013, as well as the Parks and Beautification Committee's minutes dated January 17, 2013. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Linn County Deputy Sheriff Grote presented the list of calls. Questions were asked about some of the report codes and if any progress has been made on the burglary investigations. Cathy Bayne reported that the library is doing inventory and will start to have Nooks ready to check out next month. Fire Chief Mike Sankot reported that the fire department has been working on getting bids for a new truck. Lynn Miller reported that the maintenance staff contacted International about the new dump truck order. That went well, but when they contacted Eddy Walker about the truck bed and plow order they found out that Eddy Walker has closed. Lynn is investigating other sources of that same type of truck bed and plow. There was a sewer backup Saturday along Park Street. We are still investigating the possible causes. Correspondence informing the City that they were not awarded a grant for the basketball court in Hawks Ridge Park was reviewed. Discussion was held concerning naming the new park. Motioned by Magers, seconded by Frieden to name the new park: Fairfax Regional Sports and Park Complex. Ayes: Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Abstain: Beer. JoAnn abstained because of her participation on the Parks and Beautification Committee. Motion carried. It is hoped that "The Complex"will catch on as a slang reference to the new park. It was suggested to be sure to put the address on the sign. The Council liked the phrase "a park for everyone" that was suggested on a sign design. Bernie asked that a similar style is found for all park signage. Timing of the tree planting ceremony was discussed. Trees Forever would like an educational element to the tree planting. Alliant Energy, MidAmerican Energy, Trees Forever, and Fairfax Youth Sports Association should be involved in the ceremony as well as the City of Fairfax. Shane Wicks will check with the contractor. The ceremony may be held soon. Motioned by Magers, seconded by Beer to approve the financial reports as submitted. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. It was announced that Shane Wicks is now the President of Hall and Hall Engineers, Inc.; Shane was congratulated. He stated that Mike Dufoe will be getting involved in the city's projects. He informed the Council about the ITC project along the new park. Lynn took pictures of the area. Bernie stated that heavy trucks did drive on the trail. Shane will continue to monitor this situation and ITC will be responsible to restore the area. Joe Kell gave a FYSA update. 2012 was a great year with full sessions. He asked when they can be on the new ball fields. Shane Wicks will check with the contractor. There is more field work to complete. Joe suggested a park dedication ceremony during USA Days with the Legion's color guard and a flag raising. Saturday night,just before the fireworks was suggested. A quote from On Deck Sports for two batting cages for $5,752.27 for placement at the Fairfax Regional Sports and Park Complex was reviewed. This equipment is to be ordered. The engineering firm will stake out the placement of the footings, the maintenance department will assist with pouring the concrete, and FYSA will assemble the cages. Joe Kell and the City Council discussed a proposed draft of a lease between FYSA and the City for the operation of the Fairfax Regional Sports and Park Complex. A meeting to review the document in detail will be scheduled. Charlie, from Wilson Hite Insurance, and Jason, from Millhiser Smith, and Casey Kaler, from ICAP, gave presentations concerning the city's insurance package. Differences in the worker's compensation packages of IMWCA and Continental Western were highlighted. Motioned by Frieden, seconded by Magers to keep the city's insurance package with Continental Western through Wilson Hite Insurance Agency with coverage the same. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe opened the public hearing regarding the FYI budget at 9:05 PM. No written or oral comments were received at the city clerk's office. No one present had any comments or questions. Mayor Rabe closed the public hearing regarding the FY14 budget at 9:06 PM. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2013-09, A RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2013-2014. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2013-09 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2013-10, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2012-2013 BUDGET. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2013-10 duly adopted. Marianne Wainwright introduced ORDINANCE 02, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO THE ANIMAL PROTECTION AND CONTROL. Discussion was held and an amendment was made to the initial proposal. Motioned by Frieden, seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 02 as amended. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Motioned by Magers, seconded by Beer to approve final passage and adoption with respect to ORDINANCE 02, AN ORDINANCE ADOPTING THE EXISTING CITY CODE OF THE CITY OF FAIRFAX, IOWA, AS THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012 as amended. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared ORDINANCE 02 duly adopted. Mayor Rabe reported that he and Lynn Miller interviewed four people for the as needed position. They are recommending hiring William Barry. Motioned by Magers, seconded by Frieden to hire William Barry for the as needed part- time seasonal position for maintenance at $12.00 per hour. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. A quote from CRL Lawn Care for spraying was reviewed. Motioned by Magers, seconded by Frieden to accept the quote from CRL Lawn Care for spraying of city property for an early paid amount due of $2,975.00. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Extensive discussion was held concerning future projects. The TIF spreadsheet, debt schedule projections, and debt capacity spreadsheets were reviewed. It was discussed to extend water and sewer along East Cemetery Road to Williams Blvd, lowering the lift station in this area to enable it to service a larger area, street improvements in this immediate area, completing the nearby drainage improvements necessary for the trail project, and refunding two current debt issues for interest savings. Possible interest in hooking up to these extended services will be discussed with properties in the area. Motioned by Wainwright, seconded by Beer to approve the claims list dated March 12, 2013. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. JoAnn asked about the placement of a large commercial sized dumpster in the rear of the city property here at city hall. The maintenance department will check on this issue. A concern about trains parking so they are blocking street crossings for an extended time was discussed. Marc reminded staff that more of the service lines on Horizon need to be fixed. The settling in some areas is becoming severe. Kluesner is to be contacted for a quote. It was requested that the city clerk contact the Linn County Sheriff's Department and ask for a key for the new monthly report so that we may be able to understand the information. Motioned by Wainwright, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe adjourned the meeting at 9:52 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST March 12, 2013 Payee Purpose Amount AFLAC Payroll Premiums 371.81 Alliant Energy Utility Bills 1,083.99 Alliant Energy Utility Bills 4,240.31 Aramark Mats &Uniforms 897.17 Baker and Taylor Library 474.17 Baker Paper Co. Inc. Paper Towels 43.45 Bracy, Tony or Terra Deposit Refund 60.00 Brindlee Mountain Fire Apparatus F/D 1,400.00 Carquest Parts 12.58 Carus Corporation Water Supplies 792.60 Cedar Rapids Photo Copy, Inc. Library 35.85 Center Point LP Library 85.08 Certified Pest Control Library 65.00 Consumer Reports Library 99.00 Costigan, Kevin F/D 120.00 Crawford Quarry Co. Rock 73.33 CRL Lawn Care Spraying 2,975.00 Demco Library 162.42 Elan Credit Card Balance 2,978.81 Emergency Services Marketing Corp. F/D 850.00 Fareway Stores Supplies 103.65 Fastenal Supplies 102.66 Fauser Energy Resources Fuel 1,399.57 Feld Fire F/D 3,267.00 Follett Software Co. Library 1,149.00 Fox Apparatus Repair & Maint. F/D 651.00 French, Mary Deposit Refund 60.00 FSSB S/C for ACH File 25.00 Future Line Truck Equipment Plow Parts 427.12 Gagnon, David Net Deposit Refund 58.68 Gazette Communications Publications 312.02 GCR Tire Centers Tires 706.52 Grainger Supplies 207.32 Hach Supplies 141.93 Hall & Hall Engineers, Inc. Engineering Fees 29,819.54 IAMU Membership Dues 511.86 ICC Membership Dues 125.00 IDNR Storm Water Discharge Fee 175.00 Iowa League of Cities Registration 70.00 IPERS Payroll 3,700.37 Johnson County Refuse, Inc. Solid Waste Service 8,690.00 Keystone Labs, Inc. Testing 377.98 Kula, Phillip Deposit Refund 60.00 Linn County REC Utility Bills 2,167.80 Linn County Sheriffs Office Police Service 6,786.00 Matheson Tri-Gas, Inc. Welding Supplies 16.84 Menard's Supplies 728.89 Meyerhofer, Chad or Klair Deposit Refund 60.00 MidAmerican Energy Utility Bills 1,244.74 Ode Design Library 38.00 Penworthy Library 512.63 Pollard Water Water/Sewer Supplies 291.44 Rath, Nathan Net Deposit Refund 5.66 Reminisce Extra Library 25.98 Ross, Steven Net Deposit Refund 14.17 Sandry Fire Supply F/D 234.00 Sankot's Garage, Inc. Vehicle Parts & Labor 2,185.27 Schoolsin Map Cabinet 2,213.62 Schulte, Kurt Deposit Refund 30.00 Secretary of State Notary Fee 30.00 Sexton, Phil F/D 139.47 Simmons Perrine Moyer Bergman PLC Legal Services 117.00 South Slope Telephone Service 549.83 Staples Supplies 278.14 Staples Contract & Commercial Supplies 675.15 Strategic Print Solutions Print Agreement 513.85 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,159.80 US Cellular Cell Service 270.64 US Treasury Payroll Taxes 1,497.35 US Treasury Payroll Taxes 1,497.34 US Treasury Payroll Taxes 912.86 US Treasury Payroll Taxes 1,497.35 US Treasury Payroll Taxes 1,497.34 USPO Postage 224.00 USPO Postage 178.12 USPO Postage 181.78 USPO Postage 293.70 Waterworks C & I Potassium 60.76 Wilz, Beth Library Reimbursement 14.96 Total Net Payroll 17,493.70 TOTAL 117,782.67 February 2013 Receipts General Fund 35,868.60 Road Use Tax 17,703.22 LOST 21,975.65 TIF Fund 8,964.70 Water Fund 15,117.88 Trust and Agency 420.00 Sewer Fund 15,432.42 SRF Bond Retire Fund 14,994.00 Garbage Fund 10,240.50 Farm Operations Fund 1.47 Total Revenue: 140,718.44 February 2013 Expenses General Fund 56,927.78 Road Use Tax 18,725.32 LOST 40,521.86 Water Fund 9,003.50 Trust and Agency 870.00 Sewer Fund 16,604.74 Garbage Fund 8,854.90 Total Expenses: 151,508.10