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Home My WebLink About06/11/2013 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JUNE 11, 2013 The regular meeting of the Fairfax City Council was held Tuesday, June 11, 2013, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Dave Yanecek and Cynthia Stimson. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Magers to approve the city council minutes from May 14, 2013 and place on file the Library Board of Trustees minutes dated June 4, 2013, and the Parks and Beautification minutes dated May 16, 2013. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne stated that the library has been getting busier. Marc Magers stated that the fire department has a vehicle listed on Craig's list for $12,000 and has received a standing bid of$10,000. The fire department is getting ready for USA Days. Dave Yanecek reported that the flag pole has been installed at The Complex. A group will work on getting the batting cages installed. JoAnn Beer stated that the Parks and Beautification Committee will be showing "The Lorax" during USA Days at The Complex. Placement of a basketball court at Hawks Ridge is being researched. Motioned by Magers, seconded by Otto to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Chris Wolfe, from Per Mar Security Services, discussed their proposal for a 90 day trial to provide security services to the City of Fairfax. Motioned by Frieden, seconded by Magers to enter into a Physical Security Temporary Services Contract with Per Mar Security Services, with services beginning as of July 1, 2013. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks discussed the East Cemetery Road projects and the property acquisition process. Motioned by Magers, seconded by Beer to hold a special city council meeting on Tuesday, June 25, 2013, beginning at 6:00 PM and to have a public hearing during this meeting regarding property acquisition. Discussion was held about the EIB project. Zack Sobaski stated that he feels Council approval of a commercial building permit slows up the process, that they were not given enough time to address the engineer's concerns before the agenda deadline, that he needs to get the building project started as soon as possible, and that they have applied for an IDNR permit for their planned pond. Shane Wicks stated that he still needs information about the final placement of the building and information about the pond. EIB is to submit a revised site plan and the city council will review this topic during the special council meeting on June 25 and take action if enough final information is available. The City may tie the Occupancy Certificate to the storm water management issues. Shane Wicks stated that they have submitted plans for the trail project to the State. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2013-29, A RESOLUTION TO APPROVE THE FINAL PLAT FOR VLCKO'S 1ST ADDITION. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to approve Vlcko's commercial sign application. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Wainwright to approve RESOLTUION NO. 2013- 30, A RESOLUTION TO APPROVE PAY APPLICATION NO. 8 FROM DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held concerning the cost of a temporary the and trees planted list for the new park. Four quotes for street work were reviewed. A spreadsheet comparing the quotes is to be compiled and the council will review the information during their next meeting. Motioned by Magers, seconded by Otto to approve the quotes from CRL for spraying. One quote is for $2,451.00 for miscellaneous city property around town and the other is for $7,200.00 for The Complex. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about the franchise agreement draft. The City Council would like to proceed with all recommendations from the attorney. Marianne Wainwright introduced ORDINANCE 04, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012, BY AMENDING CHAPTER 55, THE ANIMAL PROTECTION AND CONTROL CHAPTER. Discussion was held and an amendment was made to the initial proposal. Motioned by Magers, seconded by Frieden to approve the first reading of ORDINANCE 04, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012, BY AMENDING CHAPTER 55, THE ANIMAL PROTECTION AND CONTROL CHAPTER. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: Otto. Motion carried. Information about this ordinance to allow urban chickens will be placed in the FACTS and the council will use the full three meetings to take action regarding this ordinance. Quotes from temporary employment agencies for help with the scanning project were reviewed. Discussion was held about employment costs and current part-time staff that may be interested in more hours. Motioned by Magers, seconded by Otto to offer the project hours to a current part-time library employee. If none of them are interested, then QPS will be contacted to provide staffing. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held about maintenance department staffing. Mayor Rabe asked for the authority to contact a previous applicant to help with projects on an as needed basis. Motioned by Magers, seconded by Otto to give Mayor Rabe authorization to call in a temporary employee, if needed. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Frieden to approve the outdoor Service Area Application from the American Legion for USA Days. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. The city clerk discussed some of the claims items. Marianne Wainwright asked about the total due The Sled Shed. The invoices were reviewed. Motioned by Magers, seconded by Otto to approve the claims list dated June 11, 2013. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Marc Magers mentioned there is grass growing up in the warning track at the new ball diamonds and that he wants the mowing ordinance enforced more effectively. JoAnn Beer mentioned that she heard the old school building on Church Street has been sold. The current zoning, of 9RS, was discussed. Travis Otto asked about the process to combine lots and sidewalk installation requirements. Cathy Bayne requested that a street sign pole that has been broken off be removed. The Hazardous Collection Information was discussed. Linn County is recommending that we start to offer this option every two or three years, instead of every year. Shane Wicks stated that today is the official completion date for the park project. Some of the plantings may have to wait until fall. Cynthia Stimson discussed the Iowa League of Cities' Annual Conference. She was instructed to register both herself and Kathy Everett for the entire event. If anyone else is interested in attending, they are to contact Cynthia. Motioned by Magers, seconded by Otto to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 8:45 PM Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST June 11, 2013 Payee Purpose Amount Advanced Systems Scanning Project 14,028.00 AFLAC Payroll Premiums 399.60 AFLAC Payroll Premiums 52.13 Alliant Energy Utility Bill 18.16 Alliant Energy Utility Bill 28.29 Alliant Energy Utility Bill 328.34 Alliant Energy Utility Bill 470.00 Alliant Energy Utility Bill 18.16 Alliant Energy Utility Bills 3,480.35 Altorfer, Inc. Supplies 131.70 Aramark Mats &Uniforms 753.20 Automatic Systems Co. Water Plant Work 1,490.00 Baker and Taylor Library 761.04 Baker Paper Co. Inc. Supplies 148.35 Barnes &Noble Library 75.89 Batteries Included F/D 37.20 Bayne, Cathy Summer Reading 43.59 Bluegrass Playgrounds Spring Rider 419.00 Bound Tree Medical F/D 612.20 Breeden Tree Service Tree Removal 712.00 Bruns, Wes Deposit Refund 60.00 Carus Water Supplies 1,524.00 Cedar Rapids Photo Copy, Inc. Library 28.07 Center Point LP Library 86.28 Certified Pest Control Library 65.00 CoLibri Systems North America, Inc. Library 2,069.00 Costigan Construction Hawk's Ridge Park Work 1,385.32 Dave Schmitt Construction Co. Park Project Pay App 48 29,852.06 DEMCO Library 436.54 Diamond Lake Book Library 256.74 Display Sales Banners 5,326.15 Dream Steam Carpet Clean Library 400.00 Elan Credit Card Balance 7,414.89 Elan Additional Library Charges 1,676.38 Everett, Kathy Mileage 11.30 Fastenal Park Supplies 20.94 Fauser Energy Resources Fuel 2,642.66 FSSB S/C for ACH File 25.00 FSSB Lock Box Rentals 160.00 FYSA Insurance Reimbursement 1,424.00 Galls F/D 597.55 Gazette Communications Publications 315.11 Grainger F/D 152.75 Graybill Communications Water and Sewer System Work 6,797.39 Hall & Hall Engineers, Inc. Engineering Fees 57,087.03 Heiman Fire Equipment F/D 337.14 Hofmaster, Robert D. or Charlene Deposit Refund 60.00 IDNR Operator Certificate Renewal 120.00 Iowa One Call Locates 46.80 IPERS Payroll 4,058.03 Itron Maintenance Agreement 2,042.92 Johnson County Refuse, Inc. Solid Waste Service 9,044.00 K&B Ag Supply, Inc. Farm Ground Expenses 4,836.65 K&B Ag Supply, Inc. Supplies 107.35 Ken-Way Jetted French Drain 200.00 Keystone Labs, Inc. Testing 775.36 Kids Reference Company Library 54.40 Kieck's F/D 47.95 Kingery, Karlene Library 14.95 Librarians' Choice Library 129.92 Linn County REC Utility Bills 1,910.13 Livingston, Jack or Carole Deposit Refund 60.00 LL Pelling Co. Premix 110.40 Machula, Mike F/D 128.40 Matheson Tri-Gas, Inc. Welding Supplies 17.68 Mayberry Electric Sewer System Work 348.75 Menard's Supplies 842.02 MidAmerican Energy Utility Bills 356.28 Miller, Lynn F/D 75.00 Nauman, Jill Deposit Refund 60.00 Network Computer Solutions Computer Work 250.00 On Deck Sports Soccer Goals 3,714.50 Overdrive Library 491.07 Penworthy Library 356.76 Port O Jonny, Inc. Toilet Service 196.00 Pumpkin Books Library 71.96 Red Cedar Chamber Music Library 200.00 Sankot, Micheal F/D 368.98 Sankot's Garage, Inc. Vehicle Parts & Labor 188.11 Schimberg Co. Supplies 368.91 Simmons, Perrine, Moyer, Bergman City Attorney 2,341.80 South Slope Telephone Service 554.67 St. Luke's Work Well Solutions Training 75.00 Staples Contract & Commercial Supplies 211.44 Storm Steel Supplies 163.41 Strategic Print Solutions Print Agreement 513.85 The Sled Shed Inc. Equipment & Equip. Maint 1,230.25 Trenary, Nick Library 240.00 UnitedHealthcare Ins. Co. Policy Premium 182.70 UnitedHealthcare Plan Policy Premium 4,357.33 US Cellular 1 Tablet and Service for all 827.99 US Cellular Cell Service & Tablet Screen Prot. 669.34 US Treasury Payroll Taxes 1,497.36 US Treasury Payroll Taxes 1,925.55 US Treasury Payroll Taxes 1,221.93 US Treasury Payroll Taxes 1,682.68 US Treasury Payroll Taxes 1,827.11 USPO Stamps 6.60 USPO Postage 297.66 USPO Postage 182.23 Van Meter Inc. Sewer Parts 2,633.02 Vinyl Graphics CR F/D 498.00 Waterworks C & I CTO Filter 208.28 Welter Storage Equipment Co., Inc. Library &Parks Cabinets 705.00 Wendling Quarries Rock 629.89 WEX Bank F/D Fuel 194.96 Wilson Distributor Service F/D 110.00 Wilson-Hite Insurance Worker's Comp Insurance 2,318.00 Total Net Payroll 20,465.55 TOTAL 223,583.38 May 2013 Receipts General Fund 44,968.82 Road Use Tax 9,611.23 LOST 19,293.69 TIF Fund 48,392.19 Water Fund 15,531.92 Trust and Agency 450.00 Sewer Fund 13,966.53 SRF Bond Retire Fund 15,066.00 Garbage Fund 10,765.49 Farm Operations Fund 1.63 Total Revenue: 178,047.50 May 2013 Expenses General Fund 96,083.41 Road Use Tax 22,884.79 LOST 2,701.34 Water Fund 33,442.15 Trust and Agency 450.00 Sewer Fund 28,034.55 Garbage Fund 11,369.08 Total Expenses: 194,965.32 i i'• } STATE OF IOWA Counties of Linn and Johnson ss. CITY 6F FAI FAX REGULAR CITY: CtxUNCILME TMG fJtsptav�atros areb(n Sloan �aCnanrarostEt62dt5 a�1in�s2tit,p1�t Pe Fairra"' d 400.00 ''IfedTUesdav, June Elan Creattt.C'a3d Batartei 7 4149IiY Half. Mavrnr, (Elan Addtt'pnsl k rt�r�ry Charles {oi?nd:,o order at;7;00 1,676,38 bars Oreseril' J4Ann EveS`10 4rett,dGathy Miteage 97.3U radar+. Travis Offe, Fastenat Park;Suppti# 4 Id Marianne t+vatn- Fa421 Energy Rasources Fuer etaff;present: Dave I Tins McDougall do state that I am the publisher THE ::2,6426[n Sia5Pmson. � , Fs58 5/C for k.B6ax x File entafs;1 0o r5,seconded by:frFiGAZETTE a daily newspaper of general circulation on FSS.B Y-oc60.00 Ayes: Beer, , FY tnstirapce Re€mbursement lagers, and Wain- 1 tl e Moflon carried Linn and Johnson Counties, in Iowa. The notice, a printed Gaits 1=7D 59755 hden,-seconded by GaistteCpenrrtun7caf'ons Publications .ve thecity cauncit copy of which is attached, was inserted and published in 3Y5alY "14, 2013 and.61ac4 Gra'bih gr0-Link0 > Board of.Trus and tees THE GAZETTE newspaper in the issue(s) June 25th 2013 Grawbtt# Cornmurtcatfons V4aYer'and to 4,`-:':2Q13, and'�thL , 5ewer5ys%rnFWdrk 6797.34 'catfitn nglnutesdafed Hart. Hatt Etegrneers, Irtc. Engineer yes Beer, FNeden, ins Fees 57,087,03 1 Watripvr€ghtNays: Hetrrvarl Ftre ECtutprnent:Fra 337.14 ed. The reasonable fee for publishing said notice $198.97 Hoti�hasler,Rabert b.Ksr;Char erre<;:ae.'d thaf'the librarw has posit Refund 6n 00 IBNR Operator Gertiticate Renotraf tud Ph'at the fire do= 120;00 tle le fr'siad on Crals"& Iowa Cone Catt Lo6tes 46 80 � ndHas,receN10d a IPERS Payroll 4,06&03 0OdG'i The nro da- Jtrrrn Marntenanpa. AgreenSent rg radv' for ta51 '4,042.92 JOh:ason Cacariiy F{afats h65blid ivdried.ittaP the Flag. v9aste Servica;9 044 tl0 ` lied at,The COdhplek,: f6&B Asr Suupiv, tnc Farm CirdU0CI to getffns the bathnq- Expenses 4,.83665 1EI9eB A55upply,lnc. Sumplies 107.35that the Parks:and= Keit Way Jklied Frenctkbrarn 200;30 Kevstorna L&bs Inc.Tcsiins 775.36 9ers seconded.by the first readin4:of AN.ORDINANCE:: coop at= ol�t�t-= CITY OF FAMR AMENDII+6. F E.ANIMAL P :_ Ra': ue 'age'' jjinorspasue a- aAOga ay{ ONTPOL CHAP of pa5apuas jowepnr a4i fo finsas a sy oto: Ayes: Baer W321.Nt,NOINR1.1OE38a .. and: Wainwrlght. This instrument was acknowledged by Tim McDougall VAN NNIS'aNV -'NOISS�SSOd carried. 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