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Home My WebLink About10/01/2013 Special Council Minutes CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING OCTOBER 1, 2013 The special meeting of the Fairfax City Council was held Tuesday, October 1, 2013, at Fairfax City Hall. Mayor Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson. Motioned by Frieden, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. City Engineer Shane Wicks reviewed the information about possible ways to calculate water and sanitary sewer connection fees in the new project area. Shane is to work up specifics with: total acres benefitted being considered in the calculation, no end time frame for these connection fees in this area, there should be a yearly inflation factor until the end of the loan when that will be capped, a 50% discount of the calculated water connection fee, timing of payment specified, how to handle additional connection fees for new projects in the benefitted area, requirement to bore under an improved street, and the ability to calculate different connection fee amounts for special circumstances, such as other uses. After this information is drafted, it is to be mailed to properties in the project area for their review. The City needs to enter into agreements with Casey's and EIB for their connection fees. Discussion was held regarding the Per Mar proposal. Doug Mueller, from Signal 88 Security gave the Council information about their company and asked the City to consider their information. The Council felt they are at the point they are committed to Per Mar for at least six months. Doug was encouraged to submit a proposal in December or January. Motioned by Magers, seconded by Otto to approve RESOLUTION 2013-63, A RESOLUTION ENTERING INTO A SECURITY PATROL AGREEMENT WITH PER MAR SECURITY. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. Mayor Rabe declared RESOLUTION 2013-63 duly adopted. Travis Otto asked about sidewalk requirements on lots without building improvements. He was informed that staff is currently making a list of properties, both private and public, that need sidewalk installation. It is normal to require sidewalk as soon as a lot has sidewalk going to it from both sides. Fred Wood asked about placement of East Cemetery Road after the improvements are completed. He was informed that during the city council meeting on October 8, the engineer will be discussing some of the design options for this street. Motioned by Frieden, seconded by Otto to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 7:14 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. STATE OF IOWA Counties of Linn and Johnson ss. i CITYf o F.A 1R, X I Sl?I�CtaL CE'M-"V�Q�IS�CE�, �ICfi"i4BE14.tr�'�R18 he spool l tfaee the��the, aIrfax �tty�oUnoii;V�frs held Tuesday t�cre- i ba �,24i ,ea't ftrfalty Mall IJaY .or baba called the megting to ortter al CpUh ;(uQ PM cit ttlerribers present: lo3#nn Baer,; Betula 1 rioter, Travis 1, Tim McDougall, do state that I am the publisher THE Olio, tl4arc Magers, end Marianne Stalrawri$hl torher city staff present: Cirnhta5timsar�. d by GAZETTE, a daily newspaper of general circulation in �alianed.by Frieder; seeonde� { '� aperaye the agenda. ayes: Linn and Johnson Counties in Iowa. The notice a printed eser FFieden, ot3o,:;Masers, and .. x 1'3tatn nxlgM,Moflon co&led. >n�ln er.chane Vfib miewea copy of which is attached, was inserted and published In ht do#armatat. about posslbtr ways to THE GAZETTE newspaper nT the issue(s) October �th. �u1a#e wester and sanitary. sewer � cq_.nnectran lees In She nevr prnjeet area. ZV 3 hRa Is to v✓nrk up specifics with:`To- V fa�.cles ben.'eflttetl being considered in the calculativli ro end;Jima frame for ftaase connection#ees In this area,there shGutd be dearly rnflefton f, rint loan when that MVIWill ba The reasonable fee for publishing said notice $41.90 the end of tti't r capped,a�Q�w rtir� p�inY1>lf iiia cal�Ula• Med, jar;';"dandttvn a, timing of `+ payment 5aeelCde #IQW�o ha,ndta 00dl- llanat connaotlQne�}s ftik'nest'praler.rs In the benefftledarea,tegUtremppi.to bore under an ImproymdislreaS;and the 006,to calcu1.tat_different connection fee amounts for specla1 ctrcumSt.ances; such as other-uses. After this information Is drafted,';it Is talia mailedo properties in the prolecl 8rga#or their review, The City needs tp=inter inta'=agreer'enfs with Casey's >: anql8#ar their connection fees, ? :isiscusstan;'was held mordingl the : nhar PrpposaI Dque Mueller,;from th zlsnal88eeurlfY Save e Council in- farmatlon atiout their':Company.and ` as"ked the C it islder lheir'lnfor- lialron The';Counc11fell thare atthe: i irin3 they arse eommitledeYto Per Mar #pr at least six months. Doo voen- ad io.ubmit a proposal ine- cc,mber or'..Jlnuary inosione. by lvlagars, eKondert by Otto to apprpyee!I! u?rkfsttir ^pt3^ 5 „ 1 � � � This instrument was acknowledged by Tim McDougall f« n n�—tar'wTE"E�� i � GtfRITY l",call of, a Dear, before me on October 9th, 2013 Prladan S)tt1} the er:, end I ain- wr7ghl, tfaY , nano ,, Dilor carr,led, tllaYor Rabe decfared RESOLI#T,I9N 213^63 duly adapted.. Travis Otto asked about sldewalk`re- ouir4menis on lots without building.im- prr�vement.a He was .Informed:ihar,1&41 : �t��f is ctirrenfly making a list of prop- d kall�valk iarsiallatipn ll lslinormaf Notary Public in and o the "tate of Iowa to:cequtre sCdewalk as soon as a lot has sz 3awalk:0064to Il from both sides. ,Trod Wood asked abwt plaremont of EasS Cemetery Road after the im- 'P pygmanis are completed.He Was in- fpemed that during the city council meeting on;October 8,theengineer will be.discussing some of..ihe design°`oa- tions#or this street r , Motioned.by �rleden; seconded.by Otto to adlourn the meeting Ayes: Beer, Frladerr Ofto, 'Iilragers, and UWainwrlght, Nays gone ru}aEton car- a Sandra K.Smith rietl Mayor rube adiourneg':Iha meelitj at #3fY1fltkSSii1ru Number 753223 :a�r� My Commission Expires MayQr.hI8StI Raba June 11,2014 City ClarklT[easurer Cv.nthla Stimson t3lscl6lmer: The foregoing minutes are not:rrfficlal;until apprgyed by the City Copncll.