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Home My WebLink About08/12/2014 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING AUGUST 12, 2014 The regular meeting of the Fairfax City Council was held Tuesday, August 12, 2014, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, and Marianne Wainwright. Travis Otto was absent. Other city staff present: Cynthia Stimson, Cathy Bayne, and Dave Yanecek. Motioned by Magers, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Motioned by Frieden, seconded by Beer to approve the City Council minutes dated July 8, 2014 with one correction, the amount of the spraying should be $2,400.00. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Motioned by Beer, seconded by Frieden to place on file the Library Board of Trustees minutes dated July 1, 2014 and the Parks and Beautification Committee minutes dated June 19, 2014. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Quotes for work on the library building were reviewed. Gary Pribyl discussed the quotes. It was mentioned that the trees around the library building need to be trimmed. Motioned by Magers, seconded by Beer to approve the quotes and estimates for the work on the library building, with the work for the exterior brick and stone renovations going to Technical Specialties Systems of Cedar Rapids for $24,850 and the other work as listed. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Motioned by Wainwright, seconded by Beer to transfer the net amount that the library is under budget from the general checking into the library's savings account. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Linn County Deputy LaMere presented the list of calls. Doug, with Signal 88, stated they have been checking doors on commercial property. Brian Merta reported that the fire department has been busy and that the medical truck has been fixed. Dave Yanecek reported that they have been busy making repairs due to the storm damage and that he will start replacing the street signs after he receives the brackets. JoAnn Beer reported that the August Movie in the Park went well with perfect weather. She asked when the basketball hoops would be placed at Hawks Ridge Park. She stated she has viewed the new parking lot at Prairie Creek Park, Mt. Vernon is starting a program to treat Ash trees, and trees need to be trimmed at Prairie Creek Park. Motioned by Magers, seconded by Beer to approve the financial reports as presented. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Shane Wicks asked about the status of the water detention areas at The Complex. Mayor Rabe and staff will work on them. Larry Chmelicek asked that he be granted an extension to the requirement to install sidewalk on his lot on Ridge Drive. He intends to build by next year and doesn't want to put the sidewalk in until the building project. Scott Konecny also asked for an extension to the requirement to install sidewalk on his lot on Ridge Drive. They recently purchased the lot next to their house and they want to do some more grading and landscaping. David Tonsfeldt asked that they not be required to install sidewalk on Sunflower Drive and Goldenrod Drive along the borders of their empty lot. They currently use this lot for recreational activities. Discussion was held on the process of the sidewalk installation notices. Motioned by Frieden, seconded by Magers to allow a one-time extension of the required sidewalk installation deadline to July 1, 2015 for any property owner who received a notice and asks for an extension before the original deadline of October 1, 2014. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Don Kleis, Prairie Road Builders, discussed his proposal for street work. Motioned by Magers, seconded by Frieden to approve the proposal for street work for $29,201.00 and $12,813.95. They are to look at the need for work on Main Street near the Legion. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Discussion was held about the Conditional Use Permit Application with Linn County from Zenisek LLC, for K&B Ag Supply. No decision has been made. Shane Wicks, from Hall and Hall Engineers, and Tim Zimmerman, from the CRANDIC, discussed P.O.S. No. 1932. The CRANDIC does not agree to some of the proposed conditions from the City. The conditions were modified. Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2014-71, A RESOLUTION TO APPROVE THE PLAT OF SURVEY NO. 1932 IN THE EAST 1/20F THE WEST 1/20F SECTION 16, TOWNSHIP 82 NORTH, RANGE 8 WEST IN LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-71 duly adopted. Patty Soukup asked the City Council to consider participating in the Certified Local Government Program for historical preservation. She will get information from area communities that already participate. Steve Waln asked about the drainage at Vance's Storage. Hall and Hall Engineers have talked to the owner, taken some elevation shots, and are working on their recommendation. This information should be ready for the next city council meeting. Areas impacted by the flood were discussed. There has been a Presidential Disaster Declaration for the storms June 26 —July 7, 2014. The city clerk attended a meeting about the process to receive reimbursement for expenses. She has filed the initial form to start the process. Hall and Hall Engineers presented three different options for the culvert on Williams Blvd. and 76th Avenue. A decision will not be made until we determine if federal disaster funds will be available for this project. Mayor Rabe attended a meeting about the Highway 100 project. The IDOT is proposing moving the road. The cities of Fairfax and Cedar Rapids are opposed to this new proposal. A form to get a cost estimate for the special census was reviewed. Staff was directed to submit this form. The commercial sign permit process was discussed. The ordinance and/or resolution are to be revised to allow doubling of the fees if the permit is applied for after the sign is in place. A municipal infraction could be filed for a violation. Mike Dufoe gave an update on Phase 1 East Cemetery Road Area Improvements Project. It is complete except for one area of ditch. Motioned by Magers, seconded by Beer to approve RESOLUTION 2014-72, A RESOLUTION PARTIALLY ACCEPTING THE PHASE 1 EAST CEMETERY ROAD RECONSTRUCTION, DRAINAGE, STORM SEWER, WATER MAIN, AND SANITARY SEWER IMPROVEMENTS PROJECT. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-72 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION 2014-73, A RESOLUTION TO APPROVE PAY APPLICATION NO. 5 FROM RICKLEFS EXCAVATING, LTD FOR PHASE 1 EAST CEMETERY ROAD RECONSTRUCTION, DRAINAGE, STORM SEWER, WATER MAIN, AND SANITARY SEWER PROJECT IN FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-73 duly adopted. Mike Dufoe gave an update on the Phase 2 East Cemetery Road Area Improvements Project. There are currently only about 23 working days left on the contract. He will request their plan for completion. Mark, from 63 East Cemetery Road, discussed his dissatisfaction with the drainage beehive placed in the drainage easement. Mike will meet with Mark and see if there are other options. Change order number two was discussed. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2014-74, A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM RATHJE CONSTRUCTION, CO. FOR THE PHASE 2 EAST CEMETERY ROAD STREET RECONSTRUCTION, TRAIL, AND DRAINAGE IMPROVEMENTS PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-74 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2014-75, A RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM RATHJE CONSTRUCTION, CO. FOR THE PHASE 2 EAST CEMETERY ROAD STREET RECONSTRUCTION, TRAIL, AND DRAINAGE IMPROVEMENTS PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-75 duly adopted. Shane Wicks gave an update on the Trail Project. The bridge will arrive tomorrow. Estimates for stream channel repair were reviewed, the cap is in place on the north pier wall, the Braun invoices are ok, and more information is needed about the Terracon expenses. Motioned by Magers, seconded by Frieden to approve RESOLUTION 2014-76, A RESOLUTION APPROVING CHANGE ORDER#8 FOR THE FAIRFAX TRAIL PROJECT ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK, IDOT PROJECT NUMBER STP-E-2462(601) FROM TAYLOR CONSTRUCTION, INC. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-76 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2014-77, A RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM TAYLOR CONSTRUCTION, INC. FOR THE FAIRFAX TRAIL ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK BETWEEN EAST CEMETERY ROAD AND FRONT STREET PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-77 duly adopted. Discussion was held about employee pay for FY15. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2014-78, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-78 duly adopted. Motioned by Magers, seconded by Beer to approve the claims list dated August 12, 2014. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. Marc Magers stated that the concrete is cracked on the trail at The Complex, near the north diamond's scoreboard. Shane Wicks will check on the performance bond. Brian Merta stated that the bridge on West Cemetery Road that was damaged during the flooding is settling. He also said that he witnessed a Schrader Excavating truck going over the bridge. The correspondence was reviewed. Discussion was held about possible plans for the old school building. Motioned by Beer, seconded by Frieden to adjourn the meeting. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe adjourned the meeting at 10:02 PM Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST August 12, 2014 Payee Purpose Amount Advanced Traffic Control, Inc. Signing 140.00 AFLAC Premiums 706.95 Alliant Energy Utility Bill 30.09 Alliant Energy Utility Bill 18.96 Alliant Energy Utility Bill 18.79 Alliant Energy Utility Bill 421.49 Alliant Energy Utility Bill 291.00 Alliant Energy Utility Bills 4,803.04 Altorfer, Inc. Supplies 49.75 Apparatus Testing Services, LLC FD 167.50 Aramark Mats &Uniforms 1,066.28 Audio/Video Technologies Security System 228.00 B & W Lock Co. Library & Shop 215.00 Baker and Taylor Library 893.70 Baker Paper Supplies 786.68 Bayne, Cathy Library 108.32 Beatty, Mitch Deposit Refund 60.00 Blangy, Mary Mileage Reimbursement 90.72 Breeden Tree Service Yard Waste Clean-up 9,751.00 Carus Water Dept Supplies 1,059.60 Cedar Rapids Photo Copy, Inc. Library 33.63 Cedar Valley Humane Society Animal Pick-up 410.00 Center Point LP Library 41.94 Centurion Holdings I, LLC Library 96.00 Certified Pest Control Library 65.00 City of Cedar Rapids Cost Share for Traffic Signal 214.80 CLIA Laboratory Program FD 150.00 CoLibri Systems North America Library 1,240.00 Collingwood, Valorie Deposit Refund 60.00 Corridor Metropolitan Planning Org. Membership Dues 785.81 CRL Lawn Care Spraying 2,400.00 Elan Credit Card Balance 1,749.55 Elite Flagging, Inc. Flaggers 2,703.13 Everett, Kathy Clerk's Academy Mileage &Per Diem 246.59 Fareway Supplies 36.33 Farmers Mutual Hail Crop Insurance 191.00 Fauser Energy Resources Fuel 3,204.41 Feld Fire FD 1,321.00 Forester, William Net Deposit Refund 56.94 Fox Apparatus Repair & Maint. FD 1,154.36 Gazette Communications Publications 205.91 Grainger Supplies 28.18 Grove, Timothy or Faye Deposit Refund 60.00 Hall & Hall Engineers, Inc. Engineering Fees 15,754.91 IDNR NPDES Permit 175.00 Iowa DNR NPDES Permit 210.00 Iowa One Call Locates 130.60 Iowa Prison Industries Street Signs 8,082.50 Iowa Title Company Research 87.00 IPERS Payroll 4,223.00 Jester Apparel Net Deposit Refund 28.04 John's Lock& Key Keys 12.82 Johnson County Refuse, Inc. Solid Waste Services 10,281.00 Keystone Labs, Inc. Testing 258.49 King's Material, Inc. Concrete 332.33 Kluesner Street Work 20,969.02 Linn County REC Utility Bills 1,984.60 Linn County Secondary Rd. Dept. Sign 250.00 Matheson Welding Supplies 19.08 McSweeney, Katie Deposit Refund 60.00 Menard's Supplies 441.28 MES FD 2,717.19 MidAmerican Energy Utility Bills 331.60 Middlebrooks, Kenneth Net Deposit Refund 7.65 Miene Grinder Work 4,535.00 Miller, Tony or Cassidi Deposit Refund 60.00 Momosa Publishing LLC Library 46.00 Network Computer Solutions IT Work& Computers 2,260.75 Nichols, Tom Net Deposit Refund 28.68 On Deck Sports Park Equipment - FYSA 1,130.49 Penworthy Library 474.64 Port-o-Johnny Toilet 87.00 Professional Plumbing Services Library &Parks 394.00 Rathje Construction Pay App 44 116,422.72 Ricklefs Excavating Pay App 45 95,020.43 Roto-Rooter Sewer System Work 675.00 Sandry Fire Supply, LLC FD 13,883.00 Sankot, Michael FD 85.24 Sankot's Garage, Inc. Parts & Labor 172.55 Schimberg Co. Supplies 1,590.14 Signal 88 Security Patrolling 4,329.12 Sled Shed Blades & Mower Work 569.82 South Slope Telephone Service & Internet 516.52 Staples Contract & Commercial Supplies 571.32 Staples Credit Supplies 52.47 Stetson Gloves 40.76 Stimson, Cynthia Movie in the Park till 100.00 Strategic Print Solutions Supplies 53.00 Strategic Print Solutions Print Agreement 513.85 Swank Movie in the Park 349.00 Taylor Construction Pay App 46 14,075.75 Terpstra, Nancy Library 304.00 Terracon Trail Project 737.50 Treasurer State of Iowa Qtrly Sales Tax 3,514.00 Treasurer State of Iowa Qtrly State WH 3,843.00 UnitedHealthcare Ins. Co. Policy Premium 179.34 US Cellular Cell Service 310.06 US Cellular Tablet Service 450.93 US Treasury Payroll Taxes 1,243.41 US Treasury Payroll Taxes 956.25 US Treasury Payroll Taxes 1,499.88 US Treasury Payroll Taxes 1,502.84 US Treasury Payroll Taxes 1,827.96 US Treasury Payroll Taxes 243.61 US Treasury Payroll Taxes 1,622.94 USPO Postage 18.20 USPO Postage 196.00 USPO Postage 199.71 USPO Postage 316.54 USPO Postage 196.00 USPO Postage 22.40 Van Meter Inc. Library 60.00 Wellmark Blue Cross & Blue Shield Policy Premium 4,860.23 Wendling Quarries Rock 4,714.52 Werling, Brittany Deposit Refund 60.00 WEX Bank F/D Fuel Cards Total 564.79 Total Net Payroll 23,644.59 TOTAL 414,843.51 June 2014 Receipts General Fund 1,413,988.53 Road Use Fund 19,538.96 LOST Fund 20,909.51 TIF Fund 37,838.17 Debt Service Fund 972,403.75 Water Fund 16,115.74 Trust and Agency Fund 660.00 Sewer Fund 14,353.95 SRF Bond Retire Fund 15,750.00 Garbage Fund 9,484.75 Farm Operations Fund 1.59 Total Revenue: 2,521,044.95 June 2014 Expenses General Fund 345,982.81 Road Use Fund 6,749.03 LOST Fund 37,756.03 TIF Fund 703,547.94 Debt Service Fund 2,310.798.75 Water Fund 23,421.05 Trust and Agency Fund 450.00 Sewer Fund 23,971.13 SRF Bond Retire Fund 162,450.00 Garbage Fund 12,933.85 Farm Operations Fund 347.70 Total Expenses: 3,628,408.29 STATE OF IOWA Counties of Linn and Johnson ss. CtTYOF FAIRFAIC hive ofaced in ihe,draina0e easement. Sled Shed glades i Mower Work REGULARCIT`Y"i Mike will meet with ar Mk and see 1f569.62. CS7LfNClL MElw79I1 i 9here are d#Pier o6s4ipfis<Change order South Slope Te0hgne SOeVke f Inter- rAJdCtJS� 12 2014 nttnlber Mwa waa,d'iscussed, Mei 51652 The red Ode,meeritO atrlho Fa€rfax CfiV, Mdlianerl by I ri'eden, seconded by Staples Cdrttracl $';6lnmercfal Sues- Codlldl Was held%Tuesday,August T2t' Be12r id+apprdve'RESOLUTION 21114- plies 571.32 2014,tat Fairfax Cliv,Haig.Mayor Rabe74, A RESOLUTION `GO APPROVE ` SYaplas.Cradii Supgl{as 52 4? calied'fhe meeikd to order at 700 PW CHANGE ORDER NO 2 !FROM Stetson Q,Paves 40.75: Council members present,JoAnn Beer; RATHJE CONSTRUCTION, CO-FOR 5Pimson,CYnihia lvlov€e in fhe'Park tiff ' Bemis Frieden, Marc,Masers, and: THE PFIA5E 2 'EAST CEMETERY 16D,00 AAarian.reWai