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Home My WebLink About09/29/2015 Council Minutes CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING September 29, 2015 The special meeting of the Fairfax City Council was held September 29, 2015, at Fairfax city ha1L Mayor Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, and Marianne Wainwright. Council members absent: Travis Otto and Marc Magers. Other city staff present: Cynthia Stimson, Kathy Everett, Dave Yanecek, Kevin Stensland, and Lynn Miller. Shane Wicks of Hall and Hall Engineers, Inc. was also present. Motioned by Frieden, seconded by Beer to approve the agenda. Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Lynn Miller explained that the original quote for the drive at the East Cemetery Rd. lift station was for one culvert, but two culverts are needed. Motioned by Frieden, seconded by Wainwright to approve the revised quote in the amount of $7,964.00 from Cretex. Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Motioned by Wainwright, seconded by Frieden to approve an extension allowing Daniel and Sandra Hurt to live in their travel trailer at 620 Church St. until October 31, 2015 and no further extensions will be allowed. Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Motioned by Frieden, seconded by Wainwright to approve Sobaski's Second Addition, Lots 2 and 3 site plan, commercial building permit, and preliminary utility extension plans. Ayes: Beer, Frieden and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Mayor Rabe and Shane Wicks met with the City of Cedar Rapids regarding annexation in the North Growth Area. No agreement was reached. The matter is being referred to the City of Fairfax's bonding attorney, Bob Josten. City Engineer Shane Wicks discussed types of annexation and the city's preliminary annexation agreements. The city will be presenting the annexation as an 80/20 voluntary annexation. Some county residents have concerns about changes that could result if they are annexed into the City of Fairfax. Motioned by Wainwright, seconded by Frieden to file the Annexation Application. Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. City Engineer Shane Wicks gave a new estimate of$1.5 million for the utility extension to the North Growth Area. That figure does not include the cost of issuance. Maggie Burger with Speer Financial will be contacted about financing options. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2015-78, A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN AND CONSTRUCTION ENGINEERING FOR THE SANITARY SEWER TRUNK LINE AND WATER MAIN EXTENSIONS NORTH OF HIGHWAY 151 TO SERVICE THE PROPOSED DEVELOPMENT LOCATED WITHIN THE "NORTH GROWTH AREA". Roll call vote: Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Mayor Rabe declared RESOLUTION 2015-78 duly adopted. City Clerk/Treasurer Cynthia Stimson provided information on the budget. The box culvert at 76th Avenue and Williams Blvd. will be on the October 13 agenda. Cynthia Stimson, Kathy Everett, and JoAnn Beer attended the League of Cities Conference and classes were good. Suellina Koenes will attend a Social Media class October l. Cathy Bayne stated a book exchange box was donated to the Fairfax Public Library and discussed installing it in one of the city parks. Motioned by Frieden, seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, and Wainwright. Nays: None. Absent: Otto and Magers. Motion carried. Mayor Rabe adjourned the meeting at 6:48 PM. Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. C1T"1?(7F FAFRFA X SPECIAL C1T J CtyUNCfI.iJ#Evik, �: 'Se�967ritYtr 29a 20#�; the special meeting of theCOUrICil:was held F=a,rfi#x €ty" at Fairfax COY hall; Mayor Rabe cAvod. the meeting to order at 6:00!pft Coun- cil: members present: JoAnn Beer,. Beenie.FNeden,-and Marianne Wain Wriiighl.'-COuncit rrremders absent Tra= vis Otto and Marc Masers. Other city staff present. Cynthia Stimson Kathy. )WA Everetl; Dave _: Yanbcek, .. Kevin Johnson Ss.antl and Lynn Miller WitK Shane an and J Wicks of Halt and HaII Engit 7oheers, Inc.. was also presernt.:: Motioned by Frieder seconded by Beer to::aporove::.the agehd. Ayes; Deer,Friedea„add WainWrf ml Nays: None—Absent Otfoand:magers. Ma tion:carried. Lynn Miller expl.lned that ttie original Quote.for the delve at the East Came tery Rd IM station was for bile culvert;: but two culverts ar`r,:needed. Motioned by Frieder, seconded by Wainwright to a00rove 9he:, revised Crete to the amount Of$,9b4:01)fr Cretex. AYes: Beer FrretlCn om 1� James Burke, do state'that T fall,the publisher of �. and'; Wairwright Nays; Nona,-'Absent Otto and viagerS.Mdtien carri6d THE G�AZ .l"�T E, a daily newspaper of general MOIIOned by Wainwright, seconded by ing D n el a0rprnve'ar ezlurf tQ riveyfn circulation in Linn and Johnson Counties, in Iowa. ing iCaniel and Sandra Hurf to five to their'travel trailer st 626 Church sr.:6n... .7 he notice, a printed copy Of Which is attached, was til.00lober 31,2015-and.na.further ex- Frietensd r wnl be a##dwed. Ayes Beer' inserted and published.in THE GAZETTE newspaper Frieder,and Waiutwr sht. Nays None Absent: 0ttoandMagers. Mohoa car reIn the 1SSUe{5} Of OCtobei-9, 2015. d. Motioned:by Friecten, seconded by Wainwright-bre:approve.Sobaski`s Sec- ond Addifton Lofs.2 and 3 site plan commercial buatdieg permit,and urinary utsl,ffenston.plans.:. Ayes: The reasonable fee for publishing said notice is y ax .' Beer, Friedan and Wa,nwrig hf: Nays: $56.57. None. Absent Citta.and Magers..Md ifoncarried, Mayor Rabe and Shane Wicks met with the City of Cedar Rapids regarding an vexation in the North Growth'A ea, Na agreomerif was reached . The matter fs befng referred to the:Cdy Of;.Fairfakfe bonding.atlarney,Bob Josten r CIW Engineer Shane Wicks discussed'; types of annexaflon and ilia citv.'s kelf- rnTmary annexation agreements -1,156i / city will be presenting She arinexatDon `F[ as an 80/2tl voluntary. annexation.: Some'..county presidents have';C'oncerns. abou4 changes that,Could resuff:if they are annexed Into,fhe CIN of Fairfax Motioned by Wainwright,seconded by Frieden lOrfilo the Annex6t7an.Applfca- tion. Ayes: Beern_Fsieden,66t .Wain Master. Nays• None.ed sent: Otto and This instrument Was acknowledged by .lames Burke Masers Motion carried City E ngloder shand vvicks save:a new L estimate of S-1.51110 n for the:utility before me On October , 2015. extension,ta:the--North,Growth Area. .Thalfigure--.does include the cost of: issuance. Maggie Burger with Speer Fiotnanctal will be comacted aboutflnaer q Moptions Motioned by Frieder secorded by. Beer to approve,RESOLUTION 201SM 78,A RESOLUTION AUTHORIZING A PROFFSSIONAL1. SERVICES AGREEMENT FOR THE DESfGN Notary Public in olid for the State of Towa AND CONSTRUCTION ENGINEER 11 ING FOW:THE SANITAR SEWER;, TRUNK CINE AND WATFR MAfN! EXTENSIONS NORTH OF HIGHWAY ' 151 TO SERVICE THE PROPOSED' bEVELOPMENT LOCATE<?:Wj-rHIN'. :THE "NORTH GROWTH :AREA%.. RM call vote: Avec;.:Fleet, F.rleden; and Wainwright::iNaYs..None. Absent;.. Otto. and Magers. :Motion carried; Mayor Rabe dectarte€RESOLUTIOFF: 2015-7Bdulv.adaPte : c,.R,A s �rtctra K.Smith Ci1Y Cler k/Treaso. ckhia stimson: prov7dea inf®rma&fan rortthe budget. z A v Thox culftat Commission tilt! tbt r 753223 e b76th Avenue and Williams Blvd wot be ort the Qctober 13 fly ts�Jrt mission ExpIrBS: agentla. Cynthia Sti tfson� BCatriy Everelt and /QWP June 11,2017 J0 an Beer offended the League of Cf ties Conference and classes were good,. suellina Koenes wild atterd a social. Media Class October 1. Cathy Bayne stated a book exchange'. box Was donated to the.Fairfax:;public, Library and discussed installing iY in ah'e of the city partes. Atiolioned by Ftieden,': sewedev by Beer to adidurn the-meeting A'yds: Beer,Frleden,and Wainwright...Nays: None, Absent, Oflo and Magers,,M671:.: tion ca rried. MAYOY Rabe:adour red:the meeting at 6:48 PM_ Mayor Jason Rabe Deputy City Clerk(Kathy Everett Q:isClaimer.The foregoing minutes are U not official unfit-approved by the C7ty Council,