The URL can be used to link to this page

Home My WebLink About05/31/2016 Council Minutes CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING May 31, 2016 The special meeting of the Fairfax City Council was held May 31, 2016, at Fairfax city hall. Mayor Pro Tempore Wainwright called the meeting to order at 6:02 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, and Marianne Wainwright. Nick Volk was absent. Other city staff present: Cynthia Stimson, Cathy Bayne, Lynn Miller, Dave Yanecek, and Kevin Stensland. Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Discussion was held concerning the Commercial Sign Permit Application from Media Quest Signs for Diamond Limousine, at 407 E Southview Road in Fairfax. Building Inspector Dave Yanecek stated that two business identification signs are allowed on one C-2 property. They currently have two signs. If this new one is to be placed, one of the other signs will need to be removed. No other issues were found with this application. Motioned by Beer, seconded by Kell to approve the Commercial Sign Permit Application from Media Quest Signs for Diamond Limousine, at 407 E Southview Road for an electronic message sign to be placed on a building, if one of the existing signs are removed as required by code. Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2016-43,A RESOLUTION APPROVING THE PRELIMINARY PLAT FOR HEARTLAND HEIGHTS SUBDIVISION. Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright. Nays: none. Absent: Volk. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-43 duly adopted. Motioned by Beer, seconded by Daly to suspend the rule requiring that an ordinance be voted on for passage at two council meeting prior to this meeting with respect to ORDINANCE 37. Roll call vote: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Nick Volk entered the meeting at 6:12 PM. Motioned by Beer, seconded by Daly to approve final passage and adoption with respect to ORDINANCE 37 AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2012, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF FAIRFAX, IOWA, BY DESIGNATING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY,WHICH HAS BEEN RECENTLY ANNEXED INTO THE CITY OF FAIRFAX AND PLANNED FOR DEVELOPMENT AS REQUESTED BY OWNERS GORDON AND SHIRLEY SEVIG AND BRUCE SEVIG. Roll call vote: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2016-44,A RESOLUTION TO PROCEED WITH THE INITIAL PHASE OF THE GRADING AND EROSION CONTROL IMPROVEMENTS TO HEARTLAND HEIGHTS FIRST ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-44 duly adopted. Bids received on May 12, 2016, for the 2016 801' Street Water Main Extension Project were reviewed. Hall and Hall Engineers, Inc. is recommending approval of the lowest responsible bid, from Rathje Construction Company for $323,871.00. Motioned by Volk, seconded by Kell to approve RESOLUTION NO. 2016-45,A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE 2016 80TH STREET WATER MAIN EXTENSION PROJECT. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-45 duly adopted. Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-46,A RESOLUTION APPROVING A TEMPORARY CONSTRUCTION EASEMENT PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND WILLIAM E. BOLAND, JR. AND VERNA BOLAND FOR VACANT GROUND LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF HIGHWAY 151 AND 80TH STREET. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-46 duly adopted. Bids received on May 12, 2016, for the 2016 Sanitary Sewer Interceptor Main Extension Project were reviewed. Hall and Hall Engineers, Inc. is recommending approval of the lowest responsible bid, from Cornerstone Excavating, Inc. for $902,615.30. Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2016-47,A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE 2016 SANITARY SEWER INTERCEPTOR MAIN EXTENSION PROJECT. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-47 duly adopted. Motioned by Kell, seconded by Volk to approve RESOLUTION NO. 2016-48,A RESOLUTION APPROVING A TEMPORARY CONSTRUCTION EASEMENT PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND THOMAS J. ARP AND PATRICIA A. ARP FOR VACANT GROUND LOCATED AT THE NORTHWEST CORNER OF LOT 3,ARP'S MEADOWS FIRST ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-48 duly adopted. Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2016-49,A RESOLUTION APPROVING AN EASEMENT PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND WILLIAM E. BOLAND, JR. AND VERNA BOLAND FOR VACANT GROUND LOCATED NORTHERLY OF 100 W. CEMETERY ROAD subject to the attorneys' final review. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-49 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2016-50,A RESOLUTION APPROVING A REAL ESTATE PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND TJ RENTALS, L.L.C.,AN IOWA LIMITED LIABILITY COMPANY FOR VACANT GROUND LOCATED AT 96 W. CEMETERY ROAD. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-50 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2016-51,A RESOLUTION APPROVING A REAL ESTATE PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND DEBRA GAIL DOTY.AND KARLE DAE CROSS FOR VACANT GROUND LOCATED NORTHERLY OF 96 W. CEMETERY ROAD. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-51 duly adopted. Motioned by Daly, seconded by Kell to approve RESOLUTION NO. 2016-52,A RESOLUTION APPROVING A REAL ESTATE PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND SCHRAGE CONSTRUCTION,INC.AN IOWA CORPORATION FOR VACANT GROUND LOCATED EASTERLY OF 100 W. CEMETERY ROAD. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: hone. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-52 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2016-53,A RESOLUTION APPROVING A REAL ESTATE PURCHASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CMF&S INVESTMENTS, L.C. AN IOWA LIMITED LIABILITY COMPANY FOR VACANT GROUND LOCATED AT 98 W. CEMETERY ROAD. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-53 duly adopted. Shane Wicks informed the Council about the contractor finding a four inch water main along Vanderbilt. Staff is recommending replacing the four inch main with eight inch main. Motioned by Beer, seconded by Volk to approve RESOLUTION NO. 2016-54,A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM RATHJE CONSTRUCTION, CO. FOR THE PHASE 4 WATER MAIN AND VANDERBILT PAVEMENT RECONSTRUCTION PROJECT IN THE CITY OF FAIRFAX,LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2016-54 duly adopted. Motioned by Kell, seconded by Daly to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright adjourned the meeting at 6:40 PM. Mayor Pro Tempore Marianne Wainwright City Clerk/Treasurer Cynthia Stimson , Disclaimer: The foregoing minutes are not official until approved by the City Council. `. l! i toe (6a3ette thegazette.com INVOICE DATE ACCOUNT# ACCOUNT NAME LINES TIMES 618/16 2698 CITY OF FA IRFAX 1.00 x 267 Li 1 DESCRIPTION leglas-May 31 Minutes UBLICATION 1,Jaynes Burke, do state that 1 a ` T,a daily newspaper of general circulation in Linn and Johnson, in Iowa. The notice ,1 was inserted and pulbVished in THE GAZETTE in the issue(s)of 61812016 The reasonable fee for publishin CIT1"i5F FAYRIF 5FF0ALCUTY't0 8NCILfviiuE7lr�G May 31 zrr�6 The sped,61 meeting.of fhe FairfaxBy Mr.UVCocn EwoSheldMay al,NJ& at Fair€axcity hall Mayor:Pro Tempore I :. Waiii*igh€'rafted the meefinq to order af:56FM.':Council mernbers oreseN rara �a wear CN€ke Daly i Joe I<eIC,and STATE 01E"IOWA, tlaesanrne m a itchy 1, N€tk Valk was absent f�fhar ia°S5ta . en r;Miff Counties of Linn and Johnson fpthmson,Cath._ attYy-..fiayny0ee, Lynn Miff-.> e<;' Ddve Fane<ek, : and Ke riff` StensUa�nd ` nl darned y tCeII,setarided by Daly.to ;,ar` This instrument was acknowledged by James Burke approve the consent agenda,.. Ayes freer, Daly 'Kelland Waanwrighf before me this 8th day of June,2016 Nays Nbhe, Absent' Moffon rarfed 130cus9ban was held dd0e&rfinsa lbei rr r lI a Cargrftertrai slbh PpCmt AAt 0,t,l,oh ; #" traria Media'quest S€gn4i�for Cgtlrrannd; i LlrtrousYtle,at tU7 E SaufYrVY4aiRoaif itr' Fairfax. r3ulld€n� I Dspetfar t`liyo a 4 artetek stafAtp Iha9 twrr.business idem,. �J ` ititaf+dYg slanare atfawed ort dne C%2" I graFrerYy. Then curreiTIN, have two. segn5 If Inls,siew one is.Ya be placed,: one o$dh other s€9ns vtrIl need to be ° rerndved Na ot ...her issues were found: witfrXhisanptica _ r hhafiosgddl by Baer, seconded!by Gell to mit1tt42 Ap-oYi irhe datittn #`carry Carnmerc Media. aer- Notary Public in and for the State of Iowa ..-Ark 5€gris forrbazttand Lfmausfne,at 4R7 E: Sort4flv[evr Road for an electranic mes- sage scgar fW d placed.Dir a 15uiiding,tf` :one of bo e'xistfng signs are remaved as req uired by Code. Ayes Beer IDaw IV,Kell;and VNdinwrighf. Nays None Absent: Votfc. Motion carr€ed;Motioned bn ffefl,seconded by Daly to � �ti rA �, Sandra� J81 th approve RESOLUTION NO 2616A3;A: pp RESOLUTION APPROVINO r¢E COrnlTfisIOi1 NI€mbcr'1 3 PIER UMUNARI PLAr P'OR HEART«' y C Un11YliSarlQl7rpr(,5 LAND HEfG61Ts 51 dblltlslCENnf �' Nal01 nudvreighA'ye 6y$B'r r Doig r Abs6n1'i d 1OWN _ Ane 11,207 r Folk'. Motion darejed s, Malloy 'Prd Tempore 1^lainwright deiar4d RESO-: Llf'rIDN 2016=43 dulyad'dp9ed. M lioned by Beer,seconded..by Daly. to suspend tare rule regtYiring fhat-an. ordireance be':uafed on-Mar passage;aE Ywa Munc4,jrneehng priorlfo fhrs meet Ing ys€th M5Pecl fo ORDjNANCE:'-37i 17011_tall iota -'-Beer, Daly; Kefl, and Wainwrrghl ;Na.v, Kane. Absenfi Valk; M611bdii earrfed. Nick Vatic entered fhe t Bating at 6.T2 Phu-. Mafioned by Beer,seconded by Daly pp s to ara�final passage.-and adngti� �€ with'reWecf to OHOINANCit37 AN ORDINANCE AMENDING THE FAIRFAX,ZOt UG ORDINANCE Or r .2612—OF THE. CITY OF FAIRFAX( IOUtA, 5Y AMENDING OFr1- ..:.i� OAL ZONINGAMAPAND ZONI(fG r DISTRICT BOUNOAi7f.5 OF TIDE CITY OF FAIRFAX, ibwA, B`f nIzS- GCNfkTYNG THE Z6q [N& CLAZIFf, CATION OF CERTAfN pRON-7,9TY, VIHICH'HAS'fIEEN RrCIFNTL AN- NEXED INTO THE CI'1Y OF'0.AI,R- FAk'AND PLXNNEO F6R bgVELw ) OPMGNT A5 REQUESTED 13:1 :0 rn HERS GORDON:AND SHIRLEY SEV,I. AND'8RUCESEVIG. RoQ.c`all F" vote-:Seer,Daly,Kell,Volk:a id Wairt wrlgh Nays_;t_dne. +1 oVon carried::.::. -- -- l otroned,by'Beer, seconded by..Kehl to appriivV RESOLUTION NO.M16-44 A RESOL&TIONTd PROCEEC).WITH THE MITIAL:: PHASE OF .'.THE GRADfNG AND:EROSION CONTROL IMFR4"4fEMEw NT5:TO:HEARTLAND