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HomeMy WebLinkAbout06-14-2016 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING June 14, 2016 The regular meeting of the Fairfax City Council was held June 14, 2016, at Fairfax city hall. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Lynn Miller, Dave Yanecek, Brian Merta, Brian Kindl, Kevin Stensland, and Mike Sankot. Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Dan, with Signal 88, discussed a new reporting system, the ownership change as of last week, and staff changes. They have door signs available for $6.75. There has been some vandalism reported. Mayor Frieden re-appointed David Lees and appointed Chuck Condry and Parker Krouse to the Fairfax Library Board of Trustees as of July 1, 2016. Fire Chief Mike Sankot reported they had a dumpster fire, will be receiving a federal grant for equipment, will be receiving a donation of grain bin equipment, and that calls are up. Lynn Miller reported they are getting ready for USA Days and that 76th Avenue is open. JoAnn Beer asked about chemical spray around park items, it is larger this year. Kevin Stensland reported that Dave Schmitt Construction is cleaning the sewer lines. Some properties have had issues with air coming up in their toilet water. JoAnn Beer reported that Dolphin Tale will be the movie at The Complex on Friday, June 24. Joel Gross reported that the UV Project has started, Vanderbilt Street has been torn out and rocked, and the preconstruction meeting for the Sewer Extension Project will be held on Thursday. The 3rd Annual Leon Evans Memorial Cruise-In was discussed. FYSA will have the concession stand open. Motioned by Beer, seconded by Volk to approve the 3rd Annual Leon Evans Memorial Cruise-In at The Complex on Saturday, October 8, from LOAM to 4PM. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Brent Fecht requested he not be required to install sidewalk at 510 Main Street until sidewalks are installed in this area. Brent presented pictures of the limited, poorly maintained sidewalks on either side of his property. Discussion was held about the sidewalk issues. Motioned by Beer to approve the delay of sidewalk installation at 510 Main Street until such time the City of Fairfax requires sidewalk installation. This motion died for lack of a second. More discussion was held about the sidewalk issues. A committee needs to be formed to develop a sidewalk policy. Motioned by Kell, seconded by Daly to table the sidewalk issue at 510 Main Street. Ayes: Daly, Kell, Volk, and Wainwright. Nays: Beer. Motion carried. Discussion was held about Cerby Newton's request to remove his sidewalk at 518 Main Street. Motioned by Kell, seconded by Daly to table the sidewalk issue at 518 Main Street. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Sidewalk installation requirement at 206 Prairie Avenue was discussed. Motioned by Kell, seconded by Daly to table the sidewalk issue at 206 Prairie Avenue. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Kathy Kopecky was present to discuss her pool placement at 315 Sunflower Drive. If the pool does not hold over 24 inches, no permit is required. Kathy stated that her pool will not exceed 24 inches of water. She stated she feels the pool permit fee is excessive. A Commercial Sign Permit Application from Heartland Heights was discussed. They will follow the ordinance, so no Council action is required. The City will return their check. Chris Mottinger discussed several signs on his property. He will work with staff and ensure compliance by the July 12 council meeting. Shane Wicks discussed the Plan of Improvements for Prairie Creek Estates 8th Addition. Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2016-55,A RESOLUTION TO APPROVE THE PLAN OF IMPROVEMENTS FOR PRAIRIE CREEK ESTATES EIGHTH ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION 2016-55 duly adopted. Dave Yanecek and Shane Wicks discussed the Commercial Building Permit Application from EIB for Big Rigger at 94 Williams Blvd. Motioned by Kell, seconded by Daly to approve the Commercial Building Permit Application from EIB for Big Rigger at 94 Williams Blvd. per the recommendations from the Fairfax Building Department and Hall and Hall Engineers, Inc. which address handicapped parking requirements, dumpster/trash enclosures and outdoor storage regulations. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Jason Rabe discussed the City's health insurance options. He is suggesting the City offer three different plans to give employees more options. If the City Council decides to offer two other plans, these would be available to new hires immediately and existing staff at renewal time. Motioned by Kell, seconded by Daly to add two options for our employee healthcare options. The City is to keep the current PremierBlue 750 PPO, add Alternate 1, the EnhancedBlue 1000 PPO as well as Alternate 3, the CompleteBlue 3000 PPO. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Two Linn County Deputy Sheriffs entered the meeting and presented the list of calls. Discussion was held about creating a case number. Mayor Frieden opened the public hearing at 7:26 PM regarding a lease of property in a principal amount not exceeding $350,000 for use as city hall. The city clerk's office has not received written or oral comments regarding this issue. Mary Catherine Selzer asked if this amount was for one year. She was informed that the lease is for three years, with two one-year renewal options. A report about all building issues was discussed. All of the initial year's expenses associated with the move and the ongoing lease and CAM payments are proposed to come out of the Local Option Sales Tax Fund. Some annual expenses will be covered with room rental revenue and existing general fund city hall budget line items. Mayor Frieden closed the public hearing at 7:45 PM. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2016-56,A RESOLUTION APPROVING AND AUTHORIZING A SUBLEASE WITH GUARANTY BANK& TRUST COMPANY. Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Mayor Frieden declared RESOLUTION 2016-56 duly adopted. Motioned by Kell, seconded by Beer to approve RESOLUTION NO. 2016-57,A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF FAIRFAX AND REGENT INVESTMENT, INC. Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Mayor Frieden declared RESOLUTION 2016-57 duly adopted. Motioned by Beer, seconded by Kell to approve the quote of approximately $8,190.00 from Nesper Signs for signage at 300 80th Street Court, choosing Option A, a non-lit sign for the building sides. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Motioned by Wainwright, seconded by Kell to approve the quote of$5,320.00 from Absolute Security for the security system at 300 80th Street Court. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Motioned by Wainwright, seconded by Beer to approve the quote of$5,605.48 from South Slope for the ESI phone system at 300 80th Street Court. Ayes: Beer, Dalyand Wainwright. Nays: Volk. Abstain: Kell. Joe Kell is abstaining because his wife works for South Slope. Motion carried. Motioned by Kell, seconded by Daly to approve the quote of$3,837.29 from Storey Kenworthy for office equipment needed at 300 80t' Street Court. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Motioned by Kell, seconded by Daly to approve the quote of$41,400.00 from Ace Electric, Inc. for a generator at 300 80th Street Court. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Motioned by Daly, seconded by Kell to approve the estimates of approximately $11,733.80 from Network Computer Solutions for upgrades and to move the computer system. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. A proposed community room rental agreement and fee schedule were discussed. Motioned by Wainwright, seconded by Beer to use this form and the current rental rates for now until staff has more time to review and recommend revisions. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Motioned by Beer, seconded by Kell to approve the estimates of approximately $1,305.28 from Blue Line Moving and Storage, Inc. to move items to 300 80th Street Court. Ayes: Beer, Daly, Kell, and Wainwright. Nays: Volk. Motion carried. Discussion was held about extending office hours at city hall one night per week. Motioned by Kell, seconded by Daly to extend office hours at city hall until 6:00 PM on Wednesday, beginning with the move. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Motioned by Beer, seconded by Volk to approve RESOLUTION NO. 2016-58,A RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM RATHJE CONSTRUCTION, CO. FOR THE PHASE 4 WATER MAIN AND VANDERBILT PAVEMENT RECONSTRUCTION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION 2016-58 duly adopted. Motioned by Volk, seconded by Kell to approve RESOLUTION NO. 2016-59,A RESOLUTION TO APPROVE THE SANITARY SEWER PLAN OF IMPROVEMENTS FOR HEARTLAND HEIGHTS FIRST ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION 2016-59 duly adopted. Shane Wicks gave an update concerning plans for the IDOT's bridge replacement projects. The City Council reviewed information regarding a City of Cedar Rapids annexation. Discussion was held regarding employee compensation for FY17. Mayor Frieden recommended a 2% increase until December 31, 2016 for non-library employees, with annual discussions being moved to December to be effective for the calendar year. He also recommended a $1.00 an hour raise for Brian Merta because he has received his Grade 1 Water Certification and a $1.00 an hour raise for Lynn Miller for supervisory duties. The Library Board is responsible to set the compensation for the library employees and they voted to increase wages by 2.5% effective 7-1-16 for FYI 7. The cost of living is 1.10%. Discussion was held about the timing of a compensation change for the two employees hired in April of 2016. Motioned by Daly, seconded by Kell to approve RESOLUTION NO. 2016-60,A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: Beer and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2016-60 duly adopted. Amendments to the Personnel Policy were not ready to review. Motioned by Beer, seconded by Kell to approve the estimate of$2,325.00 from Network Computer Solutions for the building department computer_ Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Motioned by Wainwright, seconded by Kell to approve the quote from Lynch Ford, Mt. Vernon, Iowa, of$24,875.00 plus an additional $520.00 for the locking rear axle option for a 2016 Chevrolet Colorado. Ayes: Daly, Kell, Volk, and Wainwright. Nays: Beer. Motion carried. Discussion was held about some of the invoices. Motioned by Wainwright, seconded by Daly to approve the claims list dated June 14, 2016. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. The city clerk reported we will have hand fans to give out for USA Days about moving city hall. JoAnn will see that some are distributed during the Movie in the Park event. Motioned by Beer, seconded by Wainwright to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden adjourned the meeting at 8:49 PM. ✓ Mayor Burnell G. Frieden � City Clerk/Treasurer Cynthia Stimson k Disclaimer: The foregoing minutes are not official until approved by the City Council. CLAIMS LIST June 14, 2016 Payee Purpose Amount 4-imprint Hand Fans 645.65 Absolute Security Cedar Valley LLC Security System 5,846.00 Ace Electric, Inc. Contractor Work 1,618.03 AFLAC Payroll Premiums 429.00 Alliant Energy Utility Bill 250.00 Alliant Energy Utility Bill 288.21 Alliant Energy Utility Bill 16.97 Alliant Energy Utility Bill 18.14 Alliant Energy Utility Bill 25.63 Alliant Energy Utility Bills 5,246.53 Altorfer Inc. Supplies 210.73 Arp, Thomas J. and Patricia A. Temporary Construction Easement 200.00 Atkins Lumber Co. FD 477.03 Baker and Taylor Library 843.90 Baker Paper Co, Inc. Cleaning Supplies 92.95 Bancom Signs Public Works Sign 711.13 Bayne, Catherine Library 96.12 Bierman, Duane or Surilda Deposit Refund 60.00 Boland, William E and Verna Boland Temporary Construction Easement 27.00 Boland, William E and Verna Boland Easement 1,431.00 Carus Chemicals 1,562.89 Cedar Graphics, Inc. FD 1,222.20 Cedar Rapids Photo Copy, Inc. Library 31.68 Cengage Learning Library 18.59 Center Point LP Library 86.28 CMF&S Investments, L.C. Real Estate Purchase 31,350.00 Colonial Life Payroll Premiums 226.35 CR/LC Solid Waste Agency Annual Clean-up Day 247.38 Creative Product Source Library 197.10 Crosser, Josh Deposit Refund 60.00 Custom Hose & Supplies, Inc. Equipment Repair 39.06 Des Moines Area Comm College Training 125.00 Diamond Lake Book Co Library 256.74 Doty, Debra Gail and Karle Dae Cross Real Estate Purchase 1.00 Eastern Iowa Building, Inc. Park Building 1,480.00 Eastern Iowa Carpet Care Cleaning 315.00 Elan Credit Card Balance 6,056.96 Electrical Engineering & Equipment Co. Sewer System Supplies 2,637.32 Ever-Green Landscape Nursery Erosion Socks & Wood Chips 2,144.00 Fareway Supplies 414.97 Fauser Energy Resources Fuel 1,875.18 Findaway Library 1,793.34 Fleminglrrigation Parks Irrigation System Startup 142.00 Frieda Coonrod Embroidery FD 120.00 G&K Services Uniforms & Mats 300.90 Galls FD 33.66 Gazette Communications Publications 883.42 Grout Museum District Library 202.00 Gurney Sewer System Upgrades 9,003.00 Hall & Hall Engineers, Inc. Engineering Fees 32,295.18 Harmon, Kyle David Net Deposit Refund 1.83 iCompass Software Annual Maintenance 2,675.00 Institute of Public Affairs Training 534.58 Iowa One Call Locates 322.20 IPERS Payroll 6,736.04 Itron Remote Read System Annual Maint. 2,298.01 Jetco, Inc. Sewer System Upgrades 7,384.00 Johnson County Refuse, Inc. Solid Waste Service 12,136.95 Jordan's Heating & Cooling Heaters in Maint Bldg. 6,901.50 Keystone Laboratories, Inc. Testing 2,076.60 Kindl, Brian Mileage 68.58 Kirkwood Water & FD Training 275.00 Koenes, Suellina Mileage 96.66 Linn County Planning & Development Bldg Services 780.00 Linn County REC Utility Bills 1,857.84 Linn County Recorder Annexation 457.00 Linn County Sheriffs Office Police Services 14,976.00 Martin Marietta Rock 206.89 Matheson Supplies 21.87 Melchior, Steve or Beth Deposit Refund 60.00 Menard's Supplies 2,170.78 MidAmerican Energy Utility Bills 191.91 Miller, Lynn FD 85.00 Miracle Recreation Equipment Driftwood Lane Park Trash Cans 1,601.50 Movie Licensing USA Library 98.00 Municipal Emergency Services FD 194.00 Northern Reflections Library 290.00 Norton, Justin or Cindy Myers Deposit Refund 60.00 Oberholser, Jimmy Net Deposit Refund 11.74 Pace Supply Grounds Maint Supplies 915.75 Patterson, Tim Net Deposit Refund 53.21 Penworthy Library 471.99 Perfect Game, Inc. Balls 700.00 Pigott Library 4,506.98 Plumb Supply Co. Sewer System Parts 908.48 Port 0 Jonny, Inc. Toilets 206.00 Principal Financial Payroll Premiums 748.10 Professional Plumbing Service, Inc. Backflow Testing 125.00 Racom FD 112.50 123,579.2 Rathje Construction Co. Pay App 44 0 Sandry Fire Supply, LLC FD 2,050.46 Sankot's Garage Parts & Labor 762.11 Schimberg Parts 7,592.08 Schrage Construction, Inc. Real Estate Purchase 10,000.00 Signal 88 Security Patrolling 4,588.87 Simmons Perrine Moyer Bergman PLC Legal Fees 2,376.90 South Slope Telephone Service & Internet 689.07 Staples More Account Supplies 1,117.33 Stetson Building Products, Inc. Rebar and Blades 909.49 Storm Steel Supplies 490.28 Strategic Print Solutions Copier Agreement 513.85 Subsurface Solutions Water System Supplies 43.39 The Sled Shed Parts 181.26 The Waterworks C & I, Inc. Filters 52.00 Thompson Truck& Trailer, Inc. Truck Repair 888.41 TJ Rentals, L.L.C. Real Estate Purchase 15,000.00 Toby Kid Klauenberg, Artist Library 250.00 Trash Stickers, Inc. Garbage Tags 568.00 Trenary, Nick Library 330.00 Tucker, Craig Deposit Refund 60.00 US Cellular Cell Phones 497.54 US Treasury Payroll Taxes 1,791.63 US Treasury Payroll Taxes 1,977.05 US Treasury Payroll Taxes 2,296.30 US Treasury Payroll Taxes 1,880.00 US Treasury Payroll Taxes 2,300.03 US Treasury Payroll Taxes 2,470.62 USA Blue Book Supplies 2,144.09 USPO Postage 193.13 USPO Postage 1.57 USPO Postage 204.05 USPO Postage 335.24 Wellmark Blue Cross & Blue Shield Policy Premium 7,017.35 Welter Storage Equip Co. Library 6,500.70 Welter Storage Equip Co. Racks for Storage 2,285.50 WEX Bank F/D Fuel Cards Total 72.04 Whannel's Hardware FD 30.00 Wilson-Hite Insurance Inc. Insurance 311.00 Total Net Payroll 34,655.53 425,978.7 TOTAL 8 May 2016 Receipts General Fund 28,275.77 Road Use Fund 16,803.45 LOSST Fund 19,624.07 TIF Fund 22,706.59 Water Fund 18,921.16 Trust and Agency Fund 780.00 Sewer Fund 20,527.36 SRF Bond Retire Fund 18,360.00 Garbage Fund 12,236.92 Farm Operations Fund 1.68 Total Revenue: 158,237.00 May 2016 Expenses General Fund 96,257.61 Road Use Fund 8,436.64 LOSST Fund 1,799.70 Water Fund 117,633.53 Trust and Agency Fund 600.00 Sewer Fund 43,461.44 Garbage Fund 12,073.35 Farm Operations Fund 5,975.82 Total Expenses: 286,238.09