HomeMy WebLinkAbout09-13-2016 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
September 13, 2016
The regular meeting of the Fairfax City Council was held September 13, 2016, at Fairfax city
hall at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: JoAnn Beer, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright.
Other city staff present: Cynthia Stimson, Chris Philipp, and Lynn Miller.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried.
Linn County Deputy Sheriff Egli distributed the list of calls. Lynn Miller mentioned that
Hawks Ridge Park has had someone getting on top of the building by moving tables and standing
on them.
David Simmons, the Operations Manager for Signal 88, introduced himself and discussed
patrolling.
Fire Chief Mike Sankot reported that the Fairfax Fire and Rescue Department has been
awarded a grant for $155,000 for air packs. The Cities of Walford and Fairfax will split the
amount needed for the local match. He is working on quotes for the equipment.
Motioned by Kell, seconded by Beer to approve RESOLUTION NO. 2016-96,A
RESOLUTION TO ENTER INTO A 28E AGREEMENT FOR MUTUAL ASSISTANCE
FOR LINN COUNTY FIRE/RESCUE SERVICES. Roll call vote: Ayes: Beer, Daly, Kell,
Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION
2016-96 duly adopted.
Chris Philipp, Building Administrator for the City of Fairfax, introduced himself to the City
Council and discussed his first month.
Lynn Miller stated the maintenance department is getting ready to work on Southview Road,
the water tower has been cleaned, and that they hope to flush hydrants soon. He also stated that
the pavilion at City Park has been repaired, the trail is open, and they are considering moving the
horseshoes to Prairie Creek Park.
Mayor Frieden opened a public hearing at 6:21 PM regarding a rezoning request from Fairfax
State Savings Bank from 9RS Single Family Residential to C-1 Central Business District for the
property at 215 Main Street. The city clerk's office has not received any written or oral
comments.
Shane Wicks, President of Hall and Hall Engineers, Inc., discussed his recommendations.
Patrick Slater, Executive Vice President of Fairfax State Savings Bank, discussed the bank's
plans to make this lot a parking lot. Drainage was discussed.
Mayor Frieden closed the public hearing at 6:28 PM.
Motioned by Kell, seconded by Volk to introduce and approve the first reading of
ORDINANCE NO. 39, AN ORDINANCE AMENDING THE FAIRFAX ZONING
ORDINANCE OF 2012, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE
OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF
FAIRFAX, IOWA, BY DESIGNATING THE ZONING CLASSIFICATION OF CERTAIN
PROPERTY, NOW KNOWN AS: LOT 23 OF SUBDIVISION WEST PART
FRACTIONAL BLOCK 8, VANDERBILT (NOW FAIRFAX) LINN COUNTY, IOWA,
SUBJECT TO ALL COVENANTS, EASEMENTS, AND RESTRICTIONS OF RECORD
FROM 9RS SINGLE FAMILY RESIDENTIAL TO C-1 CENTRAL BUSINESS
DISTRICT. Roll call vote: Ayes: Daly, Kell, Volk, and Wainwright. Nays: None. Abstain:
Beer. JoAnn Beer abstained because she lives near this address and is not impartial. Motion
carried.
Motioned by Daly, seconded by Kell to suspend the rule requiring that an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 39.
Roll call vote: Ayes: Daly, Kell, Volk, and Wainwright. Nays: None. Abstain: Beer. JoAnn
Beer abstained because she lives near this address and is not impartial. Motion carried.
Motioned by Kell, seconded by Daly to approve final passage and adoption with respect to
ORDINANCE NO. 39, AN ORDINANCE AMENDING THE FAIRFAX ZONING
ORDINANCE OF 2012, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE
OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF
FAIRFAX, IOWA, BY DESIGNATING THE ZONING CLASSIFICATION OF CERTAIN
PROPERTY, NOW KNOWN AS: LOT 23 OF SUBDIVISION WEST PART
FRACTIONAL BLOCK 8, VANDERBILT (NOW FAIRFAX) LINN COUNTY, IOWA,
SUBJECT TO ALL COVENANTS, EASEMENTS, AND RESTRICTIONS OF RECORD
FROM 9RS SINGLE FAMILY RESIDENTIAL TO C-1 CENTRAL BUSINESS
DISTRICT. Roll call vote: Ayes: Daly, Kell, Volk, and Wainwright. Nays: None. Abstain:
Beer. JoAnn Beer abstained because she lives near this address and is not impartial. Motion
carried.
Mayor Frieden opened the public hearing at 6:34 PM regarding a FY17 budget amendment.
The city clerk's office has not received any written or oral comments. The city clerk reviewed a
budget amendment report. No one in the audience had any comments. Mayor Frieden closed the
public hearing at 6:37.
Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2016-97,A
RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING
JUNE 30, 2017. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none.
Motion carried. Mayor Frieden declared RESOLUTION 2016-97 duly adopted.
Travis Schrage discussed his opinion that the City of Fairfax did not place his sewer connection
in the location described to him. He feels it is 50 feet short. He had to pay $40.00 a foot to run
additional line. He is requesting the City of Fairfax to reimburse him for the $2,000.00 expense.
Shane Wicks and Mayor Frieden discussed the signed agreement. A map of the area was reviewed.
Motioned by Beer, seconded by Kell to reimburse Travis Schrage $1,000.00 of the costs for the
sewer line extension after he has supplied proof of the cost and payment. Ayes: Beer, Kell, Volk,
and Wainwright. Nays: Daly. Motion carried.
Bill Barry requested that the City of Fairfax place financial information in the monthly FACTS
along with the minutes.
Motioned by Daly, seconded by Kell to place the same financial information that is published
in the Gazette in the monthly FACTS. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried.
Will Zamastil requested he be allowed to have a pet goat at 537 Vanderbilt Street, a 9RS Single
Family Residentially zoned property. Discussion was held about information Will provided and
goat ownership. The City Council directed Will to remove the goat.
A commercial sign permit application was reviewed. Chris Philipp stated that the application
is following the City's sign ordinance and he recommends approval.
Motioned by Beer, seconded by Kell to approve the commercial sign permit application from
Matthew Himes for Kotes Powder Coating at 325 80th Street Court in Fairfax. Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried.
The City Council reviewed a request from David Selzer to reimburse him for some dust control.
Motioned by Volk, seconded by Beer to not reimburse David Selzer for any portion of the dust
control bill he has submitted. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried.
The Heartland Heights Development was discussed. Shane Schrader would like to order the
storm sewer intakes at their own risk even though the plans are not finalized. They would like to
have a special city council meeting later in September once they have their plans ready. The City
Council thought this would be fine.
Discussion was held about an invoice for the City's participation in extending the sanitary sewer
trunk line. The previous reimbursement resolution will cover this expense.
Motioned by Daly, seconded by Kell to approve payment of the invoice from Schrader
Excavating of$67,158.40 for extending the sanitary sewer trunk line expenses. Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried.
Joel Gross, Hall and Hall Engineers, reported that the UV Sanitary Sewer Project is
substantially complete and he is recommending approval of Pay Application 43.
Motioned by Wainwright, seconded by Beer to approve RESOLUTION NO. 2016-98, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM RICKLEFS
EXCAVATING, LTD FOR THE 2016 UV DISINFECTION SYSTEM PROJECT IN THE
CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk,
and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION 2016-
98 duly adopted.
Joel Gross discussed the proposed Change Order 43 from Rathje Construction for the Phase 4
Water Main Replacement and Vanderbilt Street Project. He is not recommending approval. No
action was taken.
Joel Gross stated that the Phase 4 Water Main Replacement and Vanderbilt Street Project is
substantially completed, a job well done, and he is recommending approval of Pay Application 47.
Motioned by Wainwright, seconded by Beer to approve RESOLUTION NO. 2016-99, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 7 FROM RATHJE
CONSTRUCTION, CO. FOR THE PHASE 4 WATER MAIN AND VANDERBILT
PAVEMENT RECONSTRUCTION PROJECT IN THE CITY OF FAIRFAX, LINN
COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none.
Motion carried. Mayor Frieden declared RESOLUTION 2016-99 duly adopted.
It was reported that the 80th Street Water Extension Project is complete and functional.
Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-100, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM RATHJE
CONSTRUCTION COMPANY FOR THE 2016 80TH STREET WATER MAIN
EXTENTION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call
vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor
Frieden declared RESOLUTION 2016-100 duly adopted.
Joel Gross discussed the 2016 Sanitary Sewer Interceptor Main Project and is recommending
approval of Change Order 43 and Pay Application 42.
Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-101, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 3 FROM CORNERSTONE
EXCAVATING, INC. FOR THE 2016 SANITARY SEWER INTERCEPTOR MAIN
EXTENSION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call
vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor
Frieden declared RESOLUTION 2016-101 duly adopted.
Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-102, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM CORNERSTONE
EXCAVATING, INC. FOR THE 2016 SANITARY SEWER INTERCEPTOR MAIN
EXTENSION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call
vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor
Frieden declared RESOLUTION 2016-102 duly adopted.
Shane Wicks gave an update about the sanitary sewer service connections for CMF&S
Investments and 4100 80th Street.
Jane Sankot showed the City Council pictures of two types of benches the Parks and
Beautification Committee is recommending to purchase when money is donated for a memorial
bench. The City Council thought both are fine and instructed the Parks and Beautification
Committee to proceed with these plans as presented.
A brief discussion was held about Linn County's action concerning setting a minimum wage
for Linn County. This topic will be on the next agenda.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2016-103, A
RESOLUTION TO ENTER INTO A 28E AGREEMENT FOR SHARED ROAD
MAINTENANCE AND WINTER SNOW & ICE CONTROL AGREEMENT WITH LINN
COUNTY SECONDARY ROAD DEPARTMENT. Roll call vote: Ayes: Beer, Daly, Kell,
Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared RESOLUTION
2016-103 duly adopted.
Motioned by Beer, seconded by Volk to approve RESOLUTION NO. 2016-104, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING
CONCERNING ADOPTING AN UPDATED ZONING MAP AS PART OF THE FAIRFAX
ZONING CODE 2012 FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared
RESOLUTION 2016-104 duly adopted.
Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-105, A
RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2015-
2016. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion
carried. Mayor Frieden declared RESOLUTION 2016-105 duly adopted.
Motioned by Daly, seconded by Kell to approve RESOLUTION NO. 2016-106, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes: Beer,
Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden declared
RESOLUTION 2016-106 duly adopted.
Quotes for copiers and service were reviewed. The city clerk was directed to verify references
for Advanced Business Systems and proceed with the required paperwork to enter into a lease for
the equipment.
Quotes for cleaning city hall were discussed.
Motioned by Wainwright, seconded by Beer to approve Jill Boogerd's quote to clean city hall.
Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried.
The flooring quotes were not ready.
Discussion was held about the general election on November 8th. The city hall building is a
polling location for the township residents. The City has requested Fairfax city residents to be
switched to this location sometime in 2017. The City Council will hold their regular November
meeting on Wednesday, November 9.
Discussion was held about some claims. The city clerk will forward some payment detail
spreadsheets.
Motioned by Beer, seconded by Daly to approve the claims list dated September 13, 2016.
Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried.
JoAnn Beer asked that a reminder is placed in the FACTS about no motorized vehicles on our
trails and that it is ok for bicycles on the new trail along Vanderbilt Street. She suggested signage.
Joe Kell asked that a thank you be sent to Stallmans for their letter.
Motioned by Volk, seconded by Daly to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at 8:37 PM.
Mayor Burnell G. Frieden ! i�
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
CLAIMS LIST September 13, 2016
Payee Purpose A ount
Absolute Security Security Systems 664.00
Advanced Systems, Inc. IT Work 656.00
AFLAC Payroll Premiums 429.00
Alliant Energy Utility Bill 34.78
Alliant Energy Utility Bill 16.97
Alliant Energy Utility Bill 322.55
Alliant Energy Utility Bill 250.00
Alliant Energy Utility Bills 6,002.39
Aip, Thomas or Patricia Easement Payment 243.75
Automotive Electronics Back-up Alarm 88.00
B & W Lock Co. Locks on Cabinets 1,045.00
Baker and Taylor Library 1,053.56
Baker Paper Co, Inc. Janitorial Supplies 814.55
Blank Park Zoo Library 163.98
Boston, John or Kristi Deposit Refund 60.00
BoundTree Medical FD 9.23
Bowers, Shawn Deposit Refund 60.00
Brown Supply Co. ERTs 2,436.00
BSN Sports FYSA-Balls 456.00
Carus Chemicals 1,714.00
Cedar Rapids Photo Copy, Inc. Library 29.43
Center Point LP Library 86.28
Certified Pest Control Pest Control 125.00
Colonial Life Payroll Premiums 226.35
Cornerstone Excavating, Inc. Pay App 42 150,154.91
CR/LC Solid Waste Agency 3 Appliances 27.00
Crawford Quarry Rock 3,794.98
Crescent Electric Light Bulbs 258.31
Deluxe Check Printers Deposit Slips 78.69
Demco Library 275.08
Edgewood Hardware Vent Brush 16.45
Elan Credit Card Balance 3,360.50
Electrical Engineering & Equipment Co. Sewer System Supplies 244.71
Fareway Supplies 248.87
Farmers Mutual Hail Insurance 150.00
Fastenal Sewer System Supplies 116.57
Fauser Energy Resources Fuel 2,068.25
Feld Fire FD 869.95
G&K Services Uniforms & Mats 734.61
Gazette Communications Publications 437.50
Geist, Kurt Net Deposit Refund 90.00
Geist, Kurt Account Credit Balance Refund 15.00
Grainger Parts 41.95
Gronewold, Carmen or Luke Deposit Refund 60.00
Groom, Lana Net Deposit Refund 33.71
Hall & Hall Engineers, Inc. Engineering Fees 51,067.17
Hawkeye Fire and Safety First Aid Kits 440.59
Hawkeye State Scale, Inc. Sewer System Supplies 99.40
Hayden Companies Net Deposit Refund 51.16
HD Supply Waterworks Water System Supplies 251.74
Holscher, Pennie Deposit Refund 60.00
IDNR Annual WW Permit Fee 210.00
IDNR Water Supply Annual Fee 246.59
IIMC Membership 155.00
Iowa One Call Locates 433.80
IPERS Payroll 6,486.91
Johnson County Refuse, Inc. Solid Waste Service 12,536.55
Johnson County Refuse, Inc. Recycling Fees 560.56
Johnson, Bryan or Nicole Deposit Refund 60.00
K&B Ag Supply Chemicals 69.20
Keystone Laboratories, Inc. Testing 1,067.00
Kid's Reference Library 112.47
Kindl, Brian IPERS Refund 236.91
King's Material, Inc. Concrete 943.50
Line-X Truck World Topper 4,495.60
Linn County Planning & Development Bldg Services 128.00
Linn County REC Utility Bills 2,002.34
Machula, Mike FD Reimbursement 65.41
Matheson Supplies 23.42
Mellen & Associates, Inc. Water System Improvements 5,838.00
Menard's Supplies 655.39
Merfeld, Jake or Michelle Net Deposit Refund 53.21
MidAmerica Books Library 888.75
MidAmerican Energy Utility Bills 170.58
Municipal Emergency Services FD 2,085.50
Network Computer Solutions Computer Work&Parts 928.75
O'Brien, Joyce Meeting Room Refund 75.00
Osborn, Jon Net Deposit Refund 39.21
Penworthy Library 300.25
Philipp, Chris Online Training 69.00
PiperJaffray Bond Services 14,805.00
Port O Jonny, Inc. Toilets 206.00
Primmer, James Net Deposit Refund 1.83
Principal Financial Payroll Premiums 748.10
Professional Plumbing Service Library &Parks Work 573.42
Rathje Construction Co. Pay App 47 129,402.07
Rathje Construction Co. Pay App 42 199,466.75
RDJ Specialties, Inc. FD 668.21
Ricklefs Excavating, Ltd. Pay App 43 35,140.50
Sample, Karen Deposit Refund 60.00
Sankot's Garage Parts & Labor 864.71
Schimberg Co. Parts 2,761.90
Schrader, Dean or Beth Deposit Refund 60.00
Sign Pro Library 24.00
Signal 88 Security Patrolling 4,329.12
Simmons Perrine Moyer Bergman PLC Legal Fees 2,737.62
Sled Shed Parts 106.02
Smart Apple Media Library 282.44
Solberg's Name Plates 34.60
South Slope Telephone Service & Internet 744.95
St. Luke's Work Well Solutions Testing 40.00
Staples More Account Supplies 959.77
Storey Kenworthy Banquet Room Furniture 3,755.88
Strategic Print Solutions Copier Agreement 513.85
Trenary, Nick Library 60.00
UnityPoint Clinic Testing 74.00
US Cellular Cell Phones 512.60
US Treasury Payroll Taxes 2,474.48
US Treasury Payroll Taxes 1,895.35
US Treasury Payroll Taxes 1,961.29
US Treasury Payroll Taxes 1,923.90
US Treasury Payroll Taxes 2,576.38
US Treasury Payroll Taxes 2,832.81
USA Blue Book Supplies 472.55
USPO Stamps 183.00
USPO Postage on Newsletter 204.20
USPO Postage on Bills 342.04
USPO Postage on Variances Mailing 19.79
Van Meter Parts 472.98
Wapsipinicon Almanac Library 9.00
Wellmark Blue Cross & Blue Shield Policy Premium 7,017.35
Welter Storage Equipment Library 755.00
WEX Bank F/D Fuel Cards Total 237.47
Wilson-Hite Insurance Insurance 584.00
WorldPoint FD 287.38
Wright, Stacia Deposit Refund 60.00
Total Net Payroll 37,114.26
TOTAL 733.327.39
August 2016 Receipts
General Fund 10,964.02
Road Use Fund 29,033.49
LOSST Fund 18,073.23
TIF Fund 9.93
Water Fund 23,126.25
Trust and Agency Fund 450.00
Sewer Fund 22,140.42
SRF Bond Retire Fund 18,660.00
Garbage Fund 14,659.59
Farm Operations Fund 1.68
Total Revenue: 137,118.61
August 2016 Expenses
General Fund 156,952.10
Road Use Fund 101,119.94
LOSST Fund 99,084.29
Water Fund 161,562.38
Trust and Agency Fund 420.00
Sewer Fund 499,398.83
Garbage Fund 12,563.93
Farm Operations Fund 0.00
Total Expenses: 1,031,101.47