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HomeMy WebLinkAbout12/13/2016 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING December 13, 2016 The regular meeting of the Fairfax City Council was held December 13, 2016, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, and Kevin Stensland. Motioned by Daly, seconded by Beer to approve the consent agenda. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. David Simmons, of Signal 88, gave a report concerning their patrolling. JoAnn Beer asked if they have received any calls about the flashing lights disturbing residents. She has heard some comments. They had not received any calls, but they can dim the lights in residential areas. Discussion was held about the fire department's grant. The City of Walford has already forwarded payment of half of the additional amount needed for the equipment. Motioned by Volk, seconded by Daly to approve the City of Fairfax funding half of the additional costs over the grant amount for the equipment the fire department ordered. The City of Fairfax's half is $3,900.90. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Chris Philipp reported he has been busy using the new wide format scanner. He is converting the old paper files to electronic files. Lynn Miller reported that he and Brian Merta are attending classes, they have been getting ready for snow, and the street sweeper has been sold. One bid was received for the John Deere lawn tractor and snow blower. Motioned by Kell, seconded by Daly to accept the bid of$500.00 from James Brown of Walford for the 322 John Deere lawn tractor with snow blower. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Kevin Stensland discussed work on water and sewer system upgrades. JoAnn Beer reported that the Parks and Beautification Committee partnered with the Fairfax Public Library to work on the Winterfest luminaries. The Committee also had a parade entry and placed third. The award check is to be placed in the park's savings account. Shane Wicks discussed a rate increase for Hall and Hall Engineers, Inc. starting in 2017. He also updated the City Council regarding the Heartland Heights discussions with the Federal Corps of Engineers. Frank Bellon and Nancy Africa were present to discuss their proposal to include the City in their estate planning. The City Council is very interested in moving forward with these plans. A committee will be established to discuss options for the property. Gary Dusil, with Benefit Solutions, Inc., reviewed the health care renewal quote from Wellmark BC/BS and quotes from UnitedHealthCare. Motioned by Wainwright, seconded by Volk for the City of Fairfax to change to UnitedHealthCare as a provider of the employees' health insurance. The City of Fairfax will pay 100% of the eligible employees' premium for the Platinum DJ2 NS plan. The City of Fairfax will also offer three other plan options as shown on the quote sheet, a Gold PPO, a Silver PPO, and a Gold HSA. Employees may choose one of these other plans and apply the premium amount of the Platinum plan towards their family premium. Any costs over that Platinum plan premium is the employee's responsibility. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Linn County Deputy Egli presented the list of calls. JoAnn Beer asked if any holiday decoration outside projectors had been reported stolen. He was not aware of any such reports. Bruce Sevig asked for clarification of the at risk building permit process. These may be issued after the final plat, but before the Plan of Improvements is completed and accepted. Staff can review and issue up to the maximum of 10%. Chris Philipp is to keep the City Council informed about any issued. Preliminary presentations were made about requests for the FY2018 budget. The budget schedule was discussed. Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2016-134, A RESOLUTION AMENDING THE PLUMBING PERMIT FEE SCHEDULE. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2016-134 duly adopted. Joel Gross, Hall and Hall Engineers, Inc., discussed the UV Project. The City is holding a $12,000 retainage. Motioned by Beer, seconded by Daly to approve RESOLUTION NO. 2016-135,A RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM RICKLEFS EXCAVATING, LTD FOR THE 2016 UV DISINFECTION SYSTEM PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2016- 135 duly adopted. Shane Wicks discussed a needed correction to a resolution from February about easement vacating. Motioned by Volk, seconded by Daly to approve RESOLUTION NO. 2016-136,A RESOLUTION CAUSING RESOLUTION NO. 2016-05 TO BE NULL AND VOID,AND VACATING A PUBLIC ACCESS EASEMENT, A PRIVATE ACCESS EASEMENT, AND A SANITARY SEWER EASEMENT, ALL PART OF SOBASKI'S ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2016-136 duly adopted. Two quotes were received for the audit, the lowest being from the State Auditor's Office. Motioned by Wainwright, seconded by Beer to accept the quote from the State of Iowa's Auditor's Office for $11,575 for FY2016, $11,800 for FY2017, and $12,150 for FY2018. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. The City Clerk reviewed a bond funds report. Motioned by Wainwright, seconded by Beer to approve RESOLUTION NO. 2016-137, A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2016-137 duly adopted. Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2016-138,A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2016-2017 BUDGET. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2016-138 duly adopted. Mike Daly stepped out of the meeting for a few minutes. Board of Adjustment terms were discussed. Brad Wernimont is not interested in being reappointed. We are still waiting for Tom Hill's answer. Joe Kell discussed the proper procedure for variances. He feels a hardship has not been met by recent variance requests. Motioned by Wainwright, seconded by Kell to reappoint Ray Zamastil and Tom Hill to new terms on the Board of Adjustment, subject to Tom's willingness to serve. Ayes: Beer, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. JoAnn Beer asked about the FYSA claim. It is for some concession stand money given to the City of Fairfax and their percentage of the facility rental. Motioned by Beer, seconded by Volk to approve the claims list dated December 13, 2016, as submitted. Ayes: Beer, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Marianne Wainwright gave an update on her research about farm animals allowed in residential districts. She will draft a proposed ordinance that would limit goat size and number but allow some following the restrictions in residential districts. Mayor Frieden mentioned safety training he and Lynn Miller attended. The City needs to do several things. He also informed the City Council that Fairfax tried to meet with the City of Cedar Rapids about the Mega Park concept and amending the 28E Agreement, but they did not show. A future date will be picked to again try to meet. The City Clerk asked for RSVPs for Monday. Motioned by Volk, seconded by Daly to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. _ C\�iAA 110, Mayor Frieden adjourned the meeting at approximately 8:30 PM. Mayor Burnell G. Frieden \ City Clerk/Treasurer- Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the CLAIMS LIST December 13, 2016 Payee 2nd Wind Exercise, Inc. Absolute Security Cedar Valley LLC Ace Electric, Inc. Advanced Business Systems, Inc. Advanced Business Systems, Inc. AeroSaw, Inc. AFLAC Alliant Energy Alliant Energy Alliant Energy Alliant Energy Alliant Energy Alliant Energy Avenet LLC Purpose FD Security System Tank Heater for Generator Copier Agreement Large Format Paper Sewer System Work Payroll Premiums Utility Bill Utility Bill Utility Bill Utility Bill Utility Bill Utility Bills IT Work Council. 0 Amount 5,612.00 1,173.00 106.50 274.41 103.03 600.00 429.00 24.65 17.56 18.87 323.14 300.00 4,709.24 75.00 Baker and Taylor Library 1,006.60 Baker Paper Supplies 312.00 Banacom Signs FD 60.00 Barger, Andrea Deposit Refund 60.00 Blessman, John or Paula Deposit Refund 60.00 Boland, Bill Tile Work 2,000.00 Boogerd, Jill Cleaning Service 400.00 Brewer, Douglas or Judy Deposit Refund 60.00 Campbell Supply CR Chain Saws 495.16 Carus Chemicals 920.00 Cedar Rapids Photo Copy, Inc. Library 60.44 Certified Pest Control Pest Control 65.00 Colonial Life Payroll Premiums 181.08 Costigan Construction, Inc. FD 163.98 Costigan, Kevin FD 155.45 Crawford Quarry Co. Rock 334.13 Crescent Electric Electrical Supplies 157.29 Culver's Lawn and Landscape, Inc. Tree 350.00 D&B Tree Service Library 1,570.00 Dakota Supply Group ERTs 2,220.00 DataTech Annual License & Support Fees 3,414.62 Dave Schmitt Construction Co., Inc. Sewer Work 10,773.08 Elan Credit Card Charges 74.47 Elan Credit Card Balance 2,110.49 Electrical Engineering & Equipment Supplies 2,195.53 Everett, Kathy Reimbursement 34.53 Fairfax Youth Sports Association Rental% and Concessions 975.00 Fareway Supplies 35.55 Fastenal Sewer Dept. Supplies 99.62 Fauser Energy Resources Fuel 2,038.43 Fecht, Suellina Reimbursement 74.33 Feld Fire FD 163,778.80 Future Line LLC Supplies 53.30 G&K Services Uniforms & Mats 313.40 Gazette Communications Publications 543.97 GCR Tires & Service Tire Work 30.00 Guaranty Bank Lease and CAM Payment 42,000.00 Hach Supplies 232.69 Hall & Hall Engineers, Inc. Engineering Fees 23,109.50 International Code Council Manuals 152.50 Interstate All Battery Center Library 23.00 Iowa One Call Locates 230.40 Iowa Prison Industries Signs 6,557.45 Iowa Rural Water Association 2017 Dues 275.00 Iowa Title Company Abstract Work 450.00 IPERS Payroll 5,594.31 Jacobson, Jessica Net Deposit Refund 33.43 John's Lock& Key, Inc. Supplies 19.50 Johnson County Refuse, Inc. Solid Waste Services 12,600.15 Keystone Laboratories, Inc. Testing 877.20 Kid's Reference Library 175.85 King's Material, Inc. Concrete 980.01 Kintzel, Ryan d/b/a Kintzel Construction Sewer Work 450.00 Knapp, Brent d/b/a B&W Lock Co Re-key Shed 79.00 Larson, Lance or Loriann Deposit Refund 60.00 Linn County REC Utility Bills 2,433.17 Linn County Sheriff Serve Papers Fees 45.00 Linn County Sheriffs office Police Protection 7,722.00 Lullmann, Charlotte Deposit Refund 60.00 Matheson Supplies 22.95 Menard's Supplies 2,024.95 MidAmerican Energy Utility Bills 173.43 Miller, Lynn Reimbursement & Mileage 262.25 Miracle Park Benches 1,420.00 Municipal Emergency Services FD 2,031.20 Municipal Supply, Inc. Water Supplies 116.00 Network Computer Solutions Computer Work&Parts 675.00 Novak Electric, Inc. Electrical Work 377.00 Pace Supply Spreader 562.65 Peck's Green Thumb Nursery, Inc. Decorations 2,088.52 Penworthy Library 429.27 Principal Financial Payroll Premiums 837.90 Professional Plumbing Service Winterize Parks & CH Work 744.60 RDJ Specialties, Inc. FD 501.03 Rexco Equipment, Inc. Parts and Supplies 297.54 Ricklefs Excavating, Ltd. Pay App 44 UV Project 2,869.00 Salger, Alicia Net Deposit Refund 33.32 Sankot, Mike FD 36.44 Sankot's Garage Parts & Labor 70.50 Schimberg Co. Parts 2,596.65 Schrader Excavating Sewer Extension Costs 67,158.40 Scott Safety FD 90.00 Sentimental Productions Library 150.00 Signal 88 Security Patrolling 4,329.12 Simmons Perrine Moyer Bergman PLC Legal Fees 218.70 Sled Shed Parts 49.98 Smart Apple Media Library 220.42 Solberg's Park Plaques 33.00 South Slope Phone and Internet Service 746.84 St. Luke's Work Well Solutions Training 75.00 Staples Office Supplies 537.10 Stetson Building Products, Inc. Supplies 79.94 Stimson, Cynthia Mileage 31.86 Storey Kenworthy Checks 220.91 Storm Steel Supplies 72.67 Strategic Print Solutions Copier Agreement 513.85 Strategic Print Solutions Copies 215.46 US Cellular Cell Phones 526.63 US Treasury Payroll Taxes 3,054.64 US Treasury Payroll Taxes 1,993.79 US Treasury Payroll Taxes 1,577.14 US Treasury Payroll Taxes 2,049.20 US Treasury Payroll Taxes 2,081.99 USAB1ueBook Supplies 431.54 USPO Postage 204.67 USPO Postage 33.40 USPO Postage 343.06 USPO Postage 94.00 USPO Postage 37.68 Van Meter Supplies 66.61 Wellmark Blue Cross & Blue Shield Policy Premium 6,936.20 Welter Storage Equipment Racking 1,593.00 Wendling Quarries, Inc. Rock 704.01 WEX Bank F/D 269.42 Witte, Bruce Deposit Refund 60.00 Total Net Payroll 34,762.46 TOTAL 464,835.70 November 2016 Receipts General Fund 278,207.63 Road Use Fund 23,683.79 LOSST Fund 40,397.33 TIF Fund 52,025.34 Debt Service Fund 500,927.50 Water Fund 69,030.61 Trust and Agency Fund 750.00 Sewer Fund 353,196.50 SRF Bond Retire Fund 18,778.98 Garbage Fund 15,440.00 Farm Operations Fund 14,706.96 Total Revenue: 1,367,144.64 November 2016 Expenses General Fund 84,099.10 Road Use Fund 20,071.84 LOSST Fund 32,178.24 TIF Fund 88,498.71 Debt Service Fund 381,000.00 Water Fund 36,541.47 Trust and Agency Fund 450.00 Sewer Fund 413,893.25 SRF Bond Retire Fund 26,295.00 Garbage Fund 13,168.35 Total Expenses: 1,096,195.96 I TO t (6a3tttt thegazette.com INVOICE DATE ACCOUNT# ACCOUNT NAME LINES TIMES 12/23/16 2698 CITY OF FAIRFAX 1.00 x 466 Li 1 I DESCRIPTION legals-Dec 13 mtg/claims PROOF OF PUBLICATION I,James Burke, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson, in Iowa. The notice, a printed copy of which is attached,was inserted and published in THE GAZETTE in the issue(s)of 12/23/2016 The reasonable fee for publishing said notice is $227.92 ISi3d SVWiSlHH3 CITY of FAIRFAX , J 3D1tlIAl 531dditd REGULAR CITY COUNCILIL May?,. MEETING training he and CY'nn J fie' By December 13 2Q16 The City needs to do several thugs. He t The regular meeting of the Fairfax City also .informed the City council that i Council was held December 13,2016,at Fairfax fried to meet with the City of' Fairfax city Ball at 30080th Street Cedar`.Rapids about the Mega Park < Court. Mayor Frleden called the concept STATE 0� IOWA,and "amending the 28E meeting to order at 6:00 PM. Council Agreement, but they did not show. A } members present: JoAnn Beer,Mike future date will be picked to again try Daly, Joe Kell, Nick Valk, and to meet. Counties of Linn and ed SS Johnson MarianneWainwright, Other city staff The city Clerk asked for RSVPs for 1 present: Cynthia Stimson, Chris Monday. Philipp, Lynn Miller, and Kevin Motioned by Volk,seconded Daly to This instrument was acknowledged by James Burke Motioned adiourn the meeting. Ayes:Beer,Daly,' Motioned by Daly,seconded by Beer to Kell, Volk, and Wainwright. Nays: before me this 23rd day of December,2016 approve the consent agenda. Ayes: None.Motion carried. Beer, Daly, Kell, Volk, and Mayor Frieden adiourned the meeting Wainwright. Nays: None. Motion at approximately 8:30 PM. carried. Mayor Burnell G.Frieden David Simmons of Signal 88, gave a City Clerk/Treasurer Cynthia Stimson report concerning their patrolling. Disclaimer: The foregoing minutes are JoAnn Beer asked if :they have snot official until approved by the City received any calls about the flashing Council. lights disturbing residents. She has CLAIMS LIST December 13,2016 heard some comments. They had not Payee Purpose Amount received any calls, but they can dim 2nd Wind Exercise,Inc,FD 5,612.00 the lights in residential areas. Absolute Security Cedar Valley LLC Discussion washeld about the fire Security System 1,173.00 (� department's grant. The City of Ace Electric, Inc. Tank Heater for Walford has 'already forwarded Generator 106.50 Payment of half of the: additional Advanced Business Systems, Inc. Public in and for the State of to amount needed for the equipment. Copier Agreement=274.41 Motioned by Volk,seconded'by Daly to Advanced Business Systems, Inc. approve the City of Fairfax funding half Large Format Paper 703.03 of the additional'costs over the grant AeroSaw, Inc. Sewer System Work amount for the equipment the fire 600.00 department ordered. The City of AFLAC+Payroll Premiums 429.00 Fairfax's half is$3,900.90. Ayes: Beer, Alliant Energy Utility Bill 24.65 �pF+�L SHARON KEYS moi✓ Daly, Kell, Volk, and Wainwright. Alllant Energy Utility Bill 17.56 Nays:None. Motion carried: Alliant Energy Utility Bill 18.87 Commission Number 794598 Chris Philipp reported he has been' Alliant Energy Utility Bill 323.14 busy using the new wide format Alliant Energy Utility Bill 300.00 My Commission Expkos: scanner. He is converting the old paper Alliant Energy Utility Bills 4,709.24 February i6,2019files to electronic files. Avenel LLC IT Work 75.00 / 0 Lynn Miller reported that he and Brian Baker and Taylor Library 1,006.60 Merta are attending classes,they have Baker Paper Supplies 312,00 been getting ready for snow, and the Banacom Signs FD 60.00 street sweeper has been sold.' One bid was received forthe John Barger,Andrea Deposit Refund 60.00 : Deere lawn tractor and snowblower. Blessman, John or Paula DepositRefund 60.00 Motioned by Kell,seconded gy Daly to Boland,Bill Tile Work 2,000.00' accept the bid of$500.00 from James Boogerd Jill Cleaning Service 400.00 Brown of Walford for the 322 John Brewer, Douglas or Judy Deposit ; Deere lawn tractor with snow blower. Refund 60.00 Ayes: :Beer, Daly, Kell, Volk, and Campbell Supply CR Chain Saws 495.16 Wainwright. Nays: none. Motion Carus Chemicals 920.00 carried. Cedar Rapids Photo Copy,Inc,Library Kevin Stensland 'discussed work on 60.44 water and sewer system upgrades. Certified Pest Control Pest Control I JoAnn Beer reported that the Parks: 65.00 and Beautification Committee Colonial Life Payroll Premiums 181.08 j partnered with the Fairfax Public Costigan:Construction,Inc.FD 16398 Library r to work`on the WinterfestCostlgan�Kevin FD155.45 luminaries. The Committee also had a Crawford Quarry Co.Rock 334.13 Parade(entry and placed third. The- Crescent Electric Electrical Supplies } award check is to be placed in the 157.29 Park's savings account. Culver's Lawn and Landscape, Inc. Shane Wicks discussed a rate increase Tree 350.00 for Hail and Hall Engineers, Inc. D&B Tree Service Library 1,570.00 starting in 2017. He also updated the Dakota Supply Group ERTs 2,220.00 City Council regarding the Heartland DataTecn Annual License & Support f I Heights discussions with the Federal Fees 3,414.62 Corps of Engineers. pave Schmitt Construction Co., Inc. Frank Bellon and Nancy Africa were Sewer Work 10,773.08 Present to discuss their proposal to Elan Credit Card Charges 74.47 include the City in their estateolanninq Plan rreen rani air gyro ao„ f i i g