HomeMy WebLinkAbout01-10-2017 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
January 10, 2017
The regular meeting of the Fairfax City Council was held January 10, 2017, at Fairfax city
hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: JoAnn Beer, Mike Daly, Joe Kell, and Nick Volk. Marianne Wainwright
entered at 6:05 PM. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin
Stensland, and Cathy Bayne.
Motioned by Kell, seconded by Beer to approve the consent agenda. Ayes: Beer, Daly, Kell,
and Volk. Nays: None. Absent: Wainwright. Motion carried.
Linn County Deputy Sheriff A. Steffens distributed the list of calls.
Cathy Bayne had nothing to report about the library.
Fire Chief Mike Sankot reported that the department had 178 calls in 2016 and already eight
in 2017.
Chris Philipp reported he has completed scanning of the building department files. Mayor
Frieden informed the City Council that Chris has passed his commercial electrical and building
inspector certification tests.
Lynn Miller reported that the maintenance department has been working on water and sewer
projects.
Kevin Stensland reported they have been working on the water plant.
There was no Parks and Beautification Committee report.
Motioned by Beer, seconded by Daly to renew the employee benefit policies through
Principal Financial, with the City of Fairfax paying 100% of the premiums. Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried.
Discussion was held about the speed on West Cemetery Road. The City is to improve the
signage, contact Linn County about use of a speed sign, and draft an ordinance to change the
speed limit to 25 from Longview to Highway 151. Articles are to be placed in the FACTS for
resident notification.
Mayor Frieden opened the public hearing regarding an amendment to the FY2017 budget at
6:22 PM. The clerk's office did not receive any oral or written comments and no one in the
audience had any comments. Mayor Frieden closed the public hearing at 6:23 PM.
Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2017-01,A CITY
BUDGET AMENDMENT AND CERTIFICATION RESOLUTION—FY2017—
AMENDMENT #2. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2017-01 duly adopted.
Discussion was held about the bond funds set aside for work to put water main under the
railroad tracks. Kevin Stensland stated that the water department would prefer to do this work at
the same time a water main is placed under Prairie Creek and that they could put this $45,000 to
use by making water system improvements.
Motioned by Volk, seconded by Daly to approve using the $45,000 ear-marked for Phase 2
Water Main work for current water plant improvements. Ayes: Beer, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2017-02,A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes:
Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2017-02 duly adopted.
Mayor Frieden asked the City Council to approve $1,500.00 to have IAMU come and do a
safety walk through and provide templates for the City to write a comprehensive safety plan.
Discussion was held about services and savings we may be able to obtain from our insurance
provider.
Motioned by Wainwright, seconded by Volk to approve having IAMU come and do a safety
walk through and provide templates for the City. Ayes: Beer, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Discussion was held about the committee to work on the Bellon-Africa Family Farms project.
The committee will start meeting soon.
Mayor Frieden discussed the 2017 Business Forum the City of Fairfax is hosting on January
24, 2017. There will be presentations at 10:00 and 1:00. We hope to make contact with
businesses in the area, let them know what services are available from the City, and get feedback
about what they may need. JoAnn Beer will help greet people. Mayor Frieden asked for help
from another councilmember.
Discussion was held about employee compensation. Chris Philipp's certification and fire
department officers' duties were considered as reasons for raises. It was the consensus to give
Chris Philipp a dollar an hour raise for his commercial certifications. The EMS and state
reporting fire department officers will each receive an extra $400.00 a year. Non-library and fire
department employees will receive an additional 1.5%. All raises are to be effective as of
January 1, 2017.
Discussion was held about hiring Mike Rammelsberg as a full-time maintenance employee.
The City will not hire a part-time janitor for the parks. Mike will cover these duties. Mayor
Frieden discussed the estimated costs. Mike Rammelsberg will go to full-time status on
Monday, January 16, 2017, at $15.00 per hour. He is to receive the 1.5%raise to his part-time
hourly rate for work completed from January 1, through January 15.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2017-03, A
RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES and making Mike
Rammelsberg a full-time employee as of January 16, 2017. Roll call vote: Ayes: Beer, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2017-03 duly adopted.
Quotes for a service truck for the water and wastewater departments were discussed. Staff is
recommended accepting the quote from Lynch Chevrolet in Mount Vernon and Futureline Truck
Equipment for a total of$52,808.91. Local Option Sales Tax funds will be used for the purchase
out of the budget line for water and sewer system improvements.
Motioned by Wainwright, seconded by Daly to accept the quote from Lynch Chevrolet in
Mount Vernon of$31,200.00 for a 2017 Chevrolet Silverado 3500 HD (4-wheel drive, extended
cab, dual rear wheels, 1 ton, no pickup bed) and from Futureline Truck Equipment of$21,608.91
(for the service body, cab protector, warning lights package, hitch, crane, and snow plow mount).
Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Lynn Miller discussed the need for a trailer that can legally haul the skid loader.
Motioned by Kell, seconded by Beer to accept the quote from Altorfer, Inc. of$13,323.13 for
a new Towmaster trailer. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion
carried.
Motioned by Volk, seconded by Beer to designate The Gazette as the City of Fairfax's official
newspaper for publications. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried.
Joel Gross informed the City Council that Alliant Energy is requiring another meter set for the
trail lights. This could add $1,500 to the project costs. These trail lights will have a darkness
sensor to activate the light.
Motioned by Daly, seconded by Beer to approve RESOLUTION NO. 2017-04, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM KW ELECTRIC,
INC. FOR THE FAIRFAX TRAIL LIGHTING IMPROVEMENTS PROJECT IN
FAIRFAX IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2017-04 duly adopted.
Shane Wicks gave an update concerning Heartland Heights First Addition. They are revising
the final plat so that it does not include the pond area.
Mayor Frieden let the City Council know that we are having preliminary discussions
concerning Henry and Halles Addition. This will be a small commercial addition.
JoAnn Beer asked about a couple of claims.
Motioned by Wainwright, seconded by Daly to approve the claims list dated January 10,
2017, as submitted. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion
carried.
Marianne Wainwright let everyone know that she will be gone for both regular meetings in
February and March.
Nick Volk asked that Fairfax's Comprehensive Plan.
The special budget meeting will be held on Tuesday, January 24, 2017, at 6:00 PM.
Mayor Frieden informed the City Council that we are scheduled to meet with the City of Cedar
Rapids on Monday, January 16.
Motioned by Kell, seconded by Daly to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:47 PM.
Mayor Burnell G. Frieden W/1
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the i Co cil.
CLAIMS LIST January 10, 2017
Payee
Ace Electric, Inc.
Advanced Business Systems, Inc.
Advanced Systems, Inc.
AFLAC
Alliant Energy
Alliant Energy
Alliant Energy
Alliant Energy
Purpose
Amount
Block Heater
475.68
Copier Agreement & Staples
426.19
IT Work and Software
692.34
Payroll Premiums
536.25
Utility Bill
300.00
Utility Bill
618.55
Utility Bill
18.73
Utility Bill
18.87
Alliant Energy Utility Bill 20.86
Alliant Energy Utility Bills 6,286.84
Altorfer, Inc. Service &Parts 1,301.27
Altorfer, Inc. Trailer 13,323.13
Arjes, Matthew Deposit Refund 30.00
Baker and Taylor Library 630.47
Batteries Included FD 143.04
Beck, Katherine Deposit Refund 60.00
Benton County Fireman's Association Dues 50.00
Boogerd, Jill Cleaning Service 320.00
Borders, Callie Deposit Refund 60.00
Brown Supply Co. Shovels 84.00
Burns, Marcus FD Officer Extra 400.00
Carquest Mirror 26.99
Center Point Large Print Library 172.56
Certified Pest Control Pest Control 125.00
Cobra Electric, LLC Electric in Storage Bldg. 6,178.00
Colonial Life Payroll Premiums 161.56
Custom Hose & Supplies Hoses 110.88
Deluxe Check Printers Deposit Slips 78.69
Elan Credit Card Balance 3,556.31
Fareway Supplies 371.11
Fastenal Street Dept. Supplies 5.61
Fauser Energy Resources Fuel 1,419.61
Feld Fire FD 52.25
FSSB Annual ATM Fee 12.84
Future Line LLC Street Equipment Parts 804.00
G&K Services Uniforms & Mats 238.42
Gazette Communications Publications 345.06
Hach Water Supplies 246.20
Hagemann, John Deposit Refund 60.00
Hall & Hall Engineers, Inc. Engineering Fees 11,250.00
Helms, Ben FD 9,138.02
Henderson, Douglas or Joyce Deposit Refund 60.00
Henderson, Richard Deposit Refund 60.00
Impact Embroidery Work on Jacket 5.00
Iowa Firefighters Association Dues 481.00
Iowa Prison Industries Signs 601.40
Iowa State University Registrations 180.00
IPERS Payroll 5,787.48
IRWA Registration 150.00
Johnson County Refuse, Inc. Solid Waste Services 12,571.55
Jones, Justin Net Deposit Refund 23.21
Junior Library Guild Library 553.40
Keystone Laboratories, Inc. Testing 735.40
Kuhl, Sandra Deposit Refund 60.00
Kunce, Chad Net Deposit Refund 52.87
KW Electric, Inc. Pay App 42 35,672.50
Linn County REC Utility Bills 3,223.91
Martin, Don Farming 1,404.30
Martin, George Farming 1,404.30
Matheson Supplies 23.42
Menard's Supplies 1,715.62
Merta, Brian FD Officer Extra 400.00
MidAmerican Books Library 337.83
MidAmerican Energy Utility Bills 896.44
Midwest Janitorial Supply Air Scents 82.26
Miracle Park Bench 641.43
Municipal Emergency Services FD 1,976.16
Municipal Supply, Inc. Meters 2,668.00
Network Computer Solutions Computer Work& Software 190.50
Northern Safety & Industrial Safety Supplies 302.12
OmniSite 1 Year Service 1,104.00
Orendorff, Stephen Deposit Refund 60.00
Penworthy Library 229.58
Philipp, Chris Reimbursement 209.00
Principal Financial Payroll Premiums 837.90
Regent Investment, Inc. Sign Lease 6 Months 1,200.00
Rexco Equipment, Inc. Parts and Supplies 227.16
Rud-Chain, Inc. FD 1,495.00
Sandry Fire Supply, LLC FD 360.50
Sankot, Mike FD 254.39
Sankot's Garage Parts & Labor 415.39
Schimberg Co. Parts 49.68
Signal 88 Security Patrolling 4,329.12
Simmons Perrine Moyer Bergman PLC Legal Fees 867.82
South Slope Phone and Internet Service 746.56
Staples Office Supplies 677.37
Stinger Trailer Repair Equipment Work 2,679.39
Storm Steel Supplies 205.24
Strategic Print Solutions Copier Agreement 513.85
The Sherwin-Williams Co. Paint 327.97
Thompson Truck& Trailer Repairs 1,639.41
Treasurer, State of Iowa State W/H 5,799.00
Treasurer, State of Iowa Qtrly Sales Tax 3,617.00
Trenary, Nick Library 120.00
US Cellular Cell Phones 526.63
US Treasury Payroll Taxes 329.42
US Treasury Payroll Taxes 3,545.17
US Treasury Payroll Taxes 1,988.89
US Treasury Payroll Taxes 428.41
US Treasury Payroll Taxes 1,570.06
US Treasury Payroll Taxes 1,976.55
US Treasury Payroll Taxes 1,514.91
US Treasury Payroll Taxes 2,040.23
US Treasury Payroll Taxes 205.20
USPO Postage 206.05
USPO Postage 343.74
USPO Postage 188.00
Van Meter Supplies 58.80
Vlcko's Soft Water Net Deposit Refund 60.00
Waterworks C & I, Inc. Salt 79.08
Wellmark Blue Cross & Blue Shield Policy Premium 6,936.20
WEX Bank F/D Fuel Cards Total 129.97
Total Net Payroll 41,685.03
TOTAL 224,187.10
December 2016 Receipts
General Fund 273,158.71
Road Use Fund 19,630.71
LOSST Fund 159,107.12
TIF Fund 28,517.43
Debt Service Fund 61,100.00
Water Fund 66,091.70
Trust and Agency Fund 390.00
Sewer Fund 187,823.06
SRF Bond Retire Fund 18,840.00
Garbage Fund 12,459.50
Farm Operations Fund 1.69
Total Revenue: 827,119.92
December 2016 Expenses
General Fund 461,685.47
Road Use Fund 17,833.76
LOSST Fund 45,340.73
Debt Service Fund 181,027.50
Water Fund 388,524.48
Trust and Agency Fund 660.00
Sewer Fund 56,120.57
Garbage Fund 12,734.41
Total Expenses: 1,163,926.92
STATE OF IOWA
Counties of Linn and Johnson ss.
NOTICE OF PUBLIC HEARING
Form 653-Ct AMENDMENT OF FY2616-2017 CITY BUDGET
The City Council of Fairfax in LINN
will meet of Fairfax City Hail at 306 80th Street Court in Fairfax,Iowa County,Iowa
at 6:00 PM on 1/10/2017
{hour} (Date) L1
for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2017 lat I am the publisher of
by changing estimates of revenue and expenditure a
(year) lewspaper of general
p appropriations in the following programs far the reasons I
given,Additional detail is available at the city clerk's office showing revenues and expenditures by fund type"
and by activity, hnson Counties, In Iowa.
Total Buaget Total Budget
which is attached, was
Current
t THE GAZETTE newspaper
as certified Current after Current
Revenues&9tC'1er Fint
or last amended Amendment Amendment tier 30, 2016
ancing Sources
Taxes Levied on Property 1 647,073
Less.Uncollected perly ProTax®s-Levy Year 0 047,073
Net Current 0 0 0 )lishing said notice is
Prp
oerty Taxes 3 647,073
Delinquent Property Taxes 0 647,073
TIF Revenues' 4 0 01 0
5
ther City Taxes 1,010,OOp 0 1,010,000
O 6 286,122
Licenses&Permits -0-286,122
770 000 Q
i
Use"af Money and Properly 30020 70,000
8
InlergoveIntergovernmental9 0 30,020
Charges for Services
423,1285 164,000 587,285 '
15p60$,
Special Assessments 10 1, 0 1,008,150
Miscellaneous r 11 0 0 0
2
Other Financing 70,500 0 70,500
g Sources 13 2,000,000
Tranfers in 2.000,000' 4,000,000
i
o r avenues an er ources 14 3.536,798 3,000,040 6536,748
Ex endifures&Other Financin Uses
Public Safety 16 448,752
Pubro work 1 ,50Q 613,252 owledged by James Burke
Health and Social Services
t7 855,3406 870,000 1,725,340
18 2017.
Culture and Recreation 19 3$3,593 0
Community and Economic Development 26=500 410,093
General Government 20 20,418 250,000 270,418,
481,800 30,000
Debt'Service 21 51,1,800
22 1,331,748 36,000 1,361,748 y!'
Capital Projects 23 0 0
e a ovemmen c Iv1 les xpen I utas 0
usmess ype/I n erpnsesC
o a, ov c ivt les usmess xpen I utas 2 14,450 �$ 2, 00 ',he State of Iowa
tans ers out
2 3,536,7480 6,536,748-
Total Expenditures/Transfers Out 28 9,872,849
Excess Reven5;273,5p0 15.146,349
ues&Other Sources Over
(Under)Expenditures/Transfers Out for Fisc ai Year 2g
-790,951 -109,500 -900,451
8egint2dng Fund Balance Judy 1
30 3,664,607 0 3,669,6p7 1
Ending Fund Balance June 30 31 2,873,656 -109,500 2,764,156
Explanation of increases or decreases In revenue estimates,appropriations,or available cash:
The increase in revenues is from grant funds future debit issue,and transfers in.`The increase in expenses is from III
projects,transfers out,community planning,and system improvements, a�s
F DIANE GUSTA
COMMISSION NUMBER 7532221
MY COMMISSION EXPIRES:
There will be no increase in tax levies to be paid inthe current fiscal year named above. Any increase in JVP JUNE 11,2017 ,!
expenditures set Out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget, This Will provide for a balanced budget,
II
Cynthia Stimson
City Clerk/Financeffice
Or
r
d
TO t (6a3tttr
thegazette.com
INVOICE DATE ACCOUNT# ACCOUNT NAME LINES TIMES
1/20/2017 2698 CITY OF FAIRFAX 438 1
DESCRIPTION :Jan 10 mt/claims
PROOF OF PUBLICATION
I, Chris Edwards, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn
and Johnson, in Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE
in the issue(s)of January 19, 2017
The reasonable fee for publishing said notice is $214.23
FjT.x s 1r° us'�2asUYY t�7t67i taxes a[e.a i 5:
RESOLUTION 2017-03 duly adopted. US Treasury Payroll Taxes 1,570.06 d
Quotes for a service truck for the US Treasury Payroll Taxes 1,976.55 n
water and wastewater departments US Treasury Payroll Taxes 1,514.91 By r' /
were discussed.staff is recommended US Treasury Payroll Taxes 2,040.23 ^
accepting the quote from Lynch US Treasury Payroll Taxes 205.20 C.( d ✓ ^z
Chevrolet in Mount Vernon and USPo Postage 206.05 1'
Futureline Truck Equipment for a total USPo Postage 343.74
of$52,808.91. Local Option sales Tax USPO Postage 188,00
funds will be used for the purchase out Van Meter Supplies 58.80 STATE OF IOWA,
sewer' of the budget line for water:and se ft Water Net Deposit Refund
V Icko's So S S.
Motioned
by Wainwright,
60.00 Counties of Linn and Johnson }
j Motioned by Wainwright,seconded by Waterworks C&f,Inc.Salt 79.08
Daly to accept the quote from Lynch Wellmark Blue Cross & Blue Shield"
ii Chevrolet in Mount VernonCheof Policy X Ban Premium Fuel
This instrument was acknowledged by Chris Edwards
20
$31,200.00 for a 2017 Chevrolet WEX Bank F/0 Fuel Cards Total
f Silverado 3500 'HD (4-wheel drive; 12997 '
extended cab,dual rear wheels,1 ton', Total Net Pavroll'41,685.03 before me this 251h day of January, 2017
no pickup bed) and from Futureline TOTAL 224,187.10
Truck Equipment of$21,608.91 (for the December 2016 Receipts
service body, cab protector, warning General Fund 273,158.71
lights package,hitch,crane,and snow Road Use Fund 19,630.71
plow imount), Ayes: Beer, Daly, Kell, LOSST Fund 159,107.12
olk
V %ancad Wainwright. Nays: None. ,2g 517.43
Motion rried. TIF FundDebt Service Fund 61,100.00
Lynn Miller discussed the need for a WateriFund 66,091.70
trailer that,can legally haul the skid Trust and Agency Fund 390.00
loader. Sewer Fund 187,823.06
Motioned by Kell,seconded by Beer to .SRF Bond Retire Fund 18,840.00 ^
accept the quote from Altorfer,Inc,of Garbage Fund 12,459.50
$13,323.13 for anew Towmaster trailer. Farm Operations Fund 1.69
i
Ayes- Beer,
,Nays: None. December Beer, Daly, Kell,` Volk, and Total Revenue:827,119.92 '►�^\\►✓,��/,�p /�/�
Motion 2016 Expenses
'
carried. General Fund 461,685.47
by Volk,seconded by Beer to
Motioned Road Use Fund 17,833.76 Notary Public in and for the State of Iowa
designate The Gazette as the City of LOSST Fund 45,340.73
Fairfax's official newspaper for Debt Service Fund 181,027.50
publications. Ayes: Beer, Daly, Kell, Water Fund 388,524.48
Volk; and Wainwright. Nays: None. Trust and Agency Fund 660.00
Motion carried.
Sewer Fund 56,120.57
ed the CitY CouncilJoel'Gross info
Garbage Fund 12,734.41 �
that Alliant Energy is requiring another Total Expenses 1,163,926.92
meter set for the trail lights.This could
add$1,500 to the protect costs.These
trail lights will have a darkness sensor
to activate the light, a`WlAL 0 DIANE GUSTA
Motioned by Daly,seconded by Beer toCpMMISigN NUMBER 7522
approve RESOLUTION NO,2017-04;A U�p�l�sJl�s�nu euaegp 1jDPJt? a
RESOLUTION
P MF COMMISSION XPI &SON NOA2FROM KW
ELECTRIC,
LECTIL LIGHTING ORFAXOITSTA IMboij sum N JUNE ft 2017
IMPROVE
PROJECT IN'FAIRFAX IOWA. Roll """
call vote:Ayes:Beer,Daly,Kell,Volk,
and Wainwright. Nays None, Motion
carried. Mayor Frieden declared
RESOLUTION duly adopted. J1 UTUE
Shane Wicks gave an update
concerning Heartland Heights First
Addition. They are revising the final
plat so that it does not include the pond
area'
Mayor Frieden let the City Council
.know that ale'..are having preliminary
discussions concerning. Henry
and
Halles Addttion, This will be a small
commercial addition,
JoAnn Beer asked about a couple of
claims.
Motioned by
Wainwright,seconded by
Daly to approve the claims list dated
w
ill
i
'II