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Home My WebLink About02-14-2017 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING February 14, 2017 The regular meeting of the Fairfax City Council was held February 14, 2017, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, and Nick Volk. Marianne Wainwright was absent. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland, and Cathy Bayne. Motioned by Daly, seconded by Beer to approve the consent agenda. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. Linn County Deputy Sheriff A. Steffens distributed the list of calls. JoAnn Beer asked what residents should do if they see someone running a stop sign. Cathy Bayne reported they have been weeding books getting ready for inventory, as well as getting ready for spring break week and the summer reading program. Fire Chief Mike Sankot reported that the department had 24 calls in January and everything is quiet and going well. Chris Philipp reported he has passed two more inspector certification tests. Most infrastructure files have been scanned. The City Attorney is working on a nuisance issue. Lynn Miller reported that the maintenance department has been trimming trees. Lynn and Brian have passed their WW I certification test. Kevin Stensland discussed the benefits of the media change for the water quality and had visual examples to show. JoAnn Beer stated that the bench program is popular. The form has been revised and is ready for spring. The new Class C Liquor Permit with Sunday Sales and Outdoor Service Area application for Ryder's Hideaway was discussed. Motioned by Daly, seconded by Volk to approve the Class C Liquor Permit with Sunday Sales and Outdoor Service Area application for Ryder's Hideaway subject to the State of Iowa receiving the payment. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. Mike Nemeth discussed establishing a Fairfax Business Alliance. Discussion was held about participation, costs, and administration of this organization. Motioned by Kell, seconded by Daly for the City of Fairfax to send the initial Welcome/Invite Letter. An article will be placed in the Fairfax FACTS. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. No action was taken on the Signal 88 topic because they were unable to attend. Michelle Severson discussed with the City Council her request to be able to connect to city water sometime this summer. Their well is going bad. Shane Wicks discussed the details about extending the water main north. Shane Wicks and Bruce Sevig discussed the proposed Development Agreement for Heartland Heights First Addition. Modifications will be made and presented at a future meeting. Discussion was held with Zach and Justin Sobaski about their request for a commercial building permit at 825 Eagleview Drive and another at 826 Eagleview Drive. Only the building shell information has been submitted. Lengthy discussion was held regarding a proposed Site Plan Conditions Agreement for this area. City Engineer Shane Wicks and Building Administrator Chris Philipp are not recommending approval of these commercial building permit applications unless the proposed Site Plan Conditions Agreement is signed by the property owners. Zach and Justin stepped out of the meeting to discuss revisions to the agreement. Discussion was held concerning submittal fees. Examples from other communities were reviewed. Staff is to prepare a recommendation for the next city council meeting. Motioned by Daly, seconded by Beer to appoint Brenda Carter to the Fairfax Board of Adjustment for a 5-year term that expires December 31, 2021. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. Motioned by Beer, seconded by Kell to appoint Angelique Wonders to the Fairfax Planning and Zoning Commission to fill a vacancy for a 5-term that ends December 31, 2019. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. The City Council discussed the Annual Fairfax Citywide Garage Sale Day. They want the City to organize this and the date will be May 20, 2017. The weed spraying quote was discussed. Motioned by Volk, seconded by Daly to accept the quote from CRL Lawn Care and Landscaping of$20,060.00 for spraying city property. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. The proposed CIP Funding Spreadsheet was reviewed. Zach and Justin Sobaski re-entered the meeting. More discussion was held about the proposed Site Plan Conditions Agreement and the requested commercial building permits for 825 and 826 Eagleview Drive. Motioned by Kell, seconded by Daly to approve a provisional at risk commercial building permit for a shell of a building at 825 Eagleview Drive and a provisional at risk commercial building permit for a shell of a building at 826 Eagleview Drive if the owners are willing to sign the proposed Site Plan Conditions Agreement as revised by staff and have the interior commercial building permits submitted to the City Council for action at a later date. The private street name shall be Eagleview Drive to stay consistent with a development street that is located north that may connect in the future. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. A resolution to enter the Site Plan Conditions Agreement will be placed on the next meeting's agenda. A detailed review of the FY18 budget was completed. The public hearing will be held on March 14. The clerk is to draft ordinances to raise the water and sewer user fees and lower the sewer debt fee. JoAnn Beer asked about the claims list. Motioned by Beer, seconded by Daly to approve the claims list dated February 14, 2017. Ayes: Beer, Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. Joe Kell requested the City Council go into closed session to discuss an employee issue. He was informed about the Iowa Code requirements to do this. Mayor Frieden discussed the safety walk through with IAMU and that Fairfax will be meeting with Cedar Rapids again on March 1. Bruce Sevig mentioned that he may want a special city council meeting on February 28. He will let staff know. If requested, they are responsible to pay the fees for the special meeting. Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Beer,Daly, Kell, and Volk. Nays: None. Absent: Wainwright. Motion carried. Mayor Frieden adjourned the meeting at approximately 10:10 PM. a ` Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson �. Disclaimer: The foregoing minutes are not official until approved e City Council. CLAIMS LIST February 14, 2017 Payee Purpose Amount Absolute Security Cedar Valley LLC Security System 735.00 Advanced Business Systems, Inc. Staples & Copy Agreement 367.18 Advanced Systems, Inc. IT Work 29.20 AFLAC Payroll Premiums 429.00 Airgas Shop Equipment 63.40 Alliant Energy Utility Bill 300.00 Alliant Energy Utility Bill 20.02 Alliant Energy Utility Bill 18.28 Alliant Energy Utility Bill 18.01 Alliant Energy Utility Bill 615.42 Alliant Energy Utility Bills 6,409.53 Baker and Taylor Library 516.47 Baker Paper Supplies 161.30 Bayne, Cathy Library 160.43 Boogerd, Jill Cleaning Service 400.00 BoundTree Medical FD 3,056.15 Brown Supply Co. Brass Plug 22.00 Canon Financial Copier Lease 981.00 Canon Financial Copier Lease 448.00 Carus Water Supplies 1,426.00 Cedar Valley Humane Society Animals 205.00 Center Point Large Print Library 164.16 Certified Pest Control Pest Control 125.00 Colonial Life Payroll Premiums 201.95 CR/LC Solid Waste Agency Fluorescent Tube Disposal 16.00 CRL Lawn Care Spraying 20,060.00 Crowley, Jerry Deposit Refund 60.00 Davis, Cortez FD 175.00 Demco Library 98.26 Elan Credit Card Balance 3,246.90 Elm USA, Inc. Library 92.75 Fareway Supplies 78.81 Fastenal Street Dept. Supplies 41.39 Fastenal Street Dept. Supplies 16.90 Fauser Energy Resources Fuel 605.28 Feld Fire FD 361.00 Fon's &Porter's Quilting Library 19.97 Forinash, Tim or Polly Net Deposit Refund 13.70 G&K Services Uniforms & Mats 321.56 Gardner Media LLC Library 350.60 Gazette Communications Publications 267.06 Grainger Supplies 76.43 Hall & Hall Engineers, Inc. Engineering Fees 11,883.64 Heidt, Matt or Jessica Deposit Refund 60.00 Helms, Ben FD 125.00 Hempstead, Kristi Deposit Refund 60.00 Himes, Matthew/Kotes Net Deposit Refund 66.16 IAMU Annual Dues 657.19 Impact Embroidery FD 743.92 Interstate All Battery Center Bldg. Supplies 71.00 International Code Council Manuals 268.00 Iowa Fluid Power Parts 351.25 Iowa One Call Locates 30.60 Iowa Prison Industries Signs 1,070.00 Iowa Pump Works Lift Station Improvements 5,320.00 Iowa Title Company Abstract Work 425.00 Iowa Workforce Development Unemployment Reimbursement 286.00 IPERS Payroll 7,914.82 Ivan Terpstra, Inc. Library 297.00 Jesup Gym Equipment FD 1,764.45 Jetco, Inc. Sewer Department Improvements 26,235.00 Johnson County Refuse, Inc. Solid Waste Services 12,457.50 Jordan's Heating & Cooling, Inc. Parks and Shop Bldg. Equip/Labor 2,020.00 Ken-Way Excavating Sewer Department Work 700.00 Keystone Laboratories, Inc. Testing 780.00 Lerch, Andrew or Michelle Net Deposit Refund 21.05 Linn County Public Health Dept. Burn Permit 25.00 Linn County REC Utility Bills 3,597.82 Matheson Supplies 23.42 Menard's Supplies 552.10 MidAmerican Energy Utility Bills 1,224.37 Midwest Wheel Parts 67.92 Miller, Lynn Reimbursement and Mileage 212.27 Milota, Stacy Deposit Refund 60.00 Northern Safety & Industrial Safety Supplies 1,255.67 Penworthy Library 568.45 Philipp, Chris Reimbursement 398.00 Plumb Supply Leak Detector 240.44 Praetorian Digital FD 3,000.00 Principal Financial Payroll Premiums 857.25 ProSource Specialties LLC Library 117.38 Push-Pedal-Pull FD 75.00 Quiltmaker Library 17.97 Racom Corporation FD 344.00 RDJ Specialties, Inc. FD 1,623.15 Region 1 - AWWA Water Training 40.00 Reliant Fire Apparatus, Inc. FD 1,908.32 Sankot's Garage Parts & Labor 190.92 Schimberg Co. Parts 1,573.82 Schulte, Daniel J. Deposit Refund 60.00 Schumacher Elevator Co. Elevator Maintenance 276.78 Scott Safety FD 90.00 Signal 88 Security Patrolling 4,329.12 Sled Shed Inc. Safety Supplies 305.49 South Slope Phone and Internet Service 774.82 Staples Office Supplies 423.42 State Library of Iowa Library 125.00 Storm Steel Supplies 56.99 Strategic Print Solutions Copier Agreement 513.85 The Sherwin-Williams Co. Paint 618.95 Trey Electric Contractor Work 610.50 UnitedHealthCare Policy Premium 7,481.98 UnitedHealthCare Policy Premium 7,048.38 UnityPoint Clinic-Occupational Med. Annual Dues 50.00 US Cellular Cell Phones 530.18 US Treasury Payroll Taxes 131.99 US Treasury Payroll Taxes 26.06 US Treasury Payroll Taxes 3,058.56 US Treasury Payroll Taxes 2,168.50 US Treasury Payroll Taxes 2,230.07 US Treasury Payroll Taxes 1,285.08 US Treasury Payroll Taxes 2,181.83 US Treasury Payroll Taxes 2,197.43 USA Blue Book Supplies 165.49 USPO Postage 2.68 USPO Postage 206.05 USPO Postage 340.68 USPO Postage 147.00 Van Meter Supplies 610.64 Wagner, Geoff Deposit Refund 60.00 Waln Collision Center Repairs 898.90 WEX Bank F/D 236.65 Wilson-Hite Insurance F/D 41.00 Total Net Payroll 35,860.78 TOTAL 209,499.81 January 2017 Receipts General Fund 26,364.34 Road Use Fund 23,690.90 LOSST Fund 22,757.12 TIF Fund 6,230.50 Water Fund 66,369.82 Trust and Agency Fund 270.00 Sewer Fund 23,857.08 SRF Bond Retire Fund 18,795.45 Garbage Fund 13,242.00 Farm Operations Fund 1.69 Total Revenue: 201,578.90 January 2017 Expenses General Fund 109,803.14 Road Use Fund 15,949.80 LOSST Fund 19,113.01 Water Fund 72,222.11 Trust and Agency Fund 720.00 Sewer Fund 44,112.99 Garbage Fund 12,732.11 Farm Operations Fund 2,808.60 Total Expenses: 277,461.76 2016 Payroll Andrle, Tadd 115.00 Barnhart, Joel 10,026.37 Barry, William 5,938.67 Bayne, Catherine 44,452.99 Beer, JoAnn 1,050.00 Blangy, Mary 1,759.09 Brink Jr., Eugene 105.00 Burns, Kaitlyn 115.00 Burns, Marcus 235.00 Chapman, Shannon 1,536.51 Clemen, Travis 370.00 Costigan, Joseph 55.00 Crispin, Matthew 50.00 Daly, Michael 950.00 Davis, Cortez 355.00 Dellamuth, Austin 70.00 Everett, Kathy 42,912.76 Exline, Douglas 175.00 Fecht, Suellina 29,872.40 Frieden, Burnell 5,660.00 Heintz, Nicholas 205.00 Helms, Benjamin 395.00 Jasa, Matthew 140.00 Jordan, Alexandria 150.00 Jordan, Christopher 315.00 Kell, Joseph, Jr. 850.00 Kindl, Brian 4,975.41 Kolosik, Jared 110.00 Koonts, Rowena 1,257.14 LeFebure, Brandon 185.00 Luther, Cody 100.00 Machula, Emily 195.00 Machula, Michael 360.00 Magers, Marc 110.00 Manning, Jesse 155.00 Merta, Brian 50,171.60 Miller, Lynn 60,716.65 Philipp, Christopher 16,428.00 Rammelsberg, Mike 12,080.76 Sankot, Michael 2,415.00 Sexton, Bryce 130.00 Sexton, Derrick 500.00 Sharpe, Jacob 120.00 Stallman, Brian 485.00 Stensland, Kevin 88,667.13 Stewart, Alison 235.00 Stewart, Jeremiah 130.00 Stimson, Cynthia 74,218.55 Volk, Nicholas 1,050.00 Wainwright, Marianne 900.00 Williams, Jake 140.00 Wilz, Beth 8,076.67 Wisnousky, Austin 230.00 Yanecek, David 55,161.20 2016 Total 527,161.90 tOt (6mtttr thegazette.com 2-28-17 2698 CITY OF FAIRFAX 469 1 DESCRIPTION : FEB 14 MIN/CLAIMS PROOF OF PUBLICATION dry w,ZU V. Ayes: beer,Daly,Kell,' mar�w "5.UU and Volk. Nays: None.Absent: Wain Chapman;Shannon 1,536.51 HE GAZETTE, a daily newspaper of general circulation in Linn Wright.Motion carried. Clemen;,Travis 370.00 � Joe Kell requested the City Council go Costigan,Joseph 55.00' hich is attached, was inserted and published in THE GAZETTE into closed session to discuss an em- Crispin,Matthew 50.00 Ployee issue. He was informed about Daly,Michael 950.00 the Iowa Code requirements to do this. Davis,Cortez 355.00 Mayor Frieden discussed The safety' Dellamuth,Austin_ 70.00 walk through with IAMU and that Fair Everett,Kathy 42,912.76 39 fax will be meeting with Cedar Rapids ; Exline,Douglas 175.00 again on March 1. Fecht,Suellina 29,872.40 Bruce Sevig mentioned that he may Frieden,Burnell 5,660.00`. want a special city council meeting on Heintz,Nicholas 205.00 February 28. He will let staff know, if Helms;Benjamin 395.00 requested,they are responsible to pay Jasa,Matthew 140.00 / I the fees for the special meeting. Jordan;Alexandria 150.00 By Motioned by Daly,seconded by Volk to Jordan,Christopher 315.00 adjourn the meeting.Ayes:Beer,Daly, Kell,Joseph,Jr. 850.00 Kell,and Volk, Nays: None. Absent: ,, Kindl,Brian 4,975.41 Wainwright.Motion carried.- Kolos!k,Jared 110.00 Mayor Frieden adjourned the meeting Koonts,Rowena 1,257.14 STATE OF IOWA, at approximately 10;10 PM. LeFebure,Brandon 185.00 Mayor Burnell G.Frieden Luther, loo.00 Counties of Linn and Johnson } SS: City Clerk/Treasurer Cynthia Stimson Machula,Emily 195.00 Disclaimer: The foregoing minutes are Machula,Michael 360.00 not official until approved by the City Magers,Marc 110.00 Council. Manning,Jesse 155.00 This instrument was acknowledged by Chris Edwards CLAIMS LIST February 14,2017 Merta,Brian 50,171.60 28th Payee Purpose Amount Miller,Lynn 60,716.65 before me this 28 day of February, 2017 Absolute Security Cedar Valley LLC Philipp,Christopher 16,428.00 Security System 735.00 Rammelsberg,Mike 12,080.76 Advanced Business Systems,Inc. Sta- Sankot,Michael 2,415.00 Pies&Copy Agreement 367.18 Sexton,Bryce 130.00 Advanced Systems,Inc. IT Work 29.20 Sexton,Derrick 500.00Sharpe,Jacob 120.00 AFLAC Payroll Premiums 429.00 Stallman,Brian 485.00 Airgas Shop Equipment 63 - Alliant Energy Utility Bill 300.00.0 Stensland,Kevin 88,667.130 Stewart,Alison 235.00 Alliant Energy Utility Bill 2,0.02 Stewart,Jeremiah 130.00 Alliant Energy Utility Bill 18.28 Stimson,Cynthia 74,218.55 Alliant Energy Utility Bill 18.01. -Volk,Nicholas ;1,050.00 Alliant Energy Utility Bill 615.42 Wainwright,Marianne 900.00 BakAlliant Energy Utility Bilis 516 4 53 Williams,Jake 140.00 Baker and Taylor Library 516.47 Baker Paper Supplies 161.30 WIlz,Beth 8,076.67Wisnousky,Austin 230.00 Bayne,Cathy Library 160.43 Notary Public in and for the State of Iowa Boogerd,,Jill Cleaning Service 400.00 Yanecek,David 55,161.20 l ta527,161.90 BoundTreeMedical-FD 3,056:15 2016 Toi Brown Supply Co.Brass Plug 22.00 Canon Financial Copier Lease981.00 Canon Financial Copier Lease'448.00 IvIlivLL", ddI1NIV ld ,E Io019 le lob to loaf OL gPON 10 loaf uo!bnpaxe lq!3adg 09 lse3 PUe Z Pue L 10-110 loaf 09 Ise3 j ,.., s� DIANE CNS fA 4ZL5801 003#3SV3 :s1 plos aq of Apadoid agl Iuaw6pn! b.tnoD bo!abs!a emol A4uno3 uu!-1, am Als!Ies of alelsa IeaJ s,luepua;ap a COMMISSION NUMBER 75322, 3ivs aNv aU1 Io ales ag1 paaapio: uo!fnoaxa MY COMMISSION EXPIRES: AA3"15,3d1213HS d0 3011ON' agl 'tifunoo slut 10 llpags agl of 1anoa to Ajap, aw Aq panssi sem uo!lnDaxa /OWN JUNE 11,2017 ue ase:) l.Inoo'Paouaaa}aJ'@nope agI ul paaapuaJ IuaW6pn!oql}o llnsa.I e sV ^•, .. _. 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