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HomeMy WebLinkAbout06-13-2017 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING June 13, 2017 The regular meeting of the Fairfax City Council was held June 13, 2017, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:03 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Other city staff present: Cynthia Stimson, Lynn Miller, Chris Philipp, Kevin Stensland, and Cathy Bayne. Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. David Simmons, with Signal 88, discussed patrolling issues including an open door, power line down, and business checks. Their contract renewal will be on the July agenda. Library Director Cathy Bayne stated the library has been busy. Assistant Fire Chief Brian Merta stated the fire department has been busy getting ready for USA Days. Building Administrator Chris Philipp reviewed his report. Public Works Supervisor Lynn Miller stated they have been busy getting ready for USA Days and that they poured some of the concrete in front of the shop. Kevin Stensland reported that the Annual Water Quality Report has been well received, the clarifier is out of service, and Well 43's check valve had a problem. He invited council members to view the new service truck, which is parked outside. Councilmember JoAnn Beer reported that the Parks and Beautification Committee will be sponsoring Trolls for Movie in the Park on June 23, 2017. Annette McKeever gave a presentation about a proposed off leash dog park for Fairfax. The Parks and Beautification Committee requested the City Council take action to designate a location for a dog park so that they may apply for available grant money. Discussion was held about the proposed dog park. Motioned by Beer, seconded by Wainwright to allow usage of the designated area at The Complex for a dog park, subject to the City Council's future approval of costs, rules, and insurance, and other issues. Ayes: Beer and Wainwright. Nays: Daly, Kell, and Volk. Motion defeated. More information was requested regarding dog parks. Joe Horaney gave a presentation about the Linn County Solid Waste Agency. Tipping and flat fees are increasing. The Agency will be sending Fairfax $6,175.00 for support of our recycling program. Discussion was held regarding a city owned dangerous tree near 302 Reynolds Street. One more bid was received. The lowest bid is still from Frank's Tree Service. Motioned by Kell, seconded by Wainwright to accept the bid from Frank's Tree Service for $3,000.00 to remove the City's dangerous tree and stump near 302 Reynolds Street. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Ron Dusil, 515 Church Street, expressed his concerns about the fireworks in Fairfax. He showed a sack of debris found at his property and stated some embers came down on people still hot. Lynn Miller stated that the Fairfax Fire and Rescue follows all set-back regulations for the size of fireworks used, in fact has more space than required. The fireworks are set off at the same location each year. Depending on direction and speed of the wind, different properties will be affected differently. Chris Philipp recommended approval of the Commercial Sign Permit Application from Fairfax Greenhouse. He stated the sign will just be moved and that the IDOT does not object. Motioned by Wainwright, seconded by Daly to approve the Commercial Sign Permit Application from the Fairfax Greenhouse. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mike Bruner, Twin Oaks Lake Association's president, discussed their request to have the City of Fairfax allow for the placement of a drainage pipe from their private quarry lake under Front Street to the creek. He also asked that the City of Fairfax participate in the costs. Discussion was held regarding the specifics of the project, cost estimates, required permits, engineering, backflow, and more. He was informed that it has not been the City's policy to participate in any of the infrastructure improvements needed in private homeowners' association areas. He was instructed to gather permits and more detailed engineered information and come back to the City to discuss the project. Discussion was held about the proposed revisions to Chapter 120 of the Fairfax Code. Revisions were made to the proposal. Motioned by Wainwright, seconded by Daly to introduce and approve the first reading of ORDINANCE NO. 56, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2012, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 120 LIQUOR LICENSES AND WINE AND BEER PERMITS. Ayes: Beer,Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Volk to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 56. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Volk to approve final passage and adoption with respect to ORDINANCE NO. 56, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2012, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 120 LIQUOR LICENSES AND WINE AND BEER PERMITS. Ayes: Beer,Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held about the driveway width policy. Revisions were made to have the measurements be at the curb cut area. Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2017-49, A RESOLUTION ESTABLISHING RESIDENTIAL DRIVEWAY WIDTHS IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-49 duly adopted. The proposed meter fee was discussed. Motioned by Wainwright, seconded by Beer to approve RESOLUTION NO. 2017-50, A RESOLUTION AMENDING THE PLUMBING PERMIT FEE SCHEDULE. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-50 duly adopted. Linn County's Bridge Inspection Report was discussed. The City has plans to replace the West Cemetery Bridge after the IDOT's highway project. Motioned by Wainwright, seconded by Daly to approve the private access easement for the Bolands across the Sobaski property. This is to be recorded. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden opened the public hearing regarding the proposed plans, specifications, form of contract, opinion of probable cost, and the proposed improvements for the 2017 80th Street Water Main Extension Project at 8:18 PM. No written or oral comments were received at city hall. No comments were received from the audience. Joel Gross discussed the project, which is 710 feet of water main for an engineer's estimate of$94,000. Mayor Frieden closed the public hearing at 8:19 PM. Joel Gross reviewed the bid tab. He recommended awarding the contract to Schrader Excavating and Grading Company, the lowest responsible bidder for a total of$74,290.55. Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2017-51, A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE 2017 80TH STREET WATER MAIN EXTENSION PROJECT. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-51 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2017-52,A RESOLUTION PROVIDING FOR THE ISSUANCE OF $955,000 GENERAL OBLIGATION CORPORATE PURPOSE AND REFUNDING BONDS, SERIES 2017 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-52 duly adopted. Discussion was held regarding the request from TJ Rentals to extend the sanitary sewer main to his property line. The property purchase agreement was discussed. Shane Wicks explained that a sewer main connection was provided as required. This is stubbed about 40 feet away from the main. Property owners are required to connect to the stub at its current location. No action was taken on the request or quotes for proposed work. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2017-53,A RESOLUTION ADOPTING A POLICY FOR THE INVESTMENT OF PUBLIC FUNDS. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-53 duly adopted. Motioned by Beer, seconded by Kell to approve RESOLUTION NO. 2017-54,A RESOLUTION TO APPROVE NAMING DEPOSITORIES. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-54 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2017-55,A RESOLUTION APPROVING THE CEDAR RAPIDS GAZETTE AS THE OFFICIAL PUBLICATION FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-55 duly adopted. The city clerk/treasurer discussed the two proposals for additional software modules from Data Technologies. Motioned by Beer, seconded by Volk to approve RESOLUTION NO. 2017-56,A RESOLUTION TO ENTER INTO A CONTRACT WITH DATA TECHNOLOGIES, INC. FOR THE RECEIPT MANAGEMENT MODULE. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-56 duly adopted. Motioned by Kell, seconded by Beer to approve RESOLUTION NO. 2017-57,A RESOLUTION TO ENTER INTO A CONTRACT WITH DATA TECHNOLOGIES, INC. FOR THE TIME AND ATTENDANCE MODULE. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and. Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-57 duly adopted. The annual audit report for FYI was discussed. Some of the recommendations have already been implemented. Needed policies will be written. Motioned by Wainwright, seconded by Kell to approve RESOLUTION NO. 2017-58, A RESOLUTION ESTABLISHING NEW FUNDS, AUTHORIZING REVERSING ENTRIES PER AUDITOR'S REQUEST FOR REVENUE BOND PAYMENTS, AND AUTHORIZING END OF THE YEAR TRANSFERS. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-58 duly adopted. The City Council was informed that a full-time temporary office assistant has been hired as of May 15. Discussion was held regarding a few of the listed claims. Motioned by Beer, seconded by Daly to approve the claims list dated June 13, 2017. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. JoAnn Beer asked about the article in The Gazette about fireworks. Chris Philipp stated that The Gazette has already been contacted about the fact they listed Fairfax's information incorrectly. They are to print a correction. She also asked if the dog park issue can be discussed again after more information is gathered. The consensus was yes. Motioned by Wainwright, seconded by Kell to adjourn the meeting. Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden adjourned the meeting at approximately 9:00 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the CLAIMS LIST June 13, 2017 Ayes: Beer, Daly, Kell, rivo-'uncil. Payee Purpose Amount Absolute Security Cedar Valley LLC Security System 1,083.00 Advanced Business Systems, Inc. Copy Agreement 248.82 Advanced Systems, Inc. IT Work 2,392.50 AFLAC Payroll Premiums 406.80 Airgas Shop Supplies 281.96 Alliant Energy Utility Bill 254.00 Alliant Energy Utility Bill 362.52 Alliant Energy Utility Bill 19.98 Alliant Energy Utility Bill 19.98 Alliant Energy Utility Bill 34.81 Alliant Energy Utility Bills 5,721.47 Altorfer, Inc. Generator and Parts 1,081.59 Apparatus Testing Service, LLC FD 912.00 Baker and Taylor Library 422.54 Banacom Signs Truck Vinyl 150.00 Banker's Trust Refunding 346,758.67 Bayne, Cathy Library 27.28 Big Rigger Builders, Inc. Truck Work 571.75 Boland Recreation Mats 4,500.00 Breeden Tree Service Parks Tree Work 370.00 Canon Financial Copier Lease 448.00 Carus Water Supplies 1,986.00 Cedar Valley Humane Society Animals 205.00 Center Point Large Print Library 127.62 Certified Pest Control Pest Control 125.00 Ceynar, Kraig or Erica Refund 5.00 Chaos Motors Tires 793.08 City of Fairfax Sewer Bills 194.85 Classroom Library Co. Library 144.38 Colonial Life Payroll Premiums 201.95 Connie's Cleaning Service CH Cleaning 357.00 CR/LC Solid Waste Agency Solid Waste 1,095.34 Data Technologies, Inc. Receipt Management Down Payment 2,382.50 Data Technologies, Inc. Time and Attendance Down Payment 2,215.00 Des Moines Stamp Library 58.95 Dietrich, Terry or Karee Deposit Refund 60.00 Eastern Iowa Carpet Care Windows & Carpet 847.45 Elan Credit Card Balance 3,760.07 Ever-Green Landscape Nursery Wood Chips for Park 1,400.00 Fareway Supplies 134.80 Fauser Energy Resources Fuel 1,583.50 Feld Fire Water Dept. Parts 7,200.00 Fox Apparatus Repair & Maint. FD 790.88 Fully Loaded Aerial Displays LLC FD 12,736.92 Future Line Service Truck Work 21,539.91 G&K Services Uniforms and Mats 513.10 Gazette Communications Publications 514.25 Gill, Bernard Net Deposit Refund 39.20 Grainger Supplies 30.04 GS Systems, Wonderware Water & Sewer Software 495.00 Guaranty Bank City Hall Lease Payment 42,000.00 Hach Water Supplies 232.44 Hall & Hall Engineers, Inc. Engineering Fees 32,441.17 Hawkeye Fire & Safety FD 29.00 Hazen, Nick Deposit Refund 60.00 Hessenius, Jacob Deposit Refund 60.00 Hughes Nursery & Landscaping Trees for Sewer Project 2,880.00 IAMU Safety Program 1,500.00 Impact Embroidery & Screenprinting FD 656.00 Iowa One Call Locates 80.30 Iowa Prison Industries Signs 1,447.20 IPERS Payroll 7,185.00 Itron Annual Maintenance 2,389.94 John's Lock& Key, Inc. Keys 59.44 Johnson County Refuse, Inc. Solid Waste Services 12,932.25 K& B Ag Supply, LLC Farm Supplies 1,356.30 Kearn, Randall Deposit Refund 60.00 Ken-Way Vac Truck Services 1,702.00 Kephart, Gayle Deposit Refund 60.00 Keystone Laboratories, Inc. Testing 875.50 King's Material, Inc. Concrete 1,001.88 King's Material, Inc. Concrete 3,697.40 Kirkwood Community College Staff Training 45.00 Kyte, Sheena Net Deposit Refund 1.37 Lavrenz, Michael Deposit Refund 60.00 Linn County REC Utility Bills 2,361.51 Linn County Secondary Road Dept Bridge Inspection 155.00 Mackin Educational Resources Library 545.96 Martin Marietta Rock 22.75 Matheson Supplies 23.42 Menard's Supplies 1,035.94 Merta, Brian FD 181.05 MidAmerica Books Library 199.50 MidAmerican Energy Utility Bills 282.70 Midwest Computer Brokers Disposal 754.00 Midwest Wheel Parts 98.61 Miller, Lynn Reimbursement 140.73 Monticello Public Library Library 12.00 Movie Licensing USA Library 103.00 Mt. Vernon Sun Ad 15.00 National Fire Protection Association Fireworks Information 57.45 Network Computer Solutions IT Work 40.50 Null, Katherine Net Deposit Refund 90.00 Nylund, Carrie Net Deposit Refund 53.20 Office of Auditor of State Audit 12,000.00 Pace Supply Grass Seed 1,119.50 Port o Jonny, Inc. Toilets in Parks 206.00 Principal Financial Payroll Premiums 969.00 ProSource Specialties LLC Library 63.03 Regent Investment, Inc. Sign Lease Payment 1,200.00 Ryder's Hideaway Refund 463.13 Sandry Fire Supply, LLC FD 783.07 Sankot, Mike FD 348.00 Sankot's Garage Service & Supplies 97.00 Schimberg Co. Parts 282.75 Sentimental Reflections Library 125.00 Signal 88 Security Patrolling 4,819.75 Simmons Perrine Moyer Bergman Legal Services 522.00 Sled Shed Blower 249.99 South Slope Phone and Internet Service 794.73 Staples Supplies 504.15 Stark, Baron Refund 5.00 Stinger Trailer Repair FD & Water Dept Work 2,593.83 Storey Kenworthy Tables and Carts 2,047.40 Tebockhorst, Jared Deposit Refund 60.00 Tower, Ronald or Janis Deposit Refund 60.00 Trenary, Nick Library 150.00 ULTRALawn Library 95.00 UnitedHealthcare Policy Premium 7,481.98 US Cellular Cell Phones 530.62 US Treasury Payroll Taxes 2,367.73 US Treasury Payroll Taxes 2,205.62 US Treasury Payroll Taxes 2,174.28 US Treasury Payroll Taxes 1,492.61 US Treasury Payroll Taxes 2,161.13 US Treasury Payroll Taxes 2,156.28 USA Blue Book Supplies 226.66 USPO Postage 219.92 USPO Postage 209.20 USPO Postage 351.22 USPO Postage 208.57 USPO Postage 10.70 Viktora, Larry or Barb Deposit Refund 60.00 Wendling Quarries, Inc. Rock 60.84 WEX Bank FD 345.86 Wilson-Hite Insurance Insurance 774.00 Wisnousky, Brad FD 137.53 Total Net Payroll 34,858.21 TOTAL 634,180.26 May 2017 Receipts General Fund 44,837.87 Road Use Fund 16,693.62 LOSST Fund 18,998.12 TIF Fund 56,183.13 Water Fund 24,152.90 Trust and Agency Fund 1,290.00 Sewer Fund 23,934.02 SRF Bond Retire Fund 17,158.20 Garbage Fund 13,225.86 Farm Operations Fund 1.70 Total Revenue: 216,475.42 May 2017 Expenses General Fund 88,098.64 Road Use Fund 13,987.16 LOSST Fund 16,074.65 Water Fund 23,736.37 Trust and Agency Fund 990.00 Sewer Fund 25,788.87 Garbage Fund 15,108.89 Total Expenses: 183,784.58 SIGN -IN FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 13, 2017, AT 6:00 PM FAIRFAX CITY HALL - 300 80th STREET COURT 1.I f c 1 VV / 2. 3. ' v lel- 5. 6.�-� 7. 8. 9. 10. 11:: - i -- 12. 13. 14. 15. 16. 17. 18. 19. 20.